HomeMy WebLinkAboutROBERT J. RODINO ASSOCIATES - 1977-04-19 AGREEMENT FOR
PLANNINa CONSULTING SERVICES '
THIS AGREEMENT, made on the 18th day of April , 1977, by and between the
CITY OF HUNTINGTON BEACH, CALT-,RNI'A, a municipal corporation (hereinafter
referred to as CITY), and Robert J. Rodino Associates, principal offices in
SariLa Ana, California (hereinafter referred to as CONSULTANT) :.
W I T 1; E S S E T H:
WHEREP,S, CITY has determined that professional assistance is needed to
provide planning consultiing services in conjunction with the Housing and Com-
munity Development Act Community Analysis Project hereinafter defined.
WHEREAS, CITY desires that housing conditions be inventoried and viable
strategies to implement programs for the ii,°provement of housing conditions,
especially for low- and moderate-income families, be formulated.
WHEREAS, CONSULTANT is qualified to undertake and competently complete
sucP consult-h i services, and is willing to undertake same,
NOW, THEREFORE, the CITY and CONSULTANT in consideration of the mutual
ccvenants and agreements hereinafter contained, do hereby agree. each with
the other, as follows:
I. SCOPE OF CONSULTING SERVICES
The services to be performed by CONSULTANT are described and set
forth in Exhibit, "A", attached hereto and by this reference made a part hereof.
II. STUDY AREA
The study area 4,s defined as the City of Huntington Leach.
III. SCHEDULE
CONSULTANT agrees to commence work program set forth in Exhibit
"A" within five (5) days following the execution of this Agr•�- ..Jent, and >o
diligently continue the same to completion. fhe work program shall be com-
pleted and recommendations submitted to the CITY within one hundred and ' ix
(106) days following execution of this Agreement. In the event that CON-
SULTANT'S work flow program is delayed for reasons beyond the control of
CONSULTANT in connect!%�n with required CITY staff input, CONSULTANT reserves
the right to delay his work schedule by a corresl nding amount of time.
IV. MEETINGS
CONSULTANT further agrees to provide oral public presentations
of work program results to CITY 'S Citizens Advisory Committee, running
Commission and City Council at such times and in such numhers as CITY 'S
representative deems appropriate. CITY agrees to notify CONSULTANT of the
time and place of said oral presentations at least ten (10) days prior to
tie date on which the presentations are to take place.
Beyond these oral public presentations, CONSULTANT will meet
regularly each wee-• and at other such times deemed mutually appropriate with
authorized representatives of the Planning Department staff in order to fa-
c litate coordination and to dutifully carry out CONSULTANT work program
tasks to completion.
V. BILLING AND PAYMENT FOR SERVICES
For furnishing Vie consulting services specified under Exhibit
"A of this Agreement, CITY agrees to 'gay CONSULTANT the sum of Sixteen
Thousand Nine Hundred and Seventy-Five Dollars ($16,975.00) . Partial pay-
ments shall be made within ten (10) days after presentation to CITY of state-
ments in accordance with the following billing schedule:
Upon Execution of Agreement. . . . . . . . . . . . .. . . .$3,395.00
Upon Completion of Task 3 . . . . . . . . . .. . . . 6,224.16
Upon Completion of Task 4.. . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,829.17
Upon Completion of Work Program. . . . . . . . . . . . . . . . . . . . . . . . 4,526.67
TOTAL $16,975.00
:z The total amount of Sixteen Thousand Nine Hundred
and Seventy Five Dollars ($16,975.00) shall include all costs incurred by
CONSULTANT for salary and out-of-pocket costs for travel and miscellaneous
expenses necessary to perform the Scope of Consulting Services specified unier
Exhibit "A" of this Agreement..
VI. DESIGNATION OF AUTHORIZED REPRESENTATIVES
CONSULTANT HEREBY agrees, upon the signing of this Agreement, to
furnish the CITY in writi,;g the name of the individual Milo :011 be ajthorized
to act in person or through his designee for CONSULTANT in all matters per-
taining to the consulting services to be performed. Such individual shall be
subject to approval by the CITY'S Planning Director.
CITY agrees, upon signing this Agreement, to furnish CONSULTANT
the name of an individual who, as the CITY'S Project Representative, will be
authorized to act in person or through his designee as representative for the
CITY in all matters pertaining to this study.
It is understood and agreed by said parties that 'the authorized
representative may be changed, provided either party to this Ag °eement so de-
siring the change givz! at least five (5) days' prior notice in �,-Iting to the
other, naming its new authorized representative, and. that CONSJLi``1NT'S said
representative shall be acceptable to the CITY.
