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Home My WebLink AboutWILLDAN - 2004-07-19r 13y'er117y, «ate � EIVE 2100 Pitt j2* 0 Council/Agency Meeting Held: J �t ,' ai l -7 `� O Deferred/Continued to:zik r ,Approved ❑ Conditionally Approved ❑ Denied ity erk's gnature . Council Meeting Date: 1/17/2006 Depart ent ID Number: PW 06-002 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION. SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: PENELOPE CULBRETH-GRAFT, CITY ADMINISTRATO x PREPARED BY: ROBERT F. BEARDSLEY, PE, DIRECTOR OF PUBLIC WORK SUBJECT: Approve Amendments to Contracts with Wilidan and Engineering Resources for Verizon FTTP and Appropriate Additional Funding Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: Project management and inspection services required by the Verizon, Inc. (Verizon) Fiber -To -The -Premises (FTTP) project have exceeded original estimates in both time and expense. The engineering firms of Willdan and Engineering Resources have contracts with the City to oversee and inspect the FTTP project. The extended duration and cost of the project requires amendments to the contracts, and, an appropriation for funding is necessary to maintain the project on schedule. Funding Source: Funds in the amount of $550,000 are budgeted in General Fund, Public Works Development Services, Professional Services Account No. 10085251.69365. An appropriation of $1 million is requested. Per the Reimbursement Agreement, Verizon will reimburse all City expenses. Revenue estimates will be increased to match the additional appropriation. Recommended Action: Motion to: 1. Approve and authorize the Mayor and City Clerk to execute Amendment No.2 with Willdan for Development Processing Services; 2. Approve and authorize the Mayor and City Clerk to execute Amendment No. 1 with Engineering Resources of Southern California, Inc. for Plan Check and Development Processing Services; and 3. Appropriate and approve the expenditure of $1 million to Public Works Development Services, Professional Services Account 10085251.69365. REQUEST FOR ACTION MEETING DATE: 1/17/2006 DEPARTMENT ID NUMBER:PW 06-002 Alternative Action(s): Do not approve the amendments or authorize the funding. This would jeopardize the completion of the FTTP project on the current schedule. Project management and inspection services would need to be provided by limited Public Works staff, which would delay completion of City projects as well as other private development projects. Analysis: The Verizon FTTP project will install new telecommunications infrastructure by installing fiber-optic cables throughout the majority of the City of Huntington Beach. Approximately 140 miles of fiber-optic cabling is to be installed to serve residential and commercial users. The project was expected to be completed in approximately one year. Revised estimates indicate that this phase of the project will continue through 2006. The City and Verizon have entered into a Reimbursement Agreement to pay for the City's costs associated with the FTTP project. As Public Works staffing is limited, additional personnel from outside consultants are being used for engineering plan review, project management, customer service and field inspection. Engineering Resources is providing plan check and project management. Willdan is providing services for the FTTP inspection. The contract increases will ensure continued support through project completion. Per City Council action, a new General Fund appropriation must meet one of the following three criteria: 1. It is an unanticipated emergency, 2. It is required to implementlabor negotiations, or 3. It is a new expense that is offset by related new revenues. This new appropriation meets criteria #3, a new expense that is offset by related new revenues. Verizon is invoiced at the currently adopted rate for utility encroachment permit and inspection services. Public Works Commission Action: Not required. Environmental Status: Not applicable Attachment(s): � v - , /0 -%1/,0,3,51. Amendment No 1 to Engineering Resources Agreement 2. Amendment No. 2 to Willdan Agreement 3. Fiscal Impact Statement G:\R C A\2006\06-002 Jan 17 Daily (Amendments to Willdan & Engineering Resources).doc -2- 12/29/2005 2:38 PM ATTACHMENT #1 AMENDMENT NO. I TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, IN( EC " 8 2g05 FOR PLAN CHECK AND DEVELOPMENT PROCESSING SERVICES THIS AMENDMENT NO. I is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and Engineering Resources of Southern California, Inc., a California corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated December 15, 2003, entitled "Professional Services Contract Between the City of Huntington Beach and Engineering Resources of Southern California, Inc. for Plan Check and Development Processing Services" which agreement shall hereinafter be referred to as the "Original Agreement," and Since its execution, CITY and CONSULTANT wish to amend the Original Agreement to reflect additional compensation to be paid to CONSULTANT, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL COMPENSATION Section 4 of the Original Agreement, entitled "Compensation," is hereby amended to read as follows: 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Seven Hundred Fifty Thousand Dollars ($750,000,00). 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on — 113'4—A) "V / , 200 b ENGINEERING SOURCES OF SOUTHERN VALWORNIA, INC. By: John Brudin. P.E. print name ITS: (circle one) ChainngoEident ice President AND y: i - 11 - Michael J. S arras, P.E. print name ITS: {circle a Seere / hief Financial Officer/Asst. Secretary - Treasurer REVIEW ND PPROVED: City Admi ' trator CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor ity Clerkil-A � APPROVED AS TO FORM: ✓i i � 4 ity Attorney 4 t`kCko y t, l� INITIATED AND APPROVED: Director oTPublic Works 6,c e �5 EXHIBIT "B" UJ/Ul/ZUUU Whl) 14: Zb kfAA. V51 100 OUZZ ENGINS,EK1NG RKSUURCE5 19 002 i��mi SOURCES ")UTI-110"j"'ULE OF HOUIRIX 'fir'h-LLING RATES (RSIFFECTIVE JANDARY 1, 2006) PRINC[PAL/PRESIDENT .............. $175.00 PRINCIPAL/VICE PRESIDENT ......... 1 65-00 PRINCIPAL. ENGINEER ................ 135.00 ENGINEER V ........................ $120.00 , ENGINEER IV .......... .............. 105.00 ENGINEER III .............. . ........ 95.00 ENGINEER 11 ......................... 80.00 ENGINEER I ......................... 70.00 SENIOR LNGINEERING TECHNICIAN .... $105.00 ENGINEERING TECHNICIAN 11 .......... 85.00 ENGINEERING TECHNICIAN 1 .......... 70.00 ENGINEERING TECHNICIAN ........... 50.00 1 PRINCIPAL, PLANNER ............ $125.00 SENIOR PLANNER ............. 105.00 ADMINISTRATIVE SERVS. MANAGER $ 75.00 EXECUTIVE SECRETARY ......... 60.00 SECRETARY ........ 50.00 ENGINEERING AIDE Il .. _ ......... $ 40.00 ENGINEERING AIDE I ............ 30.00 CONSTRUCTION MANAGER ................ ........................... 2.6 X DIRECT SALARY RESIDENT ENGINEER ................................................. 2.6 X DIRECT SALARY SENIOR INSPECTOR .............................. . . ... .............. 2.6 X DIRECT SALARY INSPECTOR ............................... ....................... . 