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HomeMy WebLinkAboutWALDEN & ASSOCIATES - 1999-06-212066 MAY 16 Ali 9-- 1 iY 0 " e. C: C Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied C y CI Fk'O ignat Council Meeting Date: 6/5/2006 Department Number: PW 06-024 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: PENELOPE CULBRETH-GRAFT, CI (Y/R'-U�B TRATOR. . PREPARED BY: ROBERT F. BEARDSLEY, PE, DIRECTOR LIC WORKS SUBJECT: Approve Amendment #3 to Walden & Associates Professional Services Agreement Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: The professional services agreement with Walden & Associates requires an amendment to extend the contract and authorize additional funding. Funding Source: Funds are budgeted in 20685201.82300 Newland Street Widening, Traffic Impact Fund. Additional work will not exceed $40,000. Recommended Action: Motion to: 1. Authorize an exemption to Section 3.03.120 of the Huntington Beach Municipal Code to allow extension of a professional services contract beyond the term of three years. 2. Approve and authorize the Mayor and City Clerk to execute Amendment No. 3 to the Agreement Between the City of Huntington Beach and Walden & Associates for Engineering Services. Alternative Action(s): Do not authorize the exemption and direct staff to request proposals from other engineering firms to complete these projects. This action would result in additional unbudgeted expenditures to cover services already rendered. Projects will be delayed a minimum of one year. REQUEST FOR ACTION MEETING DATE: 6/5/2006 DEPARTMENT ID NUMBER:PW 06-024 Analysis: On January 20, 2004, the City Council approved the professional services contract, for on -call engineering services, with Walden & Associates. Amendment No. 2 extended the term by two additional years. Due to special circumstances affecting the Newland Street Widening project, it is necessary to extend the term of the contract for an additional two years to complete the design and construction of the Newland Street Widening Project. No new projects will be assigned to Walden & Associates as part of this contract amendment. The design is approximately 90% complete. Environmental permitting issues delayed the project, which is anticipated to go to construction this Fiscal Year. Revisions to the design will incorporate improvements identified by the Southeast Coastal Redevelopment Area Capital Improvement Program and the recently proposed development of the northeast corner of Newland Street and Edison Avenue. The contract amount will be increased by $40,000 for project revisions and any other unanticipated costs. Walden & Associates will provide construction support, and prepare as -built drawings upon completion of construction. Public Works Commission Action: Not required Environmental Status: Not applicable Attachment(s): G:\R C A\2006\06-024 June 5 Erdman (Amendment to Walden Professional Services Agreement).doc -2- 5/3/2006 10:39 AM ATTACHMENT #1 AMENDMENT NO.3 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ORANGE COUNTY WALDEN, INC., dba WALDEN & ASSOCIATES FOR ENGINEERING SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter refereed to as "City", and WALDEN & ASSOCIATES, a California, corporation, hereinafter referred to as "Consultant". WHEREAS, City and Consultant are parties to that certain agreement, dated July 19, 1999, entitled "Professional Services Contract Between the City of Huntington Beach and Orange County Walden, Inc., dba Walden & Associates for Engineering Services" which agreement shall hereinafter be referred to as the "Original Agreement," and City and Consultant wish to amend the Original Agreement to extend the Term and to set forth additional compensation to be paid in consideration thereof, NOW, THEREFORE, it is agreed. by City and Consultant as follows: 1. EXTENSION OF TERM The purpose of this extension is to allow Consultant to complete all duties, tasks and obligations, as set forth in the On Sinai Agreement. Since execution of the Original Agreement, the project has been delayed due to City issues, such as environmental permitting and design revisions. The Term of the Original Agreement is hereby extended for an additional two-year period. The Original Agreement shall now expire on July 19, 2008. 2. ADDITIONAL COMPENSATION In consideration of the Terns extension, City agrees to pay Consultant an additional fee not to exceed Forty Thousand Dollars ($40,000.00). 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. Magred2menj waf dell IN WITNESS WHEREOF, the parties hereto have caused this ,Agreement to be executed by and through their authorized officers on %b . ORANGE COUNTY WA.LDEN, INC., dba WALDEN & ASSOCIATES B �.�+ ✓iis G • �`yf+-cow✓ print name ITS: (circle om) chatrmaoiresi.d ice President .AND � / printname trcle one) Secre /Chief Pinancia] sst. Secretary - Treasurer -- REVIEWED AND APPROVED: Cij Administrator 06Mme/ame„ d Waidcn 2 CITY OF HUNTINGTON BEACH a municipal corporation of the State of California Mayor City Clerk i hlol-v APPROVED AS TO FORM: 4 2C/X Ci Attorney i D APPROVED Director of Public Wor6 RCA ROUTING SHEET INITIATING DEPARTMENT: PUBLIC WORKS SUBJECT: Approve Amendment #3 to Walden & Associates Professional Services Agreement COUNCIL MEETING DATE: June 5, 2006 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached Not Applicable ❑ (Signed in full by the City Attome ) Subleases, Third Party Agreements, etc. Attached Not Applicable (Approved as to form by City Attome ) Certificates of Insurance (Approved b the City Attome ( pp Y tY Y) Attached Not Applicable ❑ Fiscal Impact Statement (Unbudget, over $5,000) Attached Not Applicable Bonds (If applicable) Attached Not Applicable ❑ Staff Report (If applicable) Attached Not Ap licable Commission, Board or Committee Re ort applicableIf a p ( pp ) Attached Not Applicable Findings/Conditions for Approval and/or Denial g pp Attached Not Applicable ElFindin EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORYVAIRPED Administrative Staff ( ) Assistant City Administrator (Initial) City Administrator Initial City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: CITY OF HUNTINGTON BEACH 2000 MAIN STREET OFFICE OF THE CITY CLERK JOAN L. FLYNN CITY CLERK June 7, 2006 Walden and Associates 2552 White Rd., Ste. B Irvine, CA 92614-6236 To Whom It May Concern: CALIFORNIA 92648 Enclosed for your records is an executed copy of Amendment #3 to the Agreement between the City of Huntington Beach, and Orange County Walden, Inc., dba Walden and Associates for Engineering Services. Sincerely, an L. Flynn ity Clerk JF:pe Enclosure: Agreement G:fo1Iowup:agrmtltr Miephone. 714-536-5227) 0 0 CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: ""JCLAM-y S Z q� &Do TO: (J)AL b EA) � 4&S O I? i�}-i�' ATTENTION: Na me Na S� �a122-&. N-)c 7127- `� � DEPARTMENT: 7A yllyL ( 13REGARDING: AeX)bn'1 LET-7b ity, state, CZip ,T-ASS /O A P,L._ (%1 C.E 1` �1 iro G---01 t i See Attached Action Agenda Item Date of Approval f —cam "'c)00/�/ Enclosed. For Your Records Is .An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page Agreement ;'--'Bonds Insurance RCA Deed Other � s ✓ CC: �y t,Ja �/ Name ent RCA Ageement Insurance Other .e Sty b Depatment RCA Ageement Insurance Other \\ Name D4arttnent RCA Ageement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Insurance (Telephone: 714-Sn-5227 ) ,� C />0it Itis CITY OF HUNTING A -fA* "` * ' - ogi-'600 "Assoc MEETING DATE: January 20, 2004 DEPARTMENT ID NUMBER: PW 04-003 Council/Agency Meeting Held: / — :100 Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied jal City le 's gnatur Council Meeting Date: January 20, 2004 Department,,umber: PW,04--,303 a .L CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: RAY SILVER, City Administratoralc4-J PREPARED BY: 'FROBERT F. Approve Amendment to Walden & Associates Professional Services Agreement SUBJECT: C BEARDSLEY, Director of Public W Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: The professional services agreement with Walden & Associates requires an amendment to extend the contract and authorize additional funding to cover the cost of proposed design modifications. Funding Source: Funds are budgeted in 87390002.82300 Brookhurst/Adams Intersection OCTA grant; CDBG Storm Drain Improvements 86288007.82500 and Newland Street Widening, Traffic Impact Fund 20685201.82300. Additional work will not exceed $75,000. Recommended Action: Motion to: 1. Authorize an exemption to Section 3.03.120 of the Huntington Beach Municipal Code to allow extension of a professional services contract beyond the term of three years. 2. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 to the Agreement Between the City of Huntington Beach and Walden & Associates for Engineering Services. Alternative Action(s): Do not authorize exemption and direct staff to request proposals from other engineering firms to complete these projects. This action would result in additional unbudgeted expenditures to cover services already rendered. Projects will be delayed a minimum of one year. Grant funding could be jeopardized. G:\R C A\2004\04-003 Jan 20 Broussard (Amend to Walden Contract).doc 12/30/2003 11:24 AM 0 REQUEST FOR ACTION 0 MEETING DATE: January 20, 2004 DEPARTMENT ID NUMBER: PW 04-003 Analysis: On July 19, 1999, the City Council approved the professional services contract, for on -call engineering services, with Walden & Associates. Amendment No. 1 extended the term by one additional year. Due to special circumstances affecting several of the projects assigned to Walden & Associates, it is necessary to extend the term of the contract for an additional two years to complete the projects currently underway. No new projects will be assigned to Walden & Associates as part of this contract amendment. Below is a list of the projects with the current status, and circumstances, which led to the prolongation of project schedules: Speer & Liberty Street Improvements, CC1142 Construction was recently completed. Walden & Associates will prepare as -built drawings as part of the contract. Real estate acquisition as well as budgetary issues caused delays in awarding the project for construction as originally scheduled. No additional funds are required. Brookhurst & Adams Intersection Improvements, CC1162 Design is complete. Real estate acquisition is nearing completion but has taken a year longer than planned. Walden will provide construction support, and prepare as -built drawings upon completion of construction. Approximate cost is $10,000. Michaels Drive Storm Drain Project, CC1166 Design is 90% complete. The project was placed on hold as the location conflicts with the OC- 9 Transmission Main Water Project, which is anticipated to be completed by the fall of 2004. Walden will provide construction support, and as -built drawings. Approximate cost is $20,000. Newland Street Widening Project, CC1095 