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HomeMy WebLinkAboutRRM DESIGN GROUP - 1998-01-05 CITY OF HUNTING'TON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HU TINGTON BEACH DATE: TO: ATTENTION: Name ,17 DEPARTMENT: Street _ ;w uI5 Sd o �Z,.3�O/ REGARDING:FjS7� An610dmae24 �d City,state,Zip /t / �nG vn Fnalarr��P�v�lcr�fior See Attached Action Agenda Item Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page Agreement Bonds Insurance RCA Deed Other Name - Department /� RCA Agreement Insurance Other De Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Risk Management Dept. Insurance Received by Name - Company Name -Date G:Followup Letters.'coverltr (Telephone.714536.5227) l--,BP.ardsl IqITY OF HUNTINGTON BEAR /'$y !- °ode'',% MEETING DATE: September 20, 1999 DEPARTMENT ID hl V 9-091 Council/Agency Meeting Held: 9 /.3 o r 9 9 Z. Deferred/Continued to: Appr vedo ❑ Conditionally Approved Q Denied D-R -� City Clerk's Signature - Council Meeting Date: September 20, 1999 Department ID Number: PW 99-091 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION , SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administratoraaa/ m - PREPARED BY: AO'BERT F. BEARDSLEY, Dir4ctor of Publi Work MICHAEL P. DOLDER, Fire Chi � �, rt SUBJECT: AUTHORIZE PROFESSIONAL SERVICES CONTRACT AMENDMENT TO EXTEND ARCHITECTURAL DESIGN SERVICES FOR FIRE STATION NO. 8-HEIL RELOCATION Statement of Issue,Funding Source,Recommended Action,Alternative Actlon(s),Analysls,Environmental Status,Attachment(s) Statement of Issue: At the time of consultant selection for the Fire Station No. 6- EDWARDS .architectural design, staff included within the Request for Proposal a performance based option to extend professional design services to incorporate the Fire Station No. 8 - HEIL Relocation environmental entitlement and design development. Funding Source: Sufficient funds, in the amount of $220,000, are budgeted and available in the Fire Department Program, account number E-CP-AS-137-6-39-00. Recommended Action: Motion to: 1 Approve the amended agreement extending RRM Design Group's professional services to include the scope of work necessary for Fire Station No. 8-HEIL Relocation environmental entitlement and design development; and 2 Authorize the Director of Public Works to expend an amount not to exceed $220,000 to cover the amendment amount of$214,573 and supplemental expenditures of$5,427. Alternative Action(s): Forego approval at this time and direct staff on how to proceed with the Fire Station No. 8-HEIL Relocation. � 7 Analysis: On January 5, 1998, the City Council approved the selection of RRM Design Group to provide professional services for project entitlement and the preparation of plans and specifications for the construction of Fire Station No. 6—EDWARDS. Over the course of the last 18 months, project entitlement, conceptual and schematic design, product selection and material selection approvals. culminated into the final plans and specifications. The project was bid and the award of construction was made. On July 12, 1999, the General Contractor was issued the notice to proceed and work is proceeding on schedule. • City staff is recommending that an option, included within the Request for Proposal - outlining additional services based upon performance, be exercised to include services necessary for the Fire Station No. 8-HEIL Relocation. During the course of Station No. 6-EDWARDS design, RRM Design Group performed to the City's expectation and completed the necessary tasks in a timely and professional manner. Additionally, they have developed a good working relationship with the various project team members from Fire, Planning, and Public Works. All insurance requirements have been previously approved with all policies in effect. The need for relocating the existing Fire Station No. 8-HEIL, currently located at Heil and Springdale, was first identified in the 1974 Fire Department Master Plan. Relocation of Station No. 8-HEIL will ensure compliance with the Growth Management Element of the City Master Plan by improving response time to the underserved northern areas of the City. The Plan establishes response time standards of arrival at scene by a Fire Engine Company or Paramedic Unit within five minutes, 80% of the time. The current location of Fire Station No. 8-HEIL geographically prevents timely response into several areas in the northern part of the City, including portions of Huntington Harbour that are accessed from Edinger, and most areas north of Bolsa Avenue which includes Boeing and many of our other large industrial complexes. The City has owned property at Graham and Production, designated for the Fire Station No. 8-HEIL relocation, for over nine years. This new site will provide an ideal location to improve response times to the areas currently underserved. Funding for the preliminary design development for relocation of Fire Station 8-HEIL is contained in the 1998/1999 General Fund budget. By completing this preliminary design work now, up to one year of time can be saved when the Fire Station No. 8-HEIL relocation receives funding. In addition, the actual cost of the structure can be identified, which will greatly aid the budget process. Utilization of the existing architect, RRM Design Group, based upon successful performance on Fire Station 6-Edwards, will provide additional major benefits. They include: • Architectural costs will be reduced by approximately $28,000 on the second project because of reduced meeting time since Departmental operating practices are already established with RRM Design Group. • Staff time will be greatly reduced because of the established working relationship with RRM Design Group and the frm's knowledge of City development processes, Fire Department needs and operating practices. • Actual design through construction time will be reduced, resulting in time and cost savings. RCA-Fire Station NO.8 HEIL •- 09/09/99 9:48 PM Possible funding sources for the actual construction of Fire Station No. 8-HEIL are currently identified in both of the potential Bolsa Chica Development plans, whether the area is annexed by the City or developed in the County. The funding source for construction will be based upon future Council direction and approval. Public Works Commission Review: Not required, per Municipal Code Chapter 2.111. Environmental Status: Not Applicable at this time. Attachment(s): City Clerk's Page Number No. Description 1. Contract Amendment for RRM Design Group. RCA Author: RFB:MPD:DSS:CR:gc:cs RCA-Fire Station No.8 HEIL -- 09/09/99 9:48 PM FIRST AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RRM DESIGN GROUP, INC. FOR PROJECT ENTITLEMENT AND DESIGN DEVELOPMENT FOR A FIRE STATION AT THE GRAHAM/PRODUCTION SITE This FIRST AMENDMENT is entered into as of this 20th day of September , 1999, by and between the CITY OF HUNTNGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY", and RRwi DESIGN GROUP, INC., a California corporation, hereinafter referred to as "CONSULTANT," and constitutes a first amendment to the agreement entered into by the above-mentioned parties on January 5, 1998, hereinafter referred to as the "AGREEMENT." WHEREAS, on January 5, 1998, CITY and CONSULTANT entered into the AGREEMENT for preparation of architectural plans for a fire station and site improvement plans for the fire station and water reservoir at the Edward/Ellis site in the City of Huntington Beach; and CITY and CONSULTANT now desire to amend the AGREEMENT to provide for CONSULTANT to continue its services under the AGREEMENT for project entitlement and design development for a fire station at the Graham/Production site in the City of Huntington Beach; NOW THEREFORE, the AGREEMENT is hereby amended as follows: 1. ADDITIONAL WORK CONSULTANT shall provide all services as described in CONSULTANT's proposal dated August 16, 1999 (hereinafter referred to as Exhibit "A"), which is attached hereto and incorporated into this FIRST AMENDMENT by this reference. 2. ADDITIONAL TIME. OF PERFORMANCE Time is of the essence of this FIRST AMENDMENT. The services of CONSULTANT are to commence as soon as practicable after the execution of this FIRST AMENDMENT and all tasks specified in Exhibit "A" shall be completed no later than twelve (12) months from the date of this FIRST AMENDMENT. These times may be extended with the prior written permission of CITY. g:;rnf`99agree/R _M-Design I 3. ADDITIONAL COMPENSATION In consideration of the services described in this FIRST AMENDMENT, CITY agrees to pay CONSULTANT for the work performed under this FIRST AMENDMENT a fee not to exceed two hundred twenty thousand dollars (S220,000.00). 4. REAFFIRMATION OF TERMS AND CONDITIONS OF AGREEMENT Except as specifically modified herein, all other terms and conditions of the AGREEMENT shall remain in full force and effect and shall apply to this FIRST AMENDMENT. Any conflicts between this FIRST AMENDMENT and the AGREEMENT shall be resolved in favor of the FIRST AMENDMENT. IN WITNESS WHEREOF, the parties hereto have caused this FIRST AMENDMENT to be executed by and through their authorized offices the day, month and year first above written. RRM DESIGN GROUP, INC., CITY OF HUNTINGTON BEACH, a a Califo corporation municipal corporation of the State of California Bv: Zolirman)1�1��r7elce me rap ITLdent Mayor Pre By: ATTEST: print name ITS: (circle one) Secretary/ hief Financial City Clerk Office Asst. Secretary/Asst. Treasurer APPROVED AS TO FORM: REVIEWED AND APPROVED. l City Attorney City A ministrator IN ED A\TD A ROVED: Director of Public Works g:`j mf...-'99agree:`RR,%I-Design 2 EXHIBIT A 08-16-99 11:11AM FROM-RRI3 DESIGN GROUP 8055434609 T-040 P.05/09 F-676 i • CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Heil Street Station Replacement Project SCOPE Or SERVICES August 16, 1999 General Description of the Project Building Improvements: 12,000 to 14.000 square feet, two or three apparatus-bays, possibly two-story, conventional foundation, concrete-block and wood/steel stud construction, plaster or exposed block exterior, the roof. Special structural features may include a steel moment frame to cant' lateral loads at the apparatus bays. On-site Improvements: Approximately 1.5 acres of paved and landscape area located at the corner of Graham and Production Avenue in the City of Huntington Beach. The parking lot paving will be a heavy section to accommodate the truck traffic. Secondary structures typically include trash enclosure, generator enclosure, and storage shed. There will not be any drafting pits or practice towers. Off-site Improvements: Replacement sidewalk, new driveways, minor roadway improvements, and utility connections. Work by Others: Off-site improvements, if necessary, including the under grounding of the existing overhead utility lines are by others. METHODOLOGY FOR COMPLETING THE WORK PHASE I: PLANNING PHASE A. Fire Station Building Program Preparation Tasks 1. Site analysis showing climatic and development factors desired adjustments 2. Review of the program prepared for Station No.6—Edwards to evaluate the following: a. Listing of operations and personnel b. Evaluation of operations C. Development of components designs to support each operation d. Listing of equipment needs e. Listing of furnishings f. Development of space requirements and attributes g. Relationship of spaces within the facility 3. Site arrangement and apparatus flow studies Deliverables: 1. Site analysis 2. Programming Statement(based on Station No. 6—Edwards) 3. Program budget 4. Site arrangement graphics Meetings and Presentations: 1. Two(2)city staff 1 Fire Department program and budget review meetings 2. One(1) development assistance committee meeting. RRAI Design Group t 09-16-99 11:12AM FRO1d-RRM DESIGN GROUP 8055434609 T-040 P.06/09 F-676 i i CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Heil Street Station Replacement Project B. Preliminary/Schematic Design Tasks: 1. Production of geotechnic investigation to include the review and recommendations for the new fire station. Special areas of study include an overview of the seismic hazards and foundation recommendations to comply with the 1997 Building Code. 2. Development of fire station schematic design in compliance with the approved program and budget. The submittal will be a combination of full size plans, reduced graphics, and a written report to include: • Civil • Landscape • Architectural 0 Structural • Mechanical • Electrical • Schematic Cost Analysis 3. The presentation of the design process will include working meetings to review the site arrangement studies,floor plan options, and exterior design alternatives. Deliverables: 1. Geotechnic investigation 2. Topographic survey 3. - Preliminary site layout and drainage 4. Fire station schematic design and cost report Meetings and Presentations: 1. Four(4)city staff/Fire Department design and budget review meetings C. Environmental Clearance Tasks: 1. Environmental Assessment Form — The RRM environmental planning team will prepare and file the Environmental Assessment Form with the City's Planing Division_ 2. Initial Study -- RR-M Design Croup's environmental planning team will prepare an Initial Study that satisfies the requirements of CEQA. In preparing the Initial Study, our environmental team will build on existing quantified data to the greatest degree practical and provide additional detailed studies where such supplemental project-specific information is necessary (e.g. geotechnical analysis). The Initial Study will contain a Project Description with detailed textual and graphic presentation of the proposed project and a statement of the City's objectives for the project, as set forth in Section 15124(b) of the State CEQA Guidelines. The Initial Study will provide a determination of level of impact for each checklist item (significant and unavoidable, significant but nutigable, less than significant, or beneficial), accompanied by explanatory text documenting the rationale behind each determination. The Initial Study will commence once the Preliminary Schematic Project Design has been completed. All topics on the CEQA Initial Study checklist will be addressed. However, we currently anticipate the need to prepare a more in-depth analysis of certain topics,which include: a. Soils / Geotechnical: Soils and geotechnical issues will be reviewed and addressed by the Geotechnical Engineer. Their work will be to further identify geotechnical site concerns regarding the proximity to fault lines. RRM Design Group - 2 08-16-99 11:13AM FROM-RRM DESIGN GROUP 8055434609 T-040 P.07/09 F-676 • CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Heil Street Station Replacement Project b. The environmental planning team will meet with and present the Initial Study findings to the City's Environmental Assessment Committee for their review and recommendation. A Mitigated Negative Declaration would be anticipated, especially as a result of working closely with the RRML Design Team in early project phases to create a self-mitigating project. 3. Draft Mitigated Negative Declaration--If deemed appropriate by the City's Environmental Assessment Committee,.RRM.will prepare a Draft Mitigated Negative Declaration.(MND) for public review and circulation. This document will contain: a project description, location of the project, proposed finding that the project will not have significant effect on the environment, an attached copy of the initial study documenting reasons to support the finding, and mitigation measures included in the project to avoid potentially significant effects. RRM will coordinate-with the City to prepare required notices under CEQA for their distribution to all appropriate agencies and parties, along with copies of the Draft Mitigated Negative Declaration Document, 4. Responses to Comments/Final Mitigated Negative Declaration -- The environmental planning team will prepare written responses to comments received during the public continent period. These comments will be attached to the original document as an appendix, and text within the body of theAocument will be amended-where.appropriate. A camera-ready Final Mitigated Negative Declaration will be provided to the City. 5. Mitigation Monitoring Program--Consistent with the requirements of CEQA, and based in the final mitigation measures adopted for the project, RRM Design Group will prepare a Mitigation Monitoring Program for-the Project. The monitoring program will include a description of each measure, the method of monitoring, the frequency and timing of monitoring, and the responsible party. The monitoring program will be prepared in table format for clarity. Deliverables: 1. Environmental Assessment Form filed with the City. 2. Environmental Initial Study document and presentation of its findings to the City's Environmental Assessment Committee, 3. Draft Mitigated Negative Declaration and notices for public review and document circulation. 4. Written responses to comments and Final Mitigated Negative Declaration. 5. Mitigation Monitoring Program Meetings and Presentations: 1. One (1)city staff review meetings D. Conditional Use Permit Tasks: 1. Submit design documents as prepared in Section B with required forms and reports 2. Added presentation materials such as a hand-drawn rendering, a computer-generated rendering,or scale modal to further illustrate the project design. Deliverables: 1. Application and exhibits 2. Addition presentation rendering or model RRM Design Group 3 08-16-99 11:14AM FROM-RRM DESIGN GROUP 8055434909 T-040 P.08/09 F-676 CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Hell Street Station Replacement Profecr Meetings and Presentations: 1. One (1) design review meeting with the Design Committee and city representatives to review final details prior to submission. E. Meetings Beyond coordination and design review meetings described above: 1. One (1)presentation at the Planning Commission 2. One(1) presentation at the Design Review Board . . .PHASE II: DESIGN DEVELOPMENT DOCUMENTS AND COST ESTIMATE Approach The primary intent of the design development phase is to determine the exact size, profile, and character of the building design to form a basis for final construction documents. RRM and the consultant team will use this very intense phase of the work to pull together all the components and.make the crucial engineering and material decisions.-.Client participation-in this:process is.key,the decisions made during this.phase will.have to balance the cost of construction with the livability and maintainability of the building. To accomplish this,our main tasks will be the production of the: • Dimensioned la}rout of final-.plans, .sections—and elevations to fix-the.size.and:configuration of the building and site • Preliminary door and window-schedules • Preliminary interior finish schedule • Interior design including selection of interior materials and colors • Design of all engirieered systems including: Structural design with rough member sizing - Rough mechanical layout - Rough plumbing layout and fixture schedule. - Rough electrical layout and fixture schedule Anticipated Products 1. Building and site improvement design development drawings 2. Outline product specifications with Part 1, General and Product Listing 3. Product cut sheet binder 4. Draft general requirements of construction 5. Itemized construction cost estimate in CSI format FUTURE PHASES: (not a part of this contract) PHASE III: CONSTRUCTION DOCUMENTS AND COST ESTIMATE Approach The RR14 architectural staff and the project consultant will use their technical talent and professional experience in fire station facilities to produce the complete construction plans. It is assumed that the work will be developed under the I997 UBC as adopted by the City of Huntington Beach and to all other applicable codes including the State Essential Service Requirements, using standard production procedures. The set will include all plans,material specifications,and engineering reports. - RPM Design Group 4 08-16-99 11:15AM FROM-RRM DESIGN GROUP 8055434609 T-040 P.09/09 F-676 . ! i CITY OF IfUNTINGTON BEACH Proposal for Professional Consulting Services, Heil Street Station Replacement Project Anticipated Products 1. Complete building and site improvement construction drawings 2. Complete product specifications 3. Complete equipment and material cut sheets 4. Engineering calculations and Title 24 energy documentation 5. Final General Requirements of Construction 6. Final construction cost estimate in CSI format PHASE IV: BIDDING AND CONSTRUCTION PHASE A. Bidding Services Tasks: 1. Production of general requirements in conjunction with the general conditions and contract provided by the city. Deliverables: 1. General Requirements 2. Special Conditions 3. Supplemental Conditions 4. Addendum B. Construction Services Tasks: 1. Periodic review of the progress of the work 2. Shop drawing and product submittal review 3. Response to questions and issuance of clarifications 4. Review of cost submittals and change orders 5. Coordination of record drawings based on documentation from the contractor Deliverables: 1. Approved changes to the work 2. Progress reports and meeting notes 3. Cost review of proposed change orders 4. Approved record drawings (c)(z)v/xa99M41mm•Hei1-Pps1-8.11.99 RRM Design Group 5 RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: AUTHORIZE PROFESSIONAL SERVICES CONTRACT AMENDMENT TO EXTEND ARCHITECTURAL DESIGN SERVICES FOR FIRE STATION No. 8 - HEIL i RELOCATION COUNCIL MEETING DATE: September 20, 1999 RCA ATTACHMENTS , STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (wlexhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable --EXPLANATION FOR. MISSING ATTACHMENTS; REVIEWED RETURNED °F.ORWARDED . Administrative Staff Wy Y"Oo, { irC�} ( � ) Assistant City Administrator (Initial) ( } ( ) City Administrator (Initial) ( ) ( Q ) City Clerk ( ) Spacer Only) RCA Author Reynolds:Stack IITY OF HUNTINGTON BEA# MEETING DATE: 1/5/98 DEPARTMENT ID NUMBER: 97-094 (Below • . For Only) RCA Author: AAF eD Council/Agency Meeting Held: I 9 G 0o.� Deferred/Continued to: 8-'Approved conditional) Appro ed -0 Denied a City Clerl s Signature Council Meeting Date: 1/5/98 Department ID Number: 97-094 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION T SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL'MEMBERS SUBMITTED BY: RAY SILVER, Acting City Administratoral.O tar _ PREPARED BY: LES M. JONES II, Public Works Director MICHAEL P. DOLDER, Acting Assistant Cityj inistra7 tor & Fire Chief SUBJECT: APPROVE SELECTION OF ARCHITECT FOR THE EDWARDS AT ELLIS FIRE STATION /WATER RESERVOIR SITE =Statmntf issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: Proposals were requested from qualifiied architectural firms to provide professional services in preparing architectural plans for a fire station and site improvement plans for the fire station and water reservoir. RRM Design Group has been selected through the competitive process to provide these services. Should the City approve the selection of RRM Design Group? Funding Source: The Holly-Seacliff Development Agreement, approved by Ordinance No. 3217, stipulates that the developer, PLC Land Company, will pay $3,768,221 plus future ENR Index increases for constructing and equipping one fire station. The Development Agreement also stipulates that PLC Land Company will pay for the cost of construction including design, construction costs, and land acquisition costs for a nine million gallon water 0028737.01 -2- 12/23/97 3:17 PM V *QUEST FOR COUNCIL ACAN MEETING DATE: 115198 DEPARTMENT ID NUMBER: 97-094 storage reservoir, associated booster stations, water well, and transmission lines. The City of Huntington Beach's FY 1997/1998 Budget funds this project in Account Number PW-710- 999. Recommended Action: Motion to: 1. Approve the selection of RRM Design Group to provide professional consulting services for the preparation of fire station architectural plans and site improvement plans for the Edwards at Ellis Fire Station I Water Reservoir Site for $412,711; and 2. Approve and authorize the Mayor and City Clerk to execute the attached contract with RRM Design Group for a fee of $412,711 for the preparation of fire station architectural plans and site improvement plans for the Edwards at Ellis Fire Station 1 Water Reservoir Site; and authorize the Mayor and City Clerk to approve the Setttlement Committee recommendation to modify the Indemnification and Hold Harmless Paragraph of the attached contract; and 3. Authorize the Director of Public Works to expend a total of $475,000 including the contract costs of $412,711, estimated contingency costs of $41,289 and estimated supplemental expenditures of $21,000. Alternative Action(s): Deny approval of the agreement and provide staff with alternate direction to proceed or, forego the project. Analysis: Under the terms of the Holly-Seacliff Development Agreement, dated April 11, 1991, the City's responsibility was to acquire property for a water reservoir and a fire station. A single parcel of land for both projects has been purchased through a Resolution of Need and Necessity, approved by Council Action on September 2, 1997 and completed on September 16, 1997. Selection of an architect for the design and submittal of required entitlements is the second of four phases towards project completion. In compliance with the development agreement, the four phases and estimated time lines for the projects are as follows: Phase I Land acquisition to be completed by 09/16/97 COMPLETED Phase II Design including entitlements (1 2197 — 09198) Phase III Construction (09198 — 02100) Phase IV Operation (09199 — 02100) On August 27, 1997, a Request for Qualifications was sent to twenty-four architectural firms, and twelve responded. A team of five staff members from the Community Development, Fire, and Public Works Departments selected the six best qualified firms to receive the project Request for Proposal. On October 2, 1997, the Request for Proposal was sent to the following six architectural firms: 0028737.01 -3- 12/24/97 1:11 PM *QUEST FOR COUNCIL ACT41IN MEETING DATE: 115198 DEPARTMENT ID NUMBER: 97-094 1. CHCG Architects Incorporated 2. Gillis & Associates Architects 3. Nicoloff & Associates Incorporated 4. Robbins Jorgensen Christopher Architects 5. RRM Design Group 6. WLC Architects All six firms responded, and the City review team invited two firms: Robbins Jorgensen Christopher Architects and RRM Design Group to interviews on October 28, 1997. After careful deliberation and discussion, including a field review of the finalist completed, existing fire stations, RRM Design Group was selected. The finalist and their respective fees are given below: 1. RRM Design Group $412,711 2. Robbins Jorgensen Christopher Architects $384,450 RRM Design Group was selected over Robbins Jorgensen Christopher Architects even though their fee was $28,261 higher because their understanding of the project was expressed more precisely during the interview process. This project involves construction of a very important structure to the City in a sensitive area of the City. They demonstrated a sensitivity to this and a method to meet our needs in this capacity. RRM Design Group's insurance carrier would not provide coverage that meets City's Indemnification and Hold Harmless requirements of the City's contract. Nor could four of the six firms that submitted proposals for the project, including the top three firms, RRM Design Group; Robbins Jorgenson & Christopher Architects; and WLC Architects. A request was submitted to the Insurance Settlement Committtee for a waiver to our requirements and on December 11, 1997 a waiver was granted. The following paragraph shows the revised wording approved by the Insurance Settlement Committtee. The bold, underlined words have been added and the bold, italized words have been removed from the original paragraph of our standard contract. Consultant shall protect, defend, indemnify and save and hold harmless City, its officers officials, and employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation reimbursement of reasonable costs and fees of litigation of every nature) to the extent arising out of or in connection with Consultant's negligent performance of this agreement or its failure to comply with any of its obligaions contained in the agreement by Professional Service Contactors, Its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of the City. Environmental Status: The area of the Holly Seacliff Specific Plan was evaluated in Environmental Impact Report No. 89-1, certified by the City Council on January 8, 1990. The project site is included in this analysis; however, the proposed project did not exist at 0028737.01 -4- 12/23/97 3:17 PM *QUEST FOR COUNCIL ACTINN MEETING DATE: 115198 DEPARTMENT ID NUMBER: 97-094 that time. The City anticipates that additional studies, specific to the site and the proposed uses, are necessary to sufficiently analyze potential environmental impacts and is part of this architects' responsibility. Attachmentis]: City Clerk's - . . - Number No. Description ....... . 1. Location Map 2. Agreement, Consultant Proposal and Fee 3. Insurance Forms on file in City Clerk's Office RCA Author: AAF 0028737.01 -5- 12/23/97 3:17 PM Is� > O A � 1 nm Ic i 1 ! 0-1 ll Z 1! Sn ySa I SMBROOK Lx. wO � ALCONOUIN 0 330'f/— sT. z l Z' ROL SA CHICA ST, 0> R W m - - o `yo N L EDWAR05 ST r GRAHAM ST. rnI V m 7 D SI. ? b _ - _ SP RINGCI LC - - a a m m MWARDS _ _ _ST. _ r � x COTHARD — —— —— 51. c��\ as a g S1LVL: L�LvD. BEACH _ _ RIVO. _P o y N ST. - - --i q y� b5 a z MACNOLV _ - _ ST C W l OR37OC7KH4JRS1 T rl�fG ul 9 A wA�n Sr • PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RRM DESIGN GROUP FOR PREPARATION OF PLANS FOR A FIRE STATION AND WATER RESERVOIR AT THE EDWARDS/ELLIS SITE THIS AGREEMENT, made and entered into this btk, day of 1992_, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY", and RRM DESIGN GROUP, INC., a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for preparation of architectural plans for a fire station and site improvement plans for the fire station and water reservoir at the Edwards/Ellis site, in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. WORK STATEMENT CONSULTANT shall provide all services as described in the Request for Proposal, and CONSULTANT's proposal dated October 22, 1997, (hereinafter referred to as Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." CONSULTANT hereby designates Mary McGrath who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CIT_Y STAFFASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 1 }mp/k/g:agree1RRM/12/18197 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "A" shall be completed no later than thirty (30) months from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Four Hundred Twelve Thousand Seven Hundred Eleven Dollars ($412,711). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A,"'or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A". B. Delivery of work product: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY 2 jmp/klg:agrec!RRi1112!18!97 shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra 3 jmpl1dg:agree/Rn1/12/18/97 work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 8. INDEMNIFICATION AND HOLD HARMLESS CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation reimbursement of reasonable costs and fees of litigation of every nature) to the extent arising out of or in connection with CONSULTANT's negligent performance of this agreement or its failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. 9. WORKERS COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar state 4 jmp/k/g:agree;RR-M/121l8i97 i • or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney fees and costs presented, brought or recovered against CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. 10. EBOF_ ESSiONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate. A claims made policy shall be acceptable if the policy further provides that: 1. The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). 2. Consultant will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3. If insurance is terminated for any reason, Consultant agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 4. The reporting of circumstances or incidents that might give rise to future claims. Under no circumstances shall this insurance contain a self-insured retention, or a "deductible" or any other similar form of limitation exceeding $25,000. 5 j mpWg:agree/RRM/12/18/97 i • 11. CERTIFICATES OF INSURANCE. Prior to commencing performance of the work hereunder, Consultant shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: a. provide the name and policy number of each carrier and policy; b. shall state that the policy is currently in force; and C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty days prior written notice; however, ten days prior written notice in the event of cancellation for nonpayment of premium. Consultant shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of City by Consultant under the Agreement. City or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. Consultant shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 12. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 6 jmp/klg:agree/RRM/I2/18/97 13. TERMINATION,QF AQBEEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 14. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 15. COPYRIGHISIMIENI,a CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 16. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the Califomia Government Code. 17. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: 7 j mp/k/g:agree/RRM/12/1819 7 TO CITY: TO CONSULTANT: Les Jones, Director of Public Works Mary McGrath City of Huntington Beach RRM Design Group 2000 Main Street 3701 South Higuera Street Huntington Beach, CA 92648 San Luis Obispo, CA 93401 18. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 19. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 20. ATTORNEY3 FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's fees. REST OF PAGE NOT USED 8 jmpflJg:agree/RRM/12/18/97 i • 21. ENTIRETY The foregoing, and Exhibit"A": attached hereto, set forth the entire Agreement between the parties. . :IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. RRM DESIGN GROUP, INC. _CITY OF HUNTINGTON BEACH, A municipal corporation of the State of . California By Victor , President May Keit e, S cretary/Treasurer ATTEST: REVIEWED AND APPROVED: City Clerk riz __ _ APPROVED AS TO FORM: Ci Administrator F City Atto ney l INITIATE AP OVED: Director of Pu 'c s 9 jmpWg:sgrcdR1MV t 1126/97 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RRM DESIGN GROUP FOR PREPARATION OF PLANS FOR A FIRE STATION AND WATER RESERVOIR AT THE EDWARDS/ELLiS SITE Table of Contents 1 Work Statement .............................................................................1 2 City Staff Assistance..............................................................................................2 3 Time of Performance.............................................................................................2 4 Compensation .......................................................................................................4 5 Extra Work...........................................................................................................2 6 Method of Payment................................. 7 Disposition of Plans, Estimates and Other Documents ...........................................4 8 Indemnification and Hold Harmless .......................................................................4 9 Workers' Compensation.........................................................................................5 10 insurance............... ..........................................................................5 11 Certificates of Insurance.......................................................................................6 12 Independent Contractor........................................................................................7 13 Termination of Agreement....................................................................................7 14 Assignment and Subcontracting..........................................:.................................7 15 Copyrights/Patents ....................................................................7 16 City Employees and Officials......................... ....8 17 Notices.................................................................................................................7 18 Immigration..........................................................................................................8 19 Legal Services Subcontracting Prohibited.............................................................8 20 Attorney Fees.......................................................................................................9 21 Entirety................................................................................................................9 10 Fmp)k1B.agree/RRMI11l26197 12105/97 11:02 -0805 761 619B RRM DESIGN 00 2 IBM pArz WkiLunim A I .1 cl� d A4lh UP, IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CEIMfICATS HOLDER. THIS CERTIFICATE D01CY,RCnI0A dh Associates DOES 140T AMEND, MEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 600 So.Lake Avenue,Suite 308 .......... --- ............. .....—.........---- ................................................... .. ....... ................ Pasadena CA 91106 COMPANIES AFFORDING COVERAGE (626)$44.30701 F&x(626)844-3074 ............... .............-.............................. ....................................................... Lir.00020739 zompAby A DESIGN PROFESSIONALS INS, —MIER .............................. ........... .............. ................ ......... ...................... COMPANY B INSU;= Xrrm ........... ............ ................. ................................... ................. =64PAN'r C "M Dragn 6-up LGrrER Tk-Ormnada gullfring ................................ ................. .. ................. ....... ........................... 3701 South ffil"va St.. CC~ San Lui3 Obispo C4 9310T I.ETI-111 D ........... ............................................. . ............................. . COMPANY LETTER E j T-qlS 'S TO CERTIFY THAT T}-g POLICIES-OF INSURANCE USTED BELOW HAVE MEN ISSUED TO THE )NS;)AW NAMED ABOVE FOR 'HE POLICY PERIOD INDICATED, N0TVfrrHSTANDIKG ANN frEQUjnrzx4ENT, TERM OR CONDMON OF ANY CONTRACT OR OTHEP. DOCUMENT WITH RESPECT To WHICH THfS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SQBJECT TQ ALL TI-E TFR%45, EXCLUSIONS AN:�COND'VONS OF SUCH POLICIES. LIMITS SHOlAfN MAY rdAVE BEEN REDUCED 13Y PAJO CLAIMS. .. .. ... .......... ........ .......................I...............-............ ............. .........I................... ... ... . ......... ..................... .......... ...... ........... CO :POLICY VW4nK POUCY CIPIRATNX m TYPOOF PIRURANCe POLMY NUNIMM DATE PAWDA1,N) 12ATFW03offn Uffm LT" ......................... .. . ..... ...................................... .......... ........ ............... ............................ ....................................... 004RAL UAZW" OFNE44 A00REQATE q COmmERGAL GENERAL LABILITY PR 0 0 U MS-C 0 MPM P A GG. ........... "J...... CLAMS MA-rjC OCCUR. PERSON4 G ADV.134JURY .9 a CONTRACTOR'S PROT EACH CCCLFIRRENCE ...............11................ .......... .... ........... r-N DA.NlAtIt(Any om Are) MED.SwWCE(Any om parwAl::S .............. . ....... ................... ........................... ............................. ...... ................. .............. .................. AU TOUO@Mf LIABILITY COMIIINfio SINGLE LIMIT ANY At ......................... ........ .................... AL CWKV AUTOS5CHEDV�ff)AJU105 Aj. .. C., . ...... ............ HUJ5[3 ALn')S SOCILY tKAMY (PON acc.dq,0 NQNoMfO AVrC3 ....................... ......... ..................... QARA0E L060Y PsOMERw DAMA(rG ..................... ................ .........11 . ....... ... .............. -------- .. ............... ............... mm LIAB4fT5 EACH OCCURRENCE .3 UMUqZLLA FORM AGGREGAYE qMER THAN UMBRELLA FORM 0- . ................. ..................................... wORKRA-9 COMPEXIIIATION 3TAIWORY LlkAITS EACH Acuovir :3 ANO ............... mApLoylltgr LIAOLnY atwsz-POLICY Ljmrr 4 .................... ................................................DISEASE-CAM EMPLOYEE _5 .................... .. ....... ...... OTHER A : PROFESSIONAL U41ILUN PL007773 09109/97 U9/139f 95 -�EACIA CLAIM I'DD0,000 1.000 000 -DEDUCTISLE 2 .................I ... .. ... 0EWAIIINTION OF QP9AAr4MVLOCATl0%WWXWL&V%P=t"FNNS FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGAT-, LIMIT IS THE TOTAL AMOUNT OF INSURANUER AVAILABLE FOR ALL COVERED CLAIMS PRESENTED WITHIN THE POLICY PERIOD. THE LIMIT WILL DE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. 7, sriauLo ANY OF THE ABOVE oESCRi8EO POLICIES BE CANCELI-ED BEFORE l'w.E ExPiRA"n0,4 3Are rHOEDF. THE ISSUING COMPANY WILL XMICIIJOUBDII]SIXXXXXX MAIL 30- DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED To TXC CnT OF 11(;NTINGTON BEACH-CITY HA U-PUBLIC WOR95 DEfT AM.AIV77JOArY FOL4LRON LEF-. xxxxxx: 2000 MAIN ST., Em@6DmxAxwxxxxxx: ffI1N77tvGTovv BEACH C4 92648 j fE-EXQapT 1C. p6a ar cI r r)v- iPripmplim Rum GRJLrRT M.AWO. ffr 12/05/97 11:03 %Y805 781 6196 RR31 DESIGN 003 Ask AC MD. CERT'IFI E OF LIABILITY INSU NCk m QATF(MMIDDNYI tMDE-1 12/03/97 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF WFORMATION Morris 6 Garritano Insurance ONLY AND CONFERS NO RIGHT$UPON THE CERTIFICATE Agency License 90305584 HOLDER.THIS CERTIFICATE DOES NOT AMEND.EXTEND OR PO Drawer 1189 ALTER THE COVERAGE AP12ORDED BY THE POLICIES BELOW. San Luis Obispo CA 93406-1189 COMPANIE5 AFFORDING COVERAGE I COMPANY hone No 805-543-6887 FOX No.805-543-30 64 A Employers First Trsurance UJ6URED COMPANY B I GOYPAMY R It M DesiV.n Group C 3701 S Higuera Street COMPANY Sari Luis Obispo CA 93401 D COVERA698 THIS ISTO CERTIFY T.IAT THE POLICIES OF INSURANCE USTEO BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLITY PERIOD INDICATE-D.NOTWITHSTANDING ANY RIOUIREMENT•TERN OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT ID WHICH TMIS CERnF:CATS MAY RE ISSUED OR MAY PERTAIR,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SU9JECT TO ALL TINE TERMS. EXCLuSiONS AND CONDITIONS OF SUCH POUCIE3.LIMITS SHOWN MAY HAVE BEEN REDUCED DY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NBE UMR - rOLIGY EFFECTIVE I FOLIGY EXPIRATION LIMITti LTR DATE(MMTDDl1/Y) OATS(NMTOE)" I GENERAL LIABILITY I GENERAL AGGREGATE Is COMMERVALOENERALLIABE.ITY' I PRODUCTS-COMPIOPAGG ,S CLAIMS MADE E. OCCUR I � �PERSONAL S AOV INJURY f O'NNERS A CONTRACTOR'S PROT I EACH OCCURRENCE f I I I FIRS DAMAGE IAny Qno tlTel 1 MED EKP IAAV ona Pelson( S AUTOMOBILE LIABILITY i COMBINED BINDLE Lrwlr i ANYAU70 -• ALL OWNED AUTOS BODILY INJURY I f SCMEDULED AUTOS I (Pat Pb MIRED AUTOS �%!i:. _.., '.•� i BDD:Lv INJURY : NON41111NEOAUTOS Der: i{Peraccldentl PROPERTY DAMAGE i I GARAGIz LIABILITY 1 AUTO ONLY-EA ACCIDENT ' f 7 ANY AUTO I I OTHER THAN AUTO ONLY: I ' "CH ACCIDENT 1 AGGREGATE ! EXCESS 61ABIL.'IY I EACH CCCURRENCE 1 UMBRELLA FWW I I AGGREGATE 1 I OTHER THAN UMBRELLA FORM I I f WORKERS COMPENSATION AND I ,I ]{ �,T M EMPLOYERS'TORIIIm I EL EACH ACCIDENT f 1 000 DOD �DAERTTJEPiLBIF.1(OECUTtYE INCL � WGN3011892 07/01/97 i 07/01/g8 EL019EA9E-POLIGYLIMIT 61,000,000 OFFICERS ARE- ;EXCL EL DISEASE-EA EIAPLOYEE' 1 1 000 000 OTHER I I I DESCMPTTON of OPERAnONWLDCATIOMSrVEMCLMSPE•CIAL ITEMS RZ Edwards/Ellis Fire Station-Dater Reservoir Site, Architect RFP,PN17035. *3� Day notice of cai%oullation except 14 days for nonpayment. CERTIFICATE HOLDER CANCELLATION HUNTING i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES 9E CANCEL.ED BEFORE THE EXPIRATION GATE THEREOF.THE ISSUINO COMPANY WILL MAIL I *30 OAY3 WNITrEv NOTICE TO THE CERTIFICATE MOLDER NAMED TD THE L GrT• Tony ny FClaron LIABILITY T o£ Huntington Reach SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR ABILITY P O Box 190 OF ANY KIND UPOY THE COMPANY.ITS AGENTS OR REPrtCSZ kTATIVES. Huntington Beach CA 92648 AUTHORIZED NramIE ACORD 25-$(1/96) /1 J4 QRPORATION 1988 MORRIS GMIA RRITANO 1N5URA N('F 1lilirtdtiH :igIVIt;(: L,I)9Q,l,a1 I,fi,UluIIWt' \.%FI;.jlr,--r Malting Address: P.C1. [lox GIU35R. Paul, M14 66164 onre Office: Toni fine free UrlvelArderr 1-0119, 195112 (612) 6'.31-moo 1 Cerlif icale of Insurance A �P4�licy Nunlbar �__ElfoctIve Ditto ExpilatiotI Dnt4 'I Ili9 is 10 t:erlily ihnl thulual Gervlce Casually IneuranVe Company Ims Issued to IN SOP-7-2017442 12-2-97 3-5-98 y Ingtirerf named hercln the paticles llsled and Such policies apply with respeot to th1 hazards z�nd fur the covelayes slid Willis of i{alillity Indicated by speoiric entry herein subjf;cl In all of[lie tprnls,oondilions and exclursluns in ouch policies.1 ills 011111cale 01 1119ulance ocilher nfliimalively nor negatively amends, allprs or exiallds lite covarag, aliunfa(I by i11t?sr.�policles.(Specific entry IS illdlcatod by©.) I-IATne 811d 00 IIQS3 rUr W110111 C-Cltilicala Of 1n51,10110 Is 10SUCd: ` rtName of insured slid address; CITY OF HUNTINGTON BEACH, ITS AGENTS, EMPLOYEES AND OFFICERS R R M DESIGN GROUP, INC. 2000 MAIN STREET 3701 SOUTH HIGUERA STREET P. 0. BOX 190 SAN LUIS OBISPO, CALIFORNIA 93401 HUNTINGTON BEACH, CALIFORNIA 92648 u 1 ills eel lifiC2le hof,Jer 13 also a fienholder. $99 11i 1ChLd r011ll rip. __ __.�_,...r _ 1 YPE Or- POLICY Oil COVEnAUE — _ — r-ARMOWNE119 PQLICY Ll Qgimal Liability U Automobile ::: 3 Bus{(lessowilols' r1dicy _ U API•Cl-rAC policy $ Each Occurrence U Occullerlce Ll Llescfibed Vehlcies Un{y IO SPECIAL (Farm and Personal (See uelow) L1 Umbrella Pulit:y Llebilily) U Claims Madu U All Owned Vehicles 0 Conl(aclors Eiluip11191d govefayo U Non-owilad Vehicles $U Garage Each rersoif - U U Cornpreherlsive W Ueillar (hhedlcel Paymonle U Spocilied Psills U Noit Dealer to 01116ts) U(.)wIjgj•s &ouniruclols LI I-ji1eJ Aulos ❑Dealers Phygical Ganl:lye gloclive rd_ ,.DeJ.(,ufllafarrr�_, $ 26a,WU Each Accident Ll Ll Coll llmellelIslve �:' •'v-� t (Mledical noymellts lJ Lll;Jucli6la Collision U 6pcclricd Pei Its G A �`'•i (v Others) L3 u LIMI-I U Or-LIABIL Y- ;, 004EHAL LIA1311-iry Culnbined Single Lintil $ Gametal Aggmgrila Llmll $ Emil Accident AUTOMOBILE S Piodtrcts Comp/Opq A6glagpiq Limit Enc11 Accident—AUTO GAAAGI �n ,I'm sonal l4 Adveriishlg Injury Lknh -Qt(igqI'Aggreg,—UMSnELLA' $ Each Occurrence Limit 1; Fire Vamage Limit(Ally urge lire) $ f rods•/Co.Op.Agaregale Each lncfdanl $ MedieAl Expwlse Limit(Ally one "wilj _ r _-- Building or Low atlon LIrn1! Spirt Lfmfts fJ AU I UMOSILE U GA11AGE $ t;Ach Person S Each Accident 1, $ Each Accident S !i (Pullily 111juty) (Prolvily Danleg°) Llescilption of opelafionsllnCrillrns/YeIdclBBlresUictlonsladdltlonal Insurads/spflcial ItOmS RE: JOB—EDWARDS/ELLIS TIRE STATION LIABILITY AND MEDICAL EXPENSES $1,000,000 14ATER RESERVOIR:'.SITE PN 17035 MEDICALMEDICALEXPENSES (PER PERSON) $ 5,000 ARCHITECT RFP' FIRE LEGAL LIABILITY (PER OCCURRENCE) $ 500,000 ADDITIONAL INSURED — DESIGNATED PERSON OR ORGANIZATION — SEE ATTACHED Muldlal Service Casunity Insuranell Carllpany ngloos to givo 11rn 3 0 ._�_ drys wdl(en it to the lloiderof this Ceitifleale of Insurance in the eyertl 0111f ;:1lul{nll of any pulley of coverage listed shove. '• _ A„tl,ur1�P_d 11eT,r9sonlalivo POLICY NUMUER: 2U 1740 R M UEUIGN GROUP,INC. THIS ENDORSEMENT CHANGES THE POLICY, PLEASE ITEAD IT CAREFULLY. ADDITIONAL, INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies Insurance provided under the followlirq: COMMERCIAL GENERAL LIABILITY COVER AGE PART SCHEDULE' Nar119 of Person or Organlzatiurt: CITY OF HUNTINGTON BEACH,"IT'S AGENTS, EMPLOYEES " AND OFFICERS 2000 MAIN STREET, P. O. BOX 190 HUNTINGTON BEACH, CALIFORNIA 92648 Promlum; ; 25.00 FLAT CHARGE WHO 1S Ali INSUHFt)In amended It)Include as an Insured, the person or organization shown In the Schedule,but only wills respect to liability arlsirio out of your operations or premises owned by or rented to you. 'I his Insurance Is primary as respects any Insurance maintained by the person or organization shown In the Schedule. Any Insuranco Inalntalrted by the person or organization shown In Ilse Schedule, Is excess and Itp mviitributIng with this policy, provided the loss Is due to Ilia sole negligence of the Named Insuflad, It Is ngreed that we waive the fight or subiogatlorl against the above lnsured(s), but only as respects the job or preinises desuffied in the certificate attached Ite elm It is agreed tint In the event of cancellation of the policy for nay reason other than nonpayment of premium, 30 days written nollco will be sent to the cerlifcate holder by mail. In Ilia event Ilia policy Is cancelled for nonpayment of premium, 10 days written notice will be seat to the above. Infomiallon required to complete this Schedule, It not shown on this endorsement,will be shown In the f)eclaraliorls. MUTUAL SERVIC4 CASUALTY INSURA14CE COMPANY C&ItAInS capyrrghted maledai of Inslnamm 5eivlaes Orrice,ins.wAh b permission. cop it1d Insurance Sarvk&a orrice,tt d,JM(b.CO201011e5) MU41470-CA•0196 9Gc�ft ivtutual :is+vii:g t,�suatiy hwrm �ins;1! �uiiiritn� Mailing Address: F.O. f3ox 64U36161. Paul, MN 56104 *!1!e 0111G9: J4vo Fr1119 itse'Urlve/Arden Hills, f05112 (012) 631- 000 ' Certificate of Insurance MA81 f't�l;cy lJun+bcr EIit ctlse Dade Expiration Dale 1 his is to collity Ihat Mulual 5thrvlce Casualty Insurance Company has issued la If,( C�_07-2291233 I 2-2_97 3-5-98 In4mrell named homIrl the pallcips listen Ar!d Such policies apply Willi respeol to IN - hazards and fur ti+e Coveinges and Ifnllis of Ifablilly fndlce(ed by 9peciffC entry flerein _ Suhjccl to all of tire lArnrs.Co{aditioris and exclualon9 li►Such policies.I hill wilificale 0 irlsmanco neither aliimuilively npr negatively Nmerld9, alters or cxtonds the coveregr -- ar!lurdpJ by lhosp poklea. (Speellio entry 17 brdlcolod by 0.) Name And od[hesa for whore t'crtillcale of lnsuiartup in isSued: f'aarlle 01 Insured aril atldr9S4: CITY OF HUNTINGTON BEACH, ITS AGENTS, R R M DESIGN GROUP, INC. 8MPLOYEES AND OFFICERS 2000.MAIN STREET 3701 SOUTH HIGL'ERA STREET P. 0. BOX 190 SAN LENS OBISPO, CALIFORNIA 93401 HUNTINGTON BEACH, CALIFORNIA 92648 U Ilife cerliffoate hoNt?r is Afso a lfenhoader. See allnched farm 11o. ___ ...,...._-- 'IYl'E Or POLICY On COVVIAGE _ _ _ FARMOWN08 POLICY___Y L.l t2mmal Liability U Automobile 0auttl(lessowners• rulicy fJ API-C)-PAL Pol;cy $ Each 0ocuriene U Uccunence U Uesciibed Vehicles Only L1 _,..lFarm and Persorial (See Below) U Umbrella 1,olir•y �. r,c. ;?" ; J� Liability) Epp° I, L U Ciaimc hlado U All 0mied VaNcles lJ LontractUiA Fqi}ilmlent[;pvgrage U Nina-Uwnod Vehicles $(anra{�a Each Person U U U C;omprehen?Iver rJ Defiler (Medical psymenls U Specllled Punta U Noit healer to Othels) LI Owner's& Golllraclurs U I-tired Wag IJ Dealers f'hy9ical 0,11111y9 rtoleclivc Q Dell.f;r laasaon S 26'(w Each Accident U$ U Comprehensive A - Neftal poynlatits U DeUvelihla Collision U Specified Pcrlls C t :` to Others). Ltrdri 9 Or LIABILf rY GENEIiAL LIABiLIT'Y Combined Single Llmil S Ganorat Aggiagnto Limit $ 500,000 Emir Acoidenl--AUTOMOBILE $ ProdUCts Culnp/Up3 Aggregate Unlit S Each Accident—AUTO GARAW $ Feirip)nAl A Advertising injury Limit ` $ Each Occurrence Limit 3 Ge.iaral Aggrep,--Ul.tf�rIELLA 4 File 01mage Link(Any one tire) $ rrodsmo.Up.Aggregate Medloaal Expense Limit(Any one parsed) -$ --- Each Incldgnl Vullt111ig or Locillon Limit Spill Limits U AU I LIN10BILE tJ L'ARAGE $ S Each Person Each Accident 8, $ Each Accident S (0utfily Inirlty) (Propetly IDarnag ij S iJescrlpliort of r5perations/locallans/velifclesJreslriclionsladtlltiorlal insureds/special{forms 1. 1995 FORD ASP.IRE #7977 4. 1995 FORD ESCORT WAGON #2700 2. 1989•`ISUZU TROOPER #8874 5. 1997 MERCURY TRACER #3687 3 . 1986 ISUZU TROOPER #6952 6. 1997 FORD EXPLORER #8693 7. 1997 FORD EXPLORER #0685 ADDITIONAL INSURED—SEE ATTACHED MU-0812—CA-1097 (971164) Multial Service Castially Itlstiranco Cott ipany aytocs to Vivo J-2C) __ days wiltien notice to the holder of this Certilleate of insvranoe its the even) oanccliaiitin of any pollcy or coverage listed allove. •--- ---- - `---- -- A .il.n.lyn,l ra0fu oenntA t,�n POLICY NUMI3m 2291233 RRM Vesigrt Group, Ina. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READI CAREFULLY, ADDITIONAL INSUFIED ENDOMSEMENT Vlis ehdorsoment modifles fnsvience plovlded under the foltowlnp; BUSINESS AUTO COVERAGS FORM Will,res)eel to cuvorape provided by this-endomment,lice provisions of the Coverage Form apply unless I►tudine�by ilia endorsement. This arlrlo►sarnar►t changes th$policy elleotive nr,llle lnceplic,rf dale of ilia poffey unfoss another cute fe indicated hnlow, Elfetllva date 12/02/97 Named Ifisured Countelslgned by rinM Dosign Group, Inc. (Authorized Fiefxes9111211ve) U WHO I$AN mui;tw is chapped to Include as off*insured." The City of Huntington Beach, Its Agents, Employees and Officers, but only with respect to the liability arising from use of a covered "auto" on behalf of the City of Huntington Beach. Addltlannl prernfunl$ 75.00 rlAT GI-IARGE MllfuAL our1vice CASUALLY waunANCE OOM?ANY CoMelne copyriphled inntorld of tnnuience Sorvtaee U11ce file.w11f,11r Rermhtion. MU -0kiuef Copydglit Inuurenoo Services allre,Iris.,1085,193.th,MU0566MN(1190) 911164 filullr411 Silivice Casuai[y TirsTowuu-lw01rl1TKrTy Mailing Address: P.O. Box G4035161. Paul, MN 65104 �me office., lWo Pine ltee UrlvelArden Ifiifs, fisSt12 (612) 631.1000 Certificate of Insurance �r�p —1'l liC)'N�JIl1bGr �i IiLGti4'e Lnle EKI'irnlirlir L)nlg 11lig is to ccrlily that Muluni 5ervion Comially insurance Compaq has 199ued 10 thr CAL;—Q7-222123!. 12-2-97, _ _ Insured nmliFd I10rcln ilia policies listed And Such policies apply with iespecl t0 IN 11,12510's Arld for the Covelaye9 Mild Ilmil9 of 11ablllly Indicated by Specific entry herein -- - - subject to nil cif the iA+nrs,r"r,ndilioas and miuslun9 in Such policies.I his Cerllllcste 0' I,l,krranco neither nftirnlalively nor negatively arnends, aller9 or extends the o0veregr —T nrh.irciacl by ifiese paficles. (Specilio ealry 14 irtdlcaled by tray Name and addr9S7 101'whom ecilificale of hISUraw,9 Is issued: ' —µiJame of Insured and Address; CITY OF HUNTINGTON BEACH, ITS AGENTS, R R M DESIGN GROUP, INC. EMPLOYEES AND OFFICERS 3701 SOUTH HIGUERA STREET 2000 MAIN STREET SAN LUIS OBISPO, CALIFORNIA 93401 P. 0. Box 190 '.HUNTINGTON BEACH, CALIFORNIA 92648 U This cerlrf We holder I!,Also n 11Eiilialder. See srlrachrrf rain!Ho __..._ ---- -- 1 YPE or POLICY Oil COVEnAClt? _ _ _ f•AfAmUWf1r:15 POLICY G(39imial Uabilily U Au1ca110WIR ❑AUSlnQssowrisrs' r uGcy -. ..,_._..._� U AVI.0-PAC policy 3 Each Oocurrenee U occurrence U Described Vehicles Only U (17-13rril and Personal (See 13elow) 0 Umbrella Pulicy Lla4iiity) U Glaim9 hindo U All Owned Vehicles U Coniraclurs Eritfifo rool t✓overay¢ I3 i on-Uwned Vehicles U(aar8ya $ Each person U U C;arnprehenslve L3 Dealer (Medical payments Ll Specilled Perils 0 Non Dealer to 0thels) I-1 Owner's&Cunhaclors Ll t-fi+ed Autos U Deplers Physlcnl Linowy9 Prplocllva $ 2$10w Each Accldeid U$ ❑l,ompref Ien51v9 {hl9tiioAl psymoills [] Lleduclihle Colilsion U Spccillad PCII19 l to Others) u u c- Ca : LIriH 0 OF LIA r 0E 01AL LIABILI rY �'Cunlbined Singiv Llmll $ Gonclal Aggiagato Limit Each Accident---AUrOM08ILE $ Piodocis ComplOp9 Ailgiegale Limit Each Accident—AUTO OAAA01 $ Pe-svmAi R Adv,?WsfnU frrimy Lbi4t A $ Encii Occurrenceue:ICiAf Limit 1,000,000 ggrE g.—t MEMELLA' 4 Fire 0minge Limit{Any one fare) $ 1,000,000 Frods./Co.Gp.Aggiegate $ Eoch Incident $ Medical Expense Limit(Any onu Irerson) ----1 cuAn,nnn—,^�-----------_ - buildina or Lor;Alfon Limit Spilt Uri[fig L1 AUION100(LE U GARAGE $ -$ $ tac 11'ersbrl $ Each Aculdent e $ Each Accident $� $ (0011y Injiuy) (Propedy Damil0q) Description of or:ciatfons/fflcalfviis/vefrfcfes/resfriolfonsiacldflfonef insureds/epeciaf ffcma RE: EDWARDS/ELLIS FIRE STATION—WATER RESERVOIR SITE, ARCHITECT RFP,PN 17035 Mutual Eeivice rasunily lnsuranee Conrpony agrocs to vivo 4__..___— drys wlitlen notice to the h lderol this Ceriiiioela i insurance In the 9ven1 oanGcllallurr of any policy or coverage listed above. • l - __ A„ir,rntrorl ller,lasanlalivo CITY OF HU.NTIN"GTON BEACH APPLICATION FOR INSURANCE REQUIREINIEI-t S WAIVER OR MODIFICATION FA , 1. Name/Tide/Department of Requesting Siaff MemberhICHNZ-J- E. �) t�l ee- t e- Cat 2. Date of Request 3. Name of Contractor/Permittee_ M ���r i_G¢ kA G 1-Z Q���� 4. Description of work to be performed 2a.A l t1 _ F-Dg=' _TN E. S AQ ,,_,,AT 7EW.A�T -Fti eE 5�� 5. Length of Contract T-)ncL tnterls7��� q�� tz�7 C' !o al 6. Type of Insurance Wainer or Modification Requested: -n41r-t-C �»��'.�; N t F 1C_C�.���Q*-, �'.-►J�7�.SZ�AQ������ CL.AU�r�. (a)Limits: ✓ (b) Coverage 7. Reason for Request for Wailer or Reduction of Linuts �NStQ+►J�� C� �,�► [ �V E LL t 'r rzL A oLtGu_ 4? -TNT_ orzP_ E.. . - La t_ c Q tosC -t- a vk-K*JCt L .>61 -T�4 e LL A V 4 E "ra -�N aT Stkcw e-V N TtA rz: ^-�-Pa C.t-L itz'D 8, Idendf.-the -risks to the City if this request for xMver or modifications granted Department Head Signature__�� (This section to be completed by- the Risk,;tanager) Recommendation: Approve Deny Risk Manager's Signature/Date I 1 1 (This section to be completed by the City Rttornet) Recommendation: Approve Deny City Attorney's Signature/Date Settlement Committee appro �al [is [is not] required for this waiver. If Settlement Committee app val is required, submit form to City Attorneys ice to be placed on the agenda. Recommendation: App Deny — City Council appro al [is] [is not] required for this waiver. If City Council approval is required, attach this form to the RCA after considers y the Settlement Committee. This insurance waiver [is] [is not] on City Council agenda. imP klresoution!nsreg/9/11197 7 AIML -- 4 CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Ellis/Edwards Fire Station APPENDIX CONTRACTS AND INSURANCE — Indemnification Liability &Hold Harmless Requested amendment of the Indemnification Liability & Hold Harmless clause contained in the sample contract as advised by RR1{L's Errors and.Din' ionance r_presentation: CONSULTANT shall protect, defend, indemnify and save and hold harmless CITY, its officials, and employees, and agents from and against any and all liability, loss, damage, expenses,costs (including without limitation reimbursement of reasonable costs and fees of litigation of every nature to the extent arising out of " CONSULTANT's negligent performance of this agreement or its failure to comply with any of its obligations contained in the agreement by Professional Service Contractors, its officers, agents or employees except such loss or damage which was caused by the "sale' negligence or willful misconduct of the CITY. 1 Explanation from our Insurance Representative: �. "The E&O carrier will only reimburse reasonable defense costs and attorney's fees after and to the extent that the consultant's negligence has been proven. The indemnification is tied to the consultant's negligent performance. J• 4 CITY OF HUNTINGTON BEACH .� INTER-DEPARTMENT COMMUNICATION HUNTINGTON BIACH Connie Brockway,City Clerk Office of the City Clerk Maybrice Henry Deputy City Clerk II To: Z, j Date: a2 Meeting Date: Agenda Item: J Anr�ro, r Yed Cily Council Agenda Items: The City Clerk's Office is unable to proceed with the execution of the attached Agenda Item due to the following requirements that have not been met. When your Agenda Item is ready to resubmit, please return to: Pat Dapkus, Management Assistant, City Administrator's Office. I. Signature(s)Needed On RCA B On Agreement , C Other 2. 1 Attachments A Missing B Not identified C Other 3. Exhibits A Missing B Not identified C Other 4. Insurance Certificate{Proof Of Insurance} A Not attached B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (see form attached) S. 1 Wording On Request For Council Action(RCA)Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other 6. City Attorney Approval Required 7. Agreement Needs To Be Changed A Page No. 8. Other G-aBaodal nisdreartd RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Approval of Architect for the Edwards at Ellis Fire Station 1 Water Reservoir L. COUNCIL MEETING DATE: January 5, 1998 RCA ATTACHMENTS :: :: :.:STATUS.:: .......: Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (wlexhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial I Not Applicable EXPLANATION F.4R-MISSING ATTACHMENTS REVIEWED :RETURNED.::... . F.OR RDED° .. : ..:....:.. Administrative Staff ( ) ( } Assistant City Administrator (Initial) City Administrator (Initial) ( ) ( G1 ) City Clerk ( ) EXPLANATION FOR RETURN:OF°ITEM. :: �• >tIE4 CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINCTOH BEACH Connie Brockway,City Clerk Office of the City Clerk Maybriee Henry Deputy City Clerk 11 To: J54��� _ Date: a? g Meeting Date: Agenda Item: Alipmed City Council Agenda Items: The City Clerk's Office is unable to proceed with the execution of the attached Agenda Item due to the following requirements that have not been met. When your Agenda Item is ready to resubmit, please return to: Pat Dapkus, Management Assistant, City Administrator's Office. I. I Signature(s)Needed On RCA , B On Agreement Y - C Other ?. 1 Attachments A Missing B Not identified C Other 3. Exhibits A Missing B Not identified C Other d. Insurance Certificate(Proof Of Insurance) A Not attached B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. iSee form attached) 5. Wording On Request For Council Action(RCA)Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other d. City Attorney Approval Required 7. Agreement Needs To Be Changed A Page No. 8. Other G-agendalmisdreand : RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Approval of Architect for the Edwards at Ellis Fire Station 1 Water Reservoir COUNCIL MEETING DATE: January 5, 1998 RCA.ATTACHMENTS STATUS .. . Ordinance (wlexhibits & legislative draft if applicable) Not Applicable Resolution (wlexhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (wlexhibits if applicable) (Signed in full by the City Attomey) Attached Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attomey) PP Certificates of Insurance (Approved by the City Attorney) Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR:MISSING.ATTACHMENT.S REVIEWED RET.URNED`'' F.'O RYVJkRDEQ Administrative Staff { ) ( ) Assistant City Administrator (Initial) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR::RETURN..OF ITEM. . CITY OF HUNTINGTON BEACH MEETING DATE: 115198 DEPARTMENT ID NUMBER: 97-094 Only)(Below Space For City Clerk's Use RCA Author: AAF Council/Agency Meeting Held: Deferred/Continued to: ❑Approved 0 Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: 115198 Department 1D Number: 97-094 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION t T SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS = ; SUBMITTED BY: RAY SILVER, Acting City Administrator ala PREPARED BY: LES M. JONES ll, Public Works Director MICHAEL P. DOLDER, Acting Assistant CityfAinistorator & Fire Chief SUBJECT: APPROVE SELECTION OF ARCHITECT FOR THE EDWARDS AT ELLIS FIRE STATION 1 WATER RESERVOIR SITE Statement of Issue,Funding source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: Proposals were requested from qualifiied architectural firms to provide professional services in preparing architectural plans for a fire station and site improvement plans for the fire station and water reservoir. RRM Design Group has been selected through the competitive process to provide these services. Should the City approve the selection of RRM Design Group? Funding Source: The Holly-Seacliff Development Agreement, approved by Ordinance No. 3217, stipulates that the developer, PLC Land Company, will pay $3,768,221 plus future ENR Index increases for constructing and equipping one fire station. The Development Agreement also stipulates that PLC Land Company will pay for the cost of construction including design, construction costs, and (and acquisition costs for a nine million gallon water 0028737.01 -2- 12/23/97 3:17 PM/ V REQUEST FOR COUNCIL ACTION MEETING DATE: 115198 DEPARTMENT ID NUMBER: 97-094 storage reservoir, associated booster stations, water well, and transmission lines. The City of Huntington Beach's FY 1997/1998 Budget funds this project in Account Number PW-710- 999. Recommended Action: Motion to: 1. Approve the selection of RRM Design Group to provide professional consulting services for the preparation of fire station architectural plans and site improvement plans for the Edwards at Ellis Fire Station 1 Water Reservoir Site for $412,711; and 2. Approve and authorize the Mayor and City Clerk to execute the attached contract with RRM Design Group for a fee of $412,711 for the preparation of fire station architectural plans and site improvement plans for the Edwards at Ellis Fire Station I Water Reservoir Site; and authorize the Mayor and City Clerk to approve the Setttlement Committee recommendation to modify the Indemnification and Hold Harmless Paragraph of the attached contract; and 3. Authorize the Director of Public Works to expend a total of $475,000 including the contract costs of $412,711, estimated contingency costs of $41,289 and estimated supplemental expenditures of $21,000. Alternative Actions : Deny approval of the agreement and provide staff with alternate direction to proceed or, forego the project. Analysis: Under the terms of the Holly-Seacliff Development Agreement, dated April 11, 1991, the City's responsibility was to acquire property for a water reservoir and a fire station. A single parcel of land for both projects has been purchased through a Resolution of Need and Necessity, approved by Council Action on September 2, 1997 and completed on September 16, 1997. Selection of an architect for the design and submittal of required entitlements is the second of four phases towards project completion. In compliance with the development agreement, the four phases and estimated time lines for the projects are as follows: Phase I Land acquisition to be completed by 09116/97 COMPLETED Phase II Design including entitlements (12197 — 09198) Phase III Construction (09198 — 02100) Phase IV Operation (09199 — 02100) On August 27, 1997, a Request for Qualifications was sent to twenty-four architectural firms, and twelve responded. A team of five staff members from the Community Development, Fire, and Public Works Departments selected the six best qualified firms to receive the project Request for Proposal. On October 2, 1997, the Request for Proposal was sent to the following six architectural firms: 0028737.01 -3- 12/24/97 1:11 PM REQUEST FOR COUNCIL ACTION MEETING DATE: 115198 DEPARTMENT ID NUMBER: 97-094 1. CHCG Architects Incorporated 2. Gillis & Associates Architects 3. Nicoloff& Associates Incorporated 4. Robbins Jorgensen Christopher Architects 5. RRM Design Group 6. WLC Architects All six firms responded, and the City review team invited two firms: Robbins Jorgensen Christopher Architects and RRM Design Group to interviews on October 28, 1997. After careful deliberation and discussion, including a field review of the finalist completed, existing fire stations, RRM Design Group was selected. The finalist and their respective fees are given below: 1. RRM Design Group $412,711 2. Robbins Jorgensen Christopher Architects $384,450 RRM Design Group was selected over Robbins Jorgensen Christopher Architects even though their fee was $28,261 higher because their understanding of the project was expressed more precisely during the interview process. This project involves construction of a very important structure to the City in a sensitive area of the City. They demonstrated a sensitivity to this and a method to meet our needs in this capacity. RRM Design Group's insurance carrier would not provide coverage that meets City's Indemnification and Hold Harmless requirements of the City's contract. Nor could four of the six firms that submitted proposals for the project, including the top three firms, RRM Design Group; Robbins Jorgenson & Christopher Architects; and WLC Architects. A request was submitted to the Insurance Settlement Committtee for a waiver to our requirements and on December 11, 1997 a waiver was granted. The following paragraph shows the revised wording approved by the Insurance Settlement Committtee. The bold, underlined words have been added and the bold, italized words have been removed from the original paragraph of our standard contract. Consultant shall protect, defend, indemnify and save and hold harmless City, its officers officials, and employees, and agents from and against any and all liability, foss, damage, expenses, costs (including without limitation reimbursement of reasonable costs and fees of litigation of every nature) to the extent arising out of or in connection with Consultant's negligent performance of this agreement or its failure to comply with any of its obligaions contained in the agreement by Professional Service Contactors, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of the City. Environmental Status: The area of the Holly Seacliff Specific Plan was evaluated in Environmental Impact Report No. 89-1, certified by the City Council on January 8, 1990. The project site is included in this analysis; however, the proposed project did not exist at 0028737.01 -4- 12/23/97 3:17 PM • s REQUEST FOR COUNCIL ACTION MEETING DATE: 1/5/98 DEPARTMENT ID NUMBER: 97-094 that time. The City anticipates that additional studies, specific to the site and the proposed uses, are necessary to sufficiently analyze potential environmental impacts and is part of this architects' responsibility. Attachmenffs City Clerk's Page Numb' er ND. Desciription ...... 1, Location Map 2. Agreement, Consultant Proposal and Fee 0. Insurance Forms on file in City Clerk's Office RCA Author: AAF 0028737.01 -5- 12123/97 3:17 PM tea. O/� fBOLSA - AVE. �Q V.c FADDEN AVE. - w r w J EDINGER AVE. m xo �' s 0 4EIL \AVE,m u �:.WARNER SLATER 0x� 11�TALBERT LIS m AVE. R=1E0 AVE, ;n H m YCRdTCW'N AVE. 5~ �1 ACAAtS AVE. C3" PROJECT: , liNDIANA POLIS I AVE. ' F- ATLANTA AVE. Z O 0 Z O y. # C C - A 1AY=C N I AVE. _ BANNING V- Or - ST 'yY i ELLIS AVE a Iti NT Ivs 5,25' "� w 4 C-� O I"3 PROPOSED SITE MW C��Nr►lllaG-��� �`1� G�C��L��QNJ©DLL �D 1PG� CITY Or HUN i INGTON BEEACN DEPAQTM�NT OP PUBLIC WORKS G:\AC-]\PN77035\FV'-7635Jd3.]WS PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RRM DESIGN GROUP FOR PREPARATION OF PLANS FOR A FIRE STATION AND WATER RESERVOIR AT THE EDWARDS/ELLIS SITE THIS AGREEMENT, made and entered into this day of 1199 by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY", and RRM DESIGN GROUP, INC., a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for preparation of architectural plans for a fire station and site improvement plans for the fire station and water reservoir at the Edwards/Ellis site, in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. WORK STATEMENT CONSULTANT shall provide all services as described in the Request for Proposal, and CONSULTANTs proposal dated October 22, 1997, (hereinafter referred to as Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." CONSULTANT hereby designates Mary McGrath who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 1 j mpWg:agree/RF N1112/18/97 3. TIME O_F PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "A" shall be completed no later than thirty (30) months from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Four Hundred Twelve Thousand Seven Hundred Eleven Dollars ($412,711). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit"A," or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. B. METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A". B. Delivery of work product: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY 2 jmpWg:agree(RRM/12/18/97 • • shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra 3 jmpWg:agree/RRM112/l 8/97 work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS, ESTIMATES AND—OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. B. CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation reimbursement of reasonable costs and fees of litigation of every nature) to the extent arising out of or in connection with CONSULTANT's negligent performance of this agreement or its failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. 9. WORKERS COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar state 4 jmp/IJg:agree/RRM/12118197 i • or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney fees and costs presented, brought or recovered against CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. 10. PROFESSIONAL LIABILLTY_INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate. A claims made policy shall be acceptable if the policy further provides that: 1. The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). 2. Consultant will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3. If insurance is terminated for any reason, Consultant agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 4. The reporting of circumstances or incidents that might give rise to future claims. Under no circumstances shall this insurance contain a self-insured retention, or a "deductible" or any other similar form of limitation exceeding $25,000. 5 jmp1k/g:agree/RRM/12/18/97 11. CERTIFICATES OF INSURANCE. Prior to commencing performance of the work hereunder, Consultant shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: a. provide the dame and policy number of each carrier and policy; b. shall state that the policy is currently in force; and C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty days prior written notice; however, ten days prior written notice in the event of cancellation for nonpayment of premium. Consultant shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of City by Consultant under the Agreement. City or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. Consultant shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 12. INDEP N� DENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 6 jmpRJg:agree/RRM/12/1 8l97 13. TERMINATION OF„AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 14. ASS$IGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 15. CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this-Agreement. 16. CITY EMPLOYEES AND OFFIQIALsg CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the Califomia Govemmenf Code. 17. NOIICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANTS agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: 7 jmp.1Vg:agree1RRN111 211 819 7 TO CITY: TO CONSULTANT: Les Jones, Director of Public Works Mary McGrath City of Huntington Beach RRM Design Group 2000 Main Street 3701 South Higuera Street Huntington Beach, CA 92648 -San Luis Obispo, CA 93401 18. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 19. LEGAL 19ERVICES IgUBQONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside - - - the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 20. AIMENEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's tees. REST OF PAGE NOT USED 8 jmp,Wg:agree/ M4/1 2/1 819 7 21. ENTIRETY The foregoing, and Exhibit "A": attached hereto, set forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. RRM DESIGN GROUP, INC. CITY OF HUNTINGTON BEACH, A municipal corporation of the State of California By: VictorFS President Mayor B Keit tary/Treasurer ATTEST: REVIEWED AND APPROVED: City Clerk APPROVED AS TO FORM: City Administrator I��17' Attorney yy,,p INITIATE AP OVED: Director of Pu c s 9 jmp.Wg:agrce/RRh1/11/26/97 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND RRM DESIGN GROUP FOR PREPARATION OF PLANS FOR A FIRE STATION AND WATER RESERVOIR AT THE EDWARDS/ELLIS SITE Table of Contents 1 Work Statement...........:........................................................................................ 2 City Staff Assistance..............................................................................................2 3 Time of Performance.............................................................................................2 4 Compensation .......................................................................................................4 5 Extra Work...........................................................................................................2 6 Method of Payment...............................................................................................2 7 Disposition of Plans, Estimates and Other Documents...........................................4 8 Indemnification and Hold Harmless.......................................................................4 9 Workers` Compensation.........................................................................................5 10 Insurance...............................................................................................................5 11 Certificates of Insurance.......................................................................................6 12 Independent Contractor........................................................................................7 13 Termination of Agreement................................................ ..........7 14 Assignment and Subcontracting............................................................................7 15 Copyrights/Patents...............................................................................................7 16 City Employees and Officials................................................................................8 17 Notices.................................................................................................................7 18 Immigration..........................................................................................................8 19 Legal Services Subcontracting Prohibited.............................................................8 20 Attorney Fees.......................................................................................................9 21 Entirety r 10 jmp&1g:egreefRR2k1l11/26197 12/05/97 11:02. 0805 781 6196 RRM DESIGN R T IA f. ; - ' o. ff- j A, '-5 ..1. I.s... 9g..T.. ... PK 36 N. m � .l:'. 1x 1yl d'� 't A 12J03197 ................... THIS CERTIFICATE IS 18SUED A$ A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. TH13 crRilnCATE D.-alcy,RCnIon&A%C-Ciffi.-S DOES NOT AMEND, EXTEND ON ALTER THU COVERAGE AFFORDED BY THE POLICIES BELOW. ................................................—...................................................._-................................... ....... 600 So-Lake Avenue,Suite 308 Pasadena CA 91106 COMPANIES AFFORDING COVERAGE (626)844.3D701 Fax(626)844-3074 ............... ................................................. —...................... .........................L........... Lic.#0020739 Y A ElLrSIGIV PROFESSIONALS INS. FTTERI ............................. . ..... ......... ...... ....... ..... ............— cowA"N B ................................. .......................... ... ........... .......................................... .... xRhf Ih Ynf C-41 LGrrER C 7117�,nwmz&Buifdi'79 ............................................................................•......................................................... 3701 South Higlifra St., COMPANY D San Lai 0b;jpo CA #3401 IPLZ, ................................................................... ...... .................................. .COMPANY E LCrW-R . iTI ..... r-419 13 TO CERTIFY THAT 11-41F POLICIES CF 114SUFLA.14CF- LISTED BELOW HAVE BEEN ISSUED TO THE INSJAEO NAMED ABOVE FOR THL POLICY PERIOD INDICATED, NOTNrrHSTA14DIN13 AA4Y REQUIREMENT. TERM OR CONDITION Or ANY CONTRACT OR OTHER 00CW)FINT WITH RESPEC-TO WHICH THIS CERTIFICATE MAY BE ISSUED CA WAY PEFrrAJN, THE INSURANCE AFFORDED BY THE POUQIES DESCRIBED HEREIN is 5UBJE--T IQ ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHO`AfN MAY HAVE BEEN REDUCED BY PAID CLAIMS .................. . - .. ...........................1 111111-1—.................. ....................I..............D.-.................... ........ ---------- CO yvn ar DIOURANCI POLICE NVIAINXIII f Powit urecrim 'paucy cuw&myj Ulm LTM: DA7Z POAOC" DATN(WA)DDN�) ............... ....................L.............. ......................... ........................ ................... .................. ..................... ............................ QjXVkAL JJABU" GENERAL A00k"GATF COVmfflCAL 0ENEM161,LIABILITY PRODUCT3-(;0MP10F AGO ................................ .......................... .............. P&JUNAL&AOV-9,6URY ............ ........... i:amARS&C014TRACTOA75 PRUT. EACH OCCJWtENCE :4 .............. ............... .. ................. PAE DAMME(Any am"to) ]3 MED.eUrENSE(Any ona parom):S .......................................................................................... ................. ........................................... UILFTY SINCE ANY AUTO I ..................................... ...................... ALL awmCD AUTOS BODIL"lF4VWf :(Fat person) ; ...... ... .................... ......... HMO AUTOS SOCIV ltipjny NQ4=4490 4VT0S (Flat a cidil ................... ............... ................. 0AWE L1481UTY PFIO-EWrf 0A)JAG9 ;3 ......................... ...................... ................. .............. .............. .......... ..................... ....... ....... ................ ................. 1 txcm LLABlury EAC)4 %jm3pir-.LLA rCRM AGGKOATE ............ .......... OT14CA THAN uIVICREI-LA FORM .............................. ....... ............... STATUTORY LIMMS WORaRl COUP04IIIATION ..............:1.. ............ EACH ACCIDUff :S AND OtSEA57L-PCUCY L.-A-r :$ EMPWYMWLfA8LFrY .......... .............I.—............—........................... .......... 1315EAZE-EACH EMPLOYEE 1 .................... ........ A pROFESSlONAL UULLJT-Y PL007773 09/09/97 091/09193 EACH CLAIM 1,000,000 :AGGREGATE I.C10,000 :DEDUCTIBLE amwmim OF OPVUTIO?IWLCCATI0NVV0iGLLS%PLrlAL RIM9 FCR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE LIMIT IS THE TOTAL AMOUNT OF INSURANZER AVAILABLE FCR ALL COVEREO CLAIMS PRESENTED WITHIN fHE POLICY PERIOD. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AKO FXPENSE. C I j z.:..j 55-m-F I? SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE cANCEU-F-D BEFORE THE EXPIRA71014 [)ATE THEREOF. THE ISSUING COMPANY WILL 30 MAIL. DAYS %VRI iTEN NOTICE TO THE CEATIFICAT`E.HQLZ)ER NAMED TO THE CM OF iffVNTINGTON BEACH-C17T HALO-PUBLIC WORKS DEPT.A TT2V A?*rM0.VY FOLARON LEFT. =XXXX: 2000.4fALV ST., i z'-. mpaccmxxxxxxxx ffUjV77.NGT01VBEACi? CA 9264S Lit'ExruFr jr, r&fg PAF-vi:IFJ -;'AUTHDRMW REPRLSurTATrw% G&RERTM.AW05HI '—l-'-.:l--- ... N, C62 12%05/97 11:03 %2805 781 0196 RRM DESIGN Ah AMP. CERTIFICATE OF LIABILITY INSU_ FMNCkg6,m DAYE{MMIDDfYY1 1 12/93/97 PRODUCER THIS CERTIFICATE I5 ISSUED AS A MATTER OF INFORMATION Morris & Garritano Irlsurance ONLY AND CONFERS NO RIGHT$UPON THE CERTIFICATE Agency License 003D5564 HOLDEN.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR PO Drawer 1189 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. San Luis Obispo C,A 93406-1189 COMPANIES AIFFOREIING COVERAGE COMPANY EMmONG 805-543-6887 Frallo.805-543-3064 A Employers First Insurance INSURED CCMPAHY COMPANY R R WIDesign Group C 3701 5 Higuara Stroat COMPANY San Luia Obispo CA, 93401 I 0 COVERAGES THIS IS TO C&R-rivY T.AAT THE POLICIES OF INSURANCE USTEG BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INOICATC4,NOTwirmSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT CR OTHER nOCVMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAm,THE INBURANCE AFFORDED DY THE POLICIES DESCRIBED HEREIN IS SUBJECT TD ALL Tm*TERMS, EXCLUSIONS AHD CO!IOITTONS OF SUCH POLICIES,LIMITS 514OWN MAY HAVE BEEN REOUGLD BY PAID CLAIMS- - CO _ TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE j rOUGY ExPIRATION' L;MITS LTR - i DATE)NMIDDIVV) I DAYS(IVMIDD.-M GENERAL LIABILITY I GENERAL AGGREGATE I S COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG is CLAIMS MADE ElOCCUR - I I PERSONAL i AOV INJURY S OYJkER'S I CONTRACTOR'S PROT I EACH OCCURRENCE f FIRE DAMAGE(Arty one f1m) f MHO EXP(Any one Person) f AUTOMOBILE LIA91UTY ANY AUTO C008INED SINGLE LIMIT f ALL OWNED AUTOS G BODILY INJURY SCHEDULED AUTOS - - [Per Verson) I f 14IRRO AUTOS C- -— i BOO:LY INJURY � NONdWNEOAUTO3 ;7 {Peraccldon{) i PROPERTY DAMAGE j GARAGE LLADILITY I i AUTO ONLY.FA ACCIDENT f ANYAUTO OTHER THAN AUTO ONLY: • I 1 _ EACH ACCIDENT)f I AGGREGATE $ EXCESS LIABILITY EACH CCCURRENCE I UIIBRL'LLAFORM AGGREGATE t' OTHER IHAN UMBRELLA rORM j {I WORKERS COMPENSATION ANDx I ITRS YT AU•S I O EMPLOYERS'LIABILITY ++ EL EACH ACCIDENT 111,000,000 A JTMEPROPRitlaPI INCL + wCrT1011892 07/01/97 07/02/98 EL DISEASE-POLICY LIMIT 112,ODO,000 PARTNERgE.(ECUTIVE OFFICERS ARE: -.HRXCL' I EL DI3EA54-FA EMPLOYEE 1 1,000 00 0 OTHER DESCRIPTION OF OPERATIDNCILOCATIONSNEHICLE5I9FECIAL ITEMS RE £dw,mrds/Ellis Fire Station-Water Reservoir Site, Architect RF'P,PN27035. pay notice of cancellation except 10 days for nonpayment, CERTIFICATE HOLDER CANCELLATION HUNTING SHOULD ANY OF THE ABOVE DESCRIBED POLICIES DE CANCELLED BEFORE THE EXPIRATION DATE T KEREOF,THE I&SUINO COMPANY riRLL MAIL t 30 CAPS WRITTEN NOTICE Yo THE CERTIFICATE HOLDER NAMED TO THE L ECY, City of Huntington Beach Tony Falaron suGM NOTICE BHA LL IMPOSE NO ODLIGATtON OR LIABILITY P 0 Box 190 OF ANY POND UPO`l THE COMPANY,ITS AGENT$OR REPRESENTATIVEC. Huntington Beach CA 92648 AUTHORIZED NTATIvE ACORD 25-S(1195) /% CORPORATION 1988 n4{IgRIS&C+IA KR1TAN0 INSURANCE Id'Lltll;li blNVICf! s.11$ll,r,,) Iil;itliUIII;L' adiriy Addicss: P.t:1. box G40351131. PAW. fvlN 65164 IIg OffIC9: limo Pine )iee VilvelArclerl !!Ills, M 112 (G12) 631-moo cormicaie of Inumance t .A pL�licy faunlUer 0cllye Ulite kxp;li<liall lJ9to I11i9 is to c:eil;ly (listFrlutua! liervlcq GAsuafly Insurance Company has Issued Iv 111r BOP-7-2017442 12-2-97 3-5-98 Ir15Ured f1,,11119d 11C(cfff (Iliporfcles Ifstec) 1fjd 54)CIT 11011cfe8 BpfAy Witt]tesPeol 10 IN hazards nand fur the coverrlgcs and linlils of lial)ilily Indlcaled by Specific cnlry herein ..��. _ subject to all of lire lerrrrs,conditions and exclu5lon3III such policles.11119 cei Ilficale of 1r19trlanrco neililer arlirnlilllyefy rlpr negailvely allleroq, alI?r9 or cxlollds file comi3gr aNurdAd by lhosr:policies. (Speclfia entry Is ittdlcalad by 0.) Name and od(lle59 lilt whole ocltiilcale of hlsurail,)e Is issued. ' U0111e 01 11151.1led end e1,101e59: CITY OF HUNTINGTON BEACH, ITS AGENTS, R R Di DESIGN GROUP, INC. EMPLOYEES AND OFFICERS 2000 MAIN STREET 3701 SOUTH HIGUERA STREET P. O. BOX 190 SAN LUIS OBISPO, CALIFORNIA 93401 HUNTINGTON BEACH, CALIFORNIA 92648 U'I Ills Celli kale Ilolrler 13 also a Iierdlofder. S"atlacllcd fame flu. —. _...»� _ I YIIE Or- POLICY COVERAGE — _ _ — r-ARI'AywPlog PoLiCy U t;gimol Liability ❑Aulanlobilo -0 BV61(19290w,leis' Pulicy - _ U APT•!.'►•PAC Policy 4 Each Occurience t! Uccunence U Vescrflled Vehiciea Only Jl SPECIAL (Ferro and Personal (See Below) U Umbrella Policy Llri(?ilily) U L:ln4119 IViDdo V All Owned Vehicles U Catlraclurs F.ilulpntgnl Covefrry¢ fa !thin-Owned Vehicles U L,araga $ Each Person U U Gornprehefl4lve Q Uealer (Medical Pays enla U Spncllied Peelle U Lion Uealer to Olflers) u(lwrtfsr's&C:onirnctula I.i I lired Au1aa U Dilaters physical D.1n1 T'roleclivc7�26�10w Each Aceldenl Ll_�....r..00-(,'off SiGfT r.- CJ t (Medical poyfllanls U couturellerkr ve l IJFduclibl'a Collision []&pccllicd�f'c111s Iv QII1@r9) f� U ....._...._�0ENEBAL LIABILITY � � - cumbilled shlgle 11111, y, $ Gancial Aygregato IJ11111 ; Faoh Accident—AUTOMOBILE ProdUGt9 Gornp/01)3 Aggiegatq Limit Each Accident—AU1U GARAOT r er50nal A Advertlsing injury Limir $ Each Uccullence Limit3� - c�¢r1L( I'Aggreg.—UtA811ELLA' S Pile Damage Limit(Any one lire) = dada./Co.Op.Aggfegafe $ Medle9f Expense Limit(Any one irerson) Each incldant Building or Locallon 1-Imit Sl)1ll Llmlls U AU I C'MOBILE U GAnAGE $ $ EACI I Person Each Accident $ E-Tch Accident t (0elilly I„}illy) (properly Uan]age) Descilplion of 0 pet all wisllocelftilte/vehticleslrositicllbnsladdillonal111wredsAlleclah ileills RE: JOB—EDWARDS/ELLIS FIRE STATION LIABILITY AND MEDICAL EXPENSES $1,000,000 WATER RESERVOIR SITE MEDICAL EXPENSES (PER PERSON) $ 51000 ARCHITECT RFP,PN 17035 FIRE LEGAL LIABILITY (PER OCCURRENCE) $ 500,000 ADDITIONAL INSURED — DESIGNATED PERSON OR ORGANIZATION — SEE ATTACHED Ivlulual GerviQe T,asualty InsTrraricq Colnparly agloes to glvo N(32__— days written poll to the holder of this Certilloale of Insurance in the event Canccllailan of any policy or coverage listed above. POLICY NUM HER., 201 T44 �R M DESIGN I3I10UP,ING, THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY: ADDITIONAL IONAL INSURED - DESIGNATED CD PERSON OR ORGANIZATION This endorsement modifies insurance provided under the fuilowing: COMMERCIAL GENERAL. LIABIL11Y COVERAGE PART SC1iEVULE' Name of Person or OrganizakiUrti: CITY OF HUNTINGTON BEACH,' ITS AGENTS, EMPLOYEES AND OFFICERS 2000 MAIN STREET, P. 0. BOX 190 V HUNTINGTON BEACH, CALIFORNIA 92648 Pramium: $ 25.00 FLAT CHARGE WHO IS Ali! INSLIRFI)Is amended lu Include as an insured, the person or urgnrrizallon shown In[lie Schedule, but Only will)respect In liability arising out of your operations or premises omed by or renter! Io you, '1 his insurance Is primary as respeclg any Insurance maintained by the person or organization shown In the Schedule. Any insumnea malntalrled by the person or organization shown In the Schedule, is excess and nom:ontilbuting with this Holley, provided the lass Is due to Ilia sole negligence of the Famed Insured, It Is agreed that we waive the right of subrugaliun against the atiove Insured(s), but only as respects the Jub ur premises desuibed in the cerliticale attached hemv. Us agreed 1hnl in the event of oanCellatiari of Ilia policy for any reason othor than nonpayment of premium, 30 days wrillen notice will be sent to the certfiicate holder by mail. in Ilia event the policy Is cancelled for nonpayment of prernlurn, 10 days written nallca will ha seat to lire above. Infurmatlon required to complete tills Schedule,If not shown on this endorsement,will be shown In lho peclaraliorls. MUTUAL SERMCE CASUALTY INSURANCE COMPANY C*jjalrr!capy►rghted)riot?rke1 nl rnivrapge Selvia"Orrke,Inc.*1h b perm"on. copyoght Insurance ServIca orrice,Ina.103(6.CO20101165) MU-WIlV-CA-0196 WAN f�tUivai Sr;rvrr:o Uasu�rrty in;+n+ jrit:i: t,unrl:�u�� 16ariiny Atldilcss: P.O. 13OX 04U3511311. (-W. MN 65W4 19 Ulllc9! two 11ing 1?oe cJ NOAlden Bills, 1*112 (012) 631-7000 1 Certificate of Insurance mtrrarro.a f'��Ircy 11t rnl�Zr �>IlectlLe flfrte -!»xpirAliar!wale Ting i4 10 Cerlity(trill tAL1IU10 SerVICe Casrlally Insurance Company ihaa Issued to Illy CA--07-2291233 ,2-2-97 3-5-98 hrslrrerl nmi�sd t+erclr! the petioles IfS1er1 and such policies 8pply with respect to 1111 I+aZArds:in(I fvr tire covelages and flflr119 of flafJllily Indlceled by specith;Calry liefein subject to all of the lArrlls,OGnditiorrs arid er(CIUSlI)n9 I!1 6Uch p0110e3.11119 ce+1111cale 0! _ Irtstrrancc ITIlber nlliunallvely nor m)gallveiy amends, allels or extends Iho coveragr tilfrjrrI9d by I110SO p0licie11. (Spedflo Qnlry 11 illdicoled by 0.) 11e11le And addles forwlr0r,t Gcrtilicale of hrstir'arrr;Q Is issued: 1Jarim of Insured and address: CITY OF HUNTINGTON BEACH, ITS AGENTS, R R M DESIGN GROUP, INC. EMPLOYEES AND OFFICERS 2000.MAIN STREET 3701 SOUTH HIGUERA STREET P. O. BOX 190 SAN LUIS OBISPO, CALIFORNIA 93401 HUNTINGTON BEACH, CALIFORNIA 92648 L7 Tills certilioate boldv 13 also a lienholder. �_V..• ,--^ 1YIIE or PQLICY On COVEf1AGE _ -- rARIVIOWf EDS POLICY U General Liability U Automobile t7 SUSInessownei9' Policy U APf-O-PAC Kilicy 3 Each Occurrence U Occurrence U Described Vehicles U(ily fJ _ (Farm and Faisomal (See Below) U Umbrella Policy �!a`t_. :.... _ Llavilily) U Claims fvlade U All Owned Vehicles U CvrrlraetUrs E40palpal CovB+nys U Nun-Owned Vehicles U t araya $ Each Pergon U El cornpreherlslve W Ueoler (Medical Payments U Specilled Pellts to Nair Chafer to Dt GIs Ll Owner's&Coi+lroclrus Q HIrgJ Autos G108010+e Physical Da111199 Protective Q Ded•t;r>lllsiur+ S 25,0W Ench Accident U$ U Comprelterr5lve - --_ - (hiedical Ppymants U Ueductihl-I Collision U Spccllied Petits to Others) _ 1.1141I 5 Or LIABILITY 004EIIAL LIABILITY Cumblifed Single Limill S Goncral Aggragnto UrTilt S 500,000 Eeeh Accident AUTOMOBILE S Products Comp/Ups A()gregele Umii $ Each Accident—AUTO GAAAGt S Persopial R Advertising Injury Limit - -- - - - - $ Each Ccculrence Limit Genoral ASgreg.---UMEMELLA' $ Fire Vamaye Limit(Any(jna lire) $ Fr0ds./Co.013,Aggregele $ Stichlncldenl 5 Medical Expense Limit(Ally One per 90n) -------- - _ Eluilding 0r Locallon Limit Split Llmlls U AU I UhIUBILE ❑L.AnAGE ; $ Enc1+Person $ Each Accident $ Each Accident S f (r?e,lity 1nj1ny) (Propelly Uarnayel E Descill)0on of operations/IocdtlnnSlVel+icleg/rCstlicliolrslsddlllorlal Insureds/special Hollis1. 1995 FORD ASP.IRE #7977 4. 1995 FORD ESCORT WAGON #2700 2. 1989'`ISUZU TROOPER #SS74 5. 1997 MERCURY TRACER #3687 3. 1986 ISUZU TROOPER n6952 6. 1997 FORD EXPLORER #8693 7. 1997 FORD EXPLORER ;#0685 ADDYTIONAL INSURED-SEE ATTACHED MU-0812-CA-1097 (971164) MUIUOI ServlI•y Cfnsrrnily 11+s00110V Company ngrots to glvo _._3Q— days w+ltlen+latice to the liolder of this CeiVioale 01 Insum gee it,the 0,10M OAncellalion of any pollcy or coverage listed 00ve. POL.10Y NUMDI*n. 2291233 RRM Vesip Group, Ina. THIS ENpORSrWENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, AQDITIONAL INSURED ENDORSEMENT 't-hts endorsorrlent rriodiflea insurance provided under the following: BUSINESO AUTO CUVERAGK FORM With res sect to covarapa provided by this endorsement,the p►ovislons of the Coverage Forrtl apply unless 11vidinA by tits endorsement. Tfris endorsement cltanges the policy eflectfve on the irivef1tleur elate at ilia pollcy unless another date is indicated below. E11eclive date 12/02/97 Named Insured Countorslgned try RRM Design Group,Inc. � �u (Authorf2e0 Aepreser}Iallve) WFJO IS AN INSURED is aharrgad to inclUds as aronsurod; The City of Huntington Beach, Its Agents, Employees and officers, but only with respect to the liability arising from use of a covered "auto" on behalf of the City of Huntington Beach. Rdclltlurral inrerrrlarrr$`25,00 FLAT CHARGE MU1UAl.SERVICE CASUALTY iNSUrtANCE QOMPANY Conledni eopyriprtired mmarlN at rnFuionce s"anrer�ollrcg hio 0}Ihep- rr}6 5)ion. MU-C912-CA-1091 Co rr tor InRurenco Services Ullrca Inc. 1985.1DW-( N 9Ttt61 ivllrluEfi Si!jv! ; L'amjilitf IM;01a1117L t Urfltlilfl}' etrailing Addicss: P.G. Do)( f'10:36JG11. Paul, MN 65164 rfte Uffice: two Pine lies DilvelArden 11119, 112 (G12) 631•1000 Corli(ica(o of Insurance �►�>b I'c 1iCy Nu+rlbcr ? ltcclive Clare -Expiiation Date IItil i9 to certify that Mulunl Service Cnsually Insurance Company has issued to thr fnsured 01rtred Herein 00 policies llsled Fuld such Policies ripply with respect to lhr llaiatds and for the coverages and llmils of liabifily Indicated by epeCiflC entry hereln subject to all ul ilia lerin4,randillofis and excluslans In Such policies,I his Cettilictfte o: - lnsulancri neither tiff 4 instively nor negntfvefy amends, Ailels or extends M6 COyeregf riff ordi?d by lhosr:•policles. (Spec)fia at11ry 17 indlealcd by 0.) tlalnfl And ar m..3 for whom(.cllificale of 1n5t1ranr,9 Is issued: Frame of Insured end WIOSS: CITY OF HUNTINGTON BEACH, ITS AGENTS, R R M DESIGN GROUP, INC. EMPLOYEES AND OFFICERS 3701 SOUTH HIGUERA STREET 2000 MAIN STREET SAN LUIS OBISPO, CALIFORNIA 93401 P. 0. BOX 190 HUNTINGTON BEACH, CALIFORNIA 92648 U This ceilificate horrJee 13 also a lienholdcr, yf'E(?f•of Cr oft COVEnAGE _ r-ArM�fyJWN11—•113 POLICY fJ(39ireral Llabllity IJ Autctmul+ile . (jav51nessowftels, f ulicy U API'•0•17AC N1110y 3 Each Occurrence I] Occivience U Ltescribed Vehicles Only U (Farm and Persarial (See Below) L)Umbrella Policy LI$yifily) U Gfalms Made U All Owned Vefticles 0 Conlraoluis Eyraipmenl CovOingc N(iil-Owned Vehicles $v Each Aergon U L)Comprehensive 11 t)galmprehensive J Dgatpr (Medical Payments U Specified Perils 13(4011 Uealer to 011lsls) L)Owner's R L'Urtir:iclws 0 HiierJ Autos U D001010 rllysfcaf Lrnlnaye F'+ol4cli►'a 26,000 Erich Accident U .,UeJ.