2.6XDIRECT SALARY MILEAGE ................................................................. $0.56/MILE DIRECT COST .......................................................... ... COST + 1 5% TESTIMONY UNDER OATH WILL 8E BILLED AT $220 PER HOUR WITH A FOUR (4) HOUR MINIMUM CAS WM$%"5CSVhkA aoflkWlyfbllUfRama:ARW.wfd VZI/ 11i/ VJ 1:VL1I 11 UUYt: 4 u At-OR__DTM CERTIFICATE OF LIABILITY INSURANCE 9/14 MIDOlYYj 09/14/05 PRODUCER OA99520 1-619-234-6848 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Cavignac a Associates ONLY AND CONFERS #40 RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES: NOT AMEND, EXTEND OR 450 a Street, Suite 1800 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE San Diego, CA 92101-8005 Dorothy ]kmundsan INSURE Engineering Resources INSUFTERA.U.S. Specialty Insurance company INSURERR:St_Paul Protective Iaauraace Company 3550 E. Florida Avenue Suite B wSURERC:United States Fidelity. & Guaranty Company INSURERO: Hemet, CA 92544 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I SR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIYE PDLTE EXPIRAffounf VI LIMITS C OENERALLIABIITY BR01196862 09/01/05 09/01/06 EACH OCCURRENCE $1,000,000 FIRE DAMAGE (" anake) $ 1, 000, 000 X COMUMCIAL [ NERAL LIABILITY CLAIMS MADE ny OCCUR MEDEXP one. person $ 10,000 PERSONAL& ADV INJURY $ 1,000,000 R Blanket Contractual % Broad Farm GENERAL AGGREGATE $ 2.000,000 GETfL AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOPAGG $2,000.000 POLICY F %] PRO- LOC Employee Benefits 1,000,000 C AUTOMOBN.EUASWTY S ANY AUTO RA01290786 09/01/05 09/01/06 COMBINED SINGLE LIMIT (Ea 2-b-1) $ i, 000, 000 BODILY INJURY (Perperson) $ ALL OWNED ADIOS SCtIEOU_ED AUTOS BOD(LY WJURY (Per acrdad) $ TARED AUTOS NON-OVMM AUTOS PROPERTYDAMAGE (P--ddent) $ GARAGE UABaITY AUTO ONLY - EA ACCIDENT $ EA THACC ,ER THAN $ ANY AUTO P OVE A.S. To F -. $ AUTO ONLY: AGG EXCESS LIABILITY OCCUR 0 CLAIMS MADE I N IPGli MCG Y� TH, N. iEy Atto �f�(y� EACH OCCURRENCE $ GREGATE $ $ ! $ DEDUCTIBLE $ RETENTION $ R WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WVA7733068 09/01/05 09/01/06 R w LIMITS ER - E.L EACH ACCIDENT $ 1, 000 , 00 0 E.L- DISEASE - EA EMPIAYE $ 1.000.000 E.L DISEASE -POLICY LIMIT I $ 1,000,000 OTHER A Professional Liability U9051146801 09/01/05 09/01/06 Each Claim T1,000,000 Aggregate $2,000,000 E DESCRIPTION OF OPERATNINSA.00A-fl*VWVElNCLEWXCLUSONSAOOW BYEN60RSEMENTISPECfAI PRO'KSIONS *Professional Liability - Claims Made Fora, Aggregate Limit Policy. Defense costs Included within Limit of Liability- RE- All Operations. City of Huntington Beach, its Agents, Officers and Employees are named as Additional Insured as respects to General Liability per attached CL/BF 2245 0999. *10 days notice of cancellation for non-payment of premium. CERTIFICATE HOLDER I y 1 ADDITIONAL IIsuREO: u wmK LETTER_ C CANCELLATION SHOULD ANY Of THE ABOVE DESCRIBED POLICIES 8£ CANCELLED BEFORE THE EXPIRATION City of Huntington Reach DATE. THEREOF. THE ISSUING INSURER WILL EWhMfdW-MMAIL *30 OAYs WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, -- Risk Management )€7a7C>SH7DCIfKX 2000 Main Street SCx=xx%IIXX%1<S%8%Sxxxx C1CXg%XR%XX% Huntington Beach, CA 92648 USA AUTHORIZEO REPRESENTATIVE /� dt.� f� .� .,4.__._. ACORD 25S (7197) Katherina a ACORD CORPORATION 998E 3390048 Vl711 SI VJ GV1111i!!l1713 \. -I 1!'12VVV Vi.ilr Named Insured. Engineering Resources Policy Number; BKO1196862 Owners, Lessen OrCa lifts (FormC) AM71ONALINSURED Effective:09iovos THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following; UABIUTYCOVERAGE PART, Schedule Name of Person or Orgaization: City of Huntington Beach, its Agents, officers and Employees RE: All Operations 1. SECTION 11 WHO 15 AN INSURED is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work° for that insured by or for you. 2. With respect to 1. above the following additional provision applies: SECTION IV. 5.Other Insurance is replaced by the following: 5. Other Insurance. The insurance afforded by this Coverage Part is primary insurance and we will not seek contribution from any valid and collectible 'other insurane available to the insured unless the PROVED AS `IO FORM: J E �c TH, c11 Attio valid and collectible "other insurance" is provided by a person or organization who is not shown In the schedule. Then we will share with that valid and collectible "other insurance" by the method ascribed below. If all of the valid and collectible "other insurance' permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal mounts until it has paid its applicable limit of insurance or none of fhe loss remains, whichever comes first d any of the valid and collectible 'other insurance" does not permit coo *ution by equal shares, we will contribute by limits. Under this method, each Insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. CUer 22 45 99 99 Indudes copydgiied matelot of Insmuce a Services Of ce, tnc_ ,wilt its pemdssion_ Page f of I Copy Wed, insurance services Olke, 6d., 1084 ATTACHMENT #2 AMENDMENT NO.2 TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND WILLDAN FOR DEVELOPMENT PROCESSING SERVICES THIS AMENDMENT NO.2 is made and entered by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY", and WILLDAN, a California corporation, hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated July 19, 2004, entitled "Professional Services Contract Between the City of Huntington Beach and Willdan for Development Processing Services" which agreement shall hereinafter be referred to as the "Original Agreement," and Since its execution, CITY and CONSULTANT wish to amend the Original Agreement to reflect additional compensation to be paid to CONSULTANT, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: ADDITIONAL COMPENSATION Section 4 of the Original Agreement, entitled "Compensation," is hereby amended to read as follows: In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "A," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Three Million Two Hundred Fifty Thousand Dollars ($3,250,000.00). 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 05agree/willdan amend IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on % A,)UA�6- , 200 WILLDAN By: `i' �L� - David L. Hunt print name ITS: (circle one) Chairman/President ice President AND By: p ' me ITS: (circle one Secreta Chief Financial Officer/Asst. Secretary - Treasurer AND APPROVED: City 05agree/willdan amend CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor ty Clerk % APPROVED AS TO FORM: P."t L `v City Attorney �t Ilylbs �` INITIATED AND AP113,17Z OVED: —F-)o"A U 17- - 22, Director of Public Works -K 196 EXHIBIT "A" �� v~xx��uwvn� ��v ax��u�xx8, x�*�on��/ July 1,20O5 Principal -------------..$1G5.0D Division Manager ......................... .......... -....... -155%N City Engineer ..................................... .... ....... ....... .15510 Project Manager -----.--------.155.0O Supervising Engineer --------------.14U10 Senior --------------.125.00 Senior --------------.125.00 Design Manager --------------.115.0O Associate Engineer .................................................. 115.00 Senior --------------.11O.0U Senior Design Engineer U........................................ 11(l0O Senior Design Engineer |......................................... 1O5.00 Designer 11 ------------------.1UO.0O Designer I ---------_---------S5UO Design Engineer U.................................................... 1OU.00 Design Engineer L----------.-------.S50O SaniorDraftor--------------------.gOOD DrafterU..................................................................... 8O.OU Drafter|...................................................................... 75.00 TechnicalAide ............................................................ 6iOO Division Manager ...................................................... 155.00 Project Manager --------.155.0O Senior Construction Manager ................................... 135.0U Construction ..................................125.O0 Assistant --------.105.0U Utility Coordinator ..................................................... 11O.UO Supervising Public Works Observer --------.11(lDO Senior Public Works Observer ................................... S5OU Public Works Observer ................................. °*80.00/85.00 Assistant Public Works Observer .................. *75.OU/05.DO Labor Compliance Manager...----------- 105.00 IQ Calculator U................................................................ 85.O0 Calculator|................................................................. O5JX} Survey Analyst 11 ---------------'1NlO0 Survey Analyst I -^--------------.8iOO Survey Party Chief ---------------'10lOO FieldParty .............................................. Field ----------------..2OO.0O Field Party (Three) ................................................... 