HomeMy WebLinkAboutA.W. Hutchinson & Associates, LLC - 2002-10-08Su pry\ Contracts Checklist for Submittal to
City Clerk's Office
\Hunt Beach -
(Please transmit this form when your contract is ready to be filed in the City Clerk's office)
To: Connie Brockway, City Clerk
x5404
1. Name of Contractor:
A.W. HUTCHINSON & ASSOCIATES
2. Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake — Huntington Central Park
Construction management service for Slater Channel Improvements
3. Expiration Date: If no expiration date, please put a tentative expiration date so the City Clerk's office can inquire of your
department if the file is ready to inactivate.
4. Amount of Contract:
October 8, 2004
$50,000
A. Is the attached contract RELATED to a PREVIOUSLY SUBMITTED contract (renewal/amendment/etc)? ❑ YES �O
B. Did you attach the LIST OF CONSULTANTS from whom proposals were requested -pursuant to HBMC 3.03.100? ❑ YES. /A
OR Is the attached contract a SOLE SOURCE? ❑ YES N/A
C. Did you attach a COPY of the insurance certificate/waiver and send the ORIGINAL to Risk Management? YES
PLEASEINCLUDE:
y1` L4r) G�r1 t a E
Name/Extension
t
Departure t
Date
CITY CLERK'S OFFICE USE ONLY:
g:/forms/city clerk contract checklist.doc
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
A. W. HUTCHISON & ASSOCIATES, LLC
FOR CONSTRUCTION MANAGEMENT SERVICES
SLATER CHANNEL IMPROVEMENTS
THIS AGREEMENT ("Agreement") is made and entered into this 9 day of
() C--o b,2 P , 2002, by and between the City of Huntington Beach, a municipal
corporation of the State of California, hereinafter referred to as "CITY, and A. W.
HUTCHISON & ASSOCIATES, LLC, a limited liability company hereinafter referred to
as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant for construction
management services in connection with the Slater Channel improvements; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates. Chris Anderson who shall represent it
and be its sole contact and agent in all consultations with CITY during the performance of
this Agreement.
02agree/awh/ 10/ 10/02 1
0 •
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire when terminated as provided
herein. All tasks specified in Exhibit "A" shall be completed in a timely and professional
manner.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the. rates specified in
Exhibit "B,", including all costs and expenses, not to exceed Fifty Thousand Dollars
($50,000.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
compensation for such extra work shall be allowed only if .the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B," which
is attached hereto and incorporated by reference into this Agreement.
02agree/awh/l/16/032 2
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7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by
CONSULTANT,
its
officers, agents
or employees except such
loss or
damage which
was caused by
the
sole negligence
or willful misconduct of
CITY.
CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation. upon the amount of indemnification to be provided by
CONSULTANT.
02agree/awh/ 10/ 10/02 3
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9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
02agree/awh/ 10/ 10/02 4
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A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees .and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
02agree/awh/10/10/02 5
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. ' CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
02agree/awh/10/10/02 6
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid; and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: City Attorney
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
A. W. Hutchison & Associates, LLC
Attn: Chris Anderson
101 Marietta Street NW, S. 2300
Atlanta, GA 30303
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADIN
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
02agree/awh/10/10/02 7
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
02agree/awh/10/10/02 8
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
02agree/awh/10/10/02 9
26. GOVERNING LAW
This Agreement shall`be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supercede all prior
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
written
02agree/awh/ 10/ 10/02 10
12/16/2002 11:18 9494744312 AWHUTCHISON PAGE 03
4U-10-eU2 flUN 10:48 AM TJOH ISON & ASSOC., FAX NO, 40 43520 l."' I �
IN WITNESS NXIFTER.13,C)f', tb,- parics hcrf,-to have to
excouwd by and dirough their mWh;ri,,/c.-,d offices the day, mkomth and yca.r hz-sr abovc,,
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- F6 A. W. Ell ON SSOCTAI S, LLC
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IN WITNESS WHEREOF, the parties. hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
written.
A. W. HUTCHISON & ASSOCIATES, LLC
print name
ITS: (circle one) Chairman/PresidentfVice President
ND
By:
�WAIAl
print name
ITS: (circle one) S fficer/Asst.
Secretary — Treasurer )O*u-0d*'4-
CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of California
U
City Attorney
(Pursuant To HBMC §3.03.100)
APPROVED S TO FORM:
Dr
City Attorney
/o I 0I�I prI/
REVIEWED AND APPROVED:
City Administrator
(only for contracts over $50, 000. 00)
02agree/awh/ 10/4/02
11
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EXHIBIT #A
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
Construction management services in connection with the Slater Channel improvements
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: N/A
1.
2.
C. CITY'S DUTIES AND RESPONSIBILITIES: N/A
D. WORK PROGRAM/PROJECT SCHEDULE: N/A
agree/forms/exA/ 10-0 1
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EXHIBIT #B
EXHIBIT "B"
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost
schedule: See attached Attachment 1 — 2002 Schedule of Fees
B. Travel
Charges for time during travel are normally not reimbursable and will only be paid if such
time is actually used in performing services for CITY or as otherwise arranged with CITY.
2. As CITY sometimes uses consultants that are outside of the nearest metropolitan area,
CITY is very conscious of travel costs. Subject to agreement otherwise, CONSULTANT
will be held to charging no fees on travel time to or from Huntington Beach.
C. Billin
Automobile expenses are limited to Twenty-seven Cents ($0.27) per mile. All other travel
expenses must be approved in advance by CITY in writing. Requests for approval shall be
submitted at least fourteen (14) days in advance, to allow for reduced transportation fares.
Meals are not billable to CITY, without prior written consent of CITY.
All billing shall be done monthly in one -tenth -hour (0.10) increments and matched to an
appropriate breakdown of the time that was taken to perform that work and who performed
it.
Minimum billing charges are unacceptable. CONSULTANT shall only charge for actual
time spent. For example, minimum of 0.2 hours for phone calls or 0.4 hours for letters is
unreasonable unless that is an accurate measure of time spent.
2. Each month's bill should include a total to date. That total should provide, at a glance, the
total fees and costs incurred to date for the case or matter.
Telephone, cellular phone and postage charges are billable at actual cost. A copy of all
service bills/costs should accompany the billing for each single item that exceeds Seventy -
Five Dollars ($75.00). The fee for the sending or receiving of facsimiles shall not exceed
Twenty-five Cents ($0.25) per page. CITY will not pay a fee or charge for telephone calls
or facsimiles to CITY. Photocopier costs should be no more than the actual cost of
duplication, or Ten Cents ($0.10) per page, whichever is less.
4. CITY will not pay for secretarial time or secretarial overtime. CITY will not pay for
secretarial tasks or tasks that should be subsumed into CONSULTANT's overhead. For
example, time spent for faxing, mailing, arranging for messengers and calendaring are not
acceptable charges.
5. CITY will not pay for word processing charges. This includes per page or hourly charges.
6. CITY will not pay for billing or discussion of bills. If CITY has questions about billing or
needs additional information on bills, that is not a chargeable event; CONSULTANT
should respond without charging CITY for the time required.
agree/forms/exA/ 10-01
CITY appreciates when CONSULTANT has researched an issue previously and uses that
research on the present case: CITY has retained CONSULTANT because of its past
experience. CONSULTANT shall not charge CITY for work it has done and billed another
client for in the past.
Delivery of work product: A copy of every memorandum, letter, report, calculation and
other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has
comments on any such product, CITY shall identify specific requirements for satisfactory
completion.
9. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such
invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that the
work has been performed in accordance with the provisions of this Agreement;
and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY
shall approve the invoice, in which event payment shall be made within thirty (30) days of
receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If
CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at
the option of CITY be suspended until the parties agree that past performance by
CONSULTANT is in, or has been brought into compliance, or until this Agreement has
expired or is terminated as provided herein.
10. Any billings for extra work or additional services authorized in advance and in writing by
CITY shall. be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate
charged for such time. Such invoices shall be approved by CITY if the work performed is
in accordance with the extra work or additional services requested, and if CITY is satisfied
that the statement of hours worked and costs incurred is accurate. Such approval shall not
be unreasonably withheld. Any dispute between the parties concerning payment of such an
invoice shall be treated as separate and apart from the ongoing performance of the
remainder of this Agreement.
agree%forms/exA/ 10-01
September 11, 2002
ATTACHMENT 1- 2002 SCHEDULE OF FEES
A. W. HUTCHISON & ASSOCIATES, LLC
I. PERSONNEL CHARGES
A. CONSTRUCTION CONSULTING SERVICES:
For consulting services including but not limited to technical evaluations and
investigations, reports, conferences, preparation of contract documents,
supervision of personnel, observation of work in progress, preparation for expert
testimony and travel (portal to portal).
.Title Rate Per Hour
Chairman & CEO
$275.00
President
$225.00
Executive Vice President
$225.00
Vice President
$185.00
Senior Consultant
$165.00
Project Manager
$145.00
Assistant Project Manager
$130.00
Project Engineer
$110.00
B. GRAPHIC SERVICES:
For preparation and reproduction of drawings, graphics and similar items, video
recording and photography:
Title
Rate Per Hour
Senior Graphic Consultant
$140.00
Senior Graphic Artist
$100.00
Graphic Artist
$ 85.00
Schedule of Fees
For A. W. Hutchison & Associates, LLC
September 11, 2002
C. INFORMATION SYSTEMS SERVICES:
For generation of analytical tools used in preparation of Construction
Consulting Services.
Title
Rate Per Hour
Systems Manager
$125.00
Systems Analyst
$ 75.00
D. TECHNICAL SUPPORT:
For typing, reproduction of reports, specifications, letter's and other
documentation support.
Title
Rate Per Hour
Technical Support Specialist
$ 65.00
Word Processor/Data Entry
$ 50.00
Hourly Fees are firm for two (2) years from the date of this Schedule. After two (2) years, the rates
are subject to change upon 30 days' written notice to the Client.
II. REIMBURSABLE EXPENSES
A. Expenses in the interest of the Project, including but not limited to, reproduction
and document costs, long distance telephone charges, computer time, delivery
and express mail charges and graphic supplies.
