Loading...
HomeMy WebLinkAboutSantiago Library System - 1968-08-05 Vj",& .CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE of THE CITY CLERK 9 C? oc r September 27, 1988 I�IZ I�S. r Audrey Stafford ' Santiago library System 431 City Drive South { ra • �,,,, :.� �^� Orange, Ca 92668 The City Council of the City of Huntington Beach at the regular meeting held Monday, September 19, 1988, approved an Amended Santiago Joint Powers-Agreement. Enclosed is the original agree- ment which has been executed by the City. After all parties have signed, please return a_ copy to our office. Connie Brockway � - L.��r•-,�• City Clerkf,GtZrcL CB:bt Eric. - /.z A,r,r °� C- �u�1 •r 1 J (Telephone:714-536-5227) CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK September 27, 1988 1 - Audrey Stafford Santiago Library System 431 City Drive South Orange, Ca 92668 The City Council of the City of Huntington Beach at the regular meeting held Monday, September 19, 1988, approved an Amended Santiago Joint Powers Agreement. Enclosed is the original agree- ment which has been executed by the City. After all parties have signed, please return a copy to our office. .t ` Connie Brockway J City Clerk CB:bt Enc. - -.3196 i r (Telephone:714-536-52V) L REQUgtT FOR CITY COUN&� ACTION Date A u e I S t 29. _. 4] .88 Submitted to: The Honorable Mayor and City Council Submitted by: Paul Cook, City Adriinistrator Prepared by: Melvin M. Bowman, Community Services Directo Subject: SANTIAGO JOINT POWERS AGREEMENT :APPROVED BY CITY COUI`G::. Consistent with Council Policy? C 1 Yes [ ) New Policy or Excepti n ,Statement of of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE: The Huntington Beach Library is a member of the Santiago Library System under a Joint Powers Agreement executed on August 5 , 1968. An updated agreement is needed. RECOMMENDATION: Approve the proposed updated Santiago Joint Powers Agreement. 4 ANALYSIS: To better serve the residents of Huntington Beach and Orange County, a Joint Powers Agreement was initiated between ten contracting public libraries in 1968. This Joint Powers Agreement, called Santiago Library System, allowed residents of Huntington Beach to use other libraries as well as nonresidents to use the libraries of Huntington Beach. This resulted in an expanded ability for accessibility to collections. City and County attorneys recommended adoption of a new agreement rather than a modification of the old agreement because of changes in laws affecting Joint Powers Agreements. The Santiago Library System receives state grant funds to benefit member libraries. This agreement saves the library funds through inter-library loan cooperation and reference networking. FUNDING SOURCE: Funding is provided to the Santiago Library System by state grants. ALTERNATIVE ACTIONS: Change the agreement. Deny approval of agreement. ATTACHMENTS: loop Proposed Agreement PC:M.%lB:REi:gc P10 5185 SANTIAGO LIBRARY SYSTEM AMENDED JOINT POWERS AGREEMENT Government Code Sections 6500, et seq. This Amended Agreement is made and entered into this 1f-dw day of 1988, by and among the following public agencies of the State of California: the County of Orange, a political subdivision of the State of California; the Placentia Library District, a special district; the City of Yorba Linda, a municipal corporation; the City of Huntington Beach, a municipal corporation; the City of Newport Beach, a municipal corporation; the City of Fullerton, a municipal corporation; the City of Santa Ana, a municipal corporation; the City of Anaheim, a municipal corporation; the City of Orange, a municipal corporation; and the Buena Park Library District, a special district. Said parties, together with any other public agencies which may later become party hereto, are referred to hereafter as member agencies. WITNESSETH WHERAS, the Joint Exercise of Powers Act (Government Code Sections 6500, et seq. ) authorizes two or more public agencies by agreement to jointly exercise any power common to the contracting parties; WHEREAS, the parties hereto possess the common power to operate public libraries; WHEREAS, in accordance with the California Library Services Act (Education Code Sections 18700, et seg. ) and prior 5373.1 1 • legislative authorization, the parties hereto or their predecessors have established and have continuously operated a Cooperative Library System; WHEREAS, the parties hereto desire to continue in effect and to reaffirm the establishment of a Cooperative Library System formerly known as the Orange County Cooperative Library System and currently known as the Santiago Library System ( "System" ) by confirming hereby the creation of a public entity separate from the parties in accordance with Section 6507 of the Government Code; WHEREAS, the parties intend that this Amended Joint Powers Agreement shall supersede the prior joint powers agreements heretofore entered into between the parties hereto or their predecessors; NOW, THEREFORE, each of the parties signatory hereto does agree as follows: 1. Purpose. The purpose of this Amended Joint Powers Agreement ( "Agreement" ) is to provide for the exercise of the common power of each of the member agencies to provide public library services. This power shall be exercised in a manner consistent with and in furtherance of the objectives of the California Library Services Act and in such manner that the System shall be eligible for any grant funds that may be payable pursuant to said Act and such other laws of a similar nature, both state and federal, that now exist or that may from time to time be enacted. This instrument 2. shall be construed in a manner consistent with these objectives. The foregoing, however, shall not be deemed to limit the extent of the powers conferred on the System. The System shall possess all the powers, prerogatives, and authority necessary to plan, operate, and administer a Cooperative Library System and those powers necessary to establish, improve, and extend library services including, but not limited to, the following: (a) Receipt of monies under the California Library Services Act as the same may be amended from time to time; (b) Receipt of such other monies and benefits as the System is eligible to receive; (c) Coordinating all member reference services; (d) Providing interavailability of books , film, data, and other information and materials among member libraries; (e) Making applications and contracts for grants from public or private entities to carry out the purposes of the System; (f) Undertaking cooperative library projects which may be recommended by the Administrative Council of the System. (g) Pursuant to requisite vote of the Administrative Council determining the amount of contribution, if any, which will be requested of the member agencies. 2. Reaffirmation and Confirmation of the Existence of the Santiago Library System as a__Separate_ Public Entity. The existence of the Santiago Library System as a public 3. entity separate from the parties to this Agreement in accordance with Government Code Section 6507 is hereby confirmed. The debts, liabilities and obligatiions of the System, and its Administrative Council shall not constitute debts, liabilities, or obligations of any of the parties to this Agreement. The Systems powers shall be subject to such restrictions upon the manner of exercising such powers as are imposed upon the Placentia Library District and Buena Park Library District, as set forth in Chapter 8, Part 11, Division 1, Title 1 of the Education Code of the State of California. In the event of the withdrawal of both the Placentia Library District and the Buena Park Library District from the System, the Administrative Council shall, or in the event that said District's enabling legislation is significantly altered, the Administrative Council may select another member of the System in lieu of said District. 3. Governing Body of System. A. Composition of Administrative Council. The System will be governed by an Administrative Council ("Council" ) consisting of the head librarian of each of the parties hereto. B. Authority of Council. The Council is authorized in accordance with Section 6508 of the Government Code in the name of the System to do any or all of the following in furtherance of the purposes expressed in Article 1 hereof: (1 ) To make and enter into contracts; (2) To employ agents and employees; 4 . ( 3 ) To acquire, construct, manage, maintain or operate any building, works, or improvements; (4) To acquire, hold, or dispose of property; (5) To incur debts, liabilities or obligations, which debts, liabilities or obligations shall not constitute the debts, liabilities or obligations of any of the member agencies; (6) To solicit and receive funds from any source. The Council shall have such further powers as are common to the parties and are reasonable and necessary to effectuate the purposes of this Agreement. The Council shall have general administrative responsibility with respect to the Cooperative Library System provided for by the California Library Services Act, shall adopt a System plan of service, submit annual proposals to the California Library Services Board and otherwise comply with the provisions of the California Library Services Act. C. Council Meetings. (1 ) The Council shall fix the time and place for its meetings and shall hold at least one annual meeting. (2) Except as otherwise provided by law, all meetings of the Council shall be open to the public and shall be called, conducted and adjourned according to the provisions of the Ralph M. Brown Act (Government Code Sections 54950, et steer . ) as that Act may from time to time be amended or as other acts regulating the conduct of public meetings may from time to time provide. 5. (3) The Council shall adopt by-laws or other rules for conducting its meetings, for the establishment of offices of the System, and for other business. Any action taken by the Council shall be taken by a majority in attendance provided a quorum exists. A majority of the members of the Council shall constitute a quorum. 4 . Advisory Board. In accordance with Education Code Section 18747 (b) the System shall establish an Advisory Board consisting of as many members as there are parties to this Agreement. The governing body of each member agency shall appoint one member, from among its residents, to the Advisory Board. Except to the extent that the law may otherwise provide, the future existence and composition of an Advisory Board shall be determined by the Council. 5, Funding. The System may apply for and receive such grants as may be provided for by the laws of State of California or the federal government. Contributions, payments, and advances may be made in the manner provided for in Section 6504 of the Government Code, any advances to the System to be repaid in such manner as may be agreed upon between the Council and the advancing agency. The parties may provide for an exchange of services in accordance with Government Code Section 6506 under such arrangements as may be agreed upon between the Council and the Agency whose services are 5 . l„J � to be utilized. On or before April ist of each year the Council shall determine the total contribution that will be required from all member agencies, if any, in order to function in the manner prescribed by the Council for the forthcoming fiscal year considering all other anticipated sources of revenue. The Council shall determine the share of the total that shall be contributed by each member agency according to a formula or formulas which it determines to be fair and equitable, considering such factors as population, the value of services rendered, the costs of providing services and other related matters. Said contribution shall be made in cash unless otherwise provided by the Council and agreed to by the contributing agency. Contributions shall be payable in advance on or before July 1 of the year for which contribution is made, or alternatively in such other manner or at such other time or times as the Council shall determine to be appropriate. in addition the System may borrow money and incur indebtedness in accordance with any authority therefore provided by the laws of the State of California to local agencies including without limitation, Chapter 4, Part I, Division 2, Title 5, Sections 53600, et seer . , of the Government Code. 6. Executive Director. The Council shall appoint an Executive Director who shall be the System's chief administrative officer. The duties of the 7. Executive Director shall include but not be limited to: a. Performing all the administrative duties and functions requisite to the day to day operations of the System and otherwise incumbent upon or traditionally performed by the chief administrative officer of a cooperative library system. b. Attending all meetings of the Council, acting thereat in' an advisory capacity and assisting the Council in achieving the purposes of this Agreement. ce Acting as the System's property custodian, to have charge of, handle, and have access to all System property in which capacity the Executive Director shall file an official bond in the sum of one hundred thousand dollars ($100,000) or such other amount as may from time to time be prescribed by the Council. d. Performing such other duties, consistent with the purposes of this Amended Agreement, as may be prescribed by the Council. 7. Treasurer or _Depository; __and Auditor a. The Council shall appoint one or more of the officers or employees of the System as Treasurer and Auditor of the System. in the event of the failure of the Council to act, the System Director shall be Treasurer and Auditor of the System. The System shall be strictly accountable of all funds and shall report all receipts and disbursements. The Treasurer shall, among other things, verify and report in writing to the System and to the member agencies in the manner required by law. The Auditor shall contract with a certified public 8. r accountant to make an annual audit of the accounts and records of the System. Pursuant to unanimous request by the Council the annual audit may be replaced by an audit covering two (2) years if permitted by law. The audit report prepared by the certified public accountant shall be filed as a public record with each member agency and also with the auditor of the County of Orange. Said report shall be unqualified as to its accuracy. b. The Council may from time to time change the designation of the Treasurer or Auditor. 8. Fiscal Year. The System's fiscal year shall be from July 1 through June 30. 9 . Joinder of New Public Agencies. Any public agency which has the power to provide library services may join the System upon the application of their governing bodies and upon the consent of the Council; provided that such agency has agreed to abide by all the terms of this Agreement. The Council shall prescribe the amount of money, if any, that shall be paid by any public agency as a prerequisite to its becoming a member. 10. Term, Withdrawal and Termination of Member. The term hereof is indefinite and this Agreement shall remain in effect until terminated as hereafter provided. 9 . 5 t Any member agency may withdraw as a member but only upon written notice delivered to the Council at least ninety days prior to the commencement of the forthcoming fiscal year stating thereon the date of proposed withdrawal. vo party shall be entitled by virtue of such withdrawal to receive any payment of money or share of assets of the System except as nay be agreed upon by all the member agencies. This Agreement shall remain in effect until cancelled by all of the remaining parties or until the withdrawal of all member agencies except one. In the event of termination of this Agreement the members of the Council remaining at the date of such termination shall continue as the governing board of the System for the purpose of winding up its affairs and during the course of such winding up shall exercise all powers granted by this Agreement as may be necessary or convenient in the accomplishment of its duties. When all of the affairs of the System have finally been settled then this Agreement shall terminate and be of no further force and effect. 11 . Indemnification and Insurance. The System shall indemnify and hold harmless each member agency, and its officers, agents and employees, from all claims, demands or liability arising out of, or encountered in connection with this Agreement and the activities conducted hereunder, and shall defend them and each of them against any claim, cause of action, or damage resulting therefrom. Except as provided below, the System shall secure and 10. keep in effect during the term of this Agreement the following described insurance with the minurrum limits provided. a. Workers' compensation insurance in compliance with law. b. Comprehensive general liability insurance, naming each member agency as additional primary insureds without offset against their existing insurance, with a limit of not less than one million dollars ($1,000,000) for each occurrence. c. Comprehensive automobile liability insurance, including owned, hired, and non-owned automobiles, naming each member agency as additional primary insureds without offset against their existing insurance, with a bodily injury or death limit of not less than one million dollars (1,000,000) for each occurrence. Certificates of insurance for the insurance required under this article shall be furnished to each member agency within 30 days of the effective date of this Agreement. Each policy of insurance shall provide for a 30 day written notice of cancell- ation, reduction of coverage or nonrenewal, to each member agency by certified mail return receipt requested. The Council shall appoint, and continue in effect during the term of this Agreement, an insurance committee consisting of not less than three individuals whose responsibility it shall be to review and report to the Council annually on the adequacy of the System's insurance coverage. Upon a finding by two-thirds of the members of the Administrative Council that comprehensive general liability 11 . r s insurance cannot be secured at is premium which the Council in its sole discretion deems reasonable, the obligation to secure comprehensive general liability insurance shall be suspended until the Council in the exercise of reasonable diligence is able to secure such insurance at a reasonable premium. The Administrative Council shall not make this finding unless and until it has received a written recommendation of the insurance committee to this effect. If, notwithstanding the provisions set forth above, any member agency suffers any loss because of an injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement such loss shall be allocated among the member agencies according to the following formula: L = A B where: L = the fraction such loss to be borne by the party in question. A R the population of the geographic area in which the party in question is providing library ser- vices independently of this Agreement; and B = the population of the entire geographic area in which the System is providing library services pursuant to this Agreement. Population and geographic areas served by a party shall be deemed to include areas served by such party pursuant to 12. contract with a public entity not a party to this Agreement and shall be determined as of the commencement of the System's fiscal year in which the debt, liability, or obligation becomes due. Population shall be based upon the latest figures available from the California Department of Finance or the United States Census Bureau. 12. Disposition of Property. in the event of the termination of this Agreement any and all property, funds, assets and interests therein of the System shall become the property of and be distributed to such member agencies as are then members of the System. Distribution shall be made among the then member agencies in such proportion as the Council determines fairly represents each agency's financial contribution to the System. 13 . Notice Within 30 days after the effective date hereof notice of this Agreement shall be filed with the office of the Secretary of State as required by section 6503.5 of the Government Code. Within 70 days after the effective date hereof statements shall be filed with the Secretary of State and with the Clerk of the County of orange in compliance with Government Code Section 53051. 13. 14. Counterparts This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, IN WITNESS WHEREOF the parties have executed this Agreement on the dates set forth below their respective signatures. DATED: THE COUNTY OF ORANGE ATTEST: Secretary APPROVED: County Counsel DATED: THE PLACENTIA LIBRARY DISTRICT ATTEST: Secretary 14 . • i APPROVED: District Counsel DATED: THE CITY OF YORBA LINDA ATTEST: Secretary APPROVED: City Attorney DATED: THE CITY OF HUNTINGTON BEACH zz ATTEST: City Clerk APPROVED: c ty Attorney 15. i DATED: THE CITY OF NEWPORT BEACH ATTEST: City Clerk APPROVED: City Attorney DATED: THE CITY OF FULLERTON ATTEST: City Clerk APPROVED: City Attorney DATED,. THE CITY OF SANTA AAA 1G - ATTEST: } i City Clerk APPROVED: City Attorney 0 DATED: THE CITY OF ANAHEIM 1 a ATTEST: City Clerk APPROVED: City Attorney DATED: THE CITY OF ORANGE ATTEST: City Clerk 17 . APPROVED: City Attorney 1 DATED: BUENA PARK LIBRARY DISTRICT 1 j ATTEST: i Secretary APPROVED: District Counsel 18. Wes REQUEST FOR CITY COUNCIL ACTION ' Submitted by Walter W. Johnson Department Library Director + June 20, 1g 78 [] No Date Prepared Backup Material Attached [Dyes Subject Request for Buena Park to join the Santiago Library System. City Administrator's Comments Approve as recommended. n Statement of issue, Recommendation,Analysis, Funding Source,Alternative Actions: Statement of Issue: The Buena Park Library District has applied to join the Santiago Library System. Pursuant to the Joint: Powers Agreement, the procedure established by said agreement requires applicants to be approved for membership by the governing agency of each member library. If approved, all cities in Orange County will be represented by the Santiago System. Recommended Action: Approval of resolution. Analysis: Approval will provide cooperation between all public libraries in the county. Alternative: Disapproval will prevent Buena Park from joining system. Funding_Source: No funding from City required. Pio ins SANTIAGO LIBRARY SYSTEM A LIBRARY COOPERATIVE 411 CITY DRIV920VTH ORANGE.CALIFORNIA 62448 1714)S]4-7441 September 14, 1977 Alicia M. Wentworth Office of the City Clerk P. 0. Box 190 Huntington Beach, CA 92648 Dear Ms. Wentworth: Per your request enclosed is a copy of the Orange County Board of Supervisors' resolution approving the amendments as a member of Santiago Library System and authorizing said amendments asfiscal agent for the System of the Joint Powers Agreement. You will also find enclosed a corrected copy of your duly executed amendment. There were typing errors only on t e first page (there were no changes in content). Please replace this page in your files. Thank you. Sincerely, Susan Gilroy Executive Director Santiago Library System SG:dj ATTACHMENTS MEMBERS ANAM91M PUBLIC LIBRARY QRANG[COUNTY PUBLIC LIBRARY FULLERTON PUBLIC LIBRARY QRANG[FUBLIC LIBRARY YORBA LINDA LIBRARY DISTRICT PLACENTIA LIBRARY DISTRICT NEWPORT BEACH PUBLIC LIBRARY SANTA ANA PUBLIC LIBRARY HUNTINGTON BEACH INFORMATION &CULTURAL RESOURCE CENTER J� City -Of Huntington Beach P.O. Box Igo . CALIFORNtA 9na OFFICE OF THE CITY CLERK July 19, 1977 Orange County Public Library 431 City Drive South Orange, CA 92668 Attn: Susan Gilroy Gentlemen: The City Council of the City of Huntington Beach at its regular meeting held Monday, July 18, 1977 approved an amendment to'the Santiago Library System Joint Powers Agreement dated August 26, 1972. We are enclosing the duly executed original amendment and we would appreciate a copy for our records upon execution by your body. Please forward to Office of the City Clerk, P. 0. Box 190, Huntington Beach, CA 92648. - Sincerely yours, Alicia M. Wentworth City Clerk. AM:CB:wM encl. I CITY OF HUNTIHGTON BEACH JU�� 2 1977 5 711 INTER-DEPARTMENT COMMUNICATION CITY OF H(+UNTIINGTON SEACII 1 PHI TIALION BEAEH -D&I PSTRATit/ ^rr. To FLOYD G. BELSITO From WALTER W. JOHNSON CITY ADMINISTRATOR LIBRARY DIRECTOR Subject AMEND14ENT TO THE SANTIAGO Date June 22, 1977 LIBRARY SYSTEM JOINT POWERS AGREEMENT The Santiago Library System, which includes th AI'PR�j'ED By CITY COL' Huntington Fxeach Public Library, wishes to ame d the original Joint Powers Agreement of the SLS dated 1972. The approval of the Huntington Be ch z� City Council is needed. The revised amendmen Will: Ty cLSp 1. Correct the statement concerning members; Orange Public Library is now included. The name of the Huntington Beach Library has been changed to the Huntington Beach Library, information and Cultural Resource Center. 2. Streamlines the present claims procedure to permit Executive Director to process pur- chase orders. This saves administrative and accounting costs, as well as the time of the Council members. 3. It restructures the present Joint Powers Agreement and recommends that the System can contract for personnel services directly with - the County of Orange. Recommendation: The amendment to the Santiago Library System Joint Powers Agreement be approved. Enc: Revised Agreement Joint Powers Agreement 1 r AGREEMENT VIREREAS, pursuant to Title 1 , Division 7, Chapter 5 of the Government Code of the State of California (S6500 et seq. ), a Joint Powers Agreement which was effective August 26, 1972 was entered into between the ORAI;GE COUNTY PUBLIC LIBRARY, the PLACENTIA LIBRARY DISTRICT, the YORBA LINDA LIBRARY DISTRICT, the HUNTINGTON BEACH INFORMATION AND CULTURAL RESOURCE CENTEP', the NEWPORT BEACH PUBLIC LIBRARY, the FULLERTON PUBLIC LIBRARY, the SANTA ANA PUBLIC LIBRARY, the ANAHEIM PUBLIC LIBRARY, and the ORANGE PUBLIC LIBRARY, such Agreement being authorized by Chapter 1.5, Division 20 of the Education Code of 1959 (beginning with S27111); and WHEREAS, it has been recommended that said Agreement be amended to clarify the power of the Council of the SANTIAGO LIBRARY SYSTEM to employ personnel ; IT IS THEREFORE AGREED that said Joint Powers Agreement is to be amended to provide as follows: Clause l is amended to provide as follows: "POWER OF SYSTEM. The SANTIAGO LIBRARY SYSTEM shall have all the powers, prerogatives, and authority necessary to effectively plan, ' operate, and administer a public library system and to establish, improve and extend library services within the geographic boundaries of the SYSTEM. It shall plan and determine the use to be Trade of any funds received by the SYSTEM from any source and may expend such funds in accordance with such plans and determinations. The System Council , or such administrative officer as it may from time to time appoint, may administer and exercise this power pursuant to the rules and regulations as adopted in the manner set out hereafter. The System Council shall have the po►,rer.to employ personnel. The System Council shall have the authority to contract with any of the-parties to this Agreement for provision of services to the System and the System shall have the authority to. pay for such services." WHEREAS, it has been recommended that said Agreement be amended to clarify the povser of the Council of the SANTIAGO LIBRARY SYSTEM to receive and disburse funds; IT IS'THEREFORE AGREED that said Joint Powers Agreement is to be amended to provide as follows: Clause 6 is amended to provide as follows: "ACCOUNTING FOR FUNDS. All funds received and disbursed by the SYSTEM shall be strictly accounted for, according to accepted procedures and practices for governmental entities. All bills shall be approved for payment by the System's Fiscal Officer or his/her alternate before they are submitted to the County Auditor-Controller." The said amendments shall be effective upon approval by the governing bodies of all libraries which are members of the SANTIAGO LIBRARY SYSTEM. This Agreement is executed by the Chairman of the Board of Supervisors, acting under and pursuant to Resolution Ho. -/y/ , authorizing such execution this .� 3oTli^_ day of JC-rJ ST 1977: COUNTY OF ORANGE, a body corporate and politic BY Chairman of its oar o upervls s ATTEST: C f Lt..:�.t� Ju Alexander Clerk of the Board of Supervisors of Orange County, California Approved as to Form A. Kuyper, County Counsel - Orange County, California By l�::�% 7 ii I' 1 �I GSA 2 ' I SEP • 7 WT 3 �. RESOLUTION OF THE BOARD OF SUPERVISORS OF i, 4 ORANGE COUNTY, CALIFORNIAADMINISTRATION 51 August 30, 1977 6 On motion of Supervisor Anthony, duly seconded and carried, the 7 following Resolution was adopted: 8 WHEREAS this Board has considered the proposed amendment to the 9 Joint Powers Agreement which created the Santiago Library System; and 10 WHEREAS this Board concurs in said amendment; 11 NOW, THEREFORE, BE IT RESOLVED that the Chairman and the Clerk 12iof this Board be and hereby are authorized to execute said amendment on 131 behalf of this Board. 14 A copy of said a-endmnt is attached hereto, marked as Exhibit "A" o]Lr: 15 - and made a part hereof as though fully set forth herein. r ty 16 / •' z ox . ao 17 / u 18 AYES: SUPERVISORS PHILIP L. AN=•iiONY, THOMAS F. RILEY., LAURENCE J. SCHMIT, RALPH A. DIEDRIC_ H, AND RALPH B. CLARK 19 NOES: SUPERVISORS NONE 20 ABSENT: SUPERVISORS NONE 21 STATE OF CALIFORNIA ) ss. 22 j COUNTY OF ORANGE } 23 � nge County, California, hereby certify that the above and foregoing P,esolu t ion k-as duly,and xegularly adopted by 24 the said Board at a regular meeting thereof held on the Oth, . ay of , 9��T, an3 pass by Board 1 ed a i,nan i r nun vote of Said IN FITNESS EIIERSOF, I have hereunto set ny hatx mid'seal•this -Qt,day of 2619rZ f 27 . • w. ., }, -a�TE ALF.7 UNDER A 28 �]:� Resolution No. 77-1413 Clerk oi?fhh Boardof Supervisors of Amendments to Santiago Library •C�rr,�nge.,County, ,'':, System' s Joint Powers Agreement 1. AFEND.MENT TO JOINT POryERS AGRF'MENT : �a EREAS, pursuant to Title 1, Division 7�, Wiapter 5 of the Goverriient Code of the State of California (56500 et seq.), a Joint Powers Agreement which was effective August 26, 1072 was tntLrtd into between the ORANGE COUNTY PUBLIC LISP•ARY, the PLACENTIA LIBRARY DISTRICT, the YURBA LINDA LIBRARY DISTRICT, the HUNTINGTON BEACH INFORRATION AND CULTURAL RESOURCE CENTER, the NEWPORT BEACH PUBLIC LIBRARY, the FULLERTON PUBLIC LIBRARY, the SANTA ANA PUBLIC LIBRARY, the ANAHEIM PUBLIC LIBRARY, and the ORANGE PUBLIC LIBRARY, such agreement being authorized by Chapter 1.5, Division 20 of the Education Code (beginning with S27111); and WHEREAS, it has been recommended that said Agreement be amended to clarify the power of the Council of the SAtITIAGO LIBRARY SYSTEM to employ personnel; IT IS THEREFORE AGREED that said Joint Powers Agreement is to be amended to provide as follows: Clause 1 is amended to provide as follows: "POWER OF SYSTEM. The S&ITIAGO LIBRARY SYSTEM shall have all the powers, prerogatives, and authority necessary to effectively plan, operate-and administer : a public library system and to establish, improve and extend library services within the geographic boundaries of the SYSTEM. It shall plan and determine the use to be made of any funds received by the SYSTEM from any source and may expend such funds 4 in accordance with such plans and determinations. The System Council, or such administrative officer as it may from time to time appoint, may administer and exercise this power pursuant to the rules and regulations as adopted in the canner set out hereafter. The System Council shall have the power to emsloy.personnel. The System Council shall have the authority to contract with any of the parties to this agreement for provisions of services to the System and the System, shall have the authority to-pay for such services." WHEREAS, it has been recommended that said Agreement be amended to clarify the power of Council of the Sf11TIAG0 LIBRARY SYSTEM to receive and disburse funds; IT IS THEREFORE AGREED that said Joint Powers Agreement is to be amended to provide as follows: Clause 6 is amended to provide as follows: "ACCOUNTING FOR FUNDS. All funds received and disbursed by the SYSTEM. shall be strictly accounted for, according to accepted procedures and practices for governmental entities. All bills shall be approved for pavment;hy'the'System's Fiscal Officer or his/her alternate before they are submitted to the Count Auditor Controller." The said amendments shall be effective upon approval by the governing bodies of all libraries which are um-tubers of the SANTIAGO LIBRARY SYSTEK. This agreement is executed by the _ City Council _ o'7 the City of Huntington Bearh acting lender and pnrsuahf to i:esolutior. Na. - = authorizing such execution this lath day of Julr 1977. • 2CITIFIHU�NTINGTON BEACH ATTEST: i.• .l✓ll.L�l�-�-y ayor City Clerk REVIEWED AND.APPROVED: APPROVED AS TO FORM: ity Administrator ity, tto INITIATED AND AP ROVED- * {� A TO CONTENT: `Library Director mow April 18, 1973 Santiago Library System 431 City Drive South •range, CA Attention: Betty Martin Clerk of the Council Dear Ns. Martin: The City Co=cil of Huntington Beach, at its regular meeting held Monday, April 16, 1973, adopted Resolution No. 3674, ap- proving the admission of the City of Grange Public Library into the Santiago Library System. Enclosed is a certified copy of said Resolution for your records. Sincerely yours, Alicia M. Wentworth Acting City Clerk AW:pj Encl. 3� 10 April 1973 TO: City Council FROM: City Attorney SUBJECT: Resolution Approving Admission of Orange Public Library into Santiago Library System At the request of the City Librarian, we transmit reso- lution approving admission of Orange Public Library into the Santiago Library System'. Respectfully submitted, DON P. BONFA City Attorney /ahb Attachment �� 5 i SANTIAGO LIBRARY SYSTEM A LIBRARY COOPERATIVE 431 CITY DRIVE SOUTH ORANGE,CALIFORNIA 92666 17111$32-7641 1 J April 6 , 1973 To: Walter Johnson From: Betty Martin SUBJECT: Admission of Orange to System I do not have a copy of the Huntington Beach resolution accepting Orange Public Library into the System. This may have been submitted to Mr. Threadgill , but was not turned over to me to file , and I will very much appreciate receiving a copy. Attached are copies of the resolutions of Yorba Linda and Orange County for your information, Cler-k to ounce Ent. MEMBERS ANAHEIM PUBLIC LIBRARY ORANGE COUNTY PUBLIC LIBRARY FULLERTON PUBLIC LIBRARY ORANGE PUBLIC LIBRARY HUNTINGTON Ole ACH PUBLIC LIBRARY PLACENTIA DISTRICT LIBRARY NEW PORT BEACH PUBLIC LIBRARY SANTA ARIA PUBLIC LIBRARY YORBA LINDA DISTRICT LIBRARY r .•. RESOLD' I OF ' - BOARD I..,*'RUSTEES OF THE YORBA•LINDA LIBRARY DISTRICT a. WHEREAS, the Orange City Library has requested membership in the Santiago P. Library System, and;' 3 WHEREAS, the governing body of said library, the Honorable City Council of the city of Orange, have agreed to said membership and are in agreement with fi the Plan of Service of the Santiago Library System, and; $ WHEREAS, the Orange Public Library and the City Council of Orange have 7 approved the Joint Powers Agreement; 8 ROW, THEREFORE, BE IT RESOLVED, the Board of Trustees of the Yorba Linda 9 Library District do kereby approve the application of membership by the 10 Orange Public Library to become effective with the filing of 1972-1973 11 System Grant; and " 12 HEREBY certify such action was taken at a n ,/ /,A board meeting 13 of the Board of Trustees on 1972. 14 15 YORBA LINDA LIBRARY DISTRICT 16 BOARD OF TRUSTEES 4'resident, Board, of Txusteesl 17 Maxine Middleton 18 Patricia Shook • " 1g S y,ecretar /Board of Trustees / John Carson `' " 20 John Hyma 21 -Harold Van Patten 24 25 27 28 29 30 32 •' ••f'I f• '''1.y •. f.+' i •T a'�Ir�'\W.11.�•_� + - ' , ••tl • F.� . - . RESOLUTION OF THE BOA%D OF SUPERVISORS OF 2 ORANGE COUNTY, CALIFORNIA + -3 December 5, 1972 4 On motion of Supervisor Clark, duly seconded and carried, the following Resolution was adopted: © MIEREAS, this body by its Resolution 67-:06 has previously autho- 7 rized the Orange County Public Library to join and participate in the S Santiago Library Systen; and 9 WHEREAS, pursuant to the joint powers agreement adopted thereto, ' 10 it is the"desire of the present members of- the Santiago Library System ti 12 encourage other libraries within Orange County to ,loin this Library 12 System; and . 13 WHEREAS, the procedure established in said joint flowers agreement 14 requires applicants to be approved for membership by a majority of the *Tt15 System Council, and thereafter to submit their application to the r� 1E governing board of each member library, with membership granted only �017 upon.the approval of the governing board of each member library; and 18 WHEREAS, the City.of Orange through its City Coc:ncil has made 29 .application for and on behalf of the Orange Public Library for member- 20 ship in the Santiago Library System, which application was approved by 21 a majority vote of the System Council dated the 26th day of September, 22 1972; and 23 WHERE�;S, the Orange City Council, at its rieeting of September 26, . 24 1972, adopted its Resolution No. 3712 agreeing to be bound by the terms 25 of thi ,joint powers agreement which created the Santiago LibrarySystem; 26 and 27 : . .WIiEI:EAS, the application of the Orange Public Library has been 28 presented to this body for its� rpp_oval. . y 29 Now, TIIERErOnE, BE IT MSOLVED that this body, as tl,e governing 54 body of the Orange County Public Library, approves the application of. 31 the Orange Public Library for membership in the Santiago Library System. 32 Resolution No. 72-1350 Provosnd Adnission of Oren;;e • public Library to the Santiago . Sm is 1 Lihrari Sys cen! • 1 A't�5: SUPERVISORS RALPH B. CLARK, IdILLIA't J. PLSILLIPS, R,k'.$ATTIN. ' DAVID L. BAKER AND RONALD W. CASPERS NOES: SUP'ERVISORi NONE . .. ' ABSENT: SUPERVISORS NONE b STATE OF CALIFORVIA ) • 0 COUNTY OF ORANGE 7 I, 1.1. E. ST JOHN,' County 'Clerk and ex-officio Clerk of the Board : . �8 of Supervisors of Orange County, California, hereby certify that the ,9 above and foregoing P•esolution was duly tnd regularly adopted by the 10 said Board at a regular meeting- thereof held on the 5th day of • 11 December 29�72� end passed by a unanimous vote of said 12 Board . _ 13 IN WITMSS 1.7tM OF, I have hereunto set my hand and seal this }' 14 '5th day of December , 19 7? a� 15 , >: 10 W. E. ST JOk!Z • County Clark and ex-officiCtlerk'- '' � 17 of the Board of Supervisors of • " Orange County, California 1601 20 ��.,5 ,.Depu ty 21 yam....»M• t�� :. 22 • L' ' 23 • • • - •M1 •'' • 24 25 20 31 32E Lr x o� 525 MAIN STREET • HUNTINGTON BEACH • CALIFORNIA 92648 • 714/536-5481 September 12, 1972 Honorable Mayor l� and City Council 1 City of Huntington Beach �f Attention: David D. Rowlands City Administrator Subject: Amendments to existing Joint Powers Agreement with the surrounding cities Gentlemen: Transmitted herewith are necessary changes in the Santiago Library System to allow the Anaheim Public Library to join. All other changes in the agreement are either for the purpose of updating the Agreement or are minor in nature. In both cases, the changes meet with the approval of the existing system members. It is recommended that your Honorable Body approve said changes. Very truly yours, Walter ,Iphnson Libraryi'Director WJ:mat ,Jr Trans. i n "y � . .Tpi�'�' ['nl•!i•:}": A(�It� ,�n+;.ill • Pursuant to Title 1, Division 7, Chapter 5 of the Government' - Code of the State of California {Sections 6500 to 6513), a Joint ' Powers Agreement is hereby entered into between the ORANGE COLT ZY PUBLIC LIBRARY, the PLACENTIA LIBRP.R'_' DISTRICT, the YOR-�A LINDA o • LIBRARY DISTRICT, the HUNTING TON BEACHPUBLIC LIBRARY, the ?IPO^►T BEACH PUBLIC LIBRARY, the rULLERTON PUBLIC'LIBRARY, the SAMA AVA PUBLIC LIBRARY, and the ANAHtll PUBLIC LIBRARY. R E C I T A L S' • WHEREAS, the State of California has enacted the Public • Library Services Act in order to encourage the development of •. tree public libraries throughout the State by &rants'to public library systems for the purpose of: (a) Assisting 1when in establishinG, improving and extendinZ library services; and (b) Encouragin.; the establishment of library systems In areas where such cooperation would facilitate Improved service; and• .