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RJM Design Group, Inc. - 2010-06-07
Dept ID CS 15-011 Page 1 of 3 Meeting Date 9/21/2015 49 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/21/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Approve and authorize execution of three Amendments that extend the terms for As-Needed Professional Design/Landscape Architectural Services Professional Services Contracts with NUVIS, RJM Design Group, and David Volz Design Statement of Issue Amendments to Professional Services Contracts with NUVIS, RJM Design Group, and David Volz Design are required for the completion of design/landscape architectural services for Le Bard Park, Worthy Park, and Bartlett Park Financial Impact No additional funds are being requested in this Request for City Council Action Recommended Action A) Approve and authorize the Mayor and City Clerk to execute "Amendment No 2 to Agreement Between the City of Huntington Beach and NUVIS for As Needed Professional Design/Landscape Architectural Services," and, B) Approve and authorize the Mayor and City Clerk to execute "Amendment No 2 to Agreement Between the City of Huntington Beach and RJM Design Group Inc for As Needed Professional Design/Landscape Architectural Services " and, C) Approve and authorize the Mayor and City Clerk to execute "Amendment No 4 to Agreement Between the City of Huntington Beach and David Volz Design for Landscape Architectural Services . ���,,�,�,�, �-,u—s �-��. ��cs •¢ '` Alternative Action(s) Do not approve and direct staff accordingly Analysis On June 7, 2010, City Council approved professional services contracts for "as-needed" professional design/landscape architectural services with NUVIS and RJM Design Group in the amount of $300,000 each On May 20, 2013, City Council approved an extension of the original contracts by $75,000 each and extended the terms to September 30, 2015 In general, the scope of work for landscape architecture firms may involve all phases of a development project, including preliminary plans and design (layouts, surveying, architectural services, and estimates of probable costs), entitlement/permits, construction documents, as well as bidding and construction processes "As-needed" contracts are beneficial when working on multi- Item 16. - 1 HB -674- Dept ID CS 15-011 Page 2 of 3 Meeting Date 9/21/2015 year, multi-faceted development projects in that contractors can expand when required to address the specific areas of expertise required for any given project "As-needed" contracts also allow staff the flexibility to respond to unanticipated park development projects which may arise In addition to "As-Needed" services, NUVIS and RJM Design Group were assigned projects which are currently included in the City Council approved Capital Improvement Project list Their services are required to complete the projects below NUVIS is the architectural/design contractor for the LeBard project, which includes the completion of construction plans and specifications for the undeveloped two-acre portion of LeBard Park Professional services completed to date include the development of preliminary plans and construction documents This project has been delayed on several occasions due to unforeseen environmental issues and the potential for the entire park area to be reconfigured as part of the Huntington Beach Elementary School District's development plans for LeBard School RJM Design Group is the architectural/design contractor for the Worthy Park project, which consists of the demolition of the closed racquetball building and reconfiguration of the park to include additional recreational amenities and public restroom The conceptual plan for this project has been approved and construction documents are being prepared for permits and bidding through the public works process Construction is expected to begin in early 2016 Due to the amount of work already completed by both of these firms, staff is recommending that the terms of the original contracts be retroactively extended through September 30, 2017 No additional contract increases are required for either contract David Volz Design is the contractor for the Bartlett Park project On January 2, 2007, City Council approved a professional services contract with David Volz Design in the amount of $250,000 On January 19, 2010, City Council approved Amendment No 1 to this contract which extended the term of the original agreement to January 2, 2011 On May 20, 2013, City Council approved an extension of the term expiration to September 30, 2015, and on December 15, 2014, City Council approved a contract increase of $185,000 The contract increase was a result of extra services required to complete the CEQA process, Initial Study and Mitigated Negative Declaration services for the project This multi-year project includes construction plans and specifications to determine possible uses and development of Bartlett Park for passive, recreational use, including preservation of native habitat and vegetation Work completed to date includes an evaluation of opportunities and constraints, community outreach meetings, a preliminary conceptual plan, and development of project alternatives Unfortunately, due to a number of timing issues associated with this project and staffing constraints, the contract expired September 30, 2015 However, because David Volz Design has already expended a significant number of hours on this project and in order to preserve project efficiencies and maintain continuity, staff is recommending a retroactive extension of the contract through September 30, 2016 No additional contract increases are required to complete this project Environmental Status Not applicable Strategic Plan Goal Enhance and maintain infrastructure HB -675- Item 16. - 2 Dept ID CS 15-011 Page 3 of 3 Meeting Date 9/21/2015 Attachment(s) 1 Amendment No 2 to Agreement between the City of Huntington Beach and NUVIS for As Needed Professional Design/Landscape Architectural Services 2 Amendment No 2 to Agreement between the City of Huntington Beach and RJM Design Group Inc for As Needed Professional Design/Landscape Architectural Services 3 Amendment No 4 to Agreement between the City of Huntington Beach and David Volz Design for Landscape Architectural Services Item 16. - 3 xB -676- FAT #2 AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND RJM DESIGN GROUP, INC. FOR AS NEEDED PROFESSIONAL DESIGN/LANDSCAPE ARCHITECTURAL SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation,hereinafter referred to as "CITY,"and RJM DESIGN GROUP, INC., a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated June 7, 2010, entitled Professional Services Agreement Between the City of Huntington Beach and RJM Design Group, Inc. for As Needed Professional Design/Landscape Architectural Services,which agreement shall hereinafter be referred to as the"Original Agreement;" and The Original Agreement was amended on May 20, 2013 by the Agreement entitled"Amendment No. 1 to Agreement Between the City of Huntington Beach and RJM Design Group, Inc. for As Needed Professional Design/Landscape Architectural Services,"and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work to be performed by CONSULTANTand the term of the Original Agreement, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, including, as needed professional design/landscape architectural services as described in Exhibit A to the Original Agreement, a copy of which is attached hereto as Exhibit"A," and incorporated by this reference as though fully set forth herein. 2. TERM The term of the Agreement shall extend through September 30, 2017 15-4900/125897 1 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers on ZJ .--DASS- RJM DESIGN GROUP, INC. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: ®�. print name Mayor ITS: (circle one)Chamnan/President/Vice President AND ATTEST. By print name City Cler ITS (circle one) Secretary/Chief Financial Officer/ Asst Secretary-Treasurer INITIATED AND APPROVED: 0k(Z_, a , - ,� D' o Community Services COUNTERPART APPROVED AS A ney ct�k11 c Mo REVIE D APPROVED: City er 15-4900/125897 2 3 REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers on 2/. 2&j RJM DESIGN GROUP,INC. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Califorma By IlaW1400e1q1Vt"� rr t n e Mayor ITS (circle one)Ch reside ice President AND ATTEST. By .42-�10 Dam prmtname City Clerk ITS. (circle one)Secretary Chief Financial Office Asst Secretary-Treasurer INITIATED AND APPROVED: COUNTERPART Director of Community Services APPROVED AS A rney q�q\kC 019 o REVIEWED AND APPROVED City Manager 154900/125897 2 � t E ]mil plementatlon plan existing Irrigation system,physical -To meet the City of Huntington Beach's limitations,utilities,external vision. Influences,and adjacent property , relationships. Working closely with City Staff,our Design B. Review all documentation,as Team will help to organize and further ion,as define the approach to be used for pprovided by the City,.p g � �i each project. to the roject,Including available ti p j S, II pp at availdble � as-builts (digital format), , . e current aerial photos, digital format. '•1 Our methodologyoutlet s the ; site,and title s or each i , ' flasks associated to provide park CAD t. e f report,Review Federal,State, ��• �I renovation designs, engineering Local Codes and Standards,which services,construction documentation, may be applicable to the site specifications,opinion of probable development: t preliminary and final costs, and construction management for the C. Conduct site visit to photograph development/rehabilitation for the City and review existing site conditions, of Huntington Beach park system. study oppodunitles, constraints and , I Our project schedule provides additional ' odjacent relationships, information regarding the anticipated D. Begin utilities identification,research,, ;l sequence of projecfi milestones. notification,and coordination, f Coordination withh all pertinent agencies including setup-of utility log, and adjacent landowners will be an ,t Integral part of the project's•success. F, Prepare aerial topographic survey si In collaboration with the City,we shall for the project tes.Provide basemapping to-include one-foot review, elaborate upon and clarify the contour intervals, critical above overall objectives for the development/ ground utility improvements,and refurbishing of the recreation areas/ signage. ; facilities. in addition,we will also verify the expected goals and criteria to be �i met within each phase of our services. F, Prepare base plan for Preliminary -� Design Stage.During this review,we shall determine n •� appropriate procedures to promote efflcientworking relationships and TASK II CONCEPTUAL DESIGN , .t communication arnong all participants 'h who.need