HomeMy WebLinkAboutROBINWOOD LITTLE LEAGUE, INC. - 2007-07-02 !J�✓J % ..�c--Cry� ��=r ¢�/
Council/Agency Meeting Held: oL o2l�D
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied City I rk's ignat r
Council Meeting Date: 7/2/2007 Department ID Number: ED 07-17
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONO BLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: PEN LOPE LBRETH-GRAFT,Dk,CITY ADMINI TRATOR
PREPARED BY: JIM B. ENGLE, DIRECTOR, COMMUNITY SERVI
STANLEY SMALEWITZ, DIRECTOR, ECONOMIC VELOPMENTC
SUBJECT: APPROVE LEASE AGREEMENT WITH ROBINWOOD LITTLE
LEAGUE FOR RENTAL OF BASEBALL FIELDS AND RELATED
IMPROVEMENTS AT MARINA COMMUNITY PARK
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The City Council is asked to approve the renewal of a lease
agreement with Robinwood Little League for the rental of baseball fields and related
improvements at Marina Community Park.
Funding Source: N/A
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute the Lease between the City of
Huntington Beach and Robinwood Little League, Inc., for the Rental of Baseball Fields and
Related Improvements at Marina Community Park.
Alternative Action(s): Do not approve the lease agreement with Robinwood Little League,
Inc.
Analysis: Robinwood Little League has had an agreement with the City since 1976 for the
use of Marina Community Park for its baseball program. Their most recent agreement was
for a five year term from 2/1/2002 through 1/31/2007. A new lease agreement has been
written for a new five year term with an additional five year option to extend upon mutual
consent of the City and League. This renewal, if approved by the Council, would extend the
League's lease retroactively from February 1, 2007 through January 31, 2012 for the first five
yearterm.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 7/2/2007 DEPARTMENT ID NUMBER: ED 07-17
The rental fee is $3,948 for the first year and will increase by six percent each year to a fee of
$4,984 in the fifth year. This is consistent with previous contract terms that escalated six
percent annually. In return for this use, the League performs all field maintenance on the
premises as described in the lease agreement.
The Robinwood Little League uses the premises for youth baseball recreational purposes
only. The League serves over 600 youth from Huntington Beach who participates in the
program. Also, as noted within Section 5 of the lease agreement, the premises will be
available to the City or other City approved organizations when not in use by Robinwood
Little League.
Staff is recommending approval of this lease because of the positive benefits the Robinwood
Little League provides for the youth of the community.
Strategic Plan Goal: C-2 Provide quality public services with the highest professional
standards to meet community expectations and needs, assuring that the city is sufficiently
staffed and equipped overall.
Approval of this agreement will meet a community need for field space for local youth sports
groups to participate in a positive activity.
Environmental Status: N/A
Attachment(s):
City Clerk's
Page Number No. Description
1. Lease agreement between the City of Huntington Beach and
Robinwood Little League for the Rental of Baseball Fields and Related
Improvements at Marina Community Park.
2. Certificate of Insurance.
-2- 6/25/2007 3:37 PM
ATTACHMENT # 1
LEASE BETWEEN THE CITY OF HUNTINGTON BEACH
AND ROBINWOOD LITTLE LEAGUE FOR THE RENTAL OF
BASEBALL FIELDS AND RELATED IMPROVEMENTS
AT MARINA COMMUNITY PARK
1. PARTIES
This Lease is made and entered by and between the CITY OF HUNTINGTON BEACH, a
charter city and municipal corporation duly organized and existing under the Constitution and
laws of the State of California ("City") and ROBINWOOD LITTLE LEAGUE, INC., a
California corporation("League").
2. PREMISES
City does hereby lease to League, and League hereby leases from City three baseball fields,
batting cage, concession stand and any related improvements (hereinafter referred to as "the
Premises"), generally located within MARINA COMMUNITY PARK ("Marina Park") a facility
owned and operated by City. A legal description and sketch of the Premises are collectively
attached hereto as Exhibit"A" and incorporated by this reference as though fully set forth herein.
