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HomeMy WebLinkAboutSAPPHOS ENVIRONMENTAL INC. - 2003-10-20 2-4-(M)S ;u1 41ITY OF HUNTINGTON BE4 MEETING DATE: October 20, 2003 DEPARTMENT ID NUMBER: PL03-26 Council/Agency Meeting Held: Deferred/Continued to: Approved 0 Conditionally Approved ❑ Denied i City rk' nature Council Meeting Date: October 20, 2003 Department ID Number: PL03-26 CITY OF HUNTINGTON BEACH _ REQUEST FOR ACTIONCD SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator 414'0 > N PREPARED BY: HOWARD ZELEFSKY, Director of Planning Uj SUBJECT: APPROVE A PROFESSIONAL SERVICE CONTRACT WITH SAPPHOS v ENVIRONMENTAL, INC. FOR THE PREPARATION OF THE ENVIRONMENTAL DOCUMENTATION RELATED TO ONE DRIVEWAY CLOSURE TO THE SPORTS COMPLEX. Statement of Issue,Funding Source, Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: Transmitted for your consideration is a request to enter into a Professional Services Contract, in the amount of $53,401.00, with Sapphos Environmental, Inc. for preparation of Environmental Documentation for the closure of one ingress/egress driveway from the Central Library parking lot to the Sports Complex. Staff anticipates preparation of the environmental documentation to be completed by January 2004; however, the term of the contract, upon approval by the City Council, is for a period not to exceed six months to allow for any required follow-up of mitigation measures. Fundina Source: Existing appropriation from the Community Service Park Fund for Professional Services Account No. 20945109.69365. , This appropriation has been previously approved by the City Council. PL03-26 - . 9/30/2003 3:42 PM 1 J 0 REQUEST FOR ACTION • MEETING DATE: October 20, 2003 DEPARTMENT ID NUMBER: PL03-26 Recommended Action: Motion to: 1. "Approve and Authorize the Mayor and City Clerk to execute the Professional Services Contract with Sapphos Environmental, Inc. in the amount of $53,401.00, for preparation of Environmental Documentation for the closure of one ingress/egress driveway from the Central Library parking lot to the Sports Complex; and 2. Authorize the Director of Planning to expend $53,401.00 for Professional Planning Services to prepare Environmental Documentation, pursuant to the Contract with Sapphos Environmental, Inc., and to extend the duration of the Contract as necessary." Alternative Action(s): The City Council may make the following alternative motion(s): 1. "Deny the Professional Services Contract between the City and Sapphos Environmental, Inc." 2. "Continue the item and direct staff accordingly." Analysis: A. PROJECT BACKGROUND: Applicant: City of Huntington Beach, Community Services Department, 2000 Main Street, Huntington Beach, CA 92648 Location: Huntington Central Park Sports Complex located between Goldenwest Street on the west and Gothard Street on the east, directly south of Talbert Avenue. An Environmental Impact Report for a Master Plan for a portion of Central Park, including the Central Park Sports Complex, was certified in 1999. As part of the certified EIR, a Mitigation Monitoring Program was prepared and included four specific mitigation measures that addressed four ingress/egress driveway points for the Sports Complex. Driveway "A" is located on the east side of Goldenwest Street, approximately 1,000 feet south of Talbert Avenue, while driveway "B" is located approximately 700 feet south of Talbert Avenue, also on the east side of Goldenwest Street. Driveway "C" and "D" are located off Talbert Avenue east of Goldenwest Street and west of Gothard Street. For budgetary reasons, the City Council has directed that Driveway "D", a full access driveway that connects the eastern portion of the Sports Complex parking lot directly to the existing library parking lot be permanently closed. The EIR and Mitigation Monitoring PL03-26 9/30/2003 3:42 PM i REQUEST FOR ACTION 0 MEETING DATE: October 20, 2003 DEPARTMENT ID NUMBER: PL03-26 Program required four access points for the development of the Sports Complex. Closure of Driveway "D", the second largest ingress/egress point and projected to accommodate over one-third of the trips for the Sports Complex, represents a change to the analysis of the Master EIR. Therefore, additional environmental analysis is necessary to determine if the closure of Driveway "D" will result in new potentially significant environmental impacts or require replacement mitigation measures. B. SCOPE OF WORK: Sapphos Environmental, Inc., working as an extension of City Staff, will be responsible to prepare the environmental documentation necessary to comply with the provisions of the California Environmental Quality Act (CEQA) to support of the closure of Driveway "D" from the Central Library parking lot to the Sports Complex parking lot. Sapphos Environmental, Inc. shall provide the following services: • A traffic study will be conducted to analyze the redistribution of trips to determine if the proposed driveway closure would have the potential to result in significant impacts not analyzed in the Master EIR. • Preparation of a draft and final Addendum and technical appendices C. CONSULTANT SELECTION PROCESS: Due to staffs current