to interact with the.Proj�ect A potential process for approving , ' Design Team. appropriate conceptual designs is , the community workshop process, RJM'success has been founded on TASK I PROJECT FAMILIARIZATION comment to this community design , A. Meet wifih Staff to review the project workshop process,In the event the scope and discuss all available City deems this technique appropriate L documentation pertaining to the analysis of existing site conditions of p any of we welcome the the project including topography,, opportunity to share with you specific drainage, existing vegetation, examples of our workshop process and Its success in developing community W.".RJM09SIGNGR0Upe0m p.949-493.2600 I+ consensus and support. SAN JUAN CAPISTRANO • a10 HARBOREms tit SACIAMEHTO. + NORWAY • FIANCE - - bFSNiKURgm1. - - - a i drawings, specifications, calculations; consist of advising the City of any ; and final cost estimates.The plans and adjustments when the Construction Ft" specifications will comply with Federal, Documents are at approximately 4. State,and,local laws, ordinances and .50%O and 90%complete, updating codes provided by the City, of the Preliminary Design Phase Statement of Probable Construction A. Landscape and Irrigation Design/ Cost of the Project. Documentation Services during the Construction F. Submit plans to the City and all �V Document Phase consist of appropriate County Agency's preparation of drawings and for approval at 507o and 90% specifications based on approved - completeness for review. , Conceptual Design Documents,. G. Meeting with City to review Plan• � setting forth in detail the landscape Check comments, . '�_ requirements for the project. -H. Revise plans per Plan Check comments. .` 7;% B. Civil Design Documentation: Services during the Construction 1. Submit Flnal'Consiructlon Document 34 Document Phase consist of Package ,� preparation of final civil engineering calculations,grading,water, sewer J. Submit final wet-•stamped.and 's and horizontal control. signed Mylar construction drawing = ackage and a digital set on CD to C. Site Electrical Design �he city for printing and distribution U Documentation: to prospective bidders, Final drawings and specifications shall be completed at the contract TASK IV BIDDIN '. document phase to include The Consultants all assist the City electrical power for monument with the Bidding Phase of the project, lighting,Our proposal has excluded Questions,clarifications,or conflicts `aid pedestrian lighting at any and all arising out of the bidding process will project walkways.In the event be resolved by addenda prepared by that this-lighting Is needed we will the consultant, ' provide as such for an additional service as request by the City, A. Addenda Services consist of preparation D. Project"Manual and Technical and distribution of Addenda for Specifications: - Iimprovements as may be required Develop and prepare technical during bidding or negotiation and 3 specifications utiluJng 'Greenbook' including supplementary drawings,.' format(standard specifications for specifications;Instructions and public works construction) for all site notice(s)'of 6hangegin the bidding related work. schedule and procedure, _ E. Opinion of Probable Construdtion B. Provide responses to questions Cost:. from Bidder's,clarifipations or �� Opinion of Probable Construction Interpretations of the Bidding Cost services during the Documents,and provide assistance Construction Document Phase in award of,project. 11 www.RJMDFSIONGROUP.com p.949.493.2600 j•.9 - SAN JUAN CAPISTRANO • O10 NAME - r ®,IACRAMENIO •, NORWAY • FRANC[ _� •UbtRtNQPANRI.' g 4 ' -'.TASK V CONSTRUCTION 0B5EI�VATii7N _ :A T N � DMINIS R TIO RJM s project management � The Consultant Design ream shall p j g team provides the leadership attend Cityre ues _ ' tea job site meetings based upon appropri te construcfiio and management required to -4 period, and will review and evaluate lead a client's•project from the -4 the construction schedule, monitor initial planning phases through the performance,review quality control development of the Master Plan. We standards, and provide assistance for any will provide continuous coordination, clarification or-revision to the contract for administration, and communication consfiructlon, to all project team members, 4 A. Pre-construction Meeting. including the most Important team B. Job Site Meetings member-The City of Huntington C. Submittal and Shop Drawing Review Beach. D. Project Close-out City Staff Tasl�s Project Schedule Control Based on the RFP, RJM has expects (See attached exhibit the following task to be performed in ' V ; concert with City Staff(up to): V The project managers of RJM are routinely Involved with,projects in which the design i Kickoff Meeting with City staff team consists of numerous subconsultant t Site field visit with City staff specialist firms. This type of design team 2 Community Workshops and approach often requires the use of regular progress meetings 3 Public Commission Hearing , sophisticated schedule control tools. 3 City Council Meeting 8 Meof s with City Staff K As with cost control,schedule control 4 Public Meeting with the 4 starts with a realistic and accurate Community; definition of the work scope, Often a (4) Public Commission Hearing 1 project schedule with target dates will be In addition,•RJM expect the City to developed to clearly deflne the project provide the following: activities and to assign responsibility for each activity. • "as-bullts" (digital format) • aerial photos ,� • utility maps , Depending on the duration and i complexity of the project,various management tools are utilized ranging from a GANTT Chart to resource allocation reports. These tools allow analysts-of how to maximize available resources, meet major schedule.milestones and evaluate i workload for each team member, ' www.RJMDESiGNGROUP.com %949.49,3.2600 t 1 SAN JUAN CAPISIRA"O • G16 NARIOR 1 SACRAMENTO • NORWAY • FRANCE U651GNGRp(:61K(: _ _ � ® DATE(MMIDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 9/3/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT- If the certificate holder is an ADDITIONAL INSURED,the policy(!es)must be endorsed, If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements. CONTACT PRODUCER NAME Dealey,Renton&Associates PHONE ac No - 8 P 0 Box 10550 MAIL Santa Ana CA 92711-0550 INSURERS AFFORDING COVERAGE NAIC If INSURER A Travelers Proppdy Casualty Co of A Z6674 INSURED INSURERS31194 RJM Design Group,Inc INSURER 31591 Camino Capistrano INSURER 0, San Juan Capistrano CA 92675 INSURER E. INSURER F COVERAGES CERTIFICATE NUMBER'247323264 REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS ILTR TYPE OF INSURANCE POLICY NUMBER ADDLJSUBR POLICY EFF POLIDY EXP LIMITS A GENERAL LIABILITY Y Y 8805D390306 913012014 /30/2015 EACH OCCURRENCE $2,000,000 X RENTED D $1,000,000 COMMERCIAL GENERAL LIABILITY PREIAI E CLAMS ItADE Q OCCUR IAED EXP(Any one erson $10 000 X Contractual PERSONAL&ADVINJURY $2,000,000 Liability GENERAL AGGREGATE $4000,D00 GENL AGGREGATE LIMIT APPLIES PER PRODUCTS-COMWOPAGG $4,000,DW ri POLICY I—XI JECT PRO- LOC $ UZIRM MIT A AUTOMOBILE LIABILITY BA5D394305 /30/2014 /30/2015 £ aB d n .1 000 D00 ANY AUTO AppROVHD AS TOFORM BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS )HNNIFrsR Mc(3 RATH CltyAtw X HIRED AUTOS x NO OWNED �O AkiAGE acd 1 S I �� 1 h S UMBRELLA LIAR OCCUR gyp,' y�. EACH OCCURRENCE $ ftm EXCESS LIAB CAMS-MADE 1/ ' A�"7 ��� 9 AGGREGATE S DED RETENTION _ $ A WORKERS COMPENSATION Y B4130T960 13012014 13012015 X WC STATU- DT"- AND EMPLOYERS'LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE a N l A E L EACH ACCIDENT $1 000.0130 OFFICERIMEMBER EXCLUDED? (Manda(ory in NH) EL DISEASE-EA EMPLOYEEJ$1000000 !I es descnbe under DESCRIPTION OF OPERATIDNS belo:v E L DISEASE--POLICY LIMIT $1,000,tNJ0 B Professional Liability 105991919 0/112D14 1DI112016 Per Claim $1,000,000 Claims Made Annual Aggr $2,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space Is required) General Liability policy excludes claims arising out of the performance of professional services Re.All Operations as pertains t0 named insured City of Huntington Beach,its elected or appointed officials,officers and employees are Additional insured as respects to General Liability coverage Primary Insurance applies to general liability policy Waiver of subrogation applies to workers compensation as required by written contract. CERTIFICATE HOLDER CANCELLATION30 Da /10 Day Notice for Non-Payment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City Of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS AIM Risk Management 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 ©1988-2010 ACORD CORPORATION All rights reserved. ACORD 25(2010106) The ACORD name and logo are registered marks of ACORD TRAVELERS WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 99 03 76(00)--001 POLICY NUMBER. UB413OT960 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 3.00 % of the California workers' compensation premium otherwise due on such remuneration Schedule Person or Organization Job Description ALL PERSONS OR ORGANIZATIONS THAT ARE PARTIE TO A CONTRACT THAT REQUIRES YOU TO OBTAIN THIS AGREEMENT, PROVIDED YOU EXECUTED THE CONTRACT BEFORE THE LOSS, DATE OF ISSUE:9/3/2014 ST ASSIGN: CA 017106 RJM Design Group, Inc COMMERICAL GENERAL LIABILITY Policy Number 6805D390306 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART A. The foltowing is added to WHO IS AN INSURED INSURANCE (Section III) for this Coverage (Section 11): Part. Any person or organization that you agree in a B. The following is added to Paragraph a, of 4. "contract or agreement requiring insurance" to in- Other Insurance in COMMERCIAL GENERAL clude as an additional insured on this Coverage LIABILITY CONDITIONS (Section IV): Part, but only with respect to liability for"bodily in- However, if you specifically agree in a"contract or jury", "property damage" or "personal injury" agreement requiring insurance"that the insurance caused, in whole or in part, by your acts or omis- provided to an additional Insured under this Cov- sions or the acts or omissions of those acting on erage Part must apply on a primary basis, or a your behalf. primary and non-contributory basis,this insurance a. In the performance of your ongoing opera- is primary to other insurance that is available to tions; such additional insured which covers such addi- b. in connection with premises owned by or banal insured as a named insured, and we will not rented to you;or share with the other Insurance, provided that c. In connection with "your work" and Included (1) The "bodily injury" or "property damage" for within the "products-completed operations which coverage is sought occurs;and hazard" (2) The "personal Injury" for