{:gIIIsIGn U U Cprnlrrcf let l;Ire (Medical Payments U Deductil)h Collision to Others L7 ❑Spvclficd Pei)Is 1J � Lllrll 19 Or Un CIEfNERAL LIA131LtMY {;arniilned Sffrgfe Ltmil $ (3eiicial Aggreyttto Limit Esoh Accident•--AU10MOBILE hodt+cta Comp/Upg AggtegAle Unill Each Accident--AUTO GAAAGI PeiSor+a1 A AdvarliskiU liqury 111m,t $ Each Occurtefice Limit 1,000,000 General Aggreg.--•U&ISAELLA' S file Clamar�d Limit(Any urt8 lir8) $ 11000,000 Pfods./Co.0p.Aggregate $ __i nnn n Each lncfd3nl Medical Expense Limit(Arty onu nelson) -rcm ---aQ - —.---• Litrillilni or LUCnlfon Limit split Ltrr+lts U All r UMOBILE U GAf1AGE Ench person $ Each Accident $ Each Accident (Pudily 111j1ny) (hulpe+ly Damage) S L?escrll lr'prr r7f of;eraliorfslincallun8,'4eirfClBslresirictinnsr3dditlonaf fn,ureds,'sllecfaf Itefns RE: EDWARDS/ELLIS FIRE STATION-WATER RESERVOIR SITE, ARCHITECT RFP,PN 17035 Multral Set vice(,vsvfilty ingrrancit Car,IQolfty ngrccg to ylvo +` __2D__— _ days woilteii nullce-to ll)e 1) Ider ai lh9s COAMIDpto f lnsu►nrtes in the 8venl cancelialion of any pallcy ur covelage lister!aum. CITY OF HU.NrrfN TON BEACH APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION 1. Name/Title/Department of Requesting Staff Member tLH t�t Dr) P-,?— F l Q CU E F Z. Date of Request_, 3. Name of Con tractorfPermittee� Cm- i-z 0, 1 _ ;4. Description of work to be performed_ beL1A l - r—r ]PO MA E AR D�z-AT 5. Length of Contract W n c� ►N Gt,r�-CZ�1Sr� 4"%Ezft.+.2 1C) - 6. Type of Insurance Waiver or Modification Requested: n oD 1 5=l C A, 'i o!A (a)Limits: �z (b) Coverage 7. Reason for Request for.Waiver or Reduction of Limits _Lk-a-Ss-3 6.2A-QLE_ CQ"PA x1 4_fr=4,, _U)!LL_ 1 Q. E — E r t L i L. 1 Q To �tM �ar sF��t 8. Identify the risks to the City if this request for«aicer or modifications granted Department Head Signature (This section to be completed by the Risk:Vanager) Recommendation: Approve Deny Risk Manager's SignaturelDate 1 I 1 (This section to be completed by the City Attorney) Recommendation: Approve Deny Citv Attorney''s Signature/Date 1 Settlement Committee appro 'al [is [is not) required for this waiver. If Settlement Committee appyGva[ is required, submit form to City Attorneys ice to be placed on the agenda. Recommendation: Approve � Deny City Council appro al [is) [is not) required for this-waiver. If City Council approval is required, attach this form to the RCA after considera ' y the Settlement Committee. This insurance waiver [is) [is not) on Citv Council agenda. jMPA,'res0Lr,i0r0nsreq1914 1197 7 CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Ellis/Edwards Fire Station APPENDIX CONTRACTS AND INSURANCE Indemnification Liability &Hold Harmless Requested amendment of the Indemnifrcadon Liability & Hold Harmless clause contained in the ?ample contract as advised by RRM�Errors and�Clra ans Insurance representa#ion: ._ �- CONSULTANT shall protect, defend, indemnify and save and hold harmless CITY, its officials, and employees, and agents from and against any and all liability, loss, damage, expenses,costs (including without limitation reimbursement of reasonable costs and fees of litigation of every nature to the extent arising out of " CONSULTANT'S negligent performance of this agreement or its failure to comply with any of its obligations contained in the agreement by Professional Service Contractors, its officers, agents or employees except such loss or damage which was caused by the "sew' negligence or willfuI misconduct of the MY. S'xplanation from our Insurance Representative: "The E&O carrier will only reimburse reasonable defense costs and attorney's fees after and to the extent that the consultant's negligence has been proven. The indemnification is tied to the consultanl's negligent performance. �� ��� q� �c �- < <�� BEACHCITY OF HUNTINGTON ELLIS EDWARDS FIRE STATION CONTRACTCASH I � F a s Ir r o PROPOSAL FOR PROFESSIONAL CONSULTING October22, • • GROUPRRM DESIGN Y. R R "A D E S I G N G R 0 U P October 21, 1997 Arc! -i--P;�� Engmeerwsz- c!-rveyin:;-.'n flpe A uhirvcture Mr. Anthony Folaron Engineering Division, Department of Public Works City of Huntington Beach, City Hall 2000 Main Street Huntington Beach,CA 92648 Re: Proposal for Ellis/Edwards Fire Station Dear Mr. Folaron: Thank you for taking the time to review view this project with Mary McGrath and myself last week. Our discussion with you and Captain Bob Brown followed by a meeting with Mary Beth Broeren helped our understanding of the complex challenges and unique opportunities of this project. The Ellis/Edwards Station has the opportunity to be a very positive addition to both the city and its neighborhood. We appreciate the opportunity to present this proposal to work with you and the City of Huntington Beach Fire Department in leading the design and technical effort. The enclosed proposal provides a complete description of our project team, experience, and approach. As an introduction, I want to offer these highlights unique to RRM Design Group: • The RRM project team has extensive direct project experience in both fire station projects and environmental assessment/CEQA processing. • RRM Design Group is a full-service design firm with architects, landscape architects, surveyors and civil engineers, and land planning specialists in-house. This allows complete control of the project design, a collaborative process in overcoming the unique design and technical coordination challenges of the project. 0 Because the majority of design and technical team members are in-house, RRM has the ability to meet a tight schedule, a key issue in the achievement of a successful project. • To best respond to the unique physical characteristics of the site and building program, our team consists of local engineering consultants for geotechnical analysis ,civil engineering, and structural engineering. Thank you again for considering RRM Design Group. I am looking forward to having an opportunity to further present out team and approach in person. Please feet free to call me if you have any questions. Sincerely, RRM DESIGN GROUP Fs Chris Ford Senior Vice President Director of Architecture Enclosure cc: Victor Montgomery, RRM Mary McGrath, RRM San Luis Obispo-Oakdale .701 S(!Ljrh I ligitera Strect San ljfis Obispo,California 934(11 Phonc-Sac 543 1794 F-Ix:Swi 1.4609 A Alum:.{­­y.A,chnal w"W"11 h­v AlMwrl RCr43nz'.);,Li aF.7e 1.f,ffF­b­,1.A Ozn4; CITY OF HVNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station TABLE OF CONTENTS 1 ' LETTER OF INTRODUCTION ' SECTION 1 -- PROJECT TEAM• Organization Chart 1 • Team Roles and Responsibilities 2 1 SECTION 2 -- SCOPE OF SERVICES ' • Methodology for Completing the Work 4 • Discussion of Issues and Constraints 10 ' SECTION 3 -- STATEMENT OF QUALIFICATIONS • Relevant Projects by RRM 11 ' • Relevant Projects by Subconsultants 14 • RRM Key Team Member Resumes 15 • Subconsultant Resumes 20 1 SECTION 4 -- PROJECT SCHEDULE • Listing of Key Assumptions 24 • Graphic Timetable for Completion of Tasks 25 APPENDIX • Contracts and Insurance ' • Acknowledgment of Addendum Insurance Certification Accord Form ' ATTACHED UNDER SEPARATE COVER • Fee Proposal ' • Breakdown of Hours and Subconsultants Costs by Task RRM Design Group 1 1. Project Team I CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Ellis/Edwards Fire Station SECTION 1: PROJECT TEAM ORGANIZATION CHART ' HE ' CITY OF i HUNTINGTON BEACH CITY OF ' PLC DEVELOPtL7ENT CO. I PUkll1C Works HUNTINGTON BEACH Reservoir Design I Fire Department i Planning Commission & Planning Staff -�7 y I RRM DESIGN COMMUNITY s REPRESE'.TATIVES GROUP Victor Montgomery,AlA ' Chris Ford,AIA Mary McGrath,AIA ' Architecture Project Alanagnient& ' Public Interface 1 RRMLDESIGNUP RRLDESIGN P RRM DESIGN GROUP RRM DESIGN GROUP J JerE Je FeFerber,ASLA Meg Williamson Landscape Architecture Rob Marsh Jackie Bowland Environmental Assessment Thoma Cash& Brummel,Myrick, Scientific Resource Geotechnical ' Electric Associates &Associates Surveys,Inc. Professionals,Inc. Randy Mason, PE Bill Thoma Structural Engineering Larry Myrick Bob Beer Byron Constantiditas Electrical Engineering Civil Engineering echanical Engineering Archaeology Geotechnical Engineering 1 RRM Design Group ' 1 l 1 • /00 � ' . • FEE PROPOSAL SCHEDULE ELLIS / EDWARDS FIRE STATION by RRM Design Group Revised November 19, 1997 General Description of the Project Building Improvements: 13,500 to 15,000 square feet, three apparatus bays, two-story, conventional foundation, concrete block and wood/steel stud construction, plaster or exposed block exterior, tile roof. Special structural features may include a steel moment frame to carry lateral loads at the apparatus bays. On-site Improvements: Approximately two acres of paved and landscape area. The parking Iot paving will be a heavy section to accommodate the truck traffic. Secondary structures typically include trash enclosure, generator enclosure, and storage shed. There will not be any drafting pits or practice towers. Off-site Improvements: Adjacent sidewalk and driveways, utility connections, and adaptation of opticon signal system for current of future traffic signals. The current project scope includes the design of an emergency traffic signal in front of the station. Work by Others: Construction of the reservoir support structure and surrounding landscape will be completed by PLC Development Company and their engineering consultants. Off-site road or traffic signal improvements including the access road planned on the south border of the site is a part of the ongoing residential development. Preliminary Project Budget • Entire project budget including construction, costs, and all soft costs {A/E $3.3 million fees, permits, administration, inspection, etc. • Building, on-site, and off-site improvements $2.7 million R E C E I V E D 1PEPT.OFFUB4-1G WORKS. NoV 70 1197 Fee Proposal -PHASE I 'TUANNING'PHASEC ANI4UNT >: , A. Parcel Map Fixed Fee Amount of$3,210 B. fire Station Program Preparation Fixed Fee Amount of$17,360 C. Preliminary/Schematic Design == 'J- I. Geotechnic Investigation Fixed Fee Amount of S14,366 ? To o ra hic survey and map for entire site Fixed Fee Amount of$9,480 3. Preliminary site layout plan and grading and Fixed Fee Amount of$6,990 drainage plan 4. Site conceptual landscape and hardsca a plan Fixed Fee Amount of$6,510 5. Fire station 2reliminary floor plan and elevations Fixed Fee Amount of$12,400 6. Architectural treatment of reservoir structure Fixed Fee Amount of$3,740 7. All other services related to Preliminary/Schematic Fixed Fee Amount of$32,770 Design including estimates, meetings,prints, and re roducibles D. Environmental clearance based on an assumed mitigated Fixed Fee Amount of$17,608 negative declaration E. Conditional Use Permit Fixed Fee Amount of$2,660 F. Meetings Not to Exceed Amount of$10,080 Subtotal $137 074 PHASE ll::=DESIGN PHASE_.:.. A. Rough grading and drainage plan for reservoir site r Fixed Fee Amount of$5,102 B. Precise grading and drainage plan for fire station site Fixed Fee Amount of$8,682 C. Landscape plan for fire station and adjacent grounds Fixed Fee Amount of$7,070 D. Design and preparation of plans and specifications for the Fixed Fee Amount of$203,739 fire station structure and appurtenant facilities/site improvements. E. Meetings Not to Exceed Amount of$7,960 Subtotal $232 553 PHASE III-- BIDDING-AND`CONSTRUCTION.:PHASE. Provide services on a time-and-materials furnished basis Not to Exceed Amount of$43,084 Subtotal $43 084 TOTAL FOR ALL PHASES $412 711 Name of Consulting Firm: RRM Designp Signed by: F Christoph Ford, Senior Vice President,Director of Architecture Division v/xa970501cf-FeeProNov 19 Ti R R M D E S I G N G R 0 U P November 19, 1997 Via Fax: 7141374-1573 (hard copy via CA Overnikht) Mr. Anthony A. Folaron Associate Civil Engineer Public Works Department City of Huntington Beach, City Hall 2000 Main Street Huntington Beach, CA 92648 Re: Fee Proposal for the Ellis/Edwards Fire Station Dear Mr. Folaron: Enclosed is the revised fee proposal for your review. This revision is based on the further definition of the project size and scope of services as confirmed in the November 13, 1997 letter by Mary McGrath. As the lower total indicates, our further understanding of the project size has allowed us to refine our fee without reducing the scope of our services. The supporting worksheet with the breakdown of the estimated hours and subconsultant costs will be sent with the hard copy of this proposal. I am looking forward to working with you to move the proposal forward toward Council approval. Thank you again for the selection of RRM Design Group, we are all looking forward to starting this exciting and challenging project. Should any further definition of the proposed scope or fee proposal be needed, please feel free to call me to discuss. Sincerely, RRM DESIGN GR! P 5 Chris Ford, AIA Senior Vice President Director of Architecture Division Enclosures (Fee Proposal WGrksheet Whard copy only) cc Mary McGrath, RRM Victor Montgomery, RPM v1xa97050\cf-FeeProNov19 r i-o; Sau:h Higuer.i StreLt-San Lu's Obispo Uilomi a j-,4-I Pk;:re:3;5 5 47, 1 7v- City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Fee Proposal Worksheet Revised: Nov. 19, 1997 Phase I, Planning Phase A. Parcel Map RRM Design G oup Estimated Hours and Total Principal in Project Division Designer Technical Charge Architect Project Mana er Architect Director Surveyor _q!leport Support Estimated Hours. 2 2 8 0 8 8 8 1 Rates per hour: $110 $85 $70 $65 $100 $65 S50 $40 Cost per team member: $220 1 S170 $560 $0 $800 $520 1 $400 $40 Total RRM Design Group this phase: $2,71 0 Consulting En ineer Estimated Fees and Total • Structural Mechanical Electrical Civil Engineer Engineer Engineer Engineer Geotechnical Archaeologist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up: $0 $0 $0 $0 $0 $0 $0 SD RRM Design Group Cost: $0 $0 $0 $0 $0 $0 $0 $o Total Engineering Consultants: so Total Estimated Expenses: $5 0 0 Total Proposed this phase:_ $3,210 B. Fire Station Program Preparation RRM Design G up Estimated Hours and Total Principal in Project L. Architect Civil Engineer Designer Technical Charge Architect Project Mana er Architect Planner Surveyor Support Support Estimated Hours: 6 40 120 20 0 0 0 40 Rates per hour: $110 $85 $70 S65 565 $65 $50 S40 Cost per team member:[— ember: $560 $3,400 S8,400 $1,300 $0 $0 $0 $1,6o0 Total RRM Design Group this phase: $1 5,360 Consultinq En ineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer Engineer Engineer Engineer Geotechnical Archaeolo ist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up: $0 SO $0 $0 $0 $0 $0 $0 RRM Design Group Cost: s0 s0 $0 $0 s0 $0 $0 $0 Total Engineering Consultants: $0 Total Estimated Expenses: $2,000 Total Proposed this phase: $17,360 Page 1 of 9 City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Fee Proposal Worksheet Revised: Nov. 19, 1997 C. Preliminary/Schematic Design 1. Geotech Investigation RRM Desi n G oup Estimated Hours and Total Principal in Project L. Architect Civil Engineer Designer Technical Charge Architect Project Mana er Architect Planner Surveyor Support Support Estimated Hours: 0 4 8 0 0 0 0 0 Rates per hour: $110 $85 $70 $65 $65 $65 $50 $40 Cost per team member: $0 $340 $560 $0 $0 $0 $0 $0 Total RRM Design Group this phase: $900 • Consultina Ent iineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer En ineer Engineer Engineer Gootechnical Archaeolo ist other other Sub Direct Cost 0 0 0 0 11,860 0 100 100 RRM 10%Mark-up: $0 $0 SO $0 $1,186 $0 $10 $10 RRM Design Group Cost: $0 $0 $0 SO $13,046 $0 1 $110 1 $110 Total Engineering Consultants: $13,266 Total Estimated Expenses: $200 Total Proposed this phase: $14,366 C. Preliminary/Schematic Design 2. Topo survey and ma RRM Design G up Estimated Hours and Total Principal in Project Division Survey CAD Tech Charge Architect Project Mana er Architect Director Crew Surveyor Support Estimated Hours: 0 2 8 0 4 20 70 24 Rates per hour: $110 $85 $70 $65 $100 $110 $65 $50 Cost per team member: $0 S170 $560 $0 $400 $2,200 $4,550 S1,200 Total RRM Design Group this phase: $9,080 Consultin Engineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer Engineer Engineer Engineer Geotechnical Archaeologist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up: $0 $0 $0 $o $0 $0 $0 $0 RRM Design Group Cost: $0 $0 $0 s0 $0 $0 $0 $0 Total Engineering Consultants: $0 Total Estimated Expenses: $400 Total Proposed this phase: $9,480 Page 2 of 9 City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Fee Proposal Worksheet Revised: Nov. 19, 1997 C. Preliminary/Schematic Design 3. Preliminary Site Layout Plan RRM Design G up Estimated Hours and Total Psimipai tin pm ect I I L. A.rcttiitect Civil 1=N nesl Designer Tettmitai Charge Architect Project Manager Architect Planner Surveyor Support Sup ort Estimated Hours: 1 8 32 32 0 0 0 32 Rates per hour:1 $110 S85 $70 $65 $65 $65 $50 $40 Cost per team member: $110 $680 $2,240 $2.080 $0 SO 1 $0 $1.280 Total RRM Design Group this phase: $6,390 Consulting Engineer Estimated Fees and Total • Structural Mechanical Electrical Civil En ineer En ineer Engineer Engineer Geotechnical Archaeologist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up: $0 $0 $0 $0 $0 $0 $0 $0 RRM Design Group Cost: $0 1 $0 $0 $0 $0 SO $0 $0 Total Engineering Consultants: $0 Total Estimated Expenses: $500 Total Proposed this phase: $6,890_ C. Preliminary/Schematic Design 4. Site conceptual I ndsca a and hardsca a plan RRM Desi n Grou Estimated Hours and Total Principal in Project Civil Engineer Designer Technical Charge Architect Project Mana er Architect L. Architect Surveyor Support Su ort Estimated Hours: 4 8 12 10i 8 0 16 60 Rates per hour: $110 $85 $70 S65 $65 $65 $55 $40 Cost per team member: $440 $680 $840 $650 $520 $D 1 $880 1 $2,400 Total RRM Design Group this phase: $6,410 Consultina En ineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer En ineer Engineer Engineer Geotechnical Archaeologist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up: $0 SD $0 $0 $0 $0 SO $0 RRM Design Group Cost: $0 $0 $0 $0 $0 $0 $0 $0 Total Engineering Consultants: so Total Estimated Expenses: $100 Total Proposed this phase: $6,510 Page 3 of 9 City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Fee Proposal Worksheet Revised: Nov. 19, 1997 C. Preliminary/Schematic Design 5. Fire Station Prell Inary Floor Plans and elevations RRM Design G oup Estimated Hours and Total Principal in Project L. Architect Civil Engineer Designer Technical Charge Architect Project Mana er Architect Planner Surveyor Support Support Estimated Hours: 8 32 40 40 0 0 0 60 Rates per hour. $110 $85 $70 $65 $65 S65 S50 $40 Cost per team member $880 $2,72D $2,800 $2,600 SO $0 $0 $2,400 Total RRM Design Group this phase: $11,400 Consulting Engineer Estimated Fees and Total • Structural Mechanical Electrical Civil Engineer En ineer Engineer Engineer Geotechnical Archaeolo ist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 100b Mark-up: $0 $0 $o $0 $0 $0 $0 $0 RRM Design Group Cost: $D I $0 $0 $0 $0 SO $0 $0 Total Engineering Consultants: $0 Total Estimated Expenses: $1,000 Total Proposed this phase: $12,400 C. Preliminary/Schematic Design 6. Architectural treatment of reservoir structure RRM Design G oup Estimated Hours and Total Principal in Project L. Architect Civil Engineer Designer Technical Charge Architect Project Manager Architect Planner Surveyor Support Su ort Estimated Hours: 2 12 12 8 8 0 0 8 Rates per hour: $1 10 $B5 $70 $65 $65 $65 $50 $40 Cost per team member: $220 $1,020 $840 $520 $520 SO $0 S320 Total RRM Design Group this phase: $3,440 Consulting Engineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer En ineer Engineer Engineer Geotechnical ArchaeoloqjsL other other Sub Direct Cost 0 0 0 0 0 0 0 0 RFiM 10%Mark-up: $0 $0 $0 SO $0 $0 $0 $0 RRM Design Group Cost: $0 SO $0 $0 $0 $0 $0 $0 Total Engineering Consultants: $0 Total Estimated Expenses: $300 Total Proposed this phase: $3,740 Page 4 of 9 City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Pee Proposal Worksheet Revised: Nov. 19, 1997 C. Preliminary/Schematic Design 7. All other services RRM Design G oup Estimated Hours and Total Principal h PraSect I Civit EN ees De dgm5 Tedhpkal Charge Architect Project Mana er Architect L. Architect Surveyor Support Su ort Estimated Hours: 6 32 80 80 6 0 60 120 Rates per hour: $1 10 $85 $70 $65 $65 $65 $55 $40 Cost per team member: $660 $2,720 $5.600 $5.200 $390 $0 $3,300 $4.800 Total RRM Design Group this phase: $22,670 Consultina Engineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer En ineer Engineer Engineer Geotechnical Archaeolo Ist other other Sub Direct Cost 0: 4,000 1.000 1.000 0 0 0 0 RRM 10%Mark-up. $0 $400 $100 $100 $0 50 $0 $0 RRM Design Group Cost: $D 1 $4,400 $1,100 $1,100 $0 $0 $0 $0 Total Engineering Consultants: $6,600 Total Estimated Expenses: $3,500 Total Proposed this phase: $32,770 D. Environmental Clearance RRM Design G up Estimated Hours and Total Principal in Project Designer Charge Architect Project Mana er Architect Planner Traffic Engineer Support Clerical Estimated Hours: 4 8 24 0 128 16 24 16 Rates per hour: $110 $85 $70 $65 $70 $70 S32 $30 Cost per team member: $440 1 $680 $1,680 SO S8,960 $1,120 1 $768 $480 Total RRM Design Group this phase: $14,128 Consultinq En ineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer Engineer Engineer Engineer Geotechnical Archaeolgq!sL other other Sub Direct Cost 0 0 0 0 BOD 1,000 0 0 RRM 10%Mark-up: $0 SO $0 SO $80 $100 $0 $0 RRM Design Group Cost: $0 1 $0 $0 $0 $880 $1,100 $0 $0 Total Engineering Consultants: $1,980 Total Estimated Expenses: $1,500 Total Proposed this phase: $17,608 Page 5 of 9 City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Fee Proposal Worksheet Revised: Nov. 19, 1997 E. Conditional Use Permit RRM Design G oup Estimated Hours and Total Principal in Project Civil Engineer Designer Technical Cha a Architect Project Manager Architect Planner Surveyor Support Support Estimated Hours: 0 e 16 0 8 0 0 0 Rates per hour:1 $110 $85 $70 S65 $70 $65 $50 $40 Cast per team member: $0 $680 $1,120 $0 $560 $0 $0 $0 Total RRM Design Group this phase: $2,360 Consultina En ineer Estimated Fees and Total • Structural Mechanical Electrical Civil Engineer En ineer Engineer Engineer Geotechnical Archaeologist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up: $0 50 $0 $0 $0 $0 $0 $0 RRM Design Group Cost: SO So $0 $0 $0 $0 $0 $0 Total Engineering Consultants: $0 Total Estimated Expenses: $300 Total Proposed this phase: $2,660 F. Meetings RRM Design G cup Estimated Hours and Total Principal in Project Civil Engineer Designer Technical Charge Architect Project Manager Architect Planner Surveyor Support Support Estimated Hours: 16 40 40 0 16 0 0 0 Rates per hour: $110 $85 $70 $65 $70 $65 $50 $40 Cost per team member: $1,760 $3,400 $2,800 $0 $1,120 $0 I SO SD Total RRM Design Group this phase: $9,080 Consulting Engineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer En ineer Engineer Engineer Geotechnical Archaeologist Archaeolog!sL other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up: $0 $0 $0 $0 $0 SO $0 $0 RRM Design Group Cost: SO $0 $0 $0 SO $0 $0 SD Total Engineering Consultants: $0 Total Estimated Expenses: $1,000 Total Proposed this phase: S10,080 Page 6 of 9 City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Fee Proposal Worksheet Revised: Nov. 19, 1997 Phase II, Design Phase A. Rough Grading and Draina a Plan for reservoir site RRM Design G oup Estimated Hours and Total Principal in Project L. Architect Civil Engineer Designer Technical Charge Architect Project Mana er Architect Planner Surveyor Support Support Estimated Hours: 0 2 8 0 0 0 0 0 Rates per hour: $110 $85 $70 $65 $65 $65 $50 $40 Cost per team member: $0 $170 $560 $0 1 $0 $0 1 .$0 $0 Total RRM Design Group this phase: $730 Consultina En ineer Estimated Fees and Total Structural - Mechanical Electrical Civil Engineer Engineer Engineer Engineer Geotechnical Archaeolo ist other other Sub Direct Cost 3,520 0 0 0 0 0 0 0 RRM 10%Mark-up: $352 $0 SO $0 $0 $0 $0 $0 RRM Design Group Cost: $3,872 1 $0 SO so $0 $0 1 $0 $0 Total Engineering Consultants: $3,872 Total Estimated Expenses: $500 Total Proposed this phase: $5,102 B. Precise Grading and Drainage Plan for fire station site RRM Design G oup Estimated Hours and Total Principal in Project L. Architect Civil Engineer Designer Technical Cha a Architect Project Manager Architect Planner Surveyor Support Support Estimated Hours: 0 4 16 0 0 0 0 0 Rates per hour: 5110 $85 $70 S65 $65 $65 $50 $40. Cast per team member: SO 1 $340 $1,120 so $0 s0 $0 s0 Total RRM Design Group this phase: $1,460 Consulting Engineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer En ineer En ineer Engineer Geotechnical Archaeolo ist other other Sub Direct Cost 6,020 0 0 0 0 0 0 0 RRM 10%Mark-up: $602 $0 $0 $0 $0 $0 $0 SO RRM Design Group Cost: $6,622 1 $0 $0 $0 $0 $0 $0 I SO Total Engineering Consultants: $6,622 Total Estimated Expenses: $600 Total Proposed this phase: $88 662 Page 7 of 9 City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Fee Proposal Worksheet Revised. Nov. 19, 1997 C. Landscape plan for fire station and adjacent grounds RRM Design G oup Estimated Hours and Total P6ndipal in Project Landscape Designer Technical Cha a Architect Project Mana er Architect L. Architect Designer Support Support Estimated Hours: 0 2 8 0 16 32 0 76 Rates per hour: $110 $85 $70 $65 $65 $55 $50 $40 Cost per team member:[-- $0 $170 1 S560 $0 $1.040 $1,760 $0 $3,040 Total RRM Design Group this phase: $6,570 Consulting En ineer Estimated Fees and Total . Structural Mechanical Electrical Civil Engineer Engineer Engineer Engineer Geotechnical Archaeologist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up:1 $0 $0 SO So $0 SO $0 $0 RRM Design Group Cost: $0 so $0 so so $0 $0 $0 Total Engineering Consultants: $0 Total Estimated Expenses: $500 Total Proposed this phase: $7 070 D. Plans and Specifications for fire station and appurtenant facilitieslsite improvements RRM Design G oup Estimated Hours and Total Principal in Project L. Architect Designer Technical Charge Architect Project Manager Architect Planner Traffic Engineer Support Su ort Estimated Hours: 32 80 180 380 20 46 320 400 Rates per hour: $110 $85 $70 $65 $65 $70 S50 $40 Cost per team member: $3,520 1 $6,800 $12,600 $24.700 $1.300 $3,220 $16,000 $16.0221 Total RRM Design Group this phase: $84,140 Consulting Engineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer En ineer En ineer Engineer Geotechnical Archaeologist other other Sub Direct Cost 12,000 41,450 20.000 20,000 1,640 0 0 0 RAM 10%Mark-up: $1,200 $4,145 $2,000 $2,000 $164 $0 $0 $0 RRM Design Group Cost:r $13,200 $45,595 $22,000 $22,000 $1,804 $0 $0 $0 Total Engineering Consultants: $104,599 Total Estimated Expenses: $15,000 Total Proposed this phase: $203,739 Page 8 of 9 City of Huntington Beach Ellis/Edwards Fire Station RRM Design Group-Fee Proposal Worksheet Revised: Nov. 19, 1997 E. Meetings RRM Design G up Estimated Hours and Total Principal in Project L. Architect Civil Engineer Designer Technical Charge Architect Project Manager Architect Planner Surveyor Support Support Estimated Hours: 8 32 48 0 0 0 0 0 Rates per hour. $110 $85 $70 $65 $65 $65 $50 $40 Cost per team member: $880 $2,720 $3,360 $0 $0 $0 $0 $0 Total RRM Design Group this phase: $6,960 Consultinq En ineer Estimated Fees and Total . Structural Mechanical Electrical Civil Engineer Engineer Engineer Engineer Geotechnical Archaeolo ist other other Sub Direct Cost 0 0 0 0 0 0 0 0 RRM 10%Mark-up: $0 $0 $0 SO $0 $0 $0 $0 RRM Design Group Cost: $0 $0 $0 $0 $0 $0 $0 $0 Total Engineering Consultants: $D Total Estimated Expenses: $1,000 Total Proposed this phase: $7,960 Phase III, Bidding and Construction Phase Provide services on a time and materials furnished basis RRM Desi n G oup Estimated Hours and Total Principal in Project Landscape Designer Technical Charge Architect Project Mana er Architect L. Architect Designer Support Sup ort Estimated Flours: 8 40 100 60 74 44 40 80 Rates per hour: $1 10 $85 $70 $65 S65 $65 $50 $40 Cost per team member: $880 1 $3,400 $7,000 $3,900 $4,810 $2,860 1 $2,000 1 S3,200 Total RRM Design Group this phase: $28,050 Consultinq En ineer Estimated Fees and Total Structural Mechanical Electrical Civil Engineer Engineer Engineer Engineer Geotechnical Archaeolo ist other other Sub Direct Cost 2,640 4,300 2,000 2,000 0 0 0 0 RRM 10%Mark-up: $264 $430 $200 $200 $0 $0 $0 $0 RRM Design Group Cost: $2.904 $4,730 $2,200 $2,200 $0 $0 $0 $0 Total Engineering Consultants: $12,034 Total Estimated Expenses: $3,000 Total Proposed this phase: $43 084 Page 9 of 9 0 ' CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station TEAM ROLES AND RESPONSIBILITIES 1 ' a Project Leadership and Client Interface PROJECT ARCHITECT • Public Presentations • Project Programming • Conditional..Vse Permit Processing Chris Ford, AIA • Architect of Record • Consultant Team Leadership ' PROJECT MANAGEMENT • pay to Day Client Contact • Project Programming • Building and Site Design ' Mary McGrath AIA Construction Cost Control • Design and Construction Documents Chris Ford (Alternate) • Value Engineering ' • Project Design ARCHITECTURE 0 Construction Documents • Consultant Coordination Construction Observation John Mack,AIA • Overall Site Landscape Concept Plan LANDSCAPE ARCHITECTURE • Planting and Screening Design ' • Landscape and Irrigation Construction Documents Jeff Ferber,ASLA • Topographical and Boundary Survey •CIVIL ENGINEERING Prepare and Process Parcel Map ' Jerry Michael, CE - LS 1 • Prepare the Environmental Initial Study ' ENVIRONMENTAL ASSESSMENT • Coordinate Special Studies Meg Williamson 0Interface with City of Huntington Beach Rob Marsh Planning Department ' Conditional Use Permit Processing Jackie Bowland 1 RRM Design Group 2 s 0 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station TEAM ROLES AND REsPONSIBu,ITIES(cont'd) • On Site improvement Coordination ' CIVIL ENGINEERING • Site Improvement Construction Documents Willie Simbol, P.E. • Utility Agency Coordination Cash &Associates ' Huntington Beach, CA ' a Structural Construction Documents STRUCTURAL ENGINEERING • Essential.Facilities Documentation Blake Ekerle, P.E. • Geotechnical review Cash &Associates • Structural Calculations ' Huntington Beach, CA t • Electrical Construction Documents ELECTRICAL ENGINEERING • Value Engineering Review Bill Thoma Utility Coordination Thoma Electric, Inc. ' 0 Energy Documentation San Luis Obispo, CA ' 1 0 Mechanical and Plumbing Construction Documents MECHANICAL ENGINEERING • Energy Documentation ' Larry Myrick Brummel, Myrick &Associates San Luis Obispo, CA • Geotechnica:Report ' GEOTECHNICAL ENGINEERING • Geotechnical Investigations Byron Constantiditas Construction Document Review Geotechnical Professionals, Inc. ' . Huntington Beach, CA ' 0 Archaeological Review/Literature Search ARCHAEOLOGY Field Review Bob Beer - • Clearance Letter for Environmental Assessment ' Scientific Resource Surveys, Inc. Temecula, CA 1 RRM Design Group 1 . 