HomeMy WebLinkAboutTestAmerica Laboratories, Inc. - 2009-11-02 Council/Agency Meeting Held: �/ p
Deferred/Continued to:
Appr ved ❑ Conditionally Approved ❑ Denied City er Ignatur
Council Meeting Date: 11/2/09 Department ID Number: PW 09-53
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUN MEMBERS
SUBMITTED BY: FRED A. WILSON, CITY ADMINIST
PREPARED BY: TRAVIS K. HOPKINS, PE, DIRECTOR F PU C WOR
SUBJECT: Approve Agreement with TestAmerica, Inc., for Water Quality Analysis
and Sampling Services
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: As a retail water supplier)the City of Huntington Beach is mandated to
report the results of routine water quality analyses and sampling per State and Federal
guidelines. As is common practice with most municipal water utilities, an outside, State-
approved, laboratory is used for analysis and reporting of water samples.
Funding Source: Funds for this service are budgeted in Water Fund Account
50685802.69365. The contract is for a three-year period in an amount not to exceed
$120,000/year. Funding for subsequent years of the agreement will be submitted for City
Council approval as part of the annual budget process.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute the Professional Services
Contract between the City of Huntington Beach and TestAmerica, Inc., for Water Quality
Analysis and Sampling.
Alternative Action(s):
Do not approve the agreement and instruct staff on how to proceed. Failure to perform and
report the results of routine water quality analyses would put the City in violation of Federal
and State law.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 11/2/09 DEPARTMENT ID NUMBER: PW 09-53
Analysis: Since purchasing the water system in the mid 1960s, the City has contracted
with a State-approved laboratory to collect and analyze bacteriological samples throughout the
water distribution system. The State Department of Public Health licenses each water system
that serves a municipality and requires records of the amount of water pumped; any chemicals
that are added to the system; bacteriological samples; and, any new additions to the system
such as new water mains, new water wells and reservoirs. In prior years the annual cost of
this service was less than $100,000 and was included in the list of professional services
submitted to City Council each year with the new fiscal year budget. New testing and reporting
requirements have since put the annual cost over the $100K threshold. Therefore, this
contract is presented for City Council approval. It is for a duration of three years and is in a not
to exceed annual amount of $120,000.
A Request for Proposals was issued on May 14, 2009 for Water Quality Analysis and
Sampling Services. Six qualified laboratories submitted proposals. After review of the
proposals and associated fee proposals, staff selected TestAmerica Laboratories, Inc., of
Irvine to perform these services.
Public Works Commission Action: Not applicable.
Strategic Plan Goal: Maintain and enhance public safety.
Environmental Status: Not applicable.
Attachment(s):
. . - NumberDescription
1. Professional Services Contract
2. Professional Service Contracts Purchasing Certification
3. Insurance and Indemnification Waiver Modification Request
-2- 10/15/2009 12:20 PM
ATTACHMENT # 1
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
Testamerica Laboratories, Inc,
FOR
Water Quality Analysis and Sampling Services
Table of Contents
1 Scope of Services.....................................................................................................1
2 City Staff Assistance................................................................................................2
3 Term; Time of Performance.....................................................................................2
4 Compensation ..........................................................................................................2
5 Extra Work...............................................................................................................2
6 Method of Payment..................................................................................................3
7 Disposition of Plans, Estimates and Other Documents ...........................................3
8 Hold Harmless .........................................................................................................3
9 Professional Liability Insurance.............................................................................4
10 Certificate of Insurance............................................................................................5
11 Independent Contractor............................................................................................6
12 Termination of Agreement.......................................................................................6
13 Assignment and Delegation......................................................................................6
14 Copyrights/Patents...................................................................................................7
15 City Employees and Officials..................................................................................7
16 Notices.........................................................................................7
17 Consent....................................................................................................................8
18 Modification.............................................................................................................8
19 Section Headings .....................................................................................................8
20 Interpretation of this Agreement..............................................................................8
21 Duplicate Original....................................................................................................9
22 Immigration................................................................................................................9
23 Legal Services Subcontracting Prohibited................................................................9
24 Attorney's Fees..........................................................................................................10
25 Survival.....................................................................................................................10
26 Governing Law.........................................................................................................10
27 Signatories.................................................................................................................10
28 Entirety......................................................................................................................10
29 Effective Date.................................................................................11
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
T -stamerica Laboratories, Inc-
-FOR
[Water Quality Analysis and Sampling Services
THIS AGREEMENT ("Agreement") is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California, hereinafter
�� Testamerica Laboratories Inc" Delaware Corporation
referred to as CITY, and , a p
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to
perform water quality analysis and sampling services ; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional
service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which
is attached hereto and incorporated into this Agreement by this reference. These services
shall sometimes hereinafter be referred to as the 'PROJECT."
CONSULTANT hereby designates Theresa Tyrrell who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in
the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are
to commence on t 2009 (the "Commencement Date"). This
Agreement shall automatically terminate three (3) years from the Commencement Date,
unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A"
shall be completed no later than three (3) years from the Commencement Date.
The time for performance of the tasks identified in Exhibit "A" are generally to be shown in
Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to
in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit
"B," which is attached hereto and incorporated by reference into this Agreement, a fee,
including all costs and expenses, not to exceedone hundred twenty thousand Dollars/year
($ 120,000.00 )`/year.
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake
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such work only after receiving written authorization from CITY. Additional compensation
for such extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to
CITY upon expiration or termination of this Agreement or upon PROJECT completion,
whichever shall occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers
from and against any and all claims, damages, losses, expenses, judgments, demands and
defense costs (including, without limitation, costs and fees of litigation of every nature or
liability of any kind or nature) arising out of or in connection with CONSULTANT's (or
CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this
Agreement or its failure to comply with any of its obligations contained in this Agreement by
CONSULTANT, its officers, agents or employees except such loss or damage which was
caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct
all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's
counsel. This indemnity shall apply to all claims and liability regardless of whether any
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insurance policies are applicable. The policy limits do not act as limitation upon the amount
of indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00)per occurrence and in the aggregate. The above-mentioned insurance
shall not contain a self-insured retention without the express written consent of CITY;
however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is
permitted. A claims-made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of
the scope of work(including subsequent policies purchased as renewals
or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in connection
with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance
required by this section or fails or refuses to furnish the CITY with required proof that
insurance has been procured and is in force and paid for, the CITY shall have the right, at the
CITY's election, to forthwith terminate this Agreement. Such termination shall not effect
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Consultant's right to be paid for its time and materials expended prior to notification of
termination. CONSULTANT waives the right to receive compensation and agrees to
indemnify the CITY for any work performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except after
thirty (30) days' prior written notice; however, ten (10) days' prior
written notice in the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner,the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
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CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and its officers, agents and
employees and all business licenses, if any, in connection with the PROJECT and/or the
services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and unfinished
documents, exhibits, report, and evidence shall, at the option of CITY, become its property
and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not
be assigned, delegated or subcontracted by CONSULTANT to any other person or entity
without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the
insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
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15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to the
addresses specified below. CITY and CONSULTANT may designate different addresses to
which subsequent notices, certificates or other communications will be sent by notifying the
other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return
receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach Theresa Tvrrell
ATTN: . Derek Smith Testamerica Laboratories, Inc.
2000 Main Street 17641 Derian Avenue, Suite 100
Huntington Beach, CA 92648 Irvine, CA. 92614
(949) 261-1022
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
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18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and
are included solely for convenience of reference only and are not representative of matters
included or excluded from such provisions, and do not interpret, define, limit or describe, or
construe the intent of the parties or affect the construction or interpretation of any provision of
this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the
remaining covenants and provisions of this Agreement. No covenant or provision shall be
deemed dependent upon any other unless so expressly provided here. As used in this
Agreement, the masculine or neuter gender and singular or plural number shall be deemed to
include the other whenever the context so indicates or requires. Nothing contained herein
shall be construed so as to require the commission of any act contrary to law, and wherever
there is any conflict between any provision contained herein and any present or future statute,
law, ordinance or regulation contrary to which the parties have no right to contract, then the
latter shall prevail, and the provision of this Agreement which is hereby affected shall be
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curtailed and limited only to the extent necessary to bring it within the requirements of the
law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each duplicate
original shall be deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the
provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel
for CITY; and CITY shall not be liable for payment of any legal services expenses incurred
by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce
the terms and/or provisions of this Agreement or to secure the performance hereof, each party
shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover
its attorney's fees from the nonprevailing party.
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25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws
of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has
the power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event
that such authority or power is not, in fact, held by the signatory or is withdrawn.
CONSULTANT's initials ku wv
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact
or circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
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29. EFFECTIVE DATE
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers. This Agreement shall be effective on the
date of its approval by the City Council. This Agreement shall expire when terminated as
provided herein.
CONSULTANT,
CITY OF HUNTINGTON BEACH, a
Testamerica Laboratories, Inc, municipal corporation of the State of
COMPANY NAME California-
By: K��(�-�2A/ ayor
Rachel Brydon Jannetta
print name C t Clerk
ITS: (circle one)Chairm residen ice President
INITIATED AND APPROVED:
AND
Heather Collins Villemaire Public Works Director/Chief
print name
ITS: (circle one)Secreta hief Financial OfficeerJAsst.
Secretary-Treasurer REVIE D APPROVED:
C ty Administrator
APPROVED AS TO FORM:
City Attorney I I A
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EXHIBIT "A"
A. Statement:
TestAmerica Laboratories is to be paid on monthly basis for performing collection
and analysis of various drinking water samples. The samples are collected at
designated monitoring taps within the distribution system, new construction sites, and
other various types of taps as needed. Weekly, lab analysis consists of Free and Total
Chlorine residuals, temperature, 24-hour Coliform presence/absence, Fecal/E-Coli
presence/absence, and Heterotrophic Plate Count measurement. Quarterly, lab
analysis also consists of Disinfection Byproducts monitoring of Trihalomethanes and
Haloacetic Acids.
B. Consultant's Duties:
1. Perform the collection and analyses of routine weekly bacteriological samples
at 40 distribution system taps.
2. Perform the collection and analyses of bacteriological samples at new
construction sites.
3. Perform the transport and analyses of special bacteriological samples
collected by City staff for water sources and repairs on the distribution
system.
4. Perform the collection and analyses of chlorine residuals when performing
collection of all samples. Perform chlorine residual tests in accordance with
DOHS requirements using DPD method on those samples.
5. Perform transport and analyses of other various types of specialized city-
collected samples as needed. These may consist of Lead & Copper, General
Physicals, Volatile Organic Compounds, Synthetic Organic Compounds, or
other various types of specialized water analyses.
6. Samples are transported in ice chests designated for drinking water samples.
7. Perform the quarterly collection and analyses of water samples for the
presence of Total Trihalomethanes (TTHM) and Haloacedic Acids (HAA5),
using approved DOHS method, at four(4) locations designated by the City.
Actual dates and times for collection shall be scheduled with the Water
Quality Section.
8. Within 4 hours of testing conclusion, all results will be electronically mailed
to City. Hard copy to be sent via postal service within 48 hours.
9. Lab will notify designated City contact personnel within 24 hours, whenever
total coliforms, fecal coliforms, or E. coli is present in a sample, or when a
sample is invalidated due to interference problems.
C. City's Duties:
1. City staff to perform the collection of weekly bacteriological samples at water
wells, surface water entry taps, repairs on the distribution system, and various
other types of specialized water samples.
2. City staff to perform the collection and analyses of chlorine residuals when
performing collection of all city-collected samples. City to perform chlorine
residual tests in accordance with DOHS requirements using DPD method on
those samples.
3. City staff to perform the collection of other miscellaneous specialized samples
at water wells and distribution taps as needed.
4. City staff to notify lab 24-hours in advance when lab transport is needed on
city-collected samples.
5. City staff to notify lab 24-hours in advance when lab collection is needed on
specialized samples.
6. City staff to determine when/where follow-up sampling is needed whenever
total coliforms, fecal coliforms, or E. coli is present in a sample.
D. Work Program/Project Schedule:
1. Weekly:
a. Lab staff performs bacteriological collections and analyses at all 40
designated distribution taps.
b. City staff performs bacteriological collections at all water wells,
reservoirs, and surface water entry taps.
c. Lab staff performs sample transport and bacteriological analyses at
all water wells, reservoirs, and surface water entry taps.
2. Quarterly:
a. Lab staff to perform the quarterly collection and analyses of water
samples for the presence of Total Trihalomethanes (TTHM) and
Haloacedic Acids (HAA5) at 4 taps on the distribution system.
3. As Needed:
a. City staff to perform collection of bacteriological and various other
types of water samples at water wells, reservoirs, surface water entry
taps, and distribution system repair sites.
b. Lab staff to perform transport and analyses of bacteriological and
various other types of water samples at water wells, reservoirs,
surface water entry taps, and distribution system repair sites.
c. Lab staff to perform collection and analyses of bacteriological
samples at new construction sites.
4. Project Completion:
a. End of project contract is October 6, 2012.
TestAmenca
THE LEADER IN ENVIRONMENTAL TESTING
Response To:
Request For Proposal
Water Quality Analyses and
Sampling Services
Submitted To:
City of Huntington Beach
Finance Department— Purchasing
2000 Main Street
Huntington Beach, CA 92648-2702
Attention To:
Janet Lockhart
Senior Administrative Analyst
Submitted From:
TestAmerica Laboratories, Inc.
17461 Derian Avenue, Suite 100
Irvine, CA 92614
Bid Closing Date and Time:
Monday, June 15, 2009 at 4:00 p.m. P.S.T.
TestAmerica
THE LEADER IN ENVIRONMENTAL TESTING
Table of Contents
1. Cover Letter........................................................................................................................Page 1
Appendix B—Vendor Application Form...................................................Attached to Cover Letter
2. References...........................................................................................................................Page 4
3. State Certificate Numbers..................................................................................................Page 5
4. Key Personnel....................................................................................................................Page 5
5. Detailed Listing of Services.............................................................................................Page 11
6. Expected Time of Response.............................................................................................Page 19
7. Fees..................................................................................................................................Page 20
8. Fees—Construction Site ..................................................................................................Page 20
9. Fees—Distribution System..............................................................................................Page 20
17461 Derian Avenue, Suite 100 Irvine, CA 92614 tel 949.261.1022 fax 949.260.3299 Ec-s �n�c-ric�inc.c I
TestAmedca
THE LEADER IN ENVIRONMENTAL TESTING
June 15, 2009
Ms. Janet Lockhart, Senior Administrative Analyst
City of Huntington Beach
Finance Department— Purchasing
2000 Main Street
Huntington Beach, CA 92648
RE: RFP for Water Quality Analyses and Sampling Services
Dear Ms. Lockhart:
TestAmerica is pleased to respond to the City of Huntington Beach's request for
proposal for Water Quality Analyses and Sampling Services. We have carefully
reviewed all documents and we are prepared to deliver the scope of services per the
bid specifications. TestAmerica is excited for the opportunity to provide testing
services under this proposed contract.
TestAmerica is well qualified to provide analytical testing services for the City of
Huntington Beach. Some of the key elements that allow TestAmerica to provide
quality analytical services and outstanding customer services include:
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• High level of quality • Powerful Laboratory Information
• Large sample capacity Management System (LIMS)
• Broad capabilities • Electronic data deliverables (EDDs)
• Experienced staff • Internet services
• Dedicated Project Manager • In-house courier services
• Industry leading TotalAccess • Fully insured laboratories
capabilities
Laboratory Facility
We have designated TestAmerica Irvine, as the laboratory where analytical services will
be managed and performed. Our laboratory offers the best solutions for our mutual
success the City of Huntington Beach's Water Quality and Sampling program. The
Irvine facility will work with the Ontario facility to provide analytical services for all the
parameters of the program. TestAmerica is very capable of utilizing sister laboratories
to ensure the client receives the best quality service and data.
17461 Derian Avenue, Suite 100 Irvine, GA 92614 tel 949.261.1022 fax 949.260.3299 u: t�r.testaniel ieain�.celT!
TestAmerica
THE LEADER IN ENVIRONMENTAL TESTING
TestAmerica Irvine
17461 Derian Avenue, Suite 100
Irvine, CA 92614-5817
Phone: 949 261-1022
Facsimile: 949 260-3299
Business Hours
8:00 AM to 5:00 PM M-F
Sample Receiving Hours
7:00 AM to 7:00 PM M-F
9:00 AM to 3:00 PM Saturday
x
Special arrangements for
delivery at other times may
be made with advance
notice.
The Irvine laboratory has been providing analytical services _to clients in the
southwestern United States since it was founded in 1987. Known for our outstanding
customer service, regulatory expertise and quality of data - we serve hundreds of clients
including municipalities, environmental consultants, private industry, oil companies and
government agencies. With a newly expanded 40,000 square foot facility and nearly
150 employees, the Irvine Laboratory has the capacity, capabilities, support system and
experience to effectively deliver results and data deliverables for all projects, no matter
the size or complexity. Our team of knowledgeable and experienced project managers
is available to assist clients in ensuring that all regulatory and analytical requirements
are met.
We understand that a project of this size and importance will require a great deal of
planning and coordination. Theresa Tyrrell will act as your primary point of contact. Ms.
Tyrrell is an experienced project manager in the environmental industry. Ms. Tyrrell will
be responsible for coordinating sample transportation from the location(s) designated by
the City and setting up sampling with our in-house trained sampler, Jason Romanjuk.
His knowledge and expertise gained from 11 years of experience are invaluable to
ensuring samples are properly collected and transported in a timely manner to the
laboratory. These value added services will ensure the City receives the best service
and quick turnaround times.
