HomeMy WebLinkAboutV.T. & ASSOCIATES INC - 2000-09-051• ti • •
j, CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CRY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPNIENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: Max 11, 2001
TO: V.T. & Associates, Inc.
Name
P.O. Box 2219
Street
Mission Viejo, CA 92690-0219
City. state, zip
ATTENTION: Sue 'shies
DEPARTMENT:
REGARDING: Prof. Serv. Contract
Amendment No. 1
See Attached Action Agenda Item E-15 Date of Approval 5-7-01
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
04W�7—
e�ro
Connie Brockway
City Clerk
Attachments: Action Agenda Page x Agreement x
RCA
CC: C. Martin Admin. Serv.
Name Department
B. Charles Admin. Serv.
Name Department
Name Department
Name Department
_ Risk Management Dept.
Bonds
Deed
x x
RCA Ageement
x x
RCA Agreement
RCA Agreement
RCA Agreement
Insurance x
Other
x
Insurance
x
Insurance
Insurance
Insurance
Insurance
Other
Other
Other
Other
{Telephone: 71463"227 i
Mrr ,<v,
WITY OF HUNTINGTON BEA* S, k,,A IL,
MEETING DATE: May 7, 2001 DEPARTMENT ID NUMBER: AS 00-036
Council/Agency Meeting Held: OS- 0-1 , �l
Deferred/Continued to:
Ap raved Z1 Conditionally Approved 0 Denied
1A? kQWClerk ignature
Council Meeting Date: May 7, 2001
Department ID Number: AS 00-036
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO:
HONORABLE MAYOR AND CITY COUNCIL MEMBER
SUBMITTED BY:
RAY SILVER, CityAdministrators
PREPARED BY:
CLAY MARTIN, Director of Administrative Services -
SUBJECT:
APPROVE EXTENSION OF EXISTING CONTRACT vWrH:3V.T. &
ASSOCIATES, INC. TO PROVIDE HARASSMENT P-09V.I21TION
TRAINING
Statement of Issue, Funding Source, Recommended Action, Alternative Actlon(s), Analysis, Environmental status, Attachment(s)
Statement of Issue: Should the City extend the existing contract with V.T. & Associates to
provide harassment prevention training for City employees?
Funding Source: General Fund Nondepartmental Account for Training and Schools,
account no. E-AA-ND-101-540-00 for $33,000.
Recommended Action:
1. (Motion to) Approve Amendment No. 1 to Professional Services Contract between the
City of Huntington Beach and V.T. & Associates for Harassment/Hostile Work
Environment Prevention Training and authorize the Mayor and City Clerk to execute.
2. Authorize the Director of Administrative Services to expend $33,000 for this purpose.
Alternative Actions : Direct staff to further research organizations that provide harassment
prevention training and not continue training at this time.
Analysis: On September 5, 2000, the City Council approved entering into a contract with
V.T. & Associates to provide harassment prevention training initially for the Fire, Public
Works and Community Services Departments. Accordingly, 15 workshops were scheduled
and held from September 2000 through May 2001 to accommodate 500 enrollees. As of
mid -March 2001, 353 employees have attended this workshop, and an overwhelming
majority of attendees have provided positive feedback on the workshop. Thus, it is
VT AssocNIProt
-2-
4/27101 3:12 PM
• REQUEST FOR ACTION*
MEETING DATE: May 7, 2001 DEPARTMENT ID NUMBER: AS 00-036
anticipated that by the end of May 2001, 500 City employees will have attended the
harassment prevention training. Under the proposed contract amendment, V.T. & Associates
again is to be paid an amount not to exceed $33,000 for training 500 City employees as
follows:
$2,200 per session for enrollment of not more than 35 non -Police
Department employees, or
$91 per Police Department employee, with such fee being POST -
reimbursable.
As an employer, the City has a legal requirement to ensure that supervisors and line
employees know their rights and responsibilities with regards to harassment complaints in
the workplace. Additionally, there is a desire on the part of management to provide a safe
and professional work environment free of discrimination, bias and harassment.
It is anticipated that by the end of May of this year, 500 employees will have attended this
training. The City would like to continue with the V. T. & Associates course and open
enrollment to all employees. With the Police Department now participating in the program, it
should be noted that V. T. & Associates has been P.O.S.T. (Peace Officers Standards and
Training) -approved to provide state -required harassment prevention training to police
departments and also is recommended by the California Police Officers Association.
Accordingly, the City would be reimbursed by P.O.S.T. the costs of providing such training to
Police Department employees.
In order to continue with the services of V. T. & Associates, it will be necessary to extend its
contract with the City for the period of June 1, 2001 through May 31, 2002.
The recommended contract for $33,000 is to provide training to another 500 employees. The
training will be scheduled June 2001 through June 2003. At that time, staff will review the
need for approval of another contract or extension to offer this training to any remaining or
newly hired employees.
Environmental Status: Not Applicable
Attachment(s);
RCA Author: B. Charles
VT AssocNProt -3- 4126101 2:31 PM
• .0
ATTACH1VIfNT #'I
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES CONTRACT
BETWEEN THE CITY OF HUNTINGTON BEACH
AND V.T. & ASSOCIATES, INC.
FOR HARASSMENT/HOSTILE WORK ENVIRONMENT
PREVENTION INSTRUCTION AND TRAINING
This Amendment ("Amendment to Original Agreement") is made and entered into this
7th day of May , 2001, by and between the CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of California, hereinafter referred to as "CITY," and V.T. &
ASSOCIATES, INC., a California corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, on or about September 5, 2000, CITY and CONSULTANT entered into that
certain written agreement entitled "Professional Services Contract Between the City of
Huntington Beach and V.T. & Associations for Harassment/Hostile Work Environment" (the
"Original Agreement"), pursuant to which CONSULTANT was to provide certain of CITY'S
employees with instruction and training in the prevention of job -related harassment and hostile
work environment; afld
CONSULTANT has to date provided harassment prevention training for CITY's Fire,
Public Works and Community Services Departments, and the parties anticipate that by May of
2001, CONSULTANT will have conducted approximately 15 workshops for the benefit of
approximately 500 CITY employees; and
CITY has to date received positive feedback to the workshops and would like,
commencing in June of 2001, to extend its contract with CONSULTANT so that
CONSULTANT can conduct workshop training, in the fields of prevention of harassment and
hostile work environments, to all of CITY's employees; and
RJW: Agree: Amend l — V.T. & Assoc.
RiS 2001-0197
4? 18-:01
•
•
CITY is legally obligated to ensure that supervisors and line employees know their rights
and responsibilities with respect to workplace harassment complaints; and
CITY is additionally interested in maintaining its commitment to provide a safe and
professional work environment free of bias, discrimination and harassment;
CITY and CONSULTANT now wish to amend certain sections of the Original
Agreement so as to incorporate CONSULTANT's additional services.
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SECTION 1. The following sentence shall be added to Paragraph 1 "SCOPE OF
SERVICES" of the Original Agreement, to read as follows:
"CONSULTANT shall provide its services in accordance with all
relevant provisions of its written proposal to CITY dated July 25,
2000."
Except as otherwise modified herein, all of the remaining provisions of
Paragraph I of the Original Agreement shall remain in full force and effect.
2. SECTION 2. Paragraph 3 "TIME OF PERFORMANCE" of the Original
Agreement shall be revised to read as follows:
"The term of this Agreement shall be from June 1, 2001 to May
31, 2002. As soon as possible after June 1, 2001, CONSULTANT
shall: (a) provide CITY with a schedule of training workshops and
programs to be held during this 12-month period; and (b)
commence the holding of these workshops and programs. The
Agreement's term may be extended beyond May 31, 2002, if
2
RJW: Agree: Amend 1 — V.T. & Assoc.
RCS 2001-0197
4118101
•
•
agreed to by the parties in writing; such writing to be deemed
another amendment to this Agreement."
3. SECTION 3. Paragraph 4 "COMPENSATION" of the Original Agreement shall
be revised to read as follows:
"In consideration of CONSULTANT'S performance of the
services described herein, CITY agrees to pay CONSULTANT a
fee not to exceed Thirty -Three Thousand Dollars (533,000.00).
For training workshops or programs attended by not more than 35
non -Police Department CITY employees, CITY shall pay
CONSULTANT $2,200.00 per workshop or program. For training
workshops or programs attended by only CITY Police Department
employees, CITY shall pay CONSULTANT S91.00 per
employeeiattendee; with CITY to be reimbursed this latter cost by
the State of California's P.O.S.T. (Peace Officers Standards and
Training) since CONSULTANT is approved by P.O.S.T. to
provide state -required harassment prevention training to police
departments."
Balance of page intentionally left blank.
3
RJW: agree: Arrend ! — V-T. & Assoc.
ALS 2001 -0! 97
4/1 gioI
4. REAFFIRIMATION
Except as specifically modified herein, all of the other terms and conditions of the
Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to Original
Agreement to be executed by and through their authorized officers on the day, month and year
first above written.
V.T. & ASSOCIATIONS, INC.
a Califo is orporation
By: �c
Victor R. Theis, President
AND
r
By:
Sue . Theis, Secretary
REVIWED AND APPROVED:
ty Administrator
RJW: Agree: Amend 1 — V-T. &- Assoc.
RLS 2001-0197
4.! 1801
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
N '4
Of Mayor
ATTEST:
Z4 ow'04/41t-
City Clerk 05-1e-
APPROVED AS TO FORM:
S
�-J
0 City Attorney
INITIATED AND APPROVED:
a C05�
Director o Administrative Services
VV\
CERTIFICATE OF 1N�ANCE
'- - DATE (MMlDO/YYYY) - -
z' ' ; : - 08/14/2000
PaoducER
�'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
BURNS & WILCOX INSURANCE SERVICES, INC. `^
2650 CAMINO DEL RIO NORTH, SUITE 308 1�[' Na,
SAN DIEGO, CA 92108 �} ��
VT Id
CA1.17912-DRIR03.953555-APL
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY ZURICH SPECIALTIES LONDON LIMITED
A
INSURED
AMERICAN SOCIETY OF LAW ENFORCEMENT
COMPANY UNDERWRITTEN BY: U.S. RISK UNDERWRITERS, INC.
8687 E. VIA DE VENTURA' STE. 3
B SCOTTSDAL£ AZ. 85258
COMPANY
TRAINERSICIVILIAN SELF PROTECTION
TRAINING, MEMBER; #047 V.T. ASSOCIATES
C
420 S. ESCONDIDO, CA 92025
COMPANY
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION
OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED
BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE
POLICY EXPIRATION
DATE
LIMITS
GENERAL LIABILITY
GENERAL AGGREGATE
S 1000000
PRODUCTS-COMPIOP AGG
$ NIA
X COMMERCIAL GENERAL LIABILITY
A
- CLAIMS MADE ❑X OCCUR
OWNERS 3 CONTRACTORS PROT
ZSA99002
08/01/2000
08/01/2001
PERSONAL S AOV INJURY
$ NIA
EACH OCCURRENCE
S 1000000
FIRE DAMAGE (Any one Ere)
$ NIA
MED EXP (Any one parson)
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AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
$
ANY AUTO
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(Per person)
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ALL OWNED AUTOS
SCHEDULED AUTOS
-
BODILY INJURY
(Per ecc dant)
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HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
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GARAGE LIABILITY
AUTO ONLY -EA ACCIDENT
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OTHER THAN AUTO ONLY
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UMBRELLA FORM
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WORKERS COMPENSATION AND
EMPLOYERS LIABILITY
THE PROPRIETORI
PARTNERS/EXECUTIVE INCI
OFFICERS ARE: EXCL
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STATUTORY LIMITS
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DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES!SPECIAL ITEMS
CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED.
