HomeMy WebLinkAboutRGA Environmental - 2010-01-19 T.
Council/Agency Meeting Held: / — /9 -co90/v
Deferred/Continued to:
proved ❑ Co dition II A rov d ❑ Denied Ci ler ' ignatu
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Council Meeting Date: 1/19/2010 Department ID Number: PW 10-01
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUN MEMBERS
SUBMITTED BY: FRED A. WILSON, CITY ADMINISTRA
PREPARED BY: TRAVIS K. HOPKINS, PE, DIRECTOR F PU C WORKS
SUBJECT: Approve Professional Services Contracts for As Needed Hazardous
Materials Testing and Inspection Firms
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The Public Works Department regularly requires the services of
specialized firms that can provide hazardous materials, such as asbestos and lead, testing
and inspection for various construction projects. City Council is asked to approve a
professional services contract for on-call as-needed material's testing and inspection for
hazardous materials.
Funding Source: Funds are available within the budgeted capital improvement and
maintenance projects.
Recommended Action: Motion to:
2 1. Approve and authorize the Mayor and City Clerk to execute Professional Services
�� Contract between the City of Huntington Beach and RGA Environmental for As-Needed
Hazardous Materials Tesing and Inspection Services; and
2. Approve and authorize the Mayor and City Clerk to execute Professional Services
Contract between the City of Huntington Beach and Ninyo & Moore for As-Needed
Hazardous Materials Tesing and Inspection Services.
Alternative Action(s): Do not authorize the contracts and direct staff to request proposals
from other hazardous materials tesing and inspection firms for these services for various
capital projects.
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REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 1/19/2010 DEPARTMENT ID NUMBER: PW 10-01
Analysis: The City is legally required to determine the presence of asbestos and lead paint
on demolition and renovation projects. As these services are typically a small part of an
overall project, staff recommends the City retain the services of qualified hazardous materials
testing and inspection firms on an as-needed basis to increase efficiency and save time on
procurement.
Both contracts are for five-year terms with task order assignments awarded for each
individual project,provided the total aggregate amount does not exceed the specified duration
and dollar amount of the contract. Cost estimates for each project task order is requested
and evaluated by staff prior to issuance of task order or performance of work on a project.
Project assignments are assigned to individual consultants based on the company's areas of
strength, available resources and task order cost estimates.
Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington
Beach Municipal Code. Twenty-six (26) proposals were received and ranked based on
qualifications listed in the proposals. The proposed contracts are a total not-to-exceed
$350,000 per contract for a total of$700,000 over the five year term. Funding sources will be
from capital projects or maintenance budgets approved by City Council through the annual
budget process.
Public Works Commission Action: Not required.
Strategic Plan Goal: 1) Maintain, improve and obtain funding for public improvements.
2) Maintain and enhance public safety.
Environmental Status: Not applicable.
Attachment(sD:
Page N'urriher No.
Is 1. Professional Services Contract between the City of Huntington Beach
oS and RGA Environmental for As-Needed Hazardous Materials Tesing
/�L-67 and Inspection Services
2. Professional Services Contract between the City of Huntington Beach
and Ninyo & Moore for As-Needed Hazardous Materials Tesing and
Inspection Services
-2- 1/612010 5:18 PM
ATTACHMENT #2
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH.AND
NINYO &MOORE GEOTECHNICAL AND ENVIRONMENTAL
SCIENCE CONSULTANTS FOR HAZARDOUS MATERIALS
INSPECTION AND TESTING SERVICES
Table of Contents
1 Scope of Services.....................................................................................................I
2 City Staff Assistance ...............................................................................................2
3 Term; Time of Performance....................................................................................2
4 Compensation..............:...........................................................................................2
5 Extra Work.......................................................................................... .............2
6 Method of Payment.................................................................................................3
7 Disposition of Plans,Estimates and Other Documents...........................................3
8 Hold Harmless.........................................................................................................3
9 Professional Liability Insurance.............................................................................4
10 Certificate of Insurance ...........................................................................................5
11 Independent Contractor...........................................................................................6
12 Termination of Agreement......................................................................................6
13 Assignment and Delegation.............................................................................•-----..•6
14 Copyrights/Patents...................................................................................................7
15 City Employees and Officials..................................................................................7
16 Notices............................................................................... --...7
17 Consent....................................................................................................................8
18 Modification............................................................................................................8
19 Section Headings.....................................................................................................8
20 Interpretation of this Agreement..............................................................................8
21 Duplicate Original...................................................................................................9
22 Immigration.........................................................................................................--...9
23 Legal Services Subcontracting Prohibited................................................................9
24 Attorney's Fees ...........................................................................:.............................10
25 Survival.....................................................................................................................10
26 Governing Law................................................................................................ --..10
27 Signatories.............................................................................. .............................,..10
28 Entirety.....;. .....
29 Effective Date...........:::.....: :..:::. .......................... ...... .I1
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
NINYO &MOORE GEOTECHNICAL AND ENVIRONMENTAL SCIENCE
CONSULTANTS FOR HAZARDOUS MATERIALS
INSPECTION AND TESTING SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California, hereinafter
referred to as "CITY, and NINYO & MOORE GEOTECHNICAL AND
ENVIRONMENTAL SCIENCE CONSULTANTS, a California corporation hereinafter
referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the service perform hazardous materials
inspection and testing services; and
Pursuant to documentation on file in the office of the City Clerk,the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional
service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which
is attached hereto and incorporated into:this Agreement by.this .reference. These services
shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Dana Williams who shall represent it and
be its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
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1 CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in
the performance of this Agreement.
3. TERM;TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are
to commence on , 20ID (the "Commencement Date"). This
Agreement shall automatically terminate five (5)years from the Commencement Date, unless
extended or sooner terminated as provided herein. All tasks specified in Exhibit"A" shall be
completed no later than five (5) years from the Commencement Date. The time for
performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A."
This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by
CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit
"1E3," `which is attached hereto and _incorporated by reference :into this Agreement'..a,fee,
including all costs and expenses, not to exceed Three Hundred Fifty Thousand Dollars
($350,000.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake
09-2284/40398 2 of 11
such work only after receiving written authorization from CITY. Additional compensation
for such extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit 'B."
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to
CITY upon expiration or termination of this Agreement or upon PROJECT completion,
whichever shall occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers
from and against any and all claims, damages, losses, expenses, judgments, demands and
defense costs (including, without limitation, costs and fees of litigation of every nature or
liability of any kind or nature) arising out of or in connection with CONSULTANT's (or
CONSULTANT's subcontractors,:if any)negligent(or alleged negligent) performance of this
Agreement or its failure to comply with any of its obligations contained in this Agreement by
CONSULTANT, its officers, agents or employees except such loss or damage which was
caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct
all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's
counsel. This indemnity shall apply to all claims and liability regardless of whether any
09-2284/40398 3 Of 11
insurance policies are applicable. The policy limits do not act as limitation upon the amount
of indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance
shall not contain a self-insured retention without the express written consent of CITY;
however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is
permitted. A claims-made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of
the scope of work(including subsequent policies purchased as renewals
or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any 'reason, CONSULTANT .':agrees to purchase: an extended repo.rting
provision of at least two (2) years to report claims arising from work performed in connection
with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance
required by this section or fails or refuses to furnish the CITY with required proof that
insurance has been procured and is in force and paid for,the CITY shall have the right, at the
CITY's election, to forthwith terminate this Agreement. Such termination shall not effect
09-2284/40398 4 of 11
Consultant's right to be paid for its time and materials expended prior to notification of
termination_ CONSULTANT waives the right to receive compensation and agrees to
indemnify the CITY for any work performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall famish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate,
shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except after
thirty (30) days' prior written notice; however, ten (10) days' prior
written notice in the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification:obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner,the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
09-2284/40398 5 of 11
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and its officers, agents and
employees and all business licenses, if any, in connection with the PROJECT and/or the
services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and unfinished
documents, exhibits, report, and evidence shall, at the option of CITY, become its property
and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not
be assigned, delegated or subcontracted by CONSULTANT to any other person or entity
without the prior express written consent of CITY. If an assignment, delegation or
subcontract is'approved, all approved assignees;delegates and subconsultants must satisfy the
insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
09-2284/40398 6 of 11
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope,postage prepaid, and depositing the same in the United States Postal Service, to the
addresses specified below. CITY and CONSULTANT may designate different addresses to
which subsequent notices, certificates or other communications will be sent by notifying the
other party via personal delivery, a reputable overnight carrier or-U. S. certified mail-return
receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach Dana Williams
Public Works Department Ninyo &Moore Geotechnical And Environmental
ATTN: Eric R. Charlonne Science Consultants
200.0 Main Street 475 Goddard Street, Suite 200
Huntington Beach, CA 92648 Irvine,CA 92618
17, CONSENT
When CITY s consent/approval is required under this Agreement, its
Pp q g
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
09-2284/40398 7 of 11
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and
are included solely for convenience of reference only and are not representative of matters
included or excluded from such provisions, and do not interpret, define, limit or describe, or
construe the intent of the parties or affect the construction or interpretation of any provision of
this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the
remaining covenants and provisions of this Agreement. No covenant or provision shall be
deemed dependent upon any other unless so expressly provided here. As used in this
Agreement, the masculine or neuter gender and singular or plural number,shall be deemed to
include the other whenever the context so indicates or requires. Nothing contained Herein
shall be construed so as to require the commission of any act contrary to law, and wherever
there is any conflict between any provision contained herein and any present or Riture statute,
law, ordinance or regulation contrary to which the parties have no right to contract, then the
latter shall prevail, and the provision of this Agreement which is hereby affected shall be
09-2284/40398 8 of 11
curtailed and limited only to the extent necessary to bring it within the requirements of the
law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each duplicate
original shall be deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the
provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309,the City Attorney is the exclusive legal counsel
for CITY; and CITY shall not be liable for payment of any legal services expenses incurred
by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce
the terms and/or provisions of this Agreement or to secure the performance hereof, each party
shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover
its attorney's fees from the nonprevailing party.
09-2284/40398 9 of 11
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws
of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has
the power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event
that such authority or power is not,in fact,held by the
�figbatory or is withdrawn.
CONSULTANT'S initials
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties,:oral or otherwise, have been made by'that'party.or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact
or.circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
09-2284/40398 10 of 11
29. EFFECTIVE DATE
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers. This Agreement shall be effective on the
date of its approval by the City Council. This Agreement shall expire when terminated as
provided herein.
