HomeMy WebLinkAboutCommunity Service Programs (CSP) - 1998-12-07P
Council/Agency Meeting Held: 1-2 f J /`I S
Deferred/Continued to:
/Approved f/❑ Conditionally Approved, ❑ De ied
0"— y� City Clerk's Signature
Council Meeting Date: December 7, 1998
Department ID Number: PD 98-023
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: Ray Silver, City Ad min istratorR4il-
..y
PREPARED BY: RONALD E. LOWENBERG, Chief of Police
SUBJECT: Approve Contractual Services for Violence Against Women Grant
Statement of Issue, Funding Source, Recommended Action, Alternative Action, Analysis, Environmental Status, Attachment(s)
Statement of Issue: The purpose of this RCA is approval of a contract with Community
Services Program (CSP) for a one year term, October 1, 1998 to September 30, 1999. This
contract is required for the Huntington Beach Collaboration: Violence Against Women Grant
that was approved by the Council with Resolution # 98-65, on September 8, 1998.
Funding Source: The Law Enforcement Specialized Unit Program administered by the
Office of the Criminal Justice Planning (OCJP) Grant is providing $90,000. The Police
Department must provide a 25% cash match of $30,000 from salary savings this fiscal year.
Recommended Action: Motion: Approve and authorize the Mayor and City Clerk to
execute the attached contract with Community Services Program for services under the
Violence Against Women Grant.
Alternative Action(s): Motion: Do not approve and do not authorize the Mayor and City
Clerk to execute the attached contract with Community Services Program for services under
the Violence Against Women Grant.
RCA for CSP Contract -- 11/25198 4:37 PM
REQUEST FOR ACTION
MEETING DATE: December 7, 1998 DEPARTMENT ID NUMBER:
Analysis: On September 8, 1998, the City Council granted approval for the Violence
Against Women Grant with Resolution # 98-65. This contract is an agreement between the
City and CSP to disperse the noted funds to CSP according to the Grant. The contract has
been reviewed by the City Attorney's Office.
Environmental Status: None
1 1 I Contract with CSP
2 1 Copy of Resolution # 98-65
3 1 Cor)v of RLS
RCA Author: Sgt. Deuel
RCA for CSP Contract -2- 11/04/98 8:25 AM
SUBGRANTEE AGREEMENT BETWEEN THE CITY OF
HUNTINGTON BEACH AND CSP, DOMESTIC VIOLENCE SERVICES
FOR COMMUNITY POLICING TO COMBAT DOMESTIC
VIOLENCE PROGRAM FUNDS
THIS AGREEMENT is entered into this 30th day of September, 1998 between the CITY
OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter
referred to as "CITY," as an entitlement recipient in the California Department of Justice, Office
of Criminal Justice Planning; and CSP, Family Violence Victim Services, a nonprofit California
corporation, hereinafter referred to as "SUBGRANTEE"; for the expenditure of Huntington
Beach Collaboration: Violence Against Women grant funds.
The Violence Against Women Program mandates that a SUBGRANTEE Agreement be
executed in order that such funds be utilized by the parties hereto.
IT IS HEREBY AGREED that the following provisions are approved and shall constitute
the entire agreement between the CITY and SUBGRANTEE:
1. The purpose granting $39,929 in grant funds to SUBGRANTEE shall be solely
for a full-time advocate, provided by CSP. The victim advocate will enhance the services being
provided by the Crimes Against Persons Unit at the police department. The victim advocate will
make personal contact with the victims to provide crises intervention, assist them through the
court system, resource and referral counseling, court accompaniment, assistance in obtaining
restraining orders, and victims of crime compensation claim assistance. Violence Against
Women funds shall be expended within a time period not exceeding twelve (12) months -
October 1, 1998 through September 30, 1999 - following the date of execution of this
agreement, in installments determined by CITY. Disbursements shall be made to
SUBGRANTEE following the submission of invoices in a form prescribed by CITY, detailing
such expenses. SUBGRANTEE agrees to submit requests for disbursement fifteen (15) days
after the beginning of each period, which are:
a. October 1, 1998 through December 31, 1998;
b. January 1, 1999 through March 31, 1999;
C. April 1, 1999 through June 30, 1999;
d. July 1, 1999 through September 30, 1999.
CITY shall disburse funds based upon the submittal of such invoices within thirty (30)
days after receipt thereof, provided CITY is satisfied that such expenses have been incurred
within the scope of this Agreement and that SUBGRANTEE is in compliance with the terms and
conditions of this Agreement. City has the right to recapture all or a portion of Violence Against
Women funds not requested for disbursement 30 days after the end of the fiscal year,
September 30, 1999.
