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HomeMy WebLinkAboutCalifornia State Personnel Board - 1974-12-27COST SERVICE CONTRACT AGREEMENT /1Z THIS AGREEMENT, made and entered into this & day of Pe 14 19 �� at Sacramento, Country of Sacramento, State of California, by and between the STATE PERSONNEL BOARD, through its duly appointed, qualified and acting Executive Officer or his authorized representative, hereinafter called the Board, and the —City of Huntington Beach , hereinafter called the Local Agency. . WITNESSETH That the parties, for and in consi-+:ration of the convenants, conditions, agreements, and stipulations expressed, and pursuant to authority contained in Section 18707, Government Code, hereby agree to the conditions as found in attached "Cost Services Contract Rules and Procedures" marked as Exhibit A and."Wrttten Examination Price List" marked as Exhibit 8 which are Incorporated herein by reference and Trade a part hereof. Exhibit 8 may be amended by the Board from time to time without renegotiating the contract. Further, the partias agree that the Board NSall, as a normal course of action, submit invoices covering those services rendered during a calendar month and the Local Agency agrees to pay such invoices within thirty days following receipt thereof. The provisions of the attached Fair Employment Practices Addendum, Standard Form 3 (8/77), are Incorporated by reference and made a part of this contract. The term of the contract commences and terminates March :31, 1987 This contract mad be terminated by either party u�%on giving the other party 30 days written notice of termination. CPS-2 P.,ege 1 In the event of termination, the Board will be paid such amount as is due under the contract to and including the effective date of termination. STATE PERSONNEL BOARD Nana er Coo a rative personnel Services ._...TI ' .,_. tie �. LOCAL AGENCY Cit f Hun 'ngton Bea , a unicipa1 porati , ATTEST: o gency 1 7, y City Clerk y_�!,-$� f Name t I a - . C•., . ED AS TO FOU :ML HUTTON Cit., At to may Ely: �nvuty � j Attot'�e7 CPS-2 (4/78) Page 2 STATEMENT OF THE ACTION OF THE CITY COUNCIL Council Chamber, City Hall Huntington Beach, California Monday, April 16, 198d ____ City Kelly called the regular meeting of the City Council the ty of Huntington Beach to order at 7:30 P.M. Present: Pattinson-L.MacAllister, Thomas, telly, Finley, Bailey, Mandic Absent: None *####*###*###Mi##i#,►+f#+,t�R+#****##rr+###,►t�##*#*#*#1r#,►#,ti,tA**,t*##♦#***r4#,ttitit*#k*h#,►#�##,►## CONSENT CALENDAR — (ITEMS APPROVED) On motion by MacAllister, second Bailey, Council. Approved the following items, as recommended, by the following roll call vote: AYES: Pattinson, MacAllister, Kelly, Finley, Bailey, Mandic NOES: None NOT VOTING: Thomas ABSENT: None *fir********tit•ki:*titlr****#ie **7k�r*****#*:k#fit***1*k1r#k*******klr*#*de*t,/r****7k�k�F�r*tiirtt*#irirtt*�r1r#tit*#iFtilr*ik COST SERVICE CONTRACT RENEWAL -- COOPERATIVE PERSONNEL SERVICES - STATE OF CALIFORNIA Approved and authorized execution by the Mayor and City Clerk of a Cost Service Contract Agreement between the City and State of California for the purpose of performing personnel examining services for the City. ##fri#i##+t#####tin} kt#•►t##,.##f##ti.##�##:#t###ti#�}#s}}w####}*##�r##tir##tr#t*##t#�r�c}#�#ttir#tt##�## Mayor Kelly adjourned the regular meeting of the City Council of the City of Huntington Beach at 11-00 id-m:` to Monday, May 7, 1984 at 7:30 P.M. in Council Chambers, Civic Ccr^p ex. ATTEST: Alicia M. Wentworth City Clerk STATE OF CALIFORNIA ) County of Orange ) City of Huntington Beach) i, ALICIA M. WENTWORTH, the duly of Huntington beach, California, do hereby true and correct Statement of AW.On of the regular- meeting held on the day Alicia Ii. Wentworth City C erk and ex-officio Clerk of the City Council of the City of Hunt'lnyton Beach, California Jack Kelly Mayor elected anc qualified City Clerk of the City certify that the above and foregoing is a City Council of said City at their of April , 1984 WITNESS my hand and seal of the said City of Huntington beach this the 17th day of Ap; i 1 19 84 Alicia M. Wentworth i�ty Clerk and ea-ofFicio erk of tha City Council of the City of Huntington Beach, !,alifornia 2117R Exhibit A COST SERVICES CONTRACT RULES A14D PROCEDURES Section I General Conditions In performing the services incident to the planning, scheduling, preparation, construction and scoring of written examinations for classifications to be mutually agreed upon by the Local Agency and the Board, the following provi- sionE shall govern: a. Scheduling of Examinations. Whenever during the term of this agreement, the local Agency desires the services of the Board in the preparation of a written examination for a job classification, the Local Agency will submit to the Board a request for such services. This request shall include examination dates and closing dates for filing applications. 'These dates shall be set by the Local Agency vithin the guidelines of the Board to allow sufficient tide for examination scheduling and preparation. b. Info mption to be Furnished by Local A asp ncy. The local Agency shall supply the Board with a written descrip- tion of the work performed in the classes for which the Local Agency desires an examination prepared, including, a statement of the minimum and/or desirable qualification, and the salary of the class. C. Notification of Number of Competitors. Immediately after the closing date for filing, applications, but not less than 10 working Gays rrior to the examination date, the Local Agency will notify Cie Board of the total number of competitors in each classification. d. Preparation of Test Materials. The Board shall construct a written ex.Lmination, based on the information furnished by the local Agency, for e.;ch job classi- fication for which an examination has been requested by the Local Agency and agreed upon by the Board. C. Transmittal of Test Materials. The hoard shall transmit to the Local Agency sufficient exami- nation booklets, instructions for administering the examination and such ..ther material as the Poard may deem necessary. f. Administration of Test and [return of Test Materials. The Local Agency shall administer the examination in accordance with instructions provided by the Board anti immediately following the examination will return to the Board all used and unused examination booklets, keyed booklets, scoring keys, instructions, and any other materials furnished by the Board and not consumed (except that in such cases as provided in paragraphs I(1), 10), and I(m) time extensions may be granted by the Board). g. Re -Use of Test Material. The Local Agency requesting test ?r.;terial for use on a specific date will not be allowed to re -use the tests on another date without prior permission of the Board. h. Scoring of Tests. At the discretion of the Local Agency, the responsibility for the scoring of tests may be delegated to the Board. In such cases, the Board will score the answer sheets and report the results, together with a recommended qualifying; score, to the Local Agency within 14 working days aft--r the answ►.r sheets are returned to the Board, provided that in unusual circum- stances involving; large numbers of competitors or unforeseen difficulties in administration of the te-,t, the Board ra v extend the period for receipt sf results. i. Test Papers Inspection Under Local Agent; Policy. If the Local Agency has an officially adopted rule or esta-)lashed policy regarding candidates' privilege of inspecting a keyed copy of an examination or answer sheets follm-ing the examination, and this rule or policy has been submitted in writing to the Board at least 10 days prior to the first examination scheduler: under this agreement for garish such inspection is desired, the Board will comply with the inspection privilegte!; as officially recognized by the Local Agency except that no inspection shall be allowed for standardized test materials, or tests preduplicated as form tests or semi -form tests, or of questions not scored by an absolute standard. Dur{.ng; key inspection a representative of the. Local Agency personnel rr administratito office will be present to assure that no randidate takcs away with him any notes regarding a test question. Upon request of the Local Agency and when sub- mitted in writing by a candidate wfin participated in the examina- tion, the Board will analyze protests resulting; from such review and recommend the action to be taken by the Local Agency. Test Papers Inspection Under Board Policy. If the Local Agency has no officially adopted rule or established policy regarding canditintes' privilege of inspecting a keyed copy of an examination_ or answer sheet(s) fallowing►, the examination and wishes to alloy such an inspection privilege, the following policy of the Board shall govern: -2- 1. j�tL Inspection. Inspection of a keyed ropy of the examination question book, winch is for the purpose of requesting a review of Stich items as the candidate may believe are incorrect or improperly keyed, will be allowed for the five working; days immediately following an examination, providing; this has been requested by the Local Agency at least 10 days prior to the examination. Tiic inspection time allowed a candidate will not exceed one-half the amount of time originally allowed to answer the question during; the administration of the examination. During, key inspec- tion a representati.v-. of the personnel or administra- tive office of the Local Agency krill be present to assure that the candidate tales no notes of any kind regarding any test materials. Upon request of the Local Agency and when submitted in writing by a candi- date wdio participated in the examination, the Board will analyze Protests resulting from such review and rwcommend the action to be taken by the Local Agency. 2. Anr—er Sheet(s) Inspection. Inspection of .a candidate's answer sheet(s), which is for the purpose of detecting whether any clerical or ether error has been made in the scoring of the answer sheets, shall be allowed for a 14 -calendar-day Period immediately following the notification to the candidate of examination results. Upon request, the Board will return the candidate's answer sheet(s) after scoring and a copy of a keyed answer sheet(s) to the Local Agency. Candidates are not allowed to review the question booklet during this inspection period. Not more than one hour will normally be allowed for answer sheets) review, during which time a representative of the personnel or administrative office of the Local Agency shall be present to assure that no changes or marks of any kind ire =de by the candidate on his answer shot(s) or the keved answer sheet (s) . 3. Certain Testa Not- to be Omen for i'.ey Inspectien. Stan- dardized tests, and tests preduplicated as form tests and semi -form tests, and questions not scored by an absolute :standard will not be available for keyed ropy inspection nor may candidates be alloweu to review copies of thine tests at any time. k. Retention of Test Material by the Board. The Board shall, if requested by the Local. Agency, retain the completed question booklets or answer sheets) for such reasonable period of time as the- Local agency's pales may prescribe. •3- 1. Agency Responsibilities The Agency shall perform all parts of the examination procetis, the performance of which has not specifically been requested of and agreed to by the Board, and shall assume respor3ibility for the cor.A.ormity of the examination process to any applicable laws, rules, or ordinances and for the examination as a whole. Under the selection guidelines of the Equal Empinymut Opportunity Commission and the California pair Employment r•ractices Commission, the Agency as test user is responsible for the results of the selection process and must be prepared to demonstrate that the process is valid and meets other tasting standards if It adversely affects groups protected by fair employment laws. The Agency agrees to hold harmless the Board, its officers, agents, and its employees from, and to indemnify the Board, its officers, agents, and its employees from, any damages or liability which may arise from the use by the Agency of any examination or selection procedure which is the subject of this agreement. M. Extended Usage If the Local Agency wishes to administer examinations on a continuous basis for certain mutually agreed upon classes, the Board may, in its diacretion, supply the examination booklets, a scoring key and instruc- tions for extended usage. Extended usage is defined as the Local Agency's retention of examination booklets and instructions after their initial administration for the purpoHe of readminisrering them. The Local Agency will score such examinations. n, Security of Test uaterial All test materials supplied by the Board under this agreement shall be and remain the property o:: the Board, and shall be held and stored in a manner that will prevent unauthorized persons from having access to it. The Agency agrees lu be responsible for the security of all test materials supplied to the Agency and agrees to reimburse the Board for a portion or all of the replacement coati, as determined by the Board, for test materials that are lost or whose value for testing purposes, in the opinion of the Board, may have been destroyed -bile said test materials were subject to the custody of the Agency. Quescion booklets small riot be duplicated nor test questions copied by the Agency, under any circumstances. If any test material obtained from the Board mould become involved in legal proceedings by a court or other body vested with legal authority, the Agency will take appropriate measures to safeguard the confidentiality of the test matey+.al including answer sheets such as by motion for protective order. -4- o. Examination Charges In consideration of the performance by the Board of the testing services specifically described in this Exhibit, the Agency agrees to reimburse the Eoard in accordance With "Written Examination Price List" (Exhibit B). p. Canceled or Pootponed Examinations Agencies tray be billed for work done on a canceled or postponed examination up to the tine the Board is notified of such action. Under certain circumstances, credit may be given for hark already performed if the test to rescheduled. q. Board agrees to provide Local Agency upon request with any or all information developed by or available to the Board related to the job relatedness of examinations furnished by it, including any data relating to validity, differential validity, construc'_ion an(! administration of the teats. -5- Section II - Special Services Upon the request of the Local Agency, the Board, in its discretion, shall supply any or all of the following special services: a. Advice and assistance on examining procedures and problems. b. Preparation and distribution of examination publicity. c. Distribution, receipt, and appraisal of applications. d. Preparation, administration and scoring of essay, problem and performance tests. e. Advice on and conduct of oral interviews. f. Preparation of eligible lists. g. Preparation of special information or affidavits regarding examinations provided, including giving of depositions and presenc.ations in court required by legal action arising from use of any Board examination. h. Other technical personnel services. FAIR EMPLOYMENT PRACTICES ADDENDUM 1. In the performance of this contract, the Contractor wilt not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, Serr •, age•, national origin. or physical handicap' The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, ancestry, ser', age*, national origin, or physical handicap*. Such action shall include, but not be limited tom, the folluwrng: employment. upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compen- satrOn; and se►ection for training, including apprenU[eShrp The Contractor shall post in conspicuous places, avail• able to employees and applicants for employment, notices to be provided by the State telling forth the provisions of tnrs Farr Employment Practires section 2• Tho Contractor will permit access to his/her records of employment, employment advertisements, applica- tion forms, and other pertinent data and records by the State Fair Employment Practices Commission, or any other agency of We Mate of California designated by the awarding authority, rot the purpose of investigation to ascertain compliance ',vitn the Fair Employment Practices section of this contract. , subject to individual rir.ivacy rights. 3. Remedies for Willful Violation. (a) The St:.te may determine a willful violation of the Fair Employment Practices orovrsion to have occurred upon receipt of a final ludgerr.ent haven; that effect from a court in an action to which Contractor was a party, or upon receipt of a written notice from the F'rir Employment Practice; Commission tha: 't his investigated and determined the; the Contractor has violated the Fair Employ- ment Practices Act and ha! issued an order, under Labor Code Section !426, which has become final, or obtained an injunction unbar La' -)or Coot Section 1429. (h) For willful v:Olatron of this Fair Empinvment OfWIteS provrSIcn, the State shall have the right to !c,r•trrtjte th's ,ontract ettne, to whNe or m part, anU any ivsS or 11anlage Srlstatned by the State in .e r, ; t•,e gnJCS Cir ser,.rces hereUr.dP, ►:,+,1! he bn•ner ar^a paid for t)y the. Contrartor and b) his/Tier _t, .r•, t•,r per+:',-13r,ce bnnc*. ,f arty ind tie State may deduct from any moneys due or that • (•p,1••, �. t.p rt.lp r , ehN C,)^ttactr`r, the V:fference between the price named in the contract �tie'r' j.t7'/t�' i :1:11• 1e•i••l,t�t� i r: � % i_ 7 �t, ':�rrKi' Qr'i:::�� !TO ) (4'771 To Fred Gilbert 5ubiect Contract Board for 0 0 CITV OF HUN' INGTON BEACH INTER-DEVARTMENT COMMUNICATION From with State Personnel Date employment tests Rober+_ Sangster April 1, 1984 I have approved and attach the cost servi4E agreement with the SPB. Please note that I have made the following changes: Exhibit A, Section I (q): In the event of a challenge to any examination we would need to defend the job related- ness of the test. I have added a provision that requires the SPB to give us access to such necessary data as validation studies, measures of differential validity, test construction, and test administration. The latter will be of particular help in determining cutoff scores. FEP adderidum: The ad.2ndum on fair employment practies creates overbroad access to our internal personne- data. I have limited it by providing that comr-)liance review is subject to individual privacy rights. GAIL HUTTON, City Attorney By 1;/1 ROBERT SANG TE fj Deputy City A i , .orney RCS: op Cooperative Personnel Sigicoa W1W." EN 'TI:r;T ORDER J••t)kM c1-:;.-lcyi? (3/81) CUSTOX 0 RL-VIEW COI C3 STOCK 0 REVIEW AT CPS 0 STOCK K [D NO REV YEW WA NO See CPS GUIDE To SELECTION EERVICES for list of tests end factors to conaider in order:.ng. AGENCY DATE OF ORD::R •! ;;YAH TITLE >,XAM DATE FINAL FILING DATI; CANDIDATE CUMM': I M ; : 11(.'1'UA;. I'S 0 01 k;N TYPING ' W M LS TIHATE (-1 AGENCY 4J PROMOTIONAL STENO al'M S?:;rD :; "DCK EXAM Er ZC AWACIVED C] Fo rz No. M) SAMi: U XAM AS GIV:;N (Date) ?lease attach the :goat importarit knowledges, skills and abilities for thin c1fks,% (i.e. iob an-tlycis report, rla;t.a upecification, or Job description). ;:.0 nut 1?iv1't-h• ',u:tur Oiirh will he lrarited or: the• Job. :'iuw wcre 0ese areas 711.,or-13 ,:011 analyzis, suzh a!, l'o:,ition nud=t (-f incuxbent- and superv:sort. ;1::,, uat.iort With :;uper:l:.ora or nroFran ranaF,•rt. I };� :i ••+ ut c111LI!, ulo--r1 rlcution or other ;,)t: dericripttor. (Pl e&::,' specify) t'leane order custo- :cots at lea:it four u,ceks pri3r to .et.t and 'utocr• test" fit !cast three weeks j;rior. A113w adds:tonnl time for k,!view Copy. a(.Y;- *dt- n-ed to know :;-•r rutny tent bcloKlct � you rlt leant 10 working dnys prior to tei,t. - PHONE I STATE OF CALIFORNIA (;LOHr,1 Of Ir►<t1 JiAt.. �,....