HomeMy WebLinkAboutAtkinson, Andelson, Loya, Ruud & Romo - 1999-06-07I
CITY OF HUNTINGTON BEA CH
INTERDEPARTMENTAL COMMUNICATION
TO: Honorable Mayor & City Councilmembers
FROM: Connie Brockway, City Clerk
DATE: June 4, 1999
SUBJECT: Agenda Items Regarding Waiver of Professional Liability Insurance or Other
Insurance Modifications
As a matter of procedure the Clerk's office will include in each Councilmember's agenda packets
the under $20,000 agreements to which the RCA requesting an insurance waiver pertains.
Per HBMC 3.03.100 these agreements are entered into by the Department Head and the company,
thus the RCA does not require Council approval of the agreement of which the waiver of insurance
is requested.
The Clerk's Office will place the agreement in the Council packet so the Council can review the
particulars of the agreement on which Council action to waive insurance is recommended.
If there is not an agreement included in your packet it will mean that the agreement is not on file in
the Clerk's Office.
Please call me if you have any questions — 536-5464.
CB:le
G:Cbmemo199- l 021e.doc
Hurrnnr ✓Grp #mt)7 e J
Dr���c.
CITY OF HUNTINGTON BEACH
MEETING DATE: June 7, 1999
DEPARTMENT ID NUMBER: 99-15
Council/Agency Meeting Held: 7
�aOO •/0
Deferred/Continued to:
_
(a-16erk's Signature
k Approved ❑ Conditionally Approved ❑ Opnied
Council Meeting Date: June 7, 19 9
Department ID Number: 99-15
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONO[%ABLE MAYOR AND CITY COUNCIL MEMBERS o
SUBMITTED BY: �GAIL HUTTON, City Attorney �' ^'";✓
PREPARED BY: GAIL HUTTON, City Attorney
SUBJECT: Approval of Insurance Deductible Waiver for the Law Firm of Atkinson,
Andelson, Loya, Ruud & Romo
Statement of Issue, Funding Source, Recommended Action, Alternative Actlon(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: The City Attorney's Office has entered into an agreement (under
$20,000) with the Law firm of Atkinson, Andelson, Loya, Ruud & Romo to assist and
represent City regarding personnel and labor relations matters. .
Funding Source: City Attorney's Office; Legal Services
Account No. E-AA-AT-131-4-05-00
Recommended Action: Approve an insurance deductible of $50,000 for the professional
liability insurance .
Alternative Action(s): Hire different legal counsel
Analysis: The City Attorney's Office has entered into an agreement (under $20,000) with
the Law firm of Atkinson, Andelson, Loya, Ruud & Roma to assist and represent City
regarding personnel and labor relations matters. This firm has represented public agencies
for over 20 years.
E, n
99-15 -2- 05126/99 11:31 AM
0
REQUEST FOR ACTION
MEETING DATE: June 7, 1999 DEPARTMENT ID NUMBER: 99-15
The City policy limits professional insurance deductibiles to no more than $25,000. The law
firm of Atkinson, Andelson, Loya, Ruud & Romo has a $5 million policy, with a $50,000
deductible. Based upon the size of the law firm (57 attorneys and five offices throughout
California) staff recommends that the City Council accept a $50,000 deductible. The
Settlement committee's recommendation to accept the $50,000 deductible is attached.
Attachment(s):
RCA Author: GCH/JEG
99-15 -3- 05/25/99 4:30 PM
i
ATTACHMENT #1
INSURA*CE COMPANY F THE
O H WEST
11455 El Camino Real
San Diego, California 92130.2045
LAWYERS PROFESSIONAL LIABILITY INSURANCE
THIS IS A CLAIMS MADE AND REPORTED POLICY. PLEASE READ IT CAREFULLY. NOTICE;: THE
LIMIT OF LIABILITY AVAILABLE TO PAY JUDGMENTS OR SETTLEMENTS SHALL BE REDUCED BY
4MOUNTS INCURRED FOR INVESTIGATION AND LEGAL COSTS. FURTHER NOTE THAT AMOUNTS
NCURRED FOR SUCH COSTS SHALL BE APPLIED AGAINST THE DEDUCTIBLE AMOUNT.
rvuvp nwn.. ,
PSR 1190027-07
RENEWAL OF: i
PSR 1190027-06 1
POLICY PERIOD
.t 12:01 a.m. Standard Time)
I OM:4-24-98
7-24-99
DECLARATIONS
NAMED IN5UKED AND ADU RE55 A;seNT NAME AND ADDRESS
ATKINSON, ANDELSON, LOYA, RUUD ALLEN STERGER & ASSOCIATES
& ROMO
13304 East Alondra Blvd
Cerritos, CA 90703
P.O. Box 27949
San Diego, CA 92198-1949
PREMIUM
LIMITS OF LIABILITY A4D DEOUCTSBLE
122,015 Total Pnemlum
S
5,000,000
each claim, incluwing cWms expense 4
NIA Charge
$
5,000,000
annual aggregate. Including claims expense
122,015 Total 15
50,000
deductible per c!a?m
S.
50,000
_ annual deductible aggregate
UND 0429 (02-90)
UND 0431 (07-96)
UND 0432 (02-90)
UND 0679 (07-96)
LPL 0004 (10- 96)
WLPL 3102 (08-97)
ACCEPTANCE OF THIS POLICY, THE INSURED AGREES THAT THE STATEMENTS IN THE
PLICATION ARE PERSONAL REPRESENTATIONS, THAT THEY SHALL BE DEEMED MATERIAL AND
AT THIS POLICY IS ISSUED IN RELIANCE UPON THE TRUTH OF SUCH REPRESENTATIONS.
0430(07-96)
ATTACHMENT #2
0 •
CITY OF HL'NTINGTON BEACH
APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION
I. NameiTitleiDepartment of Requesting Staff Member City Attorney
2. Date of Request 5/27/99
3. Name of Contractor.Permittee Atkinson, Andelson, Loya, Ruud & Romo
4. Description of work to be performed Legal services re personnel and
Labor relations matters
S. Length of Contract one year
b. Type of Insurance Waiver or Modification Requested: reduction in professional
liabili.ty deductible
(a) Limits: (b) Coverage
7. Reason for Request for Waiver or Reduction of Limits
8. Identify the risks to the City if this request for waiver or modification is granted
Department Head Signature
(This section to be completed b:! the Risk 'Janagel ) t
Recommendation: /
Approve Deny Risk Manager's Signarare:Da
(This section to be completed by City Attorne3)
Recommendation: i
Approve V Deny City Attorney's Signature D e
Settlement Conunittee approv 1 [is] t required for this waiver. If Settlement Committee approval is required,
submit this form to City Aftorne'y!<Uffice to be placed on tE e agenda. Recommendation: Approve ✓Deny
City Council appro 1 )sno-,] required for this n'alver. Ii Ciry Cour-cii approval is required, attach this forth to the
RCA after consideratethe Settlement Committee. This insurance waiver [is] [ is not] on Ciry Council agenda.
•
C�
RCA ROUTING SHEET
INITIATING DEPARTMENT:
City Attorne 's Office
SUBJECT:
Approval of insurance deductible waiver for the law firm of
Atkinson, Andelson, Lo a, Ruud & Roma
COUNCIL MEETING DATE:
June 7, 1999
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full q the Cit Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Attached
Financial Impact Statement Unbud et, over $5,OD0
Not Applicable
Bonds If applicable)
Not Applicable
Staff Report If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable-_-,
EXPLANATION FOR MISSING ATTACHMENTS
Settlement Committee Recommendation not attached until Settlement Committee
Meeting on June 1, 1999 is held.
REVIEWED
REW.RNED
FO RDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF
ITEM:
RCA Author: