HomeMy WebLinkAboutTravis K. Hopkins - 2007-12-03 I r i. 4)4.
Council/Agency Meeting Held: ld,13 b
Deferred/Continued to:
j Approve ❑ Conditionally Approved ❑ Denied 0,2iie- C ler S Sig te
Council Meeting Date: 12/3/2007 Department D Number: HR 07-19
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: PE ELOPE�CULBRETH-GRAFT, 4PA, CITY AD INISTRATOR
PREPARED BY: PAUL EMERY, DEPUTY CITY ADMINISTR
SUBJECT: APPROVAL OF EMPLOYMENT AGREEMENT BE EEN THE CITY
OF HUNTINGTON BEACH AND TRAVIS K. HOPKINS AS THE
DIRECTOR OF PUBLIC WORKS
Statement:of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
A national recruitment has been completed for the position of Director of Public Works. The
City Administrator is recommending the appointment of Travis K. Hopkins to the position.
Funding Source:
The position of Director of Public Works is a budgeted position in the Fiscal Year 2007/2008.
No additional funding is required.
Recommended Action: Motion to:
1. Approve the appointment of Travis K. Hopkins to the position of Director of Public Works,
and
2. Approve and authorize the City Administrator to execute the Employment Agreement
between the City of Huntington Beach and Travis K. Hopkins for the position of Director of
Public Works.
Alternative Action(s):
Do not approve the appointment of Travis K. Hopkins for the position of Director of Public
Works.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 12/3/2007 DEPARTMENT ID NUMBER: HR 07-19
Analysis:
On June 29, 2007, the position of Director of Public Works for the City of Huntington Beach
became vacant with the retirement of the Director. Since that time, the position has been
filled by Travis K. Hopkins as acting director of Engineering and David Webb as acting
director of Operations while recruitment for the position could be completed.
The City retained Bob Murray and Associates to conduct the recruitment for Director of
Public Works. The recruitment resulted in 47 applicants for the position. The applications
were screened and six of those candidates were invited to an interview panel.
The City Administrator and Deputy City Administrator Emery conducted follow-up interviews.
As a result, they recommend City Council approval to appoint Travis K. Hopkins to the
position of Director of Public Works for the City of Huntington Beach effective December 15,
2007.
Strategic Plan Goal:
C-2 The Public Works Director will play a key role in providing quality public services with the
highest professional standards to meet the needs of the community.
Environmental Status:
N/A
Attachment(s):
1. Employment Agreement between the City of Huntington Beach and
Travis K. Hopkins for the position of Director of Public Works
2. Resume of Travis K. Hopkins
-2- 11/26/2007 1:46 PM
ATTACHMENT # 1
EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND TI2AVIS HOPKINS
THIS AGREEMENT is entered into this 3r6� day of ��_c rvtX�' , 2007, between
the City of Huntington Beach, a California municipal corporation, subsequently called "City,"
and Travis Hopkins, subsequently called "Hopkins."
WITNESSETH
The City Administrator has been empowered to appoint and remove department heads,
with approval of the City Council; and
The City, through the City Administrator, desires to employ the services of Hopkins as a
department head, Director of Public Works of the City of Huntington Beach; and
It is the desire of the City to provide certain benefits, establish certain conditions of
employment, and to set working conditions of Hopkins; and
It is the desire of the City to:
(1) Secure and retain the services of Hopkins and to provide inducement for him to
remain in such employment;
(2) To provide a means for terminating Hopkins's service at such time as he may be
unable fully to discharge his duties due to disability or when City may otherwise desire to
terminate his employ; and
Hopkins desires to accept employment as Director of Public Works of the City;
NOW, THEREFORE, in consideration of the mutual covenants here contained, the
parties agree as follows:
SECTION 1. DUTIES. City agrees to employ Hopkins as Director of Public Works of
the City to perform the functions and duties of that office as set forth in the Municipal Code of
the City of Huntington Beach and the City Charter, and to perform other legally permissible
duties and functions as the City Administrator shall from time to time assign. Hopkins shall
1
PDA:07agree:Travis Hopkins—Employment Contract—Public Works Director
devote his full attention and effort to the office and perform the mentioned duties and functions
in a professional manner.
SECTION 2. STATUS AND TERM.
(a) Hopkins shall serve for an indefinite term at the pleasure of the City
Administrator and shall be considered an at-will employee of the City.
(b) Nothing in this Agreement shall prevent, limit or otherwise interfere with the right
of the City Administrator to terminate the employment of Hopkins at any time, subject only to
the provisions set forth in Section 6,paragraphs (a), (b) and (c) of this Agreement, and Section
401 of the Charter of the City of Huntington Beach.
(c) Nothing in this Agreement shall prevent, limit, or otherwise interfere with the
right of Hopkins to resign at any time from his position with the City, subject only to the
provisions set forth in Section 6, paragraph (d), of this Agreement.
(d) Hopkins agrees to remain in the exclusive employ of City for an indefinite period
and shall neither accept other employment or become employed by any other employer without
the prior written approval of the City Administrator until notice of resignation is given.
The term "employed" (and derivations of that term as used in the preceding paragraph)
shall include employment by another legal entity or self employment, however, shall not be
construed to include occasional teaching, writing, consulting, or military reserve service
performed on Hopkins's time off, and with the advance approval of the City Administrator.
(e) Hopkins agrees to enroll in an accredited Master's Degree program no later than
September 30, 2008, and will subsequently demonstrate reasonable progress toward completion
of his Master's Degree.
SECTION 3. SALARY. City agrees to pay Hopkins a base salary at the control point
for Public Works Director(currently$78.50 per hour) for his services rendered pursuant to this
Agreement. Hopkins's base salary may be adjusted when necessary or convenient by the City
Administrator within the salary range of the City's classification and compensation plan or
resolutions or ordinances from time to time enacted that govern such compensation.
2
PDA:07agree:Travis Hopkins—Employment Contact—Public Works Director
SECTION 4. OTHER BENEFITS. In addition to the foregoing benefits, Hopkins
shall also receive all such other benefits that are generally applicable to nonassociated employees
(department heads)hired after December 27, 1997, as set forth in Huntington Beach City Council
Resolution No. 2007-8, entitled "A Resolution Of The City Council Of The City Of Huntington
Beach Modifying Salary And Benefits For Non-Represented Employees," a copy of which is
attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein.
The benefits provided to Hopkins pursuant to this section may be modified by City from time to
time, upon adoption of a successor resolution.
SECTION 5. ADMINISTRATIVE LEAVE. The City Administrator may place
Hopkins on Administrative Leave with full pay and benefits at any time during the term of this
Agreement.
SECTION 6. TERMINATION AND SEVERANCE PAS'.
(a) Except as provided in subsection (b), in the event the City Administrator
terminates the employment of Hopkins, and during such time that Hopkins is willing and able to
perform his duties under this Agreement, then City shall pay to Hopkins a severance payment
equal to salary payments which Hopkins would have been receiving over a twelve week period at
Hopkins's current rate of pay in effect on the day prior to the date of termination. In addition, for
the lesser of ninety(90) calendar days after the date of termination or the time Hopkins secures
health and medical insurance through attainment of comparable employment, the City shall
maintain and pay for health, medical, disability, the continuation of retirement benefits and life
insurance in such amounts and on such terms as have been received by Hopkins and Hopkins's
dependents at the time of such termination; however, no other or additional benefits shall accrue
during this ninety(90) calendar-day period.
(b)(1) Notwithstanding subsection (a) above, the following reasons shall constitute
grounds to terminate the employment of Hopkins without severance pay:
(i) a willful breach of this agreement or the willful and repeated
neglect by Hopkins to perform duties that he or she is required to perform;
3
PDA:07agree:Travis Hopkins—Employment Contract—Public Works Director
(ii) conviction of any criminal act relating to employment with City;
(iii) conviction of a felony.
(2) Prior to the time that the City Administrator terminates Hopkins without
severance pay for any of the reasons set forth in Section (b)(1) above, and only in that case, the
City Administrator shall provide Hopkins with written notice of proposed termination which
contains the reason and factual basis for such action. Within ten days of such notice, Hopkins
may request an opportunity to respond to the reasons and factual basis provided by the City
Administrator. If such a request to respond is made, the City Administrator shall conduct a
meeting, which may be informal in nature, at which Hopkins may respond to the notice of
proposed termination. At such meeting, Hopkins may be represented by an attorney of his choice
and present evidence or information relevant to the reasons and factual basis set forth in the
notice of proposed termination. Subsequently, the decision of the City Administrator as to
whether reasons set forth in Section (b)(1) exist or do not exist shall be final as between the
parties.
(c) In the event City at any time during the term of this Agreement reduces the salary
of Hopkins from its then current year level, except as part of an across-the-board reduction for all
department heads of City, or in the event City refuses, following written notice, to extend to
Hopkins any nonsalary benefit customarily available to all department heads, or in the event
Hopkins resigns following a suggestion, whether formal or informal, by the City Administrator
that he resign, then, in those events, Hopkins may, at his option,be deemed to be "terminated" at
the date of such reduction or such refusal to extend or such suggestion of resignation within the
meaning and context of the severance pay provision in paragraph (a) above; provided that such
option to be deemed terminated must be exercised by written notice from Hopkins to the City
Administrator within ten (10) working days of notification of such reduction, refusal to extend,
or suggestion of resignation. In that event, the severance payment shall be calculated from the
date Hopkins exercises the option to be deemed terminated.
4
PDA:07agrec:Travis Hopkins—Employment Contract—Public Works Director
(d) In the event Hopkins voluntarily resigns his position, Hopkins shall give City
written notice at least sixty(60) days prior to the last workday, unless the City Administrator and
Hopkins otherwise agree.
(e) It is understood that after notice of termination in any form, Hopkins and City will
cooperate to provide for an orderly transition. Specific responsibilities during such transition
may be specified in a written separation agreement.
SECTION 7. DISABILITY. If Hopkins is totally disabled or otherwise unable to
perform his duties because of sickness, accident, injury, mental incapacity or ill health, he or she
shall be eligible for Disability Leave upon exhausting all accrued sick leave and vacation leave,
and duty injury leave if applicable. Disability Leave shall be unpaid and shall be approved by the
City Administrator for a time period of up to three (3)months. The length of such time period of
the Disability Leave shall be dependent upon the length of the disability as demonstrated by
Hopkins. If Hopkins is unable to return to work at that time, City shall have the option to
terminate the employment of Hopkins, subject to the requirements imposed on City by Section 6,
paragraph (a).
SECTION 8. PERFORMANCE EVALUATION. The City Administrator shall
review and evaluate in writing the performance of Hopkins at least once annually. That review
and evaluation shall be in accordance with specific criteria developed in consultation with
Hopkins and the City Administrator. Those criteria may be added to or deleted from as the City
Administrator may from time to time determine, in consultation with Hopkins.
SECTION 9. PROFESSIONAL DEVELOPMENT. City agrees to budget and pay
for Hopkins's professional memberships as normally accorded to department heads. Hopkins
shall also receive paid leave, plus registration, travel and reasonable expenses for short courses,
conferences and seminars that are necessary for his personal development and, in the judgment of
the City Administrator, for the good of the City, and subject to budget limitations and to
established travel policies and procedures.
5
PDA:07agi-ee:Travis Hopkins—Employment Contract—Public Works Director
SECTION 10. FINANCIAL DISCLOSURE. Hopkins shall report to the City
Administrator any ownership interest in real property within the County of Orange, excluding
personal residence. Also Hopkins shall report to the City Administrator any financial interest
greater than Ten Thousand Dollars ($10,000) in value in a firm doing work for City or from
which City intends to make a purchase. Such reporting shall be made in writing by Hopkins to
the City Administrator within ten (10) calendar days of the execution of this agreement and
further within ten (10) calendar days of acquisition of that interest in real property. Additionally,
Hopkins shall report in writing to the City Administrator any financial interest greater than Ten
Thousand Dollars ($10,000) in value in a firm doing work for City or from whom City intends to
make a purchase immediately upon notice of the intended work or purchase.
SECTION II. INDEMNIFICATION. City shall defend and indemnify Hopkins against
any action, including but not limited to any: tort,professional liability claim or demand, or other
noncriminal legal, equitable or administrative action, whether groundless or otherwise, arising out
of an alleged act or omission occurring in the performance of Hopkins's duties as an employee or
officer of City, other than an action brought by City against Hopkins, or an action filed against City
by Hopkins. In addition, City shall pay the reasonable expenses for the travel, lodging, meals, and
lost worktime of Hopkins should Hopkins be subject to such, should an action be pending after
termination of Hopkins. City shall be responsible for and have authority to compromise and settle
any action, with prior consultation with Hopkins, and pay the amount of any settlement or judgment
rendered on that action. Hopkins shall cooperate fully with City in the settlement, compromise,
preparation of the defense, or trial of any such action.
SECTION 12. GENERAL ]PROVISIONS.
(a) The text here shall constitute the entire Agreement between the parties.
(b) This Agreement shall become effective commencing la - 3 , 2007.
(c) If any provision, or any portion of any provision, contained in this Agreement is
held unconstitutional, invalid, or unenforceable, the remainder of this Agreement,
6
PDA:07agree:Travis Hopkins—Employment Contract—Public Works Director
or any portion of it, shall be deemed severable, shall not be affected and shall
remain in full force and effect.
(d) No amendment of this Agreement shall be effective unless in writing and signed
by both parties here.
IN WITNESS WHEREOF, City has caused this Agreement to be signed and executed on
its behalf by its City Administrator, and Hopkins has signed and executed this Agreement,both
in duplicate, the day and year first above written.
CITY: HOPKINS:
ity Administrator Tra�vis4iopkins
APPROVED AS TO FORM:
�ity Attorneyt�-
�� Z
7
PDA:07agree:Travis Hopkins—Employment Contract—Public Works Director
EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
TRAVIS HOPKINS
Table of Contents
Section Page
1 DUTIES 2
2 STATUS AND TERM 3
3 SALARY 2
4 OTHER BENEFITS 3
5 ADMINISTRATIVE LEAVE. 3
6 TERMINATION AND SEVERANCE PAY . 3
7 DISABILITY 5
8 PERFORMANCE EVALUATION 5
9 PROFESSIONAL DEVELOPMENT. 6
10 FINANCIAL DISCLOSURE . 6
11 INDEMNIFICATION. 6
12 GENERAL PROVISIONS 6
ATTAC H M E N T #2
TRAVIS K. HOPKINS, P.E.
QUALIFICATIONS
• Fifteen Years of Progressively Responsible Public Works,Engineering,Construction,and Maintenance
Experience.
• Achieved Professional Advancement in both Public and Private Sectors.
• Experience in Developing and Implementing Capital Improvement Programs.
• Excellent Technical and Administrative Skills Which Have Been Successfully Applied in a Full-Service
Municipal Public Works Environment.
• State of California Registered Professional Engineer.
EXPERIENCE
Public Works Department
City of Huntington Beach,California
Acting Director of Public Works-Engineering................... .................................July 2007 to present
CityEngineer.................................................................................. .....June 2006 to present
Responsible for the Engineering and Transportation Divisions of the Public Works Department. Directs and
manages multiple sections including Capital Improvement Design,Water Engineering,Development Services,
Construction,NPDES(Water Quality),Traffic Engineering and Maintenance.
Manages,administers and strategically plans the City's CIP program with budgets annually over$40 million. This
consists of street construction.and rehabilitation,sewer facilities,sewer lift and storm drain pump stations,drainage
s4; and flood control infrastructure,potable water production,storage,transmission and distribution facilities,
construction of new and the rehabilitation of existing public buildings. Responsible for the development division
that coordinates private development civil engineering review,approval and entitlement process.
Coordinate and Advocate the City interests with Local and Regional Agencies including OCTA,Caltrans,RWQCB,
OCSD,OCWD,California Transportation Commission,Army Corps of Engineers,California Department of Fish
and Game,State Lands Commission,California Coastal Commission,Cities and other local environmental groups.
_ Public Works Department
City of Placentia,California
Director of Public Works/City Engineer/OnTrac Executive Director.............November 2004 to June 2006
Directed and managed the Public Works Department with a$6 million budget and the OnTrac JPA with a$10
million budget.. Develop and implement department goals through supervision and goal setting for department staff.
Represent the Public Works department at City Council meetings,the OnTrac Board,and other public meetings and
-{ present reports,staff recommendations,and answer questions as required. Responsible for all phases of capital
improvement projects including environmental,property acquisition,project design, project management.
Supervise teams of both professionals and sub-professionals—"in-house"and consultant—in the completion of
maintenance capital projects. Implemented a new sewer fee program and enacted a comprehensive sewer
_ maintenance and capital improvement program. Prepared and implemented a new street sweeping program
including staffing,required equipment,prepared public outreach program and presented to the City Council and
public.
As Executive Director of the OnTrac Joint Powers Authority directed a wide range of railroad mitigation projects.
