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AGREEMENT
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Agreement between the City of Huntington Beach, California
(hereinafter referred to as the "Client' ) , and S U A :incorporated
of 9500 Wilshire Boulevard, Beverly Hills , California, a corpora—
tion organized under the lau l of the State of New York (hereinafter
referred to as "Consultant") .
WHEREAS , the Client desires to have a study made which
w:.11 result in a detailed pre-warchit ectural building program for a
new City Hall and a new Police Department building.
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AND WHEREAS, the Consultant is a corporation engaged in
'r studies of various kinds for government .
r THEREFORE, the parties hereto mutually agree as follows
1 . Thca Consultant shall perform all services outlined
in the attached proposal , consisting of seven pages , t
Said attached proposal is specifically made a part
of this contract.
Ci =L< 2 , The Client agrees to secure for the Consultant
V" 0 access to the records of and to the properties
occupied by the Government of; the City of. Huntington
Beach to the degree necessary to accomplish the
W Z 40� purpose of the study. ; f
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a . For the performance of such work, the Client agrees
j,. to pay the Consultant the sum of Fifteen Thousand
Dollars ($15,000.00) , under the conditions described
under FEES AND REQUISITIONS , page seven of the
attached proposal .
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IN WITNESS WUEREOF, the aJM.tdtre8-Xi
have executed this
4 r.greement on the ,Y day of 1969.
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ATTEST City Huntington Bea Calif .
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�''• P. W CI•. K MAYOri" ..
ATTEST S U A incorporated
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Ph lip L. , x.ng _ Lucille H. Jac _ , Trea+suzer
t� vice Pre s zd nt
SUA11500 WILSHIRE 80UlEVARD, SEVER!Y HILLS, CALIFORNIA 90411. AREA CODE 2i3 A55 -4750
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PROP..,SAL TO
THE CITY OF HUNTINGTON BEACH., CALIFORNIA
As Consultants to the City of Huntington Beach , California,
S U A Incorporated proposes to conduct a study and prepare a
detailed -pre-architectural building program for a new City
Hall and a new Police Department building .
PURPOSES OF THE STUDY AND REPORT,
A major purpose of the study would be to determine the space
requirements of the City Functions that should be located in
the new facilities and to develop a building program that
would guide City officials and their architect: in the jalanning
and design of the .iew facilities and the -. -tie. 5i 7,:
The study would be directed toward specifying the amount and
type of required space and optimum location for each City
function that should be located in the facilities . Factors
to be considered are : efficient , convenient service to the
public; the flow and volume of work and operational efficiency;
adjacency requirements of related functions ; optimum space �
` util -nation; and coat trade--offs for initial construction ,
r continuing maintenance and operating effectiveness.
Reasoned space requirement forecasts translated into alternate
building programs would assist in arriving at sound decisions
regarding the amount and timing of construction phases and
site planning .
SCOPE OF THE STUDY
The study would include the analysis oC all City functions
that should be located in the City Hall and Police Department
Building . The stud► would include the following: Cite Council ;
City Administrator; City Clerk.; City Tr1eas r- , 0.1 t,kr Attornev
Purchasing; Personnel ; Finance:; Planning;
j Purchasing; and; Water Utility. j�,6c�•
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A8500 WILSHIRE 110 JLEVARD, BEVERLY HILLS, CALIFORNIA 90211, AREA CODE 213 655 ••4750 •
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• Proposal to the City of Huntington Beach, California 2.
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The study would also include , but not be limiters to , such
special areas as : City Council chambers ; publics areas ;
conference rooms ; training and examining rooms ; cafeteria;
and parki;ig for vehicles of the City, employees and
visitors . The space requirements study would cove:: the
City hall and Police Department employees requiring
offices , work stations , equipment and other necessary
facilities .
Projections of the growth of functions and their space
requirements would be made in five--year increments as pre-
requisite in-puts for valid building alternates to guide ,
City officials and their planners in construction phasing
and site planning . V "
PROGRAM OF WORK
To accomplish the purposes of the study , 5 U A Incorporated
would conduct the following program- of work:
Field Survey
1 . Interview management and supervisory personnel to gain
a thorough understanding of present and probable
t future programs , administrative procedures , and organi-
zational structures as these factors relate to sound
facilities planning. The into •iews ;could identify
propL•sed changes :in programs organization and
procedures as well as currel ,:ace deficiencies and .
i their recommended solution ne views of operating
personnel would be caref• -onsidered and would be
supplemented by the Co ,e ' s independent judgment
drawing on his very su. .:ial experience with other
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City governments .
2 . Survey all existing operations that should be located
in the new facilities to obtain detailed information
on needs for private offices , open work areas ,, counters ,
reception areas , asserrinl.y areao , special work areas ,
etc, . Make a detailed inventory of all furniture and
equipment currently in use and discus: plans for
• changes in procedures and equipment that would alter
existing conditions . in the process , make spacial
note of work flow and adjacency factors that could
serve to increase efficiency -through proper facili-
ties planning .
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Proposal to the City of Huntington Beach, California 3 .
3 . Determine the relative needs of various functions ,
for prime public access locations within the City
i Hall.
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4. Survey the volume of work and space needs of such
service operations as data processing , records
storage , printing and duplicating , supplies , equip-
ment repair, storage and bui.1ding maintenance
ol,erations .
5 . Obtain information on the frequency, duraticn and
attendance of conferences and meetings held in
various departments . Th.-'I.s would determine the
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,a nunfoer, size and location cf conference rooms to
be assigned to individual departments or on general
assignment.
6 . Obtain information on Lhe number of spares required {
for vehicles owned by the City , employees and public `
visitors .
7 . Gather all available statistics , reports and pre-
vious studies which would assist the Consultant in 1
the determinaticn of the requirements of individual
departments and general area 7,,
Projections of Populat~ioi�i and Employees �
The development of a/ functional. space program that would
meet the changing needs of City government is determined
in large part by the forecasts of suture government
activities ; . growth of personnel in selected activities
is closely tied to population growth. Future spac:• needs
are dictated by the number of employees , and by relate.d
space required for the efficient performance of assigned
furict•ions . Existing projections made tcLr the City would
be analyzed.
The Consultan4 would follow this generali::ed p;:ocedure
in projecting population:
1 . Analyac: population trends as reD ected in migration, ,
births and dcai:hs , and special considerations•
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2 . Analyze ,land use plans and projected developments ,
e.g. commercial., industrial , high cd,s�nr.- ty residen-
tial , and the reconuaenc?ed holding capacities of
various sections of the City.
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Provo-sal tho City of m2ritington Beach, California 4 .
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" The prc it.cti.on of _.mployeec- would be ;siade in the following
man►1e'r. :
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1 ., Pet:ermi.n•�, the Bens:,ra:l. nature Find extant of irtuniciPF;::.
as a function cr anticipated population .
2 . Compare t1in personnel Iris Cory of the C:i.i:y of Huntington
Beach with cities rf comparable size to provide
indicata.ur::, of exr•,:::cted growth or decline in the"
num;:,er cf e:aployee•3 ',)y tho pertinent
►rlu:Mici.pal functions ,
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3 . Project personnel ; liy types , for ::each uni;: , consider- f
t? � Fit: tons i.11 !w-..l- ►n, such J;er Lions are : new programs
and r_hang i.ilca t, ve is of service . poss:il)le ore aniza--,
tiona i. an' patterns of int(:!r--
a . • •1:nmci,A.al rel_at:ions , chant _ncj tcichnulogy c.nd job
• shi.l .l c, ; -tnd effects na centralization or decentral:i.--
zuiLicln
:)f St:)&cc Re qu 1el tic nts
Tbo OF, L.(-) III-' i'. Of l lac reel{'.remcnts ci `'.%.tch City
v7niild 1: mad,: in the: fo.1.1%,wing rtianner :
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I . V:or}: � t:at i_c�;: , pr•ivato_ office and public area 4,
1 lac zc-,(l using rtandlards developed by the {
I ..r;tl,ultant that •:� ;,: ul ' : �.iequate and efficient space .
size and 'cation or public areas , con-
rooms , cafe!-erias , lounges , Service ope:Cac
t:i.ol•: :- , atif i other s.oec i.al areas would be de- c-rmined
t ilrr�`1�J11 the ap 1.:.cG:.t ion of techniques developed by �
the. consul'.ant; for municipal buildings . �
3 . St.ar!daj:cis 1pp15 r:d -could be cc:►• jA1j.ed in a space,
requlremerlt:s titble indicat.a-ng the space needs of
the various, or garli.:,ation l units involved , in five -•
ear Lncrertir nCs , to p:.-ovide a surmilary requisit c to
a building program.