2. SUBGRANTEE agrees to conduct all activities of the organization, whether
funded in whole or in part by Violence Against Women funds from CITY, in accordance with the
provisions contained in the Federal Office of Management and Budget ("OMB") Circular A-87
and its attachments, including those for contracts in excess of Ten -Thousand Dollars
($10,000.00) and including the provisions relating to audit requirements and resolution of audit
findings as provided in Circular A-128. SUBGRANTEES who have received $25,000 or more in
grand funds are required to submit an annual report including either a single audit or program
audit reports, which evidence an audit was completed in accordance with specific program
requirements of the OMB Circular (i.e., A-128 or A-133).
3. The CITY shall have the right to recapture all or a portion of Violence Against
Women funds disbursed to SUBGRANTEE should the SUBGRANTEE fail to comply with all of
the terms and conditions of this agreement or refuse to accept any conditions which may
subsequently be imposed by the California Department of Justice, Office of Criminal Justice
Planning Grant.
4. SUBGRANTEE shall not dispose of any real or personal property acquired in full
or in part with Violence Against Women funds through sale, use, or relocation without the
express and prior written permission of the CITY, and SUBGRANTEE agrees to maintain
program records for a minimum of three years after the close-out of the subgrant and to make
such records available for onsite monitoring by CITY not less than annually and to periodic
inspections by HUD officials during this three-year period.
5. SUBGRANTEE agrees that no officer, employee, agent, or assignee of CITY
having direct or direct control of Violence Against Women funds granted to the CITY shall serve
as an officer of SUBGRANTEE. Further, any conflict or potential conflict of interest of any
officer of SUBGRANTEE shall be fully disclosed to the CITY prior to the execution of this
Agreement and shall be attached to and become a part hereof.
6. SUBGRANTEE agrees that any earned interest income on funds generated
through the use or investment of funds received from CITY shall be used in conformance with
program income requirements set forth in Code of Federal Regulations 570.504. The
SUBGRANTEE shall disclose to the CITY all program income received utilizing Violence
Against Women funds administered under this Agreement.
7. SUBGRANTEE agrees that in the event it is unable to perform or defaults upon
any provision contained herein, the CITY shall have the right to recapture the full amount of
funds granted to SUBGRANTEE.
8. SUBGRANTEE acknowledges that the CITY shall disburse funds to
SUBGRANTEE only upon execution of this agreement, and CITY is empowered only to provide
funds to SUBGRANTEE pursuant to the provisions of this agreement.
9. SUBGRANTEE hereby agrees to protect, defend, indemnify, and hold and save
harmless CITY, its officers, and employees against any and all liability, claims, judgments, costs
and demands, however caused, including those resulting from death or injury to
SUBGRANTEE'S employees and damage to SUBGRANTEE'S property, arising directly or
indirectly out of the obligations or operations herein undertaken by SUBGRANTEE, including
those arising from the concurrent negligence of CITY, but save and except those which arise
out of the sole negligence or the sole willful misconduct of CITY. SUBGRANTEE will conduct all
defense at its sole cost and expense. CITY shall be reimbursed by SUBGRANTEE for all costs
3
or attorney's fees incurred by CITY in enforcing this obligation.
10. Pursuant to California Labor Code Section 1861, SUBGRANTEE acknowledges
awareness of Section 3700 et seq. of said code, which requires every employer to be insured
against liability for workers' compensation; SUBGRANTEE covenants that it will comply with
such provisions prior to commencing performance of the work hereunder.
SUBGRANTEE shall maintain such workers' compensation insurance in an amount of
not less than one -hundred -thousand dollars ($100,000) bodily injury by accident, each
occurrence; one -hundred -thousand dollars ($100,000) bodily injury by disease, each employee;
and two -hundred -fifty -thousand dollars ($250,000) bodily injury by disease, policy limit; at all
times incident hereto, in forms and underwritten by insurance companies satisfactory to CITY.
SUBGRANTEE shall require all subcontractors to provide such workers' compensation
insurance for all of the subcontractors' employees. SUBGRANTEE shall furnish to CITY a
certificate of waiver of subrogation under the terms of the workers' compensation insurance and
SUBGRANTEE shall similarly require all subcontractors to waive subrogation.
11. INSURANCE. In addition to the workers' compensation insurance and
SUBGRANTEE'S covenant to indemnify CITY, SUBGRANTEE shall obtain and furnish to CITY
a policy of general public liability insurance, including motor vehicle coverage covering the
PROJECT. Said policy shall indemnify SUBGRANTEE, its officers, agents and employees,
while acting within the scope of their duties, against any and all claims arising out of or in
connection with the PROJECT, and shall provide coverage in not less than the following
amount: combined single -limit bodily injury and property damage, including products/completed
operations liability and blanket contractual liability, or $1,000,000 per occurrence. If coverage is
provided under a form which includes a designated general aggregate limit, the aggregate limit
must be no less than $1,000,000. Said policy shall name CITY, its officers, and employees as
Additional Insured, and shall specifically provide that any other insurance coverage which may
be applicable to the PROJECT shall be deemed excess coverage and that SUBGRANTEE'S
M
insurance shall be primary.
Under no circumstances shall said above -mentioned insurance contain a self -insured
retention or a "deductible" or any other similar form of limitation on the required coverage.
12. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS.
Prior to commencing performance of the work hereunder, SUBGRANTEE shall furnish to CITY
certificates of insurance subject to approval of the City Attorney evidencing the foregoing
insurance coverage as required by this Agreement; said certificates shall:
provide the name and policy number of each carrier and policy;
2. state that the policy is currently in force;
3. promise to provide that such policies will not be canceled or modified
without thirty (30) days prior written notice of CITY; and
4. state as follows: "The above -detailed coverage is not subject to any
deductible or self -insured retention, or any other form of similar type
limitation. "
SUBGRANTEE shall maintain the foregoing insurance coverage in force until the work
under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate from
the provisions for indemnification of CITY by SUBGRANTEE under the Agreement. CITY or its
representative shall at all times have the right to demand the original or a copy of all said
policies of insurance. SUBGRANTEE shall pay, in a prompt and timely manner, the premiums
on all insurance herein above required.
A separate copy of the additional insured endorsement to each of SUBGRANTEE's
insurance policies - naming the CITY, its officers and employees as Additional Insured - shall be
provided to the City Attorney for approval prior to any payment hereunder.
13. CALIFORNIA PREVAILING WAGE LAW. The CITY has ascertained from the
Director of Industrial Relations of the State of California the general prevailing rate of per diem
5
wages and the general prevailing rate for legal holiday and overtime work in the locality in which
the works is to be performed for each craft or type or work needed to execute this Agreement,
and the same has been set forth by resolution on file in the office of the City Clerk of CITY.
SUBGRANTEE and any subcontractor under it shall pay not less than said prevailing wage
rates to all workers employed on this SUBGRANTEE Agreement, as required by California
Labor Code Sections 1771 and 1774. In accordance with the provisions of Section 3700,
SUBGRANTEE agrees to secure payment of compensation to every employee.
14. CALIFORNIA PREVAILING WAGE LAW— PENALTY. Pursuant to this
Agreement and in accordance with sections 1774 and 1775 of the California Labor Code,
SUBGRANTEE shall, a penalty to CITY, forfeit twenty-five dollars ($25) for each calendar day or
portion thereof for each worker paid (either by SUBGRANTEE or any of its subcontractors) less
than the prevailing wage rate established for that particular craft or type of work.
15. CALIFORNIA EIGHT -HOUR LAW. California Labor Code Section 1810 et seq.
shall apply to the performance of this Agreement; thereunder, not more than eight (8) hours
shall constitute one (1) day's work and SUBGRANTEE and each subcontractor employed by it
hereunder shall not require more than eight (8) hours of labor each day or forty (40) hours per
week from any one person employed by it hereunder, except as stipulated in California Labor
Code Section 1815. SUBGRANTEE and each subcontractor employed by it hereunder shall, in
accordance with Section 1812, keep an accurate record, open to inspection at all reasonable
hours, showing the name and actual hours worked each calendar day and each calendar week
by each worker employed in connection with the PROJECT.
16. CALIFORNIA EIGHT -HOUR LAW— PENALTY. Pursuant to this Agreement and
in accordance with California Labor Code Section 1813, SUBGRANTEE shall, as a penalty to
CITY, forfeit twenty-five dollars ($25) for each worker employed hereunder by SUBGRANTEE or
any subcontractor for each calendar day during which such worker is required or permitted to
A
work more than eight (8) hours in any one (1) calendar day or forty (40) hours in any one (1)
calendar week in violation of California Labor Code, Section 1815.
17. PAYMENT OF TRAVEL AND SUBSISTENCE ALLOWANCE. Section 1773.8 of
the California Labor Code, regarding the employment of apprentices, is applicable to this
PROJECT.
18. EMPLOYMENT OF APPRENTICES. Section 1777.5 of the California Labor
Code, regarding the employment of apprentices, is applicable to this paragraph.
19. PAYROLL RECORDS. SUBGRANTEE agrees to keep accurate payroll record
showing the name, address, social security number, work classification, straight time and
overtime hours worked each day and week, and the actual per diem wages paid to each
journeyman, apprentice, or worker employed by it in connection with the project and agrees to
require each of its subcontractors to do the same. SUBGRANTEE further agrees that its payroll
records and those of its subcontractors, if any, shall be available at all reasonable times to the
CITY, the employee or his representative, the Division of Labor Standards Enforcement, and the
Division of Apprenticeship Standards; and to comply with all of the provisions of California Labor
Code Section 1776, in general.
20. INDEPENDENT CONTRACTOR. It is understood and agreed that the
SUBGRANTEE is, and shall be, acting at all times hereunder as an independent contractor and
not as an employee of CITY. SUBGRANTEE shall secure, at its expense, and be responsible
for any and all payment of income tax, social security, state disability insurance compensation,
unemployment compensation, and other payroll deductions for SUBGRANTEE and its officers,
agents and employees, and all business licenses, if any, in connection with the project.
21. All notices pertaining to this Agreement and any communications from the parties
may be made by delivery of said notices in person or by depositing said notices in the U.S. Mail,
registered or certified mail - return receipt requested, postage prepaid, and addressed as
follows:
7
To SUBGRANTEE:
Attention: Barbara J. Phillips
CSP, Family Violence Victim Services
16842 Von Karman #425
Irvine, CA 92606
TO CITY:
Attention: R. E. Lowenberg
City of Huntington Beach Police Department
2000 Main Street
Huntington Beach, CA 92648
Any of the parties may cancel this Agreement by giving thirty (30) days written notice of
said cancellation to the other party hereto. In the event of termination or cancellation for any
reason, CITY shall be liable for services rendered up to such termination.
This document fully expresses all understandings of the parties concerning all matters
covered and shall constitute the total Agreement. No prior written or oral provisions or
understanding, between the parties, shall have any force or affect. No addition to or alteration
of the terms of this Agreement shall be valid unless made in writing and formally adopted in the
same manner as this Agreement,
22. SIGNATURES/TIME OF EXECUTION. This agreement shall be void and its
terms shall have no force or effect whatsoever if not signed by authorized agents or officers of
SUBGRANTEE within thirty (30) days of receipt of this document. It shall be the responsibility
of the CITY to transmit this agreement and any other necessary documentation to
SUBGRANTEE and to record the date of receipt thereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month, and year first above
written.
CSP, FAMILY VIOLENCE VICTIM SERVICES
A nonprofit Cal iforni poration
By -
print name
ITS: (circle one) Chairman/ residen ice
President
print name
ITS: (circle one) Secretary/Chief Financial
Officer/Asst. Secretary real ru er /
REVIEWED AND APPROVED:
i--Z,== J-�cci
City Admi strator
CITY OF HUNTINGTON BEACH
A municipal corporation of the
State of California
MayorNZ
ATTEST:
City Clerk m? i7 9i
APPROVED AS TO FORM:
I 'a 14�
ty Attorney '���1�2P
,6-z� 7y
INITIALED AND APP
Chief of Poli
SUBGRANTEE AGREEMENT BETWEEN THE CITY OF
HUNTINGTON BEACH AND CSP, FAMILY VIOLENCE VICTIM SERVICES
FOR VIOLENCE AGAINST WOMEN PROGRAM FUNDS
SCOPE OF WORK
ATTACHMENT "A"
Services to be provided by CSP, Family Violence Victim Services:
a. Respond to a victim's immediate emotional and/or physical needs including food,
clothing, lodging, transportation, or financial assistance;
b. Telephone and in -person support coUrnseling services;
C. Assist the victim to participate in the judicial process, including court support and
accompaniment;
d. Advocate on behalf of the victim, i.e., filing crime victim compensation claims,
intervention with employers and/or creditors, case information and disposition,
translation services;
e. Assist in the preparation of Temporary Restraining Orders (TRO), including
custody orders;
Refer to community resources appropriate to the victim's needs, i.e., long-term
counseling and shelter care.
The above victim services shall be provided in the Huntington Beach Police Department or in
the field Monday through Friday, 8:00 A.M. through 5:00 P.M. at the request of an investigating
officer.
2. In addition, SUBGRANTEE agrees to supply the following:
a. One (1) full-time Victim Specialist on site at the Huntington Beach Police
Department for immediate response and continued support services to victims of
domestic violence, stalking, sexual assault, and elder abuse.
b. All office supplies required for daily activities, liability insurance, travel costs for
victim outreach, court support and accompaniment.
10
Council/Agency Meeting Held: qyy9
Deferred/Continued to:
R Approved �,F nditionally Approv ❑Denied CPU C er 's Signature
AO D
Council Meeting Date: September 8, 1998 Department ID Number: PD 98-016
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION
SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
SUBMITTED BY: Ray Silver, City Administratoraj—.0
PREPARED BY: RONALD E. LOWENBERG, Chief of Police
SUBJECT: Approve Grant Funding, Huntington Beach Colla oration:
Violence Against Women AS ��'r
Statement of Issue, Funding Source, Recommended Action, Alternative Action, Analysis, Environmental Status, Attachment(s)
Statement of Issue: Should the Police Department implement a project called The
Huntington Beach Collaboration: Violence Against Women? The project will provide a full
time victim advocate, provided by Community Services Program (CSP). The victim advocate
will enhance the services being provided by the Crimes Against Persons Unit at the Police
Department. The victim advocate will make personal contact with victims to provide crisis
intervention, assist them through the court system, resource and referral counseling, court
accompaniment, assistance in obtaining restraining orders and Victims of Crime
Compensation Claim assistance.
Funding Source: The project would be funded in part from $90,000 in funds made
available through the Law Enforcement Specialized Unit Program administered by a Office of
Criminal Justice Planning (OCJP) Grant. The Police Department must provide a 25% cash
match of $30,000 from salary savings this fiscal year.
Recommended Action: Authorize the Police Department to submit the attached
Grant Award Agreement proposal to OCJP on behalf of the City Council.
Authorize the encumbrance of $30,000 from salaries in the general fund and transfer
this amount to a separate fund to be used to assist these victims.
Authorize expenditures beginning this fiscal year through the next until the
conclusion of the grant. J
X
Recommended Action (continued):
Approve Resolution
Alternative Action(s): Do not authorize the Police Department to submit the attached
Grant Award Agreement proposal to OCJP on behalf of the City Council.
REQUEST FOR COUNCIL/REDEVELOPMEN-1 AGENCY ACTION
MEETING DATE: September 8, 1998 DEPARTMENT ID NUMBER:
Analysis: The Police Department previously administered a one-year grant that
involved the same services to women who were victims of violence. That project was very
successful and was terminated when the grant funding ended. This project will provide the
same services for one year with the same victim advocate from CSP.
Environmental Status: N/A
Attachment(s):
Grant Award Face Sheet
Resolution of the Governing Board
City Clerk's
Page Number
RCA Author: R.E. Lowenberg, Chief of Police
The foregoing Instrument is a correct
copy of t e original on file in this office.
Attest, _ lg
CONNIE BROCKWAY
City Clerk and Ex•officio Clerk of the City
Council of the City of Huntington Beach,
Calif I .
By Deputy
1996 CAP Grant -2- 08128/98 3:34 PM
FICE OF CRIMINAL JUSTICE PLA' NG
GRANT AWARD FACE SHEET
(OCJP A301)
The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the
following Administrative Agency (1) City of Huntington Beach Police Department
hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award.
(2) Implementing Agency Name City of Huntington Beach Police Department
Contact SPrgPAnt Fr] nPnP1 Address 2000 Main Street, Hunt i ngtnn Beach
Tele hone (714) 536-5947 CA 92648
(3) Project Title (60 characters maximum) (6) Award No.
The Huntington Beach Collaboration
(4)
Address, Telephone)
(four lines maximum)
Ed Deuel, Sergeant
2000 Main Street
Huntington Beach, CA
(714) 536-5947
Financial Officer (Name, Title, Address, Telephone)
(four lines maximum)
Jim Moore, Department Analyst Senior
2000 Main Street
Huntington Beach, CA 92648
(7) Grant Period
June 29, 1998 to June 30, 1999
(8) Federal Amount
$90,000
;9) State Amount
0
10) Cash Match
$30,000
11) In -Kind Match
0
12) Total Project Cost
This grant award consists of this title page, the proposal for the grant which is attached and made a part hereof, and the
Assurance of Compliance forms which are being submitted_ The grant recipient signifies acceptance of this grant award
and agrees to administer the grant project in accordance with the statute(s), the Program Guidelines, this_Request for
Aomication (RFA) and the OCJP Grantee Handbook The grant recipient further agrees to all legal conditions and terms
incorporated by reference in the Program Guidelines, this RFA. and the OCJP Grantee Handbook
FOR OC.TP USE ONLY
Item:
Chapter:
PCA No.:
Components No.:
Project No.:
Amount.
