Loading...
HomeMy WebLinkAboutUrban Projects, Inc. - 1976-03-04 EXHIBIT A SUPPLEMENTAL AGREEMENT NO. 7 } THIS SUPPLEMENTAL AGREEMENT NO. 7, made and entered into this ur 2nd day of April - 1979, by and between the HUNTINGTON BEACH REDEVELOP- MENT AGENCY, a body corporate and politic in the City of Huntington Beach, California (hereinafter called "Agency") and URBAN PROJECTS, INC. , a California Corporation, located at 11777 San Vicente Boulevard, Suite 601 , Los Angeles, California 90049 (hereinafter called "Consultant") to that certain Agreement heretofore entered into between the parties dated March 3, 1976. W I T N E S S E T H WHEREAS, the parties have heretofore entered into an agreement for the provision of certain services by Consultant to Agency; and The agreement as originally entered into contained a limitation of time for performance of such services and the parties mutually desire to en- large upon the time for performance, NOW, THEREFORE, the parties covenant and agree as follows: Paragraph 111 - Time of Completion of the Agreement dated March 3, 1976 and amended January 17, 1977, is further amended to delete the words "to .June 30, 1977" and substitute therefore the words "to June 30, 1979"• IN WITNESS WHEREOF, the parties hereto have executed this Supple- mental Agreement No. 7 the day, month, and year first above written. ATTEST: �a • '' hairman for the Redevelopment Agency of the City of Huntington Clerk for the Redevelopment Beach Agency of the City of Huntington Beach REVIEWED AND APPROVED: APPROVED AS TO FORM: a Chief xecutive Officer City Attorney r/ INITIATED AND APPROVED AS TO CONTENT n� URBAN PROJECTS, INC. BY C i 0f the*60 REQUEST FOR CITY COUNCIL ACTION Submitted by James W. Palin Department Development Services Date Prepared March 20, , 1979 Backup Material Attached a Yes ❑ No Subject EXTENSION OF CONTRACT: URBAN PROJECTS INC. , REDEVELOPMENT STUDIES: OLD CIVIC CENTER SITE City Administrator's Comments Approve as recommended. Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions: STATEMENT OF ISSUE: B Urban Projects, Inc. has assisted the City with redevelopment studies since March 1976. Urban Projects was called upon again to assist the City with a financial feasibility analysis of all proposals received for the Senior Housing and Recreation Facility on the Old Civic Center Site. Extension of this contract will permit expenditure of Housing and Community Development Funds previously committed to the redevelopment accounts and will not require further commitment of City funds.- RECO�tMENDATION: Approve and order the Clerk to execute Supplemental Agreement No. 7 to extend the contract with Urban Projects, Inc. for the period of July 1, 1978 to June 30, - 1979 (not to exceed $8,000) . ANALYSIS: At the time studies regarding Downtown Redevelopment were begun (early 1976) , the City contracted for consultant services with Urban Projects, Inc. As these studies continued, the UPI contract was renewed on an annual basis and services were billed to the City on a time and materials basis. The studies performed by UPI under this contractual agreement were paid with Housing and Community Development Block Grant Funds. When the redevelopment public hearings were concluded, there remained approximately $8, 000 in HCD funds committed to but unexpended for redevelopment studies. The .complexity and significance- 'of the senior housing and recre- ation facilities planned for the Old Civic Center Site warranted an in-depth analysis of each proposal received by the City. Of particular concern in this analysis was an assessment of the F10 �I78 r Page Two financial feasibility of each proposal. To assist with this assessment, Urban Projects was again called upon to provide consultant services both because of the firm' s familiarity with the City and because of the firm' s expertise in market and feasibility studies for private development projects. This extension of the contract will provide the assistance of Urban Projects, Inc. through the selection and subsequent lease negotiation.processes necessary to implement the plans for the Old Civic Center Site. It will also provide these services without the new commitment of City or HCD funds. For these reasons, the contract extension is recommended. FUNDING SOURCE: U.S. Department of Housing and Urban Development; Housing and Community Development Block Grant Program. Respectfully submitted, Ames Acting Planning Director JWP:SVK:gc J• ° City of Huntington Beach. dh P.O. Sox 190 CALIFORNIA 926i3 OFFICE OF THE CITY CLERK June 21, 1977 Urban Projects, Incorporated 10850 Wilshire Boulevard Suite 1050 Westwood Los Angeles, California 90024 Attention: Jerry A. Roger$. . Executive Vice President Gentlemen: The Redevelopment Agency of the City' of' Huntington Beach, at its regular meeting held Monday,- June 20,. 1977, `adopted Resolution No. 14, which amends the Agency's ,preslent contract with your firm by extending the existing contract to June 30; 1978. . We are enclosing a certified copy of Resolution No. 14'which includes a copy of Exhibit A -. Supplemental Agreement #6 for your records. Sincerely, OL- Alicia M. Wentworth City Clerk AMW/CB/sh Enc. 1-41/7 7 I CITY OF HunTinGTon BEACH DEPARTMENT OF PLANNING AND ENVIRONMENTAL RESOURCES • P. O. BOX 190,HUNTINGTON BEACH,CALIFORNIA 92648 17141 536-5271 des �'y TO: Redevelopment Agency FROM: Planning Department DATE: June 10, 1977 SUBJECT: AMENDMENT TO AGENCY CONTRACT WITH URBAN PROJECTS, INC. On June 30, the Agency's contract with Urban Projects, Inc. , for planning and economic services will expire. Urban Projects is currently assisting in the preparation of the Warner- Goldenwest Small Lot Redevelopment Plan as well as a revised Downtown Redevelopment Plan. We estimate that need for such services will continue into next year. Approximately $17,200 remains of the current allocation to this contract. We, therefore, recommend that you adopt Resolution No. �y. extending the I}�' existing contract to June 30, 1978 . Respectfully submitted, Z��ao- U. Edward D. Selich Director EDS:MF:ja Attachment 1 1 ' _ HUNTINGTON BEACH - PLANNING DEPT. EXHIBIT A iUN'l I j SUPPLEMENTAL AGREEMENT NO. 6 P. 0. Box 190 1L1i Hunt�'rgton Beach,CA 9264? THIS SUPPLEMENTAL AGREEMENT NO. 6, made an entered into this 20th day of June, 1977, by and between the HUNTINGTON BEACH REDEVELOP- MENT AGENCY, a body corporate and politic in the City of Huntington Beach, California (hereinafter called "Agency") and URBAN PROJECTS, INC. , a California Corporation, located at 10850 Wilshire Boulevard, Suite 800 , Los Angeles, California (hereinafter called "Consultant") to that certain Agreement heretofore entered into between the parties dated March 3, 1976. W I T N E S S E T H WHEREAS, the parties have heretofore entered into an agreement for the provision of certain services by Consultant to Agency; and The agreement as originally entered into contained a limitation of time for performance of such services and the parties mutually desire to enlarge upon the time for performance, NOW, THEREFORE, the parties covenant and agree as follows: Paragraph III - Time of Completion of the Agreement dated March 3, 1976 and amended January 17, 1977, is further amended to delete the words "to June 30, 1977" and substitute therefore the words "to June 30; 1978" . IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 3 the day,_month, and year first above written. ATTEST: , Chairman for the Redevelopment .7 Agency of the City of Huntington Beach Clerk for the Redevelopment Agency of the City of , Huntington Beach REVI IED AND APPROVED: APPROVED AS TO FORM: Chief y ecutive Officer Legal Advisor ly1 T. [ Y INITIATED AND APPROVED AS TO CONTENT URBAN PROJECTS, INC. By uVice�t7 P dent � r{ .1� City of Huntington Beach P.O. BOX 190 CALIFORNIA 92M OFFICE OF THE CITY CLERK March 16, 1977 Urban Projects, Inc. 10850 Wilshire Boulevard, Suite 1950 Los Angeles, GA 90024 Gentlemen: The Redevelopment Agency of the City of Huntington Beach at its meeting held Monday, February 22, 1977, adopted Resolution No. 12, amending a planning services contract with your firm. We are enclosing a duly executed copy of the resolution and agree- ment for your records. Sincerely yours, Alicia M. Wentworth Clerk, Redevelopment Agency AMWsCB:sh Enclosures v( !