25O.0O Supervising Building Inspector ................................. 11O.0D Plans Examiner ........................................................ 1DO.0U Senior 00l0 00.0 Building Inspector ........................................ ~*K0.O0/95.00 Supervising Construction Permit isd-----. 90.00 Senior Construction Permit Specialist --------95.00 Senior Code Enforcement Officer ........................... 8U.O0 Assistant Building | -------- °*8K0.00/85.00 Code Enforcement Officer .......................................... O5.0O Construction Permit Specialist -----------'7O.00 Assistant Construction Permit Specialist .................... 00.08 Plans Examiner Aide .................................................. G00O Principal Community Development Planner ............. 130.00 Senior Community Development Planner ................ 115.O0 Associate Planner --_-------------...10lOO Associate Community ---'1OO.UU Assistant Community Development Planner .............. 0O.0O Assistant Planner ........................................................ S0.00 Planning Technician ................................................... 7O.00 -Prevailing Wage Project, Use $95.00/1-lour Additional billing classifications may be added to the above listing during the year as new positions are created. Consultation in connection with litigation and court appearances wiUbe quoted separately, The above schedule isfor straight time. Overtime will bo charged at 1,25 times, and Sundays and holidays, 1.70 times the standard rates.Blueprinting, reproduction, messenger services, and printing will boinvoiced aicost plus fifteen percent (15%). A subconsultant management fee of fifteen percent (15%) will be added to the direct cost of all subconsultant services to provide for the cost of administration, consultation, and coordination. Date: 12115/2005 Time: 3:30 PM TO: Linda Daily @ 17143741573 CCAn 1-510-452-2193 Page: 002-005 W11 I nAld ---------- ------ ------ MA-1E ACOR& CERTIFICATE OFLIAHRILITY INSURANCE :]: IWISIOS: THM CERTNICATE fS: fSSUED AS -A mArrw OF twoRmAmox Deat6y, Renton & -Assockft%- Box 10,550, ONLY A ONFEU 90 RIGHT$ ]UPON THE CERTMATE AILIHoIrwF_ THIS ZMTWICATS -DOES MGT- -AMENDv'EXTEND OR- ER OW THE - MAGE AFFOMOSY BY - THE P BELDW.� Santa Ana-, CA -927-11-OW 7-14 411-WIO- WSWURS-AFFORMNG COVERAGE ihos�E2 &- Zuni chAfterican frtswarmo-Goy 2W E_ Katolin Avenue, Ste. 300 ---------- ---- - Anaheim, 9M 171, 1-7-M.2 327=1� IFINVIF 1q.4119p, SIAN,owand.tor; 9 M- 572 ------------- 12/IS12005 Time: 3-.38 FM To. Linda DaiIY 0 1,7143741573 1-510-452-2193 Page: 003-OOS Date: 1/3/2006 Time: 3:03 PM To: @ 17143741573 1-510-452-2193 Page: 002-003 s Automatic a t e° i 4 S .: !.. �UR�CH Ri y-, -,DAF' O j. 'E =E,TbL DO This a e: C-Owrw Gmeral L"ice vera' ASM itrcrnaa: y f ` . ' "� -a - F L ei # im*V'! a _S hOu A -i Y FVJURVMP PROPMW VAMAGF. [ B#I.ti'` ' *W r i rre su are ci #i; t Sian t ir.zii a f ar ttt a Srd i* � �°rewis lei i i f tip i- ;U-M-175-A. i ofh� ncouirvi�._.__ - � it R' €� tisc=- its rmis�xn- Date: 1/3/2006 Time. 3:03 PM To: @ 17143741573 1-510-4S2-2193 Page: 003-003 Yr pc in nd , N7M ft hijury" arjjl _�sg out of the. reii&r6Ig or fhthirQ to aniage" is " -I-SL at a , 91 is veily, d, architectural. cn_' pwvrmij or a. I he preparing, appmavir4g,_ or fii I irf a to prepaTe..or approvers-apst shap-dna%Air�s, opliaior.-, rep. om, survevs.. fie id fwders, chang� uulw-s or drawlnss and -speofic at ion s:- and if. &Lfperviqvvv� inspu&"win. archhezuirni urmgin;%-rinv activitics. F. The. addi-tional 5;OC Lb it that: f Wt. aw-notl ried a, Soull as pract-ve-eble- oft M_- -oCA:Urr'Cr'CC — oT uffen_;vu that 11-tay r�sutt iTi a CISIM: W'e receive xwitilen wtkt,, 6fa Omm or -svdit as soowa:,� oracticable and 5 `-w pwrnpfly;bu�bbrou -. nsranypoicriwied . _gfil agaian- othur-insuTer under whwh the addAiclual insured a-Iso Nus.rialits as ajt insureli-o-rad-ditional insured_- F. _11C.insuramx pvwJJv-tf by this C111dar-wimem Is PT--Tx:l ry laslmjnc wd we- vvill flul -se_-L contriblait-UT fham any nlh�r in- StIrldn"'w--ailahle to any additumai IfTsunEA ' M itm tniks iho otfizr insimanm is brtwidrct bv a contractor Thon ;mac *vffl�Alarcl With !PInt.othor instTrarce by rbe nictficid de - it. pnm_ -In th' Cove -efltv - -'� -11w le-Mis, and cond1twil-S cif this- endm;ement contincle I-fl- app'lly- as '."Al - IS -rag -1 flot C-hwl�L� b- Name of Person or Organization: City of Huntington Beach, its agents, officers and employees U-CL I I? S_A Iko-11 ATTACHMENT #3 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION TO: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR FROM: DAN T.VILLELLA, CPA, FINANCE OFFICER SUBJECT: FIS 2005-06 — 06 APPROVE AMENDMENTS TO CONTRACTS WITH WILLDAN AND ENGINEERING RESOURCES FOR VERIZON F1TP DATE: DECEMBER 19, 2005 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve Amendments to Contracts with Willdan and Engineering Resources for Verizon FTTP." If the City Council approves this action there will be no effect on the City's General Fund Balance since the additional $1 million appropriation will be fully reimbursed by a reimbursement agreement with Verizon. This additional revenue was not anticipated in the original budget. Dan Villella, Finance Officer RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Approve Amendments to Contracts for Verizon FTTP and Appropriate Funds COUNCIL MEETING DATE: January 17, 2006 RSA ATT ► Ei4TT STATxUS � hr.a Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached Contract/Agreement (w/exhibits if applicable) Not Applicable ❑ (Signed in full by the City Attorney) Attached ` ❑ Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attorney) Certificates of Insurance (Approved b the City Attorne ( pp Y Y Y) Attached Not Applicable Ej Fiscal Impact Statement (Unbudget, over $5,000) Attached Applicable MNot ❑ Attached ❑ Bonds (If applicable) Not Applicable Attached ❑ Staff Report (If applicable) Not Applicable Commission, Board or Committee applicable) Report If a p ( pp ) Attached Not Applicable El Attached El Find in s/Conditions for Approval and/or Denial g pp Not Applicable N I XPL/4NATI I t R Ml II'O ATTACH f4 , k r. REV��IED f�� { _ � ' � R'�TURN �� k �� ,�► ��ci ` Administrative Staff ( ) Assistant City Administrator Initial City Administrator Initial City Clerk ( ) EXP TIOI�°'FOR 3'[URN O. --. u.�� ITE11l, x �k... r RCA Author: L Daily x5599 �, CITY OF HUNTINGTON BEACH re 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK January 24, 2006 Lisa M. Penna Willdan 27042 Towne Centre Dr. #270 Foothill Ranch, CA 92610-2811 Dear Ms. Penna: Enclosed for your records is a copy of Amendment No. 2 to the Professional Services Contract between the City of Huntington Beach and Wiildan for development processing services. Sincerely, Joan L. Flynn City Clerk JF:pe Enclosure: Agreement G: fo1Iowup:agrmtltr (Telephone: 714-536-5227 ) p �„� CITY OF HUNTINGTON BEACH + 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK JOAN L. FLYNN CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIIJ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: 1t TO: ATTENTION: ,S,E} I F�c /JA Nanw 1EPARTMENT: s /L L_ REGARDING: =�9/ ity, sate, Zip �Prr1 T Cif .t1G/C-t�± See Attached Action Agenda Item dE'/0 Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item Remarks, City Clerk Attachments: Action Agenda Page Agreement Bonds Insurance RCA Deed Other CC: Na Depqitment RCA Agreement Insurance Other N t RCA Agreeram Insurance Other Name Dep t RCA Agra-ubma Insurance Other Name Department RCA Agreement Insurance Other Name Deparar"t RCA Insurance g:lUlowuplIe11em/coverttF.tlo c (Telephone. 71453"227 ) r- Council/Agency Meeting Held: Deferred/Continued to: �[ Approved ❑ Conditionally Approved ❑ Denied C' ler Vs -Si tune Council Meeting Date: May 16, 2005 ti - Departme Number: PW 05-03 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY CCYdkCIL MEMBERS SUBMITTED BY: PENELOP kUL�BH�(�14DMINISTRATOR PREPARED BY: PAUL EMERY, ACTING DIRECTOR OF PUBLIC WORKS SUBJECT: Approve Amendment to Wilidan Contract and Appropriate Funds for Verizon FTTP Project Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(sy Statement of Issue: Project management and inspection services required by the Vedzon, Inc (Verizon) Fiber -To -The -Premises (FTTP) project have exceeded original estimates by approximately $800,000. An amendment to the contract with Willdan to provide these services, and an appropriation for additional funding is necessary to maintain the project on schedule. Funding Source: Appropriate $800,000 from the General Fund undesignated balance to Public Works, Development Services, Professional Services Account 10085251.69365. Revenues received from Verizon will offset the expenditures. Recommended Action: Motion to: 1. Approve and authorize the Mayor and City Clerk to execute Amendment N0.1 to Professional Services Contract between the City of Huntington Beach and Willdan for Development Processing Services; and 2. Appropriate $800,000 from the General Fund to fund the services; and 3. Authorize the expenditure of an additional $800,000 for professional services from Business Unit 10085251. Alternative Action(s): Do not approve the agreement or authorize the funding. This action would jeopardize the completion of the FTTP project on the current schedule. Project management and inspection services would be provided by the Public Works staff, which could delay completion of City projects as well as other private development projects. 'E7-- \1 C) REQUEST FOR ACTION MEETING DATE: May 16, 2005 DEPARTMENT ID NUMBER:PW 05-035 Analysis: The Verizon FTTP project will install its telecommunications infrastructure by installing fiber-optic cables throughout the majority of the City of Huntington Beach. Approximately 140 miles of fiber-optic cabling is to be installed to serve residential and commercial users. The installation project was expected to be completed in approximately one year. Revised estimates indicate that this phase of the project will continue through mid-2006. The City and Verizon have entered into a Reimbursement Agreement to pay for the City's costs associated with the FTTP project. As Public Works staffing is limited, additional personnel from outside consultants are being used for engineering plan review, encroachment permit issuance, and field inspection. Willdan is providing services for both the FTTP plan check and inspection. The contract increase of $1 million will ensure continued support through project completion. Per City Council action, a new General Fund appropriation must meet one of the following three criteria: 1. It is an unanticipated emergency, 2. It is required to implement labor negotiations, or 3. It is a new expense that is offset by related new revenues. This new appropriation meets criteria #3, a new expense that is offset by related new revenues. Verizon is invoiced at the currently adopted rate for utility encroachment permit and inspection services. Public Works Commission Action: Not required Environmental Status: Not applicable Attachments_): 1. 1 Amendment No. 1 to Willdan Contract 2. 1 Fiscal Impact Statement G:IR C A12005105-035 May 16 Daily (Amendment to Willdan & Appropriate Funds).doc -2- 4128120051:21 PM ATTACHMENT #1 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND WILLDAN FOR DEVELOPMENT PROCESSING SERVICES THIS AMENDMENT is made and entered by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY", and WILLDAN, a California corporation, hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated July 19, 2004, entitled "Professional Services Contract Between the City of Huntington Beach and Willdan for Development Processing Services" which agreement shall hereinafter be referred to as the "Original Agreement," and Since its execution, CITY and CONSULTANT wish to amend the Original Agreement to reflect additional compensation to be paid to CONSULTANT, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: ADDITIONAL COMPENSATION Section 4 of the Original Agreement, entitled "Compensation," is hereby amended to read as follows: In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "A," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Million Seven Hundred Fifty Thousand Dollars ($1,750,000.00). 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 05agree/willdan amend IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on Ma V f 6 _ , 2005 . WILLD By: print name ITS: (circle one) Chairma residen ice President AND IIM _ may pri e ITS: (circle nna Secret fief Financial Officer/Asst. Secretary - reasurer REVIEWED AND APPROVED: Ci Administrator CITY OF HUNTINGTON BEACH, a municipal VED AS TO FORM: )v - ��—M rk]5k "CityArney� 2 � INITIAT D A PROVED: Director of hlic Works 05agreelwilldan amend EXHIBIT "A" WILLDAN Schedule of Ho- urly Rates July 7, 2003 ENGINEERING Principal Engineer .................................................. .$1130.00 Division Manager ...................................................... 150-00 City Engineer .............................................. ............. 150.00 Project Manager; ......................................................150.00 Supervising Engineer ................ .................. 135.00 Senior Engineer ....................................... I ...................... 120.00 Senior Design Manager ..........................................120.00 Design Manager ......................................................110.00 Associate Engineer................... ............................. 110-00 Senior Designer .............. ........................................105.00 Senior Design Engineer 11 ......................... ............... 105.00 Senior Design Engineer I .........................................100.00 Designerll ............................................................... . 100.00 DesignerI ................................................................... 96.00 Design Engineer 11 .................................................... 95.00 Design Engineer I ....................................................... 90.00 Senior Drafter ......................... ................................... 90.00 Drafter11 .......... . ........................... ............................ - 60.00 DrafterI ......... ............................................................. 75.00 Technical Aide ............................................................. 65.00 CONSTRUCTION MANAGEMENT Division Me'nager ....................................................156.00 Project Manager ....................................................... 150.00 Senior -Construction Manager ..................................... 130'00 Con struction Manager. 120 00 ......................... I .......... Assistant Construction Manager .............. . 1. .. -100.00 Utility Coordinator ....................................................105.00 Supervising Public Works Observer .........................105.00 Senior Public Works Observer .................................... 90.00 Public Works Observer .............................. **80.00 90.00 Assistant Public Works Observer ................ **70.00 90-00 Labor Compliance Manager ..................................... 105.00 Labor Compliance Specialist ........ .............................. 80.00 SURVEYING Division Manager ................................... .................. 150.00 Supervisor - Survey & Mapping ................................. 135.00 Senior Survey Analyst. ............................................. 105.00 Senior Calculator ........ .............................................105.00 . Calculator 11 .................. ....................... -90.00 Calculator I ............. ................................................ 80.00 Survey Analyst 11 .................. .................................. 90.00 Survey Analyst I .......................................................... 80.00 Survey Party Chief.................................................... 100.00 Two -Mari Field Party ................................................. 200.00 Three -Man Field Party .............................................. 250.00 .LANDSCAPE ARCHITECTURE Division Manager ............ I .............. ........................... 150,00 Principal Landscape Architect ...................................120.00 Senior Landscape Architect..................................-100.00 Associate Landscape Architect. ...,.� ............................. 95.00 Assistant Landscape Architect ...................... 1.1.......80.00 BUILDING AND SAFETY Division Manager ...................................................... iso.6o Supervising Plan Check Engineer ............................120.00 Building Official ......................................................... 120.00 Plan Check Engineer .................................... I...........110.00 Deputy Building Official ............................................110.00 Inspector of Record ................................................... 110.00 Senior Plans Examiner ..........................................100.00 Supervising Building Inspector ..................................100.00 Plans Examiner ........................................................... 90.00 Senior Building Inspector ..........................................90.00 Building Inspector ........................................180.00 / go. oo -Supervising Construction Permit Speizialist. ................ 180,00 Senior Construction Permit Specialist .........................75.00 Assistant Building Inspector ......................... **70.00 / 90.00 Code Enforcement Officer.........................................65.00 Construction Permit Specialist ...................................60.00 Assistant Construction Permit Specialist ....................55.00 Plans Examiner Aide ................................. ............55.00 Assistant Diode .Enf6rcement Officer ....... .............. ;..55,00,' -PLANNINa. Division Manager ...................................................... 150.00 Principal Planner ......................................................120.00 Principal Community Development Planner .............120.00 Senior Planner .......................................................110.00 Senior Community Development Planner .................110.00 Associate Planner ....................................................... 95.00 Associate Community Development Planner ..............95.00 Assistant Community Development Planner ...............85.00 Assistant Planner.......................................................85.00 Planning Technician .................................................... 65.00 Community Development Technician .........................65.00 ADMINISTRA77VE Computer Data Entry.', ................... -50..00 Clerical ........................................... *......... 50.00 Word Processing .......................................................50.00 Personal Computer Time ....................... ............. 15.00 "Prevailing Wage Project, Use $90.00/Hour These hourly rates are effective through June 30,2004 and maybe adjusted after that date to compensate for labor adjustrnents and other increases and costs. AddlOonal billing classifications maybe added to the above listing during the year as new posi0ons are created. Consultation in connection with litigation and court appearances will be quoted separately. The above schedule is for straight time. Overtime will be charged at 1.25 times, and Sundays and holldoys, 1.70 times the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at cost plus fifteen percent (15%), A subconsultant management fee of fifteen percent (151Y.) WE be added to the direct cost of all subconsu Its nt services to provide forthe cost of administration, consultation, and coordination. ATTACHMENT #2 r-"- 7-1-" L 9 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION To: Penelope Culbreth-Graft, City Administrator From: Dan Villella, Finance Officer Subject: FIS 2005 — 10 Approve Amendment to Willdan Contract and Appropriate Funds for Verizon FTTP Project Date: April 27, 2005 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve Amendment to Willdan Contract and Appropriate Funds for Verizon FTTP Project." If the City Council approves this action (total appropriation $800,000), the estimated unreserved General Fund balance at September 30, 2005 will be reduced to $18,794,000. I e6 �-- e e��— � �-,, � 4 -1 �,- I I Dan Villella, Finance Officer RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Approve Amendment to Wilidan Contract and Appropriate Funds for Verizon FTTP Project COUNCIL MEETING DATE: May 16, 2005 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) AttachedNot Applicable ❑ (Sign e d in full by the City AHome Subleases, Third Party Agreements, etc. Attached Not Applicable ❑ (Approved as to form by Git Attome Certificates of Insurance (Approved b the City Attome I` pP Y tY Y) Attached Not Applicable ❑ Fiscal Impact Statement Unbud et, over $5,000 � { g � Attached Not Applicable Bonds (If applicable) AttachedNot Apelicable Staff Report (If applicable) AttachedNot Applicable Commission, Board or Committee Report If a � ( applicable) attached Not Applicable ❑ Findings/Conditions for Approval and/or Denial pp Attached Not Applicable ❑ EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: ACO-RD,H CERTIFICATE OF LIABILITY INSURANCE DATE D�" ) 1110210102JO4 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Deaiey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE V. a. Box 10550 HOLDER. THIS CERTIFICATE DOES HOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, Santa Ana, CA 92711-0550 714 427-6810 INSURERS AFFORDING COVERAGE IN Wilidan INsuRERA Hartford Fire Ins. Co. - I INSURER B: American Automobile Ins. Co. 2125 E. Katella Avenue, Ste_ 200 �-------------------____�.-----..-_-___ 1NSURERc,. XL Specialty insurance Co. Anaheim, CA 92ve � INSL�tERo: I I IrasuREl� E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONOITION OF ANY CONTRACT OR OTHER QOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRL. TYPE OF INSURANCE POLICY NUMBER I POLICY EFFECTIVE (MMMDOM1 POLICY EXPIRATION OAMOMMI U ,3 A iGENERAL L)AalL1TY 57CESOA1661 11/09/04 j 11/09105 EACH OCCURRENCE s 1 000 100 FIRE DAMAGE (My anefire) _ s1 00o goo COMMERCIALGENERA4L3A8i117Y I I L _ CLiaals>vu+ue occuR lNDIR.CONTRACTORS i I�EDExP(Ay mePerson) $i(}U00 PERSONALII,ADVINJURv —_— 0 $1000ODD - XQC9NTFtACT11AL _ - — INCLUDED i X IBFPD, XCU � GENERAL AGGREGATE $2 000 000 _ - — GI:N'LAGC,REGATELIMITAPPLIESPER: PRODUCTS-COMPIOPAGG $2 IDOO OOQ._y_. POLICY X— PRO • X LOC ! -- - A AUTOMOBILEUA♦iILITY X ANY AUTO 57UENUL9643 11109104 11109105 i Ea BINED acdclam)SINGLE LIMIT $1,000,000 BODILY INJURY (Per person)__ 3 ALL OWNED AUTOS SCHEUULEDAUTOS BODILY INJURY (Per acci dent) I %C -HIRED AUTOS E X - NON-04VNEpAUT05 �. PROPERTY DAMAGE (Per ac cidant) S LW j I GARAG LIA6RITY y AUTO ONLY - EA ACCIDENT $ OTHERTHAN AUTO ONLY: AGG 3 `ANY AUTO f i f I EXCESS LIABILITY _ 1 OCCUR CLAIMS MADE I j EACH OCCURRENCE $ AGGREGATE OEOUCTIBLE RETENTION $ j $ 13 FWORKERs COMPENSATION AND WZP80926637 i 11109104 i 11/09105 X V, S1 ATU OTH IEMPLOYERS'LIABILITY E.L. EACH ACCIDENT ; S 1,000,000 _ S1 000,000 I E.L. DISEASE-EAEMPLOYEE B.L. DISEASE - POLICY UMIT a1 000,000 } j C OTHER Professional DPR9406466 11109104 11109/05 $1,000,000 per claim ability i $1,000,000 anni aggr. DESCRIPTION OF OPERATIONSUXATIONSAApiiCLES(EXCLUSIONS ADDED BY ENAORSEMENrISPECIAL PROVISIONS General Liability policy excludes claims arising out of the performance of professional ROVED TO FORM: services Re: Plan Check and Development Processing Services �IRERMcGRATH, (FOOTHILL RANCH) City A r/ne %3! 