HomeMy WebLinkAboutTHOMAS, JANIS - 2000-02-07 CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: -Grua-l-r '-2Goo
TO:,7- < j y17 ATTENTION:
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a? S�j'� ✓�'Q' �ocr DEPARTMENT:
Street ,
�'J�sSio� ✓e/O �/-Z6 J`'�2 REGARDING:
City,State,Zip
See Attached Action Agenda Item Date of Approval 7, ade30
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page Agreement ✓ Bonds Insurance
RCA Deed Other
CC: e/ A0�G� ✓ ✓
rNe Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Risk Management Dept. Insurance
GT011owup Letterslcoverltr
(Telephone.714536-5227)
L
ITY OF HUNTINGTON BEAR
MEETING DATE: February 7, 2000 DEPARTMENT ID NUMBER: PD 00-002
Council/Agency Meeting Held: c2- 7- DD
Deferred/Continued to:
Z Approved ❑ Conditionally Approved ❑ Denied _
-6 Ba�•cQ�- - a.fs�i¢ City Clerk's Signature
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Meeting Date: February 7, 2000 Department ID Number: PD 00-002
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
c>C.,
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
m!�mrn
>
SUBMITTED BY: RAY SILVER, City Administrator
w PREPARED BY: R. E. Lowenberg, Chief of Police D
SUBJECT: Approve Contract for Crime Pr
even on Th ough Environmental
Design (CPTED) Consultant Service
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysts,Environmental Status,Attachment(s)
Statement of Issue: In order to provide review and recommendations to the planning
department on new developments for public safety issues, the Police Department proposes
to obtain Crime Prevention Through Environmental Design (CPTED) services through a
consultant.
Funding Source: The anticipated cost of $8,000 to $12,000 per year (maximum) can be
paid using the existing Community Liaison Personnel Services salary account.
fLecommended_Action: Approve Professional Services Contract between the City of
Huntington Beach and Janis Thomas for Crime Prevention Through Environmental Design
(CPTED) Consultant Services.
Alternative_ActionLj: Do not approve the contract thereby discontinuing the ability of the
Police Department to provide review and recommendations to the planning department of
development projects.
Analysis: Education Analyst Jan Thomas reviewed. plans on all new development and
redevelopment projects for the planning department focusing on public safety issues using
the CPTED method. Ms. Thomas provided written reports containing suggestions and
recommendations to eliminate or minimize potential public safety problems through
environmental design efforts. Ms. Thomas retired in October 1999, after ten years with the
police department. The department proposes to hire a replacement employee to oversee the
community education duties previously performed by the Education Analyst. Currently, the
RCA CPTED consultant -2- January 18,2000 4:17 PM
J.--r
RRQUEST
QUE FOR COUNCIL ACT&
MEETING DATE: February 7, 2000 DEPARTMENT ID NUMBER: PD 00-002
CPTED duties are not being performed and the prospect of hiring and training a new
employee for this function would not be financially prudent. Ms. Thomas' specialized training
and expertise establishes her as one of only two consultants in Orange County available to
provide CPTED services to the police department. The-hiring of Ms. Thomas as a contract
employee will afford the police department with the ability to provide the planning department
with CPTED recommendations. The term of the contract is for a three-year period.
Environmental Status: None
Attachment(s): Professional Services Contract
Certificates of Insurance
City Clerk's
• . . - Number
RCA Author: Jon Arnold
RCA CPTED consultant -3- January 18, 2000 4:17 PM
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
JANIS THOMAS FOR CRIME PREVENTION THROUGH
ENVIRONMENTAL DESIGN (CPTED) CONSULTANT SERVICES
THIS AGREEMENT is made and entered into this day of
2000, by and between the City.of-Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and JANIS THOMAS a sole proprietor, hereinafter
referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide Crime
Prevention Through Environmental Design (CPTED) consultant services to the CITY to review
new development plans and make recommendations to planning; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
I. WORK STATEMENT
CONSULTANT shall provide all of following services.
a. Review all plans for new development. Provide comments
to planning via a written report.
b. Survey and comment on sites when necessary
(undeveloped and redevelopment).
C. Monitor crime trends and other public safety issues of the
City that could affect new developments, re-development
and existing developments.
d. Provide personal risk assessment and reduction seminars as
determined by the Police Department.