which coverage is Such person or organization does not qualify as sought arises out of an offense committed; an additional Insured for "bodily injury", "property after you have entered into that "contract or damage" or "personal injury" for which that per- agreement requiring insurance" But this Insur- son or organization has assumed liability in a con- ance still Is excess over valid and collectible other tract or agreement. insurance,whether primary,excess,contingent or The insurance provided to such additional insured on any other basis, that Is available to the insured is limited as follows when the Insured is an additional insured under d. This Insurance does not apply on any basis to any other insurance any person or organization for which cover- C. The following Is added to Paragraph S. Transfer age as an additional Insured specifically is Of Rights Of Recovery Against Others To Us added by another endorsement to this Cover- in COMMERCIAL GENERAL LIABILITY CON- age Part, DITIONS(Section IV): e. This insurance does not apply to the render- We waive any rights of recovery we may have ing of or failure to render any "professional against any person or organization because of services" payments we make for "bodily injury', "property f. The limits of insurance afforded to the adds- damage" or"personal injury" ansing out of "your tonal insured shall be the limits which you work" performed by you, or on your behalf, under agreed in that "contract or agreement requir- a"contract or agreement requiring Insurance°with Ing insurance" to provide for that additional that person or organization We waive these Insured, or the limits shown in the Deciara- rights only where you have agreed to do so as bons for this Coverage Part, whichever are part of the"contract or agreement requiring Insur- less, This endorsement does not Increase the ance" with such person or organization entered limits of insurance stated in the LIMITS OF into by you before, and in affect when, the"bodily CO D8 8109 07 &3 2007 The Trave ers Companies,Inc. Page 1 of 2 Inc udes the copyrighted material of Insurance Services Me, Inc.,wilh Its permission COMMERICAL GENERAL LIABILITY injury" or "property damage" occurs, or the "per eracde Part, provided that the "bodily injury" and sonal Injury"offense is committed "property damage" occurs, and the "personal In- D. The following definition is added to DEFINITIONS jury"is caused by an offense committed (Section V): a. After you have entered into that contract or "Contract or agreement requiring insurance" agreement; means that part of any contract or agreement un- b. While that part of the contract or agreement is der which you are required to include a person or in effect, and organization as an additional Insured on this Cov- c. Before the end of the policy period. Page 2 of 2 0 2007 The Trave ers Companies,Inc CG G$ 8100 07 Inc udes the copyrighted material of Insurance Services office,]no,with Its permission, 3 City ®f Huntington Beach 2000 Main Street o Huntington Beach, CA 92648 (714) 536-5227 ® www.huntingtonbeachea.gov Office of the City Clerk d ` Joan L. Flynn, City Clerk September 24, 2015 RJM Design Group, Inc 31591 Camino Capistrano San Juan Capistrano, CA 92675 To Whom It May Concern Enclosed for your records is a duplicate original of the fully executed "Amendment No 4 to Agreement Between The City of Huntington Beach and RJM Design Group, Inc for As Needed Professional Design/Landscape Architectural Services " Sincerely, f� Joan L Flynn, CIVIC City Clerk JF pe Enclosure Sister Cities Anjo,Japan ® Wartakere,New Zealand it Dept.ID CS 13-006 Page 1 of 3 Meeting Date:5/20/2013 71 -0 f CITY OF HUNTINGTON BEACH x_; .. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 5/20/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Interim Director of Community Services SUBJECT: Approve and authorize execution of Amendments for As-Needed Professional Design/Landscape Architectural Services Professional Services Contracts with Nuvis, RJM Design Group, and David Volz Design Statement of Issue: Amendments to Professional Services Contracts with Nuvis, RJM Design Group, and David Volz Design are required for the completion of design/landscape architectural services for Le Bard Park, Worthy Park, and Bartlett Park. Financial Impact: A total of $150,000 is available in Park Acquisition and Development Fund 209 to fund the total additional services amount. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement Between the City of Huntington Beach and Nuvis for As Needed Professional Design/Landscape Architectural Services" providing additional services in an amount not to exceed $75,000 and extending the term through September 30, 2015; and, B) ApL orize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement BetweHuntington Beach and RJM Design Group, Inc. for As Needed Professional Designrchitectural Services" providing additional services in an amount not to exceed $75,00 C) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Agreement 5;j41r Between the City of Huntington Beach and David Volz Design for Landscape Architectural Services;" and, D) Authorize the appropriation of$150,000 from the Park Acquisition and Development Fund 209 (PAD) Fund balance into PAD account 20945101.69300 for additional as-needed services. Alternative Action(s): Do not approve and direct staff accordingly. Item 7. - 1 xB -168- Dept. ID CS 13-006 Page 2 of 3 Meeting Date:5/20/2013 Analysis: On June 7, 2010, City Council approved professional services contracts for"as-needed" professional design/landscape architectural services with Nuvis and RJM Design Group in the amount of$300,000 each. In general, the scope of work for landscape architecture firms may involve all phases of a development project, including preliminary plans and design (layouts, surveying, architectural services, and estimates of probable casts), entitlement/permits, construction documents, as well as bidding and construction processes. "As-needed" contracts are beneficial when working on multi-year, multi-faceted development projects in that contractors can expand when required to address the specific areas of expertise required for any given project. "As-needed" contracts also allow staff the flexibility to respond to unanticipated park development projects which may arise. In addition to "As-Needed" services, NUVIS and RJM were assigned projects which are currently included in the City Council approved Capital Improvement Project list. Their services are required to complete the projects below. Nuvis is the contractor for the LeBard project which includes the completion of construction plans and specifications for the undeveloped two-acre portion of LeBard Park. Professional services completed to date include the development of preliminary plans and construction documents. This project has been delayed on several occasions due to unforeseen environmental issues and the potential for the entire park area to be reconfigured as part of the Huntington Beach Elementary School District's development plans for LeBard School. RJM Design Group is the contractor for the Worthy Park project which consists of the demolition of the closed racquetball building and reconfiguration of the park to include additional recreational amenities and public restroom. Work includes the preparation of a conceptual plan which will include a tot lot, picnic areas, sport courts, and a restroom. It is anticipated that the time needed to finalize the conceptual plan for approval of an amended Master Plan will require the project schedule to extend beyond the term of the existing contract. Due to the amount of work already completed by these firms, staff is recommending that the terms of the original contracts be extended until September 2015. In addition, staff is requesting an increase of$75,000 for each contract, bringing the total not to exceed amount for "as-needed" services to $375,000 each. These additional funds would be available to respond to unforeseen project contingencies, as well as other miscellaneous projects that may require design services in the next two years and would only be used when needed. On January 2, 2007, City Council approved a professional services contract with David Volz Design in the amount of$250,000. On January 19, 2010, City Council approved Amendment No. 1 to this contract which extended the term of the original agreement to January 2, 2011. David Volz Design is the contractor for the Bartlett Park project. This multi-year project includes construction plans and specifications to determine possible uses and development of Bartlett Park for passive, recreational use, including preservation of native habitat and vegetation. Work completed to date includes an evaluation of opportunities and constraints, community outreach meetings, a preliminary conceptual plan, and development of project alternatives. Unfortunately, due to a number of timing issues associated with this project and staffing constraints, the contract has expired. However, because David Volz Design has already expended a significant number of hours on this project and in.order to preserve project efficiencies and maintain continuity, staff is recommending a retroactive extension of the contract through September 2015. No additional contract increases are required to complete this project. Environmental Status: Not Applicable HB -169- Item 7. - 2 Dept. ID CS 13-006 Page 3 of 3 Meeting Date:5/20/2013 Strategic Plan Goal: Improve the City's infrastructure Attachment(s): 1. "Amendment No. 1 to Agreement Between the City of Huntington Beach and Nuvis for As Needed Professional Design/Landscape Architectural Services" 2. "Amendment No. 1 to Agreement Between the City of Huntington Beach and RJM Design Group, Inc. for As Needed Professional Design/Landscape Architectural Services" 3. "Amendment No. 2 to Agreement Between the City of Huntington Beach and David Volz Design for Landscape Architectural Services" Item 7. - 3 HB -170- ATTACHMENT #2 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND RJM DESIGN GROUP,INC. FOR , AS NEEDED PROFESSIONAL DESIGN/LANDSCAPE ARCHITECTURAL SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation,hereinafter referred to as "CITY,"and RJM DESIGN GROUP, INC., a California corporation,hereinafter referred to as"CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated June 7,2010, entitled Professional Services Agreement Between the City of Huntington Beach and RJM Design Group, Inc. for As Needed Professional Design/Landscape Architectural Services,which agreement.shall hereinafter be referred to as the"Original Agreement;"and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work to be performed by CONSULTANT,the additional compensation to be paid in consideration thereof by CITY to CONSULTANT, and the term of the Original Agreement, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, including, as needed professional design/landscape architectural services as described in Exhibit A to the Original Agreement, a copy of which is attached hereto as Exhibit"A," and incorporated by this reference as though fully set forth herein. 