NINYO &MOORE GEOTECHNICAL CITY OF HUNTINGTON BEACH,a
AND ENVIRONMENTAL SCIENCE municipal corporation of the State of
CONSULTANTS Calif is
By:
May r
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AND
By./ � G � INITIATED AND APPROVED:
Margot A ves
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ITS: (circle one Secretary/Chief Financial Director o Public Works/'�
Office Asst. Secretary Treasurer �'LI+� + 2
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APPROVED AS TO FORM:
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09-2284/40398 11 of 11
EXHIBIT "A"
A. STATEMENT OF WORK:
CONSULTANT shall provide environmental inspection and testing services on an "as
needed" basis for projects to be determined during the term of the contract, including
federally funded projects under the Community Development Block Grant program and
projects funded by other agencies.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
CONSULTANT's duties and responsibilities shall follow provisions specified in the City
of Huntington Beach Hazardous Materials Inspection and Testing Services Request for
Proposal - Scope of Work (Exhibit A.1). Detailed services shall include, but is not
limited to the following scope of work proposed by CONSULTANT as shown in Exhibit
A.2.
C. CITY'S DUTIES AND RESPONSIBILITIES:
1. Furnish construction plans and specifications to the consultant as required.
2. Coordinate with the contractor regarding work schedule and notify the consultant 24
hours in advance for the required inspections and tests.
D. WORK PROGRAM/PROJECT SCHEDULE:
A project schedule will be developed for each project assigned by CITY.
jmp/contracts group/exA/10/23/09 l of 1
Exhibit A.1
City of Huntington Beach
Hazardous Materials Inspection and Testing Services Request for Proposal
Scope of Work
The scope of work for the respective phases of the consultant's services shall include but
not be limited to the following items:
1. General Requirements:
a. Provide field inspections and testing to determine the existence and extent of
hazardous substances including asbestos, lead paint,hydrocarbons, etc.
b. Recommend method(s) of remediation on affected work and advise the City of
acceptance standards.
c. Submit field reports to the City immediately after tests and inspections are completed.
Submit and distribute typed inspection and testing reports to the City's Public Works
Department in accordance with "UBC" and "Green Book" requirements and to other
concerned parties within a week after the work is performed.
d. Submit a final report to the City upon completion of each project.
e. Communicate effectively both orally and in writing and inspect all types of
construction work including but not limited to street improvements, drains,buildings,
and pump stations.
£ Perform abatement inspection services.
g. Each firm must posses and be certified on the following:
® Certified Asbestos Consulting
m Certified Lead Inspector
+ Certified Indoor Environmentalist.
h. Each firm must either have staff or sub-consultant that is a Certified Industrial
Hygienist.
2. Special Requirements:
All inspection and testing work will be completed in strict conformance with applicable
Federal, State, and Local codes.and requirements.
3. Reporting Test Results:
a. Test results will be submitted to the City immediately upon obtaining the results.
b. Test results will include a remediation plan if so requested by the City.
EXHIBIT A.2
NINYO AND MOORE METHODOLOGY AND APPROACH
As a full-service environmental sciences and geotechnical firm, Ninyo & Moore will conduct
surveys and perform project oversight tasks as specified in the RFP requirements. We have ex-
tensive experience in reviewing construction documents and designing work plans for the
conducting of hazardous building material surveying, testing, and on-site observations associated
with construction projects. Specific scopes are discussed on the following pages.
Technical Approach,Methodology,and Specific Tasks and Activities
Hazardous Material Survey and Observation Service Elements
It is expected that the City will encounter hazardous building materials issues as part of the reno-
vation or demolition of buildings. We are experienced in performing hazardous building
materials surveys (HBMSs) that assess suspected asbestos containing materials (ACMs); sur-
faces containing lead-based paints (LBPs); mercury-containing thermostats/switches; fluorescent
light tubes; exit signs; FreonTM-containing refrigeration systems; light ballasts, switches, and
transformers containing polychlorinated biphenyls (PCBs); and mold. To assist the planning
process for each project, we can perform surveys to identify the presence of HBMSs and prepare
abatement specifications that instruct contractors to follow safe practices for the removal of these
materials.
Ninyo & Moore will sample building materials suspected to be hazardous that will be impacted
by renovation or demolition activities. We understand that buildings may be occupied at the time
of our surveys. For this reason, it is important to: 1) collect samples only when staff and students
are not present in the areas to be sampled and 2) utilize non-destructive sampling techniques,
wherever possible, to minimize the impact to the areas sampled. We have conducted HBMSs at
numerous occupied facilities and implement procedures that minimize disruption to operations.
The field team would consist of a California-Certified Asbestos Consultant or Site Surveillance
Technician performing the asbestos survey and a California-Certified Lead Paint Inspector/
Assessor performing the.LBP.survey. All samples would be collected, managed, and transported
in accordance with relevant local, state, and federal regulations using;industry-standard chain-of:.
custody procedures.All field activities would be recorded on existing field forms designed;by
Ninyo &Moore for HBMSs. Samples would be forwarded to a qualified laboratory for analysis,
and the results reviewed by Ninyo & Moore personnel in accordance with a quality
assurance/quality control (QA/QC)program that facilitates compliance with project performance
standards, schedules, and budgets. This comprehensive QA plan is outlined in a procedural
manual that describes specific QC procedures to be used during projects. The program addresses
data generation, management, and quality assessment guidelines for sampling and analysis
procedures, as well as methods of abatement and corrective action.