VII COOPERATION
All departments of the CITY will assist CONSULTANT in the per-For-
mance of this study, and CONSULTANT agrees to provide general guidance and
direction to CITY personnel that are to assist CONSULTANT in the collection
of data and preparation of the final report. CITY shall provide 1:_ters of
introduction of CONSULTANT to such other perFons, firms, or governmental en-
tities as necessary to assist CONSULTANT in obtaining required data.
The use of .ITY records and personnel �v CONSULT;,JT shall be
coordinate! through the CITY'S Representative.
VIII. OWNERSHIP OF REPORTS AND DATA
All reports, work papers, memoranda, exhibits, data, and other
work or materials prepared in compliance with this Agreement shall be made
and remain the property of the CITY, to be used by CafY as may be required.
IX. CHANGES IN WORK
CITY may, at any tfinie, by written request of the C:'"i Project
Representative, make any minor change in the service;; specified hereunder,
provided further, if such change involves additional work, additional compen-
sativn not to exceed Five Hundred. Dollars ($500.00) may be approved by
CITY Project Representative. Any claim for adjustment under, this article
must be made io writing to the CITY'S Project Representative within ten (10)
days from the date the change is requested.
X. TERMINATION
This Agreement is s°ubject to termination by t�:e CITY at any time
upon serving written notice to CONSULTANT, and the CITY shall thereafter be
liable to CONSULTANT only for fees- a,,,,J costs accrued to the date of receipt
by CONSULTANT of such notice. All completed paper work and accumulated data
shall become the property of the CITY.
XI. NOTICES
All notices to CONSULTANT under this Agreement shall be deemed
valid and effective upon o.'eposit in -the United States Mail , postage prepaid,
by certified and/or registered mdl , addressed to Robert J. Rodino Assoclates,
y
2114 North Broadway, Santa Aria, California 92706,
All notices to the CITY under this Agreement shall be deemed valid and
effective when personally served upon the Planning Director or upon deposit
in the United States Mail , postage prepaid, by certified and/or registered
mail , addressed to the Planning Director, City of 'antington Beach, P.O. Box 190,
Huntington Beach, California, 92648.
IN WITNESS WHEREOF, the partiez. hereto have caused this Agreement to
be executed on the date first above written.
CITY OF HUNTINGTON BEACH,
a Municipal Corporation
(:::2
Dated: By `
Mayor
ATTEST
City Clerk
APPROVED AS TO FORM:
-22
' Robert J. Rodino Associates.
�Atorney
City
Dated: By:.
APPROVES AS 1'C CONTENT
B � -G. By
City dministrator
�.: EXHIBIT A
II, HOUSING SURVEY
The survey of housing conditions will be conducted
with two objectives in mind: to provide the strategy
F
development portinli of the project with accurate data
on housing problems; and to assist the city in pre-
paring its Housing Assistance Flan tables.
The survey will begin by dividing the city into four
types of neighborhoods with the assistance of the
planning department staff. The division will be as
follows:
1. Excellent - contaii.*ing new and expensive housing a
requiring no assistance from the city.
2. Good - containinge pound dwelling units inhabited
by middle income families but w'th possible
occasional. deterioration.
S. Fringe those neighborhoods on the outskirts or
fringes of more seriously deter: orat ng neighbor-
hoods, containing basica 11 sound units but with
possible early signs of poor maintenance or de-
terioration.
4. Deteriorating neighborhoods in which the housing
stock is older, of lower value, and is inhabited
primarily by low and very low income residents,
and showing frequent and considerable signs of
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deterioration
Each neighborhood will be treated differently by the
consultants. For all areas assessment data will be
} reviewed to determine housing age and assessed value.
This information will apt -)verall guide to
neighborhood quality as v provide substantive
input to detailed housing analyses. The combined
judgement of thc, consultants and the planning depart-
ment staff will then determine what specific actions
and analyses are made within each neighborhood category.
It is expected that little or no attention will be
given by the consultants tc neighborhoods qualifing
as excellent, except for the possibility of a brief
drive through to confirm the continued high quality
of these areas . For neighborhoods categorized as
good the consultants will conduct a visual inspection
by rueans of a windshield survey and a collection of
the aforementioned assessment data. The drive through
will serve to spot checle. any p +ssibl.e early signs of
deterioration or poor maintenance as well: as land uses
and zoning.
Neighborhoods characterized as being on the fringe
of deteriorating areas will .receive more extensive
treatment by the consultants. It is in these areas
that future deterioration is most likely to occur. ,
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1H
The consultants will walk through fringe neighborhoods
to obtain a physical count, of dwelling units, perform
an exterior survey of housing conditions through the
use of an inspection checklist, will make notes of any
signs of deterioration or improper property maintenance,
will record information on land use, zoning, the frequency
of mortgages, and any additional signs of incroaching
deterioration.
Neighborhoods characterized as deteriorating, such as
those already identified in the A-ty' s Community
Development Application and Housing Assistance Plans
will receive the most extensive treatment of all. In
addition to the kind of informatIlon collected for fringe
areas, the consultants will conduct a detailed sample
inspection of approximately 20 dwelling units any. house-
holds. The detailed inspections 'will of course be con-
ducted only with the cooperation of the owner or renters,
and will., involve an interior as well as art exterior physical
inspection of housing conditions and rehabilitation needs.
in addition, social and financial information about the
residents will be obtained through an interview, with the
occupants. The latter information, of course, will be
held in strictest confidence and will be reported to the
city without the specificnames or addresses of the
residents, although this information will be maintained
on file at the consultant' s office to confirm any further
f
A�^
questions that may arise. More information 'will be
presented on this sensitive issue under the section on
"Data Collection" . Let Lis review the data content to be
collected within the; framework outlined above.
A. DATA CONTENT
The following information will be collected
during the detailed sample survey of 20
houses , and in less detail for all housing
in identified problem areas . For the Latter,
the data content oi.alined below that is
gollectable from sidewalk surveys and public
records will be recorded.
a. Housing Characteristics
1) Address
2) Block and lot number
3) Year of Construction
4) Type of Construction (frame stucco)
5) Fo°andation - type and condition
6) Siza of Lot
7) Size of house, number of rooms, square
footage
` a
8) Purchase Price (of crir:rent occupant)
9) Appraised Value (at time of purchase
nc-A Market Value
10) Assessed Value
11) History of Violations
Building, Health, Fire
of rental --- owner and court record
12) Remaining Economic; Life
s
13) Mortgage - what institution, type
(conventional, 1-'HA, VA)
Original Amount, Interest rate, term
Monthly payment (Principal and
Interest)
Current Balance -- Status (delinquent,
current)
Date Due
14) Taxes (real estate) and rate
b. Required Rehabilitation
1) Foundation
2) Plumbing
2) Heating
4) Electrical ,
5) Floor suprorts and gaming
6) Flooring
7) Wall Framing fir.
8) Walls and Ceilings
9) Roof Framing and Roofing
10) Windows
11) Door
7 2) Porch
13) Insulati.on, Vapor Barrier, and
Ventilation
14) Basement (if any)
15) Masonry
3.6) siding and Trim
17 Design Considerations - number of
bedrooms, bathrooms , size of roams
c Cost og Construction
1) Itembized by trade
2,', Architectural fees
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d. Financing
1) Loan terms - monthly payments,
interest, and dura'�ion
2) Financing charges. - escrow fees,
title policy, recording fees
3) Economic life after rehabili°aition
Expenses
1) Utilities - gas , electric, telephone
2) Maintenance
3) Insurance
4) Mortgage payment
v 5) Rent (fo- rental units)
is 6) Installment Credit obligations
p
f. Social and 'Economic Data
1) Family name (only needed for actual
,.oan processing, not for survey)
2) • Number in family
3) Number in occupancy -- adults, children.
(ages)
F
4) Date of occupancy
5) Income breakdown of each working
member)
6) Employed by, length of employment
7) Age of residents
8) Number ,f elderly - 60 or over,
62 or over
Female head of household
;t 10) Handicapped
B. DATA SOURCES
In addition, to the direct observation surveys
outlined above, and the Orange County Assessors
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,
a ,
tables, se-eral other data sources will be
utilized to provide a thorough and accurate
overall survey and inventory of Huntington
Beach housing conditi.cns and related data.
The information generated will be compared
with the data Provided by the city' s Housing
Element and Housing Assistance Plan to de-
termine areas of consistence and incompatibility.
Further investigation w .11 be given to the
fitter areas to ascertain the source of in-
compatibility and to confirm final accurate
information.
Da"a sources to be used will include the
following;
a. United States Census Bureau
b. Ore ,-Te County Special 1976 Census
C. SCAG Housing Allocation Model.
d. Orange County Health Department Violation
Reports and Neighborhood Surveys
e. Huntington Beach Building Department
Records
f. Huntington Beach Department of Education
1) Annual Enrollment Report
g. Orange County Recorder' s Office
x ) Deeds
h. Orange County Department of Social Services
l) Monthly Summary Report - using ACC
DIME geocoding, listing number of
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x ,
persons receiving assistance by
census tract.
2) Application forms for recipients
3) Monthly report to State Department
of Social Welfare
4) Monthly County Report
i, Orange Count Criminal Justice Council
1) Data Published by the Bureau of
Crime Statistics on crimes committed,
reported by city
j Orange_ County_ Housing Authority
1) Applicant information
2) Participant information
3) Landlord information
k. First American Title Insurance Corporation
1) Residential sales survey
2) Recorded facts
1. Market Profiles
1) Residential trends - a quarterly
audit cf existing developments and
proposed. developments in Orange
County
M. Real Estate Boards - there are 10 board
districts in Orange County
1) Monthly report
n. Residential Research Committee (Westcrn
I. ;onomic Research Company, Sherman Oaks) "
1) Residential research report - outlines
add organizes factual information on
conditions affecting hw',using, mortgage
lending, and constriction
2) Vacancy trends
3/ Unsold inventory of single-family
tract homes
• -1.6-
Unsold inventory of planned unit
developments
5) Market survey of existing single-
family homes
o. Orange County Fair Housing Coui.cif
1) Program information - requests fo--
service
2) Special studies - discrimination in
home purchases and rentals
P. Orange County Senior Citizens Progrant Office,
1) Demographic information on the elderly
population
2) Housing information - federal rent
subsidy programs, long-term care
facilities
q. California State Employment Development
Department
1) Labor Market bulletin
2) Area manpower review
3) Major employment opportunities
4) Claim,art characteristics
5) Affirmative action information
6) Affirmative action packet
7) INCOM reports - employment by
industry for geogrc:phic subdivisions
of the County
8) Manpower indicators for cities in
Orange County 1970 census data
f9) Manpower indicators for census tracts
in Orange County .- 1970 census data
10) Orange County Manpower 1975-1980
r. California State Department of
Rehabilitation
1) Client information on disabled
persons
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2) Disability estimateWformation
C. 15AT A RB LE CT I ON
.`idewalk and windshield surveys are rather straight
forward tasks. One key is to use a prepared check-
list of housing conditions and neighborhood character '
istics to cue the surveyor ' s observations . These will
be prepared: in advance and reviewed with the city ' s
t
x planning staff for approval or modification . Survey
techniques and materials used will be part of the
product delivered to the city for its evaluation and
future use
Another;key to conducting effective surveys is to
E organize :he walk through or drive through with the use
of a map and a route plan,; While these are simple and
rather obvious matters they insure proper coverage of
` the areas to be surveyed..
For the detailed inspection of a sample of 20 houses ,
the' critical data that must be collected includes the
nature and cost of rehabilitation , the social and
economic characteristics of the residents of the
particular houses surveyed , and a typical expense
breakdown of each family's income. This information
should be collected through the efforts of four persons .
The City ' s Project Representative will contact an ap-
propriate social service staff member to arrange for in-
terior inspections & homeowner interviews The social
service staff member should be a person with close ties to
the community being surveyed. HP or she must first
make contact with the faicilj :s to be surveyed, explain
the nature of the program, end provide assurances that
i
confidentialities will be protected. This community
laison person must also assure the residents that no
housing code violations will be recorded, in any
off4 ,-ial sense, and that the individual family name
wall not even appear on the survey record. The third
person involved will be one of the RODINO ASSOCIATES
consultants (probably Mr. Rodino) with experience in
conducting informal interviews with low and moderate
income persons. The fourth person collecti information
dill be a skilled rehabilitation construcL"ion expert,
one who has had experience in preparing cost estimates
by trade and itemized breakdowns. The checklist in 1-11e
Appendix to this report will provide a guideline as to
the nature of the information that .will: be collected on
the scope and costs of rehabilitation work.
The families to be surveyr4 must be given ample
notification of the date of the interview and surveys
to be made. These, obviously, must be made at their
convenience, but must also include some daylight hours
in order to allow the rehabilitation surveyer to observe
the exterior of the house in detail. Consideration will
also be given to utilizing a bilingual persoi] as an
assistant in the event that a family is of limited English
speaking background. It is lthe responsibility of the
person interviewing each family to collect accurate
information, while at the same time making the family
feel comfortable, with the understanding that any
objectionable questions need not be answered.
The detailed information collected on individual houses
and individual families will be combinud with sidewalk
,i
or windshield survey info-:mation of the whole target
area and with the information collected through research
of the additional data sources outlined above.
The housirj survey will there be integrated with the
neighborhood analysis to provide an accurate and com-
prehensive description of needs and resources
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III. NEIGHBORHOOD ANALYSIS
Concurrent with the conduct of the housing surveys
described in Chapter II, data will be collected on
neighborhood and community characteristics. Data
will be collected describing the physical and social
aspects of each identified .problem are_t; with less
detailed information to be collected regard .iig "fringe"
and "good" neighborhoods . The neighborhood analysis
will be implemented with the same systematic organization
outlined for the housing surveys.
t
Neighborhood and' community data to be collected will
include the following:
A. Physical Characteristics
1) Zoning
2) Land use
3) Commercial areas thriving or
declining, location
4) Streets, sidewalks, sewers, lighting
5) Transportation - availability,
location, e.nd routes
6) Flooding and drainage
7) Parks - Condition, use of, amenities,
:� location
8) Industrial areas - nature,: size, type
of employment, location , envioronmental
qualities
9) Traffic - volume, location, type
10) Recreational .facilities — type, quality,
loctF.tion
11) New construction - in process or planned,
nature, loca;ion
12) Rehabilitation or renovationunderway
13) General condition of properties
14) General appearance and esthetics of
area .
B. Social Characteristics
1) Social makeup of residents - ethnically,
income le, els , ago, family size, employ-
ment status, welfax status
2) Social services - irtion and nature of
services
3) Crime rates and vr wsr
4) Community organizations interests, area
served, composition
5) Child care centers
6) Drug abuse programs
7) Sense of identity and community particip4tion
R) Levels of municipal services ,
:_ -2 2
C. Economic Characteristics
1) Mortgages - frequency, amounts, sources
2) Market value of resales in area, trends
3) Average rents and ra.age, for apartments,
condition, size, number of bedrooms
4) Range of costs for new housing
5) Code violations in area - type, frequency,
seriousness
6) Tax assessments and tax rates
7) Commitment of municipal funds from HCD
or other'revenue sources - amounts, nature
of projects, location
8) Similar data as 1 - 7 above for city as
a whole
9! Similar data as above for County and
region (SLAG region)
Housing survey and neighborhood analysis data will comprise
the input to the strategy development portion of the
project.
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IV. PROGPAM STRATEGY DEVELOPMENT
A. REHABILITAT.ION
Housing Rehabilitation is at best a very difficult
and complicated tack to organize and administer. OD-
taining cooperation of the owner, determining the scope•
of work required, estimating the cost of the repairs,
and scheduling repairs around people in occupancy, all
are very delicate and sensitive tasks requiring specific
training and experience.
The concept of rehabilitation feasibility is the
heart of program effectivene<,-_s . Feasibility encom-
passes four factors: economi (or financial) , physical.,
social (community acceptance) , and administrative.
RODINO ASSOCIATES will focus on the development of a
rehabilitation program that is feasible for all four
considerations.
Within this framework the key Link that holds the
"'chain" together is economic feasibility. Without it,
all of the other factors are meaningless. Therefore,
:x
an economic feasibility analysis will. be prepared to
determine basic program parameters and c(7n.straints.
A feasibility analysis basically compares the costs
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1 y
4 • 4
L of rehabilitation with the ability- of the property
t
owner to pay. The greater the gap between the two,
the greater rnust be the efforts to reduce rehabilitation
costs that an owner must bear (assuming his. income
cannot be raised in the short-run) . Financing schemes
amortize rehabilitation costs over the term of a loan.
r Grants eliminate any repayments by the owner. Interest
subisidies lower monthly loan payments , while; ,a re-
duction in the scope of rehabilitation wcrk reduces
the basic cost.
However, a reduction in the scope of work may be con-
strained by housing codes, heath codes, and basic
family needs.
Therefore, what begins as a simple analysis becomes
complex because; of the need to close the gap between
what tow and modera,-e income residents can • �,y, and
what their housing needs cost A simple approach is
to only include "bankable" property owners in a
neighborhood preservation program. While this may be
the most appropriate Course of action during the
initial phase of program implementation it avoids
the central problem, which is that the areas in
greatest need of rehabilitation and preservation are
those in which the residents are the least able to
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financially support such efforts.
I�
For a given set of passible program characteristics
(firancing schemes, subsidies, code restrictions,
income levels of target community, and scope and
cost of reha.bil.etation) a feasibility analysis seeks
to determine t:ne most sensible combination that fills
the gap between needs and resources.
For a rehabilitation effor- to achieve success it
must structure its financial assistance program to
fill reasonable gaps between the cost of rehabilit&tion
required and the owner/residents ability to pay. At
r�
the same time it must establish lending criteria that
will meet the needs of most of the residents t,f the
1
_ intended treatment area. It must also safegaurd
againz t the number of %xpec tad -defaults due to the
borrowers poor financial situation and/or excessive
work needed that makes Vhe debt unnecessarily large
and difficult to reply.
Accordingly,, RODINO ASSOCIATES will seek to develop
a flexible rehabilitation program that will reflect
t,
investigations of the following elements:
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.. x•e'' R•ns.eew
CITY, ON HunTmGTon
DEPARTMENT OF PLANNING AND ENVIRONMENTAL. RESOURCES
/•_4. ._ P. O. BOX 190, HUNTINGTON BEACH, CALIFORNIA 92648 (714) 536.5271
Anr_il 5, 1977
Mr. Robert J. Rodino,
Robert J. Rodino Associates
2114 N. Broadway
Santa Ana, California 92706
Subject: Community Analysis Project
Dear Mr. Rodino:
It is my pleasure to confirm to_you that your firm has been selected
to conduct the Community Analysis Project funded under the City° s
Housing and Community Development Program. The draft contract for
this project is undergoing review by the City Attorney and should be
available for your review on Friday, April 6, 1977. We plan to
submit the contract to the City Administrator on April 11, 1977 for
Council consideration on April. 18, 1977.
We will be in contact with you to further confirm these dates. In
the meantime, if you should have any questions, please feel free to
contact Stephen V. Kohler in this office at 536-5549 .
Sincerely,
Edward D. Selich
Director
a EDS:SVK:gc
i
f
t
A
1) Private lender rehabilitation loan programs
including:
a) Security Pacific National Bank
b) Crocker National Bank
c) Bank of America
d) United California Bank
2) Deferred payment Loans
3) Grants and Rebates
4) California Housing Finance Agency programs :
a) Mortgage Assistance
b) Rehabilitation_ Loans
5) Federal 312 Loan Program
6) section-8 Substantial Rehabilitation
7) Mead Foundation
8) Targeted Population
a) owners
b) Renters
c) Family, Large Family, Elderly
d) Moderate, low, and very low income residents
In addition the consultants will outline the program
in terms of its phases, since it is probably wisest
to undertake the most easily feasible strategies
first, accumulate a track-record, and then move on
ct to the more difficult problem areas.
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a
B. CODE ENFORCEMENT
RODINO ASSOCIATES will analyze the whale issue
of code enforcement as it applies to the housing
and neighborhood problems identified in the surveys
conducted, and as it relates to the nature of the
rehabilitation program developed.
A code enforcement policy is deemed to be the
vehicle that conveys the message to property
owners that their property is in need of repair and
then leads them to-•.a funding source' that makes the
upgrading possible. This is known as a soft, or
flexible code enforcement approach where the primary
purpose of the inspection is to bring about restoration
of an area by demonstrating to the area residents
that below market interest rate financing is available
to assist -them in their preservation efforts.
Mr. Rod .no is currently working with Orange County
(through urban West Associates) on the development
of a flexible code enforcement approach to the Courty's
neighborhood preservation problems . The mechanism and
procedures being followed or considered by the County
may have application to Huntington Beach and are
worth outlining briefly.
AWOL
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In March of 1974 the Board of Supervisors of
Orange. County passed an. ordinance, No. 2742, which
in essence adopted the Uniform Building Code and
the Uniform Housing Code, 1973 editions, with certain
exceptions. The Uniform Building and Housing Codes of
1973 were adopted for the purpose of prescribing
regulations for the erection, construction, enlarge-
F
ment, alteration, repair, improving, removal, con-
version, demolition and *occupancy of any building or
premise used for human habitation.
By adopting the Uniform Building Code the County has
given the Director of Buildings and Safety in Orange
County the authority to administer and enforce all
standards of habitability. The Building official or
in this case the Director of Buildings and Safety,
has the authority to enter any building whenever he
determines it is necessary to enforce the provisions
of the code :)r, whenever his representative has cause
to believe there exists any condition making a premisis
substandard`. (Section H-201 A & B)
J
If any building or a part of it is deemed substandard
they are declared to be a public nuisance and the
n.i..isance shall be abated by repair, rehabilitation `
or demolition. (Section H-202)
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The code -is elaborate on identifing conditions
that will classify a dwelling as substandard including:
- inadequate sanitation (water closets, sinks
and heating systems;
structural hazards;
- nuisance items;
- hazardous wiring, plumbing, mechanical
equipment and tire;
- unsanitary premises (junk, weeds, debris
and garbage) ;
inadequate maintenance and
- improper occupancy
The Uniform Buildzncy Code, Section 104 details the
guidelines which apply to any alterations, rehabilitation
or 'repairs made to a dwelling:
a) If such repairs exceed 50% of the value of an
existing building the work performed and the
entire structure shall be made to conform to
the new building' s requirements;
b) When the work performed is 25% to 50% of the
value of the house, the new work must comply
with the new construction requirements but
the entire building need not be brought up to
the new construction standards and
c) Structural additions which do not exceed 25%
shall comply with the new building's requirement,
however, minor structural addition, when approved
by the building official, may be made with the
same materials that the building or the structure
was originally constructed with. The same applies
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for non-structural changes not exceeding 25%
of the value of the. home.
Section 104 (C) gives the director the power to be
flexible in enforcing the code in cases of re-
habilitation.
Section 203 of the revised code deals with unsafe
buildings. All such buildings are deemed to be public
nuisances and shall be abated by repair, rehabilitation,
improveme-it, removal or demolition. The County through
its building official, has the right to examine each
such structure and set a hearing if it is found that
there are any unsafe conditions .
At the hearing the building official shall determine
whether or not such defects are subject to repair,
rehabilitation or improvement, or whether they are
of such a nature as to require removal or demolition,
and he shall order such repairs or demolition. The
owner, has the right of appeal and Iiis appeal will
be to the Beard of Supervisors of the County who
shall fix a time and place to hold a hearing. With-
in five days of the buD-Ding official ' s decision
or, in the case of an appeal., the Board of Super
visors's decision, the owner shall commence the
repair or demolition and such work shall be comp sted
within 90 days from commencement.
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In the event •the owner does not do the repair, the
building official has the right to make the repair
and charge such expense against the owner personally.
The same is true in the event a demolition order was
not carried out by the owner the building official
can do the demolition_ and the charge for the expenses
of that demolition will become a lien against the
pro I- ty.
RODINO ASSOCIATES will conduct meetings with officials
from Huntington Leach's Building Department to
review current code enforcement procedures and to
plan procedures to be iised in the city's preservation
efforts. All plans and recc�imendations will be
reviewed with Planning Department staff to determine
political sensitivities and program feasibility.
C. REDEVELOPMENT/RECYCLE
Inspite of the city' s best efforts at rehabilitation
and flexible code enforcement there will be areas
in which the housing and neighborhood amenaties
are so deteriorated and dilapidated that only de-
molition, redevelopment and recycling will work.
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a ,
There are. at least three criteria that will be used
to determine which areas fall into this category:
1) Rehabilitation costs are so high in comparison
to what the owners/residents can afford to pay
that no financing program is feasible.
2) The estimated physical and economic life of
the houses after rehabilitatior will be so
short that it is unlikely that they will Last
for the term of an affordable financing plan.
3) The overall neighborhood qualities are so
negative that investments in the area will be
lost, and will serve only to perpetuate the
substandard conditions in which the residents
live.
If any one or more of these conditions are fuilled
for a given area (individual site, block, or neighbor-
hood) , then the area will be considered a candidate
for redevelopment,/recycling.
Problems, of course, do not stop with this conclusion.
A major problem with relocating the residents may
exist which may effectively thwart attempts to re-
develop an area. Proper steps will Ye taken by the
consultants to investigate sources of emergency
or relocation housing.
Los :Angeles County has been successful. with a
"move-on" housing project for relocated families,
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and this is one approach that will be investigated
by the consultants. Essentially, older but sound
houses are removed from sites clEred for new con-
structior. and are transported to sites designated
for ',ow and moderate income person;, for an average
cost of under $30 ,000.. The cities of Fullerton and
Santa Ana are con -.Ya.dering a similar approach, and
the County may consider developing a central in-
formation bank for available move-on housing.
In addition as new housing is built `n the city
for senior citizens and low or moderate income r
families, these dwellings plus those vacated will
provide a source of housing for persons requiring re-
location.
For areas requiring redevelopment/recycling the
consultants will review With SLAG the possibilities
of obtaining Section-8 new construction subsidies,
as well as considering the development of conventional
market rate housing units.
D. ADDITIONAL, FROGR.A14 DEVELORKENT TASKS
in ztddit.Lon to the program strategies discusrsed
in sections A, B. and C, RODINO ASSOCIATES believes
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}
the Community Analysis Project should include the
following tasks :
)
1) Review of HAP goals and policy recommendations
in light of the study findings, and recommendations
for possible modifications including;
a) targeted populations,
b) targeted communities , and
c) program focus.
2) Development of a plan for obtaining and using
state and federally sponsored housing programs
for neighborhood improvement, including HUD
innovative and discretionary grants, and economic
development funds.
3) Review and recommendations for use of private
lender rehabilitation loan programs, and the
creation and sale of lands as a means for in-
creasing financial resources.
4) Development of techniques for encouraging
private (non-subsidized) rehabilitation and
property maintenance improvement throughout
the city.
5) ?reparation of recommendations for using
rehabilitation loans and code enforcement
i:o effect an upgrading of the commercial
center surrounding the old downtown area
around the intersection of Main and the
Pacific Coast Highway.
h. Review of zoning policies and decisions with
Huntington Beach 'zoning staff to determine
ways of utilizing zoning techniques to en-
courage revitalization of older areas, and
to avoid possible zoning policies that might
discourage revitalization.
7. Review of possible use of Home Maintenance
and Repair Training programs for low and
moderate income homeowners , as a technique
to stemming further deterioration of older
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AML
housing. The City of Santa Ana is currently
considering such a program.
8) Investigation of the possible use of a property
maintenance code for use in discouraging de-
terioration at its earliest stages . - The'City of
Inglewood undertook a similar effort with success.
5) Review of possible integration of employment train-
ing, and economic development programs for low
and moderate income residents, as part of an over-
all community de,,,relopment effort. Pasadena is
actively pursuing this oourse of. action.
10), Development of recommendations for public works
improvements in targe•`;ed neighborhoods.
11) Review with Orange County Tax Assessor's Office
of assessment policies' and procedures to determine
ways of removing possible penalties to re-
habilitation, and to develop possible incentives
for revitalization.'
12) Development of recommendations for integrating
crime-reduction and social services programs
with housing and neighborhood preservation efforts.
13) Review with the Orange County Environmental.
Management Agency of possible ways to provide
the city with centralized services for neigh-
borhood preservation efforts (such as centralized
processing of Section-8 Substantial Rehabilitation
applications)
lot Preparation of recommendations for community
participation during program development and
impleme:.itation, using the Hunttington Beach
Community Opinion Survey as a point of departure.
15) Development of a program implementation plan
outline, to indicate roles of various agencies
of the Huntington Beach government and community,
staffing or staff training needs, and key task
scheduling.
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V. BUDGET AND MANAGEMENT PLAN
A. SCHEDULE
It is anticipated that the project will begin on
April 19, 1977 and be completed by August 4 , 1977 .
Target dates for major -ask completion are as
follows:
Task 1. housing and Neighborhood Survey for
"Excellent" and "Good" Neighborhoods
One Week
Task 2. Housing and Neighborhood Survey for
"Fringe" Neighborhoods
Two Weeks
Task 3. Housing and Neighborhood Survey for
"Deteriorating" Neighborhoods
Five and one-half Weeks
Task 4. Development of Program Strategies -
Preliminary Report
Two and one-half Weeks
Task 5. Development of Program Strategies -
Final report
Four Weeks
B. BUDGET
LABOR
Principal Analyst _ Robert J. Rodino $11,000
Rehabilitation Construction Analyst 1, 500
Secretary 2,250
Total L,auor $14 ,750 .00
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3
OVERHEAD
Fringe Benefits., Office
Expenses, etc. $ 2 ,225
TOTAL PROJECT COST .$16,975 '
Suggested Payment Schedules
Tasks 1 & 2 - 3 weeks - 3,395
Task 3 - 5 1/2 weeks - 6 ,224.16
Task 4 - 2 1/2 weeks - 2 ,829 .17
Task .5 - 4 weeks - 4 ,526 .67
TOTAL $16 , 975.00
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c � unfi ton
x � $,
Vel
P.O. ®OJT 990 CALIFORNIA
OFFICE OF THE CITY CLERK
April 20, 1977
Robert J. Rodino Associates
2114 N. Broadway
Santa Ana, CA 92706
Gentlemen:
The City Council of the City of Huntington Beach at its regular
meeting held Monday, April 18, 1977 approved an agreement
between the City and your firm to conduct the Community Analysis
Project,
We are enclosing a duly executed copy of said agreement for
your information.
Sincerely yours,
Alicia M. 'Wentworth
City Clerk
AMW:CB:wr
encl. 1
6
Ian -
~ � DEPARTMENT OF PLANNING AND ENVIRONMENTAL RESOURCES
P. (J, BC7Y 190, HIJNTINGTON REACH, CAL(FOgN(A 92648 (714) 5365271
TO: Honorable Mayor and City Council �1
FRGIM- Edward D. Selich, Planning Director
DATE: April 11, 1977
ATTN: Floyd. G. Belsito, City Administrator
SUBJECT: CONSULTANT CONTRAC ', ' 0SING AND COMMUNITY DEVELOPMENT PROGRAM
Part of the City's First Year , .j and Community Development Program is a
Community Analysis Project. Thi: project is intended to survey housing con-
ditions and neighborhood needs tk_oughout the City and formulate strategy to
meet those needs. This project requires a large emount of field work to com-
plete the citywide survey and specialized knowledge of rehabilitation. For
these reasons, and because it is unlikely that sufficient staff time will be
available to undertake this project, consultant assistance has been sought.
On February 25, 1977, a Request for Proposal was sent to seven planning con-
sultant firms experienced in housing and rehabilitation studies. On March
18, 1977, five of the firms presented proposals to the Planning Departmvat.
Upon examination, it was revealed that the proposal submitted by the firm of
Robert J. Rodino, Associates of Santa Ana most closely fit the requirements
of the Request for Proposal.
Rodino Associates proposes to coriuct a citywide survey of housing conditions,
a detailed inspection of housing and a survey of public service needs in
identified problem areas and to recommend city actions that will address the
neighborhood needs thus identified. This information will assist the Plan-
ning Department in implementing the Third Year HCD Projects already approved
by t" Council and assist in plc.;ming the Fourth Year grant application. The
Rodi-o firm can complete this study in approximately 3-1/2 months and the cost
will be $16,975 and this is within the amount budgeted for this project under
the Housing and Community Development Program. The proposed contract between
the City and Robert J. Rodino Associates is attached.
RECOMMENDATION:
The Planning Department respectfully requests that the City Council designate
Robert J. Rodino Associates of Santa Ana as the contractor to conduct the Com-
munity Analysis Project and order the City Clerk to execute the attached
contract.
Respectfully submitted,
Edward D. Selch
Director
FDS:SVY. gc
Attachment