2. A.DDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section 1 above, CITY agrees to pay CONSULTANT and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed seventy-five thousand dollars($75,000.00). 3. TERM The term of the Agreement shall extend through September 30, 2015. 13-3731/95265 1 4. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers on all-ko — A3 RJM DESIGN GROUP, INC. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of C ' omia e By: rintname ayOT ITS: (circle one) an/Presiden ice Presidents FIND e ATTEST: C.,� By: LkJ i�Q,44..7MI A o d-n We-aver print name City k ITS: (circle one)SecreW Chief Financial Officer! Asst. Secretary-Treasurer INITIATED AND APPROVED: 05 Z D' e ommunity Se 'ce APPROVED AS TO FORM: City Attorney Ld vo(lj n ka REVI e AND APPROVED: Ci a n"ger 13-3731/95265 2 1. Implementation Plan existing irrigation system, physical -To meet the City of Huntington Beach's limitations, utilities, external vision. influences,and adjacent property t relationships. Working closely with City Staff, our Design Team will help to organize and further B. Review all documentation, as s define the approach to be used for provided by the City, pertaining z; A each project. to the project, including available "as-builts" (digital format), available current aerial photos digital format, _t Our methodology outlines the CAD base for each site, and title tasks associated to provide park renovation designs, engineering report. Review Federal,State, local Codes and Standards, which = services, construction documentation, specifications, opinion of probable may be applicable to the site =' preliminary and final costs, and development. f: :f construction management for the � C. Conduct site visit to photograph development/rehabilitation for the City and review existing site conditions, of Huntington Beach park system. study opportunities, constraints and Our project schedule provides additional adjacent relationships. ; information regarding the anticipated sequence of project milestones. D. Begin utilities identification,research, ; Coordination with all pertinent agencies notification, and coordination, including setup of utility log. and adjacent landowners will be an :< integral part of the project's-success. E, Prepare aerial topographic survey s In collaboration with the City, we shall for the project sites. Provide base mapping to include one-foot review, elaborate upon and clarify the ; overall objectives for the development/ contour intervals, critical above refurbishing of the recreation areas/ ground utility improvements, and facilities. In addition, we will also verify signage. the expected goals and criteria to be F. Prepare base plan for Preliminary met within each phase of our services. Design Stage. During this review,we shall determine appropriate procedures to promote - efficient working relationships and TASK II CONCEPTUAL DESIGN communication among all participants A potential process for approving Y' who need to interact with the Project appropriate conceptual designs is Design Team. the community workshop process. i RJM success has been founded on TASK 1 PROJECT FAMILIARIZATION comment to this communitydesign 14 A. Meet with Staff to review the project scope and discuss all available workshop process. In the evnt the documentation pertaining to City deems this technique appropriate analysis of existing site conditions of to any of all of the projects to the project including topography, be addressed,we welcome the A drainage, existing vegetation, opportunity to share with you specific examples of our workshop process and 1.4 WWw.RJMDE5IGNGROUP.com p.949.493.2600 its success in developing community SAN JUAN CAPISTRANO - GIG HARBOR consensus and support. a ® SACRAMENTO • NORWAY • FRANC uFSIC?;T:1tOLT I.k . e O drawings, specifications, calculations; consist of advising the City of any and final cost estimates. The plans and adjustments when the Construction specifications will comply with Federal, Documents are at approximately =g State, and local laws, ordinances and 50%and 90%complete, updating codes provided by the City. of the Preliminary Design Phase Statement of Probable Construction A. Landscape and Irrigation Design/ Cost of the Project. Documentation Services during the Construction F. Submit plans to the City and all Document Phase consist of appropriate County Agency's preparation of drawings and for approval at 50%and 90% specifications based on approved completeness for review. Conceptual Design Documents, G, Meeting with City to review Plan x setting forth in detail the landscape Check comments. requirements for the project. H. Revise plans per Plan Check comments. B. Civil Design Documentation: Services during the Construction I. Submit Final Construction Document ;{ Document Phase consist of Package preparation of final civil engineering ; calculations, grading, water, sewer J. Submit final wet-stamped and and horizontal control. signed Mylar construction drawing '> package and a digital set on CD to ; C. Site Electrical Design the City for printing and distribution Documentation: to prospective bidders. s Final drawings and specifications shall be completed at the contract TASK IV BIDDING document phase to include The Consultant shall assist the City �: electrical power for monument with the Bidding Phase of the project. .;I lighting. Our proposal has excluded Questions, clarifications, or conflicts rJ pedestrian lighting at any and all arising out of the bidding process will t project walkways. In the event be resolved by addenda prepared by that this-lighting is needed we will the Consultant. provide as such for an additional service as request by the City: A. Addenda Services consist of preparation -1 D. Project Manual and Technical and distribution of Addenda for Specifications: improvements as may be required Develop and prepare technical during bidding or negotiation and specifications utilizing 'Greenbook' including supplementary drawings, format (standard specifications for specifications,instructions and public works construction) for all site notices) of chgnges in the bidding i .� related work. schedule and procedure. E. Opinion of Probable Construction B. Provide responses to questions Cost: from Bidder's, clarifications or Opinion of Probable Construction interpretations of the Bidding Cost services during the Documents, and provide assistance Construction Document Phase in award of project. I� w .RJM0E51GNGROUP.com P.949.493,2600 SAN JUAN CAPISTRANO GIG HARBOR ®®_SACRAMENTO • NORWAY FRANCE r� UfSN:N(:RlRfP.IK. I� TASK V CONSTRUCTION OBSERVATION/ ADMINISTRATION RJM's project management The Consultant Design Team shall team provides the leadership attend City requested job site meetings and management required to based upon appropriate construction period, and will review and evaluate lead a client's project from the the construction schedule, monitor initial planning phases through the performance, review quality control development of the Master Plan. We standards, and provide assistance for any will provide continuous coordination, V clarification or revision to the contract for administration, and communication construction. to all project team members, A. Pre-construction Meeting including the most important team B. Job Site Meetings member ' The City of Huntington C. Submittal and Shop Drawing Review Beach. D. Project Close-out Q11y Staff Tasks Project Schedule Control Based on the RFP, RJM has expects (See attached exhibit) the following task to be performed in concert with City Staff (up to): The project managers of RJM are routinely involved with,projects in which the design III Kickoff Meeting with City staff team consists of numerous subconsultant 1 Site field visit with City staff2 Community Worksho s and specialist firms. This type of design team P regular progress meetings approach often requires the use of 3 Public Commission Hearing sophisticated schedule control tools. 3 City Council Meeting 8 Meetings with City Staff As with cost control, schedule control 4 Public Meeting with the starts with a realistic and accurate Community. definition of the work scope. Often a (4) Public Commission Hearing Project schedule with target dates will be In addition,.RJM expect the City to developed to clearly define the project provide the following: activities and to assign responsibility for "as-bunts" (digital format) each activity. aerial photos Depending on the duration and ® utility maps complexity of the project, various management tools are utilized ranging from a GANTT Chart to resource allocation reports. These tools allow analysis of how to maximize available resources, meet major schedule milestones and evaluate .V workload for each team member. ww AWDESIGNGROURcom P.949.493.2600 SAN JUAN CAPISTRANO GIG HARBOR SACRAMENTO NORWAY . FRANCE e 4 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YY) 9Z7Z2012 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Daley, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE . 0. Box 10550 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Santa Ana CA 92711-0550 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED INSURERA:Travelers Property Casualty Co of Ameri RJM Design Group, Inc. INSURERS:Hudson Insurance Company 31591 Camino Capistrano San Juan Capistrano CA 92675 INSURERC: INSURER D: INSURER E: COVERAGES HE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. OTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL HE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATIONLIR LIMITS A GENERAL LIABILITY 6804854L671 9/30/2012 9/30/2013 EACH OCCURRENCE $2 000 000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $1 000, 000 CLAIMS MADE 1XI OCCUR MED EXP(Any one person) $10 000 X Contractual PERSONAL&ADVINJURY $2 000 000 Liability GENERALAGGREGATE $4, 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $4 000, 000 POLICY X PRO- LOC A AUTOMOBILE LIABILITY BA5 09 4L 5 9 5 9/3 0/2 012 9/3 0/2 013 COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $1, 000, 000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY / ) AUTO ONLY-EA ACCIDENT $ ANY AUTO / <� / OTHER THAN EA ACC $ ".