The design was 75% complete. The project was put on hold to align it with the new Southeast Coastal Redevelopment Area and an expanded scope. Construction is now budgeted for Fiscal Year 2004/2005. Revisions to the design will incorporate improvements identified by the Southeast Coastal Redevelopment Area CIP program. Upon design completion, Walden & Associates will provide construction support, and prepare as -built drawings upon completion of construction. Approximate cost is $45,000. Public Works Commission Action: Not required. Environmental Status: Not applicable Attachment(s): G:\R C A\2004\04-003 Jan 20 Broussard (Amend to Walden Contract).doc 12/30/2003 12:18 PM 11 0 ATTACHMENT #1 .1 AMENDMENT NO.2 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ORANGE COUNTY WALDEN, INC., dba WALDEN & ASSOCIATES FOR ENGINEERING SERVICES THIS AMENDMENT is made and entered into the 20th day of January , 200 4 , by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY", and WALDEN & ASSOCIATES, a California corporation hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated July 19, 1999, entitled "Professional Services Contract Between the City of Huntington Beach and Orange County Walden, Inc., dba Walden & Associates for Engineering Services" which agreement shall hereinafter be referred to as the "Original Agreement," and CITY and CONSULTANT wish to amend the Original Agreement as follows: TERM The term of this Agreement shall be extended and the services of CONSULTANT shall be completed no later than two years from the date of this Amendment. Additional compensation in an amount not to exceed $75,000 will be paid to CONSULTANT. 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. ORANGE COUNTY WALDEN, INC., dba WALDEN & ASSOCIATES By ' D,4yizj G. 9ACCAl print name ITS: (circle one) Chairm residen ice President CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California 14 1%%.--� Mayor ATTEST: jAND z4v, By: .�,�1%�2���/ 'l. � , �/�O City Clerk //2fo 0AAPPROVED AS TO FORM:, print name - l i ITS: circle one Secret Chief Financial Officer/ sst. 1 Secretary - Treasurer �3Crty Attorney lti b 4� REVIEWED AND APPROVED: INIT ATED AND OVED: Ci Administrator Director of Public Works 03agreement/walden 2-amend/12/9/03 7c24 t''Ul umu uo UJ 11 - c-" VWSSOCIATES EN & i 2552 WHITE ROAD, SUITE B •FINE, CA 92614-6236 949/660-0110 FAX: /660-0418 CIVIL ENG VEERS - PLANNERS - LAND SURVEYORS FAX COVER LETTER DATE: December 8, 2003 W.O. NO.: PLEASE DELIVER THE FOLLOWING PAGES TO: NAME: CHRIS MENDOZA COMPANY: CITY OF HUNTINGTON BEACH FAX NO.: (714) 536-5212 FROM: NANCY L. ADAMS REGARDING: CERTIFICATE OF INSURANCE COMMENTS: I'VE CALLED COMPLETE INSURANCE AND THEY WILL SEND YOU A NEW CERTIFICATE OF INSURANCE FOR PROFESSIONAL LIABILITY. IN THE MEAN TIME THIS IS A COPY THAT WE HAVE ON FILE. IF YOU HAVE ANY QUESTIONS PLEASE CALL. THANK YOU. A TOTAL OF 2 PAGES INCLUDING THIS COVER LETTER ARE BEING TRANSMITTED TO YOU. IF ALL PAGES ARE NOT RECEIVED, PLEASE NOTIFY THE SENDER AS SOON AS POSSIBLE AT (949) 660-0110. THANK YOU. HARD COPY TO FOLLOW NO FAX'D CC: ifPnlr,.r�•;� . BBB.I��etr{^ - - . -. �.. -.. ,.-..-... .•.var�wt91MVG -- 11/07/2003 PRODUCER (949)263-0606 FAX 9 263-0906 Complete Insurance, Inc. California DOT 0043776Z (41/43 } }) `''+00 MacArthur Blvd., PH Flr ..,.pine, CA 92612-1447 �POO , /0 THIS CERTIFICATE 131 D AS A MATTER OF INFORMATION ONLY AND CONFERS HTS UPON THE CERTIFICATE HOLDER. THIS CERTIFI E DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. INSURERS AFFORDING COVERAGE NAIC N INSURED a an Associates 2SS2 White Road, Suite B C� Irvine, CA 92614-6236 VA-L-7 cp P� P y 7-0 1 21 SK- I ' ((OA17— +nsuRERA: Continental Casualty Company INSURERS: CC/9 Victor 0. Schinnerer) INSURERG. INSURER lx IN3uRER E �K•YI �:tsL�i�'. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTW(THSTANDIN ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDEO BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. D TYPE OF INSURANCE POt1CY NUMBER ro- IUMAIM EFFECTIVE Y N TS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE M OCCUR EACH OCCURRENCE s DAMAGE TOR TED MeD EXP (Any OM DefW) S PERSONAL S AOV INJURY f GENERALAGGRe0ATE S GEN% AiGREGATQ LIMIT APPLIES PER: POLICY P&o LOC PRODUCT3 . COMP/OP AGG 6 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHeDULED AUTOS HIRED AUTOS NON•OWNGOAUTOS —L ,�:. ��'.: 1`.��...�:;.. COMBINED SINGLE LIMB RA acmeM) = BODILY INJURY (PW "MM) S BODILY INJURY (Per acddenO S O IDAMAGE S GARAGE LIABILITY ANY AUTO C t . _r�.,� "y AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC AUTO ONLY: AGO $ 3 I: XC!SSAlAIBRELLA'LIABILITY OCCUR ID CLAIMS MADE DEDUCTIBLE RETENTION S EACH OCCURRENCE S i AOGREGATE S S f S WORKERS COMPENSATION AND LIABILITY ANY PROPRIETOR/PARTNER/EkECUTA/E OFPICERIMEMBER EXCLUDED? If Yee. describe under SPECIAL PROVISIONS below A I OT - FREMPLOYERS E.L. EACH ACCIDENT S E.L. DISEASE - EA EMPLOYE S E.L. DISEASE • POLICY LIMIT I S A *We'ssional Liability AEAZ54019087 10/29/2003 10129/2004 $1,000,000 Per Claire $2,000,000 Aggregate DESCRIPTION OF pPERATIONS I LOCATIONS I VEHICL€S 1 CLU"r! AOOEO BY ENDORSEMENT I SPECIM. PROVISIONS 0 day notice endt. G138989-A tincludeci - 10 days notice applies to non-payment City of Huntington Beach Attn: Chris Mendoza 2000 Main St. Huntington Beach, CA 92648 SHOULD ANY OF THE A50VE DESCRIBED POLICIES NE CANCELLED BEFORE THE EXPIRAT,ON DATE THEREOF. THE 13SUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO r"F cenTincATe HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OSLIOATION OR LIABILITY OF ANY IOND UPON THE INSI AUTHORIZED REPRESENTATIVE ACORD 26 (2001108) ®ACORD CORPORATION 1988 724 P03 DEC 08 '03 11:�5 • PROFESS&AL LLA 31LI TY AND POLLUrIOITNCIDENT LIABILITY INSURANCE POLICY INSURED: Walden and Associates Policy Number: AEA254038087 ENDORSEMENT NOTICE Effective Date: 10/29/03 to 10/29/04 NOTICE ENDORSEMENT — CANCELLATION or NON -RENEWAL We agree with you that this Policy will not be: ® canceIled ❑ non -renewed until 30 days prior written notice is given to: City of Huntington Beach All other provisions of the policy remain unchanged. �� /i Countersigned by Authorizeft Repres ntative G-138989-A Page I of 1 (Ed. 5/00) C AD CERTIFICAT F LIABILITY INSURAN OP ID S DATE(MWDD/YYYY) WALD-01 09/23/03 THIS CERTIFICATE IS 19MED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ACEC'/MARSH HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 800 Market St, Ste. 2600 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. St. Louis MO 63101-2500 Phone:800-338-1391 Fax:888-621-3173 INSURED Walden & Associates 2552 White Road, Ste. B Irvine CA 92614 /-11_ 1 COVERAGES INSURERS AFFORDING COVERAGE NAIC # INSURER A: Hartford Insurance Company 22357 INSURER B: INSURER C: INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE MM/DD PDATE MM/DD/YY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 2000000 A X COMMERCIAL GENERAL LIABILITY 84SBWKS2483 11/01/03 11/01/04 PREMISES(Eaoccurence) $ 2000000 CLAIMS MADE X� OCCUR MED EXP (Anyone person) $ 10000 X SEVERABILITY/INT. PERSONAL & ADV INJURY $2000000 X CONTRACTUAL LIAB. GENERAL AGGREGATE $ 4000000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 4 00 0000 POLICY X PROECT LOC J A AUTOMOBILE LIABILITY ANY AUTO 84SBWEU4161 11/01/03 11/01/04 COMBINED SINGLE LIMIT (Ea accident) $ 1000000 BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS X BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE AP ROVED S tO FORM: $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE JINNIFER McGEATH, vq City Attoriey TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ OFFICER/MEMBER EXCLUDED? if yes, describe under SPECIAL PROVISIONS below • p - I' "- rip y w ` E.L. DISEASE - POLICY LIMIT $ OTHER )ESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS (ON CALL SERVICES) rHE CITY OF HUNTINGTON BEACH, IT'S AGENTS, OFFICERS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED AS RESPECTS WORK PERFORMED BY THE NAMED INSURED. SEE CG2010 ATTACHED. X CLAUSE ,ERTIFICATE HOLDER CTYHUNT CITY OF HUNTINGTON BEACH fax 714-536-5212 ATT: CHRIS MENDOZA 2000 MAIN STREET HUNTINGTON BEACH CA 92648 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOI DATE THEREOF, THE ISSUING INSURER WILL MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, a CORD 25 (2001/08) O ACORD CORPORATION 1988 POLICY NUMBER: 84SBWEU4161 COMMERCIAL GENERAL LIABILITY ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS, AND EMPLOYEES. (if no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section 11) is amended to include the person or organization shown in the Schedule, but only with respect to liability arising out of your work performed for that insured. 20 10 11 85 Copyright Insurance Services Office, Inc., 1984 n )rnia License No. 0437153 .A gip, CERTIFICAT F LIABILITY INSURA E DATE (MM/DD/YYYY) 08/29/2003 PRODUCER (949)263-0606 FAX (9 63-0906 Complete Insurance, Inc. California DOI #0437762 64/g137-7) 19000 MacArthur Blvd., PH Fl r / )n 600 / o Irvine, CA 92612-1447 - THIS CERTIFICATE ISV9UED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED Walden & Associates 2552 White Road, Suite B Irvine, CA 92614-6236 �Or Y lv n ICBM l�l L (Wy M1 (Sk I' +/}� 6MT l LL�G INSURERA: St. Paul Fire & Marine Ins Co INSURERB: (c/o St. Paul) INSURERC: INSURER D: INSURER E: COVERAGES �- THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDIN ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. VSR ADD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM1DDrjfY1 POLICY EXPIRATION DATE fMMIDD/YY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED $ CLAIMS MADE a OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ POLICY 7 PRO- JECT 7 LOC AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION AND WVA7735763 09/01/2003 09/01/2004 X WC STATU- OTH- A EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 _ E.L. DISEASE - EA EMPLOYEE $ 1,000,000 OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 OTHER 10 day notice applies to non-payment and/or non -reporting of payroll )ESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS APPROVE�q S TO FORM: fjENN IFERMcGRATH, City Attorney City of Huntington Beach Attn: Chris Mendoza 2000 Main Street Huntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL *)MNXM MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Xxd(6X�QXII!(7dI(I�(J/�X�K)iXXX AUTHORIZED REPRESENTATIVE Alicia Iqram/MICHMA 4CORD 25 (2001/08) ©ACORD CORPORATION 1988 0 • IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) sU :.i INSURANCE AND INDEMNIFICATION WAIVER ,® MODIFICATION REQUEST flECEllvE. 1. Requested by: Chris Mendoza, Risk Management DEC 10 2003 ci of Huntington Seam 2. Date: December 8, 2003 cityq , iey's;ta 3. Name of contractor/permittee: Walden & Associates 4. Description of work to be performed: Remaining work under on -call contract 5. Value and length of contract: $30,000; open-ended 6. Waiver/modification request: Professional Liability Insurance 7. Reason for request and why it should be granted: Unable to comply with the city's cancellation clause wording requirement 8. Identify the risks to the City in approving this waiver/modification: None. Department Head Signature Date: APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval from the City Administrator's Office is only required if Risk Management and the City Attorney's Office disagree. 1. ' Risk Management Approved ❑ Denied Signature Date 2. ity Attorney's Office r proved ❑ Denie 1 I 1 U3 Signature! Date 3. City Administrator's Office ❑ Approved ❑ Denied Signature Date If approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Administrative Services 1 �....��...... 0 \ II I..:....- 4 n i0 innnn q .7n M& A 0 • RCA ROUTING SHEET INITIATING DEPARTMENT: PUBLIC WORKS SUBJECT: Approve Amendment #2 to Walden & Associates Professional Services Agreement COUNCIL MEETING DATE: January 20, 2004 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorne) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbud et, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk ) EXPLANATION FOR RETURN OF ITEM: RCA Author T. Broussard x 5247 THIS AMENDMENT is made and entered into the 61d- day of Cc66r—r , 2002, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY', and WALDEN & ASSOCIATES,.., a California corporation hereinafter referred to as CONSULTANT. Deb WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated July 19, 1999, entitled "Professional Services Contract Between the City of Huntington Beach and Orange County Walden, Inc., dba Walden & Associates for Engineering Services" which agreement shall hereinafter be referred to as the "Original Agreement," and CITY and CONSULTANT wish to amend the Original Agreement as follows: 0:113ul The term of this Agreement shall be extended and the services of CONSULTANT shall be completed no later than one year from the date of this Amendment. No additional compensation will be paid to CONSULTANT. 2. REAFFIRMATION - Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. ORANGE COUNTY WALDEN, INC., dba WALDEN & ASSOCIATES By: J. print name ITS: (circle one) Chairmffl<Egnyice President AND By: efZOA0011r�� print name ITS: (circle one) Secrets Chief Financial Officer/ St. Secretary - Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Director of Public Works IAPPRO D AS TO o •cS^City Attomei, REVIEWED AND APPROVED: 1-102 City Ainistrator CITY OF HUNTINGTON BEACH, CA C V42 (2 JAN��0 8 2004 02agreement/walden amend/10/8/02 �} �'� e S off ,1-17 C1 RMRK �, CITY OF HUNTINGTON BEACH OB 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: TO: 1�0d,42Pn 9- SSo �i 7<cS Name Q Street City, State, Zip See Attached Action Agenda Item ATTENTION: .%i Up /2 tz I-Vq�p�� DEPARTMENT: REGARDING: �9/' eetrlP riZ Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page Agreement ✓ Bonds Insurance RCA Deed Other Name Department RCA Agreement Insurance Other ./ � .,(% 7PU) ✓ ✓ ✓ ame Department RCA Agreement Insurance Other Name RCA Agreement Insurance Other Department Name RCA Agreement Insurance Other Department Risk Management Dept. Insurance Received by Name - Company Name - Date G:Followup/coverltr ( Telephone: 714-536-5227 ) ddmkk I � PLAV G" 14W ryas g b. wrm Council/Agency Meeting Hel.. Dee rred/Continued to: A rov ❑ Co i ' n II A oved ❑ Denied pi Y pp •/D U9 ��lerk's Si nature Council Meeting Date: July 19, 1999 Department ID Number: PW 99-065 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS r ' SUBMITTED BY: RAY SILVER, City Administrato C— `�✓/ :.. �Q t v f" PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works l SUBJECT: EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR AS-NEEDEt�CI ENGINEERING SERVICES Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Statement of Issue: Should the City hire a professional civil engineering consultant to supplement City staff in the design and implementation of capital projects? Funding Source: Funding for design services will be included in each approved project. Potential sources include, Gas Tax, Measure M, Drainage, and Sewer, General Fund, and Redevelopment Funds. Recommended Action: Motion to: 1. Approve the attached professional services agreement with Walden & Associates and authorize the Director of Public Works to expend monies to cover contract expenditures not -to -exceed $250,000 per contract year and authorize the Mayor and City Clerk to execute said agreement. Alternative Action(s): Motion to: 1. Deny approval and delay capital project implementation and direct staff accordingly. Analysis: On April 26, 1999 City staff received nine proposals in response to a Request for Proposal issued for General Civil Engineering Services on an As -Needed basis.The following consultants were invited to submit proposals: 1. AKM Consulting Engineers 2. ASL Consultant Engineers 3. CNC Engineering 4. DMc Engineering 5. Moffatt & Nichol Engineering 6. Norris — Repke , Inc. 7. Robert Bein, William Frost & Associates 8. Tait & Associates 9. Walden & Associates J 0 0 REQUEST FOR COUNCIL ACTION MEETING DATE: July 19, 1999 DEPARTMENT ID NUMBER: PW 99-065 In general, the selected consultant shall perform work in the areas of preliminary engineering, permitting, final design, bidding, and construction. It is anticipated that the majority of the assigned projects will involve the construction of street and highway improvements. Additionally, the firm may also be required to perform miscellaneous survey tasks. A four member City team met and prepared evaluations of each proposal on the basis of understanding the request for services, qualifications and individual team member experience with emphasis in street/highway improvement design. Walden & Associates ranked number one in experience and qualifications with an experienced staff of professionals intimately familiar with City design practice and procedure. The identified team members have designed and supported many of the infrastructure improvements required of the Holly Seacliff Development, including Golden West, Seapoint Extension, Edwards Hill, and Main Street Arterial Highway improvements. The firm also has extensive in-house survey service capability to support the design engineering section. The following is a partial list of projects, identified in priority order, for Walden to immediately begin work on upon approval: 1. Police Parking Lot Expansion 2. Fifth Street Parking Mail 3. Newland Street Vertical Realignment 4. Speer & Liberty Street Improvements 5. Garfield/Delaware Intersection & Arterial Widening Public Works Commission Review: Not required, per Municipal Code Chapter 2.111. Environmental Status: Not Applicable. Each individual project will be brought forth before City Council in accordance with current practice. Aftachme! s1: 1. IProfessional Services Agreement with approved Insurances' Certificates and endorsement. RCA Author: D.Stack:sar b. U)br m Council/Agency Meeting He1�=iT/ 9Z �1` V •/� De rred/Continued to: Approv ❑ Co i ' n IIy App oved ❑ Denied i Clerk's Signature Council Meeting Date: July 19, 1999 Department ID Number: PW 99-065 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS =' SUBMITTED BY: RAY SILVER, City Administrator PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works ! `� SUBJECT: EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR AS-NEEDE,CIVtt ENGINEERING SERVICES Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Statement of Issue: Should the City hire a professional civil engineering consultant to supplement City staff in the design and implementation of capital projects? Funding Source: Funding for design services will be included in each approved project. Potential sources include, Gas Tax, Measure M, Drainage, and Sewer, General Fund, and Redevelopment Funds. Recommended Action: Motion to: Approve the attached professional services agreement with Walden & Associates and authorize the Director of Public Works to expend monies to cover contract expenditures not -to -exceed $250,000 per contract year and authorize the Mayor and City Clerk to execute said agreement. Alternative Action(s): Motion to: 1. Deny approval and delay capital project implementation and direct staff accordingly. Analysis: On April 26, 1999 City staff received nine proposals in response to a Request for Proposal issued for General Civil Engineering Services on an As -Needed basis.The following consultants were invited to submit proposals: 1. AKM Consulting Engineers 2. ASL Consultant Engineers 3. CNC Engineering 4. DMc Engineering 5. Moffatt & Nichol Engineering 6. Norris — Repke , Inc. 7. Robert Bein, William Frost & Associates 8. Tait & Associates 9. Walden & Associates 11 ATTACHMENT #1 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ORANGE COUNTY WALDEN, INC., dba WALDEN & ASSOCIATES FOR ENGINEERING SERVICES THIS AGREEMENT, made and entered into this 19th day of July 1999, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Orange County Walden, Inc., dba WALDEN & ASSOCIATES, a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for a civil engineering services on an "as needed" basis for projects to be determined during the term of the Agreement, in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. WORK STATEMENT CONSULTANT shall provide all services as described in the Request for Proposal, and CONSULTANT's proposal dated April 26, 1999 (hereinafter referred to as Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." CONSULTANT shall provide, and CITY shall approve by issuance of a Task Order, a written Scope of Services; work schedule and fee quotation for each PROJECT as needed by the CITY. CONSULTANT hereby designates Dave Walden who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. g/agree/walden/06/23/99 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM CONSULTANT will perform services as expeditiously as is consistent with professional skill and care and the orderly process of this project. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "A" shall be completed no later than one (1) year from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. The term of this Agreement shall commence the day of its execution and shall terminate one calendar year later, unless sooner terminated as provided in this Agreement. By mutual consent of both parties, and upon written change order approved by the City's Director of Public Works the term may be extended annually provided that the total term shall be no longer than three years. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a total fee not to exceed Two Hundred Fifty Thousand Dollars ($250,000) during each one year period of this Agreement, with the total amount not to exceed Seven Hundred Fifty Thousand Dollars ($750,000). 5. PRIORITIES In the event there are any conflicts or inconsistency between this Agreement, the CITY's RFP, or the CONSULTANT's proposal, the following order of precedence shall govern: 1) Agreement, 2) the CONSULTANT's proposal, and 3) the CITY's RFP. 2 g/agree/walden/06/23/99 6. ADDITIONAL SERVICES In the event CITY requires additional services not included in Exhibit 'A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such services after receiving written authorization from CITY. Additional compensation for such services shall be allowed only if the prior written approval of CITY is obtained. 7 METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A." B. Delivery of Instruments of Service: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such services, CITY shall identify specific requirements for satisfactory completion. Any such services which have not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT's firm that the services have has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of services completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with 3 g/agree/walden/06/23/99 • this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for nonapproval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for additional services authorized by CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the services performed are in accordance with the additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 8. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 4 g/agree/walden/06/23/99 0 01 9. HOLD HARMLESS CONSULTANT shall indemnify and hold harmless CITY, its officers, officials, and employees from and against any and all liability, loss, damage, expenses, costs (including reasonable costs and fees of litigation) arising out of or in connection with CONSULTANT's negligent performance of its services under this Agreement, or its negligent failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, or employees, except such loss or damage which was caused by the negligence or willful misconduct of the CITY. 10. WORKERS' COMPENSATION INSURANCE Pursuant to California Labor Code section 1861, CONSULTANT acknowledges awareness of section 3700 et seq. of said Code, which requires every employer to be insured against liability for workers compensation; CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the services hereunder CONSULTANT shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. CONSULTANT shall require all subconsultants to provide such workers compensation insurance for all of the subconsultants' employees. CONSULTANT shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers compensation insurance and CONSULTANT shall similarly require all subconsultants to waive subrogation. 11. GENERAL LIABILITY INSURANCE In addition to the workers compensation insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting 5 g/agree/walden/07/06/99 • within the scope of their duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000. Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. 12. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the services performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than $1,000,000 per claim and in the aggregate. A claims made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the professional services CONSULTANT's start of services (including subsequent policies purchased as renewals or replacements). B. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following project completion. C. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from services performed in connection with this Agreement. D. The reporting of circumstances or incidents that might give rise to future claims. 6 g/agree/walden/07/06/99 13. CERTIFICATES OF INSURANCE Prior to commencing performance of the services hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall state that such policies shall not be suspended, voided or canceled except after thirty days prior written notice; however, ten days prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverages in force until the services under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of City by CONSULTANT under the Agreement. City or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 14. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 15. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without 7 g/agree/walden/06/23/99 • cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 16. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 17. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 18. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 19. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: 8 g/agree/walden/06/23/99 • C. TO CITY: TO CONSULTANT: Robert Beardsley, Director of Public Works Dave Walden, President City of Huntington Beach Walden & Associates 2000 Main Street 18012 Cowan, Suite 210 Huntington Beach, CA 92647 Irvine, CA 92614 20. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 21. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 22. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's fees. REST OF PAGE NOT USED 9 g/agree/walden/06/23/99 23. ENTIRETY The foregoing, and Exhibit "A": attached hereto, set forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. ORANGE COUNTY WALDEN, INC., dba WALDEN & ASSOCIATES, a California corporation B L4 �—� Dave Walden, President By: Na y L. Walden, Secretary REVIEWED AND APPROVED: City Admi ' trator CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor ATTEST: 4�n� City Clerk APPROVED AS TO FORM: City Attorney,?"�I 1 6 D APPROVED: Director of Public Works g/agree/walden/06/23/99 10 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ORANGE COUNTY WALDEN, INC., dba WALDEN & ASSOCIATES FOR ENGINEERING SERVICES Table of Contents 1 Work Statement.................................................................................................. 1 2 City Staff Assistance........................................................................................... 1 3 Time of Performance.......................................................................................... 2 4 Compensation..................................................................................................... 2 5 Priorities.............................................................................................................. 2 6 Additional Services............................................................................................. 2 7 Method of Payment............................................................................................. 2 8 Disposition of Plans, Estimates and Other Documents ....................................... 4 9 Hold Harmless.................................................................................................... 4 10 Workers' Compensation Insurance..................................................................... 4 11 General Liability Insurance.................................................................................. 5 12 Professional Liability Insurance............................................................................. 5 13 Certificates of Insurance..................................................................................... 7 14 Independent Contractor...................................................................................... 7 15 Termination of Agreement.................................................................................. 8 16 Assignment and Subcontracting......................................................................... 8 17 Copyrights/Patents............................................................................................. 8 18 City Employees and Officials.............................................................................. 8 19 Notices...........:.................................................................................................... 8 20 Immigration......................................................................................................... 9 21 Legal Services Subcontracting Prohibited........................................................... 9 22 Attorney's Fees................................................................................................... 9 23 Entirety............................................................................................................... 10 g/agree/walden/06/23/99 Dealey, Renton dr Associates Ucense #0020739 3 Hutton Centre Suite 450 Santa Ana CA 92707 INSURED orange County Malden, Inc. dbe: Malden and Associates 18012 Cowan Suite 210 Irvine CA 92614 08127198 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE ,............................................................................................................................................ P� A American Motorists Ins.Co ............................................................................................................................................. COMPANY LETTER B :............................................................................................................................................. COMPANY LETTER C ............................................................................................................................................. € COMPANY LETTER D ;............................................................................................................................................ COMPANY LETTER E THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS: .................................................................................................................................. ....... .............................. ..................................................................................... co ' TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE 'POLICY EXPIRATION LTR i DATE (MMMOAN) DATE (MM/DDNY) i i LMITS ............... ........................................................... :.................................................................. .:................................ :................................. GENERAL LIABILITY :................................................ ........................................ GENERAL AGGREGATE Ei COMMERCIAL GENERAL LIABILITY ? :..,..,.,.:,.......: .......... : ' PROOUCTSCOMP/OP AGO. S CLAIMS MADE OCCUR .............................................................................. PERSONAL 3 ADV. INJURY i OWNER'S 3 CONTRACTORS PROT. EACH OCCURRENCE : i '• ArrHU:VED AS TO FORM: i.. ... ... __ ............. .: FIRE DAMAGE (Any one Me) i on ... GAIL LT.TOIL _ ..._ ........ ... ............... . E MED. EXPENSE (Anyone Person) s .............:....................................................... ................}.... ............................................... ..........:...................... € AUTOMOBILE LIABILITYCITY A T'p EY :. .. ..... COMBINED SINGLE .... ......... MY auro By. LIMITs ........................................................................... ALL OWNED AUTOS BODILY INJURY '• err4cnr a an AI rrne 2 Y C 1 tv A +.L , _ (Pe(person) ES OTHER ........ .......... ... _ ..._ .__ DESCRIPTION OF OPERATIONSUXATIONSNEHICLES/SPECIAL ITEMS Project: CIVIL Engineering for Huntington Beach, CA CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS AND EMPLOYEES ARE INCLUDED AS ALTERNATE EMPLOYERS I+ X) City of Huntington Beach Attn. Chris Mendoza 2000 Main Street Huntington Beach CA 92648 .:...................................... BODILY INJURY (Per seekfeno :S ............................................ i PROPERTY DAMAGE .................... .:............................................ EACH OCCURRENCE _... ................... ;AGGREGATE X STATUTORY umrrs .. ...... .... .......... 09/01/98 i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 * DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. IPRODUCER ACEC/J&H Marsh & McLennan, Inc 800 Market St, Ste. 2600 St. Louis MO 63101-2500 ` � CSR LO .. DATE (MM W'O WALD ::Ol 10/29/98 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY Phone No. 800-648-7631 Fax No. 888-621-3173 A Hartford Insurance Company INSURED COMPANY B COMPANY Walden & Associates C 18012 Cowan, Ste. 210 COMPANY Irvine CA 92614 D COVERPG�S :.. ........................................ ...... .......... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY i�UM6'cR POLICY EFFECTIVE POLICY D(PIRATION LIMITS LTR I DATE (MM/DDPM DATE (MM/DD/YY) A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE FX OCCUR OWNER'S& CONTRACTOR'SPROT X CONTRACTURAL LIAB 84SBXEU4161 11/01/98 11/01/99 GENERAL AGGREGATE S 4000000 PRODUCTS - COMP/OP AGG $ 4000000 PERSONAL & ADV INJURY $ 2 0 0 0 0 0 0 EACH OCCURRENCE $ 2000000 FIRE DAMAGE (Any one fire) $ 300000 X XCU COVERAGE INC MED EXP (Any one person) $ 10000 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS _ j ,, A^ ^! ' 11. v t\• �.Y. ,: COMBINED SINGLE LIMIT $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ GARAGE LIABILITY ANY AUTO By: D u , - City Attorney AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM U V EACH OCCURRENCE $ AGGREGATE $ ` $ WORI(ERSCOMPENSATION AND EMPLOYERS UABIL17Y THE PROPRIETOR/ INCL PARTNERS/EXECUTIVE OFFICERS ARE REXCLIEL WC STATU- OTH- TCRY LIMITS ER ... . EL EACH ACCIDENT $ EL DISEASE - POLICY LIMIT $ DISEASE - EA EMPLOYEE $ i RE: OAKVIEW PROJECT THE CITY OF HUNTINGTON BEACH IT'S AGENTS OFFICERS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURiD AS RESPECTA WORK PERFORMED BY THE NAMED INSURED. X CLAUSE CTYHUNT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL 6WDaYIeFP" MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, CITY OF HUNTINGTON BEACH ATT: CHRIS MENDOZA 2000 MAIN STREET mj1Pnuac,-....os.�. HUNTINGTON BEACH CA 92 648 AUTHORIZED REPREV�T) V6Ff)I �t-,=W ,tV &K • • CITY OF HUNTINGTON BEACH APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION • l'� //�_ -// ,,-r I . Name/Title/Department of Requesting Staff Member •J'0k'0(6 a 2. Date of Request & . /y 4147 4���� 3. Name of Contractor/Permittee W'e14//!*? ff— G,Crf�� / 4. Description of work to be performed 40•�C<2c/rZZ &4V-66L&W O%` 41501P YA 5. Length of Contract l i�% :1��G�►6 �f/S�t�!?�5 Ap •:il'_�/<�<7/hQG' iJ© �D •CXG4�+�Q� 3 i/%'J. 6. Type of Insurance Waiver or Modification Re uested:G '#&k-1W, 4 i Gr#tbrl �n rrr tacr �,Erl���t�{��c. 'Q ' d K ' "Woe (a) Limits: (b) Coverage 7. Reason for Request for Waiver or Reduction of Limits Awd 8. Identify the risks to the City if this request for waiver or modification is granted AIV M • Settlement Committee appro al s t] required for this waiver. If Settlement Committee appro al 's required, submit this form to City Attorney s Offic be placed on the agenda. Recommendation: Approve City Council appro is] ot] required for this waiver. If City Council val is required, attach to the RCA after considerati Settlement Committee. This insurance wai er [is is not] on City Council agenda. 9 DATE (MMIDO/Yy) PRooucFA dreini & Company 37 Campus Drive THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE rvine, CA 92612 0208825 License No. COMPANY A CONTINENTAL CASUALTY COMPANY I!4SURED WALDEN & ASSOCIATES 18012 COWAN, SUITE 210 IRVINE, CA 92614 COMPANY B COMPANY C I COMPANY D 'g THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COR LT TYPE OF INSURANCE F POLICY NUMBER I POLICY EFFECTIVE DATE (MMIDONY) POLICY EXPIRATION DATE (MWDD/YY) I LIMITS GENERAL LIABILITY GENERAL AGGREGATE $ PRODUCTS - COMPIOP AGG $ COMMERCIAL GENERAL LIABILITY PERSONAL & ADV *WRY $ CLAIMS MADE OCCUR F D EACH OCCURRENCE $ OWNERS & CONTRACTORS PROT FIRE DAMAGE (Any one fire) $ tMED EXP (Any one person) $ AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) BODILY "RY (Per accident) HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE GARAGE LIABILITY ANY AUTO A5 To FOR11: AUTO ONLY - EA ACCIDENT S OTHER THAN AUTO ONLY: ........ ....... . . ........ . :',!TTT0lT CITY AT"ORY'Ey EACH ACCIDENT 3 AGGREGATE 41 EXCESS LIABILITY UMBRELLA FORM By -ty AttOrneY EACH OCCURRENCE $ AGGREGATE $ OTHER THAN UMBRELLA FORM A L# WORKERS COMPENSATION AND EMPLOYERS' LIABILITY STA OTH._ LI TWOCRY P Frm7 I ER EL EACH ACCIDENT EL DISEASE - POLICY LIMIT $ THE PROPRIETOR/ INCL PARTNUWUSECUTIVE OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE S OTHER A PROFESSIONAL AEN113M655 10/29/98 10/29/99 EACH CLAIM $1,000,000 LIABILITY 1 1 AGGREGATE $1,000,000 DESCRIPTION OF OPERATIONSWCATIONSIMICLESISPWIAL ITEMS PROFESSIONAL LIABILITY DEDUCTIBLE $10,000 PER CLAIM. RE: ALL ENGINEERING OPERATIONS INCLUDING BUT NOT LIMITED TO THE OAKVIEW PROJECT. *EXCEPT 10 DAYS FOR NON-PAYMENT OF PREMIUM. ............. .......... ....... .... ... W."A' •. . . . . . . . . a X SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE TY OF HUNTINGTON BEACH EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL AWWW164NOW MAIL TN: CHRIS MENDOZA, RISK MGMT DIV *30- DAYS WRITTEN Nomer TO THE CERTIFICATE HOLDER NAMED To THE LIEFT, 2000 MAIN STREET 'HUNTINGTON BEACH CA 92648 00 V-011 -*111# AUTHORIZED REPRESENTATIVE 01 .. .............. 5w � Proposal to the � CITY OF HUNTINGTON BEACH Department of Public Works for Professional Consulting Services for As -Needed Civil Engineering Services April 26, 1999 Offered by: *LDEN & SSOCIATES 18012 Cowan, Suite 210 Irvine, California 92614 (949) 660-0110 David L. Walden, RCE, PLS Principal VWLDEN &• SSOCIATES April 26, 1999 Mr. Douglas S. Stack, PE Engineering Division Public Works Department City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 RE: Request for Proposal Professional Consulting Services As -Needed Civil Engineering Services Dear Doug, 18000WAN, SUITE 210 • IRVINE, CA 92614 949/660-0110 FAX: 660-0418 CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS Thank you for the opportunity to submit our proposal for Professional Consulting Services on an "as needed" basis for the coming year. The City staff has come to know the people, philosophy and services of our company over the past 25 plus years. We feel honored to be included in your list of potential consultants. Walden & Associates is a team oriented, can -do company that would welcome the opportunity to assist and supplement your City engineering staff for street/highway improvement and site design. Our proposal addresses those items in the R.F.P. and indicates how we would approach a "typical street/highway improvement project". The keys to our company, and those we would bring to assist you, consist of outstanding personal service, good communication and an experienced, knowledgeable, professional team. This team is thoroughly familiar with product, schedule, and cost relationships and enjoys doing a good job. Thank you again for including us on your list of qualified consultants. We look forward to the opportunity to be of service. Sincerely, David L. Walden DLW/bb Enclosure • • TABLE OF CONTENTS SECTION PAGE NO. Approach & Methodology for a Typical Street(Highway Project...................................................1 Team Organization and Key Staff Resumes....................................................................................3 Statement of Qualifications and Related Experience of Key Staff..................................................6 Schedule of Hourly Rates and Statement of Offer...........................................................................9 Attachment "A„ - Proof of Insurance.......................................................................................... A-1 Attachment `B" - Standard Form of Agreement Statement.........................................................B-1 VnSSOC & SOCIATES • • APPROACH & METHODOLOGY FOR A TYPICAL STREET/HIGHWAY PROJECT. The following" generalized description highlights the major steps the City & Walden team will take to design and build a successful street/highway project. Clear Understanding of Goals, Schedule and Budgets The key -ingredient to making any project successful, is to have knowledgeable, experienced people, who have clear and open communication, and make timely decisions regarding: The Goal: Define what the goal is to consist of in both form and content and determine if there are acceptable alternatives. The Schedule: The team must be cognizant of all deadlines, approval dates, funding dates and outside influences (permitting/approvals by others, special events, R/W, etc.) and must commit to meet the schedule. The Budget: Define the viable options and the opportunities for alternative solutions. Identify constraints that could impact costs (R/W, relocations, other agencies, third party agreements, etc.). There must be clear communication and cooperation between the City & Walden project managers to get this project pointed in the right direction from the start. Research and Review of Available Documents Research and obtain all available plans, documents and guidelines from city records and other agencies and utility companies. We will review all data for existing facilities, criteria and constraints, substantiate project limits and needs, and evaluate potential options and alternatives for the project. This review and evaluation will allow us to determine the needs for surveying, geotechnical work, permits, outside agency involvement and any other consultants. Coordination with the City regarding project goals, schedules and budgets will be continuous. Design Development This phase of the work may be one of the most important in evaluating the realistic goals, schedule and budget, given our first look at hard data. We will evaluate the preliminary surveys and geotechnical work and create base sheets for the project. Preparation of preliminary layouts, calculations and designs gives us a chance to determine any special needs or constraints. We will evaluate the needs/constraints and prepare, if necessary, alternative designs, methods and cost recommendations for presentation to the City for review and approval. A preliminary report and an estimate of probable costs will be submitted to the City as a basis for proceeding. Notification to all affected outside agencies and utilities should be made. This is where our realistic evaluations and design approach to problem solving, coupled with our knowledge of the City's requirements, needs, etc., sets the basis for the project proceeding in a timely and efficient manner. Construction Plans, Specifications and Cost Estimates Using the Design Development documents as a basis, we will evaluate the completed surveys, geotechnical reports and special needs to finalize the horizontal calculations needed for centerline, R/W, station equations, joins and relocations. Survey cross sections, utilizing our "field -to -finish" CAD system, allow us to adjust any preliminary profiles, or join conditions, as part of finalizing our profiles. Design details, joins and conflict potentials, plus the evaluation of outside agency and utility criteria and schedules, will be thoroughly analyzed. In the event design options are needed, we will prepare CAD based alternatives, discuss and finalize them with the City and proceed with final plans. This is where our 14 years of AutoCAD experience will pay huge dividends in creating exhibits, alternative designs and spin-off applications. We will complete the design plans, calculations, reports, � SSOC & 1 SSOCIATES specifications and probable construction cost estimates for review by the City at the 60%, 90% and final plan approval stages. Because this is the longest and most detailed task in the process, the need for clear, continuous communication of experienced City & Walden project managers is critical. Both parties have the people to get the job done right. • Bidding Phase Having completed the above tasks, in a thorough professional manner, the City has the best chance of getting the most cost effective bids. The design goal is to eliminate unknown or questionable items that the contractor may cover in his bid on a basis that protects him but may not be his best price. In that regard we will attend the pre -bid conference and job walk to answer any questions the bidders may have. We will resolve the bidders questions and prepare addenda if required. At the conclusion of the bid cycle, we will assist the City in analyzing the bids, checking for unbalanced items and recommending the firm to be awarded the contract. Construction Phase Services As part of ensuring continuity between design intent and actual construction we will attend the pre - construction conference to answer or clear up any questions the contractor may have prior to starting work. As the construction progresses, we will make periodic site observations to assess progress of the work and the quality of construction. A timely report of our observations will be provided to the City. Should the need arise we will assist the contractor, inspector and project manager with interpretation of plans, specifications and changed conditions. We will analyze any changed conditions and develop a corrective action plan to minimize delays and costs. We will review and negotiate change orders based on changed conditions. Assistance in the review of shop drawings and other contractor submittals will be made as the job progresses. At the conclusion of the project we will prepare "as -built", or record drawings, based on a contractors set of red -lined drawings and survey verifications. Construction Staking Option We offer the City the services of our own in-house surveyors who are equipped with total stations and data collectors. This is part of the "field -to -finish" capability that allows us to load or download project data directly from our surveyors to our computers and vice versa. We will assist the City in developing a scope of field staking services to provide the contractor. Our surveyors will act as the eyes and ears for the City during construction. Providing timely field and office services enables the contractor to maintain schedule and allows minimal time delay in coordinating and checking changed conditions. The ability to check work and to certify when required, is a timely process with our own surveyors. "As-builts" become a routine part of the process with our surveyors on site. What does this all mean? • Have the right people involved from the very start. • Have clear cut goals, schedules and budgets. • Provide a hard look at alternatives and preliminary designs to set up the entire project for timeliness and efficient final design. • Prepare a clear, complete, concise set of construction plans, specifications and construction documents to get the most efficient bids for construction. • Assist the City in selecting the most knowledgeable, experienced contractor to implement the design. • Provide timely and experienced assistance to the City in the decision making process and for response times throughout the life of the project. • Be sure the job is done right? From start to finish we will provide the personal service and clear communication between the Walden and City experienced teams. We want the City to look good! ALDEN & 2 SSOCIATES 9 Team Organization and Key Staff Resumes Survey Bert Haze, PLS Jeff Walden, LSIT 1 City Project Manager j Walden Project Manager David Walden, RCE, PLS Engineering / Design Dave Bacon, PE, Alt. Proj. Mgr. Darren Adrian, PE, Staff Engr Barbara Amejko, Sr. Designer Key Staff & Role Geotechnical Leighton & Associates Ross Khiabani, PE, GE Mike Razban, PE Managing principal of Walden & Associates responsible for well over a thousand projects consisting of infrastructure design of arterial highways, streets, sewer and water systems and pump stations, local to regional storm drain facilities, project approval and permitting through CalTrans, Fish and Game, Corp. of Engineers, M.W.D. and many other agencies and districts, site design and engineering for single parcels through master planned communities, boundary, ALTA and topographic surveys from single lot to 1000 acre sites. Mr. Walden has been retained as an expert witness in both the civil engineering and land surveying fields. Mr. Walden will be the primary contact with the City and will be the Project Manager for services contracted with the City. Principal in charge of Holly Seacliff Specific Plan $50M infrastructure program. Project manager for 300 acre West Coyote Hills mixed use project including arterial highway design, 7.0 MG reservoir and pump station, site grading of over 5.0 M cubic yards of earth, street and utility plans. Project manager for site design and improvement plans for residential, commercial, industrial and institutional projects. Principal in charge of recreational projects such as Pier Plaza, Bob Henry Park and Coast Highway Bike Trail. � SSOC & SSOCIATES David L. Bacon, PE - Alternate Project Manager / Project Engineer . EducatEon . = Professional Reg1str - b- . . . BS, Civil Engineering, California State University at California, PE 40496 Long Beach, 1982 AA, Santa Ana College, 1979 Re[ ,Van, : xper enco and ftOsponsibilit es Mr. Bacon is responsible for the design engineering department of Walden & Associates. His responsibilities include client interface, contract preparation and review, training and supervision of civil engineering personnel, project coordination and scheduling, technical applications, quality control, and the preparation and supervision of public works and land development construction drawings, specifications and cost estimates. He has been responsible for the design, project management and coordination of construction drawings on numerous projects within the various Cities and Counties throughout Southern California. Mr. Bacon has coordinated and processed permits through several CalTrans Districts, M.W.D. and a number of other agencies and districts for numerous projects. Mr. Bacon will be the alternate project manager and project engineer for services contracted with the City. Darren Adrian, PE - Staff Civil E BS, Civil Engineering, California Polytechnic California, PE 53031 University at Pomona, 1991 Utah - PE 2202 Relevant Experience and Responsibilities Mr. Adrian currently is a project engineer responsible for several design teams at Walden & Associates. He is responsible for both the design development and final engineering for both private and public sector clients. His role as project engineer includes the preparation of plans, specifications and cost estimates, agency approvals and permitting, client coordination, budget and schedule preparations and monitoring, quality control and construction phase services. Mr. Adrian will be the assistant project engineer and lead staff engineer/designer for projects contracted with the City. Related Pirojects tncI de. Project engineer for 16 acre industrial development in Anaheim consisting of street improvement plans, site grading and improvement plans, onsite storm drain system with detentions and CalTrans permitting. Project engineer for I15/Yuma Drive Interchange in Norco (with Greiner) including plans, specifications and cost estimates for the preliminary and final design of interchange, auxiliary lanes, local streets and sound walls. Design engineer for Sixth Street Storm Drain in Huntington Beach (with Greiner) including hydrology/hydraulics and design plans, specifications and cost estimates. Project Engineer for Orangewood Hotels (2 hotels and paving structure) in Anaheim, including site improvements, grading, utilities and offsite storm drain. & 4SSOC SSOCIATES Ross S. Khiabani, RCE, GE - Geotechnical Engineer - Leighton & Associates Education Proessianal Reg�sratrons BS Geology - Pahlain University, Iran, 1973 California, GE 2202 MS Geotechnical Engineering - Califroia State University at Long Beach, 1981 Principal Engineer at Leighton & Associates with. ,22 years of professional, experience in performing diversified geotechnical assignments involving soil mechanics and foundation engineering, landslide analysis and stabilization, settlement evaluations, slope stability analyses, and onshore and offshore exploration. His familiarity with seismic - related geotechnical computer programs have enabled efficient slope stability, liquefaction, and site -response analyses. Mr. Khiabani is a principal with Leighton and is responsible for quality control and assurance of public works, commercial and industrial projects. Related Projects [nc[ude During the past 19 years with Leighton, Mr. Khiabani has been actively involved in technical and management positions of numerous geotechnical projects involving roadways and major transportation corridors, water and wastewater, commercial and residential developments, and schools. As a project manager, Mr. Khiabani has been in close contact with clients and has had close communication with local and state reviewers and is quite familiar with governing codes and requirements. Some of his recent project experience includes, Goldenwest Street and sewer rehabilitation, project reviewer for residential development in the Holly-Seacliff area of Huntington Beach, the Eastern Transportation Corridor, the extension of Newhope Street, Golden Lantern Street improvements, and the rehabilitation of Will Rogers and Docweiler State Beaches for the county of Los Angeles. Michael M. Razban, PE - Geotechnical Engineer - Leighton & Associates Relevant Experience 'and Responsibilities . Mr. Razban has over 25 years experience in the geotechnical field. He has conducted several Phases 1 and 11 environmental site assessments and is familiar with Environmental Protection Agency and OSHA regulations. I&Z ALDEN& QWSSOCSOCIATES STATEMENT OF QUALIFICATIONS AND RELATED EXPERIENCE OF KEY STAFF Walden & Associates is a full service Civil Engineering Land Surveying & Land Planning Company that has been serving Southern California since 1975. We have specialized in infrastructure and site design for all types of projects within both the public and private sector. We have worked in and for the City of Huntington Beach since the inception of the Company and we have developed an excellent reputation and rapport with various City Staff and Management personnel over the years. Our ability to communicate, evaluate and provide alternatives for review and discussion with our clients resulting in reasonable solutions to problems, is one of our strengths. The Walden Team's experience and history within, and for, the City will benefit and supplement the Public Works Staff. The following brief list of recent or current projects demonstrates our ability to provide street/highway and site design services. Client Project Description Key Staff Spacliff Partners /PLC "East" Holly Seacliff Arterial Highway infrastructure Dave Walden, 23 Corporate Plaza Field surveys, preparation of plans, Principal in Charge Suite 250 specifications and cost estimates for Main Newport Beach, CA 92660 Street, Gothard Street, Garfield Avenue Dave Bacon, and Ellis Avenue east of Goldenwest Project Manager Contact: Street including street improvements, Mr. Ivan Simovich utility relocations, sewer lift station, Sully Jeff Walden, (949)729-1220 Miller Storm Drain Outlet structure, traffic Survey Coordinator signals, traffic control, signing and striping, sewer, water, reclaimed water, storm drain, street lighting, construction phase services and surveying. Estimated Completion Date:'1999. Estimated Cost: $18.1M Purkiss Rose / m Pier Plaza Field surveys and preparation of plans, Dave Bacon, 801 N. Harbor Blvd. specifications and cost estimates for the Project Manager Fullerton, CA 92832 Pier Plaza project including the Plaza, Concession/Restroom building, Duke's Barbara Amejko, Contact: Surf City Restaurant and parking north and Project Engineer / Mr. Jim Pickel south of the pier. Included was Senior Designer (714)871-3638 demolition, site grading, drainage and storm drain, signing and striping, retaining walls, street improvements and storm drain, permitting from CalTrans for Pacific Coast Highway, sewer, water, staking plans and construction phase services. Completion Date: 1998. Estimated Cost: $5.OM ALDEN & 6 WnSSOCIATES Client Project Description Key Staff plff Partners /PLC "West" Hoily Seacliff Arterial Highway Infrastructure Dave Walden, 23 Corporate Plaza Field surveys, preparation of plans, Project Manager Suite 250 specifications and cost estimates for Newport Beach, CA 92660 Edwards Street, Garfield Avenue west of Dave Bacon, Goldenwest and Seapoint Street, P.C.H. to Project Engineer Contacts: Garfield. Included were street Mr. Bill Holman improvements, utility relocations, 42" Jeff Walden, (949)729-1217 water line lowering (1100 ft.), traffic Survey Coordinator signals, storm drains, street lighting, traffic Mr. Art Cartwright control, sewer, water and backbone (949)721-9777 reclaimed water, permitting from CalTrans, construction phase services and surveying. Completion Date: 1999. Estimated Cost: $14.3M. chpa Business Properties Seacliff Village Shopping Center Field Surveys and preparations of plans Dave Walden, and cost estimates for 30 acre commercial Principal in Charge 667 Brea Canyon Rd. center including demolition, street Walnut, CA 91788 improvements, onsite and offsite sewer Dave Bacon, and storm drain, traffic signals, mass and Project Manager Contact: precise grading, oil abandonment and Mr. Jim Yoder remediation, traffic control, horizontal Barbara Amejko, ((909)594-0943 control and striping, 42" water line Senior Designer relocation (700 ft.), utility relocations, construction phase services and surveying Wes Amejko, ongoing. Senior Designer Estimated Completion Date% 2000: Estimated Cost: $8.5M Bert Haze, Survey Coordinator cots of Lona Beach / Snyder Langs= City of Long Beach Fleet Facirties Field survey and preparation of plans and Dave Bacon, Partner Agreement cost estimates for a new City of Long Project Manager Beach Fleet Maintenance and Impound ' 17962 Cowan Facility including demolition, precise Wes Amejko, Irvine, CA 92614 grading and drainage plans; retaining walls Project Engineer I and hydrology study with onsite detention. Senior Designer Contact: This all on a 20 acre site with phased Mr. Ward Mace construction and multiple City Department Bert Haze, (949)863-9200 approvals and coordination. Construction Survey Coordinator I phase services and surveying is ongoing. Estimated Completion Date: 2000. _ Estimated Cost: $12.OM. & 7 SSOC SSOCIATES r • Client Project Description Key Staff YOrKlown Dave Bacon, 23 Corporate Plaza Field surveys, preparation of plans and Project Manager Suite 250 cost estimates including street Newport Beach, CA 92660 improvement, signing and striping. storm Ralph Bolles, drain, traffic signals, oil relocations, Project Engineer Contact: backbone reclaimed water, street lighting, Ivan Simovich traffic control, construction phase services Jeff Walden, (949)729-1220 and surveying. Survey Coordinator Estimated Completion Date: 2000. Estimated Cost: $6.6M. Oly of AewVD1tJaeath Bob Henry & Castaways Parks Field surveys and preparation of plans, Dave Bacon, 3300 Newport Blvd. specifications and cost estimates for active Project Manager Newport Beach, CA 92663 (baseball and soccer fields) and passive (natural) parks, including precise grading, Barbara Amejko, Contact: storm drain, play field underdrain systems, Senior Designer Mr. Bill Patapoff horizontal control, parking lots, land swap (949)644-3311 legals, parcel map, construction phase services and surveying. Completion Date: 1998. Estimated Construction Cost: $2.5M Ryland Homes Riyerglen - Santa Ana Field surveys, preparation of plans, Dave Walden, 201 E. Sandpointe specifications and cost estimates for 72 lot Principal in Charge Suite 100 residential subdivision in north Santa Ana Santa Ana, CA 92707 including street improvements, sewer, Kathy Black, water, storm drain, storm water pump Project Manager / Contact: station to Santa Ana River, sewer lift Project Engineer Ms. Denise Peterson station, coordination and permitting with (714)5564663 M.W.D. on major water line, rough and Bert Haze, precise grading plans, tract map and lot Survey Coordinator line adjustment for City land swap, construction phase services and surveying. Estimated Completion Date: 2000. Estimated Construction Cost $2.OM city of Huntington Glencoe Avenue Beach Preparation of plans, and cost estimates for Dave Bacon, improvements to enhance the streetscape Project Manager 2000 Main St. and improve drainage in an older area of Huntington Beach, CA the City. Barbara Amejko, Estimated Completion Date: 1999. Senior Designer Contact: Estimated Construction Cost: $0.3M Mr. Doug Stack (714)375-5078 & SSOCSOCIATES SCHEDULE OF HOURLY RATES $148.00/hr. for Principal _ $115.00/hr. for Associate $100.00/hr. for Project Manager $88.00/hr. for Project Engineer/Land Surveyor $83.00/hr. for Design Engineer/Land Surveyor $78.00/hr. for Engineer/Land Surveyor $70.00/hr. for Assistant Engineer/Designer/Land Surveyor $61.00/hr. for Senior Draftsman $48.00/hr. for Draftsman $159.00/hr. for 2-man Survey Crew $191.00/hr. for 3-man Survey Crew Expert Witness Deposition and Trial Testimony billed at 1 1/2 times regular billing rate. Reproduction, deliveries, additional insured endorsements and other reimbursable will be surcharged 10% and billed in addition to the above rates. STATEMENT OF OFFER This Proposal and the Schedule of Hourly Rates are a firm offer and are good for a 60-day period from the date of submittal. David L. Walden, President ate Walden & Associates ALDEN & 9 VFWSOCIATES CITY OF HUNTINGTON BEACH PUBLIC WORKS ENGINEERING DIVISION REQUEST FOR PROPOSALS for Professional Consulting Services for As Needed Civil Engineering Services APRIL 1999 PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to: Douglas Stack, P.E. Engineering Division Public Works Department City of Huntington Beach City Hall 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 no later than 4:00 P. M. on April 26, 1999. Four copies of the proposal shall be submitted in a sealed envelope and marked: "Proposal for As -needed Civil Engineering Services." Proposals received after the specified time will not be accepted and will be returned unopened. Questions regarding this request may be directed to Douglas Stack at 714/375-5078. 1,11f1#:/ 1. Introduction 1 ii. Schedule of Events 2 III. Project Description 2 IV. Scope of Work 2 V. Proposal Requirements 4 VI. General Requirements 6 vn. Consultant Evaluation & Selection Process 7 I. INTRODUCTION The City of Huntington Beach, Engineering Division, Public Works Department, is requesting proposals from qualified Civil Engineering firms to provide consulting services on an "as -needed" basis for projects to be determined during the term of the contract. The contract will be for a one year term with provisions for two -one CITY91-11UNTINGTON BEACH As -needed Engineering Services RFP APRIL 1999 Page 2 year extensions with the total term not exceeding three years. The total fees to consultant for all assignments authorized during each year shall not exceed $250,000. SCHEDULE OF EVENTS April 2, 1999 Issuance of Request for Proposals April 26, 1999 Proposals due at City Hall by 4:00 P.M. May 17, 1999 City Council Approval of Consultant Contract (estimated date) June 1, 1999 Issuance of notice -to -proceed (estimated date) III. PROJECT DESCRIPTION The City's Engineering Division has a large annual capital improvement program budget. The Division, from time to time, has the need to retain the services of a consulting civil engineering firm to supplement City engineering staff and assist in performing the design and the preparation of plans, specifications, cost estimates, and contract documents for various kinds of projects included in the budget. Mostly the projects involve street/highway improvement design or site design. Additionally, assistance is required in the cost estimating for capital projects identified in the City's Integrated Infrastructure Management Program (limp). The City is desirous of contracting with a civil engineering firm to be available to perform services on an "as -needed" basis when supplemental resources are needed. The City will issue Task Orders for each project based upon a scope of services, work schedule, and fee proposal submitted to the City for its review and approval. IV. SCOPE OF WORK In general, the consultant shall perform civil engineering, including geotechnical and surveying, services on an "as -needed" basis for various projects assigned by the City. The scope of work for any one project may involve all phases of project development and may include but not be limited to the following: 1. Preliminary Engineering Prepare alternative preliminary layouts, surveying, geothechnical services, and estimates of probable cost for alternatives, and prepare engineering details, and calculations. Present alternatives and provide recommendations and analyses of the advantages and of each alternative. • CITY OHUNTINGTON BEACH As -needed Engineering Services RFP APRIL 1999 Page 3 2. Permits Assist the City in obtaining approvals from applicable agencies for environmental, and/or other permits as may be required. 3. Construction Documents Prepare engineering calculations and designs, plans, specifications, cost estimates, and contract bidding documents. The construction documents shall be reviewed by the City at the preliminary engineering, sixty (60%), ninety percent (90%), and final documents stages. The drawings shall be 24-inch X 36-inch ink on mylar media. Drawings shall be in AutoCad Release 14 and submitted on 3.5 inch disk, 1.44 Mbytes. Construction specifications and bidding documents will be provided in Microsoft Word Version 6.0 or later. The City will provide a Microsoft Word Version 6.0 of the General Provisions and bid forms; the Consultant shall modify the documents by adding the necessary special provisions and bid items. 4. Bidding Stage Assist the City in answering bidders' questions, attend pre -bid conferences and job walks, prepare addenda, analyze bids, and recommend award. 5. Construction Stage Attend pre -construction conference. Monitor construction schedule, visit construction site as required for progress and quality of work. Assist the engineer, contractor, and inspector with interpretation of the plans and specifications, analysis of changed conditions, development of corrective action, review of shop drawings and other submittals, and the review and negotiation of change orders. Prepare "as -built" drawings. It is anticipated that the majority of the assigned projects will involve the design and preparation of plans and specifications for the construction of street and highway improvements. Additionally, the firm my also be required to perform construction staking. CITY91-11UNTINGTON BEACH As --needed Engineering Services RFP APRIL 1999 Page 4 V. PROPOSAL REQUIREMENTS Although no specific format is required by the City, this section is intended to provide guidelines to the consultant regarding features which the City will look for and expect to be included in the proposal. 1. Content & Format The City requests that proposals submitted be organized and presented in a neat and logical format and be relevant to these services. Consultant's proposals shall be clear, accurate, and comprehensive. Excessive or irrelevant material will not be favorably received. Proposals shall contain no more than 10 typed pages using a 10 point minimum font size, including transmittal/offer letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, and graphic exhibits. The purpose of these restrictions is to minimize the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to the project. The proposal should include the following: • Transmittal/offer letter. • Page numbering. • Index/Table of Contents. • Approach. • Team Organization including an organization diagram. • Statement of Qualifications including descriptions of similar projects by key staff to be assigned during the term of the contract. • Brief resumes of key staff. • Schedule of Hourly Rates. 2. Approach A description of the firm's approach and work program for a typical street/highway improvement project shall be included in this section. It should explain the technical approach, methodology, and specific tasks and activities that will be performed to address the specific issues and work items. 3. Team Organization The purpose of this section is to describe the organization of the project team including subconsultants and key staff. A project manager and CITY10HUNTINGTON BEACH As -needed Engineering Services RFP APRIL 1999 Page 5 an alternate project manager shall be named who shall be the prime contact and be responsible for coordinating all activities with the City. An organization diagram shall be submitted showing all key team members and illustrating the relationship between the City, the project manager, key staff, and subconsultants. There also should be a brief description of the role and responsibilities of all key staff and subconsultants identified in the team organization. 4. Statement of Qualifications The information provided in this section should describe the qualifications of the firm and key staff in performing projects within the past five years that are similar in scope and size to demonstrate competence to perform these services. The projects listed should be those that the key staff named for this project were responsible for performing services. Information shall include: • Names of key staff that participated on named projects and their specific responsibilities. • The client's name, contact person, addresses, and telephone numbers. • A brief description of type and extent of services provided. • Completion dates (estimated, if not yet completed). • Total costs of the projects. A sample format for presentation of the above prescribed information is included as Attachment B for the consultant's reference. There should be included in the section brief resumes of key personnel who will provide these services demonstrating their qualifications and experience. Resumes should highlight education, experience, licenses, relevant experience, and specific responsibilities for services described. 5. Schedule of Hourly Rates The firm's schedule of hourly rates shall be included with the proposal. The percentage mark up of reimbursable expenses, if any, shall also be specified in the proposal. Price escalations during the contract term shall be approved in negotiations prior to a contract. CITY9HUNTINGTON BEACH As -needed Engineering Services RFP APRIL 1999 Page 6 6. Statement of Offer & Signature The Proposal shall contain a statement that the proposals are a firm offer for a 60-day period and signed by an individual authorized to act on behalf of the firm. VI. GENERAL REQUIREMENTS 1. Insurance Requirements The consultant shall furnish with the proposal proof of the following minimum insurance coverage. These minimum levels of coverage are required to be maintained for the duration of the project: A. General Liability Coverage - $1,000,000 per occurrence for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. B. Professional Liability Coverage - $1,000,000 per occurrence (note: A "claims made" policy is acceptable). C. Worker's Compensation Coverage: State statutory limits. Deductibles, Self -Insurance Retentions, or Similar Forms of Coverage Limitations or Modifications, must be declared to and approved by the City of Huntington Beach. A sample certificate is included as Attachment C. The consultant is encouraged to contact its insurance carriers during the proposal stage to ensure that the insurance requirements can be met if selected for negotiation of a contract agreement. 2. Standard Form of Agreement The consultant will enter into an agreement with the City based upon the contents of the RFP and the consultant's proposal. The City's standard form of agreement is included as Attachment A. The consultant shall carefully review the agreement, especially with regard to the indemnity and insurance provisions, and include with the proposal a description of any exceptions requested to the standard CITY0HUNTINGTON BEACH As -needed Engineering Services RFP APRIL 1999 Page 7 contract. If there are no exceptions, a statement to that effect shall be included in the proposal. 3. Disclaimer This RFP does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations. 4. Assigned Representatives The City will assign a responsible representative to administer the contract, and to assist the consultant in obtaining information. The consultant also shall assign a responsible representative (project manager) and an alternate, who shall be identified in the proposal. The consultant's representative will remain in responsible charge of the consultant's duties from the notice -to -proceed through project completion. If the consultant's primary representative should be unable to continue with the project, then the alternate representative identified in the proposal shall become the project manager. The City's representative shall first approve any substitution of representatives or subconsultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and subconsultant substitution or removal, and may consider such changes not approved to be a breach of contract. VII. CONSULTANT EVALUATION & SELECTION PROCESS The City's consultant evaluation and selection process is based upon Qualifications Based Selection (QBS) for professional services. The following criteria will be used in evaluating the proposals using a point value system (100 points) based upon the weighting indicated below. 1. Approach and work plan for a typical street/highway project. (25 points) 2. Qualifications and experience of the project manager and other key individuals. (40 points) 3. Results of reference checks. (15 points) Reference checks will only be conducted for a short list of firms or the top rated firm. 4. Clarity of proposal. (10 points) + CITS HUNTINGTON BEACH As -needed Engineering Services RFP APRIL 1999 Page 8 5. Compliance with proposal requirements including the 10 page limitation. (10 points) The City may elect to interview a short list of qualified firms or to interview only the top rated firm based upon the proposals submitted for the project. The City staff will negotiate a contract with the best qualified firm for the desired consulting services. Should the City staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next most qualified firm. Failing accord with the second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached and a firm is selected and an agreement is executed. ATTACHMENTS Attachment A --- Sample City Contract Attachment B --- Sample Staff Related Experience Attachment C --- Sample Insurance Certificate