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Home My WebLink AboutCity of Westminster - 1994-08-15N 8, REQUEST FOR CITY COUNCIL ACTION Date APPROVE, ��' Ci�t7 Submitted to: Honorable Mayor and City Council NCIL Submitted by: Michael T. Uberuaga, City Administrator Prepared by: Ronald E. Lowenberg, Chief of Police �-- -- Subject: Contract for Jail Services with the City o Westminster Consistent with Council Policy? [ ] Yes [ ] New Policy or Exception Statement of Issue, Recommended Action, Analysis, Funding Source, Alternative Actions, Attachments: STATEMENT OF ISSUE. The City of Westminster has requested the use of our jail facilities, by contract, to book and process male and female prisoners arrested by their police department. With the addition of their prisoners, the inmate population of our facility will be approaching maximum. In order to accomplish the continued safe operation of our jail facility, it becomes necessary to hire one additional male custodial officer. RECOMMENDED ACTION Request City Council approval of 1. Attached contract for booking and detention services with the City of Westminster 2. The hiring of one full time male custodial officer. ANALYSIS The City of Westminster does not operate their own detention facility which meets State requirements for security and prisoner safety. It is estimated that we will receive 65 prisoners per month from Westminster, generating $125,000 in revenue per year. During the past 18 months we have entered into similar contracts with Fountain Valley, Garden Grove and Irvine Police Departments. These are in addition to the existing contracts with Costa Mesa, Seal Beach and occasional business from Immigration and Naturalization Service (I.N.S.). Until now, we have accomplished these contracts by shifting existing personnel and the utilization of necessary overtime, two ten (10) hour shifts a week, in order to maintain a safe and efficient operation. By accepting the contract with Westminster, we can no longer maintain this facility in a safe and efficient manner. We do have the space available for their prisoners. The two ten (10) hour overtime shifts a week compute to 30 hours a week. By raising the jail staff one position, we are only adding 10 hours a week, plus benefits. This is a minimal amount compared to a reasonably expected $125,000 a year revenue from Westminster alone. ; With the addition of Westminster, our facility will be operating near capacity, generating close to the maximum possible revenue through contract bookings with local agencies and Pay -to -Stay programs for males and females. FUNDING SOURCE Not applicable as to the services requested by the City of Westminster. Their City will be charged $125 for booking and any portion of the first day's lodging, and $41.15 for each additional day's lodging. The additional custodial officer will cost approximately $57,500 per year. Projected fees paid by the City of Westminster for prisoner bookings, plus overtime savings, will exceed the cost for the additional correctional staff member. ALTERNATIVE ACTION Deny request for contracted jail services and the additional correctional officer, and lose the generated revenue. ATTACHMENTS Contract between the City of Huntington Beach and the City of Westminster for detention services. REL:RM:bmr OR1(ci A1,94 INTERGOVERNMENTAL SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND THE CITY OF WESTMINSTER FOR THE DETENTION AT THE HUNTINGTON BEACH POLICE DEPARTMENT OF DETAINEES HELD IN CUSTODY BY THE WESTMINSTER POLICE DEPARTMENT This agreement ("Agreement") is made and entered into as of September 1, 1994 by and between the City of Huntington Beach ("CITY"), a municipal corporation of the State of California, and the City of Westminster, ("AGENCY"), a municipal corporation of the State of California. The types of detainees shall be non juvenile, male and female. RECITALS A. CITY desires to provide the detention facilities of the Huntington Beach Police Department for detainees held in custody by the Westminster Police Department. B. AGENCY desires to use the detention facilities of the Huntington Beach Police Department for detainees held in custody by the Westminster Police Department. AGREEMENT 1. TERM The term of the contract and of this Agreement shall be for one (1) year and shall commence upon the execution of this Agreement. Unless CITY notifies CONTRACTOR at least ninety (90) days before this Agreement expires, this Agreement shall automatically renew for another one (1) year period and continue for like period each year until canceled by either party. 