During a turbulent political environment reorganized the OnTrac JPA including the selection of new consultants
providing program management,state advocacy services and federal advocacy services. Stabilized the financial
expenditures of the OnTrac JPA.
k.`.
F
Development Services Work Group
City of Carson, California
Senior Civil Engineer.............................................................:.......January 2000 to November 2004
Supervised departmental units including construction inspection,tree trimming,street maintenance,facility and
equipment maintenance,as well as supervision and project management of citywide capital improvement projects.
Responsible for the coordination of the city's$120 million five-year Capital Improvement Plan.Developed
integrated computer model for management and administration of capital project tracking and monitoring;
completed RFP processes for the selection of tree trimming contractor,median maintenance contractor and traffic
signal maintenance and control,prepared both capital and operational($6 million)budgets for division.
Civil Engineering Associate/Assistant
Responsible for the planning,design and construction management of assigned Capital Improvement Plan(CIP)projects
including Street Overlay and Reconstruction,Street Slurry Seals,Street Cape Seal,Street Crack Seal,Concrete
Reconstruction Project,Median Irrigation Maintenance Upgrade;prepare bids and specifications;maintain the City's
pavement management system;prepare project budget and control reports;prepare staff reports and agenda items for
General Manager,City Manager and City Council approval.
Responsible for the City's infrastructure inventory and updates;developed and maintained various GIS programs and
data bases as necessary to support the public works and engineering programs;responsible for Public Works ri t-of-
way permit inspection,including the supervision of inspectors,resolving any disputes with contractors,and working
with utilities and oil companies to repair the streets after completion of work.
Chicago Bridge&Iron Company
Diamond Bar, California—Plainfield,Illinois—Aruba,Dutch Caribbean
Project Manager,Infrastructure...............................................................June 1992 to January 2000
Responsible for project planning and development of both public and private capital projects including mechanical
engineering projects,petroleum storage tanks,cryogenic storage facilities and pipeline refineries;coordinated
engineering,procurement,manufacturing,and field crew efforts with owner and subcontractors;reviewed client
specifications to ensure quality assurance,specifications and cost controls;completed$125 million in complex capital
projects,within budget and to client satisfaction.
Selected by senior management to manage and oversee all assigned client projects in the.Western Region,USA;on
behalf of the company,traveled and resided in Caribbean in order to complete construction management of a major oil
refinery and pump station for the island's water supply and services.
EIT Design Engineer,Infrastructure
Initially employed as a Field Engineer,responsible for site inspection,project layout and all engineering tasks at client
sites;promoted to EIT Design Engineer in the Plate Structures Design Group,assigned the design of piping,tanks and
ancillary support facilities;secured training in structural steel design,hydraulic flow and related mechanical
components.
LICENSES: California Registered Civil Engineer-No.C 060560
EDUCATION: Bachelor of Science,Civil Engineering
University of Idaho-Moscow,Idaho
SKILLS/ACCOMPLISHMENTS:
Eagle Scout
Proficient in Microsoft Work,Excel,Office
Training in Municipal Budgeting and Accounting
Mainstar—Maintenance Management Program
PMS+-Pavement Management System
PROFESSIONAL ASSOCIATIONS:
i
' American Society of Civil Engineers(ASCE)
American Public Works Association(APWA)
Tau Beta Pi—Engineering Honor Society
RCA ROUTING SHEET
INITIATING DEPARTMENT: HUMAN RESOURCES
SUBJECT: APPROVAL OF EMPLOYMENT AGREEMENT BETWEEN
THE CITY AND TRAVIS K. HOPKINS
COUNCIL. MEETING DATE: December 3, 2007
CA.ATTACHME T '
:. STATUS '
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Ap licable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Ap licable
Contract/Agreement (w/exhibits if applicable) Attached
(Sign e d in full by the City Attorney Not Applicable ❑
Subleases, Third Party Agreements, etc. Attached
Approved as to form by City Attorney) Not Applicable ❑
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Ap licable
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑
Not Applicable
Bonds (If applicable) Attached ❑
Not Applicable
Staff Report (If applicable) Attached ®-
Not Ap licable ❑
Commission, Board or Committee Report (If applicable) Attached ❑
Not Ap licable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
E
PLA TIO " FO - ` I ; I +C ,T ACH TS''
REVIEUUED RETI�RNED` FOR1#VARDED
Administrative Staff
Deputy City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN<OF ITEiiA:
- s s
RCA Author: P. Emery
V