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Home My WebLink AboutAll City Management Services, Inc. - ACMS - 2011-08-01L ;rV, . Dept. ID PD 14-006 Page 1 of 2 Meeting Date: 7/21/2014 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 7/21/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Robert Handy, Chief of Police SUBJECT: Approve and authorize execution of an Amendment to an existing agreement between the City and All City Management Services Inc. for Crossing Guard Services Statement of Issue: Approval of a four-year amendment to the contract with All City Management Services, Inc. (ACMS) to continue management of the crossing guard services and extend the existing contract agreement. The amendment will extend the term of the existing contract through FY 2017/2018 and will lock in the hourly rate at $17.12 per hour. Financial Impact: This action will result in an annual increase of $54,268 in the four-year contract amount with All City Management Services, Inc. Sufficient appropriations will be available in the General Fund Police Department Budget (Business Unit 10070210) in the proposed FY 2014/2015 budget to support these costs. Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement Between the City of Huntington Beach and All City Management Services, Inc. for Crossing Guard Services" extending the term of the contract four years. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: The City Council approved the current Crossing Guard Services contract with All City Management Services, Inc., on August 1, 2011. The term of agreement was a three (3) year period and is due to expire on August 1, 2014. In the past three years with All City Management Services, Inc. (ACMS), the Police Department has had no adverse issues with their services. In order to maintain a safe, cost-effective, and successful crossing guard program, the Police Department recommends continuing the existing contract with All City Management Services Inc. (ACMS) to provide adult crossing guard services. ACMS has proposed a four-year contract agreement to continue services and management of the crossing guards in Huntington Beach. The contract requires a general liability insurance policy, worker's compensation coverage, and a hold harmless agreement. The Police Department recommends continuing the existing crossing guard locations within the City. ACMS currently supplies crossing guards at thirty-one locations within the Item 9. - I HB -78- Dept. ID PD 14-006 Page 2 of 2 Meeting Date: 7/21/2014 City of Huntington Beach. The city reserves the right to alter, add, or delete locations based on the future needs. The recommended four-year amendment to the existing contract with All City Management Services was prepared using contractual agreements maintained by other public agencies; therefore, no bid solicitation process was conducted. Environmental Status: N/A Strategic Plan Goal: Enhance Quality of Life Enhance and Maintain Public Safety Attachment(s): 1. Amendment No. 1 to the agreement between the City of Huntington Beach and All City Management Services, Inc. 2. Existing Contract Agreement with the All City Management Services, Inc. HB -79- Item 9. - 2 ATTACHMENT #1 AMENDMENT NO. I TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ALL CITY MANAGEMENT SERVICES, INC. FOR . CROSSING GUARD SERVICES This Amendment is made and entered into by and between the City of Huntington Beach, a California municipal corporation, hereinafter referred to as "City," and All City Management Services, Inc... hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement on August 1, 2011, entitled "Agreement Between the City of I-tuntington Beach and All City Management Services, Inc. for Crossing Guard Services," which agreement shall hereinafter be referred to as the "Original Agreement," and City and Consultant wish to amend the Original Agreement to reflect the additional work to be performed by Consultant, the additional compensation to be paid in consideration thereof by City to Consultant, and to extend the term of the Original Agreement, NOW, THER.IFORE, IT IS AGREED by City and Consultant as follows: ADDITIONAL WORK Consultant shall provide to City such additional services as required by City; including additional crossing guard services. 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described above. City agrees to pay Consultant and Consultant agrees to accept from City as full payment for services rendered an additional sum not to exceed three hundred eighty-two thousand one hundred eighteen dollars ($382,118.00) for twenty-two thousand three hundred twenty (22,320) hours of service at the agreed sum of seventeen dollars twelve cents ($17.12) per hour of crossing guard services provided. 3. TERM . The term of this Agreement commences on July 1, 2014 and terminates on June 30. 2018. 11 1442491110089 1 4. REAFFIRMATION Except as specifically modified herein, all other tenns and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. Contractor ALL CITY MANAGE' SERVIC INC. Bv: print naMe ITS: (circle one) Chainnan/P siden 'rice President AN pint name ITS: ('circle one)_Secretarv;Chief Financial Officer/ Asst. Secs retari ;- 'treasurer RE- V IEPEMP bQD APPROVED: Manager 14-4249/110089 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California INITIATED AND A Police Chief APPROVED AS(TOl FORM: MILL- CityAtiomey ) yz , l •La 0 4''3 11 t - - Council/Agency Meeting Held: S d Deferred/Continued to: Cit ler s Sig64ture Appr -e ond' io fly proved ElDenied Council Meeting Date: August 1, 2011 Department ID Number: PD#11-013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kenneth W. Small, Chief of Police SUBJECT: Approve agreement with All City Management Services Inc. for Crossing Guard Services Statement of Issue: Council is being asked to approve a three-year contract with All City Management Services, Inc. (ACMS), to continue management of the crossing guard services and enter into a three- year contract agreement. Financial Impact: Approval of this action does not affect the 2010-11 budget. An appropriation of $323,562.76 is included in the 2011-12 budget in business unit 10070210. An appropriation of $329,992.68 will be requested in the 2012-13 budget, and $329,992.68 will be requested in the 2013-14 budget. Recommended Action: Motion to: Approve and authorize the Mayor and City Clerk to execute a three-year "Agreement between the City of Huntington Beach and Ali City Management Services, Inc. for Crossing Guard Services" beginning on August 30, 2011. Alternative Actions): Do not approve contract and advise staff on how to proceed. Item 9. - 5 1: HB -82- Item 13. - 1 AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES 577 THIS AGREEMENT ("Agreement") is made and entered into this Z ay of 4 us T , 2011, by and between the CITY OF HUNTINGTON BEACH a municipal corporation, hereinafter called the "City," and ALL CITY MANAGEMENT SERVICES, INC., hereinafter referred to as "Contractor." WHEREAS, City desires to engage the services of a Contractor to provide crossing guard services. WITNESSETH The parties hereto have mutually covenanted and agreed as follows: SCOPE OF SERVICES Contractor shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometime hereinafter be referred to as the "Project." Contractor hereby designates Baron Farwell who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. CITY STAFF ASSISTANCE The City's representative in dealing with the Contractor shall be designated by the City of Huntington Beach Police Department, TERM: TIME OF PERFORMANCE The services of Contractor are to commence as soon as practicable after the execution of this Agreement by City (the "Commencement Date"). This Agreement shall expire three (3) years from the Commencement Date, unless sooner terminated as provided therein. All tasks specified in this Agreement shall be completed no later than three (3) year from the Commencement Date of this Agreement. This schedule may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. 