The URL can be used to link to this page

Home My WebLink AboutWestberg + White, Inc. - 2015-07-20u Dept ID PW 15-033 Page 1 of 2 Meeting Date 7/20/2015 jm,o (o CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 7/20/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Travis K Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of Professional Services Contracts for On -Call Civil (Architectural) Engineering Services with IDS Group, Inc in the amount of $250,000, Westberg + White, Inc in the amount of $250,000, and AECOM Technical Services, Inc in the amount of $650,000 Statement of Issue The Public Works Department requires professional civil engineering services on an on -call or as needed basis to support staff for the design and construction of the capital improvement projects related to facilities Financial Impact The City's FY 2014/15 Capital Improvement Program (CIP) Budget was adopted on September 2, 2014, and totals $42 8 million (All Funds) for approved projects citywide Each approved CIP project has a budget containing sufficient funding for design, environmental, engineering, construction, project management and other required costs The three (3) recommended civil engineering contracts, totaling $1 15 million, will be funded within each project's individual CIP budget, as needed As such, no additional funding is required by this action Recommended Action A) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between The City of Huntington Beach and IDS Group, Inc for On -Call Civil Engineering Design Services" in the amount of $250,000, and, B) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between The City of Huntington Beach and Westberg + White, Inc for On -Call Civil Engineering Design Services" in the amount of $250,000, and, C) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between The City of Huntington Beach and AECOM Technical Services, Inc for On -Call Civil Engineering Services" in the amount of $650,000 Alternative Action(s) Do not authorize the contracts and direct staff with an alternate action Budgeted Capital Projects could be delayed until new contracts are approved Analysis On January 26, 2015, the City advertised a Request for Qualifications ("RFQ") for On -Call Engineering & Professional Consulting Services Proposals were requested and submitted in aS Jt� p9-ice /-, L"Crs F°'Q- R.--C.�- HB -313- Item 12. - I Dept ID PW 15-033 Page 2 of 2 Meeting Date 7/20/2015 compliance with Chapter 3 03 of the Huntington Beach Municipal Code Seventy eight (78) proposals were received for the following eight categories of Civil Engineering services, Water Engineering, Development Plan Checking and Entitlement Review Services, Civil/Sewer Engineering, Geotechnical and Materials Testing, Traffic Engineering, Survey, Ocean Engineering, and Architectural Services In accordance with qualifications based selected procurement per the Federal "Brooks Act", State SB 419 and the City of Huntington Beach Municipal Code Section 3 03 "Professional Services" the Public Works Department established a review board Each firm stated their engineering category of expertise with their proposal, and proposals were then evaluated and ranked by eight (8) review boards established by the Public Works Department At a minimum the top three (3) firms were selected for each category to increase opportunity for competitive proposals for future projects from qualified on -call consultants The three (3) contracts recommended in this request for council action (RCA) are for support staff for the design and construction of the capital improvement projects related to City facilities These services have historically been utilized to supplement City staff to meet annual CIP goals, as an extension of staff and/or to provide required expertise for unique projects It is anticipated that these services will be required based on past years Each project is evaluated on a case by case basis to determine if these as -needed contract services are necessary Other categories and groupings of On -Call consulting services will be brought to the City Council separately for approval The City's Capital Improvement Program ("CIP") is approximately $42 8 million in Fiscal Year 2014/15, and exceeds $52 million with continuing of funds for projects approved from previous years Typical design and construction support cost from use of consultants on a CIP project can vary between ten (10) to twenty (20) percent of total costs for a CIP project Therefore, it is practical to conservatively assume minimum annual consultant costs would be around $5 million to the City for total CIP projects, or approximately $15 million over the next three (3) years Some of the typical projects for facilities on -call design services include, • Library renovations • Fire station renovations • Parking structure improvements • Other City owned building renovations and interior improvements These projects will enhance the public's experience when visiting City facilities which may include improvements to comply with ADA requirements In addition, these improvements also promote efficient use of aging facilities for City employees Therefore, three (3) consultants were selected to meet projected workload over the next three years Average sum of these contracts anticipated for architectural engineering services could be up to $750,000 over the term of the contract, or an annual average of $250,000 An additional $400,000 is necessary to AECOM's contract as they currently are completing four (4) existing CIP projects, Sunset Beach Water Main Project Phase III, Heil Storm Water Pump Station, Bolsa Chica Loop Water Extension, and Beach Blvd and Edinger Avenue Street Improvements Public Works Commission Action: Not required Environmental Status Not applicable Strategic Plan Goal Enhance and maintain infrastructure Attachment(s) 1 Professional Services Contract between the City of Huntington Beach and IDS Group, Inc for On - Call Civil Enaineerina Services- - 2 Professional Services Contract between the City of Huntington Beach and Westberg + White, Inc for On -Call Civil En i�ring�eocics� 3 Professional Services Contract between the City of Huntington Beach and AECOM Technical Services, Inc for On -Call Civil Engineering Services c A, -1-77,4 Item 12. - 2 xB -3114- PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND WESTBERG + WHITE, INC FOR ON CALL CIVIL ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Westberg + White, Inc, a California corporation, hereinafter referred to as "CONSULTANT" WHEREAS, CITY desires to engage the services of a consultant to provide on call civil engineering services, and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3 03, relating to procurement of professional service contracts have been complied with, and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows 1 SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference These services shall sometimes hereinafter be referred to as the "PROJECT " CONSULTANT hereby designates Paul Westberg, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement 2 CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement agree/ surfnet/professional svcs mayor 1 of 11 10/12 3 TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on �(�l.L� 24D , 20,b� (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein 4 COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred and Fifty Thousand Dollars ($ 250,000 ) 5 EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surfnet/professional svcs mayor 2 of 11 10/12 7 DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations; computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first These materials may be used by CITY as it sees fit 8 HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT 9 PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfnet/professional Svcs mayor 3 of 11 10/12 ($1,000,000 00) per occurrence and in the aggregate The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY, however an insurance policy "deductible" of Ten Thousand Dollars ($10,000 00) or less is permitted A claims -made policy shall be acceptable if the policy further provides that A The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements) B CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims ansing from work performed in connection with this Agreement If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY 10 CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement, the certificate shall agree/ surfnet/professional sves mayor 4 of 11 10/12 A provide the name and policy number of each carrier and policy, B state that the policy is currently in force, and C shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice, however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required 11 INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder 12 TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete Any termination of this Agreement by CITY shall agree/ surfnet/professional svcs mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT 13 ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 heremabove 14 COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement 15 CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 16 NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 heremabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfneUprofessional svcs mayor 6 of 11 10/12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U S certified mail -return receipt requested TO CITY City of Huntington Beach ATTN Jerry Thompson 2000 Main Street Huntington Beach, CA 92648 17 CONSENT When CITY's consent/approval TO CONSULTANT Westberg + White, Inc Attn Paul Westberg, AIA 14471 Chambers Road, Suite 210 Tustin, CA 92780 is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any, subsequent occurrence of the same or any other transaction or event 18 MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties 19 SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement 20 INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfnet/professional svcs mayor 7 of 11 10/12 covenants and provisions of this Agreement No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law 21 DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original Each duplicate original shall be deemed an original instrument as against any party who has signed it 22 IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification 23 LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surfnet/professional svcs mayor 8 of 11 10/12 CITY, and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT 24 ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailmg party 25 SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive 26 GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California 27 SIGNATORIES Each undersigned represents and warrants that its signature herembelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn 28 ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/ surfnet/professional svcs mayor 9 of 11 10/12 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof 29 EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council This Agreement shall expire when terminated as provided herein IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers agree/ surfnet/professional svcs mayor 10 of 11 10/12 EXHIBTI' "A" A STATEMENT OF WORK (Narrative of work to be performed) CONSULTANT shall provide consulting services on an 'as -needed' basis for projects to be determined during the term of the agreement During the term of the agreement, CITY may elect to solicit proposals from CONSULTANT CITY shall issue task order for each project based upon the scope of services, work schedule, and fee proposal submitted to CITY for its review and approval B CONSULTANT'S DUTIES AND RESPONSIBILITIES CONSULTANT'S duties and responsibilities shall be per CONSULTANT'S Statement of Qualification (Exhibit A 1), consistent with the City of Huntington Beach Request for Qualifications for On -Call Engineering & Professional Consulting Services Upon award, and the contract period, if CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit the names and qualifications of these staff to CITY for approval before commencing work C CITY'S DUTIES AND RESPONSIBILITIES 1 Furmsh scope of work request for each project 2 Furmsh construction plans and specifications to the CONSULTANT D WORK PROGRAM/PROJECT SCHEDULE A project schedule will be developed for each project assigned by CITY EXHIBIT A CONSULTANT, Westberg + W i e, Inc OMPANY NAME A Califo r-4ration prigrt name ITS (circle one) Chairman/Press tNicc.P sident Sec4tT AND By print name ITS (circle one) Secretary/Ch €-Fr�ancial-O i /Asst Secretary - Treasurer P�Q� j��7.1 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of INITIATED AND APPROVED Director of Public Wo s REVI ND APPROVED t Manager Attorney agree/ surfnet/professional svcs mayor 11 of 11 10/12 s Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES February 18, 2015 City of Huntington Beach Fiscal Services Division 2000 Main Street Huntington Beach, CA 92648 . Attn Jim Slobojan Re ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES. Dear Mr Jim Slobojan, Westberg + White is extremely pleased to have the opportunity of forwarding our Statement of Professional Qualifications in response to the defined needs of the City of Huntington Beach's On -Call Engineering & Professional Consulting Services RFQ, furthermore, Ser- vice Category H , Architectural Services Forging new relationships with local institutions i is an exceptionally high priority for our firm To date our firm has completed hundreds of projects valued at over $650,000,000 In addition to our service of the education com- munity, approximately 20% of our practice has been for Public Sector Clients We are experts in collaborating closely with diverse stakeholder groups, including public agency clients, regulatory agencies, community representatives and other agencies' consultants, and we'll give you our personal pledge to dedicate ourselves to the City of Huntington ■ Beach's Projects Today, we approach our 28th year of serving the community, as our Firm was established i in 1987, We are extremely proud of our record of having served many of our clients for over 10 years and some for over 20 years We are a highly integrated, technologically * savvy medium sized architectural firm totaling 39 experienced professionals, including 4 principals, 10 licensed architects and a multi -talented architectural and administrative r support staff The City of Huntington Beach projects will be managed by our Tustin office located only 15 4 miles from the City of Huntington Beach, CA We design and manage projects with exceptional capability that are creative, safe, eco- nomical, and function well With all of our projects an important and vital part of our prac- tice, we understand and execute the blending of important ingredients such as budgets, financial affordability and strict compliance to our client's needs and expectations In the to offices of Westberg + White, our clients receive the personalized "hands-on" principal involvement that large firms promise, but cannot commit to Client satisfaction is our number one concern As the planning and design of your Project progresses from preliminary design through a construction documentation, we research, make determinations based on experience and knowledge, and with the assistance of our experienced cost consultants, Construc- tion Cost Controls, specify the best available product and design at a cost that is within the preset budget guidelines We employ numerous cost estimates to ensure that the i design execution is always sensitive to the project budget One of our strengths is our proven ability to manage and balance budgets and designs against the many needs, wants, and desires which will undoubtedly surface Westberg + White, Inc Page 1 Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES Avery Important aspect of maintaining project scope, budget & schedule is the constant coordination of the drawings and specifications being created by us and all of our engi- neering consultants Regular meetings are held with all of our consultants during the design development stage of the project It is the Project Architect's responsibility to supervise the entire team and resolve any coordination Issues as they develop Drawings are reviewed by the