HomeMy WebLinkAboutThe Lew Edwards Group - 2010-04-01 CONTRACTS SUBMITTAL ,, �
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CITY CLERK'S OFFICE
To: JOAN FLYNN, City Clerk
Name of Contractor: The Lew Edwards Group
Purpose of Contract: For Example:Audit Services or Water Quality Testing Huntington Lake—Huntington Central Park
UUT Strategic and Communications Services
Amount of Contract: $29,500.00
Copy of contract distributed to: The original insurance certificate/waiver distributed
El
Dept. ❑ to Risk Management
Finance Dept. ❑ ORIGINAL bonds sent to Treasurer ❑
Name/Extension '
City Attorney's Office
G:AttyMisc/Contract Forms/City Clerk Transmittal
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
The Lew Edwards Group
FOR
UUT Strategic and Communications Services
Table of Contents
1 Scope of Services.....................................................................................................1
2 City Staff Assistance................................................................................................2
3 Term; Time of Performance.....................................................................................2
4 Compensation ..........................................................:...............................................2
5 Extra Work...............................................................................................................2
6 Method of Payment..................................................................................................3
7 Disposition of Plans,Estimates and Other Documents ...........................................3
8 Hold Harmless .........................................................................................................3
9 Professional Liability Insurance.............................................................................4
10 Certificate of Insurance............................................................................................5
11 Independent Contractor............................................................................................6
12 Termination of Agreement.......................................................................................6
13 Assignment and Delegation......................................................................................6
14 Copyrights/Patents...................................................................................................7
15 City Employees and Officials..................................................................................7
16 Notices.........................................................................................7
17 Consent....................................................................................................................8
18 Modification.......................................................:.....................................................8
19 Section Headings .....................................................................................................8
20 Interpretation of this Agreement..............................................................................8
21 Duplicate Original....................................................................................................9
22 Immigration...............................................................................................................9
23 Legal Services Subcontracting Prohibited................................................................9
24 Attorney's Fees..........................................................................................................10
25 Survival.....................................................................................................................10
26 Governing Law.........................................................................................................10
27 Signatories.................................................................................................................10
28 Entirety......................................................................................................................10
29 Effective Date.................................................................................11
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
THE LEW EDWARDS GROUP
FOR
UUT STRATEGIC AND COMMUNICATIONS SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California, hereinafter
referred to as "CITY, and The Lew Edwards Group, a California corporation, hereinafter
referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide
strategic and communications services; and
i Pursuant to documentation on file in the office of the City Clerk, the provisions of '
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Catherine Lew, who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
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a
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with
CONSULTANT in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence on April 1, 2010 (the "Commencement Date"). This Agreement
shall automatically,terminate three (3)years from the Commencement Date, unless
extended or sooner terminated as provided herein. All tasks specified in Exhibit "A"
shall be completed no later than 215 days from the Commencement Date. The time for
performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit
"A." This schedule may be amended to benefit the PROJECT if mutually agreed to in
writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein,
CITY agrees to pay CONSULTANT on the payment schedule specified in-Exhibit "B,"
which is attached hereto and incorporated by reference into this Agreement, a fee,
including all costs and expenses, not to exceed Twenty-nine Thousand Five Hundred
Dollars ($29,500.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit
"A" or changes in the scope of services described in Exhibit "A," CONSULTANT will
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undertake such work only after receiving written authorization from CITY. Additional
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including,without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by
CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses,judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged
negligent)performance of this Agreement or its failure to comply with any of its
obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or
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willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and
expense and CITY shall approve selection of CONSULTANT's counsel. This
indemnity shall apply to all claims and liability regardless of whether any insurance
policies are applicable. The policy limits do not act as limitation upon the amount of
indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-
mentioned insurance shall not contain a self-insured retention without the express written
consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars
($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy
further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or replacements)..
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance
during the required extended period of coverage following PROJECT completion. If
insurance is terminated for any reason, CONSULTANT agrees to purchase an extended
reporting provision of at least two (2) years to report claims arising from work performed
in connection with this Agreement.