3. TERM OF LEASE
The term of this Lease shall be for a period of five (5) years, commencing on the first (1st) day
of 25EM"je y D/. 2007, and ending on `T,q,n/l,�,g,QS/ .3/
2012. The term of this Lease may be extended for one additional five (5) year period upon
mutual consent of City and League evidenced in writing. City may withhold consent to extend
this Lease with or without cause in which case this Lease shall terminate.
4. RENT
League agrees to pay to City as rental, the sum of Three Thousand Nine Hundred Forty Eight
Dollars ($3,948.00), on or before the fifth day of February of each calendar year for the term
hereof. Rent shall increase by six percent (6%) each and every successive calendar year
thereafter during the term hereof. In the event the entire amount of the rent is not paid before the
fifteenth (151h) day of February each year, an additional ten percent(10%) late fee will be applied
to the entire amount due for the year. Rent for any period during the rental term which is less
than one (1) month shall be a prorated portion of the monthly installment herein, based upon a
thirty (30) day month. Rent shall be paid to the City of Huntington Beach at 2000 Main Street,
Huntington Beach, CA, 92648 or at such other place as the City may from time to time
designate.
5. USE •
League shall use the Premises for youth baseball recreational purposes, and shall not use or
permit the Premises to be used for any other purpose without the prior written consent of City.
07-801/9100 1
League shall be entitled to access and use of Premises as set forth in the Annual Spring and Fall
Field Allocation Schedule (the "Allocation Schedules"). League shall submit the Allocation
Schedules on a biannual basis for approval by the Director of Community Services, which shall
not be unreasonably withheld. League shall make available the Premises to City and other City
approved organizations at those times and days that the League is not utilizing said Premises as
provided above.
League shall provide all furniture, equipment and supplies needed to use the Premises for the
purpose described herein.
League shall not do or permit anything to be done in or about the Premises which will in any
way obstruct or interfere with the rights of other Marina Park visitors, or injure or annoy them, or
use or allow the Premises to be used for any improper, immoral unlawful, or objectionable
purpose. League shall not cause, maintain or permit any nuisance in, on, or about the Premises.
League shall not store any materials that are considered hazardous including but not limited to
chemicals, flammable materials, toxic materials, etc. on the Premises.
No modifications or improvements shall be made to Premises without prior written consent of
City. City may require, as part of consent to modify or improve said Premises, Lessee to enter
into a separate agreement with City detailing the terms and conditions of said modifications or
improvements.
League shall not do or permit anything to be done in or about the Premises, nor bring or keep
anything therein which will in any way increase the existing rate of, or affect any fire or other
insurance upon the building or any of its contents.
6. COMPLIANCE WITH LAW AND OTHER CITY AGREEMENTS
League shall not use the Premises, or permit anything to be done in or about the Premises, which
will in any way conflict with any law, statute, ordinance, or governmental rule or regulation now
in force, or which may hereafter be enacted or promulgated. League shall at its sole cost and
expense, promptly comply with all laws, statutes, ordinances, and governmental rules,
regulations, or requirements now in force or relating to, or affecting the condition, use, or
occupancy of the Premises, excluding structural changes not related to or affected by League's
improvements or acts. In addition, League will be required to comply with the City's ordinance
prohibiting the use of Styrofoam products at City facilities. League is strongly encouraged to use
recyclable/recycled products (i.e. paper coffee cups, etc.).
In addition, League shall comply with all existing City agreements with third parties that relate
or affect the terms of this Lease, including but not limited to the City's Exclusive Agreement
with Coca-Cola. In the event of a conflict between the terms and conditions of this Lease and
the te_nns and conditions of prier agreements entered into by the City with third parties, the terms
of this lease are subordinate. City will endeavor to make League aware of all agreements that the
City has with third parties that may affect the terms and conditions of this Lease.
07-801/9100 2
7. REPAIRS AND MAINTENANCE/BOND
League shall, at League's sole cost and expense,keep the Premises and every part thereof in good
condition and repair, damage from causes beyond the reasonable control of League and ordinary
wear and tear excepted. League shall upon the expiration or sooner termination of this Lease,
surrender the Premises to the City in good condition, ordinary wear and tear and damage from
causes beyond the reasonable control of League excepted.
League shall repair and maintain landscaping Premises, including mowing, edging, and chalking,
trash removal as well as restroom maintenance. In addition, League shall be responsible for cost
of maintenance and repair of irrigation systems within the areas designated as "baseball fields".
League shall consult with Community Services Director or his/her designee prior to conducting
any maintenance or repair. League shall submit a maintenance schedule and plan to the City in
writing on a monthly basis. Said maintenance schedule shall be pre-approved by the Director of
Community Services or his/her designee. In the event Premises are not maintained in a good
condition as determined at the sole discretion of the City, City or a contractor hired by City, may
enter and perform maintenance or repair. League shall maintain a cash deposit or bond (in a
form acceptable to the City Attorney) surety in the amount of$500.00 to assure performance of
required maintenance. In the event league fails to maintain said Premises, as provided herein,
City may utilize said surety to pay the cost. Any surety funds used by the City shall be renewed
by the League within fourteen(14)days of withdrawal by City.
League shall not be responsible for maintenance and repairs which are caused in whole or in part
by the act, neglect, fault or omission of any duty by the City or its agents, employees or invitees,
in which case City shall pay cost of such maintenance and repairs.
8. CONCESSION FACILITY
League shall be entitled to access and use of Concession Facility (excluding the service room)to
sell food and beverages during the days and times Lessee is utilizing the Premises as set forth in
Section 5 of this Lease. Each time the Concession Facility is used by League, the facility will be
cleaned and all food and beverages shall be removed from the premises. City reserves the right
to utilize the concession facility at any time, despite prior scheduling, upon providing forty-eight
(48)hours notice.
9. ASSIGNMENT AND SUBLETTING
League shall not, either voluntarily or by operation of law, assign, transfer, mortgage, pledge, or
encumber this Lease or any interest therein, and shall not sublet said Premises or any part
thereof, or any right or privilege thereto, or allow any other person (the employees, agents,
servants, and invitees of League excepted) to occupy or use said Premises, or any portion
thereof, without the prior written consent of the City. City may withhold consent at its sole
discretion.
07-801/9100 3
10. SUBROGATION
As long as their respective insurers so permit, City and League hereby mutually waive their
respective rights of recovery against each other for any loss insured by fire, extended coverage
and other property insurance policies existing for the benefit of the respective parties. Each party
shall obtain any special endorsements, if required by their insurer to evidence compliance with
the aforementioned waiver.
11. SERVICES AND UTILITIES
City agrees to furnish to the Premises water, electricity and trash removal service ("Utility
Service") suitable for the intended use of the Premises. City shall pay all charges for Utility
Service during the term of this Lease, including the cost to irrigate the Premises.
12. RULES AND REGULATIONS
City at its sole discretion may adopt reasonable rules and regulations governing Marina Park use.
League shall faithfully observe and comply with the rules and regulations that City may from
time to time promulgate. City reserves the right from time to time to make all reasonable
modifications to said rules. The additions and modifications to those rules shall be binding upon
League upon delivery of a copy of them to League.
13. ENTRY BY CITY
City reserves and shall at any and all times have the right to enter the Premises, without notice to
League, for the purposes of inspection, and any other service to be provided by City to League
hereunder, and to alter, improve, or repair the Premises, providing that the business of the
League shall not be interfered with unreasonably.
14. RECONSTRUCTION
In the event that the Premises including the Concession Building ("building") of which the
Premises are a part are damaged by fire or other perils covered by extended coverage insurance,
City agrees to forthwith repair the same; and this Lease shall remain in full force and effect,
except that League shall be entitled to a proportionate reduction of rent, to be based upon the
extent to which the making of such repair shall materially interfere with the business carried on
by the League in the Premises.
In the event that the Premises are a part are damaged as a result of any cause other than the perils
covered by fire and extended coverage insurance, then City shall repair the same, provided the
extent of the destruction be less than ten percent (10%) of the then full replacement cost of the
Premises. In the event the destruction of the Premises is greater than ten percent (10%) of the
full replacement cost, then City shall have the option: (1) to repair or restore such damage, this
Lease continuing in full force and effect, but the rent to be proportionately reduced as
hereinabove in this Section provided; or (2) give notice to League within sixty days (60) of the
damage, at which time this Lease shall expire and all interests of the League in the Premises shall
07-801/7152 4
terminate on the date so specified in such notice and the rent, reduced by a proportionate amount
based upon the extent, if any, to which such damage materially interfered with the business
carried on by the League in the Premises, shall be paid up to the date of such termination.
The League shall not be entitled to any compensation or damages from City for loss of the use of
the whole or any part of the Premises, League's personal property, or any inconvenience or
annoyance occasioned by such damage, repair, reconstruction, or restoration.
15. INDEMNIFICATION. DEFENSE AND HOLD HARMLESS
League hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected
or appointed officials, employees, agents and volunteers from and against any and all claims,
damages, losses, expenses,judgments, demands and defense costs (including, without limitation,
costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in
connection with League's (or League's subcontractors, if any) negligent (or alleged negligent)
performance of this Agreement, use of the Premises, or its failure to comply with any of its
obligations contained in this Agreement by League, its officers, agents or employees except such
loss or damage which was caused by the sole negligence or willful misconduct of City. City
shall be reimbursed by League for all costs and attorney's fees incurred by City in enforcing this
obligation. League will conduct all defense at its sole cost and expense and the City shall
approve selection of League's counsel. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act as
limitation upon the amount of indemnification to be provided by the League.
16. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE
League acknowledges awareness of Section 3700 et seq. of the California Labor Code, which
requires every employer to be insured against liability for workers' compensation. League
covenants that it shall comply with such provisions prior to the commencement of this Lease.
League shall obtain and furnish to City workers' compensation and employers' liability insurance
in amounts not less than the State statutory limits. League shall require all subcontractors and
contractors to provide such workers' compensation and employers' liability insurance for all of the
subcontractors' and contractors' employees. League shall furnish to City a certificate of waiver of
subrogation under the terms of the workers' compensation and employers' liability insurance and
League shall similarly require all subcontractors and contractors to waive subrogation.
17. GENERAL PUBLIC LIABILITY INSURANCE
In addition to the workers' compensation and employers' liability insurance and League's
covenant to defend, hold harmless and indemnify City, League shall obtain and furnish to City, a
policy of general public liability insurance, including motor vehicle coverage against any and all
claims arising out of or in connection with the Premises. This policy shall indemnify League, its
officers, employees and agents, while acting within the scope of their duties, against any and all
claims arising out of or in connection with the Premises, and shall provide coverage in not less
than the following amount: combined single limit bodily injury and property damage, including
products/completed operations liability and blanket contractual liability, of One Million Dollars
($1,000,000.00) per occurrence. If coverage is provided under a form which includes a
07-801/7152 5
designated general aggregate limit, the aggregate limit must be no less than One Million Dollars
($1,000,000.00) for the Premises. This policy shall name City, its officers, elected or appointed
officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide
that any other insurance coverage which may be applicable to the Lease shall be deemed excess
coverage and that League's insurance shall be primary.
Under no circumstances shall said above-mentioned insurance contain a self-insured retention, or
a"deductible" or any other similar form of limitation on the required coverage.
18. PROPERTY INSURANCE
League shall provide before commencement of this Lease and shall obtain and furnish to City, at
League's sole cost and expense, property and fire insurance with extended coverage
endorsements thereon, by a company acceptable to City authorized to conduct insurance business
in California, in an amount insuring for the full insurable value of the Premises, all
Improvements, Trade Fixtures, personal property whether or not owned or leased by League, and
all trade inventory in or on the Premises against damage or destruction by fire, theft or the
elements. This policy shall contain a full replacement cost endorsement naming League as the
insured and shall not contain a coinsurance penalty provision. The policy shall also contain an
endorsement naming City as an Additional Insured. The policy shall contain a special
endorsement that such proceeds shall be used to repair, rebuild or replace any such
Improvements, Trade Fixtures,personal property whether or not owned or leased by League, and
all trade inventory so damaged or destroyed; and if not so used, such proceeds (excluding any
insurance proceeds for Trade Fixtures, personal property whether or not owned or leased by
League, and trade inventory, but only to the extent the insurance proceeds specifically cover
those items) shall be paid to City. The policy shall also contain a special endorsement that if the
Premises are so destroyed triggering the parties' ability to terminate as set forth in this Lease,
and either party elects to terminate the Lease, the entire amount of any insurance proceeds
(excluding, such proceeds for Trade Fixtures, personal property whether or not owned or leased
by League and trade inventory, but only to the extent the insurance proceeds specifically cover
those items) shall be paid to City. The proceeds of any such insurance payable to City may be
used, in the sole discretion of City, for rebuilding or repair as necessary to restore the Premises
or for any such other purpose(s)as City sees fit.