Project Architect for accuracy and detail coordination at the 50% and 90% stage, and prior to Issuing for bid Specifications are also reviewed for coordination with the drawings We do an in-house constructability review of each project to ensure to the maximum degree possible that the plans themselves do not provide convenient ways r for the contractor to proceed against the Client I' For each project Westberg + White's assigned Project Manager develops a specific proj- ect execution schedule, which outlines the phases, durations, and essential milestones required for completion of that specific project This schedule is developed in collabo- ration with the client's authorized representative/s, client's CM or selected contractor if established at the onset of the project Additional input is included from Westberg + White consultant team members, along with solicited agency input relative to processing and approval requirements for the project This schedule is maintained and managed by the Project Manager throughout the course of the project, with review of progress and align - a ment at each scheduled project team meeting At Westberg + White we employ full time licensed architects that are responsible for a quality review of all construction documents It is the Project Architect's responsibility to supervise the entire team and resolve any coordination issues as they develop Coordina- tion meetings are held with all of our consultants during the design development and con- struction document phase of the project Drawings and specifications are reviewed for r accuracy and detail coordination at the 50%, and 90% stage, and prior to issuing for bid In addition, Westberg + White implements an internal proprietary Project Forecast man- agement tool to insure that each of our projects maintains a pace of accomplishments aligned with the project specific schedule that meets the needs of our clients This tool compares an estimate of the man-hours required to accomplish each identifiable task in i the production of the construction documents and the administration of the construction of the project developed by the senior management team for the project to the desired mile- stones of the client From this comparison, it is possible to assign the appropriate number of man-hours to accomplish each task to the number of available weeks in the specific schedule With this analysis, the project manager is able to evaluate the progress of the project on a week -by -week basis and take corrective actions if necessary instead of only determining that a problem exists when a deadline looms on a near horizon Westberg + White, Inc has had no claims, nor litigations filed against us by a public agency client in the history of the firm and is not presently involved in any pending action Westberg + White, Inc Page 2 Request for Qualifications Cify of Huntington Beach ON -CALL ENGINEERING& PROFESSIONAL CONSULTING SERVICES We acknowledge of receipt of Addendum1 & 2 and we are committed to bring the full resources of our firm to bear to meet your City's requirements and look forward to having the opportunity to successfully negotiate a mutually beneficial agreement with the City if selected. itted, Paul W6jtberg� Al Managing Partner Westberg +White,c c. California Corporation #1551408 14471 Chambers Rd., Suite 210 Tustin, CA 92780 Telephone: (714) 508-1780 Fax: (714) 508-1790 voel-rev Main Contact: Gregory G. Beard, Principal -In -Charge/ Project Manager Westberg + White, Inc. 14471 Chambers Rd., Suite 210 Tustin, CA 92780 Telephone: (714) 508-1780 Fax: (714) 508-1790 Cell: 714.292.3710 gbeard@wwarch.com Westberg+White, Inc. Page 3 Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES A. COVER LETTER TABLE OF CONTENTS B. VENDOR APPLICATION FORM C. PRE -QUALIFICATION FORM D. SERVICE CATEGORY CITY OF LA MIRADA - Resource Center CITY 1 4 5 7 8 CITY OF LA MIRADA - Splash! Regional Aquatics Center CITY OF SANTA MARIA -Public Airport District Terminal CITY OF CERRITOS - Liberty Park Community & Rec Ct W+W Principal Greg Beard prior experience while associted with another firm. Wesfberg+White, Inc. Page 4 City of Huntington Beach B. VENDOR APPLICATION FORM Request for Qualifications ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: 0 NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: Westberg + White, Inc. Contact Person for Agreement: Paul Westberg, AIA Corporate Mailing Address: 14471 Chambers Road, Suite 210 City, State and Zip Code: Tustin, CA. 92780 E-Mail Address: paulw@Wwarch.com Phone: (714) 508-1780 Contact Person for Proposals: Greg Beard Principal Business Telephone: (714) 508-1780 Is your business: (check one) ❑ NON PROFIT CORPORATION Is your business: (check one) F=_1 CORPORATION ❑ INDIVIDUAL ❑ PARTNERSHIP Fax: (714) 508-1790 E-Mail Address: gbeard@wwarch.com Business Fax: (714) 508-1790 n FOR PROFIT CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ SOLE PROPRIETORSHIP ❑ UNINCORPORATED ASSOCIATION Westberg + White, Inc. Page 5 Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING BPROFESSIONAL CONSULTING SERVICES B. VENDOR APPLICATION FORM (Continuation) Names & Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Paul Westberg Secretary Frisco White President Federal Tax Identification Number: 33-0232630 Phone (714) 508-1780 (619) 542-1188 City of Huntington Beach Business License Number: A291820 (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 02-18-20 1 6 S Westberg+ White, Inc. Page 6 Request for Qualifications of Huntington Beach ON -CALL ENGINEERING BPROFESSIONAL CONSULTING SERVICES C. PRE -QUALIFICATION FORM (Exhibit A) EXHIBIT A: PRE -QUALIFICATION FORM ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES SERVICE CATEGORIES PROPOSING? Y/N (circle one A. Civil Engineering Yes / No B. Ocean Engineering Yes / No C. Development Plan Checking and Entitlement Review Services Yes / No D. Survey Yes / No E. Traffic Engineering Yes / No F. Water Yes / No G. Geotechnical Materials Testing and Inspection Yes / No H. Architectural Services Yes No W W (Initial) Consultant is willing to execute the Agreement as drafted (See Appendix B). WW (Initial) Consultant is able to provide the insurance as required (See Appendix C). Firm Name: Westberg+White, Inc. Firm Address: 1 Signature: Road, Suite 210, Tustin, CA 92780 Date: 02/18/15' Westberg+White, Inc. Page 7 I■ ■ Request for Qualifications ■ City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES ■ D. SERVICE CATEGORY ■ Cateaory H. Architectural Services ■ Firm Qualifications 1) Westberg + White's uniqueness from others is differentiated by our individualized ser- vice to each Client. We know that the investment of resources by a City constitutes a special example commitment to the community. We know that the evaluation of the ■ program, the selection of an appropriate schematic concept, the development of the design for the facilities, and the completion of the construction process within the time constraints, budget and expectations requires a clear, participatory and well organized ■ planning approach. Westberg+White, Inc. has been providing exceptional Architectural and Planning services for 27 years, Since its 1987 incorporation date. 2) Our team is very excited about the opportunity to provide services for the City of ■ Huntington Beach projects. We have recently completed several design projects and we are aggressively seeking new project opportunities. We have also reviewed our work ■ back -log and confirmed we have available support staff for our team. • Partner -in -Charge: ■ Paul Westberg, AIA, Managing Partner Mr. Westberg with over 40 years of experience. ■ • Principal-in-Charge/Project Manager - Programmer/Planner: Gregory G. Beard, Principal ■ Mr. Beard with over 27 years of experience; and City of Huntington Beach resident. ■ • Project Architect: Robert Bender, Architect, Senior Project Architect Mr. Bender with over 40 years of experience; and City of Huntington Beach resident. ■ ■ • Project Designer/Interiors: John Garakian, RA, Sr. Project Architect/Designer Mr. Garakian with over 40 years of experience ■ • QA/QC Manager: Jon Gomer, RA, LEED AP, Senior Project Architect ■ Mr. Gomer with over 26 years of experience. ■ • Specifications Writer: Richard Matteo, AIA, CSI, CCS, Specifications Writer ■ Mr. Matteo with over 40 years of experience. ■ • Construction Administrator/Close-Out Specialist: William E. Gamache, Construction Administrator ■ Mr. Gamache with over 30 years of experience. ■ • CAS Project Specialist: Lee Langlois, California Access Specialist Mr. Langlois is a DSA Level 1 Inspector with over 25 years of Construction experience. ■ ■ • Cost Estimator (Cumming LLC): Scott Feeney, CPE, LEED AP, Managing Director Mr. Feeney possesses 15 years of experience in construction management. ■ Westberg+ White, Inc. ■ Page 8 ■ ■ Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES D. SERVICE CATEGORY (Continuation) 3) References: • North Orange County Community College District: Project: Cypress College Campus circulation analysis & enhancement, including new campus entry end identity design. Contact: Albert Miranda, Director Physical Plant/Facilities Telephone: (714) 484-7394 Email: amiranda@cypresscollege.edu Project Description: Redesign of the Campus main entry to support a pedestrian and vehicular friendly approach. The design Includes a main pedestrian promenade, new performing arts vehicular entry and drop off, donor circle seating area adjacent to the promenade and lastly, a new architecturally enhanced large digital sign structure. PM: Greg Beard (714) 508-1780 Duration: 06/2012-06/2014 • Golden West College Joint with Boys & Girls Club of Huntington valley Project: Joint -Use Gymnasium, Child Development Center & School -Age Center Contact: Randy Flint, Proj. Manager; Bob Hoxsie, Boys & Girls Club of Huntington Valley Telephone:(714)395-8974;(714) 899-5900 Email:rfiint@gwc.cccd.edu; hoxsie@aol.com Project Description: This Gymnasium facility, located on the campus of Golden West Community College in Huntington Beach, California is designed for joint -use by the pro- posed adjacent Boys and Girls Club and the Community College students. The facility includes a regulation basketball court and restrooms, with attached additional exterior restrooms for access from the adjacent college track and field. The gym aesthetic is designed to complete a three building complex that includes a one-story 9,535 s.f. Child Development Center, a 2-story 15,078 s.f. Boys and Girls Club building, and the Gymnasium. The three buildings cluster around shared outdoor dining and play areas used by the Child Development Center and the Boys and Girls Club. PM: Greg Beard (714) 508-1780 Duration: CDC: 04/2008-11/2010 Gym: 08/2010- 08/2015 School -Age Center: 06/2014-08/2015 • Rancho Santiago Community College District: Project: Santa Ana College - Campus Access ibility/Wayfinding Project. Contact: Peter J. Hardash, Vice Chancellor Business Operations/Fiscal Services Telephone: (714) 480-7340 Email: hardash_peter@rsccd.edu Project Description: The project goal was for the transformation of the Santa Ana College campus image from a collection of 1950—1970's buildings to a cohesive upper education environment with a strong identity and enhanced sense of community for its users. This is being accomplished through enhanced consistent image branding of campus graph- ics, monumental signage, cohesive strong external edge landscape statements, intimate and interactive landscape and people spaces, and modification/enhancement of existing architecture to create unifying design elements to strengthen the architectural theme of the campus. All of the elements of this goal have been collected into a comprehensive master plan unification vision for current and future campus development. PM: Greg Beard (714) 508-1780 Duration: 02/2012 - 06/2013 Westberg + White, Inc. Page 9 ■ ■ Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING 8 PROFESSIONAL CONSULTING SERVICES 0 D. SERVICE CATEGORY (Continuation) 4) Resumes: Paul Westberg, AIA, Managing Partner Mr. Westberg, as Managing Partner of Westberg + White for over 27 years since Firm inception, has been the driving force in working with public entities and placing the Firm within the small inner circle of top notch California School Architects, representing the many diverse School Districts throughout this State. His background began in the City of Downey, graduating with his final education from the Cal Poly San Luis Obispo School of Architecture. His only stopping point during his educational experience was a period of Government service in the U.S Air Force. Beginning his practice of Architecture in the City of Tustin, Mr. Westberg ultimately had the opportunity to blend his professional endeavors with that of Mr. Frisco White, in 1986, building Westberg + White into what it is today. Mr. Westberg has been the managing partner of the Firm through it's many years of professional service. Along with Mr. White's excellent design talents, these two business partners have garnered numerous happy clients, many of whom have become long-term friends to Mr. Westberg. Mr. Westberg is the primary lead with the large majority of the Firm's present clients, and Architect of Record on many of the Firm's projects. His ability to understand the overall pressures that burden his clients as pertains to their Capital Facilities needs has allowed the Firm to continue its upward growth. Also, after understanding the desire of the Public Client to have their design professionals' close by; Mr. Westberg quickly implemented the placement of several offices throughout the State. Presently Westberg + White is located in San Diego, Tustin, and Santa Maria. Education: Bachelor of Architecture California Polytechnic State University, San Luis Obispo ■ Registration: C-1 1045, California Relevant . Experience Partial List: -Carson Park, City of Carson •Aquatic Complex, City of Seal Beach -Sunset Park Ranger, City of San Marcos •La Mirada Community and Senior Center, City of La Mirada -La Mirada Community Sheriff Station, City of La Mirada •Splash Aquatic Center, City of La Mirada -California Space Authority Space Center •Abel Maldonado Community Youth Center, City of Santa Maria -Elementary Institute of Science, San Diego -George Stevens Commuity Center, San Diego •Public Airport District Terminal Building, City of Santa Maria -Santa Ana College Central Plant Infrastructure Project. •Santa Ana College Campus Site Expansion & Parking lot Expansion Project. -Santa Ana College New Soccer Field/Parking Lot & Support Structures -Santa Ana College 17 St., Bristol St. & Washington St. Accessibility upgrades •Santa Ana College New Parking Lot & Campus Road Re -alignment Project. s Westberg+ White, Inc. is Page 10 Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES D. SERVICE CATEGORY (Continuation) 4) Resumes: Greg Beard, Principal Greg Beard has over 28 years experience in the architectural industry. He has extensive knowledge in a variety of project types including K-12, Community Colleges and Civic as well as other sectors that include Analytical and Medical Laboratories, Corporate and Commercial projects, Mix -use projects, Assisted Living/Alzheimer's Facilities and Single & Multi -Family housing. Greg's architectural experience started in 1987designing single and multi- family projects, then later developing the desire to design commercial projects. This combined experience allowed he and a close friend of his to create there own firm in the 90's. Later they merged the office with an international firm that wanted to move into the LA region to focus on Retail and Corporate projects. In 1999 Greg joined a notable Newport Beach architectural firm where he developed his passion of designing Educational and Civic projects, this passion has bridged a 16 year span. Now with Westberg+White Architects, he provides leadership to our teams as Principal -in -Charge and as Project Manager/Designer to ensure the our client's goals are met. Greg is an experienced team leader with strong communication and consensus building skills. He has a history of providing excellent service and as a result, has led to continued client satisfaction and long—term relationships. He joined Westberg + White in 1/2011 Education: Associate of Science, Architecture Rio Hondo College, Whittier, CA Professional Membersh 1 p: National Association of Industrial and Office Properties (NAIOP) California Assisted Living Facilities Association (CALFA) Society of American Military Engineers (SAME) Relevant Experience Partial List: • Lakeview Park Community Center, City of Santa Fe Springs • Liberty Park Community Center Renovation, City of Cerritos • Liberty Park Community Center, Phase II, (New Covered Multi -Purpose, Child Educational and Activity Center, & Maintenance Garage), Cerritos, CA • Chino Hills State Park Public Use Facilities, City of Chino Hills -Cypress College - Learning Resource Center •RSCCD,Santa Ana College,19 District -Wide projects -Fullerton College - Portable Building Swing Space Village Removal/Parking lot 10 renovation -Allan Hancock College, Performing Arts Renovation •MiraCosta College Creative Arts Complex Expansion and Concert Hall, •MiraCosta College, Horticulture Complex •Citrus College Fine Arts Classroom Building ■ -Citrus College Student Services Building •Citrus College Vo-Tech Building 0 Westberg+ White, Inc. It Page 11 ■ L1 Request for Qualifications �, ■ City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES ■ D. SERVICE CATEGORY (Continuation) ■ 4) Resumes: Robert L. Bender, AIA, CCA, Senior Project Architect Mr. Bender has accumulated over 44 years of experience in the architectural profession and construction industry before coming to Westberg + White, Inc. For more than 17 years he successfully operated his own architectural practice in Newport Beach where he designed numerous commercial, retail, office, industrial, and residential projects ranging from custom single family homes to large condominium complexes, commercial shopping centers and automobile dealerships. His internship in the profession included work with a notable Los Angeles based architectural firm where he gained a broad experience in educational facilities. ■ Prior to joining Westberg + White, Inc., Bob spent 21 years with another notable Newport ■ Beach architectural firm where he eventually rose to become a lead architect, partner and shareholder. There he continued to develop his skills and acquire his extensive experience ■ and knowledgeable background working on educational facilities. ■ Bob's responsibilities with that firm included work on projects for universities, community ■ colleges, high schools, elementary and middle schools, and administrative facilities for school and community college districts throughout the state. His expertise and leadership ■ includes planning and design, project management, project scheduling, consultant coordination, cost accounting, quality assurance and quality control, constructability ■ reviews, construction administration and change order administration. He has successfully interfaced with governmental, military, public and private agencies to assure that client's ■ program goals and expectations are achieved. The foundation of his career has been to bring strong leadership skills to bear and mentor the team for each project as necessary to ■ provide an unparalleled service to every client and to develop continued relationships for now and into the future. He joined Westberg + White in June 2013. Education: Architectural Major, ■ California Polytechnic State University, Pomona Registration:C-10136, California ■ Relevant Experience ■ Partial List: -Antelope Valley College, Health/Science Building, Lancaster, CA •Cypress College Campus Safety, Cypress, CA ■ -Cypress College Learning Resource Center, Cypress, CA •Cypress College Piazza, Cypress, CA ■ -Coastline Community College Higher Education Center, Garden Grove, CA -Anaheim Higher Education Complex Renovation (formerly Martin Luther ■ Hospital) Anaheim. ■ -Irvine Valley College, Library, Irvine, CA •Moreno Valley College,Phase 2, Moreno Valley, CA . -Cerritos College Gymnasium Seismic Renovation, Norwalk, CA •Vanguard University Business/Religion Building, Costa Mesa, CA ■ -East Valley High School, North Hollywood, CA •Dos Pueblos High School Performing Arts Center, Goleta, CA I■ Westberg + White, Inc. In Page 12 IN ■ Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES D. SERVICE CATEGORY (Continuation) 4) Resumes: John Garakian, RA, NCARB, CDT, Senior Design Architect Mr. Garakian has over 40 years of professional experience in the architectural field designing education, commercial office, civic, retail, AL j industrial, and manufacturing, entertainment, and residential projects. ' Ranging in size from single family residences to midrise offices and hundreds of thousands of square feet of manufacturing and industrial projects his work has been completed in several U.S. states and abroad. His career has allowed him to participate in many client project collaborations where he was integrated within the client's operations during the design process; to achieve an ultimate understanding of the client goals, business model, operations, and project expectations. These projects include clients such as; Santa Ana College, McDonnell Douglas Realty Company, Home Savings of America, The Irvine Company, Kaiser Aluminum, Universal Studios, and many more. These successful collaborations produced many award winning projects, which also developed into long lasting client relationships and expanded work opportunities. . Additionally, John's background includes firm ownership, management, operations and business development, performing responsibilities as a firm principal, director of design, . architectural department manager, and operations manager. His experience as a lead designer is the foundation of his career; however, he has also performed extensive roles in all phases of project management and execution from programming through construction. He joined Westberg + White in 2009 ' Education: Bachelor of Architecture California Polytechnic State University, San Luis Obispo Registration:C-9826, California Arizona 19502, Colorado C-2174 NCARB Certificate No. 24430 CDT Certification Relevant Experience Partial List: -Santa Ana College Johnson Center Programming Services •Santa Ana College Central Plant Infrastructure Project. -Santa Ana College Campus Site Expansion & Parking lot Expansion Project. •Santa Ana College New Soccer Field/Parking Lot & Support Structures -Santa Ana College Campus Pedestrian Mall Renovation & Infrastructure •Santa Ana College Master Planning. -Santa Ana College Campus wide Building upgrades & Renovations. ■ •Santa Ana College Planetarium Expansion & Renovation. -Rancho Santiago Community College District, District -Wide Surveillance Projects . •Cypress College - Campus circulation analysis and enhancement, including new campus entry and identity design -California Space Center; Master Planning and Conceptual Design •Torrance Unified School District; North HS. Modernization -El Monte City School District; Durfee Elementary School Expansion •Downey USD; Columbus School Expansion n Westberg + White, Inc. IIN Page 13 Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES D. SERVICE CATEGORY (Continuation) 4) Resumes: Jon Gomer, RA, LEED AP, Sustainability Design Architect Mr. Gomer tasks include Programming, schematic design, design development, construction docs., bidding, construction administration assessment reports, project budgets, cost estimates, project management, managing design teams and consultants, writing client and consultant contracts, project schedules and phasing plans, approval processes. Mr. Gomer received the recognition by Architectural Record December 2010 for earning LEED points for Innovation Design in the product materials of clay roofing tiles in the Chain of Custody use. He joined Westberg + White in 2013. Education: Bachelor of Architecture California Polytechnic State Registration: C-25861, California US Green Building Council, University, Pomona LEED Accredited Professional — 2009 Certified Sustainable Projects Experience Partial List: -Santa Margarita HS: Phase 2, Eagle Athletic Center — (LEED Silver, Savings -by Design) -Santa Margarita HS: Phase 3, Academic Building — (LEED Silver) -Fremont Elementary School: New ORG Classroom Building — (HPI) •La Crescenta Elementary School: New ORG Classroom Building — (HPI) -Lincoln Elementary School: New ORG Classroom Building — (HPI) •College View School: Special Education Facility — (Solar Cell Panels, Solar Water Panels) -Woodbridge High School: Aquatic Center — (CHPS, Solar Water Panels, Fuel Cells) -Woodbridge High School: Music/Fitness Expansion Center — (CHPS, Savings -by -Design) -Woodbridge High School: Parking Lot Expansion and Fire Road Loop — (CHPS) -Pierce College: ADA Accessibility Upgrades — Los Angeles, CA •Harbor College: ADA Accessibility Upgrades — Los Angeles, CA -L.A. Southwest College: ADAAccessibility Upgrades — Los Angeles, CA •West L.A. College: ADA Accessibility Upgrades — Los Angeles, CA -University High School: New Special Education Building — Irvine, CA n Westberg + White, Inc. in Page 14 V Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES D. SERVICE CATEGORY (Continuation) i 4) Resumes: William E. Gamache, Construction Administrator/Close-Out Specialist Mr. Gamache will be the lead construction administrator and close- out specialist for the project and he will assist Mr. Bender to ensure the project is constructed as documented in the contract documents. Mr. Gamache has many years of experience in providing construction administration services for School and College Districts; he is a licensed General Contractor and a Class 2 DSA Inspector. Bill is also an integral member of W+W's Santa Ana College projects team. He joined Westberg + White in 2006. Education: Orange Coast College, Costa Mesa, CA Licensure: Division of the State Architect - Project Inspector Class 2 License #4438 ■ General Contractors License #568407 DSA-CAS Certification in progress. Relevant Experience Partial List: -Hemet Service Center; Riverside County Economic Developement Agency -Cypress College - Campus circulation analysis and enhancement, including new campus entry and identity design and Site Accessibility. -Community Magnet Charter School; Los Angeles Unified School District -Santa Ana College Central Plant Infrastructure Project. . -Santa Ana College Campus Site Expansion & Parking lot Expansion Project. -Santa Ana College New Soccer Field/Parking Lot & Support Structures -Santa Ana College 17 St., Bristol St. & Washington St. Accessibility upgrades -Santa Ana College New Parking Lot & Campus Road Re -alignment Project. -Santa Ana College Campus Pedestrian Mall Renovation & Infrastructure -Santa Ana College Campus wide Building upgrades & Renovations. -Santa Ana College Planetarium Expansion & Renovation. -Rancho Santiago Community College District, District -wide Surveillance -Fullerton College - Portable Building Swing Space Village Removal/Parking ■ lot 10 renovation -Downey High School; Downey Unfied School District -Warren High School; Downey Unfied School District -Madison Elementary School; Redondo Beach Unified School District -Lincoln Elementary School; Redondo Beach Unified School District -Adams Middle School; Redondo Beach Unified School District •Parras Middle School; Redondo Beach Unified School District Westberg+ White, Inc. i Page 15 I■ I■ Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES D. SERVICE CATEGORY (Continuation) 4) Resumes: Richard L. Matteo, AIA, CSI, CCS, Specification Writer Mr. Matteo has over 40 years of experience writing of specifications, coordination of specifications with consultants, quality assurance review of construction documents, review shop drawings, materials reaserach, product investigation. Education: Southern Connecticut State University Bachelor of Art Degree Quinnipiac University Division of Continuing Education Professional Organizations: American Institute of Architects AIA California Council / AIA Orange County Construction Specifications Institute Orange County Chapter Certified Construction Specifier (CCS) - 2005 International Code Council (ICC) Lee Langlois, Certified Access Specialist Mr. Langlois is a DSA Level 1 Inspector with over 25 years of Construction experience. He possesses inspection and management experience in the construction of new and modernizations of existing school structures. Mr. Langlois has consistently attained duties of increasing responsibility in the areas of inspection, management, and general project team coordination. He is one of less than 600 individuals in California to earn certification as a California Access Specialist. Education: 1985-1987 LBCC, Cal State Fullerton Certifications: DSA Level 1 - Certified Project Inspector Cert. #5132 CA Certified Access Specialist Cert. #301 Scott Feeney, CPE, LEED AP, Cumming LLC Managing Director Mr. Feeney possesses 15 years of experience in construction management as well as 5 years as a tradesman. His well-rounded background within the construction field brings . a wealth of knowledge and perspective to each of his project assignments. As a Certified Professional Estimator, he is an expert in construction cost estimating, including pre -con- struction, design development and construction document phases. Scott is also a skilled mediator, participating in change order preparation, validation and negotiation Education: Bachelor of Science in Building Surveying Glasgow Caledonian University in Scotland Certifications: Higher National Certificate in Construction Technology . from Glasgow College of Building. Westberg + White, Inc. Page 16 ■ ■ Request for Qualifications ■ City of Huntington Beach ON -CALL ENGINEERING BPROFESSIONAL CONSULTING SERVICES D. SERVICE CATEGORY (Continuation) ■ Staffing: ■ ■ • Partner -in -Charge: Paul Westberg, AIA, Managing Partner ■ Mr. Westberg will act as a resource to the entire Design team and the City to ensure the proj- ,,.,,,,•' ■ ect deliverables and programs are met. As the Managing Partner, he will also monitor project ■ activities to make sure the appropriate staff members are available and are assigned to the Westberg + White ■ City's projects. The City of Huntington Beach ■ projects will be managed and championed from Paul Westberg, AIA Partner our Tustin Office, but if necessary he will adjust -In -Charge ■ man power and utilize other staff members from the other W+W offices including San Diego to Gregory G. Beard ■ make sure the City's projects milestones are Charge/Project Manager Principal-In-Charge/Project Programmer/Planner Pro Pro met. ■ ' • Principal-in-Charge/Project Manager - Robert Bender, AIA Projecc t Architect Programmer/Planner: Gregory G. Beard, ■ Principal John Garakian, RA Mr. Beard will be the Main Contact for the City Project Designer/Interiors ■ and act as a resource for the entire design and construction team. He will manage the billing Jon comer, RA, LEED AP ■ and administrative aspects of the project and QA/QC, LEED coordinate information to the Client. Mr. Beard will work with the Client to see that the efforts William E. Gamache ■ generated in design workshops are translated Construction Administrator/ to the final design. He will lead the program- Close -Out Specialist ■ ming and planning efforts and assist in the Design phase of the project. Lee Langlois ■ CAS Project Specialist • Project Architect: Robert Bender, ■ Architect, Senior Project Architect Richard Matteo ■ Mr. Bender will be the Project Architect for the Spec. Writer project; he'll be the project team lead. He'll also ■ work closely with Mr. Beard in developing the Scott Feeney project scope and scheduling the project mile Cost Estimating (Cumming LLC) ■ stones and deadlines. Mr. Bender will assist the team during the project's transition from design ■ to construction documentation, develop outline specifications, provide quality assurance re- . views and work closely with the production team to ensure the District's goals are met. Westberg+White, Inc. Page 17 ■ 0 Request for Qualifications City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES D. SERVICE CATEGORY (Continuation) • Project Designer/Interiors: John Garakian, RA, Sr. Project Architect/Designer Mr. Garakian will be the lead designer on the project and will lead the schematic design and design development phases of the project to help ensure that the ultimate solution is not only functionally effective, but aesthetically coordinated to include materials, finishes and FF&E components as well. He will be involved in the project from beginning to end to guarantee continuity. • QA/QC Manager: Jon