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e. Be available for and provide consultation on CPTED issues
to City staff.
f. Attend Development Assistance Committee (DAC)
meetings on an "as needed" basis. Comment to developers
on conceptual plans. (This is a weekly two-hour meeting.)
g. Attend Development Services Team meetings on an "as
needed" basis.
h. Be available for phone consultations.
i. Meet with developers/architects on an "as needed" basis.
j. Other CPTED assignments at the direction of the police
department.
These services shall sometimes hereinafter be referred to as the "PROJECT."
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this AGREEMENT.
3. TIME OF PERFORMANCE
The services of CONSULTANT are to commence as soon as practicable after the
execution of this AGREEMENT. CONSULTANT will perform the project tasks on an as
needed basis, at the request of CITY.
The term of this AGREEMENT shall be three (3) years from the date of execution
and may be renewed after that date by the mutual written agreement of the parties.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee not to exceed fifty-five dollars (S55)per hour. Two hour minimum
for attending meetings.
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5. EXTRA WORK
In the event CITY requires additional services not included in Paragraph 1 herein,
or changes in the scope of services described in Paragraph 1, CONSULTANT will undertake
such work only after receiving written-authorization from CITY. Additional compensation for . .
such extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT/DELIVERY OF WORK
A. CONSULTANT shall be entitled to payments for work completed.
CONSULTANT will submit invoices for work completed every thirty(30) days.
B. Delivery of work product: A copy of every memorandum, letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on
any such product, CITY shall identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by CITY shall be deemed
accepted. f
C. CONSULTANT shall submit to CITY an invoice for each progress
payment due. Such invoice shall:
1) Reference this AGREEMENT;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONSULTANT's
firm that the work has been performed in accordance with the
provisions of this AGREEMENT; and
3
agree.'jan thoma.'12.-27.'99
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this AGREEMENT,
CITY shall promptly approve the invoice, in which event payment shall be made within thirty
(30) days of receipt of the invoice by.CITY. Such approval shall not be unreasonably withheld.
If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non-approval within seven (7) calendar days of receipt of the invoice, and the
schedule of performance set forth in Paragraph 1 shall be suspended until the parties agree that
past performance by CONSULTANT is in, or has been brought into compliance, or until this
AGREEMENT is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time. Such
invoices shall be approved by CITY if the work performed is in accordance with the extra work
or additional services requested, and if CITY is satisfied that the statement of hours worked and
costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute
between the parties concerning payment of such an invoice shall be treated as separate and apart
from the ongoing performance of the remainder of this AGREEMENT.
8. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps, memoranda,
letters and other documents, shall be turned over to CITY upon termination of this
4
agree/jan[homas/12/27/99
AGREEMENT or upon PROJECT completion, whichever shall occur first. In the event this
AGREEMENT is terminated, said materials may be used by CITY in the completion of the
PROJECT or as it otherwise sees fit. Title to said materials shall pass to CITY upon payment of
fees determined to be earned by CONSULTANT to the point of termination-or completion of the
PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data
prepared hereunder.
9. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its
officers, officials, employees, and-agents from and against any and all liability, loss,-damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising
out of or in connection with performance of this AGREEMENT or its failure to comply with any
of its obligations contained in this-AGREEMENT except such loss or damage which was caused
by the sole negligence or willful misconduct of CITY.
10. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of Section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder.
CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars ($100,000)bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
5
agree/jan thomas/iMW99
CONSULTANT shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terms of the workers' compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive-subrogation.
11. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims arising out of or in connection with
the PROJECT, and shall provide coverage-in not less than the following amount: combined
single limit bodily injury and property damage,-including products/completed operations liability
and blanket contractual liability, of$1,000,000 per occurrence. If coverage is provided under a
form which includes a designated general aggregate limit, the aggregate limit must be no less
than $1,000,000 for this PROJECT. Said policy shall name CITY, its agents, its officers,
employees and volunteers as Additional Insureds, and shall specifically provide that any other
insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage
and that CONSULTANT's insurance shall be primary.
Under no circumstances shall the above-mentioned insurance contain a self-
insured retention, or a"deductible" or any other similar form of limitation on the required
coverage.
6
agreeljan thomaO 2127i99
! 0
12. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than 51,000,000 per occurrence and in the aggregate.
A claims-made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the professional
services contractor's start of work (including subsequent policies
purchased as renewals or replacements).
B. CONSULTANT will make every effort to maintain similar insurance
during the required extended period of coverage following project
completion,.including the requirement of adding all additional insureds.
C. If insurance is terminated for any reason, CONSULTANT agrees to
purchase an extended reporting provision of at least two (2) years to report
claims arising from work performed in connection with this
AGREEMENT.
D. The reporting of circumstances or incidents that might give rise to future
claims.
13. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this AGREEMENT; said certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
7
agree/jan thomasiI2'2W99
C. shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty(30)
days prior written notice; however, ten (10) days prior written notice in the
event of cancellation for nonpayment of premium.
CONSULTANT.shall maintain•the foregoing insurance coverages-in force until
the work under this AGREEMENT is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the AGREEMENT.
CITY or its representative shall at all times have the right to demand the original or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
14. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
AGREEMENT as an independent contractor. CONSULTANT shall secure at its expense, and
be responsible for any and all payment of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONSULTANT
and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
15. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this AGREEMENT
8
agree/jan thomas/12/27i99
by CITY or CONSULTANT-shall be made in writing, notice of which shall be delivered to
CONSULTANT or CITY as provided herein.
16. ASSIGNMENT AND SUBCONTRACTING
This AGREEMENT is a personal service contract and the supervisory work
hereunder shall not be delegated by CONSULTANT to any other person or entity without.the
consent of CITY.
17. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this AGREEMENT.
18. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
-in the work performed-pursuant to this AGREEMENT. No officer or-employee of CITY shall .
have any financial interest in this AGREEMENT in violation of the applicable provisions of the
California Government Code.
19. NOTICES
Any notice or special instructions required to be given in writing under this
AGREEMENT shall be given either by personal delivery to CONSULTANT's agent (as
designated in Section 1 hereinabove) or to CITY's Police Chief as the situation shall warrant, or
by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed as follows:
TO CITY: TO CONSULTANT:
Chief of Police Janis Thomas
City of Huntington Beach 27891 Via Roma
2000 Main Street Mission Viejo, CA 92692
Huntington Beach, CA 92648
9
Agree,jan thomas.1E2i27r99
20. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
21. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
22. ATTORNEY'S FEES
Irrthe event suit is brought by either party to enforce the terms and provisions of
this AGREEMENT or to secure the performance hereof, each party shall bear its own attorney's
fees.
REST OF PAGE NOT USED
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agree.-Ian thamasi l 2;27199
23. ENTIRETY
The foregoing sets forth the entire AGREEMENT between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be
executed by and through their authorized offices the day, month and year first above written.
CONSULTANT CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
By {Y k4 a..�4
Janis Thomas
REVIEWED AND APPROVED: ayor
ATTEST:
City Admin' rator L
City Clerk
APPROVED AS TO FORM:
7L1 �
City Attorney
IKIT D AND APPROV
(1/1 A 4,X -0�
P lice Chief
11
agree/jan thomas/12127199
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HLTiTNGTON BEACH AND
JANIS THOMAS FOR CRIME PREVENTION THROUGH
ENVIRONMENTAL DESIGN (CPTED) CONSULTANT SERVICES
Table of Contents
IWork Statement .......................................................................................................1
2 City Staff Assistance................................................................................................2
3 Time of Performance ...............................................................................................2
4 Compensation ..........................................................................................................2
5 Extra Work...............................................................................................................2
6 Method of Payment..................................................................................................3
7 Disposition of Plans, Estimates and Other Documents ...........................................4
8 Hold Harmless .........................................................................................................5