workloads and the expedited timing of the project, staff recommends that the City retain a consultant to perform the work. The consulting firm is to function as an extension of staff. The City distributed a Request for Proposal to four (4) qualified planning consulting firms in August 2003, to prepare the environmental documentation for the closure of one ingress/egress driveway for the Sports Complex. The four firms included: • Jones and Stokes Associates • EIP Associates • LSA • Sapphos Environmental Only one firm, Sapphos Environmental responded to the request by submitting a proposal detailing their experience, expertise, fee structure and scope of work for the project. After consideration, staff has determined that Sapphos Environmental offers the best combination of experience, expertise, project approach, accessibility, and price to meet the City's needs. D. STAFF RECOMMENDATION: The key objective in undertaking preparation of the Environmental Documentation is to analyze the potentially significant environmental impacts caused by the closure of one ingress/egress access point (Driveway "D"). Sapphos Environmental was the consulting firm that prepared the Master EIR for a Master Plan of a portion of Central Park, including the Central Park Sports Complex that was certified in 1999. Having prepared the Master EIR PL03-26 �4' 10/112003 7:42 AM 0 REQUEST FOR ACTION • MEETING DATE: October 20, 2003 DEPARTMENT ID NUMBER: PL03-26 and taking the City's time constraints into consideration, Sapphos Environmental represents the most qualified firm to analyze and prepare the necessary environmental documentation resulting in the closure of one ingress/egress access point (Driveway "D") of the Central Park Sports Complex. Staff recommends the City Council approve the contract with Sapphos Environmental, Inc, in the amount of$53,401.00, and authorize the Mayor and City Clerk to execute the documents. Environmental Status: Projects over which public agencies exercise ministerial authority, such as this agreement contracting for preparation of Environmental Documentation, as categorically exempt from the California Environmental (duality Act pursuant to Section 15300.1. Attachment(s): City Clerk's Page Number No. Description 1. Contract between the City and Sapphos Environmental, Inc. 2. Certificates of Insurance for Sapphos Environmental, Inc. RCA Author: Jason Kelley/Mary Beth Broeren PL03-26 9/30/2003 3:42 PM y ATTACHMENT 1 0 0 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND 5AFFBOS F V�j2Ql tinnErSTRL, PVC_, FOR -ME 1P RA-n o" OF MUD_ _ ii 112C7f�f .n/ L GJM J.ITi T3 Dhl THIS AGREEMENT ("Agreement") is made and entered into this day of 20 03, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and $APPk4aSv��U� r.l�Tia�l_ Y�1G. , a �palonl hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to p9r.P^Rr 7[,+1E r:,r-4\rtireo^trn0-4TA L— -;bp 7&9 C.[a5v1?J5 OF o g 2�5s166� 55 �i2+ulc�►-t+4'-�FkeX-^74e C&4T'ZAl._; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: I. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates KYLy�Cwtiz-05 who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. agree/forme/prAcrv10/15/01-A l 0 9 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM: TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement by CITY(the "Commencement Date"). This Agreement shall expire on -TvNg-� -60 2xt;�4 ,unless sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than i 5o c� from the Commencement Date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed E�7gg Tgr>, -roue- 1 Dollars ($ 53,440 t ' 00 }. 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional agree/formslprofservl0/15/01-A 2 0 0 compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. S. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall agree/forms/profsery 1 011 510 1-A 3 approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROTECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. agreeAorms/profwry 10/15101-A 4 0 0 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evid encing the foregoing insurance coverage as required b this Agreement; the certificate g g g g q Y � shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and agree/forms/profsery 10/15/01-A 5 0 0 all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. agree/forms/profserv10/15/01-A 6 0 0 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach 54P A05 45P4VI ATTN: NSA z`1 '&-ru 2000 Main Street '�: � ��`'QE Huntington Beach, CA 92648 20, 1 Ars A,-0gL4y�-, CA g I I 15 17. CONSENT When CITY's consentiapproval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. agreelformslprofsery 1411901-A 7 1 S. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles captions, sectionparagraph and subject headings, and descriptive , P � , J g , phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of an provision of this Agreement. Y P P�' 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement agme/forms/profsery 10/15101-A 8 0 0 which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, agree/forms/profsery 10/15/01-A 9 0 0 each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supercede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. agme/forms/profserviO/15/01-A 10 0 0 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California &*;!/ � ./ By. 6t' Mayor print name ITS: (circle one)Chairm iden a President APPROVED AS TO FORM: AND /o- City Attorney 60rz0o"i e"� p.p'r�7z-G Jg: REVIEWED AND APPROVED: print name ITS: (circle one) cretary hief Financial Officer/Asst. Secretary—Treasurer CK Administrator INITIATED AND APPROVED: ATTEST: Di ec or of Planning City Cler agree/fomis/profsery l0/15/01-A 1 Exhibit "A" ENCLOSURE I SCOPE OF SERVICES PROJECT UNDERSTANDING Sapphos Environmental, Inc. understands that the City of Huntington Beach Planning Department (Client) requires the services of an environmental consulting firm to prepare environmental documentation in support of the closure of one ingress/egress driveway from the Central Library parking lot to the Sports Complex parking lot. A Master Environmental Impact Report (EIR), SCH #97091007, was prepared by Sapphos Environmental, Inc. for a portion of Central Park, including the Central Park Sports Complex. This Master EIR, certified in 1999, included a complete traffic analysis, which identified seven mitigation measures for the reduction of potential significant impacts to below the level of significance. The Mitigation,Monitoring Program prepared by Sapphos Environmental, Inc. included four specific mitigation measures that address the four ingress/egress points for the Sports Complex Driveways A through D(see Figure 1, Huntington Beach Sports Complex Driveways), Sapphos Environmental, Inc. understands that the Sports Complex has been constructed to be consistent with the original project approval and Mitigation Monitoring Program, and that the Sports Complex is scheduled to open in Spring 2004.Furthermore,Sapphos Environmental, Inc. understands that the Huntington Beach City Council has decided to charge a fee for the use of the Sports Complex parking lot.To this end, the City Council has directed that Driveway D,the second largest proposed ingress/egress point of the complex, be permanently closed. It is also understood that there have been minor changes to the elements of Phase 2 of the Sports Complex. Sapphos Environmental, Inc.understands thatthese changes to the project description analyzed in the Master EIR require additional documentation. Given the City of Huntington Beach's budget and schedule for planning commission certification in December 2003 and opening of the Sports Complex in January 2004,an Addendum to the Master El R would be the required environmental documentation for conducting the additional analysis, if allowed according to the California Environmental Quality Act Guidelines (State CEQA Guidelines). The City of Huntington Beach will be the Lead Agency for the proposed project pursuant to CEQA. ASSUMPTIONS This proposal has been prepared in accordance with the following assumptions: • A preliminary traffic studywill be conducted bythe traffic subconsultant,Linscott, Law &Greenspan,which is the same subconsultant that prepared the traffic analysis forthe Master EIR,to determine if the proposed changes to the project have the potential to result in significant impacts that were not analyzed in the Master EIR. If there is no potential for significant impacts that were not analyzed in the Master EIR, Sapphos Environmental, Inc. will prepare an Addendum to the Master EIR, as allowed for in Section 15164 of the State CEQA Guidelines.However,if any conditions(as described in Section 15162 of State CEQA Guidelines)are discovered that would require the SEPTEMBER 10, 2003 SAPPHO5 ENVIRONMENTAL, INC. MAPR0P0SAL\20031P 11250061PROPOSAL 2\P I 125006 PROPOSAL 2 ENC I SCOPE OF SERVICES.WPO PAGE I-I •A.arc � J preparation of a Supplemental EIR, a contract amendment would be necessary. Sapphos Environmental Inc. would prepare a Supplemental EIR, which would focus primarily on traffic impacts, and secondarily on air impacts. The scope of this EIR would be the same as the scope presented in Sapphos Environmental Inc's proposal of August 25, 2003. However, a draft cost estimate of $115,000.00 to prepare a Supplemental EIRas an alternativeto preparingan Addendum has been revised forthis proposal (Appendix C, Supplemental EIR Cost Back-Up). • The scope of analysis for traffic will include the following elements: ■ A revised analysis of distribution of traffic at each driveway and on the surrounding street system ■ A performance of new traffic counts at the intersections of Gothard/Talbert, Goldenwest/Talbert-Library, and Goldenwest/Central Park Driveway (New Sports Complex and Frisbee Golf area) ■ An assessment of impacts of redistribution of traffic on driveways (review of operations, including delay, lane configuration, and safety implications) ■ An assessment of operations of intersections with redistributed traffic(new level of service analyses, traffic signal warrants for unsignalized intersections) a An evaluation of potential operational changes to main Goldenwest driveway access, including the need to restrict left-turn exits and pedestrian crossings (these may be considered alternatives to installing a traffic signal at the intersection