Development of the
The space requirements table , as deLicribod .n foregoing
paragraphs , would provider the basin For the development
of a building program . To determine the optimum building
program, the Consultant would develop "statistical
buil:dinis " and evaluate -she advail:ages of alternatives .
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Proposal.. to the City of Huntington Beach, California S
The Consultant would discuss these alternatives, including
their estfmated costs , with City officials prior to the
submission of final recommendations . The final program
would be aimed at: achieving most efficient space utiliza-
tion; scheduling the move of functions only as space
requirements warrant; locating related functions on floors
for the most efficient work end traffic flow, including
the public; providing efficient space for all service
activities ; and identifying the alternate means of pro-
vidincl ,future space requirements.
-- The building program would provide the architect .with .
detailed floor-by--floor space allocations to guide hi:n _
in the preparation of schematic floor Flans.
The building program fur the Polica Department, as described
in the following section, would be correlated with that
of the City Hall to identify the optimum construction,
location and occupancy.
DEVELOPMENT OF BUILDING PROGRAM: FOR THE POLICE DEPARTMENT
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The building program for the Huntington Beach iolice
Department would be developed concurrently with the City
Hall program and would draw upon much of the same research 3
and source data. The special space requirements of the �
a various department functions, su�ah as scientific laboratories,
detention facilities, communications center, and photo--ID
unit, will require the application of specializes? techniques �
developed key S U A Incorporated in pri r programming of
police facilities .
The Consultant would make independent projections of the
total number of police personnel, number of patrol vehicles ,
and the number of jail prisoners by administrative category.
The projections would be translated into space requirements
covering full complement of police department services
for the period of time covered by the study, sequenced by
five year increments.
The Conzultant would identify and assign space to the
various operations and functions of the Huntington Beacli
Police Department using space utilization techniques
that ensure adequate, efficient space, planned on a
flexible, mcdular basis to accommodate future gx +:•ath and
innovations . Space requirements for the following
functions , anong others , would be co-isidered:
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Proposal to the City of Huntington Beach, California 6.
1. Administration - private offices, open area work stations,
unit equipment, duplicating and reproduction, and
conference and meeting facilities .
2. Records and Communications - data process?.n^ , radio and
teletype communications, an6 report transcribing.
3 . Special- services�_ _ scientific detection, photo-
identification, marksmanship proficiency, and various
forms of surveillance.
4. Training and Personnel - classroom instructieii, physical
education, and related activities.
5 . Public comfort - public information, rest: rooms , coat !
racks, telephones , and entzrgency first aid.
6. Building operations and maintenance - custodial space,
supply space, maintenance areas, mechanical and air
conditioning spaces , and building core including `
elevators, corridors, stairways, and ciLculation spaces ,
In addition to identifying -.ie space requirements , S u A
Incorporated would analyze the space to determine spatial
relationships, adjacencies for work flow, public service,
ease of supervision and similar factors . i
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The Consultant would also consider the possibility of
ehaages in systems and procedures that could most
-ppropr. iately be incorporated in the new facility, and
their effects on space. These might .1nclude the application
of data processing techniques, mechanization of the movement
of materials and the addition of new functions .
To determine the optimum building program, the Consultant
would develop "statistical buildings " and evaluate the
advantages of alternatives . These alternatives would be
correlated with those developed for the new City Hall to
identify the optimum construction, location and occupancy
phasing.
CONSULTATION WITH THE CITY
Throughout the preparation of the report, meetings would
be held with the City officials so that an interchange
of ideas and viewpoints can be continuous . Progress and
:'indings by the Consultant would be presented at such
m:.atir.gs .
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Proposal to the City of Huntington Beach, California 7 .
FINAL REPORT
The written report would include all statistical material
and all the reasoning necessary to reach conclusions . It
would by supported with maps and charts where necessary.
} Layouts illustrating the general principles in facilities
planning would be presented with the written report .
TII-IR REQUIREMENTS r�
An oral presentation of conclusions would be made within
three months of the start of the project, and the final
report would be available within thirty days of presenta-
tionof the oral report .
PEES AND REQUISITIONS
The total fee for the study, including all r( production, t'
travel and incidental expenses, would be the sum of Fifteen
Thousand Dollars ($15, 000. 00) .
The Consultant would requisition payments in the following
schedule: $7, 000 at the end of the first month; $3, 000 at
the end of the second and third months ; and, $2, 000 on
presentation of the final report .
February 17, 1969
This agreement is terminable upon five (5 ) days written
notice by either party to the other party . Upon termination
city shal? pay to SUA a pro rat.a. amount ;'or work performed
pursuant to this agreement and SUA shall provide the City
with all information obtained too the date of termination.
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OF 25W) Wil '-hirC �3Co;:i:•'V ;i3't1 , Dev-:-- ;-ly Hills , c..,alifornia (Ile L'h':..P_,?{ t'.C-r
e=e s: ed - (;u n ul a fit) , and the Ci of 4 ntin, ton Beiko.'
California _..__._. ._... .�.. .......�...rw.,�_....� (herr'iraaf ter referred to a:; yr. rat ►
V�TiF•1:::t.= , the C::I.ienI. desires to have- a itudy made act i�z:din�T to
t_l-w •t•t.1.�.•}lv Ci 3.4.IU�.�J ti�.. I
�. . AIM W IFFci:AFt the Consultants is a firm qualified to conduct
'II%I��:r^GT R , the parties hercto mutually agree aE. �Col•lows ;
t 1
1. . The Consultanl-. will pt rforir; FAI serrvico i outlined in the
attached p.rvt�c►�tiz1 , cn^:is'iting of: three - - p<<g•c?s • �
2 . The Client agrees to cii.va the Consultant access to the records _ ►
of and to the prope.rtic s occ +,ti y a
� ,- a_Led b tl_c C:I,i�nt to the
degree nocessary to accomplish the pul:posc (,'if the studs, and �
agrees to ass>>rc th,-- Crtnsul,tanw the ccuperation of- the j
employces of: the C?iunt. --:or t're •same: purpose .
-. , s �n - - the e sees to e
I 3 , Pvr. the p�=-1 f or•m�:n..c of uc.r, �, 3.1., .h Client nt agrees Z y
.:}-.c: Ccr.-•�ult:D t the-: :I.:m of Five Thousand Five Hundred Dollars
._. . .
($50_500.0`_0) _- - under th - ronditaions descri}accf
= under FEES AIM 1�F:OL)1•,IUI;:C1I S , page tx,ree of the attac';Is ,i
•�
IN WITNESS WHEREOF • the parties hereto have- executed this
cl Agreement: on this.
day of •.DT+o"m�a.�.L__.,- 1969.
..._.
yTr12O'T : City of Huntington each, Callf. .
` UTY CLERK F�tAYfll�
t:l•" B:.rT S U A,t A UlviSion of
.; . Di.11+inghain Corporat:i,ur
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APPROVED AS FORM:
DON P. BONFA
City rattorney
•� p� f v�t1 G�s�fix. %' "
1 s �idli6�� o; nIL"P4,wo"M cxw ^TMr+ LOU ANN NUVISHA L
SUA $500 WILSHIRE iOULEVARD, IZVF.RLV HIl4SE, CALIrft**nb6k4V, A*MtODE 21i M 4750
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PROPOSAL TO THE CITY OF' HUNTINGTON BEP.CH , CPrLIL ORNIA i
TO DEVELOP A BITILDING PROGRM FOR A MAIN I I} RARY BUILDING �
As Consultants to the 4ity of Huntington Beach , California,
S U A, A Division of Dillinglaeuit Corporation, proposes to
conduct a study and prepare a recoimmeneted building program
{` for anew MaJ n Library building. The building program for
'�� the Main Library would be developed concurrently with that
of 'the City Hall and would draw upon: much of the data, and ,
findings of that study. • The specialized space requirements ' r
'.' of the various main library functions , that i,:: , as head--
aua,rters for the library system, central. depositary, Legional
reference library , bookmobile he:xdquar tors , technical. services y
center, regional c.irculatiun library , and branch library for
the surrounding neighborhood, would be analyzed apply .ng the
specialized techniques developed by S U A in itM prior library � r
' rrogranming . ; t
PROGRAJ4 Or WORK {
The Ccnsulfiant would use materia.,s developed by the City
Librarian and the liorary system. The Consultant would make I
independent projections of the number and types of library !
Natrona , including business and professional interests , adults ,
children , high school and college students . The projections
would be translated into space reruireinents for the full com-
plement of library services in five year increments over the
twenty-•f ive year planning period.
The Consultant would identify and assign . space to the various
operations of the Main Library using :gyp[ce utilization tech-
niques that insurn adequate , of f icient space planned on a
flexible , modular basis to accommodate future growth and. �
changes . Space requirements :nor the following fur:ctionc ,
Among 'others , would be Considered:
,'. 1 . Rehr s a the number and tyke of aceade:: spaces
required in each section of the Library , including
periodicals rooms , zeferenc:e collection, ,aewspapera ,
special purpose roams such as story rcomn , special
collection • areas , etc.
2. 8 eciu! services M art displays , exhibit i, -ts , film {
viewing , music listening areas , micrut:i 1 •.t.ng ,
typewriting , inceting rooms , .au.lti ur . etc. i
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It UA
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a i t,r i���w a j r 191.t.1 Fia HLAM C�L/X�iA•'►.'f4hf
850C WILSHIRE BOULEVARD, BEVERLY HILLi, CALIFORNIA 90211• AREA Cdt)E 211 655 .4-50 {{{'
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Propo;,al to Huntington Bcach, California
for a Main Library Diiildinq : .
3 . Co .1-lection si2ace - in add.i.tlon to determining the size
of the collections, S U A would translate volurr•e.i into
space required for stacks, open shelving racks, the
Public Catalog, and special storage needs for newspapers , t
documents , pamphlets , maps , indexes , periodicals , i
4. Staff services -- information, registration, reference,
charging space, general office areas , acquisition and
processing, cataloging, classification, reproduction,
book lifts , shipping and .receiving, bindery, commanica--
r tions systems , and staff work areas .
5. Public comfort -- rest rooms , checkrooms , coatrack.s ,
telephone and emergency.
6. Bui.lclinq op-ration and maintenance -- clastodial space ,
supply space, rnaintenrnce areas , and storage areas .
7, Non--assignab7 e -ice -• corr Ld :ors and circ�alatioti space., +
stairways, etc .
S. Parlcing -- patrons, library vehicles and employees . �
In addition to identifying the space requirements, the J
Consultant world analyze the space to determine spatial
relationships, adjacencies for work flora, ?,)blic .service,
ease of supervi.3ion and similar factors . Also, environmental
factors, such as access , light:_ng and heating needs , would �
be analyzed,
The Consultant would consider the poss " ili..y of changes
in systems and procedures that, could most appropriately
be incorporated in the new facility, and their effect] on
space. These might include the application of data processing
techni .Tucs , mechanization of the movement of materials , the
addition of new functions , such as micro-reproduction rooms ,
etc.
,j
CONSULTATION WITH TI-iI-i CITY
Dt , ., ng the study, all of the elements of the program would
;r 1), -'Uscussed with the. City Librarian and members of the
library staff and others in the community knowledgeable
in and concerned with library needs and services,
FINAL REPORT
The written report would include all statistical material
and all Che reasoning necessary to reach conclusions . TL
.would be supported with maps, and charts whero necessary.
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Proposal to Iiunt.ingt:on Bach, Californin
for a Main Library building 3 .
Layouts illustrating the general principles in facilities `
planning would be presenter) with the written report. The `
report would contain a "Statistical Building" . complete i
with block assignment of space, which could be used
.directly by the architect in designing the building and
by site planners in developing the optimum use of the
f . proposed site consistent with other proposed buildings .
T IME REQUIREMENTS
An' oral presentation of cone i us ions would be made within
two months of the start- of the project, and the final report
would be available within thirty days of presentation of i
the oral report,
1 r
FEES AND REQUISITIONS
The total fee for the study, including all reproduction, I
travel and incidental expenses , would be the sum of
• Five Thousand Five Hundred Dollars ($5 , 500. 00) .
The Consultant will requisition monthly, based on the
following schedule : $2, 000 at the end of the first month.;
;a2 ,. 000 at the end of the second month; and , $1, 500 upon
submission of the final report: . i
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April. 1, 1969
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149
STAMq OF THE ACTION OF CITAUOUNCIL
;`art Counci Chamber, City Hall S,u
Huntington Beach, California
7,,,_19§9
Mayor Coen called the regular _.......meecing of the
City Council o the City of Huntington Beach to order at 4: 30
o 'clock P.M.
.y
; . Councilmen Present : Shipley , Bhgglett , Mcgr.c,ke[j. jj gfun . liatn2y .
Councilmen
yAbsent :
y,yyNone
y,yyy ,yyyy,yy Green, Coen
7rt l �7C 7r<��7f 7T is lr if 7 '/ 7r<7 7f 7i 7 ����if 7i 7f if 71�7 �7S ii 7F 7i 7S iS 7[7r<7 7f 7S if 7i ii 7� w
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PROPOSED CITY YARD SITE SPACE NEEDS
The City Administrator addressed Council and r6quested that a study d
of apace needs for the proposed City Yard be included along with the
new Civic Center R tudy now being conducted by Space Utilization
~' Analysis Inc . , at a cost of $3500.
On motion by Kaufman, Council ,authorized the Administrator to prepi re
a revised agreement tc include the evaluation of the apace needs for
the proposed City Yard by the firm of Space Utilization Analysis Inc. , f
at an additional cost of $3500. Motion carried .
t
' k�r�r�r�h�rY�c�r�c�c� ►ck*�'ckic�r�r�r#�:�r�r��r�ir-'!c�C��k*�c�'c�l�r�c�ink�r'�r��r�r*�c �
On motion t-y Green the regular meeting of
the City Council of the City of Huntington Beach adjourned ,
Motion carried .
_ Paul C . Jones__ '
` City Clerk and ex-officio Clerk
' of the City Council of the City
of Huntington Beach , California
ATTEST :
Alvin M. Coen
Paul C . Jones Mayor
City Clerk
t
STATE OF CALIFORNIA ) '
County of Orange ) as :
City of Huntington Beach )
a
I , PAUL C . JONES , the duly elected, qualified and acting City Clerk
of the City of Huntington Beach, California , do hereby certify that
the above rind foregoing is a true and correct Statement of Action
of the C: �y Council of said City at their regular
uteeti.ng held on the 7th day of Agril , 1969 . j
WITNESS my ,band and seal of the said City of Huntington Beach this
the 9th—day of;,, April , 1969
City Clerk an x�officio Clerk
of the City Council of the City
of Huntington Beach, California
Deputy
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c. Hare.. 12, 19�i9 i
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S U A Incorporated
8500 Wilshire: Blvd.
E&wUlk Hills, California
` Centlemou: i
The City Council of Huntington Beach, at its rag-aler
resting hold Monday, March 3. 1969, approved they i
Agreement with S U rr'S Incorporated, for the xpscei:
utilization analyel s in the future civic center.
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� Enclosed herew�.th, isr. .f aduly executed copy of said
U ��gr�zemaess t for you 1lo�c ,
Sincerely yours,
Paul C. Jonas i
/ City Clerk
PCJ:at°w
Balc.
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March 5 , 1969
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Mr. Doyle Miller
' Administrative Officer
City of Huntington Beach
California
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Dear ML. Miller:
t
We were pleased to receive word from you yesterday
that our proposal to conduct a study of the space
requirements for a new City Hall and a new Police
Department building has been accepted . We are
f enclosing three copies of an Agreement to formalize
this acceptance , and would appreciate it if one
executed copy could be returned to us for our files .
As 13hil V-'e.11ing told you over the telephone this
morning, we are planning to start the field work on ;
Monday, March loth, under Paul >riangsness ' direction.
Cordiallyours i
yours , f
L
-Lucille H . 3a obs (Mrs , )
Treasurer
Iiii/me
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SUA8500 WILSHIRE BOULEVARp, BEVERIY HILLS CALIFORNIA 90211. AREA CODE 213 635 •4'150
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