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HomeMy WebLinkAboutTranstech Engineers, Inc. - 2008-02-04 Council/Agency Meeting Held: 02 d Deferred/Continued to: *Appr ved ❑ Conditionally Approved ❑ Deniedity e S 5 natur Council Meeting Date: 2/4/2008 Department ID umber: ED 08-05 CITY OF HUNTINGTON BEACH REQUEST FOR REDEVELOPMENT AGENCY ,ACTION SUBMITTED TO: HONORABLE CHAIRMAN AND AGENCY MEMBER SUBMITTED BY: PAUL EMERY, INTERIM EXECUTIVE DIRECTOR PREPARED BY: STANLEY SMALEWITZ, DEPUTY EXECUTIVE RECTO SUBJECT: APPROVE PROFESSIONAL SERVICES CONTRACTS WITH IDS GROUP, INC. AND TRANSTECH ENGINEERS, INC. FOR "AS- NEEDED" ENGINEERING CONSULTING SERVICES Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment{s) Statement of Issue: Transmitted for Redevelopment Agency consideration are professional services contracts with IDS Group, Inc. and Transtech Engineers, Inc. to provide "As-Needed" Engineering Consulting Services. Funding Source: $75,000 is budgeted in account 30580101.69325 for fiscal year 2007-08. An additional $75,000 is being requested to fund both contracts (Attachment#3). Recommended Action: Motion to: :Re=development Professional Services Contract between the City of Huntington Beach gency and IDS Group, Inc. in the amount of $225,000 for "As-Needed"ices over a three-year period, and authorize the Chairman and Agencyhe agreement. Rz- ,Cot /vJ 6 ,o /Ak-, 2. Approve the Professional Services Contract between the City of Huntington Beach Redevelopment Agency and Transtech Engineers, Inc. in the amount of $225,000 for "As- Needed" Engineering Services over a three-year period, and authorize the Chairman and Agency Clerk to execute the agreement. 3. Appropriate $75,000 from the Redevelopment Agency's Merged Project Area's Capital Projects Fund balance into account 30580101.69325 to cover the additional costs during fiscal year 2007-2008. TO 6 6kaa�O /,j C.,. -- REQUEST FOR REDEVELOPMENT AGENCY ACTION MEETING DATE: 2/4/2008 DEPARTMENT ID NUMBER: ED 08-05 Alternative Actions : The Redevelopment Agency may make the following alternative motion(s): 1. Deny or reduce the Professional Services Contract between the Agency and IDS Group, Inc. 2. Deny or reduce the Professional Services Contract between the Agency and Transtech Engineers, Inc. 3. Continue the item and direct staff accordingly. Analysis: The Agency, from time to time, has the need to retain the services of a consulting engineering firm to assist with various projects. While there are no specific projects defined at the issuance of the Request for Proposals (RFP), examples of potential projects include but are not limited to: a feasibility study for a multi-level parking structure; technical assistance; inspection and construction management services for affordable housing properties; and historical restoration projects. The RFP sought engineering consultants with experience in one or more of the following: structural design as it relates to feasibility analysis; site analysis; preliminary engineering; cost estimates; construction management; and inspection services. The main aspects of the scope of work include: Structural Design: Structural Design as it relates to feasibility analysis and cost estimates. The purpose would be to provide preliminary engineering information related to cost and feasibility of a project prior to preparation of the actual construction drawings. Site Analysis and Consultation: Perform site analysis including parking, traffic, zoning, geotechnical, on/off-site utility and related utilization studies, and participate in and coordinate with City/Agency staff, legal counsel and others, as needed. Construction Management: Provide technical and construction management services for minor repair or construction projects; perform general and technical inspections of affordable housing property and prepare conditions assessment reports on properties inspected, including assisting the Agency in obtaining approvals from applicable agencies including the City of Huntington Beach Building and Safety for environmental, and/or other permits, as required; preparing engineering calculations and designs, plans, specifications, cost estimates, and contract bidding documents. Staff is requesting the services of two engineering consulting firms to provide the necessary level of service and knowledge. The consultants will provide assistance in their respective -2- 1/16/2008 1:35 PM REQUEST FOR REDEVELOPMENT AGENCY ACTION MEETING DATE: 2/4/2008 DEPARTMENT ID NUMBER: ED 08-05 fields of expertise and will augment city staff on certain projects requiring a high level of understanding of each of the areas noted above. Economic Development Staff solicited proposals from qualified engineering firms to provide "as-needed" engineering services as recommended by the Public Works Department. The following firms responded to the Request for Proposals: 1. CBM Consulting, INC. 10. PB Americas, Inc. 2. Civic Source 11. Panco Engineering, Inc. 3. Hall & Foreman, Inc. 12. Professional Service Industries, Inc. 4. Harris & Associates, Inc 13. PSOMAS 5. IBI Group 14. Transtech Engineers, Inc. 6. IDS Group, Inc. 15. Tetra Tech, Inc. 7. Jones, Cahl, &Associate, Inc. 16. TranSystem