if warranted) ■ A review and assessment of impacts to pedestrian circulation • The Client will meet with Sapphos Environmental, Inc. to determine any and all previously prepared reports and environmental documentation for the proposed project area not in Sapphos Environmental, Inc.'s possession and will provide a copy of these documents within one(1) business week of written authorization to proceed. • Sapphos Environmental, Inc. will be provided with the following geographic information systems(GIS)graphics in)PEG format:vicinity map,General Plan land use map, zoning map, assessor's parcel map, aerial photo, and existing utilities excluding storm drain, within one (1) business week of written authorization to proceed. • Sapphos Environmental, Inc. will attend one (1) project initiation meeting. • The scope of services, estimated cost, and the estimated schedule are based on full resolution of the project description with the completion of Task 1,as described below. SEPTEMB£R 10. 2003 SAPPI-105 ENVIRONMENTAL, INC. M:\PR0P0SAL\2003\P I I ZSOOB\PROPOSAL 2\P 1 1 25006 PROPOSAL 2 ENC I SCOPE OF SERVICES.WPD PAGE 1-2 The following scope of work describes the efforts required to complete a technically and procedurally adequate Addendum to the Master EIR in support of the proposed project. SCOPE OF WORK TASK 1.0 PRELIMINARY TRAFFIC STUDY Work Efforts Prior to conducting the preliminary traffic study, a coordination meeting will be held at the City of Huntington Beach with representatives of the City, Sapphos Environmental, Inc., and Linscott, Law, & Greenspan to agree on the scope of the preliminary traffic study. Linscott, Law&Greespan,the traffic subconsultant under the direction of Sapphos Environmental, Inc., will conduct a preliminary traffic study to determine if the proposed changes to the project have the potential to result in significant impacts to transportation and traffic that were not analyzed in the Master EIR. This study will include preliminary analyses of each of the six traffic scope requirements of the City of Huntington Beach. If, based on the results of this study, the City of Huntington Beach and Sapphos Environmental Inc. determine that the preparation of an Addendum would be the appropriate means of meeting the requirements of CEQA, Sapphos Environmental Inc. will prepare an Addendum to the Master EIR. However, if any conditions (as described in Section 15162 of the CEQA Guidelines) are discovered that would require the preparation of a Supplemental EIR,Sapphos Environmental Inc. and the City of Huntington Beach will enter into contract amendment negotiationsto prepare a Supplemental EIR.This proposal assumes that Sapphos Environmental Inc. will prepare an Addendum to the Master EIR. An Addendum is the only CEQA document that would meet the City's January 2004 opening of the Sports Complex.A Supplemental EIR would not be certified in time for the January 2004 start date due to the public review and other CEQA requirements needed for a Supplemental EIR. Work Product One(1)Memorandum forthe Record(MFR)documenting the results of the preliminary traffic study and providing recommendations on the next steps to be taken based on the results of the preliminary traffic study TASK 2.0 PROJECT INITIATION Work Efforts Site Reconnaissance/Project Initiation Meeting Following an agreement on the appropriate course of action,Sapphos Environmental, Inc.will faciI itate a project initiation meeting, which will include the project manager, technical leads, and subconsultants, for the preparation of the Addendum to the Master EIR. Sapphos Environmental, Inc. will meet with the Client to review the proposed scope and schedule of environmental analysis to clarify and document specific project objectives. A clear statement of project objectives is an essential SEPTEMBER t Q, ZOOS SAPPHO$ ENVIRONMENTAL, INC. M:\PR0P0SAL\20031P 1125006\PROPOSAL 2\P t 125006 PROPOSAL 2 ENC I SCOPE OF SERVICE5,WPD PAGE 1-3 ...,mac element in ensuring the technical and procedural adequacy of the environmental document. Sapphos Environmental, Inc. will work with the Client to identify project goals and objectives and tie the objectives to the City of Huntington Beach General Plan goals and policies, and other related federal, state, and local statutes and regulations. In conjunction with the project initiation meeting,Sapphos Environmental, Inc. and its subconsultants will conduct a preliminary site reconnaissance to acquaint the team with the specific project site as it now exists. Because Linscott, Law & Greenspan will have completed a preliminary traffic study, duplication of effort regarding site reconnaissance will be avoided with Linscott, Law & Greenspan staff. Draft Table of Contents Sapphos Environmental, Inc. will prepare a Draft Table of Contents and Annotated Outline for the Addendum. This Table of Contents and Annotated Outline will be used to help guide the project initiation meeting. These items will be provided to the Client for review and comment prior to and during the project initiation meeting. Upon completion of the project initiation meeting, Sapphos Environmental, Inc. will prepare a Final Table