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HomeMy WebLinkAboutSun Joo Han, CPA, CFE - 2010-07-29 r, CONTRACTS SUBMITTAL TO CITY CLERK'S OFFICE To: JOAN FLYNN, City Clerk Name of Contractor: Sun-Joo Han, CPA, CFE Amendment No. 1 (term extension only) Purpose of Contract: For Example:Audit Services or Water Quality Testing Huntington Lake—Huntington Central Park Consulting Services Amount of Contract: $28, 349.00 Copy of contract distributed to: The original insurance certificate/waiver distributed El Dept. ❑ to Risk Management Finance Dept. ❑ ORIGINAL bonds sent to Treasurer ❑ X Date: Name/Ekte 'si City Attorney's Office G:AttyMisc/Contract Forms/City Clerk Transmittal .' CITY OF HUNTINGT N BEACH Professional Service Approval Form Amendment # 1 1. Date Requested: 11/18/2010 2. Contract Number to be Amended: FIN 010 049 00 3. Department: Finance 4. Requested By: Dahle Bulosan 5. Name of Consultant: Sun-Joo Han, CPA, CFE 6. Amount of Original/Prior Contract: $28,349.00 7. Additional Compensation Requested: $1,651.00 8. Original Commencement Date: 7/29/2010 9. Original Termination Date: 7t29121913 11-29-10 10. Extended Date Requested:a-/2-9�2-ate- 12-31-2010 11.Reason for Contract Amendment: Provide necessary accounting services due to delay in hiring permanent Senior Accountant Position 12.Are sufficient funds available to fund this contract? Yes ❑ No ❑ 13.Business Unit and Object Code where funds are budgeted: 10035205.69365 Department Head Signature Directo f Finance (or designee) Signature 1 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND SUN-JOO HAN FOR CONSULTING SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and SUN-JOO HAN, an individual hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated July 29, 2010, entitled " Professional Services Agreement Between the City of Huntington Beach and Sun-Joo Han for Consulting Services"which agreement shall hereinafter be referred to as the "Original Agreement,"and Since the execution of the Original Agreement, City has determined that additional time will be required for Consultant to perform the tasks set forth in the Agreement; and City and Consultant wish to amend the Original Agreement to extend the termination date thereof, NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. TERM The term of the Original Agreement shall be extended for approximately one month unless sooner terminated as provided therein. The Original Agreement shall now terminate on December 31,2010. 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, tIF,,parties hereto have caused this Agreement to be executed by and through their authorized officers on O eMbpi /_j , 20/O . CON L ANT CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Sun-Jo un, an individual q^^ (/ � jat�� Finance Director APPROVED AS TO FORM: A City Attorney 1 10-271466012 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND Sun Joo Han CPA CFE FOR Consulting Services THIS AGREEMENT("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California hereinafter referred to as "CITY and Sun Joo Han a n individual hereinafter referred to as "CONSULTANT " WHEREAS CITY desires to engage the services of a consultant to provide consulting services and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3 03 relating to procurement of professional service contracts have been complied with and CONSULTANT has been selected to perform these services NOW, THEREFORE it is agreed by CITY and CONSULTANT as follows 1 SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference These services shall sometimes hereinafter be referred to as the "PROJECT " CONSULTANT hereby designates Sun Joo Han who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement agree/surfnet/professionalsvcs to$49 12 07 1 of l l 2 CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement 3 TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement The services of CONSULTANT are to commence on , 20/(� (the "Commencement Date") This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein All tasks specified in Exhibit "A" shall be completed no later than 4 months from the Commencement Date The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A " This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT In the event the Commencement Date precedes the Effective Date CONSULTANT shall be bound by all terms and conditions as provided herein 4 COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses not to exceed Twenty Eight Thousand Three Hundred Forty Nine Dollars l�28 349 ) l 5 EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such agree/surfnet/professional svcs to$49 1207 2of11 work only after receiving written authorization from CITY Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained 6 METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of]Exhibit "18 " 7 DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports both field and office notices, calculations, computer code language, data or programs maps, memoranda, letters and other documents shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first These materials may be used by CITY as it sees fit 8 HOLD HARMLESS CONSULTANT hereby agrees to protect defend, indemnify and hold harmless CITY, its officers elected or appointed officials, employees agents and volunteers from and against any and all claims damages losses expenses judgments demands and defense costs (including without limitation costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel This indemnity shall apply to all claims and liability regardless of whether any insurance policies are agree/surfnet/professional svcs to$49 12 07 3 of 11 applicable The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT 9 PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1 000,000 00) per occurrence and in the aggregate The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY, however an insurance policy "deductible" of Ten Thousand Dollars ($10,000 00) or less is permitted A claims made policy shall be acceptable if the policy further provides that A The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements) B CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to agree/surfnet/professional Svcs to$49 1207 4of11 forthwith terminate this Agreement Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY 10 CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement,the certificate shall A provide the name and policy number of each carrier and policy B state that the policy is currently in force, and C shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice, however ten (10) days' prior written notice in the event of cancellation for nonpayment of premium CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance CONSULTANT shall pay, in a prompt and timely manner the premiums on the insurance heremabove required agreeisurfnet/professional Svcs to$49 1207 5 of 11 11 INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY CONSULTANT shall secure at its own cost and expense and be responsible for any and all payment of all taxes social security state disability insurance compensation unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder 12 TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein In the event of termination, all finished and unfinished documents exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT 13 ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY If an assignment delegation or subcontract is approved, all approved assignees delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 heremabove agree/surfnet/professionalsvcsto$49 1207 6of11 14 COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement 15 CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee In the work performed pursuant to this Agreement No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 16 NOTICES Any notices certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service to the addresses specified below CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery a reputable overnight carrier or U S certified mail return receipt requested TO CITY TO CONSULTANT City of Huntington Beach sun Joo Han ATTN Bob wingenroth 2960 Champion way #1909 2000 Main Street Tustin CA 92782 1237 Huntington Beach, CA 92648 agree/surfnet/professionalsvcsto$49 1207 7of11 17 CONSENT When CITY's consent/approval is required under this Agreement its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event 18 MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties 19 SECTION HEADINGS The titles, captions, section, paragraph and subject headings and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement 20 INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires Nothing contained herein shall be construed so as agree/surfnet/professional svcs to$49 1207 8of11 to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law ordinance or regulation contrary to which the parties have no right to contract then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law 21 DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original Each duplicate original shall be deemed an original instrument as against any party who has signed it 22 IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall in particular, comply with the provisions of the United States Code regarding employment verification 23 LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309 the City Attorney is the exclusive legal counsel for CITY and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT agree/surfnet/professional svcsto$49 1207 9 of 11 24 ATTORNEY'S FEES In the event suit is brought by either parry to construe interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof each party shall bear its own attorney s fees such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party 25 SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive 26 GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California 27 SIGNATORIES Each undersigned represents and warrants that its signature herembelow has the power authority and right to bind their respective parties to each of the terms of this Agreement and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn CONSULTANT's initials 41+ 28 ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation and that each has had the opportunity to consult with legal counsel prior to executing this Agreement The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that parry's agree/surfnet/professional svcsto$49 1207 10 of 11 behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation inducement promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement This Agreement and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof 29 EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers This Agreement shall be effective on the date of its approval by the City Attorney This Agreement shall expire when terminated as provided herein CONSULTANT CITY OF HUNTINGTON BEACH a municipal corporation of the State of Sun Joo Han California COMPANY NAME f Finance V D1rcctor*— By (Pursuant To HBMC§3 03 100) Sun Joo Han print name ITS (circle one)Chairman/President/Vice President APPROVED AS TO FORM AND Cit Attorn By Date aq /o print name ITS (circle one)Secretary/Chief Financial Officer/Asst Secretary—Treasurer agree/surfnet/professional svcsto$49 1207 11 of II EXHIBIT "A" Scope of Work A STATEMENT OF WORK (Narrative of work to be performed) Consulting services to gam an understanding of the functions performed by Accountants and Senior Accountants and functions performed by the Payroll Division of the Finance Department B CONSULTANT'S DUTIES AND RESPONSIBILITIES 1 Document and gam an understanding of functions performed by various Accountants and Senior Accountants through the interview and observation of Finance Department personnel 2 Review and evaluate the functions performed by various Accountants and Senior Accountants Document areas in which operation efficiencies may be achieved while maintaining a proper level of internal controls 3 Complete a reduction-in-force analysis,which will include a time study of the duties being performed by the various Accountants and Senior Accountants to determine the number of full time equivalents (FTE's) required to complete these tasks 4 Document and gam an understanding of the following functions performed by the Payroll Department • Payroll preparation, disbursement, and distribution • Year-end payroll duties, • Changes in payroll tax law, and • Changes in employee benefits 5 Review and evaluate internal controls within the Payroll Department 6 Complete and submit a written report documenting all findings, recommendations, and conclusions C CITY'S DUTIES AND RESPONSIBILITIES 1 Meet with Finance Department personnel to obtain an understanding of the City s Accounting processes 2 Current departmental organizational chart 3 Written Finance Department policies and procedures (if available) D WORK PROGRAMIPROJECT SCHEDULE Consulting services to be completed over a four month period EXHIBIT"B" Payment Schedule (Hourly Payment) A Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule The maximum proposed fee for the services included in this proposal is $28 349 00 The hourly rate included in the amount is as follows a Sun Joo Han CPA CFE $40 00/Hour B Travel Charges for time during travel are not reimbursable C Billing I All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it 2 Each month's bill should include a total to date That total should provide, at a glance the total fees and costs incurred to date for the project 3 A copy of memoranda, letters reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion 4 CONSULTANT shall submit to CITY an invoice for each monthly payment due Such invoice shall A) Reference this Agreement, B) Describe the services performed, C) Show the total amount of the payment due, D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement, and E) For all payments include an estimate of the percentage of work completed Upon submission of any such invoice if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY Such approval shall not be unreasonably withheld If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until 1 the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein 5 Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY Such invoice shall contain all of the information required above and in addition shall list the hours expended and hourly rate charged for such time Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate Such approval shall not be unreasonably withheld Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement 2 TE (MWDDNYYY CERTIFICATE OF LIABILITY INSURANCE DA7/27/2010 ) PRODUCER Phone THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ALLIANCE BUSINESS&COMMERCIAL 714 832 8192 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 163 YORBA STREET HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR Fax ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW TUSTIN CA 92780 LICENSE#0820715 714 832 1763 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERALLOYDS LONDON 85202 SUN JOO HAN 2960 CHAMPION WAY#1909 INSURER B TUSTIN CA 92780 INSURER INSURER D INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADD L POLICY EFFECTIVE POLICY EXPIRATION LTR POLICY NUMBER DATE(MM1DDNYYY) DATE fMMIDDIYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ AMAG TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES E occurren $ CLAIMS MADE71 OCCUR MED EXP(A y e pers n) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN L AGGREGATE LIMIT APPLIES PER PRODUCTS COMP/OP AGG $ 17 POLICY PRO F7 LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea am d nt) ALL OWNED AUTOS Y1 p O FORM BODILY SCHEDULED AUTOS OVER�`� (Per persloo INJURY $ HIRED AUTOS w �/� Ti.I BODILY INJURY $ NON OWNED AUTOS p R iva41�T lAa (Per accd t) C 1 O 1 PROPERTY DAMAGE $ (Per acc d f) GARAGE LIABILITY AUTOONLY EAACCIDENT $ ANY AUTO OTHERTHAN EAACC $ AUTO ONLY AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ YLIMITSWORKERS COMPENSATION WC STATU OTH ZR- AND EMPLOYERS LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED (Ma d tory n NH) E L DISEASE EA EMPLOYEE $ If y PROVISIONS below cr b d SPECIAL P E L DISEASE POLICY LIMIT $ S OTHER A PROFESSIONAL LIABILITY MPL1165839 10 7/27/2010 7/27/2011 1 000 000 PROFESSIONAL LIABILITY CLAIMS MADE BASIS 1 000 DEDUCTIBLE DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS THIS CERTIFICATE PROVIDES EVIDENCE OF COVERAGE IN FORCE FOR THE ABOVE NAMED INSURED 10 DAY NOTICE OF CANCELLATION FOR NON PAYMENT OF PREMIUM/NON REPORTING OF PAYROLL CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF HUNTINGTON BEACH DATE THEREOF THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN 2000 MAIN ST NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL HUNTINGTON BEACH CA 92648 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESENTATIVE STEVEN DEMONT ACORD 25(2009/01) ©1988 2009 ACORD CORPORATION All rights reserved The ACORD name and logo are registered marks of ACORD IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policy(ies) must be endorsed A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) If SUBROGATION IS WAIVED subject to the terms and conditions of the policy certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s) authorized representative or producer and the certificate holder nor does it affirmatively or negatively amend extend or alter the coverage afforded by the policies listed thereon ACORD 25(2009101) COTS( OF HUNTINGTON BEACH Professional Service Approval Form 0 PART I Date 7/29/2010 Project Manager Name Bob Wingenroth Requested by Name if different from Project Manager Department Finance PARTS 1 OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY ADMINISTRATOR, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CON'tRACT PROCESS PART l MUST BE PILED WITH ALL APPROVED CONTRACTS 1) Briefly provide the purpose for the agreement Provide consulting services in accounting payroll and internal control 3q7 I�Lt,-J 2) Estimated cost of the services being sought $ 28,Q06 3) Are sufficient funds available to fund this contracts ® Yes ❑ No 4) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is No the contract will require approval from the City Council ) ® Yes❑ No 5) Business Unit(8 digits) and Object Code (5 digits)where funds are budgeted 10035205 69365 6) Check below how the services will be obtained ❑ A Bid solicitation process in accordance to the MC 3 03 060 procedures will be conducted ❑ MC 3 03 08(b)—Other Interagency Agreement procedure will be utilized ® MC 3 03 08— Contract Limits of$30 000 or less exempt procedure will be utilized 7/d-s ��d Department Head Signature Date APPROVE DENIED ❑41, .Amdministrator s Signature Date Director of Finances Initials Deputy City Administrators Initials Date Date CITY OF HUNTINGTON BEACH Pr®fessl®nal Service Approval Form PART 19 Date Z 9 ` 2` Project Manager 7�o a Requested by Name if different from Project Manager Department Choose One F,n An(c PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL. FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL PART I & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS 1) Name of consultant Sun Joo Han CPA 2) Contract Number l- 0 to 6q9 Cb (Contract numbers are obtained through Finance Administration) 3) Amount of the contract $ �� , '� 4 9 4) Is this contract less than $50,000? ® Yes ❑ No 5) Does this contract fall within $50 000 and $100 000? ❑ Yes ® No 6) Is this contract over$100 000? ❑ Yes ® No (Note Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk Make sure the appropriate signature page is attached to the contract ) 7) Were formal written proposals requested from at least three available qualified consultants? ❑ Yes ® No 3) Attach a list of consultants from whom proposals were requested (including a contact telephone number ) 9) Attach Exhibit A which describes the proposed scope of work 10) Attach Exhibit B which describes the payment terms of the contract Z� 7 Director of Finance (or designee) Signature Date