HomeMy WebLinkAboutBucknam Infrastructure Group, Inc - 2014-02-03iCONTRACTS SUBMITTAL TO
--- - CITY CLERK'S OFFICE 2014 FEB 25 N-1 3: 20
To: JOAN FLYNN, City Clerk
Name of Contractor: Bucknam Infrastructure Group, Inc.
Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake —Huntington Central Park
Pavement Management Plan Update with City of Irvine InterAgency Agreement Rates.
Amount of Contract: $75,000.00
Copy of contract distributed to: The original insurance certificate/waiver distributed
Initiating Dept. ❑
to Risk Management ❑
Finance Dept. ® ORIGINAL bonds sent to Treasurer ❑
Sandie Frakes, ext 5249
Name/Extension
City Attorney's Office
Date: 2/25/14
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G:AttyMisc/Contract Forms/City Clerk Transmittal
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
BUCKNAM INFRASTRUCTURE GROUP, INC.
FOR
PAVEMENT MANAGEMENT PROGRAM
THIS AGREEMENT ("Agreement") is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California, hereinafter
referred to as "CITY," and , a BUCKNAM INFRASTRUCTURE GROUP, INC., a
CALIFORNIA CORPORATION hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to PROVIDE A
PAVEMENT MANAGEMENT PROGRAM; and
Pursuant to documentation on file in the office of the City Cleric, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
I. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates PETER BUCKNAM who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence on February 3 2014 (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless
extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall
be completed no later than 3 YEARS from the Commencement Date. The time for
performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit
"A." This schedule may be amended to benefit the PROJECT if mutually agreed to in
writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified .in
Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,
a fee, including all costs and expenses, not to exceed SEVENTY FIVE THOUSAND
Dollars ($75,000.00).
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In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
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compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "lg "
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged
negligent) performance of this Agreement or its failure to comply with any of its
obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense
and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall
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apply to all claims and liability regardless of whether any insurance policies are applicable.
The policy limits do not act as limitation upon the amount of indemnification to be
provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shalt obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention without the express written
consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars
($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy
further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might givc rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance
required by this section or fails or refuses to furnish the CITY with required proof that
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insurance has been procured and is in force and paid for, the CITY shall have the right, at
the CITY's election, to forthwith terminate this Agreement. Such termination shall not
effect Consultant's right to be paid for its time and materials expended prior to notification
of termination. CONSULTANT waives the right to receive compensation and agrees to
indemnify the CITY for any work performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
prenuum.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
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11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
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14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail-retum receipt requested:
TO CITY:
City of Huntington Beach
ATTN: DIRECTOR OF PUBLIC
WORKS
2000 Main Street
Huntington Beach, CA 92648
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TO CONSULTANT:
BUCKNAM INFRASTRUCTURE
ATTN: PETER BUCKNAM, P.E.
25004 LA PLATA DRIVE
LAGUNA NIGUEL, CA 92677
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
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contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
gration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
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24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has
the power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the
event that such authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
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promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City
Attorney. This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers.
CONSULTANT,
[cowANYNAMEl BUCKNAM
INFRASTRUCTURE GROUP, INC.
By: �..
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ITS: (circle one) Chairm residen ice President
AND
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print name
ITS: (circle one ret ief Financial Officer/Asst.
Secretary — Treasurer
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CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of
.... J
City Manager
INITIATED AND AP PR VED:
TRAVIS K. HOPKI , DIRECTOR OF PUBLIC
WORKS
APPROVED AS TO FORM:
City Attorney - /a -10-/5
Date 2 3 ' �
A. STATEMENT OF WORK: (Narrative of work to be performed)
The Consultant shall prepare Monthly Project Status reports, field review and project status
meetings, OCTA QA/QC Plan, Citywide Work History Report, Citywide draft PCI report per
Chapter 3 MicroPAVER Guideline Manual (OCTA), Three (3) copies of the Final Pavement PMP
Report (plus one original signed by our Registered Engineer, CA No. 20903), in binder and
electronic form (.pdf), will be sent to the City. Also the Consultant will provide three (3) CD copies
of the Final PMP database and will install it at the City along with a complete GIS files based on the
tasks listed in the Proposal which is attached as Exhibit "A.I".
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
The Consultant shall perform Tasks 1 through 4 listed in the Proposal, which is attached as Exhibit
"A. l ".
C. CITY'S DUTIES AND RESPONSIBILITIES:
Communicate in a timely manner, attend a project kickoff meeting and additional meetings, if
necessary, provide a centerline shapefile, if necessary, provide andreview existing pavement
management program with Consultant, meet with the Consultant to discuss current pavement
maintenance and rehabilitiation strategies, provide pavement maintenance records, provide
pavement rehabilitation history, and review the draft PMP update report and transmit comments and
suggestions to the Counsultant prior to Final Report.
D. WORK PROGRAM/PROJECT SCHEDULE:
Project Kickoff— Contract Execution
Survey Completion —1 month after contract execution
Delivery of draft PMP —1 month after survey completion
EXHIBIT A
City comments returned to Consultant —1 month after draft PMP
Submittal to OCTA of MicroPAVER Certification conforming to Renewed Measure M2 Eligibility
Guidelines — February 2014
Delivery of City CIF Final Report —1 month after city comments returned
All necessary OCTA data, reporting and revenue projections will be submitted prior to June 30,
2014
Huntington Beach CIP data/Final Report, reporting and revenue projections will be submitted I
month after City comments on draft report
Implcmentation of MicroPAVER version 6.5 — Any time after acceptance of Final PMP
Three copies of the MicroPAVER database will be delivered
All pavement and GIS data pertinent to the project deliverables will be submitted with the Final
PMP report.
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EXHIBIT A- t
Project Understanding / Scope of Work
Project Understanding / Approach
We have defined detailed phases to the scope of work;
1. Project Implementation
2. Client Satisfaction
3. Project Schedule
4. Scope of Work (Major Tasks)
1 j Project Implementation
TASK 1.1: Project Kickoff
The first step in implementing a successful pavement management program truly
resides in frequent communication and timely scheduled data updates. For the City of
Huntington Beach it will be essential to establish, up front, the Public
Works/Maintenance pavement management priorities. Our team will set a Project
Kickoff meeting to further discuss and review in detail the expectations of the project,
technical approach, zone maintenance, Orange County Transportation Authority (OCTA)
compliance, finalization of the scope of work and the review of schedule.
This effort will build consensus between the Street Maintenance and Engineering
departments as well as build stronger ARTERIAL and LOCAL maintenance programs
The first key topics to be discussed will include the review and assessment of the
existing MicroPAVER pavement plan/data, OCTA compliance, and survey areas based on
recent maintenance work and schedules, new construction, data quality and condition,
current pavement procedures, historical expenditure levels, and desired service levels.
Deliverable: Meeting minutes, revised project schedule (if necessary)
TASK 1.2: Project Status Meetings - Quality Control Program
Status Meetings and Progress Reports
• Minimum of three meetings during the project (kickoff, field, and status
meetings)
• Field review meetings
• Monthly progress status reports will be delivered to City project manager
Quality Control (QC)
We will use a statistical sampling approach for measuring the quality of our field
technician's work. In this manner, 10 percent (16.6 centerline miles) of the original
surveys will be re -surveyed by an independent survey crew, supervised by a field
supervisor, and the results will be compared to the original surveys.
Project Understanding / Scope of Work
Our QC process involves checking the field crews' work in a "blind study" fashion.
Quality control checks will be performed at the end of each survey week. This will
ensure that all field personnel are properly collecting distresses and pavement
quantities for all street segments. Since we are collecting distress information on our
field Tablets with the Huntington Beach MicroPAVER database fire, our staff will
perform several quality control tests within the pavement management software
using a sample set of the City of Huntington Beach's street distress data. This will
ensure that all system and analysis settings as well as City recommendations and
standards are being followed.
As shown within the OCTA "Countywide Pavement Management Program, Guidelines
Manual (CPMPGM)", our staff will follow and deliver on the requirements stated on
Section 2.4, page 8 which require specific QA/QC data (items A through G). Additionally,
Chapter 3 requires numerous data/deliverables from local agencies for Measure M2
eligibility. All general PC[ reporting will follow the Chapter 3 guidelines.
Bucknam has already submitted fifteen (15) OCTA Measure M2 compliant reports for
OC municipalities, they include:
Brea
Irvine
Newport Beach
Costa Mesa
Huntington Beach
San Juan Capistrano
Cypress
Laguna Niguel
RSM
Fountain Valley
Laguna Beach
Tustin
Huntington Beach
Laguna Hills
Westminster
Our surveys follow the accepted OCTA windshield/walking requirements. A copy of the
QA/QC plan utilized by our staff during the project will be submitted along with the PMP
certification documents.
Our staff has already attended the OCTA
MicroPAVER Distress Training Class held in
November, 2011. In February, 2012 our
staff is scheduled to attend the OCTA
"calibration testing" to certify staff and
Bucknam Infrastructure Group under the
OCTA guidelines. As of fiscal year 2013,
our firm is qualified to survey under the
OCTA guidelines.
Deliverable: Monthly Project Status
reports, field review and project status
meetings, OCTA QA/QC Plan
1-2
Cert f icate of Compfetion
This CenHtramn 6s presemed upon gan o1 aaertdance and
paFodpanon b tlm OCTA MbcPAVER Oistm Tmhdny CWW
Held November M & 16. 2011 at the Garden Gim Bus FaW y.
Peter Buchnm
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Project Understanding / Scope of Work
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout our Scope of Work, each Task is summarized with project
deliverables. Client satisfaction will derive from frequent communication with the
Project Manager and key staff members from the Engineering and Street Maintenance
departments. Project success is created by delivering on three main factors;
1) Adherence to scope tasks and deliverables
2) Performing to the standard set by the Project Schedule; and
3) Controlling costs. Our Project Manager will follow each of these factors throughout
the duration of the project
Deliverable: Project Status Updates, as stated in Task 1.2
3) Project Schedule
TASK 3.1: Work Flow/ Project Schedule
Our project schedule shows each major task identified in our scope of work, as well as quality
control milestones and meetings. Bucknam currently has ample staff to apply to this project in
order to meet an aggressive schedule (3 to 4 field technicians will drive the proactive schedule).
We have included the Critical Path Method (CPM) Project Schedule within Section 4 of our
proposal.
See key milestone dates from the project schedule below:
• Project Kickoff— November 2013
• Survey Completion — January 2014
• Delivery of draft PMP — late January 2014
• City comments returned to Consultant— February 2014
• Submittal to OCTA of MicroPAVER Certification conforming to Renewed Measure M2
Eligibility Guidelines — March 2014
1-3
Project Understanding / Scope of Work
• Delivery of City CIP Final Report — February 2014
o All necessary OCTA data, reporting and revenue projections will be submitted
prior to June 30, 2014
o Huntington Beach CIP data/Final Report, reporting and revenue projections will
be submitted by February 2014
• Implementation of MicroPAVER version 6.5 —Anytime after acceptance of Final PMP
o Three copies of the MicroPAVER database will be delivered
o All pavement and GIS data pertinent to the project deliverables will be
submitted with the Final PMP report, March 2014
4) Scope of Work (Major Tasks)
TASK 4.1: Update Maintenance and Rehabilitation Activities
Based on the pavement maintenance that has been performed by in-house staff as well as
contractual maintenance, our staff will review all street activities that have been performed
during the past two years. This data will be entered into MicroPAVER to enhance the
recommendations for the upcoming budgetary analysis and CIP reporting.
Deliverable: Citywide Work History Report
TASK 4.2. Conduct Pavement Condition Survey
Once the pavement segmentation has been assessed and
verified, the inspection of approximately 167 centerline miles of
MPAH will be performed (100% of MPAH routes). Our survey
will ensure that all Master Plan of Arterial Highways (MPAH)
routes are surveyed for OCTA compliance. Additionally, there
are 97.4 centerline miles of local streets that need to be survey
in order to comply with Huntington's June 2014 OCTA submittal
30% of Locals).
Included within the Local survey will be the newly annexed
Sunset Beach area. This area includes approximately four (4)
centerline miles of streets.
Combined, the 2014 survey effort will total 264.4 centerline miles.
Our survey methodologies will include the following approach based on the City's cost and
benefit analysis:
1. Windshield based MicroPAVER survey (performed on Tablets live in the field); this
survey methodology is required by OCTA. Our staff will establish all inspection sample
locations for survey based on MicroPAVER guidelines.
;.., : 1-4
Project Understanding / Scope of Work
Distress types will be collected based upon actual surface conditions and physical
characteristics of the segment. Surveying methods will be conducted by remaining consistent
with MicroPAVER & the Army Corp of Engineers sampling guidelines while being flexible to
current City practices.
Through our windshield surveys, we use a mixture of windshield and walking surveys based on
the functional classification of the roadway and the street conditions found.
We will use the City's GIS centerline live in the field to reduce survey times and project
schedules. If the City has a recent high -resolution aerial (approx. 3") we will use this file during
our field survey efforts to verify street measurements and other segment attributes.
Our first priority will be pavement condition analysis on the City's Arterial and Collectors to
ensure that we satisfy the OCTA Measure M2 PMP requirements. We will use the OCTA Master
Plan of Arterial Highways (MPAH) to assist in our survey the Arterial and Collector streets.
Residential streets will be analyzed in a similar fashion.
Our use of MicroPAVER-Tablet units allows our staff to collect pavement data with the City of
Huntington Beach's MicroPAVER database live in the field. At the end of the day all electronic
data is transferred to our office for quality control and management. Our Tablet methodology
sets us apart from the competition since we are using a paper -less inventory process to enter
pavement / GIS data; this in turn generates cost savings to enhance other portions of the
project such as CIP reporting, MicroPAVER training, and on -call services.
Roadway Verification Survey - A listing of the field attribute data that is updated/verified during
the survey for the pavement management database is listed below:
1. Field Attribute Data (undated and/or verifiedl
• From/to, indicating the assigned limits of the section, sample test areas, street
name, a street codification (arranged west to east and south to north)
• Street ranking indicating local, alley, arterial, collector, # of lanes, surface type
• Historical PCI tracking from previous inspections and 2013/14 PCI inspections
• Segment quantities, indicating the length, width, and total true area of the section
• Pavement distresses compliant with MicroPAVER — OCTA guidelines (i.e. alligator
cracking, block cracking, rutting, long/trans cracking, weathering, etc.
2. Conditional data will be evaluated for all street segments and will include:
MicroPAVER 20 AC & 19 PCC distresses by type, severity and sample area
PCI ratings (0-100); per segment, per grid zone, per maintenance zone and citywide
Other known or found environmental issues (standing water, site condition, etc.)
We welcome staff members from the City of Huntington Beach to join our surveys. All
pavement data will be entered into the City's most current licensed software (version 6.5.2). All
items listed above will be maintained by our staff for the duration of this project. Data
management will be performed in-house at our Laguna Miguel office. At the completion of the
1-5
Project Understanding / Scope of Work
project, the MicroPAVER database will be placed within your information
services/communication network.
3. Section Distress and PCI Reporting
Once inspections are completed, we will generate a draft Pavement Condition Index (PCI)
Report for City staff to review. The City and our staff will review these reports to ensure that all
inventory data is correct and the project is running smoothly.
PCI reports will include the necessary data listed within the Countywide Pavement Management
Program, Guidelines Manual; Chapter 3 (Agency Submittals).
Deliverable: Citywide draft PCI report, Pavement segment data required within Chapter 3
MicroPAVER Guideline Manual (OCTA)
DEVELOP RECOMMENDED IMPROVEMENT PROGRAM
TASK 4.3: Maintenance & CIP/Budgetary Analysis
We will assist the City in developing the most cost-effective preventative maintenance, repair and
rehabilitation strategies possible. This will be accomplished by meeting with the City to discuss
and strategize maintenance activities that are currently being used by the City. Based on the
City's current AC & PCC applications and other maintenance practices used we will conduct an
historical and prospective analysis on the conditional and financial impact these practices have on
the pavement network. Based on our fiscal and deterioration analysis, we will present our results
and recommendations to City staff. This analysis will become an essential building block for the
2014-2019 maintenance programs.
We will establish a maintenance "decision tree" that will be used to generate pavement
recommendations that match current 2013 maintenance approaches. This will be accomplished
by assessing/updating the unique and individual deterioration curves within MicroPAVER based on
functional class (i.e. arterial, collector, local) and age.
Our staff will review the Huntington Beach's deterioration curves that have been developed
based on historical pavement condition, inspection, surface type, and road class. The curves will
be modified based on 2013 pavement conditions. The strategies that are typically reviewed are
rehabilitation and reconstruction (R&R), localized maintenance, slurry seats, and various overlay
types, the expected improvement in pavement condition, the life -cycle extension that would
result and the unit costs for maintenance.
All maintenance practices/unit costs will be integrated into MicroPAVER and will be derived from
the most recent construction bids for pavement rehabilitation. We will account for inflation rates
when long-term revenues projections are made.
Our staff will also update the City's residential maintenance zone approach. We will focus an
projecting budgets and maintenance recommendations for all streets within maintenance
zones; this will allow us to proactively schedule maintenance efforts throughout the muki-year
aP as well as achieve the desired level of PCI across the City.
1-6
Project Understanding / Scope of Work
Our Project Manager and Principal will work closely with City in defining repair and
rehabilitation strategies during each fiscal year and within each tract/area defined by the City.
Once the repair/rehabilitation strategies have been defined, the identification of a seven year
Forecasted Maintenance schedule will be generated.
The recommended budget scenarios will be identified on the basis of several criteria:
• Present pavement conditions; Desired levels of service and available resources
• Local Match Reduction guidelines identified by OCTA
• Scheduling with the City's maintenance zones and other capital projects (water,
sewer)
• Accrued backlog levels and stabilization of maintenance backlog
• Future routine maintenance needs based on projected deterioration rates
• Future OCTA and MPAH objectives and improving citywide weighted PCI
The primary emphasis of this task is to maximize the programming of street maintenance
projects using the most cost-effective strategies available and taking into account a life -cycle
cost analysis. A working "draft" Final Report will be generated for City staff to review. The Draft
and Final PMP report will include:
• Executive Summary / Findings and Recommendations
• Pavement Condition index (PC[) reports;
• 7-Year CIP identifying arterial and residential maintenance (per section)
recommendations (slurry, overlay, recon, etc.) associated with a construction cost
• Recommendations for LOCAL maintenance in "groupings" or zones.
• GIS mapping
Deliverable: Three copies of the Draft Pavement Management Program Report
TASK 4.4: OCTA Compliance Reports / Citywide CiP Report
We will deliver the Final Report to the City which will be essential for staff reference and use as
well as presented in a way that is beneficial for elected officials/upper management.
This report will assist the City In complying with OCTA and its most recent Countywide PIMP
Guideline requirements. The report will be prepared in a format that uses the information
delivered by MicroPAVER in conjunction with the information and analysis performed by our
team. The report will also provide the City with information on:
• Current inventory and pavement conditions indices (PCI) for all road classes
1-7
Project Understanding / Scope of Work
■ Projected annual rehabilitation programs for street maintenance for a
7-yr period (ARTERIAL and LOCAL Forecast Maintenance Reports) that show the
largest return on investment and acceptable levels of service
■ Modeling and comparison of budget scenarios typically include:
■ Maintenance required to complete all streets within 7-years
■ Current / Actual budget projection (citywide approach)
■ 7-year CIP projection budget for OCTA submittal requirements
■ Final Local Match Reduction budgetary models / results
■ Strategies and recommendations for the City's AHRP, Prop. 113, Prop 42 and
maintenance programs and procedures, including a preventative maintenance
schedule
■ Supporting documentation required byOCTA
■ A detailed breakdown of deferred maintenance (backlog)
We will make a presentation of the results from the 2013 PMP update to City personal and/or
City Council if necessary.
Registered Engineer
Mr. Steve Bucknam, P.E. will supervise all operations, review all completed data and prepare
and sign a final report incorporating the results of our pavement evaluation and conditions. We
will provide engineered recommendations for pavement rehabilitation and replacement design
based upon field data and analysis.
Deliverable: Three (3) copies of the Final Pavement PMP Report (plus one original signed
by our Registered Engineer, CA No. 20903), in binder and electronic form (.pdf), will be sent to
the City. Bucknam will provide three (3) CD copies of the Final PMP database and will install it
at the City.
TASK 4.5: Mapping and GIS Update
As an enhancement and proactive approach to this project, our staff will update the existing
Pavement-GIS link between MicroPAVER and the City's GIS system. The City's centerline will be
used as the platform for updating the unique pavement-GIS layer.
Once the City has approved the Pavement Condition Report, we will develop the necessary
MicroPAVER-GIS linkages. By using the unique ID's within the PMP and the City's GIS street
segment ID's, we will create a one-to-one match for each pavement section in the GIS. As new
pavement inspections and edits are entered into the PMP the link that we have created will
display the most current PMP data through the City's GIS.
The maps described below will be incorporated into the City's Final PMP report:
4.• PCI values for every section
Project Understanding / Scope of Work
❖ Work History identifications
❖ 7-yr Arterial / Residential Rehabilitation and Slurry Seal Programs
❖ Functional classification maps
Our staff will upload all PMP data to the dedicated GIS layer and import the necessary GIS files
into the City`s GiS enterprise. A demonstration of the layers use, applications and reporting will
be shown to the City.
Additionally, Bucknam has implemented several GIS Enterprise systems to agencies within
Orange County (i.e. Fountain Valley, RSM). We will demonstrate our GIS management
capabilities, recommend enhancement to the Huntington Beach GIS and show a five example of
our Digital Roadway Imaging services to City. This will demonstrate how the Huntington Beach
GIS can be enhanced.
Deliverable: Complete GIS files/themes based on list above (shapefiles).
5) Optional Tasks
TASK S.1: Pavement Field & Software Training
We will provide City staff with the quality, certified training and necessary skills needed to
steward and maintain the PMP. This will include operation manuals for both field data
collection and software use. Peter Bucknam, who is certified in the use of MicroPAVER, will
conduct comprehensive multi -day training sessions covering segmentation management,
reporting, and editing/updating the database. This is estimated to consist of a minimum of 12
hours of training. There is no minimum or maximum amount of people that can be trained
under this methodology.
Bucknam will provide training in the AC and PCC pavement field survey techniques. Engineering,
Street Maintenance and GIS staff will have a dear understanding of how the system is
developed and data recorded. City staff will be versed in the proper procedures for field data
collection, thereby ensuring the ability of the City to repeat the pavement survey on its own
when the need arises.
At the completion of the training, the City will be able to update each individual portions of the
dataset as maintenance and future inspection are completed. The training will include:
❖ General MicroPAVER use
❖ Annual data entry needs, reporting requests and deterioration modeling
•3 Annual budget projection reports — PCI report generation
❖ Update of maintenance costs, strategy assignments, engineering data, and
deterioration curves; interpretation and utilization of management reports)
❖ Querying, managing and plotting from PMP—GIS mapping
Deliverable: Training materials used in workshops, field survey forms
1-9
Project Understanding / Scope of Work
TASK 5.2: On -Call Services
Pavement Management Program Support
Bucknam will provide annual support for a period of two years where we will provide quality
and accurate use of the in-house operation of MicroPAVER software. Once the City has
approved the Pavement Condition index Report under this years work effort, this service will
become active. Our typical On -Call services include:
�® Additional budget scenarios, general reporting, deterioration studies
®® Additional visual inspections above the mileage amount indicated in Task 4.2
®® Additional pavement management—GIS mapping
V%* Additional MicroPAVER training, operation use
%% GIS Enterprise assessment, management, implementation
The agreement will to include the provision of onsite and telephone support for the City staff.
TASK 5.3: Automated Digital Roadway Imaging
Bucknam has performed numerous digital roadway
Imaging survey throughout Southern Califnornia over
the past ten years. Based on the Ciity's infrastructure /
GIS data collection priorities we have performed digital
imaging surveys for local agencies that complament
our pavement inspections. Our services are a proactive
and cost efficient GPS survey methodology that will
allow for the collection of numerous GPS locations
using "'one set of digital imagery (e.g. five citywide
infrastructure surveys for the cost of one).
Beyond the pavement survey capabilities, the City will
be able to collect other infrastructure assets in the future such as signs, driveways, catch
basins and other ROW features; a tremendous costs savings that could reach $400,000 over
the next 3 years.
With verification of street segmentation, the inspection of approximately 264.4 centerline miles
will be surveyed (or citywide). MicroPAVER - Army Corp of Engineers AC and PCC distress types
will be collected based upon actual surface conditions and physical characteristics of the
segment while being flexible to current City practices.
Our automated digital imaging allows technician to collect the following:
e Continuous pavement imaging (images taken every 5 meters, Competition typically
surveys at every 8 meters/25 feet intervals)
1-10
Project Understanding / Scope of Work
• Surface roughness ratings (IRI)
• Rutting depth (full width of lane or street)
• Imaging captures 100% of each pavement segment (not just one lane)
• Data transfers seamlessly to MicroPAVER
• Optional Ground Penetrating Radar (GPR) for arterials and collectors
• 2mm pixel images allows for centimeter horizontal and vertical accuracy
The first survey process will involve the mobile GPS vehicle taking approximately two -week's
time to survey the Huntington Beach's street network; additionally, the vehicles drive the
posted speed limits. The images that are collected are taken by using Sony digital stereographic
cameras (6 cameras) positioned on the vehicle. The images have a resolution of 1600x1200 and
are geo-referenced by means of inertial GPS equipment contained within the van; images are
taken every 4 to 6 meters,15 ft intervals.
The quality of the imagery and its GIS / record collecting capabilities within the software
provided allows the technician to accurately identify the required pavement distresses defined
by the pavement software and the project (distresses are collected in-house).
All pavement GIS data associated with each pavement section will be entered into the City's
working infrastructure and GIS software.
Proiect Understandine I SCODe of Work
Survey vehicles are equipped with digital measuring instrumentation (DMQ that
will be used to verify all pavement section lengths and widths. Our vehicles can be equipped
with road roughness rating equipment, strip mapping cameras and are set to record 360 degree
street imaging.
The survey will be performed by the Bucknam team that is experienced and trained in
infrastructure condition assessment using LambdaTech's "Feature Extraction" software. We
have performed this service for the cities of Fountain Valley, , Tustin, Compton, RSM, Cypress,
Lake Elsinore, National City, Palmdale, Palm Desert, La Habra Heights, Lomita and Santa Ana).
Through these projects we have collected the following infrastructure data sets and established
GIS layering for:
® Sign Inventory (MUTCD compliant)
• Catch Basins
® Sewer and Storm Drain manholes
® Fire Hydrants
® Sidewalk Curb Markings
s Street Striping, Legends, Crosswalks
® Street Lighting
o Pavement roughness and rutting
® Pavement Management surveys (based on County requirements)
1-12
Understanding / Scope
Proposed Fee
Task Items 1 through 4 can be accomplished on a time and materials not to exceed basis in
accordance with the standard hourly rate schedule attached. Our anticipated fee including labor
and reimbursable expenses is projected to be $62,093 for a four -month period.
Should the City desire to increase the service level above the hours outlined above for the Task
items 1 through 4 or require other services not described herein, a fee adjustment would be
negotiated and mutually agreed upon by both parties. We have included our fee schedule
below for the City consideration.
Description
Principal
Project
B,Qanager
Assistant
Planner
Field��
Technidan(sl
Total by
Task
2013Sam Fee
$250/hr
$170/hr
$325/hr
$82jhr
$7Mfhr
ask fl
Project Implementffdon
ask l l_
Pr�ect Kickoff —
2.
'
�+._ ..1.
ask 12
t*ect States M -Quality Camtro!
1
--
4
— 4
32
ask 2
cupo
_
Task2-1Project
Delkend Aes
.-6
—_-_6�
_
_._?1,770
_..
ask 3
-- ---�
PFolect Sdtedule
—
..._._._..----
ask 3-1
work Flow Schedule
2
--_. - _ 2
Task 4
swpe awork
ask 4.1
U Rgaintenance and Rehabilitation Activities
2
2
_ 16
4 2
—vie
!averment condition Survey (2G4.4 nudes-Mn field
12„—
_ask
ask43
__
Maintenacne&COP Bud
—
8
ask 4.4
17urmptlance Rem / O"de CIP Report
1_24
_ 4
_ask 43
Mapping and GIS Update �._..—_. --..—
_
—.. 3
—. 34
10...
rSSS
__..__.
Retmhursables(mt
—
All deliverables willbevi!!" property of the of Mach
M Tasks are negotiable
—
—
V
Yotel nourss s — _ _ —_---• µ
__• 2
_ 63
_ 77
474
2
2M Total Base Poe
$ sea
$ 10,710
$ s,625
$ 3J%M8
139
$6 00
Optional Tasks
asksl
Pavement Field & SoKmreTrainirg
52
on Calf Services (Artrtualj
_ask
Task 5 3
Automated ft tal R®adveay lma_g+ (Cif fide ar 4fi6 mite3 —
—�..
_.
—.—.
_—
TOO
__--
AddiiionolseevicesoutsideafthiscontaLtwillbenegotlatedvr tthecaywrerewewillusetheStandardHourlyllateSchedule _
1-13
Project Understanding / Scope of Work
Project Schedule
1-14
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost
schedule:
The Consultant fees shall be based on the Standard Hourly Rate Schedule listed in the City of
Irvine Contract on page 36 extracted and attached heretofor as Exhibit "B.1 ".
B. Travel. Charges for time during travel are not reimbursable
C. Bilk
All billing shall be done monthly in fifteen (15) minute increments and matched to an
appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a glance,
the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation prepared
by CONSULTANT may be required to be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided
herein.
1
Exhibit B
5. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated as separate and apart from the
ongoing performance of the remainder of this Agreement.
2
Exhibit B
M10
Payment Schedule (Fixed Fee Payment)
1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set
forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: A copy of every memorandum, letter, report, calculation and
other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY
shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that the
work has been performed in accordance with the provisions of this Agreement;
and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule
of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree
that past performance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or
additional services requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the
parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
Exhibit B
EXHIBIT B-1
Cateaory
Principal
Senior Project Manager
Senior Engineer/ Planner
Construction Manager
Pavement Management Project Manager
Management Analyst
Project Engineer/Planner
Engineer/Senior Technician Manner/Senior Inspector
Assistant Engineer/ Technician / Planner/ Inspector
CADD Operator
Administrative Assistant
Field Technician
Clerical/Word Processing
Forensic Services
Relmhursabies
Mileage
SubmnsuhantServlces
Reproduction
Travel & Subsistence
Fees & Permits
Computer Services (External)
Effective 9-1-2012
BUCKNAM INFRASTRUCTURE GROUP, INC.
3545 Seagate%Vap, Suite230 Uceanside.CA 9Z056
'6760.216.5529 F.76W.216.6549 www.buckdam.net
Rate
$ 250
210
180
172
170
160
155
130
125
10S
100
82
75
Quote
$ 0.65/mile
Cost + 15%
Cost + 15%
Cost+ 15%
Cost + 25%
Cost + 15%
36
EXHIBIT B-1
Project Understanding / Scope of Work
Proposed Fee
Task Items 1 through 4 can be accomplished on a time and materials not to exceed basis in
accordance with the standard hourly rate schedule attached. Our anticipated fee including labor
and reimbursable expenses is projected to be $62,093 for a four -month period.
Should the City desire to increase the service level above the hours outlined above for the Task
items 1 through 4 or require other services not described herein, a fee adjustment would be
negotiated and mutually agreed upon by both parties. We have included our fee schedule
below for the City consideration.
tl�cri on
PrintsPa 1
Payect
Mana�r
rd
Assistaeld
Manner
H
Technician(s)
�m'n
Total by
Task
M3Base Fee
$250/hr
$170/hr
$125/hr
$87,jhr
$75/hr
asksPMledl
Renteflon�-
ask 11
-ed Mdwff
2
1
Task 12
Pr4alStaAa l►1eelngs-rlualft Cortlrol
1
--
_ 4
4
32
$34
ask P
cowa Silwadltsn
Task 2.1
Proled Delkwables
6
6
1.77
ask 3
Projed Schedule
-
ask 3.1
Yyark now &rojpd Schedule
- -
..-.2
ask 4-1 �U_pda�
fNaieiteriance and Rehabilitation Atbivities
—
2
2
16
_
$1,902
Task 42
Pavement Condition su_4 miles -Wind_ shield
12
24
410
_
Task 4.3
MainEenacne&CtF�Bu
ask 4.4__.
Compliance Reports/ C tywide CIP Report --
--. if
24
__._.__.. 4
_ ---_
2
� ....__
Task 45-
Map_pir d GIS U aie _ --� -
3
34
_ _ 10
$5,5 80
Mmlaesables od rdJ materials
_
_�&2410
At deliverables teiB became P P y the r of Hurdi Beach
All Tasks are negotiable
~
-
- _
Total Hours per staff
2
63
77
474
2
2M Teflnl Base Fee
$ SOD
$ 10,710
$ gas
3lT,fi68
$ ISO
$62 a93
Optional Tasks
ask5.1
Pavement Field& Software Trainin T--
_ 12
_
$2. 040
Task 52
on -Call Services(Annual)_
-
_ _ T&M,
Task 5.3
Auh mafed Digital Roadway Ims ng (L:i4twlde or 466 miles
AdditionalservicesoutsideofthiscontradwillbenewHatedwith the CRY where wewill usetheStandardHouriyRateschedule --
EXHIBIT B-1
Understanding
Proiect Schedule
1-2
ORGAN-IZATIONAL CERTIFICATE -OF-
INCORPORATOR OF
BUCKN.AM_INFRASTRUCTURE GROUP ,IN,C.,-
:_ A CALIEORNIA CORPORATION
CORPORATE SEAL
A seal for the corporation is hereby adopted consisting of two concentric circles with the
names "BUCKNAM INFRASTRUCTURE GROUP, INC." in the outer circle and the words and
figures, "INCORPORATED" and "CALIFORNIA" and the date of incorporation in the inner
circle, in the form and figures as follows:
(Aftitx seal 'here.;
SHARE CERTIFICATE
The form of share certificate attached hereto is hereby adopted as the share certificate for
the corporation.
PRINCIPAL OFFICE LOCATION
The location of the principal office for the transaction of the business of this corporation;
until hereafter chanced by subsequent action of the Directors, is as follows:
3548 Scagate Way -
Suite 230
Oceanside, California 92056.
ELECTION OF OFFICERS
The following persons are hereby elected to the offices set forth opposite their names:
Office Name Monthly Salary
President Peter Bucknam To Be Determined;
Secretary Peter Bucknam To Be Determined:
Chief Financial Officer Peter Bucknam To Be Determined.
J-.\WP2011\74660.01\vctag552.wpd -2-
iNCORPORATOR'S CERTTFICATION AND RESIGNATION
The undersigned, having completed th(-, initial organization of the above named
corporation and having, nained the above Directors to carry on the functions of the Board of
Directors as required by law, hereby executes this Organizational Certificate and hereby resigns
as Incorporator to be effective as of the 2l"day of�7Jun- 20111.
Brim T. Stephens, sq.
Incorporator
1174660.0I\.ycIaq552,wpd
rage i OT 9
/`9 L/ CERTIFICATE OF LIABILITY INSURANCE
A�
DATE (MM/DDNYYY)
11/13/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Willis of Illinois, Inc.
c/o 26 Century Blvd.
P.O. BOX 305191
Nashville, TN 372306191 USA
CONTACT
NAME:
aCN o Ext :1-877-945-7378 aC No :1-888-467-2378
E-MAIL
ADDRESS: certificates@willis.com
INSURERS AFFORDING COVERAGE
NAIC #
INSURER A: Travelers Indemnity Company of CT
25682
INSURED Bucknam Infrastructure Group, Inc.
INSURER B : Travelers Property Casualty Company of America
25674
INSURER C : Continental Casualty Company
20443
3548 Seagate Way, Suite 230
Oceanside, CA 92056
INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER:W78399 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
SUBR
POLICY NUMBER
POLICY EFF
MM/DD/YYYY
POLICY EXP
MM/DD/YYYY
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,000
DAMAGE TO RENTED
occurrence
$ 1,000,000
A
CLAIMS -MADE X OCCUR
MED EXP (Any one person)
$ 5,000
PERSONAL & ADV INJURY
$ 1,000,000
6806A55628A
09/16/2013
09116/2014
GENERAL AGGREGATE
$ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMPIOP AGG
$ 2,000,000
$
POLICY X PRO LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
Ea accident
1,000,000
BODILY INJURY (Per person)
$
ANY AUTO
BODILY INJURY (Per accident)
$
A
ALL OWNED SCHEDULED
AUTOS AUTOS
6806A55628A
09/16/2013
0911612014
PROPERTY DAMAGE
Per accident
$
NON -OWNED
X HIRED AUTOS X AUTOS
CSL incl in GL
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
HCLAIMS-MADE
AGGREGATE
$
EXCESS LIAB
DEC RETENTION $
$
WORKERS COMPENSATION
X WC STATU- OTH-
I ER
B
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N
OFFICER/MEMBER EXCLUDED? �
(Mandatory in NH)
N / A
UB3790T99A
09/16/2013
09/16/2014
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
C
Professional Liability
MCH288359767
09116/2013
09/16/2014
$1,000,000 Per Claim
$1,000,000 Aggregate
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required)
CERTIFICATE HOLDER GANGELLATION
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
SR ID: 1432879 Batch #:12373 @ 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD
'i��pN�tNGrp? CITY OF
O,I BEACH
v.
Professional Approval Form NOV I'a 2013
0
�F�C�PlTY,�Pti�� P4
T
Date: 11/13/2013 Project Manager Name: Todd/Broussard / Jim Wagner
Requested by Name if different from Project Manager:
Department: Public Works
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER,
FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT
PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purpose for the agreement:
Pavement Management Plan Update with City of Irvine InterAgency Agreement Rates
2) Estimated cost of the services being sought: $ 75,000
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
® MC 3.03.08(b) - Other Interagency Agreement procedure will be utilized.
❑ MC 3.03.08 - Contract Limits of $30,000 or less exempt procedure will be utilized.
5) Is this contract generally described on the list of professional service contracts approved by the
City Council? If the answer to this question is "No," the contract will require approval from the
City Council.) ��XYee j No
F
rvices ftnager Signature
it/' /,/ '/ - 3;
Date
6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted
(Please note that a budget check will occur at the object code level):
20790003.69 t'��$ 75,000 $
$ $
$ $
Ian 49613
Budget Appro al
Date
— -
l l =13 - 20 l'3
partment He'd Signature )
Date
A-0-L/
k-`/a4,/\� 4 41�
( / P, I Ls
Director o in e's Signature
ate
eputy/01-M ger's Signature
Date
APPROVE@'
NIED ❑
1)
Ps
ity' anager's Signature
Date
Date: 11/17/2013 Project Manager: Todd Broussard / Jim Wagner
Requested by Name if different from Project Manager:
Department: Public Works
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I
& H MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: Bucknam Infrastructure Group, Inc.
2) Contract Number: PWK
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $ 75,000
__----
4) Is this contract less than $50,000? ❑ Yes ® No
5) Does this contract fall within $50,000 and $100,000? ® Yes ' ❑ No
6) Is this contract over $100,000? ❑ Yes ® No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and
City Clerk. Make sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified
consultants? ❑ Yes ® No
8) Attach a list of consultants from whom proposals were requested (including a contact
telephone number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
G
,Budget Approv�J.,Signature
Director brF)6a1*er6' (or designee) Signature
0-4-'9C43
Date
-S/
Date
City of Huntington Beach
Trial Balance Report 11/21/13
Object
Actual
Budget Encumbrance
Avail Funds
Account
9/30/14
9/30/14 9/30/14
9/30/14
20790003 - Arterial Rehab Design 2013/14
51110 - Base Salaries
3,656
(3,656)
51100 - Salaries - Permanent
3,656
(3,656)
55110 - CalPERS Employer Cost
785
(785)
55120 - CalPERS Employee Cost
137
(137)
55100 - CalPERS Payable
922
(922)
55175 - Workers' Compensation
334
(334)
55265 - PERS Med - Kaiser
57
(57)
55266 - Teamster - UHC HMO
466
(466)
55200 - Health Insurance
523
(523)
55350 - Vision Care
11
(11)
55375 - Disability
24
(24)
55400 - Dental Insurance
30
(30)
55450 - Life Insurance
3
(3)
55300 - Other Insurances
67
(67)
56010 - Deferred Compensation
6
(6)
56020 - FICA Medicare
50
(50)
55000 - Benefits
1,901
(1,901)
51000 -PERSONAL SERVICES
5,557
69365 - Other Professional Services
200,000
200,000
69300 - Professional Services
200,000
200,000
60000 -OPERATING FJ(PENSES
200,000
20'0 000
50000 - EXPENDITURES
5,557
200,000
194,443
=Attachment # 3.
CITY.,OF HUNTINGTON BEACH,.
PROF ESSIONAL'SERVICES LISTING. r
FISCAL YEAR 2013/14 ,.
Public Works
Division/Fund�` � ' _
_�..
Description' � _
""� Amount.
Engineering/Development-100
Development processing, inspection, special services, parcel review,
EIR
review, infrastructure funding study
$155,700
General Services-100
Inspection/Testing Services
$20,000
Maintenance Operations-100
Consulting arborist, tree surveys, litigation reports, streets surveys,
special reports, safety/special training
$15,000
Transportation Management-100
Traffic studies, minor design, plan check, special studies
$10,000
Traffic Impact (206)
Traffic studies, minor design, plan check, special studies
$180,000
Gas Tax (207)
Construction management, inspection, testing, project design
$200,000
Water Service Fund (506)
Project design, construction mans ement, inspection, testing
$899,200
Sewer Service Fund (511}
Project design, construction management, inspection, testing
$125,000
Grants & Restricted Funds
Project design, construction management, inspection, testing
$408,000
Total Professional Services
$2,012,900
Avail Balance 1,817,900
Amount Requested Vendor Requester Date
75,000.00 City of Irvine Todd Brouss, 11/19/2013
120,000.00 Associated Lab Derek Smith 7/2412013
City of Huntington Beach
Trial Balance Report 12/5/13
Object
Account Actual Budget Encumbrance Avail Funds
9/30/14 9/30/14 9/30/14 9/30/14
20790003 - Arterial Rehab Design 2013/14
51110 - Base Salaries
5,906
(5,906)
51100 - Salaries - Permanent
5,906
(5,906)
55110 - CalPERS Employer Cost
1,268
(1,268)
55120 - CalPERS Employee Cost
222
(222)
55100 - CalPERS Payable
1,490
(1,490)
55175 - Workers' Compensation
539
(539)
55265 - PERS Med - Kaiser
57
(57)
55266 - Teamster - UHC HMO
782
(782)
55200 - Health Insurance
839
(839)
55350 - Vision Care
17
(17)
55375 - Disability
24
(24)
55400 - Dental Insurance
47
(47)
55450 - Life Insurance
3
(3)
55300 - Other Insurances
91
(91)
56010 - Deferred Compensation
9
(9)
56020 - FICA Medicare
80
(80)
55000 - Benefits
3,048
(3,048)
51000 - PERSONyAt. SERVICES
8 9 4
-
69365 - Other Professional Services
200,000
200,000
69300 - Professional Services
200,000
200,000
50000 - EXPENDITURES 8,954 200,000 191,046
City of Huntington Beach
Fund Balance Report
Object Revised Budget Actual Revised Budget rFlt
Account FY 12/13 FY 12/13 FY 13/14
00207 - Gas Tax Fund
i
10100 - Checking Account
2,096,451
2,088,562
10010 - POOLED CASH
2,096,451
2,088,562
12600 - Other Taxes Receivable
0
0
13000 - Receivables
28,353
24,545
12000 - RECEIVABLES
28,353
24,545
10000 - ASSETS
2,124,804
2,113,107
20101 -Accounts Payable - Trade
(10,661)
0
20111 -Accrued Payroll
(516)
0
23000 - Deferred Revenue
0
0
20100-CURRACCRUED LIABILITIES
(11,177) _
0
20000 - LIABILITIES
(11,177)
0
31100- Unres Uncles Fund Balance
(2,360,741)
(2,113,627)
31000 - BUDGETARY FUND EQUITY
(2,360,741)
(2,113,627)
35200 - RESTRICTED FUND BALANCE
0
35780 -Assigned Encumbrances
0
0
35600 - ASSIGNED FUND BALANCE
0
30000 - TOTAL FUND EQUITY
(2,360,741)
(2,113,627)
42960 - Interest Income
(11,000)
(4,894)
(13,000) \
(6,242);'
42955 - USE OF MONEY AND PROP
(11,000)
(4,894)
(13,000) '---(6`242)
46300 - Federal Agencies
(39,269)
0
46400 - County Agencies
0
0
46500 - Gas Tax Revenues
(3,145,500)
(2,811,475)
(3,010,799)
(509,038)
46000 - REVENUE FROM OTHER AGENCIES
(3,145,500)
(2,850,744)
(3,0%799)'
(509,038)
48200 - General Sales
(1,400)
(790)
(1,400)
0
48510 - Other
0
48100-OTHER REVENUE
(1,400)
(790)
(1,400)
77 0 ,
40000 - REVENUES
(3,157,900)
(2,856,428)
(3,025;199)
(515,280)
51100 - Salaries - Permanent
131,500
112,149
0
15,174/
52000 - Salaries - Temporary
962
12
53000 - Salaries - Overtime
500
0
55000 - Benefits
45,078
6,901
51000 - PERSONAL SERVICES
131,500
158,689 . '
0
22,087
64520 - Repairs and Maintenance
500,000
39,947
710,051
30,120
69300 - Professional Services
200,000
200,000
78000 - Expense Allowances
500
254
0
42
60000 - OPERATING EXPENSES
700,500
40,201 ..
910,051
30,162
82000-Improvements
3,536,765
2,004,653
1,349,264
313,551
83000 - Equipment
0
80000 - CAPITAL EXPENDITURES
3,536,765,
2,004,653
1,349,264
313,551"
88200 - Transfers to Other Funds
900,000
900,000
900,090 ,
150,000
88000 - NON -OPERATING EXPENSES
900,000
900,000
900;000�
j 150;0007
50000-EXPENDITURES
5.268.765
3.103.543
3.159.316
/515.800