HomeMy WebLinkAboutAnthony and Langford, Architects - 1980-04-071 F f�C��>v�.R[C P�J IN
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AIA Document 8141
Standard Form of Agreement Between
Owner and Architect
1977 EDITION
THIS DOCUMENT HAS UOPORTANT LEGAL CONSEQUENCES; CC ASULrATION WITH
A ArTORN£F 15 ENCOU'tAGEO V%ITN RESPECT rQ ITS CO"PLE71ON OR .MODIFICATION
AGREEMENT
made as of the 7--"`17 day of 0 ?z' /9,[,6 in the year of Nineteen
.undred and
ISE'TWEEN the Owner: City of Huntington Beach q
P.O. Box 190
HuntingLan Beach, California 92648
and the AI•chitect: Antbort;- and Langford/Architects
161",2 Beach Boulevard, Suite 201
Huntington Beach, California 92647
For the following Project:
fInclude detatl*d desviption o! Project location and scope:f
Additior to Lhe Oak View Community Center in the Owner's property, a
par'c adjoining the Oakview Elementary $chcol site, containing approximately
3, UOO square feet and mall include the following facilities as per Owner's
criteria:
hKuiti Purpose game room to a.ccummo,,ate 200 to 3UO
persons
Kituhen facilities and storage space
Office space and equipment checkot.t with storage
Restroom.s with outside access
'the Owner and the Architect agree as set forth below.
Copvjt ghs 131 . 1976, 194a. 19f1, 1953, 1%, 1961, 1961 1966 1967 1970. ,4,4 1) 191' by 1ht irmtr�,can Insi trite
at Atchctsctl, 1715 New Vetk Xvtnue, 114 W %athinghtn. Cl C tiKJ(fG tep,,Aictu,r of '1,t mtw.►t hetem or
tubstaM,il quotation or Its psov,siont .,,thous parmna on of the AIA „Oates the copy, ght laws of the Unded
Stater and will be sub1to to legal /=ecwion
1; .:ItWUh1ENT 614.1 • OWNER,ARCHITECT ACREEhitNT k 7NIRTEENTH E01" ON • (UlY 147x « AiA* 191'
YHr nA MCAN tNSTt UTE Of ARCHITECTS. 177S `4W 7ORK AVENUE, N W , WASHINGTON, DC 20W6 8141-1977 1
t
TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT
ARTICLE 1
meats to previous Staterner.ts of Probable Construction
ARChE,. r ECl'�' SERVICES AND RESPONSIBILITIES
Cost indicated by changes in requirements or general
market conditions,
BASIC SERVICES
1.3.4 - The Architect shall assist the Owner in connection
The Architect's Basic Services consist of the five
with the Owner's responsibility for filing documents re -
phases described in Paragraphs 1.1 through 1,5 and
quired for the approval of governmental a.uthorltie�, hav-
include normal structural, mechanical and electrical
ing jurisdiction over the Project,
engineering services and any other services included
1A BIDDING OR NEGOTIATION PHASE
in Article 15 as part o 3asii; Services.
1.4.1 The Architect, following the Cwner's approval of
1.1 SCHEMATIC DESIGN PHASE
the Construction Documents and of the latest Statement
1.1.1 The Architect shall review the program furnished
of Probable Construction Cost, shall assist the Owner in
by the Owner to ascertain the requirements of the Project
obtaining bits or negotiated proposals, and assist in
and shall review the understanding of such requirements
awarding and preparing contracts for construction,
with the Owner.
1.5 CONSTRUCTION PHASE —ADMINISTRATION
1.1.2 The Architect shall provide a prelimrinary eva!ua-
OF THE CONSTRUCTION CONTRACT
lion of the program and the Project budget requirements,
each in terms of the other, subject to the limitations set
1.5.1 The Construe Ion Prase will commence with the
forth in Subparagrap . 3,2.1,
award of the Contr, ,t for Construction and, together with
the Architect's obligation to provide Basic Services under
1.1.3 The Architect hbafl review with the Owner alterna-
this Agreement, will terminate when final p2yment to the
tix a approaches to sign and construction of the Project,
Contractor is due, or in the absence of a final Certificate
1.1.4 Based on-t, _ .nutually agreed upon program and
for Payment or of such due date, sixty days after the Date
Project budget requirement-, the Architect shall QreparF,
of Substantial Completion of the Work, whichever occurs
Far approval by the Owner, Schematic Design Documents
first,
consisting of drawings and other documents illustrating
.,5.2 Unless otherwise provided in this Agreement and
the icale and relationship of Project components.
incorporated in the Contract Documents, the Architect
1.1.5 The Architect shall submit to the Owner a State-
shal' provide administration of the Contract for Construe-
ment of Probable Construction Cost based on current
ticn as sett forth below and in the e.divon of A?A Docu-
a,ea,volume or other unit costs,
ment A201 General Conditions of the Contract for Con-
struction, current as of the date of this Agreement,
1,2 DESIGN DEVELOPMENT Pt1ltSE
1.5,3 The Architect shall be a representative of the
3.2.1 Based on the approved Schematic Design Docu-
Owner during the Construction Phase, and shall advi.,e
menns_and any adjustments authorized by the Owner in
and consult with the Owner. Instrrtctions to the Contrac-
the program or Project budget, the Architect shall pre-
for shall be forwarded through the Architect, The Archi-
pare, for approval by the Owner, Design Development
tect shall have authority to act on behalf of the Owner
Documents consisting of drawings and other documents
only to the extent provided in the Contract Do• ameals
to fix and describe the size and character of the entire
unless othenv;.se modified by written instrument in at -
Project a5 to architectural, structural, mechanical and elec-
cordance with Subparagraph 1.5.16, k
tncal sy tems, materials and such other elements as may
1.5.4 The Architect shall "visit the sit, at inter ils ap-
be appropriate,
ate to ;Pie stage .of or as tg se
1.2.2 The Architect shalt submit to the Owner a further
agree writi g tor.
generally
agreed by the Architect in witting lr� become generally
Statement of Probable Construction Cost.
familiar with thp progress and quality of the Work and to
13 CONSTRUCTION DOCUMENTS PRASE
determine in general if the Work is proceeding in accord-
ance with the Contract Documents. However, the Arch-
1.3.1 Based on the approved Design Development Doc-
tect shall not be regwred to make exhaustive or con-
urnents and any further adjustments in the scope or qual-
tinuous or. -site ir5.pectlons to check the quality or quan-
ity of the Project or in the .Project budget .authorized by
tity of the Work. On the basis of such on -site `_zerva-
the Owner, the Architect shall prepare, " • approval by
ttons as an architect, thr Architect shall keep the Owner
the Owner, Construction Documents consts, �g of Drrw-
informed of the progress and quality of the Work, and
ings and Specifications setting forth ih detail the require-
shall endeavor to ruard the Owner aL�ainst &fects and
meats for the construction of the Project.
deficiencies in thr Work of the Contractor
1.3.2 The .Architect shall assist the Owner in the pre.pa►a-
1,5.5 The Architect shall not have control or charge of
lion of the necessary bidding information, bidding forms,
and shall not be responsible to construction means,
Ahe Conditions of the Contract, and the form of Agree-
methods, techniques, sequences or procedures, or for
ment betw� len the Owner and the Contra -tor.
safety precautions and programs in connection wtlh the
1.3.3 The Architect shall advise the Owner of any adjust-
Work, for the :acts or omiislGns of the Contractor, Sub-
DOCUMENT hit # OWNER -ARCHITECT AGREEMI'W • THIRTEENTH EDITION tULY 1977 . AINS • 0 1977
THE RICAN INSTITUTE Of ARC.HITfCTS, 1735 NEW YORK AVENUE, INV, w-015HINGTON, DC 20WO 8141-�1,977 3
contractors or any other persons performing any of the
necessary or adviszble for the implementation of the intent
Work, or for the failure of ani+ of them to carry out the
of the Contract DocurT. tints, the Architect will have author -
Work in accordance with the Contract Document.
ity to require special in;oection or testing of the Work in
1.5.6 fhe Architect shalt at all times have access to the
accordance with the provisions of 'he Contract Docu-,
masts, whether such Work be then fabricated, in-
Work wherever it is in preparation or progress,
et
stalled or completed.
.
1.5.7 The Architect shall determine the amounts owing
1.5.13 The krchitect shal; review or take
to the Contractor based on observations at the site and on
evaluations of the Contractor's Applications for Payment,
other appropriate action r;pon the Contractor's submittals
and shall issue Certificates for Payment in <uch amauras,
such as Shoff Drawing;, Product Data and Samples, but
only for conformance with the design concept of the
as provided in the Contract Documents.
Work and wit't the information given in the Contrac`,
1.5.8 The issuance of a Certificate for Payment shall
Documents. Such action shalt be taken witF reason3ble
constitute a representation b the Architect to the Owner,
promptnzss so as to cause no delay, The Architect's m�tevlew
based on the Architect's observations at the site as pro-
qirwoo,l.of a specific item shall not indicate approval of an
vided in Subparagraph 1.5.4 and en'the data comprising
assembly of which the item is a component,
the Contractor's Application for a ,ment, that the Work
has progressed to the point indicated; that, to the best of
1.5.14 The Architect shall prepare Change Orders for
the Arch itect'> knowledge, information and belief, the oval-
the Owner's approval and execution in accordance with
the Contract Documents, and shall have authors to order
ity of the Work is in accordance wit!- the Contract Docu-
minor changes in the Wolk not involving an djustment
merts (subject to an evaluation of the Work for con -
formance with the Contract Documents upon Substantial
in the Contract Sure or an extension of the Contract Time
Completion, to the results of any subsequent tests re -
which are not inconsistent with the intent of the t —pact
Documents.
quired by or performed under the Contract Documents,
to minor deviations from the Contract Documents cor-
1.5.15 Thn Architect shall conduct inspections to deter-
rectable prior to completion, and to any specific qualifica-
mine the Dates of Substantial Completion and final com-
tions stated in the Certificate for Payment); and that the
pletion, shall receive and forward to the Owner for the
Contractor is entitled to payment in the amount certified,
Owner's review written warranties and rel ted docurnents iC
However, the issuance of a Certific,>te for Payment shall
required by the Contract Documents and assembled by
not be a representation that the Architect has made any
the Contractor, and shall issue a final Certificate for Pay -
examination to ascertain how and for what purpose the
ment.
`
Contraocr hts used the moneys paid on account of the
1.5.16 The extent of the duties, responsibilities and lim-
Contract Sum,
itations of authority of the Architect as the Owner's rep-
1.r,9 The Architect shall be the interpreter of the re-
resentative during construction shall not be modified or
�goirements of the C'ontrac_ Documents and the judge of
extended without written consent of the Owner, the Con -
the performance thereunder by both the Owner .and
tractor and the Architect.
Contractor. The Architect shall render interpretations nec-
1.6 Ftt(-IEI;T REPRESENTATION BEYOND BASIC SEt;VICES
essary for the proper execution or progress of the Work
with reasonable promptness on written request of either
1.6.1 if the Owner and A-+hitect agree t�at more ex. -
the Owner or the Contractor, :arid shai, render written de-
tensive representation at the rite than is described in
cisions, within a reasonable time, on all Claims, disputes
Paragraph 1.5 shall be provided, the Arch%tent shallpro-
and other wafters in questiarT oetween the Owner and the
vide one or more Protect Representatives to as$ist the
Contractor relating to the execution, or progress of the
Architect in carrying out such responsibilities at the site.
Work or the int,trpretation of the Contract Documents.
1,,6,2 Such Project Representatives shall be sele4ted ern-
1.5.19 Interpn;tations and &lcisior• of the Architect shall
ployed and directed by the Architect, and the Architect
be consistent with the intent of and reawnobly inferable
shall be compensated thereror as mutually agreed b i-
from the Contract Documents and shall be in written or
tween the Owner and the Architect as set forth in an ex -
graphic form. In the capacity' of interpreter and judge,
hibit appended to this Abrc�,lment, which shall rlescribe
the Architect shall endeavor to secure faithful perform-
the dutius, responsibilities and limitations of authority of
aoce by both the Owner and the Contractor, shall not
such Projcct Representatives. r
show partiality to either, and shall not be liable for the
1.6.3 Through the observations by such Project Repre-
result of any interpretation or decision rendered in goad
sentatives, the Architect shall endeavor to provitf:2 further
faith in such capacity.
protection for the Owner against defects and deficiencies
1.5.11 The Architect's decisions in matters relating to
in the Work, but the furnishing of suchprojectrepresents-
artistic effect shall be final if consistent with the intent of
lion shall not modify the rights, responsibilities or obliga-
the Contract Ductiments. T4w-�'Ai4 I's ei3i r a-ert
lions of the Architect as described in Paragraph 1.5.
a— othei:" QsT`J';P4"s qf GIheF1,7
ADDITIONAL STRVICES
tl::. 9aawe�-fhe't�aetor-
4144�•
The following Services are not included in $Oslo
Services unless so identified in ArtiLle 15. They, shall
be provided if authorized or confirmed in writing by
1.5.17 The Architect shall have authority to reject Work
the. Owner, arNd they shall be paid for by the Owner i
which does not conform to the Contract Documents.
as provided in this Agreement, in addition to the
Whenev_r, in the Architect'_ reasonable opinion, it is
ompeosation f- aasiC
AIA DOCUMENT:141 0 OWNER -ARCHITECT CRENENT THIRTEENTH EDITION IULY 1977 • AIA(% • tC'19>,
i 8T41-19rt THE AMERICAN INSTITUTE Of ARCHITECTS, 171S NEW Y:)RK AVENUE; N W, WASHINCTON, D C '0006
1.7.1 Providing analyses of the Owner's needs, and pro-
struction, and furnishing services as may be required in
gramming the requirements of the Project.
connection with the replacement of such Work.
1.7.2 Providing financial feasibility or other special
1.7.16 Providing services made necessary by the default
studies.
of the Contractor, or by major defects or deficiencies in
1.7.3 Providing planning surveys, site evaluations, envi-
the Work of the Contractor, or by failure of performance
of either the Owner or Contractor under the Contract for
ronmental studies .,r comparative studies of prospective
Construction.
sites, and preparing special 5.orveys, studies and sobmis-
sions required for approvals of governmental authorities
1.7.17. Preparing a set of reproducible record drawings
or others having jurisdiction over the Project,
showing significant changes in the Work made during
1.7.4 Providing services relative to future facilities, Sys-
construction based on marked -up prints, drawings and
other data furnished by the Cw)tractor ,o the Architect,
tems and equipment which arc not intetided to be con-
strutted tarring the Construction Phz,se,
1.7 18 Providing extensive assistance in the utilization of
any equipment or system s jch as :initial start-up or testing,
1.7.8 Providing services tin investigate existing conditions
adjusting and balancing, preparation of operation and
or facilities or to make measured drawings thereof, or to
maintenance manuals, training personnel for operation
verify tree accuracy of drawings or other information, fur-
and m-tntenance, and consultation during operation.
nished by the Owner.
1.7.19 ?roddingservices after issuance to the Owner of
1.7.6 Preparing docur-ents of alternate, separate or
the final Certificate for Payment, or in the absence of a
sequential bids or providing extra services in connection
final Certificate for Payment, more than sixty days after
with bidding, negotiation or construction prior to the
the Date of Substantial Completion of the Work.
completion of the Construction Documents Phase, when
1,7.20 Preparing to serve or serrv-rig as an expert witness
requested by the Owner,
in connection with any public nearing, arbitration pro-
1.7.7 Providing c:,,ordination of Work performed by
ceeding or legal proceeding.
separate contractors or by the Owner's own forces.
1.7.21 Providing services of consultants for other than
1.7,e Providing service, in connection with the work of •
the normal architectural, structural, mechanical and elec-
a construction manager or separate consultants retained
trical engineering services for the Project.
by the Owner.
1.7.22 Providing any other services not otherwise in-
1.7.9 Providing Detailed Estimates of Constructia)o Cost,
cluded in this Agreement or , )t customarily furnished in
analyses of owning and operating costs, or detailed quan-
accordance with generally accepted architectural practice,
City >=irveys or inventories of material, equipment and
1.6 'TIME
labor.
1.8.1 The Architect shall perform Basic and Additional
1.7.10 Providing in':erior design and *)ther similar ser-
Services as expeditiously as is consistent with professional
vices req^tired for or in connection with the selection,
skill and care and the orderly progress of the Work. Upon
procureme.^t or installation of furniture, furnishings and
request of the Owner, the Architect shall submit for the
,(elated equipment.
Owner's approval, a 5chedl3le for the performance of the
1.7.11 Providing services for planning tenant or rental
Architect's services which shall be adjusted as required as
spaces,
the Project proceeds, and shall include allowances for pert-
1.7.12 Makin revisions ifi Drawings, Specifications or
g g p
ods of time required for the Owner's re-;'ew and approval
of submissions and for approvals of author ties having
other docume h P such revisions are inconsistent
`-��or
jurisdiction over the Project. This s:hedule, when approved
with written instructions reviousl even
by the Owner, shall not, except lac reasonable cause, be
are required by the enActment or revision or codes, laws
exceeded by the Architect.
or regulations subsequent to the preparation of such doc-
umen%� or are clue to other causes not solely within the
control of the Architect.
ARTICLE ',
1.7.13 Preparing Drawings, Specifications and supporting
THE OWNER'S RESPONSIBILITIES
data and providing other services in connection with
Change Orders to the extent that the adjustment in the
2.1 The. Owner shall provide full information rer...(ifrng
Basic Compensation resulting from the adjusted Con-
requirements for th'e Project including a program, which
struction Cost is not commensurate with the services rz-
shall set forth the Owner's design objectives, constraints
quired of the Ay,^.hitect, provided such Change Orders are
and criteria, including space requirements and relation -
required by causes not solely, within the control of the
ships, flexibility and expandability, special equipment and
Architect.
systems and site requirements,
1.7.14 haiking invamigations, surveys, valuations, invert•
2•2 If the Owner provides a budget for the PrQ;-ct it
shall intlude contingence% for bidding, changes in the
tortes or detailed appraisals of existing facilities, and gerv�
ices required in connection with construction performed
Work during construction, and other costs which are the
by the Owner,
responsibility of the Owner, including those described in
this Artich 2 And in Subparagraph 3.1,2, T he Owner shall,
1.7.15 Providing consultation concerning replacement of
at the regljest of the Architect, provide a statement of
any Work damaged by fire or other cause during con-
funds available for the Project, and their source,
MA DOICUMENT 3141 0 OWNER -ARCHITECT AGREEMENT • THIRTEEP*TN.,JITiON • )ULY1977 • AiAO y 019,7
THE AMERIr.AN INSTITUTE Of ARCHITECTS, 1735 NEW YORK AVENUE, N W,, WASHINOTON, O.C. 2X% B141-1977 5
1
0
2.3 The Owner shall designate, when necessary, a rep-
resentative authorized to act in the Owner's behalf with
respect to the Project, The Owner or such authorized
representative shall exami`a the documents submitted by
the Architect and shall reorder decisions pertaining thereto
promptly, to avoid unreksonable delay in the progress of
the Architect's services.
2 4 The Owner chili furnish a le al description and a
signed, specified, selected or specially provided for by
the Architect.
3.1.3 Constru-tion Cost does not include the compere
sahon of the _.;chrtect and the Arcnitec€'s consultants,
the cost of the land, rights -of -way, or other costs which
are the responsibility of the Owner as provided in Arti-
cle 2,
g
certified land survey of the site, giving, as applicable,
3.2 RESPONSIBILITY FOR CON579 JCTION COST
grades and lines of streets, alleys, pavements and adjoin-
3.2.1 Evaluations of the Owner's Project budget, State-
ing property; rights.•,of-Way, testricdons, easements, en-
ments of Probable Construction Cost and Detailed
croachments, zoning, deed restrictions, boundaries and
Es' hates of Construction Cost, if any, prepared by the
contours of the site; locations, dimensions and complete
At..ctltect, represent the Architect's best judgment as a
data pertaining to existing building, other improvements
design professional familiar with the construction indus-
and treys; and full information concerning available serv-
try, It is recognized, however, that neither the Architect
ice and utility lines both public anti private, above and
nor the Owner has control over the cost of labor, mate -
below grade, including inverts and depths,
rials or equipment, over the Contractor's methods of de-
2.5 The Owner shall furnish the services of soil engi-
termining bid prices, or over competitive bidding, market
neers or other consultants when such services are deemed
or negotiating conditions. Accordingly, the Architect
necessary by the Architect. Such services shall include test
cannot and does not warrant or represent that bids or
borings test pits, soil bearing values, percolation tests, air
negotiated prices will not vary from the Project budget
and water pollution tests, ground corrosion and resistivity
proposed, estabi4hed or approved by the Owner, if any,
tests, including necessary operations for determining sub-
or from any Statement of Probable Construction Cost or
soil, a.r and water conditions, with reports and app,-opri-
other cost estimate or e,.'aluation prepared by the Archi-
ate professional recommendations,
tect.
2.6 The Owner shall furnish structural, mechanical,
3.2.2 No fixed limit o Construction Cost shall be estab-
chemical and other laboratory tests, inspections and re-
lished as a condition of this Agreement by the furnishing,
ports as required by law or the Contract Documents.
proposal or establishment of a Project budget under Sub-
3,7 The Owner sha3! furnish all legal, accounting and in-
paragraph 1,1,2 or Par -graph 2.2 or otherwise, unless such
fixed limit has been agreed upon in writing and signed by
surance counseling services as may be necessary at any
the parties hereto. If such a fixed limit has been estab-
time for the Project, incltding such auditing services as
lished, the Architect shall be permitted to include con.
the Owner may require to verify the Contractor's Applira-
tingencies for design, bidding and price escalation, to de-
Lions for .Payment or to ascertain how or for what pur-
termine what materials, equipment, component systems
poses the Contractor uses 'the moneys paid by or on be-
and types of construction are to be included in the Con -
half of the Owner
tract Documents, to make reasonable adjustments in the
2.8 The services, information, surveys and reports -
scope of the Project and to include in the Contract Docu-
qu red by Paragraphs 2.4 through 2.7 ii)clusive shall tie
ments alternate bids to adjust the Construction Cost to the
furnished at the Owner's expense, and the Architect shall
fixed limit. Any such fixed limit shall be increased in the
be entitled to rely upon the accuracy -and completeness
amount of any increase in the Contract Sum occurring
thereof.
after exec ,lion of the Contract for Construction,
2.9 If the Owner observes or otherwise becomes aware
3.2.3 if the Bidding or Negotiation Phase has not corn -
of any fault or defect in the Project or nonconformance
mer=r:ed vvithrn three months after the Architect submits
with the Contract Documents, prompt written notice
the Construction Documents to the Owner, any Project
thereof shall be given by the Owner to the Architect.
budget or fixed limit of Construction Cost shall be ad-
2.10 _ The 'Owner sha.il furnish required information and
lusted to reflect any change in the general level of prices
services and shAl render approvals and decisions as ex-
In the construction industry between the date of submis-
peditiously a, necessary for the orderly progress of the
sion of the Construction Jocumtnts to the Owner and
Architect's se.vices and of the Work.
the date on which proposals are solaght.
3.2.4 if a Project budget or fixed limit of Construction
ARTCCLE 3
Cost (adjusted as provided in Subparagraph 3,2.3) is ex-
ceeded by the lowest bona fide bid o negotiated pro-
ONSTRUCTION COST
posal, the Owner shall (1) give wrrttrn approval of an
3.1 GEf1NITION
increase in such fixed limit, (2) authorize rebidding or re-
negotiating of the Project within d reasonable time, (3) if
3.1.1 The Construction Cost shall be the total cost or
the Project is ibandoned, terminate in arcordante with
estimit4d coat to the Ov ner of all elements o' the Project
Plragraph 10,2, or (4) cooperate in re%ising the Protect
designed or specified by the AXhrtect,
scope and quality as required to reduce the Construction
3.1,2 The Constructior 7st <hall include at current
Cost, In the Case of (4), provided a fixed Im t of Construc-
market rates, including a I �asonable allowance for over-
tion Cost has been estaBsheclas a condition of this Agree -
head and profit, the cost of,labot and materials furnished
ment, the: Architect, v ithout additional charge, shall mod -
by the Owner and any equipment which has been de-
ify the Drawings and Specifications as necessary to comply
AAA DOCUMENT 8141 - OWNER-ARCHITitCT ACREEMEvT - THIRT"14TH EDITION - JULY 1977 - AIA* - D 19,7
5 0141.1977 THE A1.IERICAN INSTITUTE OF ARCHiMCIS, 1?35 NEW YORK AVENUE, NW, WASHINGTON, DC. 200%
__ _....:.....r_
with the fixed limit. The providing of such service shall be
the limit of the Architect's responsibility arising from the
establishment of such fixed limit, and having done so, the
Architect shall be entitled to compensation for all services
performed, in accordance with this Agreement, whether
or not the Construction Phase is commenced.
ARTICLE 4
DIRECT PERSONNEL EXPENSE
4.1 Direct Personnel Expense is defined a, the direct sal-
aries of all the Architect's personnel engaged on the Proj-
ect, and the portion of the cost of their mandatory and
customary contributions and benefi s relLted thereto, such
as err:ployment taxes and other statutory employee bene-
fitq, insurance, sick leave, holidaes, vacatio,as, pensions
arid similar contributions and benefits.
ARTICLE 5
REIMBURSABLE EXPENSES
5.1 Reimbursable Expenses are in addition to the Comd
pensation for Basic and Additional Services and include
actual expenditures made by the Architect and the Archi-
tect's emp!,r- s and consultants in the interest of the
Project fo expenses listed in the following Sub-
paragraphs:
5,1.1 �xpevse of transportation in connection with the
Project; living expenses in connection with out-of-town
travel; long distance communications, and fees paid for
securing approval of authorities having jurisdiction over
the Project.
5.1.2 Expense of reproductions, postage and handling of
Drawings, specifications and ot%,er documents, excluding
reproductions for the office use of the Architect and the
Architect's consultants.
5.1.3 Expense of data processing and photographic pro-
duction techniques when used in connection with Mdi-
tional Services.
5.1.4 If authorized in advance by the Owner, e:tpense of
overtime work requiring higher than regular rates.
5.1.5 Expense of renderings, models and mock-ups re-
quested by the Owner.
5.1.6 Expense of any additional insurance coverage or
limits, including professional liability insurance, requested
by the Owner in excess of that norr-nally carried by the
Architect and the Architect's ronsu" ants,
ARTICLE 4.
PAYMENTS TO THE ARCHITECT
uk
or extended through no fault of the Architect, compensa-
tion lot any Basic Services required for such extended
period of Administration of the Construction Contract
shall be computed as set forth In Paragraph 14A for Addi-
tional Services,
6.1.4 When .omf+c1isation is baser; on a percentage of
Construction Cost, and any portions of the Project are
deleted or -otherwise nct onstructed, compensation for
such portiom of the Prclec shall be payable to the extent
services art, perfn net! on such portions, in accordance
with ti"e " h 'n Subparagraph 14.1.2, based
on (1) the " de aid or negotiated proposal or,
(2) if no iposal is received, the most recent
Statemen. -ie Construction Cost or Detailed Esti-
mate �.,i C-,, steuction Cost for such portions of the Project.
6.2 PAYMENTS ON ACCOUNT OF
ADDITIONAL SERVICES
6.2.1 Payments on account o' the Architect's Additional
Services as defined in Paragf-sp t 1.7 and for Reimbursable
Expenses ar, defined in Article 5 shall be male monthly
upon Dresenttion of the Architect's statement of services
Tendered or expenses incurred.
6.3 PAYMENTS WIIHHELD
6,3.1 No deductions ;hall be made from the Architect's
compensation on account of penalty, iiquidated damages
ol, other sums withheld from payments to contractors, or
on account of tht- cost of changes in the Work other than
those for which the Architect is held legally liable.
6A PROJECT SUSPENSION OR TERMINATION
6.4.1 If the Project is suspended or .,abandoned in who o
or in part for more than three months, the Architect shall
be compensated for all services performed prior to receipt
r, writteo notice from the Owner of such suspension or
abandonment, together with Reimbursable cxpentes then
due and all Termination Expenses As defined in Paragraph
10.4. If the Project is resumed after being suspended foe
more than three months, the Architect's compensation
shall be equitably adjusted,
RTICLE 7
ARCHITECT'S ACCOUNTING RECORDS
7.1 Records of Reimbursable Expenses and expenses per-
taining to Additional Services and services performed on
the basis of a ?Multiple of Direct Personnel Expense shall
be kept on the basis of generally accepted accounting
principles and shall be available to the Owner or :.•le
Owner's authorized` representative at mutually convenient
times,
ARTICLE 8
6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES OWNERSHIP AND USE OF DOCUMENTS
6.1.1 An initial payment at, forth in Paragraph 14.1 is 8.1 Dr,wi:hgs and Specifications as instruments of sm-
the minimum payment under this Agreement. ice are and shall fem_m the propervy of the Architect
6.1.2 Subsequent payments for Basic Services shall be whetter the Project for which they are made is executed
made monthly and shall be in proportion to services per- or not, The Owner shall be ,permittec to retain copies, !n
formed within each Phase of services, on the basis set cluding reproducible copies, of Drawings and Specifica-
forth in Article 14. tions for 'Information and refe ence in connection with the
6.13 If and to the extent that the Contract Time initially Owner's use and occupancy * f the Project, The Drawings
established in the Contract, for Construction is exceeded and Specifications shall nos, be used by the Owner on
AIA DOCUtA[NT 041 • OWhIER-ARCHITECT AGREEMENT • 'THIRTEENTH EDITION 9 IULY 1977 # AIA4 0 ® 1977
THE AMERiCAN IN$TITUTE Of ARCHITECTS, 1735 NEW YORK AVENUC, N,W., WASHINGTON, D.C, 2OW6 B141.1977 7
O
W
other projects, for addition, to this Project, or for comple-
tion of this Project by others provided the Architect is not
in default under this Agreement, except by agreement in
writing and with appropriate compensation to the Archi-
tect.
8.2 Submission or distribution to meet official regul,aory
requirements or for other purposes in connection with the
Project is not to be construed as publication in derogation
of the Architect's rights,
ARTICLE 9
f
7 All L. aims, disputes and other matters do questl0
b een the parties to this Agreement, arising out of r
rela 'ng to this Agreement or the breach thereof, sha e
deci d ^y arbitration in accordance with the Co ruc-
tion In jstry Arbitration Rules of the American rbitra-
tion Ass cation then obtaining unless the par' s mutu-
ally agree herwise. No arbitration, arising-o of or re-
lating to thi. greement, shall include, bJ nsodaton,
joinder or in a other manner, any addifl al person not.
a party to this A reement except by wri n consent con-
taining a specific ference to this Agr ment and signed
by the Architect, th Owner, and any ther person sought
to be joined. Any co ent to arbit tion involving an ad-
ditional person or pers s shall t constitute consent to
;,�rbitratlon of any disput not escribed therein or with
any person not named or a ribed the,ein. This Agree-
ment to arbitrate and any , ement to arbitrate with an
additional person or per ns my consented to by the
parties to this Agreeme shall specifically enfameable
under the prevailing a itration la
9.2 Notice or the mand for arbit tion shall be filed in
writing with ':he er party to thi> A reement and with
the American itration Association. ie derliarld shall
be made vithi a reasonable time after th claim, dispute
or other ma er in question has arisen, In event shall
the dema ftr arbitration be made after th date when
ybarrby
' of legal or equitable proceedings aced It
, dispute o! other matter in question uld be
the applicable statute of limitations,
award rendered by the arbitrators shall be ' alment may be entered upon it fn accordance h law in any court having jurisdiction thereof,
10.4 Termination Expenses include expenses directly at-
tributable to ermination for which the Architect Is not
otherwise compensated, plus an amount computed as a
percentage of the total Basic and Additional Compensa
tion earned to the time of termination, as follows:
.1 20 percent if termination occurs during the Sche-
matic Design Phase; or
.2 10 percent if termination occurs during the Design
Development Phase; or
..3 5 percait if termination o curs dur ng any subse-
quent phase,
ARTICLE 11
MISCELLANEOUS PROVISIONS
'J
g i-ta++si»�s�of
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��ssaas~;ia.tlai�..og+ex me+r�-shati�rav�th e-same-mt�an--
i pg..ara.tlao�e-iow�:hk-Bvec►rnerth-rs�1�rertera�t-C�e�ditr+evta
11.3 As between the parties to this Agreement; as to all
acts or failures to act by either party to this Agreement,
any applicable statute of limitations shall commence to
run and any alleged cause of action shall be deemed to
have accrued in any -and all events not later than the 'rele-
vant Date of Substantial Completion of the Work, and as
to any acts or failures to act occurring after the relevant
Cate of Substantial Completion, not later than the d41g of
issuance of the final Certificate for Payment.
eI--t'rtt»'-r�crcl`rapt-t-vr�ve--�rl#--rrvghts-
er�faeapaat�iia��are°,1sfe�:�if6; �� i
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ARTICLE 12
SUCCESSORS AND ASSIGNS
'12.1 The Owner and the Architect, respectively, bind
themselves, their partners, successors, assigns and legal
ARTICLE 1U representatives to the other party to this Agreement and
to the partners, successors, assigns and legal representa-
TERMINATION OF AGREEMENT tives of such other party with respect to all covenants of
this Agreement, Neither the Owner nor the Architect shall
10.1 This Agreement may be terminated by either party assign, sublet or transfer any interest in this Agreement
upon seven days' written notice should the other party without the written consent of the other,
fail substantially to perform in accordance with its t-arms
through no fault of the party Initiating the termination ARTICLE 13
10.2 This Agreement may be terminated by the Owner
upon at least seven days' written notice to the Architect EXTENT OF AGREEMENT
in the event that the Project is permanently abandoned. '13.1. This Agreement represents the entire and integrated
10.3 In the event of termination not the fault of the Ar- agreement between the Owner and the Architect and
chitect, the Architect shall be compensated for all services supersedes all prior negotiations, representation- or agree -
performed to termination date, together with Relmburs- ments, either written or oral. This Aireenient may be
able Expenses then due an, all Termination "Expenses as amended only by written instrument signed by both
defined in Paragraph 10,4. Owner and Architect,
AIA QOCUMtNT 1141 • OWNER -ARCHITECT AGREEMENT • THIR1EEMrH EDINOm 0 iULY 1977 • AIAa * 0 1977
4 '$141.1977 THE AMERICAN INSTiiUTEOr ARCHITECTS, 171S NEW YORK AVENUE, N W , WASHINGTON, D,C 70004
r
ARTICLE 14
BASIS OF COMPENSATION
The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6, Payments
it', the Architect, and the other Terms and Conditions of this Agreement, as foltcws:
14,1 Are INITIAL PAYMENT of Zero dollars 3 0.00 )
shall be mnde upon execution of this Agreement and c-tdited to the Owner's account as follows:
14.2 BASIC COMPENSATION
14,2,1 FOR BASIC SERVICES, as uInscribed in Paragraphs 1.1 through 1.5, and any other services included in Article'15
as part of 9asic Services, Basic Compensation shall be computed a's follows:
there v< sert halos of compensation, Inclirhov fared amounts, multiples or percentaxes, and identity Phases to which asrticular methods of compenit.
tion apply, it necessary )
A fee equal to nir:te (9 } percent of the construction cost.
Not to exceed $21,000.00.
14.2.2 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, paytnnents or Basic
Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensatior, for each Phase shall
equal the following percentages of the total Basic Compensation payable:
(include any addtfronai Phases as appfoptlate J
I
Schematic Design Phase: fifteen percent (1 S %)
Desig,r Development Phase: thirty five percent (3 S 9'°)
Construction l?ocuments Phase: seventy five percent M %)
BiddinS or Negotiation Pltase: eighty percent (80 %)
Construction Phase. one hundred percent (100%)
14.3 FOR PRO)ECT REPRESENT .1 tON VYONO BASIC SERVICES, as described in f1 agraph 1.6, Compensation shall)
be computed separately its accord;+nce with Subparagraph 1,61,
AIA DOCUMENT flat + OWNEK•AItCHITF T 7CKEEMENT + TNIR ENTH EOITION • JULY 1977 r AIAO # 0 1V7
THE AMERICAN INSTITUTE Of ARCHITECTS, '173) NEW CORK AVENUE, NAVY, wASKINUTON, 0 C, :bu 5141 1977 9
14.4 {70MPENSATION FOR ADDITIONAL SERVICES
14.4.1 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Paragraph 1,7, and any other services in-
cluded in Article 15 as part of Additional Services, but excluding Additional Services of consultants, Compen
sation shall be computed as follows:
Mete insert bsill of compensation, including rates and/or multiples of Direct Personnel Expense for Pnncspais and employles ar'd identify Principals
and classify ersployeei, (f regsltred. Identify specific services to which particular methods of compensation apply, it necessgry,)
Principal's time at a fixed rate of $45.00 per hour.
Pri!icipaIS. T. V. Anthony, A.I.A.
V . Wailace Langford, A. I.A.
E; . Roger Wllner, A. I. A.
Employees time (other than principals) at a multiple of three (3) tinias the
employees Direct Personnel Expense as defined In Article 4.
14.4,2 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical
engineering yefvices and those provided under Subparagraph 1,7.21 or identified it Article 15 as part of Addi-
tional Services, a multlplk of One & one half (? —1/2 r times the amounts billed
to the Architect for such services,
fidentsly specific "types of consultants In ArlWie 15, it required)
14.5 FOR REIMrsURSABLE EXPENSES, as described in Article 5, and any other items included fn Atticle 15 as Rrim-
bursable Expenses, a multiple of One & fifteen hundredths IS ) times the amounts ex•
pended by the Architect, the Architect's employees and consultants in the interest of the Pr6ect,
14.6 Payments due the Architect and unpaid under this rtigreement shall bear interest from the date pjyment is
due at the rate entered below, or in the absence thereof, at the legal rate prevailing at the principal place of
business of thz Architect.
(Here insert any irate of interest agreed upon 1
(Usury law, and requirements +nder the r4deml Trroh in tending Act, similar state and total consumer credit laws and other regulations at the
Owner's and Architect's principal places of business, the location of the I'miect and elsewhere may affett the validity of thss provsssan Sper,rsc ferAl
advice should he z7btained with resptcs to deletion, modification, or Orr requirements such as written drsdusures or waivers s
14.7 The Ow.; er and the Architect agree in accordance with the Terms and Conditions of this Agreement that:
14.1.1 IF T,' t 5CCIE of the project it of the Architect's Services is changed materially, the amounts of compensation
Shall be equitably adjusted.
14.7.2 IF THE SERVICES covered by this Agreement have not been Completed within twelve
(14 months of the date Iiereof, through no fault of the Architect, the amounts of compensation, rates and
multiples set forth herein shrl be equitably adjusted,
AMDOCUM#NT,1141 a OWNER-ARCHtTECTACREEMENT THIRTEENTH EDITION a IULY 1977 * AIAO @ %V 1977
10 5141,1977 THE AhAMCAN 1NSTITUtt OF ARCHITEM, IM NEW YORK AVENUE, N W , WASHINCTON, D C, Y-0%
sMEMO
ARTICLE 15
OTHER %ONDITIO,wS OR SERVICES
Architectural fee not to exceed. $21,000.00.
Addit;l.unal Articles 16 thr'cut;li "2, inclusive, ave at -ached
iterE t o and incorporated by 'r e �rence herein.
1�1'41i t t t;Gi; at!,1 eon t<<5 pfivro `l"I tE i o, caf ;t'C eltlt'j}#; � it :Li'�'w�2'ti�a;1Gf'
wit b thi ., city sPe'r,- i.f'ications for this woric and the archi-
1 Ec't':� proposal., , �'�Y7ir.Y1 art on file with the city and incoll-
po,atoll by rel'evence herein.
d
AiA DOCLMth't 1141 a OVSNEI ARCtiff(CTACRENENT • t►'KYt0,,f f (OMON • jhLY 1417 • uAG . ir. t91?
t AM04CAN "4Stit4l?E 1.1 AAC111TECT5, 'M$ N(.W 104r Al .,4,Uf. N W WASAi4V0'4. D C :M
ARTICLE 16, DISPOSITION OF INSPECTION FINDINGS, REPORTS
AND OTHER DOCUMENTS
ARCNXTECT agrees that all reports, both field and office
notes, calculations, and other documents, shall be turner] over
to OWNER upon completion of PROJECT.
OWNER hereby' agrees to indemnii ,; 'iold harmless, and defend
ARCHITECT for and against any and all claims resulting from or
arising out of the use of the reports prepared by ARCHITECT for
OWNER
ARTICLE 17. DISCRIMINATION:
ARCHITECT agrec5 that in the performance -of the terms of
this agreement, it will not engage in, nor permit its agents to
engage in, discrimination in employment of persons because of
ra e, religious oreed, color, national origin, ancestry, physi-
cal handicap, medJoal condition, marital status, or sex of such
persons, except as provided iri Sectinn 11120 of the California
Labor Code. Violation of this pt' , _ -,.,n may result in t4)ie imposi-
tion of penalties referred to in Division 2, Part 7, Chapter 1
of the California Labor Code,
ARTICLE ld. INDEMNIFICATION, DEFENSE, HOLD HARMLESS:
ARCHITECT shall defend, indemnify and hol.c harmless OWNM ,
its officers, agents and employees, froi-,r and against any and
all liability, judgments, damages, costs, losses, claims, includ--
ipp Workers'Compensation claims, and expenses resulting from or
connected with ARCHITECTIS nt-gl.igenco or ether tortious conduct
in the performance of this af;reement.
ARTICLE 19. WORKERS' COMPE.N,SATION:
ARCHITECT shall comply with all of the provisions of they
Workers' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of
the California Labor Code and all amendmen'thereto; and all
similar State or, Federal acts or law", applicable. ARCHITECT
shall furnish to OWNER a certificate of Workers' Compensation
insurance. The insurer shall not cancel or modify the policy
without thirty (30) days' prior written notice to the OWNER;,
In the alternative, the ARCHITECT may shout proof of a certificate
of consent to self --insure issued by the Director of Industrial
Relations accordin:- to California Labor Code Section 3800.
ARTICLE 20. INSURANCE:
ARCHITECT shall obtain a policy of comprehensive bodily
injury and property damage liability insurance, and maintain
such policy in effect for the period covered by this agreement,
providing coverage for bodily.injury and property damage in the
minimum amount of $300,000 :ombined sing3a limit per, occurrenve.
The policy shall name, as additional, assure,, OWNER and its
officers and employees, while acting within the scope of their
duties, against all claims, suits, or other actions of any
nature brought for or on account of any injuries, damage or
loss, including any deat'Lis arising out of or connected with
the work of ARCHITECT under this contract. ARCHITECT shall fur-
nish OWNER a certificate of insurance from the insurer evi:"sencing
compliance with this paragraph and providing that the insurer
:r
M
shall not cancel or modify the policy without thirty (30)-days'
prior written notice to OWNER. ARCHITECT shall give OWNER
prompt and timely notice of any claim made or suit instituted.
In addition, ARCHITECT shall furnish to OWNER a certificate of
insurance evidencing an errors and omissions insurance policy
in an amount not less than the contract price of this agreement.
ARTICLE 21. INDEPENDENT CONTRACTOR:'
It is further understood and agreed that ARCHITECT is, and
shall be, aetJng at all times as an independent contractor herein
and not as an employee of OWNER. ARCHITECT shall secure at its
expense, and be responsible for any and all payment of incoi,.a
tax, social security, state disability insurance comperisation,
unemployment cc,npe nsation and other payroll deductions for ARCHI-
TECT and its officers, agents and .erlployees, and all business
licenses, if any, in connection with the services to be performed`
hereunder.
ARTICLE 22.
CITY and ARCHITECT hereby agree to delete Sections 11.1 a,,J
11..11 from the "Standard Form of Agreement between OWNER and
ARC;IJMCT," AIA Document 13141.
ARTICLE 2; r .
This Agreement supersedes that certain agreement executed
by the same parties and the same project which was inadvertently
IN "WITNESS WHEREOF, the parties hereto have executed
this agreement on the day, month and year first above written.
CITY OF HUNTINGTON BEACH
Mayor
ATTEST: APPROVED AS TO FORM:
-�`
b 112
ty. lerk �Q yX City Attorney
REVIEWED AND APPROVED:
Acting City Adiiinistrator
ARCHITECT: ANTHONY and LANGFORD/
ARC'ZI-TECTS
R~ DES
I6N R -ESSIONALS' r+ (NSURAN� OMPANY
/• j �; y
50 CALIFORNIA STREET • UNI0I4 BANK BUILDING SAN FRANCISCO, CA 9411 n
L
CERTIFICATE OF INSURANCE g P19gR1 t9si --
THIS CERTIFICATE IS ISSUED AT THE REQUEST OF: t1YE SUS qor,
.City of Huntington nQach G��ioti1
Risk Manager
• P.O. Box 711 DATE ISSUED: 3/11/81
Huntington Beach, CA 92648
THE POLICY INDICATED BELOW BY POLICY NUMBER, POLICY PERIOD AND LIMITS OF LIAaitiTY HAS'BEEN ISSUt!D TO:
INSURED'S NAME AND ADDRESS:
Anthony & Langford/Architects
16152 Beach Blvd., Suite 201
Huntington Beach, CA 92647
TYPE OF INSURANCE
DATE
LIMITS'OF LIABILITY
DEDUCTIBLE
POLICY NUMBER
MONTH -DAY -YEAR
BODILY INJURY AND PROPERTY DAMAGE
PROFESSIONAL LIABILITY
EFFECTIVE
EXPIRAY'ION
800415A
3/27/81
3/27/82
f 100,000
56,000
EACH OCCURRENCE OR IN THE AGGREW
EACH OCCURRENCE
COMPREHENSIVE GENERAL -LIABILITY
EFFECTIVE
EXPIRATION
( 3/27/81
3/27/82
(EXCLUDING AUTOMOBILES)
800415A
NONE
s 5G:j, 000 CSL BI&PD
i
EACH OCCURRENCE OR IN THE AGGREGATE
APPLIES,
DESCRIPTION OF OPERATIONS AND LOCATION
TO WHICH
CERTIFICATE
NOTICE: Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this
certificate or verification of insurance may be issued or may pertaln, the insurance afforded by the policies dosciibed herein is
aub;ect to all the terms, exclusions, and conditions of such policies,
CANCEct.LAriON: Shotild any of the nbove described policies be cancelled before ilia expiration dato thorccl, th, I-r,mn•i
c o.I,pfltly ;.III XXbCXXXz mail 3 ®: days writton notice to the below named certificate holder.
xbaii�a��.,g;�ttnSgr�tl�stittlt�a4�axyK�do�>��y�;
SPECIAL PROVISIONS: City of Huntington Beach is ae,ded as Additional Named Insured
to Comprehensive General Liability ONLY portion of policy as respects to work
bcing performed for them 'by Anthony & Langford/Arcbi.t,ects. In the event of
material change or cancellation, 30 days prior written notice will be given to
Cortiricate Holder.`
This certificato of Insurance it, itlot ely a recital of insurance afforded by the company on policy and endorsement lotms in use by
tho Company. Nothing c6,ntained herein shall optrateto alter such insurance.
ISSUf•D AI South, Pasadena, CA
PRODUCER 4j ha r,d, i,1�arver�- x�cw,�._. : DESIGN PROFESSIONALS INSURANCE COMPANY
I
I(w.�Arloll !? �. ox�1544�_So,,, Pasadena
t'+W/ IVAEOFR CFI:itIIZE�+ItEPREtF.NTATI� 5lONATUrIEOFAUiNOP,7ZECIREPRES4`NTATIVE
.Ricbara L.. Nar�ver, Inc.�
01•b6
I
• THE AMERICAN INSTITUTE OF ARCHITECTS
AIA Document B141
Standard Form of Agreement BOween
Owner and architect
19n EDITION
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH ;
AN ATTORNEY IS ENCOURAGED WITH RESPEL7 TO ITS COMPLETION OR MODIFICATION
AGREEMENT
made as of the tO'
Hundred and 90
BETWEEN the Owner:
and the Architect:
day of in the year of Nineteen
City of Huntington Beach
P.O. Box 190
Huntington Beach, California 92648
Anthony and Langford/Architects
16152 Beach. Boulevard, Suite 201
Huntington Beach, California 92647
For the following Project:
(include detailed description of Project location and scope.)
Addition to 'the Qak View Community Center in the Owner's property, a
park adjoining the Oakview Elementary School site, containing approximately
3,000 square feet _rid shall include the following :facilities as per Owner's
criteria:
Multi Purpose game room 'to accommodate 200 to 300
persons
Kitchen facilities and storage space
Office pace and equipment checkout with storage
Restrooms with outside access
The Owner and the Architect agree as set forth below.
Copyright 1917, 19,'r, 1948, 19S7, 1953, 1958, 1%1, 1963 1966. 1967, 1970, 1974, Q 1977 by The American Iniutute
of Architects, 17'jS New York Avenue, N.W . Washington, D.C. 2W06, Reproduction of the material herein or
substantiat quotation of Re pro `stops without permission of the AIA violates the copyright laws of the Unitad
States and will be subject to leg, -.'prosecution.
AIA DOCUMENT 3141 • OWNER,ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIAO • (ti 19P
THE AMEZICAN INSTITUTE Of ARCHITECTS, 1735 NEW YORK AVENUE, NX, WASHINGTON, D.C. 20006 B141.1977 1
•
a
TERMS AND CONDITIONS OF AGREEMENT 13ETWEEN OWNER AND ARCHITECT
ARTICLE 1
ments to previous Statements of Probable Construction
ARCHITECT'S SERVICES AND RESPONSIBILITIES
Cost. indicated by changes in requirements or general
market conditions.
BASK SERVICES
1.3.4 - The Architect shall assist the Owner in connection
The Architect's Basic Services consist of the five
with the Owner's responsibility for filing documents re -
phases described in Paragraphs 1,1 through 1.5 and
quired for the approval of governmentar authoritiAs hav-
€ iclude normal structural, mechanical and electrical
Ing jurisdiction over the Project,
engineering services and any other services included
1.4 iJDDING OR NEGOTIATION PHASE
in article 15 as part of Basic Services.
1.4.1 The Architect, following the Owner's approval of
1.1 SCHEMATIC DESIGN PHASE
the Construction Documents and of the latest Statement
1.1.1 The Architect sh7,11 review the program furnished
of Probable Construction Cost, shall assist the Owner in
by the Owner to ascertain the requirements of the Project
obtaining bids or negotiated proposals, and assist in
and shall review the understanding of such requirements
awarding and preparing contracts for construction.
with the Owner.
1.5 CONSTRUCTION PHASE -ADMINISTRATION
1.1.2 The Architect shall provide a preliminary evalua-
OF THE CONSTRUCTION CONTRACT
tion of the program and the Project budget requirement:.:
1.5.1 The Construction Phase will commence with the
each in terms of the other, subject to the limitations set
awardof the Contract for Constructionand, together with
forth in Subparagraph 3.2.1,
the Architect's obligation to provide Basic Services under
1.1.3 The Architect shall review with the Owner alterna-
this Agreement, will terminate when final payment to the
tive approaches to design and construction of the Project,
Contractor is due, or in the absence of a final Certificate
1.1.4 Based on the mutually agreed upon program and
for Payment or of such due date, sixty days after the Date
Project budget requirements, the Architect shall prepare,
of Substantial Completion of the Work, whichever occurs
for approval by the Owner, Schematic Design Documents
first,
consistingof drawings and other documents illustrating
1.5.2 Unless otherwise provided in this Agreement and
the scale and relationship of Project components,
incorporated in the Contract Documents, the Architect
1.1.5 The Architect shall submit to the Owner a State-
shall provide administration of the Contract for Construc-
ment of Probable Construction Cost based on current
tion as set forth below and in the edition of AIA Docu-
area, volume or other unit costs,
ment A201, General Conditions of the Contract for Con-
struction, current as of the date of this Agreement.
1.2 DESIGN DEVELOPMENT PHASE1.5.3
The Architect shall be a representative of the
1.2.1 Based on the approved Schematic Design Docu-
Owner during the Construction Phase, and shall advise
ments and any adjustments authorized by the Owner in
and consult with the Owner. Instrucdons to the Contrac-
the program or Project budget, the Architect shall pre-
for shall be forwarded through the Architect. The Archi-
pare, for approval by the Owner, Design Development
test shall have authority to act on behalf of the Owner
Documents consisting of drawings and other documents
only to the extent provided in the Contract Documents
to fix and describe the size and character of the entire
unless otherwise modified by written instrument in ac-
Project as to architectural, structural, mechanical and elec-
cordance with Subparagraph 1.5.16.
tricai systems, materials and such other elements as may
15.4 The Architect shall visit the site at intervals ap
be appropriate.
pro' to the stage of construction or as otherwise
1.2.2 The Architect shall' submit to the Owner a further
agreed by the Architect in writing to become generally
Statement of Probable Construction Cost.
familiar with the progress and quality of the Work and to
1.3 CONSTRUCTION DOCUMENTS PHASE
determine in general if the Work is proceeding in accord-
ance with the Contract Documents. However, the Archi-
tect shall not be required to make exhaustive or con-
uments and any further adjustments in the scope or quay-
tinuous on -site inspections to check the quality or quan-
ity of the Project or in the Project budget authorized by
City of the Work. On the basis of such on -site observa-
the Owner, the Architect shall prepare, for approval by -
tions as an architect, the Architect shall keep the Owner
the Owner, Construction Documents consisting of Draw-
informed of the progress and quality of the Work, and
gigs and Specifications setting forth in detail the require-
shall endeavor to guard the Owner against defects and
ments for the construction of the Project.
d.ef;ciencies in the Work of the Contractor.
1.3.2` The Architect shall assist the Owner in the -arepara-
1.5.5 The Architect shall not have control or charge of
Lion of the necessary bidding Information, bidding forms,
and shall not be responsible for construction means,
the Conditions of the Contract, and the form of Agree-
methods, techniques, sequences or procedures, or for
ment between the Owner and the Contractor,
safety precautions and programs in connection with the
1.3.1 The Architect shall advise the Owner of any adjust-
Work, for the acts or omissions of the Contractor, Sub-
AIA DOCUMENT B141 + OWNER -ARCHITECT AGREEMENT s THIRTEENTH EDITION • JULY 1977 0 AIAo • Q 1977
THE AMERICAN INSTITUTE Of ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WA$HINGTON, D.C. 2M B141-1977 3
contractors or any other persons performing any of the
necessary or advisable for the implementation of the intent
Work, or for the failure of any of them to carry out the
of the Contract Documents, the Architect will have author -
Work in accordance with the Contract Documents.
ity to require special inspection or testing of the Work in
1.5.6 The Architect shall at all times have access to the
accordance w;th the provisions of the Contract Docu,
ments, whether or not such Work be then fabricated, in-
Work wherever it is in preparation or progress.
stalled
stalled or completed.
1.5.7 The Architect shall determine the amounts owing
to the Contractor based on observations at the site and on
1.5.13 The Architect shall review or take
evaluations of the Contractor's Applications for Payment,
other appropriate action upon the Contractor's submittals
such as Shop Drai igs, Product Data and Samples, but
and stall issue Certificates for Payment in such amounts,
,
only for conformant-:_ with the design concept of the
as provided in the Contract Documents.
Work and with the information given in the Contract
1.5.6 The issuance of a Certificate for Payment shall
Documents. Such action shall be taken with reasonable
constitute a representation by the Architect to the Owrio,
promptness so as to cause no delay, The Architect's preview
base) on the Architect's observations at the site as pro-
poe**I, of . Specific item shall not indicate approval of an
'ded in Subparagraph 1.5,4 and on the data comprising
assembly of which thit:em is a component.
the Contractor's Application for Payment, that the Work
has progressed to the point indicated; that, to the best of
1 5.14 The Architect shall prepare Change Orders for
the Architect's knowleciv-„nformation and belief, the qual-
the Owner's approval and execution in accordance with
the Contract Documents, and shall have authority to order
ity of the Work is in accordance with the Contract Docu-
minor changes in the Work not involving an adjustment
ments (subject to an evaluation of the Work for con-
formance with the Contract_ Documents upon Substantial
in the Contract Sum or an extension of the Contract Time
Completion, to the results of any subsequent tests re-
which are not inconsistent with the Intent of the Contr^ct
quired by or performed under the Contract Documents,
Documents,
to minor deviations from the Contract Documents cor-
1.5.15 The Architect shall conduct inspections to deter-
rectable prior to completion, and to any specific qualifica-
mine the Dates of Substantial Completion and final com-
tions stated in the Certificate for Payment); and than the
pletion, shall receive and forward to the Owner for the
Contractor is entitled to payment in the amount certified.
Owner's review written warranties and related documents
However, the issuance of a Certificate for Payment shall
required by the Contract D-crcuments and assembled > y
not be a representation that the Architect has made any
the Contractor, and shall issue a final Certificate for Pay -
examination to ascertain how and for what purpose the
ment.
Contractor has used the moneys paid on account of the
1.5.16 The extent of the duties, responsibilities and lim-
Contract Sum.
itati ^s of authority of the Architect as the Owner's rep-
1.5.9 The Architect shall be the interpreter of the re-
resentat've during construction shall not be modified or
quirements of the Contract Documents and the judge of
extended without written consent of the Owner, the Con -
the performance thereunder by both the Owner and
tractor and the Architect.
Contractor, The Architect shall render interpretations nec-
1.6 REPRESENTATION BEYOND BASIC SERVICES
essary for tP,e proper execution or progress of the Work
with reasonable promptness on written request of either
1.6.` Oi mer and Architect agree that more ex -
the Owner or the Contractor, and shall render written de-
tens aviation at the site than is describc:a in
cisions, within a reasonable time, on all c'.aims, disputes
Parat, ..5 shall be p•.wided, the Architect shall pro -
and other matters in question between the Owner and the
vide one or more Project Representatives to assist the
Contractor relating to the execution or progress of the
Architect in carrying out such responsibilities at the site.
Work or the interpretation of the Contract Documents.
1.6.2 Such Project Representatives shall be selected, ewn,,
1.5. t0 Interpretations and decisions of the Architect shall
ployed and directed by the Architect, and the Architect
be consistent with the intent of and reasonably inferable
shall be compensated therefor as mutually agreed be -
from the Contract Documents and shall be in written or
tween the Owner and the Architect as set forth in an ex -
graphic form. In the capacity of interpreter and judge,
hibit appended to this Agreement, which shall describe
the Architect shall endeavor to secure faithful perform-
the duties, responsibilities and limitations of authority of
ante by both the Owner and the Contractor; shall not
such Project Representatives,
show partiality to Qither, and shall not be liable for the
1.63 Through the observations by such Project Repre-
result of any interpretation or decision rendered in goad
sentatives, the Architect shall endeavor to provide further
faith in such capacity,
protection for the Owner against defects and deficiencies
1.5.11 The Architect's decisions in matt',- relating to
in the Work, but the furnishing of such project representa-
artistic effect shall be final if consistent with the intent of
tion shall not modify the rights, responsibilities or obliga-
the Contract. Documents, A
tions of the Architect as described in Paragraph 1,5. `
I ' '
1.7 ADDITIONAL SERVICES
41
t '
The foliowing Services are not included in Basic
Services unless so identified in Article 15. They shall
be provided if authorized oe confirmed in writing by
1.5.12 The Architect shall have authority to reject Work
the Owner, and they shall be paid for py the Owrier
which Joes not conform to the Contract Documents.
as provided in this Agreement, in addition to the
Whenever-, in the Architect's reasonable opinion, ft if.
compensation for Basic Services,
R
4 8141H1977 ArA DOCUMENT 0141 + OWNER -ARCHITECT AGREEMENT ♦ THIVEENTH EDITION * JULY 1977 ► AIAG • 0 1977
THE AMERICAN INSTITUTE OF ARCHITECTS; 1735 NEW YORE; AVENUE, N.w,, WASHING70N, D.C, 2t)006
1.7.1 Providing analyses of the Owner's needs, and pro-
struction, and furnishing services as mtry be required in
gramming the requirements of the Project,
connection with the replacement or sui.h Work.
1.7.2 Providing financial feasibility or other special
1.7.16 Providing services made necessary by the default
studies,
of the Contractor, or by major defects or ceficien,-ies in
o
1.7.3 ,roviding planning surveys, site evaluations, envi-
the Work of the Contractor, or by failure of performance
of either the Owner or Contractor under the Contract for
ronmental studies or compa,ative studies of prospective
Construction,
sites, and preparing special surveys, studies and submis-
sions required for approvals of governmental authorities
1.7.17• Preparing a set of reproducible record drawings
or others having jurisdiction over the Project.
showing significant changes in the Work made during
1.7.4 Providingservices relative to future facilities, s s-
y
construction based on marked -up prints, drawings and
other data furnished by the Contractor to the Architect.
tems and equipment which are not intended to be con-
strutted during the Construction Phase.
1.718 Providing extensive assistance in the utilization
g rf E
1.7.5 Providing services to investigate existing conditions
any equipment or system such as initial start-up or testing,
adjusting and balancing, preparation of operation and
or facilities or to make measured drawings thereof, or to
maintenance manuals, training personnel for operation
verify the accuracy of drawings or other information fur-
and maintenance, and consultation during operation.
nished by the Owner.
1,19 Providing services after issuance to the Owner of
1.7.6 Preparing documents of alternate, separate or
Vie final Certificate for Payment, or in the absence of a
sequential bids or providing extra services in connection
final Certificate for Payment, more than sixty days after
with bidding, ^egotiation or construction prior to the
he Date of Substantial Completion of the Work.
completion of the Construction Documents Phase, when
requested by the Owner.
1.7.20 Preparing to serve or serving as an expert witness
in connection with any public hearing, arbitration pro-
1.7.7 Providing coordination of Work performed by
ceeding or legal proceeding,
separate contractors or by the Owner's own forces.
1.7.21 Providing services of consultants for other than
1.7.8 Providing services in connection with the work of
the normal architectural, Ftructural, mechanical and elec-
a construction manager or separate consultants retained
trical engineering services for the Project,
by the Owner,
1.7 22 Providing any other services not otherwise in-
1.7.9 Providing Detailed Estimates of Construction Cost,
cluded in this Agreement or not customarily furnished in
analyses of ow,m ng and operating costs, or detailed quan-
accordance with generally accepted architectural practice.
:tity surveys or inventories of material, equipment and
1.8 TIME
labor.
1.7.10 Providing interior design and other similar ser•
1.8.1 The Architect shall perform Basic and Additional
Services as expeditiously as is consistent with professional
vices required for or in connection with the selection,
skill and care and the orderly progress of the Work. Upon
procurement or installation of furniture, furnishings and
request of the Owner, the Architect shall submit for the
related equipment.
Owner's approval, a schedule for the performance of the
1.7.11 Providing services for planning tenant or rental
Architect's services which shall be adjusted as required as
spaces.
the Project proceeds, and shall include allowances for peri-
Making revisions in Drawings, Specifications or
ods of time required for the Owner's review andapproval1.7.12
of submissions and for approvals of authofiti€s having
other docu h such revisions are inconsistent
n}'' N
with written _ or instructions previously given,
jurisdiction over the Project, This. schedule, when approved
are required by the entl C.ment ov revision of codes, laws
by the Owner, shall not, except for reasonable cause, be
exceeded by the Architect,
or regulations subsequent to the preparation of such doc-
uments or are due to other causes not solely within the
control of the Architect
ARTICLE 2
1.7.13 Preparing Drawings, Specifications and supporting,
THE OWNER'S RESPONSIBILITIES
data and providing other services in connection with
Change: Orders to the extent that the adjustment in the
2.1 The Owner shall provide full information regarding
Basic Compensation resulting from the adjusted Con-
requirements for thle Project including a program, whichstruction
Cost is not commensurate with the services re-
shall set forth the Owner's design objectives, constraints
quired of the Architect, provided such Change Orders are
and criteria, including space requirements and relation -
required by causes not solely within the control of the
ships, flexibility and expandability, special equipment and
Architect,
systems and site requirements.
1.7.14 Making investigations, surveys, valuations, inven-
2•2 if the Owner provides a budget for the Project it
shall include contingencies for bidding, in
tories or detailed appraisals of existing facilities, and serv-
r ices required in connection with construction pbsfori3ted
changes the
Work during construction, and other costs which aie the
by the Owner,
responsibility of the O:vne,, including those described in
this Article 2 and in Subparagraph 3.1.2. The owner shall,
1.7.15 Providing consultation concerning, replacement of
at the request of the Architect, provide a statement of
any Work damaged by fire or other cause during con-
funds available for the Project, and their source.
AIA OMMEWt t14'r * OWNER•ARCHiTECT AGREEMENT • THIRTEENTH EOITION * )ULY 1977 6 ALAS • 0 1977
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORX AVENUE, N W., WASHINCTON, U,C� 20MIs E141.1977 5
2.3 The Owner shall designate, when necessary, s rep- signed, specified, selected or speciaPry provided for by
resentative authorized to act in the 0=-iner's behalf with the Architect,
respect to the Project. The Owner or such authorized 3.1.3 Construction Cost does not include the compere
representative shad examine the documents submitted by sation of the Architect and the Architect's consultants
the Architect and shall render decisions pertaining Oteeto the cost of the land, rights -of -way, or other costs which
promptly, to avoid unreasonable delay in the progress of are the responsibility ;of the O rr er as provided in Arti-
the Architect's services, cle
2 4 The Owner shall furnish a legal description and a
certified land survey of the site, giving, as applicable,
grades and lines of streets, alleys, pavements and adjoin-
ng property; rights -of -way, restrictions, easements, en-
croachments, zoning, deed re,.trictiors, boundaries and
contours of the site; locations, dimensions and complete
data pertaining to existing buildings, other improvements
and trees; and full information concerning available serv-
ice and utility lines both public and private, above and
below grade, including inverts and depths.
2.5 The Owner shall furnish the se, -ices of soil elisk
neers or other consultants when such services are deemed
necessary by the Arci:jitect. Such services shaC include test
borings, test pits, soil bearing values, percolation tests, air
and water pollution tests, ground corrosion and resistivity
tests, including necessary operations for determining sub-
soil, air and water conditions, with reports �.nd appropri-
ate professional recommendations,
2.6 1`ne Owner shall furnish structural, mechanical,
chemical and other laboratory tests, inspections and re-
ports as requireo by law or the Contract Documents.
2.7 The Owner shall furnish all legal, accounting and in-
surance counseling services as may be ,recess, > at any
time for the Project, including such auditing serrrices as
the Owner may require to verify the Contractor's Applica-
tions for Payment or to ascertain how or for what pur-
poses the Contractor uses the moneys paid by or on be-
half of the Owner,
2.8 The ser•ices, information, surveys and reports -
quired by Paragraphs 2.4 through 2.7 inclusive shall oe
furnished at the Owner's expensa, and the Architect shall
be entitled to rely upon the accuracy and completeness
thereof.
2,9 If the Owner observes or otherwise becomes aware
of any fault or defect in the Project or nonconformance
with the Contract Documents, prompt written notice
thereof shall be given by the Owner to the Architect,
2.10 The Owner shall furnish required information and
services and shall render approvals and decisions as ex-
peditiously as necessary for the orderly progress of the
Architect's SL-rvices and of the Work,
ARTICLE 3
CONSTRUCTiON COST
31 DEFINITION
3.1.1 The Construction Cost shall be the total cost or
estimated cost to the Owner of all elements of the Project
designed or specified by the Architect,
3.1.2 The Construction Cost shall include at current
market rates, including a reasonable allowance for over-
head and profit, the cost of labor and materlals furnished
by the Owner and any equipment which has been de-
3.2 RESPONSIBILITY FOR CONSTRUCTION COST
3.2.1 Evaluations of the Owner's Project budget, State-
ments of Probable Construction Cost and Detailed
Es' +rates of Construction Cost, if any, prepared by the
A,%!iitect, represent the Architect's best judgment as a
design professional familiar with the construction indus-
try. It is recognized, however, that neither the Architect
nor the Owner has control over the cost of labor, mate-
rials or equipment, over the Contractor's methods of de-
termining bid pr:,.,Qs, or over competitive bidding, market
or negotiating conditions. Accordingly, tha Architect
cannot and does not warrant or represent that bids or
negotiated prices will not vary i'rom the Project budget
proposed, established or approved by the Owner, if any,
or from any Statement of Probable Construction Cost or
other cost estimate or evaluation prepared by the Archi-
tect.
3.2.2 No fixed limit of Construction Cost shall be estab-
lished as a condition of this Agreement by the furnishing,
proposal or establishment of a Project budget under Sub-
paragraph 1.1.2 or Paragraph 2.2 or otherwise, unless such
fixed limit has bien agreed upon in writing and signed by
the parties hereto. If such a fixed limit has been estab-
lished, the Architect shall be permitted to include con•
tingencies for design, bidding and price escalation, to de-
termine what materials, equipment, component systems
and types of construction are to be included in the Con-
tract Documents, to make reasonable adjustments in the
scope of the Project and to include in the Contract Docu-
ments alternate bids to adjust the Construction Cost to the
fixed limit, Any such fixed limit shall be increased in the
amount of any increase in the Contract Sum occurring
after execution of the Contract for Construction.
3.2.3 If the Bidding or Negotiation Phase has not com-
menced within three months after the Architect submits
the Construction Documents to the Owner, any -Project
budget or fixed limit of Construction Cost shall be ad-
justed to reiiect any change in the general level of prices
in the construction industry between the elate of submis-
sion of the Construction Documents to the Owner and
the date on which proposals are sought,
3.2.4 If a Project budget or fixed lirrtt of Construction
Cost (adjusted as provided in Subparagraph 3.2.3) is ex-
ceeded by the lowest bona fide bid or negotiated pro-
posal, the Owner shall (1) give written approval of an
Increase in such fixed limit,, (2) authorize rebidding or re-
negotiating of It— Project within a reasonable time, (3) if
the: Protect is abandoned, terminate in accordance with
Paragraph 10,2, or (4) cooperate in revising the Project
scope and quality as required to reduce the Construction
.Cost. In the case of (4), provided a fixed limit of Construc-
tion Cost has been established as a condition of this Agree-
mon ; the Architect, without additional charge, shall mod.
;fy the Drawings and Specifications as necessary to comply
AIA DOCUMENT B141 • OWNER -ARCHITECT AGREEMENT • THIRTEENYH EDITION o iUVf 1077 + AIAo • 01977
0 THE AMERiCAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVENUE, N.w, WASHINCTON, D.C, 20006
e
with the fixed limit. The providing of such service shall be
the lima of the Architect's responsibility arising from the
establishment of such fixed limit, and having done so, the
Architect shall be entitled to compensation for ill services
performed, in accordance with this Agreement, whether
or not the Construction Phase is commenced.
ARTICLE 4
DIRECT PERSONNEL EXPENSE
4.1 Direct Personnel Expense is defined as the direct sal-
aries of all the Architect's personnel engaged on the Proj-
ect, and the portion of the cost of their mandatory and
customary contributions and benefits related thereto, such
as employmei;t t--::s and other statutory emplcyee bene.
fits, insurance, sick leave, holidays, vacations, pensions
and similar contributions and benefits.
ARTICLE 5
REIMBURSABLE EXPENSES
5.1 Reimbursable Expenses are in addition to the Com-
pensation for Basic and Additional Services and include
actuai expenditures made by the Architect and the Archi-
tect's employees and consultants in the interest of the
Project for the expenses listed in the following Subs
paragraphs:
5.1.1 Expense of transportation in connection with the
Project; living expenses in connection with 6ut-of-town
travel; long distance communications, and f4.:es paid for
securing approval of .authorities having juris6liction over
the Project.
55.1.2 Expense of reproductions, postage and handling of
Drawings, Specifications and other documents, excluding
reproductions for the office use of the Architect and the
Architect's consultants.
5.1.3 Expense of data processing and photographic pro-
duction techniques when used in connection with Addi-
tional Services.
5.1.4 If authorized in advance by the Owner, expense of
overtime work requiring higher than regular rates,
5.1.5 Expense of renderings, models and mock-ups re-
quested by the Owner.
5.1.6 Expense of any additional insurance coverage or
limits, including professional liability insurance, requested
by the Owner in excess of that normally carried by the
Architect and the Architect's consultants.
ARTICLE 6
or extended thrm;gh no fault of the Architect, compensa-
ion for any Edsic Services required for such extended
period of Administration of the Construction Contract
shall be computed as set forth in Paragraph 14A for Addi-
tional Service!.
6.1.4 When compensation is based on a percentage of
Construction Cost, and any portions of the Project are
deleted or otherwise not constructed, compensation for
such portions of the Project shall be payable to the extent
services are performed on such portions, in accordance
with the schedule set forth in Subparagraph 14.2.2, based
on (1) the lowest bona fide bid or negotiated proposal or,
(2) if no such bid or proposal is received, the most recent
Statement of Probi able C:onstructicn Cost or Detailed Esti-
mate of Construrtion Cost for such portions of the Ptoje:t.
6.; PAYMENTS ON ACCOUNT OF
ADDITIONAL SERVICES
6.2.1 Payments on account of the Architect's Additional
Services as defined in Paragraph 1.7 and for Reimbursable
Expenses as defined in Article 5 shall be made monthly
upon p'.esenfation of the Architect's statement of services
rendered or eYoenses incurred.
63 PAYMENTS WITHHELD
6..1 No deductions shall be made from the Architect's
compensation on account of penalty, liquidated damages
or other sums withheld from payments torontractors, or
on account of the cost of changes in the Work other than
those for which the Architect is held legally liable.
6.4 PROJECT SUSPENSION OR TERMINATION
6.4.1 if the Project is suspended or abandoned in whole
or in part for more than three months, the Architect shali
be compensated for all services performed Dri.5r to receipt
of written notice from the Owner of such suspension or
abandonment, together with Reimbursable Expenses then
due and all Termination Expenses as defined in Paragraph
10.4. if the Project Is resumed after being suspended for
more than three months, the Architect's compensation
shall be equitably adjusted.
ARTICLE '7
ARCHITECT'S ACCOUNTING RECORDS
7.1 Records of Reimbursable Expenses and expenses lar-
taining to Additional Services and services performed ; n
the basis of a Multiple of Direct Personnel Expense shag
be kept on the basis of generally accepted accounting
principles and shall be available to the Owner or the
Owner's authorized repreentative at mutually convenient
times,
PAYMENTS TO THE ARCHITECT ARTICLE 8
6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES OWNERSHIP AND USE OF DOCUMENTS
6,1.1 An initial payment as set forth in Paragraph 14.1 is the nlinimurn payment under this Agreement. 8.1 Drawings andSpecificationsas instruments of serv-
ice are and shall remain the properly of file Architect
6.1.2 SubsegUent payments for Basic Services shall be whether the Project for which they a,,e made is executed
made monthly and shall be in proportion to services per- or not. the Owner shall be permitted to retain copies, in-
formed within each Phase of services, on the basis set eluding reproducible copies, of Drawings and 5pecifica-
forth in Article 14, tions for information and reference in connection with the
6.1.3 if and to the extent that the Contract Time initially Owner's use and occupancy of the Project. The Drawing}
established in the Contract for Construction is exceeded and Specifications shall not be used by the Owner on
AI5 DOCUMENT 1141 - OWNER -ARCHITECT AGREEMENT+ THIRTEENTH EDITION • Jt1LY 1977 ♦ AiA* • 01477 r_
THE AMERICAN INSTITUTE of ARCHITECTy, 1735 NEW YORK AVENUE, N,W.. WASHINGTON, D.G. 2M 11141.1977 7
•
ri
other projects, for additions to this Project, or for comple-
tion of this Project by others provided the Architect is not
in default under this Agreement, except by agreement in
writing and with appropriate compensation to the Archi-
tect.
8.2 Submission or distribution to meet official regulatory
requirements or for other purposes in connection with the
Project is not to be construed as publicatiol in derogation
of the Architect's rights.
ARTICLE 9
0,
1 All claims, disputes and other matters in questio
b . een the parties to this Agreement, arming out of r
rela 'ng to this Agreement or the breach thereof, sha be
deci d by a'rbihation in accordance with the Co ruc-
tior In st"y Arbitration Rules of the American rbitra
Lion Ass iation then obtaining unless the part' s mutu-
ally agree . herwise, No arbitration, arising_o of or re-
lating to chi greement, shall Include, by nsolidation,
joinder or in a other manner, any additi al person not
a party to this A regiment Pxcept by wri n consent con-
taining a specific ference o this Agr ,.meat and signed
by the Architect, th Owner, and any ther person ought
to be joined. Any co ent to arbit tion involving an ad-
ditional person or pers s shall t constitute consent to
arbitration of any disput not e5cribad therein or with
any person not named or a ribed therein. This Agtee-
ment to arbitrate and any emen5 to arbitrate with act
Ldditional person or per ns my consented to by the
patties to this Agreeme shall specifically enforceabi<s
under the prevailing a itration la
9.2 Notice of the ma for arbit tion shall be filed in
writing with the er party to this A reement and with
the American itration Association. a demand shal!
be made with! a reasonable time after th claim, dispute
or other ma er in question has arisen, In event shall
the dema for arbitration be made after th date when
institutio of legal or equitable proceedings used on
such cl. Im, dispute or other matter in question uld be
10.4 Termination Expenses include e-penses directly a2
tributable to termination for which the Architect is riot
otherwise compensated, plus an amount computed as a
percentage of the total Basic and Additional Compensa
tion earned to the time 3f termination, a,l follows:
.1 20 percent if termination occurs during the Sche-
matic Design Phase; or
,2 10 percent if termination occurs during the Design
Development Phase; or
.3 5 percent if termination occurs during any subse-
quent phase.
ARTICLE 11
MISCELLANEOUS PROVISIONS
�rgs-nthervrise�speL�rfied;-ii7is�4greemerf�slaal
gc nod,rby-th la ftire pTmripatTplazc-ofAbusiflesc-of
* w-Arrchfte � V:ags a tk+k-A�greemerrt-shall-have-the•sam•-mean
its.acethesc A1A-Doetrment-A20i; Gene�,ainC-on,d;tierns
r;�,ict�far�C-onstreretitrrr;�rrrrer�`as�f^ttre°��-tate
11.3 As between the parties to this Agreement:. as "o all
acts or failures to act by either party to this Agreement,
any applicable stature of limitations shall commence in
run and any alleged cause of action shall be deemed to
have lccrued in any and all cve: is nut later than the rele-
vant Date of Substantial Completion of the Work, and as
to any acts or failures to act occurring_ after the reinvant
Date of Substantial Completion, not. later than the date of
issuance of the final Certificate for Payment.
:..a._. nd�tt`�e'""�"t'ch1?twaiwtrlh�rights�
gaged>►{sc��tlae�fcaedarltiages«;��,
erprapext5tsaesyc>Etiutenseb
f om6mtthezedftft rrahA+A=Doczane>;t flx lcTtwr lfi�rr
dit;x errea2=as�cil -tfaefa,�tkriPxg, eecne[te
s la��isrers�f Fam�t{'rerr�cir�lrsetor�--eonsulRat:ts;.��rd
barre by the applicable statute of limitations. ARTICLE 12
9. The award rendered by the arbitrators shall be ' al, SUCCESSORS AND ASSIGNS
judgment may be entered upon It in accordance h
pplicable law in any court having jurisdiction thereof. 12.1 The Owner and the Architw, respectively, bind
themselves, their partners, successors,, assigns and legal
ARTICLE 10 representatives to the other party to this Agreement and
to the partners, successors, assigns ,any legal representa-
TERMINATION OF AGREEMENT tives of such other party with respect to all covenarfts of
this Agreement, Neither the Owner nor the Architect shall
10.1 This Agreement may be termina'.ed by either party assign, sublet or transfer any interest n this Agreement
upon seven days' written notice should the other party without the written consent of the otter,
fail substantially to perform in accordance with its terms
through no fault of the party initiating the termination, ARTICLE 13
10.2 This Agreement may be terminated by the Owner
upon at least seven days' written notice to the Architect EXTENT OF AGREEMEN''*
in the event that the Project is perme lently abandoned, -133.1 TK. Agreement represents the entire and integrated
103 In the event of termination not the fault of the'Ar- agreement between the Owner and the Architect and
chitect, the Architect shall be compensated for;.d se,'vices supersedes all prior negotiations, representations or agree -
performed to termination date, together with Reimburs- ments, wither written or oral, This Agreement may be
able Expenses ther, clue and all Termination Expenses as amended only by w-itten instrument signed by both
defined in Paragraph 10.4, Owner and Architect.
AIA DOCUMENT 8141 * OWNER -ARCHITECT AGREEMENT = THIRTEE14TH EDWON . IULY 19n * AIAS • Zi 1977
8 8141 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVERUE, N.w., WASHINGTON, LI.C. ZM
es s
ARTICLE 14
BASIS OF COMPENSATION
The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Art;,,le 6, Payments
to the Architect, and the other Terms and Conditions of this Agreement, as follows:
14.1 AN INITIAL PAYMENT of Zero dollars ($ 0. 00 )
shall be made upon execution of this Agreement and credited to the Owner's account as follows:
14.2 BASIC COMPENSATION
14.2.1 FOP BASIC SERVICES, as described in Paragraphs 1.1 throtgh 1.5, and any other services included in Article 15
as part of Basic Services, Basic Compensation shall be computed as follows:
(Here insert basis of compensation, Including fixed amounts, multiples or percentages, and identify Phases to which particular methods of compensa-
tion apply, if necessary.)
A fee equal to nine and one half (9-1/2) percent of the construction cost.
Not to exceed $15 , 000.00.
14.2.2 Whe^e compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic
Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensation for each Phase shall
equal the following percentages of the total Basic Compensation payable:
flnr' lde any additions Phases as appropriate.)
Schematic Design Phase:
fifteen
percent (1-5
%)
Design Development Phase:
thirty five
percent ( 35
%)
Construction Documents Phase:
seventy five
percent (7 5
%)
Bidding or Negotiation Phase:
eighty
percent (80
%)
Construction Phases
one hundred
percent (100%)
14.3 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 1.6, Compensation shall
be computed separately In accordance with Subparagraph 1.6.2.;
/AL14 DOCUMENT 0141 s OWNER -ARCHITECT AGREEMENT • THIRTEENTH EDITION a IULY 1977 r AIAQ e W 1977
THE AMERICAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVENUE, NAV., WWINGTON, D.C. <2= 9141-1977 9
14.4 COMPENSATION FOR ADDITIONAL SERVICES
14.4.1 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Paragraph 1.7, and any other services in-
cluded in Article 15 as part of Additional Services, but excluding Additional Services of consultants, Compen
sation shall be computed as follows;
(Here insert bmis of compensation, including rates andfor multiples of Direct Personnel Expense for Principals and employees, and' identify Principals
and classify employees, if required. Identify specific services to which ,particular methods of compensation apply, if necessary.)
Principal's time at a fixed rate of $45.00 per hour.
Principals: T. V. Anthony, A.I.A.
V . Wallace Langford, A. I. A.
E . Roger Willner, A. I. A.
Employees time (other than principals) at, a multiple of three (3) -times the
employees Direct Personnel Expense as defined in Article 4.
14.4.2 FOR ADDITIONAL SERVICES OF CC :iSULTANTS, including additional structural, mechanical and electrical
engineering services and those provit' ?d under Subparagraph 1.7.21 or identified in Article 15 as part of Addi-
tional Services, a multiple of One & one half { 1-1/2 1 times the amounts billed
to the Architect for such services.
(identify specific types of consultants 7n Article 15, of required I
I 14.3 FOR REIMBURSABLE EXPENSES, as described in Article 5, and any other items included in Article 15 as Reim-
bursable Expenses, a multiple of One & fifteen hundredths 1.15 ) times the amounts ex-
pended by the Architect, the Architect's employees and consultants in the interest of the Project.
14.6 Payment!, due the Architect and LInpaid under this Agreement shall bear interest >rom the date payment is
due at ''',e rate entered below, or in the absence thereof, at the legal rate prevailing at the principal .place of
business of the Architect.
(Here insert any rate a nterest agreed upon.)
Wsury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at ;aye
Owner's and Architect's principal places of business, the location of the Protect and elsewhere may affect the validity of this provision Specific legal
advice should be obtained with respect to deletion, modrfscation, or other requirements such is written disclosures or waivers
14.7 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that:
14.7.1 IF THE SCOPE of the Project or of the Architect's Services is changed materially, the amounts of compensation
shall be equitably adjusted.
14.7 2 IF THE SERVICES covered, by this Agreement have itot been completed within twelve
(14 months of the date hereof, through no fault of the Architect, the amounts of compensation, rates and
multiples set forth herein Thall be equitably adjusted.
AIA DOCUMENT 1141 • OWNER -ARCHITECT AGREEMENT * THIRTEENTH EDITION • )ULY 1977 • AIA9 • 01977
1ti i�141.1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D,C. 200tJb
ARTICLE 15
OTHER COND3TlONS OR SERVICES
Arc''hiltectcral fee not to exceed. $1.5, 000.00.
Additional Articles 16 through 22 inclusive, are attached
hereto and incorporated by reference herein.
Architect agrees to perform th4s agrcement in accordance
v th the city specifications for this work and the arcri-
" ct's proposal, which are on fife ;�rith the cite and incor
rorated by reference herein.
AtA DOCUMENT 1W C 1ANER,ARCHITECT AGR££MEti" • Ti4'RT5: NTH WITION ;ULY 1977 > AiA* 0 0,977
THE AMERICAV iNSTM.;TE � F ARCt1MM 135 NEW 71^1RA AVENUE, NW,, :NA$MiNCTC N, DC, ".ptl , 0'sv-, A77 11
ARTICLE 16. DISPOSITION OF INSPECTION FINDINGS, REPORTS
AND OTHER DOCUMENTS;
ARCHITECT agrees that all reports, both field and office
notes, calculations, and other documents, shall be turned over
to OWNER upon completion of PROJECT.
OWNER hereby agrees to indemnify, hold harmless, and defend
ARCHITECT for and against any and all claims resulting from or
arising out of the use of the reports prepared by ARCHITECT for
OWNER.
ARTICLE 17. DISCRIMINATION:
ARCHITECT.' agrees that in the performance of the terms of
this agreement, it will not engage in, nor permit its agents to
engage in, discrimination in employment of persons because of
race, religious creed, co] or, national origin, ancestry, physi-
cal handicap;, medical condition, marital status, or sex of such
persons, except as provided in Section 1420 of the California,
Labor Code. Violation of this provision may result in the imposi-
tion of penalties referred to in Division 2, Part 7, Chapter 1
of the California Labor CoCe.
ARTICLE 18. INDEMNIFICATION, DEFENSE, HOLD HARMLESS:
ARCHITECT shall defend, indemnify and hold harmless OWNER,
its officers, agents and employees, from and against any and
all liability, judgments, damages, costs, losses, claims, includ-
ing Workers' Compensation claims, and expenses resulting from oo
connected with ARCHITECT'S negligence or ether tortious conduct
in the performance of this agreement.,
I
ARTICLE 19. WORKERS' COMPENSATION:
ARCHITECT shall comply with all of the provisions of the
Workers' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of
tY_L�l California Labor Code and all amendments thereto; andall
similar State or Federal acts or laws applicable. ARCHITECT
shall furnish to OWNER a certificate of Workers' Compensation
insurance. The insurer shall not cancel or modify the policy
without thirty (30) days' prior written notice to the OWNER.
In the alternative, the ARCHITECT may show proof of a certificate
of consent to self -insure issued by the Director of Industrial
Relations according to California Labor Code Section 3800.
ARTICLE 20. INSURANCE:
ARCHITECT shall Dbtain a policy of comprehensive bodily
injury and 'property damage liability insurance,and maintain
such policy in effect for the period covered by this agreement,
providing coverage for bodily -injury and property damage in the
minimumamount of $300,000 combined single limit per occurrence.
'The policy shall name, as additional assured, OWNER and its
officers and -employees, while acting within the scope of their
dirties, against all claims, suits, or other actions of any
nature brought for or on account of any injuries, damage or
Loss, including any deaths arising out of or connected with
the work of ARCHITECT underthiscontract. ARCHITECT shall fur-
nish OWNER a certificate of insurance from the insurer evidencing
compliance with this paragraph and providing that the insurer
shall not cancel or modify the policy without thirty (30) days'
prior written notice to OWNER. ARCHITECT shall give OWNER
prompt and timely notice of any claim made or suit instituted.
In addition, ARCHITECT shall furnish to OWNER a certificate of
insurance evidencing an errors and omissions insurance policy
in an amount not less than the contract price of this agreement.
ARTICLE 21. INDEPENDENT CONTRACTOR:
It is further understood and agreed that ARCHITECT is, and
shall be, actiig at all times as an independent contractor herein
and not as an employee of OWNER. ARCHITECT shall secure at its
expense, and be responsible for any and all payment of income
tax, social security, stato, disability insurance compensation,
unemployment compensation and other payroll deductions for ARCHI-
TECT and its officers, agents and employees, and all business
3
licenses, if any, in connection with the services to be performed
hereunder.
ARTICLE 22.
CITY and ARCHITECT hereby agree to delete Sections 11.1 and
i
11.4 From the "Standard Form of Agreement between Or-INER and
ARCHITECT, AIA Document B141.
IN WITNESS WHER&, the parties hereto have executed
this agreement on the day, month and year first above written.
ATTEST: CITY OF HUNTINGTON BEACH
City Clerk Mayor
RE"VIEWED AND APPROVED: APPROVED AS TO FORM:
r
City Administrator City Attorney `
INITIATED AND APPROVED
AS TO CONTENT:
Director of 6evelopment Services
ARCHITECT:ANTHONY and LANGFORD/ARCHITECTS I
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BAN r< oval Yellow — Risk (�Oana�r
sterns Firdc -- City Clesrk
CITY-1
- _ Gold' — City Attorney � iT f� FGIfN"'I�iaT sal �, �. JFdRNIA RECEIVED
o- iifkt tlataeiti, C.ati9c PreAs A MUNICIPAL, CORPORATION
CITY ATI OR (EY
y "ITYPIC Wl It11TING,,TOIN; acnri.i
This is trp eextlfy that the p�oiicies of insurance as described below.:ltix® been ittua!al to the insure sl by the under-
+s>�itedd, � arse in force at this firtae. ff tta!sst p�sticiais aro; �n�riled or CFraa::ged,3rii suI?,i as "Mrinef that will affect this FarF I'r'�a9t't9QQ
sothl€r rtcm company lugs tts Maras. €i elayal prior
wrdtt notice by Malt. t«.,R:iy. of t#erptic1to4t f�e�le, P. O. 930, Huntington P�
aril, Cs!;faahia gam. _
%8191101311211121314A 6
Fftlncic of intlsreirf Ara 2io>l�.ford Architects
Address of Insured 16152 Beach Blvd, , Suite;' 201, HtntingtF:)n Beach. CA 92647
Location of Insured Cperatiorts
Description of Operofions Lake Street, Fire Station and Oakss ew community ant=
POLICIES IN FORCE
POLICY
l NtWSER
LId?>TSOF LIABILITY
EFFECTIVE
EXPIRATION
A Workers Compensation
Statutory
Employers' Liab;Gty
S
B. Public Uabifltye
* $ M,tblm combined single
limit par occurrence.
Bodily injury:
Manufacturers and
Contract.ars 0
Each Person
Comprehsnsivar
General
�300 15
3/27/8
3jL7/81
$ 500yOOO Each Accident
(including products completed
operations) Prof. Liab,
800415
3/27/8
3/27/81
$100, 000/10, 000 Deductible:
.� Property Damage
$ .� '____� _ Each Accident
C. Automobile Liability:
Bodily Injury
$ • Each Person
$ Each Accident
Property Darnagc
$ `,� �" C wh Acc4dtnt
Roes policy cover:
All owned automobiles
Non-awtvW automobiles
Hired automobiles
(Please check at Nazi ones
1 ► Yes ( 't No
( ? Yes ( 1 No
( 1 Yes ( I No
D. Additional Insured Endorsemomt:
The insurer agrees that the City of Huntington Beach slid its City Council, and/or all City Council appointed groups,
committees, eu mmissions, boards and any other City Council appointed body, and/ov elective and appointive officers,
servants cw employees of the My of Huntington Beach, when acting at ;umh, are additional insureds hereunder, for the
acts of the insured, and such insurance shall be primary to any insurance of the City of Huntington Beach.
E. Hold HariWns Agreement By insured;
tIsgnatuca)
1iii oi�,Z iY Sa�Sc S►'i�yX i{Xxxm=- mu wxym ,f i - - ---- ---- - ---- -- `
F. R-amarks; AFPROVED AS TO rORM.
See Article 18 of contract batwerdn City GABI- HUTTON
- City Attorney
of Huntington Beach/ owner, and Anthony &
Langford/architect, for Indemnification] By: A",
Defense and 'Hold Harmless Agreement. Deputy City Astor
Data May., 13 a 1980. AUTHORIZEO-Flf PRESENTATIVE O~. INSURANCE NCE COMPANY
INSURANCE COMPANY
BY
Nan,woof Authoriakel Awassevtotive/lliilenr `
,, Design Prclf�a�i� 3yal�tltg Ins . Co.
RICHARD L. NARVER t INC.
A Ire" 50 Ca fc► rya S . i „�_.,� Address ,.�.,�,.._.. 1517 Frain Oaks Ave./ _
City San 1rtanipiscar CA 9$111 Tm s South Pa.eadena, CA 91.030
v. 4.:
1
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1
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t.. ,. ty ®f Huntington Beach
P.O. BOX 190 CALIFORNIA 9264
OFFICE OF THE CITY CLERK
October 8, 1980
Anthony & Langford, Architects
16152 Beach Blvd., #201
Huntington Beach, CA 92647
The City Council of the City of Huntington Beach at its regular
meeting held Monday, Octuber 6, 1980 approved an amendment to
your architectural services contract with the City.
Enclosed is a duly executed copy of said amendment for your
records.
Alicia M. Wentworth
City Clerk
AMW:CB:cd
cc: Steve Kohler, Development SF:r,vices Department
REQUEST FOR CITY COUNCIL ACTION RCA 80-70
Submitted by Frank B. Arguello Department Administration
Date Prepared September 26 , ig 80 Backup Material Attached r Yes No
Subject AMENDMENT OF ARCHITECTURAL SERVICES CONTRACT
WITH ANTHONY AND L ANGFORD FOR OAKVIEW CENTER ADDITION
Approve as Recommended
City Administrator's Comments
kP'ROVED BY CITY COUNCIL
..... _.... _—(_ 19L.
Ao
CITY CLERii:
Statement of issue, Recommendation, Analysis, Funding Source, Alternative Actions:
Statement of Issue
�uTy 2t;�he City Council approved a schematic design concept for the addition to the
Oakview Community Center. Because this approved conce J differs from the original concept,
and will require additional architectural services, it's necessary to amend the City's existing
contract with the Anthony and Longford firm.
Recommendation
Approve and authorize the City Clerk to execute the attached amendment to the architectural
services contract with Anthony and Langford in an amount nos to exceed $21,000.
Analysis
Approved as part of the fifth year Hoosing and Community Development Program was a project to
expand the existing Oakvisw Center by providing a multi -purpose meeting room. As originally
conceived, this addition would have been accommodated in a separate structure on the Oakview
site. in discussions with the architect, it was suggested by Community Services staff that for
enhanced operation and reduced maintenance., attaching the addition to the existing building would
be beneficial. Therefore, the architect prepared schematic drawings in response to this suggestion
and these drawings were forwarded to the City Council for consideration or, July 21, 1980.
The new concept for the expansion of the Oakview Center inciudes the addition of approximately
3,500 square feet in an attached multi -purpose room with a high ceilings the remodeling of the
existing kitchen and additional new restrooms. Because these alterations will exceed the original
HCD budget of � 125,000, Community Services Department has agreed to contribute park
acquisition and development funds to this project.. The existing cost estimate for the project is
$230,000. Due to this somewhat higher- cost the rate charged for architectural services is
somewhat less, however, �,he total fee is slightly higher. Specificaliy, the existing agreement
charges a fee of 9'I2 percent of the construction cost not to exceed $ i5,000 The new agreement
charges 9 percent of the construction cost not to exceed $211000.
No 3/7e
w
A Ifernatives -
In order to proceed with the Council approved concept for the Oakview expansion, the
architectural services contract with Anthony and Langford must be amended.
Fundinq Source
U.S. Department of Housing and Urban Development, Housing and Community Development Block
Grant Program; and Park Acquisition and Development funds.
FBA:SVK:jb
Attachment: Amended Architectural Contract
REQUEST FOR CITY COUNCIL ACTION
Stritted by James W, Patin, Director Department Development Ser rices
Date Prepared November 16, , 1979 Backup Material Attached M Yes No
Subject Selection of Architectural Proposal
Expansion of Oakview Center
City Administrator's Comments
APPliOVED BY CITY COUNCIL
Approve as recommended.
Statement of Issue, Recommendation, Analysis, Funding Source, alternative Acthns: i
STATEMENT OF ISSUE: �r
included in the Fifth Year Housing and Community Development Program
was $125,000 for the expansion of the Oakview Center. Th�� attached
proposals were received from architectural firms interest(,d in de-
signing and preparing working drawings and specifications for the
project.
RECOMMENDATION
Select the i.rm of Anthony & Langford of Huntington Beach t•,o design
and prepare drawing8 and specifications for the Oakview Center ex-
pansion and direct the City Attorney to prepare a contract for ar-
chitectural services.--�-
ANALYSIS
During the Oakview neighborhood meetings of the Citizens Advisory
Board for Housing and Community Development in Summer 1978, the need
for the expansion of the Oakview Center was identified. The Center
often sponsors activities that are attended by groups that exceed
the current capacity of the building. The expansion of the .enter
will accommodate these gatherings and permit the Center staf;' to
offer an even better program of recreation activit.r.s.
In accordance with Municipal Code Chapter 3.03, architectura'41 pro-
posals were solicited and the two attached proposals from Anthony
& Langford and Harrison/Lorenzini were received. The review �f the
proposals and the qualifications of both firms resulted in th
recommendati,- of the Anthony & Langford firm. The architect s ser-
vices will i .:� ude_x_
fists one
f
N�,, Expansion of Oakview Cent*
November 16, 1979
Page 2
1. Project criteria evaluation and schematic design.
2. Preliminary design including structural, mechanical and
electrical Concepts.
3. Preliminary project estimate.
4. Complete working drawings and specifications including
bidding documents.
Y
n
5. Agency approvals.
6. Bid evaluations.
J
T. Construction observation.
8. Post construction services.
and the fee of 9.5 percent of the construction cost is consistent
with the "California Range of Compensation for Basic Architectural
Services," published by the American Institute of Architects.
ALTERNATIVES:
The City lacks the in-house capacity to design such facilities, and
to produce the required drawings and specifications.
FUNDING
U.S. Department of Housing and Urban Development;
Housing and Community Development Program;
$125,000 Fifth Year Grant.
Respectfully submitted,
I
J es W. Palin, Director
Development Services
JWP:SVK jb
Attachments
IC)' K '1 �,
Request for Proposals
Addition to teak View Community Center
The City of Huntington Beach is seeking proposals for architectural
services including design, working drawings and specifications for
an addition to be constructed in conjunction with an existing com-
munity center.
This project is funded under the Housing and Community Development
Act of 1977t and $125,000 is currently budgeted for the project.
The proposed addition should contain approximately 3,000 square feet,
and should include the following facilities:
(1) Multi -purpose game room to accomodate 2-00 to 300 persons
(seated) .
(2) Kitchen facilities and storage space.
(3) office space and equipment check out/storage.
(4) Restrooms (with outside access)
Proposals should containinformation regarding the proposed design
concept, and shouldspecifically address the following construc-
tion technique; floor plan sketch; exterior treatment and archi-
tectural integration; special facilities; estimate of architectural
fees.
jb
PARKING
OAKVIEW ELEMEWARY SCHOOL
ALLEY
(00-4kAhew Community Center Master Plar
PROPOSED RECREATION AREA
(complete 6/I0)
F JRE'
PARrCI Nv
K s
PR P05ED
x
=)A.Y ' R R'e
_ Cc WVER
� Y
(=ViWe 6/80) 4
—tJ,
M
0
N
J ,- Alk AM
t
Request for Proposals
Addition to Oak View Community Center
t The City of Huntington Beach is seeking proposals for architectural
services including design, working drawings and specifications for
an addition to be constructed in conjunction with an existing covi-
munity center.
This project is funded under the Housing and Community Development
Act of 1977, and $125,000 is currently budgeted for the project.
The proposed addition should contain approximately,3,000 square feet,
and should include the following facilities:
(1) Multi -purpose game room to accomodate 200 to 300 persons
(seated).
(2) Kitchen_ facilities and storage space.
3
(3) Office space and equipment check out/storage
(4) Restrooms (with outside access).
Proposals should contain information regarding the proposed design
concept, and should specifically address the following: construc-
tion technique; floor plan sketch; exterior treatment and archi-
tectural integration; special facilities; estimate of architectural
fees.
jb
7.44-.1
b
Legal Notice
Request for Proposals
Architectural Services
The City of Huntington Beach is seeking proposals for archi-
tectural services including design, working drawings and
specifications for a 3,000 square foot addition to an existing
community center. The project is funded under the Housing and
Community Development Act of 1977, and is currently budgeted
at $125,000.
The proposed addition will be constructed at the Oak View
Community Center, located adjacent to Oak View School, Oak
Lane, Huntington Beach, Cmli.fornia.
Qualified, licensed architectural firms interested in submitting'
proposals are requested to contact the Department of Development.
Services for specific project criteria at (714) 536--5541.
Sealed proposals shall be submitted to the City Purchasing
Officer on or before the lave of bid opening. Proposals will
be publicly opened for revif-,;� as follows:
Thursday, Octobe- 25 1979
11 a.m.
Huntington Beach Civic Center, Room B--7
2000 Main Street
Huntington Beach, California
E
T�
low
Oak View RET Nailing List
William Blurock & Partners
2300 Newport Boulevard
Newport Beach, California
673-0300
Anthony & Lanford
16152 Beach Boulevard
Huntington Beach Califo-rnia
848-1818
Kurt Meyer
3250 Wilshire Boulevard
Suites 1206
Los Angeles, California 90010
(213)_381-3865
Frick & Jette
747 E; . Uxiion Street
Pasadena, California 91101
792--7124
Harrison & Lorenzini
31'87--G Airway Avenue
Nowpor,t Reach,, California 92626
A' 'THONY AND LANGFORD AIA
ARCHITECTURE ° ENGINEERING • PLANNING
October 22, 1979
Mr. Stephen V . Kohler
Senior Community Development
City of Huntington Beach
Department of Development Services
Huntington Beach, California 92648
Re: Oak View Community Center
Dear Mr. Kohler,
I, In accordance with your request for a proposal on the, above
referenced project, we are enclosing a representative list of
civic projects and a separate list of community centers.
The firm of Anthony and Langford is composed of qualified and
experienced professionals including six licensed architects with
particular expo fence in all.: phases of public work. The project
will be under direct supervision of the principals throughout the "
project development.
Our services for this project would include the followings
I . Project criteria evaluation and _schema -tic design.
A. Preliminary design including structural, mechanical
and electrical concepts
3. Preliminary project estimate.
4.. Complete working drawings and specifications in-
cluding bidding documents,
5. Agency approvals
6. Bid? evaluations
7. Construction observation.
8. Post construction services.
Our fee for the above services on this project would be 9.5% of the
construction costa (See enclosed chart for recommended compensation
for architectural services
Reimbusibles shall be reproduction costs for bidding purposes, and
soil tests and field engineering as required.
We appreciate the opportunity to submit our gvalifications for pro=
fessioNalservices `to your city and hope that we may be of service to
you in this project.
Very truly yours,
ANTHONY and LANGFORD/ARCeR4ECT
Y
V . Vitallace Lang A
1r lr..n 8eamVIVIP Suite 201, H ntington Bf-a,ch, California 92647 (114)848.1818
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tittuctLrr 4n1>-ao interloG
($cc "unsoue proirrcts"i .
7'ratulx,rutlon t ruler).
air, Ixla„rail terminalr
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.1 2.3 .4 5 .G .r
.8 .9 1.0 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1 8 1.9
CONSTRUCTION COST IN 111ILIAONS OF DOLLARS
2.0 2.1 2.2 2.3 2.4 2.5
C I V I C P R O J E C T S
19 5 7 - 19 7 8
ANTHONY & LANGFORD
ARCHITECTS
:6152 Beach Boulevard, Suite 201
Huntington. Beach, California 92647
$ ' 1
P R O J E C T C A T A G O R I E S
FEASIBILITY STUDIES
LIBRARIES
CITY HALLS
COMMUNITY CENTERS
SENIOR CITIZENS CENTERS
RECREATION PARKS
AUDITORIUMS & THEATRES
FIRE FACILITIES
FIRE `l'RAINING FACILITIES
POLICE FACILITIES
MAINTENANCE FACILITIES
REPRESENTATIVE PROJECTS
City of La Mirada
1967- 73
Civic Center
City -County Civic Center Master Plan
City Hall, County Library and
County Fire Station
City of Glendora
1970-72
Civic Center
Master Plan
?
City Hall, Library, Police Station,
Fire Department Headquarters and
Fire Sub -Stations
City of Commerce
1964-74
Civic Center
City Hall, Library and Corporation Yar,
Rosewood Park Facility
Quigley Park Gym. , Tennis Courts,
Baseball Stadium and Shooting Range.
Bandini Park Shelters & Concession
Stand, Handball and Tennis Courts.
City of Huntington Beach
1975
Joint Powers Fire Training Center (4 cities
Gothard & Murdy Fire Stations
City of Montclair
1963-68
Civic Center
City Hall, Library, Police Facility,
Fire Department Headquarters,
Fire Sub -station and Corporation Yard
Recr ration Facilities
City of Bellflower
1972
Civic Center Study (City -County Civic
Center Feasibility Study & Schematics)
City of Upland
1965
Civic Center Study (City Hall, Police
Facilities, Library, Fire Department
Headquarters & Sub -stations, and
t
Community Building)
City of Whittier
1964
Community Center Building and 400 Seat
Auditorium/Stagecraft Center
Fire Station No,. 3
` City of Downey
1957-62
Civic Center Study (Master Plan -
1200 Seat Auditorium and Community
Building and Police Facility)
City Library
Fire Station No. 4
'
11
Civic Projects - contd.
City of Santa Fe Springs
1971 -76
Headquarters Fire Station
Neighborhood Facility - Fed. Dev. Program
City Library Addition & Alterations
($416, 231, 00) 7, 760 sq. ft.
City of Palm Springs
1976
Airport,l'%r,is"./*F «c:, lRescue Facility &
Fire Departrner•t. F?,• —dquarters
City of .Lynwood
1960
Community 5e;• Ace wilding (Adult
Recreation Facility)
Police'eailding Alteration & Addition
City of Cerritos
1972
Westgate Park Service Building
L,A, County, Fire Station 935
City of Carson
1976
Del Arno Park Activity Building
City of Compton
1957-58
Civic Center Study (for remodel and/or
new Civic Center - Police & City Hall
Fire Department Headquarters
Fire Station No, .2
Community Rec. Bldg. - Lueders Park
City of El Monte
1955-57
Civic Center
City Hall, Police Station & Fire Station
City of Huntington Park
1963
Fire Department Headquarters
City of Monterey Park
1964
Bruggemeyer Memorial Library
City of Garden Grove
1975-76
Community Meeting Facility and
H. Louis Lake Senior Citizens Center
City of Westminster
1976-77
Community Recreation Facility
Civic Theater (500 seat capacity)
(plans completed)
City of Ontario
1976-77
Master Plan for 15-Acre City
Corporation Yard
City of Brea
1977
City Corporation Yard
City of Seal Beach
1977
Orange County Branch Library
($545, 000. 00) 1 1 , 650 sq, ft..
City of La Mirada
1976-77
Civic Theatre (1300 seat capacity)
Compton Community College
1977
Performing Arts Auditorium (1500 seats)
& Little Theater (300 seats)
(preliminary designs completed)
City of Garden Grove
1978
Public Safety Addns. & Alts.
RECREATION PROJECTS
SCOPE AND COST DATA
COMPTON COMMUNITY ,ENTER (Leuders Park)
Constructed: 195 9 - 6.0
Total Area:
18, 000 sq. ft.
Total Cost:
$240, 000. 00
Construction Cost Adjusted to 1976 Cost Index
$ 630, 000. 00
Cost per sq. ft. - $35. 00
LYNWOOD COMMUNITY CENTER (Bateman Hall)
'
Constructed: 1961
Total Area:
19, 000 sq. ft,
Total Cost:
$450-, 000. 00
Construction Cost Adjusted to 1976 Cost Index
$1, 049, 000. 00
Cost per sq. ft. - $55.21
WHITTIER COMMUNITY CENTER
Constructed: 1964-65
Total Area:
Auditorium
22, 000 sq. ft.
Stagecraft Center
12, 000 sq. ft.
Total
34, 000 sq. ft.
Seating Capacity:
4405
Total Cost:
$915, 000. 00
Construction Cost Adjusted to 1976 Cost Index
$1, 908, 0Q0. 00
Cost per sq. ft. - $56. 11
SANTA. FE SPRINGS NEIGHBORHOOD FACILITY
Phase
Constructed: 1969
Total Area:
8, 000 sq. ft.
Total Cost:
$207, 000. 00
Phase II
Constructed: 1975
Total Area:
3,850. sq. ft.
Total Costs
$166, 000. 00
Phase I & 11 Construction Cost Adjusted to 1976
Cost Index'
$ 556, 000.00
a
COMMERCE COMMUNITY CENTER
Constructed: 1970-71
Total Area:
40, 000 sq. ft.
Total Cost:
$1, 400, 000. 00
Construction Cost Adjusted to 1976 Cost Index $2, 000, 000. 00
Cost per sq. ft, - $50. 00
GARDEN GROVE COMMUNITY MEETING FACILITIES
Constructed: 1975
Total Area:
26, 000- sq. ft.
Total Cost:
$950, 000. 00
.Construction Cost Adjusted to 1976 Cost Index $1, 076, -760. 00
Cost per sq. ft. - $41. 41
SOUTH DIAMOND BAR PARK AND RECREATION FACILITIES (Los Angeles County)
Constructed: 1975-76
Total Area:
3-1/2 acres
Total Cost:
$267, 700. 00
CARSON ACTIVITY BUILDING
Constructed: 1975 - 76
Total Area:
7, 000 sq_. ft.
Total Cost:
$Z65, 000. 00
Cost per sq, ft. - $37.. 85
LA MIRADA CIVIC THEATRE
Constructed: 1976-77
Total Area:
Ex:i sting Remodel
16,437 sq. ft.
New Space
1st Floor
1.1, 380 sq. ft.
Znd Floor
10,848 sq. ft.
Total
38,665 sq. ft.
Seating Capacity:
Orchestra
838
Balcony
462
Total
1,300
Total Corti
$2, 600, 000. 00 (not inch interior
decorative furniture
and patio items)
0
a
REFERENCES:
Richard Powers, City Manager
City of Garden Grove
71!1/638-6673
Robert Williams, City Manager.
City of Santa Fe Springs
213/868-0511
Gus Velasco, Facility Director
City of Santa Fe Springs
213/692-0261
Dennis Courtemarche, City Manager
City of Seal Beach
213/431-2527
Clifford Endsley, General Service Administrator
County of Orange
7.14/834-3106
Howard Homan, Recreation Director
City of Carson
213/775-2426
Jack Rector, President
Rockwell Aid
213/647-5210
October 30, 1979
Mr. Stephen V. Kohler ,
Department of Development Services
City of Huntington Beach
P.O. Box 190
Huntington Beach, Calif. 92648
Re Oak View Community Center
Dear Mr. Kohler.
We would like to clarify our position on compensation which was not
specified in our recent proposal. There are many 'Factors which deter-
mine our cost, such as the amount of time we devote to a project and the
cost of materials and expenses. Sometiii;as municipal agencies have special
procedures or request special services which was not discussed in the RFP.
We are willing to make an assumption concerning our services and any changes
would require an adjustment to our fee. We would base our fee on the basic
services contained within the A.I.A. Document B141-1977, "Standard Form of
Agreement Between Owner and Architect". This document not only has been
field-tested for many years, but also coordinates the Architect's duties
with the A.I.A. General Conditions, which is widely used on construction
projects, The number, of blueprints provided by the Architect is also
defined.
The most adequate basis fir establishing fees in this case would be as a
percentage of construction cost, As proposed, your budget of $125,000.00
would require a fee bf 10% to 11% depending on how much of that cost rep-
resents construction and how much represents fees, escalation, and other
expenses.
However, it appears to us that your budget is grossly inadequate for the pro-
gram intended, The first task of the Architect selected should be to assist
the City in establishing a valid budget which recognizes such factors as
escalation, bidding climate, material and Tabor availability., and degree
of energy conservation and maintenance reduction. After the program or
space requirements are adjusted and a budget determined, the Architect
would be responsible to design to within 10% of the limit..
3 87-g' airway avenue costa mesa cal forn a. .92626 714 751-3853
a division of newport collaborative, inc.
F
A 1
Mr. Stephen V, Kohler
Department of Development Services
City of H. ,v�-ington Beach
October 30, 1979
Wage 2
If the construction cost were $150,000 to $250,�00, our fee would be
approximately 9.5%. Above that value, our fee would probably drop to
9 0%.
It would be a pleasure to renew cur personal relationship of working
with the City of Huntington Beach. We encourage the City to select
a firm on the basis of professional qualifications and then negotiate
a fair fee based on the size and needs of the project.
Sincerely yours,
HARRISON/LORENZINI, ARCHITECTS
David Lorenzini, C.SI
DL:kae
i
October 25, 1979
Mr. Stephen V. Kohler
Department of Developineit Services
City of Huntington seacK
P.O. Box 190
Huntington Beach, Calif. 92648
Re: Oak View Community Center
Statement of Qualifications
Dear Mr. Kohler,
Thank you for revising the criteria for selection. We feel any professional
service qualification should be based on past experience and proven perform-
arice in satisfying other clients in a wide range of projects.
We are enclosing some pertinent data about our firm and some examples of our
work. Ile cannot quote a firm fee at this time since there are many variables
which could affect the contract. Wecanassure you that our fees are fair
and wi .hi n vorma l limits,.
Our firm lias performed a wide variety of projects and has a capable staff of
eight pt;rsons with expertise ire all phases of design, planning and production.
One principal is a member of the American Institute of Architecu's and I am a
member of the Construction Specifications Institute. We have worked on several
projTcls in Huntington Beach and even some for the City while employed by
anot ier firm. Our principals were responsible for design and working drawings
for hurdy r rk and Ed' son Park Community gui l di ergs, Magnolia Fire Station, and
the Huntington Beach Corporation Yard. tile'designed reside-3tlal units at The
Landing a,A at Sunset Vista. tl.' are currently designing a 101 unit condominium
at Warner and Lynn Streets, and a Mullti-Purpose Building for St. Vincent de
Paul PArish on Talbert Avenue.
Construction has just been compl(?ted on a recreation building for Sea Bluff
Canyon Townhomes in Costa Mesa for which we won a Cold nugget for Solar
Efficient Design. Ile were responsible for a. Snack Bar at Brea Junior High
School, two Rest Room Buildings in Turtle Rock and one in Woodbridge, and
a Storage Building at E1 Toro Community Park.
Currently we are, providing contract administration services for the $8 million`
Woodbridge Ki gh School in Irvine. Ile have also completed ~Mork on a project
far the County of O;^ange at the Central Courthouse Building and have also
worked for the Newport flesa School District. Many of our projects have
required approval of the County Health Department and we have• become very,'
3187-g airway avenue costa mesa california 92626 714 751-3853
1 division of nowp ort-ellaborative inc,-
.« ,
i t
Mr. Stephen V. Kohler
Department of Development Sc'vices
City of Huntington Beach
October 25, 1979
Page
familiar with their requirements.
As a member of the Costa Mesa Planning Commission and the City's Community
Development Committee, I h-ove had a lot of contact with city government and
civic improvements. In formulating a program for Costa Mesa's proposed
community center, I toured several outstanding centers in Southern California.
We are prepa -d to observe planned schedules and meet budget limits. We are
also knowledgeable about construction techniques and limitations. Our con-
sultants are the best in their fields for the particular projects we are
working on. We respect the need for low maintenance materials and energy
efficiency to reduce life -cycle costs.
If you are interested in additional information regarding specific projects
or references, we will be happy to respond. If selected for this project,
one of our principals would be able to start immediately upon execution of
an agreemrent.
Please do not hesitate to call if you have any questions.
Sincerely yours,
HARRI.SON/LORENZINI, ARCHITECTS
David Lorenzini, C.S.I.
DL:kae
eocl osures
M
1J
Harrison / LorE
arch
DESCRIPTION OF FIRM
The firm of HARRISON/LORENZINI, ARCHITECTS was formed in
1973 by a team of architects dedicated to the concept of
providing architecture exhibiting the highest standards
of aesthetic and functional value. Members of the firm
compliment Each other's talents and expertise to provide
complete comprehensive services by effective interaction
with the client who is brought in as a member of the
team. The result of this coordinated effort is a special
quality which has been recognized by repeat commissions
by clients, a high market value for their products, and
several awards by the building industry.
The firm is a division of Newport Collaborative, Inc, a
California corporation which operated under the corporate
name for the first four years. The two principals of the
firm are Ian J. N. Harrison, A.I.A. and David E. Lorenzini,
C.S.I. who have worked together since 1969,
At present the total staff comprises seven persons and
provides services to residential, as well as Many other
commercial and public works clients. Projects are located
from San Diego to Sacramento in California, as well a
several outs -of -state locations, including Hawaii, Phoenix
and Portland.
a
3
3187-g -3irway avenuo: costs mesa ca{ifornia 92626 714 751-3853
IAN J.N. HARRISON, AIA
Position
Pirector of Architectural Design
Architectural License
California, C-6947, NCARB
Arizona, I0432
Education
t:alifornia'State Polytechnic University
Ba �,elor of Architecture
State College international Program
Florence, Italy
Professional Organizations
American institute of Architects
Responsibilities
Architectural design, Grogram development, budget
analysis, planning, feasibility studies,
propc:.al development.
Major Experience
Commercial:
low/medium-rise office buildings
restaurants
Public Works:
city hall
fire station
city recreation buildings
city corp--=ration yard
.housing for the elderly
civic aura toria
Educational
elementary, junior and senior high schools
collage and university buildings
Residential:
housing (tract and custom)
condominiums
apartmeats
Master Planning:
civic center/townscape
planned unit dave"iopment (PUD)
Positions
Principal
5 years
roject 'Designer:
4-1/2 years
DAVID E. LORENZINi , CSI
Position
Executive Architect
��.
, ,
Architcctural Licenses
California, Pennsylvania, Colorado, Oregon, NCARB
Edurafion
University•of Pennsylvania
Bachelor of Architectural Engineering
University of Rome
Construction Technology
University of Sydney
Master of Building Science
Organizations-
Construction Specifications Instute
Civic
City o; Costa Mesa Planning Commission, Vice Chairman
Member - Costa Mesa }lousing and Community
Development Committee
Responsibilities
Architectural production, specifications,
project coordination, CPM project scheduling,
solar systems analysis, computer programming,
construction cost forecasting, systems development,
supervision`
Major Experience
Commercial and Industrial:
manufacturing and process plants
warehousing and truck terminals
low/medium-rise office bu. ldings
Public Works
fire stations
housing for the elderly
Educational:
elementary, junior and senior high schools,
collegesand universities
Residential
custom, tract and mutli-family housing
Po:i�'ionc;
'
Principal
5 years
Project Architect:
8 years
Construction Superintendent
2 years
Academic/Teaching
1 year
1 • J
�
Harrison/ Lorenzini
arch�ects
PARTIAL LIST OF RECENT PROJECTS
1. The Laridi ng Residential Tract Huntington Beach, Ca.
W. R. Grace Properties, Inc.
2. Sunset Vista Residential Tract - Huntington Beach, Ca.
Curtis Deve`opnient Co.
3. Parkway Village Shopping Center - Roseburg, Oregon
G.D.V. Co.
4. Miscellaneous Retail Shops, The Market Place Long Beach, Calif.
DavidG. Miller & Associates
5. Corporate Office Building - Santa Ana, Calif.
Pacific Coast Build- rls, Inc.
6. Seabluff Townhomes and Clubhouse - Costa Mesa, Calif.
Sregory Development Co,
7. Kr6n Chocolatier Costa Mesa, Calif.
'South Coast Plaza
8. Maintenance Building and Restrooms El Toro, Calif.
EMA, County of Orange
9. Snack Bar and Restrooms Brea, Calif.
City of Brea
10. Calico Corners Retail Store and Offices Costa Mesa, Calif.
Janet Isbell Co.
11. Back pg;j H gh zbool (Conversion from Elementary) Costa Mesa, Calif.
1 owport-tiesa Unified School District
12. St. ;-'lizabeth Ann Seton Competition Irvine, Calif.
i. Elizabeth Ann Seton Parish
13. isloodbridge High School Supervision Irvine, Calif.
Irvine Unified School District
1975
1977
1977
1977
1977
1977
1978
1978
1978
1978
1978
1978
1979
14.. Warl and Shopping Center Cypress, Calif. 1979
Louis Warschaw,
3187-v airway avenue costa raps;, California 92626 714 751-3853
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PROTOTYPE FOR AN ENERGY EFFICIENT HOUSE
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PROTOTYPE FOR, AN ENERGY EFFIC'CENT HOUSE
City of Huntington Beach
P.O. Box ISO CALIFORNIA 92648
OFFICE OF THE CITY CLERK
June 2,, 1980
Anthony & Langford, 4rchitecz
16152 Beach Boulevard, #201
Huntington Beach, CA. 92647
Attn: V. Wallace Langford
The City Council of the City of Huntington Beach at its regular meeting
held April 7, 1980 approve6 two agreements with your firm, the design of
the Oakview Community Center Expansion and the Lake Street Fire Station.
Enclosed are two duly executed copies of said agreements and a copy of
your insurance certificate,
AL1CIA M. WENTWORTH, CITY MERK
e Sy _
aDeputy°
4 "
AMW:CB:bt
Enc.
CC: Steve Kohler, development Services
Judy John, Finance
R. Picard, Fire Chief
G
REQUEfT FOR CITY COUNCIL ACTION
Submitted by James W. Palin, Director Department Development Services
Date Prepared March 28 , 19 8 0 Backup Material Attached 7 Yes [] No
Subject ARCHITECTURAL SERVICES AGREEMENT FOR OAKVIEW COMMUNITY CENTER
x,
City Administrator's Comments
PPROV r&D BY CITY COUNCIL
Approve as recommended
CITY CLi
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions:'
STATEMENT OF ISSUE:
As part of the City's Fifth Year Housing and Community Development
Program, $125,000 was budgeted for the design and construction of
a 3,000 square foot expansion of the Oakview Center. On December
17, 1979, the Council selected the firm of Anthony & Langford to
provide architectural services for this project and requested the
City Attorney to negotiate a contract. This agreement is attached
for the Council's consideration.
RECO14MENDATION
Approve and order the Clerk to execute the attached architectural
services agreement with the firm of' Anthony & Langford for the
design of the Oakview Community Center &- nansion.
ANALYSISs
Pursuant to Chapter 3.03 "Professional Services" of the Municipal
Code, Request for Proposals regarding the Oakview expansion were
distributed to architectural firms listed on the City's professional
roster and an advertisement was published in the newspaper of
general circulation. Based on the contents of its proposals, the
firm of Anthony & Langford was recommended to the City Council.
ALTERIIATIVES
Oakview Expansion may not move ahead without a contract for archi-
tectural services.
aria 3ne
nakview Expansion
Mich' 28, 1980
Page 2
FUNDING SOURCE:
U.S. Department of Mousing and Urban Development; Housing and
Community Development Program. Fifth year Funds not to exceed
$1151000.00.
Respectfully submitted,
James W. Palin, Director
Development Services
JWP : SVK: j b
Attachment