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HomeMy WebLinkAboutSCHOOL DISTRICTS FACILITIES - 1974-06-18 Dept.ID CS 13-017 Page 1 of 2 Meeting Date:9/16/2013 t�o�� 1� r CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION { MEETING DATE: 9/16/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Interim Director of Community Services SUBJECT: Terminate existing City-School agreements with Fountain Valley, Ocean View, Huntington Beach City School Districts and Coast Community College, which outline City use of selected school facilities for conduct of community recreation programs Statement of Issue: There is a need for the City to terminate the existing City-School District agreements, which outline City use of selected school facilities for the provision of community recreation programs. Due to their age, these agreements need updating, including elimination of the section pertaining to the composition of the Community Services Commission. Financial Impact: Not Applicable Recommended Action: Authorize the City Council to terminate the City's Recreation Facility Use Agreements with Fountain Valley, Ocean View, and Huntington Beach City School Districts, as well as the agreement with the Coast Community College District for utilization of school facilities for recreational uses. Alternative Action(s): Do not terminate the attached school district agreements and direct staff accordingly. Analysis: The City has been utilizing various school facilities for recreation programs and activities under the terms of the attached agreements since 1985. By providing community recreation on school property, the city promotes the general welfare of its citizens through maximum utilization of available facilities These agreements outline the composition of the Community Services Commission (CSC) as it was at that time and calls for a fifteen dollar stipend to be paid to each commissioner for attending the meetings. Since the CSC has voted to eliminate the compensation, the City Attorney's Office recommends that this language be stricken from the agreements entirely, and that the Municipal Codes be updated to reflect the change in the Community Services Commission compensation. City staff has met with representatives of each of the affected school districts to discuss the need to update the attached agreements. Both parties concur that the agreements be terminated and subsequently rewritten to more accurately reflect the current protocol for interaction with the various school districts. Consideration was given to simply amend the various agreements, however, staff HB -197- Item 10. .- 1 Dept. ID CS 13-017 Page 2 of 2 Meeting Date:9/16/2013 and school officials would like to pursue individual agreements between the City and each of the school districts to allow for more flexibility with amendments or changes in the future. The section titled "Terms and Option to Terminate" of the current agreements requires a 60-day written notice for cancellation, and the school districts have been notified of this protocol. During the required 60-day cancellation period, staff will be working with school officials to develop language for the new agreements that will assure a productive collaborative partnership moving forward. Environmental Status: Not Applicable Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. Recreation Facility Use Agreement dated November 7, 1985, among City of Huntington Beach, Ocean View School District, Fountain Valley School District, and Huntington Beach City School District for joint use of school recreation facilities 2. Recreation Facility Use Agreement dated February 4, 1985, between the City of Huntington Beach and Coast Community College District for joint use of school recreation facilities. Item 10. - 2 HB -198- ATTACHMENT # 1 REQU...)T 1-013 CITY COUNG,,,.t ACTION (/ Date November 21 , 1985 Submitted to: Honorable Mayor and City Council Submitted by: Charles W. Thompson, City Administra GOt3^'�'1L Prepared by: Melvin M. Bowman, Director, Community Services �0 �91+ Subject: RECREATION FACILITIES USE AGREEMENT �►v .ter Consistent with Council Policy? [Y] Yes } } New Policy or Except n Statement of Issue, Recommendation,Analysis, Funding Source,Alternative c ' ,Attachments: STATEMENT OF ISSUE The city-school agreement to allow city use of selected school facilities for conduct of community recreation programs has expired and is now proposed for an open-end term. RECOMMENDATION Approve and authorize Mayor to execute the attached agreement with the Fountain Valley, Ocean View and Huntington Beach city school districts for utilization of school facilities for recreational uses. ANALYSIS The City has been utilizing various school facilities for recreation programs and activities through agreement since 1950. By providing community recreation on school property,, the city promotes the general welfare of its citizens through naximum utilization of available facilities.. In the past, this agreement has been for a five-year term. Staff and representatives of the school districts recommend that the agreement be modified so it reflects an open-end term with the option of cancellation by either party sixty days after written notification. This agreement has been reviewed and approved by each school district board. FADING SOURCE Kone. 11TERHATIYE ACTIONS 1. Continue with five-year agreement. 2. Discontinue city use of school district facilities. ATTACHMENTS Agreement. 1114B:mb 070bEJ23 Item 10. - 4 xs -200- RECREATIONT FACILITY USE AGREEMENT AMONG CITY OF HUNTINGTON BEACH, OCEAN VIEW SCHOOL DISTRICT, FOUNTAIN VALLEY SCHOOL DISTRICT, AND HUNTINGTON BEACH CITY SCHOOL DISTRICT FOR JOINT USE OF SCHOOL RECREATION FACILITIES THIS AGREEMENT is made and entered into this 7th day Of _NovPmhPr __ _# 1985, by and among the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and FOUNTAINt VALLEY SCHOOL DISTRICT, a political subdivision of the State of California, OCEAN VIEW SCHOOL DISTRICT, a political subdivision of the State of California, and HUNTINGTON BEACH CITY SCHOOL DISTRICT, a political subdivision of the State of California, hereinafter collectively referred to as "DISTRICTS." WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the CITY and DISTRICTS, and to cultivate and develop good citizenship by providing for an adequate program of community recreation and to conduct such a program of community recreation as will contribute to the attainment of general education and recreational objectives for the children and adults of said CITY and DISTRICTS: and The parties hereto desire to cooperate with each other to carry out the provisions of Chapter 10, Part 7 of Division I of Title I of the Education Code of the State of California, and to that end enter into an agreement with each other to promote and i.. HB -201- Item 10. - 5 preserve the health and general welfare of the people of said CITY and DISTRICTS, NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, the parties hereby covenant and agree as follows: 1. SCOPE OF WORK a. DISTRICTS shall make available to CITY certain of their school facilities for community recreational activities. The facilities so utilized shall be selected by CITY out of those facilities made available to CITY by DISTRICTS. b. CITY use of school facilities shall be in accordance with pertinent DISTRICTS' policies in granting permits for nonschool use of facilities. c. Schedules for use of said facilities for community recreational activities shall be established by the Director of Community Services of CITY and approved by DISTRICTS' superintendents or designated representatives. 2. FEES AND SCHEDULING OF FACILITIES IN GENERAL a. Admission fees shall cover expenses only for a community recreational event. There shall be no rental fee charged to CITY. All fees and charges assessed for programs scheduled under this agreement shall be used for furthering the recreational activities of the students and in performance of this Agreement. b. Each DISTRICT'S programs, events and required maintenance shall have first scheduling priority for the use of its own facilities. DISTRICTS reserve the right to schedule the 2. Item 10. - 6 uR -1?01?- use of facilities in fair proportion for other public agencies. Schedules may be altered by mutual consent of all the parties herein. The parties agree to use their best efforts so as to avoid scheduling disputes and conflicts . ce CITY shall select and provide certain qualified Personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on the various selected DISTRICT facilities. d. Individual DISTRICTS shall be consulted and advised as to recreational activities conducted by CITY on facilities under each DISTRICT'S own jurisdiction. 3. PERSONNEL All personnel employed to conduct community recreational activities shall be under the supervision of CITY and shall be employed by CITY. Expenses, including but not limited to, salaries, cost of supplies, and general maintenance shall be met by CITY out of its own resources. 4. MATERIALS AND 14AINTENANCE OF FACILITIES a. CITY shall provide certain expendable material and supplies necessary for conducting community recreational programs for all ages. Equipment provided by each DISTRICT as part of the school program and suitable for community recreational use,• and equipment and supplies provided by CITY and suitable for school use, shall be mutually interchangeable for the common use of CITY and DISTRICTS. b. Custodial and maintenance services for all school facilities utilized for community recreational programs may 3. xB -203- Item 10. - 7 be provided by DISTRICTS, if requested to provide such services by CITY in writing. DISTRICTS may charge CITY for cost of providing custodial and maintenance service requested by CITY, subject to written understanding only. 5. CONTRACT ADMINISTRATOR The CITY Contract Administrator for this Agreement shall be the Director of Community Services of CITY. 6. COMtiUNITY SERVICES ADVISORY COMMISSION The parties shall continue in existence the heretofore established advisory Community Services Commission which is composed of five (5) members at large, serving four (4) year terms and one (1) member for each of the six (6) local school DISTRICTS, (Ocean View School District, Fountain Valley School District, Huntington Beach City School District, Westminster School District, Huntington Beach Union High School District and Coast Community College District) serving one (1) year terms. The Commission shall assist the Contract Administrator in administering this agreement for the mutual benefit of the parties. All members shall be appointed by CITY. Terms of all appointees shall run concurrently with the fiscal year beginning July 1, and ending June 30 each year of the Agreement. Each participating DISTRICT shall reconnend to CITY a number of candidates who are residents of their respective DISTRICT and of CITY, to represent their DISTRICT by the third Monday of June of each year, one of whoa shall be appointed by CITY from each DISTRICT as such DISTRICT's representative. Appointments shall be made in the manner desired by CITY. In the event that a DISTRICT or DISTRICTS do not make 4. Ttem 10 - R uR _')nn_ their recommendation to CITY by the first day of July of each year the CITY may appoint any qualified resident of the DISTRICT and of the CITY to a one-year term to represent such DISTRICT. Successors of members are to be appointed in a similar manner. The Mayor of CITY shall be an ex-officio member of said commission. Regular members of such commission shall receive as compensation from the CITY for their services, the sum of fifteen dollars (t15) for their attendance at each regular monthly commission meeting . Compensation shall not be paid for attendance at adjourned or special meetings. City-wide municipal and school recreational programs shall be operated by CITY, as defined above, and direct program operation shall be under CITY's direction. It is understood that operation of individual programs on school grounds shall be supervised by recreation supervisors responsible to CITY. Use of school vehicles for the purpose of transporting recreational program participants on approved trips and excursions shall be governed by DISTRICTS' policies and final decisions as to the recreational use of said vehicles shall be at the discretion of DISTRICTS' superintendents. 7. TERMS AND OPTION TO TERMINATE The term of this Agreement shall commence July 1, 1984, and shall continue in effect until terminated by CITY, upon sixty (60) days ' written notice to each party at the address shown herein. Any DISTRICT may terminate the agreement, as to itself, upon sixty (60) days written notice to each of the parties to this agreement, at the address shown herein. 5. xB -205- Item 10. - 9 B. INDEMNIFICATION, DEFENSE, HOLD HARMLESS a. Neither DISTRICT nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any activities described in this agreement. Pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and hold DISTRICT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) , occurring by reason of anything done or omitted to be done by CITY under or in connection with any activities described in this Agreement. b. Veither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by any DISTRICT under or in connection with any activities described in this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4 any DISTRICT shall fully defend, indemnify and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 819.8) , occurring by reason of anything done or omitted to be done by any DISTRICT under or in connection with any activities described in this agreement. 9. AMENDMENTS This agreement may be amended from time to time by mutual agreement in writing of the parties hereto. 6. Ttem 1 0_ - 10 uR _?M_ f A 10. NOTICES Any notices pursuant to this Agreement shall be deemed delivered, if in writing, deposited in the United States Postal Service with postage prepaid and addressed to each party as follows: CITY: CITY OF HUNTINGTON BEACH Attn: Director, Community Services 2000 Bain Street Huntington Beach, CA 92648 DISTRICTS: OCEAN VIEW SCHOOL DISTRICT 19940 "B" Street Huntington Beach, CA 92647 FOUNTAIN VALLEY SCHOOL DISTRICT 17210 Oak Street Fountain Valley, CA 92708 HUNTINGTON BEACH CITY SCHOOL DISTRICT 20451 Craimer Huntington Beach, CA 92646 REST OF PAGE NOT USED 7. HB -207- Item 10. - 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on the day, month and year first above written. CITY OF HUNTINGTON BEACH By_ fjlr I _ Mayor ATTEST: APPROVED AS TO FORM: City Clerk Wks City t rney APPROVED AS TO CONTENT: INITIATED AND AP ROVED: City- Administ for Director, Community Services OCEAN VIEW SCHOOL DISTRICT: FOUNTAIN VALLEY SCHOOL DISTRICT: By By By HUNTINGTON BEACH CITY SCHOOL DISTRICT: By )�-- % 8. Item 10. - 12 HB -208- ATTACHMENT #2 IL- He _o9 Item ,o 13 REQUE$.�FOR CITY COUNCIt,,.,NCTION 641 . Date January 24, 1985 1.. Submitted to: Honorable Mayor and City Council �� G Submitted by: Charles W. Thompson, City Administr V. Prepared by: Melvin M. Bowman, Director, Community Service 'oLTy cL Subject: AGREEMENT FOR JOINT USE OF COAST COLLEGE FACILITIES Consistent with Council Policy? Nx] Yes [ ] New Policy or Exception Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE There is a need to approve an agreement for the joint use of school facilities with Coast Community College District. RECOMMENDATION Approve and authorize Mayor to execute the attached agreement with the aforementioned school district for utilization of school facilities for recreational uses. ANALYSIS The City currently utilizes school facilities for recreation programs and activities. This allowF for maximum utilization of existing facilities throughout the city. In the past, this agreement has been for a 5-year term. Staff and representatives of the school district recommend that the agreement be modified so It reflects an open-end term with the option of cancellation by either party 60 days after written notification. The Coast Community College District agreement also addresses usage of the Golden West College softball fields by the City. In the past, this usage was decided informally between the two parties. Both parties feel it best to formally delineate current and future usage to avoid possible problems. FUNDING SOURCE None. ALTERNATIVE ACTIONS 1. Continue with 5-year agreement. 2. Do not have the agreement with the school districts to utilize their facilities. ATTACHMENTS Agreement. hlM B:dp 070613/20 Item 10. - 14 ATTJ mR _?i n_NT 1 RECREATION 'ACILITY USE AGREEMENT BEThaEN CITY OF HUNTINGTON BEACH AND COAST COMMUNITY COLLEGE DISTRICT FOR JOINT CO"`C�:� tl " USE OF SCHOOL RECREATION FACILITIES THIS AGREEMENT made and entered into this day S of 198/, by and between the ''CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and COAST CO.14MUNITY COLLEGE DISTRICT, a political subdivision of the State of California, hereinafter referred to as "DISTRICT. " W I T N E S S E T 11: WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the City of Huntington Beach and the Coast Community College District, and to cultivate and develop good citizenship by providing for an adequate program of community recreation and to conduct such a program of community recreation as will contribute to the attainment of general education and recreational objectives for the children and adults of said CITY and DISTRICT; and The parties hereto desire to cooperate with each other to carry out the provisions of Chapter 10, Part 7 of Division I of Title I of the Education Code of the State of California, and to that end enter into an agreement with each other to promote and preserve the health and general welfare of the people of. said CITY and DISTRICT, --1- f �"A HB -211-; T Item 10. - 15 NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, the parties hereby covenant and agree as follows: 1. SCOPE OF WORK: a. DISTRICT shall make available to CITY certain of its facilities for CITY-sponsored community recreational activities. b. Use of school facilities shall be in accordance with pertinent DISTRICT policies in granting permits for non- school use of facilities. C. Schedules for use of facilities shall be estab- lisped by CITY and approved in writing by DISTRICT' s contract administrator. d. Use and access criteria for Golden West College softball/soccer field shall be as follows: (1) Groups other than Coast Community Colleges and CITY shall be charged a fee for field lights at the pre- vailing rates for youth and adult groups as established by the City. This fee will be collected and remitted to CITY on an annual basis. (2) The college shall reserve the right to charge fees, in addition to the fee for field lights, for the use of the fields by groups or individuals other than CITY. (3) Use of Golden West College fields shall be as follows: (a) CITY shall have the use of the fields the first week in December for flag football playoffs. -2- Ttam 10 - 11� ATTI r ro -1 1) MT 4 (b) One field for two nights each week shall be made available to CITY in the fall for softball leagues. (c) Golden West College shall get eight night playing dates, to be arranged, in the spring for soft- ball, plus one three-day weekend (Friday, Saturday and Sunday) for the Golden West Invitational Tournament, and one Saturday for the Southern California Sectionals. The remainder of the time (excluding fall usage as noted herein) shall be made available to City. (d) Outside groups shall have a third priority after the DISTRICT and the CITY have scheduled their activities. (4) Golden West College shall maintain a master calendar and schedule for use of the fields. Schedule of the fields shall be done based upon the usage of fields, as stated in (3) above. (5) The lighted field shall be designated for softball play in the spring and summer session. Fall usage shall be designated for soccer, rugby, or other such related sports. (One field, two nights per week, shall be designated for CITY's softball play, as stated in (3) (b) above. ) The fields shall not be available for use by youth football pro- grams because of the drastic wear and tear these programs put on field turfs. The fall period shall run from October 1 through December 31. -3- ATTJ HB _213_�NT 1 Item 10. - 17 2. FEES AND SCHEDULING OF FACILITIES IN GENERAL; a. Admission fees for community recreational events may be charged by CITY. Such fees shall cover expenses only. All fees and charges assessed for programs scheduled under this agreement shall be deposited in CITY's General Fund. b. There shall be no rental fee charged to CITY. c The parties agree to use their best efforts to resolve conflicts in scheduling use of school facilities. School programs, events and required maintenance shall have a first priority. DISTRICT reserves the right to schedule the use of facilities in fair proportion for other public agencies. Schedules may be altered by DISTRICT and CITY by mutual consent. d. CITY shall select and provide certain qualified personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on the various selected DISTRICT facilities. e. School principals or presidents of selected schools shall be consulted and advised as to recreational activities conducted by CITY on facilities under each such principal' s or president' s jurisdiction. 3. PERSOI NEL s Personnel employed to conduct community recreational activities shall be under the supervision of CITY CITY shall meet general expenses of salaries for supervisors, instructors, attendants, employees, supplies and -A- TtPm 10 - 1 R &TTLuD -11 A KIT 01 general maintenance expenses of said community recreational program from its own resources and shall be solely responsible therefor. 4. MATERIALS AND MAINTENANCE OF FACILITIES: a. CITY shall provide certain expendable materials and supplies necessary for conducting community recreational programs for all ages. These supplies and materials shall be selected and approved by CITY and paid for by CITY. Certain equipment provided by DISTRICT as part of the school program and suitable for community recreational use, and certain equip- ment and supplies provided by CITY and suitable for school use, shall be mutually interchangeable for the common use of both parties. b. Custodial and maintenance services for all school facilities utilized for community recreational programs may be provided by DISTRICT. DISTRICT shall not provide such services unless specifically requested by CITY in writing. Any charge to CITY by DISTRICT for cost of providing custodial and naintenance service requested by CITY shall be the subject of separate written agreement. 5. CONTRACT ADMINISTRATOR The Contract Administrator for CITY shall be the Director of Community Services. The Contract Administrator for the DISTRICT shall be neap FArrel l 6. ADMINISTRATIVE AUTHORITY: Administrative authority for the total program shall be in CITY. The CITY shall be assisted by an advisory Com- -5-- ATTJHB -215-,NT 1 Item 10. - 19 munity Services Commission which shall be composed of five (5) members at large, serving four (4) year terms, and one member representing each of the six (6) school districts, which are served by DISTRICT, serving one (1) year terms. All members shall be appointed by CITY in the manner selected by CITY for such appointments. All terms of appointment shall run con- currently with the fiscal year beginning July 1 and ending June 30 of each year. Each participating school district board may recommend to CITY two or more candidates who are residents of their respective school district and the CITY, to represent their district by the third Monday of June of each year. In the event that any DISTRICT shall not make its recommendation by the first day of July, CITY may appoint some qualified person to a one-year term to represent such DISTRICT on the Commission. Successors are to be appointed as previously described. In the event of other occurring vacancies from whatever cause, the CITY may appoint successors for the unexpired terms of office. Members may be reappointed by the CITY for as many terms of office as are desirable. The CITY's mayor shall be an ex-officio member of said commission. All regular members of such commission shall receive compensation for their services, the sum of fifteen dollars ($15) for each regular monthly commission meeting attended. Compensation shall not be paid for attendance at adjourned or special meetings. City-wide municipal recreational programs shall be operated by CITY, as defined above, and direct program operation shall -6- T+am n wrriTTT ,, war 4 be under CITY's direction It is understood that operation of municipal programs on school grounds shall be supervised by recreation supervisors responsible to the Director of Community Services. 7. AMENDMENTS: This agreement may be amended from time to time by mutual agreement in writing of the parties hereto. 8. TERM AND OPTION TO TERMINATE: The term of this agreement shall commence July 1, 1984, and shall continue in effect until sooner terminated by CITY or DISTRICT upon giving sixty (60) days written notice to the other party to this agreement in the manner described herein. 9. INDEMNIFICATION, DEFENSE, BOLD HARMLESS: a. Neither DISTRICT nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any activities described in this agreement during the days and hours CITY uses the facilities described in this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and hold DISTRICT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) , occurring by reason of anything done or omitted to be done by CITY under or in connection with any activities described in this agreement during the days and hours CITY uses the facilities described in this agreement. _7_ AM xB _21 7_;NT 1 Item 10. - 21 b. Neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by DISTRICT under or in connection with any activities described in this agree- ment during the days and hours DISTRICT uses the facilities described in this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4 DISTRICT shall fully defend, indemnify and hold CITY harmless from any lia- bility imposed for injury (as defined by Government Code Sec- tion 810.8) , occurring by reason of anything done or omitted to be done by DISTRICT under or in connection with any activities described in this agreement during the days and hours DISTRICT uses the facilities described in this agreement. 10. NOTICES Any notices pursuant to this agreement shall be deemed delivered, if in writing, deposited in the United States Postal Service with postage prepaid and addressed to each party as follows: CITY: CITY OF HUNTINGTON BEACH Attn: Director, Community Services 2000 Main Street Huntington Beach, CA 92648 -8- Item 10. - 22 ATTIHB -218-;NT 1 DISTRICT: Goldenwest College 15744 Goldenwest Huntington Beach, CA 92647 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH .d Mayor G ATTEST: APPROVED AS TO FORM: City Clerk y7 � C ' ty At o ney -re' APPROVED AS TO CONTENT: INITIATED AND APPROVED: City Administrator Director, ommuni y ervices COASTIOM COMMUNITY COLLEGE GOLDEN WEST COLLEGE: DIS RIOT: Chancellor 1-17-85 DISTRICT CON CT CITY CONTRACT ADMINISTRATOR ADMINISTRATOR Appreved by: �_ r �C!r;ST 4OMMUNITY COLLEr-E DIISTRICT Oct: liRO OF TRUSTEES �- t si CoLnm:iity Collu.gz D 3i:riat Submitted to t a B and of Tnistees -9- by j ATTIHB -219-WT 1 Item 10. - 23 41 REQU...)T I~OR CITY COUN .oACTION Date November 21 , 1985 Submitted to: Honorable Mayor and City Council Submitted by: Charles W. Thompson, City Administra GotGly Melvin M. Bowman, Director, Community Services t.Y L Prepared by: �OV�9 I1.,.77. . Subject: RECREATION FACILITIES USE AGREEMENT .. GtKy {,L Consistent with Council Policy? [v] Yes ; } New Policy or Except n r_, Statement of Issue, Recommendation,Analysis, Funding Source,Alternative c ' ,Attachments: STATEMENT OF ISSUE The city-school agreement to allow city use of selected school facilities for conduct of community recreation programs has expired and is now proposed for an open-end term. RECOMMENDATION Approve and authorize Mayor to execute the attached agreement with the Fountain Valley, Ocean View and Huntington Beach city school districts for utilization of school facilities for recreational uses. ANALYSIS The City has been utilizing various school facilities for recreation programs and activities through agreement since 1950. By providing comaunity recreation on school property, the city promotes the general welfare of its citizens through naximum utilization of available facilities.. In the past, this agreement has been for a five-year term. Staff and representatives of the school districts recommend that the agreement be modified so it reflects an open-end term with the option of cancellation by either party sixty days after written notification. This agreement has been reviewed and approved by each school district board. FI1fiDING SOURCE !`lone. RLTERNATIVE ACTIONS 1. Continue with five-year agreement. 2. Discontinue city use of school district facilities. ATTACHMENTS Agreement. HIQ:rmb 0706EJ23 1 � PIO 4184 ' - r ' • A RECREATIONT FACILITY USE AGREEMENT AMONG CITY OF HUNTINGTON BEACH, OCEAN VIEW SCHOOL DISTRICT, FOUNTAIN VALLEY SCHOOL DISTRICT, AND HUNTINGTON BEACH CITY SCHOOL DISTRICT FOR JOINT USE OF SCHOOL RECREATION FACILITIES THIS AGREEMENT is made and entered into this 7th day Of NovPmhPr , 1985, by and among the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and FOUNTAINt VALLEY SCHOOL DISTRICT, a political subdivision of the State of California, OCEAN VIEW SCHOOL DISTRICT, a political subdivision of the State of California, and HUNTINGTON BEACH CITY SCHOOL DISTRICT, a political subdivision of the State of California, hereinafter collectively referred to as "DISTRICTS. " WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the CITY and DISTRICTS, and to cultivate and develop good citizenship by providing for an adequate program of community recreation and to conduct such a program of community recreation as will contribute to the attainment of general education and recreational objectives for the children and adults of said CITY and DISTRICTS: and The parties hereto desire to cooperate with each other to carry out the provisions of Chapter 10, Part 7 of Division I of Title I of the Education Code of the State of California, and to that end enter into an agreement with each other to promote and 1. preserve the health and general welfare of the people of said CITY and DISTRICTS, NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, the parties hereby covenant and agree as follows: 1. SCOPE OF WORK a. DISTRICTS shall make available to CITY certain of their school facilities for community recreational activities. The facilities so utilized shall be selected by CITY out of those facilities made available to CITY by DISTRICTS. b. CITY use of school facilities shall be in accordance with pertinent DISTRICTS' policies in granting permits for nonschool use of facilities. c. Schedules for use of said facilities for community recreational activities shall be established by the Director of Community Services of CITY and approved by DISTRICTS' superintendents or designated representatives. 2. FEES AND SCHEDULING OF FACILITIES IN GENERAL a. Admission fees shall cover expenses only for a community recreational event. There shall be no rental fee charged to CITY. All fees and charges assessed for programs scheduled under this agreement shall be used for furthering the recreational activities of the students and in performance of this Agreement. b. Each DISTRICT'S programs, events and required maintenance shall have first scheduling priority for the use of its own facilities. DISTRICTS reserve the right to schedule the 2. use of facilities in fair proportion for other public agencies. Schedules may be altered by mutual consent of all the parties herein. The parties agree to use their best efforts so as to avoid scheduling disputes and conflicts . c. CITY shall select and provide certain qualified Personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on the various selected DISTRICT facilities. d. Individual DISTRICTS shall be consulted and advised as to recreational activities conducted by CITY on facilities under each DISTRICT'S own jurisdiction. 3. PERSONNEL All personnel employed to conduct community recreational activities shall be under the supervision of CITY and shall be employed by CITY. Expenses, including but not limited to, salaries, cost of supplies, and general maintenance shall be met by CITY out of its own resources. 4. MATERIALS AND MAINTENANCE OF FACILITIES a. CITY shall provide certain expendable material and supplies necessary for conducting community recreational programs for all ages. Equipment provided by each DISTRICT as part of the school program and suitable for community recreational use,-, and equipment and supplies provided by CITY and suitable for school use, shall be mutually interchangeable for the common use of CITY and DISTRICTS. b. Custodial and maintenance services for all school facilities utilized for community recreational programs may 3. be provided by DISTRICTS, if requested to provide such services by CITY in writing. DISTRICTS may charge CITY for cost of providing custodial and maintenance service requested by CITY, subject to written understanding only. 5. CONTRACT ADMINISTRATOR The CITY Contract Administrator for this Agreement shall be the Director of Community Services of CITY. 6. C01+Q•SUNITY SERVICES ADVISORY COMMISSION The parties shall continue in existence the heretofore established advisory Community Services Commission which is composed of five (5) members at large, serving four (4) year terms and one (1) member for each of the six (6) local school DISTRICTS, (Ocean View School District, Fountain Valley School District, Huntington Beach City School District, Westminster School District, Huntington Beach Union High School District and Coast Community College District) serving one (1) year terms. The Commission shall assist the Contract Administrator in administering this agreement for the mutual benefit of the parties. All members shall be appointed by CITY. Terms of all appointees shall run concurrently with the fiscal year beginning July 1, and ending June 30 each year of the Agreement. Each participating DISTRICT shall recommend to CITY a number of candidates who are residents of their respective DISTRICT and of CITY, to represent their DISTRICT by the third Monday of June of each year, one of whom shall be appointed by CITY from each DISTRICT as such DISTRICT's representative. Appointments shall be made in the manner desired by CITY. In the event that a DISTRICT or DISTRICTS do not make 4. their recommendation to CITY by the first day of July of each year the CITY may appoint any qualified resident of the DISTRICT and of the CITY to a one-year term to represent such DISTRICT. Successors of members are to be appointed in a similar manner. The Mayor of CITY shall be an ex-officio member of said commission. Regular members of such commission shall receive as compensation from the CITY for their services, the sum of fifteen dollars M5) for their attendance at each regular monthly commission meeting . Compensation shall not be paid for attendance at adjourned or special meetings. City-wide municipal and school recreational programs shall be operated by CITY, as defined above, and direct program operation shall be under CITY's direction. It is understood that operation of individual programs on school grounds shall be supervised by recreation supervisors responsible to CITY. Use of school vehicles for the purpose of transporting recreational program participants on approved trips and excursions shall be governed by DISTRICTS ' policies and final decisions as to the recreational use of said vehicles shall be at the discretion of DISTRICTS' superintendents. 7. TERMS AND OPTION TO TERMINATE The term of this Agreement shall commence July 1, 1984, and shall continue in effect until terminated by CITY, upon sixty (60) days ' written notice to each party at the address shown herein. Any DISTRICT may terminate the agreement, as to itself, upon sixty (60) days written notice to each of the parties to this agreement, at the address shown herein. 