HomeMy WebLinkAboutCalifornia Governor's Office of Emergency Services (CAL OES) - 2014-03-03Dept. ID PD-14-002 Page 1 of 2
Meeting Date: 3/3/2014
CITY OF HUNTINGTON BEACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 3/3/2014
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Robert Handy, Chief of Police
SUBJECT: Accept California Governor's Office of Emergency Services (Cal OES) Violence
Against Women Act Grant for 2014, approve appropriation and expenditure of
funds, and authorize execution of a contract with Community Service Programs
(CSP), Inc.
Statement of Issue:
The Police Department applied for a grant through the California Governor's Office of Emergency
Services (Cal OES) to fund our Violence Against Women Program. The Police Department was
notified of its award of $193,266. City Council approval is necessary to fully execute the agreement
between the State and the City. The grant is funded from January 1, 2014, to December 31, 2014.
A portion ofs.the grant award is designated to provide one full-time, specifically trained Victim
Advocate for victims of domestic violence, sexual assault and stalking through Community Service
Programs, Inc. City Council approval is necessary to fully execute the professional service contract
between the City and CSP.
Financial Impact:
A City match amount of $64,422 is required and has been included in the Police Department's
budget under the General Fund, Account Number 10070203. The total project cost for the 2014
calendar year is $257,688 with the grant award offsetting $193,266 in new revenue. A new grant
fund will be established upon approval by City Council. No additional appropriation of funds is
necessary.
Recommended Action:
A) Accept the grant between the State of California, Governor's Office of Emergency Services (Cal
OES) and the City of Huntington Beach; and,
B) Approve the appropriation and expenditure of $257,688 of which $193,266 is to be fully
reimbursed by the grant from Cal OES. The remaining $64,422 will be funded from appropriations
in the Police Department's budget; and,
C) Authorize the expenditure of funds of $89,688 to pay for the professional services contract
between the City of Huntington Beach and Community Service Programs, Inc. for a Victim
Advocate and some operating costs related to the Domestic Violence Program for the first year of
the contract; and,
xB -59- Item 2. - I
Dept. ID PD-14-002 Page 2 of 2
Meeting Date: 3/3/2014
D) Approve and authorize the Mayor and City Clerk to execute the "Professional Services Contract
Between the City of Huntington Beach and Community Service Programs, Inc. for Victim and
Witness Assistance Services."
Alternative Action(s):
Do not approve and direct staff accordingly.
Analysis:
The Police Department applied for and was awarded a grant by Cal OES to combat, investigate
and prosecute domestic violence, sexual assault and stalking cases. The grant funding is for
$257,688, with a $64,422 match. The majority of the grant will pay for the services of two Victim
Advocates. The Victim Advocates are contracted through the Community Service Programs, Inc.
and Interval House.
This collaboration has been in effect since 1998. Since the inception of the Violence Against
Women project, the Advocates have been continuously funded through a series of grants. The goal
of the program is to help heal the family and stop the cycle of violence. Without this grant, the
Police Department would not be able to offer the services of Victim Advocates to victims of
domestic violence. The Advocates work closely with a Police Department investigator to form a
cohesive team to assist victims.
The acceptance of the grant will pay for the collaboration involving the Police Department through
December 31, 2014. The cash match of $64,422 is located within the existing Police Department
budget. In addition, the agreement with Interval House offers priority shelter for domestic violence
victims and their children from Huntington Beach on a 24 hour basis. The grant also funds two
part-time investigators for a total of 1,543 hours to investigate domestic violence incidents in a
timely manner, resulting in increased services to victims.
The professional service contract with Community Service Programs, Inc. is a three-year term. The
Police Department will include funding for this contract in the Department's budget in subsequent
fiscal year budgets. If Cal OES approves the future years funding, the contract will continue.
Should the Domestic Violence Program not receive funding in the next two fiscal years, the contract
will be terminated.
Environmental Status:
Not Applicable
Strategic Plan Goal:
Enhance and maintain public safety
Attachment(s):
1) Grant Award Letter
2) "Professional Services Contract Between the City of Huntington Beach and Community
Service Programs, Inc. for Victim and Witness Assistance Services"
Item 2. - 2 HB -60-
ATTACHMENT #1
tEDN b-ND G. BROWN JR. — --
GOVERNOR Y",,
ual— —
_i,®r,
GOVERNOR'S 0PHICE
OF EMERGENCY SERVICE
January 15, 2014
John Cottriel, Lieutenant
Huntington Beach, City of
2000 Main Street
Huntington Beach, CA 92648
Subject: NOTIFICATION OF APPLICATION APPROVAL
Law Enforcement Specialized Units Program
Award #: LE13 06 6860,Cal OES ID: 059-36000
Dear Lt. Cottriel:
MARK S. GHILARDUCCI
DIRECTOR
Congratulations! The California Governor's Office of Emergency Services-(Cal-OES)-has, i
approved your application in the amount of $193,266� subject to Budget approval. A copy of
your approved subgrant is enclosed for your records.
Cal OES will make every effort to process payment requests within 60 days of receipt.
This subgrant is subject to the Cal OES Recipient Handbook. You are encouraged to read and
familiarize yourself with the Cal OES Recipient Handbook, which can be viewed on Cal OES
website at www.caloes.ca.gov.
Any funds received in excess of current needs, approved amounts'; ofthose found'owed as a
result of a close-out or audit, must be refunded to the State within 30 days upon receipt of an
invoice from Cal OES.
Should you have questions on your subgrant, please contact your Program Specialist.
PSVS Grant Processing
Enclosure
c: Recipient's file
3650 SCHRIEVER AVENUE ® MATHER, CALIFORNIA 95655
CRIMINAL JUSTICEIEMERGENCY MANAGEMENT AND VICTIM SERVICES BRANCH
TELEPHONE: (916) 845-8301 o FAX: (916) 636-3770
(Cal OES Use Only)
Cal OES#�4FIPS# j G% -�(', Q r.' VS CFDA#
Grant# Ga,t%�
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT AWARD FACE SHEET (Cal OES 2-101)
The California Governor's Office of Emergency Services hereafter designated Cal OES, hereby makes a Grant Award of funds to the following:
1. Grant Recipient: City of Huntington Beach
In the amount and for the purpose and duration set forth in this Grant Award.
1 a. DUNS# 078143948
2. Implementing Agency: Huntington Beach Police Department 2a. DUNS# 078143948
3. Implementing Agency Address: 2000 Main Street Huntington Beach 92648-0190
Street City Zip+4
4. Location of Project: Huntington Beach Orange 92648-0190
City County Zip+4
5. Disaster/Program Title: Violence Against Women Act (VAWA) STOP
6. Performance Period: 01/01/14 to 12/31/14
Grant
Year
Fund Source
A. State
B. Federal
C. Total
D. Cash
Match
E. In -Kind
Match
F. Total
Match
G. Total Project
Cost
2012
7• VAWA
$30,044
,
$10,015
$10,015
.$40,059
2013
8. VAWA
$163,222
$54,407
$54,407
$217,629
Select
9• Select
$0
$0
Select
10. Select
$0
$0
Select
11• Select
$0
$0
n. TOTALS
$0
. $193,266
$193,266
$64,422
$0
$64,422
tzo. Total Project Cost:
$257,688
13. This Grant Award consists of this title page, the application for the grant, which is attached and made a part hereof, and the
Assurances/Certifications. I hereby certify I am vested with the authority to enter into this Grant Award Agreement, and have the approval of the
City/County Financial Officer, City Manager, County Administrator, Governing Board Chair, or other Approving Body. The Grant Recipient certifies
that all funds received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Award. The Grant Recipient
accepts this Grant Award and agrees to administer the grant project in accordance with the Grant Award as well as all applicable state and federal
laws, audit requirements, federal program guidelines, and Cal OES policy and program guidance. The Grant Recipient further agrees that the
allocation of funds may be contingent on the enactment of the State Budget
14. Official Authorized to Sign for ApplicanVGrant Recipient: 15. Federal Employer ID Number: 956000723
Name: Kenneth W. Small Title: Chief of Police
Telephone: (714) 536-5902 FAX: (714) 536-2895 Email: ksmall@hbpd.org
(area code) (area code)
Payment Mailing Address: 2000 Main Street City: Huntington Beach Zip+4: 92648-0190 .
Signature: Date: % 1 •-7
rFOR Cal OES USE ONLY1
I he .by certify upon my own personal knowledge that budgeted funds are available for th a59 purposes of this xpendj r tated above.
Cal- ES Fiscal Officer- - Date r S Director (or designee) Date
--- m-
-------------------------------
----------------------------------
-
Yr: 2013/14 / Chapter: 20/ PCA No: 18213
Item: 0690-102-0890 Fed Cat. # : 16.588 ECEIVE
Component: 40.20.161
Program: Law Enforcement Specialized Unit Program
Fund: Federal Trust "
Match Req.: 25%, C/IK based on TPC
Project No.: 13VAWA Amount: $
By:
Yr: 2013/14 / Chapter: 20/ PCA No: 18212
Item: 0690-102-0890 Fed Cat. # : 16.588
Component: 40.20.161
Program: Law Enforcement Specialized Unit Program
Fund: Federal Trust
,latch Req.: 25%, C/IK based on TPC
Project No.: 12VAWA Amount: $ `7
Grant Award Face Sheet - Cal OES 2-101 (Revised 7/23/2013)
SPECIAL CONDITION
6 �6�c)
Grant Award Agreement No. L,�)3 0 is hereby approved with the following
conditions:
o All 2012 VAWA Funds, in the amount of $ 0 0 �� , must be expended
by June 30, 2014 and all 2-201s for these funds must be received by Cal OES by
June 30, 2014, eliminating a liquidation period for these funds.
Failure to comply with these requirements may result in the withholding and
disallowance of grant payments, the reduction or termination of the grant award and/or
the denial of future grant funds.
PROJECT CONTACT INFORMATION
Recipient City of Huntington Beach Grant Number LE130�6860
Provide the name, title, address, telephone number, and e-mail address for the project contacts named below. NOTE: If you
use a PO Box address, a street address is also required for package delivery and site visit purposes.
1. The Project Director for the project:
Name: John Cottriel
Title: Lieutenant
Telephone #: 7145365918 Fax#: 7145362895 Email Address: jcoftriel@hbpd.org
Address/City/Zip: 2000 Main Street Huntington Beach 92648
2. The Financial Officer for the project:
Name: Mindy James
Title: Manager, Budget & Accounting
Telephone #: 7145365425 Fax#: 7143741584 Email Address: mjames@hbpd.org
Address/City/Zip: 2000 Main Street Huntington Beach 92648
3. The person having Routine Programmatic responsibility for the project:
Name: Jana Harden
Title: Victim Advocate
Telephone #: 7145365957 Fax#: 7145362895
Address/City/Zip: 2000 Main Street Huntington Beach 92648
Email Address: jharden@hbpd.org
4. The person having Routine Fiscal Responsibility for the project:
Name: Mindy James Title: Manager, Budget & Accounting
Telephone #: 7145365425 Fax#: 7143741584 Email Address: mjames@hbpd.org
Address/City/Zip: 2000 Main Street Huntington Beach 92648
5. The Executive Director of a nonprofit organization or the Chief Executive Officer (i.e., chief of police,
superintendent of schools) of the implementing agency:
Name: Kenneth W. Small
Title: Chief of Police
Telephone #: 7145365902 Fax#: 7145362895 Email Address: ksmall@hbpd.org
Address/City/Zip: 2000 Main Street Huntington Beach 92648
6. The Official Designated by the Governing Board to enter into the Grant Award Agreement for the city/county
or Community -Based Organization, as stated in Block 14 of the Grant Award Face Sheet:
Name: Kenneth W. Small
Title: Chief of Police
Telephone #: 7145365902 Fax#: 7145362895
Address/City/Zip: 2000 Main Street Huntington Beach 92648
7. The chair of the Governing Body of the recipient:
Name: Connie Boardman Title: Mayor
Email Address: ksmall@hbpd.org
Telephone #: 7145365553 Fax#: 7145365233 Email Address: connie.boardman@surfcity-hb.org
Address/City/Zip: 2000 Main Street Huntington Beach 92648
Project Contact Information Cal OES 2-102 (Revised 7/2013)
SIGNATURE AUTHORIZATION
b
Grant Award #: LE130�6860
Grant Recipient: City of Huntington Beach
Implementing Agency: Huntington Beach Police Department
*The Project Director and Financial Officer are REQUIRED to sign this form.
*Project Director: John Cottriel
-L—
Signature: "Z __;
7—/
Date:
v
The following persons are authorized to sign for the
Project Director
Signature
Scott Winks
Name
Signature
*Financial Officer:. Mindy James
Signature:
Date:
The following persons are authorized to sign for the
Financ' I fi r
ign ure
William Stuart
Name
Signature
Name Name
Signature Signature
Name Name
Signature
Name
Signature
Name
Signature
Name
Signature
Name
Signature Authorization Cal OES 2-103 (Rev. 7/2013)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
With Statutory Requirements of the Violence Against Women Act (VAWA) As Amended,
Services*Training*Officers*Prosecutors (STOP) Formula Grant Program
1, Kenneth W. Small hereby certify that
official authorized to sign grant award; same person as Section 14 on Grant Award Face Sheet)
RECIPIENT: City of Huntington Beach
IMPLEMENTING AGENCY: Huntington Beach Police Department
PROJECT TITLE: HB Collaboration: Violence Against Women Project
is responsible for reviewing the Grant Recipient Handbook and adhering to all of the Grant Award Agreement
requirements (state and/or federal) as directed by Cal OES including, but not limited to, the following areas:
Federal Grant Funds
Recipients expending $500,000 or more in federal grant funds annually are required to secure an audit
pursuant to OMB Circular A-133 and are allowed to utilize federal grant funds to budget for the audit
costs. See Section 8000 of the Recipient Handbook for more detail.
❑✓ The above named recipient receives $500,000 or more in federal grant funds annually.
The above named recipient does not receive $500,000 or more in federal grant funds annually.
Equal Employment Opportunity — (Recipient Handbook Section 2151)
It is the public policy of the State of California to promote equal employment opportunity by prohibiting
discrimination or harassment in employment because of race, religious creed, color, national origin,
ancestry, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic
characteristics), marital status, sex, sexual orientation, denial of family medical care leave, denial of
pregnancy disability leave, or age (over 40). Cal OES-funded projects certify that they will comply
with all state and federal requirements regarding equal employment opportunity,
nondiscrimination and civil rights.
Please provide the following information:
Equal Employment O Michele Warren
qOpportunity Officer:
Title: Director of Human Resources
Address: 2000 Main -Street. Huntington Beach, CA 92648
Phone: 714-536-5586
Email: michele.warren@surfcity-hb.org
Certification of Assurance of Compliance - VAWA Cal OES 2-104g (Rev. 7/2013)
111. Drug -Free Workplace Act of 1990 — (Recipient Handbook, Section 2152)
The State of California requires that every person or organization awarded a grant or contract shall certify
it will provide a drug -free workplace.
IV. California Environmental Quality Act (CEQA) —(Recipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000 et seq.)
requires all Cal OES funded projects to certify compliance with CEQA. Projects receiving funding must
coordinate with their city or county planning agency to ensure that the project is compliance with CEQA
requirements.
V. Lobbying — (Recipient Handbook Section 2154)
Cal OES grant funds, grant property, or grant funded positions shall not be used for any lobbying
activities, including, but not limited to, being paid by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the making
of any federal grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal grant or cooperative agreement.
VI. Debarment and Suspension — (Recipient Handbook Section 2155)
(This applies to federally funded grants only.)
Cal OES-funded projects must certify that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or
federal court, or voluntarily excluded from covered transactions by any federal department of agency.
VII. Proof of Authority from City Council/Governing Board
The above -named organization (applicant) accepts responsibility for and will comply with the requirement
to obtain written authorization from the city council/governing board in support of this program. The
applicant agrees to provide all matching funds required for said project (including any amendment
thereof) under the Program and the funding terms and conditions of Cal OES, and that any cash match
will be appropriated as required. It is agreed that any liability arising out of the performance of this Grant
Award Agreement, including civil court actions for damages, shall be the responsibility of the grant
recipient and the authorizing agency. The State of California and Cal OES disclaim responsibility of any
such liability. Furthermore, it is also agreed that grant funds received from Cal OES shall not be used to
supplant expenditures controlled by the city council/governing board.
The applicant is required to obtain written authorization from the city council/governing board that the
official executing this agreement is, in fact, authorized to do so. The applicant is also required to
maintain said written authorization on file and readily available upon demand.
VIII. Special Condition for Violence Against Women Act (VAWA)
• Filing Costs for Criminal Charges and Protection
Its laws, policies, and practices do not require, in connection with the prosecution of any
misdemeanor or felony domestic violence offense, or in connection with the filing, issuance,
registration, or service of a protection order, or a petition for a protection order, to protect a victim of
Certification of Assurance of Compliance - VAWA Cal OES 2-104g (Rev. 712013)
domestic violence, stalking, or sexual assault, that the victim bear the costs associated with the filing
of criminal charges against the offender, or the costs associated with the filing, issuance,
registration, or service of a warrant, protection order, petition for a protection order, or witness
subpoena, whether issued inside or outside the state, tribal, or local jurisdiction.
• Forensic Medical Examination Payment Requirement for Victims of Sexual Assault
The state or territory, Indian tribal government, unit of local government, or another governmental
entity incurs the full out-of-pocket cost of forensic medical exams for victims of sexual assault.
The state or territory, Indian tribal government, unit of local government, or another governmental
entity does not require a victim of sexual assault to participate in the criminal justice system or
cooperate with law enforcement in order to be provided with a forensic medical exam, or to be
reimbursed for charges incurred on account of such an exam.
• Judicial Notification
The state's judicial administrative policies and practices include notification to domestic violence
offenders of the requirements delineated in section 922(g)(8) and (g)(9) of title 18, Unites States
Code, and any applicable related Federal, State, or local laws.
• Polygraph Testing Prohibition
The state or local unit of government's laws, policies, or practices ensure that no law enforcement
officer, prosecuting officer or other government official shall ask or require an adult, youth, or child
victim of an alleged sex offense as defined under Federal, tribal, state, territorial, or local law to
submit to a polygraph examination or other truth telling device as a condition for proceeding with the
investigation of such an offense.
• Under 42 U.S.C. 3796gg-8(b), the refusal of a victim to submit to a polygraph or other truth
telling examination shall not prevent the investigation, charging, or prosecution of an alleged
sex offense by a state, Indian tribal government, territorial government, or unit of local
government.
• Nondisclosure of Confidential or Private Information Regarding Services for Victims
Recipients and subrecipients may not disclose personally identifying information about victims
served with Violence Against Women funds without a written release, unless the disclosure of the
information is required by a statute or court order. "Personally identifying information" means
individually identifying information for or about an individual including information likely to disclose
the location of a victim of domestic violence, dating violence, sexual assault, or stalking. Releases
must be written, informed and reasonably time -limited and signed by the victim unless the victim is
an un-emancipated minor or a person with disabilities.
• Consultation and Documentation with Local Victim Services Programs
(Applies only to law enforcement, prosecution and the courts)
Tribal, territorial, State, or local prosecution, law enforcement, and courts must consult with tribal,
territorial, State or local victim service programs during the course of developing their grant
applications. This will ensure that proposed activities and equipment acquisitions are designed to
promote the safety, confidentiality, and economic independence of victims of domestic violence,
sexual assault, stalking and dating violence.
Certification of Assurance of Compliance - VAWA Cal OES 2-104g (Rev. 7/2013)
All appropriate documentation must be maintained on file by the project and available for Cal OES
or public scrutiny upon request. Failure to comply with these requirements may result in
suspension of payments under the grant or termination of the grant or both and the Recipient may
be ineligible for award of any future grants. if the Cal OES determines that any of the following has
occurred:
(1) the Recipient has made false certification, or (2) violates the certification by failing to carry out
the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Award
Agreement [Section 14 on Grant Award Face Sheet], and hereby swear that I am duly
authorized legally to bind the contractor or grant recipient to the above described certification.
I am fully aware that this certification, executed on the date and in the county below, is made
under penalty of perjury under the laws of the State of California.
Authorized Official's -Sig nature:
Authorized Official's Typed Name:
Kenneth W. Small
Authorized Official's Title: Chief of Police
Date Executed:
Federal Employer ID #: 956000723 Federal DUNS # 078143948
Current Central Contractor Registration Expiration Date: 3/4/14
Executed in the City/County of:
City of Huntington Beach/County of Orange
AUTHORIZED BY: (not applicable to State agencies)
❑ City Financial Officer.
❑✓ City Manager
❑ Governing Boau(Chair
Signature:
Typed Name:
Isbn
Title: City Manager
❑ County Financial Officer
❑ County Manager
Certification of Assurance of Compliance - VAWA Cal OES 2-104g (Rev. 7/2013) 5
BUDGET CATEGORY AND LINE ITEM DETAIL
Grant Recipient: City of Huntington Beach
Grant Number: LE1306860
VAWA 12
VAWA 12
VAWA 13
VAWA 13
A. Personal Services - Salaries/Employee Benefits
MATCH
MATCH
COST
$0
SALARIES:
$0
Violence Against Women Investigator
$0
1 FTE @ 43%
$0
$0
The investigator is assigned to cases
$0
involving domestic violence, sexual assault
$0
and stalking. The investigator's main
$0
responsibilities include reviewing cases,
$0
conducting follow up investigations, identifying
$0
and arresting suspects, and submitting cases
$0
to the district attorney's office.
$0
$0
Monthly rate: $9,361
$0
Number of Months: 12
$0
Total Cost: $112,336
$7,095
$38,542
$45,637 d
$0
BENEFITS:
1D
$0
Longevity ($10,015 * 5% = $501 plus $54,407 * 5% = $2,720)
$50
yy
$2,7
9-
$3,221
Holiday ($10,015 * 4% = $401 plus $54,407 * 4% = $2,176)
$401
$2,176
$2,577
Advanced Post Cert.($10,015 * 6% = $601 plus $54,407 * 6% = $3,264)
$601
$3,264
$3,865
Education Incentive ($10,015 * 6% = $601 plus $54,407 * 6% = $3,264)
$601
$3,264
$3,865 y
Retirement ($10,015 * 8.16% _ $817 plus $54,407 * 8.16% _ $4,440)
$817�
$4,440
$5,257 i
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Two (2) part time Violence Against Women
$0
Investigators
$0
The investigators will be assigned 1,543 hours
$0
a year to work cases involving domestic
$0
violence and violations of restraining orders
$0
$0
Hourly rate: $40.55
$0
Number of hours: 1543
$24,979
$37,590
$62,569 G
Total cosf: $62,569
$0
$0
$0
$0
Personal Section Totals
$0
$0
$24,979
$10,015
$37,56�01
$54,407
$0
$126,991
PERSONAL SECTION TOTAL
$126.991
Cal OES 2-106 (Revised 7/2013) budget page with match
BUDGET CATEGORY AND LINE ITEM DETAIL
Grant Recipient: City of Huntington Beach
Grant Number: LE13 6860
VAWA 12
VAWA 12
VAWA 13
VAWA 13
B. Operating Expenses
MATCH
MATCH
COST
$0
Contract for services with
$0
Community Service Programs, Inc.
$89,688
$89,688
Orange County Victim Assistance
$0
Program:
$0
$0
To provide one full time, specifically
$0
trained Victim Advocate for victims
$0
of domestic violence, sexual
$0
assault and stalking.
$0
$0
Miscellaneous training for
$0
full time Violence Against Women
$0
Investigator in areas of domestic
$0
violence, sexual assault and
$0
stalking:
$0
Registration fee
$595
$595
Hotel @ $90 for 5 nights
$450
$450
Per diem @ $46 x 5 days
$230
$230
Airfare
$350
$350
Taxi/shuttle
$30
$30
$0
Miscellaneous training for 2 police
$0
officers in areas of
$0
domestic violence, sexual assault
$0
and stalking:
$0
Registration fee $595 x 2 people
$1,190
$1,190
Hotel @ $90 for 2 people x 5 nights
$900
$900
Per diem @ $46 x 5 days x 2 people
$460
$460
Airfare @ $350 x 2 people
$700
$700
Taxi/shuttle @ $30 x 2 people
$60
$60
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Contract for services with Interval
$0
House Crisis Shelter
$0
To provide services to victims of
$0
domestic violence and immediate
$30,979
$30,979
access to shelter facilityq
$0
OPERATING SECTION TOTAL
5,
$125,632
OPERATING SECTION TOTAL
$125,632
lib
CalEMA 2-106 (formerly OES A303c) (Revised 1/2011) budget page with match
BUDGET CATEGORY AND LINE ITEM DETAIL
Grant Recipient: City of Huntington Beach
Grant Number: LE13049668g(i
VAWA 1
VAWA 13
C. Equipment
VAWA 12
MATCH
VAWA 13
MATCH
COST
$0$0
Cellebrite USA, Inc.
Universal Forensic Extraction Device
$5,065
$5,065
Software based forensic
$0
examination tool
$0
Kit UFED Classic Trade 4PC
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Equipment Section Totals
$0
$0
$5,065
$0
$0
$0
$0
$5,065
EQUIPMENT SECTION TOTAL
$5,065
CategoryTotals
Same as Section 10 on the. Grant Award
$0
$0
$30 044
$10,016
$163222
$54,467
$0
Face Sheet
Total Project Cost*
*Same as Block 10G on Grant Award Face Sheet 'ZJ%,6$$
Cal OES 2-106 (Revised 7/2013) budget page with match
LEVS Budget Summary Report
-E13 Law Enforcement Specialized Units Program Award #: LE13 06 6860
iuntington Beach, City of Award Period: 01/01/14-12131114
/iolence Against Women Act (VAWA) STOP Latest Request: , Not Final 201
14. rersvnai aervlces - aa/anesitmp/oyee benefits
F/S/L Funding Source
F 12VAWA
L 12VAWA
F 13VAWA
L 13VAWA
Total A. Personal Services - Salaries/Employee Benefits:
B. Operatina Expenses
F/S/L
Funding Source
F
12VAWA
L
12VAWA
F
13VAWA
L
13VAWA
Total B. Operating Expenses:
C. Equipment
F/S/L Funding Source
F 12VAWA
L 12VAWA
F 13VAWA
L 13VAWA
Total C. Equipment:
Budget Amount
Paid/Expended
Balance
Pending
Pending Balance
24,979
0
24,979
0
24,979
10,015
0
10,015
0
10,015
37,590
0
37,590
0
37,590
54,407
0
54,407
0
54,407
126,991
0
126,991
0
126,991
Budget Amount
Paid/Expended
Balance
Pending
Pending Balance
0
0
0
0
0
0
0
0
0
0
125,632
0
125,632
0
125,632
0
0
0
0
0
125,632
0
125,632
0
125,632
Budget Amount
Paid/Expended
Balance
Pending
Pending Balance
5,065
0
5,065
0
5,065
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5,065
0
5,065
0
5,065
Budget Amount Paid/Expended Balance Pending Pending Balance
Total Local Match: 64i422 0 64,422 0 64,422
Total Funded: 193,266 0 193,266 0 193,266
Total Project Cost: 257,688 0 257,688 0 257,688
F/S/L (Funding Types): F=Federal, S=State, L=Local Match
Paid/Expended=posted in ledger w/Claim Schedule, Pending=Processed, but not vet in Claim Schedule 01/15/14
Community Service Programs, Inc.
VAWA - Huntington Beach
January 1. 2014 Throuah December 31. 2016
Year One
Year Two
Year Three
BUDGET CATEGORY AND LINE ITEM DETAIL
14-14
15-15
16-16
A. PERSONNEL SERVICES
COST
COST
COST
SALARIES:
Mo. Salary Months FTE
Victim Advocate $5,140 12 1.00
61,680
63,530
65,436
Administrative Support $3,41.6 12 0.12
4,919
5,411
5,952
TOTAL SALARIES
66,599
68,941
71,388
BENEFITS:
Social Security/Medicare 7.65%
5,146
5,274
5,461
Workers Compensation Insurance 1.01%
677
696
721
State Unemployment Insurance 7.4% on 1st $7,000 per employee.
580
580
580
Health Insurance Cost established by individual employee plan.
5,216
5,738
6,312
Dental Insurance Cost established by individual employee plan.
550
567
584
Vision Insurance Cost established by individual employee plan.
86
95
105
CSPOINTS - Employer Contribution to Flexible Benefits Plan
1,344
1,344
1,344
$50/$75/$100 per month based on length of service
Guidance Center $ 0.85 per month per eligible employee.
11
12
13
Basic Life & AD&D $3.87 per month per eligible employee.
52
57
63
Retirement - TDA 4% after 12 mo. of employment.
2,691
2,758
2,856
Accrued Paid Leave 1 % of salary
666
689
714
TOTAL BENEFITS
17,019
17,811
18,755
TOTAL SALARY AND BENEFITS
83,618
86,752
90,143
B. OPERATING EXPENSES
COST
COST
COST
Office Expenses
1,600
1,648
1,697
Staff Mileage - Training, Case Management
430
443
456
Training for Victim Advocate
1,580
1,627
1,676
Focused on issues of domestic violence, stalking and sexual assault
Registration $600 1 staff $600
Hotel $90 1 staff/5 days $450
Per Diem $46 1 staff/5 days $230
Airfare $300 1 staff $300
NOVA National Conference for victim advocate in the areas of domestic violence
1,280
1,318
1,358
Focused on issues of domestic violence, stalking and sexual assault
Registration $300 1 staff $300
Airfare $300 1 staff $300
Hotel $90 1 staff/5 days $450
Per Diem $46 1 staff/5 days $230
Liability Insurance
366
377
388
Admin.: Rent
357
376
391
Admin.: Office Expenses
100
103
106
Admin.: Agency Audit
357
368
379
TOTAL OPERATING EXPENSES
6,070
6,261
6,452
PROJECT TOTAL
89,688
93,013
96,595
548/549
Revision: 10/18/13
ATTACHMENT #2
PROFESSIONAL SERVICES CONTRACT --BETWEEN
THE CITY OF HUNTINGTON BEACH AND
COMMUNITY SERVICE PROGRAMS, INC
FOR
VICTIM AND WITNESS ASSISTANCE SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY," and Community Service Programs, Inc, a California hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide assistance to
victims of and witnesses to crime ; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the 'PROJECT."
CONSULTANT hereby designates Margot Carlson who shall represent it and be its
sole contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
agree/ surfnet/professional svcs mayor I of 11
10/12
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work -directly -with CONSULTANT in the —
performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on �� , 2014 (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than three (3) years from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and
CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B,"
which is attached hereto and incorporated by reference into this Agreement, a fee, including all
costs and expenses, not to exceed Two Hundred Seventy-nine Thousand Two Hundred Ninety-
six Dollars ($279,296.).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
14-4116/105166 2
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is -obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, date or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion, whichever
shall occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its
failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its
officers, agents or employees except such loss or damage which was caused by the sole
negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole
cost and expense and CITY shall approve selection of CONSULTANT's counsel. This
indemnity shall apply to all claims and liability regardless of whether any insurance policies are
14-4116/105166 3
applicable. The policy limits do not act as limitation upon the amount of indemnification to be
provided by CONSULTANT. - -
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance
shall not contain a self -insured retention without the express written consent of CITY; however,
an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A
claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising from work performed in connection with this
Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required
by this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not affect CONSULTANT's right to
14-4116/ 105166 4
be paid for its time and materials expended prior to notification of termination. CONSULTANT
waives the right to receive compensation and -agrees- to indemnify the CITY for any work
performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the
event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely
manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
14-4116/105166 5
payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll --deductions for CONSULT -ANT and its officers, agents --and
employees and all business licenses, if any, in connection with the PROJECT and/or the services
to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement
by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
reports and evidence shall, at the option of CITY, become its property and shall be promptly
delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without
the prior express written consent of CITY. If an assignment, delegation or subcontract is
approved, all approved assignees, delegates and subconsultants must satisfy the insurance
requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
14-4116/105166 6
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code. � --
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses specified
below. CITY and CONSULTANT may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Mindy James
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
CSP, Inc.
1221 E. Dyer Rd., Ste 120
Santa Ana, CA 92705-5700
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
14-4116/ 105166 7
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions; -and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement. - - -
20. INTERPRETATION OF THIS AGREEM
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
14-4116/105166 8
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance -with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY' S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
14-4116/105166 9
27. SIGNATORIES
Each undersigned represents and -warrants that its signature- hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or
circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Attorney.
This Agreement shall expire when terminated as provided herein.
14-4116/105166 10
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers.
CONSULTANT,
COMMUNITY SERVICE PROGRAMS,
INC.
By. —
G�a4s
print name
ITS: (circle one) Chairm res,TeniFyice President
AND
By; �* —
Mel ��� (24,r►�, o-r
print name
ITS: (circle one) Secretary Chief Financial Officer Asst.
Secretary - Treasurer
CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of California
INITIATED AND APP VED:
Kw—
1
Chief of Police
Ci
APPROVED AS TO FORM:
U
1 -rnCity Attorney p y ?AV k`'
wq 'j 5��q
14-4116/ 105166 11
EXHIBIT "A"
A. STATEMENT OF -WORK (Narrative of work to be performed)
The purpose of this contract is to continue the efforts of law enforcement
agencies to enhance or create specialized units to focus special effort on fhe
handling of violent crimes against adult women, including sexual assault,
domestic violence, and stalking. The specialized unit will accomplish this
purpose through thorough investigation, immediate victim advocacy, and training
for law enforcement officers. Thorough investigation leads to successful
prosecution of cases, immediate victim advocacy provides victims with the
support and resources to help disrupt the cycle of violence, and training assists
departments in providing a consistent, effective, and compassionate response to
female victims of violent crime. Projects receiving continuation funding will be
required to collect and report demographic information on victims served. The
project contracts with a local victim .service agency (rape crisis or domestic
violence agency) for one full-time advocate (or full-time equivalent). The
advocate must meet the requirements of a domestic violence or sexual assault
counselors as defined by the Evidence Code (Section 1035-1036.2 for sexual
assault counselors and Section 1037-1037.7 for domestic violence counselors).
The Huntington Beach Advocate must have 14 years experience in assisting
victims of domestic violence, sexual assault, and stalking crimes. The
agreement shall cover a three-year period beginning January 1, 2014 through
December 31, 2016, unless terminated earlier for cause or availability funding.
B. CONSULTANTS DUTIES AND RESPONSIBILITIES
Project'Scope:
This project will provide comprehensive services for victims/witnesses of crime.
The goals 'include providing services that will alleviate the trauma and
devastating impact of crime on the lives of victims and their family members.
Additionally, it is necessary to provide information to victims/witnesses of crime
regarding the processes of the criminal justice system in order to encourage
cooperation in the investigation and prosecution of the case.
Victim/Witness Services. The provision of mandatory and optional services
for all victims/witnesses of crime is outlined in the California Penal Code
13835.5. The contracted provider shall provide both mandatory and optional
services.
a: Mandatory Services as outlined in the Penal Code shall include but is
not limited to:
i. Crisis intervention — provide timely and comprehensive
responsive to the individual needs of crime victims.
ii. Emergency assistance — directly or indirectly providing food,
housing, clothing and cash, if necessary,
jmp/contracts group/exA/11113/13
EXHIBIT "A"
--- iii. Resource and referral counseling--- direct victims to agencies
within the community.
iv. Follow-up counseling - provide counseling to victims with
problems resulting from crime.
v. Filing of compensation claims - assist victims in fling claims for
compensation through the Victim Compensation and
Government Claims Boards.
V. Property returns assistance - upon request of the victim, assist
in -obtaining the return of a victim's property held as evidence by
law enforcement agencies.
vii. Orientation - provide orientation to the criminal justice system.
viii. Court accompaniment - provide accompaniment and support
the victim in the courtroom.
ix. Presentations (criminal justice agencies) - provide
presentations to and training of- criminal justice system
agencies.
x. Presentations (public) - provide presentations to public
agencies and community groups.
xi. Case status - monitor appropriate court cases to keep victims
and witnesses apprised of the progress and disposition of their
case.
xii. Notification - upon request of the victim, provide notification to
friends, relatives and employers of the occurrence of the crime.
xiii. Employer notification - upon request of the victim or witness,
inform the employer that the employee was a victim or witness
toa crime.
xiv. Restitution assistance - upon request of the victim, assist in the
process of obtaining restitution for the victim.
b. Optional Services - as outlined in the Penai Code shall include but is
not limited to.
i. Employer intervention - assist the victim in resolving
employment issues that arise as the result of the crime.
ii. Creditor intervention - assist the victim in resolving creditor
issues that arise as the result of the crime.
iii. Crime prevention - . provide information regarding crime
. prevention to individuals or community groups.
iv. Temporary restraining orders - provide assistance in obtaining
temporary restraining orders for victims.
v. Transportation - arrange for transportation to court for victims
required to testify.
vi. Waiting area - arrange for the provision of a victim/witness
waiting room.
vii. Victim Impact Statements - provide victims assistance in the
preparation of victim impact statements for probation reports,
sentencing and parole hearings.
jmp/contracts group/exA/11/13/13
EXHIBIT "All
2. Staffing Requirements. All staff must have met minimum education and
experience requirements for the position, be carefully screened for suitability.
Offers of employment will be contingent upon successfully passing fingerprint
and background checks. Supervision of staff will be the sole responsibility of
the contracted agency. The following outlines general training requirements
for the positions.
Victim Advocate. Staff assigned to provide victim/witness services by the
contracted agency must complete the Entry Level and Advanced Advocate
certification training requirements as established by the California Victim and
Witness Coordinating Council and the California Office of Emergency Services.
The contracted agency must provide specific training in domestic violence,
sexual assault, and stalking.for advocates specializing in those areas of concern.
Additionally, each advocate must be given no less than 16 hours of in service
training each year. Finally, advocate is required to submit a semi-annual
progress report directly to the grant agency as part of the grant reporting
requirement.
C. CiTrS DUTIES AND RESPONSIBILITIES:
Pay contractor after an invoice is received from the contractor.
2. Negotiate rates with the contractor, as necessary.
3. Provide overall review of the services.
D. WORK PROGRAM/PROJECT SCHEDULE:
These services will be conducted within the contract period. It is understandable
that some services will continue beyond the contract period if the services are
ongoing. These ongoing services will not have any costs that will be assessed
beyond the contract period.
jmp/contracts group/exA/11/13/13
IWAiIr.3Y".9m
Payment Schedule (Per Unit & Hour)
A. Per Unit & Hourly Rates
1. CONSULTANT'S fees for such, services shall be based. upon administration of work
outlined in the statement of work with the following payment schedule:
Descr` tioi of SeEvices PFtivi3e�=
Year i. =
__ Rate = Year2
Victim Witness Services
$89,688
$93,013
$96,595
B. Travel
Charges for time during travel are normally not reimbursable and will only be paid
if such time is actually used in performing services for CITY or as otherwise
arranged with CITY.
2. As CITY sometimes uses consultants that are outside of the nearest metropolitan
area, CITY is very conscious of travel costs. Subject to agreement otherwise,
CONSULTANT will be held to charging no fees on travel time to or from
Huntington Beach.
Automobile expenses are limited to the IRS standard business mileage rate. All
other travel expenses must be approved in advance by CITY in writing. Requests
for approval shall be submitted at least fourteen (14) days in advance, to allow for
reduced transportation fares. Meals are not billable to CITY, without prior written
consent of CITY
1. CONSULTANT shall submit an invoice, as services are provided, per unit or hour as
outlined above.
2. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such
invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due; and
D) Indicate the specific services and the hours expended, if relevant
E) Indicate the date of services
3. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is fulfilling
the scope of work as described in Exhibit "A," CITY shall approve the invoice, in which
event payment shall be made within thirty (30) days of receipt of the invoice by CITY.
Such approval shall not be unreasonably withheld. If CITY does not approve an invoice,
agee/founsic-S-per unit fee/11111113 EXHIBIT B
Per Unit Payment
INS mail ORION
Payment Schedule (Per Unit & Dour)
CITY shall notify CONSULTANT in writing of the reasons for non -approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended
until the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided herein.
CITY will not pay for secretarial time or secretarial overtime. CITY will not pay for
secretarial tasks or tasks that should be subsumed into CONSULTANT`s overhead. For
example, time spent for faxing, mailing, arranging for messengers and calendaring are
not acceptable charges.
5. CITY will not pay for word processing charges. This includes per page or hourly
charges.
6. CITY will not pay for billing or discussion of bills. If CITY has questions about billing
or needs additional information on bills, that is not a chargeable event, CONSULTANT
should respond without charging CITY for the time required.
10. Any billings for extra work or additional services authorized in advance and in writing by
CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the work completed and the rate for
such work. CITY shall approve such invoices if the work performed is in accordance with
the extra work or additional services requested, and if CITY is satisfied that the work and
costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute
between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement
agree/forms/=B-per unit fee/1 UW13 EXHIBIT B 2
Per Unit Payment
Cliental: 834176 COMMUSER6
ACORD,,, CERTIFICATE OF LIABILITY INSURANCE DATE(r,AlDClYYYY)
912612013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must he endorsed. If SUBROGAi'tON IS WAIVED, subject to
the terms and conditions of the policy, Certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such ondorsement(s),
PieoDvctaR NAME:
Ray Thra!i
081 of Southern California SC rHOI E --- fAX
--- _._- __,...
{Ate no cxi};_949 790-9423 _ 1.{Arc, N }. 484 6b2-5069
Llc 03 11G2 c'MAIL ra mond thrall
29A Technology Drive ADDRESS..-__Y."__-- _-- @US! 1JEY
ENSURER(Sj-AFFORDING COVERAGE NAIC !!
Irvine. CA 92fi18 _ _..._ - _-_ _ _ ._.
I INSURER A : NonPlofits' lnsttranc:e A!liancc: 36684
INSURED
Community Service Pro tams In INsuRFR a :Liberty Mutual Fire his. Co ?_3035
U > c•
1221 E. Deer Rd., Suite 120
Santa Ana, CA 92705-5700
COVERAGES
CERTIFICATE NUMBER:
INSURERC:
SURER D
INSURER E
INSURER F
Rt=UlStrl ld Ml IMRt=A-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED 1"0 1 HE INSURED NAMED ABOVE I -OR T14E POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITIONOF ANY CONTRACT 012 Of HER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDCD BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO Al-', THE TERMS,
EXCLUSIONS AND CCNDITIONS OF! SUCH POLICIES.
LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
- - - _.
LTRRf TYPE OF INSURANCE ADpL:St18F2- POLICY yy POLICY EXP
..--_ NSR 'WV6 POLICY NUMBER _--(MM7DDlYYYY h1MlDD/YYYY}_I LI dITS
II _.— .__.___.......__
A GENERAL IIABti.1TY X 201312069NPO 0101a2013 101011201 EACH OCCURRENCE 511000000
_ X _COMMFRCtAL GENE 7Al ilA61LITY
N1L D2dUCtl E)IC �pTArr1AG"T RCNT[D
PF III,ES $500 aa0
f� y��
CLAIMS -MADE I ' OCCUR
Caocarrencnl
MED FXP(Any one person)I $20 000
X Sexual Abuse $1M1$1M
-
PERSONAL & AOV INJURY S1,00,0�000_
X Professional $1M1$3M
--
GFNERAt.rcfzecnTF $3,000,000
GCNLAGGRFGATELIMlTAPPLICSPER:
_ ... --
) NRODUCTS COMPIOPACG S3,000 a00
l PRO-
POLICY
J ECT X LOC
_._
c
A
I. AUTOMOBILEt.1ADILITY
X
X
201312069NPO
10101/2013
1010112014;Co
BI EL) tNGLEL T
51,000,0E_00
BODILY INJURY {Par person)
_
S
ANYAUTU
FD SCI?EDUL[O
$500 COMP DED
..__... AUTOS -..._- AUTOS
(
$500 G{iLL DkD
I BOUILY INJURY (Per nu: dons)
S
XNONON'NED
I iIRGO AUTOS X
- AU(US
- ._--
- PROPERTY D1t -AGE
(—
_...- ----_.__
$
%: X URABRELl.A LIA[i X UC,UUIt X 201312069UMBNPO 10109120�13 W/012014� f ACHOLCUR} LN C 51 000
aa0
- _
-� t.
EXCESS LIAO CLAIMS -MADE AGGRCtiATE ,c1 00a aaa
.._ — .. - .. t .. _ _ _ - _ . _._ ._ -. __r.__ �—____.__
DEU X RITFNTIONS$10,000 ; $
B WORKERS YERS'LSATLIT X VVC2641443967013 7/01f2013 10/011201 X Wrsrint onT-
ANUEh7PLOYERS'EIA9IHTY �•T„�[ � _ -_____
ANY CERWEfRCPRIMBER PARTNER/EX£_CUTIVE YIN ` NIL Deductible F.L. EACH ACUOLNI; o'000 Oa0
OFFICE WMEM[3Ef2 EXCLUDED9 � NIA
(Mandatory In NH) - E.L. DISEASC_-EAE11PLOYEE $1 000 000
I I(yas, tlescrib3 under I ,-.—�_.._._____.._._._.„-....
___j DESCRIPTION OF OPERATIONS bolow i.(. _ _ _ ------��-- EL, n1SEASE-POLECY LIP.IIT $1,o_a__o_,_a0o
A ;Fiduciary 201312069DONPO 10101a2013110/011201 $1,000,000 Limit
I NIL Deductible
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES {At1acfr ACORD 101, Additional R-wks Schedule, 1( more space Is required)
RE: Victim Assistance Programs. The City of Huntington Beach, its officers, elected or appointed officials,
employees, agents and volunteers are named additional insured with respect to the operations of the named
insured per written contract and the attached CG 2010 endorsement, Form NIAC-E61 08 12 provides Primary &
Non -Contributory for Public Entities,
City of Huntington Beach Police SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE-rHFREOF, NOTICE WILL BE DELIVERED iN
Department ACCORDANCE WITH THE POLICY PROVISIONS,
2000 Main St
Huntington Beach, CA 92648-0000 AumoRizEDREPResLraTn Ivl_
1988-201 D ACORD CORPORATION, All rights reserved.
ACORD 25 (2010105) 1 of 1 The ACORD nafpy> tTdj�g�i'A7�r�� f cj7 i j of ACORD
#S10985468tM10984003 J!.:NIV1FFJR >'dSeCiR1TH, City Att�uty CBPzP
I;\' [7$IY� ��lliCB$SY4CiR?t
4yq�TiNG�QICITY OF HUNTINGTON BEACH
ProfessionalApproval
PART 11
Date: 11/12/2013 Project Manager: Lt. John Cottriel, X5918
Requested by Name if different from Project Manager:
Department: Police
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I
& H MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: Community Service Programs, Inc.
2) Contract Number: POL
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $ 2014 - $89,688, 2015 - $93,013, 2016 - $96,595
4) Is this contract less than $50,000? ❑ Yes ® No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over $100,000? ® Yes ❑'No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and
City Clerk. Make sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified
consultants? ❑ Yes ® No
8) Attach a list of consultants from whom proposals were requested (including a contact
telephone number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
�t &"��
Budg t Approv Signature
Director of Finance (or designee) Signature
Date
C 1Y
ate
vx 5'
e
'c�QUNTY,GP��'°r
ED
CITY OF HUNTINGTON BEACH EC 0 7 ?i�i7 ?P11
'JAN 4
Professional Service Approval FormFinanceDel ftFs3�n'd
um
RECEIVED
Date: 11/12/2013 Project Manager Name: Lt. John Cottriel, X5918
Requested by Name if different from Project Manager: DEC 04 3
Department: Police
PARTS`t"OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER,
FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT
PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purpose for the agreement:
To renue a longtime partnership with Community Service Programs, Inc. to provide
victim/witness services for adult victims of violent crime, sexual assault, domestic violence and
stalking. Funding will be provided by the Cal OES Domestic Violence Grant.
2) Estimated cost of the services being sought: $ 2014 - $89,688, 2015 - $93,013, 2016 -
$96,595 -V CPII 1C;01lL 0
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
® MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized. -
❑ MC 3.03.08 — Contract Limits of $30,000 or less exempt procedure will be utilized.
5) Is this contract generally described on the list of professional service contracts approved by the
City Council? If the answer to this question is "No," the contract will require approval from the
3
Date
6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted
(Please note that a budget check will occur at the object code level):
$ 14 3 2°t (.a r,4 KII& Ag./O- $
lGv � 3 $ $(pccSlX� p�ac9
4 Qow 4 up
Budget App val-4
1 0
ent Head -Signatures)
Dir ctor Finance's Signature
Deputy City Manager's Signature
(c a-t513
Date
Date
Date
t? riR
Date
APPROVED ❑ DENIED ❑
�,�UN11NG�p�a
c�.CauNtY Gt*���4
City
CITY OF HUNTINGTON BEACH
Professional Service Approval Form
Signature
21.X311111
T
Dat
City Of Huntington .Beach
2000 Main Street ® Huntington Beach, CA 92648
(714) 536-5227 ® www.huntingtonbeachca.gov
Office of the City Clerk
Joan L. Flynn, City Clerk
March 5, 2014
CSP, Inc.
1221 E. Dyer Rd., Ste. 120
Santa Ana, CA 92705-5700
To Whom It May Concern:
Enclosed for your records is a duplicate original of "Professional Services Contract
Between the City of Huntington Beach and Community Service Programs, Inc. for Victim
and Witness Assistance Services."
Sincerely,
JF:pe
Enclosure
Sister Cities: Anjo, Japan ® Waitakere, New Zealand