9 Workers' Compensation Insurance ...........................................................................5
10 General Liability Insurance......................................................................................6
11 Professional Liability Insurance..............................................................................6
12 Certificates of Insurance..........................................................................................7
13 Independent Contractor............................................................................................8
14 Termination of Agreement.......................................................................................8
15 Assignment and Subcontracting ..............................................................................9
16 Copyrights/Patents...................................................................................................9
17 City Employees and Officials..................................................................................9
18 Notices .....................................................................................................................9
19 Immigration...............................................................................................................10
20 Legal Services Subcontracting Prohibited...............................................................10
21 Attorney's Fees.........................................................................................................10
22 Entirety.....................................................................................................................10
12
agrmijan thomas/12.127i99
11/24/99 12:19 FAX 415 4qj 4104 ^U11LUL;1D1-UACI0 �-
CERTIFICATE OF , NSUAANCE-COVERAGE OPTION I
* SMALL CONSULTANTS PROFESSIONAL LIABILITY PROG N
FRODUC L PUBLIC 24M Y(A17OCI70NAL INSURW)
AON Risk Services,Inc.,of Northern California
Insurance Services Big Independent Cities Ruess Pad
One Market,Spear Tower,Suite 21 an City of Hundngtton Beach
San Francisco,CA.14ioS
15)Sa3-9360
NA11 M INSURED(EVEM HOLDER): EVENT DOOMATION-
Type-.pT,0_f-e-SMJ0na1 lAahility
Janis Thomas Class:, 5
27891 Via Roma Date(e): November 15_ _June -30, 0 0
Mission Viejo, CA 92692 ProjectDeecription: Co Gultant
NameofPmject: CPTED aftryioes
Premium- s 2 7 s.0 0
Additional gees ad Taxes 7 6 .6 3
This is to certify that the policies of htsurance!feted below have begun issued to the insured named above
for the policy pariad indicated. Notwiflutan ing any nxp9mam nta,tanns or canditkm of any contract or
other document with respect to which this eestiSeatg may riReliepd for,"yup�trn, the imuranre
afforded by the policies described herein is subject to ail tls� , 6&1"ons and condittarts cif s�sch
policies. GIk .L .
C A•
INSURANCE CAR1 MR:Evanstim Insurance Cemtpany By:
rA'-? t07'Il��
MAMP.P01JCY Ni7M M TBD a 4•.. . -�
IvtASTFR POLICY DATES: 1999 9PI A=�-: U�L
12:01 a.m.PagHc Standard Trme 12�1 a.m.Pacific Standard Time
O SS ONAL LIABILM
Cenral Aggregate Liability 31,000,000 Per each project or
c omultimg contract
Fach OtIcurrence Limit $1,000,000
Deductible: Per C Ldm S 500
Coverage is primary and not contributing with any insurance maintained by an additional insured. The
limits of insurance apply sepesately to each event insured by this policy as if a separate policy of
insurance has been issued for that Bent
It is understood and agreed that the Certificate Holder is an Additional Insured,but only as respects its
liability arising out of the activities of the Named Insured.
rTfM ADDI•l'lONAL INSURED OTHER ADDMONAL U49URIiD
CLTCEI�,=N, Should the above deacnbed policy be gnrekd before flue expiration date thereof,the
�-. issubw commy will mail 30 da written notice to the WhmtehcddyAdadditiaNdins Hsted.
AUTHORIZED REPRESENTATiTE:
DATE MUM _ November 10, 1999
n�urAPri1G►TJMP►Lx+[tJ AQn Risk Services
�e�ze'a 90:60 6661-131-OON
0`2, P.Z4
EXHIBIT H
• CITY OF HUNTINGTON BEACH
APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION
1. Name/Title/Department oq Reques ingGGStaff Member: 72L/1�
2. Date of Request: 1 CI_r
3. Name of Contractor/Permittee:
4. Description of work to be performed: �'�C t
P)
5. Length o Contract: a
6. Type of Insurance Waiver or Modification Requested:
(a)Limits: (b)Coverage:
7. Reason for Request for Waiver or Reduction of Limits:
1r�'c.� Qom_.�'c,La-�--r�t, �t�..���_�✓ ��d P�"yt't �
8. Identify the risks to the City if this request for waiver or modifications granted:
l
Department Head Signature:
(This section to be completed by the Risk Manager)
Recommendation:
Approve Deny Risk Manager's Signature/Dat
I
(This seeflon to be completed by the City Attorney)
Recommen��ny_City
i .q
Approve Attorney's Signature/D e4 I // I I
PP
Settlement Committee approval[is] a uired for this waiver. If Settlement Committee approval is required, submit
form to City Attorney's a to be p on agenda. Recommendation: Approve Deny
City Council approval '(i at] r quired far this waiver. If City Council approv uired, attach this form to the
RCA after consideration by a ent Committee. This insurance waiver[is is not] o City Council agenda.
