HomeMy WebLinkAboutApprove Purchase of Digital Orthophotography and Aerial MappE
Council/Agency Meeting Held: S d P
1 12: 05
Deferred/Continued to:
City le r I nature(/
Approved ❑ Conditionally Approved ,O, Den l¢�f
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Council Meeting Date: 5/1/2006
Department l umber: IS 06-004
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUN L MEMBERS
SUBMITTED BY: PENELOPE CU BRET GRAFT DPA�, CITY ADMINISTRATOR
PREPARED BY: JACK MARSHALL, DIRECTOR OF INFORMATION SERVICES `
SUBJECT: Approve Purchase of Digital Orthophotography and Aerial Mapping
Services
17
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: The City's Geographic Information System needs to be updated
through the procurement of digital orthophotography and aerial mapping services. The City
would like to hire Stewart Geo Technologies to provide these services. Stewart has
provided a preliminary quote of $73,260. Several departments are working together to
fund this service, and some portions will need to be transferred from Enterprise Funds to
the General Fund, with Council's approval.
Funding Source: Funding is from current year budget, available funds in Water Utilities
($25,000 from 50685201.69365 and $25,000 from 51185201.79100).
In addition, several General Fund departments will be contributing funds to the project:
$10,000 from Police Property (10070301.64520)
$ 5,000 from Fire Prevention (10065201.69365)
$ 5,000 from Fire Suppression (10065203.69365)
$ 2,500 from Planning Administration (10060101.63100)
$ 2,500 from Economic Development (30580101.68620)
Recommended Action: Motion to:
1. Approve the purchase of Digital Orthophotography and Aerial Mapping Services
from Stewart Geo Technologies, and
2. Approve the transfer of funds from the Water Utilities Enterprise Fund and from the
General Fund (Police, Fire, Planning and Economic Development) to Geographic
Information Systems to fund the digital orthophotography service.
Alternative Action(s): Do not approve the purchase of digital orthophotography services
and direct staff accordingly.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 5/1/2006 DEPARTMENT ID NUMBER: IS 06-004
Analysis: Digital orthophotography (DOP) provides an accurate record of all physical
data that exists in the City at a given point in time. Primary users of DOP are: Fire, Police,
Public Works, Building and Safety, Planning, Community Services, and Economic
Development. With DOP, Police can reconstruct and investigate crimes and the Fire
department can respond to higher density areas such as apartments and commercial
complexes with much more accuracy. DOP allows Public Works to effectively manage City
infrastructure such as streets, trees, and utilities. It provides Economic Development with
the ability to efficiently manage and market properties in the City. Planning uses DOP for
updated information of the General Plan and Zoning elements.
To remain current and accurate, digital orthophotography should be done every three years
due to development and other changes in structures and topography throughout the city.
The last time the city was photographed was in August 2001. There have been significant
changes in some parts of the city since that time, causing current DOP data to be out-of-
date and inaccurate.
Environmental Status: None
Attachment(s): None
-2- 4/17/2006 3:48 PM
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Information Services
SUBJECT:
Purchase of Digital Orthophotography and Aerial
Mapping Services
COUNCIL MEETING DATE:
May 1, 2006
RCAATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Attached
❑
Not Ap licable
Resolution (w/exhibits & legislative draft if applicable)
Attached
❑
Not A plicable
Tract Map, Location Map and/or other Exhibits
Attached
❑
Not Applicable
Contract/Agreement (w/exhibits if applicable)
Attached
❑
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
Attached
Approved as to form by City Attorney)
Not Applicable
ED
Certificates of Insurance (Approved by the City Attorney)
Attached
❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000)
Attached
❑
Not Ap licable
Bonds (If applicable)
Attached
❑
Not Applicable
Staff Report (If applicable)
Attached
Not Applicable
Commission, Board or Committee Report (If applicable)
Attached
Not Applicable
Findings/Conditions for Approval and/or Denial
Attached
El
Not Applicabie
REVIEWED
RETURNED
FORWARDED
Administrative Staff
W )
Assistant City Administrator Initial
City Administrator Initial
City Clerk
( )
RCA Author: Keith/Mangimeli