•.. r CAL.IORNIA STATE "ENSONNEL 00ARD LOCAL GOVERNM;-NT SERVICES DIVISION r ;b COOPERATIVE PERSONNEL SERVICES 1209 J street 714 W. Olyrn, is Boulevard \\� - SA[fr!•nf,MtO 9'5814 Lot Angeles 9001S .916) "5:149A 1213) 620.3725 Sacramento, California May ?b' 1983 TO: Personnel Directors SUBJECT: Examination Price List, Effective July 1, 109? Attached is a nopy of the new test rental and related rater schedulF:. Test rental rater will be::ome effective with te:3tn scheduled July 1, 1987 and later. In the case of other materials, rater, are effective with orders received July 1st and thereafter. In addition to announcing these price changes, we want to let you know of Some newly revised tests and some additional servicen that are available. A completely revised Dis:pat. char t.e:;t with a number of new items will be available by the time you receive this notice. The test. was devel- oped working with a number or user aa­nnies. The Commission on Peace Officer.- Standards and TrnininF Entry Police test, will he available by the end of June in a machine scoring farm. :his change will. eliminate costly hand scoring and reduce the cost of renting this test. Computer assisted task anal-,sis for a number of occupational areas will be available from CPS by July. Extensive task inventories have b,�en deve:operi for a number of oerupa- tional arnas, along, with Knowledges, Skills and Abilities (KSAs) list.- inF_; . The ;nventories are distribut.eri to employee whose job-; are be ing studied. Employees indicate on computer readable response sheets the duties they perfcrm, their frequency and importance. They also indicatF. the required knowledgesl. :;kill:; and abilities that are required. Supervisors: complete similar sheets. Response sheets are computer processed by CPS and a statistical analy^is 19 made of the responses which is used in developing tests and performing other work requiring detailed, objective knowledge cf work performed by a group of er.,pl oyees . Task and K.S.A. inventories will htr available- for the following occu- pational :areas: Clerical Entry Fire Service Entry Police Library ProTotional Fire Services Building Tnspect.or• Cafeteria Promotional Police Dispatcher • Fersonnel Directors May 26, 1983 Page -2- • A large number cf new Promotional Fire Service ncurced items are now in our item bank. These items are being; made available through arrangements with the State Board of Fire Services. We continue to welcome your calls and will bo Pleased to help you in any way we can with our services. In addition to our test rental nro- crar:,, we continue to provide ,a variety of nervicr�s such as A3nensment Centers, Test Development service, statistical and technical reviews of locally developed tests, executive search, C?assiN cation and Pay yt.udien, salary surveys, and individual po.,At.inr; allocation.". DAVID S. HESS, Manager Cooperative Personnel Service:-, Attac!,. i'Sli: hm Exhibit B to Cost .Service Effective Contract Agreement Truly 1, 1983 COOPERATIVE PERSONNEL. SERVICES TEST RENTAL RATES Stock Tests Number of Schedule A Schedule 8 Candidates (CPS Scored and (Scored by Scheduled Tabulated) Agency) 1 - 10 $180 minimum charge. $145 minimum charge. 11 - 50 $180 plus $4.35 per $145 plus $3.75 per candidate over 10. candidate over 10. 51 or more $35L plus $4.10 per $295 plus $3.50 per candidate over 50. candidate over 50. Custom Testa N itrbf�r of Srheriu 1 o A :i(,hndu l e A C.-Indidaten (CP:? :)(-nr od .trm, (: "(-)I,(,d tw Scheduled Tabulated) Acencv) 1 - 10 $310 minimum charge. $285 minimum charge. 11 - 50 10320 plus $5.00 per, $285 plus *4.40 per, candidate over 10. candidate over 10. 51 or more $515 plus $4.85 por $461 plus $11.25 per ^andidat e over 50. candidate over 50. Stock "K" Tests" Number of Schedule A Schedule H Candidates (CPS Scored and (Scored by Scheduled Tabulated) Agency) 1 - 10 t180 mninirr.um charge. 11r,5 minimum charge. 11 - 5C $180 plus $5.00 per $155 plus $4.110 per candidate over 10, candidate over 10. 51 r.r more c 80 plus V1,8: per $131 plus $4.25 per candidate over 1;0. candidate. over, 1i0. 'A .hock "K" test i3 a custom test which is readministered with no change in content. Exhibit. B to Cost :•f�rviCL' Contract AFrl ement. Entry Police (Stock Series 1020) and Entry Fire Tests Number of (7:1ndidatt C„1,-4- 1 —4 1 -)t• more Schedule A (CP" Sror•ed and Tabulated) �.,.r. 111diFiat e. Entry Police Prepaid Unit. of POST Teat (Fcrm MIN Numt or of Candidates r,.h-..t., 1 -A 1 _ V,, rl C• 1 Cr rrnr'-, EfI'(.ct.ive July 1, 1r.3? Schedule P ( Scored bv Agency tRO por fsy prep.ir:kaFir,c; in unit.- of live tent:, and avoiding contracting, billin,?, and costr', Form 1022 t'ar, t`f: fllr•ninhed in reduced -:hnri es cover all which cc) with reF.ular order:, EXCEPT: (1) Order•: rust be paid for, in advance; (2) P.eviek corlie.i must t.,e paic! f•c,r in ' vance; and 11'z) Peturr: rhipr)ir.cw, costs must be paid for by using- agency. 0 r} ..:,^'. a!d1 1.cnli unit (if all uni`.z ncore; ari tahulatc��i Lc�F.t?tht�: ) . . . . . . . . . . . . . . . . . ?(10.00 rie i Copy . . . . . . . . . . . . . . . . . . . ne will , 1i. :•t p tests within one week ol,* your test date. Put your ov&;r•s rind . in the :rill 'it. le,i:-ft two hfefore your tent. date. State in your order the test. date. All tlrir:.'. or nnt , must tie returned, postage paid, First Cll.,:- mail, pcstmarked within 1-, workinp- d-iy.i of the Cooporati ve Pernonnel Set•vic�:^ chipping; A lato ohargo will 1,-F� mule for, te:,t.> riot returned within ',hr, i.17:e lirlf t. Per -.*-al ratv.s .- ver 't :il)1r-,1f.' a1min!:itr at ion. .c. c r•'tt'r, to over tht' flrl l ors! of, tt:v' or ;lt't :rd ♦ill.' t.itlr', l��drf':i::, an;! tt?i�_'phnnt? nllrr'ibor' of tilt? r`�•:3F?.f;c:t?1�' if•'t_'riCy r!:f'- -. t.' ,+Ihom tho rrd-?r 1: �O t-, hippor!. %if.' strip only vr, narred r)ff ict'il w: n will ",v rt-:j;i':.,nnihIe for the tl_st. r.atl•rials. Extended Usace Cc::ts f ) A rr.•iY.im,Irr. Of ?r tl: t booklets van be rt'leased for extended uSaFe.'; and 1 l ,(A. „yl ,,n,i..,; +.I: iF� is tho f•;r n _t the C pr! t i ..,•. .;�� � , � .c. _ . t. �ir.:. c.c.,t from �hc. oc .r•<1� 1)erronnel Sor•v-cen Teat N.rnl,il rates, and S5.00 «,ach month thereaf t,er. Q -' 0 Exhibit B to Cost Service -3- Effective Contract, Agreement .July 1, 1083 Special Services Listed examination prices cover the cost of normal consultation, and exami- nation preparation services. Additional services beyond normal will he charged at the appropriate billing rate or fee. Examples of such services include: 1. Preparation of special material or revision of existing mate- rials which can be utilized in one agency only; for example, materials covering local building codes, and individual depart- ment rules and regulations. 2. Research and analysis of candidate appeals, at a cost of $148 for each appeal denied. (If an item is found to be faulty, Cooperative Personnel Services will absorb the cost of analyz- ing and responding to the appeal.) 3. An unusually high amount of technical or clerical staff time being spent to meet an agency's examining needs. Several examples are: a. Agencien requesting, they he sent review copier of custom test segments will be charged $3.80 per 15- item segment. The charge can be waived for agencies making significant contributions to the quality of the custom test items sent for the test, by sourcing items, rewriting outdated items, or by writing new test items. b. Agencies requesting a lengthy custom written test (120 or more test items) will be charged for actual costs for typing time exceeding three (3) hours. c. Agencies which ca'! in higher candidate counts after t.het originally eni.imritr-d numt,or• of tont. hcokletn flan been duplicated ,and ansemhled, will he ohar•god for a r. t:ua l oos is for, any additional prons work roqu i red to mrot thy- h i ghee rand i dat o ,(lint. u. Proctor services and arrangements for test administration arranged for or provided by Cooperative Personnel Services. 5. Ceneral consultation on selection systems and other services not directly related to a specific -,ear. inal ion. 6. Scoring or problem and essay type questions. 7. Preparation of special information regarding the content, coverage, ui• validity of the provided examination, preparation of affidavits, giving of depositions, and preparation :cr'in H Exhibit P to Cost 5rrvive -►t- Effective Contract Agreement July 1, 19e? appearance in court which is required in connection with any legal action pertaining to the use of any examination provided by the Ecard. Cancelled or Postponed Examinations Agencies will be billed for work done on a cancelled or, postponed examina- ticn up to the time we are notified of such action. Under certain circum- stances, credit may be given for work already performed if the tent is re- scheduled. Por•formanc«, Tentr- An additional charge of $6.35 per candidate is assessed for scorinu either, typing cr stenographic perfcrmancr test;. Charges for other performance test xaterials and nervices vary, depending upon the type of service. For specific information, -lease contactone of our offices. Common Book Charges for "Com,:,on Book" r.usl,om examinations will be: full ecst for- the w�arw vxaminat.ioli, pllr; halt' cor,t. 1'or* the added classes. 1, "Common Po k—" exandriation ir, one prepared t'c+r )uc,7vssive classes In a nerien (such an, Associate and :senior Engineer). All competitor.-3 take t.hP base cxamination; only comp,,titor,� for the higher level take the last several negr:ents. i,oa,+s r 60t t ,ta3tiy p.t Q 1A.rr7ilsq 0.0,5 + i '���I�0 COST SERVICE CONTRACT AGREEMENT THIS AGREEMENT, made and entered into this day of V - ` 19 ,�r� at Sacramento, County of Sacramento, State of California, by and between the STATE PERSONNEL BOARD, through its duly appointed, qualified and acting Executive Officer or his authorized representative, hereinafter called the Board, and the City of Hunting -ton P:2ach hereinafter called the Local Agency. WITNESSETH That the parties, for and In consideration of the convenants, conditions, agreements, and stipulations expressed, and pursuant to authcrity contained in Section 18707, Government Code, hereby agree to the conditions as found in attached "Cost Services Contract Rules and Procedures" marked as Exhibit A and 'Written Examination Price List" marked as Exhibit B which -re incorporated herein by reference and made a part hereof. Exhibit B may be amended by the Board from time to time without renegotiating the contract. Further, the parties agree that the ►soard shall, as a normal course of action, submit invoices covering those services rendered during a calendar month and the Local Agency agrees to pay such invoices within thirty days following receipt thereof. The provisions of the attached Fair Employment Practices Addendum, Standard Form 3 (4/65), are into-porated by reference and made a part of this contract. the term of the contract commences `}/1./F, 1 and terminates 3/31/84 . This contract may be terminated by either party upon giving the other party 30 days written notice of termination. CPS-2 Page 1 • In the event of termination, the Board will be paid such amount as is due under the contract to and including the effective date of termination. ATTEST: J4 «� cM. Wentworth City Clerk CPS-2 (4/78) Page 2 STATE PERSONNELOARQ By Manager, Cooperative Personnel Services Title LOCAL AGENCY CITY OF HU\'TINGTON BEACH Name of Agency By Name KUth ey Mavor Title w 0 Exhibit A COST SERVICES CONTRACT RULES AND PROCEDURES Section I - General Conditions In performing the services incident to the planning. scheduling, preparation, construction and scoring of written examinations for classifications to be mutually agreed upon by the Local Agency and the Board, the following provi- sions shall govern: a. SchedulinZ of Examination::. Whenever during the term of this agreement, the Local Agency desires the services of the Board in the preparation of a written examination for a job classification, the Local agency will submit to the Hoard a request for such services. This request shall include examination dates and closing dates for filing applications. These dates shall bE set by the Local Agency within the guidelines of the Board to allow sufficient tine for examination scheduling and preparation. b. Information to be Furnished by Local Agency. The Local Agency shall. supply the Board with a written descrip- tion of the work performed in the classes for which the Local Agency desires an examination prepared, including a statement of the minimum and/or desirable qualifications and the salary of the class. C. ;Notification of ;Number of Competitors. Immediately after the closing date for filing; applications, but not less than 10 working days prior to the examination date, the Local Agency will, notify the Board of the total number nf competitors in each classification. d. PreRaration of Test t!aterlals. The Board shall construct a Written examination, based on the information furnished by the Local Agency, for each job classi- fication for which an examination has been requested by the Local Agency and agreed upon by the Board. e. Transmittal of Test "Utterials. 71te board shall transmit to the Local Agency sufficient exami- nation booklets, instructions for administerinp the examination and such other material as the Board n-iv deer. necessarv. Rev b/1/7h 0 f . Administration of 'Gust .and Return of Test '•rnterials. The i.ocal Agency shall .adriinister the ex.arri, :ion in accordance with instructions provided by the Board and immediately following the examination will return to the Board all used and unused examination booklets, keyed booklets, scoring keys, instructions, and any other materials furnizalled by the Board and not consumed (except that in such cases as provided in paragraphs I(i), I(j), and I(m) tirre extensions nr.ay be granted by the Board). g. Re -Use of Test Material. The Local Agency requesting test material for use on a specific date will not he allo,.,,ed to re -use the rests on another date without prior permission of the lJoard. h. Scoring of Tests. At the discretion of the Local Agency, the responsibility for the scoring of tests may be delegated to the Board. In such c•-ses, the Board will score the answer sheets and report the results, together with a recommended qualifying, score, to tine Local Agency within 1!c wore:irtr, days after tine answer sheets are returned to the Board, provided that in unusual circum- stances involving, large of competitors or unforeseen difficulties in ad7ini.strat:.ori of the toast, the Board rmv extend the period for receipt of results. i. Test Papers Inspection Under Local Agency Policy. If the Local Agency has .an officially adopted rule or established policy regarding candidates' ;,rivil.egv of inspecting a 1-.eyed cop` of in examination or ansver t;hec,ts .ollowin;,, the examination, and this rule or rolic•; has been suhriitted in writing to the Beard ;rt least 10 d.aysprior to the first examination scheduled undt!r this agreerient for which such inspection is desired, tite Board will comply with the Inspection privileges .as officially recognized lay tLe Local Agency except that no inss;lection stall be allowed for standardized test rraterials, or tests preduplicat.ed as form tests or semi -form tests, or of questions not stored by an absolute standard. During key inspection a representative of the Local Agency personnel or .administrative office will he present to assure that no candidate' :.il:e�: avav t:f th lilt,tiny notes ref;ardins, a test question. Upon regtre-;t of the Local Agency and when strb- mitted in writinr by a riindidILC. w;ro parr. ic ilia Led in the eY:1r^.1na- tion, the Board will analy:-e protests, resultin�� from such review nnci reem. mend the action to 1-c t.rl:en by the Local Ap.encv. j. Test Papers Inspection Under Board Policy If the Local Ar,rncy has no officially adopted rule or established policy regarding candidates' privilege of inspecting a keyed copy of .an examination or ant:wer 5!:eet (s) fol lo.,in;. the c%arlinat ion and wishes to allow suc!i an ir!:pection privile,;e the following policy of ti,e, Poard shnI 1 novi,rn : I. Kev Inspection. Inspection of a keyed copy of the examination question book,which is for the purpose of requesting a reviel, of such items as the candidate r-.a,believe are incorrect or improperly keyed, will be allowed for the five :aorr:inr, days irmnediately following; an examination, provi('.ing this has been requested by the Local. Agency: nt least Lr) days; prior to the examination. ':'he inspection tI--ie allowed a candidate will not exceed one-half the amount of time originally .allox.,ed to answer the question during the administration of the e::arlin.ation. Puri.ng. key inspec- tion a representative of the personnel or administra- tive offs ce of the Local .'send: uil l be present to .assure that the candidate takes no notes of any kind regarding anv test materials. i?pon request of the Local Agency and when sub.-itted in writing, by a candi- (late who participated in the examination, the Board will analyze protest, resultinc; from such review and reconmtnd the action to be tat:en by the Local At+ency. 2. Answer Sheet(s) Inspection. Inspection of a candidate's answer sheet(s), which is for the purpose of detecting; whether any clerical or rather error has been rhade in the scoring; of the answer ;sheets, shall he allowed for a 14-calendar-day period-.'rnedintely following; the notification to the candidate of examination results. Upon request, the Board will return the candidate's .answer sheet (s) after scoring and a copy of a keyed answer sheet (s) to the Local Agency. Candidates are not .allowed to review the nuestion booklet during this Inspection period. Not more than one hour will normally he allowed for answer sheet (s) review, during which time a representative of the personnel or administrative office of th, Local Agency shall be present to ,assure that no change5 or rtarks of any kind are rrade by the candidate on his answer sheet (s) or the Leved ,answer sheet (s) . 3. Certain Tests Not to be (Inen for Kev Inspection. Stan- dardized tests, and tests preduplicaated as form tests .and semi -font tests, .and questions not scored by an absolute standard will not be available for keyed copy inspection nor may candidates he allowed to review copies of these tests at any time. k. Retention of Test `lnteri.al by the Board. The Board shall, if requesteri by the Local Agency, retain the completed question booklets or answer sheet (s) :or such reasonable period of tire: as tho Local Agencv'�; rule-, r7av prescrihe. 1. AgencyResponsibilities The Agency shall perform all parts of the examination process, the performance of which has not specifically been requested of and agreed to by the Board, and shall. assume responsibility for thk conformity of the examination process to any applicable laws, rules, or ordinances and for the examination as a whole. Under the selection guidelines of the Equal Employment Opportunity Commission and the California Fair Employment Practices Commission, the Agency as test user is responsible for the results of the selection process and must be prepared to demonstrate that the process is valid and meets other testing standards if it adversely affects groups protected by fair employment laws. Tlie Agency agrees to hold harmless the Board, its officers, agents, and its employees from, and to indemnify the Board, its officers, agents, and its employees from, any damages or liability which may arise from the use by the Agency of any examination or selection procedure which is the subject of this agreement. M. Extended Usage If the Local Agency wishes to administer examinations on a continuous basis for certain mutually agreed upon classes, the Board may, in its discretion, supply the examination booklets, a scoring key and instruc- tions for extended usage. Extended usage is defined as the Local Agency's retention of examination booklets and instructions after their initiv ! administration for the purpose of readministering them. The Local Agency will score such cxaminations. n. Security of Test Material All test materials supplied by the Board under this agreement shall be and remain the property of the i3oHrd, and shall- be held and stored in a manner that will prevent unauthorized person.; from having access to it. The Agency agrees to bn responsible for the security of all test materials supplied to the Agency .and agrees to reimburse the Board for a portion or all of the replacement costs, as determined by the aoard, for test materials that .-e lost or whose value for testing purposes, in the opinion of the Board, may have been destroyed while said test materials were subject to the custody of the Agency. Question booklets shall not be duplicated nor test questions copied by the Agency, und:^.r any circumstances. If any test muite.rial obtained from the Board should become involved in legal proceedings by a court or other body vested with legal authority, the Agency will take appropriate measures to safeguard the confidentiality of the test material including answer sheets such as by motion for protective order. -G- �..� .r...wi+rrrrr .....—.r.i.hKM�w.r.r.r..wr.a. ��.aa.«.a .u�ar.�K.K�aru..,. ,••••.. * (r5►2jjSt 1 ; {Ir1i, �: , {'�i. �+1 �t,�, s,;'i• r4. n-r rS. ��y .r.-,. {,, '+ a �, ;4 rIr t ,s • ?• Jar �� + , 1 � r.`�f:•'¢Y•1''' k n �� ,�. - •4'' �.,,�. ,.. ,. I ..�`,", h •.'. + (. t. { ..,1•.1 �'rT I.w t /) �� iy r. 1{il .112 '7 �, '. S•' r.,. r' r 1•�. "'�.1 ,rr •,•. '; _i'a �' ;r I' N1, r. ♦. S •): '.L 1. 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Canceled or Pos�2oned Examinations t. \ 1 •� �' •Agenciesmay• • for done on fcanceled or postponed V examination . tothe timeBoardis notified.such action.�'' `1j` • AID 'rUnderIrtances, creditmay be for •alreadyparformed if I.he test is rescheduled. 1 . �•YN . P r ,1 b 1 �• f rA� CT i.1 r r \ •1, I 1 , •• -a 1 f 1 , ? r, r ti r ! "l,� A ,i�w1'.f'',: 1. ,�L Lrl� •�I .. r,�• � � v♦. .I •v,'•L`+' .',:Y.i S' .1'•',f "l� 1'. �;�,• � 'r- +r .'4 '.i e�+i� .\S•rr +�„ art �.i � �',_ 5th:+ c a��•'{ t�- ;!L !`:' � �l :r. �i'r.. i? :�1J ,��;y, 5.1 ';� rx•; ; r'w 1' ``'rti�," -;�� ! *• �,' � .it , h + ,e��5. � �+ �•� 4 •h t! i a - :� 6 P ,■ , !,hr 7 i► ,� • r it �:•4.,'��. c ,. �,�L ^- � �::• L 1'� •_',Mi- . Iy + i1'J-•, i74{.. �, 1. rr. 7; 1 "' M1.•'4 f�. , r ., l•.r �4.,•..A. :�,t �� fi, ��+ S _ ��•�` , � .'y �1y ,,♦ i;a ii.f '� 7 �t. P 1' p; -'jy, l'�, Y, 1 r c •• .1; ��. jr f♦' * � •� t �+l ;1.,N; /{,.A, Y.- } �.� 5�'y1, } ,��� • M •.,� /,.r y\ +<1 '..!. t'.+ v r' ` 1• + j J ; , 1 . �' y + � h yr 1' �' rf r, �' • ! -," �� � `' �, '!t � 1 ' w. � , r . L � •, iS�1 IL .hv!, iS ,,\ .+. �'' �^y ��` � {Ai. iw n. '� • • '�. ,,� ::Ii , M '.+ r 7 .iY'•f ,�+'1� 1, .f`, •� :y+,4�-ry, 'w '+♦.+ y�,". + t•,Yr, L �. ^y'v��, .;s, .j....` t• � r o; � ,4 � +. rljr. '} r"'�t �•;.':yt'•. •.� ,L v _.r ;''1,',' ' {. 1• li, .{.. {✓z. t,T .,. ,?�•dl.. -+ •�'{1, �r, �li. ��� k I' �j, t.{ .at .e.. 'i.y. ,e^ESL. ,.rtii ^4. .L :« i 'h1. .1\ � 11, �:t.4 �/' � y ;l' ,�+ �'.�`r j+ 1., ,ti. r •, { t,. r ,i1 `� N r } '"I ,T ':�.��'• .Mlt~:.: y6 "{.1 .;:irti?Y\ tt,. yt„ 1 1 ,Z•i ♦. +i ,t if. i'�!y .r �ir 1 '}' 1'i ii"���ti �t�` ��"'F'?'..SRj.�,� 11 i+:J1 ,1, 1 r.7r'• . s;{:.,�..i ,,�.� h F C•, l,' ,�t..,Ic;1w• �� ^'41 ; :kvi��.:�.l�.l.. .,1f p !, �'', +,}�,. �>;.. �.�t;� y,,�L`t!'TIT.r.tiS't•.1, , •t,•Yl�• }.:,y�+ '�t�a; .i .. J,._ ,i5. _ �L ,.. •L.. .:f 11 4 4 ¢ ♦ M1 L,�. _, '. i.�t hl�.::,,, ��_F,•'},L• . .S+ _l .11:, r��• -s, t - •. i at t1 � J. �'S,,.w .t. Section II - Special Services Upon the request of the Local Agency, the Board, in iLs discretion, shall supply any or all of the following sr-cial services: a. Advice and assistance on examining procedures and problems. b. Preparation and distribution of examination publicity. c. Distribution, receipt, and appraisal of applications. d. Preparation, administration and scoring of essay, problems and performance tests. e. Advice on and conduct of oral. interviews. f. Preparation of eligible lists. g. Preparation of special information or affidavits regarding examinations provided, including giving of depositions and presentations in court required by legal action arising from use of any Board examination. h. Other technical personnel servicer. -6- Exhibit B to Cost Scevice STOCK TEST COST° Am Effective 1 September 1 80 p 9 COOPERATIVE PERSONNEL SERVICES EXAMINATION ?RICE LIST Number of Schedule A Schedule B Candidates (CPS scored and (Scored by Local Scheduled tabulated) Agency) 1 - 10 $135 minimum charge. $121 minimum charge. 11 - 100 $135 plus $2.35 per $121 plus $$1.90 per candidate over 10, candidate Lver 10. 101 - 200 $346.50 plus $1.80 per $292 plus $1.15 per candidate over 100. candidate over 100. 201 or more $508.50 plus 90t per $395.50 plus 650 per candidate over 200. candidate over 200. CUSTOM TEST COST# Number of Schedule A Schedule B Candidates (CPS scored and (Scored by Local Scheduled tabulated) _ Agency) 1 - 10 $347 minimum charge. $332 minimum charge. 11 - 100 $347 plus $2.35 per $332 plus $1.90 per candidate over 10. candidate over 10. 101 - 200 $558.50 plus $1.80 pet, $503 plus $1.15 per candidate over 100. candidate over 100. 201 or more $720 plus 90t per $606.50 plus 65*11 per candidate over 200. candidate over 200. *The charge for extended usage of examinations is $33 per month. This charge is in addition to the schedule charge for the first usage of the examination. Please see our "Guide to Selection Services". Effective September 1, 1980 ENTRY LAW ENFORCEMENT (Form 1020 Series) AND ENTRY FIRE TESTS 1. Test prices for agencies participating in Validation Studies: Stock test rates. 2. Test prices for other agencies: Number of Schedule A Candidates (CPS scored and Scheduled tabulated) 1 - 10 $149 minimum charge. 11 - 100 $1R9 plus $2.60 per candidate over 10. 101 - 200 $383 plus $2.00 per candidate over 100. 200 or more $563 plus $1.00 per candidate over 200. Schedule B (Scored by Local Aaencv) $133 minimum charge. $131 plus $2.10 per candidate over 10. $322 plus $1.30 per candidate over 100. $439 plus 750 per candidate over 200. Exhibit B to Cost Service Contract Agreement SPECIAL SERVICES 0 Effective September 1, 1980 Listed examination prices cover the cost of normal consultation and examination preparation services. Additional service beyond normal will be charged at the appropriate billing rate or fee. Examples of such service include: 1. Preparation of Special material or revision of existing materials which can be utilized in one agency only; for example, material_ covering local building codes, and Individual department rules and regulations. 2. Research and analysis of candidate appeals, at a cost of $40 for each appeal denied. (If an item in found to be faulty, Cooperative Personnel Services will absorb the cost of analyzing and responding to the appeal.) 3. An unusually high amount of technical or :.clerical staff time being spent to meet an agency`s examining need. SeG ral examples are: a. Agencies requesting `_`ey be sent review copies of custom test segments will be charged $2.20 per 15-.item segment. The charge can be waived for agencies making significant con.ritutions to the quality of custom test items sent for the test by sourcing items, rewriting outdated items and writing new test items. b. Agencies requesting a lengthy custom written test (120 or more test items) will be charged for actual costs for typing time exceeding four hours. c. Agenr-eswhich call ir, higher candidate counts after the originally estimated number of test booklets has been duplicated and assembled, will be charged for actual coups for any additional press work required to meet the hither candidate count. 4. Proctor oervices and arrangements for test administration arranged for or provided by Cooperative Per•^onnel Services. 5. General consultation on selection systems and other services rot directly related to a specific examination. 6. Scoring of problem and essay type questions. 7. Preparation of special information regarding the content, coverage, or validity of the provided examination, preparation of affidavits, giving of depositions and preparation for an appearance in court which is required in connection with any .legal action pertaining to the use of any examination provided by the Board. Exhibit B to Cost Service -2- Contract Agreement RESPONSIBILITY FOR SELECTION PROCESS State and Federal selection guidelines indicate the employer is responsible for the results of the selection process and must be prepared to demonstrate that the process is validated for their specific jobs and meet other selection stan- dards if it adversely affects minority or women applicants protected by EEO laws and guidelines. Consequently, CPS cannot assume either the legal respon- sibility or the cost for litigation or substantive complaints arising from local agency use of CPS test materials. CANCELLED OR POSTPONED EXAMINATIONS Agencies will be billed for work done on a canceled or postponed examination up to the time we are notified of such action. Under certain circumstances, credit may be given for work already performed if the test is rescheduled. PERFORMANCE TESTS An additional charge of $5.10 per candidate is assensed for scoring either typing or stenographic performance tests. Charges for other performanc^ test materials and services vary, depending upon the type of service. For specific information, please contact one of our offices. COMMON BOOK Charges for "Common Book" cuntrn examinations will be: full cost for the base examination, plus halt' cost for the added class(es). A "Common Book" examina- tion is one prepared for succesolve classes in a series (such as Associate and Senior Engineer). All competitors take the bash examinaion; only competitors for the higher level take the last several segments. STOCK K A "Stock K" exam is a custom examination that an agency has developed and wishes to readminister at a later date with no changes to the test. Stock test charges apply plug $65 to cover printing and shipping costs. (1418) t flit sjrv;all j.•y1.Jnj .Jn/ y' t�Et ! • ! It'1' svoy.)aS' ji?o,) iogv l .056 alc;5 0141 ul ;o'li"t„ ISO) jurlpe eqJ L)tJc ;)PJluOJ aq; u psucu 03"d at;l "06M;aq aJ(Jr,, "jP J,;; 'JolJCJIUOD at" of anp at_JC jaQ Aeui lal;eaJagl ;cql Al anp 0,100M AuC t1JO)l ;)r:l;ap ,�etu ;r)c;5 a:;; Ituc' 'nuc 11 'I)uuq iotiruJ,oy,ad at,l !aI?uri ApitiS Ji)t;, nq Aq pue JOl?e1lUU1 ilgl !.t; Illi POO ; uV i➢uwQ JQ IMM lapuflollq SJ),Aoi :U SPQ06 aLJl CoJf m% tit alEjS at;; Aq pawrinns obewv 1(t SSuj Auv :'ui' 'I,CC u+ io aNum w ,maw lJi'1;t1Q) stq; 3;rwvwL Jj al IWJ aril PAN Ws W;5 W 1Jt"S;1" SJ.)t;)C1tf ;1JJULAt) W I J'e.) W 10 uWIM' !nlM JC j (4) 6 rj uu-bld j :;'u'1 Wge•l Jaw;n u0q lur'W! up PAOMICO I'J .jPUt, .,urt"NI`lCtJ .;7ttt%" '03:f'j u„,;!.iC" y;..: ; ,i.(i;'j ,:,;;un !dp,v t,C 'Ci; ;AA' l)lj Sd")tl�Pt•. ;u3(.J -Andw j JiC I at" Pii;O&A SO Jo i J;MI a4, ivy; 1'vtlttWwjui' PUP ;lasbionmI Si q 1' iL'tlf uaISS It..J .a;U.� SOMPJV WuJ."(J dlul IT t aq; U!O.i 9? ;.t'.. u:,;;t! L• ji i(1iJ'.1! ;,C(In JCS '',11C;J L' i.CV Jl)l'C1;UO t;J'ti'.: 01 uh';JC tic 11' ;if!07) i tuUl; ;:),,c,r ;rt,; Gt,t•,C., ;t,J,: ii;'.j.n! tCu i C 1: ,d4•:nl: i1riC1t1 Al1r1J? ) WTq 01 'ULIM010 ia'.,;M0 ;ui lJ'ujvuQ 11C I 0q; in w)';Ct' ' !r,y!p•• C i•tJ,,UJONS, AM la! al"s 041 te) a(,t',l•itlri, it'll!',', u.ii >.fPiitalJtJ .t la)'j:-( I ! ;1i,XAQdW3 J'C_j i, tl; lJOv aNx-OLIJ01 MOWS[ 01 uo!;.byJAU, ,a 010a1nd aq; all 't.; Jatllnc nu'virv: u Jl A,; pArablo,J CJu1u;'jv3 0 a;CJS aul jG •SJuAr Jat,lo Aue ;o 'lJU6j uvi G_i Sa)II:eJ.3 ;liJ(( Agdui] )IC I a;P;S &A; Q Sl .o%" LUC i;e;? ;lJ ut;i!'f J')t;;Q V'Ur 'it::.�'� U011 •CJ!I(lov 'S;U3u.dSiJJJt;!C ;uatu.SUlduJa ';tlJtuf,G Uu,•+ r'.) s:)I(':!;JI J')I, S•L, u; S,a:))C P'Ulou IIIM !oppiluo) Dqj C' '.;GI;Jas Sa),IJCJtj luataJAolaw3 ncJ SILT/ to SUOISImWid aql 4140; 6ur31aS aMIS al;l /q Pap.nuuf aq of Sallon ';uau.Aoldu.a Joj S;I'cJtjdde Ptic SaaAojduld of alge •I!eAC 'Sa)eId S1I0rt)!0SU0D u, ;sod jjrgs J013eJlue j a41 '!,"naoluadde l;ur; nIlul 'dug!Nl Ini uoll'ups PUP worps •t.vdtuo) to swJoj Jatllo to Acd In Sa1eJ =gDuou ial 1c ;jof.cl'6utsijwApc luawlt!,J)aJ Jc ;ue•tulrnow 'JalsucJ; 40 uorlowap '6uWe15dn 'luatuAOIdwa TIA M01101 aql '01 POSIM all 1ou ;nq 'apnpu; Begs ucrlie gins 4drxpuvq w3gAgd lo'ut6!lo jU0gRLJ WV '. +aS QJIS03UC %ICI iIal 'Jolla) 'a)cJ J,aq; of PAP50i lnoq;I.M 'luauJtojdwa 6utino papal we smAojdwa 1e41 PUP 'Pa>{UNWO OW Sl V,WdC INN a,rrua of LJO"3t aAgPUIJU;c ajel IIIM Jol)elluo) aqj, '.dea!pucq WysAgd Jo WJJU Ieuorleu ',abe 4 .as 'Agwouc 'uolo, 'mW:) 'aJc. in asnc:)aq luauvAoldwa Jol lungdde JO aWIMa Auc;Su!e6e aleuiwjns!p lou ILm 10130I11JoD atll 13VJIU03 Stul l0 a)uetulallao aqi u; ", NnON3O0V 533113VUd 1NMAOMW3 HIVi STATEMENT OF THE ACTION OF THE CI1Y COUNCIL Council Chamber, City Hall Huntington Beach, California Monday, Augu ; t. 1 7 , 19�81 Mayor Finley called the regular meeting of the City Council of the City of Huntington Beach to order at 7:30 P.M. Present: MacAllister, Thomas, Pattinson, Finley, Bailey, Mandic, Kelly Absent: None CONSENT CALENDAR - (ITEMS APPROVED) On motion by Mandic, second Thomas, the following items were approved as recommended, with Councilman Kelly abstaining from voting on the minutes of August 8, 1981, by the following roll call vote: AYES: MacAllister, Thomas, Pattinson, Finley, Bailey, Mandic, Kelly NOES: None ABSENT: None ***************************Ir*4,-A**1h.A**+**A***•*********f•**ir+*+*******7k*************xt*A*** COST SERVICE CONTRACT RENEWAL WITH COOPERI!TIVE PERSONNEL SERVICES - Approved and authorized execution by Mayor Ruth Finley and City Clerk Alicia M. 'Wentworth of an agreement between the State of California, California State Personnel Board, Cooperative Personnel Services and the City for the purpose of performing personnel examining services for the City. ****x*irx*1c*r*#xir#fr***ir•itx**.t**x ttfrx#*yr*�FyF**+r�k*�r**x**x****ir�i**xir*Rt RirrF�Fx**x**x**r**s�k�Mx##x** Mayor Pi n1 aw adjourned the regular meeting of the City Council of the Cityy o Huntington Beach at iZ73N.M. to Monday, September 8, 1981 at 7:3U P.M. in Council Lham5er, Livic Center, Huntington Beacn ATTEST: Alicia M. Wentworth City Clerk STATE OF CALIFORNIA ) County of orange ) City of Huntington Beach) I, ALICIA M. WENTWORTH, the duly of Huntington Beach, California, do hereby true and correct Statement of Action of the regular meeting held on the 17th day Alicia 11. Wentworth City Clerk and ex-officio Clerk of the City Council of the City of Huntington beach, California Ruth Finley Mayor elected and qualified City Clerk of the City certify that the above and foregoing is a City Council of said City L.t their of August i9 al. WITNESS my hand and seal of the said City of Huntington Beach this the ].$th day of Aigyst , 19__Bj_. Alicia M. Wentwor City Clerk and ex-officio Clerk of the City Council of the •`City of Huntington Beach, California isYF c Deputy 12/78 l ,vim AMk MST SERVICE CONTRACT AGREEKDff THIS AGREEHENr, sonde and entered into this day of lg , at SacrA"nto, County of Sacrmentr.i, State of Califort:ia, by and between the STATE PERSONNEL BOARD, through its duly appointed, qualified and acting Executive Officer or his authorised representative, hereinafter called the Board, and the CTTY OF, HUNTINGTON BEACE , hereinafter callud the Local Agency, NITNESSETH That -,he parties, for and in consideration of the covenants, conditions, agreements, and atipulatl,ins expressed, and pursuant to authority contained in Section 18707, Government Code, hereby agree to the conditions as found in attached "Cost Services Contract Rules and Procedures" marked as Exhibit A j.nd "Written Examination Price List" narked as Exhibit B which are incorporates: lierein by reference and nude a part hereof. Exhibit B may be amended by the Board fron time to titre without renegotiating the contract. Further, the parties agree that the Hoard shall, as a normal course of action, submit invoices covering those serviced rendered during a calendar month and the local Agency agrees to pay such invoices within thirty days following receipt thereof. The provisions of the attached Fair Employment Practices Addendum, Standsra Forte ) (4/65), are incorporated by reference and made a part of this contract. The reap of the contract commences t µ and terminates This contract any be tertainated by either party •jpon giving the nther party 30 days written notice of termination. h.. In the event of termination, the Board will be paid such 9=unt as Is du& under the contract to aud including the effective date of termination. STATS PMSO"M BOM MmoagerLCMerative Personnel Services Title UXAL AGEqCY it - Nam of Agency != I /v B Y,� Title Lill' 'T T' 7 T-' T) f A Vt c COST SFRVICES CONTRACT MLF.S AND PROCEDURES Section I - Ceneral runditions 0 Exhibit A In performing the services incident to the planning, scheduling, preparation, construction and scoring of written examination, for classifications to be mutually agreed upon by the Local. Agency and the Board, the following provi- sions nhall govern: It. Scheduling of Examinations. Mienever during the term of this agreement, the Local Agency desires the services of the Board in the preparation of a written examination for a job classification, the Local Agency will submit to the Board a request for such services. This request shall include examination dates and closing dates for filing applications. These dates shall be set by the Local Agency within the guidelines of the hoard to allow sufficient time for examination scheduling and preparation. b. Information to he Furnished by Local A&encv. The Local Agency shall s-mply the Board with a written descrip- tion of the work performed in the classes for which the I,41cal. Agency desires an examination prepared, including a statement of the minimur; and/or desirnhle qualifications and the salary of the class. c. Notification of Number of Competitors. Immediately after then closinw; date for fi.linp. applications, but not less than 1C working; days prior to the examination elate, the Local Agency will notify the Board of the total numl,er of competitors in e.acii classification. d. Preparation of Test Materials. The Board shall construct a written exari.nat ion, based on the information furnished by the Local Agency, for each job classi- fication for which an examination has been requested by the Local Agency and agreed upon liv the Board. C. 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Inspection of a keyed coPy of the examination question book, which I!-, for the purpose of rr.•ctuesting n review of such iter -, ar, the candidate r.av believe .arcs inrorrer-t or improlieri%• keyed, will h,. al lo► vd for the five worl:inc, ir.r^edlatel•t frllo►+iny; at► examination, prt-vi(:ins; this Ila% been reque:,ted by the. Local Agenc,: at least '_{} days prior to the examination. The Inspection tire allowed .a candidate i.- 11 not exceed one-half the ano-int of time ort,;inal lv allowed d to answer the nuest ion during the adninistrntion of the examination. It,►ring l:ey inspec- tion a representative of the personnel or administra- tive office of the Local Agencv till be present to assure that the candidate takes no notes of any kind regarding anv test raterfals. !'non request of the Local Agencv and wt►en submitted in writing by n candi- date who participated in the examination, the Ilor,rd wi11 analyze protests restiltinp from .uch review and re•con-mend the nc•t inn to be taken by the Local Agencv. Answer Sheet (s2 Tnspect ion_ _. inspect ion of a candidate's answer sheet(s), whist, 1- for the purpose of detecting whether anv clerical or other error has been made in the scoring of the answer sheets, shall be allowed for a 14-calendar-day period itrraediately following the notification to the candidate of examination results. Upon request, the Board will return the candidate's answer 41:eet(s) after scoring; .and a ropy of a keyed answer sheet(s) to the Local Agency. Candidates are not rylloc.•ed to review• the nuestion hooklet during this Inspection period. ;ot r1;re than one hour will nomally he al.lowed for answer sheet(s) review, during which time a representative of the personnel or .admini-trntive office of the Local Agencv shrill he pre sent to assure that no changes or marks of any kind are made by the candidate on hip; inswer sheet(s) or the keyed .answer sheet(s). 3. Certain Tests 'lot to be Open for Key Inspeetion. Stan- dttrdized tests. and tests preduplicated as form tests and Aerrcl-form tests, and questions not scored by an .absolute standard will not be available for keyed copy inspection nor may candidates be allowed to review copies of these tests at anv tire. k . Retention of 'rest `1.aterial by the Board. 11io hoard s1+a l l , If reflues t e d by the A),vn r. v , retain the completed question hooklet.: or r:nswrr sheel(s) for such reasonable period of tirrc as the Local rules may pre,;rrthe. -3- 1. Agency Responsibilities The Agency shall perform all parts of the examination process, the performance of which has not specifically been requested of and agreed to by the Board, and shall assume responsibility for the conformity of the examination process to any applicable laws, rules, or ordinances and for the examination as a whole. Under the selection guidelines of the Equal Employment Opportunity Commission and the California Fair Employment Practices Commission, the Agency as test user is responsible for the results of the selection process and must be prepared to demonstrate that the process is valid and meets other testing standards if it adversely affects groups protected by fair employment lawn. The Agency agrees to hold ~%armless the Board, its officers, agents, and its employees fror+, and to indemnify the board, its officers, agents, and its employees from, any damages or liability which may arise from the use by the Agency of any examination or selection procedure which is the subject of this .agreement. M. Extended Us e If the Local Agency wishes to adininister examinations on a continuous basis for certain mutually agreed upon classes, the Board tray, in its discretion, supply the examination booklets, a scoring key and instruc- tions for extended usage. rxtended usage is defined as the Local ".gency's retention of examination booklets and instructions after their initial administration for the purpose of readministering them. Thn Local Agency will score such examinarions. n. Security of Test Mnteriral All test. materials supplied by th.• Board under this agreement shall be and remain the property of the hoard, and shall be held and stored In a manner that will prevent. unauthorized persons from having access to it. Tile Agency agrees to hf,. responsible for the security of all test materials supplied to the Agency and agrees to reimburse the Board for a portion o: all of the replacement costs, as determined by the Board, for test materials that are lost or whose: value for testing purposes, in the opinion of the Board, may have been dentroved while Paid test :materials were subject to the custody of the Agency. Question booklets shall not be duplicated nor test questions copied by the Agency, under any circumstances. If any test material obtained from the Board should becomc involved in legal proceedings by a court or other body vested with legal authority, the Agency will take appropriate measures to safeguard the confidentiality of the test material including answer sheets such as by motion for protective order. -4- Section 11 - Special Services Upon the request of the Local Agency, the Board, in its a::,c.r�-tion, shall supply any or all of the follow-,'ng special services: a. Advice and assistance on examining procedur4:s+ an: ' ciroblems. b. Preparation and distribution c: examination C. Distribution, receipt, and appraisal of appli,--a-fonrz. d. Preparatiou, o: aroblems administration and scoring and Performance rests. e. Advice on and conduct of oral Interviews. f. Preparation of eligible lists. Preparation of special information or affida-':; :--',ar-1inp g. , examinations provided, including giving of arid in required V legal a t : :, , : '' ' :r f roc, p renentations court a r 44 r y•. r. V • � '{� �� + • rl . � � ti 1' hr 'f� }' . ._ y415 X. 'fi! 4:. '. .. . ♦ • ti� rf. `{ :.r—.�r,�'r _ �.r.'1,�!�_{!f` • r :lyi-,�-.!^^'M: ' i:,+/ � • Ik ,'.' � / �;. of +� � � � � '.w � � � k ,. ♦ ♦ _. � •i a ,s + r:,' �'}^--, ,1 , �. `4 � ? 'r j J � � � r 1., t,• r( t -a � Alt•' a s �� "w , ( + � •) •(` f M• � ,` 1, i "' • 1 7.J a� ,'f' �t 1 ' _�-+.-,ri "e ,i 7 � � r �,•-'v' S�.v r, +'! � � .1 . w . f iL': � � E� •J� r � r, ti• x AMA 4,.:�:. , • •^ 1 In consideration of the performance by the Board of the testing •'�',services specificallydescribed agrees to reimburse the Board in accordance with "Written Examination Price 4 1 ft (ExhibitZ � •�• ' �' nyxt!frt f ' tr!,1 p. Canceled or Postponed Examinations Agencies may be billed for work done on a canceled or postponed examination up to the time the Board is notified of such action. Under certain circumstances, credit mny be given for work already i- A: performed if the test is rescheduled. t f r , �•T ''C 'r, 21 •4 •�*' `+�'� �A', � '' { L' � 3 . -f, 1 �`• / � 1� `. t. r.y, }. fir'-}� y.0 F J- �. .r. .., ii i .Y�* .: SYw, '*� 4.� f.- •Y . • •`! J • L - Y '• �.. Exhibit B To Cost Service Contract Agreement Cooperative Persornel Services EXAMINATION PRICE LIST STOCK TEST COST* K mber of Candidates Scheduled 1 - 10 11 - 100 101 - 200 201 or more CUSTOM TEST COST****' Number of Candidates Scheduled 1 - 10 11 - 100 101 - 200 201 or more Schedule A (CPS scored and tabulated) _ $ 105 minimum charge S 105 plus $1.85 per candidate over 10 5 272 plus S1.40 per candidate over 100 $ 412 plus 70C per candidate over 200 ,.�chedul a A (CPS scorers and tabulated) $ 270 S 270 plus $1.85 per candidate over 10 S 436 plus r1.40 per candidate over 100 S 576 plus 70c per candidate over 200 Effective July 1, 1977 Schedule B (Scored by Local Agency)** S 95 minimum charge S. 95 plus $1.50 per candidate over 10 $ 230 plus 90C per candidate over 100 S 320 plus 50c per candidate over 200 Schedule B (Scored by Local Agency)*** S 260 S 260 plus $1.50 per candidate over 10 S 395 plus 901 per candidate over 100 5 485 plus 501 per candidate over 200 *New entry police and firefighter tests resulting fron the current CPS studies wIll be on a higher price schedule, to be announced when the tests become available. Agencies participating in the studies will be entitled to these tests at substantially loner rates than non -participants. **Charges for stock tests used by an agency fog• extended usage shall be computed at the regular stock test rate plus $200 per year. Please refer to our Guide to Selection Services. ***The charge for extended usage of custom examinations is $40 per mtnth. This charge is in addition to the schedule charge for the first usage of the examination. Please see our Guide to Selection Services. ****See paragraph 3b under Special Services on page 2. AL f i• Exhibit B To Cost SJO ce QW ffective July I, 1977 Contract Agreement Note: State and Federa! selection guidelines indicate the employer Is responsible for the results of the selection process and must be prepared to demonstrate that the process is validated for their specific Jobs and meet other selection st-indards If it adversely affects minority or wcmt;n applicants protected by EEO laws and guidelines. Consequently CPS cannot assume either the lecal responsibility or the cost for litigation or substantive complaints arising from local agency use of CP§ test materials. CANCEL.EG OR POSTPONED EXAMINATIONS Agencies may be billed for work done or, a canceled or postponed examination up to the time we are notified of such action. Unv r certain circumstances, credit may be given for work already perforw d if the test is rescheduled. PERFORMANCE 'PESTS An additional charge of S4.00 per candidate is assessed for scoring typina performance tests, and S4.00 Der candidate for scortno sTenograpnlc performance tests. Prices of other perforrrnan� t� test' materials and services vary, depending upon. the needs of the local agen_y. For specific information please contact one of our offices. COMMON BOOK C.harg©s for "Common Book" custom examinations w i I I be: full cost for The base examination, plus half cost for the addea cIass(es). A "Corrxion Book" examination is one prepared for successive claases in a series (such as Associate and Senior Enninser). All cormpetitor5 take the base examination; only competitors for the higher level take +r,e last several segments. Rev 5/27/77 -3- t Exhibit B To Coss-rv1ce • Contract Agreement SPECIAL SERVICES to Effective July I, 1977 Our listed examination, prices cover the costs of normai examination preparation services. Services beyond the normal scope could result in additional charges. Examples of such services would include: I. The preparation of specialized material or revision of existing materials which car, be utilized in one agency only; for example, material coverinq local bulldlnq codes, and individual department rules and regulations. 2. Research and analysis of candidate appeals, at a cost of S20 for each appeal denied. (If an Item is found to be faulty, Cooperative Personnel Services will absorb the cost of analyzing and responding to the appeal.) 3. An unusually hiqh amount of -ter_hnical or clerical staff time being spent to meet an agency's examining need. Several examples are: a. Agencies requesting they be sent review copies of custom test seoments will be charged S1.75 per 15-item segment. The char,3e can be waived for agencies making significan` contributions to the quality of custom test items sent for the test by sourcing itcx.)s, rewriting outdated Items and writing new test items. b. Agencies requestinc a ie,ngthy custom written lest (120 or more test items) will be charged for actual costs for typing time exceeding four hours. c. Agencies which call in higher candidate count�-- after the originally estimated number of test booklets has been duplicated and assembled, wiii tie charged for actual costs for any additional press work reeuired to meet the-: higher candidate count. A. The payment of suct) proctor services and arrangements for out -of --town test administration as mitiht be requested of Cooperative Personnel r)ervices. 5. The cost of general consultation on selection systems an,,. other services rot directly related to a specific examination. b. Scoring of problem and essay type questions. 7. Preparation of special Information regarding the content, coverage or validity of the examination provided, preparation of affidavits, giving of depositions and preparation for and appearance In court which is requited In connection with any legal action pertaining to the use: of any examination provided by the Hoard. Revised 5/27/77 -2- AM F61R EMPLOYMENT PRACTICES ADDENDUM 1 . In the performance of this contract, the Contractor will not dtsc► im►ri,►►' againut any employee or applicant for ernploymont be,:ituse of race, color, ro, ligion, ancestry, or national origin. The C;untractor will take affirmative ac•tic�r, to ensure that applicants are employed, and that employees are treated during; employment, without regard to their rac(r, color, religion, ancestry, or nationa,' origin. Such action shall include, but not N, limited to, the following: employ- ment, upgrading, demotion or transfer; recruitment or recruitment advertising: layoff or termination; rates of pay or other forms of compensation; and !;eleclior for training, including apprenticeship. The Contractor shall post in conspict.r)z— places, available to employees and applicants for employment, notices to be pin- vided by the State setting forth the provisions of this Fair Employment Practices section. 2. The Contractor will permit access to his records of employment, ern^Ic,': rT, t advertisements, application forms, and other pertinent data and records by thv State Fair Employment Practice Commission, or any other agency of the State, of California designated by the awarding authority, for the purposes of investiq-itiox: to ascertain compliance with the Fair Employment Practices section of this can - tract 3. Remedies for Willful Violation: (a) The State may determine a willful violation of the fair Employ- ment Practices prevision to have occurred upon receipt of a final judgment having that effect from a court in an action to which Contractor was a party or upon receipt of a written notice from the Fair Employment Practices Commission that it has in- vestigated and determined that th►l Contractor has violated the Fair Employment Practices Act and has issued an order, under Labor Code Section 1426, which has become final, or obtained an injunction under Labor Coda Section 1429. (b) For willful violation of this fair Employment Practice: provision, the State shall have the right to terminate this :ontract either in whole or in part, and any loss or damage sustained by the State in securing the goods or services hereunder shall be borne and paid for by the Contractor and by his surety under the performance bond, if any, and the State may deduct from any moneys due or that thereafter may become duty to the C,�ntrtactor, the difference between the price named in the contract and the actual cost there- of to the State . STD. FORM 3 (4i6---) c.;, P COST SERVICE CONTRACT AGREEMENT THIS AGREEMENT, made and entered into thin eighteenth day of February 1975 , at Sacramento, County of Sacramento, State of California, by cnd between the STATE PERS0YNEL BOARD, through its duly appointed, qualified and acting Executive Officer or his authorized representative, hereinafter called the Board, and the City of Huntington Beach hereinafter called the Local Agency. NITNF.SSETH That the parties, for and in ceneideration of the covenants, conditions, agreements, and stipulntions expressed, and pursuant to authority contained in Section 18707, Government Code, hereby agree to the conditions as found in attached "Cost Services Ccntract Rules and Procedures" marked as Exhibit A and "Written Examination Price Lint" marked an Exhibit B which are incorporated herein by reference and made a part hereof. Exhibit B may be amended by the Board from time to time without renegotiating the contract. Further, the ptirties .agree that the Board shall, as a normal course of action, submit invoices covering those gervic.ee rendered during a calendar month and the Local Agency agrees to pity such Invoices within thirty days following receipt thereof. The provisions of the attached Fair Employment Ptactices Addendum, Standard Form 3 (4/65), are incorporated by reference and made a part of this contract. The torn of the contract commences Fehruarti 18, 1975 and terminates February 17.L 1978 . This contract may be terminatL(; by either party upon giving the other party 30 days Written notice of termination. r In the event uf termination,Board•such amount� due under the contract to and Including the effective date of termination. T •I STA2ER BOAR / •ff{ Y 1 4 • Wt 1 •. }/ by 'r f r Chief, Local Government Services Title Division { i 136,4 i HVITTINI-.;T014 BEACH M,me of Agency it l s T ',1 r •�i.' Y •�;; �,�`�r,`;';fin �;:; '`,. £:?• . . �;: tr t 1� 4 1j� hi . � � � C 4, y r.h�: + thy. r � ' '• yr• ,yyy,,' �AYOP, Title Cit", Clerk T ,t otal�r „>1t d I S'. t 1 ��y,. °' � :,�.` �� fir. •5.,' r 1 , T { �,/. {• Al • ;tt� r �.' M PR 11/74 lie r •. r Exhibit A COST SERVICES CONTRACT RULES MM PROCEDURES Section I -- General Conditions In performing the services incident to the planning, scheduling, preparation, construction and scoring of written examinations for classifications to be mutually agreed upon by the Local Agency and the Board, the following provi- sions shall govern: 6/73 a. Scheduling of Examinations. Whenever during the term of this agreement, the Local Agency desires the services of the Board in the preparation of a written examination for a job classification, the Local Agency will submit to the Board a request for such services. This request shall include examination dates and closing dates for filing applications. These dates shall be set by the Local Agency within the guidelines of the Board to allow sufficient time for examination scheduling and preparation. b. Information to be Furnished by Local Agency. The Local Agency shall supply the Board with a written descrip- tion of the work performed in the clauses for which the Local Agency desires an examination prepared, including a statement of the minimum and/or desirable qualifications and the salary of the class. C. Notification of Number of Competitors. Immediately after the closing date for filing applications, but not less than 10 working days prior to the examination date, the Local Agency will not:_ the Board of the total number of competitors in each classification. d. Preparation of Test Materials. The Board shall construct a written examination, based on the information furnished by the Local Agency, for each job classi- fication for which an examination has been requested by the Local Agency and agreed upon by the Board. e. Transmittal of Teat Materials. The Board shall transmit to the Local Agency sufficient exami- nation booklets, instructions for administering the examination and such other material as the Board may deem necessary. r f. Administration of Test And Return of Test Materials. The Local Agency shall administer the examination in accordance with instructions provided by the Board and immediately following the examination will return to the Board all used and unused examination booklets, E-,,!yed booklets, scoring keys, instructions, and any other materials furnished by the Board and not consumed (except that in such eases as provided in paragraphs I(i), I(j), and I(m) time extensions may be granted by the Board). g. Re -Use of Test Material. The Local Agency requesting test material for use on a specific date will not be allowed to re -use the tests on a: -other date without prier permission of the Board. h. Scoring of Tests. At the EF-scretion of the Local Agency, the responsibility for the scoring of tests may be delegatesto the Board. In such cases, the Board will score the answer sheets and report the results, together with a recommended qualifying score, to the Local Agency within 14 working; days after the answer sleets are returned to the Board, provided that in unusual circum- stances involving large numbers of competitors or unforeseen difficulties in administration of the test, the Board m.ay extend the period for receipt of results. i. "rest Papers Inspection UnOer Local- Agency Policy_. If the Local Agency has an officially adopted rule or established policy regarding, candidates' privilege of inspecting a keyed copy of an examination or answer sheets following; the examination, and this rule or policy has heen submitted in :rrit{ng to the Hoard at least 10 days prior to the first examination scheduled under this agreement for which such inspection is desired, the Board will comply with the inspection privilteges as officially recognized by the I.ocal Agency except that no inspection shall be allowed for standardized test materials, or tests preduplicated as form tests or semi -form testti, or of questions not scored by an absolute standard. During Frey inspection a representative: of the Local Agency personnel or administrative office will be present to assure that no candidate takes away with him any notes regarding a test question. Upon request of the Local Agency and when sub- mitted in writing; by a candidate who participated in the examina- tion, the Beard will analyze protests resulting, from such review and recmnmend the action to be taken by the Local Agency. j. Test Papers Inspection Ender Hoard Policy. If the Local Agency has no officiary adopted rule or established policy regarding candidates' privilege of inspecting a keyed copy of an examination or answer sheet(s) following the examination and wishes to allow nuch an inspection privilege, the following; policy of the Hoard shall govern: -2- • 1. Key Inspection. Inspection of a keyed copy of the examination question book, which is for the purpose of requesting a review of such items as the candidate may believe are incorrect or improperly keyed, will be allowed for the five working, days immediately following, an examination, providing this has been requested by the Local Agency at least 10 days prior to the examination. The inspection tine allowed a candidate will not exceed one-half the amount of time originally allowed to answer the question during; the administration of the examination. During key inspec- tion a representative of the personnel or administra- tive office of the Local Agency will be present to assure that the candidate takes no notes of any kind regarding any test materials. Upon request of the Local Agency and when submitted in writing by a candi- date who participated in the examination, the Board will analyze protests resulting from such review and recommend the action to be taken by the Local Agency. 2. Answer Stieet (s) Ins2ection. :nspection of a candidate's answer sheet(s), which is for the purpose of detecting whether any clerical or other error tins been made in the scoring of the answer sheets, shall be allowed for a 14-calendar-day period immediately following the notification to the candidate of examination results. Upon request, the Board will return the candidate's answer sheet(s) after scoring and a copy of a keyed answer sheet(s) to the Local Agency. Candidates are not allor►,ed to review the question booklet during this inspection period. Not more than one hour will normally be allowed for answer sheet(s) review, during which time a representative of the personnel or administrative office of the Local Agency shall be present to assure that no changes or marks of any kind are ma0 a by the candidate on his answer sheet (s) or the I -eyed answer sheet (s) . 3. Certain Tests Not to be Open for Key inspection_. Stan- dardized tests, and tests preduplicated as form tests and sem:-form tests, and questions not scored by an absolute standard will not be available for keyed copy inspection nor may candidates be allowed to review copies of the^e tests at nnv time. k. Retention of Teat Material by the Board. The Board shall, if requested by the Local Agency, retain the completed question booklets or answer sheet(s) for such reasonable period of time as the Local Agency's rules may Prescribe. -3- ''�.:riF.���.�.. ryy�^ �� .•w:«�I- ..i •w~ ti:'4..�1-n � .'.'-✓i.�:.�� �i.�r�w:•.y l..ww .. ., ��...�... ,.��.. •rw�/'-.. ... :.. - >� Rylx"?!91'K��CYtOiNt.Fa lfbkhYr+'� ,i l►i.!r'.: Ati, j. •^'"' :� Ia �•'4 �i'+ C•. n'wT•':. !-' N is 1� ..1./ S`r',1✓ .'"f'- a.fr RSt 't :�S�3{t�_ i!4' ? +to,ti.•r'Y' t 1i_ �` .ran ti� ? "! } ~�iy •i-=""f.Z• � I: Yet 'M•:st , r"'1n1�b+, ,� sihFsFi rw� r. a+i 6' arr•. s�^3"e �r�t'��1�, $i i1:: ►1.wrJtir�e; l c5, INS, !'n*M i 1. Local Agency Responsibilities. The Local Agency shall perform all parts of the examination process the performance of which has not specifically been requested of and agreed to by the Board and shall assume responsibility for the conformity of the examination process to any applicable laws, rubs, or ordinances and for the examination as a whole. M. Extended Usage. I£ the Local Agency wishes to administer examinations on a continuous basis for certain mutually agreed upon classes, the Board mav, in its discretion, supply the examination booklets, a scoring Ivey and instructions for extended usage. Extended usage is defined as the Local Agency's retention of examination booklets and instructions after their initial administration for the purpose of readministering them. The Local Agency will score such examinations. n. Security of Test 1'.aterial. All test materials supplied by the Board under this agreement shall be and remain thn property of the Board, and shall be kept confidential. The Lccal Agencv agrees to be. responsible for the security of all test materials supplied to the Agency and agrees to reimburse the hoard for a portion of all of the replacement costs, as determined by the Board, for test materials that are lost or whose value for testing purposes, in the opinion of the Board, ray have been destroyed while said test materials were subject to the custody of the I..ocal Agency. o. Examination Charr.es. In consideration of the performance by the Board of the various testing services the Local Agency agrees to reimburse the hoard in accordance with "Written Examination Price list" (Exhibit R). Section I1 - Special Services 11pon the request of the Local Agency, the Roard, in its discretion, shall supply Any or all of the following special services: a. Advice and assistance can examinins, procedures and problems, b. Preparation and distribution of examination publicity. C. Distribution, receipt, and aFpral sal of applications. d. Preparation, administration and scoring of performance tests. e. Advice on and conduct of oral interviews. f . Preparation of eligible lints. g. Other technical personnel f,eriices. -4- 6/73 ,ink 0 FORM TEST COST Number of Candidates Scheduled 1 - 10 11 - 100 101 - 200 201 or more ;EMI -FORM TEST COST `4umbe.r of Candidates Scheduled 1 - 10 101 - 200 201 or more CUSTOM TEST COST Number of Candidates Scheduled 1 - 10 11 - 100 101 - 200 201 or more Cooperative Peruonnel Services EXAMINATION PRICE LIST Schedule A (CPS scored and tabulated)* $ 61 minimum charge $ 62 plus $1.20 per candidate over 10 $170 plus 90C per candidate over 100 $260 plus 35c per candidate over 200 Schedule A (CPS scored and tabulated)* $ 72 minimum charge S 72 plus °,1.2-0 per candidate over 10 $180 plus 90C per candidate over 100 $270 plus 35C per candidate over 200 Schedule A (CPS scored and tabulated)* - $175 S175 plus $1,20 per candidate over 10 S283 plus 90C per candidate over 100 5373 plug 35C per candidate over 200 Effective .July 1, 1974 Exhibit B Schedule B (Scored by Local _._....__�Ze Cy) * S 52 ad nimum charge $ 52 plus 90C per candidate over 10 $1.33 plus 55C per candidate over 100 $188 }plus 25c per candidate over 200 S. iedu.le b (Scored by Local AFencv)**A _ S 62 minimum charge S 62 plus 90C per candidat over 10 $143 plus 55c per candidate over 100 $198 plus 25c per candidate over 200 Schedule B (Snored by Local Agency)****-- - $165 $165 plus 90C per candidate over 10 $246 plus 55c per candidate over 100 $301 plus 25C per candidate over 200 ,1.:N,.'��_-4`'�:M}�i.;t•�. "'r` �ti,:w+:i.'.'�^. ., ...«^ � .�. �•w.�.�. .w.p.w..,,wf,��r,:..'a.+,_.....w^..-.,,tMTMMU�Y:/a•N.y�`1 MM"1¢uM •T MN /..:.tr�?a c11�C Itr�rJ 7'!'- �l• +�iAY:' 1 �'".,t: M}� t• i/'�4�... i ';•'d. /�+ 1^•'n.^ - ,,` „� �... f•.� ::... •:� ffn.���urL+it#1�93t3'1"t►eii�lf4tii?Ri+iiii.R.::roi�t +��s ii+.t:{rr.e.tAi�, It'~'A'iEi��`,��� `~" iL�►W'�1y`(C�`231�x>lyyt+°:Ktrt` �� .Y IS�i%l1. R MIiiW�1 a i tt.? ra i *y b I6. 0a,"nw l _R+.. s �11t 1"�leT i ! = u►r�rai 3Q�.��..ir�Y�MG Charges fnr "Common nook" custom e):am{nations will be: full cost for the base examination, plus half cos` for the added class(es). A "Common Book" examination is one prepared for successive classes in a series (such as Senior and Supervising Clerk). All competitors take the base examination; only competitors for the higher level take the last several segments. *Plus an additional charge of 90c per candidate for scoring of typing performance tests and $1.30 per candidate for scoring of stenographic performance teats. **Charges for form tents used by an agency for extended usage shall be computed at the regular form test rate plus $125 per year. Please see page 3 in our Guide to Selection Services. ***Ct•arges for semi -form tests used by an agency for extended usage shall be computed at the regular semi -form test rate plus $150 per year. Please see page 3 in our Guide to Selection Services. ****The charge for extended usage of custom examinations is $25 per month. This charge is in addition to the schedule charge for the first usage of the examination. Please see page 3 in our Guide to Selection Services. SPEC LAL SERVICES Our listed examination prices cover the coats of normal examination preparation services. Services beyond the normal scope could result in additional charges. Examples of such services would include: 1. The preparation of specialized material which can be utilized in one agency only; for example, material covering local building codes, and individual department rules and regulations. z. Research and annlysia of candidate appeals, if the appeals are denied. (If an �Uem is found to be faulty, Cooperative Personnel Services will absorb the coat of analyzing and responding to the appeal.) 3. An unusually high amount of technical or clerical staff time being spent to meet an agency's examining need. 4. The payment of such proctor services and arrangement for out-of-town test administration as might be requested of Cooperative Personnel Services. S. The cost of oral interviews, conqultation on selection systems in general, and other services not directly related to a specific written examination. 6. Scoring of problem and essay type questions. i y r w+ y wy4 �s r.�yy�jy hw. a� ft `-. r rt •1.+ ,f ,. ♦ + t .i. w..ay. �,• * Mf ^}� :..i_' l'J �•I"�'�*)`a}.,,1t:^w�Tl�q'rY• i.�x�u,;wr;[lS 1t.4lt n!gMt li�lY llt.'x.*.'.�Y6'�1 M`��t Y'..L►isi,9.t'1A.L.3_►1tR:'Y�!'S'±Mt+ �21i ir:. irii�l++iiY I i CANCELED OR POSTPONED EXAMINATIONS Agencies may be billed for work done on a canceled or postponed examination up to the time We are notified of ouch action. Under certain circumstances, credit may be given for Work already performed if the test is rescheduled. PERFORMANCE TESTS Prices of performance test materials and services vary, depending upon the needs of the local agency. For specific information please contact one of our offices. OV -1. In. IT •� t �; •ta 3 .iri`.t1' ��14` �? !:{",i,�' 1 ?.` i .�,� ,If7 �t µC��>r5r�yair��� 5).�i..ti�,'4 �S 'i�" �p��'�1.•..,�r �r _ ��s=*sl"'��1.��. '_��� r}S,^c f��4 1 � et AJ •7 k '} MCI Al Y: `Uk p j�� dLAl j�/1, y ) ►.:At�S�'�ih����\�' ��'�� �L'����t�tl �'GY't}.{�`�'11��i: Atl�}!%1 •t t��i 1=�Sr.��'J�+1:1�} 1 FAIR EMPLOYMENT PRACTICES ADDENDUM 1. In the performance of this contract, the Contractor will not discriminate against any employee or applicant for employment because of race, color, re- ligion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employ- ment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and sele.�tlon for training, Including apprenticeship. The Contractor shell post in conspicuous places, available to employees and applicants for employment, notices to 1- pro- vided by the State setting forth the provisions of this Fair Employment Practices section. 2. Thc Contractor will permit access to his record:; of employment, employment advertisements, application forms, and other pertinent data and records by the State Fair Employment Practice Commission, or any otheragency of the State of California dc•signatrd by dw awarding authority, for the purposes of investigation to ascertain compli•3ncc• with the Fair Employment Practice's section of this con- t a i' t . 3, ftr-rriedies for Willful Violation: (�a) 'fhe State mav drterrnine a willfi:l violation of thc� Fair Employ- ment Practice, provision to h�-iv(- occurred upon receipt of a final judgment having that offrct from a court in an fiction to which Contractor was a party, o' upon rec.'Apt of awritten notice from the Fair Employment Practices Commission th_tt it has in- vestigated and determined that the Contractor has violated the Fair Employment Practices Act and has issued an order, under Labor Code Section 1426, which has become final, or obtained an injunction under Labor Code Section 1429. (b) For willful violatior of this fair Employment Practices provision, the State shall have the right to terminate this contract either in whole or In IR-irt, and any loss, or damage sustained by the State in securing the goods or services hereunder shell be borne and paid for by the Gontractor and by his surety undf-r the performan�7e bond, if any, and the State may deduct from any moneys due or that thereafter may become due to the Contractor, the difference between the price reamed in the contract and theactual cost there- of to thv State . STD. FORM 3 (4,/65) CGP ® Edmund G. Brown, Jr. MAU Of CALIFORNIA XM%FCGE&72MXSE Gr.n no• CALIFgRNIA MATE PERSONNEL BOARD COOPERATIVE PERSONNEL SERVICES 1711 H Street 7I; �, ol,mr-. ©L,d. February Z1, 1975Sac.emtenfo Q 95814 Los Angeles 9�10!5 Sacr=ento, California' Ms. Alicia M. Sdertworth • City Clerk City of Huntington Beach P.O. Box 1.90 Huntington Beach, CA 92646 Dear Hs. Wentworth: We are pleased to return to you the executed copies of the cont:':cts between your agency and the State Personnel Board for the fol.lowini- services: Technical x Examining Veryy yours, (Mrs.) Pauline Pec}ial SupervisinF Clerk I 1—Copies Enclosed GI ORGE, D1TEKMI MAN.GOVERNOR STATI: O as,r gran. (:r%I.IrORNIA u•rr •r a•ry r"r. ...r r.a. ruas,w�A•w rsau...r >s•a o.a .•. ••-. r •a n. _ r. ".••..c rr •a .,... rwa.• CALIFORNIA STATE. I'l 0 �i:l. BOARD LOCAL GOVERNMENT SI:R C'E:S DIVISION (�(7n1►rF:,X`I'1Vi 1209 J STREET 1 ti�VN " SACRAMENTO, (916) 4.5-3494 CA 9581.1 �r-y,�, ;r t�• i+ .. ,,; * � � .fA' 1� .'i?, j.: v. F. ,„ +< - ,,y�33_ _ —_ �,.,��•,, 7.�,'• � ' ti �', t'Y ti ! y .1 , 1 � �. ' 4 � � t ` . , +F �� a ! ., pp , � S' • _r 'R'� ^ 1' A 4' 11i " + ' � � y • { i . .....,................. ,.... - 4 �. ,{� a. ..•"ty. .��!'i!1 �ll,+_�� r,�r'y� +` }�xr�f,+ �\ �r l i f••I�r •',"f �� tii��. "�1..4 ,+ ,� �� i ��'�l�.y } •�i1��> f ra y;, 1• Y � y 1it,. h. .. .a '♦ .yc +' � ^\ � 1- ;fir. ,� I S, � l f l TF 1 k / i�i.�' IY'. ' I ,r , .•F11 M, CITY OF HUNTIft : BEACH tip, MAIN STREET CALIFORNIA 92648 -1 OFFICE OF THE CITY CLERK2000 • Apri1 17, 1984 �1�, .' 't � 4� "��"+ 1��� i � \ ". r,� � d y�i 1y. 7 r. +• M.,�. • 'y� 1 't `,,,' j•1. �1 {� 1'•. f4 ,rl� , ., v. r.,.5� # 'ti— K * � r �-;`: !�' ',`. .�{i.v,� � � 1+��� ��� ,_ ,� 11'��� 1 t �,.� ' 111i • � J f� REQUERT FOR CITE( COUN(# ACTION ' ,41 P7)ril 59 1 t` Date C, , Submitted to: The }icmorable 1-1-iyor and City Council X , C', Submitted by: Charlesi W. Tlicison, City Ac}r~linistratOr Prepared by: Robert n-an;:, Chief Vc ninistrativu SeMlic 'SQ.., Cost 0 -,ice Contract Renewal with Coopura v � ersol �rvices Subject: . Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: SrA'MIErrr OF ISSUE: the City rust, upon Council approval. renew Periodically (even, threo years) , the contract with the California State Perscmnel Board, Cooperative Personnel Services, uiaich will continue to provide tht: Ci tv with persor.-A ex.-lmining services. REO�tt EiNUYFION : neat with the `�L;lt:( Oi i:clllf(11-n To enter- into and sips the attached :i,j,rct Persol-Mel for the California State Pers m lel Board, Cv'�nerat ive purpt)sd.' dl. ��t�rforr:ink }�et•:;dmnel t��;:l;ni.nin�� :iet"�icE�:; `cat the city c,i }}Lrlr.in�'trm Beach. AlyV,YSIS : 'r11L' `t'I-�'1C't'S h�'LWC('Il the Cit.`: and! CkX)-t)el-:ltiVU pret'ilrl:; Cin1L: !t11" !>t'1 tiCR1nC'1 Personnel Servicus 1/31/811. tlll' Cit.`; ti) d'011Hnlle tf) I-C'Ct?iVC "+/ 1 /8`+ is nce de aIIIRIIlt of these ser.'ict; s , ZZ CC1ilt hut. klsed 011 1:lSt: Wilr' s the fees vary dependi.nr, ; he rd'Cl•tli t7Il.'nt dltirriiltlti , the cost t, t hi:; •,'r.:ll ;ai 11 h( S1 ,600. usage, projectcd, . RMING SOM071: General Fund: Adirli.Ilistr:lt ivt : c°rvid e:. :R't�:lrt2�'nt , �1::CL. .. �. 17639 N ;, ' "., Conti-;ii:t (1-V CeS, t't.'I��"11I1('1 Ie`�tln�', ALIEBNKFIVE AMUNS: (1) Instruct: iris Sel-V iCe alllMlct. ( ? ) Ctlst (1) F-vdiibits A :lyd B (1) Fair Fhj-71o,,-lx'nt. Practices Addiem!trii 1' •i •, A ;r' ' '.;i� y '{ ,' r�► , � �^ �I � �i. � `A%-,°' �%� �'' ,{I r r r 'r �r rim t . y� \ "�•rj. � �. 1. :,. •4 1i, / \r ''I' + i , � '� M y1M a �; .,Y Y t, ' ,% � � � , +� , ,? r STATE OF CALIFORNIA_ GE1: I?E UKMEJ I AN t GOVERM.►P _ �^ _ CALIFORNIA STATE PE;PNNEL EOARD LOCAL GOVERNr'IENT SERVICES BIVISiON C0oPERAT IVF. PERS►:-NNEL SE►• ' I CE5 1z"P J STRcET SACRAMEWO0 CA 95814 (916) 445-3494 JANUARti' 41 1S'e4 MR. ED THOMPSoN, PERS. DIP. t' HUNTINGTI:►,'1 BEACH, CITY 0F CITY HALL '.2't7GU MAIN STREET „' IP HUNT I NG T ON BEACH, CA 52'645 � t�,♦t�Ll 2 �agA +t1ry + C lll�tly4 DEAR mR . �HI:►r�Psl:►N : '�„ •'. THE EX S- iNG C(NTRACT AND FC#P P:RS �t ", rF 1� •=TWEEN Y(X-!R •1AGENCY 1 v 1 '?S4 Il Z , (,►_ h Hl] f'1C) LCr'/'Ird ._► f LC 1 y.E. f r t `� ' 1� a � 1 1. r- _ ►; l Rr; . r R N WAL. CF'FC'l.rl , �-,-j. THE E,NC,_t:►SE'E ��Er�Et1► t_ C�:'r;Tf,r'+� i CAN r YTENI. ,:. �a;,;, 1"lE FE,p C.P ' THREE `ARS. WE �, :i�;E ..r._ !�►;, r". , ni'i .�,_ E�.(,�r; YC►II► . __H ._'� PAPEPW )P�, N;;;; ,_ I��,:� Arv% W ' ►at_ : �_IRNi�r _��'r-,':;r:.;v►' ► "►'> r= r4Et� THE t�r:►rr r1 1r 1 C ti't(. 1v.._L. i . �. ]C_R`. ! E. E'.t` H.,V1'. .C: ..� AC1.►r�TRACa A�...NEoi 1 i1,1 rli�j�il1, t'til ��.ij •1`!1 1` ��I:'�rlf 1 HCf PRo"]E:S.'_' 1 Nt; r,�Jt. r' _ ... 1 t?L.!.'. :1'-t.ri, ? �. •.. �.._ i r1,-_ C: !• :C_ 7. �.: +r � .w W.. .n..•► •Y.•..•ti•.M11..YWrY.y...w•NM•n.•Y..r•wr.wYM•.•.n�•Mw.MY..w .YIMti MM .••.•.rw N••1.•.N..N ri+.........r..w..•M.WJYHv.Y IrrrM./1.11n.w•�Y.Mr MN1111rM MI M'Y/w..•M....I.Y•s+...M.J.Ii/4•.1r�. M". r•.w/.r w,...•IY.PM .e M.y 1n' M f+'T.Wx.Y'.1:'�:i'��Li�bWf�.'!'der'1'P{J'.i'/.I�t,bY'7.:.it:lw::r»+::/w'I`f!7ii}Yi!rY'"'tl'1"�iw!+�'Mrf:�"J'^jnj.'�i11iS!E��'If'i1Pi�lj'��t?fl��!'fi..•�.�:'ti'7�iiSl�iS.f.�„vxy.��t i.:;�..'�-1LirYi[Il'.r�itr 7N r,ri'..'i�►�1.iiTS?»?ti'n:/�::ifetirti-inCA"J�w:r'TiiMs7.AdRY.7T)ii'vii�11 �.�ttA<t3i'`l''I �r�t _r STATE OF CALIFORNIA EDMUND G. SPOWN A., Gorornor CALIFORNIA STATE PERSONNEL HOARD LOCAL GOVERNMENT SERVICES DIVISION COOPERATIVE PERSONNEL SERVICES First Floor, 904 — 1216 5tr•tt 714 W. Olympic 6ovlevnrd � Socramtnlo 9381a Los Anpeiat 90413 s: Sacramento, California August 112, 1981 TO: Personnel Directors SUBJECT: Examination price List Attached is the new rate schedule for Cooperative Personnel Services selection servi.ceo which becomes effective with test dates of October 1, 1981. The rate changes will provide an overall increase in revenue of 12% to offset increaser in operating expense3 of an equivalent amount. They will also bring greater consistency tc the charges for various services (e.g., extended usage). The increase in rater is not uniform. There is •1 .9riall increase in per bock rates for small competitive groups and a larger increase in per book rates for large rompetttive groups. Thi�� change reflects an analysis of current costs. As a result, the cost -ter booklet for large co.apet i t ive groups will continue to bf! less • -an for small com- petitive groups, nut thi! difference in coat will n, be ni great as in the past. We are working now on a review of materials in our item bank to improve its quality. [r addition, we are developing new mat.er.ials in demand areas. In both, instances, we will need a3nistance :r•on. ryub,jeet matter expei%ts in jurisdictions using our tests. We can arrange test rental discounts for jurind'.ct.ioni providing subst•in'. ive help. An always, we welcome your corn k1r,ts and ouggpot.ior:3. Write us, of 1 either of our offices, or call me at (916) 44'3-311911. l D .1D S. HF.SS, Manager Cooperative Personnel Service: Attach. DSH:gbm .. % 0 Exhibit B to C,;st Service Contract Agreement Stock Tests 0 Effective October 1, 1981 COOPERATIVE 7ERSONNEL SERVICES TEST RENTAL RATES Number of Schedule A Candidates (CPS Scored and Scheduled Tabulated' 1 - 10 $167 minimum charge. 11 - 50 $167 plus $2.80 per candidate over 10. 50 or more $279 plus $2.60 per candidate over 50. Custom Tests Number of Schedule A Candidates (CPS Scored and Scheduled Tabulated) 1 - 10 11 - 50 50 or more $395 minimum charge. $395 plus $2.80 per candidate over 10. $507 plus $2.60 per candidate over 50. Schedule B (Scored by Local. Agency) ,�120 minimum charge. $120 plus $2.50 per candidate over 10. $220 plus $2.10 per candidate over 50. Schedule B (Scored by Local Agency) $360 minimum charge. $360 plus $2.50 per candidate over 10. $460 plus $2.10 per candidate over 50. Entry Police (Stock Series 1020) and Entry Fire Teats Number of Schedule A Schedule B Candidates (CPS Scored and (Scored by Local Scheduled Tabulated) Agency 1 - 10 $170 minimum charge. $135 minimum charge. 11 - 50 50 or more $170 phis $3.00 per candidate over 10. $290 plus $2.80 per candidate over 50. $135 plus $2.75 per candidate over 10. $245 plus $2.30 per candidate over 50. Extended Usage (1) A maximum of 25 teat booklets can be released for Costs: extended usage. (2) The cost for extended i:sage in the first-time cost from the CPS Test Rental Rates, and $78.75 each month thereafter. Exhibit H to Cost Service Effective Contract Agreement October 1, 1981 SPECIAL. SERVICES Listed examination prices cover the cost of normal consultation and exami- nation preparation services. Additional services beyond normal will be charged at the appropriate billing rate or fee. Examples of such services include: 1. Preparation of special material or revision of existing mate- rials which can be utilized in one agency only; for example, material covering local building codes, and individual depart- ment rules and regulations. 2. Research and analysis of candidate appeals, at a cost of $45 for each appeal denied. (If an item is found to be faulty, Cooperative Personnel Services will absorb the cost of analyz- ing and responding to the appeal.) 3. An unusually high amount of technical or clerical staff time being spent to meet an agency's examining need. Several exam- ple2 are: a. Agencies requesting, they be sent review copies of custom test segments will be charged $3.00 per 15-item segment. The ct.a.ge can be waived for agencies making significant contributions to t:,e quality of the custom test item-9 sent for the test, by sourcing items, rewrit- ing outdated items, or by writing new test items. b. Agencies requesting a length; custom written test (120 or more test items) will hp charged for actual costs for- typing time exceeding four (4) hours. c. Agencies which call in higher candidate counts after the originally estimated number of test booklets has been duplicated and assembled, will be charged for actual costs for any additional press work required to meet the higher candidate count. 4. Proctor services and arrangements for test adminis'ration arranged for or provided by Cooperative Personnel Services. 5. General consultation on selection systems and other Services not directly related to a specific examination. 6. Scoring or problem and essay type questions. 7. Preparation of special information regarding the content, coverage, or validity of the provided examination, preparation of' affidavits, giving of depositions and preparation for an Exhibit B to Cost Service Effective Contract Agreement October 1, 1981 appearance in court which is required in connection with any legal action pertaining to the use of any examination provided by the Board. RESPONSIBILITY FOR SELECTION PROCESS State and Federal selection guidelines indicate the employer is responsible for the rrsults of the selection process and must be prepared to demonstrate that the process is validated for their specific jobs and meet other selec- tion standards if it adversely affects minority or women applicants protected by EEO laws and guidelines. Consequently, CPS cannot assume either the legal ,responsibility or the cost for litigation or substantive complaints arising from local agency use of CPS test materials. CANCELLED OR POSTPONED EXAMINATIONS Agencies will be bided for work done on a cancelled or postponed examina- tion up to the time we are notified of such action. Under certain circum- stances, coedit may be given for worn already performed it' the test is re- ^chedueled. PERFORMANCE TENS An additional charge of $5.50 per candidate is assesse.i for scorirg either typing or stenographic performance tests. Charges for other performance test materials and services vary, depending upon the type of service. For, specific informiti•in, please contact, one of our offices. COIrNON BOOK Charges for "Coc-non Book" custom examinations will be: full co:,t for the base examination, plus nalf cost for the added class(es). A "Co^,1.^:on Book" examination is one prepared for succes-ive classes in a series (such as Associate and Senior Engineer). All co;npetitors Ulke the base examination; only competitors for the higher level take the list several seF;*�ent.s. STOCK K A "Stock K" examination is a ri:stom examination that an agency has developed and wishes to readminister at a later date with no changes to the test. Stock test charges apply, plus $70 to cover printing and shipping costs. Effective CPS TEST RENTAL RATES* October 1, 1981 Stock Tests Candidates Agency CPS Candidates Agency CPS Scheduled Scores Scores Scheduled Scores Scores 1 to 10 120.00 167.00 110 346.00 435.00 15 132.50 181.00 120 367.00 461.00 20 145.00 195.00 130 388.00 487.00 25 157.50 209.00 140 409.00 513.00 30 170.00 223.00 150 430.00 539.00 35 182.50 237.00 160 45'.00 565.00 4G 195.00 251.00 170 472.00 591.00 45 207.50 265.00 180 493.00 617.00 50 220.00 279.00 190 514.00 643.00 55 230.50 292.00 200 535.00 669.00 60 241.00 305.00 250 6110.00 799.00 65 251.50 318.00 300 745.00 929.00 70 262.00 331.00 350 850.00 1059.00 75 272.50 344.00 400 955.00 1189.00 80 283.00 357.00 450 1060.00 1319.00 85 293.50 370.00 500 1165.00 1449.00 90 304.00 383.00 550 1270.00 1579.00 95 314.50 396.00 600 1375.00 1 i 09.00 100 325.00 409.00 650 1480.00 1839.00 *For fees not shown, see page 1 of Exhibit R. :r CPS TEST RENTAL RATES* Custom Tests Effective October 1, 1981 Candidates Agency CPS Candidates Agency CPS Scheduled Scores Scores Scheduled Scores Scores 1 to 10 360.00 395.00 1'o 586.00 663.00 15 372.50 409.00 120 607.00 689.00 20 385.00 423.00 130 628.00 715.00 25 397.50 437.00 140 649.00 741.00 30 410.00 451.00 150 670.00 767.00 35 422.50 465.00 160 691.00 793.00 40 435.00 479.00 170 710.00 819.00 115 447.5o 493.00 180 133.00 845.00 50 460.00 507.00 190 754.00 871.c0 55 470.50 520.00 200 775.00 897.00 6o 481.00 533.00 250 880.00 1027.00 65 491.50 546.00 300 985.00 1157.00 70 502.00 559.00 350 1090.00 1287.00 75 512.50 572.00 400 1195.00 1417.00 8o 523.00 585.00 450 1300.00 1547.00 35 533.50 598.00 500 1405.00 1677.00 90 544.00 611.00 550 1510.00 1807.00 95 554.50 624.00 60o 1615.00 1937.00 100 565.00 E37.00 650 ;720.00 2067.00 *Fcr• fees not shown, see page 1 of Exhibit H. Effective CPS TEST RENTAL RATES* October 1, 1981 Police and Fire Tests Candidates Agency CPS Candidates Agency CPS Scheduled Scores Snores Scheduled Scores Scores 1 to 10 135.00 170.00 110 383.00 458.00 15 148.75 185.00 120 406.00 486.00 20 162.50 200.00 130 429.00 514.00 25 176.25 215.00 140 452,00 542.00 30 190.00 230.00 150 475.00 570.00 35 203.75 245.00 160 498.00 598.00 40 217.50 260.00 170 521.00 626.00 45 231.25 275.00 180 544.00 654.00 50 245.00 290.00 190 567.00 682.00 55 256.50 304.00 200 590.00 710.00 60 268.00 318.00 250 705.00 850-00 65 279.50 332.00 300 820.00 990.00 70 314.00 346.00 350 935.00 1130.00 75 302.50 360.00 400 1050.00 1270.00 50 314.00 374.00 450 1165.00 1410.00 85 325.50 388.00 500 1280.00 1550.00 90 337.00 402.00 550 1395.00 1690.00 95 348.50 416.00 600 1510.00 1830.00 100 360.00 430.00 650 1625.00 1970.00 *For fees not shown, see page 1 of Exhibit, B. . • REQUESrFOR CITY COUNCIL*ACTION i Date July 8, 1981 Submitted to: The Honorable Mayor and City Council Submitted by: Charles W. Thompson, City Admi_nistrato Prepared by: F. B. Arguello, Chief )f Administrative Services Subject: Cost Service Contract Renewal. with Cooperative Personnel. Services Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: 4{✓ STATEMENT' OF ISSUE The attached Cost Service Contract, upon Council approval, renews the contract with the California S L-ate Per-sonnel Board, Ccx:,plarative Personnel Sei-Jices Which. will continue to provide the City with Ty ersoll' It--1 examining ser-vices. RECOi•4''MATION Authorize 1•bL-s. Ruth Finley, "mayor, to enter i-lt,.; a.III r,d sign a,�xelln eint with the - State of California, California S-�ate Cooperative Personnel Services, for the purpose -)f T:-'rforTmlli-, T"-'-I'Irii lE'Z "=::=IILZnls1g S,'rJ1C<'S 102' theCity of Huntingtcm Beach. PSiA_','r'SIS The LI'eviou s C.'Cnt-ra t (--r �'I" i'�I171 ' 1 `;�'I 1' 1 C•.':� : ?: "7., .: ; i';1•' C _ ty aI ice: 1 C1 1 >?raY l'JP_ Personnel. S"I"Jlce? e:--P1T-1Cd�'.iii .1� ���pl . !' the i Ly tt7 CClltlr'U" L, r:c?1'Jt' these services, :i o-rit-ract r-vIll",Till F'ff ne-• ded. FUNDDIS SOURCE Genera? Fund: A,-tm, ill:StZ'3t i:, ��r„Ji• ,, ; � :i�::'�r1 nt ���•,-; �tL!1? �Il1TIl�f'I' 1 'f` ;_1: �,i��Il, r I^T •i' .lCt. �, �'t.T".�CIiIi , AL'. r. IATr .7E P.ri IONS Revc:� '' Con0-act Of for ATTACI-iiSffl'S (1) instructions RECEIVED (2) Cost Service- Col,`ilct: Al;r '�r�.n (?) Exhibits A and B CITY ATTORNEY (1) Fair Ernloy�r�nt :�..^cli^ •`1 C�eS :�CjC_ '1rIiII;1 ���• � �- � • tl '��� or 11/'`l.l .JUL 15 1981 AM 71$91101111�11t2l 1 A345P6 l 1 PIO A/81 . STATE OF CALIFORNIA EDN.UND 0. AROWN it., Gaverno• CALIFORNIA STATE PERSONNEL BOP.RD LOCAL GOVERNMENT SERVICES DIVISION , COOPERATIVE PERSONNEL SERVICES First Floor, "9— 12th Street 714 W. Olympic boulevard Sacramento 95814 Los Angeles 9DO15 •`' Sacramento, California September 11, 1981 Alicia Wentworth, City Clerk City of Huntington Iieacl- 2000 Mai►1 Street Iiuntinf;ton Beach, CA 92648 We are pleased to return to you the executed copies of the contracts between your agency and the State Personnel Board for examining services. If you hav= any questions, pleane call (916) 445-3494. Very truly yours, Janice Shell Contract Clerk Er.c. r • •,, ni& CITE' OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK August 19, 1981 Cooperative Personnel Services State Personnel Board 909-12th Street, First Floor Sacramento, California 95814 We have enclosed a state,nent of council action together with two duly executed copies of said agreement. Please return a copy of the agree - mint to this office upon execution by the state. Alicia M. Wentworth City Clerk . W:bt Enclosures CC: Ed Thompson. personnel Director I TM.phone; 714-636.62271 CITY OF HUNTINGTON BEACH ''l INTER -DEPARTMENT COMMUNICATION ►u,� ti�c,an. rr +r �+ To F. B. ARGUELLO From CITY ATTORNEY Director, Administration Subject CPS CONTRACT Date duly 23, 1981 Attached is the Cost Service Contract Agreement for testing services by CPS. We note that this is a three-year agreement, terminable on 30 days' notice. because it is terminable, it does not violate Constitution Article XVI, Section 18, prohibiting encumbering future budgets. You should be aware that the agreement does not contain any duty on the part of CPS to validate the examinations to the job criteria, and, in fact. contains a hold harmless. The EEO laws impose the burden to demonstrate by validation the relationship between the test and the job if the test admini- stration has adverse effect upon any protected class (i.e., race, religion, sex, color and national origins). Therefore, it is dangerous to utilize unvalidated tests. Under this agreement, we will have to make our own determiration of the job -relatedness of the tests ind ne solely responsible for the consequences. This contract should be approved by the Council. Obviously, the use of the testing services will oe limited by the amounts annually allocated in the budget. The City Clerk will need to certify the minutes approving the agreement. With the foregoing caveats, the .agreement is approved as to form. GAIL HUTTON City Attorney GH : RCS :pls Attachment ~ JUL. i98i STATE PERSONNEL BOARD Cooperative Personnel Services INSTRUCTIONS For the completion of standard form contracts and resolutions authorizing work to be performed by Cooperative Personnel Services Duration of Contract The contract period can extend for a maximum three-year period or for only one or two years as your agency desires. • Resolution Providing Authorization of the Contract and Authority to Sign If you wish to enter into a contract with the State Personnel Board, two elements In eadition to the signed contract are required by our Legal Division. These are: 1. An action of yo • governing board approving the entering On the reverse into a contract for the performance of technical slue we have personnel services; and provided a sample of a 2. An action of your governing board authorizing a person Board to sign the contract in their behalf. Resolution MOTE: (1) The person authorized by your governing board must be mentioned in the Board Resolution by name and title. (2) If no time limit is in the resolution, an additional resolution is not required at contract renewal unless the name of the authorized person is changed. Certified copies of both these actions (or they may be combined into one action) must be attached to each co of� ntract. (Please refer to the other side of this form for a sample resolution. • Corrections or Changes Any additions, deletions or changes in the printed contract must be initialed on each copy by the ierson authorized by your governing board to sign the contract. • Return of Executed Contract After your agency has affixeu the authorized signature and attached the required certified copies of the governing board actions, send ali copes of the provided contracts to Cooperative Personnel Services, State Personnel Board, 909-12th Street, First Floor, Sacramento, CA 95814. The contracts will then be signed by the Executive Officer or his authorized representative. Certain contr3cts also require approval r,f the State Department of Finance. Upon final execution we will return a signed copy or copies to you for your file:. cps -loop (8/80) `AQNT SAMPLE RESOLUTION Excerpt from the minutes of the (exact legal title of Governing Body) Meeting held (month/day/year; On thet recommendation of (came and title) it Was moV --.a by (name and title) and seconded by (name and title) that _ (name of staff member) + (title of staff member) be authorized to enter into and sign an agreement with the State of California, California State Personnel Board, Cooperative Personnel Services, for the purpose of performing; examining Services for the (exact legal title of jurisdiction) The motion was carried, as indicated: Ayes Noes Absent I certify that this is a true copy of a portion of the minutes of the (exact legal title of Governing Body) of r:ic. (exact legal title of jurisdiction) dated (month/day/year) ORIGINAL SIGNATURE (Name and title of Board Secretary or other authorized person) Essential elements of the req"Ired Resolution are: 1. Exact legal titles, and exact dates. 2. Statement authorizing the agreement between the Governing Body and the State of California. 3. Brief stattsaent of the service(s) to be performed under contract. 4. .mane and title of person authorized by the Governing Body to execute the agreement. S. Certification by the Secretary or other authorized person that a true copy of the Resolution has been provided. cps-ic-i)q (4CvcF3�:) M REQUEST FOR CITY COUNCIL ACTION Submitted by 13dw a rd If. 'Thompson Department PERSONNEL Date Prepared -i/1() , 19 7 `' Backup Material Attached M. Yes No Subject Renewal of Contract - State Personnel Board City Administrat•)r's Comments :1ppl-ovc as rep lid ("I . Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions: STATEMENT 01 ISSUE: 1'hc.' Cit•: conti-act t ith the Statr' Ile r•sonneI Hoard for tee inir.aI peisonneI seY-vices h:aS cxr•:111d rlce renet,ed R1:C0i�LMH'-N'PAT I ON : Contract pith State Pet•>orlrlc1- be r(2rlc'w,,J fc I- a terry of three yeaI's and that Edward If. 'Thompsnil , 1)iI-cc c.I• I`e 1-•:� onnt,1/I 11)01- Relcat ions be ;authorized to execute s :me oil b eha 1 t of thc Cl tv of Iltrrlt 1li�toll Beach. :1NALYS I S : Fo; the past -i ght ye,i1-�z the Ci tv has, ut i 1 i _eel tech ITi,.a I personnoI services (WI lttell torts) tI01rl tllc' S t A t C Ile I";01Itic•1. P.'..I-d. Ihes Scr'viC s art' 01- a fee for service has is on recltaest �f the City - 'I'llc St:ato I'e1.5 onITc'I Hoard de1•elops a,ad vaI Idates lllanv I.1 i t('ll tC is fnI• 1)t!1)1 1c :Il;eilc 1es. Pei1Il:e, fire and IT, iscellaneou!, po):Itio11 are.. tc'sted %NitIII these instrurrrc'i1ts c-I, an as needed basis. We should like t() con 'itit le tee utilize t}tc'tic• sc'rViCC" ill lieu of Private test develorin-ilt which would bc e'xtI- e►rleIy cost pr-ollibitive anti hold t!Ic: t'it)• liable fol' te::t c.ICVCIOF, r11i'11t. Thiti CoTit r:att c•:an he terminated by cithel- part; upon Olirty d:1N•:: wv.;tit-1) n01! 1CC I�llndin,$ is •:llargCd to the I'crson- ne 1 I)c,I)trrlerlt :111I eclaaL :: t the P i reC t Ol' i••e' c111 tiled i -ed tO = i t;n and admini s t:er tile HINt)I`�(; Sf►URCF: Contract. Vie I'c'r.;onneI Uep�artinent h;1s blJdQete'e1 , �llt� fc)r the 19 8 ; isc;tl •ear. M• I)Ireetoi- Pei-sotlnel/Labor Relations i. is 1 PIO 3"s N 0 e Ja ' City of Huntington Beach `{?� �•:�-P.O. BOX laid CALIFORNIA 92648 OFFICE OF THE CITY CLERK Mity 16, 1378 State Persormel Board 909 l2th Street - c'irst Pl.,.)or Sacramento, CA 95814 Atterltiarl: Richard Sneed, Selection Program Mgr. Gent! emer.: ':uurlcil of the city cf Huntington Reach at its regular ,A ee, 1Ii , hey Monday, �nday, May 15, 1�37Et approved a renewal of the cost Set-, i,:e Cor,tr Ct. Agreeiiierlt between the State and the City. We have tnnclose,.! it cor.t.ified copy of Resolution No. 4619 which cillttl.2"1 F" t'};(.t'U!AoIl of dt1reement, tUge'ther With two original utjiei•r eIlt. Ma we !'lease be provided with a copy of t.le fully execut(jd agree- M.4!nl, f,)r uur recortis. Pleas(! trarismit, to the Office of the city P.O. Pox :':+Cf, Huntington beach, CA 9,26•16. 1; 1I:C1I1- 1• 1 ... , ,%l i 1a M. Wt_ittw it th City Clerk AMW:cb t:nc. STATE Of CALIFON 4IA ED ND BROWN JR., Gnvornor CALIFORNIA STATE PERSONNEL BOARD- LOCA! GOVERNMENT SERVICES DIVISION CI T r et r rA "•" COOPERATIVE PERSONNEL SERVICES �rutrrr,;�=��' of m First floor, 909— 12th SlrMt 714 W. Olympic Boui*mrd ► ^ Cti 4' •: ►► Sw.romento 95614 lrn Angeles 90015 Sacramento, California May 26, 1978 Ms. Alicia M. Wentworth City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, Cr, 92648 Dear Ms. Wentworth: We are pleased to return to you the executed copies of the coreracts between your agency and the State Personnel Board for examining services. Very truly yours, I Kay Menees Contract Supervisor Enc. • �� CITY OF HUNTINGTON BEACH COUNCIL - ADMINISTRATOR COMMUNICATION C•% 74-123 fit %[I%(,fO% E(V It To Honorable D1avor and From C i t;- Administrator City Council Members Subject CONTRACT WITH COOPERATIVE Date December 27, 1974 PERSONNEL SERVICES The accompanying contract. between the City and Cooperative Personnel Services is a standard annual contract we have been party to for sev- eral years. It is recommended that the City Council enter into this agreement. The cost is on a fee for service basis with Cooperative Personnel Services. Since January 1, 1974 we have utilized their written tests for promotion and entry level positions in the police and fire ser- vice. -his is our best source for written tests since they have been validated and are reputed to meet the necessary criteria both o: the Equal Employment Opportunity Commission and Fair Employment Practices Commission. We are billed oni— for those tests we use and there is no commitment on the City for any ininimum usage or Service charge. RFC01M,NIENDATIOff; Request the t-it), Council again enter it.to ,i contract for testing services with the Cooperative Personnel Services Agency. RespectfuIIy submitted, ,a,. P ,fir rr,, - e� David P. Rowlands City Administrator I)DR :1) attachment 0 State Personnel board COOPERATIVE PERSONNEL SERVICES GUIDE TO PERSONNEL SELECTION PROCEDURES IN LOCAL GOVERNMENX Introduction: This statement provides a short practical outline of the typical steps in the personnel selection procedures of a relatively small city, county, or district operating under a merit system. It is intended only as a general guide and check list. 1. When a Vacancy Occurs When a department he.:d anticipates a vacancy, he should submit a request for replacement to the person designated as the personnel officer or personnel clerk. The request for replacement form might include such information as department, title of position to be filled, earliest date position is to be filled, whether a temporary appointment would be acceptable, and whether a promotional appointment is desired. Usually a form for this purpose also gives address of employment, dULies to be assigned, and any special requirements, such as the shift, hours of work, etc. 2. Is an Examination Necessary? When tie receives the request for replacement, the personnel officer should first determine if there is an eligible list for the class and whether the eligibles are interested in considering the current vacancy. The personnel officer should also determine whether a substantial number of present employees are qualified for the position. If an, it would probably be in the bent interez;t of the agency to hold the examination on a promotional basis, only. If there are few or no present employees qualified to ake the test, then the examination should be held on an 02 n basis. in situations where qualifications of the present employees are questionable (especl lly for a high i,e:vel job) then the agency might consider establishing troth promotional any; open lists. 3. Planning an Examination If the personnel officer believes that new recruitment and an examination are recessary to fill the vacancy, he must consider several factors before publishing a too announcement or bulletin: A. It is necessary to decide which one or combina•.!on o. the following typel of test would be most useful.: (1) Written test of knowledge, aptitude, or ability. (2) Oral examination co apprais,! personal characteristics. (3) Demonstration or petforria nce teats, such ris typing, stenography, or equipment operation. CPS 3/71) 4. (4) Testa of manual skills or physical agility. (5) A combination of any of the above. B. If more than one of the testing techniques listed und-!r jA it to be included in the examination process, then the personnel offer yt must decide the weight to be given to each part of the exar.41nation. For many classes the use of '.roth written and oral examinations is beneficial, and a typical weighting is 60% on the written and 10% on the oral. In general, greater weight is given to the oral interview in examining for higher level supervisory and administra- tive classes. Some classes that involve considerable contact with the public also are weighted heavier on the oral. Additional selection devices, such as physical fitness testa or performance tests, m©V be given on a qualifying basis, (i.e., the candidate either passes or fails) or they may be graded and weighted. Usually a passing score is required on each separate part of an examination. C. Deadline dates must be set for cacti part of the exami_nnt- ion. If the written test 1s to be prepared by Cooperative Personnel Services, contact us before the examination announcement in pre- pared and published. This assures agreement on examination date, closing date (last day for filing applications) and any special requests or materials to be included in the test. Recruitment The recruitme;it process will usually include the construction and distribution of bulletins and the placement of dvertisements. In today's labor market, recruitment is often the most important step in the selection process. A. The up rpose of your examination announcement or bulletin is to attract, qualified applicants and interent theca in applying for your vacancy. With ©any public agencies competing for job applicant attention on bulletin boards, it is highly ?esirable to devise a colorful and interesting masthead and format to announce al). of your agency's examinations. Specific information about the examination would include job title and a brief description of duties; salary range; final filing date; the dates and weights of each part of the exami- nation; a general idea of the Acope of the written and oral examinations; medical, physical or age requirements; education and experience requirements of position; and required licenses or certi- ficates of proficiency. Your lob announcement should include standard information about retirement plan, vacation and sic1 leave provisions, how to file, where to obtain application forms, and other general information appropriate for all or most of your agency's job classes. This type of information is usun)ly given on ths, hack side of the bulletin. The bulletin should not be loaded with fine print, but shoult+ contain information designed to answer most of the questions a candidate might have. IMM If r ,J • B. Determine how large a geo&r32hical area needs to be canvassed in order to produce a sufficient number of qualified candidates for a particular examination. For entrance level clerical classes or unskilled jobs there may be a sufficient number of persons available in your immediate vicinity. On the other hand, stare -wide recruit- ment might be necessary for some administrative and professional positions. C. Mail coB lies of bulletins with a letter of transmittal to libraries, personnel departments of public ngencies, placement supervisors of nearby California State Employment Offices, adult education schools, and in certain cases high schools, and trade associations. ror professional positions, contact professional organizations, .and placement and alumni offices of universities. Tailor the distri- bution of job bulletins according to thL most likely sources of applicants. D. Local papers are often willing to carry news articles about important vacancies. It is usually necessary to provide the raper with a short news story, written in suggested final form. E iiigh turnover classes and 'hard -to -fill positions may be advertised in the large ne,spapers. Advertising in publications like Western City, the Public Administration Recruiter, the Job Finder (University of California - Western Governmental Research Association) and specialized professional journals should be considered for department head and certain other professional positions. 5. Accepting and Reviewing Applications Ae they are received, .ipplications should be time -stamped, and then reviewed to determine -nether the applicant meets the education, experience and other requirements, as stated in the bulletin. Persons whose appli- cations are not acceptable should be notified by form letter with the reason for rejection indicated. Candidates Whose applications are acceptaf•,le should be given advance notice of the time, place and date of the examination, what materialq they should bring, and the amount of time the test will. take. 6. Administering the Written Test Candidates appearing; for written or oral a xe.minntlons may be nervous. Obtain quiet, well lighted and pleasant rooms in which to administer the tests. Provide ample room; avoid crowding; of candidates. Ii typewriters are to be used, they should be checked to see that they are in working order. When phynicnl fitness tests are to be administered, athletic facilities should be inspected for safety, and arranged, before the events. This type of teat is usually rime consuraing and is normally given only to persons who have passed the Written tent. The proctor of the written exanination should be thoroughly acquainted with the proctor's instructions and the fo nas to be used for the test. A driver's license or other means of identification is sometimes matched againbt a candidate's signature before the examination begins. MM S Rules should be established and followed by the agency regarding the review of written examination booklets or answer sheets by candidates. Candidates who receive a failing score on the written examination should be notified by nail, immediately after the results of the written test are known, 7. Oral Interview Boards When an oral examination is to be given, candidates wbo have passed the written teat should be notified in advance of the tirue, date, and place they are to appear for interview. High standards should be followed in selecting interview panel members. It is highly desirable to provide rating forms, designed to draw attention to job requirements or personal traits that are important for the job in question. A minimum of 20 minutes per candidate should be allowed for each interview. After the interviews have been complered, written test scores and interview scores should be combined into one final grade, and the candidates should be placed on art eligible list in the order of these final scores. 8. Other Requiments Before a candidate on an eligible list is considered for appointment, he may be required to meet certain additional standards. These additional requirements should be specified is the examination announcement. A. A medical examination may be mede part of the selection process, and candidates may be rejected on the basis of a doctor's report. This can be done at either the agency's or candidate's expense. If the employee is required to pay for this test, this shouie be specified an the job announcement. B. Former rmployer reference checks, FRt reports, Department of Motor Vehicle Reports and Retail Credit Association reports are several other sources of information which might be considered before considering an eligible for appointment. 9. Eligible Lists After an eligible list has been established, names can be submitted to the department head concerned, who would then make his selection. The number of names certified would depend on the rules and procedures of your agency. written standards regarding the order and number of names to be submitted to the appointin. authority should be established. 10. The Probationary i !riod The probationary period is properly regarded as a part of the selection process. In the G to 12 months that an employer- serves as a probationer,, his work habits, skill, personality, and potential ability can be further evaluated. A system of written performance evaluations of probationary employees is highly desirable to assist the supervisor in evaluating new employees. Supervisors should be cautioned against "passing on" probationerb who are not antiafactory employees. 4 0 • Procedures for separation of the probationary employee should be clearly spelled out iti the system of personnel rules. Successful completion of the probationary period mr..ks the and of the examination foz an employee and the beginning of his career with permanent status in the position. - 5- C1 l't' 1'ttll I.: l ,•It,tl i ! t !t;irtll, ► � 1 j� •, ,�r►' ; fill t i n, t ;t I'• ,t, f l 1 ., +. . , 't't . 11 Monday, Apii1 15, 1974 Mayor "fatney_ cr+ll(.d tlu' rc-►;ula t'. ut,L.! : ! the (ity ,,i 11unt !nf,ton Ro,,ch ttt o,-der tit_ ?. t '' ,rc i ! '.. ►i Prc:• Tit Shiolev. Bartlett Gibbs, Gr���n,__Cuc�n, Duke, M:►tney. "one�t J. ., :i•.. •'. •.ti :. :. .; ;4 '�,..,.�: :k'�; 7�'A•tl'i,-:L •,4 •,. ;4 is •' A�::�.'f:'�:.�k'k"': '?�-M. •.. .: 1t ?c is '� l..�y��,�. �. t-., �..�.�. �.� !.. ,-:��h "L•k..':� �'i"J,.•• # kksk-A zklr k� lr�t�4z4 *�1 k�r7'r** k:'r*:':* * ** k***-A--A AkIA-A A ELECTION OF MAYOR PRO TEMPORE - NORMA BRANDEL GIBBS Mayor Co%7. ^alled for nominations for Mayor Pro Tempc+re of the City of Huntington Beach. Councilwoman Wieder nominated Councilwonnan Gibbs for the position of Mayor Pro Tempore. There being no further nominations forthcoming, on motion by Duke, nominations for the rusition of Mayor Pro Tempore were closed and the City Council. voted unanimously to make Councilwoman. Gibbs Mayor Pro Tempore of the City Council for the ensuing year. .'. .. --'- ..�I:.....1.., :C.V.L .. .. ...L J..... .�-*. :.,.-"'�C "J: r. •2: T:.L J../.i..V.iC �.-A... .1 ... .'J. l::.J,.i..t..'.:1.1..... .. �: .. .. :1. .1: .\�..4. �.IC .L.•. f On ;notion by Gibbs _ the regular meeting of the citv C•.'unc i 1 , l f thu- City of Hunt i nttt oii Reach adjourned at 12 :15 A.M.-__.__-__-­ t Mond_ay, t� G, 1974 at _5_: 30 P, M, i n Clte _ Council Chambers_ _ The :-i,-lt io n tar, passed by the fol lo:; inti: Vote. AYES: ('•auntilt::en: Shinley,_Bartlett Gibbs, Matnev, Wieder. Coen_ N' . Count i l::en : _None— t,.FSEi7l' . Counc i Imen : `duke ATTEST Alicia 11. Wentworth City C l e r i•: STATE OF CALIFOUIA ) County of Orange ) ss: C i ry of Hunt i.ns:ton Beach 1 Al icia 1-1. ill'entworth City Clerr: ant' ex - officio Clerk of the City Council of tale City of Hunt infzton Beach, California Alvin M. Coen Mayor 1, AUCIA M. WENIVOUH, the duly Clected, qualified and acthig (.'it;: Cler;' of the City of 11unt.ingtnn Beach, California, do licreby certify that tlu shove and forego-Atti; is a true and correct Excerpt of Action of tine Cih Council of said City at their regular meeting held on the 15th day of April, 19 74_. WITNESS my hand and seal of the said City of litcntin►;ton Reach this the 2.4t.h day of January 19 75 AS per the attached City Charter, Mrs. Norma Brandei Gibbs, Mayor Pro-Tempore is authorized by the City Council to sign Into an agree-i?-it ith the . ooperattve Porsonne' �riices. City Clerk r .0 -.A.4-7 City Clerk and ex-of.ficio Cler!-•. of the .::try Council (If the City of Hunt ington 14-ach, Cali fornia STATE OF CALIFORNIA RONALD REAGAN, Gova. • CALIFORNIA STATE PERSONNEL QOARD _ COOPERATIVE PERSONNEL SERVICES 1717 11 59foof '141 w. Olympic al.e. Sar•o•ismic Q5814 Los A.gsiIv• 70015 Sacramento, California November 14, 1974 MEMO TO: Examining Contract Agencies FROM: George P. Lloyd - Supervisor, Ccoperative Personnel Services SUBJECT: Guide to lasing CPS Forms 51X, 45, and their- alternates. Cooperative Personnel Services entry-level police and fire tests, Forms 51X and 45, were included in the statewide, criterion-relAted validity studies conducted by the Selection Consulting Center. It is critical that all agencies using these tests be aware of 1) the specific findings and conclusions of the validity studies, and 2) other important issues pertaining to their proper use. This state- ment briefly discusses these points and is intended to assist local agencies in their efforts to achieve their personnel selection objec- tives and comply with testing laws and guidelines. As you are probably already aware, the Equal Employment Opportunity Commission guidelines indicate that the employer is responsible for the results of the selection process and must be prepared to demon- strate that the entire process {. valid anh has been utilized in a reasonable manner if it adversely effects groups protected by Fair Employment Law. The section below contains rezo=endations for the proper use of the tests designated above. The remaining sections of this statement briefly discuss the validity study results and other factors pertain- ing to the proper use of these tests. Recommendations The State Personnel Board recomrends that local agencies operate within the following guidelines when using CPS Forms 51X and 45, and their alternate forms: 1. Use the same pass point for all minority and nonminority groups. 0 Nemo re: CPS Forms 51X, 45 and their alternates. • -2- 2. Do not give these tests more than a 50X weighting :n the examina- tion process. The question of the exact weight to be used in any given situation is a complex: one and is discussed briefly in the pages that follow. 3. Consider gathering data pertaining, to the relative performance of specific minority and nonntnority Rroupm on your own test administration. Be aware of how different pass point and test weighting decisions incrense or diminish adverse effec.r. You may also wish to discuss the rollection of specific racial information on candidate groups with your state Fair Employment Practices Cor"ission. 4. Do not set pass points so high that they are not supported by reasonable expectations of job performance. In our experience with a wide variety of tests, pass points in the fifty to seventy percent range have enabled employers to hire reasonably qualified employees. Of courne, every pass point decision should be based on a thorough evaluation of the scores resulting from the test administration in question. 5. Whenever feasible, use technically sound selection procedures which minimize adverse effect. Validity Stud_ Results The validity study conducted by the Selection Consulting Center has shown that Forms 51X and 45 are significantly correlated with "major, critical zuid important" elements of job success for entry-level law enforcement and fire positions. These tests also demonstrate an acceptable degree of utility (practical significance). Analysis of covariance fer differential validity indicates that sores on both tests have common meaning for all racial groups included in the studies (Black, Caucasian, and -oanish-surnaned) and that, therefore, the same pass point should be used for these groups. The Selection Consulting Center concluded that the exa-mInntions are ;ob- related and that their proper use conforms with governmental guidelines on testing and eeleLtion. For further informntion .•egarding these studies, please contact the Selection Consultinj�, Center. Alternate Forms Cooperative Personnel Services Is c+irrently developing several. additional law enforcement and fire aptitude tests.* These tests are s1milnr in content to Forms 51X and 45 and the appropriate steps have been taken to Insure that they are statistically parallel to them. CPS is thus able to rotAte tests In certain saturated areas. The alternate forms de�M.loped in thiq manner are covered by the findings and conclusions of the Selec- t1nn Cnnsultinp, Center's validity studies. Three parallel forms for law enforcement are now available with othern under development for both law enforcer enc and fire fighters. .� 1'- .*-�..��••-.e.... *- • v .. .+r r�x ►?w►.,'•e"'ar �` ZrT::ti• a "d �.i tri�@"ri{�1Xa tiTt�i`�'4 ..- ,.....n .1 .. t . ..'fr .fn- . �::. 1 +�!_!�i4_U�`ertr _ •: _ ^. {'�'fj`j • "r,r. •i, ►..,t;..•...�«.'8: �_�.ls+ti.ir' ► r T"���i..r !w "� +.;.. Memo re: CPS Forms 51X, 45 and their -3- alternates . Considerations for Proper Test Use In the past, most public agencies have based their test weighting and pass point setting decisions on: 1) administrative considerations, such as time, cost, and the number of vacant positions to be filled and 2) certain basic technical factors, such as test difficulty level and the particular way in which tLac scores were dispersed. Vhile these factors remain important, they can no longer completely control decisions on the application and use of tests. Recent developments have given rise to several additional areas of concern, including: 1) selection laws an(, guidelines, 2) affirmative action, and 3) the need for a more com- prehensive evaluation of job applicants. These factors are discussed below with specific reference to pass points and test weighting. From a legal point of view, there is no single, clear-cut standard for pass point setting. The Civil Rights Act of 1964 which requires that tests be job -related does not specifically d^.-1 with the issue of pass points. In- deed, there is some support for the p*:uposition that employers may set the pass point on job -relaters tests as high as they desire without regard to the effect of such an action on the employment opportunities of minority group members. This interpretation is based primarily on a memorandum prepared by Senators Clark and Case during the debates on the Civil Rights Act. In their memorandum, the Senators stated that the Act was not inten- ded to restrict the level at. which an employer could set his qualifications so tonF, as those qualifications were ,job -related. This memorandum received further significance when it was qurted by ty,e United States Supreme CourL in the case of Gres vs. Duke Power. However, the Equal Employment Opportunity Commission .and the Fair Employ- ment Practices Commission have recognized that the use of unreasonably high pass points, even for valid tests, may result in an inordinate degrce of adverse effect. Thus, compliance agencies have issued guidelines which restrict the right of employers to set unreasonably high pass points for examinations. This is based primarily on the fact that the setting of unreasonably high pass points for otherwise valid examinations cin result in the exclusion of all or substantially all minority group competitors. Thus, Section 1607.6 of' the Equal Employment Opportunity Commission Guide- lines and Section 20 of the Pair Employment Practices Commission Guidelines require that pass points be reasonable and consistent with normal expecta- tions of proficiency on the job. ii se factors make it extremely desirable for employers to be aware of the effects of various pass points on the passing rates for minority and non - minority groups. This is best accomplished if each agency using a test gathers data on the relative test performance of ,Minorities and nonminori- ties in its particular administration. Data gathered from several early administrations of CPS Form 51X shows that when the pass point is lowered Memo re: CPS Fortes 51X, 45 and their alternates. -4- from the seventy percent level (raw score -. 42) to sixty percent (rhv score = 36) that the acceptance rate for Blacks increases from twelve to forty-one percent while that for Spanish -surnamed persons rises from twenty-six to fifty-six percent.* (Preliminary data suggests that a similar pattern of results may exist for Form 45.) While these figures are meaningful, they should be interpreted cautiously, since they come from a limited sample and are probably not representative of all situa- tions. he most „eaningful data on the relative performance of different groups of candidates will be that which is obtained from your own test administration. Pass point setting and test weighting are deeply involved in the concept of total assessment. The Selection Consulting Center is currently develop- ing a total assessment system for the selection of entry-level law enforce- ment officers. The Center also has tentative plans to develop a total assessment syster: for entry-level fire positions. Two basic principles underlying this selection concept are: 1) within ceitain limits, candi- dates should be assessed in all aspects of their fitness for law enforce- ment work before being accepted o: rejected and Z) a candidate's weakness in some areas may be "balanced out" by strength, in other areas. Total assessment also requires that each selection cool be given a weight based on the proportion of the total group of measurable job performance factors to which it is related. For example, a test which measures two out of a total of ten equally critical aspects of job performance should be assigned a weight of twenty percent, provided that it is the only selection instru- ment that measures those two perfor-mance dimensions. The Selection Consulting Center's validity study identified 13 pe iormance dimensions for entry-level police jobs. Form 51X is significantly corre- lated with G of them for l,'hites and with 3 of them for Blacks and Spanish- surnan.ed persons. Form, 45 ccrrelates significantly with factors falling within three of the six performance dimensions identified for entry-level fire jobs. These results are outlined in detail in the Center's validity reports. To illustrate the total assessment concept, suppose that a lc:al agency determine6 that Form 51,: measured 2 out of a total of 6 equally critical performance dimensions covered in their selection process. This would suggest a weighting, of about 25Z for the test. If another agency deter- mined that Forr. 45 was measuring 3 out of a total of 6 factors they were measuring, they should consider giving it a 50Z weighting. These examples do not include all of the technical considerations involved In test weighting. They point out, however, that a test's weight should be based on the actual contribution it makes to the particular selection process in which it is used, rather than on traditional or generally pre- vailing practice. Regardless of the weighting given, the pass point should be sufficiently log: to allow for the assenstrent of a substantial number of candidates in performance areas not covered by the test. t Of course, it should he realized that with a pass pnint of 15, only 25" of the candidates are elininnted, .1nd more pressure Is pinced on furthrr selection methnds. Memo re: CPS Form 51X, 45 and their alternates. -5- Various units of the State Personnel board, including Cooperative Personnel Services and the Selection. Consulting Center, are currently working on a validity study of the process used to select entry-level law enforcement officers. The study, which is being funded by the Commission on Pence Officer Standards and Training (P.O.S.T.), includes the oral interview, physical agility test and background check, and is scheduled for comple- tion later in the 1974 Calendar Year. The Selection Consulting Center has conducted a comparable study for entry-level fire positions. As a general practice, local agencies should attempt to tie all aspects of their own selection process, as closely as possible, to the performance dimensions ije.-fified in the Selection Consulting Center's validity studies or their own locally conducted studies. Agencies not included in these studies should evaluate the comparability between their positions and those included in the studies before attempting this. Conclusion As noted above, this statement is only a brief discussion of the many involved issues pertaining to the proper use of CPS Form 51X and 45. Before making final decisions on these matters, local agencies should thoroughly review and consider these issues. Cooperative Personnel Services is interested and available to provide further information and advice on these matters. If you have any questions or comments on this memorandum, please feel free to contact either Richard Sneed (Q16) 445-3494 in Sacramento, or Laura Rosenberg (213) 620-3725 in Los Angeles. Attach. Awk W 0 STA: is PERSONNEL WARD Cooperative Per-onne:l Services INSTRUCTIONS Iur. the Completion of Stan lard Form Contracts and Resolutions Authorizing Wurk to be Pi.r`orm,,d by Cooperative Personnel Services Duration of Contras-L Tile'_ cor►tr:3ct peric.i can extend for a maxinum three year period or for only one or two vtrars as your agency desires. Resolution ►'rovidine, Authorization of the Contract and Autho-ity to Sign If you wish to enter into a contract faith the State Personnel Board, two elements in addition to the signed contract are required by our legal division. These are: G an actie)n of your governing board approving the entering ) On the reverse into a contract for the performance e: technical personnel ) side we have services; and ) provided a sample of a (=1 an action of your governing board authorizing a oerson to ) Board sign the contract in their behalf. NOTE: THE PERSON ) Resolution AU'rHUR1.'.ED BY YOUR GOVERNING BOARD MUST BE MENTIONED IN THE BOARD RESOLUTION BY NVIE AND TITLE Certif ie t.i copies of both these .-actions (car they may be combined into one ,-action) roust be attachEd to e3c13 COTV, Of OW cOntract. (Please refer to the other side of this forth for a sa,e ple rciolutir�n. ) Corr ec t ionz, or t:han,4gs \nv additions, dele. ions or change!, in the printed contract must he iniLialcki on each co;,-; byf_'Chet hersoi-. authoi'i.zeyd by Your governing board to st.l sign the conrt . Return of 1•::<e2cuted Contract After your agency has affixed the authorized signature and attached r,;►e required. certified copies of governing board actions, sand the contracts to us. They will then he signed by the Executive Officer of the State Personnel- Board or hi.s authorized representative. Certain contracts .alsc require approval c. the State Department of Finance. Upon final execution, we will return a signed copy or copies to you for your files. 9/73 i 0 0 SAMPLE RESOLUTION Excerpt from the minutes of the exact legal title of Governing Body) meeting held �. (month -day -year) On the recommendation of (name and title) it was moved by (name: and title) and seconded by (name and title that (name of staff member) _.. title of staff member)w be authorized to enter into and sign an agreement with the State of California, California State Personnel Board, Cooperative Personnel Services Division, for the purpose of performing examining services for the (exact legal title of jurisdiction Tr.e motion was carried, as indicated: Ayes Noes Absent 1 certify that this is a true copy of a portion of the minutes of the (exact legal title of Governing Body of the (exact Legal title of jurisdiction) dated (month -day --year) Name and title of Board Secretary or other authorized p•::rson) xXXXXXXxxxxxxxxxxxxxxxxxxxxxvAxxxxxxxxxxxxxxxxxxxxxYxlxx.vrxxxxx-A3mxxxxxxxxrxxxxxrx Essential elements of the required Resolution are: (1) Exact legal titles, and exact dates. (2) Statement authorizing the agreement between the Governing Body and the State of California. (3) Brief statement of the service(s) to be performed under contract. (4) Name and title of person authorized by the Governing Body to execute the agreement. (S) Certification by the Secretary or other authorized person that a true copy of the Resolution has been provided. CALIFORNIA STATE PERSONNEL BOARD CnnvERA't'IVF PERSONNEL SERVICES r(WERNMF.NTA). ACENCIFS PRO<►InEn EXAMINATION SERVICES BY COY)PERATIVP. PERSONNEL SERVICES July 11072 CITIES Alhambra Fairfax Modesto San DieRo Anaheim Fairfie)d Monrovia San T)imaF Antioch Fountain Valley Monterey San Jose Atwater Fremont Monterey Park San Lui s Obi spo Auburn Fresno Mountafn View San Mateo Fullerton San Pablo Belmont National City San Rafael Beverly 11i 1 i s C„erdene Newark Santa Clara Brnwley Garden Crove New -port Beach Santa Cruz Area Gilroy Novato Santa Fe Springs Burl ineame Glendale Santa Monica Glendora Ocennside Santa Ross California City Ontario Sausalito Campbell Hayward ('reanpe Scotts Valley Carl ablid Henldaburg Oroville Seal Beach CarpIn'erfn Huntington BeAch Oxnard Seaside Chico Sebastonhl C nc-wrhi ) l n Impi-ri A l Beach P.1c! f' r" Selma Cht11a Vista Inp,Iowood Palo Alto Sierra Madre ClArernont Irwindale Pasatiena Simi Valley Cloverdale Piedmont S;antun Clnvis King City Pinnle Stockton Cal t (,r, Pi smo Beach Crxr,,,r()n l.A 11rbra Placerville Tnrranee- Concor6 l.akepnrt Pleasanton Tracv +:nrnnarin i-tkewood Tulare Cort o Mader., 1.7 Mesa Red ii.1" Turl rck r()sta mes:1 1.1vermore 'erdit•v Tustin 1:ovIIV) Livingston ke(twoaci City Citiver City Lr)61 Richmond Ukiah Cvprer,s 1A-"oc 11dgecrest Union City Lob Alamitos Riverbank ' rinly City I.rs Altos Riverslee Ventura navi$ Lynwood Roseville Watsonville El Cajon Madera Salinas West Covina F1 Cerrito Manhattan Beach San Anselmo Westminster E1 Monte Martinez San Bernardino Whittier El Segundo mrysville. Snn nruno Woodland Fscalon Millbrae San Carlos Eureka Mill Valley San Clemente Yreka Yuba City 4 A C, 41. COUNTIES Alameda Sacramento Amador San San Bernardino Luis Obispo San Mateo Butte Sfinta Barbara El Pnradn Fresinn Santa Santa Shaarn Clara Cruv Humboldt Sierra Siskivou S o nfff" Kern Kings Stanislatia Lake TehamA Madera Tulare Tuolumne Marin Merced Monterey Ventura Ora njze Yolo Yuba PIncer Riverside j + 4, . A SCHOOL DISTRICTS u Antioch 11ni fie(i School District Barstow Itniffed School District Cabrillo College California State University, Northridge Castro Valley Unified School District Cerritos Junior Colleize District Compton Ccncrunity College District Compton Unified School District Covina Valley Unified School District Del Norte County Unified Schnol District Desert Sends Unified School District T)owney Unified School District el Dorado County Superintendent of Schools Fontana Unified 'school District Fremont Unified School District Garden Grove Unified School District Goleta Unified School district Hawthorne School District }inwnr(' Unified School District Kern County Superintendent of Schools Klamath -Trinity Unified School District Lancnnter School District Lone Rench Unifirc' School District Los Anvel es City Schools Lost Anpelrs County Superintendent of Srhonls Lvnwond Unified School District MoJeRro rt ty Schnol s `ontehel 1 n I►nt f i ed School District .1orrInnd School District Mr. San Antonin rol l tspe Newark Unified School District New Haven Unified School District C►,:ennsi ie-Carl shad rni 1 es;e (iccanvi►w School District Ontario-NontcIair School District N, nnrei Unified School District -3- AOL SCHOOL DISTRICTS - contd. w Palo Verde Unified School District Petaluma City Schools Pittsburg Unified School District Pleasant Valley School District Redlands Unified School District Rialto Unified School District Richma:.i Unified School District Roseville Joint Union High School District Rowland llnified School District Sacramento Countv Superintendent of achnols San Bernardino City Unified School District San Dieguito Unified Hi Ph School District Sanger Uniftid School District San Lorene Unified School District Saugus Unified School District Simi Valley Unified School District South Bay Union High School District South San Francisco Unified School District Stato Center Community College District Torrance Unified School District University of California, Berkeley Univerni.ty of California, Davis University of California, Santa Barbara Valley Oaks Unified School District Ventura County Community College District Victor Valley Joint Union High School District Walnut Creek School District Westminster School District WheAtlAnd Union tlicth School Districts »k- 1 A. SPECIAL 111STRICTS AND OTHER COVER"NTAL AGENCIES Arcade Fire District Arden Fire District Bay Arun Sewage Services ARencv Belmont Fire Protection District Big Bear Lake Fire Protection District Carmichael Fire District Chino Rural Fire Protection District East Aav ?hsnicipal Utility District Florin Fire Protection District Fontana Fire Protection District Half Moon Boy Police Department Madera Irrigation District Manteca -Lathrop Itural County Fire Protection District Montecito Fire Protectinn District Peace Officer# s Recruitment and Testing Rio Linda Fire District Sncrarie!nto Funicinnl llti l i ty District Sacramento ReRionAl Transit Authnrity Salinas Rural Fire District Santa Cl+trn County Flood rontrol and Water District Scotto Valley Fires Protection 'sAntrict State Board of FRua 1 t ra t i nn State Controller State Depisrtment of Public Health State_ Department of Social Nelfart Structural Pent Control Board Valley Communtty Services Pistrict Yucen Valley Fire Protection District 7 /73 - 5- :li. Ja .••� xx Y Laws, k +, Cooperat nil ar, fill personne with Tffi, 3 C# zg i` S,�,Y-.- r ��st�� .-_ - :fir �• • J { Y,r. _ -ram' '.' � - •' •-� ... - r.�.; �F .+, t ; � ` r • I" f] ti-•y,1', 1NTRODUC11110H The Cooperative Personnel Services unit of the California State Personnel Board ; .:s been providing local government inrisdictions with technical pZ:sen-e1 assistance for most than thirty yerrs. Services offence: ranee €r� t suyxNstior;s, =41-i •ice, and :reining, to providing written examirntions, prcpa::ng ciassificutian and pad; surveys, and recommending co,.rpICte Derscr nei aystems. Offices are maintained in Sacrnmento and Los Angeles. All Fork is done upon the request of a lac:.: jurisdiction ann is cove:..d by a contractual agre_ment. Operating costs must be recovered --sin riore, no ivss. Charges are brised on actual time, expenses, and over- head d:rectly al;acahle to services performed for a contracting agency. PERSONNEL SELECTION SERVICES Selectio S; stern. Reviews Sans public agencies are currently rw-viewing their selection systems and "or are planning affirmative action prograi s to insure equal empiny- meat of+p��rtt:nities. Coopev tive Personnel Services is avatiab:e to perfortr these reviews which may Include r. srudy of rw_c:uitmer.t practices, job —,structuring, career ladder development, testing techr.ioties, job an,zltsis, rercificatior. practices, mini:aum 'of,qual�ficatiors, personnel lawn nd ru'.es, and training to develop the potential of curremt r-mployees. Exariinotic• -, Quality exam:niitons are prepared by Cooperative Personnel Services for most types of jabs. The regular written ex_miration service includes 1)reparatian of tests tailored to the requsrcwnents of the agency. Prc- -)rir.!ed for;, L::aminali-ua s are avail: ble at lower cost for lobs kh,ch are t.-(mmon man-, arcncies. zire also :evadable for cv.-tain clas4tK:. A de:ails ! dc-;cripritsn of Per:.aw:nel Services examinations and other ex-iminwion servic_s c-ain be ff,und in A Guide to Selection Services f ava ilable on request). f r. L Comptahersive Recruitment and Selection Services A complete recruitment service including preparation and distribution of recruitment information, advertising, application review, examining, interviewing, .Pnd certification of qualified persons is available, primarily for specialized or top-level jobs. Cooperative Personnel Services has ;.ssistpd in the recruitment and selection of purchasing agents, personnel directors, city managers, county administrative officers, police chiefs, .ire chiefs, special district administrators, and many others. `3uolificaVon Appraisal Boards The qualifications appraisal or oral interne.': is used by so•ne agencies to appraise those traits which cannot adequately Le tested by written c-xamination. Upon request. Cooperative Personnel Services will plan and conduct oral interviews. In actual practice, requests for this service a--.z generally confined to high-level and technical positions. SUPVEY SERVICES Classification and Pay Surveys Cooperative Personnel Services conducts survey-< to develop new or to revise existing position classification and pay plans. The surveys result in the submission of completely documented recommendations. and reports to the governing boards of the movies. Cooperative Personnel Services will also conduct classification or pay studies of individual positions or groups of positions. I-i school districts, this work has been done fer both the classified and certificated services. Citissifieation studies include position audits, allocation recorrmenda- Lon ., writing or revising class specific.-tions and recommending title or intemid relationship chanties. Salary studies include salad- data col!;ctsort and analysis, leading to salary report- showing pat- data ,Ind sidary sevommendations. A list of agencies for which survevs have beer conducted is tivailable or. request. Fringe Benefit Studies Cooperative Personnel Services conducts studies of prevading fringe bone -fits practices In giivernmental agencies and private industry. Puc-.ual reports are fumi%hed to the tequesting agency conta;ning comparative distal and recommendat{ons. r__