/ r li-P-� City of Huntington Beach P.O. BOX 190 CALIFORNIA 926" OFFICE OF THE CITY CLERK March 16, 1977 Urban Projects, Inc. 10850 Wilshire Boulevard, Suite 1950 Los Angeles, CA 90024 Gentlemen: The Redevelopment Agency of the City of Huntington Beach at its meeting held Monday, February 22, 1977, adopted Resolution No. 12, amending a planning services contract with your firm. On March 7, 1977, we forwarded the original agreement for your signature. Please return it to our office as soon as possible and we Will send you a duly executed copy by the Chairman and Clerk for your records. Sincerely yours, Alicia M. Wentworth Clerk, Redevelopment Agency AMW:CB:sh L ® CITY OF HUnTmGT0n BEACH DEPARTMENT OF PLANNING AND ENVIRONMENTAL RESOURCES P. 0. BOX 190, HUNTINGTON BEACH, CALIFORNIA 92678 (714) 536-5271 1`f� T0: Redevelopment Agency FROM: Planning Department DATE: February 16, 1977 SUBJECT: CONSULTANT ASSISTANCE TO THE REDEVELOPMENT AGENCY In a December memo, we indicated that invoices from Agency consultants in excess of approved contract amounts could be expected due to the unanticipated length and complexity of the public hearing process on the proposed Downtown Redevelopment Plan. We have now received final billings from both Joseph E. Coomes, Jr. , and Urban Projects, Incorporated and find that insufficient funds are authorized to cover these costs. The Agency authorized 'a $2500 contract with Coomes in September for legal services leading to the October 11 public hearing. Because of the continuation of the hearing through November and into January, additional legal assistance was necessary. The final billing for services totalled $6567.11. The authorized $2500 has been paid leaving a balance due of $4067.11. The contract authorization for UPI first approved in riarch, 1976, currently totals $35,000. (This includes work on the Downtown Plan, Sunset Heights, and the Small Lot areas. ) To date, $33, 648.17 in invoices have been paid and $1, 351. 83 remains authorized but unencumbered. The final invoice sub- mitted by UPI, however, totals $4,905.84 leaving a balance due of $3,554.01. The performance of both consultants has been excellent and their services invaluable during the tumultuous hearing period from October to January. It is our recommendation that the Agency authorize payment of these final invoices - totalling $7,621.12 - from existing Agency funds budgeted for consultant services but not previously allocated. New Authorizations At the January 31 public hearing, the Council directed reconsideration of the Downtown Plan during 1977. On February 10, the Redevelopment Com- mission authorized a work program for preparation of a new plan that will necessitate additional consultant assistance. This work program (as attached) will require UPI participation in terms of reanalysis of conditions of blight, preliminary feasibility studies for new boundary proposals, negotiations with taxing agencies, and preparation of draft plans through June, 1977, when the existing contract expires. UPI has estimated a cost of $15,000 for this work on a time and materials basis. J, " "I Page Two Work is also proceeding - as directed by the Agency - on a redevelopment plan for the Warner-Goldenwest small lot area and consultant assistance is needed here, too. To conduct required economic feasibility studies, assist in plan preparation, and coordinate implementation activities, UPI proposes a cost of $5,000. Total contract authorizations needed for UPI consultant work through June on both projects equal $20,000. Legal assistance for both projects will also be necessary. Procedures are now underway to receive proposals and the results of this effort will be forthcoming as soon as possible. The existing Redevelopment Agency consultant services budgeted is unable to absorb these additional costs. As you know, the scope of activity in redevelopment has gone far beyond what we envisioned last year when the Agency budget was prepared. We therefore recommend that these consultant services be funded from the $200,000 Agency Contingency Fund. Last week, the Agency authorized $130,000 from the Contingency Fund for purchase of property in the Downtown Area. This money will eventually be returned to the Account, but even with its expenditure, sufficient funds remain to cover our needed $20, 000 for UPI assistance as well as future legal costs. A Resolution authorizing the UPI contract amendment is attached. Recommendations: 1. Authorize payment of final invoices in excess of contract amounts (UPI $3,554.01; and Coomes, $4,067.11) from existing agency funds budgeted for consultant services but not previously allocated. 2. In the preparation of redevelopment plans during 1977, outside expertise will again be necessary. UPI has provided such expertise in the past and is well acquainted with our on-going programs. Staff has been extremely pleased with the performance of this consultant and recommends that the Agency continue to utilize its talents. 3. An amendment should be executed with UPI increasing the dollar amount of the existing contract by $20,000 for work on the Downtown Plan through June, 1977, and work on the Warner-Goldenwest project. 4. The Agency should adopt Resolution authorizing execution of above contract with funds from the Agency's contingency fund. Respectfully submitted, Edward D. Selich Director EDS:MF:gc Attachment AL t TENTATIVE WORK PROGRAM FOR DOWNTOWN REDEVELOPMENT PLAN (REVISED) Sequence Task Actors Date A 4 .1 Approve Work Program Redevelopment Commission Feb. 10 (action) Planning Commission Feb. 15 (action) 2 Review Issues from hearings Planning Commission Feb. 23 - March 10 Reanalyze goals & objectives Redevelopment Commission Direction Reconsider land use (direction) alternatives City Council Review conditions of blight Consultant Farm preliminary project boundaries `y 3' Prepare draft GPA Staff Feb. - March Prepare draft Prelim.Plan Consultant 4 Adoption of Boundaries & Planning Commission March 22 Study Preliminary Plan Redevelopment Commission (action) Discussion of GPA 5 Applications for PAC Staff April 6 Negotiation with taxing Redevelopment Commission April-May-June agencies Staff Consultant 7 Reformation of PAC City Council May 16 (action) 8 Preparation of Draft Redevelopment Commission June, July, August Redevelopment Plan PAC Preparation of EIR Staff V Consultant 9 Public Meetings on Draft Redevelopment Commission July, August Plan & GPA Planning Commission 10 EIR Posting & Revisions Staff Aug. - Sept. 11 Legal Notices Staff Aug. 12 Adoption of GPA Planning Commission Sept. Approval of Redevelopment. Plan 13 Public Hearings Plan& EIR Redevelopment Commission Sept. - Oct. Consultants 14 Adoption of Plan -and Redevelopment Commission Report 15 Public Hearings Plan & EIR City Council/Redevelopment Oct. Agency Consultants 16 Adoption of Plan City Council/ Oct. Redevelopment Agency e A-A iff City of Huntington Beach IS. '.o. Box Iff CAS WOMIA 000 ORFLCB OR THE CITY CLERK March 7, 1977 Urban Projects, Inc. 10850 Wilshire Blvd., Suits 19SO Los Angeles, CA 90024 Gentlemen: The Redevelopment Agency of the ,City of Huntington Reach at its meeting held Monday, February 22, 1977, adopted Resolution No. 12, amending a planning services contract with your firm. , we are enclosing a duly executed copy of the resolution, together with the original agreeswut for your signature. When signed, please return to our office and we will send you a duly executed copy by the Chairman and Clerk for your records. Sincerely yours, Alicia M. Wentworth Clerk, Redevelopment Agency By: Connie Brockway Deputy AMW:CB:scb Enclosures } 1,0v SUPPLEMENTAL AGREEMENT NO. 5 THIS SUPPLEMENTAL AGREEMENT NO. 5, made and entered into this 22nd day of February, 1977, by and between the Huntington Beach Redevelopment Agency, a body corporate and politic in the city of Huntington Beach, California (hereinafter called "Agency") , and Urban Projects, Inc . , a California corpo- ration, located at 10850 Wilshire Boulevard, Suite 800, Los Angeles , California 90024 (hereinafter called "Consultant") , to that certain agreement heretofore entered into between the parties dated March 3, 1976. W I T N E S S E T H: WHEREAS, the parties have heretofore entered into an agreement for the provision of certain services by Consultant to Agency; and The parties mutually desire to alter this agreement, NOW, THEREFORE, the parties covenant and agree as follows: The following additions, deletions and amendments are made to the amended agreement heretofore entered into between the parties: 1. Paragraph II - Services - Scope of Work: In line 5 delete the phrase "a -Redevelop:nent Plan" and substitute therefor the phrase "Redevelopment Flans for specified areas within the jurisdiction of Agency," 2 . Paragraph IV - Consultant 's Compensation: In line 1 . four delete the figure "$50,000" and substitute the figure 't$55,000 . ' IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No . 