5. ti . B. INDEMNIFICATION, DEFENSE, HOLD HARMLESS a. Neither DISTRICT nor any officer or employee thereof stall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any activities described in this agreement. Pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and hold DISTRICT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) , occurring by reason of anything done or omitted to be done by CITY under or in connection with any activities described in this Agreement. b. Neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by any DISTRICT under or in connection with any activities described in this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4 any DISTRICT shall fully defend, indemnify and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 819.8) , occurring by reason of anything done or omitted to be done by any DISTRICT under or in connection with any activities described in this agreement. 9. AMENDMENTS This agreement may be amended from time to time by mutual agreement in writing of the parties hereto. 6. � n • r' 10. NOTICES Any notices pursuant to this Agreement shall be deemed delivered, if in writing, deposited in the United States Postal Service with postage prepaid and addressed to each party as follows: do CITY: CITY OF HUNTINGTON BEACH Attn: Director, Community Services 2000 Main Street Huntington Beach, CA 92648 DISTRICTS: OCEAN VIEW SCHOOL DISTRICT 19940 "B" Street Huntington Beach, CA 92647 FOUNTAIN VALLEY SCHOOL DISTRICT 17210 Oak Street Fountain Valley, CA 92708 HUNTINGTON BEACH CITY SCHOOL DISTRICT 20451 Craimer Huntington Beach, CA 92646 REST OF PAGE NOT USED 7. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on the day, month and year first above written. CITY OF HUNTINGTON BEACH By Mayor ATTEST: APPROVED AS TO FORM: City Clerk Wks City t rney APPROVED AS TO CONTENT: ry INITIATED AND AP ROVED: ity Administ for Director, Community Services OCEAN VIEW SCHOOL DISTRICT: FOUNTAIN VALLEY SCHOOL DISTRICT: By By By HUNTINGTON BEACH CITY SCHOOL DISTRICT: By 8. 44"A& CITY OF H 1*id BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH tut 59 f"ri To Ivor Gitsham From Ron Hayde Insurance & Benefits Library D r c or Subject INSURANCE FOR FAMILY LITERACY Date July 12, 1988 PROJECT The Huntington Beach Library Adult Literacy personnel will be working on the premises of Oakview School in conjunction with training and support meetings for the Family Literacy Project. Oceanview School District is requesting a Certificate of Insurance for $1 million naming Oceanview as additionally insured. - Therefore, below is the information you requested so that this may be accomplished. Contact Person: Monte McMurry Additionally Insured: Oceanview School District 16940 B Street Huntington Beach, CA. 92647 Amount: $1,000,000 Purpose: Use of facilities for training and meetings in conjunction with Family Literacy Project. Due Date: August 10, 1988 Thank you for your attention to this request.. RH:gc Max Bowman cc: Linda Light Marcia Hendricks 4 fr£! M.32 ='',� F fFE�, CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALI FORNIA 92648 RISK MANAGEMENT DIVISION S- I-C 8-005 {7141536-5990 ISSUED 7/19188 CERTIFICATE OF SELF INSURANCE This is to certify that the City of Huntington Beach, California is uninsured for General Liability. The City Council appropriated suitable cash reserves to afford coverage for uninsured losses. The City Will furnish thirty (30) days written notice of any coverage changes. ATTEST: APPROVED AS TO FORM: CONNIE A. BROCKWAY, heT±N CITY CLERK C TY ATTORNEY INITIATING DEPARTMENT: I I q .4 -g PA�' RISK MANAGER Address inquires regarding City insurance coverage and limits to the Risk Manager. All claims shall be filed with the City Clerk, 2000 Main Street, Huntington Beach, CA 92648. This form provided to: Oakview School ,Oceanview School District, 16940 B Street, Huntington Beach, CA 92647 for use of facilities for training and meetings in conjunction with Family Literacy Project. rlun►t3np+nal and Copy ' n►ptaura Certificate to: ��CERTIFICATE OF INSURANCE L j AP ed as to Form: ,ry of Hunsingson BMach TO Gail Hutton.City Attorney ".iy Atiorney ' U.Ro= 190 CITY OF HUNTINGTON BEACH. CALIFORNIA +4ntingion Ranch.CA 92W $y. opv to Risk Vlonp.r ahw OPPMVel A MUNICIPAL CORPORATION :tie Is to certify that the policiot of InsurarKe as described below have been issued to the insured by the undersigned end are in furco I this time. It theta policies are cancelled or changed in such a manner that will affect this certificate,the insurance company agrees give 10 days prior written notice, by mall,to City of Huntington Basch P. 0. Box 711.Huntington Beach,California 92648. ALL EMS MUST BE COMPLETED. ANY DELETION OR CHANGE IN THIS FORM SHALL BE SIGNED AND DATED BY ml4 ,UTHORIZED REPRESENTATIVE OF THE INSURANCE COMPANY AND MUST BE APPROVED IN WRITING BY THE CITY .rroRNEY. :ame of Insured HUNTINGTON BEACH LITTLE. MISS CIO KANCIE L. RUSSO address of Insured 15641 AULNAY LANE, HUNTINGTON BEACH, CALIFORNIA 92647 } � � acatian of Work or Operations to M performed VARIOUS CIRCL5U�H GSPRA�461C&KER DR._ , )escription of Work or Operations GIRLS SOFTBALL AND GREER PARK z POLICY DATES LIMITS OF LIABILITY NAME OF COMPANY POLICIES IN FORCE POLICY NO. Effective Expiration In Thousands(000) (INS.I GENERAL LIABILITY 1 ,000,000.00 X COMPREHENSIVE FORM GLA 51 38 91 2/20/85 2/20/86 s CSL ALLIANZ INSURANCE CO. X PREMISES-OPERATIONS tEachOccuranca I EXPLOSION AND COLL.AP:,C HAZARD I UNDERGROUNDIMAIARO I PRODUCTS COMPLETED OPERATIONS HAZARD 1 CONTRACTUAL IN5URANCE X BROAD FORM PROPERTY DAMAGE I INDEPENOENT CONTRACTORS PERSONAL INJURY AUTOMOBILE LIABILITY I COMPREHENSIVE FORM I OWNED CSL 1 I HIRED s Each Occurance t 1 NON-OWNI[p EXCESS LIABILITY I 1 UMORELLA FORM I OT"tR THAN = UMVRELLA FORM WO R K E RS'COMPENSATION in EMPLOYERS'LIABILITY Additional Insured Endorsement: The insurtr agrees that the City of Huntington Beach and Its City Council,and/or all City Council appointed groups,committees, :ommissioni, boards and any other City Council appointed body,and/or elective and appointive officers,servants or employees of the City of Huntington Beach,when acting as such are additional insureds hereunder,for the acts of the Insured,and such insurance shall be primary to any Insurance of the City of Huntington Beach,as their interest may appear. Hite ---- MARCH 4 1985 AUTHORI REPRES ATIVE OF INSURANCE COMPANY INSURANCECOMPANY ALL . ALLIANZ INSURANCE CO. BY Lama Add JIM DAVIS Addmw 13026 E. City CItr 1J'U11TIEB....CAI TEORNIA 90608 Telephone HOLD HARMLESS AGREEMENT (to be executed by insured) The insured • *pries to protect,defend, Ind m,nify, save. and hold harmless the City of Huntington Beach its otflcart, agents, and employee against any liability, loss, damage, cost, or expense by reason of any and all liability, suits, claims. demands, judgments and causes of action caused by Insured, his employees,agents or any subcontractor or by any third party arising out of or in consequence of the performs f II or env operations o atttvtty for which this certificate of insurance is furnished. • 111 Sole Propnetorship (2)Pwtnwehlp ., Ian (41 elate) 0 IIOLO HARMLESS SIGNED: By Insured• It UJLL L. RESID B �/� /«��flTitta , :Alf n.mes shall 1>e printed Ix typal y 11%urad' Title o*ww Mach siature.} E D gn 1 If Corporation,TWO Officers must sign,or present evidence of authorization to bind Corporation. REQUE$,..)FOR CITY COUNCII,.,XCTION Date January 24, 1985 G04 1 Submitted to: Honorable Mayor and City Council Submitted by: Charles W. Thompson, City Administr Prepared by: Melvin M. Bowman, Director, Community Servicec� ey Subject: AGREEMENT FOR JOINT USE OF COAST COLLEGE FACILITIES Consistent with Council Policy? Nx] Yes [ ] New Policy or Exception Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE There is a need to approve an agreement for the joint use of school facilities with Coast Community College District. RECOMMENDATION Approve and authorize Mayor to execute the attached agreement with the aforementioned school district for utilization of school facilities for recreational uses. ANALYSIS The City currently utilizes school facilities for recreation programs and activities. This allows for maximum utilization of existing facilities throughout the city. In the past, this agreement has been for a 5-year term. Staff and representatives of the school district recommend that the agreement be modified so it reflects an open-end term with the option of cancellation by either party 60 days after written notification. The Coast Community College District agreement also addresses usage of the Golden West College softball fields by the City. In the past, this usage was decided informally between the two parties. Both parties feel it best to formally delineate current and future usage to avoid possible problems. FUNDING SOURCE None. ALTERNATIVE ACTIONS 1. Continue with 5-year agreement. 2. Do not have the agreement with the school districts to utilize their facilities. ATTACHMENTS Agreement. M Al B.dp 070613/20 PIO 4M RECREATIOt 'ACILITY USE AGREEMENT BET EN CITY OF HUNTINGTON BEACH AND COAST COMMUNITY COLLEGE DISTRICT FOR JOINT oO"`"��°'� '.ti prti' USE OF SCHOOL RECREATION FACILITIES 41 THIS AGREEMENT made and entered into this i. 1' day S of 191"1 by and between the "CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and COAST COMMUNITY COLLEGE DISTRICT, a political subdivision of the State of California, hereinafter referred to as "DISTRICT." W I T N E S S E T 11: WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the City of Huntington Beach and the Coast Community College District, and to cultivate and develop good citizenship by providing for an adequate program of community recreation and to conduct such a program of community recreation as will contribute to the attainment of general education and recreational objectives for the children and adults of said CITY and DISTRICT; and The parties hereto desire to cooperate with each other to carry out the provisions of Chapter 10, Part 7 of Division I of Title I of the Education Code of the State of California, and to that end enter into an agreement with each other to promote and preserve the health and general welfare of the people of. said CITY and DISTRICT, --1- (2 Ile,e- NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, the parties hereby covenant and agree as follows: 1. SCOPE OF WORK: a. DISTRICT shall make available to CITY certain of its facilities for CITY-sponsored community recreational activities. b. Use of school facilities shall be in accordance with pertinent DISTRICT policies in granting permits for non- school use of facilities. C. Schedules for use of facilities shall be estab- lisped by CITY and approved in writing by DISTRICT' s contract administrator. d. Use and access criteria for Golden West College softball/soccer field shall be as follows: (1) Groups other than Coast Community Colleges and CITY shall be charged a fee for field lights at the pre- vailing rates for youth and adult groups as established by the City. This fee will be collected and remitted to CITY on an annual basis. (2) The college shall reserve the right to charge fees, in addition to the fee for field lights, for the use of the fields by groups or individuals other than CITY. (3) Use of Golden West College fields shall be as follows: (a) CITY shall have the use of the fields the first week in December for flag football playoffs. -2- (b) One field for two nights each week shall be made available to CITY in the fall for softball leagues. (c) Golden West College shall get eight night playing dates, to be arranged, in the spring for soft- ball, plus one three-day weekend (Friday, Saturday and Sunday) for the Golden West Invitational Tournament, and one Saturday for the Southern California Sectionals. The remainder of the time (excluding fall usage as noted herein) shall be made available to City. (d) Outside groups shall have a third priority after the DISTRICT and the CITY have scheduled their activities. (4) Golden West College shall maintain a master calendar and schedule for use of the fields. Schedule of the fields shall be done based upon the usage of fields, as stated in (3) above. (5) The lighted field shall be designated for softball play in the spring and summer session. Fall usage shall be designated for soccer, rugby, or other such related sports. (One field, two nights per week, shall be designated for CITY's softball play, as stated in (3) (b) above. ) The fields shall not be available for use by youth football pro- grams because of the drastic wear and tear these programs put on field turfs. The fall period shall run from October 1 through December 31. -3- 2. FEES AND SCHEDULING OF FACILITIES IN GENERAL: a. Admission fees for community recreational events may be charged by CITY. Such fees shall cover expenses only. All fees and charges assessed for programs scheduled under this agreement shall be deposited in CITY's General Fund. b. There shall be no rental fee charged to CITY. c The parties agree to use their best efforts to resolve conflicts in scheduling use of school facilities. School programs, events and required maintenance shall have a first priority. DISTRICT reserves the right to schedule the use of facilities in fair proportion for other public agencies. Schedules may be altered by DISTRICT and CITY by mutual consent. d. CITY shall select and provide certain qualified personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on the various selected DISTRICT facilities. e. School principals or presidents of selected schools shall be consulted and advised as to recreational activities conducted by CITY on facilities under each such principal' s or president' s jurisdiction. 3. PERSONNEL: Personnel employed to conduct community recreational activities shall be under the supervision of CITY CITY shall meet general expenses of salaries for supervisors, instructors, attendants, employees, supplies and -4- general maintenance expenses of said community recreational program from its own resources and shall be solely responsible therefor. 4. MATERIALS AND MAINTENANCE OF FACILITIES: a. CITY shall provide certain expendable materials and supplies necessary for conducting community recreational programs for all ages. These supplies and materials shall be selected and approved by CITY and paid for by CITY. Certain equipment provided by DISTRICT as part of the school program and suitable for community recreational use, and certain equip- ment and supplies provided by CITY and suitable for school use, shall be mutually interchangeable for the common use of both parties. b. Custodial and maintenance services for all school facilities utilized for community recreational programs may be provided by DISTRICT. DISTRICT shall not provide such services unless specifically requested by CITY in writing. Any charge to CITY by DISTRICT for cost of providing custodial and maintenance service requested by CITY shall be the subject of separate written agreement. 5. CONTRACT ADMINISTRATOR The Contract Administrator for CITY shall be the Director of Community Services. The Contract Administrator for the DISTRICT shall be r enp Fnrrel l - __ ,• 6. ADMINISTRATIVE AUTHORITY: Administrative authority for the total program shall be in CITY. The CITY shall be assisted by an advisory Com- -5-- munity Services Commission which shall be composed of five (5) members at large, serving four (4) year terms, and one member representing each of the six (6) school districts, which are served by DISTRICT, serving one (1) year terms. All members shall be appointed by CITY in the manner selected by CITY for such appointments. All terms of appointment shall run con- currently with the fiscal year beginning July 1 and ending June 30 of each year. Each participating school district board may recommend to CITY two or more candidates who are residents of their respective school district and the CITY, to represent their district by the third Monday of June of each year . In the event that any DISTRICT shall not make its recommendation by the first day of July, CITY may appoint some qualified person to a one-year term to represent such DISTRICT on the Commission. Successors are to be appointed as previously described. In the event of other occurring vacancies from wbatever cause, the CITY may appoint successors for the unexpired terms of office. Members may be reappointed by the CITY for as many terms of office as are desirable. The CITY's mayor shall be an ex-officio member of said commission. All regular members of such commission shall receive compensation for their services, the sum of fifteen dollars ($15) for each regular monthly commission meeting attended. Compensation shall not be paid for attendance at adjourned or special meetings. City-wide municipal recreational programs shall be operated by CITY, as defined above, and direct program operation shall -6- be under CITY's direction It is understood that operation of municipal programs on school grounds shall be supervised by recreation supervisors responsible to the Director of Community Services. 7. AMENDMENTS: This agreement may be amended from time to time by mutual agreement in writing of the parties hereto. 8. TERM AND OPTION TO TERMINATE: The term of this agreement shall commence July 1, 1984, and shall continue in effect until sooner terminated by CITY or DISTRICT upon giving sixty (60) days written notice to the other party to this agreement in the manner described herein. 9. INDEMNIFICATION, DEFENSE, HOLD HARMLESS: a. Neither DISTRICT nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any activities described in this agreement during the days and hours CITY uses the facilities described in this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and hold DISTRICT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) , occurring by reason of anything done or omitted to be done by CITY under or in connection with any activities described in this agreement during the days and hours CITY uses the facilities described in this agreement. -7- b. Neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by DISTRICT under or in connection with any activities described in this agree- ment during the days and hours DISTRICT uses the facilities described in this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4 DISTRICT shall fully defend, indemnify and hold CITY harmless from any lia- bility imposed for injury (as defined by Government Code Sec- tion 810.8) , occurring by reason of anything done or omitted to be done by DISTRICT under or in connection with any activities described in this agreement during the days and hours DISTRICT uses the facilities described in this agreement. 10. NOTICES Any notices pursuant to this agreement shall be deemed delivered, if in writing, deposited in the United States Postal Service with postage prepaid and addressed to each party as follows: CITY: CITY OF HUNTINGTON BEACH Attn: Director, Community Services 2000 Main Street Huntington Beach, CA 92648 _g_ DISTRICT: Goldenwest College 15744 Goldenwest Huntington Beach, CA 92647 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH .d By Mayor ATTEST: // APPROVED AS TO FORM: City Clerk -- j+g lg� C ' ty At o ney ?f APPROVED AS TO CONTENT: ,I t INITIATED AND APPROVED: --I'44�- yVca City Administrator Director, ommuni y ervices COASTS COMMUNITY COLLEGE GOLDEN WEST COLLEGE: DIS RICT: Chancellor 1-17-85 DISTRICT CON CT CITY CONTRACT ADMINISTRATOR ADMINISTRATOR I AS Approved by: M C11.43T COMMUNITY COLLEC.r € ISTRICT 8"A�0 OF TRUSTEES._ _i-.1� . IZ8 CO:i TIY -Iltly Cte f-t�gZ 1. 3oXkt Sr:bmitted t0 t 6 $ABrd of Trustee's —9— by Cr E- 47 L) J� City of Huntington Beach P.O.BOX 711 CALIFORNIA $2649 CITY TREASURER-WARREN G.HALL S .I .C. - 012 CERTIFICATE Or SELr-INSURANCE ISSUED TO HUNTINGTON BEACH UNION HIGH SCHOOL D1MICT - This is to certify that the City of Huntington Mach, in the State of California, is self-insured up .to $500,000, effective December 15, 197q , as to public liability (including auto liability, professional liability, errors and omissions) . The City obtains excess liability irr:;,rr a nce policies in various increments to higher limits , Tho City is self insured for Workers Compensation, theft and mysterious disappearance. Tho City has $100,000 per employee fidelity bonding and is self- insured over that limit. Th- City has fire insurance on its buildings and contents to $30,000 ,000 . The Vity has in reserve $750,000 to cover uninsured liability claims . t CITY Or HUNTINGTON Br.ACH INITI 00, AT UE C ices AT ST.w . cityQeidbuk 7R k Manager ,ty C er Warrb G. Hall Alicia Wentwort.h This form is provided in connection with the following agreernpnl : Various joint use of High School District facility agreements relating to recreation and other related activities. Address inquiries regarding city insurance coverage. and 1imitc Its City Treasurer. All claims shall be filed with thF City ClaQ , ;'W) tti ;i, ..i Tnnf , v+rn+ ington Reach, Ca. 97648 . e,j. ag� CITY OF HUB TINGTON BEACH t 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK October 3, 1984 Westminster School District 1421 Cedarwood Avenue Westminster, CA 92683 Attn: Dr. Stuckey The City Council of the City of Huntington Beach at its regular meeting held Monday, October 1,1984 approved Amendment 01 to the Springdale Community Recreation Agreement between the City and Westminster School District. The Amendment allows Franklin School to utilize a small portion of Franklin Park to locate a Vandal Watch trailer on a portion of Franklin Park. Enclosed is a duly executed copy of said agreement for your records. Alicia M. Wentworth City Clerk AMW:CB:js Enclosure cc: Flax Bowman, Community Services Director Judy John, Finance (Telephone:714.536-5227) REQUEST FOR CITY COUNCI?ACTION Date RPpt.F-n1h!-r I �S GO . Submitted to: Honorable Mayor and City Council ?`4YgpV 0r Submitted by: Charles W. Thompson, City Administrator G Prepared by: Melvin hl. Bowman, Director, Community Servic Subject: AMENDMENT #1 TO THE SPRINGDAL C COMMUNITY RECREATION AGREEMENT Statement of Issue, Reoommendation,Analysis, Funding Source,Alternative Actions,Attachments:A STATEMENT OF ISSUE: Franklin School (formerly Springdale School) wishes to utilize a small portion of Franklin Park to locate a vandal watch trailer. That portion of property needs to be removed from the City's recreation use agreement with Westminster School District. RECOMMENDATION: Approve Amendment #1 to the Springdale School Community Recreation Agreement and authorize Mayor to execute same. ANALYSIS: Due to excessive vandalism at Franklin School (formerly Springdale School, Westminster School District has instituted a vandal watch program at the school. An on-site trailer, located in the southwest corner of the park, will house a caretaker. The effect upon the park should be reduced vandalism due to the presence of the school's vandal watch trailer. The impact to Franklin Park's play area is minimal because of the location of the trailer. The City's agreement with the Westminster School District allows the City to utilize District property as a neighborhood park. The amendment modifies the area of -the park, returning a small portion to the school for a vandal watch trailer. The school's caretaker will add an element of supervision to the entire school/park site; thereby reducing vandalism to City and District property. FUNDING SOURCE: No funds are required. ALTERNATIVE ACTIONS: Cancel the original agreement and return entire park site to District. ATTACHMENTS: Amendment #1 to the Springdale School Community Recreation Agreement. CWT/MMB/1BE:dp 0698e Pl0 V81 r SUPPLEMENTAL AGREEMENT NO. 1 TO THE SPRINGDALE SCHOOL COMMUNITY RECREATION AGREEMENT BY AND BETWEEN THE CITY OF HUNTINGTON BEACH AND WESTMINISTER SCHOOL DISTRICT THIS SUPPLEMENTAL AGREEMENT NO.� 1 made and entered into as of the . /5� day of _ - rc; 19840 by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and the WESTMINSTER SCHOOL DISTRICT, hereinafter referred to as "DISTRICT. " WHEREAS, the parties have heretofore entered into an Agreement for the provision of a park on certain DISTRICT property, and the parties desire to amend such Agreement so that a portion of such park will revert to DISTRICT for the purpose of housing a vandal watch facility; 1. TERMS APPLICABLE NOW THEREFORE, the parties agree as follows: The terms of this Supplemental Agreement are to supersede those of the Agreement where applicable and any provisions inconsistent with the terms of this Supplemental Agreement shall be interpreted so as to bring them into accord with the terms of the Supplemental Agreement. All other terms of the Agreement shall remain in full force and effect. 2. AREA The area depicted in "Exhibit A" (Attached hereto and incorporated herein) and marked as "Vandal -Watch Mobile Home" shall no longer be subject to the terms of this Agreement. All - 1 -- rights; obligations, duties, interests and control regarding said Vandal Watch Mobile Home area (approximately 130 feet by 50 feet) hereby reverts to DISTRICT. IN WITNESS WHEREOF, the parties hereto have caused this lease to be executed by and through their authorized officers the day, month and year first above written. DISTRICT: CITY OF HUNTINGTON BEACH, WESTMINSTER SCHOOL DISTRICT A municipal corporation y �r HAROLD V. LORTO , President, yar Board of Trustees B - y •E, Rand Fruechting, Clerk Pro Tem Board of Trustees ATTEST: Y REVIEWED AND APPROVED: City Clerk City Administrator APPROVED AS T FORM: INITIATED AND APPROVED: City Attorf ey Alrecor, �ommuni y ervices 2 -- iL �1L MIR j �11 �Ml IL • ql OWN 0 A i�B PLANNING r SECTIONAL DISTRICT MAP 9 -5 - 11 CITY OF LEGEND: HUNTINGTON BEACH ORANGE COUNTY, CALIFORNIA USE OF PROPERTY MAP WESTMINSTER \L J AVE °J y,A 9y / MN[ sT ° L a a � IIr j ^ 0S0 oR. L J p Oa fp! ky yyy p^ R. 9q ° CF-E El _____ of pp ° t /pY / ' \ V.S. HM'Y RR. I ___ ____ _ _/ ...._.._.___ __. _(__.._.._._._-----------___ ___-_— Mao IMCdpNtffti CAJ(L.AS 9PM£9YVTE16 LEWER) t I U " l W N BOLSA AVE PLANNING ZONING + Dm 8 _ .SECTIONAL DISTRICT MAP 8-6-10 -- -° -.i CITY AW"M AUGUST IS,row NOTE, ..a e.e.•.e+s lu•r.nr a. C1SI Ca1Mo1L ORor•IANtt NO.tee a..xo.e w 0. 6�€M�EC G!40.lf4 �Y•,EN7ED 194 a w4wo"1.,,—..In 0[.ta. s-K-.3 looa tEGAD l-1:-64 IC34 eLra«n r-s FAn[T 7-4-.4 Ioee Miwi ratr ramnr.rtr �-IUNTINGT�N BEACH �.t" w e-4-iS IM7 0x...�*t..c►.,4a.. 10"UGW-PCT �•t0-l3 11'JI 0a.u.*.ruaaKNsalYO�axwrwcx 4-14-.e 1lot T•IS 44 qi� 10-3-K ." ORANGE COUNTY, CALIFORNIA SUFFIX IEGEIID: AMENDED BY ZONE CASE: sx.en.rs..a.61l.SYl.K-t.K-l4.K4Z.K•37,T7•sa — ltnp I'"` ADAMS AVENUE —t— Rl F RI RI RIto W R I R 1 � C4 s RI "-.n..a a ¢ ` i I`r .exl. cr 9 R I RI R1 isR I ,. tix.xv" RI , r z R I �• RI e I RI PI RI RI — E T RI ! RI . I * RI CF-E r ILEBAF:icnM.I CF-R f RRl I ! lwI R1 RI 1, I RI RI RI RI f RI RI 1 I fi I I r i' R 1 p RI r x CO e m RI t 2t g r i I C2¢ ATLANTA AVE. IT M .00d4 w 1 RECREATIONAL FACILITY USE AGREEMENT SECOND EXTENSION OF TERM The parties to the Recreation Facility Use Agreement entered into on the 19th day of August, 1980 between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, and FOUNTAIN VALLEY SCHOOL DISTRICT, a political subdivision of the State of California, hereby agree to extend this Agreement for a period of one (1) year from its expiration date of June 30, 1983 through June 30, 1984. All other terms and conditions of the -Agreement shall remain the same. IN WITNESS WHEREOF, the parties hereto have caused this extension of term to be executed by their duly authorized officers the day, month and year appearing below. DATED: 1983. CI 0 HUNTINGTON BEACH B Mayor ATTEST: APPROVED AS TO FORM: City C erk 6 „��City Attorney 4�fl v S D ATTACHMENT #35 ,M,111& CITY OF H UNTINGTON BEACH .. 2000 MIN STREET HUNTINGTON BEACH, CALIFORNIA 92648 INSIMNCE & BENEFITS DIVISI0:3 S.I.C. 029 E issued 6124/83 CERTIFICATE OF SELF INSURANCE This is to certify that the City of Huntington Beach, California, is a partially self-insured public entity, the City is insured by the Canadian Indemnity Company for general liability claims which exceed $100�000 per occurrence up to a limit of $1,000,000. Above coverages shall be p^ any other coverage of the Fountain Valley School District, Directors, officers or employees. All coverages are subject- to change without notice. Suitable cash reserves are maintained -to afford coverage for anticipated uninsured losses. City will furnish ten (10),days written notice of any coverage cancellations. ATT8ST,. APPROVED AS TO FORM: City -Cl er , �I,. '•,'s%•1'• :,,,'• ''.:' C1 y At orne jt1��11YlyyS�11 '� INITIATING DEPARTMENT nsurance & Benefit Manager This form provided Fountain Valley School District in conjunction with Joint Use Agreement Program year 1983. Address inquires regarding City insurance coverage and limits to Insurance & Benefits Manager. All claims shall be filed with the City Clerk, 2000 plain St. , Huntington Beach, Ca. 92648 REVIEWED AND APPROVED: INITIATED D APPROVED: Cit Administrator ,un ty 5 ry Services Director INDEI"11IFICATION APPROVED: insurance and Benefits Manager DATED: / , 1983. FOUNTAIN VALLEY SCHOOL DISTRICT -2�By resident, Board of Trustees By icy _ Board f Trustees Board Approved: July 7, 1983 .3 2. ' S — REOU6"T FOWCITY COUN ,�L AC � I N Date 19TI Submitted to: Honorable Mayor and City Council Y �p�Gly n-zSubmitted by: Charles W. Thompson, City Administrator ��,'J tiv GtT i Prepared by: Vincent G. Moorhouse, Director, Community Service �r Subject: EXTENSION OF FACILITY USE AGREEMENT WITH r ciKY G FOUNTAIN VALLEY SCHOOL DISTRICT Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: w STATEMENT OF ISSUE: The acility Use Agreement with the Fountain Valley School District, which allows joint use of School and City facilities, expired June 30, 1983. A one-year extension agreement has been prepared and is being submitted for Council approval. RECOMMENDATION: Approve the Facility Use Agreement with Fountain Valley School District and authorize Mayor to execute same. ANALYSIS: Fountain Valley School District requested a one-year agreement for use of recreation facilities. Other school districts entered into a five-year agreement with the City in 1979. The current agreement was approved by the Fountain Valley School District at its Board of Trustees meeting on July 7, 1983, and must now receive Council approval to become effective. SUMMARY: One year extension of current agreement with school district. Agreement allows for the cooperative use of recreation facilities by both parties. A possible usage by the City would be utilizing a school athletic field for a youth sports league. The City has similar agreements with Coast Community College District, Ocean View School District, Huntington Beach Union High School District and Huntington Beach City School District. FUNDING SOURCE: No funds are required. ALTERNATIVE ACTIONS: Discontinue the policy of entering into agreements with school districts for joint use of facilities. ATTACHMENTS: Extension agreement with Fountain Valley School District. CWT:VGM:dp P 1 O 4/81 CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK September 9, 1982 Dr. Jack Mahnken % Personnel Fountain Valley School District P. 0. Box 8510 Fountain Valley, CA. 92708 The City Council of the City of Huntington Beach at its regular meeting held September 7, 1982 approved a one year extension of the Facility Use Agreement between the City and the school district. Enclosed is a duly executed copy of said agrLfement together with a certificate of self-insurance issued by the City. Alicia M. Wentworth y City Clerk AMW:bt Enclosure CC: Vince Moorhouse, Community Services Judy John, Finance (Telephone:714536-5227) v RECREATIONAL FACILITY USE AGREEMENT EXTENSION OF TERM On this 7 day of 4waM 1982, the parties to the Recreation Facility Use Agreement entered into on the 19th day of August, 1980 , between the CITY OF HUNTINGTON BEACH, a muni- cipal corporation of the State of California, and FOUNTAIN VALLEY SCHOOL DISTRICT, a political subdivision of the State of California , hereby agree to extend this Agreement for a period of one (1) year from its expiration date of June 30 , 1982 , to June 30, 1983• All other terms and conditions of the Agreement shall remain the same. IN WITNESS WHEREOF, the parties hereto have caused this extension of term to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH B Mayor ,ATTEST: APPROVED AS TO FORM: City Clerk City Attorney ADL:ps 5/19/82 1. 1 .054. APPROVED AS TO CONTENT: INITIATED AM APPROVED: City Administrat i r Comm nity Services Direct r ITJDEAMNIFIC TION P OVED: E Treasgrd sk Manager FOUNTAIN VALLEY SCHOOL DISTRICT aY LJ e t , Board of Trustees By40 rk, oa d of rustees Boa d Approved: b -� y- oo 2. CITY OF HUNTINGTON BEACH P.O. BOX 711 CALIFORNIA 92648 CITY TREASURER-WARREN G. HALL S.I.C. 019 CERTIFICATE OF SELF INSURANCE This is to certify that the -City of Huntington Beach, California, is a partially self-insured public entity, that for the period 12/15/81 to 12/� 15/82 the City is insured by the Canadian Indemnity Company for general liability claims which exceed $100 ,000 per occurrence up to a limit of $1000000 with excess coverage provided by other carriers up to $20 000 000 per occurrence. That such coverages are subject to change without notice and that suitable cash reserves are maintained to afford coverage for anticipated uninsured losses. CITY OF HUNTINGTON BEACH ATTEST: _ ', , • i -d.. e. �. City Clerk APPROVED AS TO FORM: INITIATI G DEPARTMENT: AN rvr_.City Attorney Cik Manager This form is provided in response to insurance requirements of a recreation facility use agreement with Fountain Valley Elementary School District, executed by the City. This certificate is intended to provide only the limits requested in the "insurance section 16" of agreement. Address inquiries regarding City insurance coverage and limits to City Treasurer. All claims shall be filed with the City Clerk, 2000 Main St. Huntington Beach, Ca. 92648 Return original end three copies of• .�^ '�.*1 v` ,:.�, yips, �,i Ystribution:' - Original—Or' coatiDept. t�'6 completed certificate to: g• q' ng Dept CERTIFICATE OF INSURANCE After Approval Yellow—Risk Manager .rt City of Hyptington Beech - .:�:. ^?; t+"Pro +o ,BY City Attorney,,,,Pink' Pity'Clerk Dept 1'r@dsULAY "` 7q;;x Gold"-City Attorney 3+5�+ CITY OF HUNTINGTON BEACH CALIFORNIA L f0 P.o.BoxX96 711 Huntinpon Beach,California 92648 A MUNICIPAL CORPORATION M.r. ,t4s,1yAl,'R '':' .. . ,.i'..:s.' .. -. .! ••. =.�.'S t:ij.l44�..'S n::`-1.. .,.:' Y .Y.. This is to certify that the policies of insurance as described below have been issued to the insured by the under ---- signed and are in force at this time.If these policies are cancelled or changed in such a manner that will affect this certificate,the insurance company agrees to give 30 days prior written notice,by mail,to City of Huntington Beach,P.O.Box 190,Huntingto�j ' 7 Beach,California 92648. — C �.� Y. ROWN0001) : L$:LEAGUE'_ Name of Insured ; Address of Insured 15882 Gl'8 him RuntiM ton Beach, CA 92649 Location of Insured Operations r Description of Operations •+ t' POLICIES IN FORCE f POLICY LIMITS OF LIABILITY\ NUMBER,. EFFECTIVE EXPIRATION NI A. Workers Compensation Statutory q Employers Liability $ � "" B. Public Liability: r Bodily Injury: limit per occurrence. Manufacturers and1 /( /� ,• s� ..'rZ1, •o>± Contractors / bz $ ' Eacti Person ~ Comprehensive General j. $ ,5 `" Each Accident (Including products completed operations) Property Damage ' {x f $ *` Each Accident C. Automobile Liability: Bodily Injury $ " Each Person $ " Each Accident i. . Property Damage $ • Each Accident _ Does policy cover: (Please check at least one) All owned automobiles Yes No l I ( ) ..v..�. ..,,w,...-.. rn:a+.r.:.u. vrr...r•e•y.,w .v.r^� Non-owned automobiles "' ("""►'Yes'°,..(•"•w-)No Hired automobiles ( )Yes ( ►No D. Additional Insured Endorsement: ,F The insurer agrees that the City of Huntington Beach and its City Council,and/or all City Council appointed groups, committees, commissions,boards and any,other City Council appointed body,and/or elective and appointive'officars, servants or employees of the City of Huntington Beach,when acting as such are additional insureds hereunder,for the : acts of the insured,and such insurance shall be primary to any insurance of a City of Huntington Beach ,-E✓ Hold Harmless Agreement: By Insured:( L . (Sig ature) The insured agrees to protec��defend,inde�nify and ve harmless the 'y of Huptington Beach against loss,damage.or ,. expense by reason of anyauifi,claims,demands,judgments and causes of action caused by insured,his employees,agents or any subcontractor or by any third party arising out of or in consequence of the performance of all or any operations ` covered by the certificate of insurance. F. Remarks: APPROVED AS TO,FORK.,,,,, <* GAIL HUTTON ..;: City Attorney By: r .l Deputy City Attorney Date AUTHORIZED REPRESENTATIVE OF INSURANCE COMPANY INSURANCE COMPANY B Y Name Signature of Authorized Representative/Agent Address Address City Telephone REQUESiFOR CITY COUNCIL ACT N Date August 5, 1982 Submitted to: Honorable Mayor and City Council Gv4atL TY Submitted by: Charles W. Thompson, City Administrato ! �D 13 G1 .- , Prepared by: Vincent G. Moorhouse, Director, Community Servi EXTENSION OF FACILITY USE AGREEMENT WITH Subject. FOUNTAIN VALLEY SCHOOL DISTRICT c Statement of Issue. Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE: The acility Use greement with the Fountain Valley School District, which allows joint use of School and City facilities, expired June 30, 1982. A one-year extension agreement has been prepared and is being submitted for Council approval. RECOMMENDATION: Approve the Facility Use Agreement with Fountain Valley School District and authorize Mayor to execute same. ANALYSIS: ountain Valley School District requested a one-year agreement for use of recreation facilities. Other school districts entered into a five-year agreement with the City in 1979. The current agreement with Fountain Valley School District expired on June 30, 1982. A one-year extension agreement was approved by the Fountain Valley School District on June 24, 1982, and must now receive Council approval to become effective. SUMMARY: One year extension of current agreement with school district. Agreement allows for the cooperative use of recreation facilities by both parties. A possible usage by the City would be utilizing a school athletic field for a youth sports league. The City has similar agreements with Coast Community College District, Ocean View School District, Huntington Beach Union High School District and Huntington Beach City School District. FUNDING SOURCE: o funds are required. ALTERNATIVE ACTIONS: Discontinue the policy o entering into agreements with school districts for joint use of facilities. ATTACHMENTS: xtension agreement with Fountain Valley School District. C►t1T:VGM:VB:A De. SA-c-k /1444NPeA) C/a e.,��0,00 e.l FuS D Sc 40z, AGREEMENT FOR JOINT USE OF COM14UNITY RECREATION FACILITIES OF HUNTINGTON BEACH CITY SCHOOL DISTRICT THIS AGREEMENT between the CITY OF HUNTINGTON BEACH, a municipal corporation, hereinafter called CITY, and the HUNTINGTON BEACH CITY SCHOOL DISTRICT, hereinafter called DISTRICT, W I T N E S S E T H: WHEREAS, DISTRICT owns the property known as Moffett School, located at 8800 Burlcrest Drive in the city of Huntington Beach; and WHEREAS, CITY desires to use and develop. a portion of the aforesaid property for a multiuse recreational facility; and WHEREAS, CITY and DISTRICT deem it is for the best interests of both CITY and DISTRICT that an agreement be entered into for the use of a portion of said school district property for recreational purposes as hereinafter set forth, NOW, THEREFORE, CITY and DISTRICT agree as follows: 1. That , subject to the conditions hereinafter set forth, CITY is hereby granted the right to use the hereinafter described portion of the Huntington Beach City School District property for recreational purposes. The said portion of prop- erty is as set forth on the map attached hereto, marked Exhibit A, and by this reference made a part hereof. ahb 1. 7/24/81 2. The term of this agreement shall be for a period of fifteen (15) years , commencing on the date this dociLment is fully executed by all parties. At the end of fifteen (15) years, by mutual agreement, this agreement may be extended for a period of time to be then agreed upon. 3. CITY shall not be required to pay any fees or other charges for its use of the site. CITY will maintain portions of the park which are on DISTRICT property and DISTRICT will maintain turf areas which extend from the school into the park property. k . CITY and DISTRICT shall work jointly in the plan- ning of recreational facility and programs to insure that the property and recreational programs used are developed to the best interest of both parties. CITY shall obtain written ap- proval from DISTRICT prior to making additional improvements or alterations to the facility. 5. CITY shall have the responsibility for the efficient operation of a jointly-approved recreation program. The facili- ties shall be open on equal terms to all residents of CITY and DISTRICT. b. This agreement may be terminated by either party at any time and for any reason upon ninety (90) days written notice to the other. In the event CITY or DISTRICT chooses to exercise its right to terminate this agreement, CITY shall re- move all its personal property, fixtures and improvements to the real property within three (3) months or less, from the date of the written notice and return the site to its original con- ,' 2. dition insofar as possible, and such personal property, fixtures and improvements to real property shall continue to vest in CITY. 7 . Nothing in this agreement shall restrict or other- wise affect the use of school buildings under Education Code sec- tions 4004o to 40058 inclusive. 8. Any agreement entered into between CITY and any user of the aforesaid property must be made expressly conditional upon this agreement, with any conflict to be resolved by the terms of this agreement. In particular, any cancellation period in CITY/user agreement shall be ninety (90) days or less, and all uses of the property shall be subject to the para^iount rights of DISTRICT under this agreement. 9. If the site or improvements thereon are destroyed by fire, war, earthquake, flood, storm, or other casualty be- yond the control of the parties hereto to such an extent that they cannot be restored to their previous condition within one hundred twenty (120) days after the casualty occurred, CITY shall have the option of restoring the site and improvements thereon to their condition as of the date of the casualty. In the event CITY does not elect to perform such restoration, this agreement shall terminate as to such site. 10. CITY and DISTRICT, or either of theca, may from time to time purchase contracts of insurance to indemnify them- selves and their employees. In the event that any such insurance is purchased and to the extent that any such insurance would be 3• applicable to claims arising under this agreement, then each party agrees that it will use its best efforts to have the other party and its employees included as additional named insureds thereunder. For the purposes of this agreement, each party agrees to save and hold harmless, to defend and to indemnify the other party, its officers and employees, from any and all claims or causes of action for any injury to any person or persons, for any death of any person or persons, or for any claim for damage to property resulting from or which may arise by reason of any dan- gerous or defective condition of equipment or other improvements which it has installed or constructed, or from any failure to maintain said equipment and improvements which such party has in- stalled or constructed in a safe condition, or which may arise out of the conduct of any activity supervised by any employee of (Rest of page not used) 4. the party conducting the activity. IN WITNESS WHEREOF, CITY, by order of its City Council, has caused this Community Recreation Agreement to be executed on Its behalf by the Mayor of said City Council and attested to by the City Clerk, and DISTRICT has caused this Community Recreation Agreement to be executed by its Board of Trustees the day, month and year appearing below. DATE: _�•_.q_ -/ 1981. CITY OF HUNTINGTON BEACH, a M icipal c rp r ion • - - _ By A ez Mayor t ATTEST: -- APPROVED AS TO FORM: City Clerk -a-r— t i ty Attorney REVIE ED AND APPROVED: INITIAT .D AND APPROVED: A r r it City Adm istrat ommuni S vices Director DATED• 9.�/�L � , 1981. HUNTINGTON BEACH CITY SCHOOL DISTRICT By Presi en 7or �f Trustees By~ r � Clerk, Board of Trustees 5• SCALE: l"= 65.28 MmT e ML-FRAY r r �troUP-1 is OFF �T PAR AST P I �_Q.,e��a 1611LNC • • • F7nSTI14Ci 7vnr �r,ve or.ea•oraavw, • • �rarEir acttai°c) M YIv�r.4vtrry ftM tMl.ru• • • O 1•t t"t a C..r. 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Box 71 Board of Trustees Huntington Beach City School District Huntington Beach, CA 92648 The City Council of the City of Huntington Beach at its regular meeting held Monday, September 21, 1981 approved and authorized execution of an agreement to allow the City to maintain some portions of Moffett Park which encroach upon Moffett School field and the district to maintain some portions of the park which expand its school field use. Enclosed is a duly executed copy of said agreement for your records. Alicia M.- Wentworth City Clerk AMW:CB:3ms Enclosure . cc: Vfnce Moorhouse - Community Services Director Judy John - Finance ITW*phom:714-536-52rnl REQUEE FOR CITY COUNCIL ACTION Date September 14 . 1981 Submitted to: The Honorable Mayor and City Council �1 Submitted by: Charles W. Thom son City Administrato �+ l p � Y r� YGli Prepared by: Vincent G. Moorhouse, Director, Community Services Subject: Agreement with Huntington Beach City School District for Maintenance of Moffett School Fields and Park Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE The city has recently eompleted. 2.5 acre Moffett .Park adjacent to Moffett School in southeast Huntington Beach and city- and the Huntington Beach City' School District, upon approval of the park plans, agreed to develop and/or maintain a portion. of the other parties'--property inasmuch as the boundary of -the park is now a free-form line. RECOMMENDATION Approve and direct Mayor to execute the attached agreement which allows the city to maintain some portions of Moffett Park which encroach upon Moffett School field and district to maintain some portions of the park which expand its' school field use. ANALYSIS In order to achieve a more aesthetic appearance of a park/school field development, Architect Alan Ribera created a free-form design between the park and school rather than follow the straight property line . This design necessitated. city encroachment of up to forty feet on school property in some places along the property. line and a forty foot extension of the school turf into the park site. - .It is proposed that the city will maintain those portions of the park. that are on school property and that the district will maintain the grass extension of its field on city property.. FUNDING SOURCE General Fund - Park maintenance of Moffett Park is estimated at $7,500 per year. ALTERNATIVE ACTIONS Redevelop the park boundary to follow the true property line. ATTACIDIENT Agreement A"Lo' D BY CITY COVN L a JAIL VGM:NW:cs Crrya x PIO 4181 l � j, CITY OF HUNTING'T ON BEACH 2000 MAIN STREET CALIFORNIA 92648 P.0. Box 190 COMMUNITY SERVICES DEPARTMENT (714) 536-5486 Vincent G.Moorhouse,Director July 22, 1981 Mr. Dale Coogan Superintendent Ocean View School District 16940 B Street Huntington Beach, CA 92649 Dear Mr. Coogan: The City Council of the City of Huntington Beach at its regular meeting held Monday, July 20 , 1981, approved and authorized execution of two agreements between the City and the District regarding the construction and operation of Park View and Marine Vier* School sports fields. We have enclosed duly executed originals of said agreements for your records. Sincerely Vincent G. Moorhouse Director Community Services VGM:cs Attachments S ' • � .� t.l.. ...• .. ..w.... �.....-�-.Ww.�r 4•_a. ..� -•. ....-�+.�•....a W... .•... ..w...A.w.1 ......J.•r.. • -'i.y.Cl'+..r.w..wt'.:S..l�r.�.Lr.+���.�.v_ .w T TP AGREEMENT FOR JOINT USE OF COMMUNITY RECREATION FACILITIES OF OCEAN VIEW SCHOOL DISTRICT THIS AGREEMENT between the CITY OF HUNTINGTON BEACH, a municipal corporation, hereinafter called "CITY ," and the OCEAN VIEW SCHOOL DISTRICT, hereinafter called "DISTRICT," WITNESSETH: WHEREAS , DISTRICT owns the property known as Marine View School , located at 5682 Tilberg Drive in the city of Huntington Beach; and WHEREAS, CITY desires to use and develop a portion of the aforesaid property for a multiuse recreational facility; and WHEREAS , CITY and DISTRICT deem it is for the best in- terests of both CITY and DISTRICT. that an agreement be entered into for the use of a portion of said school district property for recreational purposes as hereinafter set forth, NOW, THEREFORE, CITY and DISTRICT agree as follows: 1. That , subject to the conditions hereinafter set forth, CITY is hereby granted the right to use the hereinafter described portion of the Ocean View School District property for recreational purposes. The said portion of property is as set forth on the map attached hereto, marked Exhibit A. and by this reference made a part hereof. 1. i 2. The tern of this agreement shall be for a pAeriod of five (5) years , commencing on the date . that this document is fully executed by all parties. At the end of five (5) years, by mutual agreement , this agreement may be extended for a period of time to be then agreed upon. 3. CITY shall not be required to pay any fees or other charges for its use of the site. The consideration flowing to DISTRICT shall be the construction, operation and maintenance of facilities and the providing by CITY of recreational services to the citizens of CITY and DISTRICT. 4. CITY and DISTRICT shall work jointly in the planning of recreational facility and programs to insure that the property and recreational programs used are developed to the best in- terest of both parties. CITY shall obtain written approval from DISTRICT prior to making improvements or alterations to the fa- cility. 5. CITY -shall have the responsibility for the ef- ficient operation of a jointly-approved recreation program. The facilities shall be open on equal terms to all residents of CITY and DISTRICT. 6. This agreement may be terminated by either party at any time and for any reason upon ninety (90) days written notice to the other. In the event CITY chooses to exercise its right to terminate this agreement , CITY shall remove Improvements within three (3) months or less , from the date of the written 2. _. �.- _ .-....ti. _. ,._ ,. -may... .......-. . f '.. _ •sr . ..,:y �... .�.- _ � _ • .._'• notice and return the site to its original condition insafar as possible. In the event DISTRICT chooses to exercise the rights to terminate this .agreement , DISTRICT shall bear the cost-of removing, within. six (6) nonths or less from the date of- the written notice , the fixtures and real property improvements in- stalled by CITY. Such severed real property shall continue to vest in CITY. Upon cancellation by either party, CITY shall re- move all personal property supplied or installed by CITY and such personal property shall continue to vest in CITY. 7. Nothing in this agreement is intended to restrict or otherwise affect the use of school buildings under Education Code sections 40040 to 40058 inclusive. .8. Any agreement entered into between CITY and any user of the aforesaid property must be made expressly conditional upon this agreement , with any conflict to be resolved by the terms of this agreement. In particular, any cancellation period in CITY/user agreement must be ninety (90) days or less, and all uses of the property shall be subject to the paramount rights of DISTRICT under this agreement. 9. If the site or improvements thereon are destroyed by fire , war, earthquake , flood, storm, or other casualty be- yond the control of the parties hereto to such an extent that they cannot be restored to their previous condition within one hundred twenty (120) days after the happening of the casualty, CITY shall have the option to restore the site and improvements 3. thereon to their condition as of the date of 'the casualty. In the event CITX does not elect to perform such restoration, this agreement shall terminate as to such site. 10. . For the purposes of this agreement , each party agrees to save and hold harmless , to defend and to Indemnify the other party, its officers and employees, from any and all claims or causes of action for any injury to any person or per- sons , for any death of any person or persons , or for any claim for damage to property resulting froin or which may arise by rea- son of any danerous or defective condition of equipment or other improvements which it has installed or constructed, or from any failure to maintain said equipment and improvements which such party has installed or constructed in a safe condition , or . which might arise out of the conduct of any activity supervised by any employee of the party conducting the activity. IN WITNESS WHEREOF, CITY, by order of its City Council , has caused this Community Recreation Agreement to be executed on its behalf by the Mayor of said City Council and attested to by the City Clerk, and DISTRICT has caused this Community Recreation (Rest of page not used) Agreement to be executed by its Board of Trustees the day, month and year appearing below. DATED: 198/ 7 j CITY OF HUNTINGTON BEADH, a municipal corporation By Mayor pfQ40-7.--A I ATTEST: APPROVED AS TO FORM: City C1 ity Attorney REVIEWED AND APPROVED: INITIATED AND APPROVED: City Administrator Community ervices Dir ctor DATED: 198/. OCEAN VIEW SCHOOL DISTRICT By Pre6idelpat , Board of Trustees By Clerk, Board of Trustees 4 5• _. -_ ..-.►,_-....-. _..«._... _.. .. ._....... �_ _._. .._. ....��._.....-!_...r.�.._..�...-tea..,_..__.....__... 1:-...�.�-�.. _»...�.....w .�..�.r.��... FlrANF11NG ' �.A 5 SECTIONAL DISTRICT MAP 28-5-11 CITY OF LEGEND HUNTINGTON BEACH A ORANGE COUNTY, CALIFORNIA USE OF PROPERTY }i1AP 1 � „i„: •�err WARNER AVE ---•-----rIT It III J Ifs 1 valbo TIT04 1 lov I.111L]Vui 1 I rfT.'=' _ IT Jr r Ye r 1 1L1.L1.11.1LL D , ' � a r RIAIE 1 .I ED •/,f� ,,y• { I 1 I I. ��: �Jj�•,> '�,,�` -- ±�s . !;:'tesa._ 1 r— EXHIBIT "A" ,.• �� .-•^r. ... . - -.�-... .»Yw.•..— -^r�!R_itl�ir. �.y-.r�_T_�..+t• _ - ...-�.�. r.►.r.y• is .. .. ._.. ._. _ __ -_ 44 Li ir CA11" se-_ ooc j,fiery. E . ' •_. •^_............ ... �.....-.���.....r�.e..•.r.,;...r_�_. .....,.u....af.=.-�_.��.... �d_..L�....a.n..s-.�•... ......r-...r ..':i•�....... ._.s-�.-��tia: AGREEMENT FOR JOINT USE OF COMMUNITY RECREATION FACILITIES OF OCEAN VIEW SCHOOL DISTRICT THIS AGREEMENT between the CITY OF HUNTINGTON BEACH, a municipal corporation, hereinafter called "CITY," and the OCEAN VIEW SCHOOL DISTRICT, hereinafter called "DISTRICT, " WITNESSETH: WHEREAS, DISTRICT owns the property known as Park View School, located at 16666 Tunstall Lane in the City of Huntington Beach; and WHEREAS, CITY desires to use and develop a portion of the aforesaid property for a multiuse recreational facility; and WHEREAS, CITY and DISTRICT deem it is for the best in- terests of both CITY and DISTRICT that an agreement be entered into for the use of a portion of said school district property for recreational purposes as hereinafter set forth, NOW, THEREFORE, CITY and DISTRICT .agree as follows: 1. That, subject to the conditions hereinafter set forth, CITY is hereby granted the right to use the hereinafter described portion of the Ocean View School District property for recreational purposes. The said portion of property is as set forth on the map attached hereto, marked Exhibit A, and by this reference made a part hereof. AJF:Im 6/26i 81 1. �.df 1. .• r 2. The term of this agreement shall be for a period of five (5) years , commencing on the date that this document is fully executed by all parties. At the end of five (5) years, by mutual agreement ,. this agreement may be extended for a period of time to be then agreed upon. 3• CITY shall not be required to pay any fees or other charges for its use of the site. The consideration flowing to DISTRICT shall be the construction, operation and maintenance of facilities and the providing by CITY of recreational services to the citizens of CITY and DISTRICT. 4. CITY and DISTRICT shall work jointly in the planning of recreational facility and programs to insure that the property and recreational programs used are developed to the best in- terest of both parties. CITY shall obtain written approval from DISTRICT prior to making improvements or alterations to the fa- cility. 5. CITY shall have the responsibility for the ef- ficient operation of a jointly-approved recreation program. The facilities shall be open on equal terms to all residents of CITY and DISTRICT. 6. This agreement may be terminated by either party at any time and for any reason upon ninety (90) days written notice to the other. In the -event CITY chooses to exercise its • right to terminate this agreement, CITY shall remove improvements within three. (3) months or less, from the date of the written 2. notice and return the site to its original condition insofar as possible. In the event DISTRICT chooses to exercise the rights to terminate this agreement , DISTRICT shall bear the cost of removing, within six (6) months or less from the date of- the written notice, the fixtures and real property improvements in- stalled by CITY. Such severed real property shall continue to vest in CITY. Upon cancellation by either party, CITY shall re- move all personal property supplied or installed by CITY and such personal property' shall continue to vest in CITY. 7. Nothing in this agreement is intended to restrict • or otherwise affect the use of school buildings under Education Code sections 40040 to 40058 inclusive. S. Any agreement entered into between CITY and any user of the aforesaid property must be nade expressly conditional upon this agreement , with any conflict to be resolved by the terms of this agreement. In particular; any cancellation period in CITY/user agreement must be ninety (90) days or less , and all uses of the property shall be subject to the paramount rights of DISTRICT under this agreement . 9. If the site or improvements thereon are destroyed by fire, war, earthquake, flood, storm, or other casualty be- yond the control of the parties hereto to such an extent that they cannot be restored to their previous condition within one hundred- twenty (120) days after the happening of the casualty, CITY shall have the option to restore the site and improvements 3• .. .. ,.....-a..... ..�.• .. .�w.+�•.....�—.r..r r-...� ... .. .... �w4 r-.i�•r...a_�..r.�.i.✓tea w•4 ...Ni..Y-�rf• .a aw .a c. ...s�air..!3 ai .a� raw._ .. . thereon to their condition as of the date of the casualty. In the event CITY does not elect to perform such restoration, this agreement shall terminate as to such site. 10. For the purposes of this agreement , each 'party agrees to save and hold harmless, to defend and to indemnify the other party, Its officers and employees, from any and all claims or causes of action for any injury to any person or per- sons, for any death of any person or persons , or for any claim for damage to property resulting from or which may arise by rea- son of any dangerous or defective condition of equipment or other improvements which it has installed or constructed, or from any failure to maintain said equipment and improvements which such party has installed or constructed in a safe condition, or which might arise out of the conduct of any activity supervised by any employee of the party conducting the activity . IN WITNESS WHEREOF, CITY, by order of its City Council, has caused this Community Recreation Agreement to be executed on its behalf by the !Mayor of said City Council and attested to by the City Clerk, and DISTRICT has caused this Community Recreation (Rest of page not used) 4 . • - - --• ._ -. t. __ ._..,>... � . -rw tip. •�'--'.' � - .^C--..wa-...�- .. •_ _. �Y• • rr•.r ... .. -. . r ... .-s .--. - �, Agreement to be executed by its Board of Trustees the day, month and year appearing below. DATED: 198 / . CITY OF HUNTINGTON BEACH, a municipal corporation By Mayor PRD-%,Enq ATTEST: APPROVED AS TO FORM: City Clerk City Attorney Q„ REVIEWED AND APPROVED: INITIATED AND APPROVED: City Administrator Community ervices Di ctor DATED: , 198 OCEAN VIEW SCHOOL DISTRICT BY P es 'dent , Board of tees By �_-�-c,.--""�,•� Clerk, Board of Trustees 5. : ra..--tea..._—s_:. ._.._ .-. �_ ...�wr� r.—�.- S_�,.-._�-.��.� -.:,.-s...r..a�..+:..��.a..:.—.�.+..:i.....r.....��.�:•.�:�.•.'�_v_�.�::�_�.•:... ........ .-..F:•:1►-.. -�PL1.TI�IING SECTIONAL DISTRICT MAP 23-5-II h•.l _ ca A CIT OF T� T � HUB! rINGTOT 13EACH ORANGE COUNTY, CALIFORNIA USE OF PROPEP,TY "MAP EUsh�fR AVE J_I •�T�rigl "S -l� o f, I� r�i1L ill •u I 1 1 L f !. H .�.l,.r .r'N`O Dr •�i + T . �J' 7��'C ! ' 1 � ' 1 ! 71.: I r � l�•� y r � 1 � �� if Cil _5 : , . BY T e�� I ! k • 4 ! 1 1 11 , I l r i • r ! r 1 1 •r ~0. CF-E ' , P ARK rI/s ; �s- -1 • w+ll I I �1 0 4` - ;�••� t.r• Ljir.!�. Ell •n OCICD O t f t 0 i.•+ t1 I !I5 1 I II Ili 1 r TJ!r� 11'�I..�--"'11 j.L;11?'Ji ,k:}.I•I++1.:,.7u. .�.{I{r llrr.���IId1�li..l.�. .. I z 11: 1! i. II ., . � _ski:'.:;��! _;1! ll:.l !a{{i l�, � M �- ..-,.,.. .. 1�••Fs::�i:�:"_L.'.'.:1:;:;k..+:� dD = •• 'll,:lli' I � � i� � r�I 1 1:�1...r1.i:l .1•.+...+ WARNER AVE a FA r • LL •\ l r RLL�►•.•�nOhoc �C M�..aC O�a►O t'a:.twa AmttzOC` A 11 � l ti S C- ` o Tr't i t':i.S I• LOuPT::s 1 L►tG G• �= � � '' 'f ri �h�K1N�• Lc�i b • I �, �• CITY OF HUNTINGTON BELCH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK July 7, 1981 Hs Marina Terrall Huntington Beach City School District 735 14th Street Huntington Beach, CA 92648 . The City Council of the City of Huntington Beach at its regular meeting held Ponday, July 6, 1981 approved and authorized execution of an agreement between the City and the District regarding the con- struction and operation of the LeBard School baseball fields. We have enclosed a duly executed copy of said agreement for your records. Alicia M. Wentiorth City Clerk 011:cb enc. cc: Vince Moorhouse - Community Services Director Mlephone;714-5X-52271 r AGREEMENT FOR JOINT USE OF C0M14UNITY RECREATION FACILITIES OF HUNTINGTON BEACH CITY SCHOOL DISTRICT THIS AGREEMENT between the CITY OF HUNTINGTON BEACH, a municipal corporation, hereinafter called "CITY," and the HUNTINGTON BEACH CITY SCHOOL DISTRICT, hereinafter called "DISTRICT," WITNESSETH: WHEREAS, DISTRICT owns the property known as LeBard School, located at 20541 Craimer Lane in the city of Huntington Beach; and WHEREAS, CITY desires to use and develop a portion of the aforesaid property for a multiuse recreational facility; and WHEREAS, CITY and DISTRICT deem it is for the best in- terests of both CITY and DISTRICT that an agreement be entered into for the use of a portion of said school district property for recreational purposes as hereinafter set forth, NOW, THEREFORE, CITY and DISTRICT agree as follows: 1. That, subject to the conditions hereinafter set forth, CITY is hereby► granted the right to use the hereinafter described portion of the Huntington Beach City School District property for recreational purposes. The said portion of property is as set forth on the map attached hereto, marked Exhibit A, and by this reference made a part hereof. 2. The term of this agreement shall be for a period WSA:ahb 11/19/80 1. of five (5) years, commencing on the date that this document is fully executed by all parties. At the end of five (5) years, by mutual agreement, this agreement may be extended for a period of time to be then agreed upon. 3. CITY shall not be required to pay any fees or other charges for its use of the site. The consideration flowing to DISTRICT shall be the construction, operation and maintenance of facilities and the providing by CITY of recreational services to the citizens of CITY and DISTRICT. 4. CITY and DISTRICT shall work ,jointly in the planning of recreational facility and programs to insure that the property and recreational programs used are developed to the best in- terest of both parties. CITY shall obtain written approval from DISTRICT prior to making improvements or alterations to the fa- cility. 5. CITY shall have the responsibility for the ef- ficient operation of a jointly-approved recreation program. The facilities shall be open on equal terms to all residents of CITY and DISTRICT. 6. This agreement may be terminated by either party at any time and for any reason upon ninety (90) days written notice to the other. In the event CITY chooses to exercise its right to terminate this agreement, CITY shall remove improvements within three (3) months or less, from the date of the written notice and return the site to its original condition insofar as 2. possible. In the event DISTRICT chooses to exercise the rights to terminate this agreement, DISTRICT shall bear the cost of removing, within six (6) months or less from the date of the written notice, the fixtures and real property improvements in- stalled by CITY. Such severed real property shall continue to vest in CITY. Upon cancellation by either party, CITY shall re- move all personal property supplied or installed by CITY and such personal property shall continue to vest in CITY. 7. Nothing in this agreement is intended to restrict or otherwise affect the use of school buildings under Education Code sections 40040 to 40058 inclusive. 8. Any agreement entered into between CITY and any user of the aforesaid property must be made expressly conditional upon this agreement, with any conflict to be resolved by the terms of this agreement. In particular, any cancellation period in CITY/user agreement must be ninety (90) days or less, and all uses of the property shall be subject to the paramount rights of DISTRICT under this agreement. 9. If the site or improvements thereon are destroyed by fire, war, earthquake, flood, storm, or other casualty be- yond the control of the parties hereto to such an extent that they cannot be restored to their previous condition within one hundred twenty (120) days after the happening of the casualty, CITY shall have the option to restore the site and improvements thereon to their condition as of the date of the casualty. In 3• the event CITY does not elect to perform such restoration, this agreement shall terminate as to such site. 10. CITY and DISTRICT, or either of them may, from time to time, purchase contracts of insurance to indemnify them- selves and their employees. In the event that any such insurance is purchased and to the extent that any such insurance would be applicable to claims arising under this agreement, then each party agrees that it will use its best efforts to have the other party and its employees included as additional named insureds thereunder. For the purposes of this agreement, each party agrees to save and hold harmless, to defend and to indemnify the other party, its officers and employees, from any and all claims or causes of action for any injury to any person or persons, for any death of any person or persons, or for any claim for damage to property resulting from or which may arise by reason of any dan- gerous or defective condition of equipment or other improvements which it has installed or constructed, or from any failure to main- tain said equipment and improvements which such party has installed or constructed in a safe condition, or which might arise out of the conduct of any activity supervised by any employee of the party conducting the activity. IN WITNESS WHEREOF, CITY, by order of its City Council, has caused this Community Recreation Agreement to be executed on its behalf by the Mayor of said City Council and attested to by the City Clerk, and DISTRICT has caused this Community Recreation 4. Agreement to be executed by its Board of Trustees the day, month and year appearing below. r DATED: UO 198t. CITY OF HUNTINGTON BEACH, a municipal corporation &e�By _ Mayor -ATTEST: APPROVED AS TO FORM: GAIL HUTTON, City Attorney City' Clerk WSS*an6`City Attorney REVIEWED AND APPROVED: INITIATED AND APPROVED: v !6g City Administr �or� Community S rvices Director DATED: .Tune _, 1981. HUNTINGTON BEACH CITY SCHOOL DISTRICT f BYE Pres' ,dent, Board of Trustees BY xD7il/ 1 --- L Clerk, Board of Trustees 5. ' � 1 SECTIONAL DISTRICT MAP 8-6-10 - CITY OF HUNTINGTON BEACH ORANGE COUNTY, CALIFORNIA USE OF PROPERTY AIAP a s ADAMS AVEWE J� N .:w.•.V — J q a f J.2 ! +t i •' r 111 ' 1 N" T ; CF-E1 1 �$ctrc�' CF-R1 r �1 • !! r j I nflf -1 j r � e, . , ATtAtaTA ANE. NEV. . ON . :JC_ . . .. .1 L... n ui-pl . JON .J -- _ G►4 o o L—5 j "/i// = E X TING t 0�151 Gt�A I#,ACr �,.1�c •-- � _ 0 S )Uoi C PLANS 2•: ` NIStJ�ttG Yf= ACN . G4LrF�:2Nta _ t= FINAL PLANS L E 13 AR DSGtt�aG. 904 51 CRA ,M ER "C.R A I L E-r n 7`. �,l 4 ' — - $IGYCLE YAK -Zl CR Kc4m KnkGr4 y EL C 4 GR A Crime rp SPRUKLt - 4, •AOh1 AIR- •OND. •��,� _ 0 Lit, a, 4c- t 4GR w1VL-fR. a x, _ t T GAS • C__r" TH I A ors. 'C c�►-4 c_ WALK - . ......_. • '�1 t;>LACKToP •An0VE IS MEASURED IN ACCORDANCE DATE: WITH ARTICLC 202z SUB - CHAPTER - G SMEET OF TITL1= 5. CAL1F .. tp.MINISTRATIYE CODE OFFICE OF SCHOOL R Sf�f�O� S�fiYI�� G� • �r?urLlC� S?a��Gs SfrrW 4 i \ V " � N � � tJlfC�IL�{u�rS 1�04 750 r -7A(sr/?fc A(ek) rows wry eecess/rzy 7- �l ifZ.L /v ' C-h',glAl LIAIC `(-UICCr N&M Fle6d MAZ Mb AIM W H�� P�sS�r3c cr AV?) tTir", Po3-r5 /fSJr2v. • /ST $�fTC ,�cJG O v r � d cr �CCrPc�� w� � `F��irz. &csAT/44 W1,47t 5. R PI-4Cc" yaMe-&Al ,creed/) &Z"7 0D 7-aw o)l . :5-r jeer st " (412 To) 7 /fc-,71 rZrI�'d� dN AIAT70AW-4- FIeLb �"'' �o O�AdS d� 1� 1 Y C,p[SN GIL REQUEST F~CJR CITY COU CITY Date June 2 Submitted to: The Honorable Mayor and City Council Submitted by: Charles W. Thompson, City Administrator Prepared by: Vincent C. Moorhouse, Director, Community Services 6 Subject: Agreement with Huntington Beach City School District re Construction and Operation of LeBard School Baseball Fields _Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE Approval of the attached agreement with the Huntington Beach City School District will establish city ownership .of the baseball back- stops at LeBard School field and .permit the city to reimburse Seaview Little League for material costs. RECOMMENDATION Approve the attached agrement with the Huntington Beach City School District regarding the construction and operation of the LeBard School baseball fields. , ANALYSIS In December, 1979, the City agreed to assist Seaview Little League, Inc . by reimbursing material costs, not to exceed $10,000, for reconstruction of baseball backstops and field improvements at LeBard School. In 1980, $4 ,996.31 was reimbursed for Seaview's first year improvements and an additional $5,000 was budgeted for 1980-81 . Seaview completed the remodeling of the fields this year and has requested reimbursement in the amount of $3,530.41. FUNDING SOURCE Park Acquisition and Development Account , balance as of June 9, 1981: $2,391,923. ALTERNATIVE ACTIONS 1) Discontinue city use of LeBard School field - 2) Do not accept ownership of backstops ATTACHMENTS 1) Agreement 2) Site Plan 3) Map VGM:NW:cs ' Plo V81 REQUE, FOR CITY COUNCft ACTION ' APPROVED BY Ci i I G.,�:...... Date June 23 , 1281 Submitted to: The Honorable 'Mayor and City Council Submitted by: Charles W. Thompson, .City Administrato Y Prepared by: Vincent G. Moorhouse, Director, Community Services (or) Subject: Agreements with Ocean View School District re Construction and Operation of Marine View and Park View Ballfields Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE The Community Services Department has budgeted to assist the Ocean View National Little League (OVNLL) and the Huntington Beach Bobby . Sox Softball (HBBSS) organizations in upgrading the playing fields at Park View and Marine View Schools within the Ocean -View School District. Appropriate agreements are necessary to accomplish this assistance. RECOMMENDATION Approve the attached .joint use agreements with the Ocean View School ' District regarding the construction and operation of Park View and Marine View School ballfields .and reimburse HBBSS $43428 .33 . ANALYSIS It has been the policy of this department to assist private youth sports organizations in locating permanent. playing fields on various school properties throughout the city. New permanent backstops have been installed at both Park View -and Marine View Schools for the primary benefit of OVNLL and HBBSS; however, other -youth groups will also be allowed to use the fields during non-school hours. Approval of the agreements will establish city ownership of the backstops and enable the city to reimburse HBBSS for its material costs.' FUNDING SOURCE Park Acquisition and Development , current balance: $2,391,923. ALTERNATIVE -ACTIONS 1) Change the policy to no longer assist youth sports groups with facilities; 2) Require reimbursement; to city by youth sports groups for financial assistance. ATTACHMENTS 1) Park View Agreement ; 2) Marine View Agreement ; .3) ,Maps of areas. VGM:NW:cs i Plo 4/81 CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK June 3, 1981 Fountain Valley School District P. 0. Box 8510 Fountain Valley, California 92708 RE: Extension of Facility Use Agreement The City Council of the City of Huntington Beach at its regular meeting held Monday, June 1, 1981, approved the extension of the Facility Use Agreement between the City and the Fountain Valley School District. Enclosed is a duly executed copy for your records. Alicia M. Wentworth City Clerk AMW:C8:bt Enclosure CC: Judy John, Finance Vince Moorhouse, Community Services Director (7N,phww-7144394 171 ST ,n�Gtu REQUE�rt FOR CITY COUNC Y R - . , AYp ` Dat ,a 21 l q . r:"41 Submitted to: The Honorable Mayor and City Council 1 � r Submitted by: Charles W. Thompson, City Administrator t Preparedby: Vincent G . Moorhouse, Director, Community Services VG Subject: Extension of Facility Use Agreement with Fountain Vall School District Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE The Facility Use Agreement with the Fountain Valley School District , which allows joint use of school and - city facilities, expires June 30, 1981. A one-year extension agreement has been prepared and is being submitted for Council approval, RECOMMENDATION Approve the Facility Use Agreement with Fountain Valley School District and authorize Mayor to execute same. ANALYSIS Fountain Valley School District requested a one-year agreement for use of recreation facilities . Other school districts entered into a five-year agreement with the city in 1979. The current agreement with Fountain Valley School District expires on June 30, 1981. A one-year extension agreement was approved by the Fountain Valley School District on May 19, 1981 and must now receive Council approval to become effective. FUNIDTKd SOURCE No funds are required. ALTERNATIVE ACTIONS Discontinue the policy of entering into agreements with school districts for joint use of facilities, ATTACHMENTS Extension agreement with Fountain Valley School District . VGM. :VB-cs PIO 4/91 RECREATIONAL FACILITY USE AGREEMENT EXTENSION OF TERM /5r 'SV^+Q- On this Mt day of -may , 1981, the parties to the Recreation Facility Use Agreement entered into on the 19th day of August , 1980, between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, and FOUNTAIN VALLEY SCHOOL DISTRICT, a political subdivision of the State of California, hereby agree to extend this Agreement for a period of one (1) year from its expiration date of June 30, 1981, to June 30, 1982. All other terms and conditions of the Agreement shall remain the same. IN WITNESS WHEREOF, the parties hereto have caused this extension of term to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH By Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 1. APPROVED AS TO CONTENT: INITIATED AND APPROVED: City Administra r unity Services Director UTO INDEMNOVED: FOUNTAIN VALLEY SCHOOL DISTRICT By Tr urer/Risk Manager fPres ent, Bfard of Trustees By _ 2nol�� Cldl%k, Board of Trustees Board Approved: S-4V !- r 2. •i. , rAtum tirteinsl and tires Copies of f !!!1 11 y• •+ - _ - 7- .'i. {i a mPM+ed pttifipte to: I mion: Original—Rpimtilq Dpt CERTIFICATE OF INSURANCE Ahr A cal V* Yellow-a*Wormer: City Of Nurdilleton Basch - v ay Anorl,ey Pim—Clay Clark - . Cold_City AftarM/ -' CITY OF HUNTINGTON BEACH,CALIFORNIA Huntlnvten Beach,Calllongo 92848 A MUNICIPAL CORPORATION' This is to certify that the policies of Insurance as dosuibed below have been Issued to the insured by the under- signed and are in force at this time.If these policies are cancelled or changed in such a manner that will effect this artifiate,the:'-.--' insurance company agrees to give 30 days prior written notice,by myl,to City of Huntington Beach,P.0.Boa)90,Huntington . Ba"A 4a-WK-r9&483 not Permit us to Islull • certLriested l3swof rhsuled MIM Othat• ,�C/G�tl`tl�t/' *l�"lf �'. be 53tietaCto ,: isy, rre6;6"eLIt7 Address of Insured 146711 Je!Yerson St., Midwey2City, Cs 92655 (P.O. B2x Z?OO.-Costat,,T ito, Ca $ horn Or ! IA3sr i Eidson &-boola . .. • 7�� -'",' Location of Work or Operations to be parformed ¢ f Description of Work or OperationsAar ebali ^ I -•S L POLICIES IN FORCE POLICY .NUMBER EFFECTIVE LIMITS OF LIABILITY"..' , ,• `'' + E%PlRATION „A Workere Compensation Statutory mplovNl Llity . - ' ._ - .9••... `. ` '' �. a SobMl ' B. Public Liability: •.saao combined tingle Bodily Injury: '-' limit per ooeurronca..''', ' ,, '• ��• Manufacturers and 1. Contra ctors - s. iti .i.-.-.. . .i .ca r -• t=•_;f ..:,;..EachPerson 1. Comprehensive • Canerel El Each Accident Ilnesuding products completed ` s opgratiom) Property Damage _ • Each Accident C. Automobile Liability: l.ho applkablol t Bodily Injury R _ • Each Person' r . . :� e_.':> -. e.: Y:t1a :a".v; ,� "..•w.:.� -1 Ead►Accideat - rF' Property Damage i S • Eatdt Accident - +_ •, t ) ' Owe policy cores: 4 IPie.ee d,aca aH teew creel i - : .All owned automobiles : ( 1 Yes ,f, 'I No _ Nonawried automobiles ( I Yes . 1 1 No Hired automobiles :_ +. �;(- I Ya ( 1 No y =;-�;A }," . - At west ane bee wAm to oluckad YES N outonobds Ina ranee eppnal. _ D. Additional Insured Endorsement: ! t� The insurer agrees that the City of Huntington Beach and Its City Council,andlor all City Council appointed groups.!. committees,commissions.boards and mW other City Cour.61 appointed body,andlog elective and appotntivo officers, servants or employees of the City of Huntington Basch,when acting as such are additional Insureds hereunder,for the acts of the insured,and such insurance shall be printery to any insurance of the City of Huntington Beach. -- N t. op. i E. HOW Harmless Agreement: By Insured: The Insured agrees to protect,defend,indemnify and greq a harmlen the City of Muntinoton�&ach against lots,damage or. ` expense by reason of any suits,claims,demands,judgments and asuses of action caused by insured.his employees agents t or any subpontraetor or by any third party arising out of or in consequence of the performance of all or any operations covered by the certificate of insurance. • •"" - ' � ,, t ' ., APPROVF,p AS.• .r .r •� ,F•r Not withatsridy,e#,Itr roquirrnr,t,twm,or owWition of alit'oontraet or other eoau- _ _" CAI L HUT70 'X • i tirstl with tospeet to erinah this eortifkats or verification of inswsnco noy Iss iswnd w- - •-:.- •�-/-- ••'i r• •• my prts.n.the imwence afforded by the policies t ewilfed herein is suboa to of - City Atto►ney RECEI/ r , t torM exdudom and oonditiom of such policies. : x By: 19R tti� Deputy Ci — tocney ER OFFICE r ok Date AUTHORIZED REPRESENTATIVE OF INSURANC PANY ; . INSU RANCE COMPANY i By'" • - ,ll tiy,wae at A+ntwrlsed 0.epeeertet,relAerit s� - ', _..,r -� ti Name ; ' , _ •, s t4•. Address r Addr 1s'; i, City .Tetephone ,II N0A 111 .ar'i-HILA if �IT �... (-FJOUFI OF INSURANCE CO"►1PANI1"' C1-1HIFICATE OF INSURANCE 1•.:+,.. ..11•t•I Intu.Jn[r nilihrr ,rllrn..rl,5rl� nr•[ nrp.1•.;rl� ,.1t.[•�Irn1ls I., ,dh•rt rtre; Cnv,;,,1'. t.ntgt, y[nt5 6r Lott,llhnnt ,H Il,r I,nl..n•t IS [erL l,CateS} 1 t I. I • Bill% I,1 —� COMPANY CODES City of Huntington Beach and its City Council andjor U INA UNDERWRITERS INS.CO all City Council appointed groups, corclittees, c&-missions, hoards and any other City Council appointed body and/or [] INA OF TEXAS elective and appointive officers, serwarits or a.ployees PACIFIC EMPLOYERS INS.CO. I of the City of Htintin%tor i?each, California —� [J INSURANCE COMPANY OF NORTH AMERICA • •'n'1. 1'e µq a+.J d,•5rrlhc[I pnllry VI Ir,111C.CS,ISSue41 VY The Co11y,,tny.it Cfxl1.11 hl'tOri, .1'n'i mautanrr only lur h,liards Checked by"X"heluw,have been issue(!lu- [A INA INS.CO.OF ILLINOIS + NAW • nNn Seaview Lit'' ea le Lgue :�.*e`'` f,`•��• `���� L; +nnttra'� INA INS.CO.OF O}I10 Huntington Leach California 1 (Illi;) [] IOTNER; -SPEClrY1 •.1103 1,1,1.,r1l,lanre whit lite towns olveoi,at the Intlowutq imat.onls}. TYPE OF POLICY -- FI WAS 0F:00.GOOEi POLICY NUMBER - POLICY PERIOO LIMITS OF LIABILITY I.0 SI,Illdiild Mikimm's j S1.1tulnry W.-O �1111111E'I15dt1011 8[ LJ ` s One Accident aml Fririllo}'rls' Lia!}ility Agglr�ate 171arJt, Ilj Gviwral LiahTttti - -- LL9'20•o6 66"' 1/1/81-1/1/62 I'r.•,n..r� 1)pr.a4nn•,Iu.rl.ul:ny ••In ` 1('fit ! .nl.v.l•I I,,n•1tJt-Tt• dti tlrl.np,)Ip•Llwl lX� `.1•I S Each Peluu, r iJ 11 i,Ea1:1, Arc-dent 6300,o� ]] 1..,1,•1,•r••L•n1 I;r l•.I r,n.tnrs [� 1_..! 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RECREATION FACILITY USE AGREEMENT Y'h This Agreement is entered into on this ay of , 1980, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to -as "CITY" , and the FOUNTAIN VALLEY SCHOOL DISTRICT, a political subdivision of the State of California, hereinafter referred to as "DISTRICT" . RECITALS WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the CITY OF HUNTINGTON BEACH, and the FOUNTAIN VALLEY SCHOOL DISTRICT, and to cultivate and develop good citizenship by providing for an adequate program of community recreation and to conduct such a program of community recreation as will contribute to the attainment of general educational and recreational objectives for the children and adults of said CITY and DISTRICT; and the parties hereto desire to cooperate with each other to carry out the provisions of Chapter 10, Part 7 of Division I of Title I of the Education Code of the State of California, to organize, promote and preserve the health and general welfare of the children and people of CITY and DISTRICT. CWM:ao 6/25/80 A G R E E M E N T NOW, THEREFORE, for and in consideration of the mutual covenants and promises herein contained, the parties agree as follows: 1. AVAILABLE FACILITIES: DISTRICT shall make available to CITY those permanently operated playground areas that are suitable for community recreational activities . These areas are to be selected by the Director of CoTrmunity Services of CITY and approved by the City Administrator of CITY and Superintendent of DISTRICT. 2. ADDITIONAL FACILITIES: Additional school facilities for community recreational programs are selected under the same method of selection as set forth in paragraph 1. 3. DISTRICT POLICIES: Municipal use of school facilities shall be in accordance with pertinent DISTRICT policies in granting permits for nonschool use of facilities. 4.• FEES: When an admission charge is nade to cover expenses only for a community recreational event in a selected school facility, there shall be no rental fee charged to CITY. Further, all fees and charges assessed for programs scheduled 2. under this agreement shall revert to CITY*s General Fund. 5. ADVANCE SCHEDULING: In advance scheduling use of school facilities, all conflicts between DISTRICT and CITY shall be avoided; school programs and events for the benefit of children and students of school age and required maintenance shall have first priority. DISTRICT reserves the right to schedule the use of the facilities in fair proportion for other public agencies serving portions of the area of their respective districts. b. SCHEDULES: Schedules for use of said facilities for community recreational activities shall be established by the Director of Community- Services and approved by DISTRICT' s superintendent or designated representative. 7. ALTERED SCHEDULES: Advance schedules may be altered at the request of either party hereto by written agreement. 8. PERSONNEL SELECTION: The Community Services Director shall select and provide certain qualified personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on the various selected DISTRICT facilities. 9. PERSONNEL EMPLOYMENT: All personnel employed to conduct community recreational activities shall be .under the supervision of the Director of Community Services and shall be employed at salaries and wage rates prescribed by said Director. Said wages and salaries shall be paid from CITY's General Fund. 10. SCHOOL PRINCIPALS: The school principals of selected schools shall be consulted and advised as to recreational activities conducted by the Community Services Department on facilities under said principal's juristiction. 11. CUSTODIAL AND MAINTENANCE SERVICE: Custodial and maintenance services for. all school facilities utilized for community recreation programs may be provided by DISTRICT, however, DISTRICT shall not be required to provide said services unless specifically agreed to with CITY in writing. A charge for cost of providing custodial and maintenance services to CITY may be levied by DISTRICT. 12. ADMINISTRATION: The administrative authority for the total program shall be CITY's Community Services Director. He shall be assisted 4. by an advisory Community Services Commission which shall be composed of five members at large, serving four-year terms, and one member representing each cf six school districts, serving one-year terms, all appointed by CITY's Mayor with the approval of CITY's City Council by majority vote. All terms of appointment shall run concurrently with the fiscal year beginning July 1 and ending June 30. Each participating school district board may recommend to the Mayor two or more candidates, residents of their respective school district and the CITY OF HUNTINGTON BEACH to represent their district by the third Monday of June of each year, one of which shall be appointed by the Mayor, with the majority consent of CITY's City Council to fill the term of the district representative. In the event that DISTRICT shall not make such recommendations to the Mayor by the first day of July, then, the Mayor, with the approval of CITY's City Council, may appoint some qualified person to a one-year term to represent such DISTRICT on the Community Services Commission. Further, any member shall be privileged to voluntarily retire from the Commission at any time, successors to -be appointed as previously described, and also in the event of other occurring vacancies from whatever cause, by the Mayor, with the approval of CITY's City Council by majority vote for the unexpired terms of office. Members 5• may be reappointed by the Mayor, with City Council approval, for as many terms of office as are desirable; . The Mayor shall be an ex-officio member of said Commission. All members of said Commission shall receive compensation for their service, the sum of Fifteen Dollars ($15. 00) for each regular monthly Commission meeting attended. No compensation shall be given for adjourned or special meetings. 13. OPERATION: City-wide municipal and school recreational programs shall be operated by CITY, as defined above, and direct program operation shall be under CITY's Director of Community Services. It is understood that operation of individual programs on school grounds shall be supervised by recreation supervisors responsible to the Director of Community Services. 14. AMENDMENTS: This Agreement may be amended or modified or the term extended by written agreement executed by the parties hereto. 15. EXPENSES: CITY shall pay the general expenses of salaries for supervisors, instructors, attendants, employees, supplies and general maintenance expenses of said community recreational program. CITY shall provide certain expendable materials and supplies necessary for conducting community recreational 6. programs for all ages. These supplies and materials shall be provided through the aforementioned CITY's General Fund. It is also agreed that certain equipment as specified by DISTRICT's superintendent , provided as part of the school program and suitable for community recreational use, and that certain equipment and supplies by the Community Services Department and suitable for school use, shall be interchangeable for the common use of both parties hereto. 16. INSURANCE: CITY shall indemnify DISTRICT to the limit of One Million Dollars ($1,000,000.00) in the aggregate (combined single limit bodily injury and/or property damage) for the activities described in this agreement during the days and hours CITY's Department of Community Services uses the facilities described in this agreement . CITY will canbine self insurance and/or excess policies for coverage. 17. TERM: The term of this Agreement shall be one year, commencing July 1, 1980 and terminating on June 30, 1981. Either party hereto may terminate this Agreement by giving the other party sixty (60) days prior written notice. 18. NOTICE: All notices pursuant to this Agreement shall be in writing and deemed served when deposited in the United States Postal Service, postage prepaid and addressed as follows: 7• , To CITY: City Clerk a City of Huntington Beach P.O.Box 190 Huntington Beach, CA 92648 To DISTRICT: Fountain Valley School District P.O.Box -8510 Fountain Valley, CA 92708 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH By a Mayoff 'ATTEST: APPROVED AS TO FORM: CY7 CTL5r1Z-- City Attorney Va APPROVED AS TO CONTENT: INITIATED AND APPROVE . tom.------ CiW Administrator irector Community Services INDEMNIIACATION APPROVED: FOUNTAIN VALLEY SCHOOL DISTRICT By 'Aer*-MF--ager Presid t, Bo o Trustees By .. er , Board Ff TrAstees Board .Approved: 8. REQUEST FOR CITY COUNCIL ACTION Submitted by Vincent G. Moorha a s Department Co _nun t y Serryi aZ _ Date Prepared August T , 1980 Backup Material Attached E3 Yes No Subject AGREEMENT WITH FOUNTAIN VALLEY SCHOOL DISTRICT FOR USE OF SCHOOL DISTRICT FACILITIES City Administrator's Comments APPROVED SY CITY OtNI CIL 19<D Approve As Recommended CITY CLE Statement of Issue, Recommendation, Analysis, Funding Source,Alternative Actions: STATEMENT OF ISSUE The agreement with the Fountain Valley- School District expired on June 30, 19$0, and should be renewed in order to continue city use of school district facilities for community recreational activities . RECOMATI NDATION Approve the attached agreement with Fountain Valley School District and authorize Mayor to execute same, ANALYSIS The City has been using school facilities for recreational programs -through agreement since 1950 . Through such agreement , the City and District continue to promote and preserve the health and general welfare of their citizens and cultivate an-adequate program of community recreation. The other- school districts in the community are under a five-year agreement with the City for use of school facilities . Fountain Valley School District chose to remain on a year to year agreement basis . FUNDING SOURCE None required. ALTERNATIVE ACTIONS Do not approve agreement and• discontinue use of Fountain Valley School District facilities for recreational programs. VGM:cs •r � 1 �r City of Huntington Beach r i P.O. BOX 190 CALIFORNIA lti4d OFFICE OF THE CITY CLERK August 19, 1980 Fountain Valley School District P. 0. Box 8510 Fountain Valley, CA. 92708 The City Council of the City of Huntington Beach at the regular meeting held August 18, 1980, approved an agreement between the City and Fountain Valley School District to continue use of school district facilities for cormunity recreational activities. Enclosed is an executed copy of said agreement for your records. Alicia M. Wentworth City Clerk AMW:bt Enclosure CC- Vince Moorhouse, Community Services Director J,J City of Huntington Beach e P.O.BOX 711 CALIFORNIA 92648 CITY TREASURER-WARREN G.HALL I .A. # 001 INDEMNIFICATION AGREEMENT In consideration of being permitted to use Recreational Facilities of The Coast Community College District (CCCD) as part of 'a program under the direction of the City of Huntington Beach's Recreation Department, the City of Huntington Beach hereby releases the CCCD and all of its employees and officers, of any responsibility or liability caused by the City of Huntington Beach, its officers and employees and associated with the use of CCCD facilities by the City of Huntington Beach's Recreation Department. The City of Huntington Beach further agrees to hold harmless, defend, and indemnify CCCD, its officers and employees from any and all claims , known or unknown, injuries, damages, losses, causes of action and demands which are caused by the City of Huntington Beach, its officers and employees and resulting from or in any manner arising out of or in connection with the use of CCCD Recreation facilities by the Huntington Beach Recreation Depart- ment. The City of Huntington Beach hereby disclaims any liability, and refuses to hold harmless, defend and indemnify CCCD for any acts or omissions to act by CCCD, its officers and employees in connection with the City's use of CCCD facilities. The City of Huntington Beach is self insured to $1,000,000.00 and indemnifies CCCD to that amount by this agreement and the accompanying Certificate of Self Insurance. CITY OF HUNTINGTON BEACH ATTEST: Mayor APPROVED AS TO FORM: City- Clerk � - ity Attorney REVIEWED AND APPROVED: INITIATE ND APPROVE j City dmi istrator City A2 er Risk Manager REVIEWED AND PP OVED: bars, Beaches, Recreation and Parks Director Dated: O JJ ' Ci ' y of Huntington Beach G 1 P.O.BOX 711 CALIFORNIA 92648 �j CITY TREASURER—WARREN G. HALL S . I .C. - 002 CERTIFICATE OF SELF-INSURANCE This is to certify that the City of Huntington Beach, in the State of California , is self-insured up to $1 ,000 ,000 , effective December 15 , 1978 , as to public liability, and the City has in reserve $750 ,000 set aside to cover public liability claims , suits, demands , judgments and causes of action. CITY OF HUNTINGTON BEACH t4ayor ATTEST: a-CJty Clerk APPROVED AS TO FORM: GAIL HUTT021 INITIATI 1 DEPARTP• UT: City Ittorney ;ssls�tant 4ty dttorII City t Surer Risk Manager This form is provided in connection with the following; agreement: Coast Community College Dist. , 1370 Adams Street, Costa Mesa, Ca. 92626 - EXPOSURE - The City will utilize certain facilities for the City's various recreation and parks program. Address inquiries regarding City insurance coverage and limits to City Treasurer. All Claims shall be filed with the City Clerk, 2000 Maiii Street , 11untinl;ton Beal-h. Ca . 92648 . REQUEST FOR CITY COUNCIL ACTION Vincent G. Moorhouse Director Community Services Submitted by Department _ _ _ Y Date Prepared October 18 , 19 99 Backup Material Attached n Yes a No Subject ONE YEAR RECREATION FACILITY USE AGREEMENT FOUNTAIN VALLEY SCHOOL DISTRICT City Administrator's Comments Approve as recommended IrI co Ctz I9.2,9 c7 Statement of Issue, Recommendation,Analysis, Funding Source,Alterna ' tions: Statement of Issue: The City of Huntington Beach and the Fountain Valley School District desire to continue to promote and preserve the health and general welfare of their citizens and to cultivate good citizenship by continuing to provide and conduct an adequate program of community recreation on school facilities under City direction. The city-school agreement to allow the City to use selected school facilities for conduct of said program has expired and is now proposed for a one year renewal. Recommendation: pprove the One Year City-School Recreation Facility Use Agreement which will permit the City to conduct recreational programs on Fountain Valley school properties. Analysis: The- City Council recently approved extension of the Recreation Facility Use Agreements with five school districts that lie entirely or partially within the City of Huntington Beach boundaries for a five year term. The Fountain Valley School District Board, however, felt they would prefer a one year extension instead of five years because of declining enrollment and required closure of district schools. Funding Source: Genera I Fund Community Services budget allocation Alternative Actions: 1. Make additional changes in the Agreement if necessary, in order that the City may use the school facilities 2. Do not approve the concept of the Agreement and discontinue City use of school facilities for recreational programs. VGM:cw 67 City ©f Hunti on Beach i P.O. Box ISO CALIFORNIA 02643 0 OFFICE OF Till: CITY CLERK November 20, 1979 Fountain Valley School District 1 Lighthouse Lane Fountain Valley, CA Attn: Glen Hardy, Supervisor Gentlemen: The City Council of the City of Huntington Beach at its regular ;r.:etinj held Monday, November 19, 1979 apprcved a one-year Recreation Fici.ity Use Agreement with the Fountain Valley School District. Enclosed is the original duly executed copy of said agree;iiert. Please send us a copy of sane upon executicn by the District. Sincerely, Alicia M. Wentworth City Clerk AM'd.-cd Enclosure .1 {+. RECREATION FACILITY USE AGREEMENT THIS AGREEMENT made and entered into this day of 1979, by and between the CITY OF HUNTINGTON BE H, a municipal corporation, hereinafter referred to as "CITY," and OCEAN VIEW SCHOOL DISTRICT, a political subdivision of the State of California, FOUNTkIN -;VAbEffiY a political subdivision of the State of California, WESTMIINSTER SCHOOL DISTRICT, a political subdivision of the State of Cali- fornia, HUNTINGTON BEACH SCHOOL DISTRICT, a political subdivi- sion of the State of California, and COAST COMMUNITY COLLEGE DISTRICT, a political subdivision of the State of California, hereinafter collectively referred to as "DISTRICTS. " W I T N E S S E T H: WHEREAS, the parties hereto desire to promote and preserve 'ths health and general welfare of the people of the City of Huntington Beach, the Ocean View School District, the Fountain Valley School District, the Westminster School District, the Huntington Beach School District and the Coast Community College District, and to cultivate and develop good citizenship by pro- viding for an adequate program of community recreation and to conduct such a program of community recreation as will contribute to the attainment of general educational and 'recreational object- ives for the children and adults of said city and school districts; and WHEREAS, the parties hereto desire to cooperate with each other to carry out the provisions of Chapter 10, Part 7 of Divis- ion I of Title I of the Education Code of the State of California, and to that end enter into an agreement with each other to organize, promote and conduct a joint program of community recreation to 1. WSA:bc 7/19/79 promote and preserve the health and general welfare of the children and people of said city and school districts, NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, it is hereby agreed and understood by and between them as follows: DISTRICTS shall make available to CITY: a. Those permanently operated playground areas that are suitable for community recreational activities, these areas to be selected by the Director of Harbors, Beaches, Recreation and Parks of the City of Huntington Beach and approved by mutual agreement of the City Administrator and the Superintend- ents of DISTRICTS. b. DISTRICTS further agree to allow CITY to utilize other selected school facilities for community recreational programs under the same method of selection as set forth in "a" above. c. Municipal use of school facilities shall be in ac- cordance with pertinent district policies in granting permits for nonschool use of facilities. d. Schedules for use of said facilities for Community recreational activities shall be established by the Director of Harbors, Beaches, Recreation and Parks and approved by DISTRICTS' superintendents or designated representatives. IT IS UNDERSTOOD AND AGREED: 1. That when an admission charge is made to cover expenses only for a community recreational event in a selected school facility, there shall be no rental fee charged to CITY. Further, that all fees and charges assessed for programs scheduled under this agreement shall revert to the cityts General Fund. 2. That in advance scheduling use of school Facilities , all conflicts between DISTRICTS and CITY be avoided; school pro- grams and events and required maintenance shall have first priority, and the pertinent school districts reserve the right to schedule the use of facilities in fair proportion for other public agencies serving portions of the area of their respective districts. 3. That the advance schedules may be altered at the request 2. of either party by mutual consent. 4. That the Harbors, Beaches, Recreation and Parks Director shall select and provide certain qualified personnel to conduct recreational activities and events which take place after school hours, on weekends , and during holiday and vacation periods on the various selected district facilities. 5. That all personnel employed to conduct community re- creational activities shall be under the supervision of the Director of Harbors, Beaches, Recreation and Parks and shall be employed at salaries and wage rates prescribed by said Director. Said wages and salaries shall be paid from the city's General Fund. b. That the school principals or presidents of selected schools shall be consulted and advised as to recreational activ- ities conducted by the Harbors, Beaches , Recreation and Parks Department on facilities under said principal's or president 's Jurisdiction. IT IS RECOGNIZED BY THE PARTIES that school properties and facilities are intended for school use and for the benefit of children and students of school age. It is, therefore, agreed that in program planning and scheduling, the leisure needs and opportunities of such children and students shall be provided for first. IT IS UNDERSTOOD AND AGREED that CITY shall provide certain expendable materials and supplies necessary for conducting com- munity recreational programs for all ages. These supplies and materials shall be provided through the aforementioned city's general fund. It is also agreed that certain equipment as specified by DISTRICTS' superintendent, provided as part of the school program and suitable for community recreational use, and that certain equipment and supplies provided by the Harbors, Beaches, Recreation and Parks Department and suitable for school use, shall be mutually interchangeable for the common use of both parties. Custodial and maintenance services for all school facilities 3. utilized for community recreation programs may be provided by DISTRICTS, however, DISTRICTS shall not be required to provide such services unless specifically agreed to with CITY in writ- ing. A charge for cost of providing custodial and maintenance services to CITY may be levied by DISTRICTS. IT IS UNDERSTOOD AND AGREED, that the administrative authority for the total program shall be CITYtS Harbors, Beaches, Recreation and Parks Director. He shall be assisted by an advisory Harbors, Beaches, Recreation and Parks Commission which shall be composed of five members at large, serving four-year terms , and one member representing each of the six school districts, serving one-year terms, all appointed by CITYtS Mayor with the approval of CITYtS City Council by majority vote. All terms of appointment shall run concurrently with the fiscal year beginning July 1 and ending June 30. Each participating school district board may recommend to the Mayor two or more candidates, residents of their respective school district and the City of Huntington Beach to represent their district by the third Monday of June of each year, one of which shall be appointed by the Mayor, with the majority consent of CITYtS City Council to fill the term of the district representative. In the event that any DISTRICT shall not make such recommendations to the Mayor by the first day of July, then, the Mayor, with the approval of CITYtS City Council, may appoint some qualified person to a one-year term to represent such DISTRICT on the Harbors, Beaches, Recreation and Parks Com- mission. Further, any member shall be privileged to voluntarily retire from the commission at any time , successors to be appointed as previously described, and also in the event of other occurring vacancies from whatever cause, by the Mayor, with the approval of CITYtS City Council by majority vote for the unexpired terms of office. Members may be reappointed by the Mayor, with Council approval, for as many terms of office as are desirable. The Mayor shall be an ex-officio member of said commission. All members of such commission shall receive compensation for their service, the sum of Fifteen Dollars ($15) for each regular monthly commission 4. �f meeting attended. No compensation shall be given for adjourned or special meetings. City-wide municipal and school recreational programs shall be operated by CITY, as defined above, and direct program oper- ation shall be under CITY'S Director of Harbors, Beaches, Re- creation and Parks. It is understood that operation of indivi- vidual programs on school grounds shall be supervised by re- creation supervisors responsible to the Director of Harbors, Beaches , Recreation and Parks. Use of school vehicles for the purpose of transporting re- creational program participants on approved trips and excursions shall be governed by DISTRICTS' policies and final decisions as to the recreational use of said vehicles shall be at the discretion of DISTRICTS' superintendents. By mutual agreement of the parties hereto, this agreement may be amended from time to time as deemed necessary by said parties. IT IS UNDERSTOOD AND AGREED that CITY shall pay the general expenses of salaries for supervisors, instructors, attendants, employees, supplies and general maintenance expenses of said com- munity recreational program. IT IS FURTHER UNDERSTOOD AND AGREED that under its self in- surance plan, CITY shall indemnify DISTRICTS to the limit of One Million Dollars ($1,000,000) in the aggregate (combined single limit bodily injury and/or property damage) for the activities described in this agreement during the days and hours CITY'S Department of Harbors, Beaches, Recreation and Parks uses the facilities described in this agreement. The term of this agreement shall be five years, commencing July 1, 1979 and terminating on June 30, 1984, except that this agreement may be sooner terminated during said term by CITY or DISTRICTS (such termination as to DISTRICTS) upon sixty (60) days prior notice in writing of intent to terminate. CITY agrees to furnish to DISTRICTS a full and complete account of all funds used in the program at the end of each fiscal year. IN WITNESS WHEREOF, the parties hereto have caused this 5. r�arrr.raua +waa�.. agreement to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH "CIT y Mayor ATTEST: APPROVED AS TO FOR14: 'ity Clerk City Attorney APPROVED AS TO CONTENT: INITIAT A D AP P VED: 00, CiY Administrator Di ector Harbors, Beaches, Recreation and Parks OCEAN XTEW SCHOOL DISTRICT WESTMINSTER SCHOOL DISTRICT a, 4� By By President, Board of President, Board of Trustees Trustees �Ol B Cf(,(. By e k, Board of Trustees Clerk, Board of Trustees HUNTINGTON BEACH SCHOOL DISTRICT FOUNTAIN VALLEY SCHOOL DISTRICT By _ By Pr&srnrt, Board of President, Board of Tr Trustees By By CZ r , Board of Trustees Clerk, Board of Trustees CA-P�MUNITY---COAL E DISTRICTE! Be ,., Boa of Trustee By Clerk, Board of Trustees 6. •`l' STATEMENT OF THE ACTION OF THE CITY COUNCIL Council Chamber, City Hall Huntington Beach, California . August 2011979 "S a r a A er called the regular meeting of the City Council of the City ct Huntington Beach to order at 7M P.R. 29 . Present:,,,Pattinson, Thomas, Mandic, MlacAllister_Bailey, Yoder, Finley_ _ Absent: None *i##ii#4*#i##ii#4##i###+ti+#ii#i#i#f#i#4#N4*t#r##licit#tii#i4#iti##ifil4iti Niii+##iti#ii - RECREATIONAL FACILITY USE AGREEMENT - APPROVED The City Clerk presented a communication from the Director of Harbors, Beaches, Recreation and Parks recornending approval of the five year city-school facility use agreement for recreational programs between Coast Community College District, Fountain Valley School District. Huntington Beach City School District, Ocean View School District and Westminster School District. On motion by Mandic, second Finley, Council approved and authorized execution of the five year city-school facility use agreement between Coast Community College District, Fountain Valley School District, Huntington Beach City School District, Ocean View School District and Westminster School District. The irotion carried unanimously. ttii#i##ii#till#iris#ti,r*ikii,►ii.iiii*itiii►lit#wi4.#iiiiii#.itwi#iti,riiwtwiiirtif#i.i+r.ii Mayor MacAllister adjourned the regular meeting of tfie City Council of lthe7lt of Huntington Beach at to Seate*er 4.,3979• at :30 in _ Conc1] Cha+� er,Civi�Cen "r• Hyat40,Beach, Alicia 11. Wentworth ATTEST: City Clerkand ex-officio Clerk of the City Council of the City Alicia M. Wentworth of Huntington beach. California City Clerk Don MacAllister STATE OF CALIFORNIA Mayor County of Orange City of Huntington Beach 1, ALICIA M. UEHTWORTii, the duly elected and qualified City Clerk of the City � of Huntington Beach, California, do hereby certify that the above and foregoing is a true and correct Statement of Action of the City Council of said City at their regular meeting held on the _?nth- day of gu,�ust 1914_. WITKESS ry hand and seal of the said City of Huntington Beach this the _21, dW of - August , 1979 Alicic R. Wentworth City Mer; and ex-o c a er of the City Council of the City of Huntington Beach, California _ BY > • ePLty 12/78 REQUE�f FOR CITY COUNCI&ACTION Submitted by Department tiarhnrn r,_Rr-tar_hen r a�rPat_inn &_Park Date Prepared July 24 - , 19gg Backup Material Attached a Yes No Subject Five Year Facility Use Agreement Coast Community Collep�e District ; Fountain Valley School District; Huntington Beach City School — �D,i strict ; Ocean, ,:W S(-heel -D1 strl nt ind Nestm1 nstPr, Sr bon) T)i.5tr9 Ct City Administrator's Comments FDEFERRED APPROVED BY CITY COUNCI Approve as reco=ended. COtJNCEL CITY GLLKIL Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions: qG STATEKENT OF ISSUE u The City of Huntington Beach and the school districts that lie entirely or partially within city boundaries desire to continue to promote and preserve the health and general welfare of their citizens and to cultivate good citi- zenship by continuing to provide and conduct an adequate program of community recreation on school facilities under City direction. The city-school agree- ment to allow the City to use selected school facilities for conduct of said program has expired and is now proposed for a five year renewal. RECOMMENDATION: Approve the five year city-school facility use agreement which will permit the City to conduct recreational programs on selected school properties . ANALYSIS The City has been using -various school facilities for recreational programs through agreement since 1950. The agreements used to be reapproved each year but, due to administrative overhead, --.costs have been extended to a five year period. This agreement has been reviewed by the superintendents of each district and minor Changes made to reflect current policy and guidelines . FUNDING SOURCE General Fund Harbors, Beaches, Recreation & Parks budget allocation ALTERNATIVE ACTIONS 1. Crake additional changes in the agreement if necessary in order that the City may use school facilities; 2. Do not approve the concept of the agreement and discontinue city use of school facilities for recreational programs . K_ y � RECREATION USE AGREElibmt: CITY OF HUNTINGTON BEACH &,W N VALLEY SCHOOL DISTRICT RECREATION FACILITY USE AGREEMENT THIS AGREEMENT made and entered into this 19th day of _ July , 19799 by and between the CITY OF HUNTINGTON BEACH, a municipal corporation, hereinafter referred to as "CITY", and the FOUNTAIN VALLEY SCHOOL DISTRICT, a political subdivision of the State of California, hereinafter referred to as "DISTRICT." W I T N E S S E T H: WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the City of Huntington Beach, and the Fountain Valley School District, and to cultivate and develop good citizenship by providing for an adequate program of community recreation and to conduct such a program of community recreation as Will contribute to the attainment of general educational and recreational objectives for the children and adults of said CITY and DISTRICT; and WHEREAS, the parties hereto desire to cooperate with each other to carry out the provisions of Chapter 10, Part 7 of Division I of Title I of the Education Code of the State of California, and to that end enter into an agreement with each other to organize, promote and conduct a joint program of community recreation to promote and preserve the health and general welfare of the children and people of said CITY and DISTRICT, NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, it is hereby agreed and understood by and between them as follows: DISTRICT shall make available to CITY: a. Those permanently operated playground areas that are suitable for community recreational activities, these areas to be selected by the Director of Community Services of the CITY of Huntington Beach and approved by mutual agreement of the City Administrator and the Superintendent of DISTRICT. b. DISTRICT further agrees to allow CITY to utilize other selected school facilities for community recreational programs under the same method of selection as set forth in "a" above. c. Municipal use of school facilities shall be in accordance with pertinent DISTRICT policies in granting permits for nonschool use of facilities. d. Schedules for use of said facilities for Community recreational activities shall be established by the Director of Community Services and approved by DISTRICTS' superintendent or designated representative. IT IS UNDERSTOOD AND AGREED: 1. That when an admission charge is made to cover expenses only for a community recreational event in a selected school facility, there shall be no rental fee charged to the CITY. Further, that all fees and charges assessed for programs scheduled under this agreement shall revert to the CITY'S General Fund. 2. That in advance scheduling use of school facilities, all conflicts between DISTRICT and CITY be avoided; school programs and events and required maintenance shall have first priority, and the DISTRICT reserves the . right to schedule the use of facilities in fair proportion for other public agencies serving portions of the area of their respective districts. 2. 3. That the advance schedules may be altered at the request of either party by mutual consent. 4. That the Community Services Director shall select and provide certain qualified personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on the various selected DISTRICT facilities. 5. That all personnel employed to conduct community recreational activities shall be under the supervision of the Director of Community Services and shall be employed at salaries and wage rates prescribed by said Director. Said wages and salaries shall be paid from the CITY'S General Fund. 6. That the school principals of selected schools shall be consulted and advised as to recreational activities conducted by the Community Services Department on facilities under said principal's jurisdiction. IT IS RECOGNIZED BY THE PARTIES that school properties and facilities are intended for school use and for the benefit of children and students of school age. It is, therefore, agreed that in program planning and scheduling, the leisure needs and opportunities of such children and students shall be provided for first. IT IS UNDERSTOOD AND AGREED that CITY shall provide certain expendable materials and supplies necessary for conducting community recreational programs for all ages. These supplies and materials shall be provided through the aforementioned CITY'S General Fund. It is also agreed that certain equipment as specified by DISTRICT'S superintendent, provided as part of the school program and suitable for cousaunity recreational use, and that certain equipment and supplies provided by the Community Services Department and suitable for school use, shall be mutually interchangeable for the common use of both parties. 3. Custodial and maintenance services for all school facilities utilized for community recreation programs may be provided by DISTRICT, however, DISTRICT shall not be required to provide such services unless specifically agreed to with CITY in writing. A charge for cost of providing custodial and maintenance services to CITY may be levied by DISTRICT. IT IS UNDERSTOOD AND AGREED, that the administrative authority for the total program shall be CITY'S Community Services Director. He shall be assisted by an advisory Community Services Commission which shall be composed of five members at large, serving four—year terms, and one member representing each of six school districts, serving one—year terms, all appointed by CITY'S Mayor with the approval of CITY'S City Council by majority vote. All terms of appointment shall run concurrently with the fiscal year beginning July 1 and ending June 30. Each participating school district board may recommend to the Mayor two or more candidates, residents of their respective school district and the City of Huntington Beach to represent their district by the third Monday of June of each year, one of which shall be appointed by the Mayor, with the majority consent of CITY'S City Council to fill the term of the district representative. In the event that DISTRICT shall not make such recommendations to the Mayor by the first day of July, then, the Mayor, with the approval of CITY'S City Council, may appoint some qualified person to a one—year term to represent such DISTRICT on the Community Services Commission. Further, any member shall be privileged to voluntarily retire from the Commission at any time, successors to be appointed as previously described, and also in the event of other occurring vacancies from whatever cause, by the Mayor, with the approval of CITY'S City Council by majority vote for the unexpired terms of office. Members may be reappointed by the Mayor, with City Council approval, for as many terms of office as are desirable. The k. Mayor shall be an ex-officio member of said Commission. All members of such Commission shall receive compensation for their service, the sum of Fifteen Dollars ($15) for each regular monthly Commission meeting attended. No compensation shall be given for adjourned or special meetings. City-wide municipal and school recreational programs shall be operated by CITY, as defined above, and direct program operation shall be under CITY'S Director of Community Services. It is understood that operation of individual programs on school grounds shall be supervised by recreation supervisors responsible to the Director of Community Services. By mutual agreement of the parties hereto, this agreement may be amended from time to time as deemed necessary by said parties. IT IS UNDERSTOOD AND AGREED that CITY shall pay the general expenses of salaries for supervisors, instructors, attendants, employees, supplies and general maintenance expenses of said community recreational program. IT IS FURTHER UNDERSTOOD AND AGREED that under its self insurance plan, CITY shall indemnify DISTRICT to the limit of One Million Dollars ($1,0009000) in the aggregate (combined single limit bodily injury and/or property damage) for the activities described in this agreement during the days and hours CITY'S Department of Community Services uses the facilities described in this agreement. The term of this agreement shall be one year, commencing July 1, 1979 and terminating on June 30, 1980, except that this agreement may be sooner terminated during said term by CITY or DISTRICT upon sixty (60) days prior 5. notice in writing of intent to terminate. CITY agrees to furnish to DISTRICT a full and complete account of all funds used in the program at the end of each fiscal year. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH B Mayo ATTEST: APPROVED AS TO FORM: 0 , // - City Clerk �� ity Attorney APPROVED AS TO CONTENT: INITIATE AND APPROVED ity Administrator irec r Community Services INDEMNIFI TION AP VED FOUNTAIN VALLEY SCHOOL DISTRICT W��oos) (see attached Page 6(a) Tr surer isk Manager By President, Board of Trustees By Clerk, Board of Trustees Board Approved: July 19, 1979 6. notice in writing of intent to terminate. CITY agrees to furnish to DISTRICT a full and complete account of all funds used in the program at the end of each fiscal year. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH By Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Attorney APPROVED AS TO CONTENT: INITIATE AND APPROVED City Administrator VDirect r Community Services FOUNTAIN VALLEY SCUOOL DISTRICT By P sident, Board of Trustees By Clerk, Boar of Trustees Board Approved: July 19, 1979 5. (a) 1 Alexander 3 Alexander Of California Inc. AAy�nder 3550 Wilshire Boulevard e Los Angeles,California 90010 �exander Telephone 213 385-5211 TWX 910-321-2907 December 20, 1978 City of IlLmtington Beach P.O. Box 190 lkmtington Beach, California RP: HUNTING= BEACH INJON HI©{ SCHWL DISTRICT' Gentlemen: Enclosed is your certificate of insurance evidencing insurance coverage as stated on the certificate. CCordiall ALEXA,` ERt.IDER OF CALIFOPNIA, INC. erry ShapCU JS:do cc: Dr. Charles Hess Hr. Ron Young Mrs. Betty Dabney r "'�ut�iTINOro a� � U �n JAti 2 I.7? y c,�A TTO 'to Ck r NAMI AND ADDRESS OF AGEk:Y ALMNDER & ALEXANDER. INC. COMPANIES AFFORDING COVERACES 35SO WILSHIRE BLYD. - LOS ANGELES, CA. 90010 coµpANY Telephone: (2131 385-5211 TWX 910-321-2907 LETTER A m`2 mN IrDarmy EVER r LEVER S MIERICAN RE-INSURMICE COMPANY CTT[R wAM: AND ADDRESS OF INSURED cOMb.NY G A77: DYED AS TO FOMI: IIIIWINGM BEACH UNIM HIGH SaML DISTRICT LETTER 5201 Bolsa Avenue COMPANr Huntington Beach, California 92647 LETTER D City Attorney COMPANY E LITTER - This is to certify that policies of insurance listed below twe been Issued to the insured named above anti$4 i1$r&AYhAVVQPQ7 a Imps 0 Liabilitym housan s i CTTERr TYPE OF INSURANCE POLICY HUMBIR EXPIRATION DATE EACH AGGREGATE OCCURRENCE GENERAL LIABILITY BODILY NLlURY S S Ly COVPRENENsrVE FORM ❑PREM15E5--OPE RAY IONS PROPERTY DAMAGE i 5 EXPLOSION AND COLLAPSE ❑ "' A UNDRGROUND ERGR ?+AtARD SD 390079 12/01/79 PRODuCTS'COI PLETED OPERATIONS HAZARD BODILY INJURY AND ❑CONTRACTUAL INSURANCE PROKI TY DAMAGE I S BROAD FORM PROPERTY COMBINED Soo $QQ DAMAGE ❑INDEPENDENT CONTRACTORS ❑PERSONAL INJURY PERSONAL INJURY X rehensire alifornia School Poli AUTOMOBILE LIABILITY BODILY INJURY i (EACMPERSON) F ' ❑COMPREHENSIVE FORM SODILVINJVRY ❑OWNED (UKHOCC'URRENCE) ti=•Y ,, r MIRED PROPERTYDAMAGE f P BODILY INJURY AND r' ❑ NON-DWYED PROPERTY DAMAGE S i_:- COMorNED ti' - 8 EXCESS LIABILITY `..•, BODILY INJURY AND UMBRELLA FORM PROPERTYDAMASE 3 S OTHER THANUYBAELLA EUR 4005606 COMBINED 4,500 4,500 FORM WORKERS'COMPENSATION sTAtuToRY M and EMPLOYERS'LIABILITY - -- "- d OTHER { DESCRIPTICN Of MRATIONS/LOCAtIONS/vEHICLES `l ..T RECREATIOML AND EDUCATIMAL PROGWIS Cancellation: Should any of the above de t ibed policies be Cancelled before the expiration date thereof.the issuing com- pany will endeavor to mail days written notice to the below named Certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. . y 'j NAME AND ADDRESS OF CERTIFICATE HOLDER ember 20, 1978 City of Iltmtington Beach n E IssuEo P.O. Box 190 Huntington Beach, California ` AU h RrZEO REPRESENTATIVE -'f i a cV1A!rj5 .ram?777 ' �+. i"}_r- r�_.�.�.�r}a.,_,r�,.�.r•reo-t.,.+.-!ti^.;:.•. ..+�,q,:a,�.•�^1r, ']'�r+.s+Ylrra.�.•�,�_�r1+•'7�fr�,•y-.:.•#�if�,�e.+,.�.j..-F}r`..r�.Mjs�-�i+w«y�r=-�"ti; c-., ,-+-. ji • N City of Huntington Beach 0 P.O. Box too CALIFORNIA t� OFFICE OF THE CITY CLERK;kI May 9, 1978 Ocean View School District 7972 Warner Avenue Huntington Beach, California 92647 Attention: James L. Jones, Jr. Assistant Superintendent, Business Dear Sir: Enclosed is a duly executed copy of an agreement for Joint Use of Community Recreation Facilities at Rancho View School approved by the City Council on blay 1, 1978. Sincerely, Alicia M. Wentworth City Clerk A.MW:bt Enclosure • � rye�f�.,,�,e,.! i qq lot (fit _ AGREEMENT FOR JOINT 11sr OF COMMUNITY RECREATION FACILITIES OF OCEAN VIEW SCHOOL DISTRICT 1 THIS AGREEMENT, between the CITY OV 111INTINt7TON PEACH, 2 a Municipal Corporation, hereinafter called "CITY" .1nd thr nr1.AIJ 3 VIEW SCHOOL DISTRICT, hereinafter called "DISTRICT"; 4 W I T N E S S E T H: 5 WHEREAS, DISTRICT owns the property known as the 6 Rancho View School, located at 16940 "S" Street, in 'the City or 7 Huntington Beach, and $ WHEREAS, CITY dcuircu to use and develop a ;,ur•Lior: of 9 the aforesaid property for a multi-use recreational facility, 10 and 11 WHEREAS, CITY and DISTRICT decor it is for the hr:;t 12 interests of both CITY and DISTRICT that an agreement be entered " 13 into for. the use of a portion of said school district property 14 for recreational purposes as hereinafter set forth; 15 NOW, THEREF'OHE,• CITY and 1)13'1'1(IVl' al;reu an. f'ollow:c: 16 1. Thrtt, rtabject, i:n laic r.tltulll.i��eu lu t•t•In:�i'Lr•1• vet. 17 forth, CITY is hereby granted the rirht to u:c th%� hervinaf ter 18 described portion or the Ocean View Sch�lol District prr•1•+^r1y • 19 for recreational purponeu. nic said porLlun or property 1:s au 20 set forth on the map attached hereto,- marked "EXHIBIT A", .and 21 by this reference made a part hereof. '22 2. The term of this Agreement shall be for a period 23 of five (5) year;, commencing on the date that this document Is 24 fully executed by all parties. AL Lhu end oJ' J'lve (5) years, 25 by mutual agreement, this Agreement may be extended for a period 26 of time to be then agreed upon. 27 3• CITY shall not be required to pay any fees or 28 other cYlarf;_n for its u::e of the cite. The eopaUder•:attivn 11ow- 29 ing to DISTRICT shall be the construction, operation and main- 30 ten. of LavI01Iet, and 1.1it! provIdIti1; by CITY of rc�rraLluI - L 31 services to the c1tizenr, of CITY .and DISTRICT. 32 4. CITY and DISTRICT shall work Jointly in the JC:ps 2. 1.E , r4 •�. ��•'' evrY.�..�+,yr s.�,. y. •wr �L`•�• 1- ,tip ��.�`••-yt.• �ti:.'.�-�;y•��,r•��•�•••_• •• .��.ail t.� . a• �.�-R.���M1.►a .. .'t�'��'d.G•', ,•���. _d.-..-. . • .. a_ ' r''. �'� �7-.:i - 1 planning of recreational facility uric! program. to inure that.the 2 property and recreational prorramn. used are developed to the beat 3 interest of both parties. CITY shall obtain written approval 4 fron DISTRICT prior to making improvements or alterations to the facility. ' B 5. CITY shall have the responsibility for the effi- 7 cient operation of a jointly approved recreation proEram. The . 8 facilities shall be open on equal terms to all residents of 9 CITY and DISTRICT. 10 6. This Agreement may be terminated by either party. 11 at any time and for any reasons upon ninety (90) days' written 12 notice to the other. In the event CITY chooses to exercise its 13 right to terminate this Agreement, CITY shall remove improve- 14 ments within three (3) months or less, from the date of the 15 written notice and return the site to its original condition ' 16 insofar as possible. In the event DISTHIV2 chou.:es to cacrclao 17 its right to terminate this Agreement, DISTRICT shall bear the 18 cost of removing, within six (f) months nr 3esr. rrnm the dnta 19 of the written notice, the fixtures and real property Improve- 20 ments installed by CITY. Such severed real property shall con- 21 tinue to vest in CITY. Upon cancellation by either party, CITY 22 shall remove all personal property supplied or installed by CITY 23 and such personal property shall continue to vest in CITY. �4 7. Nothing in this Agreement is intended to restrict 25 or otherwise affect the use of school buildings under Education ' a w 26 Code Sections 40040 to $0050 inclusive. 27 8. Any agreement entered into between CITY and any 23 user of the aforesaid property must be made expressly condi- :, 29 tional upon this Agreement, with any conflict to be resolved �.. . 80 by the terms of this Agreement. In'particular, any cancellation *i�• 31 period in CITY/user agreement must be ninety (9n) days or less 32 and all uses of the property shall be subject to the paramount 0A .- •,.�• 2. • 1 riChts of DISTRICT under this ACrcement. 2 9. If the site or improvements thereon are destroyed 3 by fire, war, earthquake, flood, storm, or other casualty beyond Q the control of the gartles hereto to such an extent that they 5 cannot be restored to their previous condition within one hundred 6 twenty (120) days after the happening of the casualty, CITY 7 shall have the option to restore the site and improvements there- 8 on to their condition as of the date of the casualty. In the 9 event CITY does not elect to perform such restoration, this 10 Agreement shall terminate as to that site. 11 I0. CITY shall name DISTRICT as an additional named 12 insured in its liability policy from $300,00o to $1,+700,000. 13 CITY is self-insured up to $300,000. CITY shall save and hold 14 DISTRICT 'harmless from any or all claimn or caunen of action for 15 injury to persons, including; death, or. dniungo to property result. 16 ing from or which may arise by•reason of any dangerous or i 17 defective condition of equipment or other improvements installed lg or constructed by CITY on property owned by DISTRICT, or a 19 failure to maintain said equipment and ir.provenents. installed 20 or constructed by CITY in a safe condition or which might arise 21 from activities supervised by employees of CITY or DISTRICT. 22 The adequacy of this amount shall be reviewed every five (5) 23 years, DISTRICT shall save and hold CITY havitileaa rrom any or ?A4 all claims or causes of action for injury to persons; including 25 death, or damage to property resulting from or which may arise 26 by reason of any dangerous or defective condition or equipment `, :• '- 27 or other improvements installed or constructed by DISTRICT on - f 28 property owned by DISTRICT, or a failure to maintain said equip- . •�. 1 u • 29 ment and improvements installed or constructed by DISTRICT in a }+� go safe condition or which might arise from activities supervised +; 31 by employees of CITY and/or DISTRICT. 32 IN WITNESS WHEREOF, CITY, by order or its City Council, S i1f J 4' �• 1 has caused this Community Recreation Agreement to be executed 2 on its behalf by the Mayor of said City Cbuncil and attested to 3 by the City Clerk, and DISTRICT has caused this Community Recrea- 4 tion ACreement to be executed by Its Board of Trustees. 5 CITY OF HUNTINGTON BEACH, a municipal corporation 7• By 8 Mayor 9 ATTEST: 10 = : _- 11 City_ Clerk 12 --- REVIESdED AIZD APPROVED: APPROVED AS TO 11, 4: 13 r 14 15 ty Administrator City •t 51-11cy 16 INITIATED AND APPROVED 17 AS TO CONTENT: OCEAI4 VIEW SCEIOOL DISTRICT 20 21 22 re ue and of Trustees 23 24 BY k - Board of Trustees 25 • 26 27 28 29 so 32 • a•,. a h,t. •,y :.da.0�'. ,f.. 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( y,,�•,r I I �� { :,.v'�.lU �. r i!.-•�.� _'' �+ ' r.3 •r.:.^ti'ia��TF t- .r rM '� '•fit 1_�7_ r.r i ,! .k i Y h-4 {"1 .��:,..'l•�y. � rs, �� • '•!;A'7:'t• �r, " I r �� J. i�Y.y�'i`7..-:• 1 f•' �VV .t 'a 'If 1 i vt 1 f. 4 _r r r tii�:'rl I :,{y, + .` L y� r •� - :rr; :.y+ A-I:, S rt 1�_' .•� ` t. �,,•, jr, Yl:� '+ f i I' rf -t 1 k ••• 1 }`-r.p;.t" t• -t a ti Y-+!r r ..�i�:. �.T 'x .r`S df y; Y.p.ri. r� ,,a r � -.r�.�� J .,.,., yi,i r.. #',r r^ ,.r•t rr.r .� i.••! .r- •.:.�. < '}t r I _.•...,+-..ii!`{- +�-� �� } � .� tit .y � � �'.,.•h t. ,r ti K•l' �,�i �1 r l:+ii � -} fit- y � ''Y'i;.� 1Li ,+.. li.rt .� .•t,., �. r .-'� .1• ; •R.- N'.t -' r..�-: �. •.+ �.-:7 .,>i.. '�.?ti •r7�.1 f*:r:.4 Ma•,It! -V r 1 ti- ' 7 ,i. a, r�! .i r .ar `s- h l.t. j7 F r 1 ! • 'o N J' c . • ri�tioR ES i 1 - � i h�ra4 • 1 i I �DOI AAIi FIFLu I J r I ; Il4• X 12C. •! f .- �pox+s-a~.lo ' • MAT DR I • I I a 1 ( �• as l?ff� _ .•':..— ;. OVEN twat r � o 1 FM S[i. PCSr rrmf UU& • Pmopo-tic eeucko vmw --C IDS-`°f.eVlb%V CNT1r.1UthAl N uTru MAIC2U G overt.- _ MLiAOfbS ~ * Rotate football/soccer field to east/west direction IL 'IN QUEST OF EXCELLENCE" Y DF HUnNG7Dm SFACN May z, 1978 MAY 2 Ig jg OFATIQN&PARKS DEPAI�TI4{EMT City of Huntington Beach P.O. Box 190 Huntington Beach, California 92648 Att: Mr. Korman Worthy, Director Recreation Parks and Human Services Dear Mr. Worthy: We enclose two sets of the Agreement for Joint Use of Community Recreation Facilities at Rancho View School. This was approved by the Board of Trustees at the regular meeting on rfay 1, 1978. Will you please have both copies executed, retain one, and return one copy with original signatures to this office.for our records. S ncerely, � . James L. Jon s, Jr. Assistant Superintendent, Business enc. VIEW .SUPERINTENDENT BOARD OF TRUSTEES Dale Coogan SCHOOL D�STI ITT ASSISTANT SUPER Charles y"Riurra, Clerk President INTENDENTS Julio "Jay"Rvera, James Carvell Marianne R. Blank 7972 WARNER AVENUE Dort Hendricks Darrell C. Carter HUNTINGTON BEACH, CALIFORNIA 92647 James Jones.Jr. Margaret"haggle"Stark "41847.2551 Monte McMurray The o.e.sr o..r N.1 h.raou a+--Pt...c.Tho ff . 00 i.. R UEST FOR CITY COUNCIL ACTION P:o 4�'orthy, Director Recreation Parks and Submitted by Department uman Services Date Prepared April 21 , 1978 Backup Material Attached [K] Yes No Subject JOINT USE AGREEMENT/OCEAN VIEh SCHOOL DISTRICT AND CITY FOR CONSTRUCTION OF RECREATION FACILITIES AT RANCHO VIEW SCHOOL City Administrator's Comments P Approve as recommended. Statement of Issue, Recommendation, Analysis, Funding Source,Alternative Actions: Statement of Issue: City Council has previously approved an agreement between the City and Ocean View American Little League for joint-development of baseball facilities on Rancho View School field. It is also necessary to sign the attached agree- ment between Ocean View School District and the City. Recommended Action: Approve -the attached agreement between the City and the Ocean View School District for construction of recreation facilities and insurance liability at the Rancho View School site. Analysis : Both the Ocean View School District Board and the City Council have approved assistance in various forms to the youth organizations within the City which are providing wholesome recreational activities for youth on a non- discriminatory basis. Approval of this agreement will satisfy the needs of the Ocean View American Little League for several years and will allow the "homeless" Ocean View National Little League to utilize their former site at the Ocean View School District Office, Beach and Warner, on a temporary basis for two (2) years. Alternative: Reject prior agreements with Ocean View American Little League for assistance. Funding Source: Park Acquisition and Development Fund--amounts previously committed to this project were budgeted for 1977-78 and approved by City Council . Nld:cgs Pto 3178 ' 0 "IN QUEST OF EXCELLENCE" June 7 , 1978 City of Huntington Beach P.O. Box 190 Huntington Beach, California 92648 Att: Ms. Alicia Wentworth City Clerk Dear Ms. Wentworth: In accordance with your request, we are returning the original agreement for the use of the recreation facilities at Rancho View School. Sincerely, Marie B. Black Administrative Secretary B enc. OCEAN VIE\Nrm� SUPERI ate Cogan BOQRQ Oi TRtrSTfES Dale Coogan Julio'Jay"Rivera. President SCH%(""`�X DISTRIC� �455lSTANTSUPERames DENTS Darrel!C. Carter, Cterk James Cerveq Marianne R. Blank Don Hendricks Darrell C. Carter 7972 WARNER AVENUE James Jones,Jr. Margaret"Maggie"Stark HUNTINGTON BEACH, CALIFORNIA $2647 7141847-2551 Monte McMurray "A �w/pn1 ob/iV rr/^PrN— The D,srr.rr d"s rrof Orscrxr &:f on r1H bisrf W&yr.0-borr op MfW16C#P /- l9 -N-JA Lo u ORIGINAL COPY AGREEMENT FOR JOINT USE OF COMMUNITY for Mast File RECREATION FACILITIES OF OCEAN VIEW SCHOOL DISTRICT DUST BE R1 TURNED TO CIA LER K THIS AGREEMENT, between the CITY OF HUNTINGTON BEACH, 2 a Municipal Corporation, hereinafter called "CITY" and the OCEAN 3 VIEW SCHOOL DISTRICT, hereinafter called "DISTRICT"; 4 W I T N E S S E T H: 5 WHEREAS, DISTRICT owns the property known as the 6 Rancho View School, located at 16940 "B" Street, in the City of 7 Huntington Beach, and 8 WHEREAS, CITY desires to use and develop a portion of 9 the aforesaid property for a multi-use recreational facility, 10 and 11 WHEREAS, CITY and DISTRICT deem it is for the best 12 interests of both CITY and DISTRICT that an agreement be entered 13 into for the use of a portion of said school district property 14 for recreational purposes as hereinafter set forth; 15 NOW, THEREFORE, CITY and DISTRICT agree as follows: 16 1. That, subject to the conditions hereinafter set 17 forth, CITY is hereby granted the right to use the hereinafter 18 described portion of the Ocean View School District property 19 for recreational purposes. The said portion of property is as 20 set forth on the map attached hereto, marked "EXHIBIT A", and 21 by this reference made a part hereof. 22 2. The term of this Agreement shall be for a period 23 of five (5) years, commencing on the date that this document is 24 fully executed by all parties. At the end of five (5) years, 25 by mutual agreement, this Agreement may be extended for a period 26 of time to be then agreed upon. 27 3. CITY shall not be required to pay any fees or 28 other charges for its use of the site. The consideration flow- 29 ing to DISTRICT shall be the construction, operation and main- so tenance of facilities and the providing by CITY of recreational 31 services to the citizens of CITY and DISTRICT. 32 4. CITY and DISTRICT shall work jointly in the JG:ps 1. I planning of recreational facility and programs to insure that the 2 property and recreational programs used are developed to the best 8 interest of both parties. CITY shall obtain written approval 4 fron DISTRICT prior to making improvements or alterations to the 5 facility. 6 5. CITY shall have the responsibility for the effi-cient operation of a Jointly approved recreation progrmn. The 8 facilities shall be open on equal terms to all residents of 9 CITY and DISTRICT. 10 6. This Agreement may be terminated by either party 11 at any time and for any reasons upon ninety (90) days' written 12 notice to the other. In the event CITY chooses to exercise its 13 right to terminate this Agreement, CITY shall remove Improve- 14 ments within three (3) months or less, from the date of the 15 written notice and return the site to its original condition 16 insofar as possible. In the event DISTRICT chooses to exercise 17 its right to terminate this Agreement, DISTRICT shall bear the 18 cost of removing, within six (6) months or less fron the date 19 of the written notice, the fixtures and real property improve- 20 ments installed by CITY. Such severed real property shall con- 21 tinue to vest in CITY. Upon cancellation by either party, CITY 22 shall remove all personal property supplied or installed by CITY 23 and such personal property shall continue to vest in CITY. 21 T. Clothing in this Agreement is intended to restrict 25 or otherwise affect the use of school buildings under Education 26 Code Sections 4004D to 40053 inclusive. 27 $. Any agreement entered into between CITY and any 28 user of the aforesaid property must be made expressly condi- 29 tional upon this Agreement, with any conflict to be resolved 30 by the terms of this Agreement. In particular, any cancellation 81 period in CITY/user agreement must be ninety (90) days or less, 32 and all uses of the property shall be subject to the paramount 2. I rights of DISTRICT under this Agreement. 2 g. If the site or improvements thereon are destroyed 8 by fire, war, earthquake, flood, storm, or other casualty beyond 4 the control of the parties hereto to such an extent that they g cannot be restored to their previous condition within one hundred g twenty (120) days after the happening of the casualty, CITY 7 shall have the option to restore the site and improvements there- on to their condition as of the date of the casualty. In the g event CITY does not elect to perform such restoration, this 10 Agreement shall terminate as to that site. 11 10. CITY shall name DISTRICT as an additional rarred 12 insured in its liability policy from S300,000 to $1,000,000. 13 CITY is self-insured up to $300,000. CITY shall save and hold 14 DISTRICT harmless from any or all claims or causes of action for 15 injury to persons, including death, or damage to property result- 16 ing from or which may arise by reason of any dangerous or 17 defective condition of equipment or other Improvements installed 18 or constructed by CITY on property owned by DISTRICT, or a 19 failure to maintain said equipment and inprovements installed 20 or constructed by CITY in a safe condition or which night arise 21 from activities supervised by employees of CITY or DISTRICT. 22 The adequacy of this amount shall be reviewed every five (5) 23 years. DISTRICT shall save and hold CITY harmless from any or 24 all claims or causes of action for injury to persons, including 25 death, or damage to property resulting from or which may arise 26 by reason of any dangerous or defective condition of equipment 27 or other improvements installed or constructed by DISTRICT on 1$ property owned by DISTRICT, or a failure to maintain said equip- 29 ment and inproverierts installed or constructed by DISTRICT in a gp safe condition or which might arise from activities supervised 31 by employees of CITY and/or DISTRICT. 32 It! WITNESS WHEREOF, CITY, by order of its City Council, 3. I has -caused this Community Recreation Agreement to be executed 2 on its behalf by the Mayor of said City Council and attested to 3 by the City Clerk, and DISTRICT has caused this Community Recrea- 4 tion Agreement to be executed by its Board of Trustees . 5 CITY OF HUNT111GTON F3EACH, a municipal corporation 6 By _/�k_0&�e _11� 8 Mayor 9 ATTEST: , 10 12 City Clerk: REVIEWED -AND_ APPROVED: APPROVED AS TO FOP'I1: 14 ` 15 C ..ty Administrator City erney 16 INITIATED AND APPROVED AS TO CONTENT: 17 18 19 OCEAN VIEW SCHOOL DISTRICT 24 21 22 Presiden - Board o irustees /; 23 / 24 By C16rk - Bo rd of irustees 25 26 27 28 29 so 31 32 OCEAN VIE'.,.' SCHOO'. DISTRICT + 5, 1977 -- ---•-____ ._ __— ORANIZ COUNTY -FLOOD DISTRICT 1 COI'PANY - f 1 } E f PRESE ,7 STRUCTURES o r r - - n, f i �PtO['O�ED :. f<f:AEt FIEwD 4. I I v noc 4 IIARNER AVENUE L i 450 - O To 1 � 1 l4rti• V / 1 . •� r+rllyo0. 6 , � . i M IWOR A � I r FnOzt3All ' I r i Yam� =Y L I I � 1 clk�p I FA4Ml . O y r-10 -` �O Lob L0r.. . N ! ° / T OPEN LAWN —� I h O t� ' 1 I 7=L$Gr2p' Prmp-ar rX LIi14-r .-WAI`WEr- ?MopolkGD CAUC40 VITrW - - `1 XLD ..LAY--CUT FOIL N. _ N16W &"MICdU u-r"rUm t.ru•<,ur, Gv I-.L. I. * Rotate football/soccer field to east/west direction we 0 �� I , ORIGINAL I 1 AGREEMENT 2 THIS AGREEMENT is made and entered into this 13th day $ f _April , 2977, by and between the CITY OF HUPI'i'IPdGTOtd BEACr 4 a municipal corporation, hereinafter referred to as CITY, and the 5 COAST COMI,IUNITY COLLEGE DISTRICT, an educational institution of the 6 State of California, hereinafter referred to as DISTRICT. { 7 W I T N E S S E -T It: 8 WHEREAS, DISTRICT maintains and operates Goldenwest 9 3ollege, which college is located within the boundaries of CITY, and 10 ITY and DISTRICT both desire to pry de for the recreational pro- 11 3,rams of the people of CITY and I RICT, and DISTRICT has property 22' vailable for recreational use; and 13 WHEREAS, CITY and DISTRICT are empowered to enter joint 14 owers agreements by Chapter 5 of Division 7 of Title I of the 15 overnment Code (Sections 6500 et seq. ) and the Community Recreation. 16 'act of Chapter 6 of Division 12 of Part 3 of the Education Code 17 (Sections 16651 et seq. ) alloys the use of DISTRICT properties under 18 ruch agreements; and 19 WHEREAS, CITY and DISTRICT desire to improve the existing, 20 twelve (12) tennis courts and eight (8) handball courts, hereinafter 21 referred to as COURTS, owned by DISTRICT and existing on DISTRICT'S 22 Goldenwest College campus, i 23 NOW, THEREFORE, in consideration of the above , the partied 24 rgree as follows: j 25 1. CITY shall pay one-half (1/2) of the total cost to DISJ 26 TRICT of installing lights for COURTS. Said total cost shall includ! 1 27 all necessary engineering costs, soils and other testing costs, fees! 28 Ld all construction costs. It is agreed that the total estimated 9 )P8:ahb , 3/29/77 1• Gw C'o lre�e_ - r r � 3. construction costs of $130000 plus engineering costs of $139000 2 not be exceeded without prior approval of CITY and DISTRICT. 3 2. CITY shall make payment of one-half (1/2) of total 4 cost, as billed by DISTRICT upon completion of construction. Pay- s' ment shall be due within thirty (30) days of the date when DISTRICT [ g submits a request for payment to CITY. 7 3. CITY and DISTRICT shall each have the right to 50 per- g (cent of all hours of court usage after 6 p.m. on a year-round basis, g that is, CITY shall have the right to such night usage on 182 days ON 10 each year, and DISTRICT shall have the right to such night court usagi i 11 183 days of each year. Precise scheduling shall be arranged by nutua= 12 agreement of the Director of Recreation, Parks and Human Services ford 13 CITY and the designated representative of DISTRICT for DISTRICT. Thi. } 14 `Agreement acknowledges that DISTRICT will have priority usage for wee:( I + 15 inights in fall, winter and spring, while CITY usage will have priority 16 on Fridays, Saturdays and Sundays (or three nights of the week mutual4 3.7 agreed upon) , holidays and during the summer. In the event either CII 18 �or DISTRICT does not intend to use one or more days of such usage, to- 19 -which it is entitled under this paragraph, it may relinquish such usa] 20 I.to the other party. I 21 4 . DISTRICT and CITY shall mutually make all final de- i � 22 �cisions regarding size, placement, facilities, and all other de- 23 cisions pertaining to said COURTS. • 24 5. DISTRICT shall be the agency responsible for letting 25 :all contracts and shall supervise testing and construction and irn- 26 provements of said COURTS. i 27 ' 6. DISTRICT shall be responsible for all maintenance, up- ` 2g {keep, and utilities for said COURTS during the term of this Agreement ; 2. t { 3. 7• CITY and DISTRICT both agree: 2 (a) The term of this Agreement shall be fifteen (15) 3 ears commencing on the lath Way of April , 1977, and 4 hall terminate on the 13th day of _April _ 1992, unless 5 he parties hereto agree in writing to renewal of this Agreement. 6 • (b) This Agreerent .ray be mutually terminated in { 7 writing at any time. i 8 (c) This Agreenent shall not be terminated by one 9 arty during the first ten (10) years of the term hereof; however, 10after said ten (10) year period, this Agreement may be terminated by 11 aither party hereto upon giving six (6) months advance written no- Ice to the other party hereto. l3 (d) No events for which an admission price is charged: 14 shall be held on said COURTS, except amateur athletic contests, 3.5 emonstrations , or exhibits or other educational events pursuant to 16 education Code Section 16653. 17 (e) Neither party shall be liable for the act or acts; 18 of the other party or of its agents or employees and nothing herein 3.9 contained shall be construed as creating the relationship of em-- f I 24 ployer and employee or any form of agency between DISTRICT and CITY i 21 br its agents or employees. Each party shall be wholly responsible , 22 for the manner in which it performs the duties enumerated herein. 23 (f) All cases of liability arising because of this 24 Agreement are to be determined by the terms and conditions of 25 Chapter 21 of Part 2 of Division 3.6 of Title I of the Government � 26 Code , commencing with Section 895. 27 i 28 r } ti 1 IN WITNESS WHEREOF, the parties hereto have executed this 2 greenent. ' 3 ATTEST: CITY OF kUNTINGTON BEACH 4 5 Alicia M. Wentworth $y untington Beach City Mayor 6 Clerk 7 j By: �►,! 7 'APPROVED AS TO FORM: 'be-Ditty REVIEWED AND APPROVED: JIONP. BONFA 8 ; untington Bedcr ; .. Hunting n Beach City Administrator 10 Attorney Z1 12- COAST CODMUNITY COLLEGE DISTRICT t , 23 lq By . Norrian E. Watson, Secretary 3.5 Board of Trustees lg MOVED AS TO FOR.r4: ADRIAN KUYPER, COUNTY COUNSEL 17 18 y gg Edgard id. Duran, Deputy 20 f 22 1 23 ' k 24 25 26 ' 27 28 i licoristruction costs of $130,000 plus engineering costs o: '13,^C^ 2 trot be exceeded without prior approval of CITY and DISTRICT. 3 2. CITY shall make payment of one-half (112) of total 4 cost , as billed by DISTRICT upon completion of construction. P3y- 5 ent shall be due within thirty (30) days of the date when DISTRIC'." g submits a request ,for Payment to CITY. 7 3. CITY and DISTRICT shall each have the right to -.O pF-r-- 8 cent of all hours of court usage after 6 p.m. on a ;dear-round bnsio , 9 hat is , CITY shall have the right to such usage on 182 days of eacl ].0 ear, and DISTRICT shall have the right to such court usage on IB3 11 ays of each year. Precise scheduling shall be arranged by mutual 12 agreement of the Director of Recreation and Parks and Human Services 13 or CITY and the designated representative of DISTRICT for DISTRICT. 14 his Agreement acknowledges that DISTRICT 'wfll have priority usage 15 kor.weel,, nights in fall, winter and spring, while CITY usage will t F��d•.{,SA+•tv-&j dn4 Sw„J,4j0r +y�exrnv+V411 28 rave priority on n&&, holidays and during the summer. In the f 17 went either CITY or DISTRICT -does not Intend to use one or more IS pays of ;such usage , to which it is entitled under this paragraph, 19 It may relinquish such. usage to the other party. 20 DISTRICT and CITY shall mutually make all final de- 21 visions regarding size, placement, facilities , and all other de- 22 cisions pertaining to said COURTS. 23 5. DISTRICT shall be the agency responsible for letting 24 all contracts and shall supervise testing and construction and tr.i- 25 provements of said COURTS. 26 6. DISTRICT shall be responsible for all maintenance, u;, 271;1\eep, and utilities for said COURTS during the term of thic AUrcc- 28 2. \ ,i � 1 1 i i Jj City of Huntington Beach P.O. BOX ISO CALIFORNIA 026M OFFICE OF TIIE CITY CLERK April 6, 1977 Charles A. Hess, Assistant Superintendent Business Services Huntington Beach Union High School 5201 Bolsa Avenue Huntington Beach, CA 92647 Dear Mr. Hess: We are enclosing three duly executed copies of the agreement between the City and Huntington Beach Union High School District to allow the City use of school property and the school use of City property. Sincerely yours, Alicia M. Wentworth City Clerk MtW:CB-wM encl AGREEMENT THIS AGREEMENT is entered into by and between the City of Huntington Beach (hereinafter "City") , and the Huntington Beach Union High School District, (hereinafter "District") made this r 1977, with reference to the following facts: RECITALS A. Chapter 10, Part 7 , Division 1, Title 1 of the Educa- tion Code of the State of California, (sections 10900 et seq. , Education Code) authorizes and empowers cities and public school districts to cooperate with one another for the purposes of organiz- ing, promoting and conducting programs of community recreation which will contribute to the attainment of general recreational and educational objectives for children and adults of the State. B. The City is a chartered city and has power to provide for the health, safety and welfare of its citizenry and is a public authority as that term is defined in Education Code Sec- tion 10901 (b) . 4 C. The District is a union high school district, organ- ized and existing under the laws of the State of California, and is likewise a public authority as defined in Education Code Sec- tion 10901 (b) . D. The City is within the geographic boundaries of the District, and both the City and the District own recreational facilities and centers including but not linited to auditoriums, gymnasiums, athletic fields and parks within each other's • f •' geographic boundaries. E. The City and the District, being mutually interested in and concerned with the provision of adequate facilities for the recreation and education of the citizens of the cortimunity and students of the school district, deem it necessary and desir- able to cooperate with one another in the development and joint use of their recreational and educational facilities and appur- tenances hereinafter described in order to insure the' most effi- cient and economical utilization of such facilities and to promote the general recreational and educational programs.and objectives of the City and the District. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. The District shall make available to the City without cost those schools, school athletic facilities, swimming. pools, gymnasiums, and schoolgrounds located within City for recreational purposes, as defined in Education Code Section 19091 (c) , when not being used by the District for school ,pu3;poses or which have not been otherwise made avazlablc -to ptib'J ic4'or. private agencies pursu- ant to the Civic Center Act (Education Code Section 40040 through 40058) . The City' s use of any such facility shall be subject to the approval of the Superintendent of the District or his designee. All such approvals shall be given in writing, and once given can only be revoked upon thirty (30) days ' written notice. In the event that the City's use of a facility shall conflict with the use of the facility by the District for school purposes, the Dis- trict's use shall prevail. -2- 2. The City shall make available to the District, without cost, for the District's use for recreational and educational pro- grams, all City parks and recreation centers as defined in Educa- tion Code Section 10901 (e) , or any other facilities owned by City for community and public recreation which- have not been otherwise made available to public or private agencies. Approval for the use of such facility shall be obtained from the City Manager or his designee in writing prior to the use thereof. All such approvals shall be given in writing, and once -given can only be revoked upon thirty (30) days' written notice. In the event that the District's use of a facility shall conflict with the use of the facility by the City, the City 's use shall prevail. 3. ' Neither party hereto shall charge an admission price to the public for the use of the facilities of the other party, except as authorized in Education Code Section 10902 for amateur athletic contests, demonstrations or exhibits and other educa- tional events. a 4. . The City shall indemnify and hold harmless the District, its officers, agents and employees, from liability from all dam- ages, costs or expenses which may be incurred by reason of use of District facilities , property or equipment by 'the City, because of injury to property or injury to or death of persons. District shall indemnify and hold harmless the City, its officers, agents and employees , from any liability and damages, -costs or expenses • which any of them shall incur by reason of any acts by the District, -3- its officers, agents or employees, resulting from the use of the City's property, equipment or facilities, because of injury to property or injury to or death of persons. 5. Both parties hereto agree to carry liability insurance for personal injury and property damage in the amount of $5,000,000, naming the other party hereto as an additional insured. b. Each party to this agreement shall be responsible for the general repair and maintenance of its own facilities, property and equipment. However, to the extent that either party uses the facilities, property or equipment of the other, `the party using such property, equipment or facilities has the duty and responsi- bility to return or leave the property or equipment in the same condition as received, excluding normal wear and use. 7. Any party using any facility, property or equipment of the other shall be responsible for the security and proper use of such facility, property or equipment and be responsible for providing adequate supervision of those using the facility, pro- perty or equipment. B. Each party hereto shall use its own employees in supervising and conducting any activities or programs which use the facilities, property or .equipment of the. other and be totally and solely responsible for any compensation of, injury to and control over such employees. -4- + • l0.01 9. This agreement shall not include buses owned by the District, provided, however, the District may make available , to the City upon special request and agreement buses for recrea- tional purposes pursuant to Education Code Sections 10913 and 39835. 10. This agreement shall be for a term of one year from the date hereof, and shall thereafter be renewed' automatically unless written notice is given by either party to the other thirty (30) days prior to the anniversary date; provided, however, that either party hereto riay cancel this agreement upon ninety (90) days' written notice, or in the event that either party fails to abide by the terms of this agreement, the other party may can- cel this agreement upon ten (10) days' written notice. 11. Nothing herein shall be construed to permit either party hereto to interfere with the duties and responsibilities of the other or be construed to give either party hereto any right, title or interest in the property, equipment or facili- ties of the other. Either party hereto shall be free to sell, lease, or otherwise .dispose- of equipment, property or facilities without prior notice to or approval of the other party and with- out violating any of the terms of this agreement concerning notice or otherwise, regardless of whether approval has been ' given for the use of such property, equipment or' facility to be transferred or disposed of. This agreement is entered into the day and year firs': -5- written above . C TY OF HUNTINGTON,B EA CH Pffyor BY Alicia M. Wentworth; City Clerk gy;__� Deputy City Clerk HUNTING ON BEACH ION HIGH SCHOOL ISTRICT, APPROVED A,9 TO FORM' J P DON, P. BONFA BY C/y City Attorney Charles A. Hess, Ed.D. Assistant Superintendent Business Services A • -6- HUNTINGTON BE,.,CH UNION 5201 bolsa ave. (714)898-6711 HIGH SCHOOL DISTRICT hunt ington beach,ca. 92647 Frank J.Abbott. ED.D. Superintendent of Schools HUNT INGTON BEACH-WEST MIN STER•MAAINA-FOUNTAIN PALLET. EDISON•WINTER$BURG.00EAN VIEW.EVENING NIGH SCHOOL.ADULT SCHOOL April 4, 1977 Alicia M. Wentworth City Clerk City of Huntington Beach P. O. Box 190 Huntington Beach, CA 92648 Dear Ms. Wentworth: On March 22, 1977, our Board of Trustees approved the Agree- rient between the City of Huntington Beach and our district for joint use of recreational facilities. We are forwarding six executed copies for signature and would appreciate the return of three copies for our files. Thank you for your assistance, Sincerely, Charles A. Hess Assistant Superintendent Business Services ins Enclosure: Agreements (6) Board of Trustees Ron Shenkman w Robert A. Knox■Ralph H. Bauer.Ph.D.■ Helen E.Ditte■ Don MacAllister Vice Resident President Clerk -�� City of Huntington Beach P.O. box 190 CALIFORNIA 9 OFFICE OF THE CITY CLERK March 22, 1977 Charles A. Hess, Assistant Superintendent Business Services Huntington Beach Union High School District 5201 Bolsa Avenue Huntington Beach, CA 92647 Dear Mr. Hess: The City Council of the City of Huntington Beach at its regular meeting held Monday, March 21, 1977, approved an agreement between the City and the Huntington Beach Union High School District to allow the City use of school property and the school use of City property for a one year period with automatic renewal unless terminated by either party. We are forwarding to you the original contract for your signature. Please return our original agreement as soon as possible and we will forward you a duly executed copy for your records. Sincerely yours, Alicia It. Wentworth City Clerk XMW:CB:wee Ale s City of Huntington Beach P.O.BOX 711 CALIFORNIA 92648 CITY TREASURER-WARREN G.HALL S .I .C. - 012 CERTIFICATE OF SELF-INSURANCE ISSUED TO HUNTINGTON BEACH UNION HIGH SCHOOL DItTRICT - This is to certify that the City of Huntington l;,?ach, in the State of California, is self-insured up to $500,0009 effective December 15, 1979 , as to public liability (including auto liability, professional .liability, errors and omissions) . The City obtains excess liability insurance policies in various increments to higher limits . The City is self insured for Workers Compensation, theft and mysterious disappearance. Thr City has $100,000 per employee fidelity bonding and is self- insured over that limit. The City has fire insurance on its buildings and contents to $30 ,000,000. The city has in reserve $750 ,000 to cover uninsured liability claims . � CITY OF HUNTINGTON BEACH INITIAT DE . C ices AT ST. City s r R k Manager lty Clerk Warr G. Hall Alicia Wentworth This form is provided in connection with the following agreement : Various joint use of High School District facility agreements relating to recreation and other related activities. Address inquiries regarding city insurance coverage and limits to City Treasurer. All claims shall be filed with the City Clerk., 2001) Main Street, Huntington Beach, Ca. 9264E . '�•�{ HUNTINGTON BE �'H UNION HIGH SCHOOL DISTRICT 5201 bolsa ave. (714)898-6711 • huntington beach,ca. 92647 Frank J.Abbott.ED.D. Superintendent of Schools HUNTINGTON BEACH.WEST MINSTER.IMAAINA.FOUNTAIN VALLEY. EDISON.%INTERS8URG-OCEAN VIEW.EVENING MGM SCHOOL.ADULT SCHOOL March 10, 1977 CITY OF HUNTRIGTOri BFACH MAR 14 1977 Recreafiorl & Parks DepartTen; Mr. Norm Worthy Director, Recreation Department City of Huntington Beach P. O. Box 190 Huntington Beach, CA 92648 Dear Mr. Worthy: The attached agreement was prepared by our legal council and will be sub- mitted to our Board of Trustees for approval at our March 22 Board Meeting. Our agenda is developed for this meeting by March 16, therefore, if you have any questions concerning this agreement please notify we prior to March 16. If I do not hear from you, this agreement will be submitted as presented to you. The date of this agreement will be April 1 , 1977. Sincerely, Charles A. Hess Assistant Superintendent Business Services CH/ms Attachment: Agreement Board of Trustees Ron Shenkman o Robert A.Knox a Ralph H.Bauer.Ph.D.c Helen E.Ditte a Don MacAllister Vice President President Clerk - j ;J-w RErAts oRIAINAL Ar0 T+NIE C0/1E#%%,. I - _ 04LT CITY 0/ MUKTIwTON 111CAC1•11 FORM CokPLETED CENTIFICATE 703 - CERTIFICATE OF INSURANCE OF CkATI►ICATI OF INAURANCI WILL 8E ACCIPTEO. C,ITT 0r MUYTU16TON e'tAC" TO P.O. JOE f PO CITY OF HUNTINGTON BEACH, CALIFORNIA MUk TINNTON BEACH, C:ALWORNIA 9244E A MUNICIPAL CORPORATION This is to certify that the policies of insurance as described below have been issued to the insured by the under- signed and are in force at this time. If those policies are cancelled or changed in such a manner that will affect this certificate, the insurance company agrees to give 30 days prior written notice, by moil, to City of Huntington Beach, P.O. Box 190, Huntington Beach, California 92548. Name of Insured Ocean View School District Address of Insured 7972 Warner Ave. 11untin ton Beach n Location of Insured Operations Description of Operations School District POLICIES IN FORCE POLICY DATE LIMITS OF LIABILITY NUMBER EFFECTIVE EXPIRATION A. Workmen's Compensation Statutory Employers' Liability $ B. Public Liability: * $1,000,000 combined single Bodily Injury: limit per occurrarce. Manufacturers and Contractors $ * Each Person Comprehensive General (a MM197 3 1/30/7 1/30/77 $ • Each Accident (Ircluding products completed operations) Property Damage $ * Each Accident C. Automobile Liability: Bodily Injury $ * Each Person $ Each Accident Property Damage $ * Eath Accidem Does policy cover: All owned automobiles { )Yes { )No Non-owned automobiles ( ) Yes ( )NO Hired automobiles ( ) Yes ( )No D. Additional Insured Endorsement: The insured agrees that the City of Huntington Beach City Council,and/or all City Council appointed groups,committees, commissions;boards and any other City Council appointed body.and/or elective and appointive officers,servants or employees of the City of Huntington Beach,when acting as such are additional assureds hereunder. I:. Hold Harmless Agreement: ,The insured agrees to protect, defend, indemnify and save harmless the City of Huntington Beach against loss, damage or expense by reason of any suits, claims, demands, judgements and causes of action caused by insured, his employees, agents or any subcontractor arising out of or in consequence of the performance of all or any operations covered by the certificate of insurance,and such insurance shall be primary to any insurance of the city. F. Minimum Limits Required: Combined Single Limit Bodily Injury and/or Property Damage including Products Liability: S1,000,000 combined single limit per occurrence. G. Remarks: Twenty—five students from Westmont School biking to CentralPark to stay July 1st and 2nd, 1976. One teacher and two adult volunteers to arrompany Date COMPA1hTY REPRESENTATIVE g r. Name Fireosast's Rind By Insurance Grmpany SIGNATURE OF-AUTNORI ED REPRESEMTATIVE Agent Address Address , P- O. Box 271, lPP}34VID AS TO-FO .qrintg Telephone 532=2531 )Olr P. BONTA ;ity Attorney , 3y j 1 Pip PrruRr ORIIIIIiL AXD TXR[[ COPIES Or j ! OhILY CITY OF HUXTIWTO% SEACX•s FORr COMPLETED CLRTI/ICNL T01 f CERTIFICATE OFINSURkNCE • OF CERTIFICATE OF rX 4UR 44C[ WILL [E ACu�PT[D. l CITY 1i rlutiT lhCi q OM DLLCX TO VIrfJ City-Clerk ' r.o. na. ly13 CITY CF HUNTINGTON SEACH, CALIFORNIA HL hTIW70R e[ACX. CALI/DRhI. /2616 A MUNICIPAL. CORPORATION This is to certify that the policies of insurance as described below have been issued to the insured by the under. signed and are in force of this time. If these policies are cancelled or changed in such a manner that will affect this certificate, the insurance company agrees to give 30 days prior written notice, by mail, to City of Huntington Beach, P.O. Box 190, Huntington Beach, California 92648. Name of insured ,OCEAR MIEWAM IRICAN LITTLE LEAGUE Address of Insured Hl1NTINnTQl4 RFArH., CAI I FORMA Location of Insured Operations 14URDY PARK Description of Operations LITTLE LEAGUE BASEBALL POLICIES IN FORCE POLICY DATE LIMITS OF LIABILITY NUMBER EFFECTIVE EXPIRATION A. Workmen's Compensation. Statutory Employers' Liability $ B. Public Liability: LLB 15 03 56 1/28 76 - 1/1/ 7 * $1,000,000 combined single Bodily Injury: limit per occurrence. Manufacturers and Contractors ❑ $ * Each Person Comprehensive General $ * Each Accident (Including products completed operations) Property Damage $ !.-Each Accident C. Automobile Liability: Bodily Injury $ rl�1 Each Person $_ ,,...z±U --- Each Accident Property Damage $ =1 Each Accident Does policy covet: All owned automobiles ( ) Yes ( )No Non-owned automobiles ( ) Yes ( )No Hired automobiles ( ) Yes ( )No D. Additional Insured Endorsement: The insured agrees that the City of Huntington Beach City Council,and/or all City Council appointed groups,committees, commissions;boards and any other City Council appointed body,and/or elective and appointive officers,servants or employees of the City of Huntington Beach,when acting as such are additional assureds hereunder. E. Hold Harmless Agreement: The insured agrees to protect, defend, indemnify and save harmless the City of Huntington Beach against loss, damoge or expense by reason of ony suits, claims, demands, judgements and causes of action caused by insured, his employees, agents or any subcontroctor arising out of or in consequence of the performance of all or any operations covered by the certificate of insurance,and such insurance shall be primary to any insurance of the city. F. Minimum Limits Required: Combined Single Limit Bodily Injury and/or Property Damage including Products Liability: $1,000,000 combined single limit per occurrence. G. Remarks: This certificate of insurance neither affirmatively nor. negatively amends, px ,Furls n= a3 tprs the covern;e_ limitn' to cored t ens_of -the RgliCy it certificates. Date April 29, 1976 COMPAh"Y REP RESEh'TATI Name INSURANCE CO. OF NORTH AMERICA By Insurance Company SIGNATURE THORI S HTATIVE Agent Address 1600 ARCH STREET Address CARL H. 0TT AGENCY _ 224 WEST FOURTH STREET City PHILADELPHIA PENN 19101' Telephone WILLIAMSPORT PA. APPRD'ED AS TO FOR : 3 Z3 -� DON P. BoKFA ^ity A o . rney gy ePUty City Attorney 10� Issued by..............MU.........................................................................................................................._............ (Name of lrsurante Company) This Endorsement,effective Forms a part of Policy No. Issued to. U' March 29, 1976 LLB 15 08 56 ) Ocean View American Little League Insert the policy number. The remainder of the information is to be completed only - when this endorsement is issued subsequent to the preparation of the policy. It is hereby understood and agreed that the fd2lovrin; additional insured is included under this policy certificate:. City of Huntington Beach City Council, a.nd/er all City Council appointed groups, cam. itteee, ccm-fissions, boards and any other City Council appointed body, and/or elective and appointive officers, servants or employees of the City of Huntington Beach, when acting as such. Authorized Agent C-71 90►-rW•USA 10.12 YLD BY CITY CCIL 0U,N CITY OF HUNTINGTON B ACH INTER-DEPARTMENT COMMUNICATI r� HU%T?%GT[W 81ACN To F. G. Belsito From Norm Worthy, Director City Administrator Recreation, Parks and Human Services Subject JOINT FACILITY USE AGREEMENT Date !~larch 15, 1977 H.B.U.H.S.D./CITY The attached joint facility use agreement has been prepared by the Counsel for the Huntington Beach Union High School _ District to legally allow with proper insurance coverage, the City use of school property and the school use of City property. This agreement has been quite some time in the formulating stage with various staff and attorneys assigned. It will permit great flexibility by both the City and the District in using each others facilities and will eliminate the need to formalize each permitted use . The agreement has been approved as to content by Recreation and Parks staff and approved as to form by the City Attorney. RECOMMENDATION: Ask the City Council to approve the proposed Joint Facility Use Agreement between the Huntington Beach Union High School District and the City of Huntington Beach. The term of the agreement is for one year with automatic renewal unless term- inated by either party with a minimum of 30 days written notice. orm art y, Dire for Recreation, Parks & Human Services N11:a cc: Recreation & Parks Commission Attachment p E81 E T � D 61AR 151977 CITY OF HUNTINGTON BEAC11 ADMINISTRATIVE OFFICE ' � r i CITY OF HUNTINGTON BEACH II INTER-DEPARTMENT COMMUNICATIONF )k=11 Hl;ATIVLIO Y RACH To Mr. F. G. Belsito From Mr. Norm Worthy, Director City Administrator Recreation, Parks and Human Services Subject FIELD $ COURT LIGHTING Date March 29, 1977 AGREEMENTS/GOLDEN WEST COLLEGr 0�el Pursuant to the City Council' s direction, the wording of the agreement between the City and Coast Community College Dis- trict has been revised to include estimated cost of installa- tion of the handball and tennis court lighting (page 2, lines 5-7) , the time line for termination of the agreement by either party from 6 months to 10 years , 6 months to allow ample time for amortization of the lighting facilities (Page 3, lines 13- 17) , and to delineate the nights of use by Golden Kest College and the City Recreation and Parks Department. The amendment to the Agreement of June 18 , 1974 was left unchanged as the relocation of the softball field, and the softball/soccer field lighting was instigated by our department to utilize college fields for extended community recreational benefit. RECOMMENDATION: IT Approve the amendment to the agreement of June 18 , 1974, the plans and specifications for construction of the softball/soccer field lighting and direct the City Clerk to advertise for bids. 2) Approve the new agreement for city-school joint lighting of tennis and handball courts at Golden West College. A'ornort y, Dire for Recreation, Park & 'Human Services NW:ac Attachment ORIGINAL 1 AMENDMENT 0 AGREEME.1T ' 2 This Amendment to Agreement is made and entered into this lath da, 3 of April , 1977, by and between the CITY OF HUNTINGTON BEACH, a 4 municipal corporation, hereinafter referred to as "CITY, " and the COAST S COMMUNITY COLLEGE DISTRICT, an educational institution of the State of b lCalifornia, hereinafter referred to as "DISTRICT. " ' 7 8 W I T N E S S E T H: 9 WHEREAS, DISTRICT and CITY have entered into an agreement dated 10 June 18, 1974 , whereby CITY was to construct a new softball field and 11 install a lighting system for the new softball field, an existing sot- ;2 ball field, and a soccer field as outlined in the map attached to and 13 incorporated to the Agreement dated June 18 , 1974 . 14 WHEREAS, CITY has constructed said new softball field, and 15 WHEREAS, CITY and DISTRICT mutually desire to amend said Agreement 16 dated June 18, 1974 „ . r ;0 17 NOW,, consideration of the above, the parties agree f _ •18 to amend the Agreement dated June 18 , 1974 as follows : 19 1. Paragraphs numbered 2, 3, G and 8 are hereby cancelled. 20 2. CITY shall relocate the existing softball field, which field we, 21 in existence prior to June 18 , 19741 and not constructed by CITY. Said 22 relocation of the existing softball field shall conform to the drawing �3 attached hereto as Exhi1jit I, and incorporated by reference as though 24 fully set out herein. 25 26 c r 27 n 2a /.ap 77 * 1 3. CITY shall install a lighting system for the two softball fielc 2 and the combination soccer field as outlined on the attached Exhibit I. 3 CITY shall be responsible for maintaining said lighting system and pay- 4 ment of all electrical charges. CITY shall get DISTRICT' s prior approv4 5 in writing before any modification is made. 61 4 . CITY shall pay all costs, including but not limited to; constrti_ 7• tion, modification of sprinkler systems , returfing and remarking of all 8 fields, planning and fees appurtenant to the movement of said existing 9 field and installation of the lighting system. 10 S. DISTRICT hereby grants to the CITY and its agents access and pc 11 mission to come upon DISTRICT's property for the purposes only of con- • 12 struction and maintenance of the facilities provided for herewithin. It 13 is understood between the parti.es _that DISTRICT assumes no liability for 14 injury or damage caused by whatever means, because of this Agreement. 15 6. CITY and DISTRICT agree that either •party shall not be liable V - 16 for the act or acts of the other party or of its agents or employees a:.:: 0 17 nothing herein contained shall be construed •as creating the relationshi; 18 of employer and employee or any form of agency between DISTRICT and CI='- 19 or its agents and employees. CITY and DISTRICT shall be wholly respon- 20 Bible for the manner in which they perform the services enumerated here:: 21 CITY and DISTRICT agree, in any case of tort liability to be bound by 22 terms and conditions of Chapter 21 of Part 2 of Division 3. 6 of Title I 23 of the Government Code (commencing with Section 895) . 24• 25 a 26 t e 27 v 28 2. f , 1 IN WITNESS WHEREOF, the parties hereto have executed this Agree—ment: 3 4 Attest: CITY OF HUNTINGTON BEACH S BY Alicia M. Wentworth Clerk City of Huntington 6 BY: 8y77 7 Deputy City Cle;ek Mayor APPROVED AS TO FORM: _ 8 HUNTINGTON BEACH CITY ' ATTOR�`?EY APPROVED AS TO F0R?4: 9 DON F. BONFA 10 By City Attorney 11 APPROVED AS TO CONTENT: Bya �� . /l, .I • 12 •. ity Attorney 13 ,untinVon Beaclh city Admin ' strator 14 ' ;F COAST COWMUNITY COLLEGE DISTRICT %r 15 ;v 16 u gy _ 17 Norman E. Watson, Secretary Board of Trustees 18 IL , • 19 APPROVED AS TO FOPM: . ADRIAN KUYPER, COUNTY COUNSEL 20 . 21 By Edward N. Duran, Deputy 22 23- 24 25 . 26 . '67 n 28 CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION %k-11 ��( - n�wrrwrcr■ • i' To Mr. F. G. Belsito From Mr. .Norm Worthy, Director City Administrator .Recreation, Parks and Human Services ' Subject FIELD & COURT LIGHTING Date March 29, 1977 AGREEMENTS/GOLDEN WEST COLLEGE Pursuant to the' City Councils .direction, the wording of the : agreement between the City and Coast Community College Dis- trict has been revised-to include estimated cost of installa- tion of the handball and tennis court lighting (page 2,- lines- 5-7) , the time for termination of the agreement by either party from 6 months to .10 years, - 6 months to allow ample time - for amortization of the lighting facilities (Page 3, lines 13-• - 17) , and to delinbate the�� nights of use by Golden hest College' and the City Recreation and. Parks Department. The amendment . to the Agreement of June 18, 1974 -was left , unchanged as the relocation of the softball field, -and the softball/soccer field lighting was - instigated -by our department to utilize college fields for extended community recreational benefit. RECOKNIENDAT ION: Approve t e amendment to the agreement of June 18, 1974 , the plans - and specifications for construction of the softball/soccer field lighting and direct the City Clerk to advertise for bids. 2) Approve the new agreement for city-school joint lighting of tennis and handball courts at .Goiden West College. r Norm ort y, Dire tar Recreation, Park & 'Human Services NW:ac Attachment W11.1.1ANI L NOBLE & ASSOCIATF-1; T3sfI11AV AIRPORT CKSTER 5959 WILAT CR%'TVRY BOULEVARD a�JiiW.rALL Rrrd✓rrlrwslJ.d arawl� 11oh-r ()PPict BOC W_913 Los ANGP.LM.CALIPORYIA 9("19 (f17)1744161 (vs)R714"1 May 3, 1976 Mr. James Georges City Attorney City. pf Huntington Beach P. 0. Box 190 Huntington Beach, California 92648 Dear Mr. Georges; Re: Ocean View American Little League Regarding a certificate of insurance which I signed on March 5, 1976, I have been informed that I was not authorized to represent INA regarding this certificate. I am, therefore, sending you a replacement certificate properly authorized and hereby withdraw that certificate dated March 5, 1976 bearing my signature. Yours truly, tiilliam L. Noble 'WIN/e tb Enc. OF NU N TINOP MAY 5 5 � 1970 = L1 0 CITY OF HUNTINGTON BEACH . At N; 1 ?� V11" INTER-DEPARTMENT COMMUNICATION CITY �fJifili►�iC;1 pf'+) PIUNTINGWN/IACH - �+ TT /�� i� To Honorable Mayor & City Council From Mr. -Norm Worthy, Director Attn: David D. Rowlands , City Recreation, Parks and Human Administrator Services Subject Golden West College Softball Date January 13, 1976 Field Construction The attached letter from Golden West College Executive Vice Chancellor, Corre Thompson, refers in paragraph 2) to the intent of the Coast Community College District to proceed with the completion of the softball diamond per agreement (also attached) entered into with the City of Huntington Beach on July 24, 1974. Due to Zack of sufficient money in the Park Acquisition and Development Fund, the Recreation and Parks Commission and staff has deferred the aforementioned construction project to the 1976-77 capital budget . At a recent meeting between District and City staff members , it was agreed that it would be beneficial to both parties to have the softball diamond (of which the plans have been approved by the City Council on April 4, 1975) completed right away without the lighting. The Coast Community College District has offered tolinstall the diamond if we will provide the materials which will cost approximately $5,000 to $6,000. Paragraphs (1) one and (3) three relate to future and current sports lighting projects contemplated between the City of Huntington Beach and Coast Community College District. These items have been referred to the Recreation and Parks Commission for a recommendation. RECOMMENDATION: That the City Council authorize an expenditure not to exceed $6, 000 for materials to construct one softball diamond at Golden West College from the Park Acquisition and Development Fund as per the agreement between the City of Hunt- ington Beach and Coast Community College District executed by the City on June 18 , 1974 with the understanding the District will perform all labor necessary to construct and maintain said facility for community use. 1hkv Norm Worthy, Dire or Recreation, Parks and Human Services hV:ac cc: Recreation 6 Parks Commission ORIGINAL A G R E E M E N T , This Agreement is made and entered into this day of 1974 , by and between the CITY OF HUNTINGTON BEACH, a mLfhopicipal corporation, hereinafter referred as as "CITY", and the COAST COMrUNITY COLLEGE DISTRICT l 46£-�OAS�=zi�l�I11R-C,ObbEls&-DiS�'�ICI',- a political subdivision of the State of California , hereinafter referred to as "DISTRICT". e W I T N E S S E T H: WHEREAS, DISTRICT maintains and operates Goldenwest College which College is located within -the boundaries of the City of Huntington Beach, and CITY and DISTRICT both desire to provide for and facilitate recreational programs to the people of the school and community and DISTRICT has to this end property available for recrea- tional use, WHERE, CITY and DISTRICT desire to add to and improve the softball-playing facilities located on the Goldenwest College campus for the use and benefit of the school and community, NOW, THEREFORE, in consideration of the above . the parties agree as follows : 1 . CITY shall construct a softball diamond on the existing play field as .designated on the attached mar which is incorporated herein. Said softball diamond shall he similar to the softball diamond which is already existing on subject property. 2. DISTRICT will modify the sprinkling system to conform to the ballfield design. 3. CITY shall install a lighting system for the two softball fields and a combination soccer. field as outlined on the attached map, and will maintain the lighting system and pay the electric bill. 4. DISTRICT shall maintain the sprinkling system and pay water costs . DISTRICT shall also maintain turf and the softball diamonds for school use. S. CITY shall maintain the diamonds for CITY use in the evenings and weekends. . 5. DISTRICT hereby grants to the CITY and its agents complete access and permission to come upon subject property for purposes of constructing the facilities provided for herein. 7. CITY shall have use of subject softball diamonds subject to and consistent with that certain Agreement entered into on day COAST COMMUNITY COLLEGE of , 1974, by and between the CITY, 0MWQ 4QU=X-Jk%L0R- DISMU '11��•. Cft'tM1�iDI•S4` 1tT, et al , copy of which is _ attached hereto, which / 1 /. . 4 Agreement provides for CITY utilization of selective school facilities for .community recreational programs . 8. DISTRICT shall indemnify and save harmless the CITY against any and all. damages to property or injuries to or death of any person or persons, and shall defend, idemnify, and save harmless the CITY from any and all claims, demands , suits , actions or proveedings of any kind or nature in any way resulting from or rising out of the performance 2. 3 and execution of this Agreement . CITY OF_ HUNTINGTON BEACH By . et2itm MAYOR ATTEST: City Clerk APjpZE=2D AS TO FORM: City Attorney ,M APPROVED AS TO CO ENT: City Administrator COAST C UNITY COLLEGE DISTRICT f�RAN�-BE}#3'P-d{3iFF6�-�3OE�►F�-�}I�Srr'R��r�- By. Norman E. Watson, Secretary 3 • y 'J GOLDEN WEST � EGEO' • HUNTINGTON BEACH, C rFORNIA L McFAWNAVE" ,Fay �� rxukss �� WRIALL FLEle empts Ir AUMMANaTHEATEAk AA S . Vr EDINGER AVENUE to San Dee Fru+rq--SwM A4ministration—4A Fine and Applied Arts—8 News oureau—12 Evokstore—9A Forum One—2 ?AM—Id Euslness—3 Forum Two—17 Pavilion—18 Cafeteria—9B Health Sciences—1 S Pee Ed—18 Channel 50—17 Health Services—16 Restrooms— Ei College Affairs Office--98 Humanities,Arts and Scierces—21 Snack Bars—98 and 18 college tenter—98 Law Enforcement--16 Social Sciences—3 Communications—5 1.lorary—7 Technology--19 Community Center—12 Maintenance—13 Telecommunications—17 Community Services—12 Mathematics and Sciences—1 Theater—20 Computer Centef—7 Media Center--7 Trade and Wustry—14 Comtology—16 Men's P.E.—10 Women's P.E.—I L Educational Services Center—Q Music—6 ,/r s i .•;.y-..,�,� , '+� .= ' ° ' CoastCamminlltyCollege district S..rya 4'•..•��' - , i 1370 ADAMS AVENUE - COSTA MESA . CALIFORNIA 92626 • (714) 556-5745 NGlMAN I.WATSON :CHANCELLOR CRTY OF fiuNTE'lGTON GFICH 7 January 1976 JAN -9 1976 Mr. Norm Worthy Director Recreation b Parks Department CITY OF HUNTINGTON BEACH 2000 Main Street Huntington Beach, CA 92648 Dear Mr. Worthy: REFERENCE: AGREEXENT - City of Huntington Beach and Coast Community College District, Tennis Courts and Handball Court Lights The purpose of this letter is to inform you of our intent to present to the Board of Trustees at its regular meeting on 28 January 1976 the following information with a recommendation of approval : 1) It is the intent of the Coast Community College District (Golden West College) to enter into an agreement with the City of Huntington Beach calling for the cooperative installation of tennis courts and handball court lights at a cost to be determined at the time of construction. Such lights to be installed as soon as possible after 1 July 1976. Construction. cost to be shared equally by the City of Huntington Beach and the Coast Community College District. Responsibility for construction and supervision of construction to be that of the Coast Community College District. f 2) It is the intent of the Coast Community College District (Golden West College) to proceed with the completion of the softball diamond per agreement entered into with the City of Huntington Beach on 24 July 1974. The installation of the softball diamond to be the responsibility of the Coast Community College District. Cost of such installation is estimated between $5000 and $6000. Total construction costs to be paid by the City of Huntington Beach. 3) It is the intent of the Coast Community College District (Golden West College) to delay the installation of the softball/soccer field lights until such time as funding is possible by the City of Huntington Beach. Total funds for -the project to be the responsibility-of the City of Huntington Beach per agreement dated 24 July 1974. In analyzing priorities, the college district would prefer to light the handball courts and 'the tennis courts prior to the installation of lighting on the softball diamonds and the soccer field. For this reason, we are r- -l- ORANGE COAST COLLEGE GOLDEN WEST COLLEGE COSTA IAESA HUNTINGTON BEACH Pg. 2 - Mr. Norm Worthy Agreement -Tennis Courts and Handball Court lights recommending to the Board that we participate with ,the City of Huntington Beach, Department of Parks and Recreation, on a shared cost basis for lighting the tennis courts and handball courts. It is our intent to notify you of the above requested board action immediately subsequent to the January 28 meeting. We appreciate the opportunity of entering into cooperative agreements with the City of Huntington Beach, thereby benefiting all citizens of the community. If you have questions, please give me a call - 556-5745. Sincerely, /-It C A' Correllan J. Thompson Executive Vice Chancellor Business Affairs CJT/sak cc: Mr. John Potter, Director/Physical facilities r7 r City of Huntington Beach P.D. BOX 194 CALIFORNIA UM OFFICE OF THE CITY CLERK July 23, 1975 Board of Directors Ocean View School District 7972 Warner Avenue Huntington Beach, CA 92647 Attention: Marie Black We are enclosing a duly executed copy of the addendum to the June 18, 1974 Joint Development Community Rec- reation Agreement between the City and the Ocean View School District for your files. Sincerely yours, it .A Alicia M. Wentworth City Clerk AM:CB:scb Enclosure CERTL CATE OF iNSURAN r ov This Certificate of insurance neither affirmatively or nogativefy amends.antards or alters the Coverage afforded by AolicY numbers listed below. ❑QULF INSURANCE COMPANY ❑ATLANTIC INSURANCE COMPANY ❑$ELECT INSURANCE COMPANY INS. CO. OF THE PACIFIC COAST EXECUTIVE OFFICES, DALLAS.TEXAS CERTIFICATE ISSUED TO: City of Huntington Bench NAME 9fex School District NAME 2000 Main Street INSURED 7972 Varner ATenae a"d and ADDRESS Huntington Beath, California 92648 ADDRESS Huntington Beach, California 92647 L J L .� The inswance affoided is only with respect to such of the following Parts designated by an"V in oX POLICY POLICY KIND OF POLICY LWITS OF LIABILITY fVUMBER PERIOD Ell. Provided by Workmen's Compensation law Eno. WORKMEN'S COMPENSATION• States of PS 56A3983 Eff•12/6/?3 COMPREHENSIVE GENERAL LIABILITY INSURANCE. .. . . .. MJ Ex4 /6''76 OWNERS'.LANDLORDS'AND TENANTS'LIABILITY INS. . .. MANUFACTURERS*AND CONTRACTORS'LIABILITY INS. . .. CONTRACTUAL LIA131LITY INSURANCE .. . .. ... . . . . . . COMPLETED OPERATIONS AND PRODUCTS LIAWLITY INS. . EACH PERSON EACH OCCURRENCE AGGREGATE Bodily Injury Liability s s Property Damage Liability s a Combined Bodily Injury and Property Damage Liability s4 000 000 s4.000.000 FS 5683983 Eff•12 6 73 COMPREHENSIVE AUTOMOBILE LIABILITY INSURANCE • . . . - E.p12/6/76 Bodily Injury Liability a s< Property Damage Liability s Comb•ned Bodily Injury and Property Damage Liability sly 0009000 PS 5683983 Eff•12 6 73 BASIC AUTOMOBILE LIABILITY INSURANCE. .. . . . ... �� EKpl2/ /76 Owned Automobiles 0 Hired Automobiles Bodily Injury Liability, a s NoniOwned Automobiles Property Damage Liability s4 000 000 Elf. MULTI-PERIL LIABILITY . . . . . .. . .. . . . .. . . .. . . . . . EACHOCCURRENCE, AGGREGATE E.o. Bod@Jv Injury Liability • a Propetty Damage Liability s Is Combined Bodily Injury and Property Damage Liability s s Elf. AUTOMOBILE PHYSICAL DAMAGE . . . . . . . . . . . . . . . . . Ll COVERAGE AFFORDED DESIGNATED BY AN ~x" E■o. COMPREHENSIVE COLLISION Fire. Comb. Less Less LIonl1no E. Addl. DESCRIPTION OF VEHICLE ACV Deductible ACV Deductible & F Coy. Transit lcarf 1. 2. 3. /. 15. REMARKS. Use Other Side. . to the event of any material change In.or eancallation of.said policies.the Company will endeavor to give written notice to the party to wharn this certificate is issued.but failure to give such notice shall Impose no obligation upon the Company lercept to Mortgagee for Automobile Physical Damagel. July 18, 1975 AGENT'S r—jonea—Gillespie & Goppert, Inc. �wll� �jr5-G;r,.l FS�&GOiFF:tI il�Cr ""'E P. 0. Box 271 and ADDRESS Huntington.Beach, California 92648 L J AUTHOFFI ED REPRESENTATIVE AGENT—COPY MUST BE MAILED TO COMPANY ON DATE OF ISSUE 449 412.74) ADDEINDUM THIS ADDENDUM to that certain Joint Development — Community Recreation Agreement dated June 18, 1974, by and between the CITY OF HUPITINGTON BEACH, a municipal corporation, the CITY, and OCEAN VIEW SCHOOL DISTRICT, the DISTRICT, W I T N E S S E T H I f The CITY and DISTRICT hereby agree to amend` Exhibit 'A' to their June 18, 1974 agreement by increasing the acreage to be developed as a neighborhood park for Pleasant View School property from 1 acre to 2.13 acres. DATED: June 2 , 1975 CITY F HUNTINGTOP BEACH (CITY) By �a ATTEST, ' rmayor.(- City Clerk , APPROVED AS TO CONTENT: APPROVED AS TO FORM: r City Administrator City Attorney -- — — DATED: ---June 2 - OCEAN V EW SCHOOL DISTRICT OF:&a IA By , President, Board of Trustees By . Board T ustees By �c.�� .��✓ tuber, Board of Trustees APPROVED AS TO FORM: By Member, Board of-Trustees County Counsel By Member, Board of Trustees r :er CITY UFHUNTINGTON BEACH RECREATIdN&PARKS DEPARTMENT AGREEMCNT A THIS AGREEMENT made and entered into this day of 1974, by and between the CITY OF HUNTIIIGTON BEACH, a municipal corporation, hereinafter referred to as "CITY" and THE OCEAN VIEW SCHOOL DISTRICT, a political subdivision of the State of California, THE HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT, a political subdivision of the State of California, FOUNTAIN VALLEY SCHOOL DISTRICT, a political subdivision of the • State of California, WESTMINSTER SCHOOL DISTRICT, a political subdivision of the State of California, HUNTINGTON BEACH SCHOOL DISTRICT, a political subdivision of the State of California, and ORANGE COAST JUNIOR COLLEGE DISTRICT, a political subdivision of the State of California, hereinafter collectively referred to as "DISTRICTS". W I T N E S S R T H: WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the City of Huntington Beach, the Ocean View School District, the Huntington Beach Union High School District, the Fountain Valley School District, the Westminster School District, the Huntington Beach School District and the Orange Coast Junior College District, and to cultivate and develop good citizenship by providing for a�' adequate program of community recreation and to conduct such a program of community recreation as will contribute to the 1. JG:cs attainment of general educational and recreational objectives . for the children and adults of said city and said school districts; and WHEREAS, the parties hereto desire to cooperate with each other to carry out the provisions of Chapter 6, Division 12 of the Educational Code of the State of California, and to that end enter into an agreement with each other to organize, promote and conduct a Joint program of community recreation to promote and preserve the health and general welfare of the children and people of said city and school districts, NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, it is hereby agreed and understood by and between them as follows: DISTRICTS shall rake available to CITY: a. All permanently operated playground areas that are suitable for com=unity recreational activities, these areas to be selected by the Director of Recreation and Parks of the City • of Huntington Beach and approved by mutual agreement of the City Administrator and the Superintendents of DISTRICTS. t b. DISTRICTS further agree to allow CITY to utilize other selected school facilities for community recreational programs under the same method of selection as set forth in "a" above. c. Municipal use of school facilities shall be in accordance with pertinent district policies in granting permits for non- school use of facilities . 2. d. Schedules for use of said facilities for Community recreational activities shall be established by the Director of Recreation and Parks and approved by DISTRICTS' Superintendents or designated representatives. IT IS MMERSTOOD AND AOREED: 1. That when an admission charge is made to cover expenses only for a community recreational event in a selected school facility, there shall be no rental fee charged to CITY. Further; • that all fees and charges assessed for programs scheduled under this Agreement shall revert to the City Park and Recreation Facilities Fund. 2. That in advance scheduling use of school facilities, all conflicts between DISTRICTS and CITY be avoided; school programs and events and required maintenance shall have first priority, and the pertinent school districts reserve the right • to schedule the use of facilities in fair proportion for other public agencies serving portions of the area of their respective districts. 3. That the advance schedules may be altered at the request of either party by mutual consent. 4. That the Recreation and Park Director shall select and provide certain qualified personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on the various selected district facilities. 3 • 5. That all personnel employed to conduct community recreational activities shall be under the supervision of the Director of Recreation and Parks and shall be employed at salaries and wage rates prescribed by said Recreation and Parks Director. Said wages and salaries. shall be paid from the City Park and Recreation Facilities Fund. 6. That the school principals of selected schools shall be consulted and advised as to recreational activities conducted by the Recreation and Parks Department on facilities under said principals' jurisdiction. IT IS RECOGNIZED BY THE PARTIES that school properties and facilities are intended for school use and for the benefit of children of school age. It is therefore agreed that in program planning and scheduling, the leisure needs and opportunities of such children shall be provided for first. IT IS UNDERSTOOD AND AGREED that CITY shall provide certain expendable materials and supplies necessary for conducting com- munity recreational programs for all ages. These supplies and materials shall be provided through the aforementioned Park and.- Recreation Facilities Fund. It is also agreed that certain equip- ment, as specified by DISTRICTS' Superintendent, provided as part of the school program and suitable for community recreational use, and that certain equipment and supplies provided by the Recreation and Parks Department and suitable for school use, shall be mutually interchangeable for the common use of both parties. #. IT IS UNDERSTOOD AND AGREED that DISTRICTS shall provide custodial and maintenance services for all school facilities utilized for community recreation programs, except in certain hardship cases created by events or programs conducted by CITY. CITY maintenance personnel, upon written request by the School Superintendent, shall assist in extraordinary maintenance and custodial duties caused by such community recreation programs. IT IS UNDERSTOOD AND AGREED, that the administrative authority • for the total program shall be CITY'S Recreation and Parks Director. He shall be assisted by an Advisory Recreation and Parks Commission which shall be composed of five members at large, serving four year terms, and one member representing each of the six school districts, serving one year terms, all appointed by CITY'S Mayor with the approval of CITY'S City Council by majority vote. All terms of appointment shall run concurrently with the fiscal year beginning July 1 and ending June 30. Each participating school district board shall recommend two or more candidates representing + their district to the Mayor by the third Monday of June each year, one of which shall be appointed by the Mayor, with the majority consent of CITY'S City Council to fill the term of the District Representative. In the event that any District shall not make such recommendations to the Mayor by the first day of July, then the Mayor, with the approval of CITY'S City Council, may appoint some qualified person to a one year term to represent such District on the Recreation and Parks Commission. Further, any member shall 5• be privileged to voluntarily retire from the Commission at any time, successors to be appointed as previously described, and also in the event of other occurring vacancies from whatever cause, by the Mayor, with the approval of CITY'S City Council by majority vote for the unexpired terms of office. Members may be reappointed by the Mayor, with Council approval, for as many terms of office as are desirable. The Mayor shall be ex- officio member of said Commission. All menbers of such Commission shall receive compensation for their service, the sum of FIFTEEN AND N0/100 ($15.00) DOLLARS for each regular monthly Commission meeting attended. No compensation shall be given for adjourned or special meetings. City-wide municipal and school recreational programs shall be operated by CITY, as defined above, and direct program operation shall be under CITY'S Director of Recreation and Parks. It is understood that operation of individual programs on school grounds shall be supervised by recreation supervisors responsible to the Director of Recreation and Parks . Use of school vehicles for the purpose of transporting recre- ational program participants on approved trips and excursions shall be governed by DISTRICTS' policies and final decisions as to the recreational use of said vehicles shall be at the discretion of the DISTRICTS' superintendents. By mutual agreement of the parties hereto, this agreement may be amended from time to time as deemed necessary by said parties . 6. IT IS UNDERSTOOD AND AGREED that CITY shall pay the general expenses of salaries for supervisors, instructors, attendants, employees, supplies and general maintenance expenses of said community recreational program. IT IS FURTHER UNDERSTOOD AND AGREED that CITY shall name DISTRICTS as additional .insureds to provide liability insurance of ONE MILLION AND N01100 ( $13,000,000.00) DOLLARS in the aggregate (combined single limit bodily injury and/or property damage) for the activities described in this Agreement during the days and hours CITY'S Department of Recreation and Parks uses the facilities described in this Agreement. The term of the Agreement shall be five (5) years„ commencing July 1, 1974, and terminating on June 30, 1979, except that this Agreement may be sooner terminated during said term by CITY or DISTRICTS (such termination as to DISTRICTS) upon sixty (60) days prior notice in writing of intent to terminate. CITY agrees to furnish to DISTRICTS a full and complete account of all funds used In the program at the end of each fiscal year. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers the day and year first above written. CITY OF HUNTINGTON BEACH (CITY) By Mayor -pro Tp-- -?oA L ATTEST: City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: r Ci y Attorney City Administrator •• ' fir/ OCEAN VIEW SCHOOL DISTRICT WEST14INSTER SCHOOL DISTRICT By By President, Board of Trustees President, Board of Trustees By By Clerk, Board of Trus ees Clerk, Board of Trustees HUNTINGTON BEACH CITY HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT SCHOOL DISTRICT By By z==& residen oard of TrusteesPresident, Board o Trustees By LQ� L=� By C e , Board Clerk, Board o Trustees FOUNTAIN VALLEY SCHOOL DISTRICT ORANGE COAST JUNIOR COLLEGE DISTRICT By By President, Board of Trustees President, Board of Trustees By By Clerk, Board of Trustees Clerk, Board of Trustees 8, I �i 14 9 2 ORIGINAL AGREEMENT FOR JOINT USE OF COMMUNITY RECREATION �Jll 1[ Y FACILITIES OF HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT This Agreement, between the CITY OF HUNTINGTON BEACH, a municipal corporation, hereinafter called "CITY" and the HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT, hereinafter called "DISTRICT"; WITNESSETH: WHEREAS, District owns the property located at Edinger Avenue and Springdale Street in the City of Huntington Beach and operates thereon Marina High School; and WHEREAS, City desires to use and develop a portion of the aforesaid property for a playground and ballfield, said portion as designated on Exhibit 1; and WHEREAS, City and District deem it is for the best interests of both City and District that an agreement be entered into for the use of a portion of said school district property for recreational purposes as hereinafter set forth; NOW, THEREFORE, City and District agree as follows : 1 . That, subject to the conditions hereinafter set forth, City is hereby granted the right to use the hereinafter described portion of the Huntington Beach Union High School District property for recreational purposes. The said portion of property is as set forth on the map attached hereto, marked } REC6VEo l' NOV 131974 x�5i. �Vrl. rur,� �",.+virwtL & SPECIAL SERVICES "EXHIBIT 1", and by this reference made a part hereof. 2 . The term of this Agreement shall be for a period of fifteen (15) years, commencing on the date that this document is fully executed by all. parties. At the end of fifteen (15) years, by mutual agreement, this Agreement may be extended. 3. City shall not be required to pay any fees or other charges for its use of the site. The consideration flowing to District shall be the construction, operation and maintenance of facilities and the providing by City of recreational services to the citizens of City and District. 4 . City and District shall work jointly in the planning of recreational facility and programs to insure that the property and recreation program used are developed to the best interests of both parties. 5. City shall have the responsibility for the efficient operation of a jointly approved recreational program. The facilities shall be open on equal terms to all residents of City and District, subject to the following conditions : a) That all facilities constructed on school property will be multi--use and portable. b) Any structures erected will be multi-use and located on city-owned property. c) Special interest group equipment and supplies will be properly stored following use of permanent facilities for food services on a daily basis to allow other groups use of these buildings . 2 . d) Organizations needing special equipment for utilization of the park facilities must provide same and be responsible for its removal and storage during the hours other groups are using the facilities . 6. This Community Recreation Agreement may be terminated by either party at any time and for any reasons upon 180 days written notice to the other. In the event City chooses to exercise its right to terminate this Agreement, City shall remove improvements within six (6) months or less, from the date of the written notice and return the site to its original condition insofar as possible. Upon any cancellation, City shall remove all personal property belonging to City. 7. District reserves the right to establish the hours of use in case a conflict arises between the community recreation program and the educational program of District. Nothing in this agreement is intended to restrict or other- wise affect the use of school buildings under Education Code Sections 16551 to 16556 inclusive. 6. If the site or improvements thereon are destroyed by .fire, war, earthquake, flood, storm or other casualty beyond the control of the parties hereto to such an extent that they cannot be restored to their previous condition within one hundred twenty (120) days after the happening of the casualty, City shall have the option to restore the site and improvements thereon to their condition as of the date of the casualty. In the event City does not elect to perform 3 • such restoration, this Agreement shall terminate as to that site. 9. City shall name District as co-insured in its liability policy and shall save and hold District harmless from any or all claims or causes of action for injury to person, including death, or damage to property resulting from or which may arise by reason of any dangerous or defec- tive condition of equipment or other improvements installed or constructed by City, on property owned by District, or a failure to maintain said equipment and improvements installed or constructed by City in a safe condition or which might arise from activities supervised by employees of City. Initially, this liability policy shall be not less than One Million Dollars ($1,000,000.00) . The adequacy of this amount shall be reviewed every five (5) years. District shall save and hold City harmless from any or all claims or causes of action for injury to persons, including death, or damage to property resulting from or which may arise by reason of any dangerous or defective conditicn of equipment or other Improve- ments installed or constructed by District on property owned by District, or a failure to maintain said equipment and improvements installed or constructed by District in a safe condition or which might arise from activities supervised by employees of District. IN WITNESS WHEREOF, City, by order of its City Council, has caused this Community Recreation Agreement to be executed on its behalf by the Mayor of said City Council and attested by the Clerk thereof, and District has caused this Community Recreation Agreement to be executed by its Board of Trustees . CITY OF HUNTINGTON BEACH, a municipal corporation By 4A�YOR ATTEST: c CITY CLERK APPROVED AS TO FORM: CITY AT YQ DATED t is �d day of , 1974 . HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT APPROVED T, � AS TO CONTENT BY.._�'.`p::'r: ......' ................. CITY ADMINISTRATOR By PRESIDENT - BOARD OF TRUSTEES By CLERK-- BOARD OF TRUSTEES APPROVED AS TO FORM: COUNTY COUNSEL 5 . ..r.. }II !� �'•_ T .. ._.III__Is._r • rr _..Ar. oe Ae L f• OC dj r r Aw � _ � � � r ��_' � � •- � r �Z/fit./! �JL � Y I �� �• I� �E�C^.S Y.:J / I�HR�C g :~ �a�._ • V•lVUM 4YRA•k 1[ �..N�LT_ 'REor w . :. r. •.�� -• _r_r_i. • �R... • iyy ��� • TV�If•L PPV Wr' TAI r try Z. • . T F • P P , 1•Y.'ry.�w•! / • \! �.r'.'^f+i.w.'S.-t��. _.. LJ t 1 Ilk I T6 l St = /� 9 6 '* �•536 � , � I I Nove-ber 15, 1974My OF HU"I NGTON BEACH DOM470F TAUSIFE5 RECREATION&PARKS DEPARTMENIT Mr. Norm Worthy, Director Recreation and Parks Department 1 P. G. Box 190 Huntington Beach, California 92649 Dear norm: i I have enclosed a Cory of the ccrapleted Agreement for Joint Use of Community Recreation Facilities located at Marina High School , Huntington Beach Union High School District, by the City of Huntington Beach. i The original was signed by our Board of Trustees on November 12, 1974. In addition to the agreement receiving approval as to content by your City Ad- ministrator, we submitted this document to County Counsel for review, and � with the exception of the County Counsel 's feeling that all joint power agree- rents should contain liability insurance policy coverage for inverse condemna- tion claims, Mr. Spencer Covert, representir.g the County Counsel 's Office, has given his approval as to form and content of the agreement. 1 A copy of this agrP:nent will be forwarded to the high school principal , Air. { Charles Weaver. Please keep closely in torch with Mr. Weaver regarding the time line for the modification of the existing property for joint power use. The district representative responsible for monitoring the nodification is ' Mr. Craven Miller, Director-Educational Planning. Please keep him informed of your plans as well . Thank you. Yours truly, f i l Ferren L. Christensen Ad,-iirSistrator, Guidance and Special Services 1 FLC:sm i Enc. cc: Mr. Charles Weaver - Enc. Mr. paren Miller - Enc. Mr. SL(Itt Flanagan •- Letter only 1 1 AGREEMENT THIS AGREEMENT made acid entered into this 3rd day of September , 1974, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation, hereinafter referred to as "CITY" and THE OCEAN VIEW SCHOOL DISTRICT, a political subdivision of the State of California, THE HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT, a political subdivision of the State of California, FOUNTAIN VALLEY SCHOOL DISTRICT, a political subdivision of the ' State of California, WESTMINSTER SCHOOL DISTRICT, a political subdivision of the State of California, HUNTINGTON BEACH SCHOOL DISTRICT, a political subdivision of the State of California, and ORANGE COAST JUNIOR COLLEGE DISTRICT, a political subdivision of the State of California, hereinafter collectively referred to as "DISTRICTS" . W I T N E S S E T H: WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the City of Huntington Beach, the Ocean View School District, the Huntington Beach Union High School District, the Fountain Valley School District, the Westminster School District, the Huntington Beach School District and the Orange Coast Junior College District, and to cultivate and develop good citizenship by providing for an adequate program of community recreation and to conduct such a program of community recreation as will contribute to the 1. JG:cs attainment of general educational and recreational objectives for the children and adults of said city and said school districts; and WHEREAS, the parties hereto desire to cooperate with each other to carry out the provisions of Chapter 6, Division 12 of the Educational Code of the State of California, and to that end enter into an agreement with each other to organize, promote and conduct a joint program of community recreation to promote and preserve the health and general welfare of the children and people of said city and school districts, NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, it is hereby agreed and understood by and between them as follows: DISTRICTS shall make available to CITY: a. All permanently operated playground areas that are suitable for community recreational activities, these areas to be selected by the Director of Recreation and Parks of the City . of Huntington Beach and approved by mutual agreement of the City Administrator and the Superintendents of DISTRICTS. b. DISTRICTS further agree to allow CITY to utilize other selected school facilities for co=unity recreational programs under the same method of selection as set forth in "a" above. c. Municipal use of school facilities shall be in accordance with pertinent district policies in granting permits for non- school use of facilities. 2. d. Schedules for use of said facilities for Community recreational activities shall be established by the Director of Recreation and Parks and approved by DISTRICTS' Superintendents or designated representatives. IT IS UNDERSTOOD AND AGREED: 1. That when an admission charge is made to cover expenses only for a community recreational event in a selected school facility, there shall be no rental fee charged to CITY. Further; that all fees and charges assessed for programs scheduled under this Agreement shall revert to the City Park and Recreation Facilities Fund. 2. That in advance scheduling use of school facilities, all conflicts between DISTRICTS and CITY be avoided; school programs and events and required rzaintenance shall have first priority, and the pertinent school districts reserve the right to schedule the use of facilities in fair proportion for other public agencies serving portions of the area of their respective districts. 3. That the advance schedules may be altered at the request of either party by mutual consent. 4. That the Recreation and Park Director shall select and provide certain qualified personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on the various selected district facilities. 3 • 5. That all personnel employed to conduct community recreational activities shall be under the' supervisiorn of the Director of Recreation and Parks and shall be employed at salaries and wage rates prescribed by said Recreation and Parks Director. Said wages and salaries- shall be paid from the City Park and Recreation Facilities Fund. S. That the school principals of selected schools shall be consulted and advised as to recreational activities conducted by the Recreation and Parks Department on facilities under said principals' jurisdiction. IT IS RECOGNIZED BY THE PARTIES that school properties and facilities are intended for school use and for the benefit of children of school age. It is therefore agreed that in program planning and scheduling, the leisure needs and opportunities of such children shall be provided for first. IT IS UNDERSTOOD AND AGREED that CITY shall provide certain expendable materials and supplies necessary for conducting com— munity recreational programs for all ages. These supplies and materials shall be provided through the aforementioned Park and , Recreation Facilities Fund. It is also agreed that certain equip— ment, as specified by DISTRICTS' Superintendent, provided as part of the school program and suitable for community recreational use, and that certain equipment and supplies provided by the Recreation and Parks Department and suitable for school use, shall be mutually interchangeable for the common use of both parties. 4. r IT IS UNDERSTOOD AND AGREED that DISTRICTS shall provide custodial and maintenance services for all school facilities utilized for community recreation programs, except in certain hardship cases created by events or programs conducted by CITY. CITY maintenance personnel, upon written request by the School Superintendent, shall assist in extraordinary maintenance and custodial duties caused by such community recreation programs. IT IS UNDERSTOOD AND AGREED, that the administrative authority for the total program shall be CITY'S Recreation and Parks Director. He shall be assisted by an Advisory Recreation and Parks Commission which shall be composed of five members at large, serving four year terms, and one member representing each of the six school districts, serving one year terms, all appointed by CITY'S Mayor with the approval of CITY'S City Council by majority vote. All terms of appointment shall run concurrently with the fiscal year beginning July 1 and ending June 30. Each participating school district board shall recommend two or more candidates representing their district to the Mayor by the third Monday of June each year, one of which shall be appointed by the Mayor, with the majority consent of CITY'S City Council to fill the term of the District Representative. In the event that any District shall not make such recommendations to the Mayor by the first day of July, then the Mayor, with the approval of CITY'S City Council, may appoint some qualified person to a one year term to represent such District on the Recreation and Parks Commission. Further, any member shall 5• 'w be privileged to voluntarily retire from the Commission at any time, successors to be appointed as previously described, and also in the event of other occurring vacancies from whatever cause, by the Mayor, with the approval. of C1TY'S City Council by majority vote for the unexpired terms of office. Members may be reappointed by the Mayor, with Council approval, for as many terms of office as are desirable. The Mayor shall be ex- officio member of said Commission. All members of such Commission . shall receive compensation for their service, the sum of FIFTEEN AND N0/100 ( $15.00) DOLLARS for each regular monthly Commission meeting attended. No compensation shall be given for adjourned or special meetings . City-wide municipal and school recreational programs shall be operated by CITY, as defined above, and direct program operation shall be under CITY'S Director of Recreation and Parks. It is understood that operation of individual programs on school grounds shall be supervised by recreation supervisors responsible to the Director of Recreation and Parks-. Use of school vehicles for the purpose of transporting recre- ational program participants on approved trips and excursions shall be governed by DISTRICTS' policies and final decisions as to the recreational use of said vehicles shall be at the discretion of the DISTRICTS' superintendents. By mutual agreement of the parties hereto, this agreement may be amended from time to time as deemed necessary by said parties . b . l IT IS UNDERSTOOD AND AGREED that CITY shall pay the general expenses of salaries for supervisors, instructors, attendants, employees., supplies and general maintenance expenses- of said community recreational program. IT IS FURTHER UNDERSTOOD AND AGREED that CITY shall name DISTRICTS as additional .insureds to provide liability insurance of ONE MILLION AND N0/100 ( $1,000,000 .00) DOLLARS in the aggregate (combined single limit bodily inJury and/or property damage) for the activities described in this Agreement during the days and hours CITY'S Department of Recreation and Parks uses the facilities described in this Agreement . The term of the Agreement shall be five (5) years, commencing July 1 , 1974, and terminating on June 30, 1979, except that this Agreement may be sooner terminated during said term by CITY or DISTRICTS (such termination as to DISTRICTS) upon sixty (60 ) days prior notice in writing of intent to terminate. CITY agrees to furnish to DISTRICTS a full and complete account of all funds used in the program at the end of each fiscal year. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers the day and year first above written. I Ty OF HUNTINGT N BEACH.r(,,CITY Mayor Pro Tempore ATTEST : City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: �G Ci y Attorney . ..City Administrator„ 7. OCEAN VIEW SCHOOL DISTRICT WESTMINSTER SCHOOL DISTRICT By By 411 , President , Board of Trustees President, Bo rd of Trustees /I By By Clerk, Board of Trustees Clerk, Board of Trustees HUNTINGTON BEACH UNION HIGH HUNTINGTON BEACH SCHOOL DISTRICT - SCHOOL DISTRICT By By Fresident, Board of Trustees rest ent, Board o Trustees BY BY Clerk, oar o Trustees Clerk, Board or Trustees FOUNTAIN VALLEY SCHOOL DISTRICT ORANGE COAST JUNIOR COLLEGE DISTRICT By By President, Board of Trustees President, Board of Trustees By By C erk, Boarg of Trustees Clerk, Board of Trustees 8. CITY OF HUNTINGTON BEACH •r COUNCIL - ADMINISTRATOR COMMUNICATION CA 74-29 MPYTINGTOti�F4[H To Honorable Mayor and From City Administrator City Council Members Subject FACILITY USE AGREEMENT WITH Date June 6 , 1974 ALL THE SCHOOL DISTRICTS WITHIN THE CITY BOUNDARIES The attached Facility Use Agreement provides for the City's Recreation and Parks Department to use various school district properties for conducting programs of community recreation without any cost to the City. The City Attorney's Office has approved this Agreement as to form and it is transmitted herewith for the City Council's approval. RECOMMENDATION: Approve the Facility Use Agreement with all the school districts within the City of Huntington Beach's boundaries. Respectfully submitted, 'a�, 0. *,—� David D. Rowlands City Administrator DDR:p attachment �o City of Huntington Beach i P.O. BOX I" CALIFORNIA 92548 01-1:10: OF 1111- 9:I1 %, (.I.I.RK September 74, 1974 Westminster School District 14121 Cedarwood Avenue Westminster, California, 92683 Gentlemen: The City Council of the City of Huntington Beach, at their regular meeting held Monday, June 17, 1974, approved the joint agreement for use of school facilities for recreation purposes. Enclosed please find an executed copy of said agreement for your files. Sincerely yours, Alicia M. Wentworth City Clerk AMW:cb Enc. y Cast Community ClIege district 1370 ADAMS AVENUE COSTA MESA CALIFORNIA 92626 NORMAN E. WATSON - CHANCELLOR 8 August 1974 Miss Alicia Wentworth City Clerk CITY OF HUNTINGTON BEACH 2000 Main St. Huntington Beach, CA 92648 REFERENCE: Joint Use of Recreational Facilities Agreement Dear Miss Wentworth: Enclosed is the original copy of the agreement for the Joint Use of Recreational Facilties between Coast Community College District and the City of Huntington Beach. This agreement was approved by our Board of Trustees on 24 July 1974. Sincerely, orrellan J. T ompson Executive Vice Chancellor Business Affairs CJT/sak encls.0 ) ORANGE COAST COLLEGE GOLDEN WEST COLLEGE COSTA MESA HUNTINGTON BEACH SUPERINTENDENT OF SCHOOLS JAMES CARVELL ASSISTANT SUPERINTENDENTS WOODIS CHADDICK KENNETH MEBERG MONTE MCMURRAY JA,+tES L. JONES, JR. OCEAN VIEW SCHOOL DISTRICT 7972 W&PNER AVENUE, HUNTING-TON BEACH, CALITOR-41A 92647 714-847-ZSSI August 6, 1974 Department of Recreation and Parks City of Huntington Beach P.O. Box 190 Huntington Beach, California 92648 Att: Mr. Nom.an Worthy Dear Norm: We enclose three copies of the Community Recreation Agreement approved by our Board of Trustees on July 1 , 1974. Will you please have these executed by the proper authority, and after signature, please return one copy to this office. Two copies may be retained for your use. Thank you for your cooperation. Sincerely, Milt Berg _ �,aG>~.,��}-�► ( �' � enc. August 19, 1974 Huntington Beach City School District 733 Fourteenth Street Huntington Beach, CA 92648 i Gentlemen: The City Council of the City of Huntington Beach, at their regular meeting held Monday, June 17, 1974, approved the joint agreement for use of school facilities for recreation purposes. Enclosed please find an execute copy of said agreement for your files. Sincerely yours, Alicia M. Wentworth City Clerk Enc. .+i..�-.s:...+.1.� .w��l�.:rrr.�i rii«.�.•i.r�.a�..«F. '�"i.ii i.rarr.r --r.r+��rrw�.�+�..�ar�.�--_ _— _ �+.+«rw-- 461M ` _.A ' � V August 19, 1974 Coast Community College District 1370 Adams Avenue Costa Mesa, CA 92626 Attention: Correllan J. Thompson Executive Vice Chancellor, Business Affairs Dear Mr. Thompson: The City Coun#il of the City of Huntington Beach, at their regular meeting held Monday, Jerre 17, 1974, approved the joint agreement for use of school facilities for recreation purposes. Enclosed please find an executed copy of said agreement for your files. Sincerely yours, Alicia M. Wlatworth City Clerk Ann:cb enc. August 19, 1974 Fountain-Valley School District X ber Cle Lighthouse Lane Fountain Vallay, CA 92708 Attention: Charles A. Woodfin, Ed.D Assistant Superintendent, Business Services Dear :fx. Woodfin: The City Council of the City of Huntington Beach, at their regular neeting held Monday, June 170 1974, approved the joint agreement for use of school facilities for recreation purposes. Enclosed please find as axecuted copy of said agreement for your files. Sincerely yours, Alicia M. Wentworth City Clark AIV:eb enc. August 19, 1974 Ocean View School District 7972 Varner Avenue Huntington Beach, CA 92647 Attention: Milt Barg Administrative Assistant, Business Dear Mr. Berg: The City Council of the City of Huntington, Beach, at their regular meeting held Mcmday, dune 17, 1914, approved the joint agreement for use of school facilities for recreation purposes. Enclosed please find an executed copy of said agreement for your files. Sincerely yours, Alicia M. Wentvorth City Clark A-11:eb y t 'ATt;r� �:.,l�• 4F 01111T.l w-All CITY fill .5 JOINT PD;:ERS AGREEMENT J u o 14 RECREATION u P 212 D�::eiTt:=I1T THIS AGREE14ENT made and entered into this 2nd Cay o� July 1974, by and between the CITY OF HUNTINGTON BEACH, a municipal coporation, hereinafter referred to as "CITY" an(i THE ._._ HUNTINGT0I1 BEACH UNION HIGH SCHOOL DISTRICT, a political subdivision of the State of California. .i W ITNESS. ETH.- ' WHEREAS, the parties hereto desire to promote and preserve the health and general welfare of the people of the City of Huntington Beach and the Huntington Beach Union High School District to cultivate and develop good citizenship by providing for an adequate program of community recreation and to conduct such a program of community recre- ation as will contribute to the attainnent of general educational and recreational objectives for people and students of said city and said school district; and WHEREAS, the parties hereto desire to cooperate with each other- to carry out the provisions of Chapter G, Division 12 of the Educational Code of the State of California, and to that end enter into an agree- vent with each other to organize, promote and conduct a joint program of community recreation to promote and preserve the health and general welfare of the people and students of said city and school district, ROW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto, it is hereby agreed and understood by and between them as follows: THE DISTRICT shall make available to THE CITY: a. All permanently operated playground areas that are suitable for cerurunity recreational activities, these areas to be selected by the Director of Recreation and Parks of the City of Huntington Beach . 1 �13 0 Hsi _� and approved by mutual agreement of the City Administrator and the District Superintendent or designated representative. b. THE DISTRICT further agrees to allow CITY to utilize other," selected school facilities for cor=.unity recreational programs under the same method of selection as set forth in "a" above. c. Municipal use of school facilities shall be in accordance ' with pertinent district policies and adopted procedures for granting •.nwnI. i*r fn n rr1� •.r 44+4 r d. Schedules for use of said facilities for Community recreational activities shall be established by the Director of Recreation and Parks and approved by THE DISTRICT Superintendent or designated representative. IT IS UNDERSTOOD AND AGREED: 1. That when an admission charge is made to cover expenses only for a community recreational event in a selected school facility, there shall be no rental fee charged to CITY. Further, that all fees and charges assessed for programs scheduled under this Agreement shall re- vert to the City Park and Recreation Facilities Fund. 2. That in advance scheduling use of school facilities, all conflicts between DISTRICTS and CITY be avoided; school programs and events and required maintenance shall have first priority, and the school district shall reserve the right to schedule the use of facili- ties in fair proportion for other public agencies served by THE DISTRICT. 3. That the advance schedules may be altered at the request of either party by mutual consent. 4. That the Recreation and Park Director shall select and pro- vide certain qualified personnel to conduct recreational activities and events which take place after school hours, on weekends, and during holiday and vacation periods on th v rious selected district l� facilities. A�� 5. That all personnel employed to conduct community recreational activities shall be under the supervision of the Director of Recreation and Parks and shall be employed at salaries and wage rates prescribed by said Recreation and Parks Director. Said wages and salaries shall be paid from the City Park and Recreation Facilities Fund. .�.. 6. CITY agrees to furnish the DISTRICT a full and complete account of all funds used in the program at the end of each fiscal year. Further, the annual report shall include statements of all fees and other charges collected or assessed that are directly or indirectly 're- lated to the use of DISTRICT facilities. 7. That the school principals of selected schools shall be consulted and advised as to recreational activities conducted by the Recreation and Parks Department on facilities under said principals' Jurisdiction. IT IS RECOGNIZED BY THE PARTIES that DISTRICT properties and facilities are intended for DISTRICT use and for the benefit of students of secondary age. It is therefore agreed that in program planning and scheduling, the leisure needs and opportunities of such students shall be provided for first. IT IS UNDERSTOOD AND AGREED that CITY shall provide certain expend- able materials and supplies necessary for conducting community recreational programs for all ages. These supplies and materials shall be provided through the aforementioned Park and Recreation Facilities Fund. It is also agreed that certain equipment, as specified by THE DISTRICT Superintendent, or designated representative, provided as part of the school program and suitable for community recreational use, and that certain equipment and supplies provided by the Recreation and Parks Department and suitable for school use, shall be mutually interchangeable for the common use of both parties. IT IS UNDERSTOOD AND AGREED that the DISTRICT shall provide custodial and -maintenance services for all school facilities utilized for community recreation programs, except in certain hardship cases created by events or programs conducted by CITY. 3 CITY maintenance personnel , upon written request by the School Superin- tendent or designated representative shall assist in extraordinary main- tenance and custodial duties caused by such community recreation programs. IT IS UNDERSTOOD AND AGREED, that the administrative authority for the CITY recreational program shall be THE CITY Recreation and Parks Director. He shall be assisted by an Advisory Recreation and Parks Commission which shall be composed of five members at large, serving four year tears, and one member representing each of the six school districts within the HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT, serving one year terms, all appointed by CITY'S Mayor with the approval of CITY'S City Council by majority vote. All terms of appointment shall run concurrrently with the fiscal year beginning July 1 and ending June 30. Each participating school district board shall recommend one or more candidates representing their district to the Mayor by the - - third Monday of June each year, one of which shall be appointed by the Mayor, with the majority consent of CITY'S City Council to fill the term of the District RepresentaLive. 'an the event that the District does not make such recommendation to the Mayor by the first day of July, then the Mayor, with theapproval of CITY'S City Council, may appoint some qualified person to a one year term to represent the District on the Recreation and Parks Commission. Further, any member shall be privileged to voluntarily retire from the Comnission at any time, successors to be appointed as previously described, and also in the event of other occurring vacancies from whatever cause, by the Mayor, with the approval of CITY'S City Council by majority vote for the unexpired terms of office. Members may be reappointed by the Mayor, with Council approval , for as many terms of office are desirable. The Mayor shall be ex-officio member of said Commission. All members of such Comnission shall receive compensation for their service, the sum of FIFTEEN AND NO/100 ($15.00) DOLLARS for each regular monthly Commission meeting attended. No compensation shall be given foradjourned of special meetings. Such compensation shall be paid by the CITY. • City-wide municipal and school recreational programs shall be operated by CITY, as defined above, and direct program operation shall 4 be under CITY 'S Ditor of Recreation and Parks. is understood that i operation of individual programs on school grounds shall be supervised by recreation supervisors responsible to the Director of Recreation and Parks. Use of school vehicles for the purpose of transporting recreational program participants on approved trips and excursions shall be governed by DISTRICT policies and final decisions as to the recreational use of said vehicles shall be at the discretion of the DISTRICT superintendent or his designated representative. By mutual agreement of the parties hereto, this agreement may be amended from time to time as deemed necessary by said •'' parties. IT IS UNDERSTOOD AND AGREED that CITY shall pay the general expenses of salaries for supervisors, instructors, attendants, employees, supplies and general maintenance expenses of said community recreational program. IT IS FURTHER UNDERSTOOD A14D AGREED that CITY shall name THE DISTRICT as an additional insured to provide liability insurance of ONE MILLION AND NO/L)) ($1,000,000.00) DOLLARS in the aggregate (combined single limit bodily injury and/or property damage) for the activities described in this Agreement during the days and hours CITY'S Department of Recreation and Parks uses the facilities described in this Agreement. The term of the Agreement shall be for one (1 ) year, commencing July 1 , 1974, and terminating on June 30, 1975, except that this Agreement may be sooner terminated during said term by CITY or THE DISTRICT upon sixty (60) days prior notice in writing of intent to terminate. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers the day and year first above written. HUNTINGTON BEACH UNION CITY OF HU INGTON BEACH (CITY HIGH S OL D TRICT z Lv •. o B ce< s'_ BY , President, Board of Trustees TES _fiiayor -- z y/Clerk a ¢ AVgST: APPR VED AS TO CO!' NT:- C3Ll 7 Q V ' Jerk, and of st Trustees City Adminirat r CM 9 5 1 e g 1902 17th St. 331 Huntington Beach, CA 92648 �•536- September 19, 1974 JACK 9. FOPER 80ARD OF TRUSTEES SL PER,NTENDENT OF SCHOOLS RON SNEN+twAN AND PRE 51DENr SECRETARY BOARD OF TRUSTEES "051RT A.KNO% Y 1 C E PRE/DENT RALPH H 8^UER.Pm Mr. Erich H. Matthews CLERK Administrative Aide DENNIS H.MANGERS City of Huntington Beach P. O. Box 190 Huntington Beach, CA 92648 Bear Mr. Matthews: Enclosed is original signed Joint Powers Agreement between the City and the District, effective July 2, 1974. The additions to paragraph 4, page 2 have been initialed by the signers of the agreement. Enclosed agreement is for your files. urs truly 4er ren L. Chr stensen, Administrator Guidance and Special Services Encl. cc - Mr. Scott Flanagan Mr. Bob Martin Mr. Owen Miller w/o Encls. cc - Mr. C. Wiese, Principal , EHS Dr. Larry Lucas, HBHS Mr. Charles Weaver, MHS Mr. Paul Hill , District Office with Encls. tw M. Of HUi'MT0111 SEAM -_ fountain valley school disffi��'�7� WHERE EACH IMpWiIt 101' ["NIUS ULPA 1 T M IT NUMBER ORE LIGHTHOUSE LANE • FOUNTAIN VALLEY, CALIFORNIA 92708 PHONE (714) 142.6651 June 26, 1974 Mr. Norm Worthy, Director Recreation and Parks Department MRS @.rjLA NCYRRSCity of Huntington Beach .R[.IM[xf �RrDrDq P.O. Box 190 ••.••DawT..O.Mx Huntington Beach, California 92648 110°[R Y �(LD(M Dear Mr. Worthy: WILLI•M[CPA%[ cLa•R./O It. "*a "•RTHIM Eclosed is a copy of the new five year agreement for use of facilities which has been signed by our President and Clerk of the Board of Trus- tees. Would you please return this copy to me after it has been signed by your City Clerk and Mayor. °Ir^'"1CT •DMIMI�TR•T1D" "ICV.AaL OR.CK.W D If you have any questions, please let me know. Mw.(R.MT[hDMw TO•MCND Lr /MCR[TaRT YO T.M"..D P°.(*T A s•IMcx IL to°. 5 i nc � y wq•aTauT w�a.•xTaxerxT ; rD"c/Trox.L Ma•rKa• /��/�/��1 •..i/T.wT W.[•.w T[w/.wT [� Iw.a11T. F.•D,[DD. Charles A. Woodfin, Ed.D. ...IMT."T w.M•„T(xDa.• sistant Supeirntendent .M RMOMx(a 7[M..CMM J•C R/.•xxRMM.(O_D Business Services A/.IMTA.T W.[Riw T[w DMwT a OMIw•/�a.T•Ta as/rlcaa CAW:gh Enclosure • 11c4SanT Viet,. JOINT DEVELOPMENT - COMUMUNITY RECREATION ACREE1.1ENT 1 THIS AGREEFIEHT, hereinafter called Joint Development - Community Recreation Agreement, between the CITY Of Huntington. Reach. California , s a municipal corporation, hereinafter called "CITY" and the Ocean View 41 School District, hereinafter called the "DISTRICT", [ F W 1 T N E S S E T 11 5 r G 11HEREAS, DISTRICT owns the property known as the Pleasant View 7 School locator! at _15G92 Land,ru Lane in the City cf _Huntington Beach a California - on which an elrnoentary school is located, • is 11 CITY desires to use and develop a portion of the aforesaid property 12 as a neighborhood park, and 11 It is in Gic best interests of CITY and DISTRICT that an egr•mwnt i4 be entered into for the use of a rortion of said 15 property for part, and recreational purposes its herci,:aftor set forth; 16 NOW. THEREFORE, CITY and DISTRICT agree as follc:•rs: 11 1. That subject to conditions set ferilo, C11Y is hereby ;ranted the IC right to use the hereinafter described porLion cf i P ;,,u,et School I' P 1'19 property for Park and recreational a+• osrs. The. said portion of 2G property of Pleasant Vir.w School is as set forth on the r..ap attached 21 1r[+':La, ra+i:ed Exhibit "A" and by this referencL node a part hereof. Y2 2. This a;rvement shall be for a period of fiftccn (i5) years, 23 coRc•rcncing on the date this docu.iient is fully c-Acci. %d by till parties. AL the � . 2t, end of firtcen (15) years. by mutual agrecr,rut, this agrc•�:mfnt may h., exten,ied. 25 3. CITY shall orot be required to pay ,gin, fees ur other tharecs f;,r { ?4 its use of the site. The cansiuc.•ratiari is MIitI0 91,.11 ;•c the: ccrrstruct:.on, 2? e1)r.rrrtiun'amJ llmint(-flanre of focilitics and t).r• prr-vidin:+ ;,, CITY of rer-Tea- • ? t: twl srrvicr; to Vrr. citizen. Vf CI1Y AM) UISIMICT. 29 d. MY ;;r,:! Ul ,li:lt'1 �rr.,l l t:arl: jointly if; t!lr +�'.�rar:l'::I of t1:, ;ao "' 1r) facility and lrrngr:n:,•. tn in;prr lha! 11:r 1rra;:rrly ,rely r"r(aLitar pr-•s+r_,v u•.••: 11 r'r drvt•ln+-cd to the- hrA inlerr•-1. of !•:rlh i..utir•.. J. I1 5. CITY d�lew., 1,r-inr• to LW- %t,ie.Iit., 1`r. . [rf 1.rrr�rr•r ,l ..r�liilir • ;ti ii I which includes a portion of DISTRICT'S site, to consult with DISTRICT on all construction schedules. Construction shall begin at a time when funds become available and actual construction will not interfere with the educational pro- 4 cesses of DISTRICT. CITY agrees to pay all costs of construction and develop- 5 ment of the portion of th-e site to be used for park purposes, and to repair any b damage to DISTRICT'S sprinkler system, playground equipment and/or other 7 district facilities or equipment, caused by reason of CITY developing site. C CITY agrees to consult with DISTRICT as to the type and specifications of g equipment and facilities to be constructed on said site. Any buildings con- to strutted by CITY shall meet all standards required by the Education Code. 11 Their location and desigi is subject to approval by DISTRICT. 12 b. CITY shall have the respontibility for the efficient operation 13 of a jointly-approved park program. Thee park ar-d facilities shall be open on 14 equal terms to ail residents of CITf and DISTRICT. Use of the facilities by is DISTRICT shall be without fee. and any operating expenses will be borne by CITY Ib 7. CITY agrees that it will maintain at its costs, the designated 17 pars: site in an attractive manner as approved by DISTRICT, and will use all lc approved methods necesscry to achieve and maintain said park site so as to be 19 an asset to the neighborhood. That portion of all utilities used by CITY shall 20 be paid by CITY. 21 S. CITY shall save and hold DISTRICT harmless from any or all 22 claims or causes of action for injury to persons, including death, or damage 23 to property resul Ling frou or which may arise by reason of any dangerous or ' 2t. defective condition of equipment or other improvements installed or constructs 25 by CITY, on property owned by DISTRICT, or a failure to maintain said equip- 26 meat and improvements installed or+cortstructcd by CITY in a safe condition or . 27 which migfit arise from activities Supervised by employees of CITY. To insure 2C against the above liability, CITY shall aaintain at all times, a liability 27 insurance policy or policies, which insure these particular risks. W tially, 30 this liability policy or policies shall be not less thin One Million Dollars it (S1,000,000.00). The adequ.rcy of this moeunt shall be revived every fi (L) J' years, DISTRICT ;hill save and hold CITY banaless frame any or all elairrr: or t ; -2 I causes of action for injury to persons, including death, or da^lage to property 2 resulting from or which may arise by reason of any dangerous or defective s condition of equipment or other improvements installed or constructed by 4 DISTRICT on property owned by DISTRICT, or a failure to maintain said equipment 5 and improvements installed or constructed by DISTRICT in a safe condition or 6 which might arise from activities supervised by employees of DISTRICT. 7 9. 'this Joint Development - Community Recreation.Agreement may be terminated by either party at any time and for any reason upon 180 days' 9 written notice to the other, termination to be effective June 30 of a fiscal to year. If DISTRICT desires to exercise its right to terminate this agreement, 11 DISTRICT shall reimburse CITY for the improvements placed on the site by CITY 12 in an amount equal to the depreciated value of said improvements as of the date 13 the cancellation is to be effective. In the event the parties tannot agree 14 upon the depreciated value of the improvements, such value will be determined 15 by an independent appraiser appointed by.. and satisfactory to. DISTRICT and 16 CITY. The expense of such appraisal shall be borne equally by both parties. 17 In the event the parties shall not agree upon said appraiser, the presiding it judge of the Superior Ccurt for the State of California. County of Orange. 19 shall appoint the appraiser. 20 In the event CITY chooses to exercise its right to terminate this 21 agreement, all improvements placed on the site shall become the property of 22 DISTRICT without the necessity of formal documentation of transfer. Should 23 DISTRICT not want such improvements, CITY shall remove said improvements within r ` 24 'six (6) months or less and return the site to its original condition insofar as 25 possible. Upon any cancellation of this agreement, CITY shall ren all 26 personal property belonging to CITY. CIIY'S liability insurance shall be 27 written to cover any cancellation period until improvements are rei-mv ed or 2& title is received by DISTRICT. 29 10. All stru::;ures constructed on the site and all personal proprrt 30 placed or installed therrpittry CITY and umied by C11Y shall remain the prupOrt) 11 of CITY. At the termination of this agrec•no nt, CITY shall remove from the %itl 32 all structures and pers.nzl property belonging to CITY and shell rrturil the .3- ! 1 site to its original condition insofar as possible unless DISTRICT indicates 4 its desire, within thirty days after such termination, to assume title to such s improvements, in which case' title thereto shall vest in DISTRICT without the 4 necessity of formal documentation of transfer. 5 11. DISTRICT reserves the right to establish the hours of use in G case a conflict arises between the community recreation program and the 7 educational program of DISTRICT. E 12. If the site or irprovements thereon are destroyed by fire. war, g earthquake, flood, sto m. or other casualty beyond the control of the parties ]p hereto to such an extent that they cannot be restored to their previous 11 condition within 620 days after the casualty, CITY shall have the option to 12 restore the site and improvements thereon to their condition as of the date of 13 the casualty. In the event CITY does not elect to perform such restoration, 14 this agreement shall terminate and CITY shall rep*ve all improvements and IS personal property from the Site dnd return the site to its original condition, ib unless Gtherwise mutually agreed. If the site and improvements are destroyed 17 by any of the causes enumerated above and in the event they can be restored je within 120 days after the.casualty, CITY shall restore them as soon as feasible 19 and the agreement shall continue in full force and effect. 20 IN WITNESS NFirpEOr, CITY, by order of its City Council, has caused 21 this Joint Development - Community recreation Agreement to be executed on its 22 23 ' 21 25 26 . 27 29 30 J2 .4- + . 1 N 1 behalf by the Mayor of said City Cotinr•il and attested by the Cl•2rk thereof, • ,1 and DISTRICT has caused this Joint bevelopment - Conym city Recreatiai A3ree�ent s; to be executed by its Board of Trustees. • l � 4 DATED this �� day of 1974. CITY 0� CM OF H,;r.�w,:.ZG:�B.AQJ a municipal 'Corporation 7 By y ATIISST�: �1 e,ty C erk • 101) AST Cti y Attornc 1G li DATED this ��_day of �O, 1974. OCEAR VIM 5 100L D1STUCT 1' OF OI'.MCL COUNTY, CALIFORNIA APPROVED AS TO CONTENT � 20 21 CITY AWAINISIRATO:; �i•rs1 n - ustecs 7.2 ` r •C By 23 erl: 410dr Trus s 21- AMOVI:D AS To Po.I.1: .ember, board of teeS� 26 — ._ .... -� --- Cuwity Counsel der, Bo rd Wes 27 i Byf _L� Mc�I; er, oard o��rustces __ 2E 29 30 • it Ks r Pleasant V iew • w I ACRF - -- 1 f � f Aa r 4 _I ! 1. I1 � •.• .. ,--1— f Sul—._L�-• a... i� a—� •L. Js»i•ar.�. City of Huntington Beae 5� .1 P.O. BOX 190 CALIFORNIA D ;V OFFICE OF TIIE CITY CLERK O S June 3, 1975 7 Board of Trustees Ocean View School District 7972 Warner Avenue Huntington Beach, California Gentlemen: The City Council of the City of Huntington Beach at its regular meeting held Monday, June 2, 1975 approved an addendum to the June 18, 1974 Joint Development Community Recreation agreement between the City and Ocean View School District, which will provide for expansion of the neighbor- hood park construction� of Pleasant View School. We are enclosing the 5riginal addendum. Upon execution by the Board of Trustees, please return to our office and we will forward a duly executed copy for your records. Sincerely yours, Alicia M. Wentworth City Clerk AMW:tio Encl. • , r S ` CITY OF HUNTINGTON BEACH F� INTER-DEPARTMENT COMMUNICATION HUNTINGIOP4 BEACH To Alicia Wentworth From Norm Worthy, Director City Clerk Recreation I:, Parks Department Subject Addendum: Joint Development- Date May 22, 1975 Community Recreation agreement between the C" ity and Ocean View School District, June ; The City Attorney asked that the attached addendum to the above listed community recreation agreement of June 18, 1975 which related to the development of a neighborhood park on the premises of Pleasant View School' in the Ocean View School District be signed by the School District officials prior to City Council action. Since the School Board and City Council, meet the same day and hour, they will execute the agreement addendum simultaneously. Approval of the attached addenduns will allow the City to expand their proposed neighborhood park construction of Pleas- ant View School from one (1) to 2.13 acres . Subject: Addendum: Contract between the City and Recreation Land Planners, June 18 , 1974 Approval of tie attached ittached addendum will allow the Pleasant View Park architects , Recreation Land Planners of Placentia, to proceed with the new expanded plan for Pleasant View Park. orm Worthy, Direttor Recreation $ Parks Department NW:ac Attachment: Addendums Recreation & Parks Commission recommendation l cc: Recreation F Parks Commission City Administration, D.D. Rowlands Recreation Land Planners , Paul Saito O.V.S.D. , Dr. Dale Coogan *_'_9 i 4 _ MINUTES, Recreation F Parks Commission April 9 , 1975 On question by Mr. Mossteller, Mr. Worthy stated that Phase III of H.C.P. has not been forgotten and that he intends to set up a meeting soon with Mr. W. E. Foster of the II.B. Company, the City Attorney and other pertinent parties to discuss the feasibility of establishing a redevelopment agency. Mr. Mossteller asked if he, as the Chairman of the Phase III , II.C.P. Committee, should respond to Rhoda Martyn's letter (objecting to City Council 's termination of Phase III property acquisition) through the Daily Pilot 's letters to the editor? Mr. Worthy did not feel that it would be necessary. The City Administrator may discuss this issue further with the City Council if he feels so inclined. ORAL COh UNICATIONS r. Coo er made re erence to the announcement for the C.P.R.S. South e ion Tnstitute to be held on Thursday, May 8 on the Queen Mary. He suggested some of the Commissioners should plan to attend as there will be some interesting seminar topics in particular those for board members: (1) bicentennial ; (2) Catalina Island and (3) .adventure parks. Those Commissioners interested in attending -should advise Air. Worthy's office so that the registration can be made in advance as well as arrangements for transportation in city vehicles. Air. Worthy stated that negotiations with Faith Lutheran Church for purchase of 2 acres of their 4 .5 acre church property is basically the same with one exception. They are now requesting $10,000 down rather than the entire $65,000 at the end of 5 years as previously stated. It will be necessary for them to construct a new parking lot on the remaining 2. 5 acres, hence the need for the money. They would like to have Public Works grade out the new parking lot and move the excess dirt to the park site which Gould eventually be used in con- struction of the park. Air. Worthy feels the Faith Lutheran proposal should be discussed at the next Park Priority Committee meeting. Mrs. Kennedy referred to the Antiquities Ordinance and stated it is basically the same document distributed distTibuted to the Commission at their last meeting. It will go before the Environmental Council next week. Mr. John Maguire of Pacific Coast Archaeological Society addressed the Commission requesting an extension to their dig permit in Phase III of H.C.P. He had originally asked for an extension of one year, but would settle for the six (6) months recommended by Jim Palin, Secretary of the Environmental Review Board. NOTION: Air. Cooper moved the Recreation and Parks Commission recommend tie dig permit for the Pacific Coast Archaeological Society in Phase III of H.C.P. be extended for a period of six (6) months . Mr. Costa seconded the motion. Motion carried. - 3 - w MINUTES, Recreation $ Parks Commission April 9, 1975 a responsible person supervise in the absence of the concessionaire? Mr. Worthy stated this could be done, but would probably not pay for the service. Mr. Taylor, H.C.P. concessionaire, addressed the Com- mission and informed them that he banks heavily on the Huck Finn Sailing Club to monopolize the water during the fall, winter, and spring week-days his concessions are closed. Mrs. Kennedy suggested that signs be put up advising that no private boats are allowed in the lake and request the helicopter to pass over the area oftener. Regarding the Park-Naturalist position, Mr. Worthy reported that he ' had spoken with Mr. Don Lewis of the Personnel Department. The dead- line for the filing of the applications is over, candidates have been reduced to 7 or 8 and will be interviewed in the near future. Mr. Worthy asked Air. Tom Cooper to serve on the interview board. Mr. Cooper accepted the invitation and will be notified of the inter- view date, time and location. PLEASANT VIEW PARK rs , yn a erris, Recreation Land Planners, presented the revised 2.13 acre Pleasant View Park schematic prepared at the request of the Commission. The new plan adds 1 .13 acres to the previously ap- proved site and the budget allocation will have to be amended accord- ingly to $44 ,700. Mr. Worthy would like to take the revised sche- matic to the Ocean View School Board if approved by the Commission this evening, then amend the joint-powers agreement for the additional 1.13 acres. He would also like to take the plan to the neighborhood for their review. MOTION: Mr. Cooper moved the Recreation and Parks Commission approve e revised 2. 13 acre schematic concept for Pleasant View Park and that staff convey the plan to the Pleasant View neighborhood and the school principal and if acceptable amend the joint-powers agreement to allow the additional 1. 13 park acres. Mr. Barnes seconded the motion. Motion carried. BUDGET 1975-76 r. Worthy distributed budget recap material to the Commission which included service descriptions for each division as well as cash flow projection and budget requests for fiscal year 1975-76. Air. Worthy did not ask the Commission to endorse the budget proposal until more detail is available. Mr. Cooper asked about a few items on the cash flow projection sheet. Mr. Worthy mentioned that staff has requested a change in the name of the department to Recreation, Parks and Human Services. Mr. Cooper recommended a Park Priority Committee meeting be called to Check over the expenditure items listed on both the budget request list and the cash flow list, and their order of priority. Mr. Worthy stated the City Council might also want to meet and discuss these items and their order of priority. The meeting was set for Monday, April 28 at 7: 00 p.m. in the Conference Room of the Recreation Center. Committee members will be reminded. OL nt V it w I ACRE r I Is �Z _ r t 1 • I � 1 •••.•o• , 1 A vp1 R rt r. • mwft.& •, 1 1 i '• as....«-0 40 46 J 0.60 1,