of Contents and Annotated Outline as a result of any Client comments and discussion during the project initiation meeting. Refined Project Description Sapphos Environmental, Inc. will prepare a Draft MFR for the Client that presents a written project description as discussed in the project initiation meeting, including project background and purpose. The refined project description will include a detailed analysis of the changes to the project that have occurred since certification of the Master E I R and will have sufficient detail to support the preparation of an Addendum. Work Products • Meeting notice for project initiation meeting/site reconnaissance • Draft Table of Contents and Annotated Outline • Final Table of Contents and Annotated Outline • Draft MFR containing recommended project background and description • Final MFR containing final recommended project background and description' ' This scope of services, estimated cost, and the estimated schedule are based on full resolution of the project description within this Final MFR. subsequent changes to the project description would likely affect the schedule and budget milestones. SEPTEMBER 10, 2003 SAPPHOS ENVIRONMENTAL, INC. M:\PR0P0SAL12003\P 1 1 250061PROPOSAL 2\P I 1 25006 PROPOSAL 2 ENC I SCOPE OF SERVICES.WPD PAGE 1-4 TASK 3.0 ADDENDUM Work Efforts Addendum Sapphos Environmental, Inc. will prepare a Screencheck Addendum for closure of one ingresslegress driveway from the Central Library parking lot to the Sports Complex parking lot. Based on comments from the City of Huntington Beach,Sapphos Environmental, Inc.will then prepare a Final Addendum. The Addendum will contain a title page, a table of contents, an introduction containing the project background and purpose, a refined project description, an analysis of impacts caused by the refined project and mitigation measures if required,findings of fact,report preparation resources,and technical appendices. This information shall be organized as follows: Title Page The Title Page will include the project title, a statement that the document was prepared for the Lead Agency,the name of the project,address, and publication date.The Client will be listed as the project applicant. Table of Contents The Final Table of Contents pursuant to completion of Task 2 will be inserted in this section. The Table of Contents will include major headings outlined within the Addendum, a list of tables,a listof figures, and a list of technical appendices. Introduction The Introduction will present the following information: • Project Background • Purpose of the Addendum Organization of the Addendum Refined Proiect Description This section will be based on the Refined Project Description defined during Task 2, including the project changes since Master EIR certification and project elements. The goals and objectives of the project defined at the project initiation meeting will be incorporated into the project description.This section will clearly state the nature of the activity requiring action,and the need for the project action will be stated in terms of attaining the initially defined goals and objectives for the project. Also included in the refined project description will be any mitigation measures required to reduce potential impacts to below the level of significance. SEPTEMBER 10, 2003 SAPPHOS ENVIRONMENTAL, INC. MAPROPOSAL\2003\P I 125008\PROPOSAL 2\P 1 1 25005 PROPOSAL 2 ENC I SCOPE OF SERVICE5.WPD PAGE 1-5 0 Analysiis of Environmental Impacts Caused by the Refined_Proiect This section of the document wil I analyze any environmental impacts caused by the refinements to the proposed project, and will confirm that the refinements to the project would not result in new or significant environmental impacts that would require major revisions to the Master EIR. The scope of the environmental analysis will focus on impacts to transportation and traffic,and possibly air quality. However,the 14 other issue areas will also receive brief treatments of one to two paragraphs to ensure the technical and legal adequacy of the document by fully analyzing all potential impacts. Findings of Fact This section will summarize the analysis conducted in preparing the Addendum, and will reiterate the City of Huntington Beach's grounds for preparing an Addendum rather than other CEQA environmental documentation, it will state the City's determination that the revisions to the proposed project would not result in significant environmental impacts,and that the Master EIR comprehensively discloses the impacts that would occur with the proposed project revisions. Report Preparation Resources This section of the Supplemental E I R wi l I contain the organizations and persons contacted or consulted during preparation of the Supplemental EIR, a list of personnel involved in preparation of the environmental documentation, and a list of references. The list of references will be annotated to identify the location of the cited reference material. Appendices Technical appendices will be prepared for transportation and traffic, and air quality if applicable. Sapphos Environmental,Inc.will provide the Client with five(5)copies of the Screencheck Addendum and technical appendices to the Addendum for review and consideration. The Client will provide Sapphos Environmental, Inc. with one composite set of comments on the Screencheck Addendum. Sapphos Environmental, Inc.will respond to the Client's comments and prepare the Final Addendum and technical appendices. Sapphos Environmental, Inc. will provide the Client with five (5) bound copies of the Draft Supplemental EIR and five (5) copies of the technical appendices. Sapphos Environmental, Inc. will provide the Client with one (1) unbound reproducible original. In addition, Sapphos Environmental, Inc.will provide the Client with one(1)electronic copy of the Addendum and technical appendices containing the written text formatted in Microsoft Word or WordPerfect (as approved by Ms. Mary Beth Broeren) and Portable Document Format (PDF). it is understood that all graphics, charts, maps, and tables will be prepared using black ink an 81/2" by 11" white paper. All studies, survey results, data, and agency comments and responses will be included in the technical appendices. It is understood that the Addendum is to be physically constructed in sectional, tabular form with a medium-hard cover separating each section. Sapphos Environmental, Inc.will provide the Client throughout the Addendum process with a weekly status e-mail and a monthly status MFR that accompanies the monthly invoice, which will define completed and upcoming work efforts and any significant issues and action items. SEPTEMBER 10. 2003 SAPPHOS ENVIRONMENTAL, INC. NI:\PR0P0SAL\2Q03\P 1125006\PaOPosAL 2\P 1 1 25006 PROPOSAL 2 ENC I SCOPE OF SERVICES.WPD PAOI- 1-6 0 Meetings Sapphos Environmental, Inc. will attend up to six (6) meetings in addition to the project initiation meeting. These will include two meetings with staff, one planning commission study session, one planning commission public hearing, (in the event of an appeal) one city council study session, and one city council public hearing. Work Products • Five (5) copies of the Screencheck Addendum and technical appendices to the Addendum Five (5) bound copies of the Final Addendum and technical appendices to the Addendum • One (1) unbound original of the Addendum and technical appendices to the Addendum a One(1)electronic copy of the Addendum and technical appendices to the Addendum, formatted for Microsoft Word or Word Perfect and PDF • One (1) read-only electronic copy of the Addendum and technical appendices to the Addendum, formatted for Microsoft Word or WordPerfect and PDF • Weekly status a-mails and monthly status MFRs SEPTEMBER 10, 2003 SAPPHp5 ENVIRONMENTAL, INC. M:\PROPOSAL\20031P I 125006\PROPOSAL 2\P I 1 25005 PROPOSAL 2 ENC I SCOPE OF SERVlCE9.wPD PAGE 1-7 � Exhibit "B" 2002 STANDARD SCHEDULE OF FEES Sapphos Environmental,Inc.provi esconsultingservices in environmental compliance and resource managementplanning. Sapphos Environmental, Inc.'s schedule of fees reflects our commitment to continue to provide our clients high-quality technical expertise at competitive rates. Compensation will be based on the following schedule of fees and charges: HOURLY LABOR RATES Principal $150.00 Landscape Architect Principal $145.00 Botanist I $120.00 Landscape Architect Project Manager $125.00 Botanist II $ 95.00 Landscape Architect Project Botanist 111 $ 80.00 Professional $115.00 Botanist 1V $ 65.00 Landscape Architect Designer $105.00 Botanist V $ 50.00 Landscape Architect Technician $100.00 Wildlife Biologist 1 $125.00 Landscape Architect Inspector $ 85.00 Wildlife Biologist 11 $ 95.00 Landscape Architect Administrative ! Wildlife Biologist III $ 80.00 Support $ 40.00 Wildlife Biologist IV $ 65.00 Air Quality Specialist $110.00 Wildlife Biologist V $ 50.00 Air Quality Analyst $ 85.00 Environmental Analyst 1 $120.00 Senior Geologist $110.00 Environmental Analyst It $ 95.00 Engineering Geologist $100.00 Environmental Analyst Ill $ 80.00 Geologist Technician $ 85.00 Environmental Analyst IV $ 65.00 Registered Environmental Assessor $ 80.00 Environmental Analyst V $ 50.00 Principal Transportation Engineer $170.00 Historical Resources Consultant 1 $150.00 Senior Transportation Engineer $140.00 Historical Resources Consultant 11 $ 75.00 Senior Transportation Planner $120.00 Archaeologist 1 $120.00 Transportation Engineering Associate $100.00 Archaeologist II $ 80.00 Transportation CARD Technician $ 80.00 Archaeologist III $ 65.00 Transportation Administrative Support $ 55.00 Archaeologist IV $ 50.00 Wordprocessing $ 45.00 Archaeologist Crew 1 $ 53.00 Editing $ 60.00 Archaeologist Crew 11 $ 45.00 Graphics Lead $ 65.00 Environmental Planner 1 $120.00 Graphics Assistant $ 50.00 Environmental Planner II $ 95.00 Administrative Support $ 50.00 Environmental Planner III $ 80.00 Student Intern 1 $ 50.00 Environmental Planner IV $ 65.00 Student Intern 11 $ 40.00 Environmental Planner V $ 50.00 Student Intern III $ 30.00 Principal Noise Consultant $155.00 Noise Specialist $110.00 Noise Field Technician $ 70.00 Noise Modeling Technician $ 55.00 DIRECT I_xPENSES Direct expenses are billed at the amount charged. 1. Out-of-pocket expenses (such as, but not limited to, travel, telephone, messenger service, lodging, meals, blueprint, reproduction, photographic services, postage, lease or rental of specialized job specific equipment):cost,as charged to Sapphos Environmental, Inc. 2. Subcontractors fees plus 10-percent management fee. 3. Vehicle mileage: Four-wheel drive vehicles 0$0.70 per mile; passenger car 0$0.365 per mile. 4. Photocopy: $0.11 per page(8.5" x 11"), $0.16 per page (8.5"x 14"), and $0.25 per page(oversize). 5. Facsimile: $1.00 per page. Charge does not apply td materials received via facsimile from client. PAYMENT TERMS Sapphos Environmental,Inc.invoices are due for payment atthe time they are issued to the client.Sapphos Environmental, Inc. allows 30 days from issue of invoice to resolve client questions and for timely processing and handling. Interest is charged for late payments in accordance with the following schedule: • 30 days(or any portion thereof) past due: 1.8 percent • 60 days(or any portion thereof) past due:3.6 percent • 90 days (or any portion thereof) past due: 5.4 percent • 120 days or greater past due:referred to collections. Interest accrues at 1.8 percent for each 30-day period (or portion thereof)that the invoice remains unpaid. SEPTEMBER 10, 2003 SAPPHOs ENVIRONMENTAL, INC. M;\PROPOSAL120031P 112500C1PROPOSAL 2\P 1 125008 PROPOSAL 2 ENC 2 1:$TIMATEO Ci05T.WP0 PAGE 2-2 arc Summary Sheet Huntington Beach Addendum P1125-006 9/10/03 COST BACK-'UP SUMMARY SHEET SUBTOTALS BY TASK SUBTOTAL LABOR SUBTOTAL DIRECTS SUBTOTAL OTHER Task 1 $ 4,621.75 $ 2,675.00 $ 401.25 $ 1,545.50 Task 2 $ 9,246.00 $ 8.040.00 $ 1.206.00 Task 3 $ 39,533,25 $ 24,515.00 $ 3,677.25 $ 11,341.00 TOTAL $ 53.401.00 $ 35.230.00 $ 5,284.50 $ 12,886.50 r CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT — -- — — — -- — — — — �ctire � �a si I State of California Atj4166ssCounty of L4 3 i 44p%,sut—1 , before me, Date Name and Tktle of Officer(e``.g.,"Jane Doe,Notkry Public') personally appeared ��t �, �:AkMpgjEit. - a{Lp1 G4•-PR �� . ame(s}of Signer{s) rsonally known to me ❑ proved to me on the basis of satisfactory evidence to be the person.(EL whose name(s-Ware PETER BANOS subscribed to the within instrument and Commission 01352221 acknowledged to me that he,<eite/they executed amycomm. NLos Aublio-California the same in -I�ae h@r/their authorized tosies Coun� � d th t r h it Expires May16,2fl06 capacity(ies , an a by hk4he /t e signatures,on the instrument the persons , or the entity upon behalf of which the person(s) acted, exe led the instrument. WITNE han nd official seal. I� i ,I Place Notary Seal Abeve ignature of Notary Public 1 I OPTION L Though the information below is not required by law, it may prove valuable to persons retying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: 51 Aft Document Date: Number of Pages: 1 Signer(s) Other Than Named Above: ;I Capacity(ies) Claimed by Signer Signer's Name: i ❑ Individual Top of thumb here 04�- Officers Title(s): �+1 �''•'P�C. ❑ Partner—C' Limited ❑ General Attorney in Fact ❑' Trustee hi ❑ Guardian or Conservator Other: I�. Signer Is Representing: I� I ®1999 National Wary Associalion-9350 De Soto Aye.,P.O.Dax 2402-Chatsworth,GA 91=-2402-www.naiior4noial.org Prod.No.5907 Reorder',Call TOIFFree 1-800-87"827 ATTACHMENT 2 PROVED AS TO FORM: NNIFER McGRATH,City Attorney -, rtificate of insurance 1 of 1 #67991 Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES 2244 West Coast Highway,Suite 200 NOT AMEND,EXTEND OR ALTER THE COVERAGE Newport Beach, CA 92663 AFFORDED THE POLICIES LISTED BELOW. Insureds Name and Address: Companies Affording Policies: A Sapghos Environmental, Inc. St. Paul Fire&Marine Insurance CO. Lloyd's of London 133 Martin Alley Pasadena, CA 91105 D. E Attn: Sonia F. COVERAGES:THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED SELOw HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD WMATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDm oim OF ANY COMTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONomONS OF SUCH POLICIES. TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE POLICY LIMITS A GENERAL LIABILITY B1C01474181 06/20/03 06120104 General Aggregate: $2,000,000 ©Commercial General Liability Products-ConvOps ❑ Claims Made Aggregate: $2,000,000 ® Occurrence Personal and Adv.Irgury:111.000.000 ❑ Owner's and Contractors Each Occurrence: $1,000,000 Protective Fire Dnlg.(any ors tire): $500,000 ❑ - A AUTO LIABILITY DINDER405084 06/20/03 06120/04 Combined Single Limit: $1,000,000 © Any Automobile Bodily Injury/person: $0 ❑ All Owned Autos Bodily Injury/accident: $0 11 Scheduled Autos Property Damage: So © Hired Autos © Non-owned Autos ❑ Garage Liability EXCESS LIABILITY Each Occurrence: ❑ Umbrella Form Aggregate: 10 Other than Umbrella Farm A WORKERS, ISINDER416980 09/01/03 03/01/04 Statutory Limits COMPENSATION Each Accident: $1,000,000 AND EMPLOYER'S Disease/Policy Limit: $1.000,000 LIABILITY Disease/Employee: $1,000,000 B PROFESSIONAL AEP173 06121/03 06121/04 Per Claim $1,000,000 LIABILITY' Aggregate $3.000,000 Description of Operations/Locations/Vehicles/Restrictions/Special items: GENERAL LIABILITY ONLY:CITY OF HUNTINGTON BEACH, ITS OFFICERS,AGENTS AND EMPLOYEES ARE ADDITIONAL INSUREDS BUT ONLY A$RESPECTS LIABILITY ARISING OUT OF NAMED INSUREDS OPERATIONS FOR PROJECT:TO PREPARE AN OPPORTUNITIES AND CONSTRAINTS ANALYSIS AND ENVIRONMENTAL IMPACT REPORT FOR THE CITY OF HUNTINGTON BEACH BARTLETT PARK, CITY OF HUNTINGTON BEACH,CALIFORNIA;SUCH COVERAGE IS PRIMARY AS RESPECTS ANY INSURANCE CARRIED BY THE ADDITIONAL INSURED WITH RESPECT TO WORK PERFORMED BY THE!NAMED INSURED. 'Written at aggreclat-o limits of liat?ifit V not less than amount shown. Certificate Holder: THE A66REOATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. City of Huntington Beach CANCELLATION: Attn: M Beth Broeren SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIiATION DATE THEREOF,THE ISSUING COMPANY,ITS AGENTS OR REPRESENTATIVES WILL MAIL 3D 2000 Main Street, 3rd Floor DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,EXCEPT IN Huntington Beach, CA 92648 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE WILL BE GIVEN. AWhalxed Rapresentative: 10109/03 Y 0 0 ARCHITECTS AND ENGINEERS PROGRAM ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. INSURED:SAPPHOS ENVIRONMENTAL INC. ST.PAUL FIRE&MARINE INSURANCE COMPANY POLICY NUMBER:BKO1474181 POLICY PERIOD: 06/20/03-06/20/04 ADDITIONAL INSURED: CITY OF HUNTINGTON BEACH,ITS OFFICERS,AGENTS AND EMPLOYEES This endorsement modifies insurance provided under the following: BUSINESSOWNERS POLICY b. "Bodily injury", "property damage", "personal injury", or "advertising injury" which is not caused in Additional Insured: whole or in part by the negligent acts or omissions of anyone directly or indirectly employed by a Named The following is added to paragraph 2. of Insured or for whose acts a Named Insured may be Section 11.-WHO IS AN INSURED, liable. i. if you are required to add another person The following additional provision applies: or organization as an insured under this policy by a written work contract or SECTION IV.S Other Insurance is replaced by the agreement which is i n e freer d uring the following: policy period and a certificate of insurance has been issued listing that �• Other Insurance person or organization as an Additional Insured, that person or organization is an The insurance afforded by this Coverage Part is insured. Such person or organization is primary insurance and we will not seek referred to in this Coverage Part as an contribution from any other insurance available Additional Insured. to the insured unless the other insurance is The following paragraph is added to Section I - provided by a contractor. Then we will share COVERAGE: with that other insurance by the method described below. E. Additional Insured Exclusions If all of the other insurance permits 1. I n addition to the other exclusions applicable to contribution by equal shares, we will follow this COVERAGES A., B_ and C., the insurance provided to an Additional Insured does not apply to: method also. Under this approach,each insurer contributes equal amounts until it has paid its a. "Property damage"to: applicable Iitnit of insurance or none of the loss 1) Property owned, occupied or used by the retrains,whichever comes first. Additional Insured; If anv of the other insurance does not permit 2) Property rented, leased or loaned to, in the care, contribution by equal shares, we will contribute custody or control of, of over which physical control by limits. Under this method, each insurer's is being exercised for any purpose by the Additional share is based on the ratio of its applicable limit Insured;or of insurance to the total applicable limits of 3) "Your work" performed for the Additional insurance of all insurers. Insured. CL/BF 21 81 04 01 Abbreviated Printed in U.S.A. tog CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERIC COHME BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF EMNTINGTON BEACH DATE: y o e &-r7a& o�ao� TO: � GJV1/lUL_ ATTENTION: � Name Q DEPARTMENT: s t //S REGARDING',&I/VZ�i¢� - City,state,zip Z! Coln, L See Attached Action Agenda Item a Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page _Zd Agreement /X, Bonds Insurance RCA Deed Other CC: 1U6 _ x, _ rtment RCA Agreement Insurance Other Name D artment RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Insurance g_Jfollowup/letters/coverletter of transmittal (Telephone:714-536-52271 ! • RCA ROUTING SHEET INITIATING DEPARTMENT: Planning SUBJECT: APPROVE A PROFESSIONAL SERVICE CONTRACT WITH SAPPHOS ENVIRONMENTAL, INC. FOR THE PREPARATION OF THE ENVIRONMENTAL DOCUMENTATION RELATED TO ONE DRIVEWAY CLOSURE TO THE SPORTS COMPLEX COUNCIL MEETING DATE: October 20, 2003 RCA ATTACHMENTS STATUS f Ordinance (w/exhibits & legislative draft if applicable)__ Not Applicable Resolution (wlexhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (wlexhibits if applicable) (Signed in Lull by he City Attome Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the Ci Attome Attached Financial Impact Statement (Unbudget, over$5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED: Administrative Staff Assistant City Administrator Initial City Administrator initial Qr [City Clerk EXPLANATION..FOR RETURN OF ITEM: Space . Only) RCA Author: HZ:SH:MBB:JK:rl