2. COVERED SERVICES CITY agrees to the housekeeping, safekeeping, and subsistence of detainees of AGENCY in accordance with this Agreement. CITY shall bill AGENCY for the following fees: Booking fee plus first day housing $125.00 Daily housing fee $ 41.15 1 3. SUPPORT AND MEDICAL SERVICES CITY agrees to accept and provide for the secure custody, care, and safekeeping of AGENCY'S detainees in accordance with state and local law, standards, policies, procedures, and court orders applicable to the operation of CITY'S facility. CITY agrees to provide AGENCY'S detainees with the same level of medical care and services provided to CITY'S prisoners, including the transportation and security for detainees requiring removal from the facility for emergency medical or mental health services. Original invoices for all costs associated with hospital or health care services provided to AGENCY'S detainees outside CITY'S facility shall be submitted to AGENCY for direct payment by AGENCY to the service provider. CITY shall notify AGENCY as soon as possible of all emergency medical or mental health cases requiring removal of detainee from CITY'S facility and to obtain prior authorization for removal for all other medical or mental health services required. Persons injured or ill prior to arrival at the Huntington Beach City Jail must have been cleared through a doctor or hospital of the arresting agency's choice. If the arrestee requires further medical or mental health treatment due to injury or illness incurred prior to booking, the arresting agency will be responsible for all required transportation and treatment in association therewith. All testing blood, breath, and urine shall be the responsibility of the arresting agency. 4. COURT PACKAGES The arresting agency shall be responsible for all court packages. CITY will be responsible for transportation for arraignment to the appropriate courthouse. 5. INDEMNIFICATION AND HOLD HARMLESS AGENCY hereby agrees to indemnify and hold harmless CITY, its City Council, officers, and employees, from any and all liability, including any claim of liability, and any and all losses or costs which arise out of the negligent performance of this Agreement by AGENCY, its City Council, officers, or employees. CITY hereby agrees to indemnify and hold harmless AGENCY, its City Council, officers, and employees, from any and all liability, including any claim of liability, and any and all losses or costs which arise out of the negligent performance of this Agreement by CITY, its City Council, officers, or employees. 2 6. FINANCIAL PROVISIONS The billing address of AGENCY is: Weestminster Police Department 8200 Westminster Blvd., Westminster, CA 92683 Attn: Philip Marshall, Lieutenant Administrative Services (714) 898-3315, Ext. 394 7. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall,be given either by personal delivery to AGENCY or to CITY, as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid and depositing the same in the United States Mail, addressed as follows: If to CITY: Police Chief Police Department 2000 Main Street Huntington Beach, CA 92648 If to AGENCY: Westminster Police Department 8200 Westminster Blvd., Westminster, CA 92683 8. PAYMENT Payment by AGENCY to CITY shall be due by the thirtieth calendar day after receipt by AGENCY of a proper invoice from CITY. The date of the check issued in payment shall be considered the date payment is made. 9. ENTIRETY The foregoing set forth the entire agreement between the parties. REST OF PAGE NOT USED 3 IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed by and through their respective authorized officers as of the date first above written. CITY OF HUNTINGTON BEACH (Name) j jncb Mauls -on - PafterSan Title: Mayor ATTEST: By:Rycl—aa (Name) Connie Brockway Title: Cijy Clerk APPROVED AS TO FORM it Hutton, City Attorney -a '� y REVIEWED AND APPROVED: Micha T. Uberuaga, City Administrator CITY OF � 1 By: (Name) Title ATTEST: (Name) Title: City M91IM1102IMI 'Myj MR �11010V Police Chief M CIVIC CENTER 00 WESTMINSTER BOULEVARD CALIFORNIA... -3311 April 26, 1995 Ms. Connie Brockway, CMC City Clerk City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear Ms. Brockway: Enclosed is a fully executed copy of the Intergovernmental Service Agreement between the City of Huntington Beach and the City of Westminster for the Detention at the Huntington Beach Police Department of detainees held in custody by the Westminster Police Department. Sincerely, Zy u Morey, CMC.-,?-T City Clerk tng Enclosure cc: Lt. Marshall Westminster Police Department DRUG�USE Mpg ' CIVIC CENTER 8200 WESTMINSTER BOULEVARD WESTMINSTER, CALIFORNIA 92683 (714) 898-3311 December 23, 1994 Connie Brockway, City Clerk City of Huntington Beach Post Office Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: At its regular meeting of December 13, 1994, the City Council approved an Intergovernmental Service Agreement between the City of Huntington Beach and Westminster for Jail Services for a one-year period. Enclosed are four copies of the agreement, which have been signed by the Mayor and City Clerk. After the proper representative of the City of Huntington Beach signs the agreements, please return two copies to my office and retain two copies for your files. Thank you for your consideration in this matter. tng Enclosures cc: Chief of Police Finance Department Sincerely, Mary Lou Morey, CMC City Clerk DRUG USE IS. •_. CAB-�-