Split Fund:
Split Encumber:
Year:
Fed. Cat. r:
Match Requirement:
Fund:
Proaram:
Rcgion:
(Rev. 5/97)
(13) Official Authorized to Sign for
Applicant/Grant recip' t
N e: Ronald F Lowenbe
Title: Chief of Police
Address: 2000 Main Street
Huntington Beach, CA 92648
Telephone: ( 714) 5 3 6— 5 9 0 2
Date: 07-08-98
I hereby certify upon my own personal knowledge
that budgeted funds are available for the period and
purposes of this expenditure stated above.
Fiscal Officer, OCJP Date
Executive Director, OCJP Date
RESOLUTION NO. 98-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HUNTINGTON BEACH AUTHORIZING IMPLEMENTATION OF
THE HUNTINGTON BEACH COLLABORATION: VIOLENCE AGAINST WOMEN
WHEREAS, the City Council of the City of Huntington Beach desires to undertake a
certain project designated The Huntington Beach Collaboration: Violence Against Women to be
funded in part from funds made available through the Law Enforcement Specialized Unit
Program administered by the Office of Criminal Justice Planning (hereafter referred to as
OCJP).
NOW, THEREFORE, BE IT RESOLVED that the Chief of Police of the City of
Huntington Beach is authorized to submit the attached proposal to OCJP and is authorized to
sign and approve on behalf of the City Council the attached Grant Award Agreement including
any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds
required for said project (including any amendment thereof) under the Program and the funding
terms and conditions of OCJP, and that the cash match, will be appropriated as required.
IT IS AGREED that any liability arising out of the performance of this Grant Award
Agreement, including civil court actions for damages, shall be the responsibility of the grant
recipient and the authorizing agency. The State of California and OCJP disclaim responsibility
for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to
supplant expenditures controlled by this body.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 8th day of September , 1998.
ATTEST:
4�� &ta-� -
City Clerk
9 /5/98
REVIEWED AND APPROVED:
G�� c
City A ministrator
yor
APPROVED AS TO FORM:
City Attorney
INITIATED AND APPR
of Police
7 k nso %comen '09,'0P9S
Res. No. 98-65
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said City,
do hereby certify that the whole number of members of the City Council of the City-
of Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on the 8th day of September, 1998 by the
following vote:
AYES: Julien, Harman, Dettloff, Bauer
NOES: None
ABSENT: Green (Garafalo and Sullivan Out Of The Room)
City Clerk and ex-officio Clerk of the
City Council of the City of Huntington
Beach, California
The foregoing instrument is a correct
copy of the original`on file in this office.
Attest 19 900
C nrlrtilF R o'�.} WJVI
City Clerk and Ex-officio Clerk of the Cii
Council of the City of Huntingt n Beach,
Califo ia.
By Deputy
G/resolutcresbkpJ97-80
RETURNED RCA
AGENDA DATE
7
DEPARTMENT,
DESCRIPTION:
Approval of a Contract with Community Services Program for
Services under the Violence Against Women Grant
Your Request for Council Action is being returned for the following reason
The SUBJECT does not begin with a verb, e.g. "approve', "deny', "authorize"
"accept", "allow', indicating the type of action requested.
STATEMENT OF ISSUE should be worded as a question and limited to one or two
[�
sentences. (See Agenda Process Manual Chapter 4, page 29)
_.._ _ _. _ _ -_
A Financial Impact Statement (FIS) is needed ........ ....... .... -..... -
The RECOMMENDED ACTION should in the form of a "Motion" and include a verb
indicating the type of action requested .-....... ...... ..... -. _ _ _ . .... _......_ . ... _.... .-. _..... - ........
._....... _ _...._
The ANALYSIS should include additional information (See Below)*
One or more attachment/s are missing (See Below)*
...... ..-...._.._ _.__._.._. . _ ._ _
[�
Attachment page/s are needed before the attachment/s
An exhibit callef for in an attachment is missing (See Below)*
_ --.... _ .. _. _ _ _ _ _ _ --- _ ._........ ...
nn
tom_..._..
An exhibit is not marked as such or preceded by an exhibit page (See Below)*
_.. _ .. .._...-- ......__ _ __._ -- - .._ . _ ........... _...._.
[�
The Contract/Agreement has not been signed by the department head
_-._.._._.. .--.
[�
-- _ _ -
The Contract/Agreement has not been signed by the outside party
- - -- _- -- - - ----- _ ---- _. _ _ . -................._ ...._ ._ .._....... _ ._._........ -- .............. _ _
The Contract/Agreement has not been signed in full by the City Attorney
_ _... - ........ ._ _ _.__ _..-._.._ ...... _._ - ._......_ _ ._ .._ - . ---._
❑
._. ..__.
The Contract/Agreement is missing Certificates of Insurance which have been
[�
approved by the City Attorney
...... _ . _. ........ _ _ .._... _... .......... __ _ __- _...
_ ..........--
Signeeded (See Below)*
------_.--.__-_.. __ _._......-__._.....- _...._ -. __..---.._ _ .._
F
There is a error in the text (See Below)*
1. * The Recommended Action needs to say: "Motion: Approve and authorize the
Mayor and City Clerk to execute the attached contract with Community Services
Program for services under the Violence Against Women Grant."
2.
11 /25/98
19.91 PM
serving Orange County since 1972 U, f-
HUB' Tsi G C—A
COMMUNITY SERVICE PROGRAMS
16842 Von Karman, Suite 425 - Irvine, California 92606 r
(949) 250-0488 - FAX (949) 251-1659 1,48 DEL
December 14, 1998
City of Huntington Beach
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
Attn: Connie Brockway, City Clerk
Dear Ms Brockway:
Enclosed you will find a Certificate of Liability Insurance that relates to CSP's Violence Against
Women contract with the Huntington Beach Police Department.
Additionally, please find a Certificate of Workers' Compensation Insurance for your files.
Thank you for your assistance.
Yours truly,
ref
Carol Thompson
Finance Director
Community Service Programs, Inc.
CT/hg
a non-profit agency
youth shelter - family counseling - child abuse prevention - dispute resolution
victim witness assistance - gang intervention - drug abuse prevention
AVORDDATE MM/DD
TM GERTIFtG�1�4 0 : LI!ABtLITIf It\tSURt-.�+IG i s
,. R.z..: 10 04/9
PRODUCER
�b THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION I
Chapman & Associates Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Inc
p HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
license #0522024 ��Q ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
61 North San Gabriel Blvd. "TaP� ✓e ��7/�I COMPANIES AFFORDING COVERAGE
asadena, CA 91107 /�( (6G/�-/4"f.0 ci COMPANY
4 O0 aYA A Great American Insurance Co.
INSURED
Community Service Program Inc
COMPANY
B NonProfits United
16842 Von Karman Avenue
Irvine, CA 92606-4950
COMPANY
C AIG (American Int'I Group)
COMPANY
D
MA
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR
i Pc yr iivouisi NGE
. ,,,
I r rL, Y riUi»EE
POLICY EFFECTIVE
DATE (MWDD/YY)
POLICY EXPIRATION
I DATE (MWDD/YY)
,
Lit.71
A
GENERAL
LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE FT OCCUR
PAC200117602
10/01/98
10/01/99
GENERAL AGGREGATE
S 2000,000
X
PRODUCTS - COMP/OP AGG
S 1,000,000
PERSONAL & ADV INJURY
S 19000,000
X
EACH OCCURRENCE
S 1,000,000
OWNER'S & CONTRACTOR'S PROT
FIRE DAMAGE (Any one tire)
S 100,000
MED EXP (Any one person)
S 5,000
B
AUTOMOBILE
LIABILITY
ANY AUTO
893
07/01/98
07/01/99
COMBINED SINGLE LIMIT
S 1,000,000
X
BODILY INJURY
(Per person)
5
ALL OWNED AUTOS
SCHEDULED AUTOS
-
BODILY INJURY
(Per accident)
S
I
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
S
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
! S
OTHER THAN AUTO ONLY:
I
ANY AUTO
EACH ACCIDENT; S
AGGREGATEI3
EXCESS LIABILITY
EACH OCCURRENCE
S
AGGREGATE
5
UMBRELLA FORM
S
OTHER THAN UMBRELLA FORM j
WORKERS COMPENSATION AND
EMPLOYERS' UAB'.L. Y
THE PROPRIETOR/ PARTNERS/EXECUTIVE 1 11 j INCL
OFFICERS ARE: EXCL
. I TORY UMITS I EWC STATU- OTRH-1
_
EL EACH ACCIDENT S
EL DISEASE -POLICY LIMIT S
EL DISEASE - EA EMPLOYEE S
A
OTHER
Crime PAC200117602 i
10/01/98
10/01/99
Emp Dishonest $450,000
Forgery $450,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
The City of Huntington Beach, its officers agents and employees are named
as additional insured as respects their interest in connection with the
named insured. This insurance is considered primary and any other insurance
CERTIFICATE -HOLDER _
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
4'ity of Huntington Beach
olice Department
2000 Main St.
Huntington Beach, CA 92648
Loan #: ATTN:JIM MOORE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL 3bC3H=%XKXD MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
sRxcRxaemeR �s�a��aysemasx
EaxaiMWXMRR XNMKX XIscxaISHR7 KXIMR
AUTHORIZED REP ATIYC
ACORD 25-S (1/95)
0 A O Q CORPORATION 1988
INSURED: Community Service Program Inc
OTHER COVERAGES - (Continued):
CO
POLICY EFFECTIVE
POLICY EXPIRATION
LTR
TYPE OF INSURANCE
POLICY NUMBER
DATE
DATE
A
Professional
PAC200117602
10/01/98
10/01/99
Liability
A
Property
PAC200117602
10/01/98
10/01/99
C
Student Accident
SRG8709805
10/01/98
10/01/99
��o�praQ✓�-�- /'27 17/9 F
LIMITS
$1,000,000 per claim
$2,000,000 aggregate
Blanket Amt. $247,500
Special form R/C
Accident Medical $5,000
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS - (Continued):
carried by City is excess and non-contributory with this insurance.
L
This is to certify that we have issued a valid Aor ker ' Compensation insurance policy in a form approved by the California
Insurance Commissioner to the employer named below for the policy period indicated.
This policy is not subject to cancellation by the Fund except upon' days' advance written notice to the employer.
AA
We will also give you �F days' advance notice should this policy be cancelled prior to its normal expiration.
This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the
policies listed herein. Notwithstanding any requirement, term, or condition of any contract or other document with
respect to which this certificate of insurance may be 'issued or may pertain, the insurance afforded ,by the policies
AUTHORIZED REPRESENTATIVE <PRE.SIDENT
EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1, 000, 000 PER OCCURRENCE.
ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE
07/01/98 IS ATTACHED TO AND FORMS A PART OF THIS POLICY.
M
ENDORSEMENT #2065 ENTITLED CERTIFI[AOE HOLDERS" NQTICE EFFECTIVE
07/01/98 IS ATTACHED TO AND FORMS A PART OF THIS POLICY.
ENDORSEMENT #2570 ENTITLED WAIVER OF SUBROGATION EFFECTIVE
07/01/98 IS ATTnCHED TO AND FORMS A PART DF THIS POLICY.
THIS DO I MENT HAS A BLUE PATTERNED BACKG 0 D SCIF 10262 E(REV3-951
i,.60 CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE:
TO: OYYMO o V/ e,S Y /iLJ ATTENTION:
Name
z z DEPARTMENT::: L
'7"kVIhe Cd� _ 9a o REGARDING&&/R 1L'7U�Lir V V/C25
City, State, Zip
i S
See Attached Action Agenda Item Date of Approval
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
ety",
&za-t�
Connie Brockway
City Clerk
Attachments: Action Agenda Page
Agreement
Bonds
Insurance
RCA
Deed
Other
CC:
It' < 16 -
_
V_
Name
6e"T. / L -
Depattniep tC C
RC fy
A&reemen
Insurane Other
Name
Department
RCA
Agreement
Insurance Other
Name
Department
RCA
Agreement
Insurance Other
Name
Department
RCA
Agreement
Insurance Other
Risk ?Management Dept.
Insurance
Received by Name - Company Name - Date
Gfollowup/coverltr
(Telephone: 714-536 -5227
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANS�IITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: .z /zq/ c D
TO: p )r Un I UI C &S Yb YCL ATTENTION: f�J, & M)c 5
Name
J1 Z5 DEPARTMENT:
Street /I
V Ale N? 9v��D(o REGARDING'-d,q) a
City, State, Zip (%a/-,..�/? D �—
See Attached Action Agenda Item Date of Approval
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
()- I A -
Connie Brockway
City Clerk ��r! irQ P�P,L'LJ e [�7 �S CCIY)�7"uC�• !�!/Q --
u
Attachments: Action Agenda Page Agreement ✓
RCA
CC:
Name Department RCA
Name
Name
Name
Department
Department
Department
Risk Management Dept.
Bonds
Deed
Agreement
RCA Agreement
RCA Agreement
Insurance
Other
Insurance
Other
Insurance
Other
Insurance
Other
RCA Agreement Insurance Other
Insurance
Received by Name - Company Name - Date
/'3 r/Qa'
G:Follo« up/cor erltr
(Telephone: 714-536-5227)