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HomeMy WebLinkAboutSTEARNS, CONRAD & SCHMIDT CONSULTING ENGINEERS, INC. dba SCS ENGINEERS - 2004-12-20 Broussard, Todd • From: Broussard,Todd Sent: Tuesday, September 09, 2003 9:41 AM To: Webb, David . Subject: FW: RFP for As-Needed Environmental Engineering.Service Dave, FYI. Please forward to Mr. Beardsley. Todd, x5247 -----Original Message----- From: Lee,Duncan Sent: Tuesday,September 09,2003 9:14 AM To: Broussard,Todd Cc: Lucas,Geraldine Subject: RFP for As-Needed Environmental Engineering Service Hello Todd: Below are the names.of the different consultants for the Environmental RFP. The objective is to have approved professional environmental service contract(s)on-hand so that staff is able to promptly respond to environmental issues in the City. Staff currently have needs for closed-landfill/methane related projects, and also storm water quality projects. The list of consultants came from Geraldine, County of Orange Local Health Agency, and various city staff from construction and design group. Camp Dresser/McKee Tait Engineering Cameron-Cole SCS Engineers EMCON/OWT Geosyntec Consultants HartCrowser GC Environmental Eng/Consulting CH2M Hill Komex H2O RBF.Consulting Curbside TetraTech If you.have other consultant(s)in mind, please let me know, so that I can sent it to them. Duncan Lee 375-5118 Tracking: Recipient Read Webb,David Read:9/9/2003 6:42 PM 1 CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 ;, OFFICE OF THE CITY CLERK JOAN L. FLYNN CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: / TO !1)66/A)apLS ATTENTION:7/ Name / 171` . I—DJ0 6 Cx1�LI.Q . FAQ.DEPARTMENT: 014 9OeO REGARDING: City,State,Zip �-) See Attached Action Agenda Item dl� Date of Approval O?D/vz Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: City Clerk Attachments: Action Agenda Page Agreement Bonds Insurance RCA Deed Other cC: 70, s ►�- Na t RCA Agreement - Insurance Other ent RCA Agreement Insurance Other ame Dipartmebt RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other. Name Department RCA Insurance g:/followup/letters/covedtndoc (Telephone:714-536-5227) (10) • December 20, 2004 -Council/AgeIR Agenda—Page 10 (Staff to Return to Council at a Date Uncertain to Request Approval of a Grant Application for Matching Funds.) Approved 7-0 E-12. (City Council) Approve Four As-Needed Environmental Professional Services Agreements on an On-Call Basis for Public Works Department from 1) Stearns,Conrad, and Schmidt Consulting Engineers Inc. dba SCS Engineers; 2) Geosyntec Consultants Inc.; 3) KOMEX H2O Science; and 4) GC Environmental, Inc. (600.10)— Approve and authorize the Mayor and City Clerk to execute the following: 1) Professional Services Contract Between the City of Huntington Beach and Stearns, Conrad and Schmidt Consulting Engineers, Inc. dba SCS Engineers for As Needed Environmental Engineering Services; and 2) Professional Services Contract Between the City of Huntington Beach and Geosyntec Consultants, Inc. for As Needed Environmental Engineering Services; and 3) Professional Services Contract Between the City of Huntington Beach and KOMEX H2O Science for As Needed Environmental Engineering Services; and 4) Professional Services Contract Between the City of Huntington Beach and GC Environmental, Inc. for As Needed Environmental Engineering Services. Submitted by the Public Works Director. Funding Source: Funds would be made available from currently budgeted programs. Additional Council authorization will be requested for unbudgeted projects, as necessary. Approved 7-0 E-13. (City Council) Approve the Addition of a Contract Event Coordinator for the Fourth of July Celebration and Authorize Additional Budget Allocation (960.30) .1)Approve utilizing a contract event coordinator to help address the increasing complexity of the city's Fourth of July celebration, said contract not to exceed $16,000; and 2) Authorize an additional allocation of$16,000 from the Fourth of July Fund reserves into Contractual Services Account 20445803.69450 to cover hiring a contract event coordinator. Submitted by the Community Services Director. Funding Source: Fourth of July fund reserves. Approved 7- 0 E-14 (City Council)Approve Amendment to the City's Enrollment in a Microsoft Enterprise Agreement for External Funding (600.10) Approve and authorize the Acting Information Services Director to execute the attached Amendment No. 001 to the Microsoft State and Local Government Enterprise Enrollment. Submitted by the Interim Information Services Director. Funding Source. Microsoft will provide $30,000 in product support services or a like amount for the city toward services provided by one of the Microsoft partners for the implementation of the next generation Microsoft networks (Active Directory). $25,000 per the attached agreement (Attachment 1) plus an additional $5;000 from a second Microsoft funding source authorized in the attached email from Microsoft (Attachment 2). Approved 7- 0 F. Administrative Items -None Council/Agency Meeting Held: D Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied y ler Sig a ure Council Meeting Date: December.20, 2004 Department ID Number: PW 04-079 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION T_ 'v C 0 0 SUBMITTED TO: HONORABLE MAYOR AND CITY COU Cl MEMBERa SUBMITTED-BY: PENELOP L R TH- ITY AW STRATO - PREPARED BY: OBERT F. BEARDSLEY, CTOR PU LIC�WaRKS :. U1 SUBJECT: Approve As-Needed Environmental Professional Se!ices Agreements o Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The Public Works Department requires general environmental engineering services on an as-needed basis. Four qualified firms have been selected to 1 provide these expert services. Funding Source: Funds would be made available from currently budgeted programs. Additional Council authorization will be requested for unbudgeted projects, as necessary. Recommended Action: Motion to: Approve and authorize the Mayor and City Clerk to execute Professional Services Contracts with Stearns, Conrad, and Schmidt dba SCS Engineers, GeoSyntec Consultants . Inc., KOMEX H2O Science and GC Environmental, Inc. Alternative Action(s): Do not authorize agreements and direct staff on how to proceed. This action could delay the procurement of necessary services. REQUEST FOR ACTION MEETING DATE: December 20, 2004 DEPARTMENT ID NUMBER: PW 04-079 Analysis: On occasion, it is necessary to employ consultants to address environmental issues in the City. Often these matters require immediate attention. To provide this service, four environmental consultant firms will be available on an on-call basis. Project assignments will be rotated among the consultants, based upon their expertise. Typical assignments may range from investigation of subsurface gas anomalies and monitoring of the City's methane gas collection systems to urban runoff water quality monitoring and services. The proposed contracts allow for a five-year contract term with a total budget not to exceed $1,000,000 per contract. No new projects will be authorized in the fourth and fifth years of the contract. This will allow assignments to be completed during the term of the contract. Public Works Commission Action: Not required Environmental Status: Not applicable Attachment(s): DescriptionCity Clerk's Page Number No. 9.3 ea 1. Professional Services Contract with SCS Engineers, Inc. 193PI 2. Professional Services Contract with GeoSyntec Consultants, Inc. /93AL 3. Professional Services Contract with KOMEX H2O Science /93 4. Professional Services Contract with GC Environmental, Inc. RCA Author: T. Broussard G:\R C A\2004\04-079 Dec 20 Broussard (On Call Environmental).doc -2- 11116/2004 9:15 AM ATTACHMENT # 1 u F' , PROFESSIONAL SERVICE CONTRACTS wt� l i a PURCHASING CERTIFICATION 1. Requested by: Todd Broussard 2. Date: November 18, 2004 3. Name of consultant: Sterns, Conrad and Schmidt Consulting Engineers 4. Description of work to be performed: As-Needed services Envir. Engr. Services 5. Amount of the contract: .$1,000,000.00 6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No 7. Company number and object code where funds are budgeted: 8. Is this contract generally described on the list of professional service contracts approved by the City Council'? ❑ Yes, ® No 9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on the list of professional service contracts approved by the City Council?' ❑ Yes, ❑ No 10. Were (at least) informal written proposals requested of three consultants? ® Yes, ❑ No Explanation: 11. Attach list of consultants from whom proposals were requested (including a contact telephone number). /�✓�_ 6�«�;r -� I��= 12. Attach proposed scope of work. U 13. Attach proposed payment schedule. RI ARD AMADRIL, Manager Purchasing/Central Services ' If the answer to any these questions is"No,"the contract will require approval from the City Council. PurchCert SCS.doc 1 1/1 8/2004 4:05 PM • PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND STEARNS, CONRAD AND SCHMIDT CONSULTING ENGINEERS, INC. DBA SCS ENGINEERS FOR AS NEEDED ENVIRONMENTAL ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and STEARNS, CONRAD AND SCHMIDT CONSULTING ENGINEERS, INC., dba SCS ENGINEERS, a Virginia corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide environmental engineering services on an"as needed"basis; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in CITY's Request for Proposal dated September, 2003 and CONSULTANT's Proposal dated October 15, 2003, collectively attached hereto as Exhibit "A," and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the `PROJECT." In the event there are any conflicts or inconsistencies between this Agreement,the CITY's RFP, or the CONSULTANT's Proposal, the following order of precedence shall govern: (1) Agreement, (2)the CONSULTANT's Proposal, and (3)the CITY's RFP. 04agree/scs/7/1/04 1 CONSULTANT hereby designates Michael L. Leonard, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement by CITY (the "Commencement Date"). This Agreement shall expire five (5) year(s) from the Commencement Date unless sooner terminated as provided herein. All tasks specified in the Scope of Services shall be completed no later than five years from the Commencement Date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in the Scope of Services are generally to be shown in the Scope of Services. This schedule may be.amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Million Dollars ($1,000,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in the Scope of Services or changes in the scope of services described in the Scope of Services CONSULTANT 04agree/scs/7/I/04 2 will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY.. CONSULTANT will conduct all defense at its sole cost and expense, and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are 04agree/scs/7/1/04 3 applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or . . replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: 04agree/scs/7/I/04 4 A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without 04agree/scs/7/1/04 5 cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified 04agree/scs/7/1/04 6 below; provided that CITY and CONSULTANT, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent: TO CITY: TO CONSULTANT: City of Huntington Beach SCS Engineers ATTN: Director of Public Works ATTN- Michael Leonard 2000 Main Street 3711 Long Beach Boulevard, 91" Floor Huntington Beach, CA 92648 Long Beach, CA 90807 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be 04agree/scs/7/1/04 7 unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the.context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed.in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of-any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for 04agree/scs/7/1/04 8 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this 04agree/scs/7/1/04 9 Agreement, and supercedes all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. IN WITNESS WHEREOF,the parties.hereto have caused this Agreement to be executed by and through their authorized officers ��CE/1�,a[-7Q 2004. STEARNS, CONRAD AND SCHMIDT CITY OF HUNTINGTON BEACH, a ENGINEERS, INC. dba SCS ENGINEERS_ , municipal corporation of the State of California By: Mark B. Belzer, is President AND By: David Ross, Assistant Secretary City Cler /yli ; APPROVED AS TO FORM: REVIEWED AND APPROVED: t p City Attorney 1 z/, Ci y Administrator I$I�� ko'� TEQA7D APPROVED: Director of Public Works 04agree/scs/7/I/04 10 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND STEARNS, CONRAD AND SCHMIDT CONSULTING ENGINEERS,INC. DBA SCS ENGINEERS FOR AS NEEDED ENVIRONMENTAL ENGINEERING SERVICES Table of Contents 1 Scope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless ...........................................................:.............................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.........................................................................................................10 27 Entirety......................................................................................................................10 jmp/contracts group/internatl sample/6/17/04 EXHIBIT A Proposal to Provide Professional Consulting Services for As- Needed General Environmental Engineering Services 11 �. . F ``i' 1� �y a FF n J RECT tF, 1 'l . tit. - 10/15/03 r r_ Prepared for City of Huntington Beach Prepared by SCS Engineers Environmental Consultants 3711 Long Beach Boulevar 562 426-9544 Ninth Floor FAX 562 427-0805 Long Beach, CA 90807-3315 www.scsengineers.com October 15, 2003 File No. 01261203 Mr. Duncan S. Lee, P.E. Engineering Division Public Works Department City of Huntington Beach City Hall 2000 Main Street P.O. Box 190 Huntington Beach, California 92648 Subject: Proposal to Provide As-Needed Environmental Engineering Services Dear Mr. Lee: SCS Engineers (SCS) is pleased to present three copies of our proposal to provide As-Needed Environmental Engineering Services to the City of Huntington Beach. Our proposal has been prepared in response to the City's Request for Proposal (RFP), dated September 3, 2003. SCS is extremely well qualified to perform the services as described in the RFP, and has extensive hands-on experience with naturally occurring gas anomaly/odor control, active and closed landfills, passive/active gas collection systems, wastewater odor control, wetlands treatment systems, and storm water quality and management. SCS looks forward to the opportunity to meet with the City during the interview process to dis- cuss our proposal in greater detail. If you have any questions regarding our proposal, please do not hesitate to contact the undersigned at 562.426.9544. Very truly yours, ! i Mirk B. Beizer, P.E. Principal-in-Charge SCS ENGINEERS MBB/jml Enclosure Offices Nationwide j Environmental Consultants 3711 Long Beach Bouleva 562 426-9544 • Ninth Floor FAX 562 427-0805 Long Beach, CA 90807-3315 www.scsengineiers.com SCS ENGINEERS October 15, 2003 File No. 01261203 Mr. Duncan S. Lee, P.E. Engineering Division Public Works Department City of Huntington Beach City Hall 2000 Main Street P.O. Box 190 Huntington Beach, California 92648 Subject: Proposal to Provide As-Needed Environmental Engineering Services Dear Mr. Lee: SCS Engineers (SCS) is pleased to present three copies of our proposal to provide As-Needed Environmental Engineering Services to the City of Huntington Beach. Our proposal has been prepared in response to the City's Request for Proposal (RFP), dated September 3, 2003. SCS is extremely well qualified to perform the services as described in the RFP, and has extensive hands-on experience with naturally occurring gas anomaly/odor control, active and closed landfills, passive/active gas collection systems, wastewater odor control, wetlands treatment systems, and storm water quality and management. SCS looks forward to the opportunity to meet with the City during the interview process to dis- cuss our proposal in greater detail. If you have any questions regarding our proposal, please do not hesitate to contact the undersigned at 562.426.9544. Very truly yours, ill k B. Beizer, P.E. Principal-in-Charge SCS ENGINEERS MBB/jml Enclosure Offices Nationwide SCS ENGINEERS PROPOSAL FOR AS-NEEDED ENVIRONMENTAL ENGINEERING SERVICES Prepared for: City of Huntington Beach City Hall Department of Public Works 2000 Main Street P,O. Box 190 Huntington Beach,California 92648 (714)536-5431 Prepared by: SCS Engineers 3711 Long Beach Boulevard 9th Floor Long Beach,California 90807-3 3 1 5 (562)426-9544 October 15,2003 File No. 01261203 City of Huntington Beach As-Needed Environmental Engineering Services 01261203(Oct-03) Printed on Recycled Paper to SCS ENGINEERS CONTENTS Pane CorporateBackground............................................................................................................................................1 Approach................................................................................................................................................................1 TeamOrganization.........................................................................................................:.......................................3 Statementof Qualifications....................................................................................................................................6 Scheduleof Hourly Rates.....................................................................................................................................15 Statementof Offer and Signature.........................................................................................................................15 Attachment A- SCS Standard Fee Schedule City of Huntington Beach As-Needed Environmental Engineering Services *W 01261203(Oct-03) Printed on Recycled Paper to SCS ENGINEERS PROPOSAL FOR AS-NEEDED ENVIRONMENTAL ENGINEERING SERVICES The City of Huntington Beach is seeking qualified firms to provide as-needed consulting services related to performance of field investigations, methane monitoring, maintenance and inspection of gas collection systems, commercial and industrial water quality inspections, methane mitigation plan preparation, and other tasks. This document constitutes a proposal by SCS Engineers (SCS)to assist the City in undertaking that work. The proposal is based on a Request for Proposals(RFP),dated September 3,2003. SCS is well qualified to perform the services required by the City, and has assembled a team of professionals with extensive experience in naturally occurring gas anomaly/odor control, passive/active gas collection systems, storm water quality and management, wetlands, monitoring and inspection of facilities, studies and reports, grant applications,engineering,permitting,and construction support services. CORPORATE BACKGROUND SCS is a national environmental engineering company (corporation) specializing in solid and hazardous waste services. The firm, which is employee-owned, currently maintains 35 regional offices with more than 400 employees. Our corporate headquarters is located in Long Beach, California, adjacent to the Long Beach regional office. Resources for the project are immediately available from this Long Beach locale. Since our foundation in 1970, SCS has provided services similar to those requested by the City at hundreds of sites and for dozens of municipalities across the nation. SCS personnel who provide these services have an exceptional understanding of the work,as well as the specific needs of Huntington Beach. SCS specializes in the following areas of environmental and solid waste engineering: • Field investigations. • Routine methane gas monitoring. • Maintenance, inspection, and operation of active gas collection systems. • Landfill gas monitoring. • Landfill gas collection and recovery. • Landfill gas investigations and assessments. • Protection of structures from subsurface gases. • Storm water management. • Wetlands. APPROACH The RFP lists only a general range of services, not specific to any task or site. We will describe briefly herein our general approach to performing these services. Monitoring and Inspections SCS has performed literally thousands of methane gas investigations and ongoing monitoring at existing facilities. We utilize a combination of portable instrumentation (typically "GEM" and portable flame ionization detectors), mobile labs, and sampling apparatus, depending on the nature of the work. We use both conventional drilling and direct push technology to obtain subsurface vapor samples. We have an inventory of ambient air sampling equipment and weather monitors for collecting and analyzing toxic air contaminants, and for gathering odor samples. SCS also uses various computerized dispersion modelling programs for determining downwind exposure. City of Huntington Beach As-Needed Environmental Engineering Services *W_ 01261203(Oct-03) 1 Printed on Recycled Paper two SCS ENGINEERS We currently perform routine gas system monitoring at landfills throughout the country, including at several Orange County sites. We have field personnel who.are dedicated full-time to these ongoing monitoring/maintenance efforts, and have vehicle, equipment and communications networks to respond to emergencies on a 24/7 basis. All are thoroughly trained in Health and Safety and Emergency Response skills. Studies and Reports SCS routinely prepares investigation and operation/maintenance (O&M) reports for clients to submit to regulatory agencies, including the Orange County Health Care Agency, the Orange County Fire Authority, the California Integrated Waste Management Board(CIWMB) and various water quality boards. We currently prepare an average of 200 monthly and quarterly reports on gas-related monitoring and maintenance(about half in California). Grant Applications SCS has been assisting public and private clients with grant applications in the areas of Brownfields redevelopment and recycling support. Sometimes SCS prepares the application, and sometimes we provide technical input to a city's on-board grant writer or consultant. Grant applications in the methane arena are rare, although SCS has had some success with EPA's Landfill Methane Outreach Program (LMOP). Preliminary Engineering Based on our broad experience, we know what works and what doesn't, and can quickly focus on practical alternatives for solving methane problems,whether the source is from a landfill, natural methane(oil and gas fields) or biodegradation from hydrocarbon spills. We are familiar with all practical technologies for gas mitigation and monitoring, and have completed literally hundreds of methane mitigation projects in California. We employ active and passive systems as the case warrants, automated sampling and detection (sensors), remote read-out, both factory and spray-applied methane barriers, and various gas collection and air injection approaches; we utilize life-cycle cost analysis to determine the optimum approach. We utilize standard sources for cost estimating,augmented by our own cost data base from projects that we have supervised. Permits SCS is very well known to the principal environmental agencies in Southern California, including the OCHCA, the OCFA, the South Coast AQMD, and the Santa Ana Regional Water Quality Control Board. We have substantial experience in the City of Los Angeles methane zones,which may be applicable to Huntington Beach. We are also very experienced at dealing with city building departments,to obtain building,plumbing and electrical permits. Water Quality/Storm Water SCS regularly assists municipalities,private agencies,and other firms in determining appropriate storm water permit options and in preparing permit applications. Information required for theses applications includes analytical results from storm water samples, site maps, history of the site, and any leaks or spills of toxic or hazardous pollutants, meteorological and geologic/hydrogeologic data, etc. SCS also assists in negotiations with regulatory agencies, when needed. Construction Documents SCS prepares fully biddable and constructible documents for implementation of our recommended mitigation systems. We have prepared numerous sets of plans and specifications for public bid, utilizing city and county standard drawings and specifications where appropriate; SCS references the Standard Specifications (green book). SCS utilized AutoCADD and LDD software. Through our SCS Field Services division,we have great experience at actually building and operating the systems we design. This gives us an advantage in preparing plans and specifications that are cost-effective to construct and maintain. City of Huntington Beach As-Needed Environmental Engineering Services 01261203(Oct-03) 2 Printed on Recycled Paper�■ SCS ENGINEERS Bidding Starve SCS is very familiar with public bidding processes,organizing pre-bid conferences and answering bidders inquiries. Construction Stage SCS is experienced at all phases of construction oversight. We are located minutes from Huntington Beach, and can provide full-time or periodic oversight as warranted by the specific projects. TEAM ORGANIZATION SCS has assembled a uniquely qualified team of professionals to assist the City with its environmental needs. Led by a Project Manager with over 30 years of civil and environmental engineering experience, the team includes professional field staff with hands-on methane monitoring experience, designers, geologists, water quality specialists,biologists,and permitting experts. A project organization chart, showing proposed key personnel and their relationship to City staff, is presented in Table 1. Brief resumes and example projects, highlighting SCS capabilities in the aforementioned specialty areas, are presented below. As evidenced on Table 1, SCS personnel are well prepared to provide the City with the full range of engineering services requested in the RFP. Our proposed Project Manager,Mr.Mike Leonard,has over 30 years of applied civil and environmental engineering experience directly related to the work required by the City. In particular,his directly relevant experience includes: Naturally Occurring Gas Anomaly/Odor Control-Project Manager for the Central Los Angeles High School #11 (former Belmont Learning Center) site mitigation project. Responsible for evaluation of alternative methods to mitigate naturally occurring methane, VOCs, and hydrogen sulfide generated from oil deposits underlying the site, and development of the final construction plans and specifications for the remedial design. Design concepts include the use of geomembranes, sub-slab air sweep assisted venting systems, passive venting, and dispersion layers under landscape areas. Huntington Beach Closed Landfills - Project Manager of the Closed Landfill Environmental Assessment and Response (CLEAR) program for Orange County Integrated Waste Management Department. Evaluations and investigations included two sites in Huntington Beach, i.e.,the former Gothard Street Refuse Disposal Station (also known as "Golden West Street Disposal Station No. 10" and as "County Dump Site No. 10") located near the intersection of Talbert Avenue and Golden West Street,'and the former Cannery Street Refuse Disposal Station(also known as "Orange County Refuse Disposal Station No. 16" and "Edison Pit") located near the intersection of Magnolia Street(formerly Cannery Street) and Hamilton Avenue. Most of the latter site is currently Edison Park, operated and maintained by the City of Huntington Beach. The investigations included a detailed records search regarding the history of disposal, current site and surrounding land uses, previous field investigations and environmental reports; completion of a limited field investigation to evaluate refuse prism cover, refuse limits and depth, and landfill gas(LFG) emissions and migration. For the former Gothard Street Refuse Disposal Station,the review included evaluation of an existing LFG control system on the south side of the County-owned portion of the site and plans to expand the system. Passive/Active Gas Collection Systems - Project Manager for evaluation and/or design of passive gas collection systems for multiple sites, including the former Belmont Learning Center in Los Angeles; a proposed commercial fishing village in Honolulu, Hawaii, for the Hawaii DOT; and the McColl Superfund Landfill site located in Fullerton, California. Active gas collection projects in southern California in which he has been extensively involved include LFG collection systems for El Sobrante MSW Landfill located in west Riverside County, the proposed Mesquite Regional Landfill in Imperial County, and the Olinda Alpha Landfill--Orange County's major MSW disposal facility serving the North County. He has designed the gas collection wells,piping,vacuum systems, and/or flare stations for these projects. City of Huntington Beach As-Needed Environmental Engineering Services 01261203(Oct-03) 3 Printed on Recycled Paper re WY OF HUN` INGTON BEACH Project Manager SCS ENGINEERS Mark Beizer, P.E. Technical Advisor Mike Leonard, P.E. Project Manager • Ray Huff, R.E.A. Alternate Project Manager Technical Advisor METHANE MITIGATION PERMITTING/ WASTEWATER/ WETLANDS .F REGULATORY STORMWATER:. COMPLIANCE/ GRANT APPLICATIONS ENGINEERING/ CONSTRUCTIONSUPPORT • Shashi Kothary, P.E. BIOLOGY Sharon Williams, P.E. Ken Lister, Ph.D., C.Hg ENGINEERING Mike Leonard, P.E. en � y Darr Wiemer e Ralph Vasquez Trevor White FIELD INVESTIGATION/ MAINTENANCE& MONITORING Michael Geyer, P.E., C.I.H. Alice Campbell, R.G., C.E.G. Steve Croasdale SCS ENGINEERS Project Organization Chart. SCS ENGINEERS Storm Water Quality and Management-Mr. Leonard has prepared Storm Water Pollution Prevention Plans for El Sobrante Landfill,a dozen BNSF railroad properties,and 6"peaker"mini-power plants,among other sites located in southern California. He has supervised design of the Storm Water Management System for El Sobrante Landfill that survived the El Nino rains of 1995-6 without landfill closure, and received comment from the Santa Ana Regional Water Quality as the "best SWMP for a landfill in their region." He has also planned, supervised, and prepared reports for storm water monitoring/sampling programs,including those conducted at several BNSF railroad facilities and at the El Sobrante Landfill. Monitoring and Inspections of Facilities - Mr. Leonard has prepared plans and procedures for monitoring and inspection of various types of properties, including industrial, commercial, and schools for compliance with regulatory agency requirements. Industrial facilities have included railroad, oil refinery, mining, chemical plants and landfills. He has prepared and supervised implementation of Operations, Maintenance, and Monitoring Plans for these facilities. Studies and Reports - Mr. Leonard has authored a full range of environmental reports, including Phase 1 and 2 Environmental Assessments and Investigations (Caltrans, BLM, Mortgage Lender, School District and others), CERCLA Superfund Remedial Investigation/Feasibility Studies and Remedial Action Plans (EPA), Quarterly Ground Water Quality Reports (RWQCB), Air Quality monitoring reports (South Coast Air Quality Management District), Remedial Action Workplans (DTSC), in addition to reports on many other environmental studies completed for private owners and government agencies. Preliminary Engineering - Mr. Leonard has performed and supervised development of preliminary engineering .plans for various civil and environmental projects. This has included development of feasible alternatives and detailed analysis of the advantages of each alternative based on regulatory compliance, practicality, and cost. Example projects include the Feasibility Study recently completed for the former Belmont Learning Center in Los Angeles, evaluation of alternatives for remediation of contaminated groundwater discovered along a sewer line construction route in Garden Grove, and preliminary engineering of the LFG collection system for the Mesquite Regional Landfill in Imperial County owned by Los Angeles County Sanitation Districts. Permits - Mr. Leonard has completed the permitting process for environmental and civil construction projects of many types. He has assisted in acquisition of such permits from County and City Building and Safety Departments, South Coast Air Quality Management District, Health Departments, the Integrated Waste Management Board, Orange County Flood Control District, Orange County Sanitation, Regional Water Quality Control Boards, among others. Construction Documents, Bidding Stage and Construction Management- Mr. Leonard has extensive experience in construction support services. He served as the on-site Construction Manager at the Olinda Alpha Landfill from ;;. . 1997 to 2000, responsible for over $15 million of new facilities construction. The facilities included paved access roads, new scales, office buildings, 100,000-gallon water storage tank and distribution system, over 5 million cubic yards of earthworks, a complete perimeter drainage system and many other smaller construction projects. He supervised preparation of the full set of construction bid documents for several major projects completed at the El Sobrante Landfill,for a major demolition project at the Bakersfield BNSF railyard. City of Huntington Beach As-Needed Environmental Engineering Services 4 f� 01261203(Oct-03) 5 Printed on Recycled Paper foo SCS ENGINEERS STATEMENT OF QUALIFICATIONS This section includes several project profiles that contain information regarding SCS capabilities to provide services requested in the RFP. We have utilized specific relevant corporate experience and have identified key staff involved in these projects. Protect Profiles Project: Cerro Villa Landfill-Brownfields Economic Development Initiative Amount: $64,000 Dates: 2002 to 2003 Client: City of Orange,Department of Community and Library Services Address: 230 E.Chapman Avenue, Orange, California 92866 Contact: Pamela Galera,Project Development Coordinator,(714)744-5597 Personnel: M.Maggio, R.Huff,M. Geyer, K.Lister SCS provided environmental consulting and assessment services for the City of Orange In a process designed to convert a past burn dumpAandfill Into a new municipal park. The site was operated as a dump in the 1940s and 1950s. Work is being performed under a Brownfields Assessment Demonstration Pilot Program Grant, funded by the U.S. Environmental Protection Agency's Brownfields Economic Development Initiative, out of Region IX in San Francisco, California. SCS first reviewed several previous studies that had been performed at the site since 1992, the most important of which was the Solid Waste Assessment Test(SWAT). Sampling and analysis of soils during the investigation determined that heavy metal concentrations, a major concern at most bum dumps, were very low and did not meet the criteria to be classified as hazardous waste. Limited gas studies had also been performed at the landfill by other firms. SCS Engineers Project Elements-- After reviewing available information about the site, SCS and the City met with each of the regulatory agencies to discuss concerns about the landfill, SCS prepared a workplan for a Phase II investigation, in accordance with guidance provided by the EPA and reviewed by several regulatory agencies, including EPA Region IX, Office of Quality Assurance; the Regional Water Quality Control Board, Santa Ana Region (RWQCB); and the Orange County Health Care Agency, Environmental Health(OCHCA). The lead environmental agency(LEA)for the Cerro Villa Landfill is the OCHCA. The RWQCB was satisfied by results generated from past work indicating that the site did not represent a risk to groundwater, and issued a "no further action" letter to the City of Orange. The OCHCA was concerned that previous studies did not adequately address methane gas-related issues, especially the potential for gas to migrate to nearby residential areas. The OCHCA wanted a study that conformed to applicable state regulations for closed landfills (California Code of Regulations [CCR], Title 27, Division 2, Chapter 3, Subchapter 4, Article 6, Section 20925). The EPA was primarily interested in quality assurance/quality control (QA/QC) aspects of data collection and how data were to be used. The final approved workplan included the following tasks to be performed by SCS: • Installation of five perimeter probes around the site, placed between the existing landfill and surrounding residential communities located nearby. • Placement of four probes inside the landfill in areas of known refuse disposal. Probes are to be monitored for methane gas one time per month for 6 months. • If methane is detected at levels below 5 percent by volume, monitoring will continue on a quarterly basis for two quarters. The entire monitoring program will take one full year to complete. City of Huntington Beach As-Needed Environmental Engineering Services � 01261203(Oct-03) 6 Printed on Recycled Paper fe4 SCS ENGINEERS Project: Villa Park Landfill-Emergency Design And Construction of LFG Control System Amount: $75,000: Engineering Services(Time and Materials),plus$365,000 Construction Cost Dates: 1995 to 2003 Client: County of Orange EMA/IWMD Address: 302 N. Flower Street, Suite 400,Santa Ana,California 92703 Contact: Charles Niederman,(714) 834-4040 Personnel: M.Beizer, S.Kothary,M. Geyer The 20-acre Villa Park Landfill in Orange County,California, is a former gravel pit that was filled with refuse in the 1960s. In 1995, methane levels were detected above the LEL in probes located in the residential area across the street from the landfill(about 200 feet from refuse). SCS and SCS Field Services(SCS-FS) were contracted by the County on an emergency basis to design and install a control system. SCS and SCS-FS designed and built a system of 17 extraction wells connected by below-grade HDPE header piping. The wells were originally to be installed in soil around the landfill. Because of the location of the wells and the age of the landfill, it was believed that the extracted gas would be of poor quality (dilute with air). Further, a flare would create a visual impact on the nearby residences. Hence, an activated carbon adsorption system was selected for treatment of collected gas. The system was designed, equipment and materials procured, and all installed in the field in 6 weeks. Difficult .drilling conditions were encountered(boulders in gravel/cobble matrix). After several drilling refusals, most of the extraction wells were relocated into the refuse prism. As a result, a much higher Btu gas was collected. Within about 6 weeks of startup, methane levels in probes along the residential community had declined to below the LEL(5 percent by volume). -------------------------------------------------------------------------------- Project: Olinda/Olinda Alpha Landfill -LFG Remediation Amount: $1.5 Million Dates: 1996 to 2003 Client: County of Orange EMA/IWMD Address: 302 N. Flower Street, Suite 400,Santa Ana, California 92703 Contact: Mohamed Salam,(714)834-4065 Personnel: M.Beizer, S. Kothary,M.Leonard The Olinda/Olinda Alpha Landfill is comprised of two separate refuse disposal areas, located in adjacent canyons. The disposal rate is approximately 4,000 tons per day, with remaining capacity sufficient to last approximately 20 years. LFG is recovered from both areas. The LFG recovery facility has the capacity to utilize 6,000 standard cubic feet per minute(schn)of LFG for energy production and flaring of excess LFG. The gas system at the site consists of vertical extraction wells,a system of horizontal LFG collectors, a header, and a condensate management system. Due to surface air emissions in excess of air quality standards, Orange County retained SCS to identify and remediate these emissions,and to expand the existing LFG collection system. SCS Engineers Project Elements-- SCS has provided as-needed LFG engineering services at all four major active landfills in the County. Work that we completed at Olinda/Olinda Alpha is representative of services that were also provided at the Frank R. Bowerman Landfill,the Prima Deshecha Landfill,and the Santiago Canyon Landfill. At Olinda/Olinda Alpha,we: • Identified and remediated`hot spots"(areas where surface emissions exceeded air quality standards). • Reviewed monitoring reports,operations and maintenance data,and well field monitoring data. • Interviewed landfill personnel and determined that chronic exceedances were generally found at or near the refuse/native soil interface, along surface drainage channels, and/or in areas with sufficient collection facilities. • Prepared Master Plan and analyzed well field efficiency. City of Huntington Beach As-Needed Environmental Engineering Services �Iy 01261203(Oct-03) 7 Printed on Recycled Paper ■ SCS ENGINEERS To remediate surface emissions of LFG at affected areas, in order to comply with air quality standards, SCS designed and prepared plans and specifications for expansion of the existing LFG collection system. Modifications included extraction wells, horizontal extraction trenches, laterals, and headers. SCS assisted the County In receiving bids, and provided construction management services. The system is now in operation. Additional monitoring probes were designed and installed to enhance perimeter protection at the site. -- ------------------------------------------------------------------------------ Project: Cal-Compact Landfill-Gas Control and Treatment System Amount: $190,000 Dates: 1995 to 2000 Client: Brown and Root Environmental Address: 4100 Clinton Drive,Houston,Texas 77020 Contact: John Kuo,(713)676-7193 Personnel: M. Beizer, S. Kothary The Cal-Compact Landfill is an Inactive landfill located in the.City of Carson, near Los Angeles, California. The site, a former hazardous waste landfill, was approved for development as an 810,000-square-foot shopping center (on top of the landfill), complete with access roads,paved parking, and underground utilities. The total landfill area encompasses about 157 acres. The average depth of waste fill is approximately 40 feet. The average methane concentration in LFG is 44 percent. Gas monitoring at the site showed elevated levels of non-methane hydrocarbons. SCS Engineers Project Elements-- Our scope of services for this project was extensive. Our first task, the development of a conceptual LFG control and treatment system, included an LFG protection system for the shopping complex, continuous automatic monitoring for methane within the complex, an LFG gas collection system, an LFG off-site subsoil migration control system, design of an LFG condensate collection and disposal system, design of an LFG blower/flare station, and an LFG monitoring system. The blower/flare station included the following design features: • Three 750-scfm Lamson blowers. • One 1,500-scfm John Zink enclosed flare. • A flow metering system. • A condensate injection system. • Programmable logic control(PLC)for system operation and control. • An autodialer. • FRP piping. In addition,we are providing the following services: • Permitting and approval assistance. • Construction engineering. • System startup and balance. • LFG flare emissions test. • Preparation of an operations and maintenance manual for the LFG control and treatment system. This is a current project for which design