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If CONSULTANT fails or refuses to produce or maintain the insurance
required by this section or fails or refuses to furnish the CITY with required proof that
insurance has been procured and is in force and paid for, the CITY shall have the right, at
the CITY's election, to forthwith terminate this Agreement. Such termination shall not
affect Consultant's right to be paid for its time and materials expended prior to
notification of termination. CONSULTANT waives the right to receive compensation
and agrees to indemnify the CITY for any work performed prior to approval of insurance
by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder,
CONSULTANT shall furnish to CITY a certificate of insurance subject to,approval of
the City Attorney evidencing the foregoing insurance coverage as required by this
Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended,voided or canceled
by either party, reduced in coverage or in limits except after thirty (30) days' prior written
notice; however,ten(10) days' prior written notice in the event of cancellation for
nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations
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as set forth in this Agreement. CITY or its representative shall at all times have the right
to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in
a prompt and timely manner,the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and
workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any
time with or without cause, and whether or not the PROJECT is fully complete. Any
termination of this Agreement by CITY shall be made in writing, notice of which shall be
delivered to CONSULTANT as provided herein. In the event of termination, all finished
and unfinished documents, exhibits, report, and evidence shall, at the option of CITY,
become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder
shall not be assigned, delegated or subcontracted by CONSULTANT to any other person
or entity without the prior express written consent of CITY. If an assignment, delegation
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or subcontract is approved, all approved assignees, delegates and subconsultants must
satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement.No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
Provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be
given either by personal delivery to CONSULTANT's agent(as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a
sealed envelope, postage prepaid, and depositing the same in the United States Postal
Service,to the addresses specified below. CITY and CONSULTANT may designate
different addresses to which subsequent notices, certificates or other communications will
be sent by notifying the other party via personal delivery, a reputable overnight carrier or
U. S. certified mail-return receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach Lloyd A. Edwards
ATTN: Finance The Lew Edwards Group
2000 Main Street 5454 Broadway
Huntington Beach, CA 92648 Oakland, CA 94618
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17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a
consent/approval to any subsequent occurrence of the same or any other transaction or
event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be
valid unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section,paragraph and subject headings, and
descriptive phrases at the beginning of the various sections in this Agreement are merely
descriptive and are included solely for convenience of reference only and are not
representative of matters included or excluded from such provisions, and do not interpret,
define, limit or describe, or construe the intent of the parties or affect the construction or
interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement,the masculine or neuter gender and singular or plural number
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shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained
herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent
necessary to bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed
shall, irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of
any subcontractor work involving legal services, and that such legal services are
expressly outside the scope of services contemplated hereunder. CONSULTANT
understands that pursuant to Huntington Beach City Charter Section 309, the City
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Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for
payment of any legal services expenses incurred by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance
hereof, each party shall bear its own attorney's fees, such that the prevailing party shall
not be entitled to recover its attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement,which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow
has the power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in
the event that such authority or power is not, in fact, held by the signatory or is
withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
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Agreement. The parties also acknowledge and agree that no representations,
inducements, promises, agreements or warranties, oral or otherwise, have been made by
that party or anyone acting on that party's behalf, which are not embodied in this
Agreement, and that that party has not executed this Agreement in reliance on any
representation, inducement,promise, agreement, warranty, fact or circumstance not
expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain
the entire agreement between the parties respecting the subject matter of this Agreement,
and supersede all prior understandings and agreements whether oral or in writing between
the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed by and through their authorized officers. This Agreement shall be
effective on the date of its approval by the City Attorney. This Agreement shall expire
when terminated as provided herein.
CONSULTANT, CITY OF HUNTINGTON BEACH,
THE EDWA S GROUP a municipal corporation of the State
of California
print name Finance
(Pursuant To HBMC§3.03.100)
ITS: (circle one)Chairm residen ice President APPROVED-AS TO FORM:
AND ��i City Attorney Dim t11 P k L*
print name
ITS: (circle one)Secretary/Chief Financial Officer/Asst.
ecretary—Treasurer
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EXHIBIT A
A. STATEMENT OF WORK: Consultant shall, with consultation from City, provide
Strategic and Communications Consulting Services to educate and inform City of
Huntington Beach constituents about financial challenges, city service needs and facts
related to a November 2010 Utility Users Tax Modernization Measure.
B. CONSULTANT DUTIES &RESPONSIBILITIES:
1. Assist City in managing and facilitating the efforts of other professionals and City staff
assigned to Project, for a well-coordinated strategy and Project effort.