5 the day, month and year first above written. ATTEST: i` •�-� , J Chairman for the Redevelopment Agency of the City of Huntington Beach Alicia M. Wentworth Clerk for the Redevelopment Agency of the City of Huntin ton Beach By: Connie Brockway, D uty Clerk REVIEWED AND APPROVED: APPROVED AS TO FORM: Chiae Executive Officer th&A Legal Advisor INITIATED AND APPROVED AS TO CONTENT: Planning Department URBAN PROJECTS, INC. ;By cut e Vic r ent ,5 2 . w' ±w a City of Huntington Beach' P.O. BOX 190 CALIFORNIA 92648 OFFICE OF THE. CITY ADMINISTRATOR Apri 1 li, 1977 Business Properties 17840 Sky Park Boulevard Irvine, CA 92707 Re: Redevelopment Legal Assistance Gentlemen. It is our understanding that your firm wishes to have the City of Huntington Beach perform certain legal research and services in connection with a proposed development which would be located within the city of Huntington Beach in the vicinity of Goldenwest and Warner Avenues. The City, acting through its Redevelopment Agency, is willing to authorize such services to be performed by the City's special redevelopment counsel under its existing contract and to direct such effort provided that prior to the authorization of any such services, you deposit the sum of Five Thousand Dollars ($5,000) with the City Treasurer. The City will then proceed to authorize the research and legal services and will deduct the cost thereof from the sum deposited. Any funds remaining after completion will be returned to you by the City. Any services directed by the City or its Redevelopment Agency under this arrangement will be at the sole discretion of the City, its officers, agents and employees . Neither the City, its special redevelopment counsel, or its Redevelopment Agency warrants such services in any way, nor does any party guarantee that the SUM advanced by you_ will be adequate to complete any desired or requested effort . Any • work product generated by the use of Much funds will remain the property of the City, its special redevelopment counsel and its Redevelopment Agency. If you are agreeable to this arrangement as proposed herein, please sign this letter at the space provided below and return three col,ies to 'Zhe undersigned indicating your acceptance of the terns outlined herein, together with a cashier' s check dravin payable to the order of the City Treasurer of the City of Huntington Beach in the -an Telc pivnne (714) 536-5201 i -2- above stated. This. letter will constitute the entire agreement between your firm and the City/Special Redevelopment Counsel/Agency in this regard. Very truly yours , FL BELSITOYY , ministrat ri City or FCB:WSA:cs cc : McDonough, Holland, Schwartz & Allen Att: Joseph E. Coomes, Jr. Attorney at Law 555 Capitol Mall Suite 950 Sacramento, CA 95814 ACCEPTED BY BUSINESS PROPERTIES: By Dated 5' 7 :2 _ fl e City of Huntington Beach, P.O. BOX ISO CAUFORNIA 92648 OFFICE: OF THE CITY ADMINISTRATOR March 16 , 10,77 Business Properties 17840 Sky Park Boulevard Irvine, California 92707 Re-: Urban rro;jects, Inc. Gentlemen: It is our understanding that your firm wishes to have the City of HuntinUton 'Beach contract with Urban Projects, Inc. (UPI) to have certain planning; effort performed by UPI in connection with a proposed development which would be located within the city of Huntington Beach in the vicinity of 0oldenwes% and Warner Avenues . The City, acting through its Redevelopment Agency, is willing to authorize such work to be performed by UPI under its existing con- tract and to direct such effort provided that prior to the authoriza- tion of any such work, you deposit the sum of Five Thousand Dollars ($5 ,000) with the City Treasurer. The City will then proceed to authorize the work and will deduct the cost thereof from the sum deposited. Any funds remaining after completion will be returned to you by the City. Any work directed by the City or its Redevelopment Agency under this ` arrangement to be performed by UPI :•ill be at the sole discretion of the City, its officers, agents and employees. Neither UPI, the City or its Redevelopment Agency warrants such work in any way, nor does any party Euarantea that the sum advanced by yourselves will be adequate to complete any desired or requested effort. Any work product generated by the use of such funds will remain the property of UPI and/or the City of Huntington Beach and its Redevelopment Agency. If you are agreeable to this arrangement as proposed herein, please ==ign this letter at the space provided below and return three copies to the undersigned indicating, your acceptance of the term outlined herein, together with a cashier's check drawn payable to the order of Iclepbone (714) 536-5201 --2- the City Treasurer of the City of Huntington Beach in the amount above stated . This letter will constitute the entire agreement between your firm and the City/Agency in this regard . Very truly yours, -FLOYD G,� BELSITO City Ayyministrator FGB:WSA:cs cc : Urbane Projects, Inc. ACCEPTED: Business Properties y _�( DATED: � `f122-�z 17 EXHIBIT A SUPPLEMENTAL AGREEMENT NO. 4 THIS SUPPLEMENTAL AGREEMENT NO. 4, made and entered into this 22nd day of February, 1977, by and between the HUNTINGTON BEACH REDEVELOPMENT AGENCY, a body corporate and politic in the City of Huntington Beach, California (hereinafter called "Agency") , and URBAN PROJECTS, INC. , a California corporation, located at 10850 Wilshire Boulevard, Suite 800, Los Angeles, California 90024 (hereinafter called "Consultant") to that certain Agreement here- tofore entered into between the parties dated March 3, 1976, W I T N E S S E T H : WHEREAS, the parties have heretofore entered into an agree- ment for the provision of certain services by Consultant to Agency; and The agreement as 'originally entered into contained a limitation on the dollar -cost for performance of such services and the parties mutually desire to increase this amount, NOW, THEREFORE, the parties covenant and agree as follows: PARAGRAPH IV - Consultant's Compensation dated March 3, 1976 as amended August 16, 1976, is further anended by deleting from line four thereof the figure $35,000 and by substituting therefore the figure $50, 000. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 4 the day, month, and year first above written. ATTEST: f Alicia M. Wentworth Chairman for City Clerk Redevelopment Agency of the City of Huntington Beach b Clerk for Redevelopment Agency r APPROVED AS TO CONTENT: APPROVED TO FORDS: Chief xecutive Officer Legal Xdvisor APPROVED, INITIATING DEPARTMENT URBAN PROJECTS, INC. Byti ice Pr nt a • City of Huntington Beach IAA. sox 1f0 CAI.; NM M9M . OP'FICB OF THB CITY CLBRK January 17, 1977 urban Projects, Inc. 10850 Wilshire Boulevard, Suit* 1950 Los Angeles, CA 90024 Gentlemen: The Redevelopment Agency of the City of Huntington Beach at its meeting held Monday, Deceaber 20, 1976, adopted Resolution No. 9, amending a planning servioss contract with your first. we are enclosing a duly executed copy of the agreeoent for your records. Sincerely yours, Alicia M. Wentworth C1erk,R.edevelopment Agency By Connie Brockway Deputy AMw/CB/sh Enclosure 7 SUPPLEMENTAL AGREEMENT NO. 3 THIS SUPPLEMENTAL AGREEMENT N0. 3, made and entered into Lai this /7t4 day of , 197 ,, by and between the HUNTINGTON BEACH REDEVE OPMENT AGENCY, a body corporate and politic in the City of Huntington. Beach, California (hereinafter called "Agency") , and URBAN PROJECTS, INC. , a California corpora- tion, located at 10850 Wilshire Boulevard, Suite 800, Los Angeles, California 90024 (hereinafter called "Consultant") to that certain Agreement heretofore entered into between the parties dated March 3, 1976, W I T N E S S E T H WHEREAS, the parties have heretofore entered into an agreement for the provision of certain services by Consultant to Agency; and The agreement as originally entered into contained a limitation of time for performance of such services and the parties mutually desire to enlarge upon the time for performance, f Ld NOW, THEREFORE, the parties covenant and agree as follows: Paragraph III -- Time of Completion of the Agreement dated March 3, 1976 as amended August 16, 1976, is further amended to delete in lines one and two thereof the words "over a period of six calendar months from the original date of authorization" and to substitute therefore the words "to June 30, 1977. " IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 3 the day, month, and year first above written. .�f 47 Vice - Chairman for Redevelopment Agency of the City of Huntington Beach { Li G ATTEST: Y Clerk for Redevelopment Agency APPROVED AS TO CONTENT: APPROVED TO FORM: C. of Executive .Officer WSJ'' Legal Advisor � I APPROVED, INITIATING DEPARTMENT ZAlf cFlingg 4571annin(yDirector URBAN PROJECTS, INC. By uti Vice' ent CITY OF HunflnGT0n BEA ( H DEPARTMENT OF PLANNING AND ENVIRONMENTAL RESOURCES • P. 0. BOX 190. HUNTINGTON BEACH, CALIFORNIA 92648 (714) 536.5271 TO: Honorable Mayor and City Council/Redevelopment Agency ATTN: Floyd G. Belsito, City Administrator FROM: Edward D. Selich, Acting Director of Planning SUBJECT: COSTS RELATED TO DOWNTOWN REDEVELOPMENT ACTIVITIES AND STATUS OF CONSULTANT CONTRACTS QS As requested by the City Administrator, this transmittal presents a status report on costs related to Downtown Redevelopment activities including: a. Summary of Redevelopment Agency Operating Expenses; b. Estimate of personnel and other expenditures incurred by City departments; c. Status of consultant contracts; and d. Estimate of future funding needs. Agency Aerating Expenses Attached Exhibit A itemizes Redevelopment Agency Fund expenditures from 114 July 1 to November 30. Of the beginning operating budget of $89,500 (HCD funds) , $52, 519. 81 has been spent or encumbered to date. The major Agency expenditures were for legal notification and public information ($7,427.50) and consultant assistance ($37,500) . Approximately $36,980 remains in the Agency operating fund for the remainder of the fiscal year. Department Expenditures Agency fund expenditures do not present a total picture of costs incurred as a result of the Downtown Redevelopment Plan. Considerable personnel commitments have been made by many City departments, Exhibit B presents an estimate of these costs since January 1. While the bulk of the personnel costs crime from the Planning Department, other department contributions were also significant. Total redevelop- ment expenditures amounted to 4033 hours or $50,457. 00. These costs may be charged to the Agency budget now, billed later, or absorbed by each Department. Consultant Contracts During the course of the Downtown Redevelopment effort to date, $37,500 have been allocated for consultant assistance. In March, 1976, the Redevelopment Agency authorized a $10,000 contract with Urban Projects, Inc. for redevelopment-related economic analysis. In June, 1976, the contract was expanded by $15,000 to cover additional economic planning and financial studies related to the Downtown Redevelop- ment Plan. In August, 1976, an additional $10,000 was approved to cover costs relating to redevelopment planning in Sunset freights and the Small Lot Areas. As of November 30, $28, 580 has been spent or encumbered. The UPI contract will expire January 3, 1977. ' Page Two t- To insure UPI's services up to and including the January 31 public hearing - and to continue work on the Sunset Heights and Small Lot plans - it will be necessary to extend the contract prior to January 3. If redevelopment activities continue past January 31, additional funding will be required 'at a later date. Such funding, however, is budgeted in the Redevelopment Agency account. In September, the Agency authorized a $2,500 contract with consultant Joseph E. Coomes, Jr. for legal services leading up to the October 11 ' public hearing on the Downtown Redevelopment Plan. fir. Coomes also provided legal assistance leading to the November 18 public hearing. To date, his expenses total an estimated $5,000, $2,500 over his original contract. Air. Coomes is willing to abide by his original contract despite his expanded scope of services. The Agency may wish to increase this contract, however, to cover his actual cost. Estimate of Future Funding Needs .To date, approximately $104, 500 have been spent on Redevelopment activities. If a Redevelopment Plan for the Downtown Area is to be pursued during 1977, future funding needs should be anticipated. Our legal consultant has estimated nine months for adoption of a plan. Assuming this time period, the following expenditures may be required: a. A continuation of Agency operating expenses already encountered amounting to about $22, 000 (excluding contractual costs) . b. A continuation of department expenditures at rates somewhat less than currently required, approximately $30,500. c. An additional $23,000 for economic consultation from Urban Projects. d. An additional $10,000 for legal consultation. These estimated expenditures (excluding expenses incurred by City Depart- ments) amount to about $19,500 more than currently budgeted for Redevelop- ment activities. Recommendation: It is the recommendation of the Planning Department that: 1. The Agency authorize payment of actual fees due fir. Coomes for his services in relation to the public hearings of October 11 and November 18. 2. The attached Supplemental Agreement No. -3 be approved authorizing an extension of time on the UPI contract to June 30, 1977. Any additional funding needed after the January 31 public hearing could be funded from the Agency budget. Page Three 3. Council be prepared after January 31 to allocate an additional $25,000 (perhaps from the $200,000 Agency contingency fund) to the Agency Budget to cover costs related to adopting a Downtown Plan during 1977. Respec fully submitted, Edward D. Seli.ch Acting Director EDS:MF:gc EXHIBIT A Redevelopment Agency Fund Operating Expenses to November 30, 1976 1976-77 Category AA ro riation Expenditures Balance Personnel $ 18,360 S4,788.00 salary $:13,527.00 45.00 pre empl exam Downtown Office 850 47.42 telephone 707.58 95.00 maintenance Postage 150 0 150.00 Office Supplies 11000 62.31 misc. 937.69 Special Supplies 500 324.66 graphics 142.49 32.85 slides Film 50 95.05 processing - 45.05 Travel 2,000 906.00 airfare ULI 1,094.00 Books 100 32.68 Redevelop Law 10.37 23.00 NAHRO 16.00 ASPO 17.95 ASPO Periodicals 100 0 100.00 Contractual 51,090 35,000.00 UPI 13,590.00 2,500.00 Coanes Special. Printing 500 1,114.61 LaSalle Paper -- 2,794.46 1,454.85 Hunt Valley Press 725.00 Art Craft Advertising 5,000 1,660.80 Amer. Postal - 609.04 488.57 Amer. Postal 175.00 Mail Co 225.00 Mail Co 287.00 II B News 217.50 H B News 424.58 W. Coast Publ. 273.48 W. Coast Publ. 165.75 L A Times 132.06 L A Times 83.30 Daily Pilot 1,476.00 Register Meetings 1,200 203.52 Jay's Catering 957.13 39.35 Fisherman Conferences 2,000 529.56 ULI expenses 1,136.48 48.96 ULI Mailing 200.00 ULI Present. Fee 85.00 UCI PAC 6,500 0 6,500.00 Dues & manbership 100 0 100.00 $ 89,500 $ 53,995.81 $ 35,504.19 EXHIBIT B REDEVELOPMENT--RELATED EXPENDITURES BY DEPARTIIENT Hours Cost Overtime* Cost Planning: 2, 775 $ 30,081 Administration: 150 2,436 Public Information: 137 4,797 Public Works: 304 4 ,255 48.0 384 Police: 62.5 975.58 45.50 559.50 Fire: 173 2,002 Harbors & Beaches: 83 576 Finance: Print Shop 373 City Attorney: 255** 4,018 4,033 $ 50,457 *May be charged directly to Agency funds **General estimate - no time records kept a -�� City of Huntington Beach P.O. BOX 190 CALIFORNIA 926441 '1 OFFICE OF THE CITY CLERK \ December 22, 1976 C U � Urban Projects, Inc. 10850 Wilshire Blvd. Suite 1950 J Z� Los Angeles, CA 90024 Gentlemen: The Redevelopment Agency of the City of Huntington Beach at its meeting held Monday, December 20, 1976 adopted Resolution No. 9 amending a planning services contract with your firm. We are enclosing the original agreement for your signature. Please return this agreement as soon as possible. We will then forward a duly extended Copy of said agreement for your records. Sincerely yours, Alicia M. Wentworth Clerk, Redevelopment Agency encl. 1 A.II :CB:wm ' Y J� City of Huntington Beach P.O. SOX 190 CALfIrDIMtA 12�Y OFFICE OF THE CITY CLERK January 11, 1977 Urban Projects, Inc. 10850 Wilshire Boulevard, Suite 1950 Los Angeles, California 90024 Gentlemen: The Redevelopment Agency of the City of Huntington Beach at its meeting held Monday, December 20, 1976, adopted Resolution No. 9 amending a planning services contract with your firm. On December 22, we forwarded the original agreement for your signature. we have not yet received said agreement, and would appreciate your attention to this matter. Sincerely yours, Alicia M. Wentworth Clerk, Redevelopment Agency AMW:CB:sh EXHIBIT "A" S°e.6cA"' Na SUPPLEMENTAL AGREEMENT NO. 2 THIS SUPPLEMENTAL AGREEMENT NO. 2, made and entered into this day of �Ab; , 1976, by and between the HUNTINGTON BEACH REDEVELOPMENT AGENCY, a body corporate and politic in the City of Huntington Beach, California (hereinafter called "Agency"), and URBAN PROJECTS, INC. , a California corpor- ation, located at 10850 Wilshire Boulevard, Suite 800, Los Angeles, California, 90024 (hereinafter called "Consultant") to that certain Agree- ment heretofore entered into between the parties dated March 3, 1976, W I T N E S S E T H : WHEREAS the parties have heretofore entered into an agree- ment for the provision of certain services by Consultant to Agency; and The Agreement as originally entered into and subsequently amen- ded contained a limitation upon services to be performed and contempla- ted preparation of a single Redevelopment Plan and Redevelopment Pro- gram; and The original Agreement No. 1 contained a limitation of time for performance of such services based upon such single project; and The Agreement as originally entered into and as subsequently amended contained a limitation upon Agency's liability for payment and upon Consultant's right to receive compensation for services based upon such single project, NOW, THEREFORE, the parties covenant and agree as follows: 1. Paragraph I - Recitals dated March 3, 1976 is amended to delete lines one, two and three thereof and to substitute therefore the following: "WHEREAS, Agency desires to prepare three Redevelopment Plans and Programs and to establish three redevelopment project areas within the City of Huntington Beach;". i - 1- 2. Paragraph III - Time of Completion dated March 3, 1976 and amended by Supplemental Agreement No. 1 dated June 22 , 1976 , is further amended to delete in line one thereof the word "nine" and to substitute therefor the word "ten. " 3. Paragraph IV - Consultant' s compensation dated March 3, 1976 and amended by Supplemental Agreement No. 1 dated June 22, 1976, is further amended by deleting from line four thereof the figure "$25 ,000" and by substituting therefor the figure "$35,000 . " IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 2 the day, month and year first above written. ATTEST - City �- M ayor •� r�"'�` �7 C41/ i3 Clerk for Redevelopment Agency APPROVED AS TO CONTENT: APPROVED AS TO FORM: Cit Administrator ity Attorney ti g s Of egal Counsel for development Agenc APPROVED, INITIATING DEPARTMENT: URBAN PROJECTS, INC. B ec ve Vi a si ent -2- Res . No. g SATE OF CALIFORNIA ) ;'OUNTY OF ORANGE ) I, ALICIA M. WENTWORTH, Secretary of the Redevelopment Agency of the City of Huntington Beach, California, DO HEREBY CEPTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the City of Huntington Beach at a rneet1na of said Redevelopment Agency held on the 16�th rday of August 19776 , and that it was so adopted by the f oil.owing vote : AYES : Members : Bartlett, Pattinson, Siebert, Shenkman NO?"S Members : None AIRSENT : Member-,, : Coen, Gibbs Clerk o he Redevelopment AP;ency of the City of Huntington Beach �L J� City of Huntington Beach P.O. box 190 CALIFORNIA SU" OFFICE OF THE CITY CLERK August 17, 1976 Urban Projects, Incorporated 10850 Wilshire Boulevard Suite 1050 - Westwood Los Angeles, California 90024 Attention: Jerry A. Rogers, Executive Vice President Gentlemen: The Redevelopment Agency of the City of Huntington Beach at its regular meeting held Monday, August 16, 1976, adopted Resolution No. 8, which amends the Agency's present contract with your firm. We are enclosing a certified copy of Resolution No. 8 together with a copy of Exhibit A - Supplemental Agreement #2 for your signature. Please return the Supplemental Agreement to the office of the City Clerk, P. p. Box 190, Huntington reach, 92646. We will then forward a duly executed copy of same for your records. Sincerely yours, Alicia M. Wentworth City Clerk• AMW:CB:hs Enc. 74 9"ATTIVA-f- e CITY OF Hunfl 1GTon BEACH J/ 3P.O. BOX 190, CALIFOP.NIA 92648 0 PLANNING DEPT. (714) 536-527 ..r TO: Redevelopment Agency ATTN: Floyd G. Belsito, Executive Director FROM: Planning Department DATE: August 2, 1976 1v� RE: AMENDMENT TO URBAN PROJECTS, INC. �1 AGREEMENT FOR CONSULTANT SERVICES Recently the City Council authorized the formation of two project areas for redevelopment. At that time the Agency agreed on the need for consultant assistance in the preparation of these two additional redevelopment plans. The attached supplemental agreement is to amend our present contract with Urban Projects, Inc. to include the plans for these two additional areas. - The supplement provides for a contract period to run through January 2, 1977 and increases the contract amount from $25, 000 to $35, 000. The additional $10,000 will cover complete services to assist the Planning Staff in preparing the redevelopment plans. This is the second supplement to the Urban Projects, Inc. contract. The original contract was approved March 3, 1976 for $10, 000 with a 6 month time of performance. The first supplement was approved on June 22, 1976 and increased this contract from $10,000 to $25,000 and the time of performance to 8 months. This was necessary to cover the costs of analyzing the VTN plan and the change in the scope of the financial analysis. The Staff uses the services of Urban Projects only in those areas where in-house capabilities are lacking. When their services are used the Department is billed on a time and material basis. The Planning Department feels this is the optimum manner in which the City Planning Staff' s expertise can be supplemented. In addition, the Staff feels that a base contract with supplements as needed provide an effective way for the Agency to monitor the consultants' performance. The Planning Department recommends that the Agency approve the attached Supplemental Agreement No. 2. Resp tf lly submi ted, chard A. Harlow Director of Planning and Environmental Resources RAH:EDS:ja Enclosures: Urban Projects, Inc. Letter of 7/19/76 • Supplemental Agreement No. 2 URBAN PROJECTS, INC. 10850 WILSHIRE BOULEVARD SUITE 1050 WESTWOOD JERRY A.ROGERS LOS ANGELES,CALIFORNIA 90024 EXECUTIVE VICE PRESIDENT 213/475-9651 July 19, 1976 Mr. Richard A. Harlow Director of Planning and Environmental Services City of Huntington Beach 2000 Main Street Huntington Beach, California 92648 Re: Supplementary Proposal Redevelopment Planning Services Huntington Beach Small Lot Area Redevelopment Dear Mr. Harlow: Urban Projects, Inc. (UPI) is pleased to submit this proposal to provide supplementary redevelopment planning services in connection with two ad- ditional proposed redevelopment projects: Sunset Heights, and the non- contiguous-parcel Small Lot Redevelopment Area. We understand from conversations with members of your staff that the Agency desires, with respect to these two new projects, consulting ser- vices essentially similar to those currently underway for the downtown redevelopment project. The following is presented to summarize the nature and intent of such consulting services: 1 . Financial Feasibility Analysis: Working in cooperation with your plan- ning department as to the physical plan and related criteria, we will evaluate the financial feasibility of each proposed project based upon Agency cost versus land sale revenues as well as cash flow requirements. It will be important in each of these proposed project areas for the Agency to have an assessment of total maximum potential costs as com- pared to the likely return from the sale of acquired land given the re- uses to which such land may be put under existing General Plan and zon- ing criteria. While it may not be the intent of the Agency to assemble all land included within the project it nevertheless will be important that such cost be known should such an eventuality indeed occur. 2. Consultation on Redevelopment Plan Preparation: UPI will provide guid- ance, direction and such supporting staff work as required by the Agency in the preparation of each Redevelopment plan and its accompanying Re- port to City Council , its Owner Participation Rules and Environmental Impact Reports, Relocation Plans and the like. v Mr. Richard A. Harlow URBAN PROJECTS, INC. July 19, 1976 Page Two In each instance our work shall be performed in a logical sequence and delivered to the Agency and/or Agency Planning Staff in written letter, memorandum, and/or verbal ccmmunication as appropriate to the subject matter. Services will to performed upon specific request of the Agency Contracting Officer or his designated representative. In addition, we shall be available to attend meetings as requested by the Agency representative. It is our understanding that you desire these supplementary consulting services to be contracted as a supplement to the existing agreement for services. Therefore,-we are prepared to provide same at the hourly rates listed in Exhibit A of Agreement No. 1. In recognition of the expanded scope of services reflected in this proposed Supplement No. 2 we will sug- gest that total cost for -these two new project areas be anticipated in an amount not to exceed $10,000. Enclosed herewith please find a draft Supplemental Agreement reflecting the content of this proposal . Urban Projects, Inc. is delighted to continue to be of service to the City of Huntington Beach and looks forward to working with you and your staff in carrying through these additions to your ambitious redevelopment program. Sincerely, URBAN PROJECTS, INC. erry ogers Ex u ' e Vice dent JAR:bn Enclosure City of Huntington Beach P.o. Box CALIFO RNIA 4RNIA 9260 OFFICE OF THE CITY CLERK June 22 1976 Urban Projects, Inc. 10850 Wilshire Blvd. Suite 1950 Las Angeles, California 90024 Gentlemen: The Redevelopment Agency of the City of Huntington Beach at its regular meeting held Monday, June 21, 1976 adopted Resolution No. 4, approving and authorizing the execution of Supplemental Agreement #1, amending a planning services contract with your firm. We are enclosing a certified copy of said resolution together with a duly executed copy of said agreement for ,your file. Sincerely yours, Alicia M. Wentworth AMW:CB:js Enc. SUPPLEMENTAL AGREEMENT NO.1 THIS SUPPLEMENTAL AGREEMENT NO. 1, made and entered into this ?=/day of 19761# by and between the HUNTINGTON BEACH REDEVELOPMENT Lamy, a body corporate and politic in the City of Huntington Beach, California (hereinafter called "Agency") , and URBAN PROJECTS, INC. , a California corpora— tion, located at 10850 Wilshire Boulevard, Suite 1950, Los Angeles, California 90024 (hereinafter called "Consultant") to that certain Agreement heretofore entered into between the parties dated March 3, 1976, W I T N E S S E T H WHEREAS the parties have heretofore entered into an agree:r.lent for the provision of certain services by Consultant to Agency; and The agreement as originally entered into contained a limi— tation on Agency's liability for payment and upon Consultant's right to receive compensation for services; and The original Agreement contained a limitation of time for performance of such services and the parties mutually desire to increase the aforesaid funding limitation and to enlarge upon . the time for performance, NOWs THEREFORE, the parties covenant and agree as follows: 1. Paragraph III — Tine of Completion of the Agreement dated march 3, 1976 Is- amended to delete in lines one and two thereof the words "six calendar months" and to substitute therefor the words "nine calendar months". 2. Paragraph IV -- Consultant's Compensation of the Agreement dated March 3, 1976 is amended by deleting from line four thereof the figures 11$10, 000. 00" and by substituting therefor the figures, f WSA; er 1' "$25, 000. 00". IN WITNESS WHEREOF, the parties have executed this Supple- mental Agreement No. 1 the day, month and year first above written. Mayor for HUNTINGTON BEACH REDEVELOPMENT AGENCY :ATTEST: City Clerk f.or Redevelopment Agency APPROVED AS TO CONTENT: a ity Attorney act ng a �gal 5 Counsel for Redevelop t Agency Actin City Administrator a ED BY INJ DEPARTMENT: URBAN PROJECTS, INC. By E ve a Presid 2. �• , !' City of Huntington Beach P.Q. Box Soo CALIFORNIA 0260 OFFICE OF THE CITY CLEAR June 22, 1976 Urban Projects, Inc. 10850 Wilshire Blvd. Suite 1950 Los Angeles, California 90024 Gentlemen: The Redevelopment Agency of the City of Huntington Beach at its regular meeting held Monday, June 21, 1976 adopted Resolution No. 4, epproving' and authorizing the execution of Supplemental Agreement #1, amending a planning services contract with your firm. We are enclosing a certified copy of said resolution together with a duly executed copy of said agreement for your file. Sincerely yours, Alicia M. Wentworth AMW:CBsjs Enc. • CITY OF HunTIAGTon BEACH J. P.O. BOX 190, CALIFORNIA 92648 PLANNING DEPT. (714) 536-52711� T0: Redevelopment Agency FROM: Planning Department DATE: June 14, 1976 ATTN-. Floyd G. Belsito, Acting City Administrator RE: EXTENDING CONTRACT WITH URBAN PROJECTS, INC. On March 3, 1976, the Redevelopment Agency entered into a contract for professional services with Urban Projects, Inc. The intent of the contract was for financial analysis and services in areas where the City Staff lacked redevelopment expertise. The contract was on a time and material basis with a dollar limit of $10,000. This was intended to suffice through the adoption of the Redevelop- ment Plan. It is now evident that an additional $15,000 will have to be added to the contract to get through the plan adoption phase. The reasons for the increase are as follows: 1. The direction of the financial analysis changed with the inclusion of the April 6, 1976 VTN concept. 2. The original estimate was low as the financial analysis was expanded to include the Townlot Area resulting in the project consuming more man hours than anticipated. 