plans and specifications are 100 percent complete, and are under review with the regulatory agencies. City of Huntington Beach As-Needed Environmental Engineering Services 01261203(Oct-03) 8 Printed on Recycled Paper�� SCS ENGINEERS Project: Montebello Town Square- Subsurface Gas Protection Systems Amount: $160,000(Time and Materials) Dates: 1998 Client: City of Montebello,California Address: 1600 W.Beverly Boulevard,Montebello, California 90640 Contact: Ruben Garcia,(323)887-1469 Personnel: M.Beizer,S. Kothary SCS designed a gas extraction and,llaring system to protect a shopping center located adjacent to the Operating Industries (OII) Landfill Superfund site, and over a series of abandoned oil wells and petroleum-contaminated soils. The SCS system consisted of 8 extraction wells, 11 monitoring wells, two 500-chn blowers, and one ground flare. The system, situated in an area between the OII Landfill and the shopping center, is unusual in that the extraction wells are installed in native soil rather than in refuse, as is typical practice. The extraction wells are comprised of two multi-depth casings, one shallow casing to intercept near-surface gas, and one deep casing to collect petroleum hydrocarbon (thermogenic) gas migrating at depth. Monitoring wells, located on the shopping center property, allow observation of system performance in reducing gas levels encroaching on the property. In addition to the extraction system, SCS designed and oversaw installation of protective membrane barrier systems under the buildings in the shopping center. The systems typically consisted of 60-mil high-density polyethylene(HDPE)synthetic liner,protective soil and geotextile layers,a subfloor passive venting system (gravel bedding and PVC pipe network), as well as automated sensors (leak detectors) above the membranes. SCS continues to provide system operation,maintenance, and monitoring support. SCS Engineers Project Elements-- • Site investigation and installation and monitoring of gas probes. • Selection of remedial approach. • Coordination with USEPA and site managers at OII landfill. • Design plans and specifications. • System permitting: SCAQMD and City of Montebello building permit. 9 Construction oversight and quality assurance(CQA). • Initial startup and system balancing. • Preparation of an O&M manual. --------- ---------- ------------ ------------- --------- --------------------------- Project: Newport Terrace Landfill- Investigation and Assessment of LFG Collection System Amount: $80,000 Dates: 2003 Client: City of Newport Beach Address: 3300 Newport Boulevard,Newport Beach,California 92658-8915 Contact: Ms. Robin Clauson,(949)644-3131 Personnel: M.Geyer,M. Beizer,S.Kothary The Newport Terrace Landfill, formerly known as Newport City Dump No. 1, was owned and operated by the City of Newport Beach until 1967. The City received formal site closure in 1972, and transferred ownership of the site to a general contractor. In 1974, the Newport Terrace Condominium complex was constructed, along with a passive LFG vent system that was later modified to an active LFG extraction system, including LFG extraction wells and a blower station. The Newport Terrace Condominium Home Owners Association has been responsible for operation and maintenance of the system since mid-1970s,though eventually it was discovered that LFG had migrated off site. In 2001, the California Integrated Waste Management Board, at the request of the Orange County Health Care Agency, conducted a site investigation. Currently, the site is out of regulatory compliance and under an order to initiate corrective action. City of Huntington Beach As-Needed Environmental Engineering Services 031-r 01261203(Oct-03) 9 Printed on Recycled Paper flu i i SCS ENGINEERS At the request of the City of Newport Beach,SCS has been retained to investigate and determine the integrity of the condominium complex's LFG collection system. SCS Engineers Project Elements-- • Preparation of a work plan, including health and safety considerations involving excavation into a landfill, . air monitoring, emissions mitigation,worker protection,etc.,all requiring regulatory approval. 0 Excavation of critical LFG system components and pipe locations throughout the site. 0 Inspection and testing of the LFG collection system. • Performance of flow tests of selected extraction wells. • Backfilling and restoration of all excavations. • Preparation of a report of findings. -------------------------------------------------------------------------------- Project: Storm Water Quality Management Program Amount: $50,000 Dates: 2002 to 2005 Client: City of Lakewood,Department of Public Works Address: 5050 N.Clark Avenue, Lakewood, California 90712 Contact: Lisa Ann Rapp,(562)866-9771 Personnel: R. Vasquez,Michelle Leonard The City of Lakewood is updating many of its current storm water programs to be consistent with the requirements of the new storm water permit. Programs to be updated include public education and outreach, and training of City personnel and entities involved in land development and industrial and commercial inspection and compliance programs. The City expanded its existing contract with SCS to include a multi year contract for storm water compliance issues in response to the Los Angeles Regional Water Quality Control Board's(RWQCB's)new 2001 Municipal Storm Water Permit. SCS is assisting in the development of storm water programs as specified in the storm water permit. SCS Engineers Project Elements-- SCS is working with the City to develop its local Storm Water Quality Management Program (SQMP), which addresses public education, development construction, illicit connection/illicit discharge elimination, development planning, public agency activities, and industrial/commercial facilities control. These programs consist of the following: • Public Education - Develop and participate in a comprehensive educational storm water and urban runoff outreach program. Participate on behalf of the City with Los Angeles County workgroups. • Redevelopment Construction - Implement a development construction program to control runoff from construction activities at all construction sites of I acre or more. • Illicit Connection/IIlegal Discharge (IC/ID) - Develop and implement an ICAD database to track all permitted connections to the storm drain system. Map all location of illicit connection and discharges on baseline map. • Development Planning - Implement a development planning program to prioritize development/redevel- opment projects, and to provide properly designed and maintain treatment control BMP. • Public Agency Activities - Review all public agency activities that potentially affect storm water runoff. Conduct training of key personnel whose work can impact storm water. Ensure City activities comply with the regional storm water permit. • Industrial/Commercial Facilities Control - Develop and maintain a list of industrial/commercial facilities to be inspected. Develop an inspection program twice during permit cycle frequency. City of Huntington Beach As-Needed Environmental Engineering Services 01261203(Oct-03) 10 Printed on Recycled Paper SCS ENGINEERS Multiple tasks involve participating within various Los Angeles County subcommittees on behalf of the City of Lakewood in developing programs to ensure compliance with the regional municipal permit. In connection with these programs, SCS has developed guidebooks for Development Planning and Development Construction to be used by City personnel. SCS is also assisting in review and update of the City Is storm water ordinance,SUSMP ordinance, Master Plan, and environmentally sensitive areas map, as well as training City staff. Also included is development of public education through an informative video and public service announcements. SCS continues to track legislative and state court decisions that affect the cities within the County of Los Angeles. SCS is currently developing an industrial inspection,dry weather monitoring,storm water conveyance system location and inspection program. Project: Review and Evaluation of Municipal Storm Water Program Amount: $5,000 Dates: 2003 Client: City La Mirada,Department of Public Works Address: 15515 Phoebe Avenue,La Mirada,California 90638 Contact: Alex Waite,Administrative Aide, (562)902-2382 Personnel: R.Vasquez,Michelle Leonard The City of La Mirada hired SCS to evaluate the City's storm water program and compare it to the local municipal permit, to ensure compliance. The City assessed the compliance level in comparison with the Los Angeles Region municipal storm water permit Order No. 01-182, to show that its existing programs addressed requirements indicated in the new permit, and to demonstrate that appropriate program updates were being conducted in an efficient and timely manner. SCS Engineers Project Elements— SCS worked closely with City staff to review documents and compared them with the municipal permit in order to ensure compliance. A review of the countywide Storm Water Quality Management Program (SQMP) was also conducted,and an assessment was made as to the areas potentially needing modification. Since the City of La Mirada has a large industrial base, ensuring that existing storm water programs address this concern was an important issue. To assist in addressing that concern, the review included the Public Information and Participation, Industrial/Commercial Facility Control, Development Planning, Development Construction, Public Agency Activities,and Illicit Connection and Illicit Discharge Elimination programs. ------- ------------------- ------------------------------------------------------ Project: Central Los Angeles High School #11 (Vista Hermosa Project): Methane and Hydrogen Sulfide Gas Mitigation System Amount: $156,000: Engineering Services Dates: Ongoing Client: Los Angeles Unified School District,Office of Environmental Health and Safety Address: 333 South Beaudry Avenue,20th Floor,Los Angeles,California 90017 Contact: Tom Watson,Environmental Manager,(213)633-8242 Personnel: M.Leonard,M.Beizer, S.Kothary The Los Angeles Unified School District's (LAUSD's) proposed Central Los Angeles High School #11 (CLANS#11, or Vista Hermosa Project) is located immediately west of downtown Los Angeles in the Temple/Beaudry neighborhood of the City of Los Angeles. The approximately 35-acre site, formerly known as the Belmont Learning Center (BLC) project, is. bounded by West Temple and Colton Streets to the north, North Boylston and North Toluca Streets to the west,Beaudry Avenue to the east,and West 1 st Street to the south. City of Huntington Beach As-Needed Environmental Engineering Services I2' 01261203(Oct-03) 1 1 Printed on Recycled Paper fmo SCS ENGINEERS The proposed high school will be developed on approximately 25 acres located on the eastern and northern portions of the