HomeMy WebLinkAboutAlliance Resource Consulting, LLC - 2005-05-02Su ity\ Contracts Submittal to
1 City Clerk's Office
Hunt Brach,
To: City Clerk
1. Name of Contractor: Alliance Resource Consulting, LLC r
2. Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake — Huntington Central P{frk
Recrr�tment of an Economic/Redevelopment Director
3. Amount of Contract: $21,000
Copy of contract distributed to: The ORIGINAL insurance certificate/waiver sent to Risk
Management
Initiating Dept._
City Treasurer _ ORIGINAL bonds sent to Treasurer
City Attorney's Office
Date: 512105
gIAttymise formslcity clerk contract transmittal.doc
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE ITY OF H TINGTON EAC ND
irZ,—/+ �• Lie.
THIS AGREEMENT ("Agreement") is made and entered into this day of
20P5, by and between the City of Huntington Beach, a municipal
corporation of the State of California, hereinafter referred to as "CITY, and
a
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the ,services of a consultant to
Jd 1J?lG. IZ)P , : and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates 2!�ee'r �• �4-/c who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
agree/forms/profserv10/15101-A I
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"), This Agreement shall expire on l,& �� 6� , unless
10,
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be
completed no later thanfrom the Commencement Date of this
Agreement. These times may be extended with the written permission of CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in
Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed
to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,
a fee, including all c sts and expenses, not to exceed
Dollars ($ 'coo)•
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
agree/formslprofsery I W 15101-A 2
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
S. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the sole negligence or willful misconduct of CITY.
CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
agree/forms/profsery 10/ l 5101-A 3
approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by
CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
agree/forms/profservl0115/01-A 4
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
agree/formslprofserv10/15101 A 5
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
11 TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
agree/forms/profserv10/15/01-A 6
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
lb. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN:Itot/,n i+J�.�I--
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
lfm�Aotvcl- &IVVI�g )-Ze
F/Ana �1cX /�'�cX..O� ��/s.�e✓�
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
agreelforms/profserv1Oil 5101-A 7
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
agree/formslprofkrvl0! 15101-A 8
which is hereby affected shall be curtailed. and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
agree/forms/profserv1O/15/01-A 9
t
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supercede all prior
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof,
agreelformslprofsery 10/ 15/01-A 10
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
written.
CONSULTANT,
A&V—/Zip 1-44—
Erb
print name
ITS: (circle one) Chairman/Presiden�_
AND
By:
print name
ITS: (circle one) Secretaryhief Financial Officer/ st.
Secretary — Treasurer
agree/forms/profsery 10/ 15101-A I I
CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of California
Director of ADM
(Pursuant To HBMC §3.03.100)
APPROVED AS TO FORM:
City Attorney
l
REVIEWE ND APPROVED:
ityministrator
(only fo contracts 50,000,00 and over)
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
Professional recruitment services for a Economic Development/Redevelopment
Agency Director.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
1. Organization and Position Analysis
Interview the appropriate individuals to determine views of the position
and expectations regarding desirable training, experience and personal
characteristics of candidates. Gather/review relevant updated information
about the City and the Agency, such as budgets, organization charts, etc.
Submit a Recruitment Profile with desired qualifications and
characteristics for City approval.
Send Recruitment Profile to potential candidates that will include
information about the City, the Agency, the job and the criteria established
by the City
2. Recruitment
Actively seek out individuals with superior qualifications.
Place job announcements on-line and in professional journals.
Search Alliance Resource Consulting file data on potential candidates.
3. Preliminary Screening
Acknowledge and evaluate all resumes received.
Conducted telephone screening with the most promising candidates for a
better understanding of their background.
4. Progress Reporting
Assemble and submit a progress report of the leading candidates to the
City that will include summary resumes, supplemental information, and the
original resumes of those candidates.
5. Candidate Evaluation
Interview those candidates that
qualifying for this position.
Examine their qualifications and
criteria.
Verify degrees and certifications
Make telephone reference checks
the City has selected that are mostly
achievements in view of the selection
6. Final Reporting/Client Interviews
Assist in scheduling final candidates for interview
Send candidates packets of information.
jmplcontracts grouplexA/4115/05
EXHIBIT "A"
Provide a written report for those candidates mostly meeting the city
specification along with interviewing/selection tips, suggested interview
questions, and rating forms for city use.
Conduct a briefing session preceding city interviews and debriefing
following the interviews.
Conduct credit/criminal/civil litigation/motor vehicle record checks on the
top one or two candidates with a detailed, supplemental written report.
7. Special Assistance
As described in your proposal dated April 12, 2005.
C. CITY'S DUTIES AND RESPONSIBILITIES:
1. Inform Alliance Resource Consulting about matters relevant to the search
that the city wishes to keep confidential
2. Supply names of people the city has previously interviewed/considered for
this position.
3. Forward copies of the resumes to avoid duplication of effort
4. Provide feedback to Alliance Resource Consulting regarding the
information and recommendations provided.
5. Follow up in scheduling interviews with the most promising candidates
6. Assist in providing information to candidates that will enable them to make
their career decisions.
7. Verify employee's eligibility to work in the United States.
D. WORK PROGRAMIPROJECT SCHEDULE:
As described in your proposal, Time Frame page 11, dated April 12, 2005
jmp/contracts group/exA/4/15/05
EXHIBIT "B"
Payment Schedule (Alternative # 1)
Alliance Resource Consulting will three equal monthly invoices for fees, plus an amount for
expenses, due and payable upon receipt totaling a fix fee of $16,000 plus expenses that will not -to -
exceed $5,000. First billing is due upon authorization to proceed.
1. Charges for time during travel are normally not reimbursable and will only be paid if
such time is actually used in performing services for CITY or as otherwise arranged with CITY.
2. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth
herein in accordance with the following progress and payment schedules.
3. Delivery of work product: A copy of every memorandum, letter, report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate
progress toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each progress payment due.
Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
5) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or
until this Agreement has expired or is terminated as provided herein.
5. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged for
such time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the statement of hours
jmplcontracts group/exB-1!4l15105 I
EXHIBIT B
Alternative #1
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
jmplcontraM group/exB-1/4/15/05 2
EXHIBIT B
Alternative #1
INSURANCE AND INDEMNIFICATION WAIVER
MODIFICATION REQUEST
1. Requested by: Christi Mendoza, Risk Management
2. Date: April 29, 2005
3. Name of contractor/permittee: Alliance Resource Consulting, LLC
4. Description of work to be performed: Executive recruitment for Executive Director of the
Economic Develo mentlRedevelo mart A enc to include rofilin advertisin recruitin
and evaluating,back round and reference validation/verification coordinating interviews
and riggotiations as needed.
5. Value and length of contract: $16,000 plus $5,000 expenses
6. Waiverimodification request: $2,500 deductiblelprofess_ional liability insurance
7. Reason for request and why it should be granted: Unable to comply with the city's zero
deductible requirement
8. Identify the risks to the City in approving this waiver/modification: None.
Department Head Signature Date:
APPROVALS
Approvals must be obtained in the order listed on this form. Two approvals are required
for a request to be granted. Approval from the City Administrator's Office is only required if
Risk Management and the City Attorneys Office disagree.
1.R,,isk Management
El"
Approved El//�� Denied Cr-AQ4 -a 9 - O 15
Signature Date
2. City Attorney's Office ,
o �
Pppoved ❑ Deni r
Signatu Date
3. City Administrator's Office
❑ Approved ❑ Denied
Signature Date
If approved, the completed waiver/modification request is to be submitted to the
City Attorney's Office along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk Management Division of Administrative Services
Apr 26 2005 1:55PM HP LRSERJET FAX
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2m dirt Street
Huntington Beach, CA 92"S
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CON I Q=U L GE.NEI;AL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABRM COVERAGE PART
COMMERCIAL LIABILrrY CATASTROPHE COVERAGE PART
SCHXDULE
Name of Person or Organization:
The City of Huntingftn Bench, its agent, offims sand employees nod where
applicable the Redevelopmeat Agency of the City of Hundogton Beach.
WHO IS AN INSUR.W (Section II) is anmxlod to include as an ingmvd the person or
organization shown in the Schedule, but only with respect to liability arising out of "your
work" for that insured by or for you.
CqpynBh� Insurance Services OfIrwA, Inc., 1985
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CITY OF HUNTINGTON BEACH
2000 Main Street, Huntington Beach. CA 92648
Declaration of Non -Employer Status
In order to comply with the City Council Resolution No. 6277. you are required
to provide proof of Workers' Compensation insurance. If you have no
employees, this form must be signed and returned to:
City of Huntington Beach
Risk Management Division
2000 Main Street
Huntington Beach, CA 92648
I certify that in the performance of the activity or work for which this permit is
issued, I shall not employ any person in any manner so as to become subject to
California Workers' Compensation Insurance requirements.