implklresoutionlinsreg1216198
7
CITY OF HUNTINGTON BEACH
INTER-DEPARTMENT COMMUNICATION
HUNTINGTON REACH _ \
TO: CONNIE BROCKWAY
CITY CLERK
FROM: J. W. ARNOLD, Captain
Special Operations Division Commander
SUBJECT: CONTRACT FOR CPTED CONSULTANT
DATE: January 18, 2000
The contract for a consultant to provide Crime Prevention Through
Environmental Design (CPTED) was not released due to the unique experience
and specialized skills that are required. Ms. Thomas performed these tasks as
an employee of the police department for ten years and is one of only two
CPTED practitioners in the Orange County area.
RCA ROUTING SHEET
INITIATING DEPARTMENT: Police Department
SUBJECT: Professional Services Contract for Crime Prevention
Through Environmental Design Consultant
COUNCIL MEETING DATE: February 7, 2000
RCAATTACHMENTS :STATUS::
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & leg islative.draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attomey) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION° FOR MISSING:ATTACHMENTS
REVIEWED'-. . RETURNED FORWARDED_
Administrative Staff ( )
Assistant City Administrator (initial) { }
City Administrator (Initial) { } ( )
City Clerk { }
EXPLANATION FOR.RETURN OF ITEM:: . . .
Only)(Below Space For City Clerk's Use
RCA Author: Jon Arnold
CITY OF HUNTINGTON BEACH
INTER-DEPARTMENT COMMUNICATION
HUVTINCTON BEACH Connie Brockway, City Clerk
Office of the City Clerk
To:
Date: Meeting Date: —'f dQ Agenda Item: —2
Apnrovd !Lity C�g en it Agenda Items: The City Clerk's Office is unable to proceed with the execution of the
attached Agenda Item due to the following requirements that have not been met. When your Agenda Item is
ready to resubmit, please return to: "UPILUS, Management Assistant, City Administrator's Office.
ALP
1. Signature(s)Needed
A On RCA
B On Agreement
C Other
2. 1 Attachments
A Missing
B Not identified
C Other '
3. Exhibits
A Missing
B Not identified
C Other
4. Insurance Certificate(Proof Of Insurance)
A Not attached
B Not approved by City Attorney's Office
C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached)
A v .S �'t17,ee -
5. Wording On Request For Council Action(RCA)Unclear n r
A Recommended Action on RCA not complete
B Clarification needed on RCA
C Other
b. City Attorney Approval Required 0,4j =,r�
7. Agreement Needs To Be Changed
A Page No.
S. Other ILS
h d 4Gp
G agendalm isclrcartd K S -3 03 _f -mcni. ��11/yl//� {P9' v/1�� 4 /'td f� .3,4,u 45
�� �4' CITY!_ :; -- HUNTINGTON BEACH
INTER DEPARTMENT COMMUNICATION
HUNT114GTON REACH Connie Brockway,City Clerk ,
Office of the City Clerk E
Date: Meeting Date:. .;1 0 Agenda Item: cc- �—
An r�!City Coua. ie 1 Agenda_Items: The City Clerk's Office is unable to proceed with the execution of the
attached Agenda Item due to the following requirements that have not been met. When your Agenda Item is
ready to resubmit, please return to: Pat Dapkus, Management Assistant, City Administrator's Office.
4
1. Signature(s)Needed
A On RCA
B On Agreement
C Other
2. 1 Attachments
A Missing
B Not-identified
C Other
3. Exhibits
A Missing
B Not identified
C Other
4. Insurance Certificate(Proof Of Insurance)
A . Not attached
B -Not approved by City Attorney's Office
C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached) .
7M,
/
5. Wording On Request For Council Action(RCA)Unclear
A -Recommended Action on RCA not complete
B Clarification needed on RCA
C . .-Other
6.. City Attorney Approval Required
7. Agreement Needs To Be Changed r
A Page No.
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