3. UPI was directed to analyze the April 6, 1976 VTN concept, a cost not anticipated when the contract was let. The funds for this will come out of the $88,500 first year funds HCD loan to the Redevelopment Agency that was approved by the City Council March 29, 1976. The staff recommends that the Redevelopment Agency approve the attached resolution amending the professional services agreement with Urban Projects, Inc. to provide for a dollar limit of $25,000 (the original $10,000 plus the requested $15,000 addition) . Respectfully submitted, 6Ra&rdA. Harlow, Director Planning & Environmental Resources , RAH:EDS:gc A G R E E M E N T y� THIS AGREEMENT, made and entered into this �day of foWgA k , 1976, by and between the HUNTINGTON BEACH REDEVELOP- MENT AGENCY, a body corporate and politic in the City of Huntington Beach, California (hereinafter called "Agency") , and URBAN PROJECTS, INC. , a California corporation, located at 10850 Wilshire Boulevard, Suite 1950, Los Angeles, California 90024 (hereinafter called "Consultant") . W I T N E S S E T H I. RECITALS: WHEREAS, Agency desires to prepare a Redevelopment Plan and program and establish a Redevelopment Project area within the City of Huntington Beach; WHEREAS, in order to accomplish this purpose, it is necessary to obtain the services of a firm qualified in the field of redevelopment, planning, and consulting; WHEREAS, consultant is a firm with experienced and skilled personnel qualified to render consulting services in connection with establishing redevelopment agencies, project area and related activities; NOW, THEREFORE, the parties hereby mutually agree as follows: II. SERVICES - SCOPE OF WORK Upon specific request the Agency Contracting Officer (hereinafter referred to as "ACO") or his designated representative, Consultant shall attend meetings, prepare work programs, prepare financial and economic analyses, provide criteria, guidance and advice on the preparation of a Redevelopment Plan. Such work shall be per- formed in a logical sequence, and delivered to Agency in written letter, memorandum and verbal communication as appropriate to the request and the subject matter. Consultant shall use those of its staff members who in its judgment are best qualified to carry out the work: Consultant shall be given reasonable notice of required attendance at meetings. ACO will keep Consultant reasonably informed of schedules, programs in which it is expected to participate, and shall promptly furnish information to Consultant as needed in the performance of Consultant's work. III. TIME OF COMPLETION Consultant' s work shall extend over a period of six calendar months from the original date of authorization. This contract shall terminate on that date unless otherwise extended by mutual consent of the parties. The date of authorization shall be the date of execution of this Agreement by Agency's duly authorized representative. IV. CONSULTANT'S COMPENSATION As full payment for services to be rendered under this Agreement, Consultant shall be paid in the amounts and at the times described in this paragraph. For the services described above under paragraph II, Consultant shall be paid at a total cost not to exceed $10,000.00 for the time of personnel employed to carry out the work at the hourly rates listed in Exhibit A, attached hereto, entitled "Billing Rates" . The hourly rates listed cover Consultant's personnel costs, office overhead, profit, local communication expenses between Consultant and the Agency, and local travel of Consultant's personnel. Within ten (10) days after the end of each calendar month following the date of this Contract, Consultant shall submit an itemized invoice to ACO listing the name, title of personnel and hours spent rendering the services called for, and the charges therefore, computed at the rates shown in Exhibit A attached. Agency shall pay Consultant's invoices within a ' reasonable time after receipt of said invoices. In addition to the hourly rates described above, Consultant shall be reimbursed at his actual cost for local communication expenses in connection with solicitations, reproduction in quantity of solicitation letters, offerings, brochures, plans and other materials (other than ordinary letters and memos) required in carrying out the assignment and for any travel or communication expenses outside of the Los Angeles area, said travel or cormunicati.on expenses subject to prior written approval by the ACO. Consultant shall be reimbursed at cost for any subcontract services paid for by Consultant, required from planners, designers, engineers, graphics specialists, etc. Subcontract services shall receive prior written approval by the ACO. - -2- V. TERMINATION Either party may terminate this Agreement upon thirty days written notice to the other. In the event of such termination by Agency, Consultant shall be compensated for all -prior authorized services performed and expenses incurred to the date of termination less any amounts theretofore paid by Agency. In the event of termination by Consultant, Consultant shall be compensated for its services and expenses incurred to the date of termination as reflected in a written report prepared by Consultant addressed to the Agency specifying the reasons for termination and the services rendered up to that point. Upon termination, all completed work shall become the property of the Agency. VI. SUCCESSORS AND ASSIGNS Agency reposes personal confidence in Consultant and has contracted for the personal service of Consultant. Accordingly, Consultant shall not assign, transfer, convey or otherwise dispose of this Agreement or any title or interest therein nor sublet nor sub-contract any of the work provided for herein without first ob- taining written consent from the Agency Director. VII. NOTICES Notices pursuant to this Agreement shall be given by United States Mail, postage prepaid, addressed to the parties hereto as follows: A. Redevelopment Agency for Huntington Beach Attention: Planning Director City of Huntington Beach Post Office Box 190 Huntington Beach, California 92648 B. Urban Projects, Inc. 10850 Wilshire Boulevard - Suite 1050 Los Angeles, California 90024 -3- r IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day, month and year first above written. REDEVELOPMENT AGENCY OF HUNTINGTON BEACH ATTEST: Con acting Officer Alicia M. Wentworth City Clerk or Clerk of the Redevelopment Agency By c Deputy City Clerk AS TO FORM: City Att ney, Cit o Huntington Beach, Pdacting as legal c el for the '-Redevelopment Age y APPROVED AS TO CONTENT: City Administrator City of Huntington Beach URBAN PROJECTS, INC. . a California Corporation By: �� : W EXHIBIT A URBAN PROJECTS, INC. BILLING RATE SCHEDULE (PER HOUR) Current Rate President $75.00 Executive Vice President $70.00 Senior Vice President $65.00 Community Development Specialist $45.00 Senior Associate $35.00 Associate $30.00 Senior Analyst $30. 00 Analyst $25.00 Graphics $20.00 Research Assistant $15.00 Steno/Secretarial/Typist $12.00 NOTE: 1. Rates include salaries, employee benefits, office operating expenses and fee. 2. Reimbursable expenses are, in addition to the above time charges, and include air fares, hotels and motels, meals, car rentals, taxis, long distance telephone calls, special delivery charges, and costs of procuring special research materials (i.e. maps and outside electronic data processing) . All items are reim- bursed at cost and will be reimbursed by Agency only when approved in advance and in writing by the ACO. 3. Printing costs for printing of reports in excess of six (6) copies shall be invoiced to Agency at Consultant's actual reproduction cost. Jr l{f!s(�/ rrvV r ! J� City of Huntington Beach P.O. Box 190 CALIFORNIA 92948 OFFICE 01- TIIE CITY CLERK March 8, 1976 Urban Projects, Inc. 10850 Wilshire Blvd. Suite 1950 Los Angeles, CA 90024 Gentlemen; The Redevelopment Agency of the City of Huntington Beach at its adjourned regular meeting held Monday, March 3, 1976 adopted Resolution No. 3, approving and authorizing the execution of a Planning Service Contract with your firm. We are enclosing a certified copy of said resolution together with a duly executed copy of said agreement for your file. Sincerely yours, Alicia M. Wentworth r AMW:CB:wm f ' � � r �1 City of Huntington Beach P.O. BOX 19.0 CALIFORNIA 926M �3 Ol I'1(;F O TIIE: CITY CLF KK March 8, 1976 Urban Projects, Inc. 10850 Wilshire Blvd. Suite 1950 Los Angeles, CA 90024 Gentlemen: The Redevelopment Agency of the City of IfUlItingLon Beach at its adjourned regular meeting held Monday, March 3, 1976 adopted Resolution No. 3, approving and authorizing the execution of a Planning Service Contract with your firm. We are enclosing a certified copy of •said resolution together with a duly executed copy of said agreement for your file. Sincerely yours, Alicia M. Wentworth A,MW:CB:wm • CITY OF Hunfli1uon BEACH JJ P.O. BOX 190, CALIFORNIA 92648 AtPLANNING DEPT. (714) 536-5271/(o tab TO: Honorable Mayor and City Council Y Y FROM: Planning Department ATTN: David D. Rowlands Ice DATE: February 11, 1976 RE: CONSULTING SERVICES FOR REDEVELOPMENT AGENCY On October 6, 1976, the Planning Department forwarded the attached recommendation that Urban Projects Inc. be contracted with to provide assistance to City Staff in those portions of the redevelop- ment process that City Staff does not have the expertise needed to move the redevelopment effort along in an expeditious ` manner. The October 6, 1975, request was referred to the Economic Advisory Commission since it involved entering a contract in excess of funds in the Downtown Development Account. This was considered at the November 11, 1975, EAC meeting at which time the EAC stated that if the contract involved unbudgeted funds there was no money avail- able for it. The Planning Department requested this to be continued to work out a way to finance the contract and the EAC concurred. However, only one EAC meeting has been held since then and the Urban Projects Inc. representative was unable to attend that meeting. The result of this delay is that the Planning Department has passed the point where outside expertise is desirable and is now an absolute necessity if this effort is to move expeditiously. Thus the Department is resubmitting this item to the City Council with some modifications. The proposal is as follows: 1. That Urban Projects Inc. be retained on a time and materials contract to assist Staff only when the Staff lacks the expertise to perform the function or reaches a point where the redevelop- ment effort is being held up. Funds for this - are presently available in the Downtown Develop- ment Account, with approximately $10,000 unencumbered as of February 1, 1976. This will probably be sufficient to carry through the fiscal year. In addition the Council concurred with setting a public hearing to transfer $89,500 of 1975 HCD funds to Downtown Redevelopment. A portion of these funds could be used for this purpose if the $10,000 is exceeded. Page Two 2. The Department feels that the City Council should move this item along by doing one of the following: a. Authorizing advertisements for bids if that is the only way this contract can be let or b. Authorizing Staff to have a time and materials contract with Urban Projects Inc. before the City Council on March 1, 1976 for approval. The Department recommends that the City Council accept recommendation b. as the most logical and expeditious manner in which to proceed. Respe fully submi ted, and A. Harlow Director of Planning and Environmental Resources RAH:EDS:ja Attachment: Transmittal of October 6, 1975 • CITY OF HU(1 nGTOA BEACH P.O. BOX 190, CALIFORNIA 9264e * PLANNING DEPT. (714) 536-5271 TO: Honorable Mayor and City Council FROM: Planning Department DATE: October 6, 1975 ATTN: David D. Rowlands SUBJECT: CONSULTING SERVICES FOR REDEVELOPMENT AGENCY In order to move ahead with the adoption of a- redevelopment plan for the Downtown Area, it is . now essential to retain outside expertise on a consultant basis. As previously indicated to the City Council, the Staff feels the need.- to have redevelopment experts retained to assist in these final phases of preparing the redevelopment plan. The project area boundary has been established and it is anticipated that the General Land Use and Circulation Plan �.� for the project area will be before the Council shortly. The next step is for the Council to appoint a Project Area Committee to advise in the formulation of a Preliminary Redevelopment Plan. Concurrent with the activation of the Project Area Committee is when Staff- feels that the redevelopment consultant should begin to provide planning services to the City. Briefly, the Staff feels the consultant should act as an extension of the Staff, providing assistance in the technical aspects of the establishment and initial operations of a redevelopment agency. Generally, the areas where assistance is needed is in community relations and public information on the redevelopment process, real estate economics and marketing of the redevelopment plan, and financial feasibility and operation of the redevelopment agency. Specifically, the consultant would be required to perform the following: • Assist in the documentation of physical and economic blight. • Perform tax increment feasibility study. • Assist in working with the Project Area Committee. . Prepare the redevelopment plan, including all necessary legal components to meet the California Redevelopment Law require- ments. Page 2 ' . Preparation of the Environmental Impact Report on the Redevelopment Plan. In requesting proposals for the Economic Study that is currently underway, the Staff extensively researched qualified consultants and prepared a list of potential consultants, ten of which sub- mitted proposals. The four consultants interviewed were chosen not only on their ability to provide the basic economic study, but also for their ability to continue as a redevelop- ment consultant in the event that the Redevelopment Agency was activated. There are many other highly qualified consulting firms whose names are associated with redevelopment. Most of the large firms are primarily multi disciplinary - Planning firms who also have redevelopment capabilities. Most of them, however, joint venture with other firms to put together a full team for redevelopment projects. With the planning of previous years, as well as recent work by VTN and the Planning Department, the Staff does not see the need to engage a multi disciplinary firm, but rather a firm that expressly provides assistance in the formation and operation of a redevelopment agency. The performance of Urban Projects Inc. in the Economic Study has been excellent and the Staff would recommend engaging this firm as an extension .of the initial service they are provid5...,4. The firm and staff members are, by now, .well acquainted with the Downtown Planning Area and retention of this firm would provide continuity. Also, since time is. a critical factor in establishing the Redevelopment Plan, retaining this firm would save time in not having to orient a new firm as well as eliminating the request for proposal and interview process. t However, if the Council wishes to open consideration to other qualified firms, Staff recommends following the established procedure of requesting proposals from qualified consultants and interviewing firms submitting the best proposals. It is estimated that this would take a minimum of five weeks. Attached is a list of the consultants originally submitting proposals for the current economic study as well as a list of larger multi disciplinary firms with redevelopment capabilities. W ' ubmi ed low Director of Planning and Environmental Resources RAH:ja Attachment IY Y/tl�M y REDEVELOPMENT CONSULTANTS Consultants who submitted proposals for initial economic study: * Urban Projects * Larry Smith and Company Real Estate Research Corporation The Natelson Company Donahue, Fioghaug and Associates Cunningham/Short/Berryman and Associates, Inc. Coldwell Banker Management Corporation Ashley Economic Services * Williams-Kuebelbeck and Associates 4 * Robert Charles Lesser and Co. Multi disciplinary consultants with redevelopment capabilities: Sasaki-Walker Wilsey and Ham Wallace McHaug Roberts and Todd Daniel Diann Mendenhall and Johnson Gruen and Associates Barton Aschman and Associates Lampman and Associates *Firms interviewed by Staff.