4. COMPENSATION In consideration of the performance of the services described therein, City agrees to pay Contractor on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee; including all. costs and expenses, not to exceed Nine Hundred Eighty -Three Thousand Five Hundred. Forty Eight Dollars and 121100 ($983,548.12) over the three year term of this agreement. 11-2979/67490 1 HB _83_ Item 9. - 6 5. EXTRA WORK In the event City requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained. 6. METHOD OF PAYMENT Contractor shall be paid pursuant to the terms of Exhibit `B." 7. HOLD HARMLESS Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the sole negligence or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. WORKERS COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Contractor shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. Contractor shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a 11-2979/67490 2 Item 9. - 7 HB -84- policy of general public liability insurance, including motor vehicle coverage covering the Project. This policy shall indemnify Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out or in connection with the Project, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above -mentioned insurance contain a self -insured retention, or a "deductible" in excess of Five Thousand Dollars ($5,000) or any other similar form of limitation on the required coverage, without the prior written consent of City. 10. CERTIFICATES OF INSURANCE• ADDITIONAL INSURED ENDORSEMENTS Prior to commencing performance of the work hereunder, Contractor shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; the certificates shall: 1. provide the name and policy number of each carrier and policy; 2. state that the policy is currently in force; and 3. promise to provide that such policies will not be canceled or modified without thirty (30) days' prior written notice of City. Contractor shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and. accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the Contractor's defense, hold harmless and indemnification obligations as set forth under this Agreement. City or its representative shall at all times have the right to demand the original or a copy of all the policies of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. Contractor shall provide a separate copy of the additional insured endorsement to each of Contractor's insurance policies, naming City, its officers, elected and appointed officials, employees, agents and volunteers as Additional Insureds, to the City Attorney for approval prior to any payment hereunder. 11. INDEPENDENT CONTRACTOR Contractor is, and shall be, acting at all times in the performance of this Agreement as an independent Contractor herein and not as an employee of City. Contractor shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for 11-2979/67490 3 HB -85- Item 9. - 8 Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT Either party shall have the right to cancel this Agreement by giving ninety (90) days written notice to the other. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by Contractor to any other person or entity without the prior express written consent of City. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subcontractors must satisfy the insurance requirements as set forth in this Agreement. 14. CITY EMPLOYEES AND OFFICIALS Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 15. NOTICE Except as otherwise provided herein, all notices required this Agreement shall be in writing and delivered personally or by first class mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices may be sent by either facsimile or U.S. Mail. Notices shall be deemed received upon receipt of same or within 3 days of deposit in the U.S. Mail, whichever is earlier. Notices sent by facsimile shall be deemed received on the date of the facsimile transmission. TO CITY: TO CONTRACTOR: City of Huntington Beach Police Department All City Management Services, Inc. Attn: Sergeant Jon Haught Attn: Baron Farwell 2000 Main Street 1749 S. La Cienega Blvd. Huntington Beach, CA 92648 Los Angeles, CA 90035 16. CONSENT When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 17. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 1 1-1979/67490 4 Item 9. - 9 19. IMMIGRATION Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 20. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. Contractor ALL CITY MANAGEMENT SERVICES, INC. B y: print name ITS: (circle one) Chairman resid ice President AN print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer REVIEWED AND APPROVED: CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Cleric INITIATED AND APPROVED: Police Chief APPROVED AS TO FORM: -9 City Attorney D ko ts�13o1 City Manager `2 , $ , /r -r L iI`t'C E I1-2979/67490 5 HB -87- Item 9. - 10 19. IMMIGRATION Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 20. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. Contractor ALL CITY MANAGEMENT SERVICES, INC. By: /' I print name ITS: (circle one) Chairm resid ice President AN print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California q#y Clerk, INITN PROV �D: C-17 Ac/t W6 CA10 Police Chief APPROVED AS TO FORM: VI A VED: City ttorney Dk.o' 1-3011� City Manager i COUNTERPART 11-2979/67490 Item 9. - 11 HB -88- A. STATEMENT OF WORK: (narrative of work to be performed) CONTRACTOR shall provide crossing guard services for the City of Huntington Beach. B. CONTRACTOR'S DUTIES AND RESPONSIBILITIES: 1. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. The Contractor is an independent Contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City. 2. If, at any time during the contract period, the City questions the meaning of any item of this Agreement, the City may contact the Contractor for interpretation of that item. 3. The City shall have the right to determine the hours and locations when and where Crossing Guards shall be furnished by the Contractor. The Contractor shall notify the City in writing of any changes which may need to occur in hours of work or locations. 4. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this Agreement. 5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location. 6. The Contractor shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards. In the performance of their duties the Contractor and employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California and the City of Huntington Beach. 7. Persons provided by the Contractor as Crossing Guards shall be trained in the laws and codes of the State of California and the City of Huntington Beach pertaining to general pedestrian safety and school crossing areas. 8. Crossing Guard Services shall be provided by the Contractor at the designated locations and at the designated hours on all days on which the designated schools in the City of Huntington Beach, are in session. 9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary. 11-2974/67495 HB -89- Item 9. - 12 10. The Contractor shall conduct background investigation of all applications being considered for hire. Contractor shall provide investigative results to City's Police Department prior to employment of crossing guard. 11. Contractor will seek to retain its current crossing guards employees. C. CITY'S DUTIES AND RESPONSIBILITIES: 1, The City will provide to the Contractor the locations of existing legally designated crossing guard locations. 2. The City will provide to the Contractor the locations and names of schools and events requiring the presence of crossing guards. 3. The City will provide to the Contractor timely notification of the addition or deletion of designated crossing locations. D. WORK PROGRAMRROJECT SCHEDULE: Contractor shall follow the Work Program or Project Schedule shown in Exhibit A-1. Changes made to the Work Program or Project Schedule shall be made only if authorized in writing by a City representative. 19 1 I-2974/67495 Item 9. - 13 HB -90- EXHIBIT A-1 Matrix Last Updated: 05/25/2011 Bill Ph:714.625.6065 205805 Huntington Beach - A I Page I of 3Ballard j MON TUE WED THU FRI 12th/Main Dwyer (Ethel)Mid. 4 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 714.536.7507 02:25 - 03:20 02:25 - 03:20 02:25 - 03:20 01,10 - 02:10 02.25 - 03:20 Smith (Agnes L.) Eelm. Reg:4 Other:4 714.536.7507 14th/Crest Dwyer (Ethel) Mid. 5.1 07:45 - 08:45 07:45- 08:45 07:45 - 08:45 07-.45 - 08:45 07.45 - 08:45 714-536.1469 02'.25 - 03.20 02:25 - 03:20 02:25 - 03-20 .01:10 - 02:10 02-25 - 03:20 Smith (Agnes L.) Elem. Reg:4 Other:4 714.536.1468 14th/Crest Dwyer (Ethel) Mid. 5.2 0745 - 08,45 07:45 - 08:45 07:45 - 08.45 07.45 - 08:45 07:45 - 08-45 714.536.1469 02.25 - 03:20 02:25 - 03:20 02:25 - 03:20 01:10 - 02:10 02:25 - 03:20 Smith (Agnes L.) Elem. Reg:4 Other:4 714.536.1468 Palm Ave/ 15th St Dwyer (Ethel) Mid. 6 07:45 - 08.,45 07:45 - 08.45 07:45 - 08:45 07-45 - 08:45 07.45 - 08:45 714.536.1469 02:25 - 03:20 02:25 - 03.20 02:25 - 03:20 01:10 - 02:00 -02:25 - 03:20 Smith (Agnes L.) Elem. Reg:4 Other:4 714.536.1468 17th/Palm R1 Dwyer (Ethel) Mid. 7 07-45 - 08:45 07,45 - 08:45 07:45 - 08:45 07-45 - 08:45 07:45 - 08:45 714.536.1469 02:25 - 03:20 02.-25 - 0120 02:25 - 03:20 01:10 - 02.00 02:25 - 03:20 Smith (Agnes L.) Elem. Reg:4 Other:4 714.536.1468 Banning/Bushard Eader (John H.) Elem. 8 08:05 - 08:50 08: 05 - 08: 50 08:05 - 08:50 08:05 - 08:50 082:30 05 - 083:50 714.962.2451 02.30 - 03-30 02,30 - 03:30 02:30 - 03:30 01:30 - 02:20 0:- 0:30 Reg:4 Other:4 Banning/Malibu Eader (John H.) Elem, 9 09:05 - 09:50 09: 05 - 08:50 08.05 - 08:50 08:05 - 08:50 08.05 - 08,50 714.962.2451 02.30 - 03:30 02:30 - 03-30 02:30 - 03:30 01:30 - 02:20 02:30 - 03:30 Reg-4 Other:4 Garfield/ Saddleback Huntington Seacliff Elem.10 07:30 - 08:15 07:30 - 08:15 07:30 - 08:15 07:30 - 08:15 07,30 - 08:15 714.841.7081 Reg:4 Other:4 01:55 - 02:50 01-55 - 02.50 01:55 - 02*50 11.50 - 01:40 01:55 - 02:50 Garfield/ Colchester Perry (Joseph R.) Elem. 11 . 07:30 - 08.15 07.30 - 08*15 07,30 - 08-15 07:30 - 08:15 07-30 - 08:15 714.962.3348 01,45 - 03:00 01:45 - 03:00 01:45 - 03:00 12-45 - 01:40 01:45 -03:00 Reg:4 Other:4 Indianapolis/ Farmsworth 12 Peterson (John R.) Elem. 08:00 - 09:00 08:00 - 09.00 08:00 - 09:00 08:00 - 09.00 - 039:030 714.378.1515 02:301- 03:30 02:30 - 03.30 02:30 - 03,30 01:30 - 02:20 008;030 2:0 - 0:0 Reg:4 Other:4 Bushard/Castlegate 13 Sowers (Isaac L.) Mid. 07:45 - 08:45 07:45 - 08:45 07:45 - 08.45 07.45 - 08:45 07:45 - 08:45 714,962.7738 Reg:4 Other:4 02:30 - 03:15 02:30 - 03:15 02.30 - 03:15 01.10 - 01-.45 02:30 - 03,15 HB -91 - Item 9. - 14 e: Matrix Last Updated: 05/25/2011 Ballard Bill Ph:714.625.6065 205805 Hunl:in ton Beach - A I Page 2 of 3 MON TUE WED THU FRI Indianapolis/Alisa Sowers (Isaac L.) Mid. 14 07;45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 -08:45 07:45 - 08:45 714.963.8302 02.20 - 03:20 02:20 - 03:20 02:20 - 03:20 01:10 - 02:00 02:20 - 03.20 Hawes (Ralph E.) Elem. Reg:4 Other:4 714.963.8302 Indianapolis/Titan Sowers (Isaac L.) Mid. 15 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08;45 714.962.7738 02:30 - 03:15 02:30 - 03:15 02:30 - 03:15 01:00 - 01:45 02:30 - 03:15 Reg-4 Other:4 Indianapolis/Magnolia NE Sowers (Isaac L.) Mid. 16.1 07:40 - 08:40 07:40 - 08:40 07:40 - 08;40 07:40 - 08;40 07:40 - 08:40 714.963.8985 02:00 - 03:15 02:00- 03:15 02:00 - 03:15 01:00 - 01:45 02:00. 03:15 Reg:4 Other:4 Moffett (S.A.) Elem. 714.963.8985 Indianapolis/ Magnolia SW Sowers (Isaac L.) Mid. 16.2 07:40 - 08.40 07:40 - 08:40 07:40 - 08:40 07:40 08:40 07:40 - 08:40 714 962.7738 02.00 - 03:15 02:00 - 03:15 02.00 - 03:15 01:00 - 01:45 02:00 - 03:15 Reg:4 Other:4 Moffett (S.A.) Elem. 714.963.8985 Newland/Norfolk Sowers (Isaac L.) Mid. 17 07:30 - 08:30 07:30- 08.30 07:30 - 08:30 07:30 - 08:30 07:30 - 08:30 714.962.7738 02:00- 03:15 02:00 - 03:15 02:00 - 03;15 .01:00- 01:45 02:00 - 03:15 Moffett (S.A.) Elem. Reg:4 Other:4 714.963.8985 Edwards/Down Circle View Elem. 18 07;15 - 08:15 07;15 - 08;15 07;15 - 08:15 07:15 - 08;15 07:15 - 08:15 714.893.5035 Reg:4 Other;4 01:40 - 03.10 01.40 - 03:10 12.10 - 01:00 01:40 - 03.10 01:40 - 03:10 Heil/ Redlands College View Elern. 19 07:15 - 08:15 07;15 - 08:15 07:15 - 08:15 07:15 - 08:15 07:15 - 08:15 714.847.3505 01:40 - 03:10 01:40 - 03:10 12:10 - 01:00 o1:40 - 03:10 01:40 - 03:10 Reg:4 Other:4 Algonquin/Pearce Harbour View Elem. 20 07:45 - 08:45 07;45 - 08;45 07:45 - 08:45 07;45 - 08:45 07:45 - 08:45 714.846.6602 02.10 - 03:40 02:10 - 03:40 12.40 - 01:30 .o2:10 - 03:40 02:10 - 03:40 Reg:4 Other:4 Saybrook/Brandford Harbour Yew Elem. 21 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 714.846.6602;q {Ither:4 RegSlater/Geraldine 02:10 - 03:40 02:10 - 03:40 12:40 - 01:30 02:10 - 03;40 02:10 - 03:40 Lake View Elern. 22 07:15 - 08:15 07:15 - 08:15 07:15 - 08:15 07:15 - 08:15 07:15 - 08:15 714,842.2589 Reg:4 Other:4 01:40 - 03:10 01:40 - 03:10 12:10 - 01;00 01:40 - 03:10 01:40 - 03:10 Slater/Cordoba Mesa View Mid. 23 07:30 - 08:30 07;30 - 08:30 07:30 - 08:30 07:30 - 08:30 07:30 - 08:30 714.842.6608 Reg.4 Other:0 02:30 - 03:30 02:30 - 03.30 02:30 - 03;30 02.30 - 03:30 02:30- 03:30 Item 9. - 15 HB -92- _ Matrix Last Updated: 05/25/2011 d Ballard Bill Ph•714 625 6065 1 205805 / Huntington Beach - A I Page 3 of 34 MON TUE WED THU FRI Edwards/El Cortijo Mesa View Mid. 24 07:30 - 08:30 07:30 - 08:30 07:30 - 08:30 07:30 - 08:30 07:30 - 08;30 714.842,6608 Reg:4 OtherO 02.30 - 03:30 02:30 - 03:30 02:30 - 03:30 02:30 - 03:30 02:30 - 03:30 Heil/Trudy Spring View Mid. 25 07:30 - 08:30 07:30 - 08:30 07:30 - 08:30 07:30 - 08:30 07:30 - 08:30 714.846.2891 02:30 - 03:30 02:30 - 03:30 02:30 - 03:30 02.30 - 03:30 02:30 - 03:30 Reg:4 Other:0 Heil/Monroe 26 Westmont Elem. 07:45 - 08:45 714.847.3561 Reg:4 Other:4 02:10 - 03:40 Heil/Newiand 27 Westmont Elem. 07:45 - 08:45 714.847.3561 Reg:4 Other:4 02:10 - 03:40 Edwards/ Cornell 28 Schroeder Elem. 07:30 - 08:30 714.894.7268 Reg:4 Other:4 02:20 - 03:20 Springdale / Croupier Dr Stacy Mid. 29 07:15 - 08:15 714.894.7212 02:15 - 03:15 Clegg Elem. Reg:4 Other.4 714.894.7212 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 02:10 - 03:40 12:40 - 01:30 02:10 - 03:40 02:10 - 03:40 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 09:45 02;10 - 03:40 12:40 - 01:30 02.10 - 03:40 02:10 - 03:40 07:30 - 08:30 07.30 - 08:30 07:30 - 08:30 07:30 - 08:30 02:20 - 03:20 01:15 - 02:00 02:20 - 03.20 02:20 - 03:20 07:15 - 08:15 07:15 - 08:15 07:15 - 08:15 07*15 .09:15 02:15 - 03:15 01:30.02:20 02:15 - 03:15 02:15 - 03:15 HB -9-3- Item 9. - 16 k. arr,.-...., - Matrix Last Updated: 05/25/2011 Peterson Rita Ph:714.839.7297 1 205806 / Huntington Beach - B I Pa e 1 of MON L� TUE WED THHU FRI Yorktown/Brigantine } �� '�bb� )•1b%(s y �.1 b�� Oak (Isojiro) Elem. 1 07.30 - 08:30 07.30 - 08:30 07:30 - 08:30 07.30 - 08:30, 07:30 - 08:30 + o . t 6 6 uk 714.378.4260 Reg:4 Other:4 02:00 - 03:10 02.00 - 03:10 02:00 - 03.10 12:40 - 01:10 02:00 - 03:10 Bushard/Woolawn Ri Y Y Oka (Iso378. 6 Elem. 0 2 07:40 - 08.40 ' 07.40 - 08:40 07:40 - 08:40 07,407 08:40 + 07:40 - 08:40 1 Talbert Mid. Talbert Mid. Reg:4 Other:4 02:30 - 03:�30 02.30 - 03:30 02:30 -"03:30 12:40 - 01:40 02:30 - 03:30 714.378.4230 Yorktown/Honeywood / i • `7 .� �, } •� % 1 . ?5 Talbert (Samuel E.) Mid. 3 07:40 - 08:40' .07:40 - 08:40 07:40 - 08:40 07:40 - 08:40 07:40 - 08:40 714.378.4230 Reg:4 Other:4 02:40 - 03.25 02:40 - 03:25 02:40 - 03:25 01:10 - 02:10 02:40 - 03:25 Item 9. - 17 HB -944y le - EXHIBIT B Three Year New Contract _�_ .. _ School Year Service Fees Based on $14.09 per hour(same as 2010-11 rate) Fees Based'on $14.3.7 per hour ( 2%.increase from.currant.rate) Fees Based on $1�137. pe'c_:ti'ou.