0 City of Huntington Beach Attn: Terri Elliott 2000 Main Street Huntington Beach, CA 92648 SHOULD ANYOF THE 04OV£OESCRIBED QOLIGIESBE CANCELLED BEFORET14SEXPIRA.TION DATE THEREOF. THE ISSUING INSURER WILLS(jPMAIL 30--__QAYSWRIWEN NOTICE TO THE CERTIFICATE HOLDER NAM ED TOTH E LEFT, a Lill Ct7 AUTHORIZED ACORD 25-S (197)1 of 1 #M1114303 `� 4 F " "OF' w o-k-,1fLL ® ACORD CORPORATION 1988 POLICY NUMBER: 57CESOA1661 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES or CONTRACTORS (FORM B) This endorsement modifies insurance provided under the Following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of Huntington Beach Attn: Debbie Debow 2000 Main Street PO Box 190 Huntington Beach, CA 92648 (If no entry appears above, information required to complete this endorsement will be shown in the declarations as applicable to this endorsement.) WHO IS AN INSURED (Section 11) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or For you. Name of Person or Organization Continued: its agents, officers and employees pVED .AS T ORM . IpERcO"s'a, CG 20 10 11 85 �, CITY OF HUNTINC�TON BEACH 2000 MAIN STREET CALIFORNIA 926�18 OFFICE OF THE CITY CLERK JOAN L. FLYNN CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIIJ REDEVELOPMENT AGENCY OF THE CITY OF HUNTLNGTON BEACH DATE: 7 —A5L—Q!Z TO: ATTENTION: L-56! z22 • 21:a�,, . DEPARTMENT: REGARDING: �F.V • L1�iY�14e7� !~O moo,, _ P QZgZA)(4 s]Ei21�/CES See Attached Action Agenda Item 4E F Date of Approval pT Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item Remarks: Jj�� City Clerk Attachments: Action Agenda Page ✓ Agreement . ✓ Bonds Insurance RCA Deed Other CC: .� Name- Department RCA Agr--Mt Insurance Other +� Name Department RCA AV=—= Insurancc Other ( f ✓_cCJ1�{L� If � 4_ �� t RCA Agreement Inswance other ne Name Department RCA Agreement hvsurance other Native DeWa =—t RCA Insurance (Telephone' 714-5363227 ) low CITY OF HUNTINGTON BEACH, ; MEETING DATE: July 19, 2004 DEPARTMENT ID NUMBER: PW 04.062r�� Council/Agency Meeting Held: Deferred/Continued to: ??p proved 0 Conditionally Approved ❑ Denied iO447Ci CI rk' ignat Council Meeting Date: July 19, 2004 Departure Number: PW 04-062 SUBMITTED TO: SUBMITTED BY: PREPARED BY: SUBJECT: CITY OF HUNTINGTON BEACH REQUEST FOR ACTION HONORABLE f�IAYOR AND CITY CO CIL PENELOP C-ULB EITH-GRAFT, CitiAdm(n1strator ROBERT F. BEARDSLEY, PE, Director of Public Works l '' Appropriate Funds and Approve Agreement with Willdan for Development Processing Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachments) Statement of Issue: The Public Works Department requires contract staff support services to perform development -processing functions. These services are primarily required to process the Verizon fiber-optic installation and The Strand development. Willdan has been selected to provide these services. Funding Source: Funds in the amount of $150,000 will be appropriated from the General Fund undesignated fund balance to Public Works Development Services, Professional Services (10085251.69365). Fees and deposits received for development -processing services will offset the expense. Additional funds in the amount of $120,000 will be transferred from salary savings in 10085251 into contract services. Recommended Action: Motion to: 1. Appropriate funds in the amount of $150,000 from the undesignated General Fund balance to Public Works Development Services; 2. Authorize the expenditure of an additional $270,000 for professional services from Business Unit 10085251; and 3. Approve and authorize the Mayor and City Clerk to execute the contract between the City of Huntington Beach and Willdan. G:IR C A120041July 19 04-062 Elliott (Appropriate Funds & Approve Wildan Contract).doc 7/6/2004 2:55 PM 0 0 REQUEST FOR ACTION MEETING DATE: July 19, 2004 DEPARTMENT ID NUMBER: PW 04-062 Alternative Action(s): 1. Do not authorize the appropriation. This action will limit the ability of the Public Works Department to process development related items within established time requirements. 2. Do not approve the contract and provide necessary development services with existing staff. This will result in significant delays in both private development and City construction projects. Delays in development processing may be in violation of AB 3101, which prescribes maximum plan check turn -around times. Analysis: Services required by the development community continue to exceed the Public Works Department's ability to meet the demand. Increased development activity and more time -intensive development issues hinder the ability to provide quality service in this area. The objective of using consultants is to adjust contract staff as development activity slows. The past several years have required the constant use of two to three full-time contract engineers to maintain processing schedules. In addition to normal activity, two major projects will require supplemental Public Works staffing. To meet the desired schedule for the Verizon Fiber to the Premises (FTTP) project, a plan checker and inspector dedicated to the project are necessary. Funding will be through the reimbursement agreement with Verizon. The Strand project will also require a substantial staffing commitment. Funding for The Strand development processing effort has been allocated in The Strand Community Facilities District (CFD). Expenditure budgets for both projects are included in the proposed FY 2004/05 Budget. The requested appropriation of $150,000 will provide funds through September 30, 2004. Willdan has been selected through the professional services proposal process to furnish plan checking and development processing services. This contract for outside staff support will assist the Public Works Department to provide timely and accurate development processing through next Fiscal Year. Per City Council action, a new General Fund appropriation must meet one of the following three criteria: 1. It is an unanticipated emergency, 2. It is required to implement labor negotiations, or 3. It is a new expense that is offset by related new revenues. This new appropriation meets criteria #3, a new expense that is offset by related new revenues. Additional contract services are also required to provide inspection services to new development. Two firms that are currently under contract with the City will provide services. Contract personnel are temporarily filling vacant inspector positions. G:1R C A120041My 19 04-062 Elliott (Appropriate Funds & Approve wildan Contract).doc 7/6/2004 3:06 PM 0 0 REQUEST FOR ACTION MEETING DATE: July'19, 2004 DEPARTMENT ID NUMBER: PW 04-062 Public Works Commission Action: Not required. Environmental Status: Not applicable. Attachment(s): RCA Author: Elliott/Daily:jg G:1R C A120041July 19 04-062 Elliott (Appropriate Funds & Approve Wildan Contract).doc 7/6/2004 2:55 PM • i ATTACHMENT 1 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION To: Penelope Culbreth-Graft, City Administrator From: Clay Martin, Director of Administrative Services Subject: FIS 2004 -23 Appropriate Funds for Contracted Development Processing Services and Approve Agreement with Wildan for Development Processing Date: June 28, 2004 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for " Appropriate Funds for Contracted Development Processing Services and Approve Agreement with Wildan for Development Processing" If the City Council approves this action (total appropriation $150,000), there will be no effect on the General Fund Balance since the proposed expenditure is offset by new revenue. Clay MartjV Directo of Administrative Services 0 �J ATTACHMENT 2 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND tiI�% I L L fl A IJ FOR Ni Gr✓ ! � it �t GE S f4 THIS AGREEMENT ("Agreement") is made and entered into this day of .1 . 200 q , by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to MV19Ei VLIW (AECl AJ6 &&Np P6NE-UDP►' ID-rT ; and pRac.trSS�Nc� SERVICF-5 Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates L IS A- PP-wJrJA ��> who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. agree/forms/profserv10/15101-A I 0 0 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement by CITY (the "Commencement Date"). This Agreement shalt expire 3 /i unless sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than beee "hale 31� from the Commencement Date of this Agreement. These times maybe extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4, COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "S," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed f�,tlen / Fr- frV 7jyy!;d - ee Dollars ($ 150, 01)19, ov ) s, EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional agreelformslprofserv10il 5101-A 2 compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall agreelformslprofsery 10115101-A 3 0 0 approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above - mentioned insurance shall not contain a self -insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. agree/forms/profservl 0/15/01-A 4 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either parry, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and agreelformslprofservl0/15/01-A 5 0 all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. agree/furmslpmfserv10J15/01-A 6 0 0 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section I hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: TE R R l r-11 i v 4�k 2000 Main Street Huntington Beach, CA 92648 17. CONSENT TO CONSULTANT: LiSA 1�k. QlENo0A . Vit LA-D A N _27444Z To-wK-0— Cart- aalvc 5;.e z7 Q _ F004-ki_Ll 1&6a . CA °1Z(01 D When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. agree/forms/profsery 10115101 -A 7 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement agree/forms/profsery 1011510t -A 8 0 0 which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGR.ATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24, ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, agree/formslprafservIOI OI-A 9 0 0 each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non -prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27, ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supercede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. agree/forms/profserv10115101-A 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CONSULTANT, By: LtsA nil. PF-JUMA print name ITS: (circle one) ChainnmOresiden ice President AND By; —ze'oy nrint name ITS: (circle on $ecre Chief Financial Officer/Asst. Secretary — Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Director of (Pursuant to HBMC §3.03.100) APPROVED AS TO FORM-. City Attorney REVIEWED AND APPROVED: City Administrator (only for contracts $50, 000.00 and over) SEE NEXT.PAGE:FOR CITY SIGNATURES agreeftnns/profsery 10/15/01-A I I i SIGNATURE PAGE CONTINUED (Wildan Agreement) CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk APPROVED AS TO FORM: Cit§ Attorney i INIT TED AND ROVED: Director of Public Works REVIEWED AND APPROVED: CA y Administrator 12 0 EXHIBIT "A" 0 0 Scope of Services Willdan will provide qualified individuals to perform land development review, entitlement preparation, plan checking, development processing, field review and any other services which will perform, promote or enhance the City's Development Services goals and needs as requested. The City may as deemed necessary, provide a furnished work area (including telephones, etc.) at City Hall. The general scope of work to be performed shall include, but not be limited to the following: ➢ Read, understand and evaluate geotechnical, hydraulic, traffic, drainage, legal survey, environmental and other related reports that pertain to the planning, design, review and construction of private and public infrastructure improvements. ➢ Read, understand, implement and/or prepare "Conditions of Approval" or entitlement documents, EIRs and other reports as related to the planning, design, review and construction of private and public infrastructure improvements. ➢ Perform plan checking, peer review, clerical and other duties as needed or requested. ➢ Understand, prepare and review legal descriptions, surveys and easement documents or maps as needed and requested. ➢ Coordinate plan checking and development processing between various City sections and departments as requested. Tabulate comments and prepare City response letters to applicants, the public and with all utility agencies as required. ➢ Calculate and check quantity estimates, fees, bond amounts, shop drawings and design calculations as submitted with plans and applications. ➢ Maintain all necessary documentation for funding agencies, monitoring agencies and compliance information as required, including final closeout documentation. ➢ Meet with developers, engineers, contractors, consultants, the general public and others as required to discuss, resolve or make recommendations concerning development, public right-of-way improvements, reports, processing requirements, entitlement issues, construction and related issues. ➢ Provide additional backup services as needed or requested which will promote the expeditious and efficient processing and service goals of the City of Huntington Beach. 0 EXHIBIT `B" • Schedule ENGINEERING WILLDAN 0 of Hourly Rates July 1, 2003 Principal Engineer ................................................... $160.00 Division Manager ...................................................... 150.00 City Engineer............................................................150.00 Project Manager......................................................150.00 Supervising Engineer................................................135.00 Senior Engineer........................................................120.00 Senior Design Manager ............................................ 120.00 Design Manager.......................................................110.00 Associate Engineer ................................................... 110.00 Senior Designer........................................................105.00 Senior Design Engineer It .........................................105.00 Senior Design Engineer I..........................................100.00 DesignerII................................................................ 100.00 DesignerI................................................................... 95.00 Design Engineer 11................... ........................... I....... 95.00 Design Engineer I ....................................................... 90.00 Senior Drafter............................................................. 90.00 Drafter11 ...................................................................... 80.00 DrafterI....................................................................... 75.00 Technical Aide .................... CONSTRUCTION MANAGEMENT Division Manager... ............................ .................... _ 150-00 Project Manager...,.,, ........................................... .... 150.00 Senior Construction Manager...................................130.00 Construction Manager..............................................120.00 Assistant Construction Manager, .............................. 100.00 Utility Coordinator.. ...... ............ ................ .............. 105-00 Supervising Public Works Observer ......................... 105.00 Senior Public Works Observer ................................... 90.00 Public Works Observer ................................ **80.00 / 90.00 Assistant Public Works Observer ............... **70.00190.00 Labor Compliance Manager.....................................105.00 Labor Compliance Specialist ...................................... 80.00 SURVEYING Division Manager......................................................150.00 Supervisor - Survey & Mapping ................................ 135.00 Senior Survey Analyst., ................................. ........... 105.00 Senior Calculator......................................................105.00 Calculator 11 ................................................................. 90.00 Calculator I.................................................................. 80.00 SurveyAnalyst 11......................................................... 90.00 Survey Analyst I ........... .................... :.......................... 80.00 Survey Party Chief .................................................... 100.00 Two -Man Field Party .................................................200.00 Three -Man Field Party..............................................250.00 LANDSiCAPE A'RCNITECTURF Division) Manager ................................... I .................. 150.00 Principal Landscape Architect...................................120.00 Senior Landscape Architect. ...... .............................. 100,00 Associate Landscape Architect...................................95.00 Assistant Landscape Architect...................................80.00 BUILDING AND: SAFETY Division Manager......................................................150.00 Supervising Plan Check Engineer............................120.00 Building Official.........................................................120.00 Plan Check Engineer................................................110.00 Deputy Building Official.............................................110.00 Inspector of Record...................................................110.00 Senior Plans Examiner.............................................100.00 Supervising Building Inspector..................................100.00 Plans Examiner...........................................................90.00 Senior Building Inspector............................................90.00 Building Inspector ........................................ **80.00 190. 00 Supervising Construction Permit Specialist ................ 80.00 Senior Construction Permit Specialist, ........................ 75.00 Assistant Building inspector ......................... **70.00 / 90.00 Code Enforcement Officer..........................................65.00 Construction Permit Specialist...................................60.00 Assistant Construction Permit Specialist .................... 55.00 Plans Examiner Aide .................. ................................. 55,00 Assistant Code Enforcement Officer...........................55.00 PLANNING Division Manager .... ....... ........................................... 150-00 Principal Planner ........................................... ...........120.00 Principal Community Development Planner .............120.00 Senior Planner..........................................................110.00 Senior Community Development Planner.................110.00 Associate Planner.......................................................95.00 Associate Community Development Planner..............95.00 Assistant Community Development Planner...............85.00 Assistant Planner- . ........................ ......................... 85.00 Planning Technician....................................................65.00 Community Development Technician .........................65.00 ADMINISTRATIVE Computer Data Entry .................................... ............ _ 50.00 Clerical........................................................................ 50.00 Word Processing........................................................50.00 Personal Computer Time............................................15.00 "*Prevailing Wage Project, Use $90.00/Hour These hourly rates are effective through June 30, 2004 and maybe adjusted after that date to compensate far labor adjustments and other increases and costs. Additional billing classifications may be added to the above listing during the year as new positions are created. Consultation in connection with litigation and court appearances will be quoted separately. The above schedule is for straight time. Overtime will be charged at 1.25 times, and Sundays and holidays, 1.70 limes the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at cost plus fifteen percent (15%). A subconsultant management fee of fifteen percent (15%) will be added to the direct cost of all subconsultant services to provide forthe cost of administration, consultation, and coordination. EAPROPOSAL BOILERPLATE SECTIONS1RATESWILLDAN.DOC July 1, 2003 ACORD, CERTIFICAS QF LIABILITY INSUFONCE DATE(MNVDD/YY) 06/16/04 'PRODUCER LJ{ 0 4 / 0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION �?ealey, Renton & Associates -f ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. Box 10550 L�D1L �/f�.�Lr 01 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR `�� ll ! ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ana, CA 92711-0550 7IM7-681 INSURED Willdan „7V� 2125 E. Katella Avenue, Suite 200 Anaheim, CA 92806 7fa COVERAGES INSURERS AFFORDING COVERAGE INSURER A: Hartford Fire Ins. Co. INSURER B. American Automobile Ins. Co. INSURER C: Security Ins. Co. of Hartford " INSURER D- INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR TYPE OF INSURANCE POLICY NUMBER LTR POLICY EFFECTIVE DATE MMlDDlYY POLICY EXPIRATION DA M D Y LIMITS A GENERAL LIABILITY i57CESOA1661 11/09/03 11/09/04 EACH OCCURRENCE S11,000,000 FIRE DAMAGE jArry one fife) S1 000000 X COMM ERCWLGENERAL L�`IABILfTY CLAIMS MADE I� OCCUR INDP. CONTRACTORS MED EUSP (Any one person) $10 000 PERSONAL & ADV INJURY $t 000 000 X CONTRACTUAL INCLUDED. X BFPD, XCU GENERAL AGGREGATE s2,000,000 GEN'LAGGREGATELIMIT APPLIES PER: PRODUCTS •COMPIOPAGG $2 00O 000 POLICY X PRO- X LOC JECT A AUTOMOBILE X LIABILITY ANY AUTO 57UENUL9643 11/09/03 11/09/04 COMBINED SINGLE LIMIT (Ea accidenl) $1,000,000 BODILY INJURY {Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS �' j X X BODILY INJURY jPer accidern) $ HIREDAUTOS NON -OWNED AUTOS I PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG EXCESS LIABILITY i OCCUR CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ S DEDUCTIBLE $ RETENTION $ B WORKERS COMPENSATION AND WZP80917259 11/09/03 11/09/04 OTH- �( WC 5T LIMITS I EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE • EA EMPL OYEE $1 M0,000 E.L. DISEASE • POLICY LIMIT 1 $1,000,000 C OTHER Professional iXAE0235189 12/01/03 12/01/04 $1,000,000 Per Claim I i Liability $1,000,000 Annl Aggr. DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS General Liability policy excludes claims arising out of the performance of professional services. AP OV$D AS TO FORM: 'Security Insurance Company of Hartford is 100% reinsured by XL Specialty Insurance �� Company which is sated A+XV by A.M. Best and Company. (See Attached Descriptions) , NIF&R McGRATK City Attorney L"41H17I9all- iLOTRU411 City of Huntington Beach Ann: Terri Elliott 2000 Main Street Huntington Beach, CA 92648 SH OULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TH E EXPIRATION DATE THEREOF, THE ISSUING INSURER WILLx]I04EL1i+X1 XVMAIL'40_.DAYSWRrrTEN NOTICETOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT, B1[i7GIfiRXiP7PJD7fiRRli/�171 ACORD 25-S (7/97)1 of 2 ##M81138 AUTHORIZED REPRESENTATIVE 0 ACORD CORPORATION 1988 DESdRPTIONS (Continued from Fee,i) ke: Plan Check and Development Processing Services (FOOTHILL RANCH) 0 • AMS 26.3 (07/97)2 of 2 #M81138 • 0 RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Appropriate Funds and Approve Agreement with Willdan for Development Processing COUNCIL MEETING DATE: .July 19, 2004 RCA ATTACHMENTS STATUS Ordinance wlexhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. Approved as to form by City Attome Not Applicable Certificates of insurance (Approved by the City Attomey) Attached Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORV4RDED Administrative Staff ) Assistant City Administrator (Initial) ) ( ) City Administrator (Initial) ( ) } City Clerk } EXPLANATION FOR RETURN OF ITEM: RCA Author:Elliott/Daily