CERTIFICATE HOLDER -
CANCELLATIQN. . '10;D4Y5 FOR NON-PAYMENT -'
CITY OF HUNTINGTON BEACH, ITS AGENTS,
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
OFFICERS AND EMPLOYEES
2000 MAIN STREET
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL 7000000= MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
HUNTINGTON BEACH, CA 92648
AUTHORIZED PRESENTATIVE
BWSD-25-S (12/97)
0 ONLINE SOFTWARE 1997-1998
FROM : B19 294 71'74
619 294 7174 2�0m-�► ..�- .� -
ZURICH SPECIALTIES LONDON UNITED
Underwritten by U.S. Risk UnderwriteM Inc.
1i?zl0 N. Cc»tra) EVresswny, Suite S00; Dallas, T)C.75231
'IRS E VDQRSPMENT CHANGES TIC POLICY, PLEASE READ 1T CARE] MY.
V'llc��,� VAR
fill� M;Tbao.lu
ATTACHED TO AND
ENDORSINIENT EMCrra
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American Society. of
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Later Enforcement Trainers
Y.T. dt Associates
This endorsement modifies insurance provided undertiue following -
Public Officials uki Employment Liability Coverage Fonn
-Law Endorcement Liabi Iity CovergLge Form
School Board Liability Coveraga Farm
ENDORSEMENT - ADDITIONAL INSURED GtWl
in consideration of an additional premium of S100., it is undcrstaod that SECTION M WHO IS AN
INSURED, is azneaded to Include the person(s)- br orgazi=1 tiou(s) designated below, but ordy for
liability arising frets activities Ferf reed by or as behalf of the "named insured".
Designated Additional Insured(s):
City of Huntington Beach, -
its officers, agents and employees
2000 Main Street
Huntington Beach, CA'.92646
Additional Premium: $100.40
State Tax : $ 3.00
Stamping Fee: f .35
'--3�t03.35
._....� '
8-16-00 vas RANDA . toss, CRAwrwrEu
COUNTERSIGNATURE DATE AUTHORIZED MRESEriTATIVE
ZS002 05199
ALL OTM TERMS AND CONDMONS REMAIN UNCHANGED.
ZS 0000 0599
Ali- 4— ia8 -9.44 7607402070 96%
P.02
0
RCA0 ROUTING SHEET
INITIATING DEPARTMENT:
Administrative Services
SUBJECT:
Professional Services Contract
COUNCIL MEETING DATE:
May 7, 2001
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney)
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Attached (Explain)
Financial Impact Statement (Unbudget, over $5,000)
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
Certificate of Insurance already on file from previous contract award. Budget approval
received from Dan Villella
REVIEWED
RETURNED
FORWARDED
Administrative Staff
( )L)
( )
Assistant City Administrator (Initial)
( }
( )
City Administrator (Initial)
City Clerk
( )
E 7
EXP.LANATION FOR RETURN •
C4
kJ,R
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: September 11, 2000
TO: V.T. & Associates ATTENTION: Sue Thies, Administrator
Name
P.O. Box 2219 DEPARTMENT:
Street
Mission Vieio, CA 92690-0219 REGARDING: Professional Services Contract
City. State, Zip for prevention training
See Attached Action Agenda Item E-9 Date of Approval 9-5-00
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
dm4c� OW�y--
Connie Brockway
City Clerk
Attachments: Action Agenda Page x Agreement x Bonds
CC: J. Reekstin
Name
S. Hennegen
Name
Name
RCA Deed
Admin. Serv. x x
Department RCA Agreement
Personnel x x
Department RCA Agreement
Department RCA Agreement
Name Department RCA
C. Mendoza x
Risk Management Dept.
Agreement
Insurance x
Other
x
Insurance Other
Insurance Other
Insurance Other
x
Insurance
G:Follow,:p!Letters/coverltr
(Telephone: 714-536.5227 )
Council/Agency Meeting Held:
Deferred/Continued to:
?� pproved ❑ Conditionally Approved ❑ Denied
De--" Clr 's Signature
Council Meeting Date: September 5, 2000
Department ID Number: AS 00-036
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator
PREPARED BY: JOHN REEKSTIN, Director of Administrative Services r
SUBJECT: APPROVE CONTRACT WITH V.T. & ASSOCIATES, INC. TO
PROVIDE HARASSMENT PREVENTION TRAINING
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachmentis)
Statement of Issue: Should the City approve the contract with V.T. & Associates to provide
harassment prevention training for the Fire, Public Works and Community Services
Departments.
Funding -Source: General :Fund Nondepartmental Account for Training and Schools, -
account no. E-AA-ND-101-540-00 for $33,000
Recommended Action:
1. (Motion to) Approve service Contract between the City of Huntington Beach and V. T. &
Associates for Harassment/Hostile Work Environment Prevention Training, and authorize
the Mayor and City Clerk to execute same.
2. Authorize the Director of Administrative Services to expend $33.000 for this purpose.
Alternative Action(s): Direct staff to further research organizations that provide
harassment prevention training and not offer training at this time.
�,q
0 REQUEST FOR ACTION 0
MEETING DATE: September 5, 2000 DEPARTMENT ID NUMBER: AS 00-036
Analysis: The City of Huntington Beach provides various training opportunities for its
employees — some courses are specific to a job, some are specific to a department, while
other, general courses are provided to all City employees. One such general course is in
harassment prevention. As an employer, the City has a legal requirement to ensure that
supervisors and line employees know their rights and responsibilities with regards to
harassment complaints in the workplace. Additionally, there is a desire on the part of
management to provide a safe and professional work environment free of discrimination, bias
and harassment.
To this end, staff in Administrative Services surveyed the market for consulting groups and
training organizations that provide harassment prevention training, and one company — V.T.
& Associates — provides the class format and content desired for the City of Huntington
Beach. Additionally, this same company has sole approval from P.O.S.T. (Peace Officers
Standards and Training) to provide state -required harassment prevention training to police
departments and also is recommended by the California Police Officers Association.
The recommended contract for $33,000 is to provide training to approximately 500
employees in the Fire, Public Works and Community Services Departments. Sessions of the
training will be scheduled from September 2000 through May 2001. At that time, staff will
recommend approval of another contract to offer the training to other departments.
Environmental Status: Not Applicable
Attachment(s):
RCA Author: S. Hennegen
VT & Assoc -2- 8/24/00 8:34 AM
E
L�
ATTACHMENT #1
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
V.T. & ASSOCIATES FOR HARASSMENT/HOSTILE
WORK ENVIRONMENT PREVENTION TRAINING
Table nfContents
ScopeofServices .....................................................................................................
l
DesignatedContacts .................................................................................................
2
Time ofPerformance ...............................................................................................
Z
Compensation..........................................................................................................
ExtraWork ...............................................................................................................
2
MethodofPayment ..................................................................................................
3
Disposition 0fPlans, Estimates and Other Documents ...........................................
4
HoldHarmless .........................................................................................................
5
Workers' Compensation Insurance ............................................................................
5
General Liability Insurance ......................................................................................
6
Professional Liability Insurance .----,--------...----------...7
Certifiuok:sofInsurance ..........................................................................................
7
IndependentContractor ............................................................................................
8
Termination of Agreement.......................................................................................
8
Assignment and Subcontracting —.--.--..----..,—.....—.—.......--.9
....................................................................................................
9
City Employees and <]ffizjal..................................................................................
9
Notices.................. ..... ..... ............. ........................................................................
9
Modification.............................................................................................................
l0
Captions...................................................................................................................
l8
SectionHeadings .....................................................................................................
lO
Interpretation of Agreement -----------.---..,..------.----]O
Duplicate Original ---------------------------------.11
Touni------------------------------------..\l
Legal Services Subcontracting ---------------------------l2
Fees.........................................................................................................
l2
Entirety ---------------------------------------l2
• 0
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
V.T. & ASSOCIATES FOR HARASSMENT/HOSTILE
WORK ENVIRONMENT PREVENTION TRAINING
THIS Agreement is made and entered into this 5th day of September
2000, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and V.T. & ASSOCIATES, a training company,
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide harassment
prevention instruction; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional
service contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
SCOPE OF SERVICES
CONSULTANT will present to all levels of employees, from line level through
executive management a comprehensive sexual harassment/hostile work environment prevention
program. The training courses will deal with issues of sexual harassment and hostile work
environment with the primary goal of harassment prevention, and individual and organizational
defensibility as its secondary goal. These services shall sometimes hereinafter be referred to as
the "PROJECT."
ADlagreeNT Assoc
N 0
0
2. DESIGNATED CONTACTS
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
CONSULTANT hereby designates Sue Thies, Administrator, who shall represent
it and be its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement and all tasks specified in
Section 1 shall be completed no later than one year from the date of this Agreement. These
times may be extended with the written permission of CITY. The time for performance of the
tasks identified in Section 1 are generally to be shown in the Scope of Services on the Work
Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually
agreed by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee not to exceed Thirty -Three Thousand Dollars (533,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Section 1, or
changes in the scope of services described in Section 1, CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
2
ADS agree.;:VT Assoc
6. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in Section 1.
13. Delivery of work product: A copy of every memorandum, letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on
any such product, CITY shall identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by CITY shall be deemed
accepted.
C. CONSULTANT shall submit to CITY an invoice for each progress
payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONStiLTANT's
firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this Agreement,
CITY shall promptly approve the invoice, in which event, payment shall be made within thirty
(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld.
3
AD!agreefvT Assoc
If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the
schedule of performance set forth in Section 1 shall be suspended until the parties agree that past
performance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time. Such
invoices shall be approved by CITY if the work performed is in accordance with the extra work
or additional services requested, and if CITY is satisfied that the statement of hours worked and
costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute
between the parties concerning payment of such an invoice shall be treated as separate and apart
from the ongoing performance of the remainder of this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps, memoranda,
letters and other documents, shall be turned over to CITY upon termination of this Agreement or
upon PROJECT completion, whichever shall occur first. In the event this Agreement is
terminated, said materials may be used by CITY in the completion of the PROJECT or as it
otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to
be earned by CONSULTANT to the point of termination or completion of the PROJECT,
whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared
hereunder.
4
AWasreerVT Assoc
8. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and save hold harmless CITY,
its officers, officials, employees, and agents from and against any and all liability, loss, damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising
out of or in connection with CONSULTANT's performance of this Agreement or its failure to
comply with any of its obligations contained in this Agreement by CONSULTANT, its officers,
agents or employees except such loss or damage which was caused by the sole negligence or
willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and
attorney's fees incurred by CITY in enforcing this obligation.
9. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of Section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder; and shall indemnify,
defend and hold harmless CITY from and against all claims, demands, payments, suit, actions,
proceedings, and judgments of every nature and description, including attorney's fees and costs
presented, brought or recovered against the CITY, for or on account of any liability under any of
said acts which may be incurred by reason of any work to be performed by CONSULTANT
under this Agreement.
CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars (S100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
AD:'agree:`VT Assoc
CONSULTANT shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terns of the workers' compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation.
10. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
The policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of 51,000,000 per occurrence. If coverage is provided under a
form that includes a designated general aggregate limit, the aggregate limit must be no less than
$1,000,000 for this PROJECT. The policy shall name CITY, its agents, its officers, employees
and volunteers as Additional Insureds, and shall specifically provide that any other insurance
coverage which may be applicable to the PROJECT shall be deemed excess coverage and that
CONSULTANT's insurance shall be primary.
Under no circumstances shall the above -mentioned insurance contain a self -
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
6
AD'agreea'T Assoc
11. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate.
A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT will make every effort to maintain similar insurance
during the required extended period of coverage following project
completion, including the requirement of adding all additional insureds.
C. If insurance is terminated for any reason, CONSULTANT agrees to
purchase an extended reporting provision of at least two (2) years to report
claims arising from work performed in connection with this Agreement.
D. The reporting of circumstances or incidents that might give rise to future
claims.
12. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; the certificates shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
7
Ai2'agree/VT Assoc
C. promise that such policies shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the
event of cancellation for nonpayment of premium.
CONSULTANT shalt maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the Agreement.
CITY or its representative shall at all times have the right to demand the original or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
13. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of the CITY.
CONSULTANT shall secure at its expense, and be responsible for any and all payment of all
taxes, social security, state disability insurance compensation, unemployment compensation and
other payroll deductions for CONSULTANT and its officers, agents and employees and all
business licenses, if any, in connection with the services to be performed hereunder.
14. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
8
AD?agree/VT Assoc
•
•
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of the CITY, become its property and shall be delivered
to it by CONSULTANT.
15. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the express
written consent of CITY.
16. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
17. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall not employ any CITY official, nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of CITY
shall have any financial interest in this Agreement in violation of the applicable provisions of the
California Government Code.
18. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereinabove) or to CITY's Director of Administrative Services as the situation shall
warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same
in the United States Postal Service, addressed as follows:
9
AWagreeNT Assoc
TO CITY: TO CONSULTANT:
Director of Administrative Services Sue E. Thies, Administrator
City of Huntington Beach V.T. & Associates
2000 Main Street P.O. Box 2219
Huntington Beach, CA 92648 Mission Viejo, CA 92690-0219
19. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
20. CAPTIONS
Captions of the sections of this Agreement are for convenience and reference
only, and the words contained therein shall in no way be held to explain, modify, amplify or aid
in the interpretation, construction or meaning of the provisions of this Agreement
21 SECTION HEADINGS.
The titles, captions, section, paragraph, subject headings and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of maters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
22. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not affect the remaining covenants and
10
Abiagree.NT Assoc
provisions of this Agreement. No covenant or provision shall be deemed dependent upon any
other unless so expressly provided here. As used in this Agreement, the masculine or neuter
gender and singular or plural number shall be deemed to include the other whenever the context
so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
23. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each of the parties hereto shall
retain an originally signed copy hereof. Each duplicate original shall be deemed an original
instrument as against any party who has signed it.
24. IMMIGRATION
CONSULTANT shall he responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
11
AD/agree/VT Assoc
25. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
26. ATTORNTY' S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
27. ENTIRETY
The Agreement contains the entire agreement between the parties respecting the
subject matter of this Agreement and supercedes all prior understanding and agreements whether
oral or in writing. The foregoing sets forth the entire Agreement between the parties.
12
AD/agrce'VT Assoc
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
CONSULTANT
By.
Victor R. Theis
J` prim name
ITS: President
AND
By: '4d4�
ue E. Theis
print name
ITS: Secretary
REVIEWED AND APPROVED:
AC S City Administrator
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
ATTEST:
City Clerk
APPROVED AS TO FORM:
Cit At rney00
INITIATE AND -APPROVED:
13
0
Dir&tor of Administrative Services
ADiagreciformsI VT Assoc.
!6 r mL. ik.!!;.:z i;
IjI!::I.Iq. 1j:':
DATE (MMIDDIYYYY�
"Ct If— 'FINSMt- 08/14/2000
PR666-61511
Ct
THIS CERTIFICATE" IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
BURNS & WILCOX INSURANCE SERVICES, INC.
2650 CAMINO DEL RIO NORTH, SUITE 308 V4UL�
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
SAN DIEGO, CA 92108 �T 6a� 10
CAI-17912-DRIR03-953555-APL
COMPANY COMPANIES AFFORDING COVERAGE
A ZURICH SPECIALTIES LONDON LIMITED
INSURED
AMERICAN SOCIETY OF LAW ENFORCEMENT
COMPANY UNDER6RITTEN BY: U.S. RISK UNDERNTRITERS, INC.
8687 E. VIA DE VENTURA, STE. 3
B SCOTTSDALE, AZ. 85258
COMPANY
TRAINERS/CIVILIAN SELF PROTECTION
TRAINING, MEMBER: #047 V.T. ASSOCIATES
c
420 S. ESCONDIDO, CA 92025
COMPANY
D
......... .. . . Mir 1
LCbVjkAdE . ....... x"
. i I lh � i;;;; "' '
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED
BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
co
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE
POLICY EXPIRATION
DATE
LIMITS
GENERAL
LIABILITY
GENERAL AGGREGATE
$ 1000000
X
PRODUCTS-COMPIOP AGG
$ N/A
COMMERCIAL GENERAL LIABILITY
A
—1 CLAWS M OCCUR
AIDE lil
OWNERS & CONTRACTORS PROT
ZSA99002
08/01/2000
08/01/2001
:
PERSONAL & ADV INJURY
s N/A
-
EACH OCCURRENCE
5 1000000
FIRE DAMAGE (Arly one fire)
$ N/A
MED EXP (Any one Derson)
5 N/A
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
5
ANY AUTO
I
BODILY INJURY
(Par persor)
s
ALL OWNED AUTOS
SCHEOULEDAUTOS
BODILY INJURY
(Per acdclant)
HIREDAUTOS
NON -OWNED AUTOS
DAMAGE
$
RPROPERTY
GARAGE LIABILITY
AUTO ONLY -EA ACCIDENT
S
OTHER THAN AUTO ONLY
9d
ANY AUTO
EACH ACCIDENT
S
AGGREGATE
S
EXCESS LIABILITY
UMBRELLA FORM
ROTHER
APPIROVED PLS TO FORMN
EACH OCCURRENCE
5
AGGREGATE
5
THAN UMBRELLA FORM
11
GLIL Mir-i'TO"
WORKERS COMPENSATION AND
C I T Y A Tll UR y
STATUTORY LIMITS
EMPLOYERS LIABILITY
10
THE PR� PR
PARTK S,= TIVE INCL
OFFICERS ARE: g EXCL
By.
i ty AttornSl
9c
EACH ACCIDENT
DISEASE -POLICY LIMIT
$
DISEASE-FACH EMPLOYEE
s
OTHER
L/V—.
. �,l D j I,
r'j- INSURED F
DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLES/SPECIAL ITEMS
CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED.
C tRtiFl dA'ttjHbLbtk-l-!'-M.
"ck NbLIlAtION.:
. . ..... Y km-T
,n- THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
CITY OF HUNTINGTON BEACf.V ITS�AGENTS, SHOULD ANY OF
OFFICERS AND EMPLOYEES
2000 MAIN STREET I f,
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ]0qXX]05= MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
HUNTINGTON REACH. CA 92648
..... . ......
lBWSD -26-S (I 2197)'�.,.z
AUTHORIZFD REPRESENTA IVE
U'. �n. 11 O.ONLINE SOFTWARE 1997 1 9��
RISK MANAGEMENT
CITY OF
HUNTINGTON BEACH. CA
I�OD AUG 18 A c� 35
0
•
08/24/2030 10:00 7667402QZ0 RDBERTDRIUERCO PACE 02
FROM =s19 294 71-74
. a1s 2
94 71'7a �:�� ��.,..
• . c17��1�� vkR
1�6ao.1�
ZURICH SPECIALTIES LOND•ON LIMITED I�+
Undetwrimen by U.S. Risk Underwriters, Inc.
1 iIO N. Conv'Al E&pressx Wgy, Suite 500i Dallas, TX .75231
T E ENDORSEMENT CHANGES TEE POLICY, PLEASE READ IT CAREFULLY,
ATTACHED TO AN13
E14DORSIMENT EFFSC WX
FORMING A PART
(STANDARD TIME)
INSU W
OF POLICY NUM&ER
MO
DAY
YR
12:01
ass
ASLET
American Society. of
ZSA99002-047
08
11
00
X
Lawn Enforcemei t Trainers
V.T. dt Aasociatna
This endorsemept modifies insurance provided under ttue following:
Public Officials and Emplaymcnt LiabiUty Coverage Form
-Law Enforcement Liability Coverage Form
School Board Liability Coverage Dorm
ENDORSEMENT - ADDTTXONAL INSURED G'C#1
In consideration of an additional premium of S100•, it is understood that SECTION III - WHO IS AN
INSURED, is atneadod to Include the person(s) or organization(,) designated below, but Only for
liability arising from activities performed by or on behalf of the "named insured":
Designated Additional Insured(s):
City of Huntington Beach, -
its officers, agents and employees
2000 Main Street
Huntington Beach, CA `92649
Additional Premium: $100.00
State Tax: # 3.00
Stamping Fee. .35
$103.35
1� 7
8-16-00 yu R ALL . Goss. cwAuAWCoo
COU>\'TERSIGNATURE DATE AUTHOItIZTD REPRESENTATIVE
ZS002 05/99
ALL OTIdFR TERMS AND CONDI'I I ONS REMkw UNCHANGED.
ZS 0000 0599
AUG-24-2000 09:44 7607402070 96%
P.02
HUU-10-2000 16:11 Cl � �VJ P.03/04
kuw xOQO Male Street
FP�� ��
Callfornla 92649
DECLARATION of NON-EWLOYEK5TATUS
In order to comply with City Council Resolution No. 6277, you are required to Provide proof of
Workers' Compensation insurance. If you have no employars, this form must be signed and returned
to:
City of Huntington E)eaA
Risk Management Division
2000 Main street
Nuntington besA, CA 92648
I certlfy that in the performance of the activity or work for which &s permit is issue, I s611 not
employ anti person in any manner so as to become sub act to California workers' Compensation
insurance requirements.
I authorize the City of I' luntington Leach to immediately and retroactivoly. revoke the license or
permit issued Under t6s declaration if I hire any employees) or become su6ect to the Provisions of
the laws requiring Workere Compcneatio,, Insurance.
ApplicatiVCompany Name: , !. 5
Address:
Applicant'o rjignature,
Title, ES 4i!E /
Location signed: 5 41
Tcicpkone Number: 7 U Q `J1-2-R-
e-1 /- /J'o
G:Ilti skMgmt\Cert-ins1WGWvr. Doc
AUS-11-2000 09:12
(Rev. 5/3 Z /00)
97i P.02
_ 1
ZURICH SPECIALTIES LONDON LIMITED
Underwritten by U.S. Risk Underwriters, Inc.
10210 N. Central Expressway, Suite 500; Dallas, TX 75231
ATTACHED TO AND
ENDORSEMENT EFFECTIVE
FORMING A PART
(STANDARD TIME)
INSURED
OF POLICY NUMBER
MO
DAY
YR
12:01
am
ASLET
American Society of
ZSA99002
05
07
00
X
Law Enforcement Trainers
MEMBERSHIP CERTIFICATE_.
Certificate ember Number:
-047
Coverage Effective Date:
May 07, 2000
Member's Limit of Liability:
Member's Deductible:
Insured Member:
V.T. & Associates, Inc.
Coverage Expiration Date:
May 07, 2001
$1,000,000. each person
$1,000,000. each "occurrence"
$1,000,000. annual aggregate
Member's Total Advance Premium:
5-2-00 vas
COUNTERSIGNATURE DATE
ZS0309 08199
$250. each "claim", including
"claims expenses"
$825.
i
AUG-01-2000 12:05 P.04
ZURICH SPECIALTIES LONDON AMITED
Underwritten by U.S. Risk Underwriters, Inc.
10210 N. Central Expressway, Suite 500; Dallas, TX 75231
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
0(Np
UAkv nub
ATTACHED TO AND
ENDORSEMENT EFFECTIVE
FORMING A PART
(STANDARD TIME)
INSURED
OF POLICY NUMBER
MO
DAY
YR
12:01
am
ASLET
American Society of Law Enforcement
ZSA99002
08
31
99
X
Trainers/Civilian Self Protection Training
It is agreed and understood that Item 4, "Limit of Liability" and Item 4, "Deductible" shall be stated
on ZS0309 (08199), Membership Certificate, for each individual member.
It is further agreed and understood that the "Limit of Liability" and "Deductible" shall be one of the
following amounts for each Individual Member:
Item 4: Limit of Liability
$1,000,000. each person
$1,000,000. each "occurrence"
$1,000,000. annual aggregate
or
$ 500,000. each person
$ 500,000. each "occurrence"
$ 500,000. annual aggregate
Item 5: Deductible
$ 250. each "claim", including "claims
expenses"
$ 500. each "claim", including "claims
expenses"
8-23-99 414 34
RANDALL G. GOSS, CHAIRMAN/CEO
COUNTERSIGNATURE DATE AUTHORIZED REPRESENTATIVE
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.
ZS 0312 08/99
AUG-01-20e0 12:05
P.05
•3 9 This Spectrum Policy conAwf the Declarations, Coverage Forms, Corn olicy Condlilons and any J�X4�-
60 other Forms and Endorsements issued to be a part of the Policy. This insuratls provided by the insurance
GE company of The Hartford Insurance Group shown below. , /�1 _.
SBA r IL.�`f In V Yt
INSURER: HARTFORD CASUALTY INSURANCE COMPAI Y
HARTFORD PLAZA, HARTFORD, CT 06115
COMPANY CODE: 3
Policy Number: 72 SBA GE6039 DX
SPECTRUM POLICY DECLARATIONS ORIGINAL THE M
HARTFORD
m Named Insured and Mailing Addrwm: V.T. AND ASSOCIATES, INC.
0
(No., Street, Town, State, Zip Code)
P.O. BOX 2219
MISSION VIEJO CA 92690
0
0%
o Policy Period: From 0 3 / 19 / 0 0 To 0 3 / 19 / 01 1 YF..AR
w 12:01 a.m., Standard time at your mailing address shown above. Exception: 12 noon in Maine, Michigan, New Hampshire,
0 North Carolina.
n
N
o Name of AgerNBroker: THE HARTFORD BIS
Cods: 184936
Previous Policy Number: 72 SBA GE6039
Named Insured Is: CORPORATION
Audit Period: NON-AUDITABLE
Typo of Property Coverage: SPECIAL
Insurance Provided: In return for the payment of the premium and subject to all of the terms of this policy, we agree
with you to provide insurance as stated in this policy.
TOTAL ANNUAL PREMIUM IS: $793
Countersigned by Q 02/24/00
Authorized Representative Date
Form SS 00 02 11 93T Printed in U.S.A. (NS) Pago 001. (CONTINUED ON NEXT PAGE)
Proceae Doto: 0 2 / 2 4 / 0 0 Policy Expiration Date: 0 3 / 19 / 01
INSURED COPY
AUG-01-2000 12:06 P.06
ctl C14 V.4
SPECTRUM POLICY DECLARATIONS (Continued) K 0q)C
POLICY NUMBER; 72 SBA GE6039
Location(s), B► llding(s), &minass of Named Insured and Schedule of Coverages for Promises as designated by Number
below.
Location: 001 BulldMg: 001
26166 BUSCADOR
MISSION VIEJO CA 92692
DaMptlon at Busftae:
LEAFLNING CENTERS - LANGUAGE
DedWa": $ 500 PER OCCURRENCE
BUILDIND AND BUSINESS PERSONAL PROPERTY
BUILDING
BUSINESS PERSONAL PROPERTY
REPLACEMENT COST
PERSONAL PROPERTY OF OTHERS
REPLACEMENT COST
MAY im fi ECURITIM
XaBXpa T= ramlau
00w62= M rl�sfizs
Fom 88 00091103 T Printed In U.S.A. (NS)
procaODay: 02/24/00
LIMITS OF INSURANCE
NOT APPLICABLE
S 34,000
NOT APPLICABLE
S 10,000
$ 51000
Pags 002 (CONTINUED ON NEXT PAGE)
Policy Fj*jWWn Dib: 03119 / 01
AUG-01-2000 12:36 9Ex P.07
c c VAS
SPECTRUM POLICY DECLARATIONS (Continued)
POLICY NUMBER: 72 SBA GE6039
Locatlon(s), Building(s), Business of Named Insured and Schedule of Coverages for Premisas as designated by Number
below.
Location: 001 Building: 001
PROPERTY OPTIONAL COVERAGES APPLICABLE LIMITS OF INSURANCE
TO THIS LOCATION
Y 5TRSWC8 COVERAG ES s FORM 88 04 09
°D THI9 ro m rwLm=s mum
n
ADDITZONAL COV=AQSB AND
XXT=81(ta18 OF COVmttA M. SOM
p Or T88 MAJOR COVERAGES am:
c ACCODMS nzmrvABI.R $ 25,000
VALt7ARLB PAPERS AM RWOMS $ 25,000
EW14M DISROMSTY S 10,000
COMPU7=8 AND =VIA $ 10,000
PZRBONAL PROPtf.RTY OF OT83M $ 10,006
o PROPZRTT OFF PR=Z8Z8 S 15,000
o T�ZRATt7tt8 CHANGE $ 101000
�+ FORGIRY OR ALTZATZOM $ 10,000
WO= r ORDERS AND COUN"MMIT $ 10,000
PAPER COARjiCy
BACK -up or slawma AND DRAXNH S 25,000
s�
ffift
I=
c
a�
Fofm SS 00 02 1193 T Printsd in U.S.A. (NS)
Process Data: 02 / 2 4 / 00
Pago 003 •(CONTINUED ON NEAT PAGE)
Policy Expiration Date: 03 / 19 / 01
PUS-as-2000 :2:25
9Q% P.as
0`3c � VA
SPECTRUM POLICY DECLARATIONS (Contlnued) 1. az )0
POLICY NUIMBER: 72 SBA OE5039
PROPERTY OPTIONAL COVERAGES APPLICABLE LIMITS OF INSURANCE
TO ALL LOCATIONS
B=Xmmw zucw m AM a;TNA iZm18S
COVERRAM
CONS MMUE=8 Tm IOLLOMINa
COVE RAM ILZT' BI=8:
AC'rICK Or CIVIL AUTBORITY:
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BQUMIM DREAKDOW CONRNAOa
CO'MAW W*R D=XWT PUTBZ= LOBS
MR TO$
1M%3IAJ.tCAL 39MAKD0WN,
ARIMICIALLY GMIUMAMM Matra"
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mm IMLSoKM Mimlax8
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Farm !S 00 02 1188 T Printed in U.S.A. (NS)
Prods odc 02/24/00
12 MONTHS ACTUAL LOSS SUSTAIIQED
30 DAYS
30 CONSECUTIVE DAYS
$ 25,000
S 25,000
Pop004 (CONTINUED ON NEXT FACE)
Polky Explimok rt Leh: 03119/01
PU5-01-2000 _2:27
99 % F . 09
SPECTRUM POLICY DECLARATIONS (Continued)
POLICY NUMBF-R: 72 SBA GE6039
BUSINESS LIABILITY
LIABILRY AND MEDICAL EXPENSES
MEDICAL EXPENSES - ANY ONE PERSON
PERSONAL AND ADVERTISING INJURY
m FORM SS 05 02
m
o FIRE LEGAL LIABILITY - FIRE,
LIGHTNING, OR EXPLOSION
AGGREGATE LIMITS
M PRODUCTS -COMPLETED OPERATIONS
rn
0
pa GENERAL AGGREGATE
N
N BUSIBS8S I X"XLXTY OPTION.
0
o COVSi AGUIB
H
HZ2XD/H0N-0W D AUTO LIABILITY
FORM: SS 04 38
I�
Form 88 00 02 1193 T Printed in U.S.A. (NS)
Proosm Date: 0 2/ 2 4/ 0 0
LIMITS OF INSURANCE
$1,000,000
$ 10,000
EXCLUDED
$ 300,000
$2,000,000
$2,000,000
$1,000,000
Pepe005 (CONTINUED ON NEXT PAGE)
Policy Expiration Do: 03/19/01
AUG-31-2000 12:07 99x P.10
1 0
RCA ROUTING SKEET
INITIATING DEPARTMENT:
Administrative Services
SUBJECT:
Professional Services Contract
COUNCIL MEETING DATE:
September 5, 2000
:.'RCA -ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
Si ned in full bX the Cit Attorne
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorne
Not Applicable
Certificates of Insurance (Approved by the Pity Attomey)
Attached
Financial Impact Statement (Unbud et, over $5,000)
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Re ort(If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Find in s/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS J.
Budget approval received from Dan Villella
REVIEWED.
RETJJMED _.
.FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
RCA Author: S. Hennegen
i 0
HCITV OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
HUNTINCTON BEACH Connie Brockway, City Clerk
Office of the City Clerk
Liz Ehring, Deputy City Clerk II
To: Pae_ 3e
9/S a
Date: Meeting Date: a Agenda Item:
Pj:Qjjo.qgd City Council Agenda Items: The City Clerk's Office/City Administrator's Office must return your
agenda item due to the following requirements that have not been met. When your Agenda Item is ready to
resubmit, please return to: ' Eiaine Kuhnke, Management Assistant, Administration
I. 1
Signature(s) Needed
A
On RCA
B
On Agreement
C
Other
2.
Attachments
A
Missing
B
Not identified
C
Other
3.
ti~xhibits
A
Missing
B
Not identified
C
Other
4.
Insurance Certificate (Proof Of Insurance)
A
Not attached
B
Not approved by City Attorney's Office
C
Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached)
S.
Wording On Request For Council Action (RCA) Unclear
A
Recommended Action on RCA not complete
B
Clarification needed on RCA p
C
Other
6.
City Attorney Approval Required
7.
Agreement Needs To Be Changed
A
Page No.�( �--
daXILe /�
u
8.
Other
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