� AUTO ONLY: AGG $ EXCESS LIABILITY / EACH OCCURRENCE $ OCCUR CLAIMS MADE f4 t AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ TH- A WORKERS COMPENSATION AND UB3 7 61T9 3 2 9/3 0/2 012 9/3 0/2 013 X wc,,sTATU- ER EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $1, 000, 000 E.L.DISEASE-EA EMPLOYEE $1 000, 000 E.L.DISEASE-POLICY LIMIT $1 0 0 0 0 0 0 B OTHER AEE7279300 10/1/2012 10/1/2013 Per Claim $1,000,000 Professional Liability Annual Aggr. $2,000,000 Claims Made DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS [eneral Liability policy excludes claims arising out of the performance of professional services. e: A11 Operations as pertains to named insured. ity of Huntington Beach, its elected or apponted officials, officers and employees are Additional Insured as espects to General Liability coverage. Primary Insurance applies to general liability policy. Waiver of subrogation pplies to workers compensation as required by written contract. CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: CANCELLATION10 day Notice r Non-Payment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER City of Huntington Beach WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE Attn: Risk Management CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO 2000 Main Street SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND Huntington Beach CA 92648 UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIe ACORD 25-S(7/97) O ACORD CORPORATION 1988 COMMERICAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURE (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. The following is added to WHO IS AN INSURED INSURANCE (Section III) for this Coverage (Section Il): Part. Any person or organization that you agree in a B. The following is added to Paragraph a. of 4. "contract or agreement requiring insurance" to in- Other Insurance in COMMERCIAL GENERAL clude as an additional insured on this Coverage LIABILITY CONDITIONS (Section IV): Part, but only with respect to liability for"bodily in- However, if you specifically agree in a"contract or jury", "property damage" or "personal injury" agreement requiring insurance"that the insurance caused, in whole or in part, by your ads or omis- provided to an additional insured under this Cov- sions or the acts or omissions of those acting on erage Part must apply on a primary basis, or a your behalf: primary and non-contributory basis, this insurance a. In the performance of your ongoing opera- is primary to other insurance that is available to tions; such additional insured which covers such addi- b. In connection with premises owned by or tional insured as a named insured, and we will not rented to you; or share with the other insurance, provided that: c. In connection with "your work" and included (1) The "bodily injury" or "property damage" for within the "products-completed operations which coverage is sought occurs, and hazard". (2) The "personal injury" for which coverage is Such person or organization does not qualify as sought arises out of an offense committed; an additional insured for "bodily injury", "property after you have entered into that "contract or damage" or "personal injury" for which that per- agreement requiring insurance". But this insur- son or organization has assumed liability in a con- ance still is excess over valid and collectible other tract or agreement. insurance, whether primary, excess, contingent or The insurance provided to such additional insured on any other basis, that is available to the insured is limited as follows: when the insured is an additional insured under d. This insurance does not apply on any basis to any other insurance. any person or organization for which cover- C. The following is added to Paragraph 8. Transfer age as an additional insured specifically is Of Rights Of Recovery Against Others To Us added by another endorsement to this Cover- in COMMERCIAL GENERAL LIABILITY CON- age Part. DITIONS (Section IV): e. This insurance does not apply to the render- We waive any rights of recovery we may have ing of or failure to render any "professional against any person or organization because of services". payments we make for "bodily injury", "property f. The limits of insurance afforded to the addi- damage" or "personal injury" arising out of "your tional insured shall be the limits which you work" performed by you, or on your behalf, under agreed in that "contract or agreement requir- a"contract or agreement requiring insurance"with ing insurance" to provide for that additional that person or organization. We waive these insured, or the limits shown in the Declara- rights only where you have agreed to do so as tions for this Coverage Part, whichever are part of the "contract or agreement requiring insur- less. This endorsement does not increase the ance" with such person or organization entered limits of insurance stated in the LIMITS OF into by you before, and in effect when, the"bodily CG D3 81 09 07 ©2007 The Travelers Companies,Inc. Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc.,with its permission. COMMERICAL GENERAL LIABILITY injury" or "property damage" occurs, or the "per- erage Part, provided that the "bodily injury" and sonal injury"offense is committed. "property damage" occurs, and the "personal in- D. The following definition is added to DEFINITIONS jury"is caused by an offense committed: (Section V): a. After you have entered into that contract or "Contract or agreement requiring insurance" agreement; means that part of any contract or agreement un- b. While that part of the contract or agreement is der which you are required to include a person or in effect; and organization as an additional insured on this Cov- c. Before the end of the policy period. Page 2 of 2 ©2007 The Travelers Companies,Inc. CG D3 81 09 07 Includes the copyrighted material of Insurance Services Office, Inc.,with its permission. AS W1 � ���0 ��>� WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY EARTFORD, CT 06163 ENDORSEMENT WC 99 03 76 ( A)— 001 POLICY NUMBER: -UB-3761T93-2 44VlaiIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT — CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. The additional premium for this endorsement shall be 03.00 % of the California workers' compensation pre- mium, Schedule Person or Organization Job Description ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. Endorsement No. Insured Premium Insurance Company Countersigned by DATE OF ISSUE: 9/7/12 ST ASSIGN: Page 1 of 1 Waiver Procedure To request a waiver, indicate herein and provide a brief description (1 —2 sentences) of the proposed work/project, its dollar value (if not a specific dollar amount, use an average, annual estimate or non-profit) and projected timeframe(per job or as-needed basis). For substantial dollar deductible/SIR amounts, a financial statement is required (Balance Sheet, Budget Reports, Dun & Bradstreet Report, etc.). Waiver Requested: 41111,04-i b le c 0 p7'9eE6ic 1al l i-kd 11 j gl i al is 4'zgC))Cr" Encroachment Permit❑ Private Property Work Permit❑ Consultant Services Other: Proposed Work: Dr-e) PYicyirfl ,5(")-1) Dollar Value: (-wf-4 eyeeed) Projected Timeframe: `T .2_01._5 4y 61-20r 3O1 r ATTACHMENT #1 City ®f Huntington Beach 2000 Main Street o Huntington Beach, CA 92648 (714) 536-5227 ® www.huntingtonbeachca.gov Office of the City Clerk _7t,_1948 9 Joan L. Flynn, City Clerk May 22, 201'3 RJM Design Group, Inc. 31591 Camino Capistrano San Juan Capistrano, CA 92675 To Whom It May Concern: Enclosed for your records is a copy of the fully executed "Amendment No. 1 to Agreement Between the City of Huntington Beach and RJM Design Group, Inc. for As-Needed Professional Design/Landscape Architectural Services." Sincerely, JoZ L. Flynn, CIVIC City Clerk JF:pe Enclosure G:fo11owup:barmtltr Sister Cities: Anjo,Japan ® Waitakere,New Zealand , Council/Agency Meeting Held: Deferred/Continued to: I*Ap ov ❑ Conditionally Approved ❑ Denied �D y Cie 's Sigibture Council Meeting Date: June 7, 2010 Department ID Number: CS 10-009 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION .SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Administrator PREPARED BY: Jim B. Engle, Director of Community Services SUBJECT: Approve two Professional Services Contracts each in an amount not to exceed $300,000, with Nuvis and RJM Design Group, Inc.for As- Needed Professional Design/Landscape Architect Services Statement of Issue: The Community Services Department requires professional design/landscape architectural services on an as-needed basis for landscape and architectural services to support design, construction, and development of capital improvement projects. Financial Impact: Funds are budgeted in Park Acquisition and Development Fund 209. Additional funds will be budgeted in future years' budgets for the multi-year contracts. No General Fund money used. Recommended Action: Motion to: �A) Approve and authorize the Mayor and City Clerk to execute the "Professional Services S&0 to Contract between the City of Huntington Beach and Nuvis for As-Needed Professional Design/ Landscape Architectural Services;" and, B) Approve and authorize the Mayor and City Clerk to execute the "Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for As-Needed Professional Design/ Landscape Architectural Services." Alternative Action(s): Do not authorize one or more of the contracts, and provide staff alternate direction. -123- Item Bm - Page 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 6/7/2010 DEPARTMENT ID NUMBER: CS 10-009 Analysis: The City's Park Acquisition and Development Fund is responsible for development and completion of capital projects at the beach, pier, parks and other city- owned recreation facilities. The current Capital Improvement_Projects budget shows over $2,300,000 in park development scheduled through fiscal year 2009/2010, with projects anticipated to be added in the future. The scope of work for landscape architecture firms may involve all phases of a development project, including but not limited to: ® Preliminary Plans and Design ® Entitlements/Permits ® Construction Documents ® Bidding Processes ® Construction Processes Environmental Assessments ® Civil and Soils Engineering Building Architecture Given the breadth of services required, it is customary to have available more than one qualified firm to provide specific areas of expertise and to accommodate scheduling issues. Due to the complexity of multi-year projects, the requested amount is not to exceed $300,000 for each of the three firms selected for three years. During the last round of securing as- needed professional design/landscape architecture services in 2007, contracts were approved for a not-to-exceed amount of $250,000, and necessitated staff requesting extensions for two of the three firms to complete projects. Approval for two of the three contracts is requested at this time; a third contract, with LPA, Inc., will be forthcoming at a later date. The standard is to have one firm involved in a project from public hearings to master planning to completion of plans and specifications through site oversight at construction. It is efficient in terms of costs and time to confirm one firm to a specific project. Having to change firms mid-project is extremely costly and inefficient. In addition to larger, multi-scale projects, staff often finds it necessary to request additional miscellaneous work, including specific items needed when applying for grant funding, from on the on call landscape architects, and the $250,000 limit proved to be insufficient to handle the needs of the Community Services Department. The attached contracts are necessary to go forward with currently approved capital projects, as well as to be prepared to meet the needs of upcoming capital projects. Current projects which require the expertise of landscape architectural services firms include Edison Youth Sports Complex, LeBard Park, Wardlow Park Reconfiguration, and Bartlett Park. Additionally, the FY 2010/2011 Capital Improvements Program will include some additional projects which will require the professional services of a landscape architect. Item Se - Page 2 -124- REQUEST FOR COUNCIL ACTION MEETING DATE: 6/7/2010 DEPARTMENT ID NUMBER: CS 10-009 Proposals for Landscape Architecture Services were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Thirty-five proposals were received and staff representatives from multiple departments ranked the top scoring firms_ Upon final review, it was determined that LPA, Inc., Nuvis, and RJM Design Group, Inc. would best meet the needs of the City. Each of the proposed contracts is for a three-year term with an amount not to exceed $300,000 per contract. Environmental Status: Not applicable. Strategic Plan Goal: Maintain, improve and obtain funding for infrastructure and equipment Attachment(s): . . �e 1. Professional Services Contract between the City of Huntington Beach and Nuvis for As- Needed professional Design/Landscape Architectural Services 2. Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for As-Needed professional Design/Landscape Architectural Services i, -125- Item S. - Page 3 ATTACHMENT #2 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND F o r 5-s oil THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and �S{�i 11 ��V GtC p Ike,a �R ll�!�Y�l I 1 Ct hereinafter referred to as "CONSULTANT." WH,ER AS, CITY desires to engage t e services of a consultant to V 0 , fo . —N2e eel' ► veSsiv�l� �jPsigNf and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Lehr ' P; R�jct," who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. agree/surfnet/professional sves mayor I of 11 ]2/07 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on Q Z, 20/0 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than Ij �C�-iQS from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed TA v-re 1+r q o c(red TA c wvit�9c6ollars ($ 3 19-0 r DCC), 0 0 ). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake agree/surfnet/professional Svcs mayor 2 of I I 12/07 such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 44 5ct& Li�,e V14 w`� ;�i<`qie 1wvt p�,es )rife�decl A reeti�r 54�c�tl he cLi Cl 's r��c: risk, 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with, CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any agree/surfnet/professional Svcs mayor 3 of 11 12/07 insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; .TL�,(--�1-kI..E1 v-e, #o_51 cam,0o however an insurance policy "deductible" of T= Thousand Dollars ( or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect agree/surfnedprofessional sves mayor 4 of 11 12/07 Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City.Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. agree/surfnedprofessional svcs mayor 5 of 11 12/07 CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. agree/surfnet/professional Svcs mayor 6 of 11 I2/07 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of H ntington Beach Ram t C ATTN: Q dV1W 11(ki I 5 N re47— Act V% 5 2000 Main Street I I Cayy>,.irno C isAYtiAo Huntington Beach, CA 92648 9a►nJA a vi bjp-i�,_4v-,)%no CA 9 15 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. agree/surfnedprofessional Svcs mayor 7 of 11 12/07 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be agree/surfileUprofessional svcs mayor 8 of 11 12/07 curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. agree/surfnet/professional svcs mayor 9 Of it 12/07 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. CONSULTANT'S initials 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone.acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. agree/surfnedprofessional Svcs mayor 10 of 11 12/07 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. CONSULTANT, CITY OF HUNTINGTON BEACH, a RY M beaw lS coup oc municipal corporation of the State of C IPANY NAM-� Cahf ;2;iia Mayor "IN 4 ra I y nnpr ITS: (circle one)Ch Vi��residen A INITIATED AND APPROVED: n By: / U _Director/Chief int na e v ITS: (circle one)( e hief Financial Officer/Asst. Secretary-Treasurer REVI AND APPROVED: ty Administrator APPROVED AS TO FORM- sty Attorney n �� agree/surfnet/professional sves mayor 11 01711 12/07 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ISM h esr FOR J AV���c Table of Contents 1 Scope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term;Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.........................................................................................................10 27 Signatories.................................................................................................................10 28 Entirety......................................................................................................................10 29 Effective Date.................................................................................I I - /, OR!, -W _ 1. Implementation Plan existing irrigation system, physical -To meet the City of Huntington Beach's limitations, utilities, external vision. influences, and adjacent property relationships. Working closely with City Staff, our Design Team will help to organize and further B. Review all documentation, as define the approach to be used for provided by the City, pertaining each project. to the project, including available "as-builts" (digital format), available Our methodology outlines the current aerial photos, digital format tasks associated to provide park CAD base for each site, and title renovation designs, engineering report. Review Federal, State, Local Codes and Standards, which services, construction documentation, may be applicable to the site specifications, opinion of probable development. preliminary and final costs, and construction management for the development/rehabilitation for the City C. Conduct site visit to photograph of Huntington Beach park system. and review existing site conditions, study opportunities, constraints and Our project schedule provides additional adjacent relationships. information regarding the anticipated D. Begin utilities identification, research, sequence of project milestones. Coordination with all pertinent agencies notification, and coordination, and adjacent landowners will be an including setup of utility log. integral part of the project's success. E, Prepare aerial topographic survey In collaboration with the City, we shall for the project sites. Provide base review, elaborate upon and clarify the mapping to,include one-foot overall objectives for the development/ contour intervals, critical above refurbishing of the recreation areas/ ground utility improvements, and facilities. In addition, we will also verify signage. the expected goals and criteria to be met within each phase of our services. F. Prepare base plan for Preliminary During this review, we shall determine Design Stage. appropriate procedures to promote efficient working relationships and TASK 11 CONCEPTUAL DESIGN -14 communication among all participants A potential process for approving who need to interact with the Project Design Team. appropriate conceptual designs is the community workshop process. TASK I PROJECT FAMILIARIZATIONRJM success has been founded on A. Meet with Staff to review the project comment to this community design scope and discuss all available workshop process. In the event the A documentation pertaining to City deems this technique appropriate analysis of existing site conditions of to any of all of the projects to the project including topography, be addressed, we welcome the drainage, existing vegetation, opportunity to share with you specific examples of our workshop process and w _RJMDESIGNGROUP.com p.949-493.2600 its success in developing community SAN JUAN CAPISTRANO GIG HARBOR consensus and support. SACRAMENTO NORW AY FRANCE DESICN GRWOUP 1..tit- low E. Attend City staff mee •rng #o're'view CONCEPTUAL DESIGN Conceptual Design Plcins for;all l A more conventional design approach is proposed park improerrier%ts the development of conceptual designs proposed site furnishtris, arid, based upon input/direction received Opinion of Probable Cons#ruction from City Staff. The methodology is Costs. outlined below and is an effective, proven system to develop appropriate F. Revise Conceptual Design P{sans and design solutions unique to the City of Opinion of Probable Cons#ruction Huntington Beach. Costs based upon City comments A. Prepare separate Conceptual and direction. Design Plan and cost analysis. Consideration shall be given to G. Meet with City to review revised availability of materials, equipment Conceptual Designs Cat#uplated and labor, construction sequencing Opinion of Probable Cos# xa4 and scheduling, construction costs, user safety and, maintenance TASK III CONSTRUCTION requirements. Final selection of DOCUMENTATION materials, textures, and colors shall During this phase, the Contras#. occur in this phase. Documents are prepared setting B. Prepare preliminary design forth in detail the requirements ,r plan illustrating the proposed the construction of the proec# improvements. Construction drawings varill be submitted at 50% complete for revier, revved, re- C. Identify site furnishings and submitted at 90% complete for review, equipment proposed for the project. revised, and finally 100%crrn ete Develop `cut sheets' and product p construction drawings, ill mitted a information for all park sites. for Cityreview and approval A-revised � cost estimate will also besbrnr#ted D. Commence preparation of when necessary. Upon approval of ' Preliminary Opinion of Probable construction drawings the consultant Construction Costs based upon the will provide City with digs#cal files of the preliminary designs and unit cost approved construction drawings: amounts. We understand the over project —RJMQESIGNGROUPcom P.949.493.2600 consists of the prepara#{or of the: SAN JUAN CAPISTRANO GIG HARBOR i