Gomer, RA, LEED AP, Senior Project Architect Mr. Gamer will oversee the project architect, project designer and project team to estab- lished broad directions and goals for the quality assurance/quality control as it is an ongo- ing process throughout the project. This approach offers project teams the best chance to develop high-performance, innovative facilities that meet the owner's goals in the most elegant manner. Mr. Gamer will conduct detailed reviews at the end of schematic design, design development and at the 50% and 100% completion milestones of the construction document phase. During these sessions, documents will be reviewed for constructability, interdisciplinary coordination and code compliance. • Specifications Writer: Richard Matteo, AIA, CSI, CCS, Specifications Writer Mr. Matteo with over 40 years of experience works closely with the Project Manager and Architects to provide project specific documents. As a member of the Construction Specifications Institute, he is able to stay current on the latest changes in format and content for construction documents and technical specifications. He is proficient in the requirements and procedures in building code requirements. • Construction Administrator/Close-Out Specialist: William E. Gamache, Construction Administrator Mr. Gamache with over 30 years of experience will assist the project team during all phases of the project to ensure consistency and full understanding of the project and special concerns that are relevant to the project. He will be responsible for managing the contract administration phase. Additionally, Bill will work in managing the project on a daily basis and will be the primary decision maker for the Construction Manager or Contractor on behalf of the design team. He will attend weekly project construction meetings and work closely with the Client and/or Construction Manager throughout the project. He and his team will also be responsible for coordinating with agencies for project close-out. • CAS Project Specialist: Lee Langlois, California Access Specialist Mr. Langlois is a DSA Level 1 Inspector with over 25 years of Construction experience. He possesses inspection and management experience in the construction of new and modernizations of existing school structures. Mr. Langlois has consistently attained du- ties of increasing responsibility in the areas of inspection, management, and general project team coordination. • Cost Estimator (Cumming LLC): Scott Feeney, CPE, LEED AP, Managing Director Mr. Feeney possesses 15 years of experience in construction management as well as 5 years as a tradesman. His well-rounded background within the construction field brings a wealth of knowledge and perspective to each of his project assignments. As a Certified Professional Estimator, he is an expert in construction cost estimating, including pre - construction, design development and construction document phases. Westberg + White, Inc. Page 18 '■ I■ V Request for Qualifications of Huntington Beach ON -CALL ENGINEERING& PROFESSIONAL CONSULTING SERVICES ■ D. SERVICE CATEGORY (Continuation) Understanding & Methodology Section ■ We have a clear understanding of your needs and priorities based on the scope of ser- vices provided in the RFQ Category H " Architectural Services". Our extensive architec- tural and planning experience ensures that we know how to address any architectural ■ planning and design project for new structures or modifications of existing structures ■ We have experience developing projects within a political environment and community involvement in the design process by involving the community in the design process ■ to assist in preparing the specifications and translating any project program needs into ■ physical and spatial designs for their facilities; the members of the community must have a strong interest in being involved in all phases of the facilities design planning process. Our approach to designing environments is interactive in nature, encouraging the partici- pation of the individuals who will ultimately use the facility. Our Interactive Design Pro- cess is team oriented. This client, through designated representatives and community representation, is a key team member and plays certain designated roles throughout the design, planning and facility development process. We guide and coordinate the entire process. We initially begin by getting all key members together and setting the team in motion. Within our organization, we design by team so that we can bring all the necessary skills and experiences to each project. Westberg + White Design Philosophy and Sharing information throughout the life of the project Within the context of the development of comprehensive environments, creative design means finding ways to maximize the project value of every square foot of allocated space and still keep the overall cost of the space within the resource limits of the project. During the progress of a project, client communication is very important. We will provide the Client with adequate information in a timely manner to meet all of your needs. While working with the planning committee during design, we will provide documentation includ- ing Planning Specifications, the Schematic Design Booklet, and the Design Development Booklet. These serve as useful tools to inform those not directly involved about the proj- ect's progress. CITY OF CARSON - Carson Park Rec Cente-• In Westberg + White, Inc. in Page 19 ■ ■ Request for Qualifications ■ City of Huntington Beach ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES ■ D. SERVICE CATEGORY (Continuation) ■ Approach for Renovation vs. New Construction Projects: ■ Renovation: Buildings that require a renovation bring into play, first of all, the understanding ■ of the existing structures, their past history pertinent to on -going differed maintenance, additions to the structures, original reasons for their configurations, and present state ■ of repair. Creating "as -built' drawings of the structures take time and patience. Once the effort has been completed and the Team understands what exists, then the effort to renovate and repurpose the facility will take place ultimately providing the district with newly upgrade facilities, both from a materials/finishes perspective as well as the newly ■ installed power, lighting, air delivery and all wearable parts, such as doors, hardware, ■ cabinets, etc.. This effort will always bring about surprises pertinent to discoveries made during demolition. Large contingencies are always needed in the budget process. ■ New Construction: This is a much more straightforward approach to constructing facilities. ■ Whether it is an entirely new facility location or the enhancement of new buildings on an existing facility, the unknowns came be much less severe. Whereas renovation will ■ generally require the dislocation of its users to temporary facilities, new construction does not. Site disruption can be more easily handled. ■ ■ Disputes and Claims involving Contractors and Subcontractors: W+W believes it is essential for the parties to make every effort, within the provisions of ■ the contract, to resolve disputes at the lowest cost and with the least time-consuming solution. Our goal is to promote a cooperative attitude and maintain a good working ■ relationship with all parties and continue to work together after dispute is resolved. w 1M C .. /!"'Y �r I Station CYPRESS COLLEGE - W+W Principal Greg Beard pr while asserted with another firm. Westberg + White, Inc. Page 20 EXHIBIT "B" Payment Schedule (Hourly Payment) A Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule B Travel Charges for time during travel are not reimbursable C Billing 1 All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it 2 Each month's bill should include a total to date That total should provide, at a glance, the total fees and costs incurred to date for the project 3 A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion 4 CONSULTANT shall submit to CITY an invoice for each monthly payment due Such invoice shall A) Reference this Agreement, B) Describe the services performed, C) Show the total amount of the payment due, D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement, and E) For all payments include an estimate of the percentage of work completed Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY Such approval shall not be unreasonably withheld If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein 1 Exhibit B Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate Such approval shall not be unreasonably withheld Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement 2 Exhibit B !: o 2014 ,i 2015 Partner/Principal............................................................. $215 Associate Architect............................................................ $175 Senior Project Architect or Designer $150 ...................................... Project Architect or Manager ................. .............................. $130 Construction Administrator I...... .................. .................. $130 JobCaptain ............ ... .............. .............................. $110 Designer/Planner........................................................... $100 Draftsperson, Senior......................................................... $90 Construction AdministratorIt ............................................. $80 Draftsperson, Intermediate ........ ........................................ , $75 Draftsperson, Junior .............................................. ............. $70 Clerical Support............................................................. $70 Services provided by engineering and special consultants assigned to the project, and other reimbursable expenses shall be charged at one and one -tenth (1 A 0) times the amount billed to Westberg + White, Inc. These are the current rates effective July 1, 2014 through June 30, 2015 and are subject to change once annually each July 1. F L bbGuldOM63Ulo W Schadale 2014 - 2015 MEMBER AMERICAN INSTITUTE OF ARCHITECTS 14471 Chambers Road, Suite 2% Tustin, CA 92780.6964 (714) 508-1180 Fax (714) 508-1790 1775 Hancock Street, Suite 270, San Diego, CA 92110.2041 (619),642-1188 Fax (619) 542-1663 719 S McClelland Street, Santa Marta. CA 93454-6122 (805) 346-2991 FAX (805) 346-8790 www wwamb,com PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND WESTBERG + WHITE, INC FOR ON CALL CIVIL ENGINEERING SERVICES Table of Contents 1 Scope of Services. 2 City Staff Assistance 3 Term, Time of Performance . 4 Compensation 5 Extra Work.. . .. . 6 Method of Payment 7 Disposition of Plans, Estimates and Other Documents 8 Hold Harmless 9 Professional Liability Insurance 10 Certificate of Insurance 11 Independent Contractor 12 Termination of Agreement 13 Assignment and Delegation 14 Copynghts/Patents 15 City Employees and Officials 16 Notices 17 Consent 18 Modification . 19 Section Headings 20 Interpretation of this Agreement 21 Duplicate Original 22 Immigration 23 Legal Services Subcontracting Prohibited 24 Attorney's Fees 25 Survival 26 Governing Law 27 Signatories 28 Entirety 29 Effective Date .. 1 2 2 2 .2 3 3 3 4 .5 6 6 .6 7 7 g 8 i g .8 .9 9 10 10 10 10 10 11 2015 List of Consultants Submitted RFQ Vendor Name Vendor Name Advantec Consulting Engineers, Inc KCG Consulting Group AECOM Technical Services, Inc Kleinfelder AESCO, Inc KOA Corporation AKM Consulting Engineers Koury Engineering & Testing, Inc Albert Grover & Associates KPFF Consulting Engineers Alta Planning+ Design Langan Engineering and Environmental Inc American Geotechnical, Inc LEE & RO, Inc Anchor QEA Leighton Consulting, Inc AndersonPenna Partners, Inc MARRS Services, Inc APA Engineering, Inc McLean & Schultz Axiom Corporation Mirjahangir Engineering/Amiran Construction Co BKF Engineers Moffatt & Nichol Case Land Surveying, Inc MTGL, Inc CivilSource, Inc Myers Houghton & Partners, Inc Civil Works Engineering Ninyo & Moore Converse Consultants Noble Consultants, Inc COWI Marine North America Onward Engineering CWE Pacific Advanced Civil Engineering, Inc D Woolley & Associates PENCO Engineering, Inc DKS Associates Professional Service Industries DMc Engineering Psomas ERSC Inc Quantum Quality Consulting, Inc FPL & Associates, Inc RBF Consulting Fugro Consultants, Inc Richard Brady & Associates Geocon West, Inc SA Associates Geo-Environmental, Inc Sequoia Consultants GeoLogic Associates, Inc Stetson Engineers Inc GEOSCIENCE Support Services, Inc Tait & Associations, Inc Geosyntec Consultants Terracon Consultants, Inc GHD Tetra Tech GMU Geotechnical, Inc Towill, Inc Group Delta Consultants, Inc Transpo Group Guida Surveying Inc TTG Engineers Gwynne Pugh Urban Studio Twining, Inc Harris & Associates, Inc VA Consulting, Inc IDS Group, Inc W G Zimmerman Engineering, Inc Interwest Consulting Group West Yost Associates Iteris Westberg + White Joseph C Truxaw and Associates, Inc Willdan Engineering '`�� ®® CERTIFICATE OF LIABILITY INSURANCE 5/21/ 015 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER Cornerstone Specialty Insurance Services, Inc. 14252 Culver Drive, A299 Irvine CA 92604 CONTACT Tina Cowie PHONE (714)731-7700 FAX o (714)731-7750 ADDRESStina@corners tonespecialty com INSURERS AFFORDING COVERAGE NAIC # INSURERA Travelers PropertyPr9perty Casualty Co 25674 INSURED WESTBERG + WHITE, INC. 14471 Chambers Road Ste 210 Tustin CA 92780 INSURERB WeSCO Insurance Company 5011 INSURER INSURER INSURER E INSURER nnVFRAnPQ CFRTIFIRATF NIIMRFR 1S/19 ALL COVERAGES RFVISInNN1IMRFR THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS TYPE OF INSURANCE A lum U R POLICY NUMBER MMIDDY EFF POLICYEMMIDDrrr Py LIMITS L LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES occurrence)$ 300,000 MMERCIAL GENERAL LIABILITY CLAIMS-MADEMOCCUR JA 680-7546L108 1/27/2015 /27/2016 MEDEXP(Anyoneperson) $ 5,000 PERSONAL&ADVINJURY $ 1,000,000 DTL INSRD/PRIMARY PER FORM # CGD3810907 NKT WVR OF SUBROX GENERAL AGGREGATE $ 2,000,000 AS REQUIRED PER WRITTEN GEML AGGREGATE LIMIT APPLIES PER PRODUCTS COMP/OP AGG $ 2 , 00 0 , 0 00 CONTRACT $ POLICY X PRO F7 LOC AUTOMOBILE LIABILITY COMBINEDSINGLELIMIT 1,000,000 BODILY INJURY (Per person) $ A ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NONOWNED HIRED AUTOSAUTOS Ix N A585M7605 /27/2015 1/27/2016 BODILYINJURY(Peraccident) $ PROPERTY DAMA E Per accident $ $ X I UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 3,000,000 AGGREGATE $ 3,000,000 A EXCESS LIAB CLAIMS -MADE DED X RETENTION$C $ PYP-8176YO18 /27/2015 /27/2016 A WORKERS COMPENSATION AND EMPLOYERS LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN OFFICER/MEMBER EXCLUDED? (Mandatory in NH) N I A JUB-3399T31-2 /27/2015 /27/2016 X I WC TOR"STATU- OTH- EL EACH ACCIDENT $ 1,000,000 EL DISEASE - EA EMPLOYEE $ 1,000,000 If yes descnbe under DESCRIPTION OF OPERATIONS below EL DISEASE -POLICY LIMIT $ 1,000,000 B Professional Liability 1119418-01 /27/2015 /27/2016 Each Claim $3,000,000 Cl aims Made Annual Aggregate $ 3, 0 0 0, 0 0 0 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) Certificate Holder is Additional Insured for General Liability but only if required by written contract with the Named Insured prior to an occurrence and as per attached endorsement Coverage is subject to all policy terms and conditions *30 days notice of cancellation, except for 10 days notice for non-payment of premium For Professional Liability coverage, the aggregate limit is the total insurance available for all covered claims reported within the policy period City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS AUTHORIZED REPRESENTATIVE Cowie/TCOWIE ACORD 25 (2010/05) V 1933-2010 ACORD CORPORATION. All rights reservec INS025!?ntnam n1 The Arr)Rn names znell Innn zro rcnre+crcell marlee of Ar`nRn 05, City Wrm Michool Pow, City tvarm V City Of Huntington Beach 2000 Main Street ® Huntington Beach, CA 92648 (714) 536-5227 ® www.huntingtonbeachea.gov Office of the City Clerk .loan L. Flynn, City Clerk July 24, 2015 Westberg + White, Inc ATTN Paul Westberg, AIA 14471 Chambers Road, Suite 210 Tustin, CA 92780 Dear Mr Westberg Enclosed for your records is a copy of the fully executed "Professional Services Contract Between The City of Huntington Beach and Westberg + White, Inc for On Call Civil Engineering Services " Sincerely, i Joan L Flynn, CIVIC City Clerk JF pe Enclosure Sister Cities Anjo, Japan ! Wartakere, New Zealand