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Home My WebLink AboutCALTRANS - State of California - Department of Transportation - 2011-06-06i Keep this portion for your records ¢« California Department of Transportation (800) 404-7787 Outside CA: (916) 2274227 CITY OF HUNTINGTON BEACH 7280 EDINGER AVENUE ATTN: TODD BROUSSARD HUNTINGTON BEACH CA 92647 Invoice Number: 12001406 Invoice Date: 10-07-11 invoice uescription Utility Agreement #'s 12-UT-1140, 12-UT-1144 and 12-UT-1149 EA OL0804 Project 1200020019 Invoice for Advance Deposits Return this portion with your payment State of California Department of Transportation Department of Transportation ATTN: Cashiering Office PO Box 168019 Sacramento CA 95816-8019 Make check payable to Department Of Transporation To make payment by Visa or Mastercard, include your card number, exp. date, and signature: $87,200.00 CITY OF HUNTINGTON BEACH 7280 EDINGER AVENUE ATTN: TODD BROUSSARD HUNTINGTON BEACH CA 92647 Amount: $87,200.00 Invoice Number: 12001406 Signature Daytime Phone 12001406 000 00000008720000 0 State of California — Department of Transportation UTILITY RELOCATION MEMORANDUM TO: ACCOUNTS RECEIVABLE/PAYABLE DATE: September 22, 2011 Telephone # 916-227-9336 Federal Participation On the Project ❑ Y or MN Attn: Amy Biggar, Sr. Accounting Officer On the Utilities ❑ Y or ® N Fed. Proj. No.: NIA FROM: RIGHT OF WAY UTILITIES - DISTRICT 12 Dist/Co/Rte/Post : 12-ORA-39-P.M-0.0/3.2 EA: OL0804 SUBJECT: INVOICE or ❑ REFUND REQUEST Utility Agreement#: 12-UT-1140 Bill: City of Huntington Beach - Sewer Dept. ❑ DO NOT MAIL Public Works Utilities Division 7280 Edinger Avenue ® MAIL Huntington Beach, CA 92647 . Attn: Todd Broussard, P.E. TOTAL AMOUNT: $ 23,000.00 SPECIAL INSTRUCTIONS: • SEND COPY OF ACCOUNTS RECEIVABLE BILL TO REQUESTOR ® DO NOT SEND ACCOUNT TO COLLECTION IF NOT PAID ON TIME REASON FOR REQUEST: (Please attach supporting documents) ABATEMENTS: REFUNDS: ❑ Audit findings ❑ Overpayment of advance deposit ❑ Overpayment of final billing (work done by owner) REIMBURSEMENTS: ($ owed by Owner to Department) El Property rights -fee -or easement Construction Relocation by Caltrans-Owners Liability ❑ Permit installation by Department ® Advance deposit ❑ Depreciation/Betterments ❑ Final billing ❑ Potholing -Owner liability ❑ Department designed engineering for Owner ❑ Discovered Work performed by Department ❑ *OTHER (Describe below) ❑ CCO R/W DELAYS caused by Owner COMMENTS: Reimbursement for State's relocation/adjustment of City of Huntington Beach's sewer manhole covers for State's construction project of AC overlay on State Route 39 (Beach Blvd.) from Pacific Coast Highway (SR-01)'to Ellis Avenue/Main Street, in the City of Huntington Beach, County of Orange. PREPARED BY UTILITY COORDINATOR: REV B UTILITY COORDINATOR SUPVR: Signs �(r'v�—Date: 09/22/2011 Sign: r Date: 09/22/2011 Print: Franci Coleman Telephone: (949)'724-2710 Print: Robert Enriq ez Telephone: (949) 724-2406 District 12 Fax: (949) 724-2622 District 12 Fax: (949)724-2622. Coding Information .,.. '@ �Sp�,UNIHT��CD;EP�;��1S„lJ_BJO,B��"SPEC`IAL�Dt�,11F�A��t�;�AO,,�;SUB�AGCzT�AMdUNT £) 5 ° t M, ig i 35 _ Y .y N 4 ,' P I v1 - S . _. .� a n, ,,F�: 12 3031 1 .tJ OL0804 7 054 $23,000.00 2012 .!i5? I " �r�D4NOTWRITEBEL®W�s"� ' ty"^.e 1 d .w..i4�F�i..#S.".Tiy<'i'as L i ?k i �. ENTERED BY: INVOICE #: DATE: R 1471 It jD76d STATE OF.GALIFORNIA ► DEPARTMENT OF TRANSPORTATION Page 1.of 3 UTILITY AGREEMENT RW 93-5 (Rev.'10/95) Dist Co Rte P.M. EA 12 ORA 39 0.0t3.2 01,4804 (3-200020019) �federal_Aid No. rYa Owners File: Fg DES. i ARTICIPATIOI*t: 't n the Project0 Yes ® No On th,e V iiities' Yes 9 :No A4.a-ti��i.lak i'l...I'' ViC YY Yltis - The -'existing faciH,ties are located'W thin the.STATE's right of way wilder permit -and will be adjusted at;100% 'OWNER's expenso. A4cr-thy provisions of Sectioli (673) (680) of the Streets and FIighway Code. W. Pr", — ORAIANCE OFVORK OWNER shallhave access to all phases of the adjustment work to be performed by,STATE, as described in Section i .above, for the,pulpose of'ir}spcction to ensure that the work is in accordance'witli the specifications contained in the Highway Construction Couiraci,.however.. all questions regarding the work being performed ce ll be directed to STATE's Resident Engineorfor their evaluation and final disposition. UTUTY AGREEMENT (Cont.) RW 13-5°(Rev. 10195) IV. PAYMENTS FOR WORK Page 2 of 3 The OWNER shall pay its share of the;actual cost of said work included in the STA.TE's highway: construction: contract within 90 days after receipt ofSTATE's'bill, compiled :on the basis of the actual bid price.o f said "contract. The estimated cost -to OWNER for the "wark"beilig pefored wntractor is $23»O00.00: In the event actual final relocation "costs as estat lished`herein are less.than the suet of money advanced by -OWNER to STATE, STATE hereby agrees to,reftind to OWNER the difference between"said actual cost, and the s4mr o£money so advanced. In tlse event that the:actual "etist of relocation exceeds the amount of money advanced 6 STAATE; in acco rdance with the.provislons of this Agreement, "Ci R"hereby agrees to reimburse STA i E""said.cleficient,costs upon receipt ofan itemized bill as set f ortlr herein. UTILITY AGREEMENT (Cont.) RW 13-5 (Rev.10195) THE ESTIMATED "COST TO.STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS $ 0.00 . CF,ki l:'ICAT {3N OF FUNDS Page 3 of 3 O. 12-UT-1140 FUND TYPE EA AMOUNT Design funds OL0901 $ 0:00 C6nsttuctiQnRinds OL08104 .: 23,000 00 RW.Fnn& OLD809 ' ` $ 0:'0U DOGUM NT' O. i)i T UNIT" 1 CH DISj EA SUB - JOB.: 'SPECIAL �� DtSIQi*iA71ON VtY FA (7B7 :ODE DOLLAR - AMOUNT r IZ.°' 1' 12]i,-� EAFUNDID:C, iEI?' , Print wwl Plng and Matipgemen Date Distribution: 2 o igr'.pals,to'RIW Progr4M Accountinv & Analysis 2 otiainals returned to RfW 'Plaulning S, Management REVIEW/REQUEST FUNDING`; Print> FFr mci Coleman C Utility Coordinator Date State of California — Department of Transportation UTILITY RELOCATION MEMORANDUM TO: ACCOUNTS RECEIVABLE/PAYABLE Telephone No. (916) 227-9336 Attn: Amy Biggar, Sr. Accounting Officer FROM: RIGHT OF WAY UTILITIES - DISTRICT 12 SUBJECT: ® INVOICE or ❑ REFUND REQUEST Bill: City of Huntington Beach - Storm Drain Dept. Public Works Utilities Division 7280 Edinger Avenue Huntington Beach, CA 92647 Attn: Todd Broussard, P.E. SPECIAL INSTRUCTIONS: DATE: September 22, 2011 Federal Participation On the Project ❑ Y or ® N On the Utilities ❑ Y or ® N Fed. Proj. No.: N/A Dist/Co/Rte/Post : 12-ORA-39-P.M-0.0/3.2 EA: OL0804 Utility Agreement #: 12-UT-1149 ❑ DO NOT MAIL TOTAL AMOUNT: $6,000.00 • SEND COPY OF ACCOUNTS RECEIVABLE BILL TO REQUESTOR • DO NOT SEND ACCOUNT TO COLLECTION IF NOT PAID ON TIME REASON FOR REQUEST: (Please attach supporting documents) ABATEMENTS: REFUNDS: ❑ Audit findings ❑ Overpayment of advance deposit ❑ Overpayment of final billing (work done by owner) REIMBURSEMENTS: ($ owed by Owner to Department) ❑ Property rights -fee or easement Construction_ Relocation by Caltrans-Owners Liability ' ❑ Permit installation by Departmen1.t ® Advance deposit ❑ Depreciation/Betterments ❑ Final billing ❑ Potholing -Owner liability ❑ . Department designed engineering for Owner ❑ Discovered Work performed by Department ❑ *OTHER (Describe below) ❑ CCO RNV DELAYS caused by Owner COMMENTS: Reimbursement for State's relocation/adjustment of City of Huntington Beach's water manhole covers for State's construction project of AC overlay on State Route 39 (Beach Blvd.) from Pacific Coast Highway (SR-01) to Ellis Avenue/Main Street, in the City of Huntington Beach, County of Orange. PREPARED BY UTILITY COORDINATOR: Sign: Date: 09/22/2011 Print: Franci Coleman Telephone: (949) 724-2670 District 12 Fax: (949) 724-2622 REV1 BY UTILITY COORDINATOR SUPVR: C Sign: Date: 09/22/2011 Print: Robert Enrique Telephone: (949) 724-2406 District 12 Fax:. (949)724-2622 Coding Information SUl tTC } S,D U]NI IT#*' CDC" EA � _ r SUBJOB SPEGIAL�D y �A1=1110 99092AGCT A11A UNiTs W-W. 12 3031 OL0804 7 054 $6,000.00 2012 tz- Zati t 'i 'i.y#i N..a�� Y' f rt S ?, b s sstid � '.:,.�� 'S a Z,.:@,C;.6+�.r3'ne:t h Y 2`U" 7F�ru �d k: YaJ�` T� �DO;NOTWF211 EtB'ELOUV�e. 4...._ A 6 T I# 1�u h"I "A., "a�" ENTERED BY: INVOICE #: DATE: `it2-7 ft ( 1D7 61J STATE OF CALIFORNIA * DEPARTMENT OF TRANSPORTATION UTILITY AGREEMENT RW 13-5 (Rev_ 10/95) Page 1 of 3 Dist Co Ric I'.M. EA 12 ORA 39 0.0/3.2 OL0804 (1200020019) Federal Add No. n/a Owners File: FEDERAL PAR`I`ICIPATION- On the Project ❑ Yes No On the lAilities 0 Yes No The existing facilities are located within the STATE's ri t.ofway, -under permit and will be adjusted at I00%.OWNER's expense under the provisions of Section (673) (680) of the Streets and Highway Code. M. PERFORMANCE OF WORK OtiVNER shall have access to all phases of the adjustment work to be performed by STATE, as described in Section l above, for the purpose of inspection to ensure that the work is in accordance with the specifications contained in the llighway'-Constriction Contract; however, all questions regarding the work being performed will be directed to STA`1'E's Resident :Engineer for their evaluation and final disposition. UTILITY AGREEMENT (Cont.) RW 13-5.(Rev. 10195) W. 'PAYMENTS FOR WORT Page 2 of 3 UTILITY AGREEMENT NO 12-LTT-1149 The OWNED. shall pay its share of the:actuai.cost of said work included in the STATE's highway construction contract within 90 days after receipt of STATE's bill, compiled on the hasis of the actual bid price of said contract. The estimated cost to OW-!� E12 for the work tieing Performed -by the STATE's highway contractor is . 6 000.00_ UTILITY AGREEMENT (Cont.) Page 3 of 3 RW 13-5 (Rev. 10195) UTILITY AGREEMENT NO. 12-LJT-1-149 THEESTWATED COST TO STATE FOR ITS SHARE OF -THE ABOVE DESCRIBED WORK IS $ 0.00 . CgRTMCATION, OF FUNDS RJND,TYPE FA AMOUNT Design Funds OL0801 $ 0.00 C6nstruction.Funds OL0804 6,000.00 RWTunds -01,0809 0.00 Led this, Agreement, the day and year above written. CHG SPECIAL OBJ D01-LAR DIS DIST EA JOB - TFSiG-NAtON Fky A CODE AMOUW " 7 12 P� ? I I- OS4 c �Z2 ' M-0 PIED: Print-, aArplanning and M-'Ing- _"-'2' t Dalc Distribution: 9-originals toR[WPro Accountinc, & .Analysis 91"llm n 2 originals returned to MIVI'lamfim-, & Management REVIEW/REQUEST FUNDING: 1-1 Sian> Print> Franci Coleman Utility Coordinator Datc State of California — Department of Transportation UTILITY RELOCATION MEMORANDUM TO: ACCOUNTS RECEIVABLE/PAYABLE Telephone No. (916)227-9336 Attn: Amy Biggar, Sr. Accounting Officer FROM: RIGHT OF WAY UTILITIES - DISTRICT 12 SUBJECT: ® INVOICE or ❑ REFUND REQUEST DATE: September 22, 2011 Federal Participation On the Project ❑ Y or ® N On the Utilities ❑ Y or ® N Fed. Proj. No.: N/A Dist/Co/Rte/Post : 12-ORA-39-P. M-0.0/3.2 EA: OL0804 Utility Agreement #: 12-UT-1144 Bill: City of Huntington Beach - Water Dept. ❑ DO NOT MAIL Public Works Utilities Division 7280 Edinger Avenue M MAIL Huntington Beach, CA 92647 Attn: Todd Broussard, P.E. TOTAL AMOUNT: $ 58,200.00 SPECIAL INSTRUCTIONS: ® SEND COPY OF ACCOUNTS RECEIVABLE BILL TO REQUESTOR • DO NOT SEND ACCOUNT TO COLLECTION IF NOT PAID ON TIME REASON FOR REQUEST: (Please attach supporting documents) ABATEMENTS: REFUNDS: ❑ Audit findings ❑ Overpayment of advance deposit ❑ Overpayment of final billing (work done by owner) REIMBURSEMENTS: ($ owed by Owner to Department) ❑ Property rights -fee or easement Construction Relocation by Caltrans-Owners Liability ❑ Permit installation by Department ® Advance deposit ❑ Depreciation/Betterments ❑ Final billing ❑ Potholing -Owner liability ❑ Department designed engineering for Owner ❑ Discovered Work performed by Department ❑ *OTHER (Describe below) ❑ CCO R/W DELAYS caused by Owner COMMENTS: Reimbursement for State's relocation/adjustment of City of Huntington Beach's water manhole covers for State's construction project of AC overlay on State Route 39 (Beach Blvd.) from Pacific Coast Highway (SR-01) to Ellis Avenue/Main Street, in the City of Huntington Beach, County of Orange. PREPARED BY UTILITY COORDINATOR. Sign: ` C,1 Date: 09/22/2011 Print: Franci Coleman Telephone: (949) 724-2710 District 12 Fax: (949) 724-2622 RE B UTILITY COORDINATOR SUPVR: Si n: Date: 09/22/2011 Print: Robert Enrique Telephone: (949) 724-2406 District 12 Fax: 949)724-2622 Coding Information z�S.UFa "riTC` 7.. "L 'tx'' 1 SD;' ' -'�,lJ_Nl - „. �:- '}}.','.GD"pP'° i�dr.xr�n F.- E-A "-. �� " SUB°JOB""" SPEGI'AL D �"F Fd11' ` ' iP:�fn: R? $+? 5� IAOJJ � a ..m;. l a SUC:C-TA a_rx tS3o-? a SK', f 90 el � :.s r kr,Jpma ,�''i ''F�l',+ - z�,¢eaRv`�S`W 12 3031 oil 0L0804 7 054 $58, 200.00 2012 ,...s..x�sv^s�_.�F�3 R DO N07WRITE_BE,L®W�z:: r RRIKHMMM INVOICE #: DATE: a1A7 6 107 6 t STATE OF CALIFORNIA -DEPARTMENT OF TRANSPORTATION UTILITY AGREEMENT RW 13-5 (Rev. 10195) Page 1 of 3 Dist Co ' Rte C 12 ORA 39 0 0J3,2 OLI (] 2t�00200 t9} in additi6h, to the-revised'Notice' c 0wrier. �Jt NFR, shall have the right jo inspect the work.by S TA'TE's contractor duzing,constn�ctiol�, Upon a,completaon",ofthe work by STATE;' OWNER aguees to accept o�vn rshij and maintenance of the constructed facilities; II. LIABILITY FOR WORIK The existing facilities are located withii the STATE's right. of way under permit and will be adjusted at 100% !OWNER's expense under.the_.prov'isions of Section (673) (680)'ofthe 5treets.and_I'Iighway Corte._ III, PERFORMANCE OF NVOPK OWNER shall have access to all phases of the adjustment work to be performed by STATE, as described in Section I above, for the purpose of inspection to ensure that the work is in accordance with the specifications contained in the Highway Construction Contract, however, all questions regarding the work being performed will be directed to STATE's Resident Engineer for their evaluation and final disposition. UTILITY AGREEMENT (Cont.) Rage 2 of 3 RW 13-5 (Rev. 10/95) UTILITY AGREEMENT NO, I,2 UT-1144 IV. PAYMENTS FOR WORK K The OWNI R: shall pay its share of the actual cost of said work included in the STATE's highway..construction contract within.9G days after receipt of STATE's hill, compiled on the basis of the actual bid price.af said contract: The estimated cost;to OWNER for the work being performedby the STATE's; highway contractor,is $58,200;00. ATZ);t�z Ys;projq Ari%dza t ,Th ,which precipitated.twillnotifyCOWenduent �sliall pravde mutually acceptable terms;and conditiolas fc�z terminaing the Agreement.' UTILITY AGREEMENT (Cont.) Page 3 of 3 RW-13=5 (Rev, 10195) UTII ITZ' AGREEMENTNC I2-UT-ll44 THE ESTIMATED COST TO STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS S 0.00 . �"WITNESS WHEREOF; the above parties have exxecut execute FUND TYPE EA AMOUNT Deiigti Funds OL0801 S 0:00 Construction_Fimds - QIA804 $58,NO.00 RW Hands OLO809 $ 0.00 this Agreement the day and year above written. DOCUMENT,° CHG SUB, SPECIAL: OBJ - = = �DOLLAk NUMBED DIST :UNr-F - DIST EA JOI3 DESIGNATION FFY FA COTE AMOUNT • . 4 ... 12 tl ,:j` 32 j r; .ta cI I r ? 0154- 3 EA FiN IN IED: print> R14OPlanningand Managem t Date Distribution: 2 originals,to RfW ProgTatnAccounting & Axalysis 2 originals returned to-RIW Planning &Management REVIEWIREQUE$T FUNDING: Si,mn> . tt — 0,9:. Print> 'Franci Coleman Utility C.00 di ator Date Council/Agency Meeting Held: 61k1121,Q1Z Deferred/Continued to: ApproveAppropri ❑ Conditionally Approved ❑ Denied 9fy Clerks Si tune Council Meeting Date: June 6, 2011 Department ID Number: PW11-016 # fi _ , AT 46V SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve three Utility Agreements with the State of California Department of Transportation (Caltrans) for the Beach Boulevard Resurfacing Project. Statement of Issue: Caltrans will be resurfacing Beach Boulevard from Main Street to Pacific Coast Highway, which will require adjusting the City's utility valves and manhole covers to new finished surface grade. The City is obligated to reimburse Caltrans for this effort. Utility Agreements are required for each affected City utility (water, sewer, and storm drain). Financial Impact: Funds in the amount of $58,200 for the water valves are available in the Water Fund, Water Distribution, Water Services Maintenance, Account No. 50685804.67685. Funds in the amount of $23,000 for sewer manholes are available in the Sewer Service Charge Fund, Sewer Service Maintenance, Contracts for Repair and Maintenance, Account No. 51185201.64620. Funds in the amount of $6,000 are available in the General Fund, Storm Drain, Contracts for Repair and Maintenance, Account No. 10085501.64620. Recommended Action: Motion to: A) Approve and authorize the Mayor and City Clerk to execute "Utility Agreement No. 12-UT- 1140;" and, B) Approve and authorize the Mayor and City Clerk to execute "Utility Agreement No. 12-UT- 1144;" and, C) Approve and authorize the Mayor and City Clerk to execute "Utility Agreement No. 12- UT-1149." Alternative Action(s): Do not approve the agreements and direct staff on how to proceed. HB -43- Item 3. - I REQUEST FOR COUNCIL ACTION MEETING DATE: 6/6/2011 DEPARTMENT ID NUMBER: PW11-016 Analysis: Caltrans will be resurfacing Beach Boulevard (State Route 39) from Main Street to Pacific Coast Highway. This work will necessitate the vertical relocation of several of the City's water valves and sewer and storm drain manhole covers. It is the City's responsibility to relocate these utilities, however, Caltrans has agreed to have its contractor perform this work at the City's cost of approximately $87,200 and upon execution of a Utility Agreement. The resurfacing project is expected to begin construction in September 2011 and is expected to be completed by the end of the year. Caltrans has submitted for the City's execution, Utility Agreement 12-UT-1140 for relocation of the City's sewer manholes, Utility Agreement 12-UT-1144 for relocation of the City's water valves and manholes and Utility Agreement 12-UT-1149 for relocation of the City's Storm drain manholes. Environmental Status: Not applicable Strategic Plan Goal: Maintain, improve and obtain funding for infrastructure and equipment Attachment(s): Item 3. - 2 xB -44- -ATTACHMENT #1 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION UTILITY AGREEMENT RW 13-5 (Rev. 10/95) Page 1 of 3 Dist Co Rte P.M. EA 12 ORA 39 0.0/3.2 OL0804 (1200020019) Federal Aid No. n/a Owners File: FEDERAL PARTICIPATION: On the Project ❑ Yes ® No On the Utilities ❑ Yes ® No UTILITY AGREEMENT NO. 12-UT-1140 DATE The State of California acting by and through the Department of Transportation, hereinafter called "STATE" proposes to overlay State Route 39 (SR-39) existing pavement with 0.1 ft (1.2 in.) of Rubberized Hot Mix Asphalt (Type G) from Pacific Coast Highway (SR-01) to Ellis Avenue/Main Street, and replace existing loop detectors and traffic striping, all within the City of Huntington Beach, County of Orange; and the City of Huntington Beach, hereinafter called "OWNER", owns and maintains underground water facilities, in particular, forty-six (46) sewer manhole covers within the limits of STATE'S project which require adjustment to grade to accommodate the STATE'S project. It is hereby mutually agreed that: I. WORK TO BE DONE In accordance with Notice to Owner No. 12-UT-1140, dated February 23, 2011, STATE shall perform adjustments on the OWNER's forty-six (46) sewer manhole cover facilities along SR-39 as shown on STATE's contract plans for the improvement of State Route 39, EA 01,0804, which by this reference, are made a part hereof. OWNER hereby acknowledges review of STATE's plans for work and agrees to the construction in the manner proposed. Deviations from the plan described above initiated by either the STATE or the OWNER, shall be agreed upon by both parties hereto under a Revised Notice to Owner. Such Revised Notices to Owner, approved by the STATE and agreed to/acknowledged by the OWNER, will constitute an approved revision of plan described above and are hereby made a part hereof. No work under said deviation shall commence prior to written execution by the OWNER of the Revised Notice to Owner. Changes in the scope of the work will require an amendment to this Agreement in addition to the revised Notice to Owner. OWNER shall have the right to inspect the work by STATE's contractor during construction. Upon completion of the work by STATE, OWNER agrees to accept ownership and maintenance of the constructed facilities. II. LIABILITY FOR WORK The existing facilities are located within the STATE's right of way under permit and will be adjusted at 100% OWNER's expense under the provisions of Section (673) (680) of the Streets and Highway Code. III. PERFORMANCE OF WORK OWNER shall have access to all phases of the adjustment work to be performed by STATE, as described in Section I above, for the purpose of inspection to ensure that the work is in accordance with the specifications contained in the Highway Construction Contract; however, all questions regarding the work being performed will be directed to STATE's Resident Engineer for their evaluation and final disposition. UTILITY AGREEMENT (Cont.) Page 2 of 3 RW 13-5 (Rev. 10/95) UTILITY AGREEMENT NO. 12-UT-1140 IV. PAYMENTS FOR WORK The OWNER shall pay its share of the actual cost of said work included in the STATE's highway construction contract within 90 days after receipt of STATE's bill, compiled on the basis of the actual bid price of said contract. The estimated cost to OWNER for the work being performed by the STATE's highway contractor is $23,000.00. In the event actual final relocation costs as established herein are less than the sum of money advanced by OWNER to STATE, STATE hereby agrees to refund to OWNER the difference between said actual cost and the sum of money so advanced. In the event that the actual cost of relocation exceeds the amount of money advanced to STATE, in accordance with the provisions of this Agreement, OWNER hereby agrees to reimburse STATE said deficient costs upon receipt of an itemized bill as set forth herein. V. GENERAL CONDITIONS If STATE's project, which precipitated this Agreement, is canceled or modified so as to eliminate the necessity of work by OWNER, STATE will notify OWNER in writing and STATE reserves the right to terminate this Agreement by Amendment. The Amendment shall provide mutually acceptable terms and conditions for terminating the Agreement. A. UTILITY AGREEMENT (Cont.) Page 3 of 3 RW 13-5 (Rev. 10/95) UTILITY AGREEMENT NO. 12-UT-1140 THE ESTIMATED COST TO STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS $ 0.00 . CERTIFICATION OF FUNDS I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure shown here. HQ Accounting Officer Date ITEM CHAP STAT FY AMOUNT FUND TYPE EA AMOUNT Design Funds OL0801 $ 0.00 Construction Funds OL0804 $ 23,000.00 RW Funds OL0809 $ 0.00 IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written. STATE: OWNER: CITY OF 3I'INGTON �H, a cip co orat. of the State of California By 7 - BY Robert Enriquez M yor Aili District 12 R/W UQordinator _ -A✓ -- itv Clerk APPROVAL RECOMMENDED: LM Franci Coleman SR 39 Utility Coordinator A Z&OVED AS TO FORM: ^ I Y 1 Z� /C City Attorney INITIATED AND APPR VED �irector of Public o DO NOT WRITE BELOW - FOR ACCOUNTNG PURPOSES ONLY PLANNING AND MANAGEMENT COMPLETES EXCEPT SHADED COLUMNS: UTILITY COMPLETES: DOCUMENT Vie- `.« CHG SUB SPECIAL OBJ DOLLAR CODE NUMBER �>>>, ? DIST UNIT DIST EA JOB DESIGNATION FFY FA CODE AMOUNT >. .- 12 12 EA FUNDING VERIFIED: REVIEW/REQUEST FUNDING: Sign:> Sign> Print> Print> Franci Coleman R/W Planning and Management Date Utility Coordinator Date Distribution: 2 originals to R/W Program Accounting & Analysis 2 originals returned to R/W Planning & Management ATTACHMENT #2 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION UTILITY AGREEMENT RW 13-5 (Rev. 10195) Page 1 of 3 Dist Co Rte P.M. EA 12 ORA 39 0.0/3.2 OL0804 (1200020019) Federal Aid No. n/a Owners File: FEDERAL PARTICIPATION: On the Project ❑ Yes ® No On the Utilities ❑ Yes ® No UTILITY AGREEMENT NO. 12-UT-1144 DATE The State of California acting by and through the Department of Transportation, hereinafter called "STATE" proposes to overlay State Route 39 (SR-39) existing pavement with 0.1 ft (1.2 in.) of Rubberized Hot Mix Asphalt (Type G) from Pacific Coast Highway (SR-01) to Ellis Avenue/Main Street, and replace existing loop detectors and traffic striping, all within the City of Huntington Beach, County of Orange; and the City of Huntington Beach, hereinafter called "OWNER", owns and maintains underground water facilities, in particular, one hundred forty-three (143) water valve covers and two (2) water manhole covers within the limits of STATE' S project which require adjustment to grade to accommodate the STATE'S project. It is hereby mutually agreed that: I. WORK TO BE DONE In accordance with Notice to Owner -No. 12-UT-1144, dated February 23, 2011, STATE shall perform adjustments on the OWNER's one hundred forty-three (143) water valve covers and two (2) water manhole cover facilities along SR-39 as shown on STATE's contract plans for the improvement of State Route 39, EA OL0804, which by this reference, are made a part hereof. OWNER hereby acknowledges review of STATE's plans for work and agrees to the construction in the manner proposed. Deviations from the plan described above initiated by either the STATE or the OWNER, shall be agreed upon by both parties hereto under a Revised Notice to Owner. Such Revised Notices to Owner, approved by the STATE and agreed to/acknowledged by the OWNER, will constitute an approved revision of plan described above and are hereby made a part hereof. No work under said deviation shall commence prior to written execution by the OWNER of the Revised Notice to Owner. Changes in the scope of the work will require an amendment to this Agreement in addition to the revised Notice to Owner. OWNER shall have the right to inspect the work by STATE's contractor during construction. Upon completion of the work by STATE, OWNER agrees to accept ownership and maintenance of the constructed facilities. II. LIABILITY FOR WORK The existing facilities are located within the STATE's right of way under permit and will be adjusted at 100% OWNER'S expense under the provisions of Section (673) (680) of the Streets and Highway Code. III. PERFORMANCE OF WORK OWNER shall have access to all phases of the adjustment work to be performed by STATE, as described in Section I above, for the purpose of inspection to ensure that the work is in accordance with the specifications contained in the Highway Construction Contract; however, all questions regarding the work being performed will be directed to STATE's Resident Engineer for their evaluation and final disposition. — UT1U rY AGREEMENT (Cont.) Page 2 of 3 RW 13-5 (Rev. 10/95) UTILITY AGREEMENT NO. 12-UT-1144 IV. PAYMENTS FOR WORK The OWNER shall pay its share of the actual cost of said work included in the STATE's highway construction contract within 90 days after receipt of STATE's bill, compiled on the basis of the actual bid price of said contract. The estimated cost to OWNER for the work being performed by the STATE's highway contractor is $58,200.00. In the event actual final relocation costs as established herein are less than the sum of money advanced by OWNER to STATE, STATE hereby agrees to refund to OWNER the difference between said actual cost and the sum of money so advanced. In the event that the actual cost of relocation exceeds the amount of money advanced to STATE, in accordance with the provisions of this Agreement, OWNER hereby agrees to reimburse STATE said deficient costs upon receipt of an itemized bill as set forth herein. V. GENERAL CONDITIONS If STATE's project, which precipitated this Agreement, is canceled or modified so as to eliminate the necessity of work by OWNER, STATE will notify OWNER in writing and STATE reserves the right to terminate this Agreement by Amendment. The Amendment shall provide mutually acceptable terms and conditions for terminating the Agreement. •`'UTiLPTY AGREEMENT (Cont.) RW 13-5 (Rev. 10/95) Page 3 of 3 UTILITY AGREEMENT NO. 12-UT-1144 THE ESTIMATED COST TO STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS $ 0.00 . CERTIFICATION OF FUNDS I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure shown here. HQ Accounting Officer Date ITEM CHAP STAT FY AMOUNT STATE: FUND TYPE EA AMOUNT Design Funds OL0801 $ 0.00 Construction Funds OL0804 $58,200.00 RW Funds OL0809 $ 0.00 IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written. By % Robert Enriquez District 12 R/W Uti ty dordinator APPROVAL RECOMMENDED: By , Franci Coleman SR 39 Utility Coordinator OWNER: CITYAF of the State of California Utz APPROVED AS TO FORM: C ty Attorney INITIATED AND APPR VED "Director of Public *oAcs DO NOT WRITE BELOW - FOR ACCOUNTNG PURPOSES ONLY PLANNING AND MANAGEMENT COMPLETES EXCEPT SHADED COLUMNS: UTILITY COMPLETES: " DOCUMENT k CHG SUB SPECIAL OBJ DOLLAR NUMBER „%' DIST UNIT DIST EA JOB DESIGNATION FFY FA CODE AMOUNT 12 12 EA FUNDING VERIFIED: Sign:> Print> R/W Planning and Management Date Distribution: 2 originals to R/W Program Accounting & Analysis 2 originals returned to R/W Planning & Management REVIEW/REQUEST FUNDING: Si n> Print> Franci Coleman Utility Coordinator Date ATTACHMENT #3 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION UTILITY AGREEMENT RW 13-5 (Rev. 10/95) Page 1 of 3 Dist Co Rte P.M. EA 12 ORA 39 0.0/3.2 OL0804 (1200020019) Federal Aid No. n/a Owners File: FEDERAL PARTICIPATION: On the Project ❑ Yes On the Utilities ❑ Yes ® No ® No UTILITY AGREEMENT NO. 12-UT-1149 DATE The State of California acting by and through the Department of Transportation, hereinafter called "STATE" proposes to overlay State Route 39 (SR-39) existing pavement with 0.1 ft (1.2 in.) of Rubberized Hot Mix Asphalt (Type G) from Pacific Coast Highway (SR-01) to Ellis Avenue/Main Street, and replace existing loop detectors and traffic striping, all within the City of Huntington Beach, County of Orange; and the City of Huntington Beach, hereinafter called "OWNER", owns and maintains underground water facilities, in particular, twelve (12) storm drain manhole covers within the limits of STATE'S project which require adjustment to grade to accommodate the STATE'S project. It is hereby mutually agreed that: I. WORK TO BE DONE In accordance with Notice to Owner No. 12-UT-1149, dated February 23, 2011, STATE shall perform adjustments on the OWNER's twelve (12) storm drain manhole cover facilities along SR-39 as shown on STATE's contract plans for the improvement of State Route 39, EA 01,0804, which by this reference, are made a part hereof. OWNER hereby acknowledges review of STATE's plans for work and agrees to the construction in the manner proposed. Deviations from the plan described above initiated by either the STATE or the OWNER, shall be agreed upon by both parties hereto under a Revised Notice to Owner. Such Revised Notices to Owner, approved by the STATE and agreed to/acknowledged by the OWNER, will constitute an approved revision of plan described above and are hereby made a part hereof. No work under said deviation shall commence prior to written execution by the OWNER of the Revised Notice to Owner. Changes in the scope of the work will require an amendment to this Agreement in addition to the revised Notice to Owner. OWNER shall have the right to inspect the work by STATE's contractor during construction. Upon completion of the work by STATE, OWNER agrees to accept ownership and maintenance of the constructed facilities. II. LIABILITY FOR WORK The existing facilities are located within the STATE's right of way under permit and will be adjusted at 100% OWNER's expense under the provisions of Section (673) (680) of the Streets and Highway Code. III. PERFORMANCE OF WORK OWNER shall have access to all phases of the adjustment work to be performed by STATE, as described in Section I above, for the purpose of inspection to ensure that the work is in accordance with the specifications contained in the Highway Construction Contract; however, all questions regarding the work being performed will be directed to STATE's Resident Engineer for their evaluation and final disposition. UTILITY AGREEMENT (Cont.) Page 2 of 3 RW 13-5 (Rev. 10/95) UTILITY AGREEMENT NO. 12-UT-1149 IV. PAYMENTS FOR WORK The OWNER shall pay its share of the actual cost of said work included in the STATE's highway construction contract within 90 days after receipt of STATE's bill, compiled on the basis of the actual bid price of said contract. The estimated cost to OWNER for the work being performed by the STATE's highway contractor is $6,000.00. In the event actual final relocation costs as established herein are less than the sum of money advanced by OWNER to STATE, STATE hereby agrees to refund to OWNER the difference between said actual cost and the sum of money so advanced. In the event that the actual cost of relocation exceeds the amount of money advanced to STATE, in accordance with the provisions of this Agreement, OWNER hereby agrees to reimburse STATE said deficient costs upon receipt of an itemized bill as set forth herein. V. GENERAL CONDITIONS If STATE's project, which precipitated this Agreement, is canceled or modified so as to eliminate the necessity of work by OWNER, STATE will notify OWNER in writing and STATE reserves the right to terminate this Agreement by Amendment. The Amendment shall provide mutually acceptable terms and conditions for terminating the Agreement. UTILITY AGREEMENT (Cont.) Page 3 of 3 RW 13-5 (Rev. 10/95) UTILITY AGREEMENT NO. 12-UT-1149 THE ESTIMATED COST TO STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS $ 0.00 . CERTIFICATION OF FUNDS I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure shown here. HQ Accounting Officer Date ITEM CHAP STAT FY AMOUNT FUND TYPE EA AMOUNT Design Funds OL0801 $ 0.00 Construction Funds OL0804 $ 6,000.00 RW Funds OL0809 $ 0.00 IN WITNESS WHEREOF, the above parties have executed this Agreement thCyea ritten. STATE: OWNER: CITY O a mu cip co California By ByRobert EnriquezjDistrict 12 R/W Uti ity Coordinator✓ APPROVAL RECOMMENDED: By Fr nci Coleman SR 39 Utility Coordinator APP tF,PSAS TO FORM: C�tyAtto�mey DO NOT WRITE BELOW - FOR ACCOUNTNG PURPOSES ONLY PLANNING AND MANAGEMENT COMPLETES EXCEPT SHADED COLUMNS: INITIATED AND APPROVED Director of Public Works UTILITY COMPLETES: T;-'_;- DOCUMENT SUE CHG SUB SPECIAL OBJ DOLLAR ODE% NUMBER ;;;I':: DIST UNIT DIST EA JOB DESIGNATION FFY FA CODE AMOUNT 12 12 EA FUNDING VERIFIED: Sign:> Print> R/W Planning and Management Date Distribution: 2 originals to R/W Program Accounting & Analysis 2 originals returned to R/W Planning & Management REVIEW/REQUEST FUNDING: Sign> Print> Franci Coleman Utility Coordinator Date