Actual Cost
B. Mileage in company or employee owned vehicles. (per mile) 36.50
C. Travel Expenses Actual Cost
024105FS
s ity INSURANCE AND INDEMNIFICATION WAIVER
H,
® MODIFICATION REQUEST
1. Requested by: Sarah Lazarus, Deputy City Attorney
2. Date: January 13, 2003
3. Name of contractor/permittee: A.W. Hutchison & Associates
4. Description of work to be performed: Construction Management Service/Slater Channel
Improvements
5. Value and length of contract: Under $50,000 - October 1, 2003
6. Waiver/modification request: Waive cancellation clause requirement and $25,000
deductible
7. Reason for request and why it should be granted: Contractor has completed services
8. Identify the risks to the City in approving this waiver/modification: none
J��" N I- — I III It 0
De artment Head SWileture ate:
APPROVALS
Approvals must be obtained in the order listed on this form. Two approvals are required
for a request to be granted. Approval from the City Administrators Office is only required if
Risk Management and the City Attorney's Office disagree.
1. Risk Management
Approved El Denied
f s�
Signature Date
2. City Attorney's Office
0 Approved El Denied l —�j�
Signature Date
3. City Administrator's Office
❑ Approved ❑ Denied
Signature Date
If approved, the completed waiver/modification request is to be submitted to the
City Attorney's Office along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk Management Division of Administrative Services
Document2 1/13/2003 4:27 PM
ACORD. CERTIFICATFOF LIABILITY INSURAME DATE(/VVI
12 27 7/0MM/DD
02
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Marsh Advantage America ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
g HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
A Service of Seabury & Smith ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
3475 Piedmont Rd NE, Suite 420
Atlanta, GA 30305 INSURERS AFFORDING COVERAGE
INSURED INSURER A: Continental Casualty Co
INSURER 8:
A. W . HUTCHISON & ASSOCIATES LLC INSURER C:
101 MARIETTA STREET, STE 2300 INSURERD:
ATLANTA GA 30303 INSURFR F.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (MMIDDfYY)
POLICY EXPIRATION
DATE
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
8
FIRE DAMAGE (Any one fire)
$
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
MED EXP (Any one person)
8
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
8
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP/OP AGG
8
POLICY PRO LOC
AUTOMOBILE
LIABILITY
ANY AUTO
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY
(Per person)
$
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
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BODILY INJURY
(Per accident)
s
PROPERTY DAMAGE
(Per accident)
8
GARAGE LIABILITY
ANY AUTO
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AUTO ONLY - EA ACCIDENT
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8
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AUTO ONLY: AGG
EXCESS LIABILITY
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8
OCCUR CLAIMS MADE
AGGREGATE
8
a
8
DEDUCTIBLE
8
RETENTION 9
WORKERS COMPENSATION AND
WC STA IU- OTH-I
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EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
8
E.L. DISEASE - EA EMPLOYEE
8
E.L. DISEASE - POLICY LIMIT
8
OTHER
A
Professional
MCA114116448
4/01/02
4/01/03
10,000,000
Liability10,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Professional liability limits are subject to a $25,000 deductible.
CFRTIFICOTF NDLDFR I I nnnITInNAI INCIIRPn, INRIIRm ICTTFR. rAPJrFI I ATlnPi
SHOULD ANY OF T VE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of Huntington Beach
ATTN : Gail Hutton, City Atty.
DATE THER/ , THE ISSU G INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE T1 THE C RTIFIC E HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
PO BOX 190
IMPOSE NO OBLIGATION R LIABILITY OF ANY' KIND UPON THE INSURER, ITS AGENTS OR
2000 Main Street
Huntington Beach, CA 92648
REPRESE IZIVIt _
AUTHORIZED REPRESENT EE
10-. 5
At:UKL) Z5-J I//y/) 0ACORD CORPORATION 1988
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form. does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25-S (7/97)
PROFESSIONAL SERVICE CONTRACTS
' ":HPURCHASING CERTIFICATION
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1. Requested by: Sarah Lazarus. Deputy .City Attorney
2. Date: January 13, 2003
3. Name of consultant: A.W. Hutchison & Associates
4. Description of work to be performed:- Construction Management Services - Slater
Channel Improvements
5. Amount of the contract: $50,000.00
6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
7. Company number and object code .where funds are budgeted: 10015301.69375
8. Is this contract generally described on the list of professional service contracts
approved by the City Council'? ® Yes, ❑ No
9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on
the list of professional service contracts approved by the City Council.?'
® Yes, ❑ No
10. Were (at least) informal written proposals requested of three consultants?
❑ Yes, ® No
Explanation: This was an extraordinary circumstance involving a unique
service where the trial attorney selected the expert witness based
upon his evaluation of the expert's qualification.
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).
12. Attach proposed scope of work.
13. Attach proposed payment. schedule.
CuWe., 1
*CKARIJAMADRIC, M nager
Purchasing/Central Services
' If the answer to any these questions is "No," the contract will require approval from the City Council.
DocumenB 1/13/2003 4:46 PM