I authorize the City of Huntington Beach to immediately and retroactively
revoke the license or permit issued under this declaration if I hire any
employee(s) or become subject to the provision of the laws requiring Workers'
Compensation Insurance.
Applicant/Company Name: fdl t4oce-
Address-, & li- Lwtkc 0 l - -i --
Applicant's Signature:
Title: 14AV461ri� ptjw
Location Signed: Love gr } r�_ _
Telephone Number:-
A
su PROFESSIONAL SERVICE CONTRACTS
1.
HuM �,® PURCHASING CERTIFICATION
1. Requested by: Chuck Thomas
2. Date: April 15, 2005
3. Name of consultant: Alliance Resource Consulting LLC
4. Description of work to be performed: Recrutiment of Economic
Development/Redevelopment Agency Director
5. Amount of the contract: $21,000.00
6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
7. Company number and object code where funds are budgeted: 70135201.69365
8. Is this contract generally described on the list of professional service contracts
approved by the City Council? ® Yes, ❑ No
9. Is this contract within $26,000 or 25% (whichever is less) of the amount stated on
the list of professional service contracts approved by the City Council?'
® Yes, ❑ No
10. Were (at least) informal written proposals requested of three consultants?
® Yes, ❑ No
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).
12. Attach proposed scope of work.
13. Attach payment aY ment schedule. I" e o
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h�5 0-
600
If the answer to any these questions is "No," the contract will require approval rrom a IrC 1-01Ly %aw. .,,
Documentl 4/15/2005 12:01 PM
Interim Director of Economic Development/Redevelopment Agency Director dated March 29, 2005. Yes,
you are clear to establish a contract with Alliance, Just let me know.
If you want to know more please read the following that I have documented:
Analysis of Professional Services for a Recruitment firm
• Project Chronology
• December 2, 2004 - Letters for solicitation, to recruit two executive positions, were sent to the
following eight firms;
CPS Human Resource Services
Avery Associates
The Davis Company
The Mills Group
Ralph Anderson & Associates
Alliance Resources
Roberts Consulting Group
Bob Murray & Associates
as prescribe by Huntington Beach Municipal Code 3.03 section 3.03.060 "Procedure"
• December 21, 2004 - Proposal were due and the City received six proposal from;
Avery Associates
The Davis Company
The Mills Group
Alliance Resources
Robert Consulting Group
Bob Murray & Associates
• January 2005 - These proposals were reviewed and evaluated by the Police Chief, Fire Chief,
Planning Director and Library Director
• January 13, 2005 - A short listed, of three firms, was established for interviews based on the
above evaluation committee's findings
• January 24, 2005 - Interviews were conducted and staff recommendation was Avery Associates
and Alliance Resources which are capable of performing the task as prescribe in Huntington
Beach Municipal Code 3.03 section 3.03.040 "Selection guidelines"
Results
• February - Contract was executed to Avery Associates for the recruitment for the City's
Information Service Director as prescribe in Huntington Beach Municipal Code 3.03 section
3.03.100 "Authorization by Department Directors" with a not -to -exceed of $21,400.
• March - Contract in process to Avery Associates for the recruitment for two Deputy City
Administrator as prescribe in Huntington Beach Municipal Code 3.03 section 3.03.100
"Authorization by Department Directors" with a not -to -exceed of $21,400.
• April - Decision pending to accept Alliance Resource Consulting proposal in process for the
recruitment of a Economic Development/Redevelopment Agency Director for a not -to -exceed
$21, 000.
Solution
Due to the current number of turnover, transfer of functions and the re -organization I will maintain
these documents as a requirement to assure compliance to the Huntington Beach Municipal Code
3.03 to be use as a pre -qualified list of consultants as prescribed under Administrative Regulation
228 Section 6.3.2 "Proof that the department requested informal written proposals from at
least three qualified consultants (this requirement may be fulfilled by selecting a consultant
from a pre -qualified list maintained by the Purchasing Manager)". This will save the city a lot of
administrative cost from not going out for a RFP every time we need a recruiters.
Don't worry about scrutiny, there is no shame in my game.
Richard Amadril, Central Service Manager
City of Huntington Beach
2000 Main 5t.
Huntington Beach, CA 92648
ramad ri I@su rfcity-h b.org
Phone 714-960-8875