( 2%.;:increase. from currant rate)::._..:::,:. . Number of Guards 31 31 3.1. Hours Per Day 4 4 4 Number of Days per year 180 180 180. Hourly Rate $14.09 $14.37 $14.37 1-2- Subtotal Cost for School Year $314,488.80 $320,738.40 $320,738.40 Summer School Program Number of Guards 7 7 7 Hours Per Day 4 4 4 Number of Days per year 23 23 23 Hourly Rate $14.09 $14.37 $14.37 Subtotal Cost For Summer $9,073.96 $9,254.28 $9,254.28 Total Cost Per Fiscal Year $323�56276 $3292 6 ��_329,9923 Total Contract Cost For All Three Years $983,548.12 L Yp� �432)) 8 , `l D HB -95- Item 9. - 18 City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Joan L. Flynn, City Clerk July 24, 2014 All City Management Services, Inc. Attn: Baron Farwell 1749 S. La Cienega Blvd. Los Angeles, CA 90035 Dear Mr. Farwell: Enclosed for your records is a duplicate original of."Amendment No. 1 to Agreement Between the City of Huntington Beach and All City Management Services, Inc. for Crossing Guard Services." Sincerely, Joan L. Flynn, CMC City Clerk JF:pe Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand 7 `b 1 -bra o Council/Agency Meeting Held: Z A0 Deferred/Continued to: Appe, ondi io Ily Approved ❑ Denied Cit ler s Sig tune Council Meeting Date: August 1, 2011 T Department ID Number: PD#11-013 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kenneth W. Small, Chief of Police SUBJECT: Approve agreement with All City Management Services Inc. for Crossing Guard Services Statement of Issue: Council is being asked to approve a three-year contract with All City Management Services, Inc. (ACMS), to continue management of the crossing guard services and enter into a three- year contract agreement. Financial Impact: Approval of this action does not affect the 2010-11 budget. An appropriation of $323,562.76 is included in the 2011-12 budget in business unit 10070210. An appropriation of $329,992.68 will be requested in the 2012-13 budget, and $329,992.68 will be requested in the 2013-14 budget. Recommended Action: Motion to: Approve and authorize the Mayor and City Clerk to execute a three-year "Agreement between the City of Huntington Beach and All City Management Services, Inc, for Crossing Guard Services" beginning on August 30, 2011. Alternative Action(s): Do not approve contract and advise staff on how to proceed. HB -173- Item 13. - 1 REQUEST FOR COUNCIL. ACTION MEETING DATE: 8/1/2011 DEPARTMENT ID NUMBER: PD#11-013 Analysis: In order to maintain a successful crossing guard program, the Police Department recommends contracting with All City Management Services, Inc. (ACMS), to provide adult crossing guard services. ACMS has proposed a three-year contract agreement to continue services and management of crossing guards in Huntington Beach. The contract requires a general liability insurance policy, worker's compensation coverage, and a hold harmless agreement. The Police Department recommends continuing with the existing crossing guard locations within the city. ACMS currently supplies crossing guards at thirty one locations within the City of Huntington Beach. In the past three years with All City Management Services, Inc. (ACMS), the police department has had no adverse issues with their services. The city reserves the right to alter, add or delete locations based on future need. For the fiscal year of 2011-12, ACMS has proposed to maintain the same hourly rate the city paid in 2010-11. The contract proposal will cost the city $323,562.76 during the 2011-12 fiscal year. For the fiscal year of 2012-13, ACMS has proposed to increase their hourly cost by 2%, which will cost the city $329,992.68 during that fiscal year. For the fiscal year of 2013-14, ACMS has proposed to maintain the 2012-13 pricing, which will cost the city $329,992.68 during that fiscal year. The contract proposal will cost the city a total of $983,548.12 for the three year agreement. The recommended three year contract with utilizing contractual agreements maintained solicitation process was conducted. Environmental Status: Strategic Plan Goal: Attachment(s): Not Applicable. All City Management Services was prepared by other public agencies; therefore, no bid Maintain and Enhance Public Safety. Agreement between the City of Huntington Beach and All City Management Services, Inc., for Crossinq Guard Services Item 13. - 2 HB -174- AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES THIS AGREEMENT ("Agreement") is made and entered into this �ay of 4 gZr-1 2011, by and between the CITY OF HUNTINGTON BEACH a municipal corporation, hereinafter called the "City," and ALL CITY MANAGEMENT SERVICES, INC., hereinafter referred to as "Contractor." WHEREAS, City desires to engage the services of a Contractor to provide crossing guard services. WITNESSETH The parties hereto have mutually covenanted and agreed as follows: 1. SCOPE OF SERVICES Contractor shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometime hereinafter be referred to as the "Project." Contractor hereby designates Baron Farwell who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. CITY STAFF ASSISTANCE The City's representative in dealing with the Contractor shall be designated by the City of Huntington Beach Police Department. 3. TERM: TIME OF PERFORMANCE The services of Contractor are to commence as soon as practicable after the execution of this' Agreement by City (the "Commencement Date"). This Agreement shall expire three (3) years from, the Commencement Date, unless sooner terminated as provided therein. All tasks specified in this Agreement shall be completed no later than three (3) year from the Commencement Date of this Agreement. This schedule may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. 4. COMPENSATION In consideration of the performance of the services described therein, City agrees to pay Contractor on a time and materials basis at the rates specified in Exhibit `B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Nine Hundred Eighty -Three Thousand Five Hundred Forty Eight Dollars and 12/100 ($983,548.12) over the three year term of this agreement. 11-2979/67490 5. EXTRA WORK In the event City requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained. 6. METHOD OF PAYMENT Contractor shall be paid pursuant to the terms of Exhibit "B." 7. HOLD HARMLESS Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the sole negligence or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. WORKERS COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section' 3700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Contractor shall obtain and furnish to City workers' compensation and employer's liability, insurance in an amount of not less than the State statutory limits. Contractor shall require all subcontractors to provide such workers' compensation and employer's; liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a' certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. 9. INSURANCE In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a 11-2979/67490 2 policy of general public liability insurance, including motor vehicle coverage covering the Project. This policy shall indemnify Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out or in connection with the Project, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above -mentioned insurance contain a self -insured retention, or a "deductible" in excess of Five Thousand Dollars ($5,000) or any other similar form of limitation on the required coverage, without the prior written consent of City. 10. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencing performance of the work hereunder, Contractor shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; the certificates shall: 1. provide the name and policy number of each carrier and policy; 2. state that the policy is currently in force; and 3. promise to provide that such policies will not be canceled or modified without thirty (30) days' prior written notice of City. Contractor shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the Contractor's defense, hold harmless and indemnification obligations as set forth under this Agreement. City or its representative shall at all times have the right to demand the original or a copy of all the policies of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. Contractor shall provide a separate copy of the additional insured endorsement to each of Contractor's insurance policies, naming City, its officers, elected and appointed officials, employees, agents and volunteers as Additional Insureds, to the City Attorney for approval prior to any payment hereunder. 