This policy shall also contain the following endorsements:
(a) City shall not be responsible for premiums or assessments on the policy.
A complete and signed certificate of insurance with all endorsements required by this Section
shall be filed with City prior to the execution of this Lease. At least thirty (30) days prior to the
expiration or termination of any such policy, a signed and complete certificate of insurance
showing that coverage has been renewed shall be filed with City.
07-801/7152 6
19. INCREASE IN GENERAL PUBLIC LIABILITY AND PROPERTY INSURANCE
Not more frequently than once every two (2) years, if, in the sole opinion of City, the amount
and/or scope of general public liability insurance in Section 17 above and/or property insurance
coverage in Section 18 above at that time is not adequate, League shall increase the insurance
coverage as reasonably required by City.
20. CERTIFICATES OF INSURANCE: ADDITIONAL INSURED ENDORSEMENTS
Prior to commencement of this Lease, League shall furnish to City certificates of insurance
subject to approval of the City Attorney evidencing the foregoing insurance coverage as required
by this Lease; these certificates shall:
(a) provide the name and policy number of each carrier and policy;
(b) shall state that the policy is currently in force.
League shall maintain the foregoing insurance coverage in force during the entire term of the
Lease or any renewals or extensions thereof or during any holdover period. The requirement for
carrying the foregoing insurance coverage shall not derogate from League's defense, hold
harmless and indemnification obligations as set forth in this Lease. City or its representatives
shall at all times have the right to demand the original or a copy of any or all the policies of
insurance. League shall pay, in a prompt and timely manner, the premiums on all insurance
hereinabove required.
21. INSURANCE HAZARDS
LEAGUE shall not commit or permit the commission of any acts on the Premises nor use or
permit the use of the Premises in any manner that will increase the existing rates for, or cause the
cancellation of any liability, property, or other insurance policy for the Premises or required by
this Lease. LEAGUE shall, at its sole cost and expense, comply with all requirements of any
insurance carrier providing any insurance policy for the Premises or required by this Lease
necessary for the continued maintenance of these policies at reasonable rates.
22. DEFAULT, REMEDIES.
A. Default.
The occurrence of any one or more of the following events shall constitute a default under this
Lease by League:
1. Non-curable defaults:
a) The vacatzig or abandonment of the Premises by League.
b) Any attempted or involuntary transfer of League's interest in this Lease without City's
prior consent.
c) If League makes, or has made, or furnishes any warranty, representation or statement
07-801/9100 7
to City in connection with the Lease which is or was false or misleading in any
material respect when made or furnished.
2. Curable defaults:
a) The failure by League to make any payment of rent or any other payment required to
be made by League hereunder, as and when due, where such failure shall continue for
a period of three (3) days after written notice thereof by City to League, this Lease
shall be terminable at City's option.
b) The failure by League to observe or perform any of the covenants, conditions, or
provisions of this Lease to be observed or performed by the League, where such
failure shall continue for a period of thirty (30) days after written notice thereof by
City to League; provided; however, that if the nature of League's default is such that
more than thirty (30) days was reasonably required for its cure, then League shall not
be deemed to be in default if League commences such cure within said thirty (30) day
period, and thereafter diligently prosecutes such cure to completion.
B. Remedies.
In the event of any non-curable default or breach by League, City shall have the right to
terminate this Lease and League's right to possession of the Premises, and League shall
immediately surrender possession of the Premises to City. If City terminates this Lease and
League's right to possession for the Premises, City may recover the following from League:
a) The worth at the time of award of the unpaid rent which was due, owing and unpaid
by League to City at the time of termination;
b) The worth at the time of the award of the amount by which the unpaid rent for the
balance of the Lease term after the time of award exceeds the amount of rental loss
which League proves could be reasonably avoided;
c) Pursuing any other remedies now or hereafter available to City under the laws or any
judicial decision of the state in which the Premises are located.
23. PARKING
There are no parking facilities provided as a part of this Lease.
24. NOTICE
All such notices and demands which may or are to be required or permitted to be given by either
party to the other hereunder shall be in writing. All notices and demands sent by either party
shall be sent by United States Postal Service, postage prepaid, addressed as follows:
07-801/7152 8
Director of Community Services Robinwood Little League, Inc.
City of Huntington Beach P.O. Box 1384
2000 Main Street Huntington Beach, CA 92649
Huntington Beach, CA 92648
25. GENERAL PROVISIONS
Attorney Fees. In the event suit is brought by either party to enforce the terms and provisions of
this agreement or to secure the performance hereof, each party shall bear its own attorney's fees
and costs of suit.
Waiver. The waiver by City of any term, covenant or condition herein contained shall not be
deemed to be a waiver of such term, covenant, or condition on any subsequent breach of the
same or any other term, covenant, or condition herein contained. The subsequent acceptance of
rent hereunder by City shall not be deemed to be a waiver of any preceding breach by League of
any term, covenant, or condition of this lease, other than the failure of the League to pay the
particular rental so accepted, regardless of City's knowledge of such preceding breach at the time
of the acceptance of such rent.
Time. Time is of the essence of this Lease, and each and all of its provisions in which
performance is a factor.
Successors and Assigns. The covenants and conditions herein contained, subject to the
provisions as to assignment, apply to and bind the heirs, successors, executors, administrators,
and assigns of the parties hereto.
Quiet Possession. Upon League paying the rent reserved hereunder, and observing and
performing all of the covenants, conditions, and provisions on League's part to be observed and
performed hereunder, League shall have quiet possession of the Premises for the entire term
hereof, subject to all the provisions of this Lease.
Prior Leases. This Lease contains all of the Leases of the parties hereto with respect to any
matter covered or mentioned in this Lease, and no prior Leases or understanding pertaining to
any such matters shall be effective for any purpose; no provision of this lease may be amended
or added to except by an Lease in writing signed by the parties hereto or their respective
successors-in-interest. This Lease shall not be effective or binding on any party until fully
executed by both parties hereto.
Inability to Perform. This Lease and the obligations of the League hereunder shall not be
affected or impaired because the City is unable to fulfill any of its obligations hereunder, or is
delayed on doing so, if such inability or delay is caused by reason of strike, labor troubles, acts
of God, or any other cause beyond the reasonable control of the City.
Severability. Any provision of this Lease which shall prove to be invalid, void, or illegal shall
in no way affect, impair, or invalidate any other provision hereof, and such other provision shall
07-801/9100 9
remain in full force and effect.
Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall,
wherever possible, be cumulative with all other remedies at law or in equity.
Choice of Law. This Lease shall be governed by the laws of the state of California, with venue
in the courts of Orange County.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers on �' CL— / gnQ-� , 2007.
ROBINWOOD LITTLE LEAGUE, INC. CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
By: -�
print name
ITS: (circle one) at a, resi Vice Presi ent Mayor
.A AF
ity Clerk
By: /
1 Say APPROVE S TO FORM:
print name
ITS: (circle one) Secretary/Ch- Financial
Officer/Asst. Secretary- reasurer �t9}•
it Attorney v -l a=n
INITIATED AND APPROVED:
REVIEWED AND APPROVED:
/ ire or of Commiyty Services
City Administrator
Dir to o conomZc Development
07-801/7152 10
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ATTACHMENT #2
.i " INSURANCE AND INDEMNIFICATION WAIVER
MODIFICATION REQUEST
1. Requested by: Teresa De Coite/ Risk Mgmt
2. Date: June 13, 2007 JUN a 4 2007
3. Name of contractor/permittee: Robinwood Little League City of Huntington 66�,;c;h
City Attorney's office
4. Description of work to be performed: Lease Renewal
5. Value and length of contract: 1 year
6. Waiver/modification request: Waiver of Automobile insurance requirement
7. Reason for request and why it should be granted: Not necessary based on type of service
8. Identify the risks to the City in approving this waiver/modification: None.
aivv_" L? - t3 , 07
Depart e t Head Signat a Date:
APPROVALS
Approvals must be obtained in the order listed on this form. Two approvals are required
for a request to"be granted: Approval frorm the City Administrators Office is;only required;if
Risk Management d t City Attorneys Office disagree_
1. Risk Management r
Approved ❑ Denied
Signature bate
2. =rney's Office
ved ❑ Deniea&:!�8ign_iaiture Date
3. City Administrator's Office
❑ Approved ❑ Denied
Signature Date
If approved,the completed waiver/modification request is to be submitted to the
City Attomey's Office along with the contract for approval_ Once the contract has been approved,
this form is to be filed with the Risk Management Division of Administrative Services
Waiver 6/13/2007 8:08:00 AM
CERTIFICATE OF LIABILITY INSURANCE DATE 11/2S/06
Keystone Risk Managers,LLC CERTIFICATE# A056206-1.
1"5 Point Township Drive
Northumberland,PA 17867 4 05 62
ADDRIONAL NAKED INSUREM INSURERS AFFORDING COVERAGE:
RCIRIN'W'1000 LL INSURER A- LEXINGTON INSURANCE COMPANY
1*10NA '.U,0 t-,,K. . CAP TA
16281 HAWAII LANE-' INSURER B: NATIONAL UNION FIRE INSURANCE
(Non-Liability) COMPANY OF PITTSBURGH,PA
Hffl--JTINGT9�4 SrE-oClrl CA ?2649
INSURER Q LANDMARK INSURANCE COMPANY
.COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING
ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
'N —' I - TYPE OF INSURANCE POLICY NUMBER -F POU.Y EFFEcnvE POLICY EXPIRATION LIMITS
m INSFID DATE MMfDDr[M DATE MWDDfYYYY
GENERAL LIABILITY FACH 0XURRENa
X X OCCURRENCE 5�0 9 0 1.9 5-0 2' 1/01/2007 1/0 1/2006 GENERkAGGREGnzE $27 ,0 0 0 000
INCL.PARTICIPANTS Property Damage Deductible:$250 fflo AMPECIM $1 :0001000
DUCTSICOMP OPS
SEXUAL ABUSE $1i t0 00 0()0
X SEXUAL ABUSE am $2 ,000,0100
AGGREGATE
EACH LOSS $1,000,000
V DIRECTORS&OFFICERS —4 1 1. 0`;7 1/0 1/20100 162
AGGREGATE $1,000,000
EACH LOSS $35,000
CRIME COVERAGE
Crime Deductible:$250 Propertyl$1,000 Money AGGREGATE NONE
As in Master Policy As in Master
B SPORTS EXCESS ACCIDENT *�?.C-9 1 1* "4 2 1 Med.Max$loo,0001 Policy Excess
Ded.$50
14 —1
"X"INDICATES COVERAGE SELECTED FOR ADDITIONAL NAMED INSURED
ADDITIONAL INSURED
Who is an insured(SECTION 11)of the General Liability policy is amended to include as an insured the person or organization shown in the schedule,but only with respect to
liability arising out of the above named Little League's maintenance or use of ball fields,or other premises loaned,donated,or rented to that Little League by such person or
organizations and subject to the following additional exclusions:
1. StructurW alterations,new construction,maintenance,repair or demolition operations performed by or on behalf of the person or organization designated in the Schedule and/or
performed by the above named Little League and
2 That part of the ball field or other premises not being used by the above named Little League
NAME AND ADDRESS OF PERSON OR ORGANIZATION:
I I t'IE9,17MINSTER SIC-H-00L 131'15TF�ICT 2. 120114111 VIEW SCHOOL oisTRIC'T 3. HUM INGTON
BEACIH UNION 141-IGIA SCI-MOL BIB Rl"--*f CIE TY OF HUNTINGT00 'ITS AGEN TS
0 F F I CE R S AIN D E-M"P L.-C Y E I----S
AP AS TO FORM
C
ORNER
MG
R
INSURED CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES TO THE ABOVE NAMED LITTLE LEAGUE BE CANCELED BEFORE THE
Little League Baseball Risk Purchasing Group,Inc. EXPIRATION DATE THEREOF THE ISSUING INSURER OR THEIR REPRESENTATIVE WILL MAIL 30 DAYS WRFrTEN NOTICE
TO THE DESIGNATED PERSON OR ORGANIZATIONLAST OWN ADDRESS US.
539 U.S.RT.15 HIGHWAY
South Williamsport,PA 17702 AUTHORIZED T
ADDITIONAL INSURED(Continued)
Who is an Insured(SECTION 11)of the General Liability policy is amended to include as an insured the person or organization shown in the schedule,but
only with respect to liability arising out of the above named Little League's maintenance or use of ball fields,or other premises loaned,donated,or rented
to that Little League by such person or organizations and subject to the following additional exclusions:
1. Structural alterations,new construction,maintenance,repair or demolition operations performed by or on behalf of the person or organization designated
In the Schedule and/or performed by the above named Little League;and
2. That part of the bail field or other premises not being used by the above named Little League.
NAME AND ADDRESS OF PERSON OR ORGANIZATION:
CITY OF HUNTINGTON BEACH,ITS AGENTS,OFFICERS
AND EMPLOYEES
Additional Named Insured: ROBINWOOD LITTLE LEAGUE
Ccrtff sate#: 405-62-06
GENERAL LIABILITY POLICY#5098195-M EFFECT DATE 1/01/07 TO 1/01/08
Countersigned by �✓
Authorized Repress ativ
I
CITY OF HUNTINGTON BEACH
2000 Main Street, Huntington Beach, CA 92648,
Dedarat on cif Non-Employer Status
In order to comply with the City Council Resolution No. 6277, you are required
to provide proof of Workers' Compensation Insurance. If you have no
employees, this form must be signed and returned to
City of Huntington 'Beach
disk Management Division
2000 Main Street
Huntington ,Beach, CA 92648.
I certify that in the performance of the activity or work for which- this permit is
issued. I small not employ any person in any, manner so as to become subject to
California Workers' Compensation Insurance requirements.
I authorize the City of Huntington Beach to immediately and retroactively
revoke the license or permit issued under this declaration if I hire arty
employee(s) or become subject to the provision of the laws requiring Workers*
Compensation Insurance..
Applicant/Cornpang Larne: e
Applicant's Signature; - _n
Title:
Location Signed; (14
Date Signed:
Telephone I�lurnber. '~ 1
RCA ROUTING SHEET
INITIATING DEPARTMENT: Economic Development Department
SUBJECT: Approve Lease Agreement for Rental of Baseball Fields
and Related Improvements at Marina Community Park.
COUNCIL MEETING DATE: July 2, 2007
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached
Not Applicable ❑
Contract/Agreement (w/exhibits if applicable) Attached
(Signed in full by the City Attorney) Not Applicable ❑
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached
Not Applicable ❑
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑
Not Applicable
Bonds (If applicable) Attached ❑
Not Applicable
Staff Report (If applicable) Attached ❑
Not Applicable
Commission, Board or Committee Report (If applicable) Attached ❑
Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
{REVIEWED -RETURNED .,., 'FORWARDED-}
Administrative Staff
Deputy City Administrator (Initial) ( )
City Administrator (Initial) ( ) ( )
City Clerk ( )
EXPLA, ATO , FO . TUR ,'. TEM: ;, r
Only)(Below Space For City Clerk's Use
RCA Author: Tina Krause Ext. 1529
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
July 3, 2007
Robinwood Little League, Inc.
c/o Dona Cardona
P. O. Box 1384
Huntington Beach, CA 92649
Dear Ms. Cardona:
Enclosed for your records is a fully executed copy of the Lease Agreement between the
City of Huntington Beach and Robinwood Little League for the Rental of Baseball Fields
and Related Improvements at Marina Community Park.
Sincerely,
Joan L. Flynn
City Clerk
JF:pe
Enclosure: Agreement
G:followup:agrmtitr
(Telephone:714536-5227)