Abatement Scope of Work Development
Ninyo & Moore has extensive experience in preparing technical specifications and conducting
abatement oversight for projects involving removal of asbestos, LBP, PCB-containing equip-
ment,mercury-containing equipment, and other hazardous materials. This allows us to provide a
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specification document in a very cost-efficient manner that is complete and follows all appropri-
ate regulatory requirements. Our hazardous materials specifications and abatement oversight
activities are based on our widespread experience in managing abatement projects and cover
every aspect of the abatement process, including notifications and permitting requirements, site
and worker safety, emergency procedures,work area preparation, material removal, air sampling,
clearance sampling, waste determination, disposal of waste material, and proper documentation.
Our detailed knowledge of all aspects of abatement projects is essential in ensuring that such
projects are completed within the time and budgetary requirements established by the client and
Ninyo &Moore.
Contaminated Soil Water, and Other Media
We understand that services to be performed under this contract may include performing site as-
sessment and remedial planning tasks for soil,water,or other media affected by hydrocarbons or
other contaminants or wastes. Ninyo & Moore will provide on-call environmental engineering
services, field services, and laboratory testing and related services on an as-needed basis for the
following general services, as applicable:
• Environmental Transaction Screen(ETS)
• Phase I Initial Site Assessment(ISA)
• Phase U Site Investigation(SI)
• Remedial Investigation/Feasibility Study(RI/FS)
• Remedial Action Plan/Remedial Action Design(RAP/RAD)
• Remediation Oversight
• Post-Remediation Monitoring
The above-listed services represent a general order of the site assessment process from beginning
to end as may be needed under this agreement. However, depending on the project, only one or
several of these services may be required. Tasks associated with the above-listed services will be
performed in accordance with applicable and appropriate federal, state, and local agency guide-
lines,rules,regulations, and criteria.
Challenges and Suggested Approaches for Successful Resolution
Ninyo & Moore has perfected its system to anticipate and address any potential constraints,
problems, and issues in a number of categories,including the following:
Project Management System
We have developed an on-call contract project management system and approach that allows our
project principals, managers, and staff to serve as a synergistic extension of your staff. Para-
mount to this is the development of simplified and streamlined communication mechanisms
between our team and the City of Huntington Beach. Twenty-four-hour, seven-day-a-week point
of contact telephone numbers and e-mail addresses will be provided. City requests will be ad-
dressed immediately. We have several facsimile machines, cellular phones for all staff, desktop
computers with e-mail addresses for all staff, laptop/portable devices available to all staff, and
courier services, all to facilitate project communications and client responsiveness.
We have documented success in providing comprehensive yet cost-effective project management
to various clients. We are proud of our exceptional reputation for providing high-quality techni-
cal expertise while meeting rigorous work schedules and budgets. Our commitment to service
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and quality is illustrated by the repeat patronage of our clients and by numerous written client
commendations.
Mechanisms for On-Time Performance and Quality of Deliverables
All project schedules are monitored weekly by Ninyo &Moore during regular project meetings.
Strict adherence to established project schedules is a standing primary directive from Mr. Avram
Ninyo and permeates throughout our organization. Each key task and milestone of all projects is
assigned a due date by the project manager. Contingency time factors are built into schedules for
unforeseen or unavoidable delays. The project manager is responsible to ensure that project mile-
stones and deliverables are completed and submitted to the client on time or ahead of schedule.
In the event that unavoidable delays occur (e.g., adverse weather, regulatory delays, etc.), the
City representative for the project will be notified immediately and a new satisfactory schedule
will be developed.
Ninyo & Moore's large base of professionals as well as sub-consultant professionals enables us
,to be responsive to client needs and to successfully complete project tasks on time. Our current
and anticipated workload is such that the personnel assigned to this contract will be able to ac-
complish task order deliverables for the duration of the contract. Our project team is currently
fully-staffed and equipped to undertake the scope of services anticipated for this contract. Cur-
rent backlog for the environmental division of the project office is less than 75 percent of
capacity,,providing adequate staffing for the contract.
3 of 3
I
EXHIBIT"B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and
cost schedule:
See Exhibit B.1 —Proposed Hourly Fee Schedule
Total fees shall not ! exceed Three Hundred Fifty Thousand Dollars ($350,000,00).
CONSULTANT agrees to inform the CITY when CONSULTANT is at the point of reaching
the maximum limit. CONSULTANT shall not continue with any work effort over the
amount of the maximum limit unless first authorized in writing by City authorized
representative(s).
B. Travel. Charges for time during travel are not reimbursable
C. Billing
1. All billing shall be done monthly in fifteen (15) minute increments and matched to
an appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a
glance, the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation
prepared by CONSULTANT may be required to be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has
comments on any such product, CITY shall identify specific requirements for
satisfactory completion.
4. CONSULTANT sub to CITY.an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include,a certification by a principal member of CONSULTANT's firm
that the''lwork has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not
Surfnet Exhibit B hourly 1
be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non-approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement has expired or is terminated as
provided herein.
5. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain
all of the information required above, and in addition shall list the hours expended
and hourly rate charged for such time. Such invoices shall be approved by CITY if
the work performed is in accordance with the extra work or additional services
requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated
as separate and apart from the ongoing performance of the remainder of this
Agreement.
i
Surfnet Exhibit B hourly 2
EXHIBIT B.1
SCHEDULE OF FEES
HOURLY CHARGES FOR PERSONNEL
Principal Engineer/Geologist/Environmental Scientist......................................................................................... $ 154
Senior Engineer/Geologist/Environmental Scientist............................................................................................. $ 148
Senior Project Engineer/Geologist/Environmental Scientist................................................................................ $ 145
Project Engineer/Geologist/Environmental Scientist............................................................................................ $ 142
Senior Staff Engineer/Geologist/Environmental Scientist.................................................................................... $ 128
Staff Engineer/Geologist/Bnvironnxental Scientist................................................................................................ $ 120
GISAnalyst............................................................................................................................................................ $ 120
FieldOperations Manager...................................................................................................................................... $ 95
SupervisoryTechnician.......................................................................................................................................... $ 86
Nondestructive Examination Technician,UT,MT,LP........................................................................................ $ 85
Senior Field/Laboratory Technician...................................................................................................................... $ 79
Field/Laboratory Technician.................................................................................................................................. $ 79
ACIConcrete Technician....................................................................................................................................... $ 79
Concrete/Asphalt Batch Plant Inspector................................................................................................................ $ 79
Special Inspector(Concrete,Masonry,Steel,Welding,and Fireproofing).......................................................... $ 79
Technical Illustrator/CAD Operator...................................................................................................................... $ 78
Geotechnical/Environmental/Laboratory Assistant............................................................................................... $ 66
InformationSpecialist............................................................................................................................................ $ 66
Data Processing,Technical Editing,or Reproduction........................................................................................... $ 58
HOURLY RATES FOR THE FOLLOWING TASKS
Lead Monitoring,full day rate per person(8-hour shift)plus four(4)lead samples,laboratory
analysis(normal turn-around),equipment,materials,travel time,mileage,expenses,and final $ 1,500
reportincluded....................................................................................................................................
Asbestos air monitoring,full day rate per person(8-hour shift)plus six(6)PCM samples,labo- $ 1,500
ratory analysis(normal turn-around),equipment,materials,travel time,mileage,expenses,and
finalreport included...........................................................................................................................
On-site building inspection per person(8-hour shift)for asbestos excluding sampling costs per $ 1,024
site.......................................................................................................................................................
Rate per hour for industrial hygienist exceeding(8-hour limit)....................................................... $ 142/hr
RATES FOR THE FOLLOWING TESTS
Lead in air,paint,dust,soil-per sample,normal turn-around................. $ 10 /test
Lead in air,paint,dust,soil-per sample,rush-same day turn-around.............................................. $ 40 /test
Phase contrast microscopy(PCM)—obtain fiber count/per sample,normal turn around............... $ 8 /test
Phase contrast microscopy(PCM)—obtain fiber count/per sample,rush-same day service........... $ 20 /test
Polarized li ht microscopy(PLM)—bulk asbestos sample/per sEple,normal turn around.......... $ 18 /test
NOTES(Field Services)
For field and laboratory technicians and special inspectors,regular hourly rates are charged during normal weekday
construction hours. Overtime rates at 1.5 times the regular rates will be charged for work performed outside normal
construction hours and all day on Saturdays.Rates at twice the regular rates will be charged for all work in excess of 12
hours in one day or on Sundays and holidays. Lead time for any requested service is 24 hours.Field Technician rates
are based on a 2-hour minimum.Special inspection rates are based on a 4-hour minimum for the first 4 hours and an 8-
hour minimum for hours exceeding 4 hours.Field personnel are charged portal to portal.
INVOICES
Invoices will be submitted monthly and are due upon receipt. A service charge of 1.0 percent per month may be
charged on accounts not paid within 30 days.
TERMS AND CONDITIONS
The terms and conditions of providing our consulting services include our limitation of liability and indemnities as pre-
sented in Ninyo&Moore's Work Authorization and Agreement.
Exhibit 1-Nmyo Moore
Client#: 704 NINYOMOOR1
. CERTIFICATE OF LIABILITY INSURANCE 1DATE
1/06109D1YY
)
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Dealey, Renton&Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P.O. Box 12675 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Oakland,CA 94604-2675
510 465-3090 Christine Silan INSURERS AFFORDING COVERAGE
INSURED INSURER A: American Automobile Ins.Co...
Ninyo&Moore Geotechnical& INSURER B: Fireman's Fund Insurance Co.
Environmental Sciences Consultants
INSURER c: Lexington Ins.Co.
475 Goddard,Suite 200 INSURER D:
'Irvine,CA 92618
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE MM/DD/YY DATE MM/DD/YY
A GENERAL LIABILITY MZG80911156 10/03/09 10/03/10 EACH OCCURRENCE $1,000,000
X I COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $1,000,000
CLAIMS MADE ® OCCUR MED EXP(Any one person) $10,000
X Contractual PERSONAL&ADV INJURY $1,000,000
X RR Cont CG2417 GENERAL AGGREGATE s2,000,000
GEN'L AGGREGATE LIM ITAPPLIES PER: PRODUCTS -COMP/OP AGG $2 000,000
POLICY X PRO-
JECT X LOC
A AUTOMOBILE LIABILITY MZG80911156 10/03/09 10/03/10 COMBINED SINGLE LIMIT $1,000,000
X ANY AUTO (Ea accident)
ALL OWNED AUTOS ,A, E+D��' o F BODILY INJURY
SCHEDULED AUTOS (Per person) $
X HIRED AUTOS a, Efd McG T City 4omey / BODILY INJURY $
X NON-OWNED AUTOS V/ (Per accident)
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
B EXCESS LIABILITY CGX71476790 10/03/09 10/03/10 EACH OCCURRENCE $9 000 000
X OCCUR CLAIMS MADE AGGREGATE $9 000 000
DEDUCTIBLE $
RETENTION $ $
A WORKERS COMPENSATION AND WZP80973506 05/01/09 05/01/10 X WCRY STATU- CE IMI ,
EMPLOYERS'LIABILITY
E.L.EACH ACCIDENT $1,000,000
E.L.DISEASE-EAEMPLOYEE1$1,000,000
E.L.DISEASE-POLICY LIMIT 1$1,000,000
C OTHER Professional 013001489 10/03/09 10/03/10 $5,000,000 per Claim
Contractor's $5,000,000 Annl Aggr.
Pollution Liab.
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
GENERAL LIABILITY POLICY EXCLUDES CLAIMS ARISING OUT OF THE PERFORMANCE OF PROFESSIONAL
SERVICES.
REF: Master Contract. -As-Needed Environmental Inspection and Testing
Services/Hazardous Materials Inspections and Testing Services.
(See Attached Descriptions)
CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: CANCELLATION
SHOULD ANYOF TH E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of Huntington Beach DATE THEREOF, THE ISSUING INSURER WINXXX)M (TOMAIL30 DAYSWRITTEN
Attn: Public Works Dept. NOTICETOTHE CERTIFICATE HOLDER NAMED TOTH E LEFTjWAfX X
2000 Main Street x�xtamcsa�txoc xoxatx�t6oc
Huntington Beach,CA 92648 xf�xx�c
AUTHORIZED REPRESENTATIVE
ACORD 25S(7/97)1 of 2 #M259474 DAC 0 ACORD CORPORATION 1988
7 1A
in-y' "d-d" VNIg
poa
D E S C R 1!PPT
GENERAL LIABILITY/AUTOMOBILE LIABILITY ADDITIONAL INSURED:The City of
Huntington Beach, its officers,elected or appointed officials,employees,
agents and volunteers.
Insurance is primary and non-contributory.
A Waiver of Subrogation applies to General Liability,Automobile Liability
and Workers Compensation.
_�T $
AMS 25.3(07/97)2 of 2 #M259474
POLICY NUMBER: MZG8 0 91115 6 COMMERCIAL GENERAL LIABILITY
CG 2010 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organziation(s): Location(s)Of Covered Operations
City of Huntington Beach REF: Master Contract. - As-Needed
Attn: Public Works Dept . Environmental Inspection and
2000 Main Street Testing Services/Hazardous
Huntington Beach, CA 92648 Materials Inspections and Testing
Services . GENERAL
LIABILITYADDITIONAL INSURED: The
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II -Who Is An Insured is amended to This insurance does not apply to"bodily injury"or
include as an additional insured the person(s) or "property damage"occurring after:
organization(s)shown in the Schedule, but only 1. All work, including materials, parts or equip-
with respect to liability for"bodily injury", "property ment furnished in connection with such work,
damage" or"personal and advertising injury" on the project(other than service, mainte-
caused, in whole or in part, by: nance or repairs)to be performed by or on
1. Your acts or omissions; or behalf of the additional insured(s) at the loca-
2. The acts or omissions of those acting on your tion of the covered operations has been com-
behalf; pleted; or
in the performance of your ongoing operations for 2. That portion of"your work"out of which the
the additional insured(s)at the location(s) desig- injury or damage arises has been put to its
nated above. intended use by any person or organization
B. With respect to the insurance afforded to these other than another contractor or subcontrator
additional insureds, the following additional exclu- engaged in performing operations for a
sions apply: principal as a part of the same project.
City of Huntington Beach, its officers, elected or appointed
officials, employees, agents and volunteers.
CG 20 10 07 04 Copyright, ISO Properties, Inc., 2004 Page 1 of 1
UNIFORM
Hazardous Materials Ins ection and Testing Services
Weight Factor Rater 1 Rater 2 Rater 3 Total Total Rank
Scores Weighted
Scores
Does the proposal clearly address the stated requirements and how
their proposed qualifications and services will satisfy those
10 requirements?
American Environmental 4.00 3.00 4.00 11.00 110
Citadel Environmental 3.00 3.00 3.00 9.00 90
Environ Network Corp 4.00 3.00 4.00 11.00 110
Executive Environmental &DO 4.00 3.00 10.00 100
Gti Environmental &DO 4.00 3.00 10.00 100
Masek Consulting 3.00 3.00 4.00 10.00 100
Ninyo&Moore 3.00 1 4.00 4.00 11.00 110
RGA Environmental 4.00 4.00 4.00 12.00 120
Technical appraisal and method used for inspection and testing of
25 specfic hazardous material types called out in the RFP.
American Environmental 4.00 3.00 4.00 11 00 275
Citadel Environmental 3.00 3.00 3.00 9.00 225
Environ Network Corp 4.00 3.00 4.00 11.00 275
Executive Environmental 3.00 4.00 3.00 10.00 250
Gti Environmental 3.00 4.00 3.00 10.00 250
Masek Consulting 3.00 3.00 4.00 10-001 250
Nino&Moore 4.00 4.00 4.00 12.001 300
RGA Environmental 4.00 4.00 4-00 12.00 300
Qualifications and experience of the key indivivals&sub-
30 consultants.
American Environmental 3.00 4.00 3.00 10.00 300
Citadel Environmental 3.00 4.00 4.00 11.00 330
Environ Network Corp 4.00 4.00 4,00 12.00 360
Executive Environmental 4.00 4.00 4.00 12.00 360
Gti Environmental 3.00 4.00 3.00 10.00 300
Masek Consulting 4.00 4.00 4.00 12.00 360
Ninyo&Moore 4.00 4.00 4.00 12.00 360
RGA Environmental 4.00 4.00 4.00 12.00 360
i
10 Clarity of proposal
i
American Environmental 4.00 3.00 4.00 11.001 110
Citadel Environmental 3.00 &00 3.00 9.001 90
Environ Network Corp 4.00 3.00 4.00 11.00 110
Executive Environmental 3.00 4,00 4.00 11.00 110
Gti Environmental 3A0 4.00 4.00 11.00 110
Masek Consulting 4.00 3.00 4.00 11.00 110
Ninyo&Moore 3.00 4.00 &00 10.00 100
RGA Environmental 4.00 3.00 4.00 11.00 110
i
Compliance with proposal requirements including the 20-page
10 limitations.
American Environmental 3.00 3.00 3.00 9.00 90
Citadel Environmental &DO 2.00 3.00 8.00 80 s
Environ Network Corp 3.00 2.00 3.00 8.00 80 I
Executive Environmental 3.00 4.00 3.00 10-00 100 1
t
Gti Environmental 3.00 4.00 3.00 10.00 100 G
Masek Consulting 5.00 3.00 3.00 11.00 110 t
Ninyo&Moore 2.00 4.00 2.00 8.00 80
r
RGA Environmental 3.00 4.00 2.00 9.001 90
"s
H
1 of 2
r
t
F
'4
i
Rater 1 Rater 2 Rater 3 Total Rank
Weighted
Scores
American Environmental 300.00 285.00 300.00 885 6
Citadel Environmental 255.00 275.00 285.00 815 8
Environ Network Corp 330.00 275.00 330.00 935 3
Executive Environmental 285.00 340.00 295.00 920 5
Gti Environmental 255.00 340.00 265.00 860 7
Masek Consulting 315.00 285.00 330.00 930 4
Ninyo&Moore 300.00 340.00 310.00 950 2
RGA Environmental 330.00 330.00 320.00 980 1
2of2
City of Huntington Beach
Hazardous Materials Inspection and Testing Services
Proposals Received
Vendor'Name -E-MaitAddress
I Aurora Industrial Hygiene,Inc. grinck'a�auroraih.coni
Attn:Grace Rinck
1132 Mission Street, Ste B
South Pasadena,CA 91030
562-988-8993
Terracon Consulting Engineers
2 and Scientists iralcarazrzi%terracon.ccnn
Attn:Jason Alcaraz
16662 Millikan Ave
Irvine,CA 92606
949-660-9718
American Environmental
3 Specialists, Inc. davi&daeshb.com
Dave Silveri
15183 Springdale
Huntington Beach,CA 92649
714-379-3333
4 Professional Service Industries,Incjustin.bevins(LPpsiusa.com
Attn:Justin Bevins
3960 E.Gilman Street
Long Beach,CA 90815-1753
562-597-3977 x-247
5 Clark Seif Clark nkramer'a�cscena.com
Attn:Norm Kramer
21732 Devonshire
Chatworth,CA 91311
949-453-8177
6 Pacific EH&S Services, Inc t.morrisonriphsc-web.com
Attn: Timothy Morrison
2192 Martin, Ste 245
Irvine,CA 92612
949-250-6396
7 Sigma Engineering, Inc. mtabbara!u sigmaenizineerin2ine.c
Attn: Mike Tabbara
2101 Auto Center Drive, Ste 150
Oxnard,CA 93036
805-983-6262
Haz Mat Inspection Certifications] I of 12/3/2009
City of Huntington Beach
Hazardous Materials Inspection and Testing Services
Proposals Received
Vendor Name E-Mail Address
8 Integrity Environmental
Consultants,Inc. mradhari,a integrityenvironmenta;
Attn: Massoud Randari
130 Vantis,Ste 130
Aliso Viejo,CA 92656
949-586-1414 x-205
9 Ellis Environmental Management, duanebehrensAcilisenvironmenta
Attn: Duane Behrens
430 Silver Spur Road,Ste 201
Rancho Palos Verdes,CA 90275
310-544-1837 x-106
10 Kleinfelder West,Inc. idavisAwkleinfeldencom
Attn:Jeff Davis
1370 Valley Vista Drive,Ste 150
Diamond Bar,CA 91765
909-727-4466
11 Bureau Veritas North America,Inc aimee.leckie�i-us.bureauveritas.cc
Attn: Aimee Leckie
1565 MacArthur Blvd
Costa Mesa,CA 92626
714-431-4118
12 Calvada Environmental Services, I tirocci,calvadaenvironinental.com
Attn: Timothy J. Lane
1351 Pomona Road,Ste 250
Corona,CA 92882
951-808-8585 x-103
13 Environmental Network Corporati abiankevoort(d�encorp.net
Attn: Alexander Blankevoort
16700 Valley View Ave,Ste 100
La Mirada,CA 90638
714-523-9811
14 Ambient Environmental, Inc. th(n�ambientenv.com
Attn: Todd Hill
1464 6th Street
Norco,CA 92860
Haz Mat Inspection Certifications 1 2 of 4 12/3/2009
City of Huntington Beach
Hazardous Materials Inspection and Testing Services
Proposals Received
Vendor Name E-Mail Address
telephone#not provided
15 Executive Environmental Services
Corp vjZaleana,:!j.execenv.cotn
Attn: Yesenia Galeana
310 E. Foothill Blvd,Ste 200
Arcadia,CA 91006
626-440-7050
16 RGA Environmental,Inc. stover ar¢aenv.com
Attn: Steven Rosas
1466 66th Street
Emeryville,CA 94608
949-428-7060
17 Ninyo&Moore Geotechnical&
Environmental Sciences
Consultants dwilliamsu.ninvoandmoore.cotn
Attn: David L. Richter
5710 Ruffin Road
San Diego,CA 92123
18 Gti Environmental Inc Jai me"d tienviro.net
Attn:Jaime Guillen
979 W. 3rd Street
San Pedro, CA 90731
310-514-9246
19 John's Environmental, Inc. emgcornpaIIN Awahoo.coni
dba EMG Company
Attn:John Pham
7500 Suzi Lane
Westminster,CA 92683
714-893-5166
20 Patriot Environmental Laboratory
Services,Inc. Txvilsonudmatriotlab.com
Attn:Todd Wilson
7271 Garden Grove Blvd. Ste A
Garden Grove,CA 92841
888-743-0998
Haz Mat Inspection Certifications I 3 of 4 I2/3/2009
City of Huntington Beach
Hazardous Materials Inspection and Testing Services
Proposals Received
Vendor Name E-Mail Address
21 Citadel Environmental Services, In kwest dcitadelenvirontnental.con-
Attn:Kelley West
425 E.Colorado Blvd,Ste 560
Glendale,CA 91205
818-246-2707
22 Winzler&Kelly CatinaTheisseti,d,..w-and-k.com
Attn:Carina Theissen
3531 E.Miraloma Avenue
Anaheim,CA 92806
858-244-0440
23 Masek Consulting Services, Inc fs1nntcsN_1 cOx.net
Attn: F. Stephen Masek
23478 Sandstone Street
Mission Viejo,CA 92692
949-581-8503
24 GeoDesign, Inc. czadoo•ian�ct: e' odesigninc.coni
Attn: Christopher J.Zadoorian
2121 S. Town Centre Place,Ste
130
Anaheim,CA 92806
714-634-3701
25 Xeon,Inc. krobertsActles.com
dba CTL Environmental Svcs
Attn: Kevin Roberts
24404 S. Vermont Ave, Ste 307
Harbor City,CA 90710
310-530-5006
26 ATC Associates, Inc Drengson�'itcatcassociates.com
Attn: Steve Drengson,CAC
25 Cupania Circle
Monterey Park,CA 91755
323-517-9780
Haz Mat Inspection Certifications i 4 of 4 12/3/2009
CITY OF HUNTINGTON BEACH
Professional Service Approval Form
PAIN 11
Date: 12/2/2009 Project Manager: Eric R. Charlonne
Requested by Name if different from Project Manager:
Department: Public Works
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVALFORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I
& H MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant:Ninyo & Moore
2) Contract Number: PWK
(Contract numbers are obtained through Finance Administration)
3) Amount of the contract: $ 350,000
4) Is this contract less than $50,000? ❑ Yes ® No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over $100,000? ® Yes ❑ No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and
City Clerk. Make sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified
consultants? ® Yes ❑ No
8) Attach a list of consultants from whom proposals were requested (including a contact
telephone number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
,,AKre r of in ce or designee) Signature
RCA ROUTING SHEET
INITIATING DEPARTMENT: Public works
SUBJECT: Approve Professional Services Contracts for As Needed
Hazardous Materials Tesing Firms
COUNCIL MEETING DATE: January 19, 2010
RCA"sATT CHMENTS `. S'TATUS
Ordinance"(w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Contract/Agreement (w/exhibits if applicable) Attached
(Signed in full by the City Attorney) Not Applicable ❑
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached
Not Applicable ❑
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑
Not Applicable
Bonds (If applicable) Attached ❑
Not Applicable
Staff Report (If applicable) Attached ❑
Not Applicable
Commission, Board or Committee Report (If applicable) Attached ❑
Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
EXPLANATION'FOR "IVIISSING`ATTACIIVIENTS
IEV9;E�lED- FOR A, .D:ED
Administrative Staff )
Deputy City Administrator (In ial
City Administrator (Initial)
City Clerk oFN,
EXPLANATION FOR RETURN'
® •
RCA Author: Charlonne X 5430
City of Huntington Beach
' 2000 Main Street • Huntington Beach, CA 92648
OFFICE OF THE CITY CLERIC
e
=1" '# JOAN L. FLYNN
CITY CLERK
January 21, 2010
Dana Williams
Ninyo & Moore Geotechnical and Environmental Science Consultants
475 Goddard Street, Suite 200
Irvine, CA 92618
Dear Mr. Williams:
Enclosed for your records a copy of the Professional Services Contract between the City of
Huntington Beach and Ninyo & Moore Geotechnical and. Environmental Science
Consultants for hazardous materials inspection and testing services.
Sincerely,
J n L. Flynn, CIVIC
City Clerk
JF:pe
Enclosure
Ufollowup:agrmthr
Sister Cities: Anjo, Japan Waitakere, New Zealand
(Telephone:714-536-5227)