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HomeMy WebLinkAboutAlbert Grover and Associates, Inc. - 2015-07-06Dept. ID PW 17-037 Page 1 of 2 Meeting Date: 8/21/2017 t4W,1dk1&--Z 7 -0 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 8/21/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of Amendment No. 1 with Albert Grover & Associates for On -Call Civil Engineering Services in the amount of $100,000 for a total contract amount not to exceed $350,000 and extending the contract term 1 year Statement of Issue: The Public Works Department currently has in place an On -Call Civil Engineering Services contract with Albert Grover & Associates, Inc. An unanticipated volume of work has created the need to extend the term of the contract and amend the not -to -exceed fee. Financial Impact: Funds for the contract amendment are included in the FY 2017/18 proposed budget in Measure M account No. 21385201.69365. Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement Between the City of Huntington Beach and Albert Grover & Associates, Inc. for On -Call Civil Engineering Services." This amendment shall increase the maximum not -to -exceed amount by $100,000 to a total of $350,000 and extend the term of the contract by one year with a revised expiration date of July 6, 2019. Alternative Action(s): Do not authorize the contracts and direct staff with an alternate action. Budgeted Capital Projects and review time commitment could be delayed without an amended contract. Analysis: On July 6, 2015, the City Council approved three (3) contracts for support staff for the design and construction of the capital improvement projects related to general transportation infrastructure. One of these three contracts was with the firm of Albert Grover & Associates (AGA), Inc. To date, ten task orders have been issued with tasks ranging from the design of traffic signals, design of signing & striping, design of fiber optic communication cable, various traffic studies and assistance with plan checks related to the widening of Interstate 405. The Interstate 405 plan checking represents the largest single work order to date at $50,000 with additional efforts anticipated as the project progresses. The other two transportation firms with which the City's has executed on -call contracts, FPL and Associates, Inc. and Iteris, Inc., are both members of the Interstate 405 design team so it is not feasible to issue work orders to these firms related to the City's review of the Interstate 405 project. To date, $212,655 of the $250,000 Item 15. - 1 HB -162- Dept. ID PW 17-037 Page 2 of 2 Meeting Date: 8/21/2017 contract limit has been encumbered. While the plan check expenses incurred by the City are reimbursable by the Orange County Transportation Authority, without the requested contract amendment, the City will not be able to retain AGA to perform the review and may not be able to fulfill the commitment made to OCTA to review the Interstate 405 plans in a timely manner. Public Works Commission Action: Not required. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Amendment No. 1 to Agreement Between the City of Huntington Beach and Albert Grover & Associates, Inc. for On -Call Civil Engineering Services. 2. Professional Services Contract between the City of Huntington Beach and Albert Grover & Associates, Inc. for On -Call Civil Engineering Design Services, approved July 6, 2015. 3. List of task orders issued to date to Albert Grover & Associates under the Professional Services Contract between the City of Huntington Beach and Albert Grover & Associates, Inc. for On -Call Civil Engineering Design Services. HB -163- Item 15. - 2 ATTACHMENT #1 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ALBERT GROVER & ASSOCIATES, INC. FOR ON CALL CIVIL ENGINEERING SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and ALBERT GROVER & ASSOCIATES, INC., a California corporation, hereinafter referred as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated July 8, 2015, entitled "Professional Services Contract Between the City of Huntington Beach and Albert Grover & Associates, Inc. for On Call Engineering Services, which agreement shall hereinafter be referred to as the "Original Agreement;" and City and Consultant wish to amend the Original Agreement to reflect the additional work to be performed by Consultant, the additional compensation to be paid in consideration thereof by City to Consultant, and to extend the term of the Original Agreement, NOW, THEREFORE, it is agreed by City and Consultant as follows: ADDITIONAL WORK Consultant shall provide to City such additional services as required by City, as described in the Original Agreement. 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section 1 above, City agrees to pay Consultant and Consultant agrees to accept from City as full payment for services rendered, an additional sum not to exceed One Hundred Thousand ($100,000.00), in addition to the original sum of Two Hundred Fifty Thousand Dollars ($250,000.00) for a new total not to exceed sum of Three Hundred Fifty Thousand Dollars ($350,000.00). 3. TERM The term of the Agreement is extended for one additional year until July 6, 2019. 17-5884/160958/RLS 6/26/17/DO 4. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on August 21, , 2017. CONSULTANT, CITY OF HUNTINGTON BEACH, ALBERT GROVER & ASSOCIATES, INC., a municipal corporation of the State of California a California corporation Il V LHkL-pP Skbw print name ITS: (circle one) Chairman/Presiden ice Preside ND By. UuL13,ame ITS: (circle o Secret hief Financial Officer/Asst. Secre ary -Treasurer ATTEST: City Clerk INITIATED AND APPROVED: Director of Public Works APPROVED AS TO FORM: ity At rney IJ" l&O2 ei 11 APPROVED: City 17-5884/160958/RLS 6/26/17/130 2 ATTACHMENT #2 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ALBERT GROVER & ASSOCIATES, INC. FOR ON CALL CIVIL ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Albert Grover & Associates, Inc., a California corporation, hereinafter referred to as "CONSULTANT," WHEREAS, CITY desires to engage the services of a consultant to provide on call civil engineering services; and Pursuant to documentation on file in the office of the City Clerk; the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: l . SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Mark Miller, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/ surfnet/professional secs mayor I of 11 10/12 Item 15. - 5 KB -166- 3. TERM,• TDAE OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on GC L ,�_, 201(the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION hi consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred and Fifty Thousand Dollars {$ 250,000 ), 5. EXTRA WORD In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ swfneYprofessional Svcs mayor 2 of 11 10112 HB -167- Item 15. - 6 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, neaps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surinet/prd=ional secs mayor 3 of 11 10/12 Item 15. - 7 HB -168- ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/ surfnetlprofessional svcs mayor 4 of 11 10112 HB -169- Item 15. - 8 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain, the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete, Any termination of this Agreement by CITY shall agree/ surfnet/professional secs mayor 5 of 11 10/12 Item 15. - 9 HB -170- be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall owr► all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfnet/professiorml Svcs mayor 6 of 11 10/12 HB -171- Item 15. - 10 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: Bob Stachelski 2000 Main Street Huntington Beach, CA 92648 17. CONSENT TO CONSULTANT: Albert Grover & Associates, Inc. Attn: Mark Miller 211 East Imperial Highway, Suite 208 Fullerton, CA. 92835 When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfnet1professional secs mayor 7 of t 1 l 0/12 Item 15. - 1 1 1--113 -172- covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, Iaw, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law, 21. DUPLICATE ORIGINAL The, original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services. contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agred swfha/professional sves mayor 8 of 11 l0/12 HB -173- Item 15. - 12 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the perfor-mance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27, SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agreel surfnet/professional svcs mayor 9 of 11 10/12 Item 15. - 13 HB -174- Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein, IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agreelsurfiet/professionaf sves mayor 10 of 11 10/12 HB -175- Item 15. - 14 CONSULTANT, Albert Grover & Associates, Inc. COMPANY NAME A California Corporation By: Albe e print name ITS: (circle one) Chairm residers ice President INITIATED AND APPROVED: A By: Director of Public Wor s Mark H. Mil CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Print name ITS: (circle one) ecreta Chief Financial Officer/Asst. Secretary - Treasurer agree surfnet/professional svcs mayor 10/12 REV_,JID APPROVED: anager //O*/vl APPROVED 11 of 1.1 City Attorney Item 15. - 15 HB _176_ EXHIBIT "A„ A. STATEMENT OF WORK: (Narrative of work to be performed) CONSULTANT shall provide consulting services on an'as-needed' basis for projects to be determined during the term of the agreement. During the term of the agreement, CITY may elect to solicit proposals from CONSULTANT. CITY shall issue task order for each project based upon the scope of services, work schedule, and fee proposal submitted to CITY for its review and approval. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: CONSULTANT'S duties and responsibilities shall be per CONSULTANT'S Statement of Qualification (Exhibit A.1), consistent with the City of Huntington Beach Request for Qualifications for On -Call Engineering & Professional Consulting Services. Upon award, and the contract period, if CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit the names and qualifications of these staff to CITY for approval before commencing work. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Furnish scope of work request for each project. 2. Furnish construction plans and specifications to the CONSULTANT. D. WORK PROGRAM/PROJECT SCHEDULE: A project schedule will be developed for each project assigned by CITY. EXHIBIT A HB -177- Item 15. - 16 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule; B. Travel Charges for time during travel are not reimbursable. C. Billing All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B Item 15. - 17 HB -1 7g- 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY, Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B HB -179- Item 15. - 18 ATTACHMENT #3 Attachment 3 Listed below is a summary of the task orders issued to Albert Grover & Associates for Civil Engineering services under the On -Call Contract approved on July 6, 2015: Project Issue Date Amount Provide Assistance with OCTA Grant 9/09/2015 $3,980.00 Applications for Brookhurst Street and Magnolia Street Traffic Signal System Prepare Safe Routes to School Maps (within 10/30/2015 $24,000.00 Ocean View School District Traffic Signal Design: Main Street and Florida 6/01/2016 $9,395.00 Street Traffic Study for Ranger Lane 8/29/2016 $24,850.00 Prepare Signing & Striping Plans in conjunction 10/06/2016 $17,500.00 with Pavement Rehabilitation projects: Indianapolis Avenue and Atlanta Avenue Design of Fiber Optic Communications: Gothard 10/24/2016 $15,700.00 Street Design of Utica Avenue Bike Boulevard Signing 3/20/2017 $24,230.00 & Striping and Signal Plans Prepare Signing & Striping Plans in conjunction 4/18/2017 $17,500.00 with Pavement Rehabilitation projects: Heil Avenue and Slater Avenue Provide Plan Check Services: Interstate 405 4/19/2017 $50,000.00 Widening Project Traffic Signal and Communication Design: 5/04/2017 $25,500.00 Goldenwest Street and Heil Avenue TOTAL $212,655.00 Item 15. - 19 HB - r 80- City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 • www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk August 28, 2017 Albert Grover & Associates, Inc. ATTN: Mark Miller 211 East Imperial Highway, Suite 208 Fullerton, CA 92835 Dear Mr. Miller: Enclosed is a copy of the fully executed "Amendment No. 1 to Agreement Between The City of Huntington Beach And Albert Grover & Associates, Inc." for On Call Engineering Services. Sincerely, Robin Estanislau, CIVIC City Clerk RE:pe Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand Dept ID PW 15-030 Page 1 of 3 Meeting Date 7/6/2015 49i131 ovc� 7 -o CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 7/6/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Travis K Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of Professional Services Contracts for On -Call Transportation Engineering Services with FPL and Associates, Inc, Iteris, Inc, and Albert Grover and Associates, Inc, each in the amount of $250,000 Statement of Issue The Public Works Department requires professional civil engineering services on an on -call or as needed basis to support staff for the design and construction of the capital improvement projects related to transportation infrastructure Financial Impact The City's FY 2014/15 Capital Improvement Program (CIP) Budget was adopted on September 2, 2014, and totals $42 8 million (All Funds) for approved projects citywide Each approved CIP project has a budget containing sufficient funding for design, environmental, engineering, construction, project management, and other required costs The three (3) recommended civil engineering contracts, totaling $750,000, will be funded within each project's individual CIP budget, as needed As such, no additional funding is required by this action Recommended Action A) Approve and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services Contract Between the City of Huntington Beach and FPL and Associates, Inc for On -Call Civil Engineering Services," and, sr� B) Approve and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services Contract Between the City of Huntington Beach and Iteris, Inc for On -Call Civil Engineering Services," and, C) Approve and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services Contract Between the City of Huntington Beach and Albert Grover and Associates, Inc for On -Call Alternative Action(s) Do not authorize the contracts and direct staff with an alternate action Budgeted Capital Projects could be delayed until new contracts are approved Analysis On January 26, 2015, the City advertised a Request for Qualifications ("RFQ") for On -Call Engineering & Professional Consulting Services Proposals were requested and submitted in compliance with Chapter 3 03 of the Huntington Beach Municipal Code Seventy eight (78) HB -211- Item 7. - I Dept ID PW 15-030 Page 2 of 3 Meeting Date 7/6/2015 proposals were received for the following eight categories of Civil Engineering services Water Engineering, Development Plan Checking and Entitlement Review Services, Civil/Sewer Engineering, Geotechnical and Materials Testing, Traffic Engineering, Survey, Ocean Engineering, and Architectural Services In accordance with qualifications based selected procurement per the Federal "Brooks Act," State SB 419, and the City of Huntington Beach Municipal Code Section 3 03 "Professional Services," the Public Works Department established a review board Each firm stated their engineering category of expertise with their proposal Proposals were then evaluated and ranked by eight (8) review boards established by the Public Works Department At a minimum, the top three (3) firms were selected for each category to increase opportunity for competitive proposals for future projects from qualified on -call consultants The three (3) contracts recommended in this request for council action (RCA) are for support staff for the design and construction of the capital improvement projects related to general transportation infrastructure Historically, these services have been utilized to supplement City staff to meet annual CIP goals, as an extension of staff and/or to provide required expertise for unique projects It is anticipated that these services will be required based on past years Each project is evaluated on a case -by -case basis to determine if these as -needed contract services are necessary Other categories and groupings of on -call consulting services will be brought to the City Council for approval The City's Capital Improvement Program ("CIP") is approximately $42 8 million in Fiscal Year 2014/15, and exceeds $52 million with continuing of funds for projects approved from previous years Typical design and construction support cost (from use of consultants) on a CIP project can vary between ten (10) to twenty (20) percent of total costs Therefore, it is practical to conservatively assume minimum annual consultant costs would be around $5 million for all CIP projects or approximately $15 million over the next three (3) years Some of the typical projects for transportation on -call design services include, • Traffic signal design • Signing and striping plan preparation • Street lighting design • Traffic signal communication and coordination timing The total amount of professional services contracts awarded in the previous 3 years prior to 2010 was approximately $1 4 million Limitation in available funds were primary reason for not having any professional services contracts for transportation since 2010 In addition it is projected that this need will increase annually because of the recent steady increase in funding to the CIP and the potential for future grants through OCTA Transportation improvement projects enhance roadway safety and efficiency of the street system These firms provide expertise in specialized areas of transportation such as fiber optic communication design, traffic signal coordination and operations along with street lighting design These types of projects are currently planned for the year 2015/2016 Capital Improvement Program It is anticipated that there will be additional projects of this type in future years Capital Improvement Programs These firms' capabilities will augment the existing city transportation engineering staff, which currently consists of only four individuals, and allow for the resources to implement the Capital Improvement Program Therefore, three (3) consultants were selected to meet projected workload over the next three years The sum of these contracts is $750,000 over the term of the contract or an annual average of $250,000 Public Works Commission Action: Not required Item 7. - 2 HB -212- Dept ID PW 15-030 Page 3 of 3 Meeting Date 7/6/2015 Environmental Status Not applicable Strategic Plan Goal Enhance and maintain Infrastructure Attachments) - Professional Services Contract between the City of Huntington Beach and FPL and Associates, Inc for On -Call Civil Engineering Services 5 2 Professional Services Contract between the City of Huntington Beach and Itens, Inc for On- 5to� Call Civil Engineering Sery r 3 Professional Services Contract between the City of Huntington Beach and Albert Grover and Associates, Inc for On -Call Civil Engineering Services HB -213Item 7. - 3 - A TA 12IIIHMENT #3 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ALBERT GROVER & ASSOCIATES, INC FOR ON CALL CIVIL ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Albert Grover & Associates, Inc , a California corporation, hereinafter referred to as "CONSULTANT" WHEREAS, CITY desires to engage the services of a consultant to provide on call civil engineering services, and Pursuant to documentation on file in the office of the City Clerk, the provisions of the r Huntington Beach Municipal Code, Chapter 3 03, relating to procurement of professional service contracts have been complied with, and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference These services shall sometimes hereinafter be referred to as the "PROJECT " CONSULTANT hereby designates Mark Miller, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement 2 CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement agree/ surfnet/professional svcs mayor I of 11 10/12 3 TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement The services of CONSULTANT are to i commence on U LY 20 %6(the "Commencement Date") This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein 4 COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred and Fifty Thousand Dollars ($ 250,000 ) 5 EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained 6 METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surffiedprofessional svcs mayor 2 of 11 10/12 7 DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first These materials may be used by CITY as it sees fit 8 HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, Judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT 9 PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfnet/professional svcs mayor 3 of 11 10/12 ($1,000,000 00) per occurrence and in the aggregate The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY, however an insurance policy "deductible" of Ten Thousand Dollars ($10,000 00) or less is permitted A claims -made policy shall be acceptable if the policy further provides that A The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements) B CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10 CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement, the certificate shall agree/ surfnet/professional sves mayor 4 of 11 10/12 A provide the name and policy number of each carrier and policy, B state that the policy is currently in force; and C shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice, however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required 11 INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY CONSULTANT shall secure at its own cost and expense, and be'responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and'its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder 12 TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete Any termination of this Agreement by CITY shall agree/ surfnet/professional svcs mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT 13 ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove 14 COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement 15 CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 16 NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfnet/professional svcs mayor 6 of 11 10/12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U S certified mail -return receipt requested TO CITY City of Huntington Beach ATTN Bob Stachelski 2000 Main Street Huntington Beach, CA 92648 17 CONSENT When CITY's consent/approval TO CONSULTANT Albert Grover & Associates, Inc Attn Mark Miller 211 East Imperial Highway, Suite 208 Fullerton, CA 92835 is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event 18 MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties 19 SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfnet/professional svcs mayor 7 of 11 10/l2 I covenants and provisions of this Agreement No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law 21 DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original Each duplicate original shall be deemed an original instrument as against any party who has signed it 22 IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification 23 LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surfnet/professional svcs mayor 8 of 11 10/12 CITY, and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT 24 ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party 25 SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive 26 GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California 27 SIGNATORIES Each undersigned represents and warrants that its signature herembelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn 28 ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/ surfnet/professional svcs mayor 9 of 11 10/12 k. Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof 29 EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council This Agreement shall expire when terminated as provided herein IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers agree/ surfnet/professional svcs mayor 10 of 11 10/12 CONSULTANT, Albert Grover & Associates, Inc COMPANY NAME A California Corporation IT CITY OF HUNTINGTON BEACH, a municipal corporation of the State of S prin name y Clerk Ft (circle one) Chairm residen ice President AN INITIATED AND APPROVED Mark H Mil erector of Public Wor s print name ITS (circle one) ecre Chief Financial Officer/Asst Secretary - Treasurer REVM*14D APPROVED anager APPROVED City Attorney agree/ surfnet/professional svcs mayor 11 of 11 10/12 EXHIBIT "A" A STATEMENT OF WORK (Narrative of work to be performed) CONSULTANT shall provide consulting services on an'as-needed'\basis for projects to be determined during the term of the agreement During the term of the agreement, CITY may elect to solicit proposals from CONSULTANT CITY shall issue task order for each project based upon the scope of services, work schedule, and fee proposal submitted to CITY for its review and approval B CONSULTANT'S DUTIES AND RESPONSIBILITIES CONSULTANT'S duties and responsibilities shall be per CONSULTANT'S Statement of Qualification (Exhibit A 1), consistent with the City of Huntington Beach Request for Qualifications for On -Call Engineering & Professional Consulting Services Upon award, and the contract period, if CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit the names and qualifications of these staff to CITY for approval before commencing work C CITY'S DUTIES AND RESPONSIBILITIES 1 Furnish scope of work request for each project 2 Furnish construction plans and specifications to the CONSULTANT. D WORK PROGRAM/PROJECT SCHEDULE A project schedule will be developed for each project assigned by CITY EXHIBIT A Seal Beach oQEN 0" J 'rb n I� r w Valley k opt Was STATEMENT OF QUALIFICATIONS to provide ON -CALL ENGINEERING AND PROFESSIONAL CONSULTING SERVICES submitted to PUBLIC WORKS DEPARTMENT FEBRUARY 18, 2015 submitted by ALBERT GROVER & ASOCIATES ALBERT 1­4ROVER & ASOCIATES February 18, 2015 Mr. Jim Slobojan City of Huntington Beach Fiscal Services Division 2000 Main Street Huntington Beach, California 92648 Re: RFQ Submission for On -Call Engineering and Professional Consulting Services — Traffic Engineering Dear Mr. Slobojan: Albert Grover & Associates (AGA) is pleased to respond to the City of Huntington Beach's Request for Qualifications (RFQ) dated January 26, 2015, Addendum No. 1 dated February 9, 2015, Addendum No. 2 dated February 10, 2015, and Addendum No. 3 dated February 11, 2015 to provide On -Call Engineering and Professional Consulting Services. AGA proposes to provide on -call traffic engineering and professional services as detailed in Section 3 "Scope of Work" by service category, subsection E "Transportation Services (Traffic Engineering)" of the RFQ. Enclosed please find five copies of our Statement of Qualifications (SOQ). One electronic copy, in PDF file format, has also been submitted to the Planetbids.com website demonstrating AGA's capabilities to provide the services as defined in the RFQ. Our SOO describes our team's traffic and transportation engineering expertise and experience, including our engineering and operational technical support experience for local agencies, and provides local agency references; describes the relevant experience of dedicated team members, including resumes; details our understanding of the scope of services required and identifies key AGA staff members who will provide such services. AGA is a California Corporation, with the sole owner being Albert L. Grover, and was established in June of 1993, It is a State of California Certified Small Business (SBE #39313) and all accounts are served from our Fullerton, California location. AGA has been providing on -call professional traffic engineering services, similar to those services listed in the RFQ, for over 21 years. AGA is a multidiscipline engineering firm specializing in municipal and transportation engineering. Through the utilization of today's most sophisticated computer -aided equipment, AGA is able to provide its clients with quality, cost effective professional services in a timely manner. AGA's success can be attributed to the frm's commitment to provide clients with personalized, quality service. Each project is carried out with the highest degree of pride and professionalism and a dedication to satisfy the client's need. ' AGA's wide range of services offered can be divided into six primary areas of expertise: traffic engineering, day-to-day traffic signal operations, transportation planning, civil engineering/construction management, communication and control of traffic signals systems, and actual onsite City Traffic Engineer staffing. This unique blend of Civil TRANSPORTATION CONSULTING ENGINEERS 211 Imperial Highway, Suite 208, Fullerton, CA 92835 (714) 992-2990 FAX (714) 992-2883 E-Mail: aga@alberigrover.com Mr. Jim Slobojan February 18, 2015 Page 2 Engineers, Traffic Engineers, and skilled technical field maintenance and monitoring personnel results in professional services that range from the planning and conceptual design stage through the construction supervision and "as -built" stage, placing us among the forerunners in the total service concept. AGA personnel have provided services to clients ranging from design and construction management of full freeway interchanges, at costs approaching one million dollars, to minor traffic impact studies, at costs of a few thousand dollars. Whatever the project, our management approach is to complete the project to the satisfaction of the client in as quick a time frame as possible while still producing quality work products. Our in-house expertise allows us to expeditiously complete small scale projects in a matter of weeks. This is especially important on projects with limited time frames and time -related budgetary constraints. We feel that the AGA team is highly qualified to complete projects as defined in the RFQ in a professional, timely, and cost effective manner. AGA's in-house staff, including both registered Civil Engineers and Registered Traffic Engineers, provide PS&E preparation for new and modified traffic signals; signing and striping modifications (including bikeways); street lighting, including photometric calculations; and traffic signal interconnect and communication projects, including in-house staff to integrate all communications into a city's existing Traffic Management Center (TMC). AGA provides development/review of Traffic Studies, including Traffic Impact Analyses; geometric and alignment studies; parking studies; sight distance analyses; and bicycle and pedestrian studies. Additionally, AGA staff prepares traffic signal timing analyses utilizing SYNCHRO, including the development of local and coordination signal timing, preparing traffic control and staging plans, designing Traffic Management Centers, and reviewing plans prepared by others. AGA also oversees the collection of traffic data by a subconsultant, as needed, for the completion of projects, or as requested by the City. AGA presently has an on -call contract for engineering and traffic operations with the City of Montclair, effective since August 1993, and ongoing contracts with the County of Los Angeles, Orange County Transportation Authority (OCTA), the Cities of Long Beach, Glendora, Torrance, La Habra, Seal Beach, Buena Park, and Newport Beach to provide similar services. We also provide traffic engineering services for the City of Fullerton at City Hall for 8 hours a week, for the Cities of Victorville and Placentia at City Hall for 16 hours a week each, and the City of San Dimas for 8 hours a month. We have for many years provided engineering services to SANBAG and the vast majority of the Cities in Riverside and San Bernardino Counties, and nearly all of the cities in Orange County, and to various cities in the southern portion of Los Angeles County on a project -specific basis. In addition to providing on -call services, AGA also operates/monitors the traffic signal systems (totaling more than 350 signals) for several cities, including Montclair, Loma Linda, Highland, Placentia, La Habra, Fullerton, Fountain Valley, and Seal Beach. It is important to emphasize that the AGA Team has full capability to provide all the services required by the City of Huntington Beach. Our expertise in the fields of traffic engineering, transportation planning, roadway and utility design, ALBERT fl_ROV GR & VASSO IATES Mr. Jim Slobojan February 18, 2015 Page 3 hardware and software design, construction engineering and inspection, traffic signal operations and maintenance, and participation with Traffic Commissions, Planning Commissions, City Councils and the public enable us to accomplish all required tasks with minimal time requirements placed on the City staff. Additionally, all key senior staff members have previously worked for public agencies, including both Cities and Caltrans. Mr. Mark Miller, P.E., T.E., PTOE, Executive Vice President, who has been designated as AGA's Project Manager for the proposed City of Huntington Beach services, previously was the City of Pomona Traffic Engineer, has served as the City of Fullerton Contract Traffic Engineer for the past seventeen years, and is the City of Placentia, and the City of San Dimas Contract Traffic Engineer. This experience serves to make him an ideal candidate to continue to head AGA's team in providing on -call services to Huntington Beach. Mr. Miller is a registered Civil and Traffic Engineer, as well as a certified Professional Traffic Operations Engineer (PTOE) with more than 38 years' experience. He has completed numerous traffic and transportation engineering projects and studies ranging from traffic signal and striping designs to review of traffic impact studies to speed zone surveys to warrant analysis for removal of midblock crosswalks, and has made many presentations to Traffic and Planning Commissions and City Councils. Mr. Miller's extensive operational experience includes actually operating the City of Fullerton and La Habra's traffic control systems from AGA's offices in Fullerton. As is the case with the vast majority of AGA's senior staff, Mr. Miller also has prior public agency experience. While employed as City Traffic Engineer for the City of Pomona, Mr. Miller was responsible for a $3,000,000 operations and capital improvement budget and managed 14 subordinates in the traffic engineering division. His responsibility included preparation of the traffic and transportation engineering budget, street light assessment districts and parking districts. He was responsible for the maintenance of over 120 traffic signals, 8,000 street lights and over 300 miles of pavement markings and signing and made numerous presentations to commissions, councils and neighborhood groups. Mr. Miller also is a fifteen year member and Past President of the City Traffic Engineers Association (CTE). While with that organization, one of his key accomplishments was conducting workshops for various Traffic Commissions and Planning Commissioners from throughout Southern California to educate them on various aspects of traffic engineering. Mr. Miller has extensive experience in the evaluation, design, and operation of traffic signals, including Flashing Yellow Arrow (FYA) protective permissive left turns (PPLT) phasing. He has served as Project Manager for all of AGA's FYA projects, including the first installation of its kind in Southern California, located in the City of Fullerton. In addition, his present Contract Traffic Engineer responsibilities with various agencies include conducting a wide assortment of tasks very similar to those anticipated in Huntington Beach. In addition to Mr. Miller, AGA's full staff will be available as needed for City of Huntington Beach projects. All of AGA's support staff will report to Mr. Miller, who will be actively involved in the tasks comprising each individual project and/or study. It should be noted that all of the AGA staff members identified in our proposed project team are, and will continue to be, based at our Fullerton office. ALEGRI' OVER& A-`1ATES Mr. Jim Slobojan February 18, 2015 Page 4 AGA looks forward to working with the City of Huntington Beach and serving as the City's traffic and transportation engineering consultant. This proposal is a firm offer for 90 days from the date of this letter, and I am authorized to make representations for AGA. All communications pertaining to this proposal, all project deliverables, and correspondence should be directed to AGA's designated project manager as follows: Mark Miller, P.E. Albert Grover & Associates 211 Imperial Highway, Suite 208 Fullerton, California 92835 (714)992-2990 mark@albertgrover.00m If you have any questions or require amplification on any aspect of our submittal, please contact Mr. Miller. Respectfully submitted, ALBERT GRO R & ASSOCIATES ArAIbe� L.o er, President/CEO ?rtpos Vatngw Beatl,lORCaO 201SH Wgbn BW 0,U12C'.51e0g a,_,,: R GROViiR K Traffic Engineering Services ;aTable of Contents TABLE OF CONTENTS SECTION PAGE Vendor Application Form Pre -Qualification Form FirmQualifications.............................................................................................................................1 Staffing................................................................................................................................................3 Understandingand Methodology........................................................................................................4 FIGURES FIGURE PAGE 1 Project Organization Chart ..............................................................................................5 APPENDICES APPENDIX A Resumes of Key Personnel AjLaERT GRAB 9CIATES REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW X❑ CURRENT VENDOR Legal Contractual Name of Corporation: Albert Grover & Associates. Inc. Contact Person for Agreement: Mark Miller Corporate Mailing Address: 211 Imperial Highway, Suite 208 City, State and Zip Code: Fullerton, California 92835 E-Mail Address: aga(dalberterover.com Phone: (714) 992-2990 Fax: (714) 992-2883 Contact Person for Proposals: Mark Miller Title: Executive Vice President E-Mail Address: mark(a)alberterover.com Business Telephone: (714) 992-2990 Business Fax: (714) 992-2883 Is your business: (check one) ❑ NON PROFIT CORPORATION ® FOR PROFIT CORPORATION Is your business: (check one) © CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 1 of 2 EXHIBIT A: PRE -QUALIFICATION FORM ON -CALL ENGINEERING & PROFESSIONAL CONSULTING SERVICES SERVICE CATEGORIES PROPOSING? Y/N (circle one A. Civil Engineering Yes / No B. Ocean Engineering Yes / No C. Development Plan Checking and Entitlement Review Services Yes / No D. Survey Yes / No E. Traffic Engineering Yes No F. Water Yes / No G. Geotechnical Materials Testing and Inspection Yes / No H. Architectural Services Yes / No Consultant is willing to execute the Agreement as drafted (See Appendix B). Consultant is able to provide the insurance as required (See Appendix C). Firm Name: Albert Grover & Associates Firm Address: February 18, 2015 Firm Qualifications FIRM QUALIFICATIONS Albert Grover & Associates (AGA) is a California Corporation, and is a State of California Certified Small Business (SBE #39313). AGA has been providing on -call professional traffic engineering services, similar to those services listed in the Request for Qualifications (RFQ), for over 21 years. Our firm qualification, previously amplified in the cover letter to this SOQ, provide a clear understanding that AGA is not a company that provides only labor service for client designated tasks; rather, AGA provides a high level of intellectual support to accomplish client objectives. AGA's unique blend of Civil Engineers, Traffic Engineers, and skilled technical field maintenance/monitoring personnel provides a synergy that typically results in project success beyond expectations. AGA possesses all of the necessary qualifications and experience required to successfully provide the services anticipated by the City. AGA staffs wide range of expertise is ideal to provide the City with nearly instantaneous access to any traffic/transportation area of expertise needed at any given time. We fully understand the importance to the City of dealing with the development, implementation and coordination of various traffic/transportation engineering projects, as well as dealing with projects ranging from day-to-day neighborhood parking and traffic problems to long-range planning issues. Staff of AGA have completed many tasks similar or identical to those anticipated under this contract, and have completed such tasks on time, within budget, and in a manner that meets all the requirements of the agency for which the work was completed, while at the same time placing minimal time and effort requirements on agency staff. Staff of AGA have provided services similar to those required by the City of Huntington Beach to several other cities in Southern California in the past seven years and beyond. Following is a listing of those cities, the services provided, and contacts at the cities who are familiar with AGA's capabilities, personnel and work products. CITY: ILA HABRA (1993 — PRESENT) SERVICES PROVIDED: On -call traffic engineering/transportation planning services, including presentations at Traffic Commission/Planning Commission/City Council meetings; traffic signal warrant analyses; traffic signal designs; residential/school traffic studies; traffic impact analyses; development of press releases/videos for local cable television regarding various traffic engineering issues; preparing grant applications; PS&E for Regional Traffic Signal Synchronization projects; representation at Countywide functions; contract administration; construction management; and operating the City's signal control system from our offices. PROJECT MANAGER: Mr. Mark Miller KEY PERSONNEL: Mr. Greg Wong, Mr. Chalap Sadam, Mr. Ignacio Sanchez CONTACT: Mr. Nelson Wong, Traffic Manager, (562) 905-9622, nwong@lahabraca.gov Vr �RA+SS9�..CRSA&TF�4 Firm Qualifications CITY: FULLERTON (1998 — PRESENT) SERVICES PROVIDED: Contract traffic engineering/transportation planning services, including consultant personnel at City Hall 1 day a week; attending Traffic Commission/Planning Commission/City Council meetings; developing a Citywide transportation model; reviewing and/or recommending modifications to General Plan Circulation Element; conducting Citywide radar speed surveys; preparing PS&E for and overseeing construction of interconnect of signalized intersections; developing local signal timing parameters; developing parking management plans; preparing, implementing, and fine-tuning coordination timing plans; designing/modifying traffic signal installations, including conversion to protected/permissive left turn operations; conducting neighborhood traffic studies; attending neighborhood meetings; preparing/checking traffic control plans; conducting/reviewing traffic impact studies; providing guidelines to developers and other consultants for traffic impact studies; conducting capacity and level of service analyses; and providing various other as -need transportation and traffic engineering services. PROJECT MANAGER: Mr. Mark Miller KEY PERSONNEL: Mr. Chalap Sadam, Mr. Greg Wong, Mr. Leo Grimes, Mr. Roland Hizon CONTACT: Mr. Don Hoppe, Director of Public Works, (714) 738-6864, dhoppe@cityoffullerton.com CITY: TORRANCE (2009 — PRESENT) SERVICES PROVIDED: On -Call Traffic Engineering Services for multiple projects that included signal design and/or modification, signal preemption, warrant analyses, speed surveys, traffic impact studies, median beautifications, construction inspection, oversize vehicle permit studies, street lighting, signing and striping, and various neighborhood traffic calming studies. PROJECT MANAGER: Mr. Mark Miller KEY PERSONNEL: Mr. Greg Wong, Mr. Chad Veinot, Mr. Ruben Perales CONTACT: Mr. Ted Semaan, Engineering Manager, (310) 781-6900, TSemaan@TorranceCA.gov In addition to the above listed specific projects, AGA has provided similar services requested by the City of Huntington Beach to many agencies in Los Angeles and Orange County. Additional references include Orange County Transportation Authority (Mr. Ron Keith, Principal Traffic Engineer, (714) 560-5990, rkeith@octa.net), County of Los Angeles Department of Public Works (Ms. Jane White, Senior Civil Engineer, (626) 300-2020, jwhite@dwp.lacounty.gov), and City of Costa Mesa (Mr. Raja Sethuraman, Transportation Services Manager, (714) 754-5032, rethuraman@ci.costa-mesa.ca.us). We urge the City of Huntington Beach to contact any/all of the listed references. THR�� _ — Staffing STAFFING We propose to utilize key senior staff members as managers for each anticipated task. AGA's Executive Vice President, Mr. Mark Miller, P.E., T.E., P.T.O.E., will be designated Project Manager under the proposed contract and will provide a majority of the services required by the City. Mr. Miller will be actively involved for any services provided to the City of Huntington Beach under the proposed contract and be the single point of contact for all services. Mr. Al Grover, P.E., T.E., President/CEO, will provide project oversight and quality assurance/quality control for all work products. Mr. Chalap Sadam, P.E., T.E., Vice President, will provide project support for all Signal Timing and Transportation Planning Issues; Mr. David Roseman, T.E., Senior Transportation Engineer, will provide project support for all School and Neighborhood Issues; and Mr. Ignacio Sanchez, P.E., T.E., Senior Design Engineer, will provide Design and Construction project support. Mr. Mark Miller, P.E., T.E., PTOE, Executive Vice President, will be the overall Project Manager for all projects and, as such, will be responsible for coordination with the City appointed Project Manager. Mr. Miller will be the supervisor/administrator who will be responsible for delivery of services in accordance with the established Scope of Services for each project. Mr. Albert L. Grover, P.E., T.E., President/CEO, will provide project oversight and quality assurance/quality control for all work products. He has extensive experience conducting and managing both civil and traffic engineering projects. He has worked in both the public and private sector, the former with Caltrans and as the City Traffic Engineer for the City of Inglewood and the Director of Traffic and Parking for the City of Beverly Hills, and the latter in the consulting field as a Principal of Mohle, Grover & Associates from 1980-1993 and currently as President and Chief Executive Officer of AGA. Mr. Grover will be responsible for reviewing all project methodologies, work plans and work products. Mr. Chalap Sadam, P.E., T.E., Vice President, will be responsible for all Signal Timing and Transportation Planning Issues. He has more than 24 years' experience in transportation engineering/transportation planning. During that time, he has conducted over 50 traffic impact studies for projects varying from major shopping centers to enterprise zones to large scale trucking projects. He is very familiar with the CMPs adopted by Los Angeles County and Orange County, and was extensively involved in previous transportation planning forecasting and modeling for various projects. He was AGA's Project Manager for joint Costa Mesa/Huntington Beach, Fountain Valley/Huntington Beach, and Costa Mesa/Santa Ana coordination timing projects; for citywide signal timing projects in the Cities of La Habra, Fullerton, Fountain Valley, and Santa Ana; for the San Bernardino Valley Coordinated Traffic Signal System Project; and for various projects conducted by AGA for OCTA, including the Euclid Street Traffic Signal Synchronization Demonstration Project, and the subsequent six corridor projects. A(j�$ROVER & TA-S O AT .S Staffing/Understanding & Methodology Mr. David Roseman, T.E., Senior Transportation Engineer, will be responsible for all School and Neighborhood Issues. He has more than 25 years' experience in all aspects of Traffic and Transportation Engineering, from traffic signal design to street design to bicycle/pedestrian facilities. He has worked mainly in the public sector and has been very successful at public outreach, both through committees/councils and direct communication with citizens. He has supervised staff involved in several major transportation projects, as well as the development and execution of special event traffic plans in the City of Los Angeles. Mr. Ignacio Sanchez, P.E., T.E., Senior Design Engineer, will be responsible for preparation of PS&E for all projects; for submittal of plans to the City for comment; and for revisions to the PS&E in response to those comments. Mr. Sanchez has designed and/or modified hundreds of traffic signal plans and has prepared hundreds of signing/striping plans and interconnect plans for installations throughout Southern California. His duties at AGA include coordination timing plan development, CAD design, Construction Management, field topo and preparation of engineers cost estimates on projects relative to traffic signals, signing & striping, street lighting and conceptual improvement plans. Mr. Sanchez has prepared plans for both Caltrans and other government agencies such as the County of Los Angeles, City of Fullerton, and City of La Habra, and for private developers such as Home Depot, Sav-On, etc. He recently worked on projects for OCTA as Design Task Manager for the Adams Avenue and Antonio Parkway RTSSP projects. Additionally, AGA's entire staff will be available to provide specific required services vis-a-vis each individual's expertise, thereby optimizing the services provided in an expeditious and economic manner. This is graphically displayed on the Project Organization Chart (see Figure 1 on the following page). Full resumes for key staff are attached for reference. UNDERSTANDING AND METHODOLOGY AGA's in-house staff, has the capacity and knowledge to provide all required services to the City of Huntington Beach including, PS&E preparation for new and modified traffic signals; signing and striping modifications (including bikeways); street lighting, including photometric calculations; and traffic signal interconnect and communication projects, including integration of all communications into city's Traffic Management Center (TMC). AGA provides development and review of Traffic Studies, including Traffic Impact Analyses; geometric and alignment studies; parking studies; sight distance analyses; and bicycle and pedestrian studies. Additionally, AGA staff prepares traffic signal timing analyses utilizing SYNCHRO, including the development of local and coordination signal timing, preparing traffic control and staging plans, designing Traffic Management Centers, and reviewing plans prepared by others. AGA also oversees the collection of traffic data by a subconsultant, as needed, for the completion of projects, or as requested by the City. AGA staffs wide range of expertise is ideal to provide the City with nearly instantaneous access to any traffic/transportation/parking area of expertise needed at any given time. AGA's approach to providing traffic engineering services to Huntington Beach involves far more than simply providing contract labor on an hourly basis. We Understanding & Methodology CITY OF HUNTINGTON BEACH Bob Stachelski Transportation Manager ALBERT GROPER & ASSOCIATES Grover, PE., T.E Mark Miller, PE., TE., PTOE Duailty Assurance Project Manager and Duality Cannot Chalap Sadam, PE., T.E. - David Roseman, T.E. - . Ignacio Sanchez, P.E, T.E Signal Timing and Transportation School and Neighborhood issues Design and Construction Planningissues Chad Veinot, TSOS Ruben Pe wiles, P.E. Greg Wong, P.E. Felipe Ortega ProlectCoordinator Transportation Engineer Senior Transportation Advancetl System Engineer Integrator RolandHizon Elias Garcia David Chen, P.E. Lea Grimes Transportation Engineer Engineering Assistant Design Engineer Senior Signal System Specialist Pauline Bingham Kawai Mang Sally Nguyen Engineedng Assistant EngineeringAssistant Assoclate Phillip Fuentes Transportation Engineer Signal System Specialist Natoli Esparza Senior Associate FIGURE 1 — PROJECT ORGANIZATION CHART HUNTINGTON BEACH ON -CALL TRAFFIC ENGINEERING SERVICES consider it our function to serve as an extension of City staff, as well as expert advisors to staff, forming an integrated team to creatively provide solutions to traffic engineering and transportation planning problems. The key aspect of our approach is that we will utilize our staffs extensive expertise and experience, acquired via providing similar consulting services to a wide range of Cities and via previous service as full time City Traffic Engineers, including Mr. Miller's experience in Pasadena, Pomona, Fullerton, Placentia and San Dimas; Mr. Grover's experience in Inglewood and Beverly Hills (in addition to his experience at Caltrans in coordinating with many cities); Mr. Roseman's experience in Long Beach and with LADOT, to creatively solve City traffic engineering and transportation planning problems. This unique experience in viewing problems "from both sides of the fence' will greatly enhance our ability to serve the City of Huntington Beach. We feel that our experience, our expertise, and most importantly, our creativity is what makes us very qualified to serve the City. We know how to listen open-mindedly to both City staff and the public; how to develop alternative solutions to various problems; and how to differentiate cost-effective from cheap. Our ability to develop viable alternative solutions has been instrumental in reaching consensus on controversial issues. OVER Traffic Engineering Services L'Understanding & Methodology Another key factor in providing services to the City of Huntington Beach is to continue to stay attuned to both the overall direction and the specific requirements of the City staff, various Commissions, and the City Council. Because of our extensive experience in previously providing similar services to other Cities, and our staffs knowledge of current traffic engineering considerations via our attendance and presentations at regional (such as the Institute of Transportation Engineers [ITE] and the City Traffic Engineers [CTE]) and national (such as Transportation Research Board [TRB] and ITE) forums, we are in the mainstream of state-of-the-art traffic engineering approaches and methodologies. By combining this knowledge, we can optimize the service provided to the City. Our knowledge of and sensitivity to public needs and concerns, combined with our real world (as opposed to textbook) approach to safety issues, will ensure that compromise alternative solutions to specific problems can be achieved while at the same time compromising neither safety nor public needs and desires. Our staffs extensive experience as City Traffic Engineers has been invaluable in helping us provide service to local agencies. Understanding basic concems and constraints as viewed from the City's perspective is a key qualification. We have long represented Montclair, La Habra and Fullerton at various State and Regional Transportation functions, meetings, workshops, seminars, etc., and have helped establish both operational and CIP budgets for these and other Cities. Additionally, Mr. Grover has served on the Caltrans District 8/Consulting Professional Engineers Liaison Committee, and as a member of the Transportation Research Board's Highway Capacity Committee, established the framework for the HCM2010 — a completely new Highway Capacity Manual. Staying abreast of State and Federal issues is often a key component of developing local programs, policies, and procedures. Our experience in completing small-scale traffic engineering projects ensures that such projects can be completed on time and within budget with minimal demands placed upon City staff. Because we are a successful consulting firm with extensive experience in all phases of traffic engineering, we are highly qualified to provide this service. Our goal as the City Traffic Engineer is to provide the City with quality service at a fair and reasonable cost. We provide solutions to problems to City leaders, not just the problem. AGA has been providing on -call as needed services to the City of Huntington Beach since 2005. AGA's recent experience with multiple projects in the City of Huntington Beach has provided us with vast knowledge of the City's traffic signal system and City requirements. We are currently working on a corridor project (Adams Avenue Regional Traffic Signal Synchronization Program) that will provide the City with new optimized coordination signal timing, along with new field equipment. AGA is also involved in the intersection improvements project for Adams Avenue and Brookhurst Street, Additionally, AGA worked with the City on past projects to design/modify traffic signals plans, prepare traffic signal priority lists, design "In Roadway Warning Lights" plans, conduct speed surveys, prepare traffic control plans, and prepare Capacity Augmentation Studies. 3ERTROVEdo ASSOCIATES RESUMES OF KEY PERSONNEL 0 FL E I An li ALBERT DROVER & SOCIATES EDUCATION BS Civil/Traffic Engineering California Polytechnic University Pomona,1974 Northwestern University Evanston, Illinois Traffic & Transportation Engineering Highway Capacity Workshop Institute of Transportation Studies Safety Design and Operational Practices for Streets and Highways (FHWA) Traffic Signal Equipment & Operations Urban Street Design Public Works Inspections Legal Aspects and Liabilities Risk Management & Traffic Safety PROFESSIONAL ASSOCIATIONS American Public Works Association American Society of Civil Engineers City Traffic Engineers Association Institute of Transportation Engineers Orange County Traffic Engineering Council PROFESSIONAL REGISTRATION Registered Civil Engineer in California CE #40956 Registered Traffic Engineer in California TE #1575 Professional Traffic Operations Engineer PTOE #233 MARK H. MILLER, P. E. EXECUTIVE VICE PRESIDENT PROFESSIONAL EXPERIENCE Mr. Miller joined Albert Grover & Associates in 1993 as Vice President, and provides the firm extensive experience in all phases of ITS design, signal interconnect and coordination plans, CCTV installations, traffic signal/signal system design, and street lighting evaluation and design. Mr. Miller began his consulting career with Mohle, Grover & Associates in January, 19go, as a senior engineer to provide professional traffic engineering and operations services. He is a registered Civil Engineer, Traffic Engineer, and Professional Traffic Operations Engineer with over thirty-five years' experience. This includes more than fifteen years serving as a City Traffic Engineer. Mr. Miller has managed many ITS, traffic signal and street light system projects. He has developed and implemented design standards, specifications and cost estimates for traffic signals, interconnect projects, CCTV projects, and street light projects. He also has experience in preparing traffic signal coordination and timing plans. Additionally, Mr. Miller has provided expert witness testimony on a variety of issues. He has served as both a member and the Chairman of the City Traffic Engineers Association (CTE) and, as such, has been instrumental in conducting workshops to educate Traffic Commissioners and Planning Commission from Cities throughout Southern California on various aspects of traffic engineering. Mr. Miller has provided on call as -needed traffic engineering services to the Cities of Cerritos, La Habra, Montclair, Torrance, and Victorville, and is serving as the Contract Traffic Engineer for the City of Fullerton (since 1998). While employed as City Traffic Engineer for the City of Pomona, he was responsible for a $3,000,000 operations and capital improvement budget, and managed 14 subordinates in the traffic engineering division. Mr. Miller has "hands on' experience with programming all models of traffic signal controllers. He has developed numerous traffic signal coordination and timing plans for use with a wide variety of central control and local controller software. His experience also includes four years with the City of Pasadena as an Assistant Engineer in Traffic. He was responsible for the preparation and review of major transportation studies. He also assisted in the preparation and implementation of the Rose Bowl Major Event Traffic and Mr. Mark H. Miller, P.E. Page 2 Parking Study, Madison Heights/Oakknoll Neighborhood Traffic Study, various bikeway studies, traffic control device inventories and traffic safety studies. He also developed a traffic accident recording system. From 1979 to tg8z, Mr. Miller was a Civil Engineer with the Illinois Department of Transportation. During this time, he worked in the Bureau of Traffic and the Bureau of Bridges. He was responsible for establishing policies and contracts for maintenance of major interstate signing projects. He also managed various statewide hazard elimination safety projects. He was responsible for developing traffic signing and pavement marking standards for the Illinois Manual of Traffic Control Devices. Mr. Millei s engineering experience began when he was an Engineering Assistant in the City of San Dimas, California, for two years. He was involved with the preparation and review and inspection of municipal street improvement projects. He managed a variety of pavement maintenance projects from major street reconstruction to slurry sealing. He performed various traffic engineering functions such as speed surveys, school zone signing, and signing and striping projects, in addition to a wide array of street lighting projects. The following is a brief listing of specific consulting projects for which Mr. Miller has been responsible: d• Certification testing of various electronic equipment. ❖ Interconnect Analysis, Design and Coordination - Cities of Bakersfield, Cerritos, Chino, Colton, La Habra, Lancaster, Loma Linda, Montclair, Palm Springs, Pomona, Rialto, San Bernardino, Santa Clarita, Temecula, Upland, and Visalia. ❖ Multijurisdictional Traffic Signal Synchronization - S.C.A.QM.D and Orange County Growth Management Area No. 6. ❖ Various Traffic Signal Design, CCTV, Striping & Street Light Design Projects for Cities, Counties, and State. ❖ Montclair Plaza Traffic Operations Study - City of Montclair. ❖ Roadway Signal Improvements - Cities of Cerritos, Chino, Claremont, Cypress, Ontario, and Upland. ❖ Congestion Management Plan - City of Santa Ana. ❖ Bridge Design and Load Limit Determination, Statewide, State of Illinois. •3 Annual Statewide Interstate Maintenance Signing Project, State of Illinois. ❖ Statewide Hazard Elimination Project for Narrow Bridges, State of Illinois. ❖ Identification of High Accident Locations - Cities of Downey, Inglewood and Pomona. :• Annual Citywide Pavement Maintenance Projects - City of San Dimas. ❖ Computerized Traffic Accident Record System - City of Pasadena. ❖ Annual Monitoring of Traffic Signal Timing - Cities of Colton, Fullerton, Loma Linda, Montclair, Palm Springs and Rialto. ALAMT f'-ROVEN R <1A3soc[AT Mr. Mark H. Miller, P.E. Page 3 ❖ Speed Zone Surveys - Cities of Baldwin Park, Buena Park, Cathedral City, Cerritos, Chino, Cypress, Fountain Valley, Fullerton, Gardena, Hawthorne, Hermosa Beach, Huntington Park, La Habra, Lancaster, Long Beach, Norco, Ontario, Palm Springs, Pomona, San Dimas, San Marino, Santa Ana, Santa Clarita, Santa Fe Springs, Santa Monica, Torrance, and Yucaipa; California State Universities of Fullerton, Long Beach, and Los Angeles; and Antelope Valley Community College. ❖ School Safety Studies and Development of Safe Route to School Programs. PAPERS/PRESENTATIONS "Strategies to Recapture Lost Arterial Traffic Carrying Capacities." Presented by Mark Miller at the ITE Annual Conference, Rapid City, South Dakota "Three Year Experience with Flashing Yellow Arrow Display" Presented at ITE Annual Conference, Anaheim, California "Effectively Slowing Drivers — Speed Feedback Signs" Presented at ITE District 6 Annual Meeting, Honolulu, Hawaii "School Area Traffic Safety" Presented at City Traffic Engineers Traffic Commissioners Workshop "Quantifications of Air Quality Benefits Achieved Through Traffic Signal Coordination" Presented at ITE District 6 Annual Meeting, Salt Lake City, Utah "A Successful Multijurisdictional Traffic Signal Coordination Project" Presented at ITE Annual Conference, Dana Point, California "Minimize Delay Maximize Progression with Protected Permissive Lead/Lag Phasing" Presented at ITE Inland Empire Section Technical Workshop "Microwave Traffic Signal Interconnect - A Viable Alternative to Land Lines" Presented at ITE District 6 Annual Meeting, Portland, Oregon (Best Paper Award) ALRERT f'POVER @ gSOCIATES ALBERT ROVER & ASSOCIATES EDUCATION ME (Civilrrransportation) Gomel[ University Ithaca, NY,1966 BS Civil Engineering Comell University Ithaca, NY,1965 PROFESSIONAL ASSOCIATIONS American Society of Civil Engineers American Public Works Association Institute of Transportation Engineers Illuminating Engineering Society Transportation Research Board PROFESSIONAL REGISTRATION Registered Civil Engineer in California CE #18913 Registered Traffic Engineer in Califomia TE #0860 ALBERT L. GROVER, P. E. PRESIDENT & CEO PROFESSIONAL EXPERIENCE As President of AGA, Mr. Grover actively participates in company management, business development, project work, quality control and financial matters. Prior to forming AGA in 1993, Mr. Grover was a Co -Owner and Executive Vice -President of Mohle, Grover & Associates. He joined that firm in ig80. As a consulting principal engineer, Mr. Grover has served as project manager for PSR work, traffic impact studies, parking studies, bike trail design, street alignments, TCD inventories, accident record systems, street light design and conversion, pavement marking programs, traffic signal improvements, CBD traffic circulation and various signal timing projects as well as transportation modeling and developer fee programs. Mr. Grover began conducting traffic signal design/build projects in the early t98o's, which evolved into complete roadway projects including both civil and traffic aspects. Mr. Grover has also been responsible for developing and distributing various traffic engineering software including CAPSSI and WEBSTER, and has been a speaker at various ITE meetings on such subjects as Capacity Analysis, CAD, Protected/Permissive Left Turn Phasing, Computerized Traffic Control Systems and the Highway Capacity Manual. During the 199os, Mr. Grover served as one of the 30 international members on the HCM committee that developed the HCMz000 (the forerunner to HCM zoto). Prior to private sector consulting, Mr. Grover was the Director of Traffic and Parking in the City of Beverly Hills. During this time, he managed the Divisions of Traffic Engineering, Parking Facilities, Traffic Signal Maintenance, Parking Operations and Taxi Administration. Mr. Grover also served as the Traffic Engineer for the City of Inglewood for five years. He was responsible for planning, design, operations and maintenance of all traffic and parking functions. In 1974 he implemented a computerized traffic control system operating toy intersections from City Hall via the first application of UTCS on the West Coast. Mr. Grover was Assistant Director for two years within the Freeway Operations Branch of Caltrans and assisted in the Los Angeles Area Freeway Surveillance and Control Project. This was an $8 million project to test and evaluate innovative ITS techniques and devices that are now being applied in Caltrans control centers statewide as well as on local "Smart Corridors." During his previous two years as a Caltrans Project Engineer, Mr. Grover developed and implemented the first California system of 35 changeable message signs on the Santa Monica Freeway, instituted the system of providing traffic Mr. Albert L. Grover, P.E. Page 2 advisories to nine radio stations, designed a Roadside Radio System for providing traffic advisories and was instrumental in the development of CCTV surveillance along the Santa Monica Freeway. Mr. Grover also spent the first four years of his career with Caltrans performing freeway design, surveying, construction inspection and drainage studies including: the Harbor Freeway Extension to the Vincent Thomas Bridge; the "Grapevine" portion of I-5; the Hollywood Freeway Extension from Victoria Street to I-5; the Foothill Freeway through La Canada; and the Interchange of Route z and I-zto. PAPERS/PRESENTATIONS "Bulb Matrix Changeable Message Signs" AASHTO Subcommittee on Communication and Electronic Applications for Highways, 1973 "Inglewood's Happy Experience" Presentation on Computerized Traffic Control 32nd Annual California Public Works Conference, April t98o Traffic Accident Report Programs (TARP) with Computerized Collision Diagram Plotting Demonstration at International ITE Conference, Chicago, 198z "Signal Displays for Protected/Permissive Left Turn Phasing" ITE/Southern California Section Report, r984 "Intersection Capacity Analysis Using 1985 Highway Capacity Manual; a Simplified Approach" Presented at ITE Annual Meeting, Vancouver, BC, Canada, July 1986 CADD - Computer Aided Design and Drafting Workshop Presented at ITE Southern California Section, Spring 1986 ITS Instructor for "Managing Traffic Growth," 1988 Level of Service Committee, Riverside/San Bernardino ITE Section Caltrans District o8 Liaison Committee with SANBAG, RCTC and Private Sector Served as Chairman for two years (1994 and 1995) "Protected/Permissive Left Turn Phasing, an Overview" Portland ITE, District 6 Annual Meeting, 1994 "Multijurisdiction Signal Coordination - a Pleasant Experience" Denver International ITE Meeting, 1995 SANBAG Subcommittee Member Developed Land Use/Transportation Guidelines for the CMP Update. OCTA Countywide Advisor to Traffic Signal Forums. Year z000 Highway Capacity Manual Participated in developing the HCM 2000 from 19go to z000. AI.RERT OVER N AJ ]AnLS ALBERT GROVER &&� SSA EDUCATION Master of Business Administration University of Southern California Los Angeles, 2002 Master of Science, Civil Engineering (Transportation) Virginia Polytechnic Institute & State University, Virginia 1990 Bachelor of Engineering, Civil Engineering Jawaharlal Nehru Technological University India,1988 PROFESSIONAL ASSOCIATIONS American Society of Civil Engineers Institute of Transportation Engineers Intelligent Transportation Systems Council Transportation Planners Council Southwestern Region Transportation Model Users' Group The Urban and Regional Information Systems Association CHALAP K. SADAM, P.E. VICE PRESIDENT PROFESSIONAL EXPERIENCE Mr. Sadam joined Albert Grover & Associates in 1993 as a Transportation Engineer, and provides expertise in the preparation of traffic impact studies, development of transportation planning models to evaluate long range impacts, development of signal coordination master plans, preparation of traffic signal coordination timing plans, design and operation of traffic signal systems, design of intersection improvement plans, traffic signal interconnect plans and Intelligent Transportation System (ITS) plans, traffic accident analysis and recommendation of mitigation measures, and the preparation of freeway interchange feasibility studies and Major Investment Studies (MIS). Mr. Sadam has completed numerous traffic impact and transportation planning studies in Southern California. Mr. Sadam's additional experience includes the development of traffic circulation studies and corridor studies, signal synchronization feasibility studies, parking feasibility studies, street lighting master plans, speed studies, traffic engineering software development and project management. Computer skills include experience in the usage of transportation planning and traffic engineering software such as Synchro, Tranplan, Transyt-7F, Passer -II, Passer - IV, HCS and WEBSTER. Mr. Sadam is also familiar with relational database management systems and has used Microsoft Access and Oracle databases along with programming languages such as Visual Basic and C/C++. His expertise includes experience and education in Geographical Information Systems (GIS), and he has extensively used ArcView and ArcCAD GIS software. Mr. Sadam was instrumental in the development of a microscopic air quality emissions model to quantify the reduction in pollution due to traffic signal coordination. Mr. Sadam was also responsible for the development of AGA's Time -Space Diagram routine using Autolisp in AutoCAD. Additionally, Mr. Sadam developed a computer program based on NCHRP-zqq procedures, which predicts future turning movements using link volumes from transportation planning models. Prior to joining AGA, Mr. Sadam was a Transportation Engineer with Mohle, Grover & Associates for four years. Mr. Chalap K. Sadam, P.E. Page 2 The following is a brief listing of some of Mr. Sadam's projects: ❖ OCTA Euclid Street Signal Synchronization Demonstration Project and Chapman Avenue and Orangethorpe Avenue TLSP Projects. ❖ Tier-i and Tier-z San Bernardino Valley Coordinated Traffic Signal System Design, Implementation and Management of 65o signals in t5 cities. ❖ OCTA Bus Rapid Transit and Traffic Signal Synchronization Project on Harbor Boulevard and State College Boulevard. ❖ Orange County Traffic Signal Coordination Program. ❖ I-405 Freeway (SR-73 to 1-6o5) Major Investment Study and subsequent PSR/PDS and PA/ED in Orange County. ❖ Orange County and Southern California Regional ITS Architecture •S San Bernardino Valley Coordinated Traffic Signal System Plan, San Bernardino Associated Governments. ❖ Coachella Valley Signal Synchronization Feasibility Study, Coachella Valley Association of Governments. ❖ Fullerton Year zozo Traffic Projections and Identification of Long Term Roadway Improvement Study. ❖ Bolsa Chica Corridor Capacity Augmentation Study. •: Indian Canyon Drive, One -Way to Two -Way Conversion Traffic Study, Palm Springs. ❖ Citywide Transportation Study and Developer Fee Program, Montclair. d• Yuma Drive/1-t5 Freeway Interchange Feasibility Study, Norco. ❖ Soledad Canyon Road Traffic Flow Improvement Study, Santa Clarita. •S Travel Demand Forecasting Models - Cities of Colton and Montclair. ❖ Lancaster Citywide traffic signal coordination project, which involved coordinating 85 signals on ten crossing arterials. ❖ Traffic signal synchronization of 26o signals on zz crossing arterials in the Cities of Fountain Valley, Garden Grove, Huntington Beach, Seal Beach and Westminster. ❖ Multitude of traffic signal system design and signal coordination projects throughout Southern California. ❖ Traffic signal synchronization of 113 signals on eight arterials in the Cities of Chino, Montclair, Ontario, Upland and the County of San Bernardino. ❖ Street Lighting Master Plans for Beverly Hills, Baldwin Park, and Orange. ❖ Pavement Management Program for Beverly Hills. •:• Accident analysis and improvements, separate studies in the Cities of Baldwin Park, Downey, Inglewood, La Habra, Montclair and Palm Springs. ALBERT d'KovEK pS(XIATES Mr. Chalap K. Sadarr, P.E. Page 3 PAPERS/PRESENTATIONS "San Bernardino Valley Coordinated Traffic Signal System - Implementation of Tiers r and z" Presented at ITE Annual Conference, Anaheim, California "Orange County, California's Traffic Signal Coordination Program" Presented at ITE District 6 Meeting in Portland, Oregon "Strategies to Recapture Lost Arterial Traffic Carrying Capacities." Presented at the ITE Annual Conference, Rapid City, South Dakota "Measures to Mitigate Impacts Associated with Temporary Closure of a Major Intersection in Orange County" Presented at ITE District 6 Annual Meeting, Honolulu, Hawaii "Developing Coordination Signal Timing Using Software as a Tool" Presented at ITE Southern California and RSBTEA Seminars "Development of Traffic Signal Coordination Timing." Presented at the Riverside -San Bernardino ITE Section Workshop "Quantification of Air Quality Benefits Achieved Through Traffic Signal Coordination" Presented at ITE District 6 Annual Conference, Salt Lake City, Utah "A Successful Multijurisdictional Traffic Signal Coordination Project" Presented at ITE Annual Conference, Dana Point, California "Multijurisdictional Traffic Signal Coordination - A Pleasant Experience" Presented at the 65th Institute of Transportation Engineers Annual Meeting, Denver, Colorado ALBERT r,JBOVER A5scXIATES ALBERT GOVER & ROVER DAVID ROSEMAN, T. E. SENIOR TRANSPORTATION ENGINEER PROFESSIONAL EXPERIENCE EDUCATION Prior to joining AGA, Mr. Roseman was the top transportation BS Civil Engineering official for the City of Long Beach. He oversaw all aspects of California State University transportation, traffic and parking in the City including, but not Long Beach, CA 1988 limited to, traffic control device placement, traffic signal design Transportation Demand Management and operations, geometric street design, work area traffic control University of California Los Angeles plans, transportation improvement projects, traffic calming, Public Policy Department 1988 bicycle and pedestrian facilities, on -street parking regulations, PROFESSIONAL ASSOCIATIONS interagency coordination, development review and coordination, oversight of transportation grants and funds, oversized and American Society of Civil Engineers overweight truck permitting, and operation and management of Institute of Transportation Engineers City owned off-street parking facilities. He regularly attended PROFESSIONAL REGISTRATION City Council, Planning Commission, neighborhood, and other agency meetings, and was the City Representative on the Board Registered Traffic Engineer in California of Directors for Long Beach Transit and the City's Pedestrian TE #1585 Safety Advisory Committee. Mr. Roseman was responsible for the implementation of the nation's first multi -agency (seven jurisdictions) traffic control system; implementation of various innovative bicycle facilities from separated bike lanes to cycle tracks to bike boxes; implementation of the Anaheim Transportation Enhancement Project which provides enhanced transit stops and transit priority for buses; and the implementation of several innovative traffic signal operation projects from countdown pedestrian indications, to specialized programing to reduce speeding in neighborhoods, to flashing yellow arrow operations to improve mobility and address elevated accident rates. While employed by the Los Angeles Department of Transportation (LADOT), Mr. Roseman directed and supervised a staff of engineers and planners in the development and implementation of fifteen major transportation improvement projects; managed the Department's special event program; was project engineer for the multi -agency Santa Monica Freeway Smart Corridor Project; managed development and implementation of intelligent transportation systems and motorist information projects; prepared designs, specifications, and estimates for advanced traffic control and communications systems; directed the design and implementation of a multi -agency network of workstations and expert systems for traffic control; automated incident detection, incident management, and motorist information; represented the Department on a multi -agency project committee and made numerous technical presentations to local, state and federal officials as well as the print and television media; and responded to complaints and service requests; reviewed geometric and traffic signal plans; inspected field installations; and attended community meetings. Mr. David Roseman, T.E. Page 2 As a result of the successful development and implementation of the transportation plan for the z000 Democratic National Convention, Mr. Roseman was formally recognized by a number of federal, state, and local politicians and agencies. The highest honor was receiving a Certificate of Appreciation from the Director of the United States Secret Service for contributions to the fulfillment of their protective responsibilities. As a member of LADOT's "Traffic Action Team" responding to the Northridge Earthquake, Mr. Roseman was assigned responsibility for all traffic operations in the northeast San Fernando Valley. He was responsible for directing repair crews, assigning Traffic Officers, developing detours, installing and modifying traffic control devices, and coordinating response efforts with Caltrans, the California Highway Patrol, County of Los Angeles Department of Public Works, the County Sheriff, City of San Fernando, and numerous other City agencies. Quick response efforts were critical to restoring mobility and led to numerous state and national Department recognitions and awards. PAPERS/PRESENTATIONS "Vanpool Pricing and Market Penetration" Transportation Research Board 68`h Annual Meeting "Automated Arterial Incident Detection Santa Monica Freeway Smart Corridor" Institute of Transportation Engineers 65`h Annual Meeting "Incident Manager Control Concept Multi -agency Coordinated Traffic Management" Institute of Transportation Engineers 64`h Annual Meeting "Operational Multi -Agency Traffic Management and Expert System" Intelligent Transportation Society of America 7`h Annual Meeting "Long Beach Area -wide Adaptive Traffic Control System (Douglas Park)" t8th World Congress on Intelligent Transport Systems A LBERT d,KovE @ L1A55(%'IAIFS ALBERT D/ROVERR&& SSl-1 EDUCATION BS, Civil Engineering Universidad De Guadalajara, Guadalajara, Mexico,1986 Computer Aided Design.. and Customizing Wth Autol-isp Fullerton College, 1988, 1989 ArcCAD, ArcAew, and Customizing ArcView Environmental Systems Research Institute (ESRI),1994 teris Vantage Intermediate Planning Video Detection Training Reds, 2013 PROFESSIONAL ASSOCIATIONS Institute of Transportation Engineers Orange County Traffic Engineering Council IGNACIO SANCHEZ, P.E. SENIOR DESIGN ENGINEER PROFESSIONAL EXPERIENCE Mr. Sanchez joined Albert Grover & Associates (AGA) in July zoos as a Transportation Engineer. His duties at AGA include project management; design of traffic signal, signing, striping, and signal interconnect plans; preparation of engineers cost estimates and specifications; GPS unit installations; street lighting design; improvement plans; and development and installation of system graphics for various Traffic Control Systems. Mr. Sanchez has prepared plans for Caltrans and other government agencies including the County of Riverside, County of Los Angeles, the Cities of Riverside, Santa Clarita, Victorville, Fullerton, Brea, Highland and La Habra, and for private developers including Home Depot. He recently worked with the Orange County Transportation Authority (OCTA) as Task Manager of the Bus Rapid Transit (BRT) project, Transit System Priority (TSP). Mr. Sanchez is responsible for ensuring compliance with all current regulations and standards, including the most recent CA MUTCD, the Caltrans Highway Design Manual, ADA requirements, etc. Additional recent experience includes work with the San Bernardino Associated Governments (SANBAG) on a project involving Caltrans and fifteen other agencies in the County of San Bernardino. Duties consisted of managing the installation of GPS units along Interstate and State Routes in coordination with Caltrans staff, and development and installation of Aries Traffic Management system graphics for the County of San Bernardino and the Cities of Chino, Fontana, Rancho Cucamonga, Rialto, and Ontario. Mr. Sanchez was also the project manager for the design of the Lambert Road Corridor Regional Signal Synchronization Project (RTSSP) for OCTA in coordination with the Cities of La Habra and Brea. Prior to joining AGA, Mr. Sanchez worked for Rick Engineering as a Principal Transportation Designer Assistant/Project Manager. His duties there included project coordination with Caltrans and other government agencies. Specifically, he was responsible for coordination and implementation of traffic signal design and construction; coordination timing plan development; signal modification; plan checking; development of signing and striping plans; development of traffic control plans, and PS&E. Mr. Sanchez also provided on -site traffic engineering services to the City of Murrieta where he was responsible for developing coordination timing plans Citywide, including with Caltrans signals. Mr. Sanchez began his career at Mohle, Grover & Associates in 1989, and next worked at Hank Mohle & Associates. At these two companies, Mr. Sanchez was a GIS Manager & Data Analysis/Transportation Designer. Mr. Ignacio Sanchez, P.E. Page 2 The following is a brief listing of some of the projects on which Mr. Sanchez has been involved: ❖ Orange County Transportation Authority I-4o5 Major Investment Study, I-4o5 Widening Project Study Report (PSR) and I-4o5 Widening Project Report & Environmental Document (PR-PD): Intersection level of service analyses at z9 arterial intersections and 14 freeway interchanges. 46 City of Lake Elsinore - Central Avenue/SR-74 at I-15 for both Interim and Ultimate improvements. Assisted in preparing traffic analysis report for Interim PSR-PR. 4- City of Indio - Jackson Street at I-io for both Interim and Ultimate improvements. Included the signalization of ramps with PPLT phasing as well as signal coordination, implementation, fine-tuning and monitoring. Prepared traffic analysis report for PSR. ❖ City of Indio - Monroe Street at I -to for Interim Improvements. Includes the signalization of ramps with PPLT phasing as well as coordination timing plans. •A City of Victorville: Bear Valley Road Improvement Project: Signal timing and coordination, striping and intersection improvements for 17 intersections (City and Caltrans intersections), including the conversion of five intersections to Protected/Permissive Left Turn Phasing. ❖ Emergency Vehicle Pre-Emption (EVP) of infrared equipment at five traffic signals and 15 emergency vehicles in the City of Highland (included construction management in the field). ❖ Signal modification at Euclid Street/Country Hills Drive in the cities of La Habra and Fullerton (included bid assistance and construction management). 4• La Habra Boulevard/Central Avenue/State College Boulevard Corridor RTSSP Project ❖ Euclid Street Corridor RTSSP Project ❖ Brea Boulevard RTSSP Corridor Project ❖ Lemon Street Corridor RTSSP Project ❖ Bolsa Avenue/x' Street Corridor RTSSP Project ❖ Lambert Road Corridor Regional Traffic Signal Synchronization Project RTSSP •A Traffic Control Technology Improvement Program for the City of Brea The responsibilities and tasks performed by Mr. Sanchez included construction inspection in the field, answer design questions to contractor during construction (RFI), generate change directives and change orders on behalf of the City, coordination with Caltrans, coordination with Southern California Edison, daily logs reporting using the City's online Virtual Program Manager, review and approval of equipment quantities during construction for progress payments, and preparation of as -built plans. The improvements and equipment for the projects mentioned above included installation of traffic controller cabinets and controller units, service cabinets, pull boxes, conduits, signal cables, DSL switches, fiber optic cable and fiber switches in the cities and at Caltrans interchanges, Closed Circuit Television Systems at the signalized intersections and at each city's Traffic Management Centers, video detection system including capture of video to the TMC, GPS Emergency Vehicle Pre-Emption System at the intersections and the EVP Central Management System at the city's TMC, signal communication HUB including a Gb switch, and Layer 3 switch/router with integration to the city's TMC. ALBS T Uve a Assoc]ATFS EXHIBIT "B" Payment Schedule (Hourly Payment) A Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule B Travel Charges for time during travel are not reimbursable C Billing 1 All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2 Each month's bill should include a total to date That total should provide, at a glance, the total fees and costs incurred to date for the project 3 A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due Such invoice shall A) Reference this Agreement, B) Describe the services performed, C) Show the total amount of the payment due, D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement, and E) For all payments include an estimate of the percentage of work completed Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY Such approval shall not be unreasonably withheld If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein 1 Exhibit B 5 Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate Such approval shall not be unreasonably withheld Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement 2 Exhibit B Exhibit B ALBERT ROVER & SSOCTATES City of Huntington Beach On -Call Engineering & Professional Consulting Services SCHEDULE OF HOURLY RATES May 2015 to June 2018 Principal/President $ 284 Vice President $ 253 Director of Project Development $ 253 Principal Transportation Engineer $ 225 Senior Transportation Engineer $ 203 Senior Design Engineer/Project Development Manager $ 196 Advanced System Integrator $ 191 Senior Associate $ 180 Transportation Engineer/Senior Project Coordinator $ 175 Senior Signal Systems Specialist/System Integrator $ 159 Design Engineer $ 159 Associate Transportation Engineer/Civil Engineering Associate $ 149 Transportation Engineering Associate $ 143 Signal Systems Specialist $ 143 Senior CADD Operator $ 133 Project Coordinator/Associate Engineer $ 117 Assistant Transportation Engineer/Assistant Engineer $ 96 Traffic Enumerator, Engineering Aide $ 80 Engineering Aide 11 $ 53 Council/Commission Meetings, Hearings, etc Billing Rate + $50 Surcharge Expert Witness Billing Rate + $50 Surcharge Expert Witness - Deposition/Court Billing Rate + $100 Surcharge TRANSPORTATION CONSULTING ENGINEERS 211 Imperial Highway, Suite 208, Fullerton, CA 92835 (714) 992-2990 FAX (714) 992-2883 E-Mail aga@albertgro-,er com PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ALBERT GROVER & ASSOCIATES FOR ON CALL CIVIL ENGINEERING SERVICES Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term, Time of Performance .2 4 Compensation ... ....... 2 5 Extra Work . ...... 2 6 Method of Payment ... ..... 3 7 Disposition of Plans, Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance.. 4 10 Certificate of Insurance .5 11 Independent Contractor ..... ...... 6 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices 7 17 Consent 8 18 Modification 8 r 19 Section Headings 8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited ....... 9 24 Attorney's Fees 10 25 Survival......... 10 26 Governing Law .10 27 Signatories .. .... ...10 28 Entirety .10 29 Effective Date 11 2015 List of Consultants Submitted RFQ Vendor Name Vendor Name Advantec Consulting Engineers, Inc KCG Consulting Group AECOM Technical Services, Inc Kleinfelder AESCO, Inc KOA Corporation AKM Consulting Engineers Koury Engineering & Testing, Inc Albert Grover & Associates OFF Consulting Engineers Alta Planning + Design Langan Engineering and Environmental Inc American Geotechnical, Inc LEE & RO, Inc Anchor QEA Leighton Consulting, Inc AndersonPenna Partners, Inc MARRS Services, Inc APA Engineering, Inc McLean & Schultz Axiom Corporation Mirjahangir Engineering/Amiran Construction Co BKF Engineers Moffatt & Nichol Case Land Surveying, Inc MTGL, Inc CivilSource, Inc Myers Houghton & Partners, Inc Civil Works Engineering Ninyo & Moore Converse Consultants Noble Consultants, Inc COWI Marine North America Onward Engineering CWE Pacific Advanced Civil Engineering, Inc D Woolley & Associates PENCO Engineering, Inc DKS Associates Professional Service Industries DMc Engineering Psomas ERSC Inc Quantum Quality Consulting, Inc FPL & Associates, Inc RBF Consulting Fugro Consultants, Inc Richard Brady & Associates Geocon West, Inc SA Associates Geo-Envi ron mental, Inc Sequoia Consultants Geologic Associates, Inc Stetson Engineers Inc GEOSCIENCE Support Services, Inc Tait & Associations, Inc Geosyntec Consultants Terracon Consultants, Inc GHD Tetra Tech GMU Geotechnical, Inc Towill, Inc Group Delta Consultants, Inc Transpo Group Guida Surveying Inc TTG Engineers Gwynne Pugh Urban Studio Twining, Inc Hams & Associates, Inc VA Consulting, Inc IDS Group, Inc W G Zimmerman Engineering, Inc Interwest Consulting Group West Yost Associates Iteris lWestberg + White Joseph C Truxaw and Associates, Inc lWilldan Engineering ACOR" CERTIFICATE OF LIABILITY INSURANCE [f6/25/2015M(MWDDYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT. If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER 10A Insurance Services 130 Vantis, Suite 250 AlISO Viejo, CA 92656 NAMEA T Betty Tran PHONE FAX 949-297-5962 AIc No 949-297-5960 EMAIL belly Iran loausa com INSURE S AFFORDING COVERAGE NAIC 0 WW1V loausa com CA License #OE67768 INSURER A RLI Insurance Company 13056 INSURED Albert Grover & Associates, Inc 211 East Imperial Hwy, Suite 208 INSURER B RSUI Indemnity Company 22314 INSURER C Continental Casualty Company 20443 Fullerton CA 92835 INSURER O INSURER E INSURER F ruvr-.cna.�x ccv�r�cu-nTc IUIIMaGO nen�n�u et•v�c.��u u�usrn THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS ILTR TYPE OF INSURANCE eR POLICYNUMBER MWDDNYrr MMIDCYEXP LIMITS A �/ COMMERCIAL GENERAL LIABILITY CLAIMS -MADE © OCCUR Primary/Non-Contributory ✓ �/ PSB0001618 Scheduled At Endt #PPB3130212 Professional Services 7/1/2015 PPROV 7/1/2016 D AS T EACH OCCURRENCE S 1,000,000 DAMAGE To RENTED PREMISES E occurrencal S 1,000,000 one pew) S 10,000 ✓ Waiver of Subrogation PERSONAL &ADV INJURY S 1,000,000 performed by the Insured GENL AGGREGATE LIMIT APPLIES PER POLICY ❑J✓ EC❑ GENERAL AGGREGATE S 2,000,000 are Excluded PRODUCTS S 2,000,000 S OTHER A AUTOMOBILE LIABILITY ANY AUTO AUTOS TOS AUTOS SCHEDULED AU NON-OVMED HIREDAUTOS N AUTOS PS8000161$ Included in General Liability ael G tea, City A 6/7,� I COMBINED I LE LIMIT INJURY (Per person) $ 1,000.000 $ BODILYINJURY (Per acodent) $ PROPERTY DAMAGE Paracddenl S 5 B ,/ UMBRELLA Lrae EXCESS LIAB ✓ OCCUR CLAIMS -MADE NHA238176 Excludes Professional Liability, Follow Form 7/1/2015 7/1/2016 EACH OCCURRENCE s 2,000,000 AGGREGATE $ 2,000,000 DED I I RETENTION 5 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERlEXECUTIVE OFFICERIMEMBER EXCLUDED? N 1 A ✓ PSW0001494 Waiver of 04030 048Subrogatio Endl tNVC0403080484 7/1/2015 7/1/2016 1 PER OTH- ✓ STATUTE ER E L EACH ACCIDENT $ 1,000,000 E L DISEASE - EA EMPLOYEE S 1,000,000 (Mandatory In NH) II yes dIPTIONascribe under DESCRIPTIONun OPERATIONS below EL DISEASE - POLICY LIMIT S 1,000,000 C Professional Liability Claims -Made MCH288354455 7/1/2015 7/1/2016 $2,000,000 Each Claim $4,000,000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached H more space is required) Certificate Holder is an Additional Insured with respect to General Liability (GL) but only when required by written contract with the Insured prior to an occurrence as per Endorsement noted above GL includes Separation of Insureds and Contractual Liability per limitations in the BusinessOwners' Coverage form A Workers' Compensation Waiver of Subrogation as noted above is included for the person or organization named In the Schedule that are parties to a contract requiring this Endorsement, provided that contract is executed before the loss Coverage subject to all policy terms conditions, limitations and exclusions 30 Day Notice Cancellation/10 Days for Non -Payment in accordance with policy provisions NHIYNCLLN I IVIY On -Call Engineering & Professional Consulting Services City of Huntin on Beach, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE its directors OTion B and , employees THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2000 Main �t p y ACCORDANCE WITH THE POLICY PROVISIONS Huntington Beach CA 92648 AUTHORIZED REPRESENTATIVE AVC) Alicia K I ram 01988.2014 ACORD CORPORATION All rights reserved ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD 25279151 1 7/15-16 GL/EXCESS/bC/PL I Pauline Hinghaa 16/25/2015 1 10 30 PH (DDT) I Page 1 of 3 Policy Number PSB0001618 RLI Insurance Company Named Insured- Albert Grover & Associates, Inc THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY RLIPack° FOR PROFESSIONALS SCHEDULED ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following BUSINESSOWNERS COVERAGE FORM — SECTION II — LIABILITY Schedule Name of Person(s) or Organization(s) City of Huntington Beach its Directors Officers, Employees 1. SECTION II C. Who Is An Insured is amended to include as an additional insured the person or organization shown in the schedule above, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part by you or those acting on your behalf a. In the performance of your ongoing operations, b. In connection with premises owned by or rented to you, or c In connection with "your work" and included within the "product -completed operations hazard" 2. The insurance provided to the additional insured by this endorsement is limited as follows a. This insurance does not apply to the rendering of or failure to render any "professional services" b. This endorsement does not increase any of the limits of insurance stated in D Liability And Medical Expenses Limits of Insurance 3. The following is added to SECTION III H.2 Other Insurance — COMMON POLICY CONDITIONS (BUT APPLICABLE ONLY TO SECTION II — LIABILITY) , However, if you specifically agree in a contract or agreement that the insurance provided to an additional insured under this policy must apply on a PPB 313 02 12 By: ttorn�t (chaeI Gates, City A primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such additional insured as a named insured, and we will not share with that other insurance, provided that a. The "bodily injury" or "property damage" for which coverage is sought occurs after you have entered into that contract or agreement, or b. The "personal and advertising injury" for which coverage is sought arises out of an offense committed after you have entered into that contract or agreement 4. The following is added to SECTION III K.2 Transfer of Rights of Recovery Against Others to Us — COMMON POLICY CONDITIONS (BUT APPLICABLE TO SECTION I — PROPERTY AND SECTION II — LIABILITY) We waive any rights of recovery we may have against any person or organization because of payments we make for "bodily injury", "property damage" or "personal and advertising injury' arising out of "your work" performed by you, or on your behalf, under a contract or agreement with that person or organization We waive these rights only where you have agreed to do so as part of a contract or agreement with such person or organization entered into by you before the "bodily injury" or "property damage" occurs, or the "personal and advertising injury" offense is committed ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED Page 1 of 1 C.RT 40 245,0246 Paul.ne 31na1-an 5/5/2015 3 42 12 PM (PDT' Page 2 of 3 City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Joan L. Flynn, City Clerk July 8, 2015 Albert Grover & Associates, Inc Attn Mark Miller 211 E Imperial Hwy, Ste 208 Fullerton, CA 92835 Dear Mr Miller Enclosed for your records is a copy of the fully executed "Professional Services Contract Between The City of Huntington Beach and Albert Grover & Associates, Inc for On Call Civil Engineering Services " Sincerely, JF pe Enclosure Szster Czhes Anjo, Japan ♦ Waztakere, New Zealand