17461 Derian Avenue, Suite 100 Irvine, CA 92614 tel 949.261.1022 fax 949.260.3299 v,,grbi,4r.testarn erica inc.eann
TestAmedca
THE LEADER IN ENVIRONMENTAL TESTING
The main contact for any questions regarding the proposal should be directed to:
Jennifer Stack, Regional Inside Sales Coordinator
949 260-3235, or via e-mail at Jennifer.Stack(a-_)testamericainc.com
In reviewing the Huntington Beach Request for Proposal for Water Quality Analysis and
Sampling Services, we have the following comments:
Appendix C, City of Huntington Beach Insurance Requirements:
TestAmerica has a self-insured retention as a part of our insurance program. This
retention for our Professional Liability policy is greater than that allowed in the
contract/RFP. Because our insurance program covers a large group of companies,
TestAmerica will not be able to modify the retention for any individual contract or
project. However, the financial size and stability of our company should allow a contract
exception to be made for this requirement.
Section 9: Same issue as in Appendix C
The proposal prices will be valid for a period of no less than 180 days.
We are confident that our proposal will demonstrate that TestAmerica is the laboratory
of choice for attaining the best value in analytical services. All required responses and
proposal documents have been included with our response. If you have any questions
regarding this proposal please contact me or Jennifer Stack.
Thank you for considering TestAmerica for this proposal.
Sincerely,
cam%
Fred Haley
Laboratory Director
17461 Derian Avenue, Suite 100 Irvine, CA 92614 tel 949.261.1022 fax 949.260.3299 tc_nl@ricc[nc.con-I
Appendix B
Water Quality Analyses and Sampling Services Request for Proposal
Vendor Application Form
Type of Applicant: �9 NEW ❑ CURRENT VENDOR
Legal Contractual Name of Corporation: T61APIC(Ic4L Lahor4ele-5, kiv .
Name of Contact for this RFP: _Ikkk%fer CJmk
Corporate Mailing Address: �� S�1it a �jw
City, State and Zip Code: by t'i7-aa
E-Mail Address: t2r• Q-fe,5 aA n-C ice;�nc .c om
Phone: gql 'p(o(_ jo,aQ Fax: `\41 -91-00— 3-_M
Contact Person for Proposals:
Title: eAA( (�s� ��f �ooccQ�`na{�r E-Mail Address: Y:!��r
Business Telephone: `�`��' ��!`(oaf Business Fax: 5j'j'j
Is your business: (check one)
❑ NONPROFIT CORPORATION FOR PROFIT CORPORATION
Is your business: (check one)
®, CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP
❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP
❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION
Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts)
Name rtle Phone
14,,e -(Abv t 'ry Vt "t 4`(-d 6(-10,2.�
1 of 2
Federal Tax Identification Number: r2 3, 09 Mq(a
City of Huntington Beach Business License Number:
(If none,you must obtain a Huntington Beach Business License prior to execution of contract.)
City of Huntington Beach Business License Expiration Date:
�b '. tec���lv�ick ��<< a��tl �e{ Cc btcSi�LeSS �iC2t15Q awt�rdCcQ `t4te
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TestAmedca
THE LEADER IN ENVIRONMENTAL TESTING
2. References
TestAmerica Irvine has been a proficient resource for environmental analyses since 1987
providing reliable and expert chemical analysis of drinking water, groundwater, wastewater,
soil and air. We serve hundreds of clients including municipalities, environmental
consultants, industry, and government agencies throughout the Western United States. The
following table provides a snapshot of some of our clients and demonstrates the depth of
our project experience.
Client Project(s) Amount/ Typical Analyses DelKerables
Contract Pe
Fi6d
Golden State Water Company Raw and fmished $600--$700K Analyses include full Title. 22 Volatile Organics,
3035 Prospect Park,Suite 60 water,distribution Annually Synthetic Organic Chemicals, Metals, General Minerals,
Rancho Cordova,CA 95670 &treatment system Inorganic Chemicals, Bacteriological, Emergent
Contact: Kathy Lawson monitoring,& 2004-Present Chemicals and Petroleum Hydrocarbons in drinking
Phone: 916-853-3638 NPDES Discharge water and wastewater. Courier services and CA DHS
Email: kjlawson@gswater.com Data Transfer Files(EDT)provided. We developed and
GSW-Santa Fe Springs Office provide customized reports, EDDs, Watertrax EDD and
Contact:Kate Brophy summary and electronic invoices.TestAmerica supported
Phone:562-907-9200 x404 GSWC to comply with UCMR2 requirements starting in
Email:kbrophyRgswater.com January 2008. Data was submitted to EPA's CDX within
GSW-Anaheim Office required timeframe.
Contact—Jim Funk
Phone: 714-394-6781
Email: jftmk@gswater.com
City of Corona Water quality $400-$600K Various analyses include weekly bacti P/A& HPC,GP,
730 Corporation Yard Way monitoring& Annually nitrate(48 hour Turnaround Time).We provide quarterly
Corona,CA 92880 NPDES Discharge sampling and analysis for Volatiles, Synthetic Organic
Phone: 951-736-2476 2005-Present Chemicals, General Minerals/Inorganic Chemicals.
Contact: Rudy Fandel Sampling and analysis of LT2 starting in January 2007.
Email:rudy.fandel@ci.corona.ca.us Courier services are also provided. We're providing
EDDs to upload onto OPS32 database.
West Valley Water District Raw and finished $150-$200K Analyses include full Title 22 Volatile Organics,
855 West Base Line water,distribution Annually Synthetic Organic Chemicals, Metals, General Minerals,
Rialto,CA 92377 system,treatment Inorganic Chemicals, Bacteriological, Emergent
Phone:909-875-1322 system monitoring 2004-Present Chemicals and LT2 compliance. CA DHS Data Transfer
Contact:Ken Sikorski &NPDES Files(EDT)are provided.We also developed and provide
Email: kiikorski@wvwd.org Discharge customized CoC, reports, Watertrax EDDs, and
summary and electronic invoices.
City of Colton Potable Water and $60 K-$100K Typical analyses include weekly bacti, general physical,
160 S. IO'b Street Waste Water Annually nitrates and wet chemistry. Additional testing include
Colton,CA 92324 Laboratory Analysis quarterly and annual testing for VOCs, HAA, SOCs,
Phone: 909-772-9682 2004-Present Radiological, and metals. CA DHS EDTs submittal are
Contact: John Ahearn provided.
Email: jaheam@ci.colton.ca.us
California Water Services Company Water quality $40K-$50K Annually Routine testing include nitrate, VOCs, SOCs, NDMA,
2632 W.237"'Street assessment for raw Perchlorate, metals, and NPDES discharge parameters.
Torrance,CA 90506 water, distribution 2007-Present Courier services and custom EDDs are provided.
Phone: 310-257-1429 and treatment systems
Contact: Ron Singer
Email: rsinger@ccalwater.com
Ventura Regional Sanitation District Raw and finished $1 OOK Annually Analyses include full Title 22 testing, weekly bacti for
4105 Gonzales Road water,NPDES both potable water and waste water, priority pollutant
Oxnard,CA 93036 discharge and 2005-2008 metals, VOCs, pesticides, herbicides, general minerals
Phone: 805-658-4658 treatment system and inorganic chemicals. Weekly pickups, CA DHS
Contact: Scott Quady monitoring EDT and custom EDDs are provided as well.
Email: s uady vrsd.com
17461 Derian Avenue, Suite 100 Irvine, CA 92614 tel 949.261.1022 fax 949.260.3299 +�ttr<<.te�tan�el ieairie.cc[t�
TestAmedca
THE LEADER IN ENVIRONMENTAL TESTING
3. State Certificate Numbers
TestAmerica is certified by the State of California Department of Health Services under the
Environmental Laboratory Accreditation Program (ELAP) for the analyses of drinking water,
wastewater, and hazardous"waste. TestAmerica's ELAP certificate numbers are as follows:
■ 1197 FLAP Accreditation number for the TestAmerica Irvine laboratory
0 1169 ELAP Accreditation number for the TestAmerica Ontario laboratory
TestAmerica is accredited under the National Environmental Accreditation Program
(NELAP) in the drinking water, wastewater and hazardous waste fields of testing.
TestAmerica's NELAP Accreditation numbers are as follows:
® 01108CA - NELAP Accreditation number for the TestAmerica Irvine laboratory
■ 04230CA - NELAP Accreditation number for the TestAmerica Ontario laboratory
Certifications are available upon request.
4. Key Personnel
We have organized a team of professionals that will work together to fulfill all of the project
requirements and meet the delivery schedule, from field services through data reporting
and invoicing. Biographical summaries that follow this section illustrate the technical
strength and experience of our project team and management staff. Key to providing
outstanding service to the City is the experience and availability of our technical staff. In
addition to analytical services, our technical staff will be available for consultative services
related to testing services and to provide technical presentations and training to the City.
Project Manager—Theresa Tyrrell
Project Managers are the primary client contacts for nearly all project-related issues. They
serve as a liaison between the client and our technical staff members, communicating client
needs as well as general administrative and technical issues. Project Managers play a key
role in understanding our clients' project objectives and translating this to a successful
analytical program that meets all of the technical and contractual requirements. To ensure
prompt and consistent service, TestAmerica proposed that Theresa Tyrrell be assigned as
the Project Manager to support the proposed analytical program. Ms. Tyrrell is an
experienced project manager, with two years of experience working in environmental
laboratories.
Contact Information:
phone: 949 261-1022, email: The resa.TyrrelI(a)..testamericainc.com
The suite of responsibilities that the Project Manager is trained for and expected to perform
includes the following-
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■ Maintaining an excellent client relationship by understanding and responding to the
client's needs.
■ Establishing a process designed to complete each project on time. An important aspect
of this process is a start-up meeting with the client before project initiation.
■ Effectively communicating project objectives, tasks and deadlines to all team members
and technical staff. Internal laboratory project start-up meeting and subsequent
progress meetings, as needed, are essential to this communication.
■ Coordinate delivery of field sampling kits and.courier services.
■ Tracking work progress and communicating any changes to the team members and to
the client.
■ Provide final review and approval of analytical reports and invoices.
■ Coordinating and delegating tasks to individual team members.
■ Providing feedback to team and staff members on an on-going basis and debriefing
when the project's tasks are completed.
■ Serving as a liaison between the client and technical staff members regarding general
administrative and technical issues.
■ Frequently communicating and visiting with the City staff to ensure that the program
objectives and technical requirements are being met, to identify potential changes from,
negotiated scope of work, and to adjust work schedules accordingly.
Sampler—Jason Romanjuk
Mr. Romanjuk has 11 years of experience in the Industrial Wastewater sampling industry working
directly with high-end consulting firms. He has experience in scheduling and maintaining more than
one hundred clients. In the nine years of independent fieldwork he has maintained a faultless
safety record with zero reportable or non-reportable accidents. He is constantly improving his
sampling techniques to provide the most accurate defensible data achievable. Mr. Romanjuk is
participating in random drug testing program as required by the Los Angeles Refinery Safety
Orientation program.
Mr. Romanjuk is responsible for meeting production and quality performance objectives and
administering company policies. He prepares and maintains the annual sampling schedule
to provide his clients with the best possible "client first" service. The sampling regiment
includes monthly and weekly NPDES self monitoring, ISCO composite sampling, drinking
water, air and surface soil sampling including En-Core sub sampling.
Professional Training and Certifications
■ 40 hour Hazwoper
■ Los Angeles Refinery Safety Orientation
■ Hospital Corpsman--Naval School of Health Science
■ EMT Basic—Emergency Medical Technician School
is Automotive Technician--Unified Schools of America
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Microbiology Analyst/Supervisor/Technical Director—Alisa Jara Williamson
Ms. Jara Williamson has 2 years of experience in the environmental field, with experience
as a QA scientist and as a microbiology analyst. She also serves as the health and safety
officer for the laboratory. She has a BA Chemistry/Biology from CSU San Bernardino.
• Schedule sample analyses and analyst assignments in order to meet sample hold and
turnaround times as efficiently as possible
• Second level review of all data prior to reporting
• Review and updating of department SOPs
• Prepare, read, and report results for client samples by Heterotrophic Plate Count,
Multiple Tube Fermentation for both Coliforms and Fecal Streptococcus and
Enterococcus, and Chromogenic Substrate analysis for Coliforms.
Professional Training, Memberships, and Seminars
® Environmental Training in Techniques for Using Routine and In-Depth Data Review,
Analytical Excellence, Inc. and NELAC Institute, January 2008
Following is a detailed summary of project team member's responsibilities.
TAL Irvine Laboratory Key Personnel
Experience
Name Position Degree/Discipli Start
ne
Fred Haley Laboratory Director BS Chemistry 1985
Dave Dawes QA Manager BS Chemistry 1984
Quang Kevin Ho Technology Manager BS Biology 1985
Trevor K. Brenner Operations Manager BS Chemical 1997
Engineering
Kathleen Robb Client Services Manager BA Criminal 2004
Justice
Tung Nguyen Wet Chemistry Manager BS Chemistry 1999
Francis Rocha Metals Manager BS Biology & 2005
Chemistry
Gerardo Munoz Semi-Volatile Manager BS Biology 1986
Valerie C. Volatiles Manager BA Biology 1993
Mussche
Brian Pham Organic Prep Manager BS Biochemistry 2007
Maria Escalante Sample Control Manager BA Early 1989
Education.
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TAL IRVINE RESUME SUMMARY
Laboratory Director, Fred Haley
Mr. Haley holds a B.S. in Chemistry from California Polytechnic University. He has over
twenty years of experience in the environmental industry. As Laboratory Director, Mr. Haley
is responsible for the operational management of TestAmerica's Irvine and Ontario
facilities. Duties include staff hiring, training, direction of the supervisory staff, final
technical review of analytical reports, and the development of systems and procedures
required to meet the changing needs of the laboratory data end users as well laboratory
profit and loss. Previous laboratory experience has included time as a Project Manager,
GC/MS chemist, Volatile Organic Section Supervisor and Laboratory Supervisor. In
addition, Mr. Haley was employed with a consulting engineering firm as a senior project
chemist on various Department of Defense base closure projects. He has extensive
experience in site investigations; NPDES permit compliance, property transactions,
stormwater, and groundwater. Mr Haley has been at the TestAmerica — Irvine facility since
1998.
Operations Manager, Trevor Brenner
Mr. Brenner holds a B.S. in Chemical Engineering from Florida Institute of Technology and
has over ten years of experience in the environmental testing industry. As the Operations
Manager, Mr. Brenner oversees the day-to-day operational activities of the Irvine analytical
laboratory. He directly supervises group leaders, and coordinates the efforts of five
analytical operating groups to minimize costs, scheduling conflicts or delays. Mr. Brenner
assist the Laboratory Technical Director with review and development of standard
operating procedures and prepares recommendations as the need arises for new or
revised analytical methods. He meets daily with key personnel to resolve scheduling
conflicts and delivery issues. He has also worked as Field Technician, Analyst, Supervisor,
Project Manager, Laboratory Manager, and Director of Client Services. Mr. Brenner has
worked with a wide variety of industrial wastewater, municipal and oil company clients. Mr.
Brenner has been at the TestAmerica — Irvine facility since 2005.
Quality Assurance Manager, Dave Dawes
Mr. Dawes holds a B.S. in Chemistry from University of California, Santa Barbara. Mr.
Dawes has over twenty-five years of analytical chemistry and quality assurance
experience. Responsibilities included guidance of department staff of 4 QA scientists and
oversight of the implementation and review of the Quality Assurance Program, all Quality
Control procedures, internal checks, audits, and data package review. This includes
maintenance of laboratory test codes in the LIMS database, application and renewal of all
accreditations, scheduling, submission, and follow-up on Performance Testing Studies,
review and tracking of all corrective action reports, updates of control limits and MDLs,
review of SOPs, and oversight of all system monitoring activities (balances, weights,
thermometers, refrigerator blanks). He has extensive analytical experience in general
chemistry methodologies, particularly with IC. Mr. Dawes developed methods for iodine,
perchlorate, and pCBSA analysis. In addition to his analytical experience, Mr. Dawes has
written computerized bench sheets for streamlining data entry and calculations of many wet
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chemistry tests and has experience interfacing instrumentation with data acquisition
systems. Mr. Dawes has been at the TestAmerica — Irvine facility since 2001.
Technology Manager, Quang Kevin Ho
Mr. Ho holds a B.S. in Biology from University of California, Los Angeles. Mr. Ho has
twenty-five years of experience in the environmental laboratory industry. Responsibilities
include management of short term technical projects, evaluation of technologies and
methods related to expertise, assistance to operations in instruments and methods,
troubleshooting, repairing, training, R&D work, corporate SOPs, and client communications.
Mr. Ho has been at the TestAmerica — Irvine facility since 1990.
Client Services Manager, Kathleen Robb
Ms. Robb holds a B.A. in Criminal Justice from University of California, Fullerton. Ms. Robb
has four years of experience in the environmental laboratory industry working directly with
high-end consulting firms. As the Client Services Manager, Ms. Robb is responsible for
meeting production and quality performance objectives and administering company policies
within her department. She has experience in data review and management, including
report review, generation of electronic data deliverables, and data audits. Ms. Robb also
handles the management and disposal of Hazardous Waste for the Irvine laboratory with
focus on minimization of waste. Mrs. Robb has been at the TestAmerica — Irvine facility
since 2004.
Volatiles Manager, Valerie Mussche
Ms. Mussche holds a B.A. in Biology from University of California, Fullerton. As the
Volatiles Manager, her responsibilities include supervising 40 lab personnel in both the GC
Volatiles department (BTEX) and GCMS Volatiles department, reviewing GCMS and
8015/8021 data, ensuring client specific turn around time and analysis requirements are
met, meeting production and quality performance objectives and administering company
policies within the departments. Her previous experience includes Extraction Technician,
Wet Chemistry Analyst, BTEX Analyst and GC Analyst. Ms. Sierzchula has been at the
TestAmerica — Irvine facility since 1993.
Semi-Volatiles Manager, Gerado Munoz
Mr. Munoz holds a B.S. in Biology — University of Autonomous Metropolitan of Mexico,
Mexico City, Mexico. Mr. Munoz has 17 years of experience at TestAmerica, Inc., as an
analyst and as Extractions Group Leader. He has two years of wastewater treatment and
biological analytical experience. He is also proficient in 8015 Modified analysis for Diesel,
Pesticides by EPA 8081, and Herbicides by EPA 8151. He has experience in a variety of
laboratory environments; namely, chemistry, biology, and microbiology. Mr. Munoz is
responsible for the daily functions of the GC Group, which includes Pesticides, PCBs, and
Extractable HCs. As a supervisor he is responsible for scheduling of analyses, secondary
data review, maintenance of all group record and activity logs, equipment operations, and
employee training, performance and development. As an analyst, he is responsible for the
analysis of EPA 8081/8082 Pesticides and PCBs. Mr. Munoz has been at the TestAmerica
— Irvine facility since 1992.
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Organic Prep Manager, Brian Pham
Mr. Pham has a B.S. in Biochemistry from University of California, Santa Barbara. Mr.
Pham has 2 year experience in the laboratory and environmental industry. Previous lab
experience has been in the field of microbiology, biochemistry, and organic chemistry. As
the Organic Prep Supervisor, Mr. Pham oversees 20 employees. He is responsible for
hiring, training, auditing, updating and maintenance of standard operating procedures,
second level review of data, compliance with all quality assurance policies, maintaining and
meeting turn around times, resolving work problems, maintaining supplies, and acts as an
advocate between employees and the company. Mr. Pham has been at the TestAmerica —
Irvine facility since 2007.
Sample Control Manager, Maria Escalante
Ms. Escalante holds a B.A. in Early Education from Regional Center for Early Education -
Oaxaca, Mexico. Ms. Escalante has 10 years of experience at TestAmerica, Inc. and.over
nineteen years of experience in the environmental industry. Ms. Escalante supervises the
Sample Receiving and Disposal Department, in addition to the Couriers and samplers. She
is responsible for insuring the proper storage and disposal of laboratory hazardous and
non-hazardous wastes. As the department manager, Ms. Escalante, is responsible for
meeting production and quality performance objectives and administering company
policies. Previous laboratory experience has included time as courier, project manager
assistant, sample control technician, courier coordinator and sample control team leader.
She has a strong background and the know-how of virtually every position available at
Sample Control. Ms.Escalante has been at the TestAmerica— Irvine facility since 1998.
Ontario Laboratory Key Personnel
Experience
Name Position. Degree/Discipline Start
Elizabeth Winger Laboratory Director BS Biological 1983
Sciences
Paul Monroy Operations Manager/GCMS Semi- AS Chemistry 2000
Volatiles Supervisor BS/MS Analytical
Chemistry (in
progress)
Theresa Tyrrell Project Manager BA Liberal Studies 2007
Alisa Jara Environmental Health & Safety BA Chemistry 2007
Williamson Coordinator/ Microbiology & Wet BA Biology
Chemistry Supervisor
Yuriy GCMS Volatiles Supervisor BS/MS Chemistry 1997
Bondarenko
David Shiessel Semi-Volatiles Supervisor High School, some 2002
college coursework
completed
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THE LEADER IN ENVIRONMENTAL TESTING
ONTARIO RESUME SUMMARY
Laboratory Director, Elizabeth Winger
Ms. Winger has 15 years of experience in the environmental laboratory industry that includes
extensive management/leadership experience and strategic business planning. As
Laboratory Director, Ms. Winger has overall responsibility for the technical operation of the
laboratory. She possesses excellent organizational skills, communication skills, writing
proficiency, and presentation skills. She has a passion for the highest achievable level of
quality and customer service. Ms. Winger has an exceptional ability to effectively handle
multiple projects and tasks. She is an action-oriented manager with a can-do attitude; a fast
learner who has the capacity to adapt quickly to new situations. She is also adept at
providing the necessary leadership to motivate a team to achieve business operational goals
and objectives.
Operations Manager/GCMS Semi-Volatiles Supervisor, Paul Monroy
Mr. Monroy has over seven years of laboratory experience. He has worked as.a Lab
Technician, Analyst, Supervisor, and now Operations Manager. His experience with
TestAmerica includes the analysis of environmental samples by GCMS, and prior to
working for TestAmerica, his duties included research and development for gas purification
systems and ultra high purity gas delivery systems, product validation using GC and
GCMS, and method development for GC and GCMS systems.
Volatiles Supervisor, Yuriy Bondarenko
Mr. Bondarenko has been the Volatiles Supervisor for several months. Previously, he
worked in the volatiles department of another TestAmerica facility where he preformed
GCMS analysis of environmental samples including, water, air, soil, and hazardous waste.
He also has experience in analyzing samples and performing routine maintenance and
trouble shooting of instruments including the GCMS, GC, and HPLC.
Serni-Volatiles Supervisor, David Schiessel
Mr. Schiessel has 6 years of experience in the analysis of environmental samples. He is
currently supervising the Semi-Volatiles department which includes sample analysis by GC-
ECD and HPLC instruments, and the sample preparations for each of the methods. His
previous experience includes troubleshooting, maintaining and running of samples on GC
and GCMS instruments, supervising organic extraction methods, and development and
maintenance of HPLC instruments.
5. Detailed Listing of Services
A. TestAmerica will perform the collection and analyses of routine bacteriological samples
weekly forty-four (44) sites within the city distribution system.as directed by the City.
Additionally, TestAmerica offers courier service to transport and the analysis of nineteen
(19) weekly source and supply bacteriological samples. The following is a detailed
description on our field services support and capacity chart to manage bacteriological
samples.
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THE LEADER IN ENVIRONMENTAL TESTING
Field Services Support
Courier Services
TestAmerica provides courier services for bottle orders and sample pick-up through our
trained in-house staff. This assures that samples are picked up.in a timely manner and that
sample custody and integrity is maintained. Project managers communicate closely with
the couriers to ensure timely pick-up and return of samples with short holding times.
Courier services are provided free of charge during normal business hours with availability
of on-call couriers on the weekend.
Sample Kits
TestAmerica has integrated our bottle order process with our project management module
of our Laboratory Information Management System (LIMS). This allows for project
managers to quickly generate bottle orders that match the specific analytical methods
established for each client project. This also allows project managers to provide an
"inventory" of bottles that are included in each bottle order. Our neatly organized kits are
stocked with properly preserved sample containers and are provided in clean coolers with
chain-of custody documents and sampling instructions.
Custom sampling kits will be delivered to the Department within 48 hours of request. The
sampling kits will include ice chests, packing material and pre-labeled sample containers
with preservatives corresponding to the constituents being tested. We also include
temperature blanks to verify that samples are received chilled according to required sample
preservation guidelines. Trip Blanks will be provided if volatile organic analyses are
required.
Chain of Custody
TestAmerica maintains written policies and procedures to ensure that Chain-of Custody
(COC) is maintained. A complete description of TestAmerica's sample handling, Chain-of-
Custody, documentation and sample receiving polices can be found in our Quality
Assurance Manual. The assigned Project Manager will notify the City to resolve any
discrepancies or inconsistencies with the samples. A work-order acknowledgement will be
provided within 24 hours of receipt of samples via our TotalAccess website. Our Internet
TotalAccess service provides for an email notification for new work-orders and allows
viewing of the work-order and signed copies of chain-of custody documents. A complete,
signed copy will also be provided with the final report.
Sampling Services
Composite and Grab sampling services are available by our trained, in-house, staff.
TestAmerica maintains numerous automatic samplers that are available for field sampling.
All of our field samplers are employees of TestAmerica and they're very familiar with well-
head sampling under the California's Title 22 testing program. In addition, all of our
samplers have undergone training with the department manager and/or an experienced
technician and they've demonstrated their proficiency prior to being able to perform the
sampling independently. The procedures performed by our technicians in the field are
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THE LEADER IN ENVIRONMENTAL TESTING
carried out according to TestAmerica's Field Sampling Standard of Operating Procedure
(SOP) in a professional and courteous manner.
TestAmerica will follow the procedures found in Item H of the RFP.
Estimates! Laboratory Capacity
TestAmerica constantly monitors commitments made by our laboratory using a
sophisticated forecasting database. We can reserve capacity by shifting other work to
other TAL laboratories or by shifting the work focus of cross-trained staff. We can ensure
that the personnel necessary to perform the scope of work will be available. The following
table provides estimated monthly capacity for a variety of analyses.
Routine Analyses
Functional Area Test Weekly Monthly
Capacity Capacity
Semi-Volatiles Haloacetic Acids (552.2) 200 800
Volatiles VOCs (524.2) 600 2400
Microbiology HPC by Sim Plate 500 2000
Coliform MTF (9221 DM 25 100
Total Coliform (9223) 1000 4000
B. The laboratory will be available within 24 hour notification to perform collection of the
weekly source and supply samples should the City not be able to collect the samples.
C. The City will have a dedicated Project Manager, Theresa Tyrrell as a main point of
contact. She will be responsible for coordinating sample transport and collection by our
couriers and samplers. The following is a description of TestAmerica's ability to
manage samples and data:
Data Management Capabilities
TestAmerica's Laboratory Information Management System (LIMS) allows us to manage
large amounts of data effectively, deliver a variety of data deliverable products and provide
a strategic advantage to our clients in managing their projects. The components of this
plan include the following:
® Laboratory Sample & Database Management
® Sample Tracking Module
• Project Management Module
® Data Integrity Module
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THE LEADER IN ENVIRONMENTAL TESTING
• Report & EDD Generation
• Electronic Data Deliverables
• Compliance Verification Reports
• Data Review Options (QC Reporting)
• Data Delivery Options
• Internet Services
Laboratory Sample & Database Management
Our LIMS includes modules that integrate all pertinent information about each client's
projects. Based on Microsoft SQL Database software, TestAmerica has created a
management system specific to meeting the needs of our clients and improving internal
efficiencies in sample flow, quality control, and hardcopy and electronic data deliverables.
Sample Tracking Module
As samples are received at the laboratory, they are logged into the LIMS which
immediately assigns a unique laboratory identification number to each sample. With this
laboratory ID number, samples can be monitored through every stage, providing an
accurate account of sample status from analysis to QA review to report generation and
through sample disposal. Our clients can also view status online via our website.
Project Management Module
The client database is linked directly with the sample-tracking module. Project
specifications, including price quotes, turnaround time, analytes of interest, specific
reporting limits, permit limits, and/or holding times, are stored for each individual project.
This information is also linked to all other modules to provide the Analysts, QA department,
and Project Managers with accurate information concerning projects. Project Managers can
monitor the status of samples through every stage of the analytical, approval and reporting
process through this module.
Data Integrity Module
Instruments at TestAmerica are equipped with computerized data management programs
and instrument control systems. Data is electronically transferred directly into the LIMS,
reducing or eliminating transcription errors. The Microsoft SQL server is set up to provide
safeguards against multiple entries of the same data, unauthorized entries, or unauthorized
users. Data is not reported until a Department Supervisor and/or Senior Chemist has
reviewed it. After the data has been approved, the system will not allow any manual
changes to the data without proper authorization. All changes made are automatically
documented.
TestAmerica also utilizes software (Mint MinerTM) to perform electronic evaluations of
GCMS and GC raw data to help ensure the integrity of reported data. This evaluation is
performed during the second level data review process and also during random audits by
the quality assurance department.
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THE LEADER IN ENVIRONMENTAL TESTING
Mint Miner is a trademark of CequeLogic, LLC.
Data Verification
TestAmerica utilizes several approaches for recognizing anomalous results including:
• Project Set-up
• Documentation
• Communication
• Compliance verification
• Final review
As part of the project set-up, the project manager will discuss with the client the
background and nature of the samples. For groundwater samples historical data may be
requested so the analytical staff are informed of the potential need for dilutions, clean-up
methods or other precautions. By understanding what the expected results are, the
laboratory can immediately recheck results and alert the client when unexpected results are
found.
Project information is entered into our laboratory Information Management System (LIMS)
that includes test methods, target analyte lists, reporting limits, pricing, and project specific
notes. The project managers can.setup individual projects for various types of sampling
events, adding specific information about each project. Our ability to store information and
utilize the test information and comments each time samples arrive ensures that project
requirements will be maintained throughout the duration of the project.
The project managers and laboratory supervisors meet daily to discuss status and
communicate any critical needs. This forum allows the project managers an opportunity to
reiterate special needs and query results. The project managers can also utilize the LIMS
to check results and status on an on-going basis.
TestAmerica has developed a compliance checker program that allows the project
manager to run a query that compares the analytical results against a set of predetermined
limits set by the client. Upon completion a report is generated that lists any results outside
the limits. This report is provided with the final report.
A final check of results is done during the project manager's review of the completed report.
The project manager checks for completeness, performs a reasonability check,,and writes
a case narrative to accompany the report.
TestAmerica will utilize all of these systems and make every effort to immediately recheck
results and quickly disseminate this information to the appropriate the City contact. In the
event that the City has questions regarding data validity, the laboratory will verify results
and re-run samples if deemed necessary. Revised reports and EDDs will be issued for any
samples that required re-analysis, upon determination of the City and the laboratory, that
the original results were anomalous or invalid.
15 of 20
TestAmerica
THE LEADER IN ENVIRONMENTAL TESTING
Report & EDD Generation
Upon completion of data review and approval, the Project Managers utilize the report
module to generate reports and EDDs. All of our electronic deliverables obtain their data
from the same data source as the reports, which insures data integrity between the hard
copy and electronic versions of the data. Electronic Data Deliverables (EDD) processing is
automated through the LIMS reporting module and EDDS are created at the time the final
reports are generated.
Compliance Verification Reports
TestAmerica has developed a program that allows analytical results to be compared to pre-
set limits provided by clients. This system allows instant notification to the client any time a
permit exceedance has occurred on a particular analyte of interest. A copy of the
compliance report can be included with the final report package.
Data Reporting Options (QC Reporting)
TestAmerica routinely provides a Tier 11 report package. For projects that require a more
in-depth validation of data, TestAmerica can provide different levels of documentation,
including Tier III and IV packages.
Data Delivery Options
As an environmentally responsible company, TestAmerica encourages our clients to use
paperless deliverables whenever possible. All of our final reports, chain-of custody
documents, and invoices are available electronically via our website, free of charge.
Data will be delivered per Item E of the RFP.
Internet Services
TestAmerica online services, TotalAccess, available through our website at
TestAmericalnc.com offer our clients fast secure access to data and information twenty-
four hours a day. With TotalAccess you can:
• Receive email notices when new work-orders are received (sample receipt
confirmation) and when Reports and Downloads become available
• View Work-orders, Project status, Results, Quotes & Invoices
• Search for results by project name, sample date, sample name or results status
• Download reports, Electronic Data Deliverables (EDDs), signed Chain-of-Custody
forms
• View historical data
• Perform Trend Analysis
• Access method descriptions, reporting limits, quality control criteria, analysis holding
time information, and sample preservation guidelines
• Establish and monitor project budgets
16 of 20
TestAmenca
THE LEADER IN ENVIRONMENTAL TESTING
D. TestAmerica will perform the transport and analyses of special bacteriological samples
collected by the City for new construction or repairs on the distribution system and will
submit results to the City as per item E.
E. Within four hours of testing samples, results of as many samples that are completed will
be electronically mailed to the City in PDF on TestAmerica letterhead. A hardcopy will
also be mailed to the City within 48 hours. Additionally, results will be electronically
mailed to the City on an Excel template supplied by the City.
Turn-Around Time
TestAmerica is dedicated to providing the best possible service to our clients. Our goals are
to provide high quality data and on-time performance at fair market prices. Some of the
factors that can be attributed to our ability to successfully meet TAT include:
➢ Our systems are designed, from bottle preparation through data delivery, to provide
accurate and timely results.
➢ Our highly qualified staff is well trained and experienced to manage complex project
requirements.
➢ We routinely perform rush TAT analysis for a variety of methods
➢ Instrumentation systems are linked to our LIMS to provide direct download of data, to
enhance data quality, and speed up the data reporting process.
➢ EDDs are generated automatically when final reports are printed.
➢ Our TofalAccess services allow our clients to view and download final reports 24 hours
a day.
➢ We employ in-house couriers to guarantee that samples are picked up in a timely
manner and ensure that sample custody and integrity is maintained.
➢ Our Laboratory Information Management System (LIMS) provides the tools for tracking
samples from the point of login through report generation. This allows the staff to
manage sample flow and workload throughout the laboratory.
➢ We monitor our TAT and make operational and or system changes if necessary to
ensure on-time performance.
Electronic Data Deliverables
TestAmerica is able to provide laboratory results to the City in an Electronic Data
Deliverables (EDD) format that is compatible with the existing site database. This custom
created EDD format will seamlessly link the data in our LIMS system to the City of
Huntington Beach customized EDD format with no manipulation on the client for it to work
with the existing database. EDD processing is automated through the LIMS reporting
module and is created at the time the final reports are generated. EDDs allow clients to
populate databases and effectively generate final report tables, saving time and money.
F. The laboratory will notify the designated City contact immediately when total coliforms,
fecal coliforms, or E. coli is present, when HPC is > 500 in sample results, or when a
sample is invalidated due to interference problems. This will be done automatically
through the LIMS. Our LIMS allows analytical results to be compared to pre-set limits
17 of 20
TestAmedca
THE LEADER IN ENVIRONMENTAL TESTING
provided by clients. This system allows instant notification to the client any time ar permit
exceedance has occurred on a particular analyte of interest. A copy of the compliance
report can be included with the final report package.
G. TestAmerica will notify the Water Quality Section of any problems concerning
cancellation or delays regarding sample collections. TestAmerica will notify Water
Quality immediately of any problems or delays concerning analysis of samples already
taken or scheduled to be taken. All communication with. the client will be via the project
manager, Ms. Tyrrell.
H. All TestAmerica personnel working with the City will follow,procedures and guidelines
for collecting samples that are acceptable by the City.Water Quality Section per Special
Procedural Guidelines for Laboratory Technician in Appendix A of the RFP. A detailed
description of sampling procedures and approach is found in Item 6 in this proposal.
1. TestAmerica will be able to respond to private contactors that.,require re-check
bacteriological samples be collected and tested for on construction projects in
Huntington Beach and Seal Beach. The contractor will be invoiced directly.
J. TestAmerica possesses a HACH Pocket Colorimeter II and will perform the collection
and analysis of chlorine residuals using this meter in accordance with,the CA DHS.
Results will be submitted to the City per item E.
K. TestAmerica will perform the quarterly collection and analyses of water samples for the
presence of Total Trihalomethnes (TTHM) and Haloacedic Acids (HAA5), using
approved DHS methods, at sixteen (16) locations_ designated by the City. Results will
be submitted to the City per item E.
L. Only TestAmerica personnel will collect and test the City's samples.
M. TestAmerica will be available to the City with 24 hour notification for sample collection
and/or transport as needed by the City.
Contingency Resources
TestAmerica is committed to being available to perform services under the proposed
contract for the entire term of the contract. We have developed systems to ensure that
analytical services will not be interrupted. Key elements include:
■ Emergency Telephone Numbers
■ On-call and urgent analyses services
■ Back-up instrumentation
■ Instrument Specialists
■ In-house Information Technologies (IT) department
18 of 20
TestAmedca
THE LEADER IN ENVIRONMENTAL TESTING
Each location maintains a list of emergency contact numbers that include numbers for
Laboratory Directors, Project Managers and other key staff. Emergency contact numbers
will be provided to all appropriate personnel upon award of a contract. We maintain a
twenty-four hour emergency contact number specifically for our Microbiology department to
provide urgent analyses for bacteriological samples. Our after-hours phone system also
has recorded information for emergency contacts.
We maintain evening and weekend shifts to accommodate emergency, rush and short
holding time analysis. We routinely have staff available on-call to perform urgent analyses,
such as re-sampling for compliance monitoring.
Back-up instrumentation is available, either at the same location, or within our Laboratory
Network. In addition to the capabilities and capacity of the TestAmerica Network, we also
have available the resources of the TestAmerica Network. We have established
relationships with pre-qualified subcontract laboratories to provide analytical services that
we do not perform as well as provide back-up capacity in case we are unable to meet a
specified turn-around time.
TestAmerica employees a staff of Instrument Specialists that are available to all
departments for methods development, instrument repair and troubleshooting. These
specialists have extensive experience in all areas of laboratory instrumentation to ensure
that we maintain a high level of capacity for all operating groups.
Our IT department is a key component of our ability to successfully provide uninterrupted
services to our clients. We employee an in-house staff of experienced database, hardware
and software specialists to provide technical support to operations. Our IT department
maintains emergency and on-call schedules to ensure continuous information management
services.
6. Expected Time of Response
TestAmerica will organize a regular time schedule to perform weekly collection and
analysis of bacteriological samples at the 44 locations specified by the City. We estimate
the collection of sample at each site will take approximately 10 minutes and 10 minutes to
travel to the next location. Therefore, a total of three samples can be collected per hour.
Total sample collection/travel time is estimated to be 15 hours per week for all 44 locations.
We propose to take samples over two days. The sampling procedure is as follows:
(15-30 minutes) Travel time from Irvine laboratory to Huntington Beach location.
(1 minute) The valve is sterilized via either a flame or sodium hypochlorite
depending on the type of valve.
(2 minutes) The water is run through the lines for at least two minutes to ensure all
stagnate water is cleared from the pipes.
(<1 minute) The sample bottles are filled to the line on the bottle.
19 of 20
TestAmerica
THE LEADER IN ENVIRONMENTAL TESTING
(5 minutes) Chlorine residuals are tested with the HACH meter and recorded at
each site.
(10 minutes) Put sample on bagged ice in cooler and travel to the next site.
(10 minutes) The samples will be collected and transported on ice per the Special
Procedural Guidelines in Appendix A to the Irvine laboratory.
(< 1 hour) Login samples in the Irvine laboratory.
(1-2 hours) From the Irvine laboratory, any samples analyzed in the Ontario facility
will be split and a courier will transport them to that laboratory. Daily
courier drop offs at the Ontario facility occur twice every day.
(< 1 hour) Login samples at the Ontario laboratory.
(2-3 hours) Analysis and review results of samples in either laboratory.
(immediate) Any exceedances are immediately reported to the City. Exceedances
automatically generate notification to the department and project
managers. The Project Manager is in constant communication with the
City for any discrepancies with the samples or results.
(1 hour) Review and report results to the City via electronically mailed PDF
within four hours of analysis or as samples complete analysis.
7. Fees
TestAmerica has submitted unit costs in a separate envelope marked "Fee Proposal for
Water Quality Analyses and Sampling Services" for the Construction Site, Distribution
System and Additional Analyses noted in the RFP, but not listed in numbers 8 and 9.
8. Fees — Construction Site
TestAmerica has submitted unit costs in a separate envelope marked "Fee Proposal for
Water Quality Analyses and Sampling Services".
9. Fees — Distribution System
TestAmerica has submitted unit costs in a separate envelope marked "Fee Proposal for
Water Quality Analyses and Sampling Services". A per sample cost for the sampling fee
has been used instead of an hourly rate. We understand that it will take time to develop the
best methods possible to achieve the most efficient process to provide the City with weekly
sampling. Therefore, a per sample charge will ensure the City receives the fairest price.
20 of 20
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost
schedule: See attached Fee Schedule.
B. Travel Charges for time during travel are not reimbursable.
C. Billing
1. All billing shall be done monthly in fifteen (15) minute increments and matched to an
appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a glance,
the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation prepared
by CONSULTANT may be required to be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non-approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided
herein.
1
Exhibit B
5. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated as separate and apart from the
ongoing performance of the remainder of this Agreement.
2
Exhibit B
i
TestAmenca
THE LEADER IN ENVIRONMENTAL TESTING
may.
x b
Response To:
Fee Proposal
for
Water Quality Analyses and
Sampling Services
Submitted To:
City of Huntington Beach
Finance Department— Purchasing
2000 Main Street
Huntington Beach, CA 92648-2702
Attention To:
Janet Lockhart
Senior Administrative Analyst
Submitted From:
TestAmerica Laboratories, Inc.
17461 Derian Avenue, Suite 100
Irvine, CA 92614
Bid Closing Date and Time:
Monday, June 15, 2009 at 4:00 p.m. P.S.T.
TestAmerica Fee Proposal
City of Huntinton Beach - Public Works Department-
Water Quality Analyses & Sampling Services
2009-2010
Construction Site
Estimated Unit
Matrix Parameters Method Quantity Price
Water Total Chlorine Residuals DPD 1 No Charge
Water Free Chlorine Residuals DPD 1 No Charge
Water Heterotrophic Plate Count(HPC) by IDEXX Sim Plate SM9215B 1 $4.00
Water 'Total Coliform and E. Coli (Presence/Absence) ISM9223B 1 1 $6.00
Item Description ItemType Quantity Rate/Hour
1 Courier Service(During normal business hours) Standard 1 No Charge
3 Field Sampling Standard 1 $35.00
5 Standard EDD Standard 1 No Charge
GRAND TOTAL $45.00
TestAmerica's proposal will retrain valid for a period not less than 180 calendar days fiom the date of submittal.
Je nifer ck
RISC
TestArnerica Irvine Page 1 of 1
TestAmerica Fee Proposal
City of Huntinton Beach - Public Works Department
Water Quality Analyses & Sampling Services
2009-2010
Routine Bacteriological Samples on Distribution System
Estimated Unit
Matrix Parameters Method Quantity Price
Water Total Chlorine Residuals DPD 2288 No Charge
Water Free Chlorine Residuals DPD 2288 No Charge
Water Heterotrophic Plate Count(HPC) by IDEXX Sim Plate SM9215B 2288 $4.00
Water Total Coliform and E. Coli (Presence/Absence) SM9223B 1 2288 1 $6.00
Item Description ItemType Quantity Rate
1 Courier Service(During normal business hours) Standard 52 No Charge
3 Field Sampling(During normal business hours) Standard 2288 $41Sample
5 Standard EDD Standard 2288 No Charge
GRAND TOTALI $14.00
TestAmerica's proposal will remain valid for a period not less than 180 calendar days from the date of submittal.
J40ifer S
RISC
TestAmerica Irvine Page 1 of 1
TestAmerica Fee Proposal
City of Huntinton Beach Public Works Department
Water Quality Analyses & Sampling Services
2009-2010
Additional Fees (analyses noted in the RFP)
Estimated Unit
Matrix Parameters Method Quantity Price
Water Total Trihalomethanes(TTHM) EPA 524.2 64 $30.00
Water Haloacetic Acids(HAA5) EPA 552.2 64 $60.00
Water ITotal, Fecal Coliforms and E.Coli Coliform (MTF) ISM9221 I TBD 1 $15.00
TestAmerica's proposal will remain valid for a period not less than 180 calendar days from the date of submittal.
Jen 'er Sta
RISC
TestAmerica Irvine Page 9 of 1
ATTACHMENT #2
xF
CITY OF HUNTINGT N BEACH
6 - Professional Service Contracts
Purchasing Certification
1. Date: 9/22/2009 2. Contract Number: PWK00903500
3. Department: Public Works 4. Requested by: Ken Dills
5. Name of consultant: TestAmerica Laboratories, Inc.
6. Attach the written statement of the specification, conditions, and other requirements for the requested
services provided to solicited consultants.
RFP attached
7. Amount of the contract: $120,000/year
8. Are sufficient funds available to fund this contract?* ® Yes ❑ No
9. Is this contract generally described on the list of professional service contracts approved by the City
Council?* ® Yes ❑ No
10. Business Unit and Object Code where funds are budgeted: 50685802.69365
11. Is this contract less than $50,000? ❑ Yes ® No
12. Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
13. Is this contract over$100,000? ® Yes ❑ No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to contract.)
14. Were formal written proposals requested from at least three available qualified consultants?
® Yes ❑ No
15. Attach list of consultants from whom proposals were requested (including a contact telephone number).
list attached
16. Attach proposed scope of work.
attached as Exhibit A of contract
17. Attach proposed payment schedule.
attached as Exhibit B of contract
epartment Head ignature CHARD AMADRIL
Central Services Manager
SEP 3 0 2009
City of Huntington Bcac,,.
City Attorney's offive.
*If the answer to this question is"NO," the contract will require approval from the City Council
i
Water Quality Analysis &Sampling Proposals Received
Requirement:4 Hard Copies and 1 Disk Copy of Proposals
Proposer #of Fee #of Hard # of Disk
Proposals Copy Copy
Received Proposals Proposal
Received Received
Associated Labs 5 4 1
806 North Batavia
Orange, CA 92868
Attn: Danielle Roberts
714-771-6900
Michelson Laboratories, Inc 1 4 1 —but only
6280 Chalet Drive includes fee
Commerce,CA 90040 proposal and
Attn: Stephen C. Roesch cover page
562-928-0553
Sierra Analytical Labs, Inc. 1 4 1 —but
26052 Merit Circle Ste 105 documents
Laguna Hills, CA 92653 were not
Attn: Richard K. Forsyth, Lab organized and
Director formatted as
949-348-9389 the final
version
TestAmerica Laboratories, Inc. 1 4 1
4101 Shuffel St.NW
North Canton, OH 44720
Attn:Jennifer Stack
949-261-1022
Truesdail Laboratories, Inc. 4 4 1
14201 Franklin Avenue
Tustin,CA 92780
Attn: Mona Nassimi
714-730-6239
Weck Laboratories, Inc. 1 4 0
14859 E. Clark Avenue
City of Industry, CA 91745
Attn: Leo Raab
626-336-2139
�L
ATTACHMENT #3
su it INSURANCE AND INDEMNIFICATION WAIVER
Hwtin on Beach.
MODIFICATION REQUEST
B
1. Requested by: Howard Johnson OCT 0 6 2009
2. Date: September 22, 2009
City of Huntington Beac.3
3. Name of contractor/permittee: TestAmerica Laboratories, Inc. CityAttorney's office
4. Description of work to be performed: Water Quality Analysis and Sampling
5. Value and length of contract: $120,000/year for 3 years
6. Waiver/modification request: Self Insured Retention
7. Reason for request and why it should be granted: consultant maintains a self insured
retention of$250,000
8. Identify the risks to the City in approving this waiver/modification: none noted
Dep a ment Head Signature Date:
9
Approvals must.be obtained in the orderl�sfedon this form Two:appiovals arerequired
w for a request to`be granted, Approval from the City Administrator'sOfficesoyn-ly required ify
Risk Management and the,City Attorne sbffice disagree` £° .
1 Risk Management
Py Approved ❑ Denied
Signature Date
2. ity Attorney's Office ---
proved ❑ Denied �y, �� I U "7. d
j Signature Date
3. City Administrator's Office
❑ Approved ❑ Denied
Signature Date
-If,approved"the completed waiver'lJificationrequest=is to beIsubmitted,to the" �a
City Attorney's Office along:with the contract for approval Once the contract has`kieen approved,
this"J r is to tse filed with the RisknManagemerit Division of Atlminist�ative`.Services..
waiver form TestAmerica 9/22/2009 3:03:00 PM
DATE(MM/DD/YYYY) E
LACORDTM i4CEI"-TIFICATE ®F I IABILIT.Y INSURANCE', _08/12/2009
PRODU
CER
Risk Services, Inc of Florida THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY
on
1001 Bri ckel l Bay Drive AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
Suite 1100 CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE
Miami FL 33131 USA COVERAGE AFFORDED BY THE POLICIES BELOW.
PHONE-(866) 283-7122 FAX-(847) 953-5390 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER Illinois Union insurance Company 27960 L
TestAmerica Laboratories, Inc
4101 shuffel Street NW
INSURERS,
North Canton OH 44720 USA wsERERc 1
INSURER D
7
INSURER E O
,7-, -
VERACFS_
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS LIMITS SHOWN ARE AS REQUESTED
INSR ADD' POLICY EFFECTIVE POLICY EXPIRATION
LTR INSR TYPE OF INSURANCE POLICY NUMBER LIMITS
DATE(MM\DD\YY) DATE(MM\DD\W)
GENERAL LIABILITY EACH OCCURRENCE
COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED
PREMISES
CLAIMS MADE OCCUR n o
MED EXP(Any onnee person)
perrsoso
n)
PERSONAL&ADV INJURY
7
GENERAL AGGREGATE �
n
GEN'L AGGREGATE LIMIT APPLIES PER-
PRODUCTS-COMP/OP AGG to
❑ POLICY ❑ JET ❑ LOC O^
cn
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT �
ANY AUTO (Ea accident)
.ALL OWNED AUTOS ZAh
OVED TO FORA q BODILY INJURY
SCHEDULED AUTOS �1.1Y6 (Per person)
T t
HIRED AUTOS
R 1VLC ) A � BODILY INJURY U
NON OWNED.AUTOS TTO vim+ (Per accident)
PROPERTY DAMAGE
(Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT
ANY AUTO H
OTHER THAN EA ACC
AUTO ONLY
AGG
EXCESS[UMBRELLA LIABILITY EACH OCCURRENCE
❑OCCUR ❑ CLAIMS MADE .AGGREGATE
DEDUCTIBLE
RETENTION
WC STATE- OTH-
WORKERS COMPENSATION AND TORY LIMITS ER
EMPLOYERS'LIABILITY
E L EACH ACCIDENT
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED' E L DISEASE-EA EMPLOYEE
Ifyes,describe under SPECIAL PROVISIONS E.L DISEASE-POLICY LIMIT
below
A CEOG23902187002 04/01/09 Each Claim $1,000,000
OTHER Prof. & Pollution Liab. Total Claims $1,000,000
Env Prof (E&O)
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
RE: Professional services Contract. Cancellation Provision shown herein is subject to shorter or longer time
periods depending on the jurisdiction of, and reason for, the cancellation.
w, —
rERTIFICATE HOLDER CANCELLATI(SN'
City Of Huntington Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
Attn: Risk Management DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL
2000 Main street 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Huntington Beach CA 92648 USA BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE'
ACOR 15`2001/081L 'A ORD,MRPORAI Om498
RCA ROUTING SHEET
INITIATING DEPARTMENT: Public Works
SUBJECT: Approve Agreement with TestAmerica, Inc. for Water
Quality Analysis and Sampling Services
COUNCIL MEETING DATE: November 2, 2009
RCA ATTAGHIVIENTS' STATUS,*:
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Contract/Agreement (w/exhibits if applicable) Attached
(Signed in full by the City Attorney) Not Applicable ❑
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over$5,000) Attached ❑
Not Applicable
Bonds (If applicable) Attached ❑
Not Applicable
Staff Report (If applicable) Attached ❑
Not Applicable
Commission, Board or Committee Report (If applicable) Attached ❑
Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
r
EXPLANATION FOR MISSING
'ATTACHMENTS
REVIEWED RETURNED FOR ®ED.
Administrative Staff I
Deputy City Administrator (Initial) Uj_' I `uuo R ( ) ( )
City Administrator (initial) I -TTY
City Clerk ;.,, : . ,:..a _J ( )
psi...
EXPLANATION FOR RETURN OF ITEM:
(Belows
kfZ0 c 7j�Q 6 u `T in ESa�Ju���' •[ — .i Zi
RCA Author: Ken Dills - 5055:jg
. City of Huntington Beach
r ' ' 2000 Main Street ® Huntington Beach, CA 92648
o _
gk OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
November 12, 2009
Testamerica Laboratories, Inc.
Attn: Theresa Tyrrell
17641 Derian Avenue, Ste. 100
Irvine, CA 92614
Dear Ms. Tyrrell:
Enclosed for your records is a copy of the Professional Services Contract between the
City of Huntington Beach and Testamerica Laboratories, Inc. for Water Quality Analysis
and Sampling Services.
Sincerely,
Joan L. Flynn, CIVIC
City Clerk
JF:pe
Enclosure
U fol lowup:agrmtltr
Sister Cities: Anjo, Japan • Waitakere, New Zealand
(Telephone:714-536-5227)