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RICHARD BRADY & ASSOCIATES - 2002-11-27
Su ity 'V Contracts Checklist for Submittal to City Clerk's Office (Please transmit this form when your contract is ready to be filed in the City Clerk's office) To: Connie Brockway, City Clerk x5404 1. Name of Contractor: Richard Brady & Associates 2. Purpose of Contract: For Example:Audit Services or Water Quality Testing Huntington Lake—Huntington Central.?ark Water Operations Yard Master Plan Update 3. Expiration Date: If no expiration date, please put a tentative expiration date so the City Clerk's office can inquire of your department if the file is ready to inactivate. August 1, 2003 4. Amount of Contract: $89,873.00 A. Is the attached contract RELATED to a PREVIOUSLY SUBMITTED contract(renewal/amendment/etc)? ❑YES 2f NO B. Did you attach the LIST OF CONSULTANTS from whom proposals were requested-pursuant to HBMC 3.03.100? OYES❑ NIA OR Is the attached contract a SOLE SOURCE? ❑YES❑ NIA C. Did you attach a COPY of the insurance certificate/waiver and send the ORIGINAL to Risk Management? YES PLEASE INCLUDE: CITY CLERK'S OFFICE USE ONLY: Cat 9pr r data` �rtry Afi�/3F., _Howard Johnson - 5503_ f � :3t ; Pri Name/Extension "rat r n s4+ Public Works - Waterr� ii`E: 110111 Department / Date 3 II 11 REIPORDS DIV:Check City Clerk's Database for Existin r,ile. r l 'POGIE g:/forms/city clerk contract checklist.doc .,.Su PROFESSIONAL SERVICE CONTRACTS Hunun Beach PURCHASING CERTIFICATION 1. Requested by: Water Division 2. Date: November 12, 2002 3. Name of consultant: Brady & Associates 4. Description of work to be performed: Water Operations Yard Master Plan Update 5. Amount of the contract: $89,873.00 6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No 7. Company number and object code where funds are budgeted: 50685801.69365 8. Is this contract generally described on the list of professional service contracts approved by the City Council'? ® Yes, ❑ No 9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on the list of professional service contracts approved by the City Council?' ® Yes, ❑ No 10. Were (at least) informal written proposals requested of three consultants? ® Yes, ❑ No 11. Attach list of consultants from whom proposals were requested (including a contact telephone number). 12. Attach proposed scope of work. y�,,li 13. Attach proposed payment schedule. 5:R HAR AMADRIL, nag Purchasing/Central Services ' If the answer to any these questions is"No,"the contract will require approval from the City Council. Brady purchasing cert 11/12/2002 1:42 PM Black & Veatch 800 Wilshire Blvd., Ste. 600 Los Angeles, CA 90017 (213) 312-3300 Brown and Caldwell 16735 Von Karman Ave., Ste. 200 Irvine CA 92606-4953 (949) 260-6130 Psomas 3187 Red Hill Ave., Ste. 250 Costa Mesa CA 92626 (949) 751-7373 Richard Brady & Associates 4909 Murphy Canyon Road Ste. 220 San Diego, CA 92123 (858) 496-0500 Tetra-Tech 16241 Laguna Canyon Rd., Ste. 200 Irvine CA 92618 Su, ity INSURANCE AND INDEMNIFICATION WAIVER �3 Hun; ,:Bewh m MODIFICATION REQUEST 1. Requested by: Ken Dills, Public Works/Water Dept. 2. Date: November 21, 2002 3. Name of contractor/permittee: Richard Brady &Associates 4. Description of work to be performed: Design improvements to Water Operations Yard Master Plan Site. 5. Value and length of contract: $89,873: expires 08/01/03 6. Waiver/modification request: $5,000 Prof. Liability deductible 7. Reason for request and why it should be granted: Unable to comply with the city's zero deductible requirement 8. Identify the risks to the City in approving this waiver/modification: None. Department Head Signature Date: APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval from the City Administrator's Office is only required if Risk Management and the City Attorney's Office disagree. 1. Risk Management approved El Denied '' ��/ z S 14 Signature Date 2. City Attorney's Office 4Approved ❑ Denied J,,., Jak, Signature Date 3. City Administrator's Office ❑ Approved ❑ Denied �A ��..� !l a,oG Signature Date If approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Administrative Services 1...... ......... O I. J.........:C....L:.....lAl..:...... 44/n4 lnnn� n.AG ARA 11/14/02 ConfirmNet -> 17143741597 Pg 1/3 Fwc TO. City of Huntington Beach Attn: Risk Mgmt. Fa)c 1-714-374-1597 F1Wn,■Richard Brady & Assoc., Inc. ■ Phone: 1-858-496-0500 Cavignac & Associates Phone: 1-619-334-6848 Subject: This document was brought to you by CertificatesNow. If you have questions regarding the content of this document, please contact the Producer/Agent listed on the certificate of insurance or the Insured listed on the notice of cancellation/reinstatement. To find out how you can send and receive all of your certificates of insurance either by email, high speed fax or standard mail, call ConfirmNet toll-free at 877.669.8600, email customercare®confirmnet.com, or visit our wabsite at www.confirmnet.com powered by ConfirmNet C!_'W..W ID.M.......InIIN,� The data included in this notice and in the attached document is confidential to ConfirmNet and the party responsible for bringing you this information. 11/14/02 ConfirmNet -> 17143741597 Pg 2/3 AC ORD CERTIFICATE OF LIABILITY INSURANCE DATE(NIMIDOWY)11/14/oa PRODUCER OA99520 1-619-234-6848 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Cavignac & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1230 Columbia Street, suite 850 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. San Diego, CA 92101 \ INSURERS AFFORDING COVERAGE Dorothy Amundson �! *=RED INSURERA:United States Fidelity & Guaranty CompanV Richard Brady & Associates, Inc. INSURERS:American Motorists Insurance COalpany 4909 Murphy Canyon Road, #220 m"ERc6scurity Insurance Company of Hartford San Diego, CA 92123 INSURERD: -INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION I UMRS A GENERALLuwa.RY BX01116849 05/12/02 05/12/03 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL I-ABIUTY FIRE DAMAGE(Any one ore) $3 00,000 CLAIMS MADE a OCCUR MED EXP(Any are pwwn) $10,000 X Broad Form PERSONAL aADV WJURY $1,000,000 X Blanket Contractual GENERAL AGGREGATE $2,000,000 GENL AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGO $2,000,000 POLICY LOC A AUTOMOen.ELIAINUTv SKOI116849 05/12/03 05/12/03 COMBINED SINGLE LIMIT $1,000,000 ANY AUTO (Ea acddaM) ALL OWNED AUTOS BODILY INJURY $ .,,,Y a .s- TIC!. (Per person) SCHEDULED auros L,�p�{0?�.L A s l} OR 11: X HIRED AUTOS ,•.-,T _ AUTOS GAIT, H!TT0 :, f_Lt '�t LofRO' BODILY INJURY X (Per ac ideA) $ X No Companyowned Autos ��: Deputy city ��t71 i1"Y PROPERTY DAMAGE $ jo (Per accident) GARAGE LIABLffY ry '}}C AUTO ONLY•EA ACCIDENT $ ANY AUTO J ,�''�,- i,-(C'Ri l i..::�v1�yy W!�`.,-;E, F�i''I_�AT llii-L) OTHER THAN EA ACC $ AUTO ONLY: AGO $ EXCESS UABRITY EACH OCCURRENCE S OCCUR ❑CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ B WORIMMCOMPENSATIONAND 7CW337SSS03 OS/12/02 05/12/03 X I WC STATU-TORYIIMITS OTW EMPLOYERS'LIABILITY E.L EACH ACCIDENT g 1,000,000 E.L DISEASE•EA FMF`LOYEq$1,000,000 E.LDISEASE•POLICYLIMIT $1,000,000 Orofe C Professional Liability ABE0302019 OS/12/02 05/12/03 Aggregate 2,000,000 Deductible 51000 DESCRIPTION OF OPERATIONSILOCATIONSIVEIpCLBSIEXCLUSIONS ADDED BY ENDORSEMENTASPECSLL PROVISIONS •Professional Liability - Claims Made Form, Aggregate Limit Policy. Defense costs Included within Limit of Liability. REI water Operations Yard Master Plan Update. City of Huntington Beach, its Agents, Officers and Employees are named as Additional Insured as respects to general Liability (attached) and Auto Liability (included in policy form). *20 days SW for non-payment of premium. 8-0- Deductible applies to General Liability and Workers Compensation coverages. CERTIFICATE HOLDER I Y I ADDITIONALNSuRED;NSURERLETTER: A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Huntington Beach DATE THEREOF,THE ISSUING INSURER WILL dWM9WffXff MAIL «30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Ot WS76 %0 SHALL Risk Mgmt. X07iab><ipP KMlt7CN�(ACI x�71KIf71DX11f®Iakt 2000 Main Street 7�EI�Y7DCYXXXXXXXXXXI=XXXXXX3=XXXXXXXXXXXXXXXXXXX Huntington Beach, CA 92648 AUTHORS=REPRESENTATIVE �f / USA ..�aCctC �- ACORD 25-S(7197) Katherine OACORD CORPORATION 1988 845643 11/14/02 ConfirmNet -> 17143741597 Pg 3/3 Named Insured:Richard Brady & Associates, Inc. Policy Number: HR01116849 Owners,Lessees Or Contractors(Form C) AMMONALINSLIRED ElWive: 0S/12/a1 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following; LIABILITY COVERAGE PART. Schedule Name of Person or Organization: I;PPRO VFD AS TO FORM, City of Huntington Beach, its Agents, Officers and Employees GAIT, HUTIOI'p City Attorney By: DWputY Cited Attr r ;y RE: water Operations Yard Master Plan update /► 26 Z 1. SECTION II -WHO IS AN INSURED is amended to include as valid and collectible"other insurance"is provided by an insured the person or organization shown in the a person or organization who is not shown in the Schedule, but only with respect to liability arising out of schedule. Then we will share with that valid and 'Your work"for that insured by or for you. collectible"other insurance"by the method described 2. With respect to 1.above the following additional provision below. applies: If all of the valid and collectible "other insurance" permits contribution by equal shares, we will follow SECTION IV.5.Other Insurance is replaced by the this method also. Under this approach, each insurer following: contributes equal amounts until it has paid its applicable limit of insurance or none of the loss 5. Other Insurance. remains,whichever comes first. The insurance afforded by this Coverage Part is primary insurance and we will not seek contribution if any of the valid and collectible "other insurance" from any valid and collectible *other insurance" does not permit contribution by equal shares,we will available to the insured unless the contribute by limits. Under this method, each Insurers share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. CL18F 22 46 09 99 Includes copydghted matedel of Insurance a Services Ofl1c9.Inc.,with as pemilsslon. Page 1 of r Copyrghted ImmnceSetvicesOke,bit.,1984 DlYY)AC W. CERTIFICA OFLIABILIYINSURAN 11/07/02 PRODUCER OA99520 1-619-234-6848 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Cavignac rt Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1230 Columbia Street, suite 850 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ban Diego, CA 92101 INSURERS AFFORDING COVERAGE Dorothy Amundson INSURED INSURER A:United States Fidelity 6 Guaranty Company Richard Brady ✓e Associates, Inc. INSURER B:American Motorists Insurance Company 4909 Murphy Canyon Road, #220 INSURER C:Security Insurance Company of Hartford San Diego, CA 92123 INSURERD: NSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATIONJJL LIMITS A GENERAL LIABILITY BK01116849 OS/12/02 05/12/03 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $300,000 CLAIMS MADE F_x1 OCCUR MED EXP(Any one person) $10,000 X Broad Form I PERSONAL&ADV INJURY $1,000,000 X Blanket Contractual GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY FX I PRO LOC A AUTOMOBILE LIABILITY BKO1116849 05/12/02 05/12/03 COMBINED SINGLE LIMIT $1,000,000 ANY AUTO (Ea Accident) ALL OWNED AUTOS I BODILY INJURY $ SCHEDULED AUTOS (Per person) 1XX HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) X No Company Owned Autos PROPERTY DAMAGE $ (Per accident) 1 GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ B WORKERS COMPENSATION AND 7CW33755503 05/12/02 05/12/03 X WCSTATU OTH- EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $1,000,000 E.L.DISEASE-EA EMPLOYEE $1,000,000 E.LDISEASE-POLICY LIMIT $1,000,000 OTHER C Professional Liability ARE0302819 05/12/02 65/12/03 Aggregate 2,000,000 Deductible 5,000 DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS *Professional Liability - Claims Made Form, Aggregate Limit Policy. Defense costs Included within Limit of Liability. RE: Water Operations Yard Master Plan Update. Certificate Holder is named as Additional Insured as respects to General Liability (pear attached) and Auto Liability (included in policy form). *10 days NOC for non-payment of premium. CERTIFICATE HOLDER I Y I ADDITIONAL INSURED;INSURER LETTER: A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Huntington Beach DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL *30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL Ken Dills IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR P.O. Box 190 REPRESENTATIVES. Huntington Beach, CA 92648 AUTHORIZED REPRESENTATIVE USA .� ACORD 25-S(7/97) Katherine O ACORD CORPORATION 1988 839264 • • Named Insured:Richard Brady & Associates, Inc. Policy Number: BR01116849 Owners,lessees Or Contractors(Form C) ADDITIONAL INSURED Effective: 05/12/02 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following; LIABILITY COVERAGE PART. Schedule Name of Person or Organization: City of Huntington Beach RBi Water Operations Yard Master Plan Update 1. SECTION II-WHO IS AN INSURED is amended to include as valid and collectible"other insurance"is provided by an insured the person or organization shown in the a person or organization who is not shown in the Schedule, but only with respect to liability arising out of schedule. Then we will share with that valid and "your work"for that insured by or for you. collectible"other insurance"by the method described below. 2. With respect to 1.above the following additional provision applies: If all of the valid and collectible "other insurance" permits contribution by equal shares, we will follow SECTION IV.5.Other Insurance is replaced by the this method also. Under this approach, each insurer following: contributes equal amounts until it has paid its 5. Other Insurance. applicable limit of insurance or none of the loss remains,whichever comes first. The insurance afforded by this Coverage Part is if any of the valid and collectible "other insurance" primary insurance and we will not seek contribution does not permit contribution by equal shares, we will from any valid and collectible other insurance contribute by limits. Under this method, each available to the insured unless the Insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. CLEF 22 45 09 99 Includes copyrighted materiel of Insurance a Services Office,Inc.,with Its permission. Page 1 of 1 Copyrighted,Insurance Services Office,Int,1984 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RICHARD BRADY&ASSOCIATES FOR WATER OPERATIONS YARD MASTER PLAN UPDATE Table of Contents I. SCOPE OF SERVICES...............................................................................................1 2. CITY STAFF ASSISTANCE......................................................................................2 3. TERM; TIME OF PERFORMANCE..........................................................................2 4. COMPENSATION......................................................................................................2 5. EXTRA WORK...........................................................................................................3 6. OF PAYMENT............................................................................................................3 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS...............3 8. HOLD HARMLESS....................................................................................................3 9. PROFESSIONAL LIABILITY INSURANCE...........................................................4 10. CERTIFICATE OF INSURANCE..........................................................................5 11. INDEPENDENT CONTRACTOR .........................................................................6 12. TERMINATION OF AGREEMENT......................................................................6 13. ASSIGNMENT AND DELEGATION...................................................................7 14. COPYRIGHTS/PATENTS......................................................................................7 15. CITY EMPLOYEES AND OFFICIALS.................................................................7 16. NOTICES ................................................................................................................7 17. CONSENT...............................................................................................................8 18. MODIFICATION....................................................................................................8 19. SECTION HEADINGS...........................................................................................9 20. INTERPRETATION OF THIS AGREEMENT......................................................9 21. DUPLICATE ORIGINAL.....................................................................................10 22. IMMIGRATION....................................................................................................10 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED................................10 24. ATTORNEY'S FEES............................................................................................10 25. SURVIVAL...........................................................................................................11 26. GOVERNING LAW .............................................................................................11 27. ENTIRETY............................................................................................................II i • PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RICHARD BRADY&ASSOCIATES FOR WATER OPERATIONS YARD MASTER PLAN UPDATE THIS AGREEMENT("Agreement") is made and entered into this day of MO%/e.vK�4�, 2002, by and between the City of Huntington Beach, a municipal corporation of the State of California,hereinafter referred to as"CITY," and Richard Brady&Associates , a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to perform a Water Operations Yard Master Plan Update; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY AND CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A" which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the"PROJECT." /a.dmin/dills/Wa.ter Yard MP 1 i • CONSULTANT hereby designates Richard Brady who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM, THE OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement by CITY (the "Commencement Date"). This Agreement shall expire on August 1, 2003 unless sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one hundred eighty (180) dgys from the Commencement Date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit"A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," a fee, including all costs and expenses, not to exceed eighty-nine thousand eight hundred seventy-three Dollars($89,873.00). /a.dmin/dills/Wa.ter Yard MP 2 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B," which is attached hereto and incorporated by reference into this Agreement. 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, s/a.dmin/dills/Water Yard MP 3 demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of the Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A clams-made policy shall be acceptable if the policy further provides that: s/a.dmin/dill-,/Wa.ter Yard W 4 A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: F. provide the name and policy number of each carrier and policy; G. state that the policy is currently in force; and H. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. c/a.dmin/dills/Water Yard MP 5 CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished s/a.dmin/dills/Water Yard MP 6 and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and sub consultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1. hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a s/a.dmin/dills/Water Yard MP 7 sealed envelope, postage prepaid, and depositing the same in the United States Postal Service,to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices,certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U.S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Richard Brady&Associates ATTN: Howard Johnson ATTN: Richard Brady P.O. Box 190 4909 Murphy Canyon Road, Suite 220 Huntington Beach, CA 92648 San Diego, CA 92123 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. s/admin/dills/Wa.ter Yard MP R 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. s/admin/dill;/Water Yard MP 9 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IlVMGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES Except as expressly set forth in Section 8 of this Agreement, in the event suit is brought by either party to construe, interpret and/or enforce the terms and/or s/a.dmin/dill-,/Water Yard W 10 provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that parry's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supercede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. s/a.dmin/dills/Wa.ter Yard MP 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CONSULTANT, Richard Brady&Associates C OF HUNTINGTON BEACH, /a rn i ipal corporatiorvf the State of California By: Director of Public Works (Pursuant to HBCM§3.003.100) Richard Brady print name ITS: (circle one)Chairman/President/Vice President APPROVED AS TO F RM: ND ( ' 0-City Attorney By. Sandra B adv REVIEWED AND APPROVED: print name ITS: (circle bne) Secretary Chief Financial Officer City Administrator Asst. Secretary—Treasurer (only for contracts over$50,000.00) q/admin/dilk/Wa.ter Yard MP 12 EXHIBIT A SCOPE OF SERVICES Request for Proposal and Consultant's Proposal D� /J • Page 19 1j �i The Richard Brady&Associates/Platt-WhitelawArchitects team is ideally suited to providing the Water Operations Yard Master Planning services anticipated by the City of Huntington Beach. ®� With the internal wealth of expertise and knowledge spanning many years and numerous projects,and most notably,our ongoing work on the Overmyer Reservoirs Project,the Richard Brady & Associates team will be able to deliver the required services in an exceptionally responsive and reliable manner. An oblique aerial view of the Water Operations Yard/Overmyer Reservoir site is shown on the ® following page. We realize that with respect to this master planning effort,the"page is actually blank"and that the City is expecting creative, innovative,and perhaps even"brilliant"solutions for master planning the long term build-out of the site. Though we think we have a head start on issues relating to the Water Operations Yard/Overmyer Reservoir site,taking our ideas too far at this point in time is probably not a good approach,since we have yet to conduct a single interview with City staff that should weigh in on this discussion before specific plans are advanced. Other than an obvious relocation option of moving the fluoride facility to the newly reclaimed space next to the Water Production Shop, all options are fairly wide open. However, there are a number of things that we do know that are fixed: 1. The aerial photo identifies the major facilities on the site and shows the four entry points that exist(three from Huntington Street and one from Garfield that is normally closed). One or more of these entries will be more than adequate to accommodate all City and public vehicle access needs. AMIN, 2. The Overmyer Reservoir, Overmyer Booster Pump Station, and Reservoir Hill Booster Pump Station can't be moved. 3. The Water Production Shop,Water Warehouse,and Truck Wash Facility are fairly new facilities that should be left where they are fulfilling their current purposes. 4. The Fuel Station can be moved, but given the fact the station is fairly new, it is unlikely that any plan requiring relocation would be acceptable. 5.' A second floor can possibly be added to the Water Operations Building, but it is unlikely that this could be proven to be structurally(i.e.,seismic considerations)and economically feasible. 47 Wine uzeetA and Wic%uatA Page 20 &�f lift With respect to new issues that must be considered when preparing a master plan for a site such as the Water Operations Yard that has numerous existing and often competing uses, surrounded by residential and industrial properties, in an age of heightened public and environmental awareness,items to be considered include: 1. Compliance with the Americans with Disabilities Act(ADA)that was signed into law by President George Bush Sr.on July 26,1990. i` 2. The requirement to provide equal and opposite facilities for male and female workers(restrooms and locker rooms). 3. The need to comply with new and increasingly more stringent stormwater regulations that affect the design of parking areas,stormwater discharges,and the 1 storage of oil,fuel,chemicals,including fluoride,and possible discharges(silt,etc.) from the material and bulk storage storage areas that can lead to regulatory non compliance and subsequent fines. 4. Increased demands on water quality personnel to monitor water quality parameters i that are forthcoming from the Stage 2 Disinfectant/Disinfection By-Products f (D/DBP)Rule. 5. Public issues relative to building aesthetics. 6. Public issues relative to traffic and noise,including trucks beeping while backing up during early morning hours. 7. Security and site access issues since 9/11. Is a full-time guard needed? Is a controlled entry with a 24-hour security guard a requirement? 8. Impacts of technology. How will long-term technological advances (automation, computers,SCADA,GIS,etc.)affect planning for the future of the Water Operations Yard? 9. The need for covered parking areas for cars and large trucks. Many questions must be answered before a master plan can be developed that is expected to meet the needs of City staff, now and for the next 25 years.The single, most important key to success for this effort will come from the words of the people that occupy these spaces today, who will also be responsible for speaking for future staff. Interviewing City staff, asking y questions, receiving input, refining this input, asking follow-up questions, resolving conflicting Y/' wu , (!� �aiC C`��"re�t�and �irietlu.�lro�a��1� �l Page 21 .y ® needs....we believe we are the right people to be asking these questions and developing the resulting master plan. Done incorrectly by the wrong people or with a flawed approach will lead to a master plan that will lack support and will likely be placed into a circular file. Asample questionnaire that we have used successfully on other similar assignments is included on the following pages. For somewhat obvious reasons, we have a strong sense of ownership for work that occurs at the Water Operation Yard/Overmyer Reservoir site. The Richard Brady&Associates'team is d extremely qualified and motivated... and will deliver! � as a .y, >r - +1�b1 ' ♦ �..57•. ..,fiyc > M - '� Pax �, �':.�jlf t, y ��" kffk�"`�€'lR �. •up", _ YY s� «. 4�1, r _•.,+. 11 4p, e .. f 1� l r � f« A:i_ . .. � ♦♦yye- '. t f�^� . � e4 (.. Y-� q^,[, y, ,.` _ y,"�° � i� d. F ,'A - ,a... �',1 _.n+"••,•^,'...:. �' Mw''�4 " hy{'I -! e ? �t ; ..e ~ 7�,'i V` y... a4TM1`Y:l i5 •F"f 4Yn i. ie } `{� •!i, Y.a- - ��' 1 r h p yy F _ uix'.ANNY'p�SY._ _ ..x _�'.T'.'f v._ _ JY. n �1 �• �y zo PO " 3[ rT IL ' . r•wrtw is ,.- .. .aw.e ._ a, .,.�.�..... _ -_ \�`_1�w . ..._ . t!l `,'y lt*�. .d,... .rrrp_ :@ __ rr� .r.• § '--�.e l[ _ .�. +�....., 1.�. •^.�erW.w r.♦• �«_'♦{.,.�•�,p s '- r r �u F.. '< � ��t� .l� S' �\y}, ��.Y'G..',... µ .,_ � !�,�t $ +r ,',;.. vat ar�'4at °'` .,� _ _ �J•__ � � i�. :� .....�( � .\�1 �w Z���� 'e"'E^w t"I17�e. - ire.-_ .t .► i ; 9 x a r ti{ ♦ � t P ., ,t W R • • R R R City of Huntington Beach Water Operations Yard Master Plan Update Building Program Needs Assessment Draft/Sample Questionnaire October 2002 R PURPOSE: The intent of this questionnaire is to assist the project team in gathering information that �. is necessary in preparing the needs assessment and building program. In general, we need to understand the functions that are to be accommodated in the new facility and the potential future changes that may affect facility requirements and plans. Feel free to mark-up the narrative, if it makes sense to do so. You may also add e additional comments or attachments where you see fit. Otherwise, please provide the following information as requested. PLEASE FOCUS ON YOUR DEPARTMENTAL NEEDS AS YOU PREPARE YOUR REPLIES. PLEASE COMPLETE AND RETURN THIS QUESTIONNAIRE VIA E-MAIL BY (Date to be determined) © Rick Brady Richard Brady& Associates 4909 Murphy Canyon Road, Suite 220 San Diego, CA 92123 (858)496-0500 ext. 306 E-mail: rbrady@rbrady.net Water Operations Yard Building Program Needs Assessment Richard Brady&Associates Pages 1 of 7 GENERAL INFORMATION: Department: Phone Number: Division (if any): Fax Number: Section: E-Mail: Your Name: Your Title: A. FUNCTIONAL REQUIREMENTS AND ORGANIZATION 1. Please describe the functional responsibilities that fall within your department's charter. i 2. Do you anticipate any additions, reductions, or changes in the types of services and delivery method that your department provides over the long-term? Yes No If yes,please list and elaborate in the space below and/or use attachments as necessary. B. STAFF AND WORKLOAD: 1. Please provide your department's existing and projected staff levels on the following ® matrix. Please enter the titles of personnel, and the existing and projected staff levels for your department. Personnel Title 2002 2010 2018 2025 Water Operations Yard Building Program Needs Assessment Richard Brady&Associates Pages 2 of 7 �l 2. Does your department staff work multiple shifts? If so?describe current staffing per shift, and any anticipated future changes. 3. Briefly elaborate on how staffing levels might be affected and how workload may change due to increasing population and changes in: organization, technology, service delivery methods, etc. 4. Please identify any known or anticipated changes in laws, regulations, or other factors that you believe may affect service demand, staffing requirements, or organizational requirements. Also, if any of these factors have influenced your staff projections please elaborate in the space below. 1 5. Please indicate any support needs/interactions that are necessitated by remote facilities such as off-site storage(current or future). r C. SPACE REQUIREMENTS: d 1. Special Areas: For the purposes of this study, Special Areas are those which have a particular function or purpose other than permanent typical office space (e.g. laboratory facilities, workshops, file space,waiting rooms,hazardous materials storage, dedicated records storage areas, control rooms, computer rooms, etc.) If your department has any such areas,please estimate the square footage of each. If it does not,will it require them in the future? (Specific requirements within these areas, such as laboratory systems, will be discussed and defined during the interview process.) w Water Operations Yard Building Program Needs Assessment w Richard Brady&Associates Pages 3 of 7 r� s 2. Please list any overcrowded areas, space shortages, or functional.deficiencies (lack of storage, conference space, etc.)that your department is experiencing. 3. If there is any space currently-allocated to your department that your department is not currently utilizing, please indicate the type of space below and the approximate size of that space. D. SECURITY REQUIREMENTS A 1. Please designate within the following matrix, which of the following levels of public access and security are appropriate for your department's various work areas. Zone I=Public visitors.should be allowed to walk directly into the space. Zone II=Public visitors should be allowed to enter with permission or by escort. Zone III=Public visitors should not be allowed to enter the space at all. Area Zone# Water Operations Yard Building Program Needs Assessment ® Richard Brady&Associates Pages 4 of 7 r- r � � i r ' i E. ADJACENCY REQUIREMENTS r 1. List other departments you feel must maintain a direct adjacency or strong co-location ® with you department's operations and why. Don't limit your response to current location(s). r ® 2. Can your department be located in more than one building or a separate building ® without negatively impacting your operations? Yes No If yes, which ® function(s)? 3. Does your department currently share any Special Areas (as defined previously) with any other department? Yes No If Yes, list each space, and with whom it is shared. F. PARKING REQUIREMENTS ® 1. Please estimate the percentage of employees within your department who drive individually, carpool, or take public transportation to work(for the purposes of calculating actual parking requirements). Enter the number of employees for each method of transportation below. drive their own cars (not carpooling). ride to work in a carpool. take public transit to work. TOTAL (should equal total number of staff listed previously) i Does this vary per shift or time of day? If so, please indicate variations below. s s Water Operations Yard Building Program Needs Assessment Richard Brady&Associates Pages 5 of 7 2. Does your department use City vehicles permanently assigned to it? Yes No If yes, please list quantity and types below. 3. Please estimate the number of persons (e.g.: public visitors, or sales representative) who visit your department each day. 4. Please estimate the percentage of your department's visitors that stop at other departments during the same trip. % G. BUILDING FIT 1. Please list any major deficiencies (if they exist) in respect to the following headings for all facilities within your department. Support Areas (copy rooms,meeting rooms,break rooms, etc). ® Image/Appearance Privacy ® Security Safety Other Water Operations Yard Building Program Needs Assessment ® Richard Brady&Associates Pages 6 of 7 1 1 1 1 H. IMPACT OF TECHNOLOGY 1 1. What effect might long-term technological advances (such as in automation, telecommunications, computer networking, etc) have on your department's staff, I space, location, and adjacency requirements described in this questionnaire. 1 1 I I I I. OTHER COMMENTS 1. Are there any additional comments or notes you wish to make in preface to our meeting to discuss your department's facility requirements? Please use the space below and attach additional pages if needed. THANK YOU VERY MUCH FOR YOUR PARTICIPATION. WE LOOK FORWARD TO MEETING WITH YOU SOON. FEEL FREE TO CALL US IF THERE ARE ANY QUESTIONS. Water Operations Yard Building Program Needs Assessment Richard Brady&Associates Pages 7 of 7 City of Huntington Beach Water Operations Yard Master Plan Proposed Schedule ID Task Name Duration Start Finish Month-1 Month 1 Month 2 Month 3 Month 4 i Month 5 1 Site Review 5 days: Mon 12/30/02 Fri 1/3/03 -.. ...........-......._.......:_......_................... ..._.....__......... 2 Staff Interviews 10 days Mon 1/6/03 Fri 1/17/03 ---..........................._............_......__._....!......_.__.._.. 3 Organizational Functions and 5 days Mon 1/20/03:' Fri 1/24/Q3 Requirements Reviews 4 Organizational Assessment 5 days Mon 1/27/03 Fri 1/31/03 and Growth Protection 5 Materials and Equipment 10 days Mon 12/30/02; Fri 1/10/03 • Inventory 6 Fleet Inventory and 5 days Mon 1/6/03 Fri 1/10/03El Assessment 7 Traffic and Parking Study 20 days Mon 1/6/03 Fri 1/31/03 -......._...- ............. ... . ................. 8 Records M ag anement/ 20 days Fri 1/10/03: Thu 2/6/03 r ": Document Control Review .................................................._.._... 9 20 days: Fri 1/31/03 Thu 2127/03 Master Plan 10 Operations Yard Master Plan 20 days Fri 2128/03 Thu 3/27/03 Report-Draft 11 City Review 20 da s Fri 3/28/03, Thu 4/24/03 12 Operations Yard Master Plan 10 days Fri 4/25/03. Thu 5/8/03 Report-Final • Jia�atd Task _ °, :..,:::: ::..::;_ S lit Friday 10/18/02 CITY OF HUNTINGTON BEACH 2000 Main Street P . O . Box 190 California 92648 Robert F. Beardsley, P.E. Department of Public Works Director (714) 536-5431 City of Huntington Beach, California Request for Proposals Water Operations Yard Master Plan Update The City of Huntington Beach Public Works Water Division is requesting proposals from qualified architects/engineers to perform an update to the Water Operations Yard Master Plan per the following project description/scope of work. Project Description/Scope of Work: Water Utility The City of Huntington Beach Water Utility serves the City of Huntington Beach and a small portion of Sunset Beach in unincorporated Orange County. 1990 Census figures showed a population of 181,519 for the City. The current population is estimated at 192,000 with an average of approximately 4 people being served by each residential connection. As of April 1, 2002 there were 51,411 active service connections. The City's water system is comprised of: • 9 active groundwater wells,with a tenth well scheduled for completion in the 2002-03 fiscal year • 3 reservoirs with a combined capacity of 47 million gallons • 3 booster pumping stations • Approximately 540 miles of pipeline ranging from 2-inch to 42-inch in diameter • 3 "import"water connections • 5600 fire hydrants The City meets approximately seventy-five percent(75%) of its water demands utilizing groundwater wells over the Santa Ana River groundwater basin. The basin is managed by the Orange County Water District(OCWD) and the City pays a replenishment assessment for each acre-foot of water pumped from the basin. Twenty-five percent(25%) of the City's demand is met with water purchased from the Metropolitan Water District of Southern California(MWD) via the Municipal Water District of Orange County. The'City does not own or operate any water treatment plants. The water delivered to the City by MWD is fully treated and has a disinfectant residual. In addition, the City adds chlorine for S:\Admin\Dills\Water Yard RFP.doc 1 9/25/02 disinfection at each of its well sites. Fluoride is injected at each of the import water connections and at the well sites. Water sales for calendar year 2001 totaled 31,890 acre-feet or 10,391,388,390 gallons for an average daily flow of 28.5 million gallons. Water Yard The City of Huntington Beach Water Division Operations Yard is located at 19001 Huntington Street. The Yard is the main operating center for the City owned water enterprise. Water Operations is a Division of the Public Works Department. As part of the 1990 construction of the Water Warehouse, a proposed facility arrangement was developed. A number of the recommendations presented were completed, including construction of the warehouse, covered storage area, office upgrades to the Water Production Area. In addition, since that time fueling pumps have been replaced and a new fueling island constructed and a truck wash was completed in 2000. Most notably, since the original plan, one water reservoir on the site has been eliminated, freeing up a considerable amount of space that can be utilized to meet the needs of the Division's facility. The Water Division now desires to address the remaining needs of the Water Operations Facility,but realizes that an update of the original plan is necessary. The original plan is enclosed as a reference in Appendix A. The Water Division consists of five distinct sections: Administration, Water Quality, Water Production,Water Distribution and Water Meters. In addition, the Public Works Geographic Information Systems (GIS) section is located at the Water Operations Yard. The number of employees assigned to the Water Operations Yard is listed below by Section. It should be noted that the GIS section routinely employees a number of part-time interns. The numbers below reflect the totals effective the date of this RFP. Section Number of Employees Administration 7 Water Quality 3 Water Production 12 Water Distribution 20 Water Meters 12 GIS 11 Total 65 A number of needs have been identified by staff and are presented below in no particular priority. These are not intended to be all-inclusive nor required of final recommendations,but are rather presented to reflect staff s concerns for the facility. It is anticipated that the successful contractor would conduct extensive interviews with key staff. S:\Admin\Dills\Water Yard RFP.doc 2 9/25/02 • New Distribution Building to house the Distribution and Meter Sections. The building should contain: o New Meter shop for meter testing and repair o Fire hydrant, line valve and air release valve testing and repair area inside o Offices for Distribution and Meter Crewleaders and Leadworkers o Designated area for customer service, meter reading and water billing o Area designated for Water Engineering functions o Area for water utility plan storage and review o Employee locker room and showers o Lunchroom and kitchen o Area for weekly meeting and a small conference room • New bulk material bins (sand,base and gravel, etc.), deeper than existing and covered to meet NDPES requirements. • Covered parking for large equipment/vehicles • Additional covered storage for items like cement mixers, arrow boards, concrete saws, street closure items, shoring equipment, safety equipment, etc. • Area for pipe storage • Area for records storage • Relocate and replace existing twin 9,000-gallon bulk fluoride storage tanks, add cover and containment per NDDES requirements. • Complete the Production shop with battery storage/charging area and oil storage. Replace existing breakroom, add locker room. • A traffic and parking study, resurface and restriping of parking lot • Expanded SCADA room and office to meet current needs • Reconfigure the current Water Operations Building with the assumption that the meter shop will move to a new Distribution Building. Provide additional space for GIS. The City of Huntington Beach will use only qualified design/engineering firms. The successful contractor will demonstrate their qualifications by listing similar work performed for other water utilities of similar size. It is the intent of the project to develop a plan that will act as a guideline for design and eventual construction of upgrades/improvements. Proposals Sealed proposals for this project must be submitted to the City of Huntington Beach, Attention: Howard Johnson,P.O. Box 190, 19001 Huntington St., Huntington Beach, CA 92648,no later than 4:00 p.m., Friday, October 18, 2002, with the following notation on the envelope: "Water Operations Yard Master Plan Update." A non-mandatory job walk is scheduled for Friday, October 11, 2002 at 9:00 a.m. at the address noted above. S:\Admin\Dills\Water Yard RFP.doc 3 9/25/02 Each proposal shall include the following information: 1. A list of personnel and their qualifications, including the named project manager who will be directly involved and familiar with all aspects of the project . 2. A list of agencies for which your firm has performed similar contracted services. 3. A description of your project approach, including deliverables 4. A project timeline including major milestones based on your proposed approach. 5. Your fees in lump sum in a separate envelope marked"Fee Proposal." Selection Process The City's consultant evaluation and selection process is based upon Qualifications Based Selection (QBS) for professional services. The following criteria will be used in evaluating the proposals using a point value system (100 points)based upon the weighting indicated below. 1. Approach and work plan. (25 points) 2. Qualifications and experience of the project manager and other key individuals. (40 points) 3. Results of reference checks. (15 points) Reference checks will only be conducted for a short list of firms or the top rated firm. 4. Clarity of proposal. (10 points) 5. Compliance with proposal requirements. (10 points) The City may elect to interview a short list of qualified firms or to interview only the top rated firm based upon the proposals submitted for the project. The City staff will negotiate a contract with the best qualified firm for the desired consulting services. Should the City staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next most qualified firm. Failing accord with the second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached and a firm is selected and an agreement is executed. Standard Form of Agreement The consultant will enter into an agreement with the City based upon the contents of the RFP and the consultant's proposal. The City's standard form of agreement is included as Appendix B. The consultant shall carefully review the agreement, especially with regard to the indemnity and insurance provisions, and include with the proposal a description of any exceptions requested to S:\Admin\Dills\Water Yard RFP.doc 4 9/25/02 the standard contract. If there are no exceptions, a statement to that effect shall be included in the proposal. Insurance The contract for this project will be considered a professional services contract. The City's insurance requirements for professional services contracts and a sample certificate of insurance are attached as Appendix C. The consultant shall furnish with the proposal proof of the following minimum insurance coverage. These minimum levels of coverage are required to be maintained for the duration of the project: A. General Liability Coverage - $1,000,000 per occurrence for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. B. Professional Liability Coverage - $1,000,000 per occurrence (note: A "claims made"policy is acceptable). C. Worker's Compensation Coverage : State statutory limits. Deductibles, Self-Insurance Retentions, or Similar Forms of Coverage Limitations or Modifications, must be declared to and approved by the City of Huntington Beach. The consultant is encouraged to contact its insurance carriers during the proposal stage to ensure that the insurance requirements can be met if selected for negotiation of a contract agreement. S:\Admin\Dills\Water Yard RFP.doc 5 9/25/02 EXHIBIT B PAYMENT/FEE SCHEDULE EXHIBIT "B" Payment Schedule (Alternative#1) 1. Charges for time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services for CITY or as otherwise arranged with CITY. 2. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 3. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. jmp/conuacts group/exB-1/11/6/02 1 EXHIBIT B AltPrnntivP 01 Uly or mw*o 0Boom rrtla CparlarYrd Muter P1m Tarim water Operatbm Yard Master Plan 00 .K aubeormu MOM* Om Total so So essm Ilous Fw Hasa FN Hass Fr Man F" 11an I Fss 1 Task now""" 2 Site m 6 11.2W. 1 sm. Is SIXA 18 120 stall Wderviews 18 4as 4 1 emiment Wwftry 18 400 1 ! and Pamm study Is 400 1 Saw 161 $1.728 to $1,Zeo 4 4 40 000 ! 000 m !00 1 T rs0 {Zis00 N !4 M men se "I s1 MVIG sw Z689875 Richard Brady Associates , ++