11. INDEPENDENT CONTRACTOR Contractor is, and shall be, acting at all times in the performance of this Agreement as an independent Contractor herein and not as an employee of City. Contractor shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for 11-2979/67490 3 Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT Either party shall have the right to cancel this Agreement by giving ninety (90) days written notice to the other. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by Contractor to any other person or entity without the prior express written consent of City. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subcontractors must satisfy the insurance requirements as set forth in this Agreement. 14. CITY EMPLOYEES AND OFFICIALS Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 15. NOTICE Except as otherwise provided herein, all notices required this Agreement shall be in writing and delivered personally or by first class mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices may be sent by either facsimile or U.S. Mail. Notices shall be deemed received upon receipt of same or within 3 days of deposit in the U.S. Mail, whichever is earlier. Notices sent by facsimile shall be deemed received on the date of the facsimile transmission. TO CITY: TO CONTRACTOR: City of Huntington Beach Police Department All City Management Services, Inc. Attn: Sergeant Jon Haught Attn: Baron Farwell 2000 Main Street 1749 S. La Cienega Blvd. Huntington Beach, CA 92648 Los Angeles, CA 90035 16. CONSENT When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 17. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 11-2979/67490 4 19. IMMIGRATION Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 20. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. Contractor ALL CITY MANAGEMENT SERVICES, INC. By: "N print name ITS: (circle one) Chairman/ resid ice President AN print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer REVIEWED AND APPROVED: CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk INITIATED AND APPROVED: Police Chief APPROVED AS TO FORM: City Attorney D k-o Lo130W City Manager `J . ft 11-2979/67490 5 19. IMMIGRATION Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 20. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of Cali-fnr_n-i-a_ IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. Contractor ALL CITY MANAGEMENT SERVICES, INC. By: print name ITS: (circle one) ChairrnmZ!qRNice President AN W—Aj'V4-& print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Police Gi Ia16 CH ISP APPROVED AS TO FORM: 12- A VED: City ttorney D kao a 13 of t 1 _01- / City Manager d 11-2979/67490 5 EXHIBIT "A" A. STATEMENT OF WORK: (narrative of work to be performed) CONTRACTOR shall provide crossing guard services for the City of Huntington Beach. B. CONTRACTOR'S DUTIES AND RESPONSIBILITIES: 1. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. The Contractor is an independent Contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City. 2. If, at any time during the contract period, the City questions the meaning of any item of this Agreement, the City may contact the Contractor for interpretation of that item. 3. The City shall have the right to determine the hours and locations when and where Crossing Guards shall be furnished by the Contractor. The Contractor shall notify the City in writing of any changes which may need to occur in hours of work or locations. 4. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this Agreement. 5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location. 6. The Contractor shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards. In the performance of their duties the Contractor and employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California and the City of Huntington Beach. 7. Persons provided by the Contractor as Crossing Guards shall be trained in the laws and codes of the State of California and the City of Huntington Beach pertaining to general pedestrian safety and school crossing areas. 8. Crossing Guard Services shall be provided by the Contractor at the designated locations and at the designated hours on all days on which the designated schools in the City of Huntington Beach, are in session. 9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary. 11DJUOMITIl.1 10. The Contractor shall conduct background investigation of all applications being considered for hire. Contractor shall provide investigative results to City's Police Department prior to employment of crossing guard. 11. Contractor will seek to retain its current crossing guards employees. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. The City will provide to the Contractor the locations of existing legally designated crossing guard locations. 2. The City will provide to the Contractor the locations and names of schools and events requiring the presence of crossing guards. 3. The City will provide to the Contractor timely notification of the addition or deletion of designated crossing locations. D. WORK PROGRAMRROJECT SCHEDULE: Contractor shall follow the Work Program or Project Schedule shown in Exhibit A-1. Changes made to the Work Program or Project Schedule shall be made only if authorized in writing by a City representative. 2 11-2974/67495 EXHIBIT A-1 .__-1` ' Matrix Updated: 05/25/2011 N f Ballard Bill Ph:714.625.6065 205805 / Huntington Beach - A Pa e 1 of 3 MON TUE ' WED THU — FRI 12th/Main �-- _ Dwyer (Ethel)Mid. 1 '4 07:45 - 08:45 07:45 - 08:45 ;07 45 08:45 07 45 - 08 45 07 45 - 08 45 714.536.7507 - _ _- Smith (Agnes L.) Eelm. IReg:4 Other:4 02:25 - 03:20 0225 - 03:20 02:25 - 03:20 01:10 - 02:10 02:25 - 03:20 714.536.7507 - 14th/Crest --- ----�------------t--- -- - i--—�------- i Dwyer (Ethel) Mid. i5.1 714.536.1469 07:45 - 08:45 07 45 - 08:45 07:45 08:45 #07 45 - 08:45 �07:45 - 08:45 Smith (Agnes L.) Elem. (Reg:4 Other:4 02:25 - 03:20 02.25 - 03:20 02:25 03:20 01:10 - 02:10 02:25 - 03:20 714.536.1468 14th/Crest — - -- i i Dwyer (Ethel) Mid. i5.2 ,07:45 - 08:45 07 45 - 08:45 07:45 08:45 07 45 - 08:45 07 45 - 08.45 714.536.1469 __ - _ :4 _ :45 - 02:25 - 03:20 02:25 - 03:20 02:25 - 03:20 101:10 - 02:10 i02:25 - 03:20 Smith (Agnes L.) Elem. �Reg:4 Other:4 i I � i 714.536.1468 Palm Ave/15th St Dwyer (Ethel) Mid. i6 07:45 - 08:45 07:45 - 08:45 714.536.1469 Smith (Agnes L.) Elem. !Reg:4 Other:4 02:25 - 03:20 102:25 - 03:20 714.536.1468 _._-- - - —_- -- 17th/Palm Rl Dwyer (Ethel) Mid. ,7 07:45 - 08:45 �07:45 - 08:45 714.536.1469 Smith (Agnes L.) Elem. ;02:25 - 03:20 IReg:4 Other:4 02:25 - 03:20 714.536.1468 Banning/Bushard Eader (John H.) Elem. i8 [08:05 - 08:50 r02:30 I08 OS 08:50 714.962.2451 03:30 1Reg:4 Other:4 7:30 - 03:30 s Banning/Malibu 9 i Eader (John H.) Elem. i 108:05 - 08:50 08:05 - 08:50 102:30 714.962.2451Reg:4 Other:4 i 2:30 - 03:30 1 - 03:30 Garfield/Saddleback I10 :45 08:45 '07:45 - 08:45 07.45 - 08 45 25 - 03:20 ,01:10 - 02:00 02:25 - 03:20 :45 - 08:45 [07:45 - 08:45 [07.45 - 08:45 :25 - 63:20 ?01:10 - 02:00 i02:25 - 03:20 5 - 08:50 08:05 - 08:50 108:05 - 08:50 D - 03:30 _ ;01:30 - 02:20 02.30 - 03.30 i - 08:50 03:30 �01:30 - 02:20 02 30 - 03:30 1: _ -. Huntington Seacliff Elem .j '7:30 - 08:15 07:30 - 08 15 '07:30 08:15 07 30 - 08:15 107:30 - 08:15 714.841.7081 '01.55 - 02:50 i01:55 - 02:56 �01:55 - 02:50 12:50 - 01:40 01:55 - 02:50 IReg:4 Other:4 I I i I Garfield/Colchester Perry (Joseph R.) Elem. �; �07:30 08:15 [07.30 - 08:15 07:30 08:15 07:30 - 08:15 07:30 08:15 714.962.3348 Reg:4 Other:4 i01:45 03:00 I01:45 - 03:00 i:4 15 ---03:00'- 12:45 - 01:40 I01:45 - 03:00 1 , Indianapolis/ Farmsworthf Peterson (John R.) Elem. 12 08:00 - 09:00 714.378.1515 - 03:30 IReg:4 Other:4 '02:30 I Bushard/Castlegate Sowers (Isaac L.) Mid. 113 ;07:45 - 08:45 714.962.7738 �Reg:4 Other:4 j02:30 - 03:15 :00 - 09:00 '08:00 - 09:00 ;08:00 - 09:00 '08:00 - 09:00 :3-0 - 63:30 02:30 - 03:30 }01:30 - 02:20 02 30 03:30 - 08:45 '07.45 08:45 407.45 - 08:45 107:45 08:45 - 03:15 02:30 - 03:15 01:10 - 01:45 j02:30 03:15 Matrix Last Updated: 05/25/2011 Ballard Bill Ph:714.625.6065 205805 / Huntington Beach - A I Pa e 2 of 3 MON TU_E WED THU FRI Indiana polis/Alisa--- — --—� Sowers (Isaac L.) Mid. 114 1 714.963.8302 07:45 08:45 07 45 - 08:45 07:45 - 08:45 !07:45 - 08:45 !07:45_ 08:45 _ Hawes (Ralph E.) Elem. !Reg:4 Other:4 02:20 - 03.20 :02:20 - 03:20 i02:20 - 03:20 b1:10 - 02:00 102.20 - 03:20, 714.963.83 02 Indianapolis/Titan Sowers Isaac L. ;15:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 07:45 - 08:45 ( )Mid - i --- _ 714.962.7738 02.30 - 03:15 102:30 - 03:15 02:30 - 03:15 01:00 - 01:45 '02:30 - 03:15 {Reg:4 Other:4 Indianapolis/Magnolia I ? S wers (Isaac L.) Mid. �16.1 ;07:40 08:40 07 40 - 08:40 �07 40 08:40 i07 40 08:40 07 40 - 08 40_ 714.963.8985 02-00 - 03:15 i02:00 - 03:15 �02:00 - 03:15 01:00 - 01:45 �02:00 - 03:15 i iReg:4 Other:4 I 1 I Moffett (S.A.) Elem, i ( I 1 714.963.8985 ! Indianapolis/Magnolia i SW I i Sowers (Isaac L.) Mid. 16.2 i07:40 - 08:40 714.962.7738 IReg:4 Other:4 02:00 - 03:15 Moffett (S.A.) Elem. 714.963.8985 i Newland/Norfolk Sowers (Isaac L.) Mid. 714.962.7738 Moffett (S.A.) Elem. 714.963.8985 Edwards/ Down Circle View Elem. 714.893.5035 Heil/Redlands College View Elem. 714.847.3505 7:40 - 08:40 07:40 - 08:40 07 40 - 08:40 107 40 - 08:40 _ 2:00 - 03:15 02.00 - 03:15 A1.00 - 01:45 102:00 03:15 07:30 - 08:30 ;07:30 - 08:30 - ,07:30 -_08:30 j07:30 - 08:30 07:30 08:30 IReg:4 Other:4 02:00 03:15 j 102:00 - 03:15 02:.0 - 03:15 f, 03:00 - 01:45 02:00 03:15 1 Reg:4 Other:4 07:15 08:15 01:40 03:10 ! I 07.15 - 08:15 01:40 - 03:10 i ! 07:15 - 08:15 12:10 - 01:00 ;07 15 - 08:15 01:40 - 03:10 07 15 08:15 01.40 03:10 _ - I19 �07:15 - 08:15 107:15 - 08:15 {07:15 08:15 !07:15 - 08:15 i07:15 08:15 Req:4 Other:4 01.40 - 03.10 'i01:40 - 03:10 112:10 61:00 01:40 - 03:10 101:40 - 03:10 Algonquin/Pearce Harbour View Elem. i20 07:45 - 08:45 ;07:45 - 08:45 :07:45 08:45 107:45 - 08:45 �07:45 - 08:45 714.846.6602 �Reg:4 Other:4 IO2:10 - 03:40 V2:10 - 03:40 I12:40 - 01:30 02:10 - 03:40 02:10 - 03:40 # I Saybrook/ Bra ndford Harbour View Elem. 121 .07:45 - 08:45 714.846.6602 '02:10 - 03:40 �Reg:4 Other:4 I Slater/Geraldine Lake View Elem. 22 07:15 - 08:15 714.842.2589 Reg:4 Other:4 i01:40 - 03:10 :45 - 08:45 _ 07:45 - 08:45 07:45 - 08:45 :10 - 03:40 12:40 - 01:30 '02:10 - 03:40 I I :15 - 08:15 I 07.15 08:15 07:15 - 08:15 :40 - 03:10 I12:30 01.00 l01:40 - 03:10 Slater/Cordoba Mesa View Mid. 23 97:30 - 08:30 :07 30 - 08:30 07:30 08:30 714.842.6608 �02:30 - 03:30 02:30 - 03:30 '02:30 - 03:30 Reg:4 Other:0 i I 45 - 08:45 10 - 03:40 15 08:15 40 03.10 10 - 08:30 07.30 - 08:30 ;0 - 03:30 '102:30 - 03:30 Matrix Last Updated: 05/25 2011 P / Ballard Bill Ph:714.625.6065 205805 / Huntington Beach - A 1. Page 3 of 3 IM MON TUE_ WED THU FRI _ —�07:30 24 _ M sa View Mid. 07:30 - 08:3007:30 - 08:30 07:30 08:30-- j07.30 - 08:30- 08.30 714.842.6608 02:30 - 03:30 ', ,02:30 - 03:30 ,02:30 - 03:30 , - - - 1 ,02.30 03.30 02:30 - 03:30 I �Reg:4 Other:0 Heil/Trudy 25 Spring View Mid. i i07:30 - 08:30 714.846.2891 iR02:30 - 03:30 eg:4 Other:0 Heil/Monroe 26 )7:30 - 08:30 '07:30 - 08:30 '07 30 - 08:30 07 30 --08:30 )2:30 - 03:30 02:30 - 03:30 ,02.30 - 03:30 1102:30 - 03:30 Westmont Elem. l '07:45 - 08:45 �07.45 - 08:45 714.847.3561 jReg:4 Other:4 02:10 - 03:40 �� 02:10 - 03:40 i I Heil/Newland Westmont Elem. 127 j ,07:45 - 08:45 '07:45 - 08:45 714.847.3561 jReg:4 Other:4 i02:10 - 03:40 02:10 - 03:40 Edwards/Cornell Schroeder Elem. 28 '07:30 - 08:30 F07:30 - 08:30 714.894.7268 !Reg:4 Other:4 ,02:20 - 03:20 i02:20 - 03:20 '07:45 08:45 07 45 - 08:45 �07:45 - 08:45 12:40 01:30 j02:10 - 03:40 01.10 - 03:40 i7:45 - 08:45 '07:45 - 08:45 2:40 - 01:30 j'02:30 - 03:40 I. 07:45 - 08:45 02:10 - 03:40 17:30 - 08:30 ,07:30 - 08:30 11:15 - 02:00 i0240 - 03:20 i07:30 - 08:30 1'02:20 - 03:20 Springdale /Croupier Dr � ------_—_--- j--------_---_ ----! Stacy Mid. 129 07:15 - 08:15 07:15 - 08:15 07:15 - 08:15 i07:15 - 08:15 07:15 - 08:15 714.894.7212 i - - �. Clegg Elem. �Reg:4 Other:4 02:15 - 03:15 02:15 - 03:15 01:30 - 02:20 02:15 - 03:15 �02:15 - 03:15 714.894.7212—___------.___--- Matrix Last Updated: 05/25/2011 Peterson, Rita Ph:714.839.7297 205806 Huntington Beach - B I Page 1 of 11 MON TUE j WED THU FRI Yorktown/ Brigantine --1 Oak (Isojiro) Elem. 07:30 - 08:30 .07:30.. 08-30 .,07-.30 - 08:30 07:30 - 08:30 07-30 - 08:30 714.378.4260 �02:00 - 03:10 02:00 - 03:10 T62:00 - 03:10 12:40 - 01:10 02:00 - 03:10 IReg:4 Other:4 Ij Bushard/Woolawn R1 Oka (Isojiro) Elem. 2 97:40 - 08:40 97:40 - 08:40 07:40 - 08-40 07:40 - 08:49 107:40 - 08:40 714.378.4260 1 - - - -1 � - I ,- _] --- , -- � - . - 02:30 - 63:30 i02:30 - 03:30 03:30 12:40 - 01:40 02:30 - 03-30 Talbert Mid. Reg:4 Other:4 714.378.4230 Yorktown/ Honeywood Talbert (Samuel E.) Mid. 0 4 - 08:40 07:40 - 08:40 040 - 08:40 1 07:40 - 08:40 07:40 - 08:40 714.378.4230 :4 1- IReg:4 Other:4 02:40 - 03:25 V2:40 - 03:25 :40 03:25 01:10 - 02:10 020 - 03:25 EXHIBIT B Three Year New Contract 1e 0% G6c3j1 t School Year Service Fees Based on $14.09 per hour(same.as 2010-11 rate) Fees Based on $14.37, per hour( 2% increase from currant rate) Fees Based on $14.37. per hour ( 2% increase from currant rate) Number of Guards 31 31 31 Hours Per Day 4 4 4 Number of Days per year 180 180 180 Hourly Rate $14.09 $14.37 $14.37 Subtotal Cost for School Year $314,488.80 $320,738.40 $320,738.40 Summer School Program Number of Guards 7 7 7 Hours Per Day 4 4 4 Number of Days per year 23 23 23 Hourly Rate $14.09 $14.37 $14.37 Subtotal Cost For Summer $9,073.96 $9,254.28 $9,254.28 Total Cost Per Fiscal Year $323,562J6'`. $329,992:68 `; tl$3291992.68. Total Contract Cost For All Three Years $983,548.12 3. Name of contractor/permittee: All City Management Services Inc. 4. Description of work to be performed: Crossing Guard Services 5. Value and length of contract: $983,548.12 / Three Year Contract 6. Waiver/modification request: Waiver for $5 000 deductible per claim for general liability 7. Reason for request and why it should be granted: Unable to compy with City's zero deductible insurance requirement 8. Identify the risks to the City in approving this waiver/modification: Low N4 C,�P Department Head Signature Date. APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval from the City Administrator's Office is only required if Risk Management and the ty Attorneys i e disagree. 1. Risk Management _ P\Approved ❑ Denied Signature Date 2. tCity Attorney's Office approved ❑ Deni d j ignature Date 3. City Administrator's Office b Approved ❑ Denied -Zi" 11 Signature Date If approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Human Resources Insurance Waiver Form 6/21/2011 2:06:00 PM i Client#: 1514175 306ALLCITYM AC®R®TM CERTIFICATE F LIABILITY INSURANCE D7112/2IDDtYYYY, 7/12/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BB&T-Knight Insurance Services 535 N. Brand Blvd CONTNAME: Nysa Gallegos _ PHONE ;FAX wc, No, Ext : 818 662-4234 _(mac No): 877 297-9262_ E-MAIL ll ae os b ADDRESS: NG9 @ bandt.com 10th Floor Glendale, CA 91203 _ PRODUCER CUSTOMER ID #: _ INSURER(S) AFFORDING COVERAGE NAIC # _ INSURED All City Management, Inc. 10440 Pioneer Blvd # 5 INSURER A: Liberty Surplus Insurance Corp 110725 - --- INSURER B : Interstate Fire & Casualty Comp - 22829 _ Santa Fe Springs, CA 90670- I INSURER C : INSURERD INSURER E : !' INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ! TYPE OF INSURANCE ADDL UBR INSR 4WD POLICY NUMBER pOLICY EFF lilli YYYY POLICY EXP LIMITS - MM/DD/YYYY A I GENERAL LIABILITY Xj COMMERCIAL GENERAL LIABILITY CLAIMS -MADE �� OCCUR X X ' GLLA1324971 ! j 10410112011 0410112012, EACH OCCURRENCE $_1,000,000 _ DAMAGE TO RENTED I PREMISES Ea occurrence 550,000 MED EXP (Any one person) _SEXi.LUDE❑ ! PERSONAL & ADV INJURY S1,000,000 j GEML AGGREGATE LIMIT APPLIES PER: Fr POLICY I IJECT GENERAL AGGREGATE__-S2,000,000 PRODUCTS- - COMP/OP AGG 52,000,000 —_— __ 11 —._ AUTOMOBILE -- LIABILITY { ! I Not Applicable COMBINED SINGLE LIMIT S (Ea accident) �{ ANY AUTOII ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS A VED A,S TO FORM IeCGZ�C r -- --- BODILY INJURY (Per person) IS _ --- BODILY INJURY (Per accident) !