• t }IHEREAS, the parties to :.his Agreement are desirous of establishinS a cooperative regional i1brary system to be known as • -the SANTIAGO LIBRARY SYSTE;1 for the purpose of improving and . extending library ser♦rice to all residents of these Library ' Districts by closer cooperation a.'rcrg their respective libraries, 1 and In order to obtain the benefits of such a system as provided by.law on such terms and conditions as hereinafter follow; • vow, T11$ftrFCR=, Pursuant to the provisions of the California Education 'Cade, Divisicn 20, Chapter 1.5, com rising, Sections 27111 to 27147, the ,parties hereby form the SAI:T3AG0 LIBRARY SYS.L:I. • The oblig;aticns and ccrditions thZ", hereinafter follcw are V ,contingent upon amp : • Ml by the State i,ibrarlar. .f the plan or 1116rary service which has been subuAtted by the member libraries. i. roumn OF SYSTEM. The SANTIAGO LIBRAnY SYSTEM shall , have all the powers, prerogatives, and authority necessary to effectively plan, operate and administer a public library system and to establish, improve and extend library services within the j geographic boundaries of the SYSTEM. It shall plan and determine the use to be made of any funds received by the •SYSTEN from any source and may expend such funds in accordance with such plans and j determinations. The System Council, or such administrative officer as it may from time to time appoint, may administer and exercise this power pursuant to the rules and regulations •as adopted in the . •manner set out here-after. 2. GOVERNING LODY Or SYSTEM. the SAZti'TIAGO I.IDrARX SYSTEM will be administered by a Council consisting of the Head Librarian of each member library or such other person as has been designated f by the governing body 'of that library. Governing boards or Council members may designate alternates to sit, deliberate and act in the absence of the appointed Council member. The Council will elect one . . `.' or its r:embers as President, who shall hold orrice fcr a one-yea: terra. Said term shall be for the operating year. The President, or his designated alternate,.shall preside over all meetings of tho i Council. The Council shall draw up rules and regulations from tine to time as they deem advisable; however, such rules and regulations • shall not be valid until they have been ratified by the governing board of each member library; Proposed rules and regulations will _ be adopters by a majority vote or the. System Council As. constituted at the time and submitted to the governing boards for ratification. Every official action taken by the Sy tern Coin cicil shall be affirmed •by a formal vote or the members or the C.9x4 l_, Minutes shall be kept of its meetings. Copies of the. minutes of each meeting shall be transmitted to the governing board of each member library within five days of the meeting. A journal shall be maintained recording I official acts taken. 3. SOtl1ZCZ Ol? �.SW 3'U1133. The SYSTE>1 wi+..+: ext�or:d Par ' SYSTEI purposes such roniea'-as may be received -from, (1) the ' State of California pursuant to Article G, Chapter 15, Division 20, Part 4 of the California Education Code or such other grants or appropriations as may be made; (2) the Federal Government pursuant ' to any program relate9'to library purposes; (3) private or-public foundations, organizations, corporations, companies, unions, or - associations; (4) private individuals by gift, devise or bequest. 5` +` The SYSTEM is empowered and authorized to make any applications and/or agreements necessary to be or become eligible for such ' financial support, except that such applications or agreements shall not Impose conditions -or 'the type prohibited by Education ` Code Section 27121, or the rules and regulations previously adopted =� by the SYSTEK pursuant to Clause 2. 4. WNERSHIP OF SYSTE;!-PURCHASED ITEMS. Ownership of Stems purchased with SYSTE.;I funds shall be in the SYSTEM or ir. member. libraries as the System Council may in each instance determine. Such determinations shall be made at the time or purchase. 5. OPERATING EXPENSES OF SYSTEM. The System Council may •• ','; -~ ' authorize the payment of necessary SYSTEf4 salaries and expenses ' • from SYSTEIN funds. Thd System.Council may periodically authorize the transfer of SYSTE:•1 funds in such amounts as to them seem : - advisable, to the ORANGE COUNTY PUBLIC LIBRARY to defray the_ � estimated cost of purchases of materials and supplies to be made : for the benefit of SYSTU•1 during the following period by the said . ORANGE CCUNT1 PUBLIC LIBRARY, acting in its role as fiscal 4gent of SYSTEM.. L b.• ACCOUNTI11G F0R-FU11DS. All funds received •and disbursed ` by the SYSTEM shall be strictly accounted for, .according to l Accepted procedures and practices for .governmental entities. FISCAL AGENT. The OF.A\GE COUNTY PUBLIC LIBRARY will perform the followinS services: ' o :state of(a) Act cdalrscting, agency with Califers,iu iUr ttke receipt, di*1Uur,cment rnd accounting of cuch fundz as may be allocated by the State government, Federal government, or •- -� • private sources for SYSTEM use. • (b) issue reports of receipts and disbursements and • accounting of funds, or-shall do so on demand of any member library. ' (c) Act as the contracting officer for the SYSTEM 'for the ordering and requisition' of boo;cs, materials ' and supplies required for the effective and efficient •operation of the SYSTEM. " AD14INISTRATI011 OF ML.'+IBER LIBRARIES. The member libraries shall administer their own public libraries independently, selecting their own books, hiring their own personnel, and operating according : �to the policies and rules established by •their own govcrnirb bodies. ADDITIONAL ME1 3ERS. Other public libraric L may apply for membership in the SANTIAGO LIBRARY SYSTEM, provided they meet the requirements for SYSTEM membership as established by the California State Library and by the laws of the State of California. Applinant3 will be considered for SYSTEM membership if their agplicatiaa is ' approved by a majority of the System Council: Approved applications will be submitted to the governing board of each member library. Membership will be granted upon approval of the governing board of • r z - each isember library. •` .10. WITHDRAVIAL OF A MEMBER. Any member library may withdraw r from the SAZSTIAGO LIBRARY SYSTEM by serving formal written notice ' of Its intent to so withdraw at least one hundred and twenty (120) days prior to the end of the operating year. ; The SYSTEM shall continue -to exist so long as there are two member libraries, provided ;. . : that these two meet the requirements of SYSTEM membership. Libraries which withdraw are subject to such rules and re ulations governinn withdrawal as the System Council shall beforehand have established. : . ..; 11. T1;1tFlI+:�1":'l OF SYt:IT.N. Thies library .yo-ten way be r torminated at any time by re:;o]utionc of the goves•nin„ boards of all of the mcnbcrs in this SYSTO.1 at the time termination is voted. A decision to terminate shall became effective whenever designated in the termination agreement. ' Upon termination, all just claims against the SYSTEt•1 shall be paid, distribution.made to the State and Federal governments as required by applicable law, ' and the remainiM assets distributed among all parties, kho are v then members of the SYSTEH in proportion to tine .population of each member in relation to the total population in the SYSTEM. 12.- FISCAL AND OPERATING YEAR, The fiscal year and the operating year of the SYSTEM shall be the same, and shall eo=ence • ' July 1st or each year. 13. DEBTS. Thaw no debt, liability or obligation of the SANTIAGO LIBRARY SYSTEM shall constitute any debt, liability or obligation of any party to this Agreement. • 14. AMENDIt1;1tiT. This Agreement may only be amended by the • ' i. action of all the respective governing bodies consti:.;ting this. - SYSTEM. '15. EFFECTIVE UTE. The effective date of this Agreement is August 26, _1972 'This Agreement Is executed by the Board of Supervisors of the County bf Orange, under and pursuant to Resolution No. 72-1106 authorizing such execution; this 26th day of September 1972• i; . / •� �g7,%1 Chairman o* t:e B car 4ao tpzrviso.s of Orange County, California ATTEST: • W. E. ST. jOHN - •s County Clerk and ex-•ofriclo Clerk •�prrr —� •� �� t'�r'Jf : - or the 'board of Supervisors o: f,p" -e� • Orange County, California _ _ .•< . it -\ " �. �' ' • N '�tGL��.�i..i.r�.r.«�..i` !A.'•��f ti. . . yDe� ty Y�- Depul;i SANTIAGO LIBRARY SYSTEM A LIBRARY COOPERATIVE 431 CITY GRIPE SOUTH ORANGE, CALIFORNIA 92afsB 17141 532.7841 August 28, 1972 Dear Fellow System Members : At our last meeting we agreed to take the necessary steps to effecting changes in our Plan of Service, Rules & Procedures , and Joint Powers Agreement , before September 30 . That is the date by which we must submit our grant application. I think we all agreed to hand-carry copies of the old plan, rules and agreement to our respective city, county or district attorneys and to make certain that Council and Board approval was achieved before the deadline . If we could set September 25 as a deadline, it would allow Mrs . Martin time to'put the whole package together and get it to Sacramento before the 30th. Enclosed are copies of the old Rules & Procedures , and the new. The old copy is marked by an arrow and a line through, wherever a change is proposed. The only changes are in the name of the system, the meeting date and again in the name on the last page. The second enclosure, our Plan of Service, is marked similarly. In some instances entirely new entries are proposed so sections, such as those on pages 2, 3, 4, 7 have been deleted. The revised plan includes new material in these instances . The Book Selection Policy as adopted originally has not been revised, but a copy of sane is attached to the new plan, for the sake of completeness . The Joint Powers Agreement, as revised, incorporates the amendments agreed to when Fullerton joined the system, specifically clauses 139 14, and 15. If you can get an appointment with your attorney, go over the changes with him, get his o.k. and then get on the agenda of your council or board at once, we can accomplish our purpose. 1 Thanks , Harry owe, Jr. HMR:b Enc. F ati;.�t>ji�es ULLERTON PUBLIC LIBRARY ORANGE COUNTY PUBLIC LIBRARY HUNTINGTON BEACH PUBLIC LIBRARY PLACE NTIA DISTRICT LIBRARY _ NEWPORT BEACH PUBLIC LIBRARY SANTA ANA PUBLIC LIBRARY YORBA LINDA DISTRICT LIBRARY coo 525 MAIN STREET • HUNTINGTON PEACH + CALIFORNIA 92648 • 7 1 415 36-54 8 1 June 13, 1972 1/ APPROVED..............._....._...._.,, DISAPPROVED.... .. Honorable Mayor and City Council r%CIrY ADMIN ��� �� ISZRAT4R City of Huntington Beach Attention: David D. Rowlands City Administrator Subject: Community Information System Gentlemen: I am submitting copies of a joint powers agreement pertaining to a cooperative venture with the .school districts in Huntington Beach. This agreement was compiled by Dick Altimari (Huntirgto�: Beach Union High School District, Bea Kell and Tory Gripp (Golden West Community College), Barbara Wilson (Huntington Beach City Schools District), Bernie Clancy of Ocean View School District and myself. It has been reviewed by both the City Attorneyfs Office and County Counsel. Except for Golden West, uliere Mr. Gripp was in touch with the administration, information meetings have been held with the various district officials to inform them of this agreement and to acquire their tentative approval. The purpose is to establish a contwanity information system, using the resources of the schools and the public library for the benefit of the entire general population and in the process, avoiding duplication of materials and personnel and attracting funding from sources other than property taxes. It should be noted that agreement avoids discussion of any specific proposal and only establishes the ground work for overall planning toward mutually accepted goals. 1 • 1 kw� �+ Honorable Mayor and City Council Attention: David D. Rowlands Page 2 June 13, 1972 Re : Community Information System I have included, however, the Plan of Service, and a budget for a joint film depository which will undoubtedly be the initial project for the network, and which you may also wish to approve at this time. May I suggest that I be appointed as a member of the commission to administer the Network with Mr. Ken White as the alternate. �incgrely, f / Walter/1. Johnson Library Director WWJ:mat Enclosures: Joint Powers Agreement Initial letter to District representatives Method of Procedure Film Depository Budget .r .1 010114T EXERCISE OF POWERS AGREEMENT CREATING THE HUNTINGTON BEACH INFORMATION NETWORK COOPERATIVE THIS AGREEMENT, entered into on the effective date hereinafter set forth, by and between the Public Agencies signatory hereto: R E C I T A L S VIIIEREAS , the signatories hereto have determined that there is a need by said agencies for media resource centers con- sisting of library and total community information services; and WHEREAS, it has been determined by such signatories that such services are of value and mutual benefit to said agencies; and WHEREAS, said services can adequately serve the needs of all such signatories; and WHEREAS, it has been determined by such signatories to encourage the development of media resource centers . NOW, THEREFORE, each of the parties hereto does hereby agree as follows : SECTION 1. CREATION OF NETWORK. Pursuant to Sections 6506 and 6507 of the Government Code of the State of California, there is hereby created a public entity separate from the parties hereto, to be known as the Huntington Beach Information Network Cooperative (hereinafter called NETWORK) and said NETWORK shall be 1. ' a public entity separate and apart from the member agencies, �] itn debt:. , liabilltien and obligation: do not constitute debts , llabillti.Ls and obligations of any party to this Agreement . SECTION 2. PURPOSE OF THE NETWORK. This Agreement is made pursuant to provisions of Article 1, Chapter 5 , Division 7, Title 1 of the Government Code of the State of California re- lating to Joint Pourers Agreements . The parties to this Agreement each - possess the powers referred to in Section 3 hereof. The purpose of this Agreement is to exercise such powers by acquir- ing, purchasing, leasing, holding, owning, exchanging, selling, conveying books, films , photographs, audio-visual media and any other property that may be deemed to be in the mutual interest of the parties hereto, in furtherance of providing library and in- formation resource centers to all residents of the member agencies in accordance with the laws of the State of California. SECTION 3. POWERS OF THE NETWORK. The NETWORK shall have the powers common to member agencies as set forth in Section 6508 of the Government Code of the State of California. The NET- WORK shall further have the power to make and enter into contracts , to purchase, lease, manage, maintain or operate any buildings , and to acquire, hold or dispose of property, and to do all acts neces- sary to effectively plan, operate and administer the media re- source centers . SECTION 14 . GOVERNING BODY OF NETWORK. The NETWORK shall be administered by a Commission consisting of the Director or District Librarian of each member agency or such other person or office appointed by each respective member agency. Member 2. agencies shall designate an alternate member to the Commission �p in the absence of the appointed Commission member. The Commis- sion will elect one of its members as Chairman, who shall hold such position for a one-year term. The Chairman, or alternate designated by the Chairman, shall preside over all meetings of the Commission. The Commission shall draw up rules and regula- tions which shall be adopted by the Commission by majority vote . The Commission shall plan and determine the use to be made of all funds the NETWORK receives and may expend such funds in accordance with such plans and determinations . Minutes of said meetings shall be recorded and copies transmitted to each member agency within ten (10) calendar days of the meeting. Official acts of the Commission shall be recorded in a journal . SECTION 5. FUNDS. Subject to the prior approval of ..,r each member agency, the NETWORK may establish membership fees, and receive funds and/or materials from each member agency to effect the purposes of this Agreement . Also subject to the prior approval of each member agency, the NETWORK may undertake any method of financing presently authorized or which may be author- ized in the future, under the provisions of the Government Code of the State of California. SECTION 6. ACCOUNTING FOR FUNDS . All funds received and disbursed by the NETWORK shall be accounted for according to recognized accounting procedures and practice . SECTION 7 . DURATION OF AGREEMENT. This Agreement shall become effective upon execution by two or more member agencies and shall continue in full force and effect until rescinded or �.J 3 . ` 'terminated by all the member agencies . Upon rescission or termination, all financial obligations of the NETWORK shall be satisfied . The NETWORK shall continue to existence so long as there are two member agencies. SECTION 8. WITHDRAWAL FROM MEMBERSHIP. Any member agency may withdraw from the NETWORK by serving written notice of its intent to withdraw to the Commission at least ,sixty (60) Y days prior to the effective date of withdrawal . Upon receipt by the NETWORK of the notice of withdrawal, the withdrawing member agency shall be responsible only for the amount of its proportionate share of outstanding obligations . SECTION 9 . DISPOSITION OF ASSETS . Upon the rescis- sion or termination of this Agreement, or upon withdrawal from membership by a member agency for any reason, the property and assets of the NETWORK, if any, shall be returned to the member agency(s) in proportion to its (their) total contributions made to the NETWORK. SECTION 10 . ADDITIONAL MEMBERS . After the effective date of this Agreement, new public agencies may become members of NETWORK upon application transmitted to the Commission, con- ditioned upon meeting the requirements for NETWORK memberships as established by the Commission and in accordance with the laws of the State of California. Applicants shall become members if the application is approved by a majority vote of the Commission and ratified by. each member agency. SECTION 11 . AMENDMENTS TO AGREEMENT. This Agreement may be amended by majority vote of the Commission and ratified by 4 . k , 'each member agency. y � f SECTION 12 . FISCAL AND OPERATING YEAR . The fiscal year and the operating year of the METWORK shall be the same , and shall commence July 1, to and including, the following June 30 . SECTION 13 . MISCELLANEOUS. The section headings herein are for convenience only and are not to be construed as f modifying or governing the language in the section referred to. Whenever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld. This Agreement is made in the State of California, under the Constitution and laws of such state and is to be so construed. SECTION 14 . SEVERABILITY. Should any part , term, or provision of this Agreement be by the courts decided to be il- legal or in conflict with any law of the State of California, or otherwise rendered unenforceable or ineffectual , the validity" of the remaining portions of provisions shall not be affected there- by. • SECTION 15 . SUCCESSORS. This Agreement shall be bind- ing upon and shall inure to the benefit of the successors of the parties . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized, and their official seals to be hereto 5 • affixed, as of the day , month and year appearing below. DATED: 1972. CITY OF HUNTINGTON BEACH, a municipal corporation By !Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney DATED: , 1972. J HUNTINGTON BEACH CITY SCHOOL DISTRICT By DATED: , 1972. OCEAN VIEW ELEMENTARY SCHOOL DISTRICT f By. DATED: , 1972. HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT By 6 . DATED: , 1972. COAST COMMUNITY COLLEGE DISTRICT BY �J 7 . �rrl�ir t`ryGCJ�adCJu114( o/C rrr 52S MAIN STREET • HUNTINGTON BEACH • CALIFORNIA 92648 • 714/536-5481 �J January 13, 1972 As you may know, the City Huntington Beach is in the process of establishing goals and objectives for the entire city with the purpose of setting both short and long-range priorities. In terms of library goals, it seems important that the experience of all key librarians and media personnel be included. It would appear that we are all doing the same thing, really, but each to a different facet of the community. I would like to s submit that if we coordinate our efforts, we may be able to accomplish a great deal more, especially if we can attract federal funds. What is needed is a TOTAL LIBRARY SYSTUI encompassing all libraries of the City and using the latest technological advances. Listed are some potential goals that I would like to have your thoughts on: 1 . To strengthen total information service throughout the community for schools, businesses, and the general public 2. To provide previously stored data 3. To provide home book-mail service 4. To provide immediate book delivery to all outlets ' 5. To provide service to special groups b. To finance pro6ects 7. To provide service to special individuals S. To provide cultural enlightenment 9. To act as a community clearing house 10. To process all books at a central location 11 . To provide common card reproduction 12. To create a rapid search method 13. To provide total book requirements 14. To stimulate community involvement with libraries 15. To improve circulation methods and service 16. To improve Learning capabilities 17. To provide a union catalog of county-wide library holdings 18. To create local pride and community awareness 19. To repair materials and equipment 20. To produce library materials 21 . To provide total reference service I have reserved the Administrative Annex (next door to the Public Library) for Tuesday, February 1 , at 7:30 p.m. 1 hope you can join us for this ground floor brainstorming session. Sincerely yours, Walter rohnson Library Director WJ:mjd cc: Mr. Richard Altimari, Director of Specially -Funded Programs Huntington Beach Union High School District ' Mrs. Elizabeth Brown, District Library Director Huntington Beach Union High School District Mrs. Bernadine Clancy, District Librarian Ocean View School District Mrs. Sara Glas, Library Assistant for Audio-Visual Materials Huntington Beach Public Library Mr. Thomas Gripp, Director of Learning Resources Golden West College Mrs. Bea Kell, Head Librarian Golden West College Mrs. Mary Westmoreland, Section Manager, Technical Library Services McDonnell Douglas Astronautics Company Mr. Kenton White, Assistant Librarian Huntington Beach Public Library Mrs. Barbara Wilson, District Librarian Huntington Beach Elementary School District • . HUNTINGTON B BEACH INFORi�IATIOid NET•+:4RK G OPERATIVE PROUPUnES Meetings will be held at the Ocean View School District Board Room unless place of meeting is otherwise set by the Network Council. Meetings will be held at least once a month, until revised by a majority vote of the network Council. Any member may call for a special meeting by contacting the Chairman and stating the purpose. The Chairman will notify members of regular meetings at least five (5) days prior to the meeting, and of special meetings at least 24 hours in advance of the agenda proposed. If a member cannot attend or send a representative, the Chairman must be notified at least one day prior to the meeting. Minutes of each meeting will be prepared by directive of the Chairman and sent to each member, governing body, and other designees within ten (10) days after the meeting. Meetings will be held pursuant to the Ralph 14. Brown Act as set forth in the California Government Code. I1 — QUORUI•i -A majority of the total voting members of the Network Council will comprise the quorum. No meetings will be held unless a quorum is present. ' III -- VOTING The vote will be cast by the Network Council- member or such ,�� other person as has been designated by the governing bodies ' . 'of the members, f Y representative b the rc resentative accredited to the , Chairrnan by said member. simple majority t uizre to enact an �,,, A p7.e Cori y of he quorum is req � y business of the system unless otheniise stated in the Pro- cedures. A two-thirds majority vote of the membership is required for adopting the budget and amending the Procedures. IV : PRESIDING OFFICER The Network Council will elect one of its members Chairman , In the first regular meeting in April. The Chairman's term shall be one year, and he shall preside at all Council meet- . ; ings until his successor is elected. The Chairman may also appoint committees who will study and . report to the Iletwork Council on specific programs. V - AMENDTENTS , Amendments- and additions to these rules may be proposed at any regular or special meeting. Such amendments will be published in the minutes, voted on at the following meeting, and submitted to the governing board of each agency for ratification, pursuant to the Joint Powers Agreement. ; VI - BUDGET AND ACCOUNTING The Network Budget for the use of Network funds is to be drawn up and adopted by the Network Council. . The fiscal operating year shall be from July 1 through June . 30. The Huntington Beach City School Treasury will be desig- nated the Depository for the Network funds, and the Treasurer as Treasurer for the Network. 2 -- The City of Hunt.ington Beach Finance Director will be desig- hated the Auditor for the Network and will establish a fund and maintain appropriate records for the Network. Internal accounting procedures will be adopted after consul- tation with the designated auditor, and will be designed to insure compatibility with established accounting practices in use by him. All bills will be approved by a majority vote of the Network Council and certified by the Council Chairman and Fiscal Officer before they are submitted to the City of Huntington Beach Finance Director for payment. As Fiscal. Agent, the City of Huntington Beach shall be con- tracted yearly to perform the following services: 1 . Act as a contracting agency with the State of w , . California for the receipt, disbursement and accounting of such funds as may be allocated by the State government, Federal government, or private sources for Network use, pursuant to the Joint Powers Agreement. 2. Issue reports of receipts and disbursements ' and accounting of funds, or shall do so on demand of any member. 3. Prepare reports required by the State of California, and submit these reports to the NETWORK for approval. VII -- PFRSODINEL The Network Council may contract for professional services, as required. The Network Council may from time to time employ personnel, in an extra help classification, to perform obligations as may be decided by the Network Council. Any personnel hired for these duties will be, covered by a City Personnel item number and appropriate insurance and liability policies. All wages and fringe benefits that will accrue under the City Personnel Resolution will be paid for by the Network. VITI -- PURCHASING All ordering and requisitioning of the materials and supplies required for the efficient and effective operation of the Network will be contracted by the Network Council. r • a f • w 14 PLAN OF SERVICE �J I-WNTMOTON BEACH 1NFOPKA`t'ION I.Ir" oRK,COOPERATIVE FILM DEPOSITORY PLAN , 1 . Selection of'Materials The manner in which selection of materials will be . consolidated or coordinated throughout the Network. It will be the policy of the Network that each member will continue to have sole responsibility for the materials which -it selects and purchases for its outim collection. ' Preview meetings will be arranged by each member group at which time selection committees will preview and seloct film material and the method of acquisition. Staff members may attend their film selection committee meetings and will have access to all review copies for examination. At each meeting, consultation and decision as to the pirchase or duplication of films will be the primary objective, with prover reporting to that person in each member- ship responsible for the film service. Cooperative use of specialists in the initial selection committees W.7.1 be a part of the continuing pattern of film selections. Each part i.cipa Bing inemb.?r will have access to a holdings list and an approved--for-order list, which 'trill in- clude both new and replacement titles to be selected for order. 2. Acquisition of Materinls The manner in which the acquisition of materials will be consolidated or coordinated throughout the Network. Studies for the consolidation and/or coordination of the acquisition of materials will be started immediately. Huntington Beach presently receives a packet of films every two months as a re- sult of its participation in the Santiago Public Library System, and maintains a collection of about 200 16 mm film titles. 3. Organization and Physical Preparation of Materials The manner in which the organization and physical preparation of materials will be consolidated or coordinated throughout the Network. If through a processing center, indicate the agency responsible. All films will be processed through the Huntington Beach Public Library. The processing will include the attachment of leaders, endings, and ownerships identification number. In addition, all films will be inspected for damage after each use. Any lost footage will �..1 be replaced and breakage repaired. Films will be available for either prior reservation or, for immediate use when available. • 2 A catalog, or list of materials available, including subject heading index, will be pro- vided and will include title, annotation, time date of production, grade level and ownership. • 4. Lending of Materials The lending policy which will be used throughout the Network, and any uniform regulations which may apply to the entire Network. Include a statement regarding delivery service. Film materials will be freely available ' to all members of the Network, subject always to the rules and regulations of the individual members. Uniform regulations will be discussed and agreed upon as the need becomes evident. No uniform borrower's card is planned at present. Continuing studies will be made as new mater- ials and devices become available at reason- able cost. Special- attention will be given to automated booking procedures that are being developed by the Huntington Beach Public Library, with the purpose of finding a means of centralized circulation control at reasonable cost. The sophistication of the Huntington Beach Data Processing Center's hardware is such that investigation of feasible systems is warranted. Vans •rill stop regularly at all schools for both delivery and pickups. 3 -� 5. Film Reference and Research of Film A reference and research ;service which will be available, including access to slideb,t quper 8, film loops, and directories. ; The Huntington Beach Public Library trill be the center for the Network. The Audio Visual Center has its own telephone line. Telephone requests for information will be accepted freely, and written requests handled under agreed procedural arrangements. Individuals will be encouraged to use the film de- pository for their group needs. ' The cooperative effort will afford the Network the ' opportunity to acquire more free films made by or through various industries. The Network will be enhanced by a more effective bar- gaining position for discounts, lease arrangements, and preview selections. 6. Equal Access Include here a definite statement that all of the services of each library of the Network will be available on the same basis to all members in the area served by the Network. All of the 16 mM materials of each member in the Network will be available to everyone served by the Network, subject to the rules and regula- tions of the Network members. Policy of film use will rest with individual �J member groups and will be the responsibility of Individual teacher and principal. 4 w r .7. Loral Structur The. legal structure within which the Network will operate 'in- I` cluding the composition of the executive committee for the I �J Network. The Network will be established under the Joint Exercise of Powers Act, Article 1 , Chapter 5, Division 7, Title 1 of the California Govern- ment Code. ' With 'the consent of their respective govern- ing bodies, the members will form the Huntington Beach Information Network Cooperative. The member libraries are: 1 .. Huntington Beach City Schools District, ' 2. Ocean View School District, 3. Orange Coast Community College District, 4. City of Huntington Beach and, 5. Huntington Beach High School District. Golden I-lest College will be authorized by agreement to act as the contracting agency for the Network with the State of California for the receipt, disbursement and accounting of such f<uids as may be allocated by the State for Network use. An RKecutive Committee, consisting of the ' Library Directors and District Librarians of the member libraries or their designated- representa- tives, will act as the governing agency of the Network, drawing up rules and -regulations for implementing the stated purposes of this Network �J and its operation, and authorizing expenditures from Network funds. 5 - �i. Stoffinr; Litt all personnel who will be engaged in system activities for more than twenty-flvq percent of their working time. Indicate those on this list who will be engaged exclusively in system activities. Huntington Beach Public Library will devote . • the Audio Visual Department Head, and three Audio Visual Technicians in that department to this Net.- work as apart of their regular duties. In addition, two clerks are anticipated plus two student-drivers. 9. Physical Facilities , If some or all of the Network services are to be housed in a building or buildings separate from those of the member libra- ries, describe the proposed physical facilities. It is anticipated that an additional 2,000 square feet will be required for storage and efficient operational space. This space will either be rented in •a separate building or a temporary addition will be added to the exist- ing structure •of the Huntington Beach Public Library. 10. Dissolution If, in the event that this Service dissolves, all films purchased by the Network will be returned to the original purchasing member. HUNTINGTOPI BrE•A-r) INFOMATION NET:Miul, C001A .o!AME BIPJGET _ (Using ADA basis 0 1 .35/ADA) ADA �.Auntington Beach Union Iiigh School District 1 169115 S 219755 Ocean View School District ' 149206 19,178 Ihmtington Beach City School District 60881 9,221 Golden West College 79348 12,000 (not A: Library -------- 11 ,500 441657 73,654 Equipment Ocean Vier School District ' 10 racks S 1 ,500 1 film inspection machine 59500 1 splicer . 400 • � 7,400 (to be paid back is ' three installments, Library . Staff time 289000 Film inspection machine 31500 Splicer 400 Racks 300 32,200 Basic Y�cDenditures Cans and Reels 750 Leader 225 Film bags 1 ,000 Reservation forms 1 ,000 Catalogs 2,000 Payment to Ocean View 2,467 (1 of 3 payments) Vans 3,000 ' Facility 2,400 Gasoline 500 13,342 Additional Personnel 2 clerks 120000 Benefits: 2 van drivers . 6, 500 Health insurance 8 845.28 18,500 Life insurance 14.84 Benefits 2 38� Work. Comp. 33.30 Retirement 1 ,415.25 ' 2,308-67 with PEP 1 ,850 Benefits 2 308 S t+`;f.5 Without PEP 73,654 + With PEP 73,654 + r 131342 - 139342 - 20 808 -- 4 158 -- 3 950----1016 contingency. ' S 600--101% contin• .3'5165 U,55 gency I RESOLUTION OF THE BOAP,D OF SUPERVISORS Or 2 ORANGE COUMT, CALIFOPUNIA S ,. 2, IC171 4 On motion of Supervisor Pattln •, duly seconded 0 and carried, the following Resolution was adopted: 6 WUMMS, this body by its Resolution No, 67-106 has previously 7 authorized the Orange County Public Library to join and participate in 8 the Santiago Library System; and 9 WHEREAS, pursuant to the joint powers agreement adopted thereto, 10 it is the desire of the present members of the Santiago Library System 11 to encourage other Libraries within Orange County to join this Library 12 System; and 13 WHEREAS, the procedure established in said joint powers agreement 14 requires applicants to be approved for membership by a majority of the = 15 System Council, and thereafter to submit their application to the gov- erning board of each member library, with membership granted only upon pP117 the approval of the governing board of each member library; and 18 WHEREAS, the City of Santa Ana, through its City Council, has 19 made application for and on behalf of Santa Ana Public Library for mem- 20 bership in the Santiago Library System, which application was approved 22 by a majority vote of the System Council dated the 21ct- day of01 �^ 22 September , 1970; and 23 WHEREAS, the Santa Ana City Council, at its meeting of August 3, 24 1970, -by Minute order authorized the Santa Ana Public Library to join 25 the Santiago Library System; and 26 WHEREAS, the application of the Sa:►ta Aur. :'�.:bLic Library has been 27 presented to this body for its approval. 28 NOW, TIIEREFO.'LE:,.BE IT RESOLVED that this body, as the governing 29 body of the Orange County Public Library, approves the application of 30 the Santa Ana Public Library for membership in the Santiago Library 31 System. r 32 Resolution No. 71- 154 RRE:kls Admission of Santa Ana Public Library to Santiago Library System 1. Z AYES: SUPERVISORS R. W. BATTIK', WILLIAM T. PHILLIPS, DAVID L. BAKER, TULPH 8. CLARK AND P014ALD W. CASPERS 2 ' NOES: SUPERVISORS NONE ABSENT: SUPERVISORS NONE 4 - 5 STATE or C�.uro:2tm )) g COUNTY OF ORANGE 7 I, W. B. ST JOHN, County Clerk and ex-officio Clerk of the Board 8 of Supervisors of Orange County, California, hereby certify that the r _ 9 above and foregoing Resolution was duly and regularly adopted by the 10 said Board at a regular meeting thereof held on the 9t111 day of 11 February , 14 71 , and passed by a unanimous vote of said 12 Board . 13 IN WITNESS WHEREOF, I havo hereunto set my hand and seal this 14 9th day of F b ar , 19. ... ' J a ;� 18 • 1$ W. E.•ST'JOHN. �c3fti County Clerk and e:� cio Clerk �S 17 of the Board of.•Sti&rvis'ors of Orange County, California 19OF 20 PU.tY 21 �C a.`t. t;r• 22 23 24 26 27 28 29 30 31 32 2. 7 � Y November 3, 1970 Orange County Library 431 South Manchester Orange, California 92666 Attention: n Betty Martin Gentlemen: D The City Council, at its regular meeting held Idonday, November 2, 1970, adopted Resolution No. 3236 approving the admission of the Santa Ana Public Library into the Santiago Library System. Enclosed is a certified copy of said resolution for your information. Sincerely yours, Paul C. Jones City Clerk PCJ:aw Enc. 31W 5 June 1969 IS_ 7Q TO: Cit ouncil FROM: City Attorney SUBJECT: Resolution Authorizing the Library to Enter Into an Agree- ment to Provide Film or Audio- Visual Inventory The agr ement referred to in the attached reso- lution i entered into pursuant to the provisions of Artie 1, Chapter 5, Division 7, Title I (Section 0 et seq. of the Government Code of California) is for the purpose of providin for the creation tablishment of pool or supply of film and au o-v sual material, which film and audio-visual material shall be made available to the public libraries of each of the public agencies entering the ,point powers agree- ment. Respectfully submitted, DON P. BONFA, City Attorney DPB:LAM:bc Attachment i r/ .4 October 7, 1969 Orange County Library 431 South 2-isnchester Orange, California Attention: Bill Kirkwood Gentlemen: Enclosed is the Amended Joint Powers Agreement, adopted by the City Council of Huntington Beach on October G, 1969, -which has been fully executed. VIen all executions are complete on said a rcement, please forwatd a copy to the City Clerk, City of Huntington Reach, P.O. Box 1902 Huntington Becch, California. Than: you. Sincerely yours, V Paul C. Jones City ClerR PCJ:aw Enc. October 23, 1969 ' TO: City Council FROM: City Attorney SUBJECT: Fullerton Public Library The attached resolution approves the admission of the Fullerton Public Library into the Santiago Library System. Respectfully Submitted, DON P. BONFA City Attorney DPB:mw Attachment 24 September 1969 TO: City Council FROM: City Attorney SUBJECT: Amended Joint Powers Agreement Orange County Cooperative Library System At the request of Mr. Walter Johnson, City Librarian, the attached amended Joint Powers Agreement for the Santiago Library System is submitted for approval of the Council. The agreement is amended in two respects : 1. With regard to liability for debts . 2. With regard to the requirements necessary for amending such agreement. All members of the Santiago Library System have consented to these changes. Respectfully submitted, DON P. BONFA City Attorney DPB:bc Attachment al.l:, doct:iuuL is Joiuiy rur Lhu official bu3l"5 3 of the City _ of as contem- %.:`ficc Use Only) plated under a+criiment Codo See. 6103 and should bo recorded JOIhT POWERS AGREBOT rroo or charre. INITIAL NOTICE TO TIM SECRETARY OF STATE FILL NO. AS TO A JOINf POWERS AGRE EMEN7 Notice is hereby given to the Secretary of State pursuant to Sections 6SO3.S or 6S03.7 of the Governnent Code as to the existence of a joint powers agreement providing for the creation of an agency or entity which is separate from the parties to the agrcement and is responsible for the i administration of the agreements. The following information as to the agreement is set forth: (File Stamp) (a) The public agencies parties to the agreement are: (1) Orange County Public Library, Orange County (2) Placentia Library District, Orange County (3) Yorba Linda Library District, Orange County (4) "Continued" (If more space is needed, type "continued" in (4) and attach a separate sheet to this form). (b) The name of the agency or entity created under the agreement and responsible for the administration of the agreement is: Orange County Cooperative Libra!j System - Santiago Library System Mailing Address: 431 So. Manchester Orange, CA 92668 (c) The date upon which the agreement became effective is: _ April 7, 1969 (d) A condensed statement as to the purpose of the agreement or the powers to be exercised is: For improving and extending library_service to all residents of these Library Districts by closer cooperation among_their respective libraries,_and_in_order _ to obtain the benefits of such a system as provided by law. To effectively plan, operate and administer a public library system and to establish, improve and extend____ library services within the geographic boundaries of_the,systen. POM JP-1 (e) Amendments, if any, state brief description: Clause 13 "Debts" amended to read that no debt of the Santiago Libritry System shall constitute any debt of any Rartyto this A7reCment. Clause 14 "Amendment" only by the action of all governing bodies of System. " ffe tive Date" is- September 15 1969. These amendments shall be effective upon their approval by the governinfi bodies of all member libraries of Santiago System. (f) The short title of the agrecment,.if any, is: Santiago Library System (Signature) Alicia M. Wentworth, City Clerk ('type name and title oT signer) INSTRUCTIONS: 1. Mail this form to Secretary of State, III Capitol Mall, Sacramento, California 95514. 2. Include a remittance payable.to "Secretary of State" for filing fee of $5.00. 3. If additional copies of this.form are sent with the original, the copies will be file-stamped and returned without additional charge. A. Do not attach a copy of the Agreement-and/or Amendments of the Agreement. (4) Huntington Beach Public Libra Oran a Count Newport Beach Public Library, Orange County Y l ii 1; AMENDED JOINT POWERS AGREEMENT iI ' Pursuant to Title 1, Division 7, Chapter 5 of the Govern- . is ment Code of the State of California (Sections 6500 to 6513)9 a Joint Powers Agreement is hereby entered into between the ORANGE COUNTY PUBLIC LIBRARY, the PLACENTIA LIBRARY DISTRICT, ti the YORBA LINDA LIBRARY DISTRICT, the HUNTINGTON BEACH PUBLIC h 1 LIBRARY, and the NEWPORT BEACH PUBLIC LIBRARY. k " R E C I T A L S WHEREAS, the State of California has enacted the Public L Library Services Act in order to encourage the development of free public libraries throughout the State by grants to public library systems for the purpose of: (a) Assisting them in establishing, improving and extending library services; and (b) Encouraging the establishment of library systems in areas where such cooperation would facilitate Improved service; and WHEREAS, the parties to this Agreement are desirous of establishing a cooperative regional library system to be known f as the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM for the purpose of improving and extending library service to all residents of these Library Districts by closer cooperation among their re- spective libraries, and in order to obtain the benefits of such a system as provided by law on such terms and conditions as hereinafter follow; NOW, THEREFORE, pursuant to the provisions of the California Education Code, Division 20, Chapter 1.5, comprist6g Sections 27111 to 27147, the parties hereby from the ORANGE COUNTY COOP- ERATIVE LIBRARY SYSTEM. The obligations and conditions that hereinafter follow are contingent upon approval by the State Librarian of the plan of 1. s s j; - library service which has been submitted by the member libraries. 1. POWER OF SYSTEM. The ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM shall have all the powers, prerogatives, and authority necessary to effectively plan, operate and admin- ister a public library systen and to establish, improve and extend library services within the geographic boundaries of the SYSTEM. It shall plan and determine the use to be made of any funds received by the SYSTEM from any source and may expend such funds in accordance with such plans and deter- minations. The System Council, or such administrative officer as It may from time to time appoint, may administer and exer- cise this power pursuant to the rules and regulations as adopted in the manner set out hereafter. • 2. GOVERNING BODY OF SYSTEM. The ORANGE COUNTY COOP- ERATIVE LIBRARY SYSTEM will be administered by a Council con- sisting of the Head Librarian of each member library or such other person as has been designated by the governing board of that library. Governing boards or Council members may desig- nate alternates to sit, deliberate and act in the absence of the appointed Council member. The Council will elect one of its members as President, who shall hold office for a one-year term. Said term shall be for the operating year. The President, or his designated alternate, shall preside over all meetings of the Council. The Council shall draw up rules and regulations from time to time as they deem advisable; however, such rules and regulations shall not be valid until they have been ratified by the governing board of each member library. Proposed rules and regulations will be adopted by a majority vote of the System Council as constituted at the time and submitted to the governing boards for ratification. Every official action taken by the System Council shall be affirmed by a formal vote of the members of the Council. Minutes shall be kept of its meetings. Copies of the minutes of each meeting shall be transmitted to the governing board of each member library within 2. five days of the meeting. A journal shall be maintained recording official acts taken. 3. SOURCE OF SYSTEM FUNDS. The SYSTEM shall expend for SYSTEM purposes such monies as may be received from: (1) the State of California pursuant to Article 6, Chapter 7 15, Division 20, Part 4 of the California Education Code or such other grants or appropriations *as may be made; (2) the Federal Government pursuant to any program related to library purposes; (3) private or public foundations, organizations, i + corporations, companies, unions, or associations; (4) private Individuals by gift, devise or bequest. The SYSTEM is em- powered and authorized to make any applications and/or agree- ments necessary to be or become eligible for such financial support, except that such applications or agreements shall t not impose conditions of the type prohibited by Education # Code Section 27121, or the rules and regulations previously adopted by the SYSTEM pursuant to Clause 2. 4. OWNERSHIP OF SYSTEM-PURCHASED ITEMS. Ownership of itens purchased with SYSTEM funds shall be in the SYSTEM or In member libraries as the System Council may in each instance determine. Such determinations shall be made at the time of purchase. i 5. OPERATING EXPENSES OF SYSTEM. The System Council s may authorize the payment of necessary SYSTEM salaries and expenses from SYSTEM funds. The System Council ray period- ically authorize the transfer of SYSTEM funds in such amounts as to them seem advisable, to the ORANGE COUNTY PUBLIC LIBRARY to defray the estimated cost of purchases of materials and supplies to be made for the benefit of SYSTEM during the follow- ing period by the said ORANGE COUNTY PUBLIC LIBRARY, acting in its role as fiscal agent of SYSTEM. 6. The debts, liabilities and obligations of SYSTEM shall be borne by the SYSTEM and no debt, liability or obliga- tion of the SYSTEM shall constitute any debt, Liability or obligation of any party to this agreement. x 3. 7. ACCOUNTING FOR FUNDS. All funds received and dis- bursed by the SYSTEM shall be strictly accounted for, accord- ing to accepted procedures and practices for governmental entities. 8. FISCAL AGENT. The ORANGE COUNTY PUBLIC LIBRARY will perform the following services: (a) Act as contracting agency with the State of California for the receipt, disbursement and accounting of i F such funds as may be allocated by the State government, 1 Federal government, or private sources for SYSTEM use. (b) Issue reports of receipts and disbursements and accounting of funds, or shall do so on demand of any I member library. I (c) Act as the .contracting officer for the SYSTEM for the ordering and requisition of books, materials and supplies required for the effective and efficient operation of the SYSTEM. 9. ADMINISTRATION OF FXMBER LIBRARIES. The member libraries shall administer their own public libraries in- dependently, selecting their own books, hiring their own personnel, and operating according to the policies and rules established by their own governing bodies. 10. ADDITIONAL KEMBERS. Other public libraries may apply for membership in the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM, provided they meet the requirements for SYSTEM member- ship as established by the California State Library and by the laws of the State of California. Applicants will be considered for SYSTEM membership if their application is approved by a majority of the System Council. Approved applications will be submitted to the governing board of each member library. Membership will be granted upon approval of the governing board of each member library. 11. WITHDRAWAL OF A MEMBER. Ary member library may with- draw from the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM by serv- ing formal written notice of its intent to so withdraw at least f • i one hundred and twenty (120) days prior to the end of the operating year. The SYSTEM shall continue to exist so long as there are two member libraries, provided that these two ireet the requirements of SYSTEM membership. Libraries which withdraw are subject to such rules and regulations governing withdrawal as the System Council shall beforehand have es- tablished. r 12. TERMINATION OF SYSTEM. This library system may be terminated at any time by resolutions of the governing boards of all of the members in this SYSTEM at the time termination Is voted. A decision to terminate shall become effective when- . - I even designated in the termination agreement. Upon termination all just claims against the SYSTEM shall be paid, distribution made to the State and Federal governments as required by ap- plicable law, and •the remaining assets distributed among all parties who are then nembers of the SYSTEM in proportion to the i population of each member in relation to the total population In the SYSTEM. I 13. FISCAL AND OPERATING YEAR. The fiscal year and the i operating year of the SYSTEM shall be the same, and shall com- mence July lst of each year. 14. AMENDMENT. This agreement may be amended only by the unanimous action of all the respective governing bodies ! constituting this SYSTEM. 15. EFFECTIVE DATE. The effective date of this Amended Agreement is This agreement is executed by the Board of Supervisors of the County of Orange under and pursuant to Resolution No. authorizing such execution, this day of 1969. Chairman of the Board of Supervisors of Orange County, California 4 i I • ATTEST: p W. E. ST JOHN County Clerk and ex-officio Clerk of the Board of Supervisors of Orange County, California By Deputy IN WITNESS WHEREOF the pantie* hereto have caused this Agreement to be executed by their duly authorized officers the day, month and year appearing below. DATED 1969 PLACENTIA LIBRARY DISTRICT President of the Board of Trustees of the Placentia Library District DATED 1969 YORBA LINDA LIBRARY DISTRICT President of the Board of Trustees of the Yorba Linda Library District APPROVED AS TO FOR14: ADRIAN KUYPER, COUNTY COUNSEL By Deputy CITY OF HUNTINGTON BEACH A Mayor DATED ..��C�-{��Z- -1 1 69 ATTEST: City erk APPROVED AS TO FORM: �ltyne• 6. JOINT POWER.^, ACREE'*,X';' AM._11D.V.NT RECITALS WHEREAS, pursuant to Title 1, Division 7, Chapter 5 of the Government Code of the State of California (Sections 6500 to 6513) , a Joint rowers Agreement has heretofore been entered into between the OFANGE COUNTY PUBLIC LIBRARY, the PLACEh`TIA LIBRARY DISTRICT, the YORBA LINDA LIBRARY DISTRICT, the HUNTING- TON BEACH PUBLIC LIBRARY, the NE+JPORT BEACH PUBLIC LIBRARY, the FULLERTON PUBLIC LIBRARY, the SANTA ANA PUBLIC LIBRARY, and the ANAHEIM PUBLIC LIBRARY: and WHEREAS, the parties thereto now intend and agree to amend said Joint Powers Agreement; NOW, THEREFORE, that Joint Powers Agreement hereinbefore referred to is amended as follows: 1. Clause 13 thereunder is amended to read: "13. DEBTS. That no debt, liability or obligation of the Santiago Library System shall constitute any debt, Ila- bility or obligation of any party to this Agreement." 2. Clause 14 thereunder is amended to read: ++14. AMENr IENT. This Agreement may only be amended by the action of all the respective governing bodies constituting this System." 3. Clause 15 is added thereunder to read: "15. EFFECTIVE DATE. The effective date of this Agree- ment is September 15, 1969." 4. These amendments shall be effective upon their approval by the governing bodies of all member libraries of the Santiago Library System. Mayor ATTEST: APPROVED AS TO FORM: City erk City Attorne PLACENTIA DISTRICT 6` RARY 143 6auTM$mAcraAo AvcNut i MLACLNTIA.CALII•GNNIA 92670 OrTsct or LuAAMWO sse-l4a6 June 18, 1969 1 Santiago Crary System For Yair information the following motions were passed by the Placentia District Library. 1. October 10, 1967 A motion by Neil S:'ells was passed that the application of the Huntington Beach Public Libraxy for membership in the Orange County Cooperative Library System be approved by the Board of G Trustees of the Placentia District Library. ti • 2. April 28, 1969 On a motion by Robert Hubalck duly seconded, it was voted to adopt resolution No. 69-4 with respect to execution of a Joint pa4ers Agreement dated April , 1969 between Orange County Public Library, Yorba Linda Library District, Huntington Beach City Library, Placentia District Library and Newport Beach City Library, and that President Irene Czaplinski is hereby authorized to execute said Joint Pagers Agreement. r , Yours truly, Virginia C. Famer, Secretary Board of Trustees F Vf Y� - 1 Toda -'inda _rNufucE -figzazy BOARD MEMBERS Y5262 ,`srnors t1]:tvs ]GlTiiEflItiE T.CITIZEN,Librarian CLADJOHN I A gotta rinds f Q JOH1i 1[Y�iA , Ca�i avita - 7656 STANLEY IRELAND PATRICIA SHOOK HAROLD VAN PATTEN June 16, 1969 The following is an excerpt from the minutes of the regular meeting of the Board of Trustees of the Yorba Linda District Library held on Hay 15, 19£9: "A new joint povers agreement for the Santiago Library System ras presented by Librarian Citizen. Discussion was held. Trustee Van Patten made the Motion the new joint por,ers agreement be accepted; Trustee Shook seconded, and motion carried. '' I hereby certify the above is a true and correct cop; of an excerpt from the minutes of the regular board meetin held on May 15, 1989 by the Board of Trustees of the Yorba Linda District Library. Patricia Shook, Clem of We Bovra r - � r- �� r t - RESOLUTION OF THE BOARD OF SUPERVISORS 2 OF ORANGE COUNTY, CALIFOR 41A - 3 June 3, 1969 4 On motion of Supervisor Allen - _ , duly seconded and 5 carried, the following Resolution was adopted: 6 WHEREAS, this body has previously authorized the Orange County Pub-- 7 li.c Library to join and participate in the Santiago Library System; and 8 WHEREAS, pursuant to the joint powers agreement adopted thereto, it 9 is the desire of the present members of the Santiago Library System to ID encourage other libraries within Orange County to join this Library System, 11 and - 12 WHEREAS, the procedure estavlished in said joint powers agreement is requires applicants to be approved for membership by a majority of the 14 System Council, and thereafter their approved applications be submitted to rF 15 the governing board of each member library, with membership grantdd upon ��5CE 16 the approval of the governing board of each member library; and on� 17 WHEREAS, the City of Ne,Tort Beach, through its City Council, has uQ 18 made application for and on behalf of the Newport Beach Public Library for 19 membership in the Santiago Library System, which application was approved .20 by a majority vote of the System Council dated March 18, 1969; and 21 WITREAS; the application of the Newport Beach Public Library has 22 been presented to this body for its approval; and 23 WHEREAS, the NcG�ort Beach City Council, at its meeting of 'April 7, 24 1969, has adopted a resolution agreeing to be bound by the terms of the 25 ljoint powers agreement which created the Santiago Library System. 26 NOW, THEREFORE., BE IT RESOLVED that this body, as the governing 27 body for the Orange County Public Library System, approves the membership 28 of the Newport Beach Public Library as a rnuiber of the Santiago Library 29 System. _ r 30 BE IT FURTti'r,R RESOLVED that the Chairman of this Board of Supervi- 31 sors be and is hereby authorized and directed to reexecute on behalf of 32 the Santiago Library System the said joint powers agreement, a copy of IRE:kl: resolution No . 69 544 Accept application F Nc rport Beach Pub. Library to Join 0. C . Cooperative Library System ] . � • y l I which is attached hereto and made a part hereof by reference, as if set 2 out in full herein. 3 4 5 G - 7 8 : 9 10 11 ' 12 13 14 115 a�a u ZE t�C. x 17 la - 19 20 AYES: SUPERVISORS ALTON E. ALLnT.. WILLIAI•I J. PHILLIPS, ROBERT W. 21 BATTIN, DAVID L. BAKER AND WM. HIRSTEIN HO S: SUPERVISORS NONE 22 AESEIIT: SUPERVISORS ITONE 23 24 STATE OF CALI FO..N IA ss . 25 COMITY OF OPWIGE 2G I, W. E. ST JOHN, County Clerk and ex.-officio Clerk of the Eoard of Supervisors of Orrnge County, California, hereby certify that 27 the above and foregoing Resolution was duly and regularly adopted by the said Board at a regular meeting thereof hold on the 3rd day of 20 June , 19 69 , and passed by a unanim u`s"— vote of said aar . 29 - IN WITNESS VTHEP.EOF, I have hereunto y' �:a::d:and shnl th:s 30 3rd day of June , 19690 r �= W. £:-ST JOHN 31 County Clerk and ca-offic fo Clerk of t e 2oard of Supervis6rs of 32 OranU-- County, California .eputy - 2 . - r � � `Ilk w RESOLUTION NO. 6960 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EXECUTION OF A JOINT POWERS AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM WHEREAS, by provisions of Chapter 1.5, Division 20 of Part 4 of the Education Code, State of California, public Libraries in the State of California are encouraged to form cooperative library systems by entering into written agreements to implement a plan of joint service for the agency so contract- ing; and WHEREAS, the Orange County Public Library, the Yorba Linda Library District, the Placentia Library District, and the Huntington Beach Public Library have previously so cooperated to form the Orange County Cooperative Library System, sometimes called the Santiago Library System; and WHEREAS, the Joint Powers Agreement establishing the Santiago Library System provides for inclusion of additional members to the System by the unanimous vote of existing members; and WHEREAS, the members of the Santiago Library System have voted unanimously to accept the Newport Beach Public Library as a member in the Santiago Library System; and WHEREAS, by joining the Santiago Library System the Newport Beach Public Library can provide expanded library service to the citizens of Newport Beach through the specialized facilities available through other member libraries in the System, by increasing the number of books available to loan to --,-- ------citizens-of"the-City -of-Newport"-Beach; - and by -the-grant in-aid obtainable from the State and Federal governments which will make available to the Newport Beach Public Library facilities -1- r v The attached Joint Powers Agreement forming the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM is hereby executed by the Newport Beach City Council, acting under and pursuant to Resolution No. 6960 , dated the 7th day of April, 1969, authorizing said execution this 7th day of April, 1969. Mayor ATTEST: City Clerk APPROV AS TO FORM: ,<yT ity Attorney e� -6- p Y. :ti T i ti May 209 1969 Santiago Library System 431 South Manchester Oranges California 92668 Attention: H. William Kirkwood Chief Fiscal Officer Gentlemen: DThe City Council of Huntington Beach, at its regular meeting held 11ondayI May 19, 1969, adopted Resolution 2992, consent- ing to the change of name of the Orange County Cooperative Library System to the Santiago Library System. I- o are enclosing a certified copy of said resolution for your Master File. We are enclosing herewith, a copy of Resolution No. 2993 for your information. Sincerely yours, PAUL C. JONES City Clerk By -Assi—stanE Elty Clerk PCJ:SO:aw Ene. uullr tTi'Er SANTIAGO LIBRARY SYSTEM A LIBRARY COOPERATIVE g y 2 T 431 S• MANCHESTER P�J ORANGE. CALIFORYIA 92668 (714) 532.7841 P 'P A pril 23, 1969 Mr. Walter Johnson, Librarian Huntington Beach Public Library --- 525 Main Street ()� Huntington Beach, California 92646 r— Dear Mr. Johnson: Attached is one copy of the Orange County Cooperative Library System's Joint Powers Agreement, and four copies of proposed Resolution providing for the name change from Orange County Cooperative Library System to Santiago Library System. County Counsel suggests that the Joint Powers Agreement, which is identical to the original Joint Powers Agreement, with amendments, be re-executed to effect a consolidation of documents and to minimize confusion. This will provide the necessary legal documentation to show the current status of the system. 4 If you will return a fully executed copy, to my attention, I will make Xerox copies of all fully executed documents and return them s to you for your file. This will result in a Joint PourAgreement executed by all members, including Newport Beach. The Resolution concerning the name change should be adopted in the usual manner, and I would appreciate a copy of this Resolution for the master system file. Please note that no signatory page is provided for your execution of the Joint Powers Agreement, and this must be added by your clerk, 'using your normal form and signatory block. H. William Kirkwood . Chief Fiscal Officer HWK:b Enc. MEMBERS ORANGE COUNTY PUBLIC LIBRARY YORBA LINDA DISTRICT PUBLIC LIBRARY PLACENTIA DISTRICT PUBLIC LIBRARY HUNTINGTON BEACH PUBLIC LIBRARY i JOIh"r POWERS AGREEMENT 2 3 Pursuant to Title 1, Division 7, Chapter •5 of the Government ti 4 Code of the State of California (Sections 6500 to 6513) , a Joint Powers 5 Agreement is hereby entered into between the ORANGE COUNTY PUBLIC LIBRARY, e the PLACENTIA LIBRARY DISTRICT, and the YORBA LINDA LIBRARY DISTRICT. 7 R E C I T A L S 8 UMEREAS, the State of California has enacted the Public Library 9 Services Act in order'to encourage the development of free public 10 libraries throughout the State by grants to public library- systems for 11 the purpose of: 12 (a) Assisting them in establishing, improving and 13 extending library services; and 14 (b) Encouraging the establishment of library systems %1- 16 in areas where such cooperation would facilitate U, 16 improved service, and 17 WHEREAS, the parties to this Agreement are desirous of estab- 18 lishing a cooperative regional library system to be known as the ORANGE 19 COUNTY COOPERATIVE LIBRARY SYSTEM for the purpose of improving and ex- 20 tending library service to all residents of these Library Districts%by 21 closer cooperation among their respective libraries, and in order to 22 obtain the benefits of such a system as 'provided by lair on such terms 23 and conditions as hereinafter follow, 24 NOW, THEREFORE, pursuant to the provisions of the California 25 Education Code, Division 20, Chapter 1.5, comprising Sections 27111 to 2e 27147, the parties hereby form the ORANGE COUNTY COOPERATIVE LIBRARY 27 SYSTEM. 28 The obligations and conditions that hereinafter follow are 29 contingent upon approval by the State Librarian of the plan of library 30 service which has been submitted by the member libraries. 31 1. POWER OF SYSTL4. The ORANGE. COUNTY COOPERATIVE LIBRARY 32 SYSTEM shall have all-the powers, perogatives, and authority necessary :RE:jls • - 1. . • i to effectively plan, operate and administer a public library system and 2 to establish, improve and extend library services within the geographic 3 boundaries of the SYSTEM. It shall plan and determine the use to be 4 made of any funds received by the SYSTEM from any source and may expend 6 such funds in accordance With such plans and determinations. The System e Council, or such administrative officer as it may from time to time ap- 7 point, may administer and exercise this power pursuant to the rules and 8 regulations as adopted in the manner set out hereafter. 9 2. GOVERNING BODY OF SYSTEM. The ORANGE COUNTY COOPERATIVE 10 LIBRARY SYSTEM will be administered by a Council consisting of the Head 11 Librarian of each member library or such other person as has been des- 12 ignated by the governing board of that library. Governing boards or 13 Council members may designate alternates to sit, deliberate and act in 14 the absence of the appointed Council member. The Council will elect one a IJ15 of its members as President, who shall hold office for a one-year term. pis Said terra shall be for.the operating year. The President, or his des- H17 ignated alternate, shall preside over all meetings of the Council. The 18 Council shall draw up rules and regulations from time to time as they 19 deem advisable; however, such rules and regulations shall not be valid 20 until they have been ratified by the governing board of each member 21 library. Proposed rules and regulations will be adopted by a majority • 22 vote of the System Council as constituted at the time and submitted to 23 the governing boards for ratification: Every official action taken by 24 the System Council shall'be affirmed by a formal vote of the members of 25 the Council. Minutes shall be kept of its meetings. Copies of the 2e minutes of each meeting shall be transmitted to the governing board of 27 each member library within five .days of the meeting. A ,journal shall 28 be maintained recording official acts taken. 29 3. SOURCE OF SYSTEM F'Uh'DS. ,The SYSTEM shall expend for 30 SYSTEM purposes such monies as may be received from: (1) the State of 31 California pursuant to Article 6, Chapter 15, Division 20, Part 4 .of 32 the California Education Code or such other grants or appropriations as 2. �r 1 may be made; (2) the Federal Government pursuant to any program related 2 to library purposes; (3) private or public foundations, organizations, 3 corporations, companies, unions, or associations; (4) private individuals 4 by gift, devise or bequest. * •The SYST04 is empowered and authorized to 6 wake any applications and/or agreements necessary to be or become eligi- 6 ble for such Financial support, except that such applications or agree- 7 meats shall not impose conditions of the type prohibited by Education 8 Code Section 27121, or the rules and regulations previously adopted by 9 the SYSTEM pursuant to Clause 2. 10 4. OWNERSHIP OF SYSTEM-PURCHASED ITEMS. Ownership of items it purchased with SYSTEM funds shall be in the SYSTEM or in member libraries 22 as the System Council may in each instance determine. Such determina- 13 tions shall be made at the time of purchase. 14 5. - OPERATING EXPENSES OF SYSTMI. The System Council may 15 authorize the payment of necessary SYSTEM salaries and expenses from Oil "" 16 SYSTEM funds. The System Council may periodically authorize the 117 transfer of SYSTEM funds in such amounts as to them seem advisable, to 18 the ORANGE COUNTY PUBLIC LIBRARY to defray the estimated cost of pur- 19 chases of materials and supplies to be made for the benefit of SYSTEM 20 during the following period by the said ORANGE COUNTY PUBLIC LIBRARY, 21 acting in its role:as fiscal agent of SYSTEM. 22 6. ACCOUNTING FOR FUNDS. All funds received and disbursed 23 by the SYSTEM shall be strictly accounted for, according to accepted 24 procedures and practices for governmental entities. 25 7.' FISCAL AGENT. The ORANGE COUNTY PUBLIC LIBRARY will per- 26 form the following services: 27 (a) Act as contracting agency with the State- of 28 California for the receipt, disbursement and accounting of such funds 29 as may be allocated by the State government, Federal government, or 30 private sources for SYSTEM use. 31 (b).. Issue reports of receipts and disbursements and 32 accounting of funds, or shall do so on demand of any member library. 3 y 1 (c) Act as the contracting officer for the SYSTEM for 2 the ordering and requisition of books, materials and supplies required 3 for the effective and efficient operation of the SYSTEM. 4 8. ADMINISTRATION OF. MEMBER LIBRARIES. The member libraries 3 shall administer their own.public libraries independently, selecting 8 their own books, hiring their own personnel, and operating according 7 to the policies and rules established by their own governing bodies. 8 9. ADDITIONAL MEMBERS. Other public libraries tray apply 9 for membership in the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM, provided 10 they meet the requirements for SYSTEM membership as established by the 11 California State Library and by the laws of the State of California. 12 Applicants will be considered for SYSTEM membership if their application 13 is approved by a majority of the System Council. Approved applications 14 will be submitted to the governing board of each member library. Mem- `TJ15 bership will be granted upon the approval of the governing board of each Ski 16 member library. 1117 10. WITHDRAWAL OF A Y MBER. Any member library may withdraw ! 18 from the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM by serving formal 19 written notice of its intent to so withdraw at least one hundred and 20 twenty (120) days prior to the end of the operating year. The SYSTEM 21 shall continue to exist so long as there are two member libraries, 22 provided that these two meet the requirements of SYSTEM membership. 23 Libraries which withdraw are subject' to such rules and regulations 24 governing withdrawal as the System Council shall beforehand have estab- 25 fished. 28 11,, TERMINATION OF SYSTEM. This library system may be ter- 27 urinated at any time by resolution's of the governing boards of all of 28 the members in this SYSTEM at the time termination is voted. A decision 29 to terminate shall become effective whenever designated in the termina- 30 tion sigreemenc. Upon termination, all just claims against the SYSTEM 31 shall be paid, distribution made to the State and Federal governments 32 as re quired by applicable law, and the remaining assets distributed 4: . I among all parties who are then members of the SYSTEM in proportion to 2 the population of each member in relation to the total population in 3 the SYSTEM. 4 12. FISCAL AND OPERATING YEAR. . The fiscal year and the 5 operating year of the SYSTEM shall be thetisame, and shall commence July 6 lst of each year. 7 13. AMENDMENT. Until such time as there are six or more 8 member libraries, this agreement may only be amended by the action of 9 all the respective governing bodies constituting this SYSTEM; whenever . 10 there are six or more members constituting the SYSTEM, this agreement 11 may be amended by the action of two-thirds (2/3) of the governing bodies 12 constituting this` SYSTEM. 13 14. EFFECTIVE DATE. The effective date of this 'Agreement is 14 Au ust 5 1968 ti 15 The attached Joint Powers Agreement forming the ORANGE COUNTY uyz6 COOPERATIVE LIBRARY SYSTEM is hereby executed by the Huntington Beach tZ° 17 'City-Council, acting under and pursuant to Resolution No. 28a3 , 18 dated the 5th-day of Augd§t`, 1968, authorizing said execution this 19 5tli day of August, 1968. , 20 21 22 . . APPROVED: 23 24 ' 25 City Attu 26 ATTEST: -- 27 City Clerk�-bf•the City Council of the"City .of 'Huntington Beach 28 of Orange`County,' California -29 30 gy 31 32. • 5. Z JOINT POWERS AGREEMENT . 21 3 Pursuant to Title 1, Division 7, Chapter 5 of the Government 4 Code of the State of California (Sections 6500 to 6513) , a Joint Powers 5 Agreement is hereby entered into between the ORANGE COUNTY PUBLIC LIBRARY, e the PLACENTIA LIBRARY DISTRICT, and the YORBA LINDA LIBRARY DISTRICT. 7 R E C I T A L S 6 WHEREAS, the State of California has enacted the Public Library 9 Services Act in order to encourage the development of free public 10 libraries throughout the State by grants to public library systems for 11 the purpose of: 12 (a) Assisting them in establishing, improving and 13 extending library services; and 24 (b) Encouraging the establishment of library systems at 15 in areas :here such cooperation would facilitate °o " improved service; and C�; " 17 WHEREAS, the parties to this Agreement are desirous of estab- 18 lisping a cooperative regional library system to be known as the ORANGE 19 COUNTY COOPERATIVE LIBRARY SYSTEM for the purpose of improving and ex- 20 tending library service to all residents of these Library Districts;by 21 closer cooperation among their respective libraries, and in order to 22 obtain the benefits of such a system as provided by law on such terms 28 and conditions as hereinafter follow; 24 NOW, THEREFORE, pursuant to the provisions of the California 25 Education Code, Division 20, Chapter 1.5, comprising Sections 27111 to 2e 27147, the parties hereby fora the ORA`CGE COUNTY COOPERATIVE LIBRARY 27 SYSTL-.:. 28 The obligations and conditions that hereinafter follow are 29 contingent -,>on approval by the State Librarian of the plan of library 30 service which has been submitted by the member libraries. f 31 POWER OF SYSTE2:. The ORAN%= COUNTY COOPERATIVE LIBRARY 32 SYSTL{ shall have all the powers, perogatives, and authority necessary M:jis 1 to effectively plan, operate and administer a public library system and 2 to establish, improve and extend library services within the geographic 3 boundaries of the SYSTEM. It shall plan and determine the use to be 4 :wade of any funds received by the SYSTEM from any source and may expend 5 such funds in accordance with such plans and determinations. The System e Council, or such administrative officer as it may from time to time ap- 7 point, may administer and exercise this power pursuant to the rules and 8 regulations as adopted in the manner set out hereafter. 9 2. GOVERNING BODY OF SYSTEM. The ORANCE COUNTY COOPERATIVE 10 LIBRARY SYSTLM will be administered by a Council consisting of the Head 11 Librarian of each member library or such other person as has been des- 12 ignated by the governing board of that library. Governing boards or 13 Council members may designate alternates to sit, deliberate and act in 14 the absence of the appointed Council member. The Council will elect one J15 of its members as President, who shall hold office for a one-year term. 10 NO 16 Said term shall be for the operating year. . The President, or his des- - aZo �117 ignated alternate, shall preside over all meetings of the Co.uncil. The 18 Council shall draw up rules and regulations from time to time as they 19 deem advisable; however, such rules and regulations shall not be valid 20 until they have been ratified by ,the governing board of each member 21 library. Proposed rules and regulations will be adopted by a majority 22 vote of the System Council as constituted at the time and submitted to 23 the governing boards for ratification. Every official action taken by 24 the System Council shall be affirmed by a formal vote of the members of 25 the Council. Minutes shall be kept of its meetings. Copies of the 2e minutes of each meeting shall be transmitted to the governing board of 27 each member library within five days of the meeting. A journal shall 28 be maintained recording official acts taken. 29 3. SOURCE OF SYSTEM FUNMS. The SYSTEM shall expend for 30 SYSTE:: purposes such monies as may be received from: (1) the State of 31 Caliic;:nia pursuant to Article b, Chapter 15, Division 20, Part 4 of 32 the California Education Code or such other grants or appropriations as 2. / 1 may be made; (2) the Federal, Government pursuant to any program related 2 to library purposes; (3) private or public foundations, organizations, 3 corporations, companies, unions, or associations; (4) private individuals 4 by gift, devise or bequest. The SYSTEM is empowered and authorized to 8 make any applications and/or agreements necessary to be or become eligi- 8 ble for such financial support, except that, such applications or agree- 7 ments shall not impose conditions of the type prohibited by Education 8 Code Section 27121, or the rules and regulations previously adopted by 9 the SYSTEM pursuant to Clause 2. 10 4. OWNERSHIP OF SYSTEK-PURCHASED ITEMS. Ownership of items 11 purchased with SYSTE."? funds shall be in the SYSTEM or in member libraries 12 as the System Council may in each instance determine. Such determina- 13 tions shall be made at the time of purchase. 14 S. OPERATING EXPENSES OF SYSTEM. The System Council may a15 authorize the payment of necessary SYSTEM salaries and expenses from iu" 16 SYSTEM funds. The System Council may periodically authorize the "1 17 transfer of SYSTEM funds in such amounts as to them seem advisable, to 18 the ORANGE COuNTY PUBLIC LIBRARY to defray the estimated cost of pur- 19 chases of materials and supplies to be made for the benefit of SYSTL 20 during the following period by the said ORANGE COUNTY PUBLIC LIBRARY, 21 acting in its role-as fiscal agent of SYSTE! • 22 6. ACCOUNTING FOR FUNDS. All funds received and disbursed 23 by the SYSTEM shall be strictly accounted for, according to accepted ' 24 procedures and practices for governmental entities. 25 7. FISCAL AGENT. The ORANGE COUNTY PUBLIC LIBRARY will per- 26 form the following services; ' 27 (a) Act as contracting agency with the State of 28 California for the receipt, disbursement and accounting of such funds 29 as may be allocated by the State government, Federal government, or 30 private sources for SYSTEM use. 31 (b) . Issue reports of receipts and disbursements and ' 32 acc=canting of funds, or shall do so on demand of any.member library. 3. • ems. - •�.•`'.?:�. .- .•: ,- - --• : - .- - 1 (c) Act as the contracting officer for the SYSTEM for 2 the ordering and requisition of books, materials and supplies required 3 for the effective and efficient operation of the SYSTEM. 4 8. ADMINISTRATION OF *.SFZiBER LIBRARIES. The member libraries 3 shall administer their own public libraries independently, selecting 6 their own books, hiring their own personnel, and operating according 7 to the policies and rules established by their own governing bodies. a 9. ADDITIODUL =BERS. other public libraries may apply 9 for membership in the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM, provided l0 they meet the requirements for SYSTEM membership as established by the 11 California State Library and by the laws of the State of California. 12 Applicants will be considered for SYSTEK membership if their application 13 is approved by a majority of the System Council. Approved applications 14 will be submitted to the governing board of each member library. rem- . 0 15 bership will be granted upon the approval of the governing board of each ;re 16 member library. se117 10. WITHDRAWAL OF A M=ER. Any member library may withdraw 18 from the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM by serving formal 19 written notice of its intent to so withdraw at least one hundred and 20 twenty (I20) days prior to the end of the operating year. The SYSTEM 21 shall continue to exist so long as there are two member libraries, 22 provided that these two meet the requirements of SYSTEM membership. 23 Libraries which withdraw are subject to such rules and regulations 24 governing withdrawal as the System Council shall beforehand have estab- 25 fished. 26 11. TERMINATION OF SYSTEM. This library system may be ter- 27 urinated at any time by resolutions of the governing boards of all of 28 the members in this SYSTEM at the time termination Is voted. A decisio • 29 to teraminate shall become effective whenever designated in the termina- 30 tion F:greement. Upon termination, all just claims against the SYS LM 31 shall be paid, distribution made to the State and Federal governments 32 as re- quired by applicable law, and the remaining assets distributed 4. I among all parties who are then members of the SYSTEM in proportion to 2 the population of each member in relation to the total population in 3 the SYSTEM. 4 12. FISCAL AND OPERATING YEAR. The fiscal year and the 5 operating year of the SYSTEM shall be the .same, and shall commence July e lst of each year. 7 13. AMENDMENT. Until such time as there are six or more 8 member libraries, this agreement may only be amended by the action of 9 all the respective governing bodies constituting this SYSTEM; whenever 10 there are six or more members constituting the SYSTEM, this agreement 11 may be amended by the action of two-thirds (2/3) of the governing bodies 12 constituting this SYSTEM, 13 14. EFFECTIVE DATE. The effective date of this Agreement is 14 --Augusts, 1958 • 1 4zZ15 The attached Joint Powers Agreement forming the ORANGE COUNTY j { W;016 COOPERATIVE LIBRARY SYSTEM is hereby executed by the Huntington Beach �Do17 City Council, acting under and pursuant to Resolution No, 2Rn3 , u 18 dated the 3th_day'vf.Auguslt;, 1968, authorizing said execution this 19 _ 5th dad of u�''t:;� 1968. 20 . 21 1 Mayor 22 23 APPROVED: 24 *vr*9t*qvt ity. tto 7 _28 ATTEST: 27 '--City _Cljrk of the City Council .of the City of Huntington Beach 28 of-Orange County,-California - - -- 29 30 B y 3l 32 5. JOINT POSTERS AGREEMENT Pursuant to Title 1, Division 7, Chapter 5 of the Govcrnment Code of the State of California (Sections 6500 to 6513), a Joint � Powers Agreement is hereby entered into between the OWCE COUNTY PUBLIC LIBRARY, the PLACENTIA LIBRARY DISTRICT, the YORBA LI:r'D�� ' LIBRARY DISTRICT, the IXNTINGTON BEACH PUBLIC LIBPJ.RY, and the NEWPORT BEACH -PUBLIC LIBRARY. _ I R E C I T A L S WHEREAS, the State of California has enacted the Public Library Services Act in order to encourage the development of free public libraries throughout the State by grants to public library systems for the purpose of; (a) Assisting them in establishing, improving and extending library services; and (b) Encouraging the establishment of library systems in areas where such cooperation would facilitate improved service; and WHEREAS, the parties to this Agreement are desirous of establishing a cooperative regional library system to be known as the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM for the purpose of Improving and extending library service to all residents of these Library Districts by closer cooperation among their respective libraries, and in order to obtain the benefits of such a system as provided by law on such terms and conditions as hereinafter follow; f' NOW, THEREFORE, pursuant to the provisions of the California Education Code, Division 20, Chapter 1.5, comprising Sections 27111 to 27147, the parties hereby form the ORANGE COUNTY COOPERA- TIVE LIB;;ARY SYSTEM. The obligations and conditions that hereinafter follow are contingent upon approval by the State Librarian of the plan of library service which has been submitted by the member libraries. 1. POWER OF SYSTEM. The ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM shall have all the powers, prerogatives, and authority necessary to effectively plan, operate and administer a public library system and to establish, improve and extend library services within the geographic boundaries of the SYSTal. It shall plan and determine the use to be made of any funds received by the SYSTE24 from any source and may expend such funds in accordance with such plans and determinations. The System Council, or such administrative officer as it may from time to time appoint, may administer and exercise this power pursuant to the rules and regulations as adopted in the manner set out here- after. 2. GOVERNING BODY OF SYSTEM. The ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM will be administered by a Council consisting of the Head Librarian of each member library or such other person as has been designated by the governing board of that library. Governing boards or Council members may designate alternates to sit, deliberate and act in the absence of the appointed Council member. The Council will elect one of its members as President, who shall hold office for a one-year term. Said term shall be for the operating year. The President, or his designated alter- nate, shall preside over all meetings of the Council. The Council shall draw up rules and regulations from time to time as they deem advisable; however, such rules and regulations shall not be valid until they have been ratified by the governing board of each member library. Proposed rules and regulations will be adopted by a majority vote of the System Council as constituted at the time and submitted to the governing boards for ratification. Every official action taken by the System Council shall be affirmed by a formal vote of the members of the Council. Minutes shall be kept of its meetings. Copies of the minutes of each meeting shall be transmitted to the governing board of each member library within five days of the meeting. A journal shall be maintained recording official acts taken. ' 3. SOURCE OF SYSTE14 FUNDS. The SYSTEM shall expend for SYSTEFI purposes such mcnies as may be received from: (1) the State of California pursuant to Article 5, Chapter 15, Division • 20, Part 4 of the California Education Code or such other grants or appropriations as may be made; (2) the Federal Government pursuant to any program related to library purposes; (3) private or public foundations, organizations, corporations, companies, unions, or associations; (4) private individuals by gift, devise or bequest. The SYSTEM is empowered and authorized to make any applications and/or' agreements necessary to be or become eligible for such financial support, except that such applications or agreements shall not impose conditions of the type prohibited by Education Code Section 27121, or the rules and regulations pre- viously adopted by the SYSTEM pursuant to Clause 2. 4. OWNERSHIP OF SYSTEM-PURCHASED ITEMS. Ownership of items purchased with SYSTEM funds shall be in the SYSTEM or in member libraries as the System Council may in each instance determine. Such dete=inations shall be made at the time of purchase. 5. OPERATING EXPENSES OF SYSTEM. The System Council may authorize the payment of necessary SYSTEM salaries and expenses from SYSTEM funds. The System Council may periodically authorize the transfer of SYSTEM funds in such amounts as to theca seem advisable, to the ORANGE COUNTY PUBLIC LIBRARY to defray the estimated cost of purchases of materials and supplies to be made for the benefit of SYSTEM during the following period by the said ORAP:GE COUNTY PUBLIC LIBRARY, acting in its role as fiscal agent of SYSTEM. -3- (d'r b. ACCOUNTING FOR FU,DS. All funds received and disbursed by the SYSTEM shall be strictly accounted for, according to accepted procedures and practices for governmental entities. 7. FISCAL AGEh`T. The ORANGE COUNTY PUBLIC LIBRARY will perform the following services: (a) Act as contracting agency with the State of California for the receipt, disbursement and accounting of such funds as may be. allocated by the State government, Federal government, or private sources for SYSTEM use. (b) Issue reports of receipts and disbursements and accounting of funds, or shall do so on demand of any member library. (c) Act as the contracting officer for the SYSTEM for the ordering and requisition of books, materials and supplies required for the effective and efficient operation of the SYSTEM. 8. ADMINISTRATION OF MEMBER LIBRARIES. The member libraries shall administer their own public libraries independently, selecting their own books, hiring their own personnel, and operating according to the policies and rules established by their own governing bodies. • 9. ADDITIONAL I-MEIBERS. Other public libraries may apply for membership in the ORANGE COUNTY COOPERATIVE LIBRARY SYSTDI, provided they meet the requirements for SYSTEM membership as established by the California State Library and by the laws of the State of California. Applicants will be considered for SYSTEM membership if their application is approved by a majority of the System Council. Approved applications will be submitted to the governing board of each member library. Membership will be granted upon approval of the governing board of each member library. 10. WITHDRAWAL OF A MEMBER. Any member library may with- draw from the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM by serving formal written notice of its intent to so withdraw at least one -4- hundred and twenty (120) days prior to the end of the operating year. The SYSTEM shall continue to exist so long as there are two member libraries, provided that these two meet the require- ments of SYSTEM membership. Libraries which withdraw are subject to such rules and regulations governing withdrawal as the System Council shall beforehand have established. 11. TERMINATION OF SYSTEM. This library system may be terminated at any time by resolutions of the governing boards of all of the members in this SYSTEM at the time termination is voted. A decision to terminate shall become effective whenever designated in the termination agreement. Upon termination, all just claims against the SYSTEM shall be paid, distribution made to the State and Federal governments as required by applicable law, A and the remaining assets distributed among all parties who are then members of the SYSTEM in proportion to the population of each member in relation to the total population in the SYSTEM. 12. FISCAL AND OPERATING YEAR. The fiscal year and the operating year of the SYSTEM shall be the same, and shall coamence July 1st of each year. 13. AMEND,ZNT. Until such time as there are six or more member libraries, this agreement may only be amended by the action of all the respective governing bodies constituting this SYSTEM; whenever there are six or more members constituting the SYSTEM, this agreement may be amended by the action of two-thirds (2/3) of the governing bodies constituting this SYSTEM. = 14. EFFECTIVE DATE. The effective date of this Agreement is April T, 1969 ��.-�r - - ••_ .- The attached Joint Powers Agreement forming the, ORANGE COLTtriY COOPERATIVE LIBURY SYSTEM is herebv authorized to be executed by tFe Mayor and City Clerk, pursuant to minute action of the City Council of the City of Yuntindton Beach, on flay 19, 1969. „ayor ATTEST: City er APPrOVED AS TO'FORp.1:. DON P. CONFA City Attorney ey {�-!' -all /�•.� LOU AN:N t.1An5FtA!L" ' Assistant City A`.;crd:1 and improvements not otherwise obtainable; NOW, THEREFORE, BE IT RESOLVED that this Council authorizes the Newport Beach Public Library to join the Santiago Library System; BE IT FURTHER RESOLVED that this Council, as the govern- ing body for the Newport Beach Public Library adopts and agrees to be bound by that Joint Powers Agreement, as amended to date, previously executed by the Orange County Public Library, the Yorba Linda Library District, the Placentia Library District, and the Huntington Beach Public Library, a copy of which is attached hereto and made a part hereof by reference as though set out in full herein, and the bylaws of the Santiago Library System, a copy of which is attached hereto and made a part hereof by reference as though set out in full herein; BE IT FURTHER RESOLVED that the Mayor and City Clerk of the City of Newport Beach be and are hereby empowered to execute the Joint Powers Agreement on behalf of the City of Newport Beach and the Newport Beach Library District. ADOPTED this 9-/-/, day of 4 ! , 1969. M'Ayor ATTEST: /Il City- C lerk C�E.'�TI�AS A T= Al O':RkCT COPY CITY CL[RK OF THE CITY Of N V OAT BEACH TLW:mh -2- 4/3/69 This Agreement is executed by the Board of Trustees of the PLlC NTIA LIBIURY DISTRICT, acting under and Pursuant to Resolution Ho. 69-3, authorizing such execution this 28th day of April 1969. IreEden % ��in Eoard of Trustees . of the Placentia Library Tistrict 1 This. E me-acnt is 2xact;ted 3� the Board of trustees of the 2 :T'C 3AA LINMA LI9��`. DISTRICT, r.ctin� wider a^3 pursuant to V V13.3 Zr'.1 � � {.��'�Yti lYV.•� Mu ho-mizirr sac,, execution this leth • . ? ?r�sicert/o�' ti:e 3arrd q 'Trilsteas ' 8 of tr e :C..aA LI:;DA DI3:RICT t 9 10 11 12 . 13 24 17 is 14 20 21 � 221 23` 2411 25 `! 26 271 2829 30 31 32 This Agreement is reexecuted by the Board of Supervisors of the County of Orange, under and pursuant to Resolution No. 69-2!L4 , authoriz- ing such reexecution, this"4day of (.n�. , 1969 . Chairman of the Board of Supervisors of Orange County, California ATTEST: W. E. ST JOIV County Clerk and ex-officio Cleric of the Board of Supervisors of : Orange County, California By �_ ' +GINAV COPY. ,-t master File fi�AUST BE RETURNED. TO CITY CLERK JOINT POWERS AGREEMENT 2 3 Pursuant to Title 1, Division 7, Chapter 5 of the Government 4 Code of the State of California (Sections 6500 to 6513), a Joint Powers 5 Agreement is hereby entered into between the ORANGE COUNTY PUBLIC LIBRARY, 8 the PLACENTIA LIBRARY DISTRICT, and the YORBA LINTA LIBRARY DISTRICT. 7 R E C I T A L S 8 WHEREAS, the State of California has enacted the Public Library 9 Services Act in order to encourage the development of free public 10 libraries throughout the State by grants to public library systems for 11 the purpose of: 12 (a) Assisting them in establishing, improving and 13 extending library services; and 14 (b) Encouraging the establishment of library systems a1 15 in areas where such cooperation would facilitate Y17 }w16 improved service; and WHEREAS, the parties to this Agreement are desirous of estab- E 18 lishing a cooperative regional library system to be known as the ORANGE 19 COUNTY COOPERATIVE LIBRARY SYSTEM for the purpose of improving and ex- 20 tending library service to all residents of these Library Districts:by 22 closer cooperation among their respective libraries, and in order to 22 obtain the benefits of such a system as provided by law on such terms 23 and conditions as hereinafter follow; 24 NOW, THEREFOR:, pursuant to the provisions of the California 25 Education Code, Division 20, Chapter 1.5, comprising Sections 27111 to 28 27147, the parties hereby form the ORANGE COUNTY COOPERATIVE LIBRARY 27 SYSTEM. 28 The obligations and conditions that hereinafter follow are 29 contingent upon approval by the State Librarian of the plan of Library 30 service which has been submitted by the member libraries. 31 1. POWER OF SYSTEM. The ORANGE COUNTY COOPERATIVE LIBRARY 32 SYSTEM shall have all the powers, perogatives, and authority necessary RRE:31s 1, • �' ,•tip. - I to effectively plan, operate and administer a public library system and 2 to establish, improve and extend library services within the geographic S boundaries of the SYSTEM. It shall plan and determine the use to be 4 made of any funds received by the SYSTEM from any source and may expend b such funds in accordance with such plans and determinations. The System 8 Council, or such administrative officer as it may from time to time ap- 7 point, may administer and exercise this power pursuant to the rules and 8 regulations as adopted in the manner set out hereafter. 9 2. COVERNINC BODY OF SYSTEM. The ORANGE COUNTY COOPERATIVE 10 LIBRARY SYSTEM will be administered by a Council consisting of the Head 11 Librarian of each member library or such other person as has been des- I ignated by the governing board of that library. Governing boards or 13 Council members may designate alternates to sit, deliberate and act in 14 the absence of the appointed Council member. The Council will elect one �gi13 of its members as President, who shall hold office for a one-year term. le Said term shall be for the operating year. The President, or his des- �:1117 ignated alternate, shall preside over all meetings of the Council. The 18 Council shall draw up rules and regulations from time to time as they 19 deem advisable; however, such rules and regulations shall not be valid 20 until they have been ratified by the governing board of each member 21 library. Proposed rules and regulations will be adopted by a majority 22 vote of the System Council as constituted at the time and submitted to 23 the governing boards for ratification. Every official action taken by 24 the System Council shall be affirmed by a formal vote of the members of 23 the Council. Minutes shall be kept of its meetings. Copies of the 28 minutes of each meeting shall be transmitted to the governing board of 27 each member library within five days of the meeting. A ,journal shall 28 be maintained recording official acts taken. 29 3. SOURCE OF SYSTEM FUNDS. The SYSTEM shall expend for 30 SYSTEM purposes such monies as may be received from: (1) the State of 31 California pursuant to Article 6, Chapter 15, Division 20, Part 4 of 32 the California Education Code or such other grants or appropriations as 2. i I may be made; (2) the Federal Government pursuant to any program related 2 to library purposes; (3) private or public foundations, organizations, 3 corporations, companies, unions, or associations; (4) private individuals 4 by gift, devise or bequest. The SYSTEM is empowered and authorized to 6 make any applications and/or agreements necessary to be or become eligi- 6 ble for such financial support, except that such applications or agree- 7 meets shall not impose conditions of the type prohibited by Education 8 Code Section 27121, or the rules and regulations previously adopted by 9 the SYSTEM pursuant to Clause 2. 10 4. OWNERSHIP OF SYSTEM-PURCHASED ITEMS. Ownership of items 11 purchased with SYSTEM funds shall be in the SYSTEM or in member libraries 12 as the System Council may in each instance determine. Such determina- 13 tions shall be made at the time of purchase. 