HomeMy WebLinkAboutVendor TBD - 2011-02-22 (5) Council/Agency Meeting Held:
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Council Meeting Date: 2/22/2011 Department ID Number: CS-11-003
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Paul Emery, Deputy City Manager/Interim Community Services Director
SUBJECT: Approve a Request For Proposal (RFP) to seek qualified vendors to
construct and operate a pro shop/team room at the Central Park Sports
Complex Phase II Area
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments)
Statement of Issue: Staff is seeking City Council approval to initiate a Request for
Proposal (RFP) process to seek qualified vendors to construct and operate an approximate
2,000 SF pro shop/team room within the Phase II area of the Central Park Sports Complex.
Financial Impact: Not Applicable. Funds for the project will be provided by the pro shop
concessionaire.
Recommended Action: Motion to:
Approve a Request for Proposal (RFP) Process to seek qualified vendors to construct and
operate a pro shop/team room within the Phase II area of the Central Park Sports Complex;
and, direct staff to proceed with constructing a 400 SF team room as approved in the
2010/2011 Capital Improvement Project budget.
Alternative Action(s):
Do not approve a Request for Proposal (RFP) Process to seek qualified vendors to construct
and operate a pro shop/team room within the Phase II area of the Central Park Sports
Complex and; direct staff to proceed with constructing a 400 SF team room as approved in
the 2010/2011 Capital Improvement Project budget.
HB -177- Item 8. - 1
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 2/22/2011 DEPARTMENT ID NUMBER: CS-11-003
Analysis:
As part of the 2010/2011 CIP budget, the Community Services Commission and City Council
approved funding the construction of a 400 SF team room within the Phase II area of the
Sports Complex. Staff has obtained plans and specifications for a pre-engineered building
for the team room and is ready to move forward. However since the time of budget approval
for the team room, staff has been approached by a local businessman interested in
establishing a pro shop to provide specialized goods for users of the Sports Complex. The
pro shop would sell sporting good equipment relating to the various sports including,
baseball/softball, soccer, field hockey and Lacrosse. As part of the proposal, the building
would be constructed at no cost to the city and include a team room. The pro shop section
would be operated as a concession and the team room would be utilized by the city to
support the youth sports activities within the Phase II area of the Complex. In addition to
paying the construction cost for the building, a percentage of gross receipts from the pro
shop would be paid to the city.
In June of 2003, City Council approved a commercially operated pro shop, batting cage, and
soccer arenas as part of the Phase II area of the Sports Complex. All of the approved
components for Phase II other than the pro shop have been completed. Since 2005, the
Phase II area has been operating successfully by city staff and is well used for both
tournaments and practices by local youth sports organizations and by the city for its youth
sports programs — including the Pee Wee Soccer program which averages over 350
participants per season. Staff sought approval of adding a team room within the Phase II
area as part of the 2010/2011 CIP budget based upon numerous requests from youth
organizations for an enclosed area to conduct team meetings and staff training. Should
Council approve the pro shop/team room concept, the city would have control over the team
room and staff would continue to operate the batting cage and program the soccer arenas.
Based upon Council approving the pro shop concept, staff will prepare a Request for
Proposal (RFP) to seek qualified vendors to construct the building and operate the pro shop
as a concession under the terms of a Management Agreement. The RFP will include a
condition that the building be owned by the city and also receive a percentage of gross sales
based upon market rates. Should Council choose not to approve the pro shop concept, staff
will move forward with the team room project as approved in the 2010/2011 CIP.
Strategic Plan Goal: Maintain financial viability and our reserves.
Environmental Status: A 2,000 SF building including a pro shop component was
previously entitled as part of the overall Huntington Central Park Sports Complex project.
Attachments :
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1. Proposed Building Location
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Item 8. - 2 HB -178-
ATTACHMENT # 1
He -179- Item 8. - 3
Huntington Central Park Sports Complex
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Building Location
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Phase II Area
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Item 8. - 4 HB -180-