HomeMy WebLinkAboutWilldan - 2002-11-07�Su ;ty\ Contracts Checklist for Submittal t®
City Clerk's Office
Hunt gto Beach
(Please transmit this form when your contract is ready to be filed in the City Clerk's office)
To: Connie Brockway, City Clerk
x5404
1. Name of Contractor: Willdan
2. Purpose of Contract: Provide Professional Engineering Services for the OC-9 Water
Transmission Pipeline.
3. Expiration Date: November 2003
4. Amount of Contract: $526,715
A. Is the attached contract RELATED to a PREVIOUSLY SUBMITTED contract (renewal/amendment/etc)? ❑ YES NO
B. Did you attach the LIST OF CONSULTANTS from whom proposals were requested — pursuant to HBMC 3.03.100? YES ❑ N/A
OR Is the attached contract a SOLE SOURCE? :S�M lea° �❑ YES ❑ N/A
C. Did you attach a COPY of the insurance certificate/waiver and send the ORIGINL to Risk Management? /KYES
PLEASE INCLUDE:
_Debbie De Bow X-5528
Name/Extension -�
Public Works
Department
January 9, 2002
Date
CITY CLERK'S OFFICE USE ONLY:
g:lforms/city clerk contract checklist.doc
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND WILLDAN
FOR THE OC-9 WATER TRANSMISSION PIPELINE
THIS AGREEMENT ("Agreement") is made and entered into this day of
/y6VC,rntX,r- , 2002, by and between the City of Huntington Beach, a municipal
corporation of the State of California, hereinafter referred to as "CITY," and WILLDAN, a
California corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide professional
design services to CITY for the OC-9 water transmission pipeline; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in the Request for
Proposal ("RFP"), and CONSULTANT's Proposal dated April 8, 2002 (both of which are
hereinafter referred to as Exhibit "A"), which are attached hereto and incorporated into this
AGREEMENT by this reference. These services shall sometimes hereinafter be referred to as
the "PROJECT."
CONSULTANT hereby designates Lisa M. Penna who shall represent it and be
its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
02agree/wildan/7/9/02
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire three hundred fifty five (355) days from
the Commencement Date unless sooner terminated as provided herein. All tasks specified in the
Scope of Services shall be completed no later than three hundred fifty-five (355) days from the
Commencement Date of this Agreement. These times may be extended with the written
permission of CITY. The time for performance of the tasks identified in the Scope of Services
are generally to be shown in the Scope of Services. This schedule may be amended to benefit
the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the rates specified in the revised fee
proposal dated October 14, 2002, hereinafter referred to as Exhibit ">B," including all costs and
expenses, not to exceed Five Hundred Twenty Six Thousand Seven Hundred Fifteen Dollars
($526,715.00).
5. EXTRA WORK
In the event CITY requires additional services not included in the Scope of
Services or changes in the scope of services described in the Scope of Services, CONSULTANT
will undertake such work only after receiving written authorization from CITY. Additional
02agree/wildan/10/17/02
2
compensation for such extra work shall be allowed only if the prior written approval of CITY is
obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to Exhibit B.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion, whichever
shall occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, demands and defense costs (including,
without limitation, costs and fees of litigation of every nature or liability of any kind or nature)
arising out of or in connection with CONSULTANT's performance of this Agreement or its
failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its
officers, agents or employees except such loss or damage which was caused by the sole
negligence or willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all
costs and attorney's fees incurred by CITY in enforcing this obligation. CONSULTANT will
02agree/wildan/7/9/02 3
conduct all defense at its sole cost and expense, and CITY shall approve selection of
CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of
whether any insurance policies are applicable. The policy limits do not act as a limitation upon
the amount of indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than One Million Dollars ($1,000,000) per occurrence
and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention,
"deductible" or any other similar form of limitation on the required coverage except with the
express written consent of CITY. A claims -made policy shall be acceptable if the policy further
provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising from work performed in connection with this
Agreement.
02agree/wildan/7/9/02 4
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice; however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY,.
The requirement for carrying the foregoing insurance coverage shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the Agreement.
CITY or its representative shall at all times have the right to demand the original or a copy of the
policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on
the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and its officers, agents and
02agree/wildan/7/9/02 5
employees and all business licenses, if any, in connection with the PROJECT and/or the services
to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement
by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of CITY, become its property and shall be promptly
delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without
the prior express written consent of CITY. If an assignment, delegation or subcontract is
approved, all approved assignees, delegates and subconsultants must satisfy the insurance
requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
02agree/wildan/7/9/02 6
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses specified
below; provided that CITY and CONSULTANT, by notice given hereunder, may designate
different addresses to which subsequent notices, certificates or other communications will be
sent:
TO CITY:
City of Huntington Beach
ATTN: Director of Public Works
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
Lisa M. Penna, Vice President
Willdan
2125 Katella Avenue, Suite 200
Anaheim, CA 92806
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
02agree/wildan/7/9/02 7
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed .
dependent upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
02agree/wildan/7/9/02 8
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY'S FEES
Except as expressly set forth in Section 8 of this Agreement, in the event suit is
brought by either party to construe, interpret and/or enforce the terms and/or provisions of this
Agreement or to secure the performance hereof, each party shall bear its own attorney's fees,
such that prevailing party shall not be entitled to recover its attorney's fees from the non -
prevailing party.
02agree/wildan/7/9/02 9
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any. representation, inducement, promise, agreement, warranty, fact or
circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
REST OF PAGE NOT USED
02agree/wildan/7/9/02 10
Agreement, and supersedes all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
CONSULTANT,
By:
print name
ITS: (circle one) Chairman resident/" ice President
AND
By:
print name
ITS: circle one) Secretary/Chief Financial Officer/Asst.
Secreta Treasurer
CITY OF HUNTINGTON BEACH, a
a corporation of the State of California
Director of Public Works (�
(Pursuant To HBMC §3.03.100)
APPROVED AS TO FORM:
b y amity Attorney 0
d
/0 -S
REVIEWED AND APPROVED:
ety Administrator
(only for contracts over $50,000.00)
02agree/wildan/7/9/02 I I
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND WILLDAN
FOR THE OC-9 WATER TRANSMISSION PIPELINE
Table of Contents
Scopeof Services.....................................................................................................I
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents
...........................................3
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificate of Insurance............................................................................................5
Independent Contractor............................................................................................6
Termination of Agreement.......................................................................................6
Assignment and Delegation......................................................................................6
Copyrights/Patents...................................................................................................7
City Employees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................8
SectionHeadings.....................................................................................................8
Interpretation of this Agreement..............................................................................8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................
9
Legal Services Subcontracting Prohibited................................................................9
Attorney's Fees..........................................................................................................10
Survival.....................................................................................................................10
GoverningLaw.........................................................................................................10
Entirety......................................................................................................................10
jmp/contracts group/internatl sample/7/9/02
Purchasing Certification
Willdan Engineering Corp
Page 2
11. Attach list of consultant from whom proposals were requested
(including a contact telephone number)
RFP's were sent to the following 5 qualified firms:
Willdan
Lisa Penna
(714) 940-6300
CGvL Engineers
Jim Cathcart
(949) 454-3600
DEI Professional Services
Robert Doss
(949) 955-0350
RW Beck
Paul Lanspery
(949) 458-8844
Van Dell and Associates, Inc.
Bill Currie
(949) 261-8482
A team of 3 independent evaluators rated the 5 proposals received. A short list
of 3 firms was interviewed by a 4-person (City staff) interview panel, and Willdan
was selected as the most qualified firm. Subsequently, references were checked
for the top 2 rated firms, and Willdan was determined t be the most qualified firm
for the proposed project. After the selection was made, the 3 (separately sealed)
fee proposals were opened. Willdan's fee was determined to reasonable for the
services provided.
12. Attach proposed scope of work. (See attached Proposal)
13. Attach proposed payment schedule. (Payment will be based on an hourly
rate, cost not -to -exceed), per the attached fee proposal.
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10/15102
PR00:10ER
Dealey, Renton & Associates
P. 0, Box 10550
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Santa Ana, CA 92711-0550
714 427-6810
INSURERS AFFORDING COVERAGE
INSURED
Willdan
2125 E. Katella Avenue, Ste. 200
INSURER A: Hartford Fire Ins. Co.
INSURER IS; Travelers Indemnity Co. of Illinois
INSURERc: American Motorists Ins. Co.
Anaheim, CA 92806
INSURERD: American Manufacturers Mutual
INSURERE, Security Ins. Co. of Hartford
rnVFRAnFR
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
IypE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE M /DD/Y
POLICY EXPIRATION
DATE MM/DD/Y
LIMBS
A
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE ® OCCUR
X CONTRACTUAL
57CESCA1661
INDP. CONTRACTORS
INCLUDED.
11/09/01
11/09/02
EACH OCCURRENCE
$1,000,000
FIRE DAMAGE (Any one fire)
$1,000,000
MED EXP (Any one person)
$10 000
PERSONAL & ADV INJURY
$1,000,000
X
BFPD, XCU, OCP
GENERAL AGGREGATE
s2,000,000
GEN'L AGGREGATE LIM IT APPLIES PER:
POLICY X PRO-
CT 1 X LOC
PRODUCTS-COMP/OPAGG
$2000000
B
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
Y810153D622801
- - • ` '
11 /09/01
11/09/02
COMBINED SINGLE LIMIT
(Ea accident)
$1 000 000
, ,
X
BODILY INJURY
(Per person)
$
X
BODILY INJURY
(Per accident)
$
X
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
HANY
-
-'
-
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGG
$
$
EXCESS LIABILITY
OCCUR EICLAIMS MADE
DEDUCTIBLE
RETENTION $
EACH OCCURRENCE
$
AGGREGATE
$
$
$
C
D
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
7BG08899501
7BHO6954202
11/09/01
11 /09101
11/09/02
11/09/02
OTH-
ATU• I ER
X WCYTLM
E.L. EACH ACCIDENT
$1,000,000 _
E.L.DISEASE-EAEMPLOYEE
$1,000,000
E.L. DISEASE -POLICY LIMIT
$1,000,000
E
OTHER Professional
Liability
AEE0700906
11/09/01
11/09/02
$1,000,000 Per Claim
$1,000,000 Annl Aggr.
DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
RE: O.C. - 9 transmission pipeline design. - City of Huntington Beach, its agents, officers and employees are
Additional Insured as respects to General Liability. (AUX) (ANAHEIM)
GERTIPIGATE MULUtK I I ADD ITIONAL INSURED; INSURER LETTER: GAIN%. CLLA IJvry
SHOULD ANYOFTHEABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHEEXPIRATION
City' 'of Huntingtom Beach.DATE THEREOF, THE ISSUING INSURER WILLXgft X)P MAILS_ D AYS WRITTEN
Attn: Debbie DeboW - NOTICE TO THE CERTIFICATE HOLD ER NAMED TO THE LEFT, B XXXX
2000 Main Street $ a�elotxx�cXnatXKoe>axolxmli 'aax a
PO Box 190t x
Huntington Beach, CA 92648 AUTHORIZED 1/1C/I�LyRI�REPRESENTTAATIVE
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ACORD 25-S (7197)1 of 1 #M75849 - - - " %•-• KMK W AI UrtlJ l.Umr-vrcA1 IVry „on
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POLICY NUMBER: 57CESOA1661 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED OWNERS, LESSEES ®r
CONTRACTORS (FORMA )
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of Huntington Beach
Attn: Debbie Debow
2000 Main Street
PO Box 190
Huntington Beach, CA 92648
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of "your work" for that insured by or for you.
Name of Person or Organization Continued: its agents,,officers.and
employees
rn an i n i i s5
3. Name of consultant: Willdan
4. Description of work to be performed: Provide professional design engineering
services for the OC-9 Water Transmission pipeline and distribution pipelines in Newland
Ave.
5. Amount of the contract: $526,715.00
6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
7. Company number and object code where funds are budgeted: 5079.1017
8. Is this contract generally described on the list of professional service contracts
approved by the City Council'? EJ Yes, ® No
9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on
the list of professional service contracts approved by the City Council?'
Yes, ❑ No
10. Were (at least) informal written proposals requested of three consultants?
® Yes, ❑ No
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).-- i I-- >✓� �i�
12. Attach proposed scope of work.
13. Attach proposed payment schedule
�2 &,66- eA
ZICIfiARIiMADRIL, Manager
Purchasing/Central Services
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' If the answer to any these questions is "No," the contract will require approval from the City Council.
Willda0twchCert 10/21/2002 4:02 PM