site. CLAHS#11, as planned, will consist of approximately 310,000 square feet of floor area, including 109 classrooms located in four learning academies. Outdoor athletic facilities will be located in the northeast portion of the site, and indoor gymnasium and auditorium space will be developed. The development of CLAHS#II will require demolition of two partially constructed buildings on site: the former BLC Administration Building and Academy House #L As discussed in the Remedial Investigation Report, these structures are.located within a geologic fault zone safety setback area. In addition,a portion of former Academy House#2 may require removal or modification to address seismic safety. All other remaining buildings (i.e., Academy Houses #3 and #4 and the Triple Gym)that currently exist on site would be completed, and a new Student Union/Multipurpose Building and a new 500-seat Academy would be constructed. As part of the Vista Hermosa Project, a natural park with recreational and educational features would be located on approximately 10 acres in the western portion of the site. The planned Vista Hermosa Park may include, among other things, native plant communities, a pond, a multi-use soccer field, picnic areas, and various play areas and trails,an outdoor amphitheater,restroom facilities,and an office totaling no more than 2,000 square feet. SCS Engineers Project Elements-- SCS coauthored the Remedial Investigation/Feasibility Study (RI/FS) and Remedial Action Plan (RAP) with Meredith & Associates. SCS also prepared the Remedial Design, CQA Plan, O&M Plan, and construction cost estimates. Soil gas mitigation approaches that are commonly utilized for new building construction may include subfloor barriers (membranes) and vents (passive and/or mechanically active), enhanced building ventilation (HVAQ systems, utility conduit protection, extraction wells (with gas disposal/destruction devices), and sensors and alarms..SCS considered these various approaches in light of the location of the school,the type of construction involved,the methane and hydrogen sulfide readings from the soil gas surveys, the building's use (i.e., as a school), and the results of the Baseline Human Health Risk Assessment, dated September 2003, prepared by California Ensight. The proposed Central Los Angeles High School #11, as designed, consists of six general types of structures and/or areas. The six areas and proposed mitigation system components for each of the areas are as follows: • Slope Areas (steeper than 3H:]V): No gas extraction or collection will be implemented due to consistently low gas concentrations and low permeability of the soils; hence,the slopes will be landscaped and institutional controls(e.g., fencing or access-retarding vegetation) implemented. • Park, Sports Fields, and Other Landscaped Areas: Dispersion layer and passive venting system (only underlying the baseball field and pond in the park). • Hardscape Areas: Passive venting system. • New Buildings and Existing Buildings Without Existing Floor Slabs: Sub-slab membrane and air sweep venting system, and gas sampling and detection above the membrane/below floor slabs. • Existing Buildings with Floor Slabs--Non-Occupied (e.g., parking structure and ramps): Enhanced mechanical ventilation, and gas monitoring and detection above the floor slab. • Existing Buildings with Floor Slabs--Occupied (e.g., possible Parent's and Conference Center at location of Former Market Area and Academy#2): Enhanced mechanical ventilation, raised floor with membrane and air sweep venting system, and gas sampling and detection above the membrane. Capsule Resumes Michael L. Leonard, P.E., will serve as Project Manager and will be the primary contact with the City of Huntington Beach. He has over 15 years of practical experience in all aspects of solid waste management,including preparation of JTDs, RDSIs,ROWDs, and CPCMPs and cost estimates. He has served as site operating engineer for 18 months at a 2,000-tpd municipal solid waste landfill, and as construction manager at the Olinda Alpha Landfill (7,000 tpd) in northern Orange County, with responsibility for over$15 million in infrastructure improvements. He was also responsible for completing peer review of landfill gas controls for the private elementary school proposed City of Huntington Beach As-Needed Environmental Engineering Services � 01261203(Oct-03) 12 Printed on Recycled Paper T6(a SCS ENGINEERS for construction over portions of the abandoned Reese Pit Landfill that had been operated by Orange County. Methane had migrated from this site into a Fire Station across the street, and Mr. Leonard's role was to evaluate the proposed system for compliance with codes and regulations,functional effectiveness,and cost effectiveness. Raymond H. Huff, R.E.A., MBA, has 12 years of experience in environmental consulting, all with SCS. He has been involved in numerous projects related to solid waste management and compliance with solid waste regulations, including landfill gas surface and perimeter monitoring, landfill gas assessment, and perimeter probe design and installation. He has conducted investigations to define the migration and movement of landfill gas through subsurface soil, and develop mitigation schemes to protect nearby structures from hazardous gas accumulation. These structures included sub-foundation membranes, monitoring and detection equipment(such as alarm systems), and ventilation of spaces where potential gas accumulation could occur. Mr. Huff has managed a landfill perimeter probe evaluation and replacement project associated with the refurbishment of a public golf course located over a closed landfill in southern California. Mark B. Belzer, P.E.,has 33 years of experience in civil and environmental engineering,the last 23 of which have been in the waste management field, with particular emphasis in solid waste and disposal engineering. He directs the SCS California operation,and will serve as Senior Team Reviewer and be responsible for overall QA/QC of the proposed project. His experience ranges from hands-on participation in field and design work to the operation of large active LFG collection and recovery systems. He has strong expertise in the technical, economic, and regulatory issues related to landfill design and closure. Mr. Beizer has directed well over 100 landfill engineering projects. Notable closure design and construction projects under his direction include those at the Santa Maria, Prima Deshecha, Eagle Mountain, Bishops Canyon, West Miramar, Hillsborough, Altamont, and El Sobrante Landfills. Shashikant R. Kothary, P.E., has a diversified environmental background encompassing LFG recovery and migration control, waste management, water and wastewater conveyance and treatment, and water pollution control. His professional experience includes design and preparation of plans and specifications for LFG recovery and control systems,water and wastewater collection systems and treatment plants, and pumping stations. His work has involved the design of LFG migration and collection systems for Olinda/Olinda Alpha, Santiago Canyon, Prima Deshecha, FRB, and Villa Park Landfills in Orange County, and closure design for Bishops Canyon and Hillsborough Landfills. Sharon L. Williams, P.E., who will serve as Project Engineer,has 15 years of experience in design, supervision, construction oversight, and operations and maintenance of municipal LFG control systems and water treatment systems, soil vapor extraction and other remediation systems, petrochemical, power, chemical plants and industrial facilities. She provided LFG-related input to the upgrade to the El Sobrante municipal solid waste landfill (located in west Riverside County) RDSI and AQMD permits. She has managed environmental subsurface site investigations for groundwater and soil impacted by petroleum hydrocarbons, halogenated solvents, and other hazardous materials. Ms. Williams' LFG control and SVE experience includes enclosed ground and open-top flares, centrifugal blowers, instrumentation and controls, condensate collection tanks, pump stations, activated carbon treatment facilities,LFG collection systems, including horizontal and vertical collection wells and main headers,and various monitoring equipment. Michael D. Geyer, P.E., C.I.H., C.S.P., had 4 years of experience in the construction industry prior to joining SCS. In his 16 years at SCS, Mr. Geyer has gained experience in managing and working on numerous landfill projects, including subsurface gas migration studies,landfill fires,air quality monitoring efforts,hazardous materials investigations, and health and safety programs. In addition, he has managed the investigation of numerous commercial, industrial, and manufacturing sites for hazardous materials, including asbestos, heavy metals, PCBs, petroleum-contaminated soils, cyanides, and other chemicals. His work includes assessing chemical and biological contaminants, determining air quality characteristics, and evaluating toxic properties that affect the health and comfort of the public or occupants of buildings. He is involved in mitigating construction defects, changing building practices, substituting less toxic chemicals in process systems, modifying ventilation equipment, and biohazard(mold/bacterial)cleanup. Mr. Geyer functions as the health and safety expert for many of SCS's activities in California, and,as SCS's asbestos and mold expert;he provides guidance to other SCS offices on related issues. City of Huntington Beach As-Needed Environmental Engineering Services 0 01261203(Oct-03) 13 Primed on Recycled Paper��� SCS ENGINEERS Alice M. Campbell, R.G., C.E.G., C.Hg., has 26 years of experience in water resources evaluations, groundwater contamination studies, hydrogeochemistry, groundwater modeling, construction dewatering design, infiltration modeling, site characterization studies, groundwater assessments, remedial investigations, and monitoring. Ms. Campbell has managed several high-profile projects for the public and private sector, including detailed aquifer characterization studies for water rights litigations and basin development studies. Some of these projects have included providing litigation support and expert testimony. She has developed models for modeling rainfall infiltration,groundwater recharge,and safe yield, as well as for aquifer test analysis,groundwater velocity in anisotropic aquifers, contaminant transport (including retardation and decay), gas-to-water transfer, chemical equilibrium, hydrologic balances, dewatering, seepage and permeability calculations, well-field analysis, and statistical analysis. Ms. Campbell has also developed aquifer test and well designs, groundwater sampling programs,and data analysis techniques for investigating the source,fate,and transport mechanisms for contaminants in groundwater, including solvents, hydrocarbons,nitrate, metals, and brines. For 8 years,Ms. Campbell served as an instructor of advanced courses in groundwater modeling, groundwater flow, and chemistry in the Department of Geological Sciences at CSU Northridge. She also served on several master's thesis committees,.and has written and presented various technical publications. Steve Croasdale has over 20 years of experience involving underground and aboveground tank assessment, installation, and removal, groundwater monitoring and sampling, storm water, methane, and hydrogen sulfide monitoring, construction management, and field operations. He has completed numerous exploratory drilling and soil sampling projects, liner inspections, and construction and demolition of buildings. He has participated in certified health and safety programs in compliance with OSHA Standards, and is knowledgeable in incident response operations,team functions,personnel safety, and field equipment. Kenneth H. Lister, Ph.D., R.G., C.E.G., C.Hg., holds B.S., M.S., and Ph.D. degrees in geology and has 29 years of professional experience in geology and hydrogeology. His experience includes groundwater investigations at active and inactive industrial facilities; active, inactive, and planned landfills; and state and federal Superfund sites. He has participated in investigations of surface and groundwater quality at a number of landfills, including design of groundwater monitoring systems, direction of well drilling and installation, sampling and analysis, interpretation of data, and preparation of reports. He also prepared groundwater monitoring aspects of the final closure and post-closure plan for the Santa Maria Landfill, and performed hydrogeological and other tasks for closure of the Bishops Canyon Landfill for the City of Los Angeles and the San Marino Landfill. Dr. Lister has managed permitting and monitoring for the Peck Road Gravel Pit Landfill for a number of years. Dr. Lister has provided technical assistance related to groundwater monitoring and corrective action at El Sobrante, Bradley, Altamont,TriCities, Redwood,Lebec, Sheridan, Apple Valley,Loomis,and Meadow Vista Landfills. Ralph Vasquez, MBA,has extensive experience in industrial water quality issues and other regulatory compliance issues. His background includes compliance monitoring and reporting of wastewater discharges,permit writing,and negotiation with regulating agencies,including policy development with multi-agency involvement. Mr.Vasquez is the Senior Regulatory Compliance Specialist for Storm water Compliance for SCS, assisting clients with development of storm water compliance strategies that work hand in hand with their daily operations. Project experience includes management of the Jurisdictional Urban Runoff Management Program(JURMP)for the City of Chula Vista, California. During that project, he developed JURMP for the City of Chula Vista in response to San Diego Region Municipal Separate Storm Sewer System (MS4) Permit. He also provided turn-key compliance assistance, including review and update of an existing storm water program for the City of Lakewood, California; obtained dredging permits and managed dredging projects for Agua Hedionda Lagoon and South Bay Channel; and managed the production of SWPPPs, NPDES compliance programs, and SPCCs for both municipal and private clients throughout Los Angeles and San Diego County. Darren Wiemeyer is responsible for biological issues at SCS, including preparing cost estimates and workplans, permitting, conducting field surveys,writing reports, and acting as a liaison between regulatory agencies and clients. Projects include surveys for threatened or endangered species and habitats, biological inventory and assessments of wetland and upland habitats,conducting rapid biological assessments in streams and rivers,preparation of biological assessments, and wetland delineations, permitting, and mitigation. Additional projects include wetland and stream restoration design,installation,monitoring, and reporting. City of Huntington Beach As-Needed Environmental Engineering Services � 01261203(Oct-03) 14 Printed on Recycled Paper foo SCS ENGINEERS Trevor White conducts biological .assessments at SCS, including preparing cost estimates and workplans, permitting,conducting field surveys,writing reports, and acting as a liaison between regulatory agencies and clients. Projects include surveys for threatened or endangered species and habitats, biological inventory of wetland and upland habitats, preparation of environmental-impact assessments, and wetland delineations, permitting, and mitigation. Additional projects include erosion control activities and stream restoration and mitigation. SCHEDULE OF HOURLY RATES The SCS Standard Fee Schedule is located in Attachment A. STATEMENT OF OFFER AND SIGNATURE This proposal constitutes a firm offer to the City of Huntington Beach,valid for 60 days from date of issuance. Signed. rolark B.Beizer,P.E.,Vice President Director of California Operations SCS ENGINEERS City of Huntington Beach As-Needed Environmental Engineering Services 01261203(Oct-03) 15 Printed on Recycled Paper fr SCS ENGINEERS ATTACHMENT A SCS STANDARD FEE SCHEDULE City of Huntington Beach As-Needed Environmental Engineering Services 01261203(Oct-03) Printed on Recycled Paper fo Environmental Consultants • 3711 Long Beach Boulevar• 562 426-9544 Ninth Floor FAX 562 427-0805 Long Beach, CA 90807-3315 http://www.scsengineers.com SCS ENGINEERS FEE SCHEDULE (Effective July 1, 2003, through December 31, 2003) Rate/Hour Principal..................................................................................................................................$185 ProjectDirector........................................................................................................................165 Certified Industrial Hygienist..................................................................................................165 SeniorTechnical Manager.......................................................................................................135 ProjectManager.......................................................................................................................130 SeniorProfessional..................................................................................................................115 ProjectProfessional ...................................................................................................................95 Superintendent...........................................................................................................................90 StaffProfessional.......................................................................................................................80 ProjectAdministrator.................................................................................................................70 Operator.....................................................................................................................................70 Senior Engineering Technician..................................................................................................70 Designer/Drafter........................................................................................................................70 Administrative/Secretarial.........................................................................................................55 Technician..................................................................................................................................55 Laborer.......................................................................................................................................50 General Terms 1. Rates for principals of the firm may be negotiated on a project-specific basis. 2. Scheduled rates are effective through December 31, 2003. Work performed thereafter is sub- ject to a new Fee Schedule. 3. ScheduIed labor rates include overhead, administration, and profit. Costs for outside consultants and subcontractors, and for job-related employee travel and subsistence, repro- duction, telephone, equipment, and supplies are billed at actual cost plus a 15 percent administrative fee. 4. Charges for field equipment and instruments will be in accordance with SCS's Field Equipment Rental Rates Schedule in effect at the time the work is performed plus a 15 per- cent administrative fee. Vehicle mileage is invoiced at $0.40 per mile for company autos and $0.45 per mile for company trucks. Daily rates apply for long-term projects. 5. Invoices will be prepared monthly or more frequently for work in progress, unless otherwise agreed. Invoices are due and payable upon receipt. Invoices not paid within 30 days are subject to a service charge of 1.5 percent per month on the unpaid balance. 6. Payment of SCS invoices for services performed will not be contingent upon the client's receipt of payment from other parties, unless otherwise agreed in writing. Client agrees to pay legal costs, including attorney's fees, incurred by SCS in collecting any amounts past due and owing on client's accounts. 7. For special situations such as expert court testimony and limited consultation, hourly rates will be on an individually negotiated basis. Offices Nationwide EXHIBIT B EXHIBIT "B" • Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: Principal $185.00 Project Director $165.00 Certified Industrial Hygienist $165.00 Senior Technical Manager $135.00 Project Manager $130.00 Senior Professional $115.00 Project Professional $ 95.00 Superintendent $ 90.00 Staff Professional $ 80.00 Project Administrator $ 70.00 Operator $ 70.00 Senior Engineering Tech $ 70.00 Designer/Drafter $ 70.00 Administrative/Secretarial $ 55.00 Technician $ 55.00 Laborer $ 50.00 B. Travel 1. Charges for time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services for CITY or as otherwise arranged with CITY. 2. As CITY sometimes uses consultants that are outside of the nearest metropolitan area, CITY is very conscious of travel costs. Subject to agreement otherwise,CONSULTANT will be held to charging no fees on travel time to or from Huntington Beach. 3. Automobile expenses are limited to Twenty-seven Cents ($0.27) per mile. All other travel expenses must be approved in advance by CITY in writing. Requests for approval shall be submitted at least fourteen(14)days in advance, to allow for reduced transportation fares. Meals are not billable to CITY, without prior written consent of CITY. C. Billing 1. All billing shall be done monthly in one-tenth-hour (0.10) increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. Minimum billing charges are unacceptable. CONSULTANT shall only charge for actual time spent. For example, minimum of 0.2 hours for phone calls or 0.4 hours for letters is unreasonable unless that is an accurate measure of time spent. 2. Each month's bill should include a total to date. That total should provide, at a glance,the total fees and costs incurred to date for the case or matter. 3. Telephone, cellular phone and postage charges are billable at actual cost. A copy of all service bills/costs should accompany the billing for each single item that exceeds Seventy-Five Dollars($75.00). The fee for the sending or receiving of facsimiles shall not exceed Twenty-five Cents ($0.25)per page. CITY will not pay a fee or charge for telephone calls or facsimiles to CITY. Photocopier costs should be no more than the actual cost of duplication, or Ten Cents($0.10)per page,whichever is less. agree/forms/exB-hourly fee/7/1/04 EXHIBIT B Hourly Payment • 'EXHIBIT "B►► • Payment Schedule (Hourly Payment) 4. CITY will not pay for secretarial time or secretarial overtime. CITY will not pay for secretarial tasks or tasks that should be subsumed into CONSULTANT's overhead. For example, time spent for faxing, mailing, arranging for messengers and calendaring are not acceptable charges. 5. CITY will not pay for word processing charges. This includes per page or hourly charges. 6. CITY will not pay for billing or discussion of bills. If CITY has questions about billing or needs additional information on bills,that is not a chargeable event; CONSULTANT should respond without charging CITY for the time required. 7. CITY appreciates when CONSULTANT has researched an issue previously and .uses. that research on the present case. CITY has retained CONSULTANT because of its past experience. CONSULTANT shall not charge CITY for work it has done and billed another client for in the past. 8. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 9. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement;and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice,in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance,or until this Agreement has expired or is terminated as provided herein. 10. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. agree/forms/exB-hourly fee/7/I/04 EXHIBIT B Hourly Payment INSURANCE AND INDEMNIFICATION WAIVER MODIFICATION REQUE&I C E I V E D 1. Requested by: Todd Broussard, Public Works SEP 0.9 2004 2. Date: September 7. 2004 City of Huntington Beach City Attorney's office 3. Name of contractor/permittee: SCS Engineers/SC8 Field Services/SCS Energy 4. Description of work to be performed: Consultant for environmental design services and related studies 5. Value and length of contract: $100 200K; On-call on an as-needed basis 6. Waiver/modification request: $50K professional liability deductible 7. Reason for request and why it should be granted: Unable to comply with the ciy's zero deductible requirement 8. Identify the risks to he City in approving this waiver/modification: None. ()la toh Departm Head Signature Date: APPROVALS Approvals must be obtained in the order listed on this fohn. Two approvals are required for a request to be granted. Approval from the City Administrator's Office is only required if Risk-Management and the City Attorney's Office disagree- 1. Risk Management / Approved Denied t� ❑ Signature Date 2. City Attorney's Office Approved ❑ Denied Signature Date 3. City Administrator's Office a Approved ❑ Denied Signature Date If approved,the completed waiverlmodification request is to be submitted to the City'Attomey's Office along with the contract for approval, Once the contract has been approved, this form is to be filed with the Risk Management Division of Administrative Services DATE ACORD, CERTIFICATE OF LIABILITY INSURANCE Page 1 of 3 07/21/2004 PRODUCER 877-945-7378 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Willie North America, Inc. - Regional Cart Center HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 26 Century Blvd. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P. O. Box 305191 Nashville, TN 372305191 ?r3-11`ia Z'y INSURERS AFFORDING COVERAGE INSURED SCS Engineers O/5,� / INSURERA: Zurich American Insurance Co an 27855-700 SCS Field Services vv IV' INSURERB:Zurich American Insurance Company 27855-001 SCS Energy 3711 Long Beach Blvd., 9th Floo INSURERC:Steadfast Insurance Company 26387-900 Long Beach, CA 90807 IWY INSURERD:Granite State Insurance Company 23809-900 0� INSURERE: Steadfast Insurance Company 26387-001 COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICYNUMBER PALICTE ME IO MI DATE POLICYEMIRATION LIMITS A GENERAL LIABILITY GLOS04440410 4/l/2004 4/1/2005 EACH OCCURRENCE $ 1,000,060 ]( COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire $ 1,000,000 CLAIMS MADE FO OCCUR MED EXP(Any oneperson) $ 10,000 PERSONAL&ADV INJURY $ 11000,000 GENERALAGGREGATE $ 1 0 0 000 GEML AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OPAGG $ 11000,000 POLICY JEC LOC B AUTOMOBILE LIABILITY AOS BAP804440510 4/l/2004 4/l/2005 COMBINED SINGLE LIMIT B X ANY AUTO TX TAP523004603 4/l/2004 4/1/2005 (Ea accident) $ 1,000,000 B ALL OWNED AUTOS VA BAP804555710 4/1/2004 4/l/2005 BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS - BODILY INJURY NON-OWNEDAUTOS (Per accident)9 $ OVED S TO 0 I PROPERTY DAMAGE $ AA (Per accident) GARAGE LIABILITY NNI R W 11yAtO Cy AUTO ONLY-EA ACCIDENT $ ANY AUTO 1 AOTHER THA UTO ONLY: IA ACC $ p�� AGG $ C EXCESS LIABILITY SE0804440610 4/1/2004 4/l/2005 EACH OCCURRENCE $ 51000,000 X OCCUR CLAIMS MADE AGGREGATE $ 51000,000 DEDUCTIBLE $ X RETENTION $ 10.00( $ D WORKERS COMPENSATION AND ADS 3281830 10/1/2003 10/1/2004 X TORYL1MTs OIR EMPLOYERS'LIABILITY D The Proprietor/ CA 3281831 10/1/2003 10/1/2004 E.L.EACH ACCIDENT $ 11000,000 Partners/Executive E.L.DISEASE-EA EMPLOYEE $ 11000,000 Off Icers are Xncluded E.L.DISEASE-POLICY LIMIT I$ 3-000,000 E OTHER PEC793000010 1 200 4 2005 Professional/Environment $5,000,000 Each Occurrence $5,000,000 Aggregate DESCRIPTION OFOPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The certificate holder is named as the additional insured under the General Liability coverage per the attached endorsement. This insurance is primary per the policy form. SCS Job No. 120411 - As Needed environmental engineering services (design) Huntington Beach, CA The Certificate CERTIFICATE HOLDER I$ I ADDITIONAL INSURED:INSURER LETTER: CANCELLATION n c• t 10 Days Non Pa t of Premium SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL 0=1111MYNMAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFACCQIlY,77QI=XdWtNX6B &L City of Huntington Beach 8� Attn: Director of Public Works 2000 Main Street AUTH ESENTATIVE Huntington Beach, CA 92648 a / i ACORD25-S(7/97) Col1:1048499 Tpl:253065 Cert:460 A 27 'L�/1©ACORDCORPORATION1988 nignXI-ax r•/ivr. JimDATE lLlgllbl'aA low W11115 CERTIFICATE OF LIABILITY INSURANCE page 2 of 3 09/03/2004 PRODUCER 877_945-7378 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Nillia worth America, Inc. - Begional Cert Center HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 26 Century Blvd. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. V. O. Boz 305191 Nashville, TN 372305291 INSURERS AFFORDING COVERAGE INSURED SCS Engineera INSURERA:Zurich American Insurance company 27855-700 SCS Field Services INSURERS:Zurich American Insurance Company 27855-001 SCS Energy 3711 Long Beach Blvd., 9th Floor _ INSURERC:Steadfast Insurance Coupany 26387-900 Long Beach, CA 90807 INSURERO:Granite State Insurance Company 23809-900 INSURERE:Steadfast Insurance Cocoanv 26387-001 DESCRIPTION OF OPERATIONS/LOCATIONS/VENICLES/EXCLUSIONSAODEO 8Y ENOORSEMENTISPECIAL PROVISIONS Additional Insured Include(s) : The City of Huntington Beach, its agents, officers and employees A waiver of subrogation applies. Co11:1083716 Tpl:253065 Cert:4718441 Page 3 of 3 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD25S(7197) Coll:1048499 Tpl:253065 Cert:4605527 [llb+ncr6lC '7/J/ C.VVT ./.LV rrsva. v• v ..aa..v. .�.. POLICY NUMBER: GLOS04440410 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ CAREFULLY. ADDITIONAL INSURED-OWNERS, LESSEES OR CONTRACTORS- SCHEDULED PERSON OR ORGANIIZATION This endorsement mod Pies insurance provided under the following: COMMERCIAL GENERAL, LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: The City of Huntington Beach, its agents, officers and employees (if no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) Who is An Insured (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of your ongoing operations performed for that inured. CG 2010 03 97 Copyright,Insurance Services Office, Inc_, 1996 rtignzrax a. Willis Fax Date/Time: Friday, September 03, 2004 5:19:48 PM Pages: 05 To: Director of Public Works Fax: 714-536-5212 From: Willis North America, Inc. Brian Payne Fax: 888-467-2378 Voice: 877-945-7378 Snail: payne_db@willis.com subject: Your Certificate Request for SCS Engineers - Willis:-871678- IMPORTANT NOTICE THE WILLIS CERTIFICATE CENTER WILL CLOSE MON., SEPT. 6TH FOR LABOR DAY. PLEASE FAX OR E-MAIL YOUR REQUEST(S) TO THE CENTER AND IT WILL BE PROCESSED AS SOON AS POSSIBLE ON TUES. , SEPT. 7TH WHEN THE CENTER RESUMES NORMAL HOURS. We trust this document is issued in compliance with your needs. However, if you have any questions or wish to discuss it in any way, please do not hesitate to contact us. Thank you, Please contact sender if you do not receive the number of pages stated or have difficulty with legibility. Please be aware that this facsimile is confidential. If you are not the intended recipient,please notify us immediately. You should not copy it or use it for any purpose,nor disclose its contents to any other person. RCA ROUTING SHEET INITIATING DEPARTMENT: PUBLIC WORKS SUBJECT: Approve As-needed Environmental Professional Services Agreements COUNCIL MEETING DATE: December 20, 2004 STATUS.- "' , " RCA ATTACHMENT Ordinance (w/exhibits & legislative draft if applicable) Attached El Not Applicable ED Resolution (w/exhibits & legislative draft if applicable) Attached El Not Applicable 0 Tract Map, Location Map and/or other Exhibits Attached El Not Applicable Contract/Agreement (w/exhibits if applicable) Attached Not Applicable El (Signed infull by the City Attomey) Subleases, Third Party Agreements, etc. Attached El Not Applicable (Approved as to form by City Attomey) z Certificates of Insurance (Approved by the City Attomey) Attached M Not Applicable El Fiscal Impact Statement (Unbudget, over$5,000) Atta Not ched El Applicable ❑ Bonds (if applicable) Attached Not Applicable ❑ Staff Report (If applicable) Attached Not Applicable Commission, Board or Committee Report If applicable) Attached ❑ Not Applicable Find ings/Co nd itions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FORNISSING ATTACHMENTS-,-" REVIEWED , . °. -RETURNED'4 �FORWARDED. Administrative Staff Assistant City Administrator (Initial) I City Administrator (initial) City Clerk EXPLANATION FOR RETURN OF]TEW (Beldw Space For City Clerk's Use On RCA Author: