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HomeMy WebLinkAboutCalifornia Office of Traffic Safety (OTS) - 2017-09-05Dept. ID PD-17-006 Page 1 of 2 Meeting Date: 9/5/2017 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 9/5/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Robert Handy, Chief of Police SUBJECT: Approve and authorize execution of a Grant Agreement with California Office of Traffic Safety (OTS) for the Selective Traffic Enforcement Program (STEP) in the amount of $610,000 for the period 10/01/17 to 09/30/18; approve appropriations and authorize the Chief of Police to establish a separate business unit for funds Statement of Issue: On July 12, 2017, the Police Department received notice from the California Office of Traffic Safety (OTS) that the City of Huntington Beach was tentatively awarded a new one-year traffic safety grant. The Selective Traffic Enforcement Program (STEP) grant #PT18058 provides funding in the amount of $610,000. These funds are intended to reimburse our costs associated with Sobriety/Drivers License checkpoints, one full time DUI officer and multi -faceted traffic enforcement details. These events are designed to reduce traffic collisions, injuries, and fatalities through enforcement, education, and media attention. Financial Impact: This one-year reimbursable grant is funded by the California Office of Traffic Safety. The amount of $610,000 is to be utilized between October 1, 2017 and September 30, 2018. The appropriation request is fully offset by the estimated revenues. Recommended Action: A) Approve and accept the "State of California — Office of Traffic Safety Grant Agreement PT18058" between the OTS and the City of Huntington Beach for $610,000; and, B) Authorize the Chief of Police to execute the grant agreement with the OTS; and, C) Approve appropriations and estimated revenue in the amount of $610,000; and, D) Establish a separate business unit for this funding and authorize the Chief of Police to expend up to a total of $610,000 plus accrued interest on the Selective Traffic Enforcement Program (STEP) grant. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: The City of Huntington Beach has always been concerned with the safe and efficient movement of vehicular, bicycle, and pedestrian traffic on our highways, streets and bike paths. The City of Item 9. - I xB -212- Dept. ID PD-17-006 Page 2 of 2 Meeting Date: 9/5/2017 Huntington Beach is currently going through several redevelopment projects, some of which will add to both seasonal and yearlong traffic related challenges. This particular grant will reimburse the City of Huntington Beach for expenditures associated with Sobriety/Drivers License Checkpoints, one full time DUI officer, and a variety of traffic related details. The grant also allows us to purchase traffic related equipment for DUI checkpoints. OTS will administer and handle the grant funds for the Selective Traffic Enforcement Program. Environmental Status: N/A Strategic Plan Goal: Enhance and maintain public safety Attachment(s): 1. Grant Agreement for OTS STEP Grant PT18058 HB -213- Item 9. - 2 State of California — Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PT18058 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Huntington Beach From: 10/01 /2017 4. AGENCY UNIT TO ADMINISTER GRANT Huntington Beach .Police Department To: 09/30/2018 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary collision factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media attention thus enhancinE the overall deterrent effect. 6. Federal Funds Allocated Under This A reement Shall Not Exceed: $610,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: ® Schedule A — Problem Statement, Goals and Objectives and Method of Procedure a Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) a Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable) ® Exhibit A — Certifications and Assurances © Exhibit B" — OTS Grant Program Manual *Items shown with an asterisk (* ), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed b the parties hereto. 8. Approval Signatures A. AUTHORIZING OFFICIAL OF DEPARTMENT B. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: Robert Handy PHONE: 714-536-5903 NAME: Rhonda L. Craft PHONE: (916) 509-3030 TITLE: Chief of Police FAX: TITLE: Director FAX: (916) 509-3055 ADDRESS: 2000 Main St. ADDRESS: 2208 Kausen Drive, Suite 300 Huntington Beach, CA 92648 Elk Grove, CA 95758 EMAIL- rhandyghbpd.org rhonda.craft@ots.go.gov '-wil d D / (Signature) (Date) (' nerture) Dat C. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS NUMBER NAME: Carolyn Vu DUNS #: 078143948 ADDRESS: 2208 Kausen Drive, Suite 300 REGISTERED ADDRESS: 2000 Main Street Elk Grove, CA 95758 Huntin on Beach, Ca 92648-2702 CITY: Huntin on Beach I ZIP+4: 92648-2702 MICHAEL E. GATES CITY ATTORNEY OF HUNTINGTON BEACH 8/10/2017 10:33:21 AM Page I of 15 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 402PT-18 20.600 0521-0890-101 2016 2016 23/16 $32,000.00 164-AL-18 20.608 0521-0890-101 2016 2016 1 23/16 $90,000.00 402PT- 18 20.600 0521-0890-101 2017 2017 14/17 $1,28,000.00 164-AL-18 20.608 0521-0890-101 2017 2017 14/17 $360,000.00 AGREEMENT TOTAL $610,000.00 AMOUNT ENCUMBERED BY $610,000.00 THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available.lbi- the period and purpose (,)f'the PRIOR AMOUNT ENCUMBERED FOR THIS expenditure stated above. AGREEMENT $0.00 ACCOUNTING OFFICER'S SIGNATURE DATE TOTAL AMOUNT ENCUMBERED TO DATE SIGNED $610,000.00 8/10/2017 10:33:21 AM Page 2 of 15 State of California — Office of Traffic Safety GRANT NUMBER GRAANT AGREEMENT PTIS058 Schedule A 1. PROBLEM STATEMENT Huntington Beach is a unique city given its population (residential population in 2014 was 200,809), continued growth, ocean front. Iarge entertainment district, traffic volume, and visitors (estimated 16 million beach visitors annually). We have annual public events which draw tens of thousands of people to a confined area. These include the Huntington Beach Marathon, AVP Volleyball competition, 0 of July parade and firework show, US Open of Surfing (9 day event), weekly Main Street Fair, two day Jazz festival, car shows, Breitling Huntington Beach Airshow with an attendance estimated at 550,000 over three days (1" year US Thunderbirds, 2016 United States Navy Blue Angels), and many others. People travel from all over California and the surrounding states to attend these events. A recent study of over 902 DUI arrests from 2016 showed that about 55% of our DUI drivers do not reside in Huntington Beach (5 % would not tell officers where they live). We hypothesize that the number of traffic violators who do not live in Huntington Beach would be a similar number. There is a significant increase in traffic volume on our streets and highways during work hours and seasonal times. This in turn results in congested roadways, minimal parking, and frustrated drivers. Many of these public events serve alcohol or are in close proximity to our downtown or mall entertainment districts where there is a high number of ABC controlled establishments. Historically, we have assumed that many of our DUI drivers came from the downtown entertainment district. However, we found that only about 14% of all DUI drivers arrested in 2016 came from one of the downtown establishments (however, there were quite a few subjects who did not want to say where they were coming from). While that is a significant number for an area less than one half square mile, it leaves almost 30 square miles of roadways and highways available for DUI drivers to travel on. To properly locate and arrest these offenders, we need additional dedicated DUI traffic officers available to patrol this greater area. The Huntington Beach Police Department DUI arrests remained at a high number this past year with 902 DUI arrests. In 2014, the Huntington Beach Police Department had 752 DUI arrests and in 2015, we had 974 DUI arrests. The 2016 DUI arrest number of 902 was a 17% increase from 2014 and a 7% decrease from 2015. In 2016 we had 15 fatal traffic collisions with a total of 16 victims. The primary collision factor was alcohol involvement in 3 of the fatal collisions. There was alcohol and/or drugs involved in 8 of the 15 fatal collisions. Given these numbers, the victims have been bicyclists, pedestrians, motorcyclists, and automobiles. During our investigations, we found that a significant number of involved parties had some level of alcohol in their systems. Beginning in late 2013, we began analyzing all DUI arrest reports and collecting data from a greater number of categories. This helped us to paint a more realistic, accurate, and timely picture of the gravity of our DUI problem. We were able to better direct grant resources to the modes of transportation commonly involved in injury and fatal collisions. We have made alcohol enforcement a higher priority than years past and embraced the educational component with greater strength. By using social media, we have begun to educate the public, notifying them of rising trends, and creating awareness of the true gravity of our local issues. This has resulted in our HBPD Facebook page being one of the most "Followed" and "Liked" compared to other larger Southern California police agencies. By re- evaluating entertainment permits and business licenses, involving vice and ABC investigations, analyzing citizen complaints, and having a crime analyst mapping problem locations, we have been able to identify trends and are being proactive with problematic businesses. DUI's are always an ongoing challenge, our current issues are addressing the fact we are still ranked #6 out of 57 for alcohol involved collisions (according to the latest OTS rankings from 2014). This was a decline from ranking #1 in 2013 to #6 in 2014. Our bicyclist collision ranking went down to #3 (it was #2). We actually went down in the following categories: composite category to #21 (it was #6), drivers 21-34 who had been drinking to #32 (it was #27), total fatal and injury collisions to #14 (it was #7). We are currently ranked #51 in DUI arrests (it was #43). To us, these are some significant rankings in some key categories and alcohol appears to be the common denominator. The 2014 OTS Rankings indicate a greater problem with motorists, pedestrians, and bicyclists who frequent our roadways. It seems that some DUI drivers acknowledge their violations; they simply rationalized their violations away as being a minor offense. As we further investigate the link with fatal collisions, we saw that drivers didn't think of the "worst case" scenario when their actions resulted in major injuries or a fatality. We are continuing to explore the driver's decision making processes and how they lead to these high collision rates for the listed categories. We have seen success in the form of better coverage, more citizen contacts, more educational events, and significant public relations with the increase of traffic enforcement, distracted driving enforcement, and DUI saturation patrols. We are 8/ 10/2017 10:3 3 :21 AM Page 3 of 15 seeking to increase operations in these categories as well as bicycle and pedestrian enforcement operations and the Know Your Limit campaign to continue to bring awareness to the public. Recent analyses of DUI arrest data showed 40% of our arrestees were from Huntington Beach while the majority, 55%, were not. This is significant in that Huntington Beach is a destination city and draws many non-residents to our city for events, beaches, parks, residences, and entertainment districts. We are looking to educate, deter, and take enforcement action to reduce our traffic problems. Of the arrests, 72% were from Orange County, 13% from LA County, 80io from another California county, and 2% were from out of state. This lets us know we need to work harder with other agencies to combat those drunk drivers who sometimes travel significant distances to get to and from our city. That puts many other pedestrians, bicyclists, and motorists in harm's way and calls for neighboring agencies to take similar action to reach our common goals. Our hypothesis has shifted slightly from what it was last year. We still believe that it is the motorist's impaired ability and a poor understanding of current laws that lead to collisions. Our investigations are showing us that there is a pattern of additional behavior such as distracted driving, safety violations, or some other common PCF violations that also lead to collisions. Simply issuing citations for these violations doesn't address the problem. It may deter that particular driver temporarily but doesn't aid others from doing it. If passing motorists see a person get cited, they will never know what the violation was for and will continue their flawed decision making. These are some of the reasons why we have developed the Know Your Limit and Choose Your Ride campaigns. The Huntington Beach Police Department recognizes that the majority of our DUI's are from non residents so we have been providing Know Your Limit training to other departments who are commonly referred to us by OTS. We are hoping by training other agencies we can work together in decreasing DUI's. By increasing our educational efforts and using electronic sign boards, public service announcements, social media, local publications, and local television, we can increase awareness and let the public know their actions, or failure to act, are much more common than they think. We believe when people join together and share a common philosophy, we will be much more successful in drawing attention to the problems that we have and solicit a safer driver mindset. The impact would be to address the grants goals and objectives and reduce the number of collisions, as well as the number of injuries and fatalities from the collisions. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic collisions. 2. Reduce the number of persons injured in traffic collisions. 3. Reduce the number of pedestrians killed in traffic collisions. 4. Reduce the number of pedestrians injured in traffic collisions. 5. Reduce the number of bicyclists killed in traffic collisions. 6. Reduce the number of bicyclists injured in traffic collisions. 7. Reduce the number of persons killed in alcohol -involved collisions. 8. Reduce the number of persons injured in alcohol -involved collisions. 9. Reduce the number of persons killed in drug -involved collisions. 10. Reduce the number of persons injured in drug -involved collisions. 11. Reduce the number of persons killed in alcohol/drug combo -involved collisions. 12. Reduce the number of persons injured in alcohol/drug combo -involved collisions. 13. Reduce the number of motorcyclists killed in traffic collisions. 14. Reduce the number of motorcyclists injured in traffic collisions. 15. Reduce hit & run fatal collisions. 16. Reduce hit & run injury collisions. 17. Reduce nighttime (2100 - 0259 hours) fatal collisions. 18. Reduce nighttime (2100 - 0259 hours) iniury collisions. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off 1 press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Participate and report data (as required) in the following campaigns, National Walk to 10 School Day, NHTSA Winter & Summer Mobilization, National Bicycle Safety Month, National Click it or Ticket Mobilization, National Teen Driver Safety Week, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child 8/10/2017 10:33:21 AM Pate 4 of 15 Passenger Safety Week, and California's Pedestrian Safety Month. 3. Develop (by December 31) and/or maintain a " HOT Sheet" program to notify patrol and 12 traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing 6 (SFSTj (minimum 16 hours) POST -certified training. 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving 6 Enforcement (ARIDE) 16 hour POST -certified training. 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 4 7. Send law enforcement personnel to the DRE Recertification training. 2 8. Send law enforcement personnel to SFST Instructor training. 4 9. Send law enforcement personnel to DRE Instructor training. 2 10. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during 6 the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 11. Conduct DUI Saturation Patrol operation(s). 55 12. Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to appear 4 in court. 13. Conduct Stakeout operation(s) that employ police officers to observe the "worst of the 4 worst" repeat DUI offender probationers with suspended or revoked driver licenses. 14. Conduct Traffic Enforcement operation(s), including but not limited to, primary collision 70 factor violations. 15. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers 40 using hand held cell phones and textin . 16. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during 10 events with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary collision factor violations by motorcyclists and other drivers. 17. Conduct Nighttime (1800-0559) Click It or Ticket enforcement operations. 15 18. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or 18 during events with a high number of pedestrian and/or bicycle collisions resulting from violations made by pedestrians, bicyclists, and drivers. 19. Conduct Traffic Safety educational presentations with an effort to reach community 12 members. Note: Presentations may include topics such as distracted driving, DUI, speed, bicycle and pedestriansafety, seat belts and child passenger safety. 20. Conduct Know Your Limit campaigns with an effort to reach members of the community. 12 21. Deploy one full time, dedicated DUI enforcement officer working the days of the week and 1 shifts with the highest rate of DUI collisions, and report on their enforcement, training, and outreach activities. 3. METHOD OF PROCEDURE A. Phase 1 — Proizram Preparation (V Quarter of Grant Year) • The police department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and 8/10/2017 10:33:21 AM Page 5 of 15 patrol officers at least monthly. Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision locations. • Media Requirements m Issue a press release announcing the kick-off ofthe grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. B. Phase 2 — Program Operations (Throughout Grant Year) • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. • Media Requirements • Send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator. • If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time would be 10-20 days prior to the release date to ensure adequate turn -around time. • Press releases reporting the results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant -related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Include the OTS logo, space permitting, on grant -funded print materials; consult your OTS Coordinator for C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) • nvoice Claims (due January 30, April 30, July 30, and October 30) • Quarterly Performance Reports (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant -funded items, and significant media activities. Include status of grant -funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 8/10/2017 10:33:21 AM Page 6 of 15 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NuNIBER PT18058 FUND NUMBER CATALOG NLUVIBER (CFDA) FUND DESCRIPTION TOTAL AMOUNT 402PT 20.600 State and Community Highway $160,000.00 Safety 164AL 20.608 Minimum Penalties for Repeat $450,000.00 Offenders for Driving While Intoxicated COST CATEGORY CFDA TOTAL COST TO GRANT A. PERSONNEL COSTS Positions and Salaries Full -Time One Full Time DUI Enforcement Officer 20.608 $121,816.00 Benefits -DUI Enforcement Officer 20.608 $93,920.00 Overtime DUUDL Checkpoints 20.608 $64,063.00 DUI Saturation Patrols 20.608 $117,923.00 Warrant Service Operations 20.608 $17,153.00 Stakeouts 20.608 $5,718.00 Know Your Limit 20.608 $25,730.00 Traffic Enforcement 20.600 $75,046.00 Distracted Driving 20.600 $42,883.00 Motorcycle Safety 20.600 $8,934.00 Night-time Click It Or Ticket 20.600 $8,041.00 Pedestrian and Bicycle Enforcement 20.600 $16,081.00 Part -Time -7 $0.00 Category Sub -Total $597,308.00 B. TRAVEL EXPENSES In State Travel 20.600 $4,715.00 $0.00 Category Sub -Total $4,715.00 C. CONTRACTUAL SERVICES $0.00 Category Sub -Total $0.00 D. EQUIPMENT $0.00 Category Sub -Total $0.00 E. OTHER DIRECT COSTS Educational Materials 20.600 $4,300.00 DUI Checkpoint Supplies 20.608 $3,677.00 Category Sub -Total $7,977.00 F. INDIRECT COSTS $0.00 Category Sub -Total $0.00 9/10/2017 10:33:21 AM Pate 7 of 15 GRANT TOTAL $610,000.00 9/10/2017 10:33:21 AM PaLye 8 of 15 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B-t GRANT NUMBER PTI8058 BUDGET NARRATIVE PERSONNEL COSTS QUANTITY One Full Time DUI Enforcement Officer - The DUI officer will work 100% of time on DUI 12 enforcement and prevention. The DUI officer will identify areas within the City of Huntington Beach where DUI incidents are prevalent and perform enforcement activities in these areas for the specific purpose of reducing DUI related collisions. The DUI officer will work the shifts (days of the week and times of day) when driving under the influence is most prevalent. The officer will work with Patrol by aiding other officers as needed, but will not "take over" another officer's DUI stop. Other Traffic officers will still be expected to continue their own DUI enforcement as part of their regular patrol function while allowing additional, specific DUI enforcement to occur by the DUI officer. The officer assigned to this position should, at minimum, be trained in standardized field sobriety testing (SFST) and Advanced Roadside Impaired Driving Enforcement (ARIDE), and optimally would be a certified Drug Recognition Expert (DRE). The results of the DUI officer's enforcement, training, and outreach activities are to be documented in the Quarterly Performance Report (QPR) including the number of vehicle stops, SFSTs conducted, DUI arrests, other arrests and citations, DUI trainings/briefings provided and number of officers impacted, public DUI prevention outreach presentations conducted, and estimated number of citizens impacted. The DUI officer's duties include, but are not limited to: Enforcement of DUI related laws Provide DUI related trainings at briefings Provide support to Patrol in specific DUI related cases Participate in community outreach activities which could include public speaking as to the dangers of driving while under the influence Any hours worked by the DUI officer that are not related to DUI enforcement or DUI prevention cannot be charged to the grant. Personnel working 100% of regular time on grant funded activities are required to complete a semiannual Employee Time Certification Form (OTS-26). If the DUI officers work any non -DUI activities, they will instead need to complete a Personnel Activity Report (PAR) for each pay period which accounts for all hours worked and distinguishes the DUI -hours from the non - DUI -hours. Both the OTS-26 and the PAR forms are to be signed by the employee and a supervisor with first-hand knowledge of the employee's activities. Benefits -DUI Enforcement Officer - Full Time Benefits 1 Dental Insurance 1.92% Health Insurance 17.49% Life Insurance 0.15% Long Term Disability 1.00% Retirement 34.84% Social Security/FICA/OASDI 1.45% Vision Insurance 0.34% Workers Compensation 9.84% Holiday 3.85% Retiree Medical 1.42% Supplemental Retirement 4.80% DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by 6 appropriate department personnel. DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by 55 appropriate department personnel. 8/10/2017 10:33:21 AM Pave 9 of 15 Warrant Service Operations - Overtime for grant funded law enforcement operations conducted by 4 appropriate department personnel. Stakeouts - Overtime for grant funded law enforcement operations conducted by appropriate 4 department personnel. Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by l2 appropriate department personnel. Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate 70 department personnel. Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate 40 department personnel. Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate 10 department personnel. Night-time Click It Or Ticket - Overtime for grant funded law enforcement operations conducted by 15 appropriate department personnel. Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations 18 conducted by appropriate department personnel. TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events 1 supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES EQUIPMENT OTHER DIRECT COSTS Educational Materials - Costs of purchasing, developing or printing brochures, pamphlets, fliers, 1 coloring books, posters, signs, and banners associated with grant activities, and traffic safety conference and training materials. Items shall include a traffic safety message and if space is available the OTS logo. Additional items may be purchased if approved by OTS. DUI Checkpoint Supplies - On -scene supplies needed to conduct sobriety checkpoints. Costs may 1 include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti -fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. INDIRECT COSTS STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements. Any non -grant funded vacancies created by reassignment to a grant -funded position must be filled at the expense of the grantee agency. Page 10 of 15 Nothing in this 'agreement' shall be interpreted as a requirement, formal or infonnal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives hereunder. Qi10n017 ANA PLOW,- I n, lG State of California — Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT18058 Exhibit A CERTIFICATIONS AND ASSURANCES Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49 CFR §18.12. The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: • 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended • 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Part 1200—Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88- 352), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100-259), which requires Federal -aid recipients and all sub -recipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of housing; 0) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the application. BUY AMERICA ACT The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 53230)), which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non - domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. POLITICAL ACTIVITY (HATCHACT) The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. SZ/10/'?0I7 10.1 -'?l ANT Party 11 of 1C CERTIFICATION REGARDING FEDERAL LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub - award at all tiers (including subcontracts, sub -grants, and contracts under grant, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDINGDEBARMENT AND SUSPENSION Instructions for Primary Certification 1. By signing and submitting this grant agreement, the Grantee Agency Official is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the Grantee Agency Official to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency Official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this grant agreement is submitted if at any time the Grantee Agency Official learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those regulations. 6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who o11(IIA17 1n•11•11 ANA Nee 13 of 15 is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause titled —Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction;" provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. S. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non - procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions l . The Grantee Agency Official certifies to the best of its knowledge and belief, that its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; b. Have not within a three-year period preceding this grant agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/grant agreement had one or more public transactions (Federal, State, or local) terminated for cause or default. 2. Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this grant agreement. Instructions for Lower Tier Certification l . By signing and submitting this grant agreement, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant agreement is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or 9/10/2017 10:33-21 AM Pa UP I of 1S voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. b. The prospective lower tier participant further agrees by submitting this grant agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 1. A participant un a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non - procurement Programs. 8. Nothing contained in. the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transactions: l . The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this grant agreement. APPROVED ICHAEL E. GATES CITY ATTORNEY ITY OF HUNTINGTON BEACH 8/10/2017 10:33:21 AM Pale 15 of 15 City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk September 12, 2017 State of California — Office of Traffic Safety ATTN: Rhonda L. Craft, Director 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 - Dear Rhonda: Enclosed are two originals of the "Grant Agreement" for the Selective Traffic Enforcement Program (STEP). Upon complete execution, please return one original to us. Please mail the agreement to: Robin Estanislau City Clerk 2000 Main Street, 2"d Floor Huntington Beach CA 92648 Your attention to this matter is greatly appreciated. Sincerely, Robin Estanislau, CMC City Clerk RE:pe Sister Cities. Anjo, Japan ♦ Waitakere, New Zealand