Construction SACRAMENTO NORWAY FRANCE Documentsfio incfiude final �i DESIGN GR(A.ETti(C ?4 34 drawings, specifications, calculations, consist of advising the City of any and final cost estimates. The plans and adjustments when the Construction specifications will comply with Federal, Documents are at approximately 4 State, and local laws, ordinances and 50% and 90% complete, updating codes provided by the City. of the Preliminary Design Phase Statement of Probable Construction A. Landscape and Irrigation Design] Cost of the Project. Documentation Services during the Construction F. Submit plans to the City and all Document Phase consist of appropriate County Agency's preparation of drawings and for approval at 50% and 90% specifications based on approved completeness for review. Conceptual Design Documents, G. Meeting with City to review Plan setting forth in detail the landscape Check comments. requirements for the project. H. Revise plans per Plan Check comments. B. Civil Design Documentation: Services during the Construction I. Submit Final Construction Document Document Phase consist of Package 14 preparation of final civil engineering calculations, grading, water, sewer J. Submit final wet-stamped and and horizontal control. signed Mylar construction drawing package and a digital set on CD to C. Site Electrical Design the City for printing and distribution Documentation: to prospective bidders. Final drawings and specifications shall be completed at the contract TASK IV BIDDING document phase to include The Consultant shall assist the City electrical power for monument with the Bidding Phase of the project. lighting. Our proposal has excluded Questions, clarifications, or conflicts pedestrian lighting at any and all arising out of the bidding process will project walkways. In the event be resolved by addenda prepared by that this lighting is needed we will the Consultant. provide as such for an additional service as request by the City. A. Addenda Services consist of preparation D. Project Manual and Technical and distribution of Addenda for Specifications: improvements as may be required Develop and prepare technical during bidding or negotiation and specifications utilizing 'Greenbook' including supplementary drawings, format (standard specifications for specifications, instructions and public works construction) for all site notices) of changes in the bidding related work. schedule and procedure. E. Opinion of Probable Construction B. Provide responses to questions Cost: from Bidder's, clarifications or Opinion of Probable Construction interpretations of the Bidding Cost services during the Documents, and provide assistance Construction Document Phase in award of project. www-RJMDESIGNGROUP.com P.949.493.2600 SAN JUAN CAPISTRANO GIG HARBOR SACRAMENTO - NOR WAY FRANCE DESIGN GW"( INC - TASK V CONSTRUCTION OBSERVATION/ ADMINISTRATION RJM's project management j The Consultant Design Team shall team provides the leadership attend City requested job site meetings and management required to based upon appropriate construction period, and will review and evaluate lead a client's project from the the construction schedule, monitor initial planning phases through the performance, review quality control development of the Master Plan. We standards, and provide assistance for any will provide continuous coordination, clarification or revision to the contract for administration, and communication construction. to all project team members, A. Pre-construction Meeting including the most important team B. Job Site Meetings member- The City of Huntington C. Submittal and Shop Drawing Review Beach. D. Project Close-out City Staff Tasks Project Schedule Control Based on the RFP, RJM has expects (See attached exhibit) the following task to be performed in The project managers of RJM are routinely concert with City Staff (up to): involved with projects in which the design (1) Kickoff Meeting with City staff team consists of numerous subconsultant (1) Site field visit with City staff specialist firms. This type of design team (2) Community Workshops and approach often requires the use of regular progress meetings �01 (3) Public Commission Hearing sophisticated schedule control tools. (3) City Council Meeting 4 (8) Meetings with City Staff As with cost control, schedule control (4) Public Meeting with the -4 starts with a realistic and accurate Community. definition of the work scope. Often a (4) Public Commission Hearing project schedule with target dates will be In addition, RJM expect the City to developed to clearly define the project provide the following: activities and to assign responsibility for each activity. e "as-builts" (digital format) • aerial photos ` Depending on the duration and ° utility maps complexity of the project, various management tools are utilized ranging 3 from a GANTT Chart to resource allocation reports. These tools allow analysis of how to maximize available resources, meet major schedule milestones and evaluate workload for each team member. __RJMDESIGNGROUP.com P.949.493.2600 j SAN JUAN CAPISTRANO . GIG HARBOR / r SACRAMENTO NORWAY FRANCE I DESIGN GM:P 1, a c. Hourly rates For your convenience, we have provided the hourly rates for our key team members for the City's use in the event that additional services are required beyond the Scope of Services. RJM DESIGN GROUP, INC. PRINCIPAL LANDSCAPE ARCHITECT $145.00 - $165.00 per hour ASSOCIATE LANDSCAPE ARCHITECT $130.00- $140.00 per hour LANDSCAPE ARCHITECT/PROJECT MANAGER $115.00 - $125.00 per hour MCE CONSULTANTS PRINCIPAL $184.00 per hour JAMES MICKARTZ ARCHITECT PRINCIPAL ARCHITECT $144.00 per hour ASSOCIATE ARCHITECT $121.00 per hour KONSORTUM I PRINCIPAL $196.00 per hour PROJECT ASSOCIATE $155.00 per hour PROJECT ENGINEER $144.00 per hour PROJECT MANAGER $132.00 per hour Environmental & Re uy latory Specialists. Inc. PRINCIPAL-IN-CHARGE $259.00 per hour SENIOR LAND USE SPECIALIST $230.00 per hour SENIOR PROJECT MANAGER $190.00 per hour -Q SENIOR WETLAND ECOLOGIST/REGULATORY SPECIALIST $259.00 per hour WETLAND ECOLOGIST/REGULATORY SPECIALIST 1 $133.00 per hour WETLAND ECOLOGIST/REGULATORY SPECIALIST II $104.00 per hour SENIOR HAZARDOUS MATERIALS SPECIALIST $259.00 per hour SENIOR ENVIRONMENTAL ANALYST $155.00 per hour - LAND USE/ENVIRONMENTAL ANALYST $132.00 per hour SENIOR WILDLIFE BIOLOGIST $150.00 per hour -� Fees will be escalated each August 1 st in accordance with any increase in the _ Consumer's Price Index or other mutually agreed upon cost index. Reimbursables -A, All reimbursable cost will be billed to the City in addition to the basic fee at cost plus '' 15%. to include: • All reproduction (including consultant reproduction), printing, plotting, graphic expenses, special delivery and handling of documents and shipping. ® Any other costs, fees, or expenses authorized by the Client. -� Note: Does not include printing of construction documents for bidding purposes. ! In order to save consultant mark-up on reprographic, printing, photographic, and j delivery expenses, it is our suggestion that the Client establish an account at a local I blueprint company. This will save the client approximately 10-20% (Client discount and consultant mark-up). —RJMDESIGNGROUPi P.949.493.2600 { SAN JUAN CAPISTRANO • GIG HARBOR SACRAMENTO NORWAY FRANCE - .a UF.SIGN GR0 IP.7NC Vendor Address Phone E-mail Aedas LA 1319 Abbot Kinney Blvd,Venice Ca,90291 310-314-5200 :imshuait zran9Daeiias!cmm AEE Inc 606 Hiivanar,Newport Beach Ca,92660 949-891-2207 Ilxdi�mw.ffmuiiadiKcTZgrmail,omrn BMLA,Inc 1224 S Victoria Ave,Corona Ca 92879 951-737-1124 iiamo'bmila�mel Cooper Carry,Inc 369 San Miguel Dr,#100,Newport Beach Ca,92660 949-729-9801 riidhraptliiattt oomvercarrv:com Cornerstone Studios,Inc 106 West 4th St,5th Floor,Santan Ana Ca,92701 714-973-2200 dmm�'Ocsytudims.omm David Evans&Associates,Inc 4200 Concours,#200,Ontario Ca,91764 909-481-5750 eaimc.Wmm David Volz Design 151 Kalmus Dr,#M-8,Costa Mesa Ca 92626 714-641-1300 m Forma Design,Inc 3050 Pullman St,Costa Mesa Ca,92626 714-673-6200 :cardtfmrrr=mmmantes:oom Gruen Associates 6330 San Vincente Blvd,#200,Los Angeles Ca,90048 323-937-4270 .aa).WanO-cjruienass=iattes,com, Hirsch&Associates,Inc 2221 E Winston Rd#A,Anaheim Ca 92806 714-776-4340 ex 23 chniCk@�tnaiitamdarrotn.mmm, Kishimoto Architects,Inc 3002 Dow Ave#106,Tustin Ca,92780 714-669-1101 iWistiimetolftiohardh,00m KTU+A 3916 Normal St,San Diego Ca,92103 619-294-4477 ex 105 lkwrttsi�latuia_ mw LandAr ,Inc 11830 Pierce St#200,Riverside Ca,92505 951-588-6685 tFawstm m tam¢tarm,amm Lan don Wilson 18800 Van Karman Ave,Irvine Ca,92612 949-833-9193 mkeelairQa?Lw{mc mom Lawrence R Moss&Associates,Inc 3458 Ocean View Blvd,Glendale Ca,91208 818-248-5200 IlanrV@irmaissmc,com LPA Inc 5161 California Ave#100,Irvine Ca,92617 949-261-1001 Iksvillir�aac(bipainc cramp Lynn Ca ou a,Inc 17992 Mitchell South#110,Irvine Ca,92614 949-756-0150 ilynn01calpmutvaaemm Martinez Architects Inc 8405 Pershing Dr#201,Playa del Rey Ca,90293 310-306-4708 inenbertoO-ma i timeearchitects:oom Mia Lehrer+Associates 3780 Wilshire Blvd#250,Los Angeles Ca,90010 213-384-3844 ihdlk@ndla;green,oem Moore lacofano Goltsman 801 N Harbor Blvd,Fullerton Ca,92832 714-871-3638 ;iimpt-mimcom.'omrm NUVIS 3151 Airway Ave#J3,Costa Mesa Ca,92626 714-754-7311 Ile Mpil nurynis,met RA-DA 7523 Norton Ave,West Hollywood Ca,90046 323-851-4040 ;raniaQra,da,00m RBF Consulting Inc 14725 Alton Pkwy,Irvine Ca,92618 949472-3415 .jfranzinjCci7,rdf,cmrn Ridge Landscape Architects 8841 Research Dr#200, Irvine Ca,92618 949-387-13230 RJM Design Group Inc 31591 Camino Capistrano,San Juan Capistrano Ca,92675 949493-2600 Iarnvrr, rimdesigngrwuo:aom RMA International Landscape Architecture&Planning Inc 315 3rd St#N,Huntington Beach Ca,92648 714-969-4452 :mbar rmadesi nr� met RPA Landscape Architecture Inc 27127 Calle Arroyo#1905,San Juan Capistrano Ca,92675 949-248-7138 mr-ioeftpalla,com RRM Design Group 232 Avenida Fabricante#112,San Clemente Ca,92672 949-361-7950 baihanne am nrmdesign,com Schmidt Design Group Inc 2655 Fourth Ave,San Diego Ca,92103 619-236-1462 gschrpid Msdhmidtdesign,com SMA Inc S arano 642 Moulton Ave#W4,Los Angeles Ca,90031 323-221-6600 quhn ce s aranommmmev:oom Summers/Murphy Summers/Murphy&Partners Inc 34197 Coast Hwy#200,Dana Point Ca,92629 949-443-1446 aInL19ft&m.,pinc,met SWA Group 811 W 7th St#430,Los Angeles Ca,90017 213-236-9090 gapwiRg@swagrowP,com TCLA Inc 27905 Smyth Dr,Valencia Ca,91355 661-702-1011 1 oe(cDtdlaine:com Valle Crest Design Group 3242 Halladay#203,Santa Ana Ca 92705 714-557-5852 Wallace Roberts&Todd Inc 1133 Columbia St#205,San Diego Ca,92102 619-696-9303 ex 103 k92raia sd�wadesign corn ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YY) 3 12 2010 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. Box 10550 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Santa Ana CA 92711-0550 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED INSURERA:Travelers property Casualty Co of Ameri RJM Design Group, Inc. INSURERB:Travelers Indemnity Co. of Connecticut 31591 Camino Capistrano INSURER C:American Automobile Ins. Co. San Juan Capistrano CA 92675 INSURER D:Argonaut Insurance Company INSURER E: COVERAGES HE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. OTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS B GENERALLIA131LITY 6804854L671 9/30/2009 9/30/2010 EACH OCCURRENCE $2 000 000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $1,000,000 CLAIMS MADE Fx-1 OCCUR MED EXP(Any one person) $10,000 X Contractual PERSONAL&ADVINJURY $2 00Q 000 Liability GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $4 0 0 O 0 0 0 POLICY X PRO LOC A AUTOMOBILE LIABILITY BA5094L595 9/30/2009 9/30/2010 COMBINED SINGLE LIMIT $2,OOO,OOO ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS FORM (Per person) $ X HIRED AUTOS BODILY INJURY (Per accident) $ X NON-OWNED AUTOS - .-. CG H,City A tt ey, PROPERTY DAMAGE $ A-) (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ C WORKERS COMPENSATION AND WZP80976027 9/30/2009 9/30/2010 X I WCSTATU- OTH- EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $1 O O O O O O E.L.DISEASE-EA EMPLOYEd$1 0 0 0 0 0 0 E.L.DISEASE-POLICY LIMIT 1$1 0 0 0 0 0 D OTHER IAE111170 10/1/2009 10/1/2010 Per Claim $1,000,000 Professional Liability Annual Aggr. $2,000,000 Claims Made DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS eneral Liability policy excludes claims arising out of the performance of professional services. e: All Operations as pertains to named insured. City of Huntington Beach, its elected or apponted officials, officers and employees are Additional Insured as respects o General Liability coverage. Primary Insurance applies to general liability policy. CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: CANCELLATION Non-Payment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER City of Huntington Beach WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE Attn: Risk Management CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO 2000 Main Street SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON Huntington Beach CA 92648 THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTAT ACORD 25-S(7/97) O ACORD CORPORATION 1988 J Workers' Compensation and Employers' Liability Insurance Policy Waiver of Our Right to Recover From Others Endorsement - California WC 04 03 06 If the following information is not complete, refer to the appropriate Schedule attached to the policy. Insured:RJM Design Group, Inc. Policy NumberWZP80976027 Producer: Dealey,Renton&Associates Effective Date 3/12/2 010 Schedule Person or Organization Job Description City of Huntington Beach Re: All Operations as pertains to named Attn: Risk Management insured. 2000 Main Street City of Huntington Beach, its elected or Huntington Beach CA 92648 apponted officials, officers and employees Additional Premium% We have the right to recover our payments from any- You must maintain payroll records accurately segre- one liable for an injury- covered by this policy. We gating the remuneration of your employees while en- will not enforce our right against the person or gaged in the work described in the Schedule. organization named in the Schedule. (This agreement applies only to the extent that you perform work The additional premium for this endorsement shall be under a written contract that requires you to obtain the percentage, as shown in the Schedule applicable this agreement from us.) to this endorsement, of the California workers' compensation premium otherwise due on such remuneration. Authorized Representative WC040306 COMMERICAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURE® (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. The following is added to WHO IS AN INSURED INSURANCE (Section III) for this Coverage (Section 11): Part. Any person or organization that you agree in a B. The following is added to Paragraph a. of 4. "contract or agreement requiring insurance" to in- Other Insurance in COMMERCIAL GENERAL clude as an additional insured on this Coverage LIABILITY CONDITIONS(Section IV): Part, but only with respect to liability for"bodily in- However, if you specifically agree in a "contract or jury", "property damage" or "personal injury" agreement requiring insurance"that the insurance caused, in whole or in part, by your acts or omis- provided to an additional insured under this Cov- sions or the acts or omissions of those acting on erage Part must apply on a primary basis, or a your behalf: primary and non-contributory basis,this insurance a. In the performance of your ongoing opera- is primary to other insurance that is available to tions; such additional insured which covers such addi- b. 'In connection with premises owned by or tional insured as a named insured, and we will not rented to you;or share with the other insurance, provided that: c. In connection with "your work" and included (1) The "bodily injury" or "property damage" for within the "products-completed operations which coverage is sought occurs; and hazard". (2) The "personal injury" for which coverage is Such person or organization does not qualify as sought arises out of an offense committed; an additional insured for "bodily injury", "property after you have entered into that "contract or damage" or "personal injury" for which that per- agreement requiring insurance". But this insur- son or organization has assumed liability in a con- ance still is excess over valid and collectible other tract or agreement. insurance, whether primary, excess, contingent or The insurance provided to such additional insured on any other basis, that is available to the insured is limited as follows: when the insured is an additional insured under d. This insurance does not apply on any basis to any other insurance. any person or organization for which cover- C. The following is added to Paragraph 8. Transfer age as an additional insured specifically is Of Rights Of Recovery Against Others To Us added by another endorsement to this Cover- in COMMERCIAL GENERAL LIABILITY CON- age Part. DITIONS(Section IV): e. This insurance does not apply to the render- We waive any rights of recovery we may have ing of or failure to render any "professional against any person or organization because of services". payments we make for "bodily injury", "property f. The limits of insurance afforded to the addi- damage" or "personal injury" arising out of "your tional insured shall be the limits which you work" performed by you, or on your behalf, under agreed in that "contract or agreement requir- a "contract or agreement requiring insurance"with ing insurance" to provide for that additional that person or organization. We waive these insured, or the limits shown in the Declara- rights only where you have agreed to do so as tions for this Coverage Part, whichever are part of the"contract or agreement requiring insur- less. This endorsement does not increase the ance" with such person or organization entered limits of insurance stated in the LIMITS OF into by you before, and in effect when, the "bodily CG D3 81 09 07 ©2007 The Travelers Companies,Inc. Page 1 of 2 Includes the copyrighted material of Insurance Services Office,Inc.,with its permission. COMMERICAL GENERAL LIABILITY injury" or "property damage" occurs, or the "per- erage Part; provided that the "bodily injury" and sonal injury"offense is committed. "property damage" occurs, and the "personal in- D. The following definition is added to DEFINITIONS jury" is caused by an offense committed: (Section V): a. After you have entered into that contract or "Contract or agreement requiring insurance" agreement; means that part of any contract or agreement un- b. While that part of the contract or agreement is der which you are required to include a person or in effect; and organization as an additional insured on this Cov- c. Before the end of the policy period. Page 2 of 2 ©2007 The Travelers Companies,Inc. CG D3 8109 07 Includes the copyrighted material of Insurance Services Office,Inc.,with its permission. CITY OF HUNTINGTON BEACH Professional Service Approval Form PART Date: 1/27/2010 Project Manager Name: David C. Dominguez Requested by Name if different from Project Manager: Department: Community Services PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY ADMINISTRATOR, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I JUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: On Call Landscape Architect for Community Services Department - RFP process completed prior to new requirements. 3 2) Estimated cost of the services being sought: $t00,000 for a three-year contract 3) Are sufficient funds available to fund this contract? ® Yes [] No 4) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council.) ® Yes❑ No 5) Business Unit and Object Code where funds are budgeted: 209.45001.69365 6) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08—Contract Limits of$30,000 or less exempt procedure will be utilized. c epartment a Signature Date APPROVED DENIED ❑ L C inistrator's Signature Date Director of Finance's Initials Deputy City Administrator's Initials _�` fro Date Date CITY OF HUNTINGTON BEACH Professional Service Approval Form PART 11 Date: 1/27/2010 Project Manager: David C. Dominguez Requested by Name if different from Project Manager: Department: Community Services PARTS I & 11 OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant"..ki-M:Design Group 2) Contract Number: CMS 00R 00 (Contract numbers are obtained through Finance Administration) 3) Amount of the contract: $�00,000 over a three-year period 4) Is this contract less than $50,000? ❑ Yes No 5) Does this contract fall within $50,000 and $100,000? n Yes No 6) Is this contract over $100,000? E Yes F1 No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? Z Yes n No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. Director of Finance (or designee) Signature Date City of Huntington Beach 2000 Main Street • Huntington Beach, CA 92648 o _ ® OFFICE OF THE CITY CLERK JOAN L. FLYNN CITY CLERK June 15, 2010 RJM Design Group, Inc. Attn: Larry P. Ryan 31591 Camino Capistrano San Juan Capistrano, CA 92675 Dear Mr. Ryan: The City Council of the City of Huntington Beach at the meeting held June 7, 2010, approved execution of the Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for As-Needed Professional Design/Landscape Architectural Services. Enclosed is a duly executed duplicate original of the agreement for your records. erely, Joan L. Flynn, CIVIC City Clerk Enclosure: Contract JF:pe Sister Cities: Anjo, Japan • Waitakere, New Zealand 1 Tele phone:714-536-5227