3 J 2. Scope of Services s • CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' SECTION 2: SCOPE OF SERVICES ' General Description of the Project Building Improvements: 15,000 to 20,000 square feet, two or three apparatus bays, possibly two-story, ' conventional foundation, concrete block and wood/steel stud construction, plaster or exposed block exterior, tile roof. Special structural features may include a steel moment frame to carry lateral loads at the apparatus bays. ' On-site Improvements: Approximately two acres of paved and landscape area. The parking lot paving will be a heavy section to accommodate the truck traffic. Secondary structures typically include trash enclosure, generator enclosure, and storage shed. There will not be any drafting pits or practice towers. Off-site Improvements: Adjacent sidewalk and driveways, utility connections, and adaptation of opticon signal system for current of future traffic signals. The current project scope includes the design of ' an emergency traffic signal in front of the station. Work by Others: Construction of the reservoir support structure and surrounding landscape will be ' completed by PLC Development Company and their engineering consultants. Off-site road or traffic signal improvements including the access road planned on the south border of the site is a part of the ongoing residential development. METHODOLOGY FOR COMPLETING THE WORK PHASE : PLANNING PHASE ' A. Parcel Map l. Prepare and process tentative parcel map 2. Prepare and record final parcel map 3. If required, the map will include topographic information for the fire station site and ' reservoir. Topographic mapping of the electric substation is not anticipated. B. Fire Station Building Program Preparation Tasks 1. Site analysis showing climatic and development factors 2. Listing of operations and personnel ' 3. Evaluation of operations 4. Development of components designs to support each operation 5. Listing of equipment needs ' 6. Listing of furnishings 7. Development of space requirements and attributes 8. Relationship of spaces within the facility ' 9. Site arrangement and apparatus flow studies Deliverables: 1- Site analysis 2. Programming report 3. Program budget 4. Site arrangement graphics RRM Design Group ' 4 w CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' Meetings and Presentations: 1. Four(4) Fire Department Design Committee progress meetings 2. Three (3)city staff program and budget review meetings ' 3. One(1) code and building standard review with the city building official 4. Presentation of Final Program to the Design Committee C. Preliminary/Schematic Design ' Tusks: 1. Production of geotechnic investigation to include the review and recommendations for the reservoir structure and the new fire station. Special areas of study include an overview of ' the seismic hazards, foundation recommendations, and coordination with SCE regarding the replacement of contaminated fill. 2. Production of topographic survey the fire station and reservoir site. The full width of ' Edwards Avenue and all known underground utilities will be included. 3. Preliminary site layout plan and grading and drainage plan. This will also be used to confirm the depth of the well cap by others and the re-grading of the site. 4. Site conceptual landscape and handscape plan based on review of the site context, agreed approach for the treatment of the reservoir, and the schematic site plan. 5. Development of fire station schematic design in compliance with the approved program and budget. The submittal will be a combination of full size plans, reduced graphics, and a ' written report to include: • Architectural • Structural ' • Mechanical • Electrical • Schematic Cost Analysis ' 6. Review and recommendations for the architectural treatment of the reservoir structure This is anticipated to include the exterior face treatment of the reservoir structure and the design of the support to complement the station design. Combined with the architectural ' treatments will be the coordination of the planting scheme with the reconfiguration of the sloped bank and berm on the west edge of the site. 7. The presentation of the design process will include working meetings to review the site ' arrangement studies,floor plan options,and exterior design alternatives. 8. A presentation to the community will include a review of the preliminary building design. It is anticipated that this first meeting will be focused on both the visual impact of the new ' facility as well as concerns regarding the operation of the station. Deliverables: 1. Geotechnic investigation ' 2. Topographic survey , 3. Preliminary site layout plan and grading&drainage plan 4. Site conceptual landscape and hadscape plan 5. Fire station schematic design and cost report ' 6. Architectural treatment of reservoir structure report Meetings and Presentations: 1. Four(4)Design Committee meetings ' 2. Two(2)city staff design and budget review meetings 3. One(1)meeting with PLC Development Company to review the reservoir treatment 1 RRM Design Group ' 5 CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' D. Environmental Clearance Understanding: Timeliness and success of the planning process is critical to the City. While this project will have significant public safety benefit to the community, the proximity of this ' public use to existing and planned single family residential uses makes it sensitive from a land use and environmental stand point. There has been a significant amount of previous environmental analysis and fact-finding done with the previous EIR for the Specific Plan of which this site is a part. That previous analysis creates a good base line from which to conduct a project-specific Initial Study. The existence of such base information will make it possible to provide a timely and thorough analysis of this specific project for presentation to the ' neighborhood and interested public. Tasks: ' 1. Environmental Assessment Form -- The RRM environmental planning team will prepare and file the Environmental Assessment Form with the City's Planing Division. 2. Initial Study -- RRM Design Group's environmental planning team will prepare an Initial ' Study that satisfies the requirements of CEQA. In preparing the Initial Study, our environmental team will build on existing quantified data to the greatest degree practical and provide additional detailed studies where such supplemental project-specific information is necessary (e.g. archaeological and geotechnical analysis). The Initial Study ' will contain a Project Description with detailed textual and graphic presentation of the proposed project and a statement of the City's objectives for the project, as set forth in Section 15124(b) of the State CEQA Guidelines. The Initial Study will provide a determination of level of impact for each checklist item (significant and unavoidable; significant but mitigable, less than significant, or beneficial), accompanied by explanatory text documenting the rationale behind each determination. The Initial Study will ' commence once the Preliminary Schematic Project Design has been completed. All topics on the CEQA Initial Study checklist will be addressed. However, we currently anticipate the need to prepare a more in-depth analysis of certain topics, which include: ' a. Archaeology: Review to be completed by Scientific Resource Surveys, Inc. Their work will include a literature search and field review to establish relationship of project boundaries to known significant sites. Following this r4eview, the clearance ' letter is anticipated describing requirements for monitoring at the grading operations. Monitoring during construction is not included in the scope. b. Soils / GeotechnicaL Soils and geotechnical issues will be reviewed and addressed by Geotechnical Professionals, Inc. Their work will be to further identify ' geotechnical site concerns regarding the reservoir site. The site cleanup and removal of contaminated fill is not a part of the study. The recompaction of replacement soil will be an item of coordination both in the environmental assessment and foundation ' recommendations. C. Traffic: RRM Design Group's traffic engineer will prepare traffic and circulation analysis for the proposed fire station by reviewing the traffic impact report prepared ' in EIR 89-1 for the previously planned residential development. Using the latest City traffic count data and fire station trip generation rates, we will determine if the residential units traffic study is adequate for current conditions and if its mitigation ' measures are sufficient to mitigate the fire station impacts to a level of insignificance. Signalization: RRM Design Group's traffic engineer will prepare construction documents for a traffic signal to be located in front of the fire station. The documents will include signal design plans and specifications for construction. RRM Design Group ' 6 i 1 Al "� CITY OF HUNTINGTON BEACH 2000 Main Street P . O . Box 190 California 92648 Les M. Jones II Public Works Department Director (714) 536-5431 ELLIS/EDWARDS RFP PN-1703 5 ADDENDUM NUMBER 1 October 10, 1997 NOTICE TO ALL CONSULTANTS: Please add the following modifications to the Request for Proposal: 1. A copy of the City's Standard Contract has been provided in the Request for Proposal as Attachment 9. The consultant shall carefully review the agreement, especially in regards to the indemnity and insurance provisions, and include with the proposal a description of any exceptions requested to the Standard Contract. If there are no exceptions, a statement to that effect shall be included in the proposal. Also, the consultant shall include an Insurance Certification Acord Form with the proposal providing proof that the minimum insurance requirements can be met. 2. On page 10 of 11 of the RFP, in Section VII, Item 6: change 20 page to 30 page. All consultants are requested to acknowledge the receipt of this Addendum with your proposal. Very truly yours, A.A. Folaron Associate Civil Engineer This is to acknowledge receipt and review of Addendum Number 1, dated October 10, 1997. It is understood that this revision shall be included in the proposal. Company Name By Date 27666.02 CITY OF HUNTINGTON BEACH PUBLIC WORKS WATER OPERATIONS DIVISION REQUEST FOR PROPOSALS for Professional Consulting Services for Ellis/Edwards Fire Station Cash Contract 17035 October 2, 1997 PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to: Mr. Tony Folaron Engineering Division Department of Public Works City of Huntington Beach City Hall 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 no later than 4:00 P. M. on October 22, 1997. Six (6) copies of the proposal shall be submitted in a sealed envelope and marked: "Proposal for Consulting Services, Ellis/Edwards Fire Station." Additionally. a fee proposal shall be submitted in a separate, sealed envelope and marked"Fee Proposal for Ellis/Edwards Fire Station." Proposals received after the specified time will not be accepted and will be returned unopened. Questions regarding this request may be addressed to Tony Folaron at 714/536-5524 or Gary Dv_Bart at 714/ 536-5915. INDEX SECTION PAGE I. Introduction 1 II, Schedule of Events 1 III. Project Description 2 IV. Scope of Work 3 V. Fee Proposal Requirements 6 VI, Proposal Requirements "r VII. General Requirements 9 VIII.Consultant Evaluation & Selection Process 10 IX. Fee Proposal Schedule 11 X. INTRODUCTION The City of Huntington Beach, Engineering Division, Department of Public Works, is requesting proposals from a short list of qualified architectural firms for the planning, design and preparation of construction plans, specifications and bid documents for the Ellis/Edwards Fire Station, Cash Contract 17035. The short list has been established through a Statement of Qualifications process in which numerous firms were invited to submit their qualifications and other supporting information. II. SCHEDULE OF EVENTS Oct. 2, 1997 Issuance of Request for Proposals Oct. 22, 1997 Proposals due at City Hall by 4:00 P.M. Oct. 28, 1997P.M. Consultant Interviews (if needed) Dec. 1, 1997 City Council Approval of Consultant Contract (estimated date) Dec. 2, 1997 Issuance of notice-to-proceed (estimated date) #2180M i • City of Huntington Beach PN No. 17035 October 2, 1997 Page 2 of 11 III. PROJECT DESCRIPTION The City is planning to build an approximate 15,000-20,000 square foot fire station on a four acre site located on the west side of Edwards Street, south of Ellis Avenue (see Attachment 1). The City desires to occupy-the facility by August 1999. A nine million gallon water reservoir will be designed and built on the nest side of the site under separate contracts administered by PLC Development Company-. The project site; which is vacant, is located within the Holly Seacliff Specific Plan area and designated for Low Density- Residential development, Surroundin Properties: North of County of Orange County of Orange Proposed Harriet M. Wieder Site Regional Park West of Site RL (Residential Low Density) HSSP (Residential Low Southern California Edison Density) (SCE) Substation (3 acre site). The City recently acquired the prqieet site from SCE. South of RL (Residential Low Density) HSSP (Residential Low Vacant, detached single Site Density) family proposed. East of Site RL (Residential Low Density) Ellis Goldenwest Specific Plan Detached Single Family- (Residential Lon Density Residences The site has three abandoned oil wells on it. In addition, the site has been investigated for the presence of hazardous waste materials. A copy of the investigation report by Levine-Fricke-Recon dated February- 18, 1997 is on file in the City�s Engineering Division. Soil remediation and abandonment of oil wells is the responsibility of previous owner, SCE, and is not part of this scope of work. The construction of a fire station and water reservoir adjacent,to existing residential properties is a highly sensitive issue. The intent of the City is to construct a fire station that will blend, support, and enhance the existing residential developments as well as the residential units currently under development. Therefore, the planning and design of both the fire station and reservoir will need to address the concerns of the residents and the adjacent residential units. This will include consultation with the architect of the residential development as well as city staff, In addition to the planning and design of the fire station facilities, the following processes need to be completed in order for both the fire station and the water reservoir to proceed to construction: • Conditional Use Permit. (CUP) approval from the Planning Commission • Environmental Review in compliance with CEQA • Parcel Map (two parcels) approvals from the Zoning Administrator The selected consultant will be responsible for providing services associated with each of these required approvals, as more specifically defined below in the requested scope of work. While the design of the water reservoir will be by a consultant hired by PLC Development Company to fulfill their obligation under a development agreement with the City, the City's consultant for the fire station will be responsible for development of the architectural treatment of the reservoir structure, as well as the overall site layout and the overall site landscape concept plan. Accordingly, it will be necessary for the consultant to coordinate with the reservoir design consultant to accomplish those tasks. The City had a preliminary geotechnical investigation prepared by Geotechnical Professionals, Inc. (report dated September 5, 1997) to evaluate the feasibility of constructing a water storage reservoir and fire station on the site. The report concluded that a reservoir and fire station can be constructed provided specific constraints #21809V5 City of Huntington Beach PN No. 17035 October 2, 1997 Page 3 of 11 identified in the report are considered and, as appropriate, mitigated in the design of the project. A copy of the report is on file in the Engineering Division. In addition, the City had a Feasibility Site Plan prepared by Cash and Associates, which is included as Attachment 2. It is intended that those plans be used as a starting_ point by the architectural consultant in the design of the project improvements. IV. SCOPE OF WORK In general, the consultant shall perform the necessary research, analysis, investigation, geotechnic investigation, site surveying and mapping, environmental assessment, permit processing, schematic design, calculations, and design work to prepare the plans, specifications, and estimates of probable costs for construction of a fire station facility on the designated site. The scope of work for the respective phases of the consultant's services shall include but not be limited to the following items. PHASE I, Planning Phase : The scope of services for this phase generally consists of those services necessary to prepare and process a parcel map for recordation; to develop the layout and the design concepts for the overall site, as well as the fire station and water reservoir facilities such that required approvals can be obtained to permit construction of the facilities; to define the fire station building preliminary design to meet the Fire Departments design and use requirements, and prepare a preliminary construction cost estimate. The consultant's scope of work shall include the following items: 1. Parcel Map A. Prepare a tentative parcel map (two parcels) and application for submittal in compliance with the Citv's land division ordinance. This will separate the site from the Southern California Edison property. B. Process tentative parcel map through the City's Zoning Administrator. C. Prepare a final parcel map for approval by the City Engineer and recordation at the County of Orange D. All filing and checking fees will be waived. 2. Fire Station Building Program Preparation The project consultant shall meet with the fire department staff and other designated city representatives in the development of the architectural building program for the new fire station facility. The preparation of the program will include functional relationship studies, space estimates for essential components and areas, and area data sheets for each individually identified area giving essential design information including estimated square footage and size requirements, lists of furniture and equipment, and environmental characteristics and needs. The City is interested in investigating innovative design concepts for the efficient use of interior space. It is intended that the information developed from this program establish the overall size and configuration of the building which will become the basis of the preliminary/schematic and final design phases. The consultant shall allow for a reasonable number of coordination meetings with city staff during this phase of the project. An allowance for meetings, summaries, reports and studies shall be specified in the Fee Proposal Schedule section of the RFP under Phase IB. #218o9V5 City of Huntington Beach PN No. 17035 October 2, 1997 Page 4 of 11 . 3. Pre]iminarylSchematic Design A. Obtain a geotechnic investigation of the overall site to determine design and construction requirements for both the water reservoir and the fire station facilities. The investigation needs to address the items noted in the preliminary site geotecbnical investigation report prepared by Geotechnical Professionals, Inc (dated Sept.5,1996). B.' Obtain site topographic survey and prepare a topographic plan for the entire site. C. Prepare preliminary building floor plan layouts for the fire station to meet the use criteria established by the City's Fire Department. D. Prepare building elevations to establish the architectural theme of the fire station to be compatible with the surrounding land uses and topography. The fire station is intended to blend, support and enhance the existing and future development in the area. This task should include documents required for the Conditional Use Permit outlined below. E. Establish the structural design criteria for the fire station. F. Prepare a site layout plan including building dimensions and finish floor elevations as well as preliminary grading and drainage. G. Prepare a landscape and hardscape concept plan for the entire site including the water reservoir. H. Prepare, in cooperation with the engineer for the water reservoir, the architectural treatment for the water reservoir to attain compatibility with the fire station architecture and the surrounding land uses. This should include elevations and colored renderings. I. Prepare an estimate of probable construction costs for the fire station and the site improvements excluding the reservoir structure and appurtenant improvements. J. Meetings: The consultant shall allow for a reasonable number of coordination meetings with city staff during this phase of the project. An allowance for meetings shall be included in the Fee Proposal Schedule Section of the RFP under PhaseIC7. 4. Environmental Clearance The Holly Seaeliff Specific Plan area was evaluated in Environmental Impact Report No. 89-1, certified by the City Council on January 8, 1990. The project site is included in this analysis, however, the site was not analyzed for the proposed projects. The City anticipates that additional studies, specific to the site and the proposed uses, will be necessary to sufficiently analyze potential environmental impacts. Therefore, an initial study will need to be prepared by the consultant which analyzes the potential impacts of both the fire station and the water reservoir. The final Environmental Initial Studs-will be acted on by the City's Environmental Assessment Committee to determine whether a Mitigated Negative Declaration or an EIR is required. It is anticipated that a mitigated Negative declaration will be recommended for this project. All fees will be waived. 1. Prepare the Environmental Assessment Form and file it with the City's Planning Division(see Attachment 3). 2. Prepare an Initial Study and file it concurrent with the Environmental Assessment. In preparing the Initial Study, the concerns the City expects may need to be addressed by the consultant are listed below: • Archaeology* • Soils/Geotechnical* • Drainage • Aesthetics (visual impacts, provision of buffers, orientation of buildings, relationship to the proposed Harriet M. Wieder Regional Park) • Noise (evaluate Opticon system, intercom system) • Light and Glare (outdoor lighting) • Land Use Compatibility • Traffic/Circulation • Animal/Plant Life • Hazardous Materials *Additional studies expected to be required. Costs for studies should be reflected in the fee proposal 3. If determined appropriate, prepare a Mitigated Negative Declaration and process it for approval. #21809V5 City of Huntington Beach PN No. 17035 October 2, I997 Page 8 of I I 3. Statement of Qualifications The information requested in this section should describe the qualifications of the firm, key staff and subconsultants in performing projects within the past five years that,are similar in scope and size to demonstrate competence to perform these services. The projects listed should be those that the key staff named for this project were responsible for performing services. Information shall include: • Names of key staff that participated on named projects and their specific responsibilities. • The client's name, contact person, addresses, and telephone numbers. • A brief description of type and extent of services provided. • Completion dates (estimated, if not yet completed). • Total costs of the projects. A sample format for presentation of the above prescribed information is included as Attachment 6 for the consultant's reference. There should be included in the section brief resumes of key personnel who will provide these services demonstrating their qualifications and experience. Resumes should highlight education, experience, licenses, relevant experience, and specific responsibilities for services described. 4. Project Team The purpose of this section is to describe the organization of the project team including subconsultants and key staff. A project manager and an alternate nr_o_iectmanager shall be named who shall be the prime contact and be responsible for coordinating all activities with the City. An organization diagram shall be submitted showing all key team members and illustrating the relationship between the City, the project manager, key staff, and subconsultants. There also should be a brief description of the role and responsibilities of all key staff and subconsultants identified in the team organization. 5. Project Schedule A project schedule shall be included which identifies in graphical format the timetable for completion of tasks, activities and phases of the project which correlate with the scope of work for the project. There should be a brief discussion of any key assumptions used in preparing the timetable and identification of critical tasks and/or events that could impact the overall schedule. The City desires to occupy the new facility-by August 1999. The consultant shall discuss their proposed schedule and how their approach to the project will be undertaken so that this building occupancy date can be met. There should be a_discussion of critical elements. constraints, problems. and key issues that should be anticipated. and suggestions for approaches to resolving them. 6. Fee Proposal A Fee Proposal shall be submitted in a separate, sealed envelope and marked as"Fee Proposal' along with the name of the project. The information and detail included in the fee proposal shall conform to the provisions of Section V., Fee Proposal Requirements, of this RFP. A work program together with a breakdown of labor hours by employee billing classification together with the cost of non labor and subconsultant services shall be included with the fee proposal. The labor breakdown shall be compiled based on a listing of work tasks that correlates with the consultant's defined scope of work for the project proposal(see Attachment 7). This information will be used by the City staff to evaluate the reasonableness of the fee proposal and may be used in negotiating the final fee amounts for the contract agreement. #2iao9vs City of Huntington Beach PN No.-.17035 October 2,.1997 . Page 9 of I 1 The Fee Proposal of the three top ranked consultants will be opened at the conclusion of the . consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The Fee Proposals of those consultants not ranked in the top three will be returned to them unopened upon award of a contract to the selected consultant. The city Nvill negotiate the final fee with Cho top ranked consultant. Reimbursable expenses shall not be allowed unless negotiated prior to a contract. Price escalations during the contract term are disfavored, and shall be approved in negotiations Prior to a contract. 7. Statement of Offer & Signature The Proposal and separate Fee Proposal shall each be signed by an individual authorized to bind the consultant and both shall contain a statement that the proposals are a firm offer for a 60-day period. GENERAL REQUIREMENTS 1. Insurance Requirements The consultant shall furnish with the proposal proof of the following minimum insurance coverage. These minimum levels of coverage are required to be maintained for the duration of the project: A. General Liability Coverage - $1,000,000 per occurrence for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general limit is used. either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. B. Professional Liability Coverage - $1,000,000 per occurrence (note: A"claims made" policy is acceptable). C. Worker's Compensation Coueraee : State statutory limits. Deductibles, Self-Insurance Retentions, or Similar Forms of Coverage Limitations or Modifications, must be declared to and approved by the City of Huntington Beach. A sample certificate is included as Attachment 8 The Consultant is encouraged to.contact its insurance carriers during the proposal stage to ensure that the insurance requirements can be met if selected for negotiation of a contract agreement. 2. Standard Form of Agreement The consultant will enter into an agreement with the City based upon the contents of the RFP and the consultanes proposal. The City's standard form of agreement is included as Attachment 9. The consultant should describe in its proposal any exceptions to provisions of the standard agreement. 3. Disclaimer This RFP does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any #21809V5 City of Huntington Beach PN No. 17035 October 2, 1997 Page 10 of 11 qualified consultant, or to cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations. 4. Assigned Representatives The City will assign a responsible representative to administer the contract, and to assist the consultant in obtaining information. The consultant also shall assign a responsible representative (project manager) and an alternate, who shall be identified in the proposal. The consultant's representative will remain in responsible charge of the consultants duties from the notice-to-proceed through project completion. If the consultant's primary representative should be unable to continue with the project, then the alternate representative identified in the proposal shall become the project manager. Any substitution of representatives or subconsultants identified in the proposal shall first be approved in writing by the City's representative. The City reserves the right to review and approve/disapprove all key staff and subconsultant substitution or removal, and may consider such changes not approved to be a breach of contract. VIII. CONSULTANT EVALUATION & SELECTION PROCESS The City's consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for professional services. The following criteria will be used in evaluating the proposals using a point. value system (100 points)based on the Freighting indicated below. 1. Grasp of the project requirements including identification of critical elements and key issues. (10 points) 2. Technical approach and work plan for the project, including innovative approaches. (25 points) 3. Qualifications and experience of the project manager, other key- individuals, and subconsultants. (30 points) 4. Results of reference checks. (15 points) 5. Clarity of proposal. (10 points) 6. Compliance with proposal requirements including the 20 page limitation. (10 points) The City may elect to interview a short list of qualified firms or to interview only the top rated firm based on the proposals submitted for the project. The City staff will negotiate a contract with the best qualified firm for the desired consulting services at compensation which the City staff determines is fair and reasonable to the City. Should the City staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next most qualified firm. Failing accord with the second most qualified firm, the City- staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached and a firm is selected and an agreement is executed. ATTACHMENTS Attachment 1--Location Map Attachment 2---Feasibilty Site Plan Attachment 3---Environmental Assessment Form Attachment 4---General Application Form Attachment 5---Sample Progress Billing Attachment 6---Sample Staff Related Experience Attachment 7---Task Breakdown Sheet Attachment 8...Sample Insurance Certificate Attachment 9---Sample City Contract #'1809V5 City of Huntington Beach PN No. 17035 October 2, 1997 Page 11 of I I SECTION IX.—FEE PROPOSAL SCHEDULE FOR ELLIS/EDIVARDS FIRE STATION luoun J. A. Parcel Map Fixed Fee Amount of S B. Fire Station Program Preparation Fixed Fee Amount of$ C. Preliminary/Schematic Design .... ......... ....... .. 1. Gootecbnic Investigation Fixed Fee Amount of 8 2. Topographic survey and map for Fixed Fee Amount of S entire site 3. Preliminary site layout plan and Fixed Fee Amount of$ grading & drainage plan 4. Site conceptual landscape and Fixed Fee Amount of 8 hardscape plan 5. Fire station preliminary floor plan Fixed Fee Amount of$ and elevations 6. Architectural treatment of reservoir Fixed Fee-Amount of S structure 7. All other services related to Fixed Fee Amount of Prelm./Schematic Design including estimates, meetings, prints and re2roducibles) D. Environmental Clearance based on an Fixed Fee Amount of$ assumed mitigated negative declaration E. Conditional Use Permit Fixed Fee Amount of S F. Meetings Not to exceed amount of S Subtotal A -:Pbage-, A. Rough grading and drainage plan for Fixed Fee Amount of 8 reservoir site B. Precise grading and drainage plan for fire Fixed Fee Amount of S station site C. Landscape plan for fire station and adjacent Fixed Fee Amount of$ grounds D. Design and preparation of plans and Fixed Fee Amount of$ specifications for the fire station structure and appurtenant facilities/site im2rovements. E. Meetings Not to exceed amount of$ Subtotal --Q ft.jte lon. Ago.-:....... . ...... .. .............. Provide services on a time and materials Not to exceed amount of furnished basis. Total for all Phases $ Name of Consulting Firm: Signed by: #21809V5 Q� S m i Q`P BOLSA �c0 w N N N N m Mc FADDEN AVE. r 2�EDINGER v' cn AVE. J � J X Z ¢ C? p ¢U o0HEIL X m. T of z 0 v~i a c w 0 J O WARNER 0 w AVE. cn a SLATER AVE. 405 v) ,o TALBERT AVE. -� PACIFIC O,C� ELLIS AVE. GARFIELDJY AVE. v) CO �1YQRKrQWN AVE. 3 �. ADAMS AVE. q'yGE' INDIANAPOLiS AVE. o PROJEC T L OCA TION q Q TLANTA a r AVE. m s � � V w m w z HAMILTON AVE, OCEAN y�} BANNING AVE. I ELLIS AVE t in y 525' I � + �u O N.T.S. PROPOSED SI TE P H . # 1 PROJECT LOCATION MAP RDS@ ELLIS FIRE STATION SITE PN17035 • CITY OF HUNTINGTON BEACH DEPARTMENT OF PUBLIC WORKS G:\ACAD\PN170M\17035L0C.13WG 1 - FM STATOR rncY � TwAsamm FASL>oa o my DRRLnv LEGEND ,'•, ID 17.5-FT TRW%n3 N E%%n 74 Q PtC.M4TDR20-n '�� a+sT.,c SPOT CLnwin, O1 17-FF ACCM EAWEAROR U IMpgANf' LRB1M6 ra"PD1L(F,DD VEN-f LOCMMKI O Q 17-P1 AC1LT,y5,a�O �pRllL SITI to X ALM1D R+TN ASPH Ll CMCVXTC OCCCPf NdR[ Q] QIQAIOR LANDmarc AND CONCRETE APLCR Lr6TNG GRD,LO ODNTOW Ll[ Csi PRMNX TAN, ARE NM - ® rESTOC Da W[ (TD RE C D) O S ID A n b (FCW VLRLT L=MN) 1 OfSCdR r'e5 .1. d CRT)1F"UWrMCM KNON u zD' ' CASH & ASSOCIATES raD DPLNA.DL p„ PROXC1+ DER ENOwEEMND AND MCNiTCCTURE 4960.130 DATE Dr5[hPROX RT CNFUfR comms Y MA ammaL•Fm swm REMMONS (M)m5-mT7 PAD2C1 YAh a:mm �R y1[PUw ORAq,G IAII[B(N D n� -- RCD CEU SE1 -NOT TO SCALL r—w Attachment Number PLANNING DIVISION I INSTRUCTIONS FOR COMPLETING ENVIRONMENTAL ASSESSIZENT FORM SUBMITTAL II'FORMATION: If a project is subject to the requirements of the California Environtraemal Quality Act (CEQA) and is not exempted under any of the provisiors of the CEQA Guidelines, the City must conduct an initial study to determine if the project may have a significant adverse effect on the environment, or -whether previous environmental analysis has been performed which adequately addresses the impacts of the specific project being proposed. The attached Environmental Assessment Form is to be filed with all such projects, and must be accompanied by the applicable processing fee and a legal description of the property. If the m Environental Assessment Committee determines that an Environmental Impact Report (EIR) is required, an additional fee will also be required for reimbursement of costs incurred in the processing-of the EIR. Additional fees for mitigation monitoring may be required for approved projects prior to project implementation. Please print or type all resporises. Use additional sheets if necessary. If the inforrriation requested does not apply to the project, insert 'NA" (Not Applicable) in the space provided. Please contact the Planning Division at (71+) =36.5271 if you have any questions regarding the m. .Environmental Assessment For PROCESSING PROCEDURE: When the Plannir.c Division receives this forrn, it will use the in"orination to conduct an Initial Study of your project. Follo•-ving interdepartmental review of the project by staff, the Initial Study will be completed_ The Environmental Assessment Corr-ninee will thep determine whether a?negative Declaration should be recomurended or an EIR required. If an EIR is required, the Environmental Assessment Committee will determine the scope of the EIR. The Planning Division will transmit a letter to you describing the procedure to be followed and the specific areas of concern to be addressed in the EIR. PUBLIC HEARTNG: If a Negative Declaration is required, the documentation must be prepared and advertised for publib review for at least 21 days prior to any action being taken on the accompanying entitlement. - If an EIR is required, the report must be prepared, advertised and circulated for public review, and any comments received must be responded to before the project can be scheduled for public hearing. Additional public input on the EIR may be provided during the public hearing on the project. Processing time required for most EIR's is approximately 4 to 9 months. ..fY OF HUN rrNGTON BEACV PLANNING DIVISION ET'N'IRONN ENTAL ASSESSMENT FORM Fffln2 Fee - S870.00 I. Any other entitlement application required by the Department of Community Development shall be filed concurrently with this form. The following information shall also accompany this Environmental Assessment Form: A. Dimensioned site plan, floor plan, and elevations (as applicable), including at minimum: 1. ?North arrow and scale of draaing. 2. Location of structures, both existing and proposed, and adjacent streets. Show footprint of structures on adjacent property. 3. Location, type and size of existing trees and vegetation, and note whether trees and vegetation will remain or be removed. 4. Parking layout and means of access from adjacent streets. 5. Proposed landscaping and existing or proposed walls and fences. B. Photographs of the area in sufficient detail to depict existing physical conditions in the project area. C. Please attach copies of any special studies that have been prepared with regard to this project or the project site. Examples would include: archaeological survey, biological survey, noise study, geotechnical report, soils report, traffic analysis, etc. If not provided, these studies may be required to complete the Lnitial study. . FOR CITY USE ON`TLY Date Received: Check if applicable: EA Number: __ Flood Zone Redevelopment Area Concurrent Entitlements: Alquist-Priolo Zone Methane Overlay Coastal Zone Oil Overlay Zone Previous F,ntitlements: Historical District DM: Zone: Assessor's Parcel No.: Gen. Plan COMMENTS: _ CITY OFHIPNTINGTON BEACH PLANNING DIVISION tRSt EA Form 2• STY OF HUNTINGTON BEAC._: PLANNING DIVISION ENVIRONMENTAL ASSESSMENT FORM GEhIRAL L'N'FMMATION: 1. Name of Propert} Omer Address City State Zip Telephone 2. Name of Authorized Agent Address City State Zip Telephone 3. List any other related permits or approvals required from Agencies other than City of Huntington Beach, i.e. Caltrans, Coastal Commission: Type of perms Agengy If approved, give date G. Is the proposal part of a larger project or series of projects? If so, describe the proposal's relationship to the project or series of projects: LOCATION OF PROJECT: 5. Address: 6. Project site is located on the north, south, east, west (circle one) side of between -anti ---- streets. PROaECT N: 7. Site size: gross acres/square feet, net acres/square feet. 8. What is the surrounding land use to the North South East _ West (IF PROJECT IS COMMERCIAL, INDUSTR><AL, OR INSTITUTIONAL SKIP TO ITEM 15.) 4. Number of lots and/or dwelling units: Inst.EA Form 3- 10. Maximum building heqk and number-of stories: • 11. Amount and type of off-street parking proposed: 12. Describe and• recreational facilities to be p.ovided: 13. Describe the proposed scheduling or phasing of the project: 14. What percentage of the project site veil] be covered by: Paving %; Building %l Landscaping %. FOR COMMERCIAL, INDUSTRIAL OR IINSTITUTIONAL PROJECTS (IF PROJECT IS RESIDENTIAL SKIP TO ITEM 28). 15. Describe the types of uses and/or activities proposed: 16. Size of each proposed building: on gross square feet): 17. Number of buildings proposed: 18. Maximum building height and number of stories: 19. Amount and type of off-street parking proposed: 20. Projected number of employees: total per shift 21. Maximum occupancy of building(s): 22. What Aill be the days and hours of operation: 23. Describe the proposed scheduling or phasing of the project: 24. For restaurants,how many seats will there.be: If outdoor seating is proposed, amount of outdoor square footage 25. What percentage of the project site will be covered by: Paving %; Building %;Landscaping 26. What is the distance of the project from the nearest: School Hospital Convalescent Hospital Park or Recreation Facility lnst FA Form a- 27. Does the project in. e handling, manufacture, storage, _&An or disposal of any toxic, flammable or hN ous substance? . If so, please describe and indicate what safety measures have been incorporated into the project: N=O\AIMPACTS: 28. If improvements are to be demolished by the project, please outline them on the site plan and describe them briefly: 29. Will the project potentially affect a historic structure or object in any way? If so, please describe: 30. List any potential noise sources which could affect the site (i.e., roadv.-ays, freeways, equipment, machinery, etc.) 31. Describe any noise that will be produced by the project during construction and after project is completed: 32. Will the project incorporate outdoor lighting? If so, indicate location and source on the site plan. 33. Estimate the average number of daily vehicle trips (ADT) generated by the project site currently ; after development 34. List type and quantity of any air pollutants that the project will ersit: 35. Describe the type and source of any odors that may emanate from the project or site: 36. If the drainage from the project will not be discharged into an existing public storm water drainage system, please describe how it will be accommodated: 37. Has the project site been previously graded? If so, what percent %. 38. What percentage of the site will be graded as part of this project? % 39. Volume of cutting: cubic yards;maximum cut slope ratio will be ; Maximum cut slope height will be feet. 40. Volume of fill: cubic yards; maximum fill slope ratio will be ; maximum fill slope height will be feet. 41. Does the cut and fill volume balance? If not,how will import/export be handled? How long well grading activities occur? days/months. 42. Identify species of plants and animals that are found on the site, and describe any areas of vegetation to be removed (to be'shown on accompanying site plan) Inn 1EA Form s- "' 1_^ 43. How will drainage fot� ,,roject be accommodated? 44. What is the distance to the nearest beach, channel watem•ay, wetland, degraded wetland, or inland water area? Describe how the project may affect any body of water: 45. What is the Flood Insurance Rate Map designation on the site? If the site is in a floodplain, describe the method of floodproofinQ, and impacts of such floodproofing on adjacent propemy. (A hydrology`study may be required) 46. 47. Will the project require installation or replacement of water lines? Approximately how man gallons of water per day will the project use? gallons. 48. Will the project require installation or replacement of sewer lines? Approximately how many gallons of sewage gallons. 49. Describe the type and amount (pounds per cay) of solid waste generated by the project: 50. Will any residential occupants be displaced by the project? MITIG_ IMN AND CQLN:.SERVA IIQ MEASURES: 51. What measures have been incorporated into the project, beyond what is required by existing codes and standards to: (a) Minimize erosion and siltation during construction of the project? After completion? (b) Minimize dust during construction of the project? (c) Minimize noise during construction of the project? After completion (d) Minimize air pollution emissions? (e) Protect, enhance or conserve energy,non-renewable resources,water, vegetation, wildlife, aesthetic quality, views, etc. InSL EA Form 6- CER-nFICATION I hereby certify that the statements furnished above and in the attached exhibits present the data and information required for this initial evaluation to the best of my abilin-, and that the facts, statements, and information presented are true wzd correct to the best of my knowledge or belief. Date Print Name of Preparer Signature of Preparer Print Name of Property Owner or Authorized Agent Signawit- of Property Ov+Yier or Authorized Agent Inn FA Form 7- Attachment Number �— FOR OFFICIAL USK ONLY Present Zone DM ' Gcncral Plan Designation HUNTINGTON BEACH ENTITLEMENT $FEE CASE 9 oaslaMcvclo It meat Permit _CQP - City of I-Iunlington Beach Code Amcndmcnt Departinent ofCommunily Devclopulent Conditional Use Permit CUP„• _ 2000 Main Street Design Rcvic v Board DRB Fluntington Beach, CA 92648 General Plan Amcndrrlent (;PA - (714) 536-5271 Litniled Siren Permit LSP - Planned Sinn Program _ PSP GENERAL APPLICATION Prec- Plan Street Align, PPSA Preliminary Plan Rcvic}v PPR• - iC Planning Commission Site Plan Anlcndnlcnt SPA Zoning Administrator Staff Revic%v Special Sign Pcrmit_ _ _ SSP - Design Review Ternporigy_Use Permit _ TUP Variance V Zone Cllantee zC Applic:rttt or-Authorized Agent 011ter UP All, SP,etc,) Environnlcntal Rcvicw Flood Zone _ Mailing Address _ _._t-xcrnpl Alquisl Priolo Area Sce• Class Oil District _ Mctlianc District _ City Stale Zip Y—Assessment Req. Redevelopment Arcs Noisc/CNEL Affordable Nousing Tcicphonc Nusnbcr ---- -- - - - Scenic Corridor Property Owner Coastal Area: Yes No Pursuant to:.�ID b'{ _Categorical Exclusion !! Exclllpt i� y�]m--C:.i C, Sec. Mailing Address _Appeal. ! Non. App, In Licu or: City Stale Ownership Verification Date Received _Applicant Authorization Reccipl 11��_____--� Tcicphonc Number , I tans Received by REs UES'I'(Use ndditirninl 0nr-c if neccssa_ry] Notification Rcq. Project Planncr - _Narrative Concurrent Cases: - - - - Pllotograplls/SIidcs G file rtainlncnt Permit Mill)Book Log Previous Cases: Colupulcr Log Existing Use: Plans Dale Stamped LOCATION AND DESCRIPTION OF PROPERTY: • Street Address: • Assessor's Parcel Number: Acreage: • Tracl: Block: Lot: fProperty Olvncrl, have read and understood all slalcmcnls including the riling requirements on the reverse side of this application. I aln the property owner of(lie subject property. I Ilercby affirm under penally of perjury that lllc foregoing statements, facls and attacluncids arc true and correct. I understand that this application for enliltenleni or variance may be denied, modified or approved with conditions and that such conditions or modifications must be satisfied prior to issuance of building permits. I hereby aulhorize (ALcnI to acl as illy representative and to bind n►e in nil matters concerning this application. -Signature or_ Properly Owner Dale Au0iorizcd Agent Date APPLICATION RLQ_UIREh _ iT This application must be typed or priutcd and filled in complcicly. enticapplicant is not floc property owner, file property owner shall designate ftic applicant as ilia aulliorized agent Coact on his bcbatf and boil)shall sign this/`application. -riaJOJvli C ta) !.)Upon Planning Commission: -Bic I)preliminary site plans, floor plans and building elevations a maximum of 24"X 36" in size. acceptance and scheduling of bearing date,two(2)sets of plans reduced to R-1/2" X I V and one(1)set of plans colored to illustrate the design and development concept of the project shall be submitted. Other plans may be required depending on file complexity of the project. 4. Zoning Administrator: StgntM)sets of site plans, floor plans and building elevations a maximum of 24" X 36" in size, and one(1)set of plans reduced io 8-in,,X I I". Other plains may be required depending on the complexity of the project. . $. taff Review or Design Review: Three(3)sets of site plans, floor plans and building elevations a maximum of 24" X 36" in size. A ina(crials palette and colored rendering arc also required for design review. rrG1II plans shall conform to the following requirements: "---'(a), Draw to scale(minimuni scale 1/8"or 30'); indicate scale; indicate dimensions of building and floor uses; and north direction arrow. Plans shall be oriented so that north is at the top of tllc page. (b) Plot(lie entire parcel and dimension all periinetit data such as casements,driveways, landscaping, parking, and distances . to all property litres. (c)- Plot all existing and proposed physical features and structures on the subject property and abutting properties. (d) Dimension to(lie nearest intersecting street and identify all street names. (c) lnclude a legend(locate in lower right corner of the site plan)which lists the name, address, and phone number of the recorded owner and the applicanl. (() Identify the legal description of the subject property on the site plan. (g) Label uses of cacti room on floor plan. ` f 7 Fold all.plans to a maximum size of 8-1/2" X 14" (lower right corner out). (! �pursuwit A signed statement declaring whether file project site is or is not located within a Ifazardotls Was(eand Substance site to Section 65962.5 of file Government Codc. ublic notification requirements for Coastal Development-Permit, Variance, Conditional Use Permit, Zone Change, Precise O Plan Sired Alignment, Gcncral Plan Arncndincm, Special Sign'Permil andLirnitcd Sign Permit.' (Sec altaclicd shccl). SAII Planning Commission items require pho(ogrKplis and slides of the subject site and surrounding properties. All other cntillctuents require photographs only. 11 Environmental Assessment Form if determined necessary per California Environmental Quality Act. 12. A massing model will be.required for all commercial development and all residential developments of ten (10)units or more (three 131 units or more in redevelopment project areas). Minimum scale 1/8"'or 30'. 0 A wri(tcn narrative of the proposed use or project shall accompany this application. The narrative shall contain (tic following information: (a) Cile reasons for initiating this application. (b) Area description and population served by the proposed use of projcct. (c) Description of project and services, including square footage, hours and days of operation, number of employees,and other information as appropriate. (d) Description of surrounding uses to!tic north,south,cast.aind west. _L4. In order to support findings for approval for Variance, Limited Sign Permit, or Special Sign Pcrinil answer Ilic following questions: (a) What exceptional circumstances apply to the subject property(including size, shape, topography, location or surroundings) that deprive it of privileges normally enjoyed? (b) Explain why the rcqucst will not constitute a grant of special privilege inconsistent with normal limitations. (c) Why is this request necessary for the preservation and enjoyment of one or more substantial properly rights? (d) Slate reasons why the granting of(his request will not be materially detrimental to(tic public wclfire. I 15. If required by the Police Department, an cnicriainmcnt permit shall accompany this application. EDSupplcnicn(il application submittal requirements(sec atfached shccl). 17. All Planning Commission and Zoning Administrator decisions are final unless appealed svilhin tca (10)days of such decision. The appeal shall be in writing specifying(Ire areas of aggricvement. In no case shall building permits,certificates of occupancy,or licenses be issued until (lie appeal period has elapsed. Ali appeals shalt be accompanied by a processing fee. 19, All applications shall become null and void if lire approved use or project has not been initiated within one(1)year from[lie .approval date. NOTE: Other submittal information may be deemed necessary by Staff. Completion of the application does not presume.approval of llic application. Such npproval is discretionary with lire Zoning Administrator or[lie Planning Commission. The Zoning Administrator or Planning Commission may deny, modify,or conditionally approve the application. g:Ln�deralcnlgip2 CITY O IIUN`I`ING ON 1ZEACII DATE.-_ (xx/xx/xx) l'f{i)!f:(;f NllMfli:lt: {xxxxxl I'I{U(il{i:tiS IIII.I.ING NUMBER: (xxxx) INVOICE NI)h4lll:l(- {xxsxX) A119()llNl' '/a T AMOUNT OF , I'll1.:V1()l1SI.V � A11 OUNT ()I' fAS1t OF C(.}f1'11'1.E;1'1.: CONTRA CI' FEE INVOICED AMOUNT 'fills N(1. , M.-ISC1{IPTION CONTHAC"I' EARNED TO DATE' f(EMAININ(: INVOICE; 1-0 1'IIIIrs, Sl+ccilicmiuns rrrr(l 1:51irrrnit 1.1 C•rrrrxlrnclinr+ I)rnwirr6s 11 $ S t S I.? til+ccilicalir+r+s 1.3 I:slirrratcs $ - I) - S - ?.{I Mcclirrp - :1.I? l`ruvtrlc C'urr�lrrrcliurr lrrSlrr;Clirrrr :rrrrl Advisory Scrviccs S - 0 S 4.0 Provirlc Mnrrlhly I'n+I,rczs I'rinlx nnrl _ ._ 1)irl.cllc rll-1'tix-1: } 0 1 •1.().[.AI. VIM FESSI()NA1. FEES: $ fitNMIJURSAIII.I? COSTS: "f'()TA I,: $ S - S S I,I,.if +u%?71r1 • ATTACHMENT 6 SAMPLE RELATED EXPERIENCE OF KEY STAFF Client Project Description Key Staff (include name of contact (include general description (include names and the role person and telephone no.) of project, scope of services e.g. project manager, provided, project cost, and project engineer, on that year project was completed project. Include only the or year estimated to be staff who are included your completed if not completed proposal for this project.) yet.) City of Les Angeles, Street Preparation of plans, Jane Doe, Project Mgr. Division; Joe Smith specifications and cost Howard Jones, Project 213/666-7777 x321 estimates for Wilshire Engr. Avenue widening project which included street improvements, storm drain, street lights, traffic signals, and utility relocations; $1.2 million; 1996. Caltrans, District 7; Field survey, utility William Job, Project Mgr James Allen research, and preparation of while employed by ABC 213/123-4444 design report and final Consultants. plans, specifications, and cost estimates for I-5/1-405 Interchange Project including bridges, ramps, storm drains, safety lighting, retaining walls, and detour road; $4.5 million; 1999(estimated). NOTE: Projects can be those that your staff worked on while employed with another firm. i CITY OF HUNTINGTON BEACH TASK BREAKDOWN SHEET ESTIMATED BUDGET FOR TASK- Man Hours "ODC TOTAL WORK DESCRIPTION Prin Arch Sr Arch CADD Cler ($} ($} 1 2 3 4 5 6 7 Total man-hours/ODC Hourly labor cost ($Ihr) Engineering services cost($) TOTAL. BUDGET AMOUNT($) "ODC -Overhead Direct Cast Attachment 7 0023023.02 -".:w><st+.ex<a:wboces.<bo-rs»x�T t`o-::x;.f-9rir..c#...aR i�8':3;:iaf.,4c'Y---?srS.r�-�>`r£.,N,,:a_a`i:&s�"�,.s:�asx,"5t:'�-.r12".7.e<kr;i.^.3'em5�s.` �'�s�''s1=f�7'k�c�3r Ir iroy s--�-.-jami.^.t�s,!-V1(�.$s:,.-i"k}i�}S•a•{�Jl'yf�jfJ.j.-r1r..-; -Yl�S�.+r.r i'4S 4 s.,.4.r z�Es.{.,. X' t DATE(hs.L.p. 0 h Y] B!" A 7RD 01-rR I IVAT F y ODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMAT10N ONLY AND—CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE CO.VPAJNY A ;URE0 CCMPA4'Y B COMPANY C I COMPANY I D ,.,. .v. - � . „�,,.r sx,cr } -';� "„<f>•s„�,:-•w:z ��'.e -fir-'he� �' ''t �� `�y � ;w sxru#�,.�� .'4' F_ s„ �� �, o-h .� r� Ca A/. �•s ,- ` � - �.o � sv x ;`#. k�'� `?;: rt -f-3- 't .-.•+...................•+:Li :�..a'S...a......7d>.a......waoa. :-,O cSS�°t.,.a - ..;�a..'S.:. w�i.....s..Ys:.:: si.:..w�.aacs'`::a4 5,, +THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELCH!HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REOUIREMENT,TERM OR CONDITION OF ANY CONTRACT Oa OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TER!:S. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED 5Y PAID CLAIMS. 7 I J!I { POLICY EFFECTIVE POLICY EXPIRATION •R 1 TYPE OF INSURANCE I POLICY NUMSER IMJ L(M.'TS I � DATE(hOD/YY] DATE(MAVDDlYY] �j GENERAL LIABILITY GENERAL AGGREGATE Is I ' 1 COMMFACtAL GENERAL LIASrLI TY� I Pry 'S-CQ-mP.OP AGG I S s _ '" I . � CLAItiIS MADE �OCCUR A ADV INJURY I I S r OWNER'S d CONTRACTOR'S PAOT I _ICCURRENCE is •a_r DAMAGE(A.: one I n+Cu+)_ S _- ( ■ 1 MED EXP(Any ens_z+ne L) Is I^AUTOMOBILE LIABILITY I AM17ALR0 i COMS:hED SINGLE Llr✓IT S I ALL OWN EDAUTOS Ex BODILY INJURY S r SCHEDULED AUTOS HIRED AUTOS BODILY INJURY 5 _ I NON•OwmE0 AUTOS I (Per+eeie+nl) PROPERTYDRti:AG_ I S GARAGE LIABILITY ! AUTO ONLY.EA ACCIDENT Is ANY AUTO � � . OTHER THAN AUTO ONLY: n.�;5....r;�:.�r.:t•.«:_...,.`� '.' EACH ACCIDENT I S AGGREGATE S i EXCESS LIABILITY EACH OCCURRENCE Is UMBRELLA FORM I I r I AGGn=GATE S ( OTHER TF-zN UMBRELLA F0,0H� �. (. Is I 'I •" ( I WC STATa• I :OTH•�$•,F: -✓."'`-'z'=-@.'?.. .WORKERS'COMPENSATION A .TORY LIhArTS• thIPLOYERS'LIABILTY r I EL EACH ACCIDENT Is THE PROPRIETOR! RARTNERSIEXECUTIYE I EI INCL EL DISEASE•POLICY LIMIT IS OFFICERS ARE: J :EXCL� EL DISEASE•SA EMPLOYEE 15 =OTHER DESCRIPTION OF OPERATIC)NSAOCATIONSNEHtCLES,•SPECIAL ITEMS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORE THE City of Huntington Beach EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ottylR50MIAML Risk Management Division 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. 2000 Main Street Huntington Beach,CA 92648 AUTHORIZED REPRESENTATIVE 5- 0;114414 or PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND THIS AGREEMENT, made and entered into this day of 1997, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY", and PSOMAS AND ASSOCIATES, a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for project' coordination services related to the project, In the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. WORK STATEMENT CONSULTANT shall provide all services as described In the Request for Proposal, and CONSULTANT's proposal dated (hereinafter referred to as Exhibit "A"), which is attached hereto and incorporated Into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." CONSULTANT hereby designates who shall represent It and be its sole contact and agent in all consultations with CITY during the performance of this Agreement 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement. The time for performance of the tasks identified in Exhibit"A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Dollars imp 5. EXTRA WORK In the event CITY requires additional services not Included in Exhibit "A," or changes in the scope of services described in Exhibit"A," CONSULTANT will undertake such work after receiving written authorlxation from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 61 METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth In Exhibit"A". B. Delivery of work product: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward' completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall Identify specific requirements for satisfactory completion. Any such product which has. not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; a) include a certification by a principal member of the CoNSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY Is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval, within seven (7) calendar days of receipt of the Invoice, and the schedule of performance set forth in Exhibit"A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought Into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be Invoiced separately to the CITY. Such Invoice shall contain all of the Information required above, and in addition shall list the hours expended and hourly rate charged for such time. 3 Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps and other documents, shall'be turned over-to CITY upon termination of this Agreement or upon PROJECT'cornpletion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 8. INDEMNIFICATION AND HOLD HARMLESS CONSULTANT shall protect, defend, indemnify and save and hold harmless CITY, its officials, and employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation costs and fees of litigation of.every nature) arising out of or in connection with CONSULTANT's performance of this agreement or its failure to comply with any of its obligations contained in the agreement by Professional Services Contractors, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. 9. WORKERS COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers Compensation Insurance and Safety Acts of the State of California, the applicable provisions 4 of the Califomla Labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney fees and costs presented, brought or recovered against CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. CONSULTANT shall obtain and furnish evidence to CITY of maintenance of statutory workers compensation insurance and employers liability in an amount of not less than $100,000 bodily injury by accident, each occurrence, $100,000 bodily injury by disease, each employee,and $250,000 bodily injury by disease, policy limit. 10. INSURANCE In addition to the workers compensation Insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY the following Insurance policies covering the PROJECT: A. General Liability Insurance A policy of general public liability insurance, including motor vehicle coverage. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of$1,000,000 per occurrence. If coverage Is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000. Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance 5 coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANTS insurance shall be primary. B.. Professional Liability Insurance. CONSULTANT shall acquire a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than $1,000,000 per claim. A claims made policy shall be acceptable. 11. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attomey-evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall provide the name and policy number of each carrier and policy, and shall state that the policy is currently in force. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original ors copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. . 12. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT 6 and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 13. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANTS services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 14. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 15. COPYRIGHTSMATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement.' 16. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the Callfomla Government Code. 17. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANTS agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, 7 or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same In the United States Postal Service, addressed as follows: TO CITY: TO CONSULTANT: Director of Public Works City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 18. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 19. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City'Charter Section 309, the City Attorney is the.exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 20. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's . fees. __ 8 21. ENTIRETY The foregoing, and Exhibit"A": attached hereto, set forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CITY OF HUNTINGTON BEACH, A municipal corporation of the State of California ey: p name ITS: (circle vrle)Cheirma residen ce President Mayor AND ATTEST: By: City Clerk print name APPROVED AS TO FORM:. ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer ' , City Attomey REVIEWED AND APPROVED: INITIA APPROVED: City Administrator Director of ub arks ]mpWpcdlpsamaswaterfrant1713W7 . 9 PROFESSIONAL$.ERVECES CON-TRACT BETWEEN THE CI rY OF HUNTINGTON BEACH AND Table of Contents 1 Work Statement.................................................................................... 2 City Staff Assistance...............................................................................................2 3 Time of Performance........................................................_............................... .....2 4 Compensation................................................................................................. ...4 5 Extra Work.. .................................................................................................. ....2 6 Method of Payment.......................................................................................... ....2 7 Disposition of Plans,Estimates and Other Documents...........................................4 8 Indemnification and Hold Harmless.................................................................. ....4 9- Workers'Compensation pensatton......:..................................................................................5 10 Insurance:..... ....................:...................................................... ................... ....5 I I Certifidi tes of jnsurance.......................................................................................6 12 Independent C;ontractor................................................................I.......................7 13 Termination of Agreement............................................................................... ....7 14 Assignment slid Subcontracting.......................... ...7 15 Copyrights/Patents..............................................................................................................................................7 16 City Employees and Officials........................................................................... ....8 17 . Notices..................................................................................................................7 18 Immigration..................................................................................................... ....8 19 Legal Service, Subcontracting Prohibited........................................................ ....8 20 Attorney Fees...................:...................................................................................9 21 Entire ..... ................................................... lmPNPc&Psamaswaterfrant(7r3&g7 CITY OF HUNTINGTON BEACH 1 Proposal for Professional Consulting Services, EIlislEdwards Fire Station ' Striping and Si ping:ina: Some modification will be needed to the existing striping and signage in the immediate vicinity of the fire station. Construction drawings will be prepared for this work. The environmental planning team will meet with and present the Initial Study findings to ' the City's Environmental Assessment Committee for their review and recommendation. A Mitigated Negative Declaration would be anticipated, especially as a result of working closely with the RRM Design Team in early project phases to create a self-mitigating ' project. 3. Draft Mitigated Negative Declaration --If deemed appropriate by the City's Environmental Assessment Committee, RRM will prepare a Draft Mitigated Negative Declaration (MND) ' for public review and circulation. This document will contain: a project description, location of the project, proposed finding that the project will not have significant effect on the environment, an attached copy of the initial study documenting reasons to support the finding, and mitigation measures included in the project to avoid potentially significant effects. RRM will coordinate with the City to prepare required notices under CEQA for their distribution to all appropriate agencies and parties, along with copies of the Draft ' Mitigated Negative Declaration Document. 4. Public Workshop -- The RRM environmental planning team will conduct a public workshop during the noticed public review period (minimum of 21 days) to educate the public as to the environmental assessment process, the findings of the Initial Study, and to receive their input and comment on the project's draft environmental document. Experts contributing the preparation of the environmental document will be available to answer questions at this meeting. The goal in this workshop will be to foster a feeling of group solution finding while keeping the City's final goal clearly in focus. 5. Responses to Comments/Final Mitigated Negative Declaration -- The environmental planning team will prepare written responses to comments received during the public comment period. These comments will be attached to the original document as an appendix, and text within the body of the document will be amended where appropriate. A camera-ready Final Mitigated Negative Declaration will be provided to the City. ' 6. Mitigation Monitoring Program-- Consistent with the requirements of CEQA, and based in the final mitigation measures adopted for the project, RRM Design Group will prepare a Mitigation Monitoring Program for the Project. The monitoring program will include a description of each measure, the method of monitoring, the frequency and timing of monitoring, and the responsible party. The monitoring program will be prepared in table format for clarity. Deliverables: ' 1. Environmental Assessment Form filed with the City. 2. Environmental Initial Study document and presentation of its findings to the City's Environmental Assessment Committee. ' 3. Draft Mitigated Negative Declaration and notices for public review and document circulation. 4. Written responses to comments and Final Mitigated Negative Declaration. ' 5. Mitigation Monitoring Program Meetings and Presentations: 1. One(1) Design Committee meeting to review design issues ' 2. Two(2)city staff review meetings RRM Design Group t 7 - CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station E. Conditional Use Permit Tasks: I. Submit design documents as prepared in Section C with required forms and reports 2. Added presentation materials such as a hand-drawn rendering, a computer-generated rendering, or scale model to further illustrate the project design. Deliverables: 1. Application and exhibits 2 Addition presentation rendering or model Meetings and Presentations: 1. One (1) design review meeting with the Design Committee and city representatives to ' review final details prior to submission. F. Meetings ' Beyond coordination and design review meetings described above: 1. Presentation at one(1) public hearing for the Parcel Map 2. One (1) Design Issues Workshop with the community ' 3. One (1)Public Workshop during the public review period of the Draft Mitigated Negative Declaration 4. Two(2)presentations at the Planning Commission ' 5. One(1)presentation at the Design Review Board ' PHASE II: DESIGN PHASE A. Rough Grading and Drainage Plan for Reservoir Site Tasks: The purpose of this preliminary plan will be to confirm the design concept developed with PLC Development Company during the schematic design phase. With a confirmed layout of the tank size and height, architectural treatment of the reservoir, and landscape scheme, ' our design team can move forward with the final plan. This rough grading plan will also serve as the starting point for the engineer of the reservoir structure and service road. Deliverables: ' 1. Scale site grading and drainage plan B. Precise Grading and Drainage Plan for Fire Station Site ' Tasks: 1. Finalization of the Rough Grading and Drainage Plan based on the approved design and confirmation of the project budget. t Deliverables: 1. Precise grading and drainage plan 2. Site Improvement Plan coordinated with the building floor plan, landscape plan, and walkways. ' 3. Site improvement details 4. Traffic Signal Plan currently anticipated to be for the addition of an emergency stop signal. 5. Street Re-striping Plan at emergency signal ' C. Landscape Plan for Fire Station and Adjacent Grounds Tasks: 1. Coordination with the building exterior design,utility improvements, and second structures. 2. Finalization of planting design. ' RRM Design Group 8 ' • CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, EllislEdwards Fire Station ' Deliverables: 1. Final landscape planting and irrigation plan based on the approved schematic design 2. Planting and irrigation details ' D. Plans and Specifications for Fire Station Structure, Appurtenant Facilities, and Site Improvements. ' Tasks: 1. Completion of Construction Documents • Architectural • Structural ' • Mechanical • Electrical 2. Technical Specifications 3. Engineering Calculations and Energy Documentation 4. Cost Analysis 5. Plan Check Corrections ' Deliverables: 1. Construction Documents 2. Engineering Calculations and Reports 3. Building permit applications 4. Cost analysis E. Meetings and Presentations: ' 1. Four(4) Design Committee meetings 2. Four(4) city staff design and budget review meetings ' PHASE III: BIDDING AND CONSTRUCTION PHASE A. Bidding Services ' Tasks: l. Production of general requirements in conjunction with the general conditions and contract provided by the city. Deliverables: 1. General Requirements 2. Special Conditions 3. Supplemental Conditions 4. Addendum B. Construction Services Tasks: 1. Periodic review of the progress of the work 2. Shop drawing and product submittal review ' 3. Response to questions and issuance of clarifications 4. Review of cost submittals and change orders 5. Coordination of record drawings based on documentation from the contractor ' Deliverables: 1. Approved changes to the work 2. Progress reports and meeting notes ' 3. Cost review of proposed change orders 4. Approved record.drawings ' RRM Design Group 9 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' Discussim of IssvEs AND CoNSTRAiws ' Unique and interesting challenges lay ahead in the design processing and approval of the Ellis/Edwards Fire Station project. With those challenges comes the opportunity to collect a team of skilled and motivated individuals and formulate a team that can create a project greater than the sum of their ' individual efforts. Through review of the initial project program, discussions with representatives of the City of Huntington Beach Fire, Public Works, and Planning Departments, a clear set of goals has started to form. Our role will be to further define and confirm those goals and guide the design team, user representatives, and community members to a successful project. Below is an initial listing of those goals ' and our approach. Goal: The project neighbors and community should be very involved in the design process and support the rationale behind the final project design. This must start with an open and effective forum of communication in which the design team is able to listen and explain, not defend and deflect. Beyond the facility design issues, this process can start with further education about the benefits of a neighborhood ' station. The process continues with the recognition of the neighborhood concerns about the visual and noise impacts. For each concern, the design team must offer real-case examples of how the concern was mitigated at other facilities or design measures that will be carried out for this facility. ' Goal: The environmental assessment process should be comprehensive and clear. The RRM team has the direct experience in both the production and review of the environmental assessment issues as both ' project representatives and review agencies. This in-house expertise will allow the community and staff to work proactively with the design team to understand and resolve issues or questions that will arise during the review. ' Goal: The unique topographic and geological site features must be clearly understood and integrated into the site design solutions. The reservoir location on the sloping back of the site can provide the opportunity to reduce the visual impacts. That benefit must be balanced against the structural challenges ' that will affect the access road design and reservoir structure foundation. The RRM design team includes a local geological engineer very familiar with the unique character of the site and experience in overcoming the design challenges. An additional challenge will be the coordination and phasing of these ' two individual on-site projects, the new access road on the south border, and the new park to the north. The sequencing and scheduling of this surrounding project will have a direct effect on site utilities, retaining walls, access points, and landscaping screening. The physical plan and approved schedule must be developed in tandem to provided needed design coordination. ' Goal: To meet the aggressive project schedule the project design and approval process must be comprehensive and clear. Key to this goal will be the project program. The project schedule must not slip because the program foundation was not accurate and complete. The programming system developed by RRM has been tailored to the unique challenges of fire station design. Because the intense interaction of uses and complicated equipment requirements, the design must rest on the solid foundation of a comprehensive program in order to form a design that successfully supports the .current and future operations of the facility. 1 RRM Design Group ' 10 ' 3. Statement of Qualifications _ i • i �■ w w w� w �w w �w ww ■w w w w■ ■� ■■■ �w w w w ' CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, EllislEdwards Fire Station ' SECTION 3: STATEMENT OF QUALIFICATIONS ' RELEVANT PROJECTS AND REFERENCES RRM Desigyn Group Fire Stations ' Main Fire Station No. 1,San Luis Obispo,CA Description: 17,243 s.f. main station two-story design including Administration and Fire Station Construction Cost: $2.17 million Status: Completed in June 1996 Services Provided Schematic design through construction administration Contact: Chief Bob Neumann 805 1 78 1-7380 1 Merced Central Fire Station,City of Merced,CA Description: 13,700 s.f. new fire station including Training and Administration ' Construction Budget. $2.2 million Status: To be occupied in October 1997 Services Provided. Master planning and programming through construction administration t Contact: Chief Kenneth Mitten 2091385-6846 Culver City Fire Station No.3 Rehabilitation,Culver City,CA ' Description: Seismic retrofit, remodel,and second story addition to the existing station Construction Budget. $580,000 Status: Construction Documents ' Services Provided: Programming and schematic design complete Contact; Battalion Chief Robert Bruce 3101293-6805 ' Cambria Fire Station No.1,Cambria Community Services Department,Cambria,CA Description: 7,127 s.f.new fire station including Administration Construction Budget: $1.2 million ' Status: Occupancy October 1997 Services Provided. Programming through construction administration Contact; Chief Curt Hatton 8051927-6240 City of Milpitas Station No. 1 Replacement Project,Milpitas,CA Description: 2.5-acre complex with existing training tower. Replacement of existing headquarters with new ' 25,000 s.f. facility Construction Cost. $3.75 million Status: Programming and preliminary design Contractfor Services: Programming through construction administration COW=t: Chief Vem Hamilton City of Milpitas Fire Department ' 4081942-2384 ' RRM Design Group 11 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, EllislEdwards Fire Station ' Mammoth Lakes Fire Department and Police Department,Mammoth Lakes,CA Description: Feasibility for new 13-15,000 s.f. Fire and Police Department Headquarters and Fire Station Construction Cost: Estimate$1.8 to$2.5 million ' Status: Preliminary Design Services Provided: Master planning and programming Contact: Chief Harold Ritter 619/934-2300 ' El Jebel Fire Station,El,rebel,CO Description: Programming and schematic design for new 10,000-13,000 s.f. fire station. As a consultant to ' Harry Teague Architects,Aspen,Colorado Construction Cost. $1 million Status: Preliminary design ' Services Provided. Programming and schematic design Contact: Chief Steve Howard 303 1927 3365 ' CDF/County Fire Station No.22 Nipomo Mesa,San Luis Obispo County,CA Description: 3,900 s.f., two-bay fire station. Living quarters for six full-time firefighters, and Two vehicle bays with ability to add a third ' Construction Cost. $420,000 Status: Completed July 1992 Services Provided: Programming through construction administration Contact: Kathy MacNeil ' Project Manager,County of San Luis Obispo General Services 805/781-5200 ' Meridian Fire Station,County of San Luis Obispo,California Department of Forestry,Paso Robles,CA Description: 4,000 s.f.,two-bay fire station Construction Cost: $700,000 ' Status: Under construction Contract far Services: Programming through construction administration Contact. Deedee Severence Project Manager,County of San Luis Obispo General Services 805/781-5200 Dougherty Regional Fire Authority Station No.1,Dublin,CA ' Description: 8,500 s.f., two-story fire station constructed adjacent to existing station in operation. Two-story station is designed with living quarters upstairs Construction Cost. $1.7 million ' Status: Completed in September 1993. Services Provided. Programming through construction administration Contact: Chief Harold Ritter 619/934-2300 1 Santa Cruz County Central Fire Protection District,Live Oak Station Remodel &Addition Description: Two-story addition and renovation to the existing station totaling 11,160 s.f. built in two phases ' and constructed while the balance of the station remained in operation. Construction Cost. $1.38 million Status: Completed June 1997 Services Provided: Programming through construction administration Contact: Assistant Chief Mike Mitchell 408 1 479 6842 ' RRM Design Group 12 ' CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Ellis/Edwards Fire Station RRM Design Grou ' Other Related Projects Venice Beach Boardwalk and Ocean Front Park Restoration,Venice Beach,CA ' Description: Refurbishment Plan for the 1.7 mile of historic and Venice Beach Boardwalk Services Provided: Public Outreach,Schematic Design, Initial Study,Environmental Review,Construction Documents ' In-house Disciplines: Planning,Landscape Architecture,Civil Engineering Contact: Kathleen Chan,Department of Recreation and Parks 213/485-5671 ' The County Telegram Tribune Office and Printing Plant Production Facility,San Luis Obispo,CA Description: 46,000 square foot facility on a 7-acre site,new main office and production. ' Services Provided: Innovative environmental interior design and overall development through construction administration. In-house Disciplines: Architecture,Landscape Architecture,Civil Engineering Contact: Julia Aguilar,Telegram-Tribune 3857 So.Higuera Street, San Luis Obispo,CA 805/595-1111 ' Edna Ranch,San Luis Obispo County,CA Description: Screening of a potable water supply tank for the Edna Ranch residential community. Plans ' included screen fences, vines, and indigenous plantings to mask the tank and maintain the pristine rural contextual setting. Services Provided: Master planning,design and construction documents for environmentally-sensitive site In-house Disciplines: Civil Engineering,Landscape Architecture ' Contact. Robin Baggett P.O.Box 31.San Luis Obispo,CA 93406-0031 541-2800 Cloisters,Morro Bay,CA ' Description: RRM Design Group master planned a 120-lot subdivision on the coast of Central California in Morro Bay,designed around a 3-acre wetland retention basin which acts as a habitat and passive recreation feature. Services Provided: Design and Construction Documents for environmentally sensitive site. Multiple agency ' coordination and approvals. In-house Disciplines: Landscape Architecture,Architecture,Planning Contact: Franee Merat ' 5640 Boca Chica Lane, Boca Raton,FL 333433 407/347-1233 1 ' RRM Design Group 13 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' RELEVANT PROJECTS AND REFERENCES BY SUBCONSULTANTS Cash & Associates ' Building 620,Fire Station/Emergency Incident Response Center Hughes Aircraft Company,Aerospace and Defense Sector,Fullerton,CA ' Description: New 10,000 SF reinforced concrete masonry structure to house the Fullerton Plant's fire stationlemergency incident response operations. Key C&A Staff. Blake R.Eckerle,Structural Discipline Leader, Structural Design&Analysis Completed: 1989 ' Construction Cost: $895,500 Reference: Mr.Peter C.Christoplis,Facilities Engineer/(714)446-2573 Hughes Aircraft Company,Command&Controls P.O. Box 3310, Bldg. 676 MS A235 ' Fullerton,CA 92634 Services Provided: Project management, architectural, civil and structural design, construction document preparation,cost estimating,and construction support services. ' Fire Station No. 111,Berth 256,Terminal Island Port of Los Angeles,San Pedro,CA Description: New dual land and water oriented fire fighting/rescue facility. Key C&A Staff., Randy H.Mason,Project Management,Engineering Blake R. Eckerle,Structural Design&Analysis Completed: 1995 Construction Cost. $4,700,000 ' Reference: Max Weismair,Structural Engineer 1(310)732-3624 Port of Los Angeles 425 South Palos Verdes Street San Pedro,CA 90733-3400 Services Provided: Structural consultant for design and construction. Fire Station No. 112,Berth 86,San Pedro,CA ' Port of Los Angeles,San Pedro,CA Description: Project included a new 21,000 SF steel frame crew operations building, covered steel frame(high-bay)fireboat enclosure, small ancillary building on a concrete pile-supported concrete wharf,and floating docks. ' Key C&A Staff: Randy H.Mason,Project Management,Engineering Blake R.Eckerle,Structural Design&Analysis Completed: 1995 Construction Cost: $11,500,000 ' Reference: Max Weismair,Structural Engineer/(310)732-3624 Port of Los Angeles 425 South Palos Verdes Street ' San Pedro,CA 90733-3400 Services Provided. Structural consultant for design and construction of a new fire station. Ellis/Edwards Reservoir Fire Station/Reservoir Preliminary Site Planning City of Huntington Beach,Public Works Department Key C&A Staff. Randy H.Mason,Consulting Engineer Completed: 1997 Construction Cost: NIA (Fee Only) ' Reference: Mr.Anthony A.Folaron,Associate Civil Engineer/(714)536-5524 City of Huntington Beach,Public Works Department 2000 Main Street,Huntington Beach,CA 92648 Services Provided: Gotechnical study for the Ellis/Edwards Reservoir Site and preparation of a preliminary site plan. RRM Design Group ' 14 ' 0 ' CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' RRM Desien Group Our staff of professionals and support personnel includes project directors, project managers, cost estimators, ' and value engineering specialists, many of who are registered certified planners and licensed architects, engineers, and landscape architects. Key personnel project experience is briefly described in this section ' Victor Montgomery,AIA--Principal-in-Charge Vic will be responsible or the overall guidance of the project. He will be directly responsible for the commitment of RRM's resources and the overall performance of the team. ' Vic has extensive experience in multi-agency coordination, environmental review, processing, project approval, and entitlements. Specific fire station experience as Project Director includes the San Luis Obispo Main Fire Station No. l; CDF/County of San Luis Obispo Fire Station No. 22; Dougherty Regional Fire ' Authority, Station No. 1, Dublin; Merced Headquarters Fire Station, the Meridian Fire Station in the County of San Luis Obispo, and the Cambria Headquarters Fire Station. Vic's recent experience in environmental assessment and CEQA processing involve the Cal Poly Parking Structure No. I review, the ' Margarita Ranch Plan,and Hearst Ranch Public Presentations. F. Christopher Ford,AIA--Project Architect Chris will serve as Project Architect and will oversee the project team. He will be responsible for the project programming, public presentations,and production scheduling throughout the development of the facility Chris brings to this new Fire Station project his experience in eight years as Project Director and Project ' Architect for eleven fire station projects in California: San Luis Obispo Main Fire Station No. I; CDF/County of San Luis Obispo Fire Station No. 22; Dougherty Regional Fire Authority, Station No. 1, Dublin; the Joint County and City Headquarters Fire Station Stanislaus CFSD and Ceres DPS; Merced ' Headquarters Fire Station, the Meridian Fire Station in the County of San Luis Obispo; the Mammoth Lakes FPD Headquarters Station Design, the Central FPD of Santa Cruz County Live Oak Station addition, the Cambria Headquarters Fire Station, Culver City Fire Station #3 Renovation and the Milpitas Main Fire Station Replacement project. ' Mary McGrath--Project Manager Mary will serve as Project Manager responsible for the production of the project design and construction documents and will be the primary contact for the day to day direction of the project. All other key personnel and outside consultants will report directly to Mary. ' Mary's responsibilities for the Daugherty Regional Fire Authority Station No. I in Dublin, complete in September 1993 included design development, project coordinator in charge of the production of construction documents, specifications, assisting in bid documents. Mary has served as the Project Manager for the San Luis Obispo Main Fire Station No. 1, City of Merced Headquarters Fire Station, Meridian Fire Station, and ' the Cambria Headquarters Fire Station, Culver City Fire Station #3 Renovation and Milpitas Main Fire Station replacementproject. ' John Mack--Architect John will serve as Architect/Designer. His role will include participation in the project design and as a member of the construction document products team. ' John's experience includes directing and overseeing.jobs through schematic development, production management, construction documents and specifications, bidding, and construction administration. John was the Designer for the San Luis Obispo Main Fire Station No. 1; Dougherty Regional Fire Authority Fire ' Station No. I in Dublin, CA;and the City of Merced Headquarters Fire Station. ' RRM Design Group 15 CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Ellis/Edwards Fire Station t Jerry Michael — Civil Engineer and Surveyor Jerry will serve as the Project Civil Engineer. His role will include surveying and parcel map preparation and recordation. ' His experience includes planning, surveying, design, project and construction management of municipal, industrial, commercial, educational, and subdivision facilities throughout the Central Coast and Northern California. Jerry's fire station experience while with RRM includes City of Merced Headquarters Fire ' Station, Cambria Headquarters Fire Station, the Central FPD of Santa Cruz County Live Oak Station Addition,and the Meridian Fire Station in the County of San Luis Obispo. ' Jeff Ferber-- Landscape Architect Jeff will serve as Project Landscape Architect and will direct landscape design and construction document services to enhance the environment while thoroughly addressing the requirements of the site and issues of ' maintenance. Jeff brings to the City of Huntington Beach Fire Department his experience in award-winning landscape design plans. He was directly responsible for the design plans and construction documents for the CDF/County of ' San Luis Obispo Station No. 22;the Dougherty Regional Fire Authority, Station No. l;and the City of San Luis Obispo Main Fire Station No. I, and Cambria Headquarters Station, Merced Central, Telegram Tribune, Cloisters,Edna Ranch,and Venice Beach Oceanfront Walk Refurbishment Plan. ' Meg Williamson—Senior Planner Meg's strengths are in public policy planning and CEQA review. Prior to joining RRM Design Group as a ' Principal Planner, she was employed by the City of Paso Robles as a public agency planner. Her responsibilities then and now include the drafting of public policy and assurance of CEQA compliance for both private and public projects,including coordination with affected government agencies. ' In her more than 10 years working for the City of Paso Robles, Meg was the project planner and prepared environmental initial studies for multiple public projects, including the City's 28,000 square foot City Hall and Library Facility completed in 1995, the City's Multi-modal Train Station Facility, and the 45 acre regional ' Barney Schwartz Park Robert Marsh PE,Traffic Engineer ' Robert is a licensed Civil Engineer with specific emphasis in traffic. Robert has prepared traffic impact studies for numerous public projects including the Grover Beach Multimodat Facility Traffic Impact Report and Traffic Impact Reports for the San Luis Coastal Unified School District. He brings eight years of experience in traffic engineering to the project. ' Jacqueline L.Bowland--BioIogist Ms. Bowland has been employed as a professional biologist and environmental planner since 1978 when she graduated from the University of California at Santa Barbara with a BA in Environmental Studies and Biology. She has participated in the preparation of numerous Environmental Impact Reports and other documents under the California Environmental Quality Act (CEQA) and Environmental Assessments and Environmental Impact ' Statements under the National Environmental Policy Act(NEPA). As a terrestrial biologist, Jackie has conducted biological resource inventories and analyses including studies of tareJthreatenedlendangered plants and animals, marine mammal populations, bird censusing, identification of ' wildlife migration corridors, wetland delineation, and evaluation of wildlife habitat value. She also has expertise as a hazardous materials site inspector - formal training to perform Phase I hazardous materials site inspections. State certification pending. ' RRM Design Group 16 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, EIIis/Edwards Fire Station ' KEY TEAM MEMBER RESUMES RRM Desikn Group VICTOR MONTGOMERY, AIA ' Chief Executive Officer t PROJECT ROLE Principal-in-Charge STRENGTHS Experience in both Architecture and Planning ' • Public participation and consensus building Project manager and leader of multi-discipline teams • Urban design Environmental processing and CEQA review 1 RELATED PROJECT EXPERIENCE ' • Santa Margarita Specific Plan Cal Poly Parking Structure No. l Public Presentations and Environmental Review City of San Luis Obispo Main Fire Station No. 1 ' . City of Merced Headquarters Fire Station Cal Poly University Master Plan and Environmental Review ' EDUCATION Bachelor of Science in Architecture,California Polytechnic State University, San Luis Obispo,CA- 1975 School of Architecture,Washington University,St, Louis,MO- 1963-64 AFFILIATIONS ' . American Institute of Architects Past Member of Advisory Council to the San Luis Obispo California Polytechnic State University, School of Architecture and Environmental Design Past President ALA California Central Coast Chapter, 1993-94 ' . Member San Luis Obispo County Economic Advisory Committee, 1997-present Member San Luis Obispo County Planning Department Consolidation Advisory Group, 1995-96 ' . Past Director of Legislative Affairs,California Central Coast Chapter, 1990-92, 1994-95 Member City of San Luis Obispo General Plan Land Use Committee, 1993 Society for College and University Planning,SCUP 1 1 ' RRM Design Group 17 CITY of HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' RRM Design Group (cont'd) F. CHRISTOPHER FORD, AIA ' Senior Vice President, Director of Architecture Division PROJECT ROLE Project Architect ' STRENGTHS • Project Architect and Manager ' • Commercial,Residential,and Governmental Projects • Seismic Retrofit • Project Management ' • Programming a Cost Estimation • Construction Contract Administration RELATED PROJECT EXPERIENCE ' • City of San Luis Obispo Main Fire Station No. 1 • City of Merced Headquarters Fire Station • CDF/County of San Luis Obispo Fire Station No.22 ' • Dougherty Regional Fire Authority,Station No. 1,Dublin • Joint County and City Headquarters Fire Station Stanislaus CFSD and Ceres DPS • Meridian Fire Station,County of San Luis Obispo ' • Mammoth Lakes FPD Headquarters Station Design • Central FPD of Santa Cruz County,Live Oak Addition • Cambria Headquarters Fire Station • Culver City Fire Station No. 3 Renovation • Milpitas Main Fire Station Replacement project t EDUCATION California Polytechnic State University, San Luis Obispo,CA School of Architecture and Environmental Design,Bachelor of Architecture 1 AFFILIATIONS ' Architect, 1986,C17552 San Luis Obispo Chamber of Commerce "Seismic Advisory Committee",City of San Luis Obispo American Institute of Architects ' Society for College and University Planning,SCUP ' RRM Design Group 18 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' RRM Design Groin (cont'd) ' MARY C. MCGRATH Architect/Project Manager ' PROJECT ROLE Project Architect ' STRENGTHS 0 Design Development ' • Project Coordinator • Construction Documents 0 Specifications • Bidding Documents ' RELATED PROJECT)EXPERIENCE • City of San Luis Obispo Main Fire Station No, i • City of Merced Headquarters Fire Station ' • Dougherty Regional Fire Authority,Station No. 1,Dublin • Meridian Fire Station,County of San Luis Obispo • Cambria Headquarters Fire Station • Culver City Fire Station No.3 Renovation ' • Milpitas Main Fire Station Replacement project ' EDUCATION California Polytechnic State University San Luis Obispo,CA School of Architecture and Environmental Design ' Bachelor of Architecture-- 1986 International Studies Program Intensive Language Studies Program ' Copenhagen,Denmark Madrid,Spain 1984-85 School Year Summer 1978 1 1 ^ RRM Design Group ' 19 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' SUBCONSULTANT RESUMES ' Cash & Associates 5772 Bolsa Avenue,Suite 100,Huntington Beach,CA 92649-1 1 34 Ph: 714/895-2072 Fax: 714 1 895-1 291 Randy H.Mason,P.E.- Principal-in-Charge/Quality Control Randy Mason, President and a Principal of Cash &Associates, has over 24 years of experience in the areas of ' project management, civil and structural design, and construction contract administration. He has been a Principal of the firm since 1984 and assumed the responsibilities of President in 1995. He received a Bachelor of Science degree (1972) in Civil Engineering from CSU, Fullerton and has taken Masters degree courses in Structural Engineering at CSU, Long Beach. Mr. Mason is a California registered Civil Engineer (No. C30661). Mr. Mason has provided project management, engineering and construction support for several projects for the City of Huntington Beach. He has worked with many staff members in the Public Works, Engineering and Water Divisions, and is knowledgeable in regards to City design standards, project and ' permitting requirements. Selected experience includes Slater Avenue Pump Station; City of Huntington Beach,Public Works Division;Water Operations Complex;City of Huntington Beach, Public Works Division; Fire Station No. 111; Port of Los Angeles, San Pedro, CA; Fire Station No. 112; Port of Los Angeles, San Pedro,CA. Blake R. Eckerle,P.E.-Structural Discipline Leader Blake Eckerle, a Senior Engineer with Cash & Associates, has over 19 years of design experience in wood, masonry, concrete and steel construction. He received a Bachelor of Science degree (1976) in Architectural Engineering from California Polytechnic State University, San Luis Obispo and is a California registered Civil Engineer (No. C30379). His engineering practice is concentrated on structural design and engineering ' analyses for facilities and waterfront related structures. Mr. Eckerle is a member of the Structural Engineers Association of Southern California. His responsibilities include project management, engineering design, calculations, supervision of plan and specification preparation, cost estimating and construction support services. A brief listing of Mr. Eckerle's structural design/analysis experience includes Fire ' Station/Emergency Incident Response Center; Hughes Aircraft Co., Fullerton, CA; Fire Station No. 111; Port of Los Angeles, San Pedro, CA;Fire Station No. 112;Port of Los Angeles, San Pedro, CA; Well No. S Pump Station; City of Huntington Beach, Public Works Division; Water Operations Complex; City of ' Huntington Beach,Public Works Division. 1 ' RRM Design Group 20 ' CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' Subconsultants (cont'd) ' Brummel Myrick& Associates 3562 Empleo Street, Ste. A, San Luis Obispo,CA 93401 Ph: 805 1544-4269 Fax: 805 1544-4335 ' The firm of Brummel, Myrick&Associates has a staff of five design engineers,two full-time draftpersons and an office manager. The firm has two full CAD work stations utilizing AutoCAD (Release 12) for mechanical design and drafting services. Brummel, Myrick & Associates' most important asset is the excellent staff of design professionals, dedicated to quality design and"on-time"performance. Keith D.Brummel,P.E.—Project Engineer ' Mr. Brummel has been continuously involved in HVAC and plumbing design for industrial, commercial, and municipal projects for nine years. He also has practical hands-on experience with HVAC equipment since he worked for a mechanical contractor for 2-1/2 years. Mr. Brummel has worked on a variety of projects ' including studies and designs for a wide range of office buildings, elementary and secondary schools, thermal storage systems, police and fire stations, industrial facilities, churches, computer facilities, and community buildings. Larry Myrick—Mechanical Engineer Mr. Myrick has been continuously employed as a HVAC design engineer for 17 years. He has extensive experience in design of various types of buildings ranging from hospitals and skilled nursing facilities to multi- story office buildings, shopping malls, municipal buildings, industrial facilities, schools and housing tracts. Joseph M.Franco—Plumbing Designer ' Mr. Franco has provided plumbing design services to the consulting industry since 1979. He has been with Brummel, Myrick & Associates since its inception and prior to that with Gurries and Okamoto. As the plumbing designer, Mr. Franco specifies plumbing fixtures, fittings and appliances, reviews and completes the plumbing specifications for the project, approves/disapproves submittal of equipment from the contractor, attends meetings with the architect,coordinates with local authorities,and makes field observation visits. Fire station experience with RRM Design Group includes Dougherty Regional Fire Authority New Station ' No. 1, Dublin, CA; Main Fire Station No. I, San Luis Obispo, CA; County of San Luis Obispo, Nipomo Mesa Fire Station, Nipomo, CA; Meridian Fire Station, County of San Luis Obispo, Live Oak Station, Santa Cruz County; Cambria Headquarters Station, Cambria, CA; Merced Central Fire Station, Merced, ' CA ' Thoma Electric Inc. 3562 Empleo Street,Ste.C, San Luis Obispo,CA 93401 Ph: 805/543-3850 Fax: 805/543-3829 ' The Electrical Engineering Division of Thoma Electric, Inc. provides design and consulting services in all facets of the electrical constretction and communications industry to architectural firms throughout California since 1991. A variety of projects have been successfully completed over the years, including five fire station ' projects with RRM Design Group. These include projects in the areas of residential,commercial, institutional, educational, industrial,military,recreation,and health care. ' The Electrical Engineering Division of Thoma Electric, Inc. consists of a staff of seven, including one California State registered and licensed electrical engineer with BSEE from Cal Poly State University, one electrical engineer with ETT, three electrical designer technicians with two draftspersons. ' RRM Design Group 21 • • CITY OF HUNTINGTON BEACH Proposal for Professional Consulting Services, EllislEdwards Fire Station ' Subconsultants (cont'd) ' William A.Thoma,P.E.—Project Manager Mr.Thoma's background with the family business and"hands-on"experience in the field has brought a wealth of experience to the consulting practice. He has been the engineer of record for a wide spectrum of projects in ' which he has actively participated in all phases. From the early major design decisions and construction cost considerations through the design development and working drawings, his close affiliation with the construction community and his engineering experience keeps the project proceeding in a manner that is in the owner's best interest. James J.Dean—Project Manager Mr. Dean has been with Thoma Electric, Inc. since June of 1989 and has been project manager for a variety of ' projects including the Telegram-Tribune Publishing Facility, headquarters building for the Southern California Gas Company, new courthouse building for the County of Santa Barbara and a new fire station in Dublin, California. ' Specific fire station experience with RRM Design Group includes Dougherty Regional Fire Authority New Station No. 1, Dublin, CA; Main Fire Station No I., San Luis Obispo, CA; County of San Luis Obispo, Nipomo Mesa Fire Station, Noomo, CA; Meridian Fire Station, County of San Luis Obispo; Live Oak ' Station, Santa Cruz County; Cambria Headquarters Station, Cambria, CA; Merced Central Fire Station, Merced, CA ' Geotechnical Professionals, Inc. 5736 Corporate Avenue ' Cypress,CA 90630 Ph: 714/220-2211 Fax: 714/220-2122 The geotechnical services required for this project will be provided by Geotechnical Professionals, Inc. (GPI) ' under the direction of Byron Konstantinidis,Principal of the firm. GPI geotechnical consulting firm specializes in foundation engineering services for public works projects and ' commercial developments. Over the past eight years, the firm has provided geotechnical services for over 400 projects ranging from small commercial developments to major transportation projects. The firm's public project experience includes earthquake-sensitive critical facilities, such as hospitals in Los Angeles, a central police station/earthquake emergency center in San Bernardino, a community center in Colton, the San Joaquin Hills ' Transportation Corridor in Laguna Niguel, as well as several water storage reservoirs throughout Southern California. GPI performed a feasibility level geotechnical investigation for the proposed fire station and reservoir site and is very familiar with the local geotechnical conditions. ' Byron Konstantinidis—Civil and Geotechnical Engineer Byron is a registered civil and geotechnical engineer in California, with 26 years experience in geotechnical ' consulting. He has provided geotechnical services for a wide range of commercial and public works projects, including office buildings, shopping centers, hotels, hospitals, fire stations, police stations, community centers, major transportation projects,port and harbor developments,power plants, water storage and distribution projects, etc. He provided the preliminary geotechnical evaluations for the proposed project site as well as another reservoir ' site for the City of Huntington Beach and lives very close to the project site. ' RRM Design Group 22 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, EllislEdwards Fire Station ' Subconsultants (cont'd) ' Scienti c Resource Surveys, Inc. P.O.Box 2349 Temecula,CA 92593 Ph: 909/767-2555 Fax: 909/767-0305 ' Scientific Resource Surveys, Inc. (SRS) is a cultural resource management firm that provides services to private industry and governmental agencies. Cultural resource management consists of providing an evaluation and ' recommendation regarding archaeological, paleontological, and historical sites located on lands that will be impacted by proposed development. The firm has the facilities and personnel needed to perform archaeological, paleontological and historical resource assessments, site excavations, and construction grading monitoring. The t majority of our projects are located within southern California. We do, however, provide professional services throughout California and,on occasion,at locations throughout the United States and overseas. The company was founded in 1973 and incorporated in 1977. It is the oldest cultural resource management firm in southern California and has operated as a support service for the building industry for over 24 years. 1 The corporation maintains its administrative offices in Temecula, California. This location is central to most of southern California. The corporation specializes in an interdisciplinary approach to the evaluation and ' management of cultural resources. The permanent professional staff, which includes scientists, the fields of archaeology, paleontology, history and the geosciences, commonly interact to develop strategies to circumvent apparent and unexpected problems that could hinder a client's proposed project. This is augmented by the use of ' specialized consultants and senior scientific advisors which assures a professional approach that fulfills the management requirements of clients and upholds the standards of the professional community. SRS qualifies as a women-owned business enterprise (WBE) under state and federal regulations, and employs a ' diverse cross-section of employees. Included are approximately 50% women employees, with one-third of the workforce being represented by minorities including Latino,Asian,and Native American. ' Scientific Resource Surveys, Inc. maintains general liability, property damage, automobile liability, and workers compensation insurance in the amount of$1,000,000 with a carrier that meets or exceeds the requirements set forth by the State of California. SRS is an Equal Opportunity Employer and maintains an aggressive Affirmative Action tProgram. 1 1 1 1 1 RRM Design Group ' 23 4. Project Schedule t CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting .Services, Ellis/Edwards Fire Station ' SECTION 4: PROJECT SCHEDULE ' LISTING OF KEY ASSUMPTIONS ' • Notice to Proceed will be granted December 2, 1997 The Map Record and review will be concurrent with the project programming and design and is not required to be complete prior to the Conditional Use Permit submittal. ' • If advantageous to the processing and design, the Planning Commission will complete an initial review for general design and a final review of the site furnishings and building details. ' • The City Planning staff will meet with the RRM Environmental Assessment team for a preview of issues and completeness prior to the Conditional Use Permit submittal. This is anticipated to save time in the Environmental Assessment Completeness Review. 1 • The Public Works Department plan check review can be initiated prior to the Building Department's ' submittal. • The initial Building Department plan check will be completed in four(4) weeks. 1 1 1 RRM Design Group 24 NEw City of Huntington Beach Proposal for Professional Consultant Services Ellis IE dwards Fire Station Proposed Project Timeline —Mar �79 Task Name Duration T '98 hiay'98 JEl 9 �JB ec:'98 T�r--q �q ay Nov'97 Doc'97 Feb'98 -FA�r-7913 8 Aug'98-1 Sep -�No�-5-8— 6 9 Feb ti,;� M 79-9 �jUrlqq Tj-Uj,99. Aug�96 J,lun'98 Phase 1-Planning Phase 147 days Notice to Proceed 0 days 12n Parcel Map Preparation and Approval 8 Wks I2r2 • Il 2 6 Building Program Preparation 5 Wks 1212 115 Schematic Design 35 days ' — Geollechnical Investigation 4 Wks 1164, r2/2 Topographic Survey 3 Wks 1/6 11/26 Preliminary Site Plan I wk 116 FQ 1/12 —Fire Station Schematic Design 5 Wks 1/13 2/16 Owner Review and Comment I wk 2/17 2/23 Environmental Clearance 20 days Environmental Assessment 2 Wks i 2117 3n Initial Study 2 Wks ' -- — -- - 3/3 3/16 Conditional Use Permit 72 days' Production of Application 2 days ' .... —, -.— — — — — --- 3117 3118 Planning Staff Review of Appfir--ition 6 Wks 3/19 4/29 Planning Comm.Initial Review and Approval 4 Wks I WAWNI ' - Planning Comm.Final Review and Approval 4 Wks 5/28 6/2 4 Phase II-Deslan Phase 140 days Completion of Construction Documents 100 days Design Development 6 Wks 5/28 FLF7.". 7/22 Owner Review and Comment 2 Wks ' — — — — — — — - 7/23 P79815 Finalize Silo Plan 4 Wks 8/6 E�a 9/2 Fire Building Plans and Specifications 10 Wks 8/6 10/14! Building Permit Approval 40 days Building Department Rewow 4 Wks 10/15 11/11 A/E Respunse to Plan Check 2 Wks 11i12 ER 11/25 Building Department Approval 1 wk 11/26 L 1212 Building Permit Issued 1 wk 1213 1219 Phase Bidding and Construction Phase 185 days Project Bidding 5 Wks 1/13 ' — Owner Negotiation and Approval 2 Wks 1/14 1/27 Project Construction 30 Wks Ina asp 8125 Project;project schedule 1017 1 ask Progress Summary Rolled Up Split . . . . . . . . . . . . . Rolled Up Progress Project Summary Date:Tue 10121101 Split Milestone Rolled Up Task W4, Rolled Up Milestone 0 External I asks RRM Design Group 25] r � - . .. � Appendix CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, EllisJEdwards Fire Station APPENDIX 1 CONTRACTS AND INSURANCE Indemnification Liability & Hold Harmless ' Requested amendment of the Indemnification Liability & Hold Harmless clause contained in the sample contract as advised by RRM's Errors and Omissions Insurance representation: ' CONSULTANT shall protect, defend, indemnify and save and hold harmless CITY, its officials, and employees, and agents from and against any and all liability, loss, damage, expenses,costs (including without limitation reimbursement of reasonable costs and fees of ' litigation of every nature to the extent arising out of "or—in eenneefien with" CONSULTANT's negligent performance of this agreement or its failure to comply with any of its obligations contained in the agreement by Professional Service Contractors, its officers, 1 agents or employees except such loss or damage which was caused by the "SOW' negligence or willful misconduct of the CITY. 1 Explanation from our Insurance Representative: "The E&O carrier will only reimburse reasonable defense costs and attorney's fees after and to the extent that the consultant's negligence has been proven. The indemnification is tied to the consultant's negligent performance. 1 1 ' RRM Design Group j� CITY OF HUNTINGTON BEACH 2 0 0 0 Main Street P . O . B o x 1 9 0 Calif o r n i a 9 2 6 4 8 1 Les M. Jones II Public Works Department Director (714) 536-5431 1 ELLIS/EDWARDS RFP ' PN-1703 5 ' ADDENDUM NUMBER 1 October 10, 1997 ' NOTICE TO ALL CONSULTANTS: ' Please add the following modifications to the Request for Proposal: 1. A copy of the City's Standard Contract has been provided in the Request for Proposal ' as Attachment 9. The consultant shall carefully review the agreement, especially in regards to the indemnity and insurance provisions, and include with the proposal a description of any exceptions requested to the Standard Contract. If there are no ' exceptions, a statement to that effect shall be included in the proposal. Also, the consultant shall include an Insurance Certification Acord Form with the proposal providing proof that the minimum insurance requirements can be met. ' 2. On page 10 of 11 of the RFP, in Section VII, Item 6: change 20 page to 30 page. ' All consultants are requested to acknowledge the receipt of this Addendum with your proposal. tVery truly yours, ' A.A. Folaron Associate Civil Engineer This is to acknowledge receipt and review of Addendum Number 1, dated October 10, 1997. It is understood that this revision shall be included in the roposal. Company Name V By Date ' 27666.02 CITY OF HUNTINGTON BEACH ' Proposal for Professional Consulting Services, Ellis/Edwards Fire Station ' INSURANCE SUMMARY SHEET Note: Upon boarding the contract, we will provide an Insurance Certification Accord Form. 1. General Liability: Insurance Carrier: Mutual Service Insurance Company A.M. Best Rating: A-- $ 1,000,000 per occurrence for bodily injury, personal injury and property damage. ' general aggregate limit shall apply separately to this project/locationOR X general aggregate limit shall be twice the required occurrence limit. ' 2. Automobile Liability: Insurance Carrier: Mutual Service Insurance Company A.M. Best Rating: A- $ 1,000,000 per accident for bodily injury and propertydamage. ' 3. Employer's Liability: Insurance Carrier: Employers First Insurance A.M. Best Rating: AIX ' I per accident for bodily injury or disease. 4. Errors and Omissions Liability: Insurance Carrier: _ Design Professionals Ins. Co. A.M. Best Rating: AX $ 1,000,000 peruse. occurrence and in the aggregate. 5. List any Deductibles and Self-Insured Retentions. 1 1 ' RRM Design Group City of Huntington Beach PN No. 17035 October 2, 1997 Page 5 of 11 4. Conduct one public workshop during preparation /processing of the Negative Declaration to educate the public and receive input in the preparation of the document. 5. Prepare responses to comments and distribution to commenting parties. 6. Prepare a mitigation monitoring program. E. Conditional Use Permit (CUP) A. Prepare and submit a General Application (see Attachment 4) for a CUP including all plans and documents required by the application. The application should be submitted concurrent with the environmental documentation or a short time later. Assume the project will be submitted to the Design Review Board, and the Planning Commission. B. Prepare plans and colored renderings, as well as a color pallet and landscape plan for Design Review Board hearing and attend the hearing to make a presentation and answer questions about the projects. The minimum drawings and renderings will consist of: • Overall site plan. • Perspective drawing of site. • Elevations from all four sides of site. • Landscape plan. F. Meetings The consultant should assume the following will be the minimum number and type of meetings during Phase I, Sections A, D and E. 1. Meetings with City staff including Environmental Assessment Committee-6 2. Workshop with public during preparation of negative declaration-1 3. Design Review Board--1 4. Planning Commission hearings-2 5. Zoning Administrator hearing for parcel map--1 PHASE II, Desian Phase The scope of services for this phase shall generally consist of all items necessary to complete detailed construction plans, specifications and bidding documents in accordance with the approved concept plans from Phase I, the design criteria established by the Fire Department, and applicable codes. The consultants proposal shall take into consideration the following items: 1. Prepare a rough grading plan for the reservoir site and a precise grading and drainage plan for the fire station portion of the site. The plans shall be prepared by a registered civil engineer. 2. Prepare improvement plans for the street, sidewalk, driveways, street iight,traffic signal and related public improvements along the_frontage of the site. Utility hookups for sewer, water, gas, and underground telephone and electrical may be included as part of the public improvement plans or as 'a separate utility plan. Provisions for utility stub outs to serve the reservoir facility shall be included as part of the improvement plans. 3. Coordinate with utility companies in the identification of existing utilities; relocation and/or modification of utilities, and the provision of utility services for the site. 4. Design and prepare architectural plans for the fire station building structure including mechanical and electrical systems and appurtenant facilities. 5. Prepare landscape and hardscape plans only for the fire station portion of the site. Landscaping plans for the reservoir site will be done by the Developer's consultant and constructed by separate contract, but coordination of the two plans is necessary. 6. All plans and details shall be at an appropriate scale to produce clear, accurate, and easy to read drawings. The drawings shall be 24'X 36" ink on mylar media. Drawings shall be AutoCad Release 13, and submitted on 3.5 inch disk, 1.44 Mbytes. 7. Prepare construction specifications and bidding documents for the project. The City will provide a Microsoft Word version 6.0 of the General Provisions and bid forms; the consultant will modify by adding necessary special provisions and bid items. #21eoeVs City of Huntington Beach PN No. 17035 October 2, 1997 Page 6 of 11 8. Prepare estimates of probable construction costs for the project. The estimates shall be in Microsoft Excel Version 5.0. 9. The plans, calculations, specifications, and estimates shall be processed through the City for review and approval. The building plans will be processed through the City Building & Safety Division for plan checking. Submittals of plans, specifications and estimates shall be made at the 65% and 100% completion stages. Reproduction and printing costs should be included in the Fee Proposal Schedule, Phase IID. 10. Meetings: The consultant shall allow for a reasonable number of coordination meetings with city staff during'this phase of the project. An allowance for meetings shall be as specified in the Fee Proposal Schedule, Phase IIE. PHASE III Bidding & Construction Phase The scope of services for this phase shall generally consist of support services during the bidding and constructing of the fire station improvements. The consultants scope of work shall include: 1. Be available to answer questions and provide clarifications during the construction bidding stage and for advice and consultation during the construction stage of the project.. This will include periodic field observation during construction of the improvements to assess whether the improvements are being constructed in compliance with the intent of the project designs. 2. Review shop drawings, equipment &material specifications. and other submittals for compliance with the project plans and specifications. 3. Review all requests for change orders and make recommendations to the City regarding approval/denial of such requests. 4. Prepare as-built drawings. Additional Services The City of Huntington Beach has budgeted for architectural planning and design of an additional fire station site. The City intends to build the site when funding permits. The fire station site; located at the corner of Graham and Production will require a dfifferent design than the Ellis/Edwards location due to lot size and shape. Based on the consultant's performance on the Ellis/Edwards site, the City may elect to negotiate an addendum to this contract for architectural planning and design of the second fire station., V. FEE PROPOSAL REQUIREMENTS In preparing the fee proposal for this project the consultant shall take into consideration the following: 1. Compensation for services provided in completing Phase I, Planning Phase, shall be a fined fee amount for the respective elements of Phase I as shown in the Fee Proposal Schedule provided herewith. 2. Compensation for Phase II, Design Phase, shall be a fined fee amount for the respective elements of Phase II as shown in the Fee Proposal Schedule provided herewith. 3. Compensation for Phase III, Bidding and Construction Phase, shall be based on a time and materials not to exceed an upper limit amount without prior approval of the city. The consultant will be compensated for the actual hours and materials furnished during this phase of work. d. A work plan together with a breakdown of labor hours by employee billing classification together with the cost of non-labor and subconsultant services shall be included with the fee proposal. The labor breakdown shall be compiled by project phases and be based on a listing of work tasks that correlates with the consultant's defined scope of work for the project proposal. This information will be used by City staff to evaluate the reasonableness of the fee proposal and will be used in negotiating the final fee amounts for the contract agreement(see Attachment 7). #21809V5 • i City of Huntington Beach PN No. 17035 October 2, 1997 Page 7 of 1 I 5. There will be no compensation to consultant for hours expended during Phase III due to consultant's design errors and omissions. 6. The consultant shall state in the fee proposal the number of hours allotted in its fee amount for Phases I and II for attending meetings with City Staff and public workshops and hearings. Should the amount of hours expended during these phases exceed the amount included in the fee quote; the consultant may be authorized to invoice the City for the additional hours upon first.notifying the City that the budget limit for meetings has been reached. The City shall then determine whether additional hours for meetings will be authorized. 7. The consultant's standard billing rates for all classifications of staff likely to be involved in the project shall be included with the fee proposal along with the mark-up rate for any non-labor expenses and subconsultants. 8. The consultant shall prepare progress billings reflective of the project schedule, and in the format per Attachment 5. The City will provide a diskette of the files in Microsoft Excel, version 5.0. VI. PROPOSAL REQUIREMENTS Although no specific format is required by the City, this section is intended to provide guidelines to the consultant regarding features which the City will look for and expect to be included in the proposal. I. Content & Format The City requests that proposals submitted be organized and presented in a neat and logical format and be relevant to these services. Consultant's proposals shall be clear, accurate, and comprehensive. Excessive or irrelevant material will not be favorably received. Proposals shall contain no more than 30 typed pages using a 10 point minimum font size, including transmittal/offer letter and resumes of key people, but excluding Index/Table of Contents; tables, charts, and graphic exhibits. The purpose of these restrictions is to minimize the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to the project. The separately submitted Fee Proposal should contain only enough pages to clearly respond with the information that is requested in the RFP. The proposal should include the following: • Transmittal/offer letter. • Page numbering. • Index/Table of Contents. • Team Organization including an organization diagram. • Approach to the Project including description of specific work task and activities. • Descriptions of similar projects by key staff to be used on this assignment. • Brief resumes of key staff. • Project schedule. 2. Scope of Services A description of the work program that will be undertaken shall be included in this section. It should explain the technical approach, methodology, and specific tasks and activities that will be performed to address the specific issues and work items identified in the RFP. It should also include a discussion of constraints, problems, and issues that should be anticipated during the contract, and suggestions for approaches to resolving them. #2taosys