Corporation 8. KJM & Associates 17. Walden &Associates 9. Katz, Okitsu &Associates Each proposal was carefully reviewed and scored based on the criteria outlined in the RFP. Criteria used in the evaluation of submittals included: proven track record of successfully implementing and monitoring projects; ability to manage multiple projects with varying complexity; ability to commit key personnel and provide in-house services; ability to meet strict deadlines; and competitive fee schedule. After evaluating the responses and checking references, staff concluded that IDS Group, Inc. and Transtech Engineers, Inc. best demonstrated the ability to provide top quality in-house services at competitive prices. The consultants were selected by a panel comprised of Public Works and Economic Development staff. Based on their expertise in this field, knowledge of Huntington Beach, and understanding of the City's request and competitive rates, staff recommends approval of the professional services contracts with IDS Group, Inc. (Attachment #1) and Transtech Engineers, Inc. (Attachment #2). Strategic Plan Goal: C - 2 Provide quality public services with the highest professional standards to meet community expectations and needs, assuring that the City is sufficiently staffed and equipped overall. The chosen consultants are well respected and highly knowledgeable in their respective field. These firms will support and augment city staff "as-needed" performing necessary tasks to assure that all necessary analysis and procedural requirements are in compliance with all applicable State and local requirements. -3- 1/16/2008 1:35 PM REQUEST FOR REDEVELOPMENT AGENCY ACTION MEETING DATE: 2/4/2008 DEPARTMENT ID NUMBER: ED 08-05 Environmental Status: Projects over which public agencies exercise ministerial authority, such as this agreement contracting for consulting services, are categorically exempt from the California Environmental Quality Act pursuant to Section 15300.1. Attachment(s): , o - M., o er J Kb ® - o 0 sc�'s� t 1. Professional Services Agreement between the Agency 9 9 Y and IDS Group, Inc. 2. Professional Services Agreement between the Agency and Transtech Engineers, Inc. 3. Fiscal Impact Statement -4- 1/16/2008 1:35 PM ATTACHMENT #2 PROFESSIONAL SERVICES CONTRACT BETWEEN THE REDEVELOPMENT AGENCY OF THE AGENCY OF HUNTINGTON BEACH AND TRANSTECH ENGINEERS, INC. FOR AS NEEDED ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the Redevelopment Agency of the City of Huntington Beach, a public body of the State of California, hereinafter referred to as "AGENCY," and TRANSTECH ENGINEERS, INC., a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, AGENCY desires to engage the services of a consultant to provide engineering services on an "as needed"basis; and Pursuant to documentation on file in the office of the Agency Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03,relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by AGENCY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide, on an"as-needed"basis, engineering services such as the itemized tasks set forth in Exhibit "A," which is attached hereto and incorporated by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." All engineering services shall,prior to the commencement of any work,be set forth in a written Scope of Work to be provided by AGENCY in advance of each PROJECT. CONSULTANT hereby designates All Cayir, who shall represent it and be its sole contact and agent in all consultations with AGENCY during the performance of this Agreement. 07-1258/15405 1 2. AGENCY STAFF ASSISTANCE AGENCY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on F�� , 20 68 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in the Scope of Services shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in the Scope of Services are generally to be shown in the Scope of Services. This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by AGENCY and CONSULTANT. In the event the Commencement Date precedes the date of final execution, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, AGENCY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Seventy-Five Thousand Dollars ($75,000.00) per year, for a total contract amount not to exceed Two Hundred Twenty Five Thousand Dollars ($225,000.00). 07-1258/15405 2 5. EXTRA WORK In the event AGENCY requires additional services not included in the Scope of Services or changes in the scope of services described in the Scope of Services CONSULTANT will undertake such work only after receiving written authorization from AGENCY. Additional compensation for such extra work shall be allowed only if the prior written approval of AGENCY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to Exhibit"B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to AGENCY, and CONSULTANT shall turn these materials over to AGENCY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by AGENCY as it sees fit. 8. HOLD HARMLESS To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6), CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless AGENCY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, reasonable costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligence, recklessness or willful misconduct related to performance of this Agreement or its failure to comply with any of its obligations 07-1258/15405 3 contained in this Agreement by CONSULTANT, its officers, agents or employees. AGENCY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by AGENCY in enforcing this obligation. CONSULTANT will conduct all defense at its sole cost and expense. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of AGENCY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify AGENCY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision 07-1258/15405 4 of at least two (2) years to report claims arising from work performed in connection with this Agreement. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to AGENCY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' ,prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by AGENCY. The requirement for carrying the foregoing insurance coverage shall not derogate from the provisions for indemnification of AGENCY by CONSULTANT under the Agreement. AGENCY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance heremabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of AGENCY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all 07-1258/15405 5 payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. AGENCY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by AGENCY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of AGENCY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of AGENCY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS AGENCY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 07-1258/15405 6 15. AGENCY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no AGENCY official nor any regular AGENCY employee in the work performed pursuant to this Agreement. No officer or employee of AGENCY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to AGENCY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below; provided that AGENCY and CONSULTANT, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent: TO AGENCY: TO CONSULTANT: Redevelopment Agency of the City of TransTech Engineers, Inc. Huntington Beach 624 Brea Canyon Road ATTN: Executive Deputy Director Walnut, CA 91789 2000 Main Street Attn: All Cayir, President Huntington Beach, CA 92648 17. CONSENT When AGENCY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 07-1258/15405 7 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between . any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the Latter shall prevail, and the 07-1258/15405 8 provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and AGENCY agree that AGENCY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney / Agency General Counsel is the exclusive legal counsel for AGENCY; and AGENCY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 07-1258/15405 9 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify AGENCY fully for any injuries or damages to AGENCY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersedes all prior understandings and agreements whether oral,or in writing between the parties respecting the subject matter hereof. 07-1258/15405 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on �E,BiQLt y! Q , 2068 . TRANSTECH ENGINEERS, INC. a REDEVELOPMENT AGENCY OF THE California corporati CITY OF HUNTINGTON BEACH, a public body o e State of Califo is 3 By: A Cayir, President Chairperson AND q— mm) Agency Clerk By: INITIATED AND APPROVE Sybil Cayir, Secretary Deputy Execu ive rector REVIEW A PPROVED AS TO CONT Executive Director APPROVED AS TO FORM: 0-7 c gency General Counsel 07-1258/I 5405 I I EXHIBIT a®Ao A. STATEMENT OF WORK: TransTech Engineers, Inc. will provide on-call engineering services to the Redevelopment Agency and Economic Development Department. This contract will enable the Agency to have on-call engineering consulting services at its disposal to provide technical assistance and recommendations for projects to be determined during the term of the contract. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: In general, the consultant shall perform engineering services on an "on-call' basis for various projects assigned by the Agency. The scope of work for any one project may include but not be limited to the following: 1 Preliminary Engineering Prepare.alternative preliminary layouts, surveying, and estimates of probable cost for alternatives, including engineering details and calculations. Present alternatives and provide recommendations and analyses of the advantages for each alternative. Structural Design: Structural Design as it relates to feasibility analysis and cost estimates. The purpose of this task is to provide preliminary engineering information related to cost and feasibility of a project prior to preparation of the actual construction drawings. Based on the requirements of specific projects this task may include any or all of the following: • Retrieve recorded information and drawings from the appropriate department or agency. Conduct site visits to collect data and verify information. G Identify project alternatives (if applicable). - - - - - Perform planning level analysis, including a project cost.estimate for feasibility alternative. The project cost