14 5. OPERATING EXPENSES OF SYSTEM. The System Council may �1 13 authorize the payment of necessary SYSTF-4 salaries and expenses from � 18 SYSTEM funds. The System Council may periodically authorize the 0 az E7 transfer of SYSTEM funds in such amounts as to them seem advisable, to 18 the ORANGE COUNTY PUBLIC LIBRARY to defray the estimated cost of pur- 19 chases of materials and supplies to be made for the benefit of SYSTEM 20 during the following period by the said ORANGE COUNTY PUBLIC LIBRARY, 21 acting in its role -as fiscal agent of SYSTEM. 22 6. ACCOUNTING FOR FUNDS. All funds received and disbursed 23 by the SYSTEM shall be strictly accounted for, according to accepted 24 procedures and practices for governmental entities. 25 7. FISCAL AGENT. The ORANGE COUNTY PUBLIC LIBRARY will per- 28 form the following services: 27 (a) Act as contracting agency with the State of 28 California for the receipt, disbursement and accounting of such funds 29 as may be allocated by the State government, Federal goverment, or 50 private sources for SYSTEM use. 31 (b) - Issue reports of receipts and disbursements and 32 accounting of funds, or shall do so on demand of any member library. 3. I (c) Act as the contracting officer for the SYSTEM for 2 the ordering and requisition of books, materials and supplies required 3 for the effective and efficient operation of the SYSTEM. 4 8. ADMINISTRATION OF MEMBER LIBRARIES. The member libraries 5 shall administer their own public libraries independently, selecting 8 their own books, hiring their own personnel, and operating according 7 to the policies and rules established by their own governing bodies. 8 9. ADDITIONAL MEMBERS. Other public libraries may apply 9 for membership in the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM, provided 10 they meet the requirements for SYSTEM membership as established by the 11 California State Library and by the laws of the State of California. 12 Applicants will be considered for SYSTEM membership if their application 13 is approved by a majority of the System Council. Approved applications 14 will be submitted to the governing board of each member library. Mem- a1 15 bership will be granted upon the approval of the governing board of each leiig16 member library. I017 10. WITHDRAWAL OF A MEMBER. Any member library may withdraw 18 from the ORANGE COUNTY COOPERATIVE LIBRARY SYSTEM by serving formal 19 written notice of its intent to so withdraw at least one hundred and 20 twenty (120) days prior to the end of the operating year. The SYSTEM 21 shall continue to exist so long as there are two member libraries, 22 provided that these two meet the requirements of SYSTEM membership. 23 Libraries which withdraw are subject to such rules and regulations 24 governing withdrawal as the System Council shall beforehand have estab- 25 lisped. 28 11. TERMINATION OF SYSTEM. This library system may be ter- 27 urinated at any time by resolutions of the governing boards of all of 28 the members in this SYSTEM at the time termination is voted. A decisio 29 to tez:minate shall become effective whenever designated in the termina- 30 tion Figreement. Upon termination, all just claims against the SYSTEM 31 shall be paid, distribution made to the State and Federal governments 32 as re quired by applicable law, and the remaining assets distributed 4. 1 among all parties who are then members of the SYSTEM in proportion to 2 the population of each member in relation to the total population in 3 the SYSTEM. 4 12. FISCAL AND OPERATING YEAR. The fiscal year and the 5 operating year of the SYSTEM shall be the same, and shall c -, ence July 6 1st of each year. 7 13. AMENDMENT. Until such time as there are six or more 8 member libraries, this agreement may only be amended by the action of 9 all the respective governing bodies constituting this SYSTEM; whenever 10 there are six or more members constituting the SYSTEM, this agreement 11 may be amended by the action of two-thirds (2/3) of the governing bodies 12 constituting this SYSTEM. 13 14. EFFECTIVE DATE. The effective date of this Agreement is 14 _ August 5, 1968 `2J15 The attached Joint Powers Agreement forming the ORANGE COUNTY tuU, 16 COOPERATIVE LIBRARY SYSTEM is hereby executed by the Huntington Beach L�C o=: c3c17 City Council, acting under and pursuant to Resolution No. 2803 , 18 dated the 5th day Off%-Avgugf, , 1968, authorizing said execution this 19th day ,af' ' 'August,, 1968. 20 21 22 APPROVED: 23 24 25 Aasit City tto e 26 ATTEST: 27 City Clerk-of the City Council of the-"City •of•Huntington Beach 28 of Orange County, California -29 1 30 Sy ,� i' ` C), r5p c--A A 32 5. •. �s/'err/. "� ' ADRIAN KUYPER ' _ Couarr Couw•c - ' OFPICq OF - CLAYTO% H. PARKER CMI•r A••1srArr TFM COUNIT C\JVNSip—M R06[1tT F. HUTTMAN rIiL14#1 J.11C{avRr County . 0-f Orange AsslsrAKr JDMN M.PATTERSON ARTHUR C. WAMI,57E07.in. COUNTY AO0IP116T1UYTION ■Ii1L01/410 • F. O OOK 166S • SANTA ANA, CALIFORNIA !!702 • 634.3300 ' JOHN M. ANDERSON JAMES S.O%ATAKI KE1TFt',ELFUTT• - ` RICHARD J. RAb6ER - 11ARRY S.MICHAELSON July •12S 1968 . TIMOTHY L.SIR&DER 11AGNAR R. SNOEDRETSEN - ' 1,AURENGE IA. •ATSON - - - `' IN RE►LY RE►CR TO: ` FATAICK J.DUIrFT Q� Hue'rJA■^ L'345 THOI+AS F. CONROY _ - - V �■,iT t 0 JUG 16 I City Attorney City of Rnti.ngtan Beach, Poet Office Box 190 "q�.o Huntington Beach, .California • WA i : - Attention: Lou Arm-Marshall, Assistant City Attorney E -Re: Santiago Library System Inclusion of Huntington # Beach Public Library Therein Dear Sir: ► _ -Attached please find a -resolution to be adopted by your "City.Council C"gnWet-lAg pour City Library to become part of ' 'the Ora a Caen native Lib��gg ty Coope nary System, saa►etimes called ; the Santiago Library System. t We are also attaching a copy of the Joint Pavers Agree- ment for execution by your mayor and clerk. Upon the execu- tion of this agreemerrC, lease keep one copy for yourself and forward three copies to 3fiM Ki at the 0 e . ' County. Public Library. Very truly yours. ADRIAN IMYPEA, COUNTY COUNSEL • B • . ge4ketzen Deputy MM:jls . Ene. cc: William Kirkwood Assistant Director Administrative Services Officer of the Orange County Public Library :-set r: _'4 r'+:; --�•_c ,w•.r<...�.•�^ :!" . � f.. w• '•, • of '••J+' �•�• , 't •:• ORAI ,COUNTY COOPERATIVE LIBRL SYSTEM RULES AND PROCEDURES ;+ L:•'�:;y.;.;+�'=,'.' I MEETINGS j ee-cings will be held at the Orange County Public Library unle place of meeting is otherwise set by the System Council. Mootings will be held at least once a month, and a, schedule of bi-weekly meetings on the first and third Thursdays of each moath �r;11 be followed until revised by a majority vote of the Bye tem 'A.t Any member may call for a special meeting-by meeting -by contacting the F re 5iaent and stating the purpose �`•''",� . �, �:.e 2resident will notify members of regular meetings at least three (3) days prior to the meeting, and of special meetings at ' .east 24 hours in advance of the agenda proposed. . If -a member ca.-mot attend or ,send a representative, the President must be - ' notified at least one day prior to the meeting. Minutes of each meeting' will be prepared by directive of the "'r': •�r`� � �� ' 4+' President and sent to each member, governing board9 and other• designees within five (5) •days after the meeting. :: ' =�••, :: �: =', Meetings will be held pursuant to. the Ralph Msr Brown.''Aet as e'et ,'`'� `'r` forth in the California 'Government Code t . . . • . ZI .. VVI UORUM • A majority of the total 'voting.'members of.-the -Bystem+Counoil•.rrill�' comprise the quorum No meetings will be held unless a quorum is present • •. ��!: :ate III — VOTING • ' . '. The vote will be cast by the librarian or such' other person as has :` ';�.'•f :. been designated by the governing Board of the member libraries, or': •� :• '' by the representative accredited to the president by said librarian:..'^ ._ A simple majority of the quorum is required to enact. p � y q any busin9ss ,�; ;;•�,.: .. of the system unless otherwise• stated in the Rules and Prooeduree., �:::�;,;r._.=. A two-thirds ty' vo of the b ship -is required for'. +• 'r ;'� ..•, ird aa�on t e mem er adopting the budget and amending the Rules and Prooedures. L:��,`:; �• • •1 •,J. 1 _ '. ,,.i,,.• -.,,.�, �';',`,,.;•�•J;..f"�.�+�i a :••._•,; tp 1.'•.at J r' .' •� "L•'...`.h•a. -. [`•,r•`r , ..'J•--'r:••y a'.� ' "lr�F'�•7'4':..i�:•i':•r:�y?'+,+.,•r`.0�'[•'�.';. ,ay.., p - _ '�_•• �E•. :.w'• 'J -. ,P• ,p ! 'j; :.,• �!'R?•`•-�:.'.i 51:•"�i� tiati-..J• '' - ti' • L\,. , ' . ••' ' .:.- �'••• y• .�••'.,. �,r•: :• _,'.;, ;•.,!' ','�;'- !ti •��••..,. •:tea+:"`.' • ' ' " . '._.. er. ".,• .. ..r'. _ :.l'. ;"r' .. .. '•"'. .�•,.'.f if '� ! ., 'r`. [ IV - PRESIDING OFFICER "he System Council will elect one of its members President iri' the .irst regular meeting of the operating (fiscal) year.- The President ' s term shall be one year, and he shall preside at all"; ;, ,.r`;;••• Council meetings until his successor is elected in the first .�; •`y'::''t•. ,r: meeting in July of the following year. The President may also appoint committees who will study and report to the' System Council on specific programs. V - AMENDI`IENTS Amendments and additions to these rules may be proposed at any regular or , special meeting. Such amendments will be published in the minutes , voted on at the following meeting, and submitted .. fir!"..:•, to the governing board of each agency for ratification, pursuant to the Joint Powers Agreement. VI - BUDGET AND ACCOUNTING The System Budget for the use of System funds is to be drawn up and adopted by the System Council prior to requesting annual grants from the State; to be reviewed and modified, if necessary,�,,�.;,�,,;:'', after exact amount available is made known by the State. The fiscal operating year shall be from July 1 through June 30.' P g , The Orange Count Treasury will be designated the Depository for. . . g y y g P r3' l ...,..., +. the System funds , and the County Treasurer as Treasurer .for the • System The Orange County Auditor-Controller will be designated the Auditor for the System and will establish a •fund and maintain appropriate records for the System. Internal accounting procedures will be adopted after consultation''`.`:' with the designated auditor, and will be designed to insure com- patibility with established accounting practices in use by him. All bills will be approved by a majority vote of the System ; . Council and certified by the Council President and Fiscal Officer before they are submitted to the County ,Auditor for .payment. �'• ,•.1, ifs 1+,;; As Fiscal Agent, the Orange,'County Publia','L'ibrary. will* perform the following services: ti .•! ., .1 � . . ,. ;. . 1. .�, `,', ., `. t -i 1. Act as a contracting agency with the State of California for the receipt, disbursement and accounting of such funds as may be allocated by the State government, Federal government, or private sources for System use, pursuant to the Joint Powers Agreement. 2. Issue quarterly reports of receipts and disburse ments and accounting of funds, or shall do so on demand of any member library. 3. Prepare reports required by the State of California, and submit these reports to the System Council . for approval. 4. Act as the contracting officer for the System for ordering and requisitioning of the books, materials and supplies required for the effi- cient and effective operation .of the System. Wherever possible, to attain economy and effi- ciency of operation, established procedures internal to the ORANGE COUNTY PUBLIC LIBRARY will be utilized." Quarterly (semi-annually) a sum equal to the estimated expenditures to be made through the procedures of the ORANGE COUNTY PUBLIC LIBRARY will be transferred to said LIBRARY to provide _a fund for the reim- bursement of amounts paid out of ORANGE COUNTY PUBLIC LIBRARY funds in behalf of the System. VII - PERSONNEL The System Council may contract for professional services, as required. The System Council may from time to time employ personnel, either permanent or in an extra help classification, to perform obligations of the Plan of Service, as may be decided by the System Council. Any - personnel hired for these duties will be processed through the Orange County Personnel Department and will be covered by an Orange County Personnel item number and appropriate insurance and liability policies. All wages and fringe benefits that will accrue under the Orange County Personnel Resolution will be paid for by the System. VIII - PURCHASING All purchases made by the Orange County Cooperative Library System will be transacted by and through the Orange County Purchasing Department in accordance with their standard rules and procedures. 2 April 1968 TO: City Council FROM: Assistant City Attorney SUBJECT: Library Establishment Grant Pursuant to Resolution No. 2582, Huntington Beach City Library has made application to join the Orange County Cooperative Library System to improve and extend the city library service, and has submitted a plan of such service to the County of Orange. By ,joining said system, the city will be able to draw on, funds for the purchase of additional books and equipment, and may withdraw from the system at any time it desires to do so. It is requested that the Council, by minute action, authorize the Huntington Beach City Library to join the Orange County Cooperative Library System, and that the Mayor be authorized and directed to execute the neces- sary documents for this purpose. Respectfully submitted, ,al""� ;M1L,21j , LOU ANN MARSHALL Assistant City Attorney cc: City Administrator Mr. Walter Johnson P f�wv`f" August &, 1968 Orange County Public Library System Administrative Office 431 S. Manchester Street Orange, California Attention: Mr. William Kirkwood Gentlemen: D The City Council of Huntington Beach, at its regular meeting held Monday, August 5, 1968, adopted Resolution No. 2803 authorizing the Huntington Beach Public Library to join the Orange County Cooperative Library System, and approved the Joint Powers Agreement establishing the Santiago Library System. �--- We are enclosing herewith, a-copy-of-eafd-resolution and agreement for your files. Sincerely yours, Paul C. Jones City Clerk PCJ:aw Encs . A40) 23 July 1068 TO: City Council FROM: City Attorney SUBJECT: Santiago Library System At its meeting of April 16, 1968, the Council, by minute action, authorized the Mayor and City Clerk to execute a joint powers agreement to include the city's public library in -the Santiago Library System. The Office of the County Counsel has since deter- 'mined that the most expeditious manner of handling this matter is by resolution of the Council. We submit herewith resolution requested by the Office of the County Counsel., together with copies of the joint powers agreement , and bylaws of the Santiago Library System. Respectfully submitted, DON P. BOPIFA City Attorney DPB:ahb Attachments Ecsoluticr_ t:c. 6F-6 1 RESOLUTION OF THE BOARD OF TRUSTEES OF THE PLACENTIA LIBRARY -DISTRICT 2 OF ORANGE COUNTY, CALIFORNIA 3 t'arch 11, 1S68 1g�g 4 On motion of Trustee Ne-g-2. `�c11c , duly seconded and carried, 5 the following Resolution was adopted: 6 WHEREAS, . this Board has previously authorized the Placentia 7 District Library to become a member of the Orange County Cooperative 8 Library System, and 9 WHEREAS, this library system is sometimes known As the 10 Santiago Library System, and 11 WHEREAS, it is desirable for record keeping purposes and 12 identification purposes to designate this system for all purposes 13 as the Santiago Library System, 14 NOW, THEREFORE, BE IT RESOLVED that this Board consents to yF 15 the change of name of the Orange County Cooperative Library System to System.W06 16 the Santiago Library u � °ow 17 BE IT FURTHER RESOLVED that the acts necessary to effectuate u° 18 the aforesaid change of name be taken and the Placentia District 19 Librarian be and hereby 'is directed to make such changes in the ' 20 Placentia District Library records . 21 "AYES: TRUSTEES 22 NOES; TRUSTEES 23 ABSENT: TRUSTEES 24 STATE OF CALIFORNIA ) 25 ) s s. COUNTY OF ORANGE ) 26 I, VIRGINIA FMIZER, Secretary of the Board of Trustees of the 27 Placentia Library District of Orange County, California, hereby certify that the above and foregoing.Resolution was duly and regularly adopted 28 by the Said Boa d at a r"� - " meeting thereof held on the 11th day of arch F. y; 29 - —IN WITNESS WHEREOF, I' have hereunto set my hand this 3D day of 1969. 31 BOARD OF TRUSTEES OF THE MCENTIA LIBRARY DISTRICT. OF ORANGE COUNTY, . 32 CALIFORNIA RRE:mr By c Secretary F 1031-1 1 RESOLUTION OF THE BOARD OF TRUSTEES OF THE YORBA LINDA LIBRARY DISTRICT OF 21 ORANGE COMM, CALIFORNIA 3 Uny 16 1969 4 On motion of Trustee Van Patten duly seconded and 5 carried, the following Resolution was adopted: 6 WHEREAS, this Board has previously authorized the Yorba 7 Linda District Library to become a member of the Orange County 8 Cooperative Library System, and 9 ' WHEREAS, this library system is sometimes known as the 10 Santiago LibrarySystem, and 11 WHEREAS, it is desirable for record keeping purposes and 12 identification purposes to designate this system for all purposes 13 as the Santiago Library System, ` 14 NOW, THEREFORE, BE IT RESOLVED that this Board consents op 15 to the change of name of the Orange County Cooperative Library vt) �16°r3 16 System to the Santiago Library System. 17 BE IT FURTHER RESOLVED that the acts necessary to effectuate 18 the aforesaid change of name be taken and the Yorba Linda District 19 Librarian be and hereby is directed to make such changes in the 20 Yorba Linda District Library records. 21 ' AYES: TRUSTEES Shook, Van Patten, Hyena 22 i 23 ' NOES: TRUSTEES 24 . ABSENT: TRUSTEES ( Two vacancies on board at present. ) 25 ; STATE OF CALIFORNIA ss. 261 COUNTY OF ORANGE 2 I, �"�,;� '- �Ca=�_.� , Secretary of the Board of 11 Trustees of the Yorba Linda Library District of Orange County, Californi , 28 hereby certify that the above and foregoing Resolution was duly and -,regularly adopted by the said Board at a regular meeting thereof held -29 on the 16trday of Max . , 1969, and passed by a 11nr.-ninous __ _ vote of sad Board -30 IN WITNESS WHEREOF, --I have hereunto set "my hand this lbth 31 day of yay _ 1969. Clerk of said oar ot Trustees RRE:mr 1 RESOLUTION-OF T11Z );O Xd) OF SUP.ERWSO tiS OF 2 0RA1%3E COUNW, CALIFORNIA 3 June 3 1969 4 On motion of Sup^rvisor Allen , duly seconded and 5 carried, the following Resolution was adopted: G WHEREAS, this 'Board has previously authorized the Oran-e 7 County Public Library to become a member of •the Orange County Co-! S operative Library System, and 9 WHEREAS, this library system is sometimes known as the 10 Santiago Library System, and 11 WHEREAS, it is desirable for record keeping purposes end 12 identification purposes to designate this system for all purposes cs - 13 the Santiago Library System, d 14 NOW, THEREFORE, BE IT RESOLVED that this Board consents. 03 15 to the chenge of name of the Orange County Cooperative Library System A=3 16 to the Santiago Library System. - °19 ° 17 BE IT FURTHER RESOLVED that the acts necessary to effectuate 18 the aforesaid chance of name be taken and the Orange County Public 19 Librarian be and hereby is directed to malce such Chan-cs in the CP 20 Orange County Public Library records. 21 AYES; SUPERVISOT_;S ALTON E. ALLEN, WILLIAM J. PHILLIPS, ROMRT W. 22 BATTIN, DAVID L. BAKER AND trel. HIRSTEIN 23 NOES: SUPERVISORS NOSE 24 ABSENT: SUPERVISORS N0►1E 25 COUNTY OF ORA`;GE ) ) ss . 26 STATE OrCALIFORNIA)CALIFORNI 27 I, W. E. ST JOHN, County Clerk and ex-officio Clerk of the Board of Supervisors of Orange County, California, hereby •certify that 28 the above and foregoing Resolution was duly and regularly adopted by the said Board at a regular meeting thereof hold on the 3rd day of June , -1969, and p4ssed by a tina^.i=t1s vote of said .Board 29 - 30 IN VITNTESS WHEREOF, -I have hereunto sct my hand and seal this r day of June , 1969. 3I W. ' E. ST JOTAN County Clerk and ex-officio Clerk g? Resolution too. 6c-7 5 of the B-�nrd of 'Suvervi,sors of Change of Nama oT 00..C. Coop. Oranga County, Ca3�fornza PURE nr; ILibrary System Y `�'T - Deputy