2. Review the City's public opinion research and provide independent, additional
perspectives on facts, messages, themes and strategic considerations related to the City's
UUT education effort.
3. Recommend strategies to disseminate factual information about the City's fiscal needs,
service challenges and UUT issues.
4. Conceive and provide text copy for collaterals such as Speakers' Bureau presentation
materials, website copy, articles, FAQs, media releases, talking points or informational
mailers.
5. Regularly confer with City and provide strategic advice. Legal advice is expressly not
within Consultant's scope of services. The parties expressly agree that as this is a
reduced-fee contract, in-person meetings will be limited and the .bulk of Consultant's
services will be performed via teleconference and email.
C. CITI"S DUTIES &RESPONSIBILITIES:
1. City shall have its in-house graphics,print and mailhouse vendors produce informational
mailings as recommended by Consultant. Consultant shall provide text copy and suggest
layout or spec parameters.
2. City's webmaster will update City's website with text copy provided by Consultant on
pertinent UUT information.
3. City shall respond in an efficient, centralized manner in providing edits or comments to
recommended strategies or text copy suggested by Consultant.
4. As noted above, Consultant will develop drafts of media releases and recommend an
informational Speakers' Bureau, including developing presentation materials. City staff
shall function as the actual local contact for any media inquiries, schedule presentations
to community organizations, and will be the local messengers delivering presentations.
City shall update and maintain its own Opinion Leader database.
5. The City, through its City Attorney shall be responsible for all legal issues and the
development of the ordinance, resolution, impartial analysis, and ballot materials with
the strategic input of Consultant.
D. WORK PROGRAM/PROJECT SCHEDULE: (on following pages)
SAMPLE NOVEMBER 2010 PLANNING TIMETABLE
City of Huntington Beach As of 3125110
This is a w rking timeline that is subject to revision based on project needs and the agreement of the parties.
MARCH 2O10 ❑ Retain Communications and Polling Consultants(City)
❑ Schedule Kick Off Planning Session
❑ Review all background,media clips,historical information
APRIL 2010 ASSESS VIABILITY
❑ Conduct Kick Off Planning Session
o Conduct SWOT(Strengths-Weaknesses-Opportunities-Threats)and
"Info-Storming" on UUT/budget issues
o Discuss/assess City Newsletter scheduling, and other
communications vehicles
o Update timeline as needed
❑ Design Poll and conduct interviews(FM3 Research)
❑ Analyze Survey Results for Viability
❑ Debrief City Staff
o Present Strategic Memorandum with assessment of viability and
recommended approach: risks/opportunities; type of funding
mechanism desired by constituents;optimal election timing
❑ Update Council as appropriate on polling results and approach
❑ Reach consensus on next steps and Action Plan
❑ Authorize continued planning as feasible and appropriate
MAY-JUNE IMPLEMENT INITIAL COMMUNICATIONS PREPARE FOR PLACEMENT
2010 ❑ Draft UUT facts,messages and website copy
❑ Update City website with pertinent budget and service information as
recommended by LEG (City)
❑ Identify and begin scheduling external community presentations(City)
❑ Assess and update Opinion Leader Lists(City)
❑ Develop Speakers'Bureau Toolkit
*PowerPoint Presentation
*FAQs
"Speakers'Manual
*Sticky Qs/As
❑ Conduct Speakers'Bureau Training
❑ Launch informational Speakers'Bureau(City)
❑ Issue one-two Opinion Leader updates
o LEG will draft
o City will mail
❑ Engage Citizens Task Force or Finance Committee as appropriate
❑ Implement Earned Media/Internet Communications
❑ Continue team planning sessions
❑ Address Rapid Response Needs as necessary
❑ Assess community reactions, adjust/refine messages or approach as
needed
❑ Issue citywide informational mailer#l*
o LEG to provide text copy
o City to produce
❑ Begin drafting City Council/voter handbook materials(City Attorney)
*Number and timing of mailers Mfollowing analysis of poll results and discussions with City
JULY 2010 FINALIZE AND PLACE MEASURE ON THE BALLOT
❑ Prepare for Council UUT placement meeting
❑ Finalize City Council/Voter Handbook UUT materials
❑ City Council adopts resolution and voter handbook materials placing UUT
modernization measure on the 11/10 ballot
❑ Implement Earned Media
AUGUST POST-ADOPTION NEEDS
2010 ❑ Impartial Analysis is developed/submitted (City)
❑ BaIlot Argument is developed
❑ Opinion Leader Update is issued announcing placement of the measure on the ballot
o LEG will draft
o City will mail
❑ Issue citywide informational mailer#2*
o LEG to provide text copy
o City to produce
*Number and timing of mailers TBD following analysis of poll results and discussions with City
❑ Deploy on Earned Media strategy
❑ Implement Rapid Response as needed
❑ Update City website with measure information provided by LEG(City)
❑ Begin scheduling Fall round of Speakers'Bureau outreach presentations(City)
As discussed,the City of Huntington Beach can legally continue its informational activities following
measure placement,but cannot engage in advocacy or partisan activities.
SEPTEMBER IMPLEMENT POST-PLACEMENT UUT COMMUNICATIONS
-NOVEMBER ❑ Commence second round of Speakers'Bureau Outreach(City)
2010 ❑ Implement final Opinion Leader letter(LEG drafts,City mails)
❑ Implement additional citywide informational Mailers(three are advised)
❑ Implement Earned Media/Internet Communications
❑ Election Da
EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee
set forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: Work products will be provided by consultant to City on
an ongoing basis pursuant to project timeline during scheduled planning sessions.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or
until this Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged for
such time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
Surfnet Exhibit B
EXHIBIT B
Fixed Fee Payment
OATE(MMIDDfYYYY)
ACDBD- CERTIFICATES IF LIABILITY INSU CL 0 0
PRODUCER THIS.CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
DISTEFANO INSURANCE SERVICES ONLY AND CONFERS: NO RIGHTS' UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND.OR
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'10 DAY N=CE FORN N— AYMENT OF P IM
CERTIFICATE HOLDER CANCELLATION
CITY OF HUNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXP�RAOON
BATE THEREOF,THE ISSUING INSURER WILLXX G #'O MAID 0 DAYS WRITTEN
ATTN JAB LOCKHARTNOTICE.`TO:THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
SENIOR ADMIN, ANALYST IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THEANSUREP IT$AGaENTS OR
2 0 0 0 MAIN STREET
REPRESENTATIVES.
HUNTINGTON BEACH, CA 9.2648
.AUTHORIZED REPRESENTATIVE
}
ACQRD25(200i/08) CACORD CORPORATION 19M
CITY OF HUNTINGTON BEACH
Professional Service Approval Form
PART I
Date: 4/14/2010 Project Manager Name: Jim Slobojan
Requested by Name if different from Project Manager: Carrie Gonzales
Department: Finance
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY
ADMINISTRATOR, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR
CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purpose for the agreement:
Proposal to conduct Utility users Tax survey research.
2) Estimated cost of the services being sought: $ 29,500.00
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
4) Is this contract generally described on the list of professional service contracts approved by the
City Council? If the answer to this question is "No," the contract will require approval from the
City Council.) ❑ Yes® No
5) Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted:
10040101.69365
6) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
❑ MC 3.03.08(b) —Other Interagency Agreement procedure will be utilized.
® MC 3.03.08— Contract Limits of$30,000 or less exempt procedure will be utilized.
Department Head Signature Date
APPROVEC� NIED ❑
Z�-lo
City tr"nOff'ator's Signature Date
A/—" Director of Finance's Initials C Deputy City Administrator's Initials
0 Date y Zz /G Date
CITY OF HUNTINGT N BEACH
Professional Service Approval Form
PART II
Date: 4/14/2010 Project Manager: Jim Slobojan
Requested by Name if different from Project Manager: Carrie Gonzales
Department: Finance
PARTS I & 11 OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I
& 11 MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: The Lew Edwards Group
2) Contract Number: FIN 010 023 00
(Contract numbers are obtained through Finance Administration)
3) Amount of the contract: $ 29,500.00
4) Is this contract less than $50,000? ® Yes ❑ No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over $100,000? ❑ Yes ® No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and
City Clerk. Make sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified
consultants? ❑ Yes ® No
8) Attach a list of consultants from whom proposals were requested (including a contact
telephone number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
Director of Finance (or designee) Signature Date