estimate will include total cost to complete the project (design and construction). C Prepare Technical -Memorandum summarizing the findings-of the planning level analysis for each project. For each project recommend a specific alternative for implementation, along with justification. Meet with City staff as needed. • Prepare an Executive Summary Report which provides an overview of the conclusions and recommendation for all of the projects that were reviewed. Site Analysis and Consultation: Perform site analysis including parking, traffic,. zoning, geotechnical, on/off-site utility and related utilization studies and participate in and coordinate with City/Agency staff, legal counsel and others, as needed. jmp/contracts group/exA/9/25/07 EXHIBIT "A" 2. Construction Management: Provide technical and construction management services for minor repair or. construction projects, as requested by the City and/or Agency. May include any of the following: Permits: Assist the Agency in obtaining approvals from applicable agencies including the City of Huntington Beach Building and Safety for environmental, and/or other permits, as required. Construction Documents: Prepare engineering calculations and designs, plans, specifications, cost estimates, and contract bidding documents. Bidding Stage: Assist the Agency in answering bidders' questions, attend pre-bid conferences and job walks, perform technical design review of plans and specifications, prepare addenda, analyze bids, and recommend award. Construction Stage: Attend pre-construction conference. Monitor construction schedule, visit construction site as required for progress and quality of work evaluation. Assist the engineer, contractor, and construction manager/contract administrator with interpretation of the plans and specifications, analysis of changed conditions, development of corrective action, review of shop drawings and other submittals, and the review and negotiation of change orders. Prepare "as-built" drawings. Additionally, the firm may also be required to perform construction staking. Inspection Services: Perform general and technical inspections of affordable housing property, as assigned. Meet with lessees, managers and owners of properties as part of the inspection services. Arrange for inspections of properties by other specialized technical services providers, as needed. Prepare Conditions Assessment Reports on properties inspected for.City and/or Agency. Provide update of assigned projects to City and/or Agency as necessary. Meet with City and/or Agency when necessary. C. CITY'S DUTIES AND RESPONSIBILITIES: No specific duties and responsibilities have been identified. D. WORK PROGRAM/PROJECT SCHEDULE: TransTech Engineers, Inc. will provide the above services on an "as-needed" basis for projects to be determined during the term of the contract. jmp/contracts group/exA/9/25/07 Scope of Services In general, the consultant shall perform engineering services on an "on-call" basis for various projects assigned by the Agency. The scope of work for any one project may include but not be limited to the following: 1. Preliminary Engineering Prepare alternative preliminary layouts, surveying, and estimates of probable cost for alternatives, including engineering details and calculations. Present alternatives and provide recommendations and analyses of the advantages for each alternative. Structural Design: Structural Design as it relates to feasibility analysis and cost estimates. The purpose of this task is to provide preliminary engineering information related to cost and feasibility of a project prior to preparation of the actual construction drawings. Based on the requirements of specific projects this task may include any or all of the following: ® Retrieve recorded information and drawings from the appropriate,department or agency. Conduct site visits to collect data and verify information. • Identify project alternatives (if applicable). Perform planning level analysis, including a project cost estimate for feasibility alternative. The project cost estimate will include total cost to complete the project (design and construction). U Prepare Technical Memorandum summarizing the findings of the planning level analysis for each project. For each project recommend a specific alternative for implementation, along with justification. 9 Meet with City staff as needed. - - • Prepare an Executive Summary Report which provides an overview of the conclusions and recommendation for all of the projects that were reviewed. Site Analysis and Consultation: Perform site analysis including parking, traffic, zoning, geotechnical, on/off-site utility and related utilization studies and participate in and coordinate with City/Agency staff, legal counsel and others, as needed. 2. Construction Management: Provide technical and construction management services for minor repair or construction projects, as requested by the City and/or Agency. May include any of the following: Permits: Assist the Agency in obtaining approvals from applicable agencies including the City of Huntington Beach Building and Safety for environmental, and/or other permits, as required. Construction Documents: Prepare engineering calculations and designs, plans, specifications, cost estimates, and contract bidding documents. Bidding Stage: Assist the Agency in answering bidders' questions, attend pre-bid conferences and job walks, perform technical design review of plans and specifications, prepare addenda, analyze bids, and recommend award. Construction Stage: Attend pre-construction conference. Monitor construction schedule, visit construction site as required for progress and quality of work evaluation. Assist the engineer, contractor, and construction manager/contract administrator with interpretation of the plans and specifications, analysis of changed conditions, development of corrective action, review of shop drawings and other submittals, and the review and negotiation of change orders Prepare "as-built" drawings. Additionally, the firm may also be required to perform construction staking. Inspection Services: Perform general and technical inspections of affordable housing property, as assigned. Meet with lessees, managers and owners of properties as part of the inspection services. Arrange for inspections of properties by other specialized technical services I providers, as needed. Prepare Conditions Assessment Reports on properties inspected for City and/or Agency. Provide update of assigned projects to City and/or Agency as necessary. Meet with City and/or Agency when necessary. EXHIBIT "B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: TRANSTECH ENGINEERS, INC. STANDARD HOURLY RATES Effective January1, 2007 through December 31, 2007 Classification Hourly Rate Principal Engineer $150 - $175 Senior Engineer $125 - $150 Project Manager $125 - $150 Project Engineer $115 - $135 Staff Engineer $95 - $115 Senior CADD Designer $80 - $95 Staff CADD Designer $65 - $80 Planner $100 - $125 Transportation Analyst/Planner $90 - $1.15 Plan Checker $85 - $95 Construction Manager $125 - $150 Inspector $70 - $90 Engineering Technician $50 -$60 Administrative/Clerical $40 - $50 2-Man Survey Crew $160 Reimbursable direct expenses are billed at cost plus 10% for administration fee. The above hourly rates are effective through December 31, 2007, after which time they may be adjusted based on cost of living increase. B. Travel 1. Charges for time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services for CITY or as otherwise arranged with CITY. 2. As CITY sometimes uses consultants that are outside of the nearest metropolitan area, CITY is very conscious of travel costs. Subject to agree/forms/exB-hourly fee/9/25/07 EXHIBIT B I Hourly Payment EXHIBIT "B" Payment Schedule (Hourly Payment) agreement otherwise, CONSULTANT will be held to charging no fees on travel time to or from Huntington Beach. 3. Automobile expenses are limited to the IRS standard business mileage rate. All other travel expenses must be approved in advance by CITY in writing. Requests for approval shall be submitted at least fourteen (14) days in advance, to allow for reduced transportation fares. Meals are not billable to CITY, without prior written consent of CITY. C. Billie 1. All billing shall be done monthly in one-tenth-hour (0.10) increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. Minimum billing charges are unacceptable. CONSULTANT shall only charge for actual time spent. For example, minimum of 0.2 hours for phone calls or 0.4 hours for letters is unreasonable unless that is an accurate measure of time spent. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the case or matter. 3. Telephone, cellular phone and postage charges are billable, at actual cost. A copy of all service bills/costs should accompany the. billing for each single item that exceeds Seventy-Five Dollars ($75.00). The fee for the sending or receiving of facsimiles shall not exceed Twenty-five Cents ($0.25) per page. CITY will not pay a fee or charge for telephone calls or facsimiles to CITY. Photocopier costs should be no more than the actual cost of duplication, or Ten Cents ($0.10) per page, whichever is less 4. CITY will not pay for secretarial time or secretarial overtime. CITY will not pay for secretarial tasks or tasks that should be subsumed into CONSULTANT's overhead. For example, time spent for faxing, mailing, arranging for messengers and calendaring are not acceptable charges. 5. CITY will not pay for word processing charges. This includes per page or hourly charges. 6. CITY will not pay for billing or discussion of bills. If CITY has questions about billing or needs additional information on bills, that is not a chargeable event; CONSULTANT should respond without charging CITY for the time required. agree/forms/exB-hourly fee/9/25/07 EXHIBIT B 2 Hourly Payment a P EXHIBIT 11811 Payment Schedule (Hourly Payment) 7. CITY appreciates when CONSULTANT has researched an issue previously and uses that research on the present . case. CITY has retained CONSULTANT because of its past experience. CONSULTANT shall.not charge CITY for work it has done and billed another client for in the past. 8. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has,comments on any such product, CITY shall identify specific requirements for satisfactory completion. 9. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non- approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 10. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. agree/forms/exB-hourly fee/9/25/07 EXHIBIT B J Hourly Payment CITY OF F° UNTINGT N BEACH Professional Service Contracts Purchasing Certification 1. Date: 11/28/2007 2. Department: Economic Development 3. Requested by: Doris Powell 4. Name of consultant: Transtech Engineers, Inc. 5. Attach the written statement of the specification, conditions, and other requirements for the requested services provided to solicited consultants. 6. Amount of the contract: $225,000 7. Are sufficient funds available to fund this contract?' ❑ Yes ® No 8. Is this contract generally described on the list of professional service contracts approved by the City Council?' M'Yes [SR ANo 9. Business Unit and Object >Cod here funds are budgeted: 10. Is this contract less than $50,000? ❑ Yes ® No 11. Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 12. Is this contract over$100,000? ® Yes ❑ No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to contract.) 13. Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 14. Attach list of consultants from whom proposals were requested (including a contact telephone number). 15. Attach proposed scope of work. 16. Attach proposed payment schedule. 0-V - Department HeAlSignature RICHARD AMADR L Central Services Manager 1. If the answer to this question is "No,"the contract will require approval from the City Council. CERTIFICATE Client#:6471 TRANSENGI1 ACORDT, CERTIFICATE F LIABILITY INSURANCE 1DATE(MM/D 1/27/07D"") PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey,Renton&Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 199 S Los Robles Ave Ste 540 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Pasadena,CA 91101 626 844-3070 INSURERS AFFORDING COVERAGE INSURED TraINSURERA: United States Fidelity&Guaranty 624 Brea e Engineers,Inc. INSURER B: American Automobile Ins.Co. 24 Br Canyon Road INSURERc: Liberty Insurance Underwriters, Inc. Walnut,CA 91789-3009 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE MM/DD/YY DATE MM/DDIYY A GENERAL LIABILITY BKO1426181 04/28/07 04/28/08 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fiire) $1 000000 CLAIMS MADE ®OCCUR MED EXP(Any one person) $10 000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2 000,000 GEN'L AGGREGATE LIM ITAPPLIES PER: PRODUCTS-COMP/OPAGG $2,000,000 POLICY r7 PROECT LOC J A AUTOMOBILE LIABILITY BKO1426181 04/28/07 04/28/08 COMBINED SINGLE LIMIT 000$1, ANY AUTO (Ea accident) ,000 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS T� (Per accident) A P V AS ��� PROPERTY DAMAGE $ r� (Per accident) GARAGE LIABILITY J V 1 n� O AUTO ONLY-EA ACCIDENT $ ANY AUTO (+� •L� OTHERTHAN EA ACC $ AUTO ONLY: AGG $ A EXCESS LIABILITY BKO1426181 04/28/07 04/28/08 EACH OCCURRENCE s5,000,000 OCCUR CLAIMS MADE AGGREGATE $5 000,000 DEDUCTIBLE $ RETENTION $ $ B WORKERS COMPENSATION AND WZP80943471 09/01/07 09/01/08 X WC STA M dIT OTH- T RY LIIT ER EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $1,000,000 E.L.DISEASE-EA EMPLOYEE $1,000,000 E.L.DISEASE-POLICY LIMIT $1,000,000 C OTHER Professional AEE1964680107 06/24/07 06/24/08 $2,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Re:A 27137 HUNTINGTON BEACH AS NEEDED ENG.SERVICES The City of Huntington Beach,its agents,officers,and employees are named as an additional insured as respects general liability for claims i arising from the operations of the named insured. CERTIFICATE HOLDER 7T AD D ITIONAL INSURED;INSURER LETTER: CANCELLATION Ten Day Notice for Non-Payment of Pre SH OU LD ANYOF TH E ABOVE D ESCRIBED POLICIES BE CANCELLED BEFORE TH E EXPIRATION City of Huntington Beach DATE THEREOF, THE ISSUING INSURER WIC)=TO MAIL 30__—DAYSWRITTEN Attn: Risk Management NOTICE TO THE CERTIFICATE HOLD ER NAM EDTO THE LEFT, J( K 2000 Main St. �mxvWax� otAetxoc >x�vaaxx�l��xo�c�c Huntington Beach,CA 92648 xc AUTHORIZED REPRESENTATIVE ACORD 25-S(7/97)1 of 1 #S211329/M205385 NLS © ACORD CORPORATION 1988 Named Insured: Transtech Engineers, Inc. Policy Number: BKO1426181 Owner, Lessee Or Contractor - Scheduled Person Or Organization ADDITIONAL INSURED ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: LIABILITY COVERAGE PART. Owners, Lessees Or Contractors - Scheduled Persons Or Organizations Schedule Name of Person or Organization: Re: JN 27137 HUNTINGTON BEACH AS NEEDED ENG. SERVICES The City of Huntington Beach, its agents, officers, and employees are named as an additional insured as respects general liability for claims arising from the operations of the named insured. Location of Covered Operations: All Operations of the Named Insured The following is added to SECTION II. WHO IS AN that does not arise out of your negligence; INSURED, 2: (2) "Bodily injury", "property damage", Owner, Lessee Or Contractor- "personal injury"or"advertising injury" Scheduled Person Or Organization for which such person or organization has assumed liability in a contract or Each person or organization shown in the agreement, except for liability for Owners, Lessees Or Contractors-Scheduled damages that such person or Persons Or Organizations Schedule, but only organization would have in the absence with respect to that person's or organization's of that contract or agreement; liability arising out of"your work"for that person or organization. (3) "Poperty damage"to: However, such person or organization is not (a) Property owned, used or occupied by an insured with respect to any: or loaned or rented to such person or organization; (1) "Bodily injury", "property damage", "personal injury"or"advertising injury" CUBE 22 40 11 02 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 1 of 2 Copyright,Insurance Services Office,Inc.,2001 (b) Property in the care, custody or control of such person or organization over which such person or organization is,for any purpose exercising physical control; or (c) "Your work"performed for such person or organization; (4) "Bodily injury", "property damage", "personal injury" or"advertising injury" arising out of any architect's, engineer's or surveyor's rendering of, or failure to render, any"professional service"when such person or organization is an architect, engineer or surveyor; or (5) "Bodily injury" or"property damage"that occurs after"your work"for such person or organization has been completed. "Your work"will be deemed completed at the earliest of the following times: (a) When all of the work on the project to be done at the Location of Covered Operations shown in the Owners, Lessees or Contractors- Scheduled Persons Or Organizations Schedule has bee completed; or (b) When that part of the work out of which the"bodily injury"or "property damage"arises has been put to its intended use by any person or organization, other than another contractor or subcontractor working on the same project. "Your work"that may need service, maintenance, correction, repair or replacement, but which is otherwise deemed completed above,will also be deemed completed. All other terms of your policy remain the same. CLEF 22 40 11 02 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 2 of 2 Copyright,Insurance Services Office,Inc.,2001 Policy dumber: BKO1426181 Liability Coverage Enhancement - ArchitectS and Engineers ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE DEAD IT CAREFULLY. This endorsement modifies insurance,provided under the following: LIABILITY COVERAGE PART. i. The following replaces the final paragraph of (a) Your negligence,or SECTION 11.WHO IS AN INSURED,1.: (b) The negligence of another person or However,no person or organization is an insured organization for whom you are with respect to the conduct of any current or past liable; partnership, joint venture, limited liability company or trust that is not shown as a Named (2) "Bodily injury' "property damage', Insured in the Liability Coverage Part "personal injury' or "advertising injury" Declarations.This provision sloes not apply to you, for which such person or organization. for your participation in any past or present has assured liability in a contract or unnamed joint venture", or if that person or agreement, except for liability for organization is otherwise an insured under :damages that such person or Paragraph2.below. organization would have in the absence of the contract or agreement; - 2, The following is added to SECTION 11. WHO IS AN INSURED,2.: (3) "Property damage.' to: Parson Or Organization. Required By (a) Property owned, used or occupied Written Contract by, or loaned or rented to, such person or organization; Any person or organization that you agree to add as an insured under this Liability (b) Property over which such person or Coverage Part in a written contract or organization is for any purpose agreement that is made before, and in effect exercising physical control;or when, the "bodily injury' or "property damage" occurs or the offense that causes O „Your work," performed for the the "personal injury" or"advertising injury" is insured;or first committed, but only with respect to that (4) "Bodily injury" "property damage", persons or organizations liability arising out "personal injury" or "advertising injury" of "your work" for that person or arising out of,any architect's, engineer's. organization, or surveyor's rendering of, or failure to However, such person or organization is not render, any "professional service", when an insured with respect to any: such person or organization is an architect,engineer or surveyor: (1) "Bodily injury" `property damage", personal injury" or "advertising injury" 3 The following is added try SECTION Il. WHO I AN p 9 INSURED; that does not arise out of:. "E,s€ ?b o°P°�:; r�c'l�des r�hyrzyft'te 1� ate€al of Insti rni�re�er�ie� o(f'sse U��fl��t E3ermi,r;iu�� Page 1 of 3 Copyright,Insurance Senkes Office,im,? 01 "Unnamed Joint Venture" insurance". This insurance will then be applied as primary insurance for You are an insured for your pa&c1pab0n in any .damages for "bodily injury", "pmoairt* pastor praxent^unnamedjoint venture^. damage", | or �verd injury" to which this a� notaninno�di(�e ^u�amod However, '~" `joint ventum has� insurance applies and that are incurred�� by such person or organization, and we will not share those damages with such o. Direct employees:Vr a ^ other insurance", b. Uwn8, rents. or leases any real mparnna S Thm following is added to SECTION IV.property. ° CONDITIONS, Other Insurance", b. Excess No other member or partner,^Vrtheir opoVxeV' Of Insurance: any pastor present"unnamed inint venture" is an , insured. Thi� inousnceix� excess over any other insurance" whether primary, excess, 4. The following replaces SECTION |ii U01!TS OF contingent or on any other houix that is LUABILITl�2.b.� avaUabietb you for your participation in any past or present"unnamed ointvanture". h. Will apply separately tn the sum ofall: 7, The following is added to SECTION 0V. UU Damages because of "bodily injury" and CONDITIONS, 8. Transfer]Of Rights of Recovery ^property damage", tinder SECTION L And Proceeds Against[thers To Us:: COVERAGE,/k Liability above;and However, we waive any right of recovery and (2) Medical payments /o/ "bodily i0ury^, proceeds we may have against any person or under SECTION i COVERAGE, B. organization dhat,s added aaao additional insured Medical Payments abome� under the Paragraph Person Or 0rganizmbun ` arising out of each location listed in the Required By Written Contract of SECTION U.VVMQ)S AN INSURED, Schedule of Premises or each of "your projects", and a. Because of payrrients we make for "bodily injur' '~ '% "propertydamage". ~ . ' ` injury"�5 The �Uowimgrop|�euSECTION IV. CONDITIONS, or 'advertising injury" arising of E"O�ex �wuran�"'a,Pdma�An����(�' wmW in ongoing operations or included in the ^omd ��d haz�d� �� However, d�o insurance v�|[ be ' "��^~"� ~p"'"~~~ and considered primary to, and non- contributory with, "other insurance" b. Performed under a written contract or issued directly to a person or a0eemmmhatin made heoe.and ioe[ect nryonimiin0 added as an addido»a| when the "bodily injury" or ^pmed» moumdundor�ECT0WUVVHO �8��0 ' , »w ^ damaQeocmumu/ �e«fen»et���a««e» INSURED,2.. the"personal injury" or"advertising' injury^ is (o) Paragraph h. Certain Additional oVd�| ^ |nsovmdo By Contract o, c` You .specifically agree in such written Agreement:or contract or agmemem to waive those rights of recovery and pm»aodxhxsuch psmmor (b) Persons n, Organizations~Required By Written Curtmect� organization. 8 The following are added �o ����iQ0 V if you specifically..agree, in that written � ' V. DEFINITIONS.- contract oragreement, that this insurance must bu primary to, and non- contributory with such "other :L/Bi-zooanem uusr4mad m^tprimof|"w*oeiServimmLm�c.e vvimlls pe" i`�m *��2,o/J "Unnamed joint venture" means;any joint venture m which you are 8 member o7 partner where: o. Each and every one of your co-ventures in that joint, venture iu an architectural, engineering o/sumnyin8finn:and b That joint vnntuejs not named in the Liability Coverage Part Declarations. "Your premises" means any pemi000' site, or location owned or occupied by,ormnted to,you. "Your project": a. Means any premises, site or location at, on, u/in which"your work" io riot yet;pmp|oted- and b. Does not include "your premises" or any |ocadon listed inthe Schedule uyPremises. All other terms of your policy remain the same. 2609 0903 m*��t'.opy6gwwomm�almmsairance Spmcw Office w4fi its,�mm m:. Page o(it 3; Convvht,Insurance serv^:w Off'mm,.mm City of Huntington Beach n 2000 Main Street ® Huntington Beach, CA 92648 OFFICE OF THE CITY CLERIC r teos ® JOA N L. FLYNN CITY CLERK February 5, 2008 TransTech Engineers, Inc. Attn: Ali Cayir, President 624 Brea Canyon Road Walnut, CA 91789 Dear Ms. Cayir: Enclosed for your records is a copy of Professional Services Contract Between the City of Huntington Beach and TransTech Engineers, Inc. for As Needed Engineering Services. Sincerely, Joan L. Flynn, CIVIC City Clerk JF:pe Enclosure: agreement Ufollowup:agrmthr Sister Cities: Anjo, Japan o Waitakere, New Zealand (Telephone:714-536-5227) ATTAC H M E N T #3 e CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR FROM: DAN T. VILLELLA, CPA, FINANCE DIRECTOR SUBJECT: FIS 2007-08-10 Approve Professional Services Contracts With IDS Group, Inc. and Transtech Engineers, Inc. for "As-Needed" Engineering Consulting Services. DATE: NOVEMBER 28, 2007 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for"Approve Professional Services Contracts With IDS Group, Inc. and Transtech Engineers, Inc. for "As- Needed" Engineering Consulting Services." If the City Council approves this action (total appropriation for current fiscal year of 5150,000 of which $75,000 is already budgeted, the estimated Redevelopment Capital Projects Fund Balance (Merged Area) at September 30, 2008 will be reduced to $16,211,000. za Dan T. Villella Finance Director RCA ROUTING SHEET INITIATING DEPARTMENT: ECONOMIC DEVELOPMENT SUBJECT: APPROVE PROF SVC CONTRACTS FOR"AS-NEEDED" ENGENEERING CONSULTING SERVICES COUNCIL MEETING DATE: February 4, 2008 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Not Applicable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached Ej Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable Staff Report (If applicable) Attached Not Applicable ❑ Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FOR KISSING ATTACHMENTS REVIEWED RETURNED FORYARDED Administrative Staff ( ) Deputy City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( CC ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: RCA Author: Doris Powell