� S --- — PROPERTY DAMAGE(Per accident) S TORNEi B ) X UMBRELLA LIAB EXCESS LIAB :OCCUR —1CLAIMS-MADE l. PFX24087389 �04/01/2011 104/01/2012 EACH OCCURRENCE 54 000,000 AGGREGATE 54,000,000 DEDUCTIBLE S XII RETENTION S 0 WORKERS COMPENSATION AND EMPLOYERS LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVEY� OFFICER/MEMBER EXCLUDED? (Mandatory in Ni If yes, describe under DESCRIPTION OF OPERATIONS below ! NIA ( Not Applicable j I WCSTATU- LOTH - T RY llMrr�_l_ 1 _ - — E.L. EACH ACCIDENT_ S - --- ----- — E.L. DISEASE - EA EMPLOYEE! $ E.L. DISEASE - POLICY LIMIT 1 S I Not Applicable � 1 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Certificate Holder Completed to Read; The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers. (See Attached Descriptions) City of Huntington Beach Sergeant Steve Buschousen 2000 Main Street Huntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009109) 1 of 2 The ACORD name and logo are registered marks of ACORD #S7157813/M7129204 NNGON AMS 25.3 (2009109) 2 Of 2 #S7157813/M7129204 q, Libertv Surplus Insurance on - Commercial General Liability echoraI,HxgyM t �;er.�rw-r i3Ft,%Txrt}• Mutual d:,rsrap i LIBERTY SURPLUS INSURANCE CO"ORA`I'I®N (A New Hampshire Stock Insurance Company, hereinafter the"Company'� ENDORSEMENT NO, Effective Date: 04/01/2011-04/01/2012 Policy Number: GLLA1324971 Issued To: All City Management, Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL tNSURED - BY WRITTEN CONTRACT WHO IS AN INSURED (Section I1) is amended to include as an insured any person or organization with whom S ou have agreed to add as an additional insured by written contract but only with respect to liability arising out of your operations or premises owned by or rented to you. Certificate Holder Completed to Read; The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers. SurplusInsurance Commercial General Liability Corporation- i3t'mb¢s ;;Y 1�zrmSSuiu�! i:n:me LIBERTY SURPLUS INSURANCE CORPORATION (,A New Hampshire Stock ]nsurance Companv, hereinafter the -Company') ENDORSEMENT NO, Effective Date: 04/01/2011 - 04/01/2012 Policy Number: GLAA1 3 2 4 9 71 Issued To: All City Management, Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Y,RINIARY INSURANCE CLAUSE ENDORSEMENT To the extent that this insurance is afforded to any additional insured under the policy, such insurance shall apply as primary and not contributing with any insurance carried by such additional insured, as required by written contract. Nothing herein contained shall be. held to waive, vary, alter or extend any condition or provision of the policy other than as above stated. Certificate Holder Completed to Read; The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers. i CGL 1031 0403 Liberty Surplus Insurance Commercial General Liability Corporation,. }fcmhrr �7F iabcr=q s2ut:�at C;rx�up LIBERTY SURPLUS INSURANCE CORPORATION (A New Hampshire Stock Insurance Company, hereinafter the "Company') INDORSEMENT NO. Effective Date: 0 4 / 01 / 2 011 - 0 4 01 2 012 Policy Number: GLLA 13 2 4 9 71 Issued To: All City Management, Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US It is hereby agreed that Section IV, item & Transfer of Rights of Recovery Against Others to Us, is modified as follows: SCHEDULE The City of Huntington Beach, its officers, elected Name of Person or Organization: or appointed officials, employees agents & volunteers As required by written contract signed by Loth parties prior to any "occurrence" in which coverage is sought under this policy. 1f no entry appears above, information required to complete this endorsement w-ill be shown in the Declarations as applicable to this endorsemcnt. The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO I jS Condition (Section IV — 001%LMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization. This waiver applies only to the person or organization shown in the Schedule above. I i CGL 1025 0103 MANAGING GENERAL AGENTS Bu ss & GLENNON SURPLUS LINE BROKERS LICENSE #0332012 1 N C 0 R P 0 R A T E D www.bpsurplus.com 435 N, PCH, SUITE 200 REDONDO BEACH, CA 90277 (800) 829-7330 FAX 1310) 372.1903 BINDER [XI FAX TO: 818--662-9312 PER YOUR SUBMISSION FOR INSURANCE, WE ARE PLEASED TO OFFER THE FOLLOWING; INSURER: LIBERTY SURPLUS INSURANCE CORP POLICY NUMBER: DGLLA132497-1 POLICY PERIOD: 04/01/11 TO 04/01/12 BINDER EFFECTIVE 04/01/11 12:01 A.M. ENDING 07/01/11 1.2:01 A.M. BINDER EXPIRES UNLESS ALL CONDITIONS SET BELOW ARE RECEIVED IN OUR OFFICE BEFORE ENDING DATE. PROD: BB&I' - KNIGHT INSURANCE NAME OF ALL CITY MANAGEMENT, INC. 535 N. BRAND BLVD. 10TH FLOOR APPLICANT:10440 PIONEER BLVD. #5 GLENDALE, CA 91203 SANTA FE SPRINGS CA 90670 ATTN: JILL PRODUCER #: 001832 LIABILITY COVERAGES GENERAL LIABILITY LIMIT OF INSURANCE GENERAL AGGREGATE 2,000,000 PRODUCTS -COMPLETED OPERATIONS 2,000,000 PERSONAL AND ADVERTISING INJURY 1,000,000 EACH OCCURRENCE 1,000,000 FIRE DAMAGE (ANY ONE FIRE) 50,000 MEDICAL EXPENSE (ANY ONE PERSON) EXCLUDED LIABILITY PREMIUM $75 , 000.00 j COVERAGE: COMMERCIAL GENERAL LIABILITY DEDUCTIBLE: $10, 000 INCI.. EXP/PER OCC. MIN. EARNED: $19, 359. 38 RATE: $4.166 CONDITIONS: BASIS: $IBM SALES PREMIUM $ 75,000.00 M&D STATE TAX $ 2,250,00 STAMP FEE $ 187.50 TOTAL $ 77,437.50 ** PLEASE REFER TO THE COMPANY'S BINDER FOR TERMS & CONDITIONS THIS INSURANCE IS SUBJECT TO THE CONDITIONS AND TERMS OF THE POLICY TO BE ISSUED, THIS BINDER SHALL BE TERMINATED AND VOIDED UPON ISSUANCE OF THE POLICY. ADDITIONAL INTEREST BY: JETT ABRAMSON, CPCU ABRAMSONJ@BGSURPLUS.COM DATE: 03/30/11 WHEN A DEPOSIT PREMIUM IS REQUIRED IT MUST BE BY THE PRODUCER'S TRUST ACCC JA /554707- 1 BALANCE DUE WITHIN 20 DAYS OF EFFECTIVE DATE URED'S CHECK) Page 1 of 1 MANAGING GENERAL AGENTS LICENSE #0332012 LISS '�UrLENNON SURPLUS LINE BRbl<ERS I N C O R P O R A T E D www,bgsurplus.coni 436 N. PCI-I, SUITE 200 REDONDO BEACH, CA 90277 (800) 829.7330 FAX (310) 372-1903 BINDER [X] FAX TO: 818-662-9312 PER YOUR SUBMISSION FOR INSURANCE, WE ARE PLEASED TO OFFER THE FOLLOWING: INSURER: INTERSTATE FIRE & CASUALTY CO POLICY (NUMBER: PFX24087389 POLICY PERIOD: 04/01/11 TO 04/01/12 BINDER EFFECTIVE 04/01/11 12:01 A.M. ENDING 07/01/11 12:01 A.M. BINDER EXPIRES UNLESS ALL CONDITIONS SET BELOW ARE RECEIVED IN OUR OFFICE BEFORE ENDING DATE. PROD: BB&T - KNIGHT INSURANCE NAME OF ALL CITY MANAGEMENT, INC. 535 N. BRAND BLVD. 10TH FLOOR APPLICANT:10440 PIONEER BLVD. #5 GLENDALE, CA 91203 SANTA FE SPRINGS CA 90670 ATTN: JILL PRODUCER 4: 001832 COVERAGES ** PLEASE REFER TO THE COMPANY'S QUOTE FOR TERMS & CONDITIONS PREMIUM $50, 000, 00 COVERAGE: EXCESS LIABILITY PREMIUM $ 50,000.00 STATE TAX $ 1,500.00 STAMP FEE $ 125.00 MIN. EARNED: $12, 906 .25 TOTAL $ 51,625.00 THIS INSURANCE IS SUBJECT TO THE CONDITIONS AND TERMS OF THE POLICY TO BE ISSUED.. TUIc Rininr--R gwAi i RF TFRMINATFn AND VOIDFD UPON ISSUANCE OF THE POLICY. BALANCE DUE WITHIN 20 DAYS OF EFFECTIVE DATE ADDITIONAL �^ INTEREST BY: JETT ABRAMSON, CPCU ABRAMSONJ@BGSURPLUS.COM DATE: 03/30/11 .TA C�Ket7n7- 9 Page 1 of 1 CERTIFICATE OF LIABILITY INSURANCE DAl'E 0(6/2.020//2011 Y) 011 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of Such endorsement(s). PRODUCER CONTACT NAME: PHONE 1 FAX Ltc No ExI): 805-938-3�5� L/C,_No1L865-938-2551 I-IR Comp LLC 7317 Clinton Hwy Suite 101 Powell, TN 37849 E-MAIL ADDRESS: PRODUCER USTOMER INS UREKS), AFFORDING COVERAGE NAIC It INSURED INSURERA:TheTravelersIndemnit Company HR Comp, LLC &All City Management Services 7317 Clinton Hwy Suite 101 Powell, TN 37849 wsuRER a : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR iADDL LTR TYPE OF INSURANCE SUBR POLICY EFF POLICY NUMBER MM/DDJVYW POLICY EXP MMIDDlYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE j $ L COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ;OCCUR 7i DAMA TO RENTED PREMISES (Ea occurrence $ PAEO EXP (Any one person) $ PERSONAL & ADV INJURY $ _ �! i GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ I GEN'L AGGREGATE LIMIT APPLIES PER: i r—' j I POLICY I— JECTPRO- �� LOG I i $ AUTOMOBILE _ LIABILITY I COMBINED SINGLE LIMIT (Ea accident) I $ ' ANY AUTO i BODILY INJURY (Per person) I $ _ ALL OWNED AUTOS BODILY INJURY (Per accident) '— $ SCHEDULED AUTOS HIRED AUTOS I PROPERTY DAMAGE (Per accident) � $ i $ NON -OWNED AUTOS _ i UMBRELLA LIAR OCCUR EXCESS LIAR CLAIMS -MADE j` r` I EACH OCCURRENCE $ _ AGGREGATE' DEDUCTIBLE - is I _ I" RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? F (Mandatory in NH) N / A 06/01/2011 UB-5106P34-0-10 j 06/01/2012 X WC STATU- OTH-I TORY LIMI ' R 7 E.L. EACH ACCIDENT E.L, DISEASE - EA EMPLOYEE' $ 1,000,000.00 i $ 1 ,000,000.00 E.L. DISEASE - POLICY LIMIT: $ If yes, describe under j I DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) This coverage is afforded only to All City Management Services, Incase Evidence of Insurance for Workers Compensation coverage for employees of HR Comp, LLC, that are recruited and screened by All City Management Services, and placed on assignment by HR Comp, LLC, in coordination with All City Management Services on behalf of the certificate holder. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLIGIES BE CANCELLED BEFORE THE EXPIRATION QAR'EiA REOF, NOTICE WILL-.BE'_DELIVERED IN ACCORDANCE WITH THE CY PINiAO City of Huntington Beach POLINS. E! 2000 Main Street AUTHo D.REPR TAf VE Huntington Beach CA 92648 °F © 1988- 2009 ACORD CORPORA I ION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD 5,,04 PM June 27, 2011 Accrual Basis ALL CITY MANAGEMENT SERVICES, INC. Balance Sheet As of Varch 311 2011 ASSETS Current Assets CheckinglSavings Comerica Bank -,1094281854 Comerica - Payroll - 1894261789 Cornerica Bank - 1893167906 BofA Payroll - 03081-67561 Total Checking/Savings Accounts Receivable 1100 - Accounts Receivable Total Accounts Receivable Other Current Assets 1110 - Accts Rec - Bad Debt Reserve Investments 1200 - TD Waterhouse (38636-1-4) Total Investments 1203 - Prepaid Expenses Workers Comp, Storage Rental 12631 - Liability Insurance 12034 - Rent Alarm Service Interest - Auto Contract Interest Receivable - B,F, 12039 - Income Taxes - CA Total 1203 - Prepaid Expense$ 1400 • Payroll Exchange 1204 - Employee Loans Total Other Current Assets Total Current Assets Fixed Assets Property & Equipment 1600 Office Furniture & Equipment 1605 Computer Equipment 1515, Leasahold Improvements 1510 - Vehicles Total Property A Equipment Accunulated Depreciation Prior Year Current Year Total Accunulated Depreciation Total Fixed Assets Other Assets 1600 - Notes Receivable 16001 - Note Receivable - BF Total 1600 - Notes Receivable Total Other Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards 2005 - Credit Cards B of A Cornm. Visa Card 02034 Mar 31, 11 891;25 286,891,2l -133,613,68 501,34 154,470,12 2,225,904.63 2,225,004.63 -9.00b.00 18,548.26 178,172,00 489,00 35,312-50 22,763,86 119,23 3,141.00 3,068'00 2W,665,69 43&82 3,857,00 266,509-67 2,646,884,42 76,994:04 43,4V,39 8,700,00 145,74&00 274.929A1 -132,294.00 -28,007-00 -160,301.00 114.628,43 357,704,44 357,704,44 357,704,44 3,119,217a29 15,00 Page i 5:04 PM June 27, 2011 Accrual Basis ALL CITY MANAGEMENT SERVICES, INC. Balance Sheet As of March 31,2011 American Express # 8200$ Chase Sapphire,#7301 Southwest Visa #9646 20M - Staples Total 2006, Credit Cards Total Credit Cards Other Current Liabilities 2010 • Accrued Expenses Legal Settlements Rent Accrued Payroll Accrued Payroll Taxes Employee Reimbursements 2021 • Employee Garnishments Envirot-irrental Fee Use/Sales Tax Total 2010 - Accrued Expenses 2070 • Auto Contract - Current Payable to Sharon Farwell Total Other Current Liabilities Total Current Liabilities Long Term Liabilities 2310 , Auto Contract - Non Current 2200 • Notes Payable Banks LOG - Gornerica Batik Total Banks Total 2200 : Notes Payable Total Long Term Liabilities Total Liabilities Equity 3100 • Capital Stock Retained Earnings - C Corp 3900 • Retained Earnings - S Corp 3200 - Stockholder Distributions Not Income Total Equity TOTAL LIABILITIES & EQUITY 164,150.00 31,200.00 653,506.48 92,582.56 6,241,21 211,52 -41656 4',541 '00 952,016.21 12,642.48 80,000m 1,044,658.69 1,060,443,72 10,535-72 1,678,883.23 1,678,883,23 1,678,883.23 2,749,862,67 2,500.00 210,332.00 11,676:48 -66,557.31 211,403,45 369,354.62 3,119,217.29 Page 2 6:05 PM ALL CITY MANAGEMENT SERVICES, INC. Jayne 27, 2011 Profit & Loss Accrual Basis January through March 2011 Ordinary Incoine/Expense Income 4000 -'Revenue Total Incorne Cost of Goods Sold 6000 • Direct Expense 6100 , Salaries and Wages 6105 Managers 5110 - Supervisors $120 - Crossing Guards Tot ,al $100 : Salaries and Wages 6200 - Payroll Taxes 5206 Managers 5210 Supervisors 5920 - Crossing Gowri;ls Total 5200 - Payroll Taxes 5300 - Worker's Camp, Insurance. 53 ' 10 - Supervisors and'Crossing Guards Total .5300 - Worker's Comp, Insurance 6400 - Lialbility Insurance 6401 - Insurance Total 6400 - Liability Insurance 5660 Employee Reimbursements $615 Cell Phone Allowances 5610 - Employee Auto 5620 - Fingerprinting & Testing 5600 - Guard Supplies Not Subject to Use Tax Subject to Use Tax Use Tax Total $600 - Guard Supplies $00 - Medical Costs, Temporary Help Total $000 - Direct Expense Total COGS Gross Profit Expense Payroll 6006 � Salaries - Corp. Officers 6060, Salaries - Office 6070, Payroll Taxes Total Payroll Occupancy 6650 - Alarm Service 6641 janitorial 6930 Office Equipment Rental 6640 Office Equipment Repair & Maint Office Repairs & Maintenance 6620 - Rent Storage Rental 6800 - Utilities 68002 - Electricity & Water 68001 Gas 68003 Trash Service Total 6800 - Utilities Jar) - Mar 11 5,272,50414 5172,504,74 66,117' 27 233,9a152 3,392,125,44 3,692,175.23 7,307,56 33,99280 497,1CW97 5M,465,33 267258.00 267,258,00 41,28044 41,280.44 1,844,72 5'91&00 30,554.84 6,288M 3'181.59 2,132.64 0.00 5,314,23 4,821,-86 12,75 4,593,933.40 4,593,933,40 678z571,34 11 4,244,24 130,623.68 268,557,83 1 113,56 i,200,00 6;441 ,24 2,054,93 1,500.00 1,445,00 1,677,67 633,54 497rO4 2,808-25 Page 1 5:05 PM ALL CITY MANAGEMENT SERVICES, INC. June 27, 2011 Profit & Loss AcGrual Basis January through March 2011 Total Occupancy 6000 � Adirtinistrative 6110 - Auto.ExPenses 61101 , Gas 61106 - Insurance 61105 • Lease 61103 - Repairs & Maintenance Total 6110 , Auto Expenses 6140 - Bank Charges 64002 - Delivery Services 6430 - Meetings & Conferences 6300 - Office 6400, Postage 6940 • Printing & Reproduction 6710, telephone Total 6000 - Administrative Taxes & Licenses 6920 • City Business Licenses 69202, Other Cities Total $920 - City Business Licenses Corporate Annual Filing Fee 6950 • State Environmental Fee Total Taxes & Licenses 6440 • Professional Fees Bank LOC Audit Fees 64401 - Accounting & Tax 64409 - Business Consulting 66403 • Computer Consulting 6100 . Employment Advertising 64403, Legal 6060, Payroll Processing Total 6440 , Professional Fees Sales & Marketing Safety Education Program 6160 - Charity 6200 - Entertainment & Meals 6316 - Gifts 6720 - Travel Total Sales & Marketing 6180 - Interest expense Worker's, Comp - Finance Charge LOC - Comercia Bank 6188 • Credit , Cards Total 6180 • Interest expense Total Expense Net Ordinary Income Other Income/Expense Other Income 8000 -Other Income Dividens Income TI) Waterhouse (38638-1-4) Total Olvidens Income Total 8000 - Other Income Jan - Mar 11 62,362 .08 2,311,31 3,441,08 6;918'52 2,356,82 15,027,73 4.453.69 870,22 5,63&84 8,562;74 15,161.51, 3,440.26 41564,43 57,719,42 602.45 602,45 25:00 -16.46 610,99 1,712,00 1,500,00 2,499-00 1,222,25 1,170,00 2,920,50 30,369-32 44,393,07 68629 2,000,00 3,321.68 41195 3,305,28 9,726,20 5,956,20 20,043,03 83&38 26,835.61 467,206,10 211,365.24 Page 2 5;05 PM ALL CITY MANAGEMENT SERVICES, INC, June 27, 2011 Profit & Loss Accrual Basis January through March 2011 Jan - Mar 11 Total Other Income 3&21 Not Other Income 38.21 Net Income 211,403.45 Page 3 City ®f Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachea.gov Office of the City Clerk Joan L. ]Flynn, City Clerk August 9, 2011 All City Management Services, Inc. Attn: Baron Farwell 1749 S. La Cienega Blvd. Los Angeles, CA 90035 Dear Mr. Farwell: Enclosed for your records is a copy the Agreement Between the City of Huntington Beach and All City Management Services, Inc. for Crossing Guard Services. JF:pe Enclosure G:f611owup:agrmt1tr Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand