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COMMUNITY SERVICE PROGRAMS, CSP - 2005-12-19
Dept ID ED 15-23 Page 1 of 2 Meeting Date 9/21/2015 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/21/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager Kellee Fritzal, Deputy Director, Business Development SUBJECT: Approve and authorize execution of Amendment No 1 to the Lease and Management Agreement between the City and Community Service Programs, Inc (CSP) extending the lease for 18 months for the Operation of the Huntington Beach Youth Shelter located at 7291 Talbert Avenue Statement of Issue The City Council is asked to consider an 18-month extension to the Lease and Management Agreement with Community Service Programs, Inc (CSP) for the operation of the Huntington Beach Youth Shelter The extension would be through June 30, 2017 Financial Impact There is no fiscal impact for the Amendment Recommended Action Authorize the Mayor and City Clerk to execute "Amendment No 1 to the Lease and Management Agreement Between the City of Huntington Beach and Community Services Programs, Inc for the Operation of the Huntington Beach Youth Shelter located at 7291 Talbert Avenue " Alternative Action(s) Do not approve the Amendment and direct staff accordingly Analysis In 1988, a group interested in operating a youth shelter approached the City about establishing such a facility in Central Park at the then -vacant Brooks House The City subsequently approved the establishment of the shelter, and the Huntington Beach Youth Shelter Inc Foundation was formed to establish, maintain, and supervise the facility for minors The Foundation provided for the renovation and expansion of the original Brooks House and entered into a 20-year lease with the City at that time In 1996, the Foundation requested the City to approve the transfer of the lease to Volunteers of America and the request was approved However, in 2005, Volunteers of America ceased operating the shelter due to a loss of funding Following the closure, the City issued a Request for Proposal (RFP) for the operation of the Youth Shelter and awarded a ten (10) year Lease to CSP CSP currently operates the 12-bed facility and the agreement is set to expire in January 1, 2016 Since assuming responsibility for the Shelter, CSP has served 1,080 clients, with 210 being from Huntington Beach Item 15. - 1 xB -666- Dept ID ED 15-23 Page 2 of 2 Meeting Date 9/21/2015 CSP had been able to operate the facility with a Runaway and Homeless Grant from the Department of Health and Human Services However in 2014, CSP did not receive the Grant To assist in funding the operation of the Youth Shelter, CSP requested funding from the County of Orange for youths that were being released from local hospitals, but who still need short-term shelter and counseling Six (6) of the 12-beds beds are allocated to the County contract, which could include Huntington Beach youth Recently, CSP and the County entered into a second Agreement from July 1, 2015, through June 30, 2017, for the continued use of the six beds At the August 3, 2015, City Council Study Session, the City Council reviewed the operation of the Huntington Beach Youth Shelter and options Based upon the review, the City Council recommended an 18-month extension of the contract through June 30, 2017, and requested that by July 2016, staff report back to the City Council on impact (if any) to the Youth Shelter's operations resulting from the six -bed County agreement Environmental Status Not Applicable Strategic Plan Goal Improve Quality of Life Attachment(s) 1 Approval of Amendment No 1 to the Lease and Management Agreement between the City of Huntington Beach and Community Service Programs, Inc for the Operation of the Huntington Beach Youth Shelter located at 7291 Talbert Avenue xB -667- Item 15. - 2 AMENDMENT NO.1 TO LEASE AND MANAGEMENT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND COMMUNITY SERVICE PROGRAMS, INC. FOR THE OPERATION OF THE HUNTINGTON BEACH YOUTH SHELTER LOCATED AT 7291 TALBERT AVENUE THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "Lessor," and COMMUNITY SERVICE PROGRAMS, INC., a California nonprofit corporation, hereinafter referred to as "Lessee." WHEREAS, Lessor and Lessee are parties to that certain lease agreement, dated December 19, 2005, entitled "LEASE AND MANAGEMENT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND COMMUNITY SERVICE PROGRAMS, INC. FOR THE OPERATION OF THE HUNTINGTON YOUTH SHELTER LOCATED AT 7291 TALBERT AVENUE," which agreement shall hereinafter be referred to as the "Original Agreement," and Lessor and Lessee wish to amend the Original Agreement to extend the Original Agreement, NOW, THEREFORE, it is agreed by Lessor and Lessee as follows: 1. TERM as follows: Section 8 of the Original Agreement, entitled "Term," is hereby amended to read SECTION 8. TERM This Agreement shall commence at 12:01 a.m. on January 1, 2006, for a ten (10) year and eighteen (18) month term, which shall end at 11:59 p.m. on June 30, 2017, unless extended, or sooner terminated, as provided for herein 2. CITY'S CONTRACT ADMINISTRATOR Section 11 of the Original Agreement, entitled "City's Contract Administrator" is hereby amended to read as follows: 15-4882/125047 SECTION 11. CITY'S CONTRACT ADMINISTRATOR City's Deputy Director of Economic Development, or his / her designee, shall be the City's Contract Administrator for this Agreement with the authority to act on behalf of City for the purposes of this Agreement, and all City approvals and notices required to be given herein to City shall be so directed and addressed. 3. REAFFIRMATION. Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers on , 2015. LESSEE: COMMUNITY SERVICE PROGRAMS, Inc. a California nonprofit corporation IC (print or type name) Its' (circle one) Chan-man/President/Vice President By (print or type name) Its (circle one) Secretary/chief Financial Officer/ Asst Secretary -Treasurer 2 15-4882/125047 LESSOR: CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk TED AND APPROVED: Deputy Director Development REVIEWED AND APPROVED Assistant City Manager SECTION 11. CITY'S CONTRACT ADMINISTRATOR Clty's Deputy Director of Economic Development, or his / her designee, shall be the City's Contract Administrator for this Agreement with the authority to act on behalf of City for the purposes of this Agreement, and all City approvals and notices required to be given herein to City shall be so directed and addressed. REAFFIRMATION. Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers on _%S i_?� 2,1 , 2015. LESSEE: COMMUNITY SERVICE PROGRAMS, Inc. a California nonprofit corporation By. a;Za,�6� (print or type name) Its. (circle one) Chairman/PresidentNice President Islelin & 12aln05 (print or type name) Its (circle one) Secretary chief Financial O c Asst Secretary- reasurer 2 154882/125047 LESSOR• TED AND APPROVED: Deputy Director Development Aft COMMUNITY SERVICE PROGRAMS IMPACTING LIVES. CHANGING COMMUNITIES. CSP Board of Directors Resolution The CSP Board of Directors resolves that Hether Benjamin, Director of CSP Youth Development Programs and Ronnetta Johnson, Director of CSP Victim Assistance Programs, are authorized by signature alone to sign program contracts and renewal packages I hereby certify that the foregoing is a true copy of the resolution formally adopted by the Board of Directors of Community Service Programs, Inc via email vote in July 2015 Vote Ayes I 1W Signature - Kris Thordarson President, Board of Directors Community Service Programs, Inc Signature Ann Stawicki Secretary, Board of Directors Community Service Programs, Inc A NON-PROFIT AGENCY SERVING ORANGE COUNTY SINCE 1972 Date �(3 S Date El 1241S Youth shelters I Family counseling I Child abuse prevention I Parent education i Dispute resolution Gang prevention I Victim assistance I Drug, alcohol, tobacco abuse prevention 9 fa pJ COMMUNITY SERVICE PROGRAMS IMPACTING LIVES. CHANGING COMMUNITIES. CSP Board of Directors Resolution The CSP Board of Directors resolves that Hether Benjamin, Director of CSP Youth Development Programs and Ronnetta Johnson, Director of CSP Victim Assistance Programs, are authorized by signature alone to sign program contracts and renewal packages. I hereby certify that the foregoing is a true copy of the resolution formally adopted by the Board of Directors of Community Service Programs, Inc. via email vote in July 2015. Vote Ayes • I l a Signature. Kris Thordarson President, Board of Directors Community Service Programs, Inc. Signature, Ann Stawicki Secretary, Board of Directors Community Service Programs, Inc A NON-PROFIT AGENCY SERVING ORANGE COUNTY SINCE 1972 0 Date. (31, S Date: 0112-1 IS Youth shelters I Family counseling I Child abuse prevention I Parent education I Dispute resolution Gang prevention I Victim assistance I Drug, alcohol, tobacco abuse prevention _ _ ds F F _ ,etc �3 .'„ .t,p a,F� ry -.'`Z' , '•r,-i.: POLICY NUMBER: 201412069UPO COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies msorence provided under the Fallowing COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Oro City of Huntington Beach, it's elected or appointed officials, agents, officers. employees, and volunteers. Section tt — Who Is An insured is amended to In- clude as an additional Insured the person(s) or organ!. zation(s) shown In the Schedule, but only with respect to Gab€bly for 'bony injury', "property damage" or "personal and advertising injury' caused, In whole ar In part, by your acts or omissions or the acts or omis- sions of those acting on your behalf: A In the performance of your ongoing operations, or S. In connection with your promises owned by at rented to you. CO 20 26137 04 b ISO Propa mes 1% , zaw Page I of 1 ❑ Item 15. - 7 HB -672- Ciienitt. 8MIT6 ACORD. CERTIFICATE OF LIABILITY INSURANCE oAh�E t 9f29l2014 THIS CERTIFICATE IS SttHQ AS A MATTER OF INFORMATION ONLY AND CONFERS NO Rim M tiPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(n A1ITHORMED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT.- X the certificate holder is an ADDITIONAL INSURED, the policyties) rnusf be endmed. If SUBROGATiou IS, WANED, Ste to the tern and Conditions of the POW certain Policies may Mire an endorsement A statemerd on this tm cate does not corder rids tothe cartIfIcate hohier In Now of suchPFtDDendoroemer►t{uI. 1KXR USI of Southern California SC Llc 0 03S1162 29A Technology Drive VZAZr Ray Thralt -94 949-7INIt1423 4114-SS2-SQ6S a nd i,blz Irvine, CA 9261$ SH&V, �C� i IAA; NonPrr►tts Insurance Alliance 011945 Community Service Programs, Inc.INSIN"s: 12211- Dyer Rd., Suite 120 Libwty Mutual Fine Insurance 23035 ele x C ; srasut D Santa Area, CA 92705-6700 elsur�e; r: hMltVYYhltn L6RfEi'R.NiC NUM6CK• O�YtL,J'Rl, >r„i66�C�. THIS is TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE: INSURED LAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VYE N RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN is SUBJECT TO ALL THE Tom, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, imp rmfOF POUCYMAZM POLlCtt LaeT$ A �L ` X 20141206ONPO D10I12Ii14 10f011201 occur $1000 000 X CokVOCUL GENERALUADJUTY CLAIM -MAW f X1 OCCUR Sexual Abuse 1 W$1 M NIL Deductible Mid r�trsD MEDE W are s2% 100 PERSONAL s ADV OLUM f ! 00t1000 Professional 51 9ENERALASORMATE s3,400.000 OWL AGGREGATE LIMIT APPLES PEW POLICY EEO FR-1 LOC PRODUOTS - COMPIOP AGO s 3 M on A Awo X mosLE UABILay ANY Aura ALL OWWO SCHW ♦ 0 AUTOS AUTO HWM AUTOS X 1nvldEb OG X 20141 500 COMP DIED $500 COLL DIED 0/0112014 1 W91/201 eIED S IMUJAIT 1 000,000 SoOILv #QURY lP%rPSI s SODLY INJURY (Per =&Wft# $ X 4 TY — i A X `M`S"uAS ASS UAR X aCcuR CiAIMSA.t0.S1E X 201412MUMBNPO 010112014 1WOMM4 EAcH s'# 000 000 AdGREtiAIE t1 QgD DMREi'EI9'r�N 10 00tI t B AMEWLO"WU ate AAA ErAPLGXf' h]PialLTrY ANY RIE70RFPA�q .EUE!(ELUTNE Y N CFP�MSER E7CC UL UM 2 I'My to OESeRlPTICNIal- uAder OF OPERATwm kft MIA X WC2641443907014 NIL I?etitlCfible Q1t11124)14 i011ii12@1 X wcsrAT�, OrH- £ L EAt7iACCiI NT fi (EiII) UIiID _ El Iaseas-EAEMFIOYEE $1,0001. 00 EL. [XS&9ASE • POLICY Lwrr 10.000.000 A Fiduciary 20141206WMBMPO ttt0112€M4 10M12019 '$1,000,000 UTTER. NIL Deductible. DES£ RWMN OF QK*41 0004I LOCAVM= ty9iiscm(onsOACOM tSt, Addrlanrd S�aduk. Y more apem h "quire* RF—* HBYS. City of Huntington Beach, Its elected or appointed officials, agents, officers, employees, and volunteers are teamed additional insured with respect to the opera#Ions of the named insured attached CG 2026 endorsement. Form NIAC-E61 0812 provides Primary & Neon-C ntrl TO PORM i City of Huntington Beach - SEIOUE.G ANY OF THE ABOVE DESCIT ED POMIRS BE C"CELE ED BEMM TErE EXE "TEON DA'M THERE, NOTICE WE.L BE DELIVERED hN Community Services Department ACCORDANCE NTH THE POLICY PROVISIONS. 2000 Main St t4tmtingtan Beach, CA 92648.0000 1 AMON= ROWOMWAIM a 191115-2010 ACORD CORPORATION. All rights msemd. ACORD 25 (20IMS) 1 of 1 The ACORD name and logo are registered works of ACORD #S1339"20IM13337857 xB -673- RXLZP Item 15. - 8 Estanislau, Robin --e- /S From: Surf City Pipeline [noreply@user govoutreach com] Sent: Monday, September 21, 2015 2 54 PM To: CITY COUNCIL, Agenda Alerts Subject: Surf City Pipeline Comment on an Agenda Item (notification) Request # 23800 from the Government Outreach System has been assigned to Agenda Alerts. Request type: Question Request area: City Council - Agenda & Public Hearing Comments Citizen name: steve engel Description: Honorable Mayor and City Council- this note is in support of the CSP Contract extension for the Huntington Beach Youth Shelter For over 10 years the Youth Shelter has saved hundreds of young people from Huntington Beach and Orange County from lives of homelessness, drug use and many more things that children should never be involved with Please support the CSP Contract extension and allow our young people a chance to become all that they can be Many thanks for all you do < < Expected Close Date: September 22, 2015 Click here to access the request Note This message is for notification purposes only Please do not reply to this email Email replies are not monitored and will be ignored City Of Huntington Beach 2000 Main Street o Huntington Beach, CA 92648 (714) 536-5227 ® www.huntingtonbeachea.gov Office of the City Clerk Joan L. Flynn, City Clerk September 23, 2015 Community Service Programs, Inc 1821 East Dyer Road, Suite 200 Santa Ana, CA 92705-5700 To Whom It May Concern Enclosed for your records is a copy of the fully executed "Amendment No 1 to Lease and Management Agreement Between the City of Huntington Beach and Community Service Programs, Inc for the Operation of the Huntington Beach Youth Shelter Located at 7291 Talbert Avenue " Sincerely, r Joan L Flynn, CIVIC City Clerk JF pe Enclosure Sister Cities. Anjo, Japan ® Waitakere, New Zealand F t CITY OF HUNTINGTON BEACH '2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK December 27, 2005 Community Service Programs, Inc. 1821 East Dyer Road, Suite 200 Santa Ana, CA 92705-5700 Attention: Margot R. Carlson, MFT Dear Ms. Carlson: Enclosed for your records is a copy of the Lease and Management Agreement between City of Huntington Beach and Community Service Programs, Inc. for the operation of the Huntington Youth Shelter located at 7291 Talbert Avenue. Sincerely, Joan L. FI nn City Clerk JF:pe Enclosure: Agreement G:followup:agrmthr 1Telephone: 774536-5227 ) RVE�+1t4 .6.annt nil^ 11. Council/Agency Meeting Held: qA S- Deferred/Continued to: ',Approved ❑ Conditionally Approved ❑ Denied 0117 If i ' it Cler s Sig a ure Council Meeting Date: 12/19/2005 Departure t ID Number: ED 05-38 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR PREPARED BY: KEN SMALL, CHIEF OF POLICE=r JIM B. ENGLE, DIRECTOR OF COMMUNITY SERVIC STANLEY SMALEWITZ, DIRECTOR OF ECONOMIC DE LOI SUBJECT: Approval of Huntington Youth Shelter Lease and Management Agreement with Community Service Programs, Inc. Phi 2: 41 E i+f.p F it 0 i' ;IN 0 E A C Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: A ten-year lease and management agreement is being proposed with Community Service Programs, Inc. (CSP) for the operation of the Huntington Youth Shelter located at 7291 Talbert Avenue. Funding Source: Not Applicable Recommended Actions: Motion to: 1. Approve the Lease and Management Agreement between the City of Huntington Beach and Community Service Programs, Inc. for the Operation of the Huntington Youth Shelter Located at 7291 Talbert Avenue; 2. Authorize execution of the Lease and Management Agreement by the Mayor and City Clerk; and 3. Authorize execution of all necessary documents in furtherance of the Lease and Management Agreement by the City Administrator, Chief of Police, Director of Economic Development, or Director of Community Services. Alternative Action(s): Do not approve an agreement with CSP; and direct staff to evaluate other uses for the Huntington Youth Shelter. REQUEST FOR ACTION MEETING DATE: 12/19/2005 DEPARTMENT ID NUMBERED 05-38 Analysis: The Huntington Youth Shelter was founded in 1987, when the "Brooks House," a single-family property located at 7291 Talbert Avenue, adjacent to Central Park, was donated to the City (Attachment 1). With support from the community, the shelter originally opened as a six -bed facility where homeless youth could find temporary shelter, sleeping facilities, food, counseling, and family reunification services. In 1990, the house was rebuilt with the donation of labor and material from HomeAid Orange County, doubling the facility's size to 4,000 square feet and increasing the capacity to 20 beds. The facility is currently configured to provide a home environment for the residents with a living room, family room, kitchen, and dining room. One-half of the bedrooms with a shared bathroom for female residents are located in one wing, while the other one half of the bedrooms with a shared bathroom for male residents are located in another wing. The primary goal of the shelter is to provide effective intervention, including medical care, psychological care, academic assessment, and other social services as needed for homeless, runaway, and other youth -in -crisis from the age of 11 through 18, and to reunite them with their families or, where that is not possible, to stabilize and prepare residents to move to the next level of appropriate housing or independence in a reasonable amount of time. On February 22, 2005, Council terminated the City's existing youth shelter lease agreement with Volunteers of America for their material breach of the terms of the agreement (Attachment 2). Staff was directed at that time to solicit proposals from nonprofit agencies to reopen and operate the shelter. Such proposals were requested between May and July. Two different nonprofit agencies expressed an interest in operating the City's facility. Community Service Programs, Inc. (CSP) currently runs a youth shelter in Laguna Beach and has had a relationship with the Huntington Beach Police Department for over 20 years, working on juvenile diversion and gang prevention programs. Integrity House operates a teen rehabilitation facility in Utah. Although Integrity House is located in Utah, they are familiar with the local community and have an existing relationship with the District Attorney's Office. Both CSP and Integrity House proposed high quality services for Huntington Beach. A selection committee representing Police, Community Services, Affordable Housing, and Real Estate Services evaluated both proposals and ultimately decided that CSP would be a better fit for the community. After submitting their proposal to operate the Huntington Youth Shelter, CSP successfully applied to the federal Department of Housing and Urban Development for grant funding under the Runaway and Homeless Youth Act. To be eligible to receive these grant funds, which will cover a significant portion of the shelter's administrative expenses, CSP must have possession of the facility by January 1, 2006, and the shelter must be open and operating shortly thereafter. Under the terms of the proposed ten-year Lease and Management Agreement between the City and CSP, the remaining shelter administrative expenses will be -2- REQUEST FOR ACTION MEETING DATE: 12/19/2005 DEPARTMENT ID NUMBER:ED 05-38 paid by CSP, the funds for which are anticipated to be generated through fundraising campaigns. CSP intends to reopen the shelter with an initial capacity of six residents, the level supported by their proposed funding. Because the facility can accommodate up to 20 residents, the Lease and Management Agreement stipulates that CSP will accept up to 20 residents, if such demand exists and if sufficient funding is available. CSP has not requested financial assistance from the City for the youth shelter. Because the Police Department has an existing relationship with CSP, a representative will be appointed from this department to serve as the City's regular liaison with the shelter board and to oversee ongoing program monitoring activities. In the event that CSP fails to fulfill its obligations under the proposed Lease and Management Agreement, which would include closure of the Youth Shelter for more than 20 days in a calendar year or a material breach of any other provision of the agreement, the City may terminate the agreement and take immediate possession of the property. Additional specific terms of the management of the facility are provided in Exhibit C of the agreement. (Attachment 3). Staff recommends approval of the proposed youth shelter Lease and Management Agreement with CSP for a ten-year term commencing on January 1, 2006 and terminating on January 1, 2016. Environmental Status: Not Applicable. Attachment(s): 1. Huntington Youth Shelter Site Map. 2. 2/22/05 RCA Approving the Termination of Volunteers of America's Huntington Youth Shelter Lease. 3. Proposed Lease and Management Agreement Between the City of Huntington Beach and Community Service Programs, Inc. for the Operation of the Huntington Youth Shelter Located at 7291 Talbert Avenue. HOLTZ (5901) G:\Steve\Real Estate\Youth Shelter\RCA for Youth Shelter Lease.doc -3- Huntington Youth Shelter Site Map HUNTINGTON BEACH YOUTH SHELTER 7291 TALBERT AVENUE SITE MAP 2/22105 RCA Approving the Termination of Volunteers of America's Huntington Youth Shelter Lease Council/Agency Meeting Held: 'A 4.Sr Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied 'IE4 City Ie k's ignat r Council Meeting Date: 2/22/2005 "-, Department ID Number: CS05-Ii0 CITY OF HUNTINGTON BEACH'_,:;:= REQUEST FOR CITY COUNCIL ACTION'S SUBMITTED TO: HONORABLE MAYOR CITx CQUNCIL MBERS SUBMITTED BY: C� PENELOPE ZLWRE-bRAFT, CITY A MINISTRATOR PREPARED BY: JIM B. ENGLE, DIRECTOR, COMMUNITY SERVI ' SUBJECT: APPROVE TERMINATION OF VOLUNTEERS OJARICA LEASE OF HUNTINGTON YOUTH SHELTER Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: There is a need to terminate the Volunteers of America lease of the Huntington Youth Shelter due to noncompliance. Funding Source: NIA Recommended Action: Motions to: 1. Approve' the termination of the Volunteers of America lease of the Huntington Youth Shelter for cause; and 2. Direct staff to solicit proposals from nonprofit agencies to reopen and operate the Huntington Youth Shelter. Alternative Actions Evaluate other uses for the Huntington Youth Shelter building. T--7-lam REQUEST FOR ACTION MEETING DATE: 2/22/2005 DEPARTMENT ID NUMBER:CSOS-010 Analysis: In 1989, a group of concerned citizens formed Huntington Beach Youth Shelter, Inc., a California charitable, nonprofit, public benefit corporation to establish, maintain, and supervise a temporary home facility for minors. This nonprofit organization entered into a lease agreement with the city for the facility then known as the "Brooks House", at 7291 Talbert Avenue and located east of the city's Central Library in Huntington Central Park. At that time, the agency entered into a twenty-year lease with rent at $20 per year. The lease could be terminated by either party with thirty -day written notice. The organization renovated and expanded the Brooks House and began operating it as a shelter to serve local youth. They worked closely with the Police Department, local schools, and other local agencies. In 1996, the organization requested and received Council approval to transfer the lease for the Huntington Youth Shelter to Volunteers of America (VOA). The VOA accepted all terms and conditions of the existing lease. Last year, former Mayor Cathy Green, Police Chief. Kenneth Small, and Community Services Director Jim Engle met with the Director of the VOA, Mr. James Howat, who indicated that the youth shelter had lost some significant funding and could not continue to be operated in the same manner. The city recently investigated the status of the shelter and discovered that it no longer accepts clients and has not done so for several months. The VOA has removed most of the furniture from the shelter except for one bed. Since the VOA no longer conforms to the purpose of the lease, it has materially breached the terms thereof. The City Attorney's Office transmitted a letter (Attachment 1) to Director Howat on January 7, 2005 indicating that the city was proposing to terminate the lease and that City Council would be addressing the issue at its February 22, 2005 meeting. Staff is recommending Council approval of the termination of the lease with the VOA, and seeks direction to begin soliciting another nonprofit agency to operate the Huntington Youth Shelter. Environmental Status: N/A Attachment(s): G:1RCA12005105-010 Approve Termination of VOA lease for Youth Shelter.doc -2- 2M12005 4:53 PM ING 4 Jennifer McGrath City Attorney OFFICE OF CITY ATTORNEY P.O. Box 190 2000 Main Street Huntington Beach, California 92648 Telephone: (714) 536-5555 Facsimile: (714) 374-1590 January 7, 2005 Mr. James Howat Volunteers of America of Los Angeles 628 S. San Julian Street Los Angeles, CA 90014 re: Notice of Intent to Terminate Lease Dear Mr. Howat: Paul D'Alessandro, Assistant City Attorney Scott Field; Assistant City Attorney Lee Burke, Deputy City Attorney John Fujii, Deputy City Attorney Leonie Mulvihill, Deputy City Attorney Sarah Sutton, Deputy City Attorney Sent Registered Mail The City of Huntington Beach and your organization, the Volunteers of America of Los Angeles ("VOA") are parties to that certain lease ("the Lease") for the premises located at 7291 Talbert Avenue, Huntington Beach, California, commonly known as the Huntington Beach Youth Shelter ("the Shelter"). Pursuant to the Lease, VOA is required to use the premises as a temporary home facility for minors. The City recently investigated the status of the Shelter and discovered that VOA no longer accepts clients at the Shelter, and has not accepted clients there for several months. Additionally, VOA has removed most of the furniture from the Shelter, including all of'the beds except one. Thus, since VOA no longer performs the use contemplated by the Lease, VOA has materially breached the terms of the Lease. Accordingly, you are hereby notified that the Department of Community Services will request the City Council to terminate the Lease, for cause, at the City Council meeting of February 22 2005. The meeting will be held at the City Council Chambers located at 2000 Main Street, Huntington Beach, California. The City Council will discuss this item at approximately 6:00 p.m., or as soon thereafter as the matter may be heard. You may appear and comment on the item at that time. If you have any questions, please contact myself or Jim Engle, Director of Community Services, at your earliest convenience. Sincerely, ENNIFER McGRAT City Attorney cc: Hon. Mayor Jill Hardy & Members of the City Council Dr. Penelope Culbreth-Graft, City Adminstrator --)�Illim Engle, Director of Community Services PDA: 2005 letters: VOA Notice of Intent to Terminate Lease Proposed Lease and Management Agreement Between the City of Huntington Beach and Community Service Programs, Inc. for the Operation of the Huntington Youth Shelter Located at 7291 Talbert Avenue LEASE AND MANAGEMENT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND COMMUNITY SERVICE PROGRAMS, INC. FOR THE OPERATION OF THE HUNTINGTON YOUTH SHELTER LOCATED AT 7291 TALBERT AVENUE This Lease and Management Agreement ("Agreement") is made and entered into by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY" and COMMUNITY SERVICE PROGRAMS, INC. a California non-profit corporation, hereinafter referred to as "CSP" WHEREAS, the City and CSP recognize the need for the management and operation of a youth shelter which will provide temporary housing and necessary counseling, guidance and education for adolescents for the benefit and public good of all citizens of City. WHEREAS, the City desires to lease to CSP certain real property described as approximately 1.494 acres of real property located at 7291 Talbert Avenue in Huntington Beach, (the "Property") together with a building of approximately 4000 square feet and other related improvements (the "Improvements"). Collectively, the Property and Improvements shall be referred to as the "Premises"; and City desires CSP to operate and manage the Huntington Beach Youth Shelter ("Youth Shelter) on the Premises; and CSP desires to lease the Property and manage and operate the Youth Shelter on the Premises by providing temporary housing, intervention, psychological care, academic assessment and other social services to homeless, runaway and other youth in crises in a the manner set forth in this Agreement, NOW, THEREFORE, the parties covenant and agree as follows: 05agree/youth shelter LEASE 12-5 version I SECTION 1. SUPERSEDING OF PRIOR AGREEMENT This Agreement shall supersede and replace any existing agreement(s) for the Premises currently entered into by and between the parties and all supplemental agreement(s) entered into by and between the parties regarding the Premises. SECTION 2. CONDITIONS OF PREMISES AS IS The approval of this Agreement by CSP shall, in itself, constitute acknowledgment that the Premises are in good and usable condition. Upon execution of this Agreement, CSP agrees to undertake its obligations under this Agreement with the Premises in their presently existing condition, "as is", and agrees that City shall not be obligated to make any alterations, additions or betterments thereto. SECTION 3. DURATION OF PUBLIC FACILITIES By entering into this Agreement, City makes no stipulation as to the type, size, location or duration of any adjacent public facilities (excluding the Premises), including, without limitation, driveways and parking lots to be maintained on property owned, controlled or occupied by City. SECTION 4. ADDITIONS, ALTERATIONS AND REMOVAL (a) No modifications, alterations or additions to the Premises, including, without limitation, construction of Improvements or changes to structural design, landscape design, or interior or exterior furnishings, shall be constructed or made by CSP without CSP first obtaining the prior written approval of City, which will not be unreasonably withheld. 05agree/youth shelter LEASE 12-5 version 2 0- s (b) Except as provided under this Agreement, no alteration or removal of existing Improvements on or natural features of the Premises shall be undertaken without CSP first obtaining the prior written approval of City. (c) CSP's obligation to obtain City's prior written approval is separate and independent of CSP's obligation to obtain any permits from City, such as, without limitation, a building permit. SECTION 5. GRANT OF LEASE TO MANAGE AND OPERATE THE YOUTH SHELTER ON THE PREMISES City, pursuant to the terms of this Agreement, grants to CSP for the purposes stated herein, the right, privilege and duty to occupy the Property in order to equip, operate and maintain the Youth Shelter open to homeless, runaway and other youth in crises on the Premises. CSP shall not use the Premises for any other purpose or business. The legal description and a map depicting the Premises is set forth in Exhibit A, which is attached hereto and incorporated herein by this reference. This Agreement is not intended to confer third -party beneficiary status to anyone. SECTION 6. RESERVATION OF RIGHTS City expressly reserves a right to enter upon the Premises with no advance written, verbal or electronic notice to CSP at any time. SECTION 7. TIME OF ESSENCE Time shall be of the essence of this Agreement and each and all of its terms, covenants or conditions in which performance is a factor. 05agree/youth shelter LEASE 12-5 version 3 • SECTION 8. TERM This Agreement shall commence at 12:01 a.m. on January 1, 2006, for a ten (10) year term, which shall end at 11:59 p.m. on January 1, 2016, unless extended, or sooner terminated, as provided for herein. SECTION 9. STAFF QUALIFICATIONS a. CSP will hire qualified staff to deliver support services for residents. Minimum qualifications for CSP's social work / case management staff are: (i) A bachelor's degree in social work or a related field and two (2) years of social work experience; or (ii) A Master of Social Work degree from an accredited institution; (iii) All social work / case management supervisory staff must possess a Master of Social Work degree from an accredited institution and at least four (4) years of social work experience, two years of which include homeless youth clients. b. All social work / case management staff shall demonstrate good written and verbal communication skills, expertise in counseling, and the ability to coordinate services with other agencies and programs. Familiarity with issues commonly faced by runaway or homeless youth (family conflicts, domestic violence, child abuse, substance abuse, pregnancy, prostitution, physical and/or mental health issues, and unstable schooling and housing experiences) as well as a desire to work with and advocate for runaway or homeless youth is expected. C. All staff will be required to comply with the following: child abuse index check; criminal record clearance; Department of Motor Vehicles driver's LEASE check, and first aid training. 05agree/youth shelter LEASE 12-5 version 4 SECTION 10. LICENSING REQUIREMENTS a. CSP's management and operation of the Youth Shelter must comply with all licensing requirements of all federal, state, and county programs including the California Department of Social Services Community Care Licensing Division and the Orange County Youth Shelter Agency. b. CSP must meet applicable City codes for housing, plumbing, building electrical and fire. CSP must develop fire prevention and safety plans, including evacuation plans and fire drill schedules for the Youth Shelter. C. CSP must comply with all public health codes regulating food establishments. d. CSP shall comply with all federal, state, and local nondiscrimination, fair housing, and equal opportunity requirements. SECTION 11. CITY' S CONTRACT ADMINISTRATOR City's Chief of Police, or his / her designee, shall be City's Contract Administrator for this Agreement with the authority to act on behalf of City for the purposes of this Agreement, and all City approvals and notices required to be given herein to City shall be so directed and addressed. SECTION 12. CONSIDERATION City provides CSP with possession of the Premises as consideration for CSP's operation and management of the Premises as a Youth Shelter. CSP's obligations under this Agreement to operate and manage the Youth Shelter may be referred to as "Rent", and it is expressly understood that CSP is not obligated to remit monetary payments to City as Rent unless such payments are required by the terms of this Agreement. 05agree/youth shelter LEASE 12-5 version 5 SECTION 13. BOOKS AND RECORDS CSP shall keep true and accurate books and records showing all of the recipients of its services in a manner acceptable to City, and City and/or its designated representatives shall have the right, at all reasonable times, to inspect such books and records including and CSP hereby agrees that all such records and instruments shall promptly be delivered and made available to City and/or its designated representatives within thirty business (30) days of receiving written request therefor. SECTION 14. LATE CHARGE AND PENALTY If the Rent or any amounts owed by CSP under this Agreement is not received by the City Treasurer within twenty (20) calendar days after City's notification of any amount due, or the next business day if the twentieth day falls on a weekend or holiday, CSP shall pay the following late charge and penalty: (1) a late charge of ten percent (10%) shall be applied to any outstanding balance after any payment hereunder is due but unpaid; and (2) one and a half percent (1 '/z%) penalty per month shall be added for each month the past due amount remains unpaid. SECTION 15. CITY' S RIGHT TO INSPECT CSP shall advise the City of any audit or inspection by any regulatory agency. In the event of any audit by any funding agency, the City may request copy of the audit results. CSP shall, within thirty (30) days of receiving written notice of City's desire for such an audit, deliver and make available all such records to City or its designated representative for City's use in the audit and/or for copying. City further reserves the right to examine and audit all such records, books of account and cash register tapes at any time during the three (3) year period following the expiration or termination of this Agreement. In addition, City shall have the right to enter 05agree/youth shelter LEASE 12-5 version 6 upon the Premises during business hours to perform any audit or inspection function with respect to this Agreement. SECTION 16. SECURITY DEPOSIT Upon execution hereof, CSP shall pay and maintain at all times during the entire term of this Agreement or any renewals or extensions thereof or during any holdover period, a security deposit with City in a sum of not less than One Thousand Five Hundred Dollars ($1,500.00) to guarantee all of CSP's obligations, liabilities, duties and responsibilities under the Agreement, including, without limitation, the repair and maintenance of the Premises as provided herein. Such deposit shall be in the form of cash, a cash bond or an assignment of certificate of deposit (the "CD") or savings account to City, and shall be provided to the City Treasurer. The form of any such security deposit shall be approved by the City Attorney and the City Treasurer. No interest shall accrue on cash deposits to the benefit of CSP, but interest shall accrue on a CD or savings account and shall be paid to CSP under the terms of the CD or savings account. CSP shall send a copy of each renewal of the CD to the City Treasurer to ensure that City has the records of each active deposit account. SECTION 17. OPERATION AND MANAGEMENT QUALITY STANDARDS CSP, at its sole cost and expense, shall equip, operate, manage and maintain the Youth Shelter on the Premises and shall keep the same equipped and maintained in a manner acceptable to City during the entire term of this Agreement or any renewals or extensions thereof or during any holdover period. CSP shall (1) provide all services described in the "Qualifications to Provide Temporary Emergency Shelter Services for Homeless, Runaway and Other Youth -In Crisis to the City of Huntington Beach" dated July 25, 2005, and attached hereto as Exhibit B; and (2) perform all obligations imposed by this Agreement including, but not limited to, those 05agreelyouth shelter LEASE 12-5 version 7 • 0 obligations and services set forth in Exhibit C, which is attached hereto and incorporated herein by this reference. It is the intent of City that the CSP's services be provided in a manner to meet the needs for temporary emergency shelter and support services of the homeless, runaway, and other youth -in -crises (male or female) in Huntington Beach consistent with all the California Department of Social Services, Community Care Licensing Division Title 22 Group Home Guidelines. Should City deem the CSP's operation of the Youth Shelter inadequate to meet such needs, City may require CSP to make such changes requested by City. CSP shall not use or permit the Premises to be used, in whole or in part, during the entire term of this Agreement or any renewals or extensions thereof or during any holdover period for any purpose other than as herein set forth, without the prior written consent of City. SECTION 18. INDEMNIFICATION. DEFENSE AND HOLD HARMLESS AGREEMENT CSP hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation (including arbitration) of every nature or liability of any kind or nature) arising out of or in connection with (1) the use or occupancy of the Premises by CSP, its officers, employees or agents, or (2) the management and operation by CSP of the Youth Shelter; or (3) the death or injury of any person or the damage to property caused by a condition of the Premises; or (4) the death or injury of any person or the damage to property caused by any act or omission of CSP, its officers, employees or agents; or (5) any failure by CSP to keep the Premises in a safe condition; or (6) CSP's (or CSP's agents and/or subcontractors, if any) performance of this Agreement or its failure to comply with any of its 05agree/youth shelter LEASE 12-5 version 8 obligations contained in this Agreement by CSP, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of City. CSP shall hold all Trade Fixtures (defined in Section 46 below), personal property and trade inventory on the Premises at the sole risk of CSP and save City harmless from any loss or damage thereto by any cause whatsoever, except such loss or damage which was caused by the sole negligence or willful misconduct of City. CSP will conduct all defense at its sole cost and expense and City shall approve selection of CSP's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CSP. SECTION 19. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE CSP acknowledges awareness of Section 3700 et seq. of the California Labor Code, which requires every employer to be insured against liability for workers' compensation. CSP covenants that it shall comply with such provisions prior to the commencement of this Agreement. CSP shall obtain and furnish to City workers' compensation and employers' liability insurance in amounts not less than the State statutory limits. CSP shall require all subcontractors and contractors to provide such workers' compensation and employers' liability insurance for all of the subcontractors' and contractors' employees. CSP shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employers' liability insurance and CSP shall similarly require all subcontractors and contractors to waive subrogation. SECTION 20. GENERAL PUBLIC LIABILITY INSURANCE In addition to the workers' compensation and employers' liability insurance and CSP's covenant to defend, hold harmless and indemnify City, CSP shall obtain and furnish to City, a 05agree/youth slielter LEASE 12-5 version 9 • policy of general public liability insurance, including motor vehicle coverage against any and all claims arising out of or in connection with the Premises. This policy shall indemnify CSP, its officers, employees and agents, while acting within the scope of their duties, against any and all claims arising out of or in connection with the Premises, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000.00) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000.00) for the Premises. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Agreement shall be deemed excess coverage and that CSP's insurance shall be primary. Under no circumstances shall said above -mentioned insurance contain a self -insured retention, or a "deductible" or any other similar form of limitation on the required coverage. SECTION 21. PROPERTY INSURANCE CSP shall provide before commencement of this Agreement and shall obtain and furnish to City, at CSP's sole cost and expense, property and fire insurance with extended coverage endorsements thereon, by a company acceptable to City authorized to conduct insurance business in California, in an amount insuring for the full insurable value of the Premises, all Improvements, Trade Fixtures, personal property whether or not owned or leased by CSP, and all trade inventory in or on the Premises against damage or destruction by fire, theft or the elements. This policy shall contain a full replacement cost endorsement naming CSP as the insured and shall not contain a coinsurance penalty provision. The policy shall also contain an endorsement 05agree/youth shelter LEASE 12-5 version 10 0 0 naming City as an Additional Insured. The policy shall contain a special endorsement that such proceeds shall be used to repair, rebuild or replace any such Improvements, Trade Fixtures, personal property whether or not owned or leased by CSP, and all trade inventory so damaged or destroyed; and if not so used, such proceeds (excluding any insurance proceeds for Trade Fixtures, personal property whether or not owned or leased by CSP, and trade inventory, but only to the extent the insurance proceeds specifically cover those items) shall be paid to City. The policy shall also contain a special endorsement that if the Premises are so destroyed triggering the parties' ability to terminate as set forth in Section 47 (Destruction) below, and either party elects to terminate the Agreement, the entire amount of any insurance proceeds (excluding such proceeds for Trade Fixtures, personal property whether or not owned or leased by CSP and trade inventory, but only to the extent the insurance proceeds specifically cover those items) shall be paid to City. The proceeds of any such insurance payable to City may be used, in the sole discretion of City, for rebuilding or repair as necessary to restore the Premises or for any such other purpose(s) as City sees fit. This policy shall also contain the following endorsements: (a) The insurer shall not cancel or reduce the insured's coverage without (30) days prior written notice to City; (b) City shall not be responsible for premiums or assessments on the policy. A complete and signed certificate of insurance with all endorsements required by this Section shall be filed with City prior to the execution of this Agreement. At least thirty (30) days prior to the expiration or termination of any such policy, a signed and complete certificate of insurance showing that coverage has been renewed shall be filed with City. 05agree/youth shelter LEASE 12-5 version I I • 0 SECTION 22. INCREASE IN AMOUNT OF GENERAL PUBLIC LIABILITY AND PROPERTY INSURANCE Not more frequently than once every two (2) years, if, in the sole opinion of City, the amount and/or scope of general public liability insurance in Section 20 above and/or property insurance coverage in Section 21 above at that time is not adequate, CSP shall increase the insurance coverage as reasonably required by City. SECTION 23. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencement of this Agreement, CSP shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; these certificates shall: (a) provide the name and policy number of each carrier and policy; (b) shall state that the policy is currently in force; and (c) shall promise to provide that such policies shall not be canceled or modified without thirty (30) days' prior written notice of City; however ten (10) days' prior written notice in the event of cancellation for nonpayment of premium, which 10-day notice provision shall not apply to property insurance in Section 21 above. CSP shall maintain the foregoing insurance coverages in force during the entire term of the Agreement or any renewals or extensions thereof or during any holdover period. The requirement for carrying the foregoing insurance coverages shall not derogate from CSP's defense, hold harmless and indemnification obligations as set forth in this Agreement. City or its representatives shall at all times have the right to demand the original or a copy of any 05agreelyouth shelter LEASE 12-5 version 12 0 • or all the policies of insurance. CSP shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. SECTION 24. INSURANCE HAZARDS CSP shall not commit or permit the commission of any acts on the Premises nor use or permit the use of the Premises in any manner that will increase the existing rates for, or cause the cancellation of any liability, property, or other insurance policy for the Premises or required by this Agreement. CSP shall, at its sole cost and expense, comply with all requirements of any insurance carrier providing any insurance policy for the Premises or required by this Agreement necessary for the continued maintenance of these policies at reasonable rates. SECTION 25. MAINTENANCE OF PREMISES CSP shall, at its own cost and expense, keep and maintain all portions of the Premises as well as all improvements on the Premises and all facilities appurtenant to the Property in good order and repair and in as safe and clean a condition as they were when received by CSP from City, reasonable wear and tear also excepted. CSP shall maintain and operate the Premises in good order and repair and in a clean, safe, wholesome and sanitary condition free of trash, garbage or obstructions of any kind and in compliance with any and all present and future laws, general rules or regulations of any governmental authority now, or at any time during the entire term of this Agreement or any renewals or extensions thereof or during any holdover period, in force, relating to sanitation or public health, safety or welfare, or for the protection of life, limb or property; and CSP shall at all times faithfully obey and comply with all laws, rules and regulations applicable thereto. CSP, at its sole cost and expense, shall remedy without delay any defective, dangerous or unsanitary condition(s) caused by CSP or anyone related thereto. 05agree/youth shelter LEASE 12-5 version 13 0 CSP shall paint, stain or seal the Premises' exterior surfaces a minimum of every three (3) years, unless City determines in its sole discretion that such work shall be done on a more frequent basis. All exterior metal surfaces, except the roof, shall be painted with rust resistant paint no less than once every other year. Any and all graffiti on the Premises shall be removed by CSP, at its sole cost and expense, within forty-eight (48) hours of CSP receiving notice thereof or of CSP becoming aware of such graffiti. In addition, with or without notice from City, CSP shall, at its sole cost and expense, repair and/or replace any broken glass within forty-eight (48) hours of its becoming broken, regardless of cause, except by fault of City. Except as provided above for graffiti and broken glass, CSP, at its sole cost and expense and with or without notice from City, shall repair and/or replace all damage or destruction to the Premises caused by act(s) of vandalism as soon as possible but in no event later than fourteen (14) days after the date such damage or destruction occurred. CSP, at its sole cost and expense, shall repair and/or replace all other damage or destruction to the Premises, regardless of cause, except by fault of City. City shall inspect the Premises for compliance with this Section on a quarterly basis. A copy of the quarterly evaluation summary sheet setting forth the City's maintenance checklist is attached as Exhibit D, and incorporated herein by this reference. CSP shall comply with all written notices served by City with regard to the care and maintenance of the Premises. Any written notice hereunder shall specify the work to be done and the period of time deemed to be reasonably necessary for completion of such work. Should CSP fail to commence making the necessary repairs within seven (7) days after receiving such notice, or within twenty-four (24) hours of the glass becoming broken in the case of broken glass, or fail to diligently proceed to complete the necessary repairs within the period of time 05agree/youth shelter LEASE 12-5 version 14 0 0 reasonably specified in the City's notice, or within forty-eight (48) hours of the glass becoming broken in the case of broken glass, or within the forty-eight (48) hour time period for removing graffiti, or within fourteen (14) days of the date that the vandalism damage or destruction occurred, City shall proceed to cause the required work to be performed, and CSP shall promptly reimburse City for the cost of labor and materials thereof and pay City a penalty on such costs at the penalty rate set forth in Section 11 above from the date the costs were incurred by City to the date they are reimbursed to City by CSP. CSP hereby expressly waives the right to make repairs at the expense of City and the benefit, if any, of the provisions of Sections 1941 and 1942 of the California Civil Code relating thereto. SECTION 26. NO REIMBURSEMENT FOR MAINTENANCE, REPAIR, CAPITAL IMPROVEMENTS AND OPERATING EXPENSES CSP agrees that it shall not be entitled to any reimbursement from City for any maintenance repair or capital improvement completed by CSP, nor shall it receive any credit or right to reimbursement as a result of CSP's performance under this Agreement. In addition, CSP shall not be excused from the payment of insurance or any other obligations for the time CSP is prevented from using the whole or a potion of the Premises. SECTION 27. DAMAGE, DESTRUCTION OR NUISANCE CSP shall not commit or permit the commission by others of any damage or destruction of, on, or to the Premises. CSP shall not maintain, commit or permit the maintenance or commission of any nuisance as defined in Section 3479 and/or Section 3480 of the California Civil Code on the Premises; and CSP shall not use or permit the use of the Premises for any unlawful purpose. 05agree/youth shelter LEASE 12-5 version 15 SECTION 28. PAYMENT OF OBLIGATIONS CSP shall promptly pay, at its sole cost and expense, before they become delinquent, any and all bills, debts, liabilities and obligations incurred by CSP in connection with CSP's occupation and use of the Premises and/or operation of the Youth Shelter. Upon request, CSP shall promptly furnish to City satisfactory evidence establishing such payment. SECTION 29. UTILITIES AND SERVICES CSP shall be responsible for the payment of all utility charges, including, without limitation, gas, electricity, water, telephone service, cable TV service, and the furnishing of all necessary refuse and garbage containers and the removal and disposal of all rubbish, refuse and garbage resulting from the operation of the Youth Shelter on the Premises. All such rubbish, refuse and garbage removed shall be disposed of in accordance with applicable laws and local ordinances. Trash dumpsters may not be moved or relocated from their established locations without the express prior consent of City. All trash containers and/or trash bins shall be adequately screened and located to the satisfaction of City. For the purposes of this Section, sewage disposal shall be construed as a utility. All such charges shall be paid by CSP directly to the provider of the service and shall be paid as they become due and payable. Upon request, CSP shall promptly furnish to City satisfactory evidence establishing such payment. SECTION 30. BUSINESS LICENSE CSP shall maintain a business license from City during the entire term of this Agreement or any renewals or extensions thereof or during any holdover period. SECTION 31. SIGNS, ADVERTISING AND APPROVAL OF NAME City shall have the right to approve in its sole discretion and at any time require CSP to change or remove signs, names, placards, decorations or advertising placed on, or inscribed, 05agree/youth shelter LEASE 12-5 version 16 0 i painted or affixed upon the Premises. Should City approve of any sign, name, placard, decoration or advertising, CSP shall maintain the same at all times during the entire term of this Agreement or any renewals or extensions thereof or during any holdover period in good appearance and repair. All signs, names, placards, decorations or advertising must comply with all requirements of any governmental authority with jurisdiction. SECTION 32. NO ASSIGNMENT OR OTHER TRANSFER (a) Prohibition of Assignment. The parties acknowledge that City is entering into the Agreement in reliance upon the experience and abilities of CSP and its principals. Consequently, CSP shall not voluntarily assign, encumber or otherwise transfer its interest in the Agreement or in the Premises, or any part of the Premises without the prior written consent of City, which consent shall not be unreasonably withheld. Provided, however, that City's consent shall not relieve CSP from any and all of its obligations, liabilities, duties or responsibilities under this Agreement. Any assignment, encumbrance, occupation or use, sublease or other transfer without such consent shall be voidable and, at City's sole discretion, shall constitute a Default of this Agreement. (b) Consent to Transfer. City's consent to any assignment, encumbrance, occupation or use, or other transfer is subject to CSP providing City with evidence satisfactory to City that the proposed, assignee, encumbrancer, occupier or user, or other transferee has suitable financial strength, experience and character for operation and control of the Youth Shelter and that the use of the Premises by the proposed assignee, encumbrancer, occupier or user, or other transferee is consistent with that specified herein, and is commercially reasonable. Any 05agree(youth shelter LEASE 12-5 version 17 proposed assignee, encumbrancer, occupier or user, or other transferee shall agree to abide by the terms and conditions of the Agreement including, without limitation, all the obligations, liabilities, duties and responsibilities of CSP, and other conditions imposed upon it pursuant to law. An approval by City to one assignment, encumbrance, occupation or use, or other transfer shall not be deemed to be an approval to any other assignment, encumbrance, occupation or use, or other transfer. (c) Voluntary assignment defined. Except as otherwise expressly provided herein, any dissolution, merger, consolidation or reorganization of CSP, or the sale or other transfer resulting in a transfer of a controlling percentage of the capital stock of CSP shall be deemed a voluntary assignment. SECTION 33. TERMS BINDING ON SUCCESSORS All the terms, covenants and conditions of this Agreement shall inure to the benefit of and be binding upon the parties and their successors, including, without limitation, their assignees, encumbrancers, occupiers or users, or other transferees. The provisions of this Section shall not be deemed as a (1) waiver of any of the prohibitions and conditions against assignments, encumbrances, occupations or uses, or other transfers hereinbefore set forth, or (2) City's consent thereto. SECTION 34. DEFAULT The occurrence of any one or more of the following events shall constitute a material default and breach ("Default") of this Agreement by CSP: (a) CSP's failure to fulfill any of its obligations under this Agreement or violate any provisions included herein. 05agree/youth shelter LEASE 12-5 version 18 (b) CSP's failure to comply with all licensing standards, directives and regulations of the California Department of Social Services. (c) CSP's failure to obtain or maintain the insurances and/or the security deposit as required under this Agreement. (d) CSP's vacating or abandonment of the Premises during the term of this Agreement or any renewals or extensions thereof or during any holdover period. Closure of the Youth Shelter for more than a combined total of twenty (20) days in a calendar year, minus any days of closure of the Youth Shelter caused by City, shall be deemed an abandonment of the Premises. (e) The insolvency of CSP as evidenced by a receiver being appointed to take possession of all or substantially all of CSP's assets located at or on the Premises or of CSP's interest in this Agreement, or the making by CSP of a general arrangement or assignment for the benefit of creditors, or CSP's filing a petition in bankruptcy, whether voluntary or involuntary, or the attachment, execution or the judicial seizure of substantially all of CSP's assets located at or on the Premises or of CSP's interest in the Agreement. (f) CSP's failure to observe or perform any other term, covenant, obligation, duty, responsibility or condition of this Agreement or imposed on CSP by the State of California when such failure shall continue for a period of ten (10) days after City's giving written notice to CSP, or such earlier period if specifically set forth in this Agreement; however, if the nature of such failure is such that more than ten (10) days are reasonably required for its cure, then CSP shall not be deemed to be in Default if CSP notifies City of the length of the additional time required to cure 05agree/youth shelter LEASE 12-5 version 19 and receives City's written approval of the additional time required, which approval will not be unreasonably withheld, and commences such cure within such ten (10) day period and diligently proceeds with such cure to completion during such additional time period approved by City. SECTION 35. REMEDIES (a) Cumulative Nature of Remedies. In the event of any Default by CSP, City shall have the remedies described in this Section in addition to all other rights and remedies provided by law or equity, to which City may resort cumulatively or in the alternative: (1) Reentry without Termination. City may at City's sole discretion reenter the Premises, and, without terminating the Agreement, at any time and from time to time, agree to have another party operate and manage the Premises or any part or parts of them for the account and in the name of CSP or otherwise. Any such subsequent agreement may be for the remainder of the term or for a longer or shorter period. City may in City's sole discretion eject all persons or eject some and not others or eject none. In addition, City may in its sole discretion remove some or all of the Trade Fixtures, personal property and trade inventory from the Premises. City may store such removed Trade Fixtures, personal property and trade inventory in a public warehouse or other location at the sole cost, expense and risk of CSP, and for the account of and in the name of CSP. (2) Termination. In the event of a Default by CSP, City may at City's sole discretion terminate this Agreement by giving CSP written notice of 05agree/youth shelter LEASE 12-5 version 20 0 0 termination. In the event City terminates this Agreement, City may recover possession of the Premises (which CSP shall immediately surrender and vacate upon demand) and remove all persons therefrom, and CSP shall comply with, without limitation, Sections 46 and 47 below. City also shall be entitled to recover as damages any or all of the following: (A) Any other her amount necessary to compensate City for the detriment proximately caused by CSP's failure to perform its obligations, liabilities, duties or responsibilities under this Agreement; and (B) At City's sole discretion, such other amounts in addition to or in lieu of the foregoing as may be permitted from time to time by applicable California law. (3) Use of Personal Property. City may at City's sole discretion use the Trade Fixtures, personnel property and/or trade inventory located on, about or appurtenant to the Premises without compensation and without liability for use or damage, or store them in a public warehouse or other location at the sole cost, expense and risk of CSP, and for the account of and in the name of CSP. (b) Election of Remedy. The election of one remedy for any one item shall not foreclose an election of any other remedy for another item or for the same item at a later time. 05agree/youth shelter LEASE 12-5 version 21 0 0 (c) City's Right to Cure CSP's Default. Upon continuance of any Default, City may in its sole discretion, but is not obligated to, cure such Default at CSP's sole cost and expense. If City at any time, by reason of such Default by CSP, pays any sum or does any act, the sum paid by City plus the reasonable cost of performing such act, together with a penalty thereon at the penalty rate set forth in Section 11 above from the date the costs were incurred or the act performed by City to the date they are reimbursed to City by CSP, shall be due as additional rent not later than five (5) days after service of a written demand therefor on CSP, including reasonably detailed documentation of the amount owed. No such payment or act shall constitute a waiver of Default or of any remedy for Default or render City liable for any loss or damage resulting from any such act. (d) Waiver of Rights. CSP hereby waives any right of redemption or relief from forfeiture under California Code of Civil Procedure Sections 1174 or 1179 if appealed by, or under any other present or future law, City takes possession of the Premises by reason of any Default by CSP hereunder. (e) Other Rights of City. No act of City, including, without limitation, but not limited to City's entry on the Premises, or maintenance of the Premises, shall be construed as an election to terminate this Agreement unless a written notice of such intention is given to CSP by City or unless the termination thereof is decreed by a court of competent jurisdiction. Notwithstanding if City elects to continue the Agreement in full force and effect after a Default by CSP and to relet the Premises, City may at any time after such reletting elect to terminate this Agreement for any such Default. 05agree/youth shelter LEASE 12-5 version 22 SECTION 36. CUMULATIVE REMEDIES The remedies given to City in this Agreement shall not be exclusive but shall be cumulative and in addition to all remedies now or hereafter allowed by law or elsewhere provided in this Agreement. City shall have the right to exercise any other right or remedy which City may have at law or in equity without limitation. SECTION 37. WAIVER OF DEFAULT The waiver by City of any Default by CSP of any of the provisions of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent Default by CSP either of the same or another provision of this Agreement. SECTION 38. CONSENT When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. SECTION 39. WAIVER OF CLAIMS CSP hereby waives any claim against City, its officers, elected or appointed officials, employees, agents or volunteers for damage or loss caused by any suit or proceeding directly or indirectly attacking the validity of this Agreement, or any part thereof, or caused by any judgment or award in any suit or proceeding declaring this Agreement null, void or voidable, or delaying the Agreement or any part thereof from being carried out. SECTION 40. INSPECTION OF PREMISES With or without advance written, verbal or electronic notice given by City to CSP, CSP shall permit City or City's agents, representatives or employees to enter the Premises at all reasonable times for the purpose of inspecting, investigating and surveying the Premises to 05agree(youth shelter LEASE 12-5 version 23 0 0 determine whether CSP is complying with the terms of this Agreement and for the purpose of doing other lawful acts that may be necessary to protect City's interest in the Premises or to perform City's duties under this Agreement. City also shall have the right in its sole discretion to do any and all work of any nature necessary for the preservation, maintenance and operation of property owned, controlled or occupied by City. CSP shall be given reasonable notice when such work becomes necessary, and CSP shall adjust the operation of the Youth Shelter in such a manner that City may proceed expeditiously. SECTION 41. PHOTOGRAPHY CSP acknowledges and agrees that City may grant permits to third parties engaged in the production of still and motion pictures and related activities to take photographs or videos of or on the Premises when such permission shall not interfere with the primary business of CSP, all without providing CSP with notice or requiring consent by CSP. SECTION 42. HAZARDOUS SUBSTANCES CSP represents and warrants that its use or occupation of the Premises shall not generate any Hazardous Substance (as defined below in this Section), and it shall not store or dispose on the Premises nor transport to or over the Premises any Hazardous Substance during the entire term of this Agreement or any renewals or extensions thereof. The foregoing restrictions shall not be deemed to restrict or prohibit the use by CSP of ordinary cleaning products as customarily used in CSP's ordinary course of business at the Youth Shelter, provided that CSP complies with all provisions of law as to the use, storage and disposal of such products. CSP further agrees to clean up and remediate any such Hazardous Substance on the Premises, and agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, 05agreelyouth shelter LEASE 12-5 version 24 judgments, demands and defense costs (including, without limitation, costs and fees of litigation (including arbitration) of every nature or liability of any kind or nature) arising out of or in connection with any such Hazardous Substance and any damage, loss, or expense or liability resulting from any such Hazardous Substance including, without limitation, all attorney's fees, costs and penalties incurred as a result thereof except any release caused by the sole negligence or willful misconduct of City. CSP will conduct all defense at its sole cost and expense and City shall approve selection of CSP's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CSP. "Hazardous substance" shall be interpreted broadly to mean any substance or material defined or designated as a hazardous or toxic waste, hazardous or toxic material, hazardous or toxic or radioactive substance, or other similar term, by any Federal, State or local environmental law, regulation or rule presently in effect or promulgated in the future, as such law, regulation or rule may be amended from time to time; and it shall be interpreted to include, without limitation, any substance which after release into the environment will or may reasonably be anticipated to cause sickness, death or disease. SECTION 43. NONDISCRIMINATION CSP and its employees shall not discriminate because of race, gender, color, creed, religion, handicap, ancestry, national origin, or sexual orientation against any person by refusing to furnish such person any accommodation, facility, rental, service or privilege offered to or enjoyed by the general public. Nor shall CSP or its employees publicize the accommodation, facilities, rentals, services or privileges in any manner that would directly or inferentially reflect 05agree/youth shelter LEASE 12-5 version 25 0 • upon or question the acceptability of the patronage of any person because of race, gender, color, creed, religion, handicap, ancestry, national origin, or sexual orientation. In the performance of this Agreement, CSP shall not discriminate against any employee or applicant for employment, because of race, gender, color, creed, religion, handicap, ancestry, national origin, sexual orientation, age or medical condition. CSP shall take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, gender, color, creed, religion, handicap, ancestry, national origin, sexual orientation, age, or medical condition. Such action shall include, without limitation, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including, without limitation, apprenticeship. CSP shall post in conspicuous places, available to all employees and applicants for employment, notices setting forth the provisions of this Section. CSP shall permit access to its records of employment, employment advertisements, application forms, and other pertinent data and records by City, the State Fair Employment Practices Commission or any other agency with jurisdiction over these matters, for the purpose of investigation to ascertain compliance with this Section. City may determine a violation of this Section to have occurred upon receipt of a final judgment having that effect from a court in an action to which CSP was a party, or upon receipt of a written notice from the State Fair Employment Practices Commission or other government agency with jurisdiction over these matters that it has investigated and determined that CSP has violated the Fair Employment Practices Act or other applicable discrimination law and has issued an order which has become final, or obtained an injunction. In the event of violation of this Section, City shall have the right to terminate this Agreement, and any loss of 05agree/youth shelter LEASE 12-5 version 26 0 • revenue sustained by City by reason thereof shall be borne and paid for by CSP, at its sole cost and expense. SECTION 44. POSSESSION, PROVISION, AND CONSUMPTION OF ALCOHOLIC BEVERAGES PROHIBITED Notwithstanding anything to the contrary, the possession, provision or consumption of alcoholic beverages on the Premises is expressly forbidden. SECTION 45. LIENS CSP shall keep the Premises free and clear from any and all liens, including, without limitation, mechanics' or materialmens' liens, claims and demands for work performed, materials furnished, or operations conducted on or about the Premises or by reason of any use or occupancy by CSP, or any person claiming under CSP. When applicable, CSP shall cause a notice of nonresponsibility to be posted and recorded pursuant to California Civil Code Section 3094 SECTION 46. INSTALLATION AND REMOVAL OF TRADE FIXTURES CSP shall have the right during the entire term of this Agreement or any renewals or extensions thereof, at CSP's sole cost and expense, to install or affix in, to, or on the Premises any machinery, equipment and other objects (the "Trade Fixtures"), for use in CSP's trade or business as CSP may deem advisable. Any and all such Trade Fixtures that can be removed without structural damage to the Premises shall, subject to Section 49 below, remain the property of CSP and may be removed by CSP at any time prior to the expiration or termination of this Agreement, provided CSP repairs any damage caused by the removal. Upon execution of this Agreement and every anniversary, CSP shall provide City with a list of all Trade Fixtures on the Premises. 05agree/youth shelter LEASE 12-5 version 27 0 • SECTION 47. DESTRUCTION Should the Premises be partially destroyed, this Agreement shall continue in full force and effect, and CSP, at CSP's sole cost and expense, shall complete the work of repairing and restoring the Premises to their prior condition providing such work can be accomplished under all applicable governmental laws and regulations within one hundred eighty (180) days. Should the Premises be so far destroyed that in City's reasonable judgment they cannot be repaired or restored to their former condition within one hundred eighty (180) days, City shall give CSP notice of such determination in writing and each party may, in that party's sole discretion: (a) Continue this Agreement in full force and effect in which case CSP shall repair and restore, at CSP's sole cost and expense, the Premises to their former condition; or (b) Terminate this Agreement by giving the other party thirty (30) days' written notice of such termination within sixty (60) days _after the date that City gives CSP notice that the Premises cannot be repaired or restored to their former condition within one hundred eighty (180) days. In the event that either party elects to terminate this Agreement, the entire amount of any insurance proceeds (excluding such proceeds for Trade Fixtures, personal property whether or not owned or leased by CSP and trade inventory, but only to the extent that the insurance proceeds specifically cover those items) shall be paid to City. The proceeds of any such insurance payable to City may be used, in the sole discretion of City, for rebuilding or repair as necessary to restore the Premises or for any other such purpose(s) as City sees fit. In addition, if CSP elects to terminate the Agreement, CSP must still comply with all of its obligations, liabilities, duties and 05agree/youth shelter LEASE 12-5 version 28 0 0 responsibilities under the Agreement, including, without limitation, paying any amounts due up to the time of termination and surrendering the Premises, pursuant to Sections 50 and 51 below. In the event of the damage or destruction of Improvements, Trade Fixtures and/or personal property located on the Premises not giving rise to a termination of this Agreement, CSP shall, at its sole cost and expense, replace and repair the same as soon as reasonably possible to permit the prompt continuation of CSP's business at the Premises. SECTION 48. RESTORATION AND SURRENDER OF PREMISES/TITLE TO IMPROVEMENTS On expiration or termination of this Agreement CSP shall, without compensation to CSP, promptly surrender and deliver the Premises to City in as good condition as such were at the commencement date of this Agreement, reasonable wear and tear excepted. CSP also shall, without compensation to CSP, surrender all Improvements to City in good condition and repair, ordinary wear and tear excepted, free and clear of all liens and encumbrances. CSP also shall remove all Trade Fixtures, personal property and trade inventory. City may in its sole discretion accept all or any portion of the Premises, as then improved with Improvements and no sum whatsoever shall be paid to CSP or any other person; or City may require CSP to remove all or any portion of such Improvements, at CSP's own risk and cost and expense; or City may itself remove or have removed all or any portion of such Improvements, at CSP's own risk and cost and expense. If required by City to do so, in removing any such Improvements, CSP shall restore the Premises as nearly as possible to the conditions existing prior to their installation or construction. All such removal and restoration shall be to the satisfaction of City and shall be completed within thirty (30) days of the expiration or termination of this Agreement. In addition, 05agree/youth shelter LEASE 12-5 version 29 0 0 any Trade Fixtures, personal property or trade inventory left on the Premises after the expiration of this 30-day period, regardless of cause, shall be deemed abandoned by CSP. In City's sole discretion, it may choose to do one or more of the following: (1) take any or all of such Trade Fixtures, personal property and trade inventory as City property; (2) store any or all of such Trade Fixtures, personal property and trade inventory in a public warehouse or other location at the sole cost, expense and risk of CSP, and for the account and in the name of CSP; or (3) dispose of any or all of such Trade Fixtures, personal property and trade inventory without any liability to CSP. In addition, CSP's indemnification, hold harmless and defense obligations set forth in this Agreement shall apply to such Trade Fixtures, personal property and/or trade inventory, and to City's actions with respect thereto. SECTION 49. FORCE MAJEURE - UNAVOIDABLE DELAYS Should the performance of any act required by this Agreement to be performed by either City or CSP be prevented or delayed by reason of an act of God, strike, lockout, labor troubles, inability to secure materials, restrictive governmental laws or regulations, or any other cause except financial inability not the fault of the party required to perform the act, the time for performance of the act shall be extended for a period equivalent to the period of delay and performance of the act during the period of delay shall be excused. Provided, however, that nothing contained in this Section shall excuse the prompt payment of Rent or the performance of any act rendered difficult solely because of the financial condition of the party, City or CSP. SECTION 50. RELOCATION AND ASSISTANCE, BUSINESS GOODWILL Upon expiration or termination of this Agreement for any reason excluding eminent domain, CSP shall not be entitled to any relocation rights or benefits, business goodwill or bonus value attributable to this Agreement, and CSP expressly waives any claim to the same. 05agree/youth shelter LEASE 12-5 version 30 E 0 SECTION 51. CITY' S OPTION TO CLOSE THE PREMISES City may close the Premises without liability and without advance notice to CSP therefor at any time as City in its sole discretion deems necessary for the protection of life, limb or property, or for public health, safety or welfare purposes, or upon reasonable notice to effect any repair, remodeling or rebuilding deemed necessary by City in its sole discretion. The length of time of any closing of the Premises by City longer than two (2) weeks during a period when the Youth Shelter would otherwise be open shall extend the term of the Agreement by the same amount of time. If this occurs, CSP and City shall memorialize this extension in writing. SECTION 52. DELIVERIES OF SUPPLIES City may establish the days and times deliveries of supplies may be made and advise CSP in writing thereof. SECTION 53. EMPLOYEE PARKING City shall establish the days, times and locations where CSP and CSP's employees may park, and the number of automobiles, trucks, and other motorized and non -motorized vehicles that CSP and CSP's employees may park, and advise CSP in writing thereof. SECTION 54. CONFLICT OF INTEREST CSP warrants and covenants that no official or employee of City, nor any business entity in which an official or employee of City is interested, (1) has been employed or retained by CSP to solicit or aid in the procuring of this Agreement; or (2) shall be employed by CSP in the performance of this Agreement without the immediate written divulgence of such fact to City. In the event City determines that the employment of any such official, employee or business entity is not compatible with such official's or employee's duties as an official or employee of City, CSP, upon request of City, shall terminate such employment immediately. For breaches or 05agree/youth shelter LEASE 12-5 version 31 0 violation of this Section, City shall have the right both to terminate this Agreement without liability and, in its discretion, recover the full amount of any such compensation paid to such official, employee or business entity. No official or employee of City shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. SECTION 55. NOTICE Unless specifically providing for verbal or electronic notice, all notices, certificates, or other communications required to be given hereunder shall be in writing and made in the following manner, and shall be sufficiently given and deemed received when (a) personally delivered; or (b) three (3) business days after being sent via United States certified mail — return receipt requested; or (c) one (1) business day after being sent by reputable overnight courier, in each case to the addresses specified below; provided that City and CSP, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent: CITY: City of Huntington Beach ATTN: Chief of Police 2000 Main Street, P.O. Box 190 Huntington Beach, CA 92648 with copy to: City of Huntington Beach Real Estate Services 2000 Main Street Huntington Beach, CA 92648 CSP: Margot R. Carlson, MFT Executive Director 1821 East Dyer Road, Suite 200 Santa Ana, CA 92705 with copy to: Elsa Greenfield Program Director 1821 East Dyer Road, Suite 200 Santa Ana, CA 92705 05agree/youth shelter LEASE 12-5 version 32 SECTION 56. COMPLIANCE WITH LAWS CSP, at its sole cost and expense, shall comply with all statutes, ordinances, regulations and requirements of all governmental entities, including, without limitation, Federal, State, county or municipal, relating to CSP's use and occupancy of the Premises and/or operation of the Youth Shelter whether such statutes, ordinances, regulations and requirements be now in force or hereinafter enacted. This Agreement is expressly subject to the laws, regulations and policies of City. CSP shall deliver to City a copy of any notice from any governmental entity received by CSP regarding any alleged violation of law regarding the Agreement, Premises or the Youth Shelter or from any person allegedly entitled to give notice under any conditions, covenants, or restrictions binding or affecting the Premises. The judgment of any court of competent jurisdiction, or the admission by CSP in a proceeding brought against CSP by any government entity, that CSP has violated any such statute, ordinance, regulation or requirement shall be conclusive as between City and CSP and shall be grounds for termination of this Agreement by City. SECTION 57. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the 05agree/youth shelter LEASE 12-5 version 33 commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. SECTION 58. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. SECTION 59. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. SECTION 60. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. SECTION 61. BROKERS Each party warrants to and for the benefit of the other that it has had no dealings with any real estate broker or other agent (attorneys excepted) in connection with the negotiation or making of this Agreement. 05agree/youth shelter LEASE 12-5 version 34 0 9- SECTION 62. INDEPENDENT CONTRACTOR CSP is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of City. CSP shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CSP and its officers, agents and employees and all business licenses, if any, in connection with the Agreement and/or any services to be performed hereunder. CSP has authority to hire and fire employees within bounds established by its personal policies, and the employees of CSP are not the agents, servants or employees of City. SECTION 63. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non -prevailing party. SECTION 64. LEGAL SERVICES SUBCONTRACTING PROHIBITED CSP and City agree that City is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CSP understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for City; and City shall not be liable for payment of any legal services expenses incurred by CSP. SECTION 65. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 05agreelyouth shelter LEASE 12-5 version 35 SECTION 66. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who signed it. SECTION 67. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiations, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party, or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. The Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, the Premises, the leasing of the Premises to CSP, or the lease term created under this Agreement and supercede all prior understandings and agreements, whether oral or in writing between the parties respecting the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on ��(�rjg$,Z►� 4g , 2005 05agree/youth shelter LEASE 12-5 version 36 0 • COMMUNITY SERVICE PROGRAMS, CITY OF HUNTINGTON BEACH, a INC. municipal corporation of the State of `�.�� p California By:7 r %� Ll�a�•- w1a o T.41 P3 Gss L s ..� ► print name ITS: (circle one) Chairman/President/Vice President- Mayor AND ity Clerk By: APPROVED AS TO FORM: print name ITS: (circle one) Secretary/Chief Financial Officer/Asst.� Secretary - Treasurer Cdy Attorney 12-11 /05 REVIEWED AND APPROVED: Z'� l C ty Administrator INITIATED AND PROV D: Director of EAiomic Develo e REVIEWED AND APPROVED: Chief of Police REVIEWED AND APPROVED: Director f Community Sery es t' 05agree/youth shelter LEASE 12-5 version 37 0 0 cOraUKl rr 8e RV1C6 a*oGRw s CSP Board of Directors Resolution The CSP Board of Directors resolves that Margot R. Carlson, CSP Executive, Director, is authorized by signature alone to sign program contracts and renewal packages. 1 hereby certify that the foregoing is a true copy of the- resolution adopted by the Board of Directors of Community Service Programs, Inc. at the January 28, 2004 meeting. Eight Board members (a quorum) stated their approval. Signature: ----� Date:�Or J ff Cadieux President, Board of Directors Commu ervice Programs, Inc. Signa Date: Griffin lietary, Board of Directors mmunity Service Programs, Inc. 0• •0 EXHIBIT A 9 • EXHIBIT A HUNTINGTON BEACH YOUTH SHELTER 7291 TALBERT AVENUE LEGAL DESCRIPTION Commencing at southeast corner, of the southwest one quarter, of the southeast one quarter, of the northwest one quarter of section twenty-six, Township Five sauth, range eleven.west, in the Rancho Las Bolsas, City of Huntington Beach, County of Orange, State of California, as shown per tract number 9908 recorded in book 51, page 13 of Miscellaneous Maps, records of Orange County, California. Thence S 00 49148" E'of thereof said southeast corner. A distance of 2639.35 feet; thence S 89a 20' 21" W a distance of 751.00 feet; thence N 00 39' 39" W a distance of 30.00 feet, said point set beginning of this survey; thence continuing N 00 39' 39" W. A distance of 257.00 feet set this survey; thence N 890 20' 21" E a distance of 157.00 feet set this survey; thence N 00 39' 39" W. A distance of 265.00 feet set this survey; thence S W 20' 21" W. A distance of 202.00 feet set this survey; thence S 00 39' 39" E. A distance of 522.00 feet set this survey; thence N 890 20' 21" E. A distance of 45.00 feet to the point of beginning. No physical points set at corners of set survey. Set survey containing 1.494 acres. 0 HUNTINGTON BEACH YOUTH SHELTER 7291 TALBERT AVENUE SITE MAP HUNTINGTON BEACH YOUTH SHELTER 7291 TALBERT AVENUE SITE MAP EXHIBIT B Community Service Programs, Inc. Qualifications to Provide Temporary Emergency Shelter Services to Homeless, Runaway and Other Youth -In -Crisis Table of Contents CoverLetter .... ............................................................... ...................................................... I 1. Vendor Application (Attachment 2).......................................................................2-5 2. RFQ Submission Checklist (Attachment 4)...........................................................6 3. Executive Summary.................................................................................................7-8 4. Organizational Background, Experience, and Structure.....................................9-13 5. References.................................................................................................................14 6. Scope of Services Program Description..................................................................................................15-19 Section 1 — Program Service Goals...........................................................................19-21 Section 2 — Program Timeline...................................................................................21 Section 3 — Standards of Service...............................................................................22-24 Section 4 — Outreach Services...................................................................................24-25 Section 5 — Collaboration with Community Resource Providers..............................25-26 7. Budget Information BudgetNarrative........................................................................................................27-34 Budget — Fiscal Year 2005-2006...............................................................................35-36 Budget — Fiscal Year 2006-2007...............................................................................37-38 Budget — Fiscal Year 2007-2008...............................................................................39-40 Budget — Fiscal Year 2008-2009...............................................................................41-42 Budget — Fiscal Year 2009-2010...............................................................................43-44 Budget — Fiscal Year 2010-2011...............................................................................45-46 Financial Statement and Audit Report for Year Ended June 30, 2004......................47 Appendix........................................................................................................................48 a. Organizational Chart Agency Organizational Chart Huntington Beach Youth Shelter Organizational Chart b. Staff Qualifications and Requirements Resume — Executive Director Job Descriptions c. Agency Organizational Documents Articles of Incorporation By -Laws Letters of Non -Profit Status from the IRS and State of California Authorization/Board Resolution to Sign Contracts Listing of CSP's Board of Directors d. Community Resources — Sample Listing e. Shelter Daily Program Schedule f. Program Evaluation and Outcomes Measurement Systems g. Youth and Parent Exit Surveys h. Follow - Up Survey- 30, 60, 180 days COMMUNITY SERVICE PROGRAMS 1821 East Dyer Road, Suite 200 • Santa Ana, California 92705 Phone (949) 250-0488 • Fax (949) 251-1659 E-mail: generalinfo@cspinc.org July 8, 2005 City of Huntington Beach Office of Real Estate Services 2000 Main Street, 5 h Floor Huntington Beach, CA 92648 Dear Review Committee, As the Executive Director of CSP, Community Service Programs, I am submitting this letter and proposal in response to the City of Huntington Beach's Request for Qualifications to provide Temporary Emergency Shelter Services to Homeless, Runaway, and Other Youth -in -Crisis. The Executive Director is designated and assigned by the CSP Board of Directors to sign all proposals, business and professional contracts and reimbursement requests. I would like to emphasis CSP's 30 year history of service in Orange County and the fact that the Agency enjoys an excellent reputation for the delivery of quality programming and professional service. For the last 26 years, CSP's Laguna Beach Youth Shelter program has been providing the same services to Orange County youth as solicited in this request. The Agency can demonstrate a history of productive working relationships throughout Orange County and I have included with this packet relevant letters of recommendation. Thank you for your consideration of this proposal. it is my sincere hope that Community Service Programs staff will be fortunate enough to work with the City of Huntington Beach in yet another successful effort to assist Orange County communities in addressing the problems related with homeless and runaway youth. Sincerely, Margot R. Carlson, MFT Executive Director a non proftt agency serving Orange County since 1972 youth shelter • family counseling • child abuse prevention • parent education • dispute resolution gang prevention • victindwitness assistance • drug, alcohol, tobacco abuse prevention Website: www.cspinc.org ATTACHMENT 2 CITY OF HUNTINGTON BEACH VENDOR APPLICATION FORM TYPE OF APPLICANT AGENCY: KNEW ❑CURRENT PROVIDER Legal Contractual Name of Corporation: Community Service Programs, Inc. Executive Director Name Margot IL Carlson, MFT Corporate Mailing Address: 1821 East Dyer Road, Suite 200 City, State and Zip Code: Santa Ana, CA 92705 E-Mail Address mcarlsonkespinc.org Phone: (949) 250-0488, Ext. 241 Fax: (949) 251-1659 General Business Contact Person for Business Operations: Margot R. Carlson, MFT Title: Executive Director E-Mail Address for Business Operations mcarlson(a,cspinc.org Business Telephone: (949) 250-0488, Ext. 241 Business Fax: (949) 251-1659 Fiscal Contact Person for Fiscal Operations: Stephen Wilson Title:Dir. of Finance & Administration E-Mail Address for Fiscal Operations swilsonA)cspinc,org Business Telephone: (949) 250-0488, Ext. 251 Business Fax: (949) 251-1659 Is your business: (check one) NNON PROFIT CORPORATION QFOR PROFIT CORPORATION Is your business: (check one) NCORPORATION [-]LIMITED LIABILITY PARTNERSHIP ❑INDIVIDUAL ❑SOLE PROPRIETORSHIP ❑PARTNERSHIP F]UNINCORPORATED ASSOCIATION K Names & Titles of Agency Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Claudia Alvarez Title Board Member Phone (714) 647-6900 Lawrence R Armstrong Board Member (949) 660-9128 Mark Chandik Board Member (949) 453-1100 John D. Griffin Board Member (949) 851-5100 Chuck Haves Board Member (949) 660-1150 Tim Hussman Board Member (949) 833-7813 Kenny Johnson Board Member (714) 279-7901 Dirk H. Manning Board Member (213) 892-1450 Michael R. Paselk Board Member (310) 835-3736 John Stevens Board Member (949) 421-0870 Brian Taber Board Member (714) 543-7100 Allan Uvesud Board Member (714) 669-9966 Margot & Carlson Executive Director (949) 250-0488 Names and Titles of Agency Officers Names Title Phone David Hackney President (949) 2644000 Steve Claton Vice President (949) 7204333 Cathleen Jordan Keene Secretary (949) 660-7413 Jeff Cadieux Treasurer (949) 224-1955 Does agency have any liens or claims? No (If so, please indicate by whom and specify lien or claim, including any tax delinquencies) Name of Company Claim Lien Amount N/A Please provide the following: Federal Tax Identification Number: 95-3167866 City of Huntington Beach Business License Number: None, will obtain if selected as provider (If none, selected vendor must obtain a Huntington Beach Business License prior to execution of contract.) 3 0 0 PROGRAM INFORMATION (Please complete a separate information page for each program) Program Name: CSP Huntington Beach Youth Shelter Site Address(es): (If services are provided in multiple sites, please list all addresses) 7291 Talbert Avenue, Huntington Beach, CA 92648-1232 Person responsible for preparing Scope of Services: Name: Margot R. Carlson, MIT Title: Executive Director Phone: (949) 250-0488, Ext. 241 E-mail: mcarlson(a,)cspinc.org Person responsible for preparing program budget, quarterly fiscal reports and revisions: Name: Stephen Wilson Title: Director of Finance and Administration Phone: (949) 250-0488, Ext. 251 E,mail: swilson(ikspinc.om Program Director Name Margot R. Carlson, MFT Program Director Mailing Address 1821 East Dyer Road, Ste. 200, Santa Ana, CA 92705 Program Director Phone: (949) 250-0488, Ext. 241 Fax (949) 251-1659 E-Mail Address for Program Director mcarlsonAsspinc.om Emergency Contact Person: Margot R. Carlson, MFT Title: Executive Director Emergency Contact Daytime Telephone: (949) 250-0488, Ext. 241 Emergency Contact Evening Telephone: (949) 494-7471 rl 0 Additional Persons, Titles, Phone Fax and E-Mail's SUB CONTRACT AGENCY INFORMATION Name of Organization: N/A Executive Director Mailing Address: E-Mail Address Contact Person for Business Operations: Phone Title: E-Mail Address for Business Operations Business Telephone: Business Fax: Is your Sub Contractor's business: (check one) nNON PROFIT CORPORATION Is your Sub Contractor's business: (check one) ❑CORPORATION ❑INDIVIDUAL QPARTNERSHIP Federal Tax Identification Number: ❑FOR PROFIT CORPORATION ❑LIMITED LIABILITY PARTNERSHIP ❑SOLE PROPRIETORSHIP ❑UNINCORPORATED ASSOCIATION Huntington Beach Business License Number: (If none, subcontractor may be required to obtain a Huntington Beach Business License prior to execution of contract) 5 0 ATTACHMENT 4 EMERGENCY SHELTER SERVICES FOR HOMELESS, RUNAWAY, AND YOUTH -IN -CRISIS RFQ SUBMISSION CHECKLIST Provider Agency Community Service Programs, Inc. (CSP) ® Vendor Application ® RFQ Checklist ® Executive summary ® Organizational Background, Experience, and Structure ® References ® Scope of Services ® Budget Information ® Organizational Chart ® Staff Qualifications ® Agency Organizational Documents 0 3. EXECUTIVE SUMMARY According to the 8`h Annual Report on the Condition of Children in Orange County 2002, it is estimated that by the year 2010, the population under the age of 18 will reach 88,353 with the ages of 10 to 17 representing the most rapid growth cohort. The Orange County Consolidated Plan for fiscal years 2000-2004 identifies 2,797 Orange County youth who are in need of Shelter services and an increase of 1,000 more youth within the following 4 years. At this time Orange County has a total of 14 Shelter beds available. Huntington Beach has the capability of adding up to 6 beds to that meager number. Remember one out of every seven children will run away at some time before the age of 18 (national Runaway Switchboard, 2002) and it is critical to help these children return to a stable living environment. CSP as an Agency has delivered intervention counseling services to troubled adolescents since 1973 with the inception of Diversion Programs located in the Huntington Beach Police Department. CSP offered law offending youth and their families (rather than the more limited choices offered at that time) a counseling alternative to dismissal or petitioning a youth who came to the attention of officers. There have been many additions to Community Service Programs since the early 1970's. • CSP Juvenile Diversion Services represent an ongoing contract with the Huntington Beach Police Department since 1973. Gang Prevention and Youth Development Program began services in the City of Huntington Beach in early 1990. • The Agency operates Victim Services in every Court in Orange County. These services offer intervention for: court accompaniment, domestic violence, temporary restraining orders, sexual assault, elder abuse and victim compensation. • Families First Programs offer a day treatment program for Social Service clients directed to supporting foster family placements and biological families who are at risk of losing jurisdiction of their children • CSP also contracts with Orange County Probation's 8% Project. This collaboration brings a battery of services to early offenders ranging from health services, mental health services, drug and alcohol services and job readiness skills. 7 Most relevant to this proposal is the Agency's experience with Shelter Programming. CSP's Laguna Beach Youth Shelter has been operating as a six bed short-term crisis intervention program since 1979. The Program is considered state of the art and over the years has been adapted several times to closely reflect the needs of a changing population in Orange County. The Commission on Children at Risk, a panel of leading children's doctors, research scientists and youth service professionals, issued a report to the nation (2003) about new strategies to reduce the currently high numbers of U.S. children who are suffering from emotional and behavioral problems such as depression, anxiety, attention deficit, conduct disorders, and thoughts of suicide. "The Commission is basing its recommendations on recent scientific findings suggesting that children are biologically "hardwired" for close attachments to other people for moral and spiritual meaning. Meeting children's needs for close attachments and for moral and spiritual meaning is the best way to ensure their healthy development, according to the Commission's report." The Commission's Report challenges all of us to meet adolescent needs for enduring relationships. For those of us working with children in Youth Shelters these words have a resounding ring of truth. A youth's stay at the Huntington Beach Youth Shelter will be a strong first step for the many youth who have never experienced a non -threatening home. They will be able to develop their skills in "connective-ness" to positive human relationships in order to achieve social balance and maturity. That experience happens at the Shelter in Laguna Beach and it will also happen in the Huntington Beach Youth Shelter. Staff are trained to recognize the necessity of developing the children's ability to achieve human "connective ness" 0 0 4. ORGANIZATIONAL BACKGROUND, EXPERIENCE, AND STRUCTURE Oreanization's Mission Statement "Community Service Programs is a non-profit agency committed to serving youths, adults, and families living in Orange County who are involved with or at -risk of involvement with the justice system. " CSP was established in 1972 at the University of California Irvine, under the aegis of the Social Ecology Program. Diversion counseling for delinquent youths and their families was provided at the Huntington Beach and Costa Mesa Police Departments. Since that time, CSP has grown dramatically in size and scope and has designed and implemented some of the most respected prevention and intervention programs in Southern California. Six model programs assist over 80,000 persons a year abused children, victims of crime, struggling families, acting out adolescents, and people in need of mediation services. CSP proudly celebrates over 30 years of providing services to Orange County families. Oreanization's Structure Community Service Programs, Inc. (CSP) is a non-profit corporation with corporate offices located at 1821 E. Dyer Rd., Suite 200, Santa Ana, California 92705. The agency's California State Articles of Incorporation are included in Appendix of this proposal. CSP's Federal Employer I.D. Number is 95-3167866. Margot R. Carlson, as the Executive Director, is assigned and designated by the CSP Board of Directors as signature on all grant proposals, business and professional contracts and reimbursement requests. The resolution is included in the Appendix of this proposal Program services will be administered in a professional manner to ensure that CSP's high quality standards are met. Margot R. Carlson, MFT, CSP's Executive Director provides oversight, supervision and consultation to the Program Director. The Executive Director is also responsible for interfacing with the agency's Board of Directors, attending monthly meetings, overseeing the financial, organizational, and human resource concerns for the program. Keeping abreast of state and county fiscal matters, and participating in relevant community boards such as the Juvenile Justice Coordinating Council managed by the Orange County Probation Department are also functions of the Executive Director position. Ms. Carlson is a licensed Marriage and Family Therapist with over 30 years of experience with CSP. 0 9 0 The CSP Huntington Beach Youth Shelter Director will develop, implement and monitor professional services for Shelter clients, supervise record maintenance and preparation of monthly, quarterly and annual reports, in addition to overseeing maintenance of the Shelter facility and grounds. CSP's Director of Finance and accounting staff will be responsible for submission of appropriate financial reports detailing expenditures. A long and positive history of working with the City of Huntington Beach has prepared CSP accounting staff to respond with accuracy and within the required time periods. No description of CSP as a non-profit Agency would be complete without a summary of the Community Boards that have assisted Management over the 30 years of service. When the first Diversion Programs were formed in 1973 a Police Advisory Board met with the diversion counselors quarterly and to this day smaller groups continue to meet. When the Agency was incorporated in 1976 as a non-profit the Board of Directors was formed, in compliance with State regulations for incorporations, followed in 1984 by a Governing Board with exclusive oversight of the Victim Witness Programs. About the same time a community Board referred to as the Youth Shelter Advisory Board, was formed to assist the CSP Youth Shelter in Laguna Beach. The Huntington Beach Youth Shelter program will be governed by the Agency's non-profit legal entity the present CSP Board of Directors. A 16 member, all volunteer board is composed of business and community leaders, and professionals from the larger Orange County community. The Board of Directors meets monthly and reviews and approves the annual strategic business plans, sets policies for the entire agency, plans special event activities, reviews and approves the financial reports for the entire Agency including the Youth Shelter Programs. CSP Huntington Beach Youth Shelter will implement a Huntington Beach Shelter Advisory Group to meet regularly at the Shelter to support the Shelter's goals, objectives, and activities. This council is not to be confused with the CSP Board of Directors, the legal entity representing the Agency. The Council will draw representatives from community members, psychologists, educators, parents, law 10 i C� enforcement, justices, youth, church representatives, business professionals, a designated Huntington Beach city representative, youth serving agency liaisons, the agency Executive Director, the Shelter Program Director, and the Shelter Volunteer Coordinator. The organizational charting reflecting the Agency's and the Shelter's structure can be found in the Appendix. Oreanization's Background and Experience Providing Emergency Shelter and Services to Homeless, Runaway and Other Youth -in -Crisis For thirty-three years CSP has successfully provided direct services to at -risk and delinquent youth and their families in Orange County. CSP has developed and implemented highly respected prevention and intervention programs. The Agency enjoys a reputation for the professional delivery of quality programs. Specific experience relating to every area of service outlined in Scope of Work include: • CSP has operated the 6-bed Laguna Beach Youth Shelter Program for runaway and homeless youths since 1979, and has provided services to over 3,300 youths and over 10,000 affected family members during that period. In evaluation reports compiled by the County of Orange, the program received high marks for general operating procedures, program design and administration of client services. Just this month the Shelter passed its annual State Licensing review without any exceptions. This is exceptional according to the licensing representative. The CSP Laguna Beach Youth Shelter currently provides residential services to approximately 100 youths and counseling and parent support to approximately 300-400 family members annually. Last year 93% of youth successfully reunited with their parents or obtained positive alternative living arrangements. • CSP's experience in working with target populations of at -risk youth and their families throughout Orange County spans thirty-three years. • CSP has provided city contracted juvenile diversion services for over thirty years throughout the County of Orange and currently contracts with six law enforcement entities. Huntington Beach was the first city to accept Diversion Services from CSP. CSP also holds contracts with the County of Orange Probation Department for In -Home and Collaborative Resource services. • Assessment experience and skill is demonstrated in many current CSP programs including the Youth Shelter, Community Resource Collaboratives, In -Home Family Intervention Services, 11 Juvenile Diversion Services, Families First, South Orange County and Capistrano Unified School District Family Resource Centers, and Young Child Parenting Programs. • Case management services are well defined and supervised by management throughout the agency. Resource linkages are particularly utilized in the Youth Shelter, Resource Collaboratives, Juvenile Diversion, South Orange County and Capistrano Unified School District Family Resource Centers and Victim Assistance Programs. • CSP has extensive clinical expertise with licensed MFT's, and LCSW's on staff. The State Board of Behavioral Sciences has approved CSP as a provider of required Continuing Education training. • From its inception at UCI's Social Ecology Department, CSP has always viewed the individual within his/her total environment, and has implemented service delivery targeting multiple facets of that same total milieu. CSP promotes strength based, family -focused services. These services include counseling, restitution and a variety of parenting programs and group therapy sessions all utilized by the Juvenile Diversion, Youth Shelter, Family Resource Centers and Young Child Parenting programs. • CSP is a non-profit pioneer in the provision of collaborative services. Originating from UCI's Social Ecology program, CSP has always been committed to providing services in a decentralized and ecological model, and providing those services in partnership with agencies such as police, probation, the courts, schools and other non -profits. CSP was one of the founding partners in the South Orange County Family Resource Center funded by Social Services through FaCT and has been an active collaborator in the Probation Youth and Family Resource Centers. CSP is familiar with and promotes the role of brokering services and connecting families to services available in their community. • CSP provides frequent crisis intervention services through Juvenile Diversion, the Youth and Family Resource Centers, the South Orange County and Capistrano Unified School District Family Resource Centers, the Youth Shelter, Families First, Gang Prevention, Sexual Assault Victim Services, Victim Assistance Services and Domestic Violence Assistance. • Due to the size and scope of CSP programs, the agency has the ability to provide additional intra agency services appropriate for runaway and homeless youth and their families. 12 • i The Shelter program accomplishments over the past two years of service include: • Temporary Emergency Shelter services for 198 homeless and runaway youth. 740 family members were provided family counseling, parenting classes, and parent support groups. • All homeless and runaway youth and their family members served by the Laguna Beach Shelter are evaluated and receive referrals for ongoing supportive services. Referrals to families may include mental health, medical health, substance abuse, and behavioral health. • 93% of the youth referred to the Laguna Beach Youth shelter were successfully reunified with their family or obtained positive alternative living arrangements. 13 0 • 5. REFERENCES CSP's reputation for over thirty-three years of providing quality human services will be more than adequately reflected in the attached letters of recommendation. Letters of Recommendation Children's Bureau, Community Director, Lyn Brammer, MSW 50 S. Anaheim Boulevard, Ste. 241. Anaheim, CA 92805 (714) 517-1900 County of Orange Sheriff -Coroner Department, Sheriff -Coroner Michael S. Carona 550 N. Flower Street, Santa Ana, CA 92702-0499 (714) 647-7000 County of Orange Probation Department, Chief Probation Officer Stephanie Lewis 1535 E. Orangewood Ave., Anaheim, CA 92805 (714) 937-4500 County of Orange District Attorney, Chief Assistant District Attorney Chuck Middleton 401 Civic Center Drive, Santa Ana, CA 92702 (714) 347-8403 County of Orange Superior Court of California, Presiding Judge Frederick P. Horn 700 Civic Center Drive West, Santa Ana, CA 92702-1994 FAITH Coalition, Co-chairs Ann Nguyen and Lourdes Gutierrez 1821 E. Dyer Road, Ste. 200, Santa Ana, CA 92705 Fountain Valley Police Department, Chief of Police, Paul A. Sorrell 10200 Slater Avenue, Fountain Valley, CA 92708-4736 Huntington Beach Police Department, Chief of Police Kenneth W. Small 2000 Main Street, Huntington Beach, CA 92705 Huntington Beach High School, Vice Principal Jason Ross 1905 Main Street, Huntington Beach, CA 92648 Juvenile Justice Commissioner, Cynthia P. Coad, OTR, Ed.D. 10322 St. Charles Way, Santa Ana, CA 92705 Ocean View High School, Principal Karen Gilden 17071 Gothard Street, Huntington Beach, CA 92647 (714) 834-3729 (949) 975-1046 (714)593-4485 (714) 960-8811 (714) 536-2514 (714)544-4030 (714)848-0656 14 Jun-14-2005 10:24am From -SHERIFF ADMI SATION 7149533092 • S RIFF -CORONER DEPARTMENT COUNTY OF ORANGE CALIFORNIA 550 N..O. FLOWER STREET P.O. BOXX449 OFFICE OF SHERIFF -CORONER SANTA ANA, CA 02702-0490 (714)647-7000 June 14, 2005 To Whom it May Concern: T-411 P-002/002 F-474 MICHAEL S. CARONA SHERIFF -CORONER ASSISTANT SHERIFFS JO ANN GAUSKY PETE CANNON KIM MARKUSON DOUG STORM It is my pleasure to express my support of Community Service Programs (CSP) and their application for a Federal Basic Center Grant. CSP has many programs that positively affect the lives of youth and families such as the Youth Shelter, the Gang Intervention program, and involvement as a collaborator in family resource centers such as South Orange Family Resource Center and Capistrano Unified Family Resource Center. I have personally observed the professionalism and devotion of the staff of CSP for many years and am delighted to support them in their continued efforts to serve our youth. Their innovative and comprehensive approach to the Diversion services they provide has proven effective for the communities and families they serve_ Knowing CSP°s proven record of service delivery and effective administration, I recommend that they be awarded the Federal Basic Service Grant for the operation of the Huntington Beach Youth Shelter. Please feel free to call upon me if you need any further assistance - Sin PROUDLY SERWMG THE UNINCORPORATED AREAS OF ORANGE COUNrY AND ME FOLLOWING C117€9 AND AGENCIES_ AL.ISO VIEJO - DANA POINT • LAGUNA HILLS - LAGUNA NIGUEL - LAGUNA WOODS • LAKE FOREST - MISSION VIEJO RANCHO SANTA MARGARITA • SAN CLEMENTE • SAN JUAN CAPISTRANO • STANTON • VILLA PARK HARBORS. BEACHES & PARKS 9 JOHN WAYNE AIRPORT 9 OCTA • SUPERIOR COURT 0 TY O F Aft NGE PROBATION DEPARTMENT June 6, 2005 Margot Carlson Community Service Programs 1821 E. Dyer Road, Suite 200 Santa Ana, CA 92705 SUBJECT: Letter of Reference - Community Service Programs, Inc. (CSP) Dear Margot: STEPHANIE LEWIS CHIEF PROBATION OFFICER TELEPHONE: (714) 937-4500 1535 E. ORANGEWOOD AVE. ANAHEIM, CA 92805 MAILING ADDRESS: P.O. BOX 10260 SANTA ANA, CA 92711-0260 I would be pleased to advise the City of Huntington Beach that CSP currently provides services under contracts with the County of Orange, specifically on behalf of the Probation Department. CSP's services relate to two very significant program components of the Youth and Family Resource Centers (YFRC's). The first program component provided by CSP encompasses community resource collaborative services for the North and West YFRC's operated by the Orange County Probation Department. CSP provides parent education, teen parenting, enrichment programming, and restorative justice services for at -risk juvenile probationers. The second program component provided by CSP relates to in -home family intervention services, also for the North and West YFRC's. In -home family intervention services are designed to strengthen families of at -risk juvenile probationers, reduce recidivism and avoid permanent out -of home placement. As you know, Orange County created and implemented a Juvenile Justice Coordinating Council in response to SB 1760, the Juvenile Crime Enforcement and Accountability Challenge Grant Program. Services at the YFRC's are part of the Model Continuum Juvenile Justice Services which were developed under the SB 1760 program. CSP has been the contracted provider for the two prevention components mentioned, from program inceptions. Additionally, CSP is a member of the Multidisciplinary Intervention Team for the YFRC programs. As a result of quality services provided by CSP, I can state that the Probation Department has received valuable assistance in giving at -risk juvenile probationers the opportunity to: ♦ Meet offender accountability requirements ♦ Learn and develop cultural and socialization skills ♦ Strengthen family and social support systems Please let me know if you have any questions related to this letter of reference and CSP's qualifications under past and present contracted services provided in support of the Probation Department's programs and operations. Sincerely, Stephanie Lewis Chief Probation Officer SL: jsb June 9, 2005 • OFFICE OF CIURLES MIDDLETON CHIEF ASSISTANT D.A DISTRICT ATTORNEY FELONY CIS;. QRANC,F Cnl INTY_ CALIFORNIA INKLIAM FKCM TONY RACKAUCKAS, DISTRICT ATTORNEY FELONNVNIOR AOPE AATIONNT S2 DAYID O MELSON SENIOR ASSISTANT O.A BRANCH COURT OPERATIONS DONALD DLARM EN MI! CHIEF BUREAU OF INVESTIGATION LMIA WOMAN - JOHNSTON DIRECTOR ADMINISTRATIVE SERVICES Department of Health and Human Services Letter of Support RE: Huntington Beach Youth Shelter - Runaway and Homeless Youth I am writing in support of Community Services Programs (CSP) being funded to provide services to Runaway and Homeless Youth at the Huntington Beach Youth Shelter. CSP is a qualified non- profit that has demonstrated the experience, professional quality and record of accomplishment with at -risk youth that qualifies for such funding. The following are some of those accomplishments: ➢ CSP established the CSP Laguna Beach Youth Shelter in 1979 and has been operating a six bed short-term crisis intervention program in that City ever since. ➢ The goals of the Shelter program are focused on positive youth development and family reunification. ➢ Services include individual, group and family counseling by a licensed Marriage and Family therapist_ ➢ Twenty four hour supervision by a team of youth counselors. ➢ Academic assistance by a Shelter Tutor. Life skills development and prevention education ➢ Regular recreation and in some cases assignment of a community mentor. ➢ Weekly drop -in "Grad Group" ➢ Weekly drop in AA Panel meeting CSP as an Agency has an extensive history of dealing with troubled adolescents beginning in 1973 with the inception of Diversion Programs offering Police Departments a counseling alternative to the more common practice at that time of petitioning a youngster who had come to the attention of their officers to the next level in the Juvenile Justice System. There have been many additions to CSP Community Service Programs since the early 1979s. The Agency operates Victim Sees in every Court in Orange Coin These services offer intervention for. court accompaniment, domestic violence, temporary restraining orders, sexual assault, elder abuse and victim compensation. Gang Prevention and Youth Development Services are also offered in the City of Huntington Beach since early 1990. Families First Programs offer a day treatment program for Social Service clients directed to supporting foster family placements and/or biological families at risk of losing control of their children. Another very important program in which CSP participates is Orange County Probation's 8% Project. This collaboration brings a battery of services to early offenders ranging from health services, mental health services, drug and alcohol services and job readiness skills. CSP offers the In -Home Services to these juveniles at two sites. The need for these services is critical. According to the a Annual Report on the Condition of Children in Orange County 2002, it is estimated that by the year 2010, the population under the age of 18 will reach 885,353 with the ages of 10 to 17 representing the most rapid growth cohort. The Orange County Consolidated Plan for fiscal years 2000-2004 identifies 2,797 Orange County youth who are in need of Shelter services and an increase of 1,000 more youth within the following 4 years. At this time Orange County has a total of 18 Shelter beds available. Huntington Beach has the capability of adding at least 8 beds to that meager number. If you have any questions, please don't hesitate to call me at 714-347-8403. Sincerely, Chuck Middleton Chief Assistant District Attorney • w 41m Tounty of orange CHAMBERS OF 700 CIVIC CENTER DRIVE WEST FREDERICK P. HORN P. O. BOX 1904SANTA ANA, CA 92702-1994 PRESIDING JUDGE PHONE: (714) 834-3720 June 14, 2005 Margot R. Carlson, Executive Director Community Service Programs 1821 East Dyer Road, Suite 200 Santa Ana, CA 92705 Re: Letter of Support for CSP Community Service Programs Dear Margot: On behalf of the Orange County Superior Court we are very pleased to have the opportunity to support Community Service Programs (CSP) in its response to the request for qualifications from the City of Huntington Beach for the purpose of reopening and operating,their Shelter.Home. For the past thirty two years, CSP has been dedicated to helping children, and victims CSP has an extensive history of dealing with troubled adolescents beginning in 1973 with the inception of the Youth 'Services, Program_(YSP) a diversion program which afforded police departments a counseling alternative to the formal juvenile justice system. YSP, which has evolved into CSP, began as a partnership between the Costa Mesa Police Department and the University of California, Irvine whose mission was to prevent young offenders from recidivism. The high success rate of the program resulted in the establishment of other model programs throughout the county. An expanded version of the original counseling program continues to operate in the City of Huntington Beach. Since 1979 CSP has been operating a six bed short-term crisis intervention program at the CSP Laguna Beach Youth Shelter. The goals of the Shelter program are focused on positive youth development and family reunification. The Program provides intensive counseling and support services to troubled youth' and their families. Another very important program in which CSP participates is brange County Proba ion's-8% Project, This, collaboration brings a battery of services to early offenders ranging from healthservices, mental health services, drug and alcohol 0 • ;superior tlourf of California (founfy of (Orange services and job readiness skills. CSP offers the In -Home Services to these juveniles at two sites. As a result of CSP's long term and highly successful commitment to serving the youth of Orange County. We believe CSP is highly qualified to reopen and operate the Shelter Home in Huntington Beach. We are pleased to encourage the City of Huntington Beach to favorably consider CSP's application to meet this critical need in the community. Sincerely, Frederick P. Horner Presiding Judge Alan Slater Chief Executive Officer i i CITY OF HUNTINGTON BEACH 2000 MAIN STREET P.O. BOX 70 May 31, 2005 Margot R. Carlson 1812 East Dyer Road, Suite 2000 Santa Ana, CA 92705 Dear Ms. Carlson: POLICE DEPARTMENT KENNETH W. SMALL Chief of Police CALIFORNIA 92648 Tel. (714) 960-8811 I am pleased to recommend and support CSP (Community Service Program) as a qualified nor' -profit agency to reopen and operate their Shelter !Home located on Talbert Avenue in Huntington Beach. For over 30 years CSP has recognized the special need for expert intervention services providing diversion counseling for delinquent youth and their families. They have designed and implemented some of the most respected prevention and intervention programs in Orange County comprised of programs assisting abused children, victims of crime, struggling families, acting out adolescents, and people in need of mediation services. In 1973 :Huntington Beach Police Department was among the first departments to accept counselors from the University of California Irvine, YSP (Youth Service Program) to assist their juvenile officers and detectives and offer family counseling to troubled adolescents. YSP became CSP, but the same counseling program still exists in the Huntington Beach Police Department, with the addition of Restitution Services and Legal Awareness Workshops. Orange County Consolidated Plan for fiscal years 2000 — 2004 identifies 2,797 Orange County youth who are in need of shelter services and an increase of 1,000 more youth within the next four years. Presently, Orange County has a total of 18 shelter beds available. Huntington Beach has the capability of adding at least 8 beds with the reopening of its shelter located on Talbert. DRUG USE IS AS Jun 13 05 07:56a Hunti*n Beach High Sch 171496071 p.2 Huntington Beach High School 1905 Main Street, Huntington Beach, CA 92648 (714) 536- 2514 PAX (714) 960-7042 Margot R. Carlson Executive Director CSP, Inc. Dear Margot, I am very excited to hear the Community Service Program is attempting to contract to reopen the Huntington Beach Youth Shelter. I could not think of a better organization to take it over and bring it back to life. CSP has been a tremendous help to Huntington Beach High School and the community we serve. We deal with drug addiction, eating disorders, abuse, smoking, intolerance, depression and suicide on a weekly basis. We feel very fortunate to be able to use CSP and its services to help our students and families. As you know the city of Huntington Beach is woefully void of any facilities kids in real trouble can go to get help. Consequently, when kids need a place to go they usually spend the night wandering the streets or sleeping on friends couches or floors. The kids that live in this community deserve a youth shelter. They need a place they can go to get answers to their most difficult questions. I believe that CSP operates such a place in Laguna and could do so in Huntington Beach. I have talked with parents who have had a child at the Laguna facility and they all say how grateful they were to have a place to help their family heal. I am urging you to do whatever you have to do to take over the Huntington Beach Youth Shelter and open it back up so it once again serves a community that needs it desperately. Please let me know if there is anything I can do to help the process move forward. Jason Ross Vice -Principal . Huntington Beach High School Huntington Beach Union High School District ]F.,AX 11 Coalition June 10, 2005 Margot R. Carlson Executive Director Community Service Programs 1821 E. Dyer Rd., Ste. 200 Santa Ana, CA 92705 Dear Ms. Carlson, The F.A.I.T.H. (Faiths and Institutions Together for Health) Coalition strongly supports the application of Community Service Programs (CSP) to reopen and operate the Huntington Beach Shelter Home for homeless and runaway teens. The Coalition is a partnership among faith leaders and drug abuse prevention providers with a mission of building the capacities of faith communities to integrate prevention into their youth programs. Our Coalition is a member of the Greater Huntington Beach Interfaith Council. We sincerely believe that CSP, with its outstanding track record of providing counseling, life skills education and academic assistance to troubled youths spanning three decades, has the experiences and competencies to run the Shelter Home. In 1979, CSP established the CSP Laguna Beach Youth Shelter, a six -bed short term intervention program, which has been operating since with a focus on positive youth development and family reunification. The Shelter provides its clients with individual, group and family counseling by a licensed Marriage and Family therapist and twenty-four hour supervision by a team of youth counselors among other services. The grant will enable CSP to expand its reach beyond its existing diversion counseling services for adolescents in trouble at the Huntington Beach Police Department and to attend to youth needing immediate shelter. We are hopeful that CSP will be given another opportunity to demonstrate its capacities to serve youth in dire need in the City of Huntington Beach, and will continue support CSP in their efforts. Sincerely, &ourdesutierrezalition air Ann Nguyen FAITH Coalition Co -Chair FROM :* CORD * FAX NO. :714-544-4030 A21�4 2005 08:19AM P1 Cynthia P. Coad, OTP, U.D. 10322 St. Chada way Santa Ana, CA 9270S 714-5444030 June 14, 2005 Ms. Margo Carlson CSP 1821 E. Dyer Road, Suite 200 Santa Ana, CA 92705 Dear Ms. Margo Carlson: I am very please to recommend the Community Service Program's (CSP) proposal to reopen and operate the Shelter Home for the City of Huntington Heath. CSP is an organization that recognizes the special need for expert intervention services for juveniles and their families. CSP has a proven track record and has been able to develop some of the most respected juvenile and family services that exist in Orange County. These services include, but are not limited to, shelter home operation, individual and family counseling, crisis intervention services, mformaUonlreferral services, community restitution, legal awareness workshops, druglalcoholttobacco education groups, anger managemut groups, truancy reduction intervention, and patent, youth and law workshops. CSP has also registered very high marks with the members of the collaborative groups in which they have membership. There is always a challenge in bringing multiple disciplines to the table and expecting them to identify common goals and to develop and implement the appropriate services. In addition, CSP is highly regarded throughout our community and has att outstanding record of success in working with at -risk children, youth and families through its diverse progranns. CSP has also been very successful intafacing with a wide range of Orange County public and private agencies. i am please to provide my highest commendation for CSP and to offer my support for success in this endeavor. Sincerely, 7 �h - Dr. Cynthia Juvenile Justice Commissioner Former Orange County Supervisor 6 9 CHILDREN'S BUREAU c vinq L'%i%ltert. M.Iing Society. Fop 100 YEARS June 14, 2005 Ms. Margot R. Carlson Executive Director Community Service Program, Inc. 1821 East Dyer Road, Suite 200 Santa Ana, CA 92705 Dear Ms. Carlson, 50 S. Anaheim Boulevard, Suite 241 Anaheim, California 92805 Telephone 714.517,1900 Fax 714.517.1911 www.all4kids.org Children's Bureau is pleased to offer enthusiastic support to your proposal related to the Huntington Beach Youth Shelter. We have partnered with CSP to serve the Huntington Beach community for several years through joint planning, program development, cross referral of families and partnership through the Oak View Family Resource Center. Our experience with CSP has always been mutually beneficial. They recognize the need for community partners and parents to come together to address the complex needs of homeless, runaway and at -risk youth and their families of origin. Children's Bureau is very willing to support CSP in this endeavor. Best wishes for a positive response for your proposal. Sincerely, +Lammer, MSW Community Director Jun 13 05 02:18p FVPDJhief of Po1ce 714-5* 4453 p.1 q 7CEPLAUTOLAE C June 13, 2005 CITY OF FOUNTAIN VALLEY POLICE DEPARTMENT (714) 593-4485 • FAX (714) 593-4453 10200 SLATER AVENUE • FOUNTAIN VALLEY, CALIFORNIA 92708-4736 Paul A. Sorrell To Whom It May Concern: Chief of Police The Fountain Valley Police Department is proud to partner with the Community Service Programs. This relationship has lasted many years, and CSP has been there to support our effort to educate at -risk youth and their families. We feel so strongly about the program that we provide CSP personnel office space inside the Police building to facilitate this service. In fiscal year 2003-2004, for example, CSP provided 106 referrals to Fountain Valley youth, and over 175 hours of counseling were provided. Significantly, 17 Fountain Valley young people completed either a drug and alcohol education program or an anger management program. CSP has had and will continue to have this Department's support. Sincerely, J�- PAULA. SORRELL CHIEF OF POLICE 06/16/2005 11:28 714842984#0 OVHS HEALTH OFFICO PAGE 02 OCEAN VIEW HIGH SCHOOL HEALTH OFFICE A California Distinguished School 17071 Gotham! Street, Huntington Beach, CA 92647 (714) 848-0656, FAX (714) 842-9846 June 16, 2005 Margot R. Carlson Executive Director CSP, Inc. Dear Ms. Carlson: This is a letter of support for the Community Services Program (CSP) as they seek funding to reopen the Huntington Youth Shelter. There is a tremendous need in our community for a safe place that teens can access. Teens are exposed to a variety of problems, such as; unintended teenage pregnancy, drug addition, eating disorders, child abuse, smoking, to name a few. Teens need a place to turn in time of trouble. A Youth Shelter would provide a safe refuge. Therefore, I support CSP as they apply for funding to reopen the Youth Shelter. As you may be aware, Huntington Youth Shelter was founded by Carol Kanode, one of our faculty members. We are delighted to support efforts to reopen the shelter. 2 lden r+ncipal iew High School 0 0 Friends of the Huntington Youth Shelter June 1, 2005 Ms. Margot Carlson Executive Director Community Service Programs, Inc. 1821 E. Dyer Road, Suite 200 Santa. Ana, California 92705 Dear Margot, We are writing to you to offer our full support to CSP, Inc. in its effort to reopen and operate Huntington Beach's youth shelter facility. As you know, we were all involved at various levels during the past 12 years with the former youth shelter that operated at that location. We are deeply committed to ensuring that the facility remains one that serves youth m-crisis from Huntington Beach and greater Orange County. Unfortunately this need, rather than diminishing since the original shelter was founded in 1984, increased during the years the shelter was operational. As you are only too well aware, the Orange County Consolidated Plan for fiscal years 2000-2004 projects that the number of youth in our county in need of the services the shelter used to provide is drastically increasing. "Therefore it is vital that the shelter reopen with a qualified program to meet this need Having met with you and members of your Laguna. Beach youth shelter facility staff on several occasions, we are confident that your organization can bring the kind of program needed at Huntington Beach's facility_ Everyone was tremendously impressed with our visit and tour of your shelter. It was very reassuring that much of your program in Laguna Beach was similar to what had been in place at the Huntington Beach facility. However, what we found most exciting, were the segments of your program that had never been a part of the Huntington Beach program — academic assistance by a certified ' tutor, weekly drop -in "Grad Group," three family counseling sessions a week as opposed to one, the community mentor program, and an organized shelter- volunteer program. CSP, Inc.'s long standing service to Orange County in areas other than the youth shelter also reassured and impressed us. Your history of dealing with troubled youth is unparallel. The fact that you are already embedded in the fabric of Huntington Beach with your Diversion Program with our Police Department and your Gang Prevention and Youth Development Services operating in our city make CSP, Inc.'s operation of the youth shelter, not only logical, but necessary! Sincerely, Mary Lou Shattuck Joan Lund Sue McCraw Donna. Klein Past President Founder Past President Founder 0 0 May 29, 2005 Mayor Jill Hardy Huntington Beach City Council Members 2000 Main Street Huntington Beach, CA 92648 Dear Mayor Hardy and Council Members I am writing to you as a long time supporter of the former Huntington Shelter. I was the first President and have been involved from the beginning. I have always been involved with the Shelter, knowing that this home is a refuse for young children in trouble or in need, whether it be by family problems or angry parnts, this Shelter can give refuge from the fighting within the family, etc., through the counseling they will receive. I pray that you will continue the Shelter in the home we have made for this need, and I will always come to its need if there is something I can do to retain this beautiful refuge in Huntington Beach. And lastly, I am completely positive that turning over the offer to CSP is the best program that can and will continue our hopes for the children of Huntington Beach, and all those Children who come from even the east coast to this beautiful City. • ank You, Donna K. G. Klein June 8, 2005 Mayor Jill Hardy Huntington Beach City Council Members 2000 Main Street Huntington Beach, CA 92648 Dear Mayor Hardy and Council Members: I am writing to you as a long time supporter of the former Huntington Youth Shelter. I served as the Recording Secretary and Historian for several years for the Shelter Guild. The Huntington Youth Shelter is greatly missed in our community. To some of the former youth served it was the best "home" they had ever experienced. The true care giving, counseling and creative activities were greatly appreciated. The generosity of the many residents and businesses of Huntington Beach was outstanding. I have become aware that the Community Service Programs, Inc. has responded to the RFP issued by Huntington Beach asking that they be selected as the non-profit agency to reopen and operate the youth shelter. I urge you, along with my past fellow Youth Shelter Guild members, to select CSP, Inc. for this needed role in our community. Their extensive history of operating youth facilities qualifies them for this job. Thank you for your commitment to youth -in -crisis in Huntington Beach and greater Orange County by supporting the reopening of the youth shelter. Sin'bemly, J e Robey 0 • 6. SCOPE OF SERVICES Program Descriotion Community Service Programs proposes to operate a 6 bed group home providing short-term (15 days) emergency shelter and immediate support services to youth who are homeless, runaways or at - risk of homelessness due to serious family conflict, abuse or abandonment. CSP's approach encourages and acknowledges special strengths that the youth and family possess which will allow them to build success toward family reunification or positive alternative living arrangements. The Huntington Beach Youth Shelter will be open 24 hours a day, seven days a week, for emergency and temporary shelter. When a youth is admitted into the Shelter on an emergency basis, the parents or legal guardians are notified within 24-72 hours as required by California state law. Initial contacts can occur through phone calls by the youths, schools, law enforcement agencies, community agencies, neighbors, parents, and from the California Youth Crisis Line and the National Runaway Switchboard. Bi-lingual translators are available when needed. The Shelter Youth supervisors, trained in crisis intervention, complete telephone contact forms. Information includes: child/parent's name, address, phone number, a summary of identified problems and a behavioral assessment. The telephone contact person will set an assessment appointment for the youth and family with the Family Therapist. An assessment is conducted at the Shelter with both youth and parent(s) present if possible. The assessment session evaluates the crisis situation, determines the appropriateness of Shelter services and develops a crisis intervention plan. During the assessment the Therapist gathers information for monthly, quarterly, and yearly reports (including Runaway and Homeless Youth Management Information Systems) such as: prior living arrangements, ethnic origin, age, gender, family income, presenting problem(s), number of runaway episodes, youth and/or familial substance use, academic history, and school attendance. When the child is appropriate for Shelter services, the parent/guardians sign the necessary forms including the Voluntary Placement Agreement. The Family Therapist assumes responsibility for managing the youth's case and coordinates the treatment team (comprising of Youth Supervisors, tutors, mentors, and volunteers) in implementing the plan. Weekly staff meetings provide an appropriate clinical forum for progress review, discussion of changes and the most effective interventions and consequences to be implemented in a consistent manner by all staff. 15 0 ! Staffing: The Shelter will be staffed by awake, trained, adult Youth Supervisors 24-hours a day. The Shelter will operate in full compliance with the California Department of Social Services, Community Care Licensing Division Title 22 Group Home guidelines regarding staff ratios and provisions of services for adolescents between 11-18 years of age. Statistics: Each year the Shelter will provide approximately 360 hours of family counseling; 3,660 hours of group counseling; 2,880 hours of academic educational instruction; 15,730 hours of life skills training; 4,380 hours of recreational and social skills building activities; and 440 hours of expressive art therapy. Program Activities: Generally each youth resident will receive temporary shelter for up to four weeks. Some residents will be afforded a more extended stay but this is not allowed under the Federal Basic Center Grant Funding and services for extended stay youth would have to be solicited from other resources. Shelter includes full room and board; 24-hour supervision; clothing and hygiene products. Weekly each resident will be provided 21 nutritious meals and 14 healthy snacks; 7 hours of exercise; 2 individual therapy sessions; 2 family therapy sessions; 15 hours of academic tutoring, GED preparation, and educational placement guidance; 14 support group counseling and life skills development training sessions; 14 hours of recreational and social skills building activities including yoga, arts and crafts, and games; Twelve -Step meetings, speakers panels, or drug and alcohol education groups; and "Grad Group". On -going aftercare services offered to youth include mentoring, weekly "Grad Group" participation, weekly 12-step/AA meetings, individual and family counseling, and referrals. Weekly each family will receive: 2 family therapy sessions and 1 parenting class/parent support group. On -going aftercare services to family members include family counseling sessions, weekly parenting class/parent support group, and referrals. This program is based on youth development and strength -based programming. This asset based, resiliency program operates on the assumption that people have the strength and potential to recover from hardship and attending crisis. It casts caring professionals as partners rather than authorities or directors of change. CSP has successfully utilized this resiliency model for many years, to assist each youth and their family to identify their individual strengths and competencies, and then to set realistic and attainable goals and action plans, which are designed to move them toward conflict 16 0 • resolutions and success. This model has proven extremely successful and has resulted in an average family reunification rate of 80% and a total successful disposition rate of over 90%. Youth participate in planning, implementation and evaluation of their program. Youth, residents meet with shelter staff each morning to review the schedule plan for the day and to set their personal goals as well as group goals. Youths participate in decisions affecting the daily life at the Shelter from menu planning to the sharing of chores, for active involvement in recreational activities. Youth input on the program is encouraged, respected and valued by staff, and is regarded as being essential to the youth's development into a responsible adult. At the conclusion of the shelter stay each youth completes an evaluation of the program. Suggestions made by youth of ways in which services could be improved and the experience made more relevant or meaningful are often incorporated into the program. In addition, community youth may participate in the Youth Shelter Advisory Board. This group meets to discuss Shelter policy and procedures as they affect the youths in residence, identify youth needs in the community and plan outreach strategies. Youth staying at the Huntington Beach Youth Shelter will have leisure time activities each day. The Shelter Program places an emphasis on physical fitness as a healthy lifestyle for all youths particularly when dealing with chemical abuse. A power walk is scheduled as a part of the morning academic program. The park -like setting of the Huntington Beach property allows volleyball, outdoor lunches on picnic benches, and a large grassy playing field. Art and computer areas inside the Shelter permit choices during free time. Youths may enjoy arts and crafts, yoga, gardening, jewelry making, creative writing, board games, shelter approved computer and video games, reading, and piano playing. Youths are allowed on supervised outings with prior approval of parents and their Family Therapist. Outings may include walks on the nearby beach, the Public Library, community recreational areas, or visits to museums and other points of interest. Youth in the Shelter are partners in designing program components and materials to enhance the effectiveness of the services provided. Youth from the Shelter program will participate in positive community events and engage in social activities including outreach and public speaking. As soon as a youth begins their program activities they are guided in producing a creative project, writing, drawing, collages, and poetry knowing that they will make a presentation during the staff meeting in their second week. This is a wonderful opportunity for the youth to gain self confidence and they are 17 0 0 always generously applauded. Youth who have graduated the Shelter program are encouraged to come back for Volunteer and Mentor training when they reach 18. Youth from the community are encouraged to participate in Youth Shelter development through their campus "Peer Assisted Leadership" classes. These students plan and implement ideas from their peers to enhance and publicize the services available at the CSP Youth Shelters. Middle School and High School Students from campuses within the Shelter service areas of Orange County participate in and contribute a variety of special services to the Shelter. Community youth may provide music, videos, games, magazine subscriptions and dinner donations directly to the youth in the shelter and they can provide outreach to their academic advisors and counselors. They may decorate the Shelter for holidays and donate gifts for the residents. They represent the Shelter at campus health fairs and at fundraisers. They are an important liaison between the runaway and homeless youth in the community, the school campuses, and the Shelter. Youth input is invaluable. The success of the program is a reflection of the success of each individual client's case disposition. In over 90% of the cases, CSP's Laguna Beach Youth Shelter has succeeded in either reunifying the youth with his/her own family or arranging with the youth and family for an alternative living situation. As a result of the intensive Shelter program youth and parents will learn to resolve conflict and improve their ability to communicate. Parents come to understand normal adolescent development and child/parent respect is fostered. Youths are diverted from the juvenile justice system, refocused on achieving constructive personal goals aimed at increasing self -value and life success. When it is determined, in cooperation with both the youth and their family, that physical reunification is not in either party's best interest, the CSP Youth Shelter will make every effort to assist families to identify appropriate placement alternatives. The Shelter will develop a placement resource library including videos and brochures that assist youth and their families in making the best possible placement decisions. When youth have completed the program goals and are ready to exit, the Family Therapist facilitates individual case planning for discharge to the family or alternative living situation. In cases where transportation is required, law enforcement or bus transportation is secured and follow-up is completed within 12 hours to verify that the youth has arrived at the appropriate destination. Census: The Shelter will accommodate up to 6 youth at a time and when the facility is full, youth will be placed on a waiting list for services and referred to one of the two other runaway and 18 homeless youth shelters located in Orange County. If no beds are available in Orange County, youth are given referrals to other sources for food and assistance until a bed can be located. Section 1. Program Service Goals Program Goal — Provide safe shelter and divert youth from involvement in the child welfare, foster care, mental health, and the juvenile justice systems by providing immediate support services to runaway and homeless youth and their families who are in crisis. Service Outcomes: • The Huntington Beach Youth Shelter will provide comprehensive crisis support services to up to 100 youth and 300400 family members annually. • All youth referred will participate in a clinical assessment by a licensed Family Therapist and be admitted into the Shelter program or receive appropriate alternative referrals. • All youth referred will be provided tutoring and educational assistance. 80% of youth, who enter the Shelter program, will be enrolled in school upon completion of the program. • Shelter staff will provide ongoing aftercare counseling services and mentoring to at -risk youth and family members. 50% of families will follow through with Shelter aftercare services referrals. Follow-up surveys will be conducted by staff at 30, 60, and 180 days. • Shelter services will effect positive behavior changes in youth and family members, including reducing the incidents of substance use, child abuse, police contact, running away, severe family conflict, and poor school attendance. 70% of youth will avoid any further contact with the juvenile justice system as evidenced from the one-year follow up Shelter contact. Program Goal — Strengthen family relationships, reduce family system conflicts and specific problems to reduce the risk of future runaway behaviors, and empower families to create more stable living conditions. Service Outcome: • All youth who participate in, and complete the program will receive a minimum of 5 hours of individual and 6 hours of family counseling by a Family Therapist, 12 hours of goals planning and assessment, 36 hours of small group counseling and educational sessions, and 4 hours of 12-Step meeting participation. 80% of parents will attend 4 hours of family counseling and 3 hours of Parent Support Group meetings during their child's two -week stay in the program. All parents will be required to set family goals and action plans. Substance abuse and severe 19 family dysfunctional dynamics will be confronted and referrals for ongoing support will be provided as appropriate. Program Goal — All youth will receive assistance creating a life plan regarding education, residence and interpersonal relationships. Service Outcomes: • All youth will define personal needs and goals, and develop a positive action plan with a Family Therapist. Youth will participate in goal setting and assessment groups daily. All youth will be confronted when displaying behaviors, that do not support their action plan toward stated goals, and alternative behaviors will be defined and supported. Daily physical fitness activities will be provided. • 70% of youth will achieve personal objectives prior to leaving the program. Program Goal — Facilitate family reunification whenever possible, or find other appropriate positive placements when needed. Services Outcome: • 80% of the teens receiving shelter services will successfully reunify with their family or at least be referred to positive alternative placement. Measurement Tools: CSP has developed an extensive outcomes measurement system utilizing information taken from several specific data sources. These sources include the youth's initial contact interview, the therapeutic assessment, exit questionnaires, mentoring reports, Grad Group notes, parenting group surveys, and follow-up contacts at 30, 60, and 180 days. This information is collected and entered into the outcomes measurement system where it is analyzed for further program enhancement and development. When a youth enters the Shelter program, the Family Therapist conducts an extensive assessment. Specified criteria is collected and evaluated: substance abuse, child abuse, family violence, family communication patterns, conflict resolution capabilities, school performance and attendance, history of runaway and defiant behaviors, social skills levels and degree of positive family interactions. During the youth's shelter stay, staff completes daily support log entries and shift notes indicating behavioral changes for each client. This ensures that each staff member is aware of progress and informed of client conditions between shifts. Upon graduation or a youth's exit from the program, these same criteria are again assessed. A more general Release Summary report is generated which defines the presenting issues, goals, and objectives while in the program, progress made, and aftercare goals and objectives. Put 0 0 At departure each parent and youth is asked to fill out a Program Evaluation which requests information regarding their perception of personal progress during the Shelter intervention. The form asks how they anticipate these changes will affect their future behaviors. Program evaluations collected by the staff are a regular part of weekly staff meetings and monthly Advisory Board meetings. Staff shares responsibility for conducting follow-up client contact on a 30, 60, and 180-day basis. Specific information is asked from parents and youth about their present behaviors and the status of the reunification stability. Information is recorded from both respondents to assess the families' progress in meeting stated program goals and objectives. In follow up contacts with former CSP Laguna Beach Youth Shelter residents' families during the last fiscal year, 93% reported that the youth was living at home and that the original crisis remains resolved with no further police or CSP contacts necessary. It is expected that these same results and benefits will be replicated for the youth at the Huntington Beach Youth Shelter. Section 2. Program Timeline: If CSP is successful in its bid for a Basic Center Funding Grant from the Department of Health and Human Services and the City of Huntington Beach, the following timeline is envisioned. I. Recruit, interview and hire direct service staff. 1 VK 1 2.. Orient and train direct service staff. 3. Secure equipment, materials and furniture for shelter staff and clients. v/ ✓ 4. Establish referral process. 5. Provide community outreach. `� '/ 5. Establish Advisory Council. `e 7. Implement Shelter services. 8. Monitor Shelter goals and outcomes 21 0 Section I Case Management Standards of Service: As an important part of Youth Shelter services, the Family Therapist and Youth Supervisors will provide case management services for youth and their families. The counselor's clinical assessment of youth and his/her family members will determine the intervention plan. Counseling and group therapy services will provide a foundation for family reunification or positive alternative placement. CSP provides clinical supervision for all clinical work and the supervisor will meet the requirements of the Board of Behavioral Sciences. CSP operates under an affirmative action plan and maintains a plan for staffing and staff development. This plan includes the number of paid staff, as well as a written job description for all staff members and volunteers. The Shelter's staffing plan includes 1.0 FTE Program Director, 1.20 FTE Licensed Supervising Marriage & Family Therapist, 1.0 FTE Tutor/Youth Specialist, 1.0 FTE Volunteer Coordinator/Administrative Assistant, and up to 4 Youth Supervisors working 4 full-time equivalent hours in order to provide 24-hour supervision of the program. Staff ratio is 2:6 from 7:00 a.m. —11:00 p.m., and 1:6 from 11:00 p.m. — 7:00 a.m. when the youth are asleep. Written job descriptions describe the tasks to be performed and the qualifications required. All staff and volunteers receive training regarding the policies and procedures of CSP programs. All shelter staff will attend weekly mandatory meetings to review current cases and to determine goals, interventions and services to be provided to each youth. Background: Under the guidelines of the Community Care Licensing Division, the CSP Huntington Beach Youth Shelter will operate in full compliance with staff training and development requirements, including providing staff with behavior interventions, non-violent crisis intervention training and job shadowing. All staff will be required to comply with the following: child abuse index check, criminal record clearance, Department of Motor Vehicles driver's record check, automobile liability insurance, first aid training, safety regulations, food, medications, and facility management. Volunteers: Volunteers will include interns from local colleges and universities who may be undergraduates, graduate students or have completed a graduate degree. All volunteers, including 22 i interns and mentors, are carefully screened for suitability for working with adolescents in a crisis intervention setting and must satisfy California state licensing requirements by having no prior record of criminal convictions or child abuse. All Volunteers will receive training and orientation. Volunteers may be invited to serve on the Youth Shelter Advisory Board and fundraising committees. Recruitment: Employment opportunities are advertised in local newspapers and college placement centers, as well as on the Internet under Health and Human Services related fields. Local universities and colleges provide an excellent source for recruitment of graduates in the psychology and social science fields who have experience and interest in working with the at -risk youth population. Training: Training and supervision of counseling personnel occurs regularly and is highly structured. Intern therapists meet weekly with the Licensed Marriage and Family Therapist for clinical supervision regarding current clients and ongoing clinical training. Each week all of the Shelter Therapeutic treatment team members will participate in advanced clinical meetings, and each Youth Supervisor will receive an hour of individual supervision. External assessments of the organization are conducted by other funding sources including cities, private foundations, the Orange County United Way and the County of Orange. The internal evaluation of programs is conducted both in discussion and in written reports by the Program Director, Executive Director and by the youth and parents who receive services. Staff meetings will be held weekly to provide a forum for staff input, service evaluations and other recommendations. Confidentiality: The Shelter will maintain individual and confidential client files for every youth served. Client records will be locked in file cabinets, located inside an office where the interior door can be locked. All client statistics included in reports are submitted using the client numerical code to ensure complete anonymity. Information about a youth will not be disclosed without the prior written consent of both the youth and his/her parents or guardian. Subpoenaed information will only be hand delivered in a sealed envelope to judges in Court Chambers. Client files are kept in accordance with the California Department of Social Services Community Care Licensing Division standards. Placement agreement, telephone contact interview, Runaway and Homeless Youth Management Information Systems Youth Profile (federal form), assessment, therapeutic treatment VX 0 plan, Therapist's goals, interventions, progress notes, Therapist's counseling hours service log, client's money record, medication record, inventory list, study hall/school work checklist, Community Care Licensing Client's Personal Rights, drug policy, Shelter rules, confidentiality statement, release forms, emergency contact, authorization for medical treatment, fire and disaster plan, follow-ups, program evaluations, and referrals given to youth and their family members are all on file. Section 4. Outreach Efforts: Counselors, therapists, staff and volunteers will regularly present the Shelter program at the Law Enforcement Briefings. Outreach contacts are also extended to Orange County school personnel, youth classes, student government and parent teacher organizations to ensure that minority youths and families in need of shelter are made aware of the availability of Shelter services. CSP also places advertisements in local high school and community newspapers. The 24-hour telephone number will be listed in all of the major telephone books in the Orange County area. Brochures, flyers and cards are made available throughout the communities of Orange County as well as in the schools. A laminated wallet size card listing Shelter numbers and websites, crisis response lines, i.e., suicide hot line, Child Protective Services to name a few is distributed to be carried by local law enforcement officials and used as a resource in family dispute responses. Advisory Board members, staff, and community volunteers will assist in making presentations to service clubs, organizations, churches, law enforcement officials, social service agencies, and probation departments. These groups will receive Shelter newsletters and invitations to Shelter events. In addition, the Shelter is listed on the CSP, Inc. website and is additionally listed as a crisis resource through various website links as well as through the National Runaway Switchboard Referral Line and California Youth Crisis Line. All presentation materials make clear that Shelter services are accessible on a 24-hour basis to youths/families, are confidential, and that the voluntary, temporary program involves the active participation of both family and youth. Outreach presentations and materials will be made available in other languages as needed in order to address the needs of special populations. Community Service Programs has a diverse staff including 50% bi- lingual/bi-cultural staff and the Agency is uniquely qualified to address the human service needs of the growing culturally diverse and minority populations of Orange County. Shelter staff will also 24 form a liaison with the City's Lifeguards informing them of the Shelter's services and asking them to contact staff at the Shelter if they identify youths hanging out at the beach who appear to be homeless. Other Programs: In addition to these outreach efforts the CSP Youth Shelter is one program in a parent agency, Community Service Programs, Inc. Many of the other CSP programs (Juvenile Diversion, Gang Prevention/Youth Development, Dispute Resolution Services, Sexual Assault Services, Domestic Violence Services and Victim Assistance Programs) are well positioned to assist serving at -risk youth and families who access Youth Shelter services. This intra-agency referral capability allows CSP's Programs to offer a holistic system of family support. Section S. Collaboration with Community Resource Providers: CSP has over 30 years of experience as a provider of services and community partnering throughout Orange County. CSP's extensive experience with programs such as Victim Assistance, Gang Prevention, Juvenile Diversion Program, and Disputer Resolution Services facilitates referral linkages to other essential services available in Orange County. Linkages have been established with local hospitals, community medical clinics, the county mental health department, and nearby psychiatric hospitals for youths requiring those services. CSP includes these agencies in the referral process for families and in return accepts referrals from hospital social workers and other professional staff. In addition, CSP has established important linkages with local adolescent substance abuse treatment programs, including "Touchstones" and 12-step programs such as Alcoholics Anonymous. By utilizing these program resources before a youth leaves the Shelter, youths and families can often establish the comfort level and trust to continue services to support ongoing sobriety. Since substance abuse is often a critical factor for the majority of the youth and families, effective substance abuse treatment referral is a critical component of individual goal planning and aftercare treatment plans. CSP notifies Orange County Department of Social Services/Children's Services of cases of abused or abandoned youth through the Child Abuse Registry. Social workers regularly come to the Shelter to interview youths who are identified in child abuse reports. Children's Services social workers also refer youths and families to CSP for services. Youths who call the Orange County Child Abuse Registry directly are often referred to CSP for reunification. CSP receives many referrals from middle and high schools throughout Orange County. 25 i 0 Teachers and counselors are often the first to observe a youth experiencing difficulties and CSP makes it a priority to maintain linkages and information exchange regarding available services. CSP is a recognized and respected provider in the continuum of care available to youths in crisis in Orange County. Ready access to specialized interventions for youths is recognized as an essential services need throughout the greater Orange County community. Additional community resource linkages can be found in the Appendix of this proposal. CSP is pleased to present this proposal in response to the Huntington Beach Request for Qualifications. We propose to manage the Huntington Beach Youth Shelter Program based on the successful model utilized at the Laguna Beach Youth Shelter. Community Service Programs is confident that we will meet the needs of runaway and homeless youth at the Huntington Beach Youth Shelter. 26 7. BUDGET INFORMATION Budget Narrative In overview, CSP has requested Federal Runaway and Homeless Youth Basic Center (RHY) grant funds totaling $200,000. The RHY grant would be used to fund assigned personnel and Budget allocations for those dollars. Non-federal funds would be obtained from foundations, corporations, private donations, and fundraisers. United Way has committed to $50,000 contribution in support of the Huntington Beach Youth Shelter (HBYS). CSP also commits to providing an in -kind match. Total project cost is estimated to annualize at $363,877 in fiscal year 2005-2006 to $434,243 for fiscal year 2010-2011. The HBYS will operate under strong fiscal controls ensuring proper disbursement and accurate accounting of all funds received for the benefit of the HBYS. Accounting oversight, including grants management and administration, is provided by the Director of Finance & Administration as well as by CSP's Accounting Department. CSP understands the intent of contributions from donors for the HBYS, and those funds will be strictly accounted for in designated accounts. Personnel Salaries: • Executive Director — 0.07 FTE, 12-month per year commitment. Margot Carlson, a licensed MFT, is the Executive Director of CSP. The Executive Director provides overall strategy to the program and clinical oversight/supervision. The annual cost to the project would be $9,222 per year. Yearly salary escalation is estimated at 4%. • Program Director — 0.50 FTE, 12-month per year commitment. The Program Director will recruit and hire Shelter personnel, monitor program development, provide staff evaluations, perform community outreach and public speaking duties, develop program resources, solicit donations, and write grants for program funding. The annual cost to the project would be $30,000 per year. Yearly salary escalation is estimated at 4%. This position would be on -site full time. • Family Therapist (Licensed) — 0.20 FTE, 12-month per year commitment. This position would require a Masters degree in a related social science major and would provide clinical supervision of the program staff and direct counseling to the Shelter youth and their family members. This position would be "on -call" to the Shelter for clinical 27 0 0 emergencies as well as be responsible for facilitating parenting groups, parenting classes, group therapy, and aftercare services. Additionally, this position would assist the Executive Director in directing the staff in all clinical matters. The annual cost to the project would be $8,648 per year. Yearly salary escalation is estimated at 4%. • Family Therapist —1.00 FTE, 12-month per year commitment. This position would require a Masters degree in a related social sciences major and would provide direct counseling to the Shelter youth and their family members as well as facilitate aftercare services - including the parenting and graduate groups. The annual cost to the project would be $33,892 per year. Yearly salary escalation is estimated at 4%. • Tutor/Youth Specialist —1.00 FTE, 12-month per year commitment. The Shelter Tutor would provide the daily academic instruction and educational assistance to the youth clients. The Tutor interfaces with the youth's home campus educational staff in order to provide seamless re-entry back into school when the youth exits the Shelter's program. The Tutor also identifies alternative educational settings and provides GED preparation as needed. The Tutor also serves as a Youth Specialist and would provide daily supervision of youth residents, perform house maintenance, and prepare food for clients. The annual cost to the project would be $27,401 per year. Yearly salary escalation is estimated at 4%. • Youth Supervisors — 4.00 FTE, 12-month per year commitment. Youth Supervisors and other "on -call" people would provide 24-hour youth supervision, 7 days per week, for every day of the year. These Youth Supervisors are the counseling support staff. They would provide the day-to-day youth client supervision, perform house maintenance and prepare food for clients. The annual cost to the project would be $89,118 per year. Yearly salary escalation is estimated at 4%. • Volunteer Coordinator/Administrative Assistant —1.00 FTE, 12-month per year commitment. The Volunteer Coordinator/Administrative Assistant would assist with recruiting, training, and supervising of the project's volunteers and mentors. This position would also assist in community outreach, perform public speaking, solicit donations of in -kind products and services, coordinate youth resident activities, and serve on the fundraising committees. This position provides administrative and facility oversight, ensures licensing compliance, and helps monitor, train, schedule, and supervise the Youth 28 9 0 Supervisors. Lastly, this position would provide cost effective and efficient office administration. These general office duties consist of drafting correspondence, preparing invoices, compiling statistics, filing, ordering supplies, updating program materials, and updating the computer data bases. The annual cost to the project would be $27,401 per year. Yearly salary escalation is estimated at 4%. Administrative Support Positions, while not detailed specifically in this request, also includes the Director of Finance, the accounting department staff, Director of Human Resources, and other corporate office personnel. Assigned administrative support positions are as follows: • Accounting Specialist — 0.20 FTE, 12-month per year commitment. The Accounting Specialist position would provide a vital function in the operation of the Shelter. These functions include ensuring CSP's accounting system is accurately updated; Shelter financial transactions are recorded in specified and numbered program accounts. All transactions are well documented and consistent with CSP's financial policies and procedures. The annual cost to the project would be $7,356 per year. Yearly salary escalation is estimated at 4%. • Office Specialist — 0.025 FTE, 12-month per year commitment. The Office Specialist would provide a variety of additional corporate office administrative support functions in support of the Shelter. The annual cost to the project would be $630 per year. Yearly salary escalation is estimated at 4%. Benefits: The HBYS provides two types of benefits. The first type appears under legally required payroll taxes - Social Security, Medicare, and State Unemployment Insurance. Social Security and Medicare costs are based on 7.65% of the employee salaries and $17,876 would be charged to this project in fiscal year 2005/2006. Workers' Compensation is currently at 3.30% for CSP. The cost is generally determined based on the total grant straight -time salaries and the related Workers' Compensation classification codes. State Unemployment Insurance costs are based on a rate of 4.4% on the first $7,000 of each employee's salary. These percentages and costs are estimated to continue through fiscal year 2010/2011. 29 9 C� The second type of benefits would be for CSP provided group health insurances and retirement program. CSP provides medical, prescription drug, dental, vision, and life insurance group insurances to eligible employees. While eligible employees generally contribute 25% towards their elected healthcare costs, based on length of service, CSP somewhat offsets these employee -paid contributions with employer -paid CSPOINTS. Additionally, a tax -deferred retirement plan is offered to eligible employees and based on 4.0% of the employees' salaries. Both types of benefits vary by employee; but in total, they average approximately 25% of total salaries. The yearly escalation rates are estimated at 8% for medical and prescription drug insurance, 5% for dental and vision insurance, and 3% for group life insurance. The total benefits cost for the Shelter is estimated at approximately $58,456 in fiscal year 2005/2006. Operatine Expenses by Category: • Travel — No out -of -area travel or ACF-sponsored seminars are anticipated for this project. Local mileage is based on the historical expenditure levels for CSP's existing Youth Shelter in Laguna Beach, California whose operations are very similar to those envisioned for Huntington Beach. Staff mileage of $0.345 per mile for volunteer events, community services presentations, and youth activities account for $1,600 per year based on historical expenditures of 386 miles per month for 12 months. The staff mileage rate of $0.345 is not anticipated to change over the forecasted time period. Equipment — CSP does not anticipate the need to purchase depreciable assets, having an acquisition value equal to or greater than $5,000, for this project. • Supplies — Based on historical expenditure levels for CSP's Youth Shelter in Laguna Beach, California, the Huntington Beach Youth Shelter would require approximately $48,900 for fiscal year 2005/2006 for Supplies. These supplies include: telephone service/pagers ($5,100), Shelter building and grounds maintenance at $400 per month ($4,800), utilities ($5,400), advertising for recruiting personnel ($1,000), office supplies ($6,500), food for clients, bottled water, and household supplies ($14,300), program 30 supplies ($1,000), maintenance and repairs on both equipment and household appliances ($4,600) and other operating expenses such as taxes, fees, office equipment rental/leases, membership fees, dues and subscriptions, rewards and incentives, etc. ($6,200) for fiscal year 2005/2006. The yearly escalation rate is estimated at 3%. • Contractual -- CSP does not anticipate costs for any services and goods contract except for the allocated portion of the Single Federal Audit fee audit fees classified as Other. Other Operating Expenses consist of both Non -Match Operating Expenses and In -Kind Match Operating Expenses. The total of these two sub -categories of Other Operating Expenses is $21,253 for fiscal year 2005/2006. • Other (Non -Match) — Generally based on historical expenditure levels for CSP's Youth Shelter in Laguna Beach, California, the Huntington Beach Shelter would require approximately $11,153 per year for Other non -match expenses in fiscal year 2005/2006. This category includes: General Liability and Property Insurance ($5,253), Training ($1,200), allocated portion of the Single Federal Audit fee ($400), corporate office expenses, generally allocated based on the FTEs of the personnel assigned to this project ($2,300), and Fund Raising Expenses ($2,000). The yearly escalation rate is estimated at 3%. • Other (In -Kind Match) — Operating the Huntington Beach Shelter will require several donated appliances, office equipment, and computer equipment, valued at $10,100 in fiscal year 2005/2006. The basis of valuation would be either acquisition cost or an estimate of fair market value. The appliances would be a refrigerator ($1,000), a washer ($500) and a dryer ($500) for a total of $2,000. It is anticipated that there would be three administrative/counseling offices. Office equipment, such as book shelves, desks, lateral files, credenzas, etc. which would be valued at $1,500 per office, or a project total of $4,500. Lastly, each office would require computer equipment, such as the computer, monitor, printer, mouse, etc. which would be valued at $1,200 per office, or a project total of $3,600. These on -site computers would use the required Runaway and Homeless Youth (RHY) software to collect and transmit data through Runaway and Homeless Youth Management Information System (RHYMIS). CSP is already experienced in using 31 0 0 this software from its Laguna Beach Youth Shelter operation. The In -Kind Match would not be made in years subsequent to fiscal year 2005/2006. Sources of Revenue: CSP has applied for a federal grant award of $200,000 per year designated for the Huntington Beach Runaway and Homeless Youth Shelter. This Budget is predicated on the success of that application. Additionally, CSP anticipates it would receive client fees of $12,000 in fiscal years 2005/2006 through 2007/2008. As the HBYS program becomes more mature, client fees are anticipated to increase to $15,000 in fiscal years 2008/2009 and 2009/2010 and $20,000 in fiscal year 2010/2011. The Orange County United Way has expressed a willingness to contribute $50,000 towards this program. Other contributions might come from the following funding sources: • HBYS Fundraising events • Social Organizations and Community Support • Foundation Grants • Corporate Contributions • Private Donations CSP hopes to reestablish the Huntington Beach Youth Shelter Advisory Council and the Friends of the Huntington Beach Shelter organization. There has been a past history of community financial involvement from these interested people. Yearly events, such as the Huntington Beach pier's "Adopt a Snow Flake" program, have been successful in both raising funds for the Shelter while providing opportunities to better publicize the Shelter programs to the community. These community support and fundraising efforts are expected to generate approximately $91,777 in fiscal year 2005/2006 and increase to $159,243 by fiscal year 2010/2011. Lastly, the In -Kind match complete the revenues needed to support this project's total funds requirements. Summary and Performance Statistics: In summary, the total Shelter project cost would be $363,877 for fiscal year 2005/2006. No indirect charges are anticipated for the foreseeable future. The Youth Shelter project would operate 24 hours 32 0 • a day, seven days per week, every day of the year, with an "awake" staff on duty at all times. This cost represents a very cost-effective delivery of services to the runaway, homeless, troubled and at - risk youth in Huntington Beach as well as for the surrounding areas when bed space is available. The total cost for delivery of program services is anticipated to be less than $10 per hour per youth in the Huntington Beach Youth Shelter. This estimate is based on CSP's current 6-bed Youth Shelter in Laguna Beach. For comparison, the cost of a qualified childcare provider, over 21 and first aid certified, exceeds $10 per hour per youth in most Southern California communities. Typical childcare providers and youth care workers do not possess the skills, experience, and qualifications of the current CSP's Youth Shelter counselors in Laguna Beach. CSP envisions similarly experienced and qualified personnel for the proposed Huntington Beach Youth Shelter. Moreover, the cost for a private counseling session by a licensed Marriage and Family therapist in Southern California ranges from $65 to $180 per hour. Private tutoring for one youth typically runs from $20 to $35 per hour. Room and board in a motel or similar setting runs from $60 to $225 and higher for a single room and a bathroom. According to the California school nutrition programs guidelines, the cost for 3 meals per day and 2 snacks to school programs exceeds $11 per day. Computer Equipment: As previously noted, CSP currently operates a very similar RHY Shelter in Laguna Beach, California. While larger in capacity, the proposed HBYS will be modeled on this program. CSP is already experienced with the RHYMIS reporting requirements and software. As summarized in the In -Kind Match subsection of this Budget Justification Narrative, CSP has provided for three computer systems to provide for the data processing needs of the Huntington Beach Shelter. All three systems would have internet access and other equipment specifications and software capabilities needed to properly and effectively interface with the RHYMIS while efficiently providing for the reporting and accounting needs of the Shelter. Additionally, CSP has already created a number of HIPAA-compliant proprietary computer files and software systems that could be easily duplicated for the Huntington Beach Youth Shelter project. Fiscal Controls: CSP subscribes to the highest standards of ethical conduct, financial accountability, and financial controls. Each year, CSP conducts a comprehensive year-end financial 33 0 • audit of the agency that is not charged to this project. Additionally, CSP regularly conducts a Single Federal Audit. An executive summary of this audit is attached. CSP's Board of Directors in very involved in the financial operations of CSP, and they receive a detailed financial report and presentation from the Director of Finance and Administration each month. Moreover, each year, Conrad and Associates, CSP's outside auditor, also makes a comprehensive financial report and presentation to the Board of Directors at the conclusion of their annual audit. For over 25 years, every financial audit has concluded that the financial statements fairly presented, in all material respects, the financial position of CSP. Moreover, there has never been a reported instance of non-compliance with Government Auditing Standards. CSP currently has over 50 grants from the State of California, County of Orange, and the Federal government. As a matter of policy, these grantors routinely require either separate outside financial audits be conducted or internal financial audits performed by grantors' personnel. Again, for over 25 years, there has never been a reported instance of non-compliance with Government Auditing Standards or any other reported discrepancy. CSP financial staff consists of a Director of Finance and Administration, an Accounting Manager with over 20 years experience with CSP, three very experienced Accounting Specialists, and a Payroll Administrator. As illustrated in the above Summary and Performance Statistics subsection of the Budget Justification Narrative, CSP's fiscal controls are integral in ensuring prudent use, proper disbursement and accurate accounting of all funds received under its current grants. In summary, CSP represents that the same high-level of fiscal controls noted above would be used for the proposed Huntington Beach Shelter project. All funds, restricted and non -restricted, would be properly accounted for, and supporting documentation would be always available for review and audit at the discretion of the grantor. 34 0 Proposal to the City of Huntington Beach by Community Service Programs, Inc. for Temporary Emergency Shelter Services for Homeless, Runaway, and Other Youth -In -Crisis Budget Category and Line Item Detail October 1, 2005 through September 30, 2006 A. PERSONNEL SERVICES Monthly SALARIES: FTE Months Salary * Total Cost Direct Service Staff Positions Program Director 0.50 12 $ 5,000 $ 30,000 Family Therapist -Licensed 0.20 12 $ 3,603 $ 8,648 Family Therapist 1.00 12 $ 2,824 $ 33,892 Tutor/Youth Specialist 1.00 12 $ 2,283 $ 27,401 Youth Supervisor 4.00 12 $ 1,857 $ 89,118 Volunteer Coordinator/Admin. Assistant 1.00 12 $ 2,283 $ 27,401 Administrative Support Positions Executive Director 0.07 12 $ 10,978 $ 9,222 Accounting Specialist 0.20 12 $ 3,065 $ 7,356 Office Specialist 0.025 12 $ 2,101 $ 630 TOTAL SALARIES $ 233,668 BENEFITS: Social Security/Medicare Workers Compensation Insurance State Unemployment Insurance Health Insurance Dental Insurance 7.65% 3.30% 4.4% on 1" $7,000 per employee Cost established by individual employee plan Cost established by individual employee plan Vision Insurance Cost established by individual employee plan Health and Dependent Care Reimbursement Account Administration Fees CSPOINTS-Employer contribution to flexible benefits plan $50/$75/$100 per month based on length of service 17,876 7,711 2,462 21,236 1,238 199 3 2,829 Basic Life & AD&D $2.51 per month per eligible employee $ 241 Retirement — TDA 40/. after 18 months of employment $ 4,661 TOTAL BENEFITS $ 58,456 TOTAL SALARRY AND BENEFITS $ 292,124 35 0 Budget Category and Line Item Detail — October 1, 2005 through September 30, 2006 B. OPERATING EXPENSES: Advertising for Personnel (Supplies) $ 1,000 Training (Other) $ 1,200 Liability/Property Insurance (Other) $ 5,253 Telephones/Pagers (Supplies) $ 5,100 Shelter Building Maintenance ($400 per month) (Supplies $ 4,800 Utilities (Supplies) $ 5,400 Local Mileage/Travel (386 miles per month @ $0.345 per mile) (Travel) $ 1,600 Office Supplies (Supplies) $ 6,500 Food, Bottled Water and Household Supplies (Supplies) $ 14,300 Program Supplies (Supplies) $ 1,000 Maintenance/Repairs on Equipment and Household (Supplies) $ 4,600 Other Operating Expenses (Supplies) $ 6,200 Equipment (Equipment) $ 0 Depreciation (Other) $ 0 Audit (Other) $ 400 Corporate Allocation of Expenses (Other) $ 2,300 Fund Raising Expenses (Other) $ 2,000 Total Non -Match Operating Expenses $ 61,653 In -Kind Match: Donated Appliances (Refrigerator, Washer, Dryer, etc.) (Other) $ 2,000 Donated Office Equipment ($1,500 per office for 3 staff offices) (Other) $ 4,500 Donated Computer Equipment ($1,200 per office for 3 staff offices) (Other) $ 3,600 Total Match Operating Expenses $102100 TOTAL OPERATING EXPENSES $ 71,753 PROJECT TOTAL $ 363,877 *Note: Monthly salaries displayed as rounded to the nearest dollar. Calculations based on un-rounded amounts REVENUE SOURCES REVENUE Department of Health and Human Services Basic Center Program Federal Grant $ 200,000 Client Fees $ 12,000 United Way Designated Contributions $ 50,000 Community Support and Fundraising $ 91,777 In -Kind Match $ 10.100 PROJECT TOTAL $ 363,877 36 Proposal to the City of Huntington Beach by Community Service. Programs, Inc. for Temporary Emergency Shelter Services for Homeless, Runaway, and Other Youth -In -Crisis Budget Category and Line Item Detail October 1, 2006 through September 30, 2007 A. PERSONNEL SERVICES Monthly SALARIES: FTE Months Salary * Total Cost Direct Service Staff Positions Program Director 0.50 12 $ 5,200 $ 31,200 Family Therapist -Licensed 0.20 12 $ 3,747 $ 8,994 Family Therapist 1.00 12 $ 2,937 $ 35,248 Tutor/Youth Specialist 1.00 12 $ 2,375 $ 28,497 Youth Supervisor 4.00 12 $ 1,931 $ 92,682 Volunteer Coordinator/Admin. Assistant 1.00 12 $ 2,375 $ 28,497 Administrative Support Positions Executive Director 0.07 12 $ 11,417 $ 9,590 Accounting Specialist 0.20 12 $ 3,188 $ 7,651 Office Specialist .025 12 $ 2,185 $ 655 TOTAL SALARIES $ 243,014 BENEFITS: Social Security/Medicare 7.650/9 $ 18,591 Workers Compensation Insurance 3.30% $ 8,019 State Unemployment Insurance 4.4% on 1° $7;000 per employee $ 2,462 Health Insurance Cost established by individual employee plan $ 22,935 Dental Insurance Cost established by individual employee plan $ 1,300 Vision Insurance Cost established by individual employee plan $ 209 Health and Dependent Care Reimbursement Account Administration Fees $ 3 CSPOINTS-Employer contribution to flexible benefits plan $ 2,829 $50/$75/$100 per month based on length of service Basic Life & AD&D $2.51 per month per eligible employee $ 248 Retirement — TDA 4% after 18 months of employment $ 6,013 TOTAL BENEFITS $ 62,609 TOTAL SALARRY AND BENEFITS $ 305,623 37 Budget Category and Line Item Detail — October 1, 2006 through September 30, 2007 B. OPERATING EXPENSES: Advertising for Personnel (Supplies) $ 1,030 Training (Other) $ 1,236 Liability/Property Insurance (Other) $ 5,411 Telephones/Pagers (Supplies) $ 5,253 Shelter Building Maintenance ($412 per month) (Supplies) $ 4,944 Utilities (Supplies) $ 5,562 Local Mileage/Travel (386 miles per month @ $0.345 per mile) (Travel) $ 1,600 Office Supplies (Supplies) $ 6,695 Food, Bottled Water and Household Supplies (Supplies) $ 14,729 Program Supplies (Supplies) $ 1,030 Maintenance/Repairs on Equipment and Household (Supplies) $ 4,738 Other Operating Expenses (Supplies) $ 6,386 Equipment (Equipment) $ 0 Depreciation (Other) $ 0 Audit (Other) $ 412 Corporate Allocation of Expenses (Other) $ 2,369 Fund Raising Expenses (Other) $ 2,060 TOTAL OPERATING EXPENSES $ 63,455 PROJECT TOTAL $ 369,078 *Note: Monthly salaries displayed as rounded to the nearest dollar. Calculations based on un-rounded amounts REVENUE SOURCES REVENUE Department of Health and Human Services Basic Center Program Federal Grant $ 200,000 Client Fees $ 12,000 United Way Designated Contributions $ 50,000 Community Support and Fundraising $ 107,078 PROJECT TOTAL $ 369,078 W Proposal to the City of Huntington Beach by Community Service Programs, Inc. for Temporary Emergency Shelter Services for Homeless, Runaway, and Other Youth -In -Crisis Budget Category and Line Item Detail October 1, 2007 through September 30, 2008 A. PERSONNEL SERVICES SALARIES: Direct Service Staff Positions Program Director Family Therapist -Licensed Family Therapist Tutor/Youth Specialist Youth Supervisor Monthly FTE Months Salary * Total Cost 0.50 12 $ 5,408 $ 32,448 0.20 12 $ 3,897 $ 9,353 1.00 12 $ 3,055 $ 36,658 1.00 12 $ 2,470 $ 29,636 4.00 12 $ 2,008 $ 96,390 Volunteer Coordinator/Admin. Assistant 1.00 12 $ 2,470 $ 29,636 Administrative Support Positions Executive Director 0.07 12 $ 11,874 $ 9,974 Accounting Specialist 0.20 12 $ 3,315 $ 7,957 Office Specialist .025 12 $ 2,272 $ 682 TOTAL SALARIES BENEFITS: Social Security/Medicare Workers Compensation Insurance State Unemployment Insurance Health Insurance Dental Insurance 7.65% 3.30% 4.40% on 1 ° $7,000 per employee Cost established by individual employee plan Cost established by individual emloyee plan Vision Insurance Cost established by individual employee plan Health and Dependent Care Reimbursement Account Administration Fees CSPOINTS-Employer contribution to flexible benefits plan $50/$75/$100 per month based on length of service ,734 19,334 8,340 2,462 24,770 1,365 219 3 2,829 Basic Life & AD&D $2.51 per month per eligible employee $ 255 Retirement — TDA 40/c after 18 months of employment $ 6,254 TOTAL BENEFITS $ 65,831 TOTAL SALARRY AND BENEFITS $ 318,565 39 Budget Category and Line Item Detail — October 1, 2007 through September 30, 2008 B. OPERATING EXPENSES: Advertising for Personnel (Supplies) $ 1,061 Training (Other) $ 1,273 Liability/Property Insurance (Other) $ 5,573 Telephones/Pagers (Supplies) $ 5,411 Shelter Building Maintenance ($424 per month) (Supplies) $ 5,092 Utilities (Supplies) $ 5,729 Local Mileage/Travel (386 miles per month @ $0.345 per mile) (Travel) $ 1,600 Office Supplies (Supplies) $ 6,896 Food, Bottled Water and Household Supplies (Supplies) $ 15,171 Program Supplies (Supplies) $ 1,061 Maintenance/Repairs on Equipment and Household (Supplies) $ 4,880 Other Operating Expenses (Supplies) $ 6,578 Equipment (Equipment) $ 0 Depreciation (Other) $ 0 Audit (Other) $ 424 Corporate Allocation of Expenses (Other) $ 2,440 Fund Raising Expenses (Other) $ 2,122 TOTAL OPERATING EXPENSES $ 65,311 PROJECT TOTAL $ 383,876 *Note: Monthly salaries displayed as rounded to the nearest dollar. Calculations based on un-rounded amounts REVENUE SOURCES REVENUE Department of Health and Human Services Basic Center Program Federal Grant $ 200,000 Client Fees $ 12,000 United Way Designated Contributions $ 50,000 Community Support and Fundraising $ 121,876 PROJECT TOTAL $ 383,876 nil C Proposal to the City of Huntington Beach by Community Service Programs, Inc. for Temporary Emergency Shelter Services for Homeless, Runaway, and Other Youth -In -Crisis Budget Category and Line Item Detail October 1, 2008 through September 30, 2009 A. PERSONNEL SERVICES Monthly SALARIES: FTE Months Salary * Total Cost Direct Service Staff Positions Program Director 0.50 12 $ 5,624 $ 33,746 Family Therapist -Licensed 0.20 12 $ 4,503 $ 9,727 Family Therapist -Licensed 1.00 12 $ 3,177 $ 38,124 Tutor/Youth Specialist 1.00 12 $ 2,568 $ 30,822 Youth Supervisor 4.00 12 $ 2,088 $100,245 Volunteer Coordinator/Admin. Assistant 1.00 12 $ 2,568 $ 30,822 Administrative Support Positions Executive Director 0.07 12 $ 12,349 $ 10,373 Accounting Specialist 0.20 12 $ 3,448 $ 8,275 Office Specialist .025 12 $ 2,363 $ 709 TOTAL SALARIES $ 262,843 BENEFITS: Social Security/Medicare Workers Compensation Insurance State Unemployment Insurance Health Insurance 7.65% 3.30% 4.4% on 1 ° $7,000 per employee Cost established by individual employee plan Dental Insurance Cost established by individual employee plan Vision Insurance Cost established by individual employee plan Health and Dependent Care Reimbursement Account Administration Fees CSPOINTS-Employer contribution to flexible benefits plan $50/$75/$100 per month based on length of service 20,107 8,674 2,462 26,752 1,433 230 3 3,879 Basic Life & AD&D $2.51 per month per eligible employee $ 263 Retirement — TDA 40% after 18 months of employment $ 6,504 TOTAL BENEFITS $ 7%307 TOTAL SALARRY AND BENEFITS $ 333,150 41 Budget Category and Line Item Detail — October 1, 2008 through September 30, 2009 B. OPERATING EXPENSES: Advertising for Personnel (Supplies) $ 1,093 Training (Other) $ 1,311 Liability/Property Insurance (Other) $ 5,740 Telephones/Pagers (Supplies) $ 5,573 Shelter Building Maintenance ($437 per month) (Supplies) $ 5,245 Utilities (Supplies) $ 5,901 Local Mileage/Travel (386 miles per month @ $0.345 per mile) (Travel) $ 1,600 Office Supplies (Supplies) $ 7,103 Food, Bottled Water and Household Supplies (Supplies) $ 15,626 Program Supplies (Supplies) $ 1,093 Maintenance/Repairs on Equipment and Household (Supplies) $ 5,026 Other Operating Expenses (Supplies) $ 6,775 Equipment (Equipment) $ 0 Depreciation (Other) $ 0 Audit (Other) $ 437 Corporate Allocation of Expenses (Other) $ 2,513 Fund Raising Expenses (Other) $ 2,186 TOTAL OPERATING EXPENSES PROJECT TOTAL $ 67 $ 400,372 *Note: Monthly salaries displayed as rounded to the nearest dollar. Calculations based on un-rounded amounts REVENUESOURCES REVENUE Department of Health and Human Services Basic Center Program Federal Grant $ 200,000 Client Fees $ 15,000 United Way Designated Contributions $ 50,000 Community Support and Fundraising $ 135,372 PROJECT TOTAL $ 400,372 42 0 Proposal to the City of Huntington Beach by Community Service Programs, Inc. for Temporary Emergency Shelter Services for Homeless, Runaway, and Other Youth -In -Crisis Budget Category and Line Item Detail October 1, 2009 through September 30, 2010 A. PERSONNEL SERVICES Monthly SALARIES: FTE Months Salary * Total Cost Direct Service Staff Positions Program Director 0.50 12 $ 5,849 $ 35,096 Family Therapist -Licensed 0.20 12 $ 4,215 $ 10,116 Family Therapist -Licensed 1.00 12 $ 3,304 $ 39,649 Tutor/Youth Specialist 1.00 12 $ 2,671 $ 32,055 Youth Supervisor 4.00 12 $ 2,172 $104,255 Volunteer Coordinator/Admin. Assistant 1.00 12 $ 2,671 $ 32,055 Administrative Support Positions Executive Director 0.07 12 $12,843 $ 10,788 Accounting Specialist 0.20 12 $ 3,586 $ 8,606 Office Specialist .025 12 $ 2,458 $ 737 TOTAL SALARIES $ 273,357 BENEFITS: Social Security/Medicare Workers Compensation Insurance State Unemployment Insurance Health Insurance 7.65% 3.30% 4.4% on 1 n $7,000 per employee Cost established by individual employee plan Dental Insurance Cost established by individual employee plan Vision Insurance Cost established by individual employee plan Health and Dependent Care Reimbursement Account Administration Fees CSPOINTS-Employer contribution to flexible benefits plan $503754100 per month based on length of service Basic Life & AD&D Retirement — TDA $2.51 per month per eligible employee 40% after 18 months of employment s 20,912 9,021 2,462 28,892 1,505 242 3 3,887 271 .764 TOTAL BENEFITS $ 73,959 TOTAL SALARRY AND BENEFITS $ 347,316 43 0 0 Budget Category and Line Item Detail — October 1, 2009 through September 30, 2010 B. OPERATING EXPENSES: Advertising for Personnel (Supplies) $ 1,126 Training (Other) $ 1,350 Liability/Property Insurance (Other) $ 5,912 Telephones/Pagers (Supplies) $ 5,740 Shelter Building Maintenance ($450 per month) (Supplies) $ 5,402 Utilities (Supplies) $ 6,078 Local Mileage/Travel (386 miles per month @ $0.345 per mile) (Travel) $ 1,600 Office Supplies (Supplies) $ 7,316 Food, Bottled Water and Household Supplies (Supplies) $ 16,095 Program Supplies (Supplies) $ 1,126 Maintenance/Repairs on Equipment and Household (Supplies) $ 5,177 Other Operating Expenses (Supplies) $ 6,978 Equipment (Equipment) $ 0 Depreciation (Other) $ 0 Audit (Other) $ 450 Corporate Allocation of Expenses (Other) $ 2,588 Fund Raising Expenses (Other) $ 2,252 TOTAL OPERATING EXPENSES $ 69,190 PROJECT TOTAL $ 416,506 *Note: Monthly salaries displayed as rounded to the nearest dollar. Calculations based on un-rounded amounts REVENUE SOURCES REVENUE Department of Health and Human Services Basic Center Program Federal Grant $ 200,000 Client Fees $ 15,000 United Way Designated Contributions $ 55,000 Community Support and Fundraising $ 146,506 PROJECT TOTAL $ 416,506 44 Proposal to the City of Huntington Beach by Community Service Programs, Inc. for Temporary Emergency Shelter Services for Homeless, Runaway, and Other Youth -In -Crisis Budget Category and Line Item Detail October 1, 2010 through September 30, 2011 A. PERSONNEL SERVICES SALARIES: FTE Months Monthly Salary * Total Cost Direct Service Staff Positions Program Director 0.50 12 $ 6,083 $ 36,500 Family Therapist -Licensed 0.20 12 $ 4,384 $ 10,521 Family Therapist -Licensed 1.00 12 $ 3,436 $ 41,235 Tutor/Youth Specialist 1.00 12 $ 2,778 $ 33,337 Youth Supervisor 4.00 12 $ 2,259 $108,425 Volunteer Coordinator/Admin. Assistant 1.00 12 $ 2,778 $ 33,337 Administrative Support Positions Executive Director 0.07 12 $13,357 $ 11,220 Accounting Specialist 0.20 12 $ 3,729 $ 8,950 Office Specialist .025 12 $ 2,556 $ 767 TOTAL SALARIES $ 284,292 BENEFITS: Social Security/Medicare 7.65% $ 21,748 Workers Compensation Insurance 3.30% $ 9,382 State Unemployment Insurance 4.4% on 1 ° $7,000 per employee $ 2,462 Health Insurance Cost established by individual employee plan $ 31,203 Dental Insurance Cost established by individual employee plan $ 1,580 Vision Insurance Cost established by individual employee plan $ 254 Health and Dependent Care Reimbursement Account Administration Fees $ 3 CSPOINTS-Employer contribution to flexible benefits plan $ 4,787 $50/$75/$100 per month based on length of service Basic Life & AD&D $2.51 per month per eligible employee $ 279 Retirement — TDA 4% after 18 months of employment $ 7,035 TOTAL BENEFITS $ 78,733 TOTAL SALARRY AND BENEFITS $ 363,025 45 0 0 Budget Category and Line Item Detail — October 1, 2010 through September 30, 2011 B. OPERATING EXPENSES: Advertising for Personnel (Supplies) $ 1,160 Training (Other) $ 1,391 Liability/Property Insurance (Other) $ 6,089 Telephones/Pagers (Supplies) $ 5,912 Shelter Building Maintenance ($464 per month) (Supplies) $ 5,564 Utilities (Supplies) $ 6,260 Local Mileage/Travel (386 miles per month @ $0.345 per mile) (Travel) $ 1,600 Office Supplies (Supplies) $ 7,535 Food, Bottled Water and Household Supplies (Supplies) $ 16,578 Program Supplies (Supplies) $ 1,160 Maintenance/Repairs on Equipment and Household (Supplies) $ 5,332 Other Operating Expenses (Supplies) $ 7,187 Equipment (Equipment) $ 0 Depreciation (Other) $ 0 Audit (Other) $ 464 Corporate Allocation of Expenses (Other) $ 2,666 Fund Raising Expenses (Other) $ 2,320 TOTAL OPERATING EXPENSES $ 71,218 PROJECT TOTAL $ 434,243 *Note: Monthly salaries displayed as rounded to the nearest dollar. Calculations based on un-rounded amounts REVENUE SOURCES REVENUE Department of Health and Human Services Basic Center Program Federal Grant $ 200,000 Client Fees $ 20,000 United Way Designated Contributions $ 55,000 Community Support and Fundraising $ 159,243 PROJECT TOTAL $ 434,243 46 0 CON[MUNITY SERVICE PROGRAMS, INC_ Financial Statements Years ended June 30, 2004 and 2003 (with Independent Auditors' Report Thereon) 47 9 • (Thus page intentionally left blank) _ 0 0 COMMUNITY SERVICE PROGRAMS, INC. Financial Statements Years ended June 30, 2004 and 2003 TABLE OF CONTENTS Independent Auditors, Report Financial Statements: Statements of Financial Position Statements of Activities Page 1 K 3 Statement of Functional Expenses — Year ended June 30, 2004 5 Statement of Functional Expenses — Year ended June 30, 2003 3 --- Statements of Cash Flows 0 Notes to the Financial Statements 10 0 ("This page intentionally left blank) CO . 9 ASSOCIATES, L.L..P. Board of Directors Community Service Programs, Inc. Santa Ana, California CERTIFIEOUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT 230i DUPONT DRIVE, SUIT 200 IRVlNE, CAUFORNIA 92612 (949)474-2020 Fax (949) 263-5520 We have audited the accompanying statements of financial position of Community Service Programs, Inc. (a nonprofit organization) as of 'June 30, 2004 and 2003, and the related statements of activities, functional expenses and cash flows for the years then ended. These financial statements are the responsibility of the management of Community Service Programs, Inc. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States of America. Those standards require that we plan and perform the audits to obtain_ reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Community Service Programs, Inc. as of June 30, 2004 and 2003, and the changes in its net assets, and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a .report dated November 9, 2004, on our consideration of Community Service Programs, Inc.'s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. 6n rw W a, J Z%j L. -/ .P- November 9, 2004 MEMBERS of AICPA AND CAUFORNIA SOCIETY OF CERTMW PUBLIC ACCOUNTANTS MEMBER OF AMEPJCM INSTIT(n E OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION • LI (This page intentionally left blank) 9 FINANCIAL STATEMENTS (This page intentionally left blank) COMMLC SERVICE PROGRAMS, INC. • Statements of Financial position June 30, 2004 and 2003 Assets Current Assets: Cash and investments (note 2) Receivables: Contributions from United Way Federal/state grants Other Interest Prepaid expenses Deposits Total current assets Property, plant, and equipment, net of accumulatd depreciation ($107,978 and $99,885 for 2004 and 2003, respectively) (note 3) Net property, plant, and equipment Total assets Liabilities and Net Assets Current liabilities: Accounts payable Accrued expenses Advances from funding source Total current liabilities Net assets (note 7): Unrestricted Temporarily restricted Total net assets Total liabilities and net assets 2004 2003 $ 1,748,667 1,444,224 45,121 47,344 469,632 1,148,815 232157 14,002 - 390 11,698 202666 23,298 19,762 2,321,573 2,695,203 263,161 267,066 263,161 267,066 $ 2,584,734 2,962,269 $ 94,584 103,544 551,474 614,387 250,918 485,130 896,976 1,203,061 1,302,140 1,378,255 385,618 380,953 1,687,758 1,759,208 $ 2,584,734 _2,962,269 See accompanying notes to the financial statements. 2 COMMUNITY SERVICE PROGRAMS, INC. Statements of Activities Years ended June 30, 2004 and 2003 Unrestricted Net Assets 2004 2003 Support, revenues and gains: Contributions: United Way S 26,766 15,565 Foundations 34,848 83,661 Corporations 57,804 77,839 Individual 24,693 31,623 Other 59,884 11,888 Total contributions 203,995 220,576 Special events: Golf tournament revenue 108,175 147,318 Direct expenses 24,509 (29,814 Net support from event 83,666 117,504 Gala event 137,719 107,509 Direct expenses _l 56,384 41,463 Net support from gala event 81,335 66,046 Friends of the Shelter 26,766 30,050 Direct expenses (516) 1,146) Net support from event 26,250 28,904 Gang Prevention Golf Tournament - 9,710 Direct expenses - 7,532 Net support from event - 2,178 Total special events 191,251 214,632 Grants from Federal and State agencies 3,874,166 3,980,528 Grants from other agencies 3,990,767 4,856,055 Client fees 150,802 153,284 Program fees 393,029 444,639 Interest 3,692 1,381 Other 58,910 12,351 Total revenues 8,471,366 9,448,238 Subtotal support and revenues 8,866,612 9,883,446 Net assets released from restrictions (note 6) 54,664 44,415 Total support, revenues and gains 8,921,276 9,927,861 (Continued) See accompanying notes to the financial statements. 3 COMMOiTY SERVICE PROGRAMS, INC. Statements of Activities (Continued) Unrestricted Net Assets Expenses: 2004 2003 Program services: Victim/Witness Assistance 4,373,764 4,180,684 Youth and Community 2,499,773 2,820,767 Youth Shelter 454,517 429,288 Gang Prevention 207,353 540,777 Day Treatment 359,399 395,150 Dispute Resolution 150,688 150,999 Drug Court 219 41,500 Total program services 8,045,713 8,559,165 Supporting services: Management and general 895,233 988,666 Fundraising and development 56,446 45,273 Total supporting services 951,679 1,033,939 Total expenses 8,997,392 9,593,104 Increase (decrease) in unrestricted net assets (76,116) 334,757 Temporarily Restricted Net Assets Support and revenues: Contributions: United Way 45,121 47,344 Corporate 8,000 6,000 Foundation 4,050 8,000 Other 2,159 2,879 Total contributions 59,330 64,223 Net assets released from restrictions (note 6) 54,664 44,415 Increase (decrease) in temporarily restricted net assets 41666 19,808 Increase (decrease) in net assets (71,450) 354,565 Net assets at beginning of year 1,759,208 1,404,643 Net assets at end of year $ 1,687,758 1,759,208 See accompanying notes to the financial statements 4 COMMUNITY SERVICE PROGRAMS, INC. Statement of Functional Expenses Year ended June 30, 2004 Program Services victim/ Total Witness Youth Youth Gang Day Dispute Drug Program Assistance Services Shelter Prevention Treatment Resolution Court Services Salaries and wages $2,996,389 1,671,321 301,259 140,132 270,060 93,765 - 5,472,926 Payroll taxes 252,990 138,494 27,260 11,724 22,865 8,000 - 461,333 Benefits 468,761 228,398 67,559 18,479 30,861 14,413 - 828,471 Total salaries and related expenses 3,718,140 2,038,213 396,078 170,335 323,786 116,178 - 6,762,730 Professional fees 12,793 58,343 868 75 1,625 1,412 - 75,116 Office supplies 58,298 33,948 5,852 990 2,612 5,342 180 107,222 Occupancy 142,908 100,714 - 10,359 9,929 - 263,910 Telephone and utilities 38,149 18,879 10,656 6,813 1,173 1,967 - 77,637 Travel and mileage 47,208 34,379 2,515 4,558 1,418 2,251 - 92,329 Insurance 30,753 16,186 3,718 1,401 3,059 957 - 56,074 Maintenance 27,559 10,775 5,444 612 894 1,230 14 46,528 Conference and training 10,649 10,613 1,446 127 546 2,126 - 25,507 Equipment related expenses 43,175 8,336 2,563 173 4,097 2,287 - 60,631 Program expenses 11,218 98,827 1,908 455 3,635 4,845 - 120,888 Other 31,561 70,560 20,608 11,455 16,554 2,164 25 152,927 Chat partner expenses 200,795 - - - - - - 200,795 Total expenses before depreciation 4,373,206 2,499,773 451,656 207,353 359,399 150,688 219 - 8,042,294 Depreciation 558 - 2,861 - - - - 3,419 Total $4,373,764 2,499,773 454 517 207,353 59,399 150,688 219 8,045,713 See accompanying notes the financial statements 5 9 0 Supporting Services Fund Total Management liaising and Supporting and General Development Services Total 609,823 36,908 646,731 6,119,657 56,106 3,095 59,201 520,534 90,103 3,296 93,399 921,870 756,032 43,299 799,331 7,562,061 14,087 - 14,087 89,203 667 459 1,126 108,348 102,228 10,800 113,028 376,938 3,130 1,085 4,215 81,852 405 320 725 93,054 318 190 508 56,582 2,296 75 2,371 48,899 895 - 895 26,402 2,090 166 2,256 62,887 329 5 334 121,222 8,082 47 8,129 161,056 ' - - 200,795 890,559 56,446 947,005 8,989,299 4,674 - 4,674 8,093 895,233 56,446 951,679 8,997,392 6 COMMUNITY SERVICE PROGRAMS, INC_ Statement of Functional Expenses Year ended June 30, 2003 Program Services Victim/ Total Witness Youth Youth Gang Day Dispute Drug Program Assistance Services Shel Pmy-gention Tree a lu ' n Court Services Salaries and wages $2,860,828 1,877,661 304,019 355,767 305,846 101,433 28,023 5,833,577 Payroll taxes 231,249 150,704 26,529 30,063 25,534 8,720 2,256 475,055 Benefits 406,057 214,352 45,271 37,480 28,634 15,262 3,022 750,078 Total salaries and related expenses 3,498,134 2,242,717 375,819 423,310 360,014 125,415 33,301 7,058,710 Professional fees 15,926 25,977 1,332 3,543 10,092 1,759 548 --59,177 Office supplies 62,289 66,426 6,514 7,700 4,040 4,193 1,177 152,339 Occupancy 136,768 90,899 4 15,297 - 10,136 2,694 255,798 Telephone and utilities 34,608 19,640 12,327 14,172 587 1,982 295 83,611 Travel and mileage 50,992 48,103 3,600 12,497 1,050 1,921 1,955 120,1I8 Insurance 25,826 16,797 3,216 3,387 2,940 925 219 53,310 Maintenance 12,566 12,193 3,349 2,467 1,213 1,184 205 33,177 Conference and training 26,913 28,604 1,599 3,603 1,404 1,221 - 63,344 Equipment related expense 17,692 40,767 2,572 514 - 1,574 351 257 63,727 Program expenses 11,488 143,082 1,102 46,544 4,235 395 49 206,895 Other 64,232 85,488 12,955 7,743 8,001 1,517 800 180,736 Chat partner expenses 223,250 - - - - - - 223,250 Total expenses before depreciation 4,180,684 2,820,693 424,389 540,777 395,150 150,999 41,500 8,554,192 Depreciation - 74 4,899 - - - 4,973 Total $4,180,684 2,820,767 429,288 540,777 395,150 150,999 41,500 8,559,165 See accompanying notes the financial statements 7 0. i Supporting Services Fund Total Management Raising and Supporting and General gydg=fflt Services Total 688,382 28,860 717,242 6,550,819 59,874 2,350 62,224 537,279 84,968 2,495 87,463 837,541 833,224 33,705 866,929 7,925,639 10,125 - 10,125 69,302 4,718 594 5,312 157,651 91,633 8,329 99,962 355,760 11,238 1,124 12,362 95,973 429 432 .861 120,979 28 - 28 53,338 4,066 134 4,200 37,377 960 200 1,160 64,504 3,422 197 3,619 67,346 288 43 331 207,226 24,572 515 25,087 205,823 223,250 984,703 45,273 1,029,976 9,584,168 3,963 - 3,963 8,936 988,666 45,273 1,033,939 9,593,104 8 0 COMMIRiTY SERVICE PROGRAMS, INC. • Statements of Cash Flows Years ended June 30, 2004 and 2003 2004 2003 Cash flows from operating activities: Increase (decrease) in net assets . S 71,450 354,565 Adjustments to reconcile excess (deficiency) of support and revenues over (under) expenses to net cash provided by (used for) operating activities: Depreciation expense 8,093 8,936 (Increase) decrease in contributions receivable from United Way 2,223 (13,287) (Increase) decrease in federallstate grant receivables 679,183 84,927 (Increase) decrease in other receivables (9,155) 22,895 (Increase) decrease in interest receivable 390 768 (Increase) decrease in prepaid expenses 8,978 52 (Increase) decrease in deposits (3,536) 24,457 Increase (decrease) in accounts payable (8,960) (209,610) Increase (decrease) in accrued expenses (62,913) 53,519 Increase (decrease) in advances from funding source (234,222) 294,404 Total adjustments 380,081 267,061 Net cash provided by (used for) operating activities 308,631 621,626 Cash flows from investing activities: Purchase of fixed assets 4,188 3,010 Net cash provided by (used for) investing activites 4,188 3,010 Net increase (decrease) in cash and cash equivalents 304,443 618,616 Cash and cash equivalents at beginning of year 1,444,224 825,608 Cash and cash equivalents at end of year Supplemental disclosure - interest paid $ 1,748,667 1,444,224 $ 46- 76 Noncash investing, financing activities: There were no noncash investing or financing activities in 2004 and in 2003. See accompanying notes to the financial statements. z i CJ COMMUNITY SERVICE PROGRAMS, INC- Notes to the Financial Statements Years ended June.30, 2004 and 2003 (1) Summary of Significant Accounting Policies Organization and Nature of Services Community Service Programs, Inc. (the Agency) is a nonprofit human services organization managing assistance programs in the County of Orange, California in the areas of vichm/witness assistance, youth services, youth shelter, gang prevention, day treatment, dispute resolution services and drug court. The Agency was originally incorporated on September 14, 1977 and is a tax-exempt organization under Section 501(cx3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code. Victim/Witness Assistance Programs Provides crisis intervention and extended support services to victims of crime and family members to mitigate the trauma and devastating effects of crime. Working with -the -- cnminal Justice system, the staff and volunteers assist victims and witnesses to encourage their cooperation during the investigation and prosecution of the case. Prevention education and self-defense programs are provided throughout the community to reduce the incidence of crime. Youth and Community Programs Provides a wide range of prevention and intervention services for high -risk youth through police departments, schools, probation, and community collaboratives. Also, Project PATH provides alcohol, tobacco and drug prevention services through community mobilization and environmental strategies. Youth Shelter The Youth Shelter provides emergency, temporary residential services for runaway, abused and troubled teens in crisis, and related family counseling. Gang Prevention Program Provides prevention and intervention services to at -risk youth, their families and the community. Working in cooperation with parents, schools, churches, law enforcement, probation, courts and recreational programs the program offers alternatives to gang involvement. 10 9 • COMMUNITY SERVICE PROGRAMS, INC. Notes to the Financial Statements (Continued) (l� Summary of Significant Accounting Policies, (Continued) Day Treatment Known as Families First, this is an innovative, day treatment program for youth who Present high -risk behaviors. Participation in this treatment program allows youth to remain in foster or parental homes rather than to be institutionalized. Families First is a collaborative effort between Community Service Programs, the Orange County Department of Education, and Social Services and Health Care Agencies. Dispute Resolution Services Provides mediation . fpr interpersonal and community conflicts. Trains community volunteers to become certified mediators. Offering impartial and supportive expertise, mediators assist disputing parties to resolve their conflicts. Drug Court Aftercare Provides Drug Court participants and graduates aftercare treatment that includes drug free/alcohol-free recreational activities and educational opportunities. (a) Basis of Presentation The accompanying financial statements include the assets, -liabilities, net assets and financial activities of all the programs of the Agency. The financial statements are presented on an accrual basis of accounting. The Agency accounts for property and equipment purchased with grant monies in accordance with grant provisions which require that such expenditures be accounted for as current period charges. The accompanying financial statements have been prepared on the accrual basis of accounting and, therefore, differ in certain respects from the Agency's accounting records. (b) Government Grants and City Revenue The Agency receives a substantial portion of its operating funds from federal and California state grants which are awarded on an annual basis. These funds are deemed to be earned as reimbursable expenses are incurred. Revenues from City governments are received for juvenile diversion, gang prevention and youth crisis shelter care programs and are recognized when received. (c) Program Service Expenses Program service expenses represent direct costs incurred by the Agency to provide services under the respective assistance programs which are generally reimbursable under the related grant agreements. 11 COMMUNITY SERVICE PROGRAMS, INC. Notes to the Financial Statements (Continued) (1) Summary of Significant Accountin# Policies (Continued) (d) Donated Services and Materials Donated materials and other noncash contributions are reflected in the accompanying -statements at their estimated fair market value at date of receipt. Contributions of services are recognized if the services received create or enhance nonfinancial assets or require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation. Other volunteer services that do not meet these criteria are not recognized in the financial statements as there is no objective basis of deriving their value. The Agency received donated services from a substantial number of volunteers who donated their time to the Agency's program and fundraising activities. None of the volunteer services provided to the Agency in these reporting -periods met - the criteria for recognition. (e) Revenue Recognition - Grants Amounts received from grants are not reported as revenue until the resources are expended for the purpose specified. (f) ui went The Agency follows the practice of capitalizing all property, plant, and equipment purchased with non -grant monies at cost or fair market value at the date of donation, if donated. The Agency's policy is to capitalize property, plant and equipment with a value of $1,000 or more. Depreciation is recorded on the straight line basis over the following estimated useful lives: Building 30 years Building improvements 30 years Equipment 3-5 years (g) Paid Leave All regular employees of the Agency are eligible for paid leave accruals based on the percentage of time worked and years of employment at the Agency_ Full-time employees with less than 10 years of employment at the Agency accrue 13 hours of paid leave for each month worked. Full-time employees with 10 or more years of service accrue 17 hours of paid leave for each month worked. It is the Agency's policy that paid leave be used for sickness, vacation and personal business. The outstanding leave balance which is included in accrued expenses at June 30, 2004 and 2003 are $193,961 and $242,024, respectively. 12 0 Cj COMMUNiT'Y SERVICE PROGRAMS, INC. Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (h) Cash and Cash Equivalents For the purpose of the Statement of Cash Flows, the Agency considers all unrestricted highly -liquid investments with an initial maturity of three months or less to be cash equivalents. The Agency strives to generally maintain its cash and cash equivalent balances at any one financial institution below the FDIC insured limit of $100,000 per institution. (i) Investments The Agency follows SFAS No. 124, Accounting for Certain Investments Held by Not for -Profit Organizations. Under SFAS No. 124, the Agency is required to report investments in certain equity securities and all debt securities at fair market value. Changes in fair value that occur during a fiscal year are recognized -as -- investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon liquidation, maturity, or sale of investments. 6) Restricted and Unrestricted Revenue and Support The Agency follows Statement of Financing Accounting Standards (SFAS) No. 1.16, Accounting for Contributions Received and Contributions Made as recommended by the Financial Accounting Standards Board. In accordance with .SFAS No. 116, contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence and/or nature of any donor restrictions. Unconditional promises to give are recognized as revenues or gains in the period received and as assets, decreases or liabilities, or expenses depending on the form of the benefits received. Conditional promises to give are recognized when the conditions on which they depend are substantially met. Support that is restricted by the donor is reported as an increase in unrestricted net assets if the restriction expires in the reporting period which the support is recognized. All other support that is restricted by the donor is reported as an increase in temporarily or permanently restricted net assets, depending on the nature of the restriction. When a restriction expires (that is, when a stipulated time restriction ends or purpose restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the "Statement of Activities" as net assets released from restrictions. 13 r� • COMMUNITY SERVICE PROGRAMS, INC. Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (k) Financial Statement Presentation The Agency also follows the financial statement presentation recommended by the Financial -Accounting Standards Board in its SFAS No. 117, Financial Statements of Not for -Profit Organizations. Under SFAS No. 117, the Agency is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets; temporarily restricted net assets; and permanently restricted net assets. The Agency does not have any permanently restricted net assets at this time. (1) Functional Allocation of Expenses The costs of providing the various programs and support services have been summarized on a functional basis in the Statement of Activities and the Statement - of Functional Expenses- (m) Use of Estimates The preparation of these financial statements requirements management to make estimates and assumptions. Those estimates and assumptions affect the. reported amount of assets, liabilities, revenues and expenses, as well as contingent assets and liabilities. Actual results could differ from those estimates. Management also. determines the accounting principles to be used in the preparation of financial statements. (2) Cash and investments Cash and investments held by the Agency at June 30, 2004 and 2003 consisted of the following: 2004 2003 Cash $1,748,667 1,444,224 1 748 667 i _444.224 14 0 • COMMUNITY SERVICE PROGRAMS, INC. Notes to the Financial Statements (Continued) (2) Cash and Investments, (Continued) Cash reflected in the accompanying financial statements include certificates of deposit and checking, savings and money market accounts at June 30, 2004 and 2003. The amount in excess of federally -insured limits was $1,558,933 and $1,283,068 at June 30, 2004 and 2003, respectively. This bank balance was in excess of the federally -insured limit in order to fund year-end obligations. (3) Property, Plant and Equipment Property, plant and equipment are recorded at cost. Depreciation expense for the years ended June 30, 2004 and 2003 amounted to $8,093 and $8,936, respectively. Property, plant and equipment consist of the following at June 30: 2004 2003 - --- Land $209,000 209,000 Building 51,000 51,000 Building improvements 73,805 73,805 Equipment 37,334 33,146 Total 371,139 366,951 Less accumulated depreciation (107,978 (99,885 Total, net of accumulated depreciation $263,161 267,066 (4) Retirement Plan The Agency has a standardized profit sharing plan (the Plan) under Internal Revenue Code Section 401A. The Plan is a defined contribution Plan which provides retirement benefits to all employees of the Agency over the age of 18 who have completed 18 months of service. The effective date of the Plan is July 1, 1996. There are semiannual entry dates of January 1 and July 1 of each year. The eligibility computation period is the 12 month period that begins with the date which the employee was hired. if the employee does not meet the service requirements during the second year of service following the hire date, the eligibility computation period becomes the Plan year. 15 ,0 0 COMMUNITY SERVICE PROGRAMS, INC. Notes to the Financial Statements (Continued) (4) Retirement Plan, (Continued) Each year the Agency will make a 4% contribution of the employee's annual salary. The employee is automatically 100% vested upon participation. The normal retirement age is 65. The Plan does not provide for an early retirement date. The retirement Plan expense for the years ended June 30, 2004 and 2003 was $176,780 and $157,495, respectively. (5) Commitments and Contingency a) Future minimum rental payments under noncancellable building and equipment operating leases at June 30, 2004 are as follows_ Year ending June 30 2005 $241,473 - --- 2006 11,415 2007 9,914 2008 7,965 2009 7,965 278 732 b) In 1985 the Agency received $25,000 under a noninterest bearing note agreement with the County of Orange, California. The proceeds were to be used for improvement of the Agency's youth shelter. The terms provide that the note will be fully forgiven at the end of a twenty-year period if certain terms and conditions are met, including the Agency's continued ownership of the youth shelter and its dedicated use for youth and other community services. The note would become due in full immediately upon any default. Management intends to fully. comply with the terms of the note agreement and, accordingly, the $25,000 was recognized as revenue when received. c) Financial assistance from federal, state, and local governmental entities in the form of grants are subject to special audit. Such audits could result in claims against the Agency for disallowed costs or noncompliance with grantor restrictions. No provision has been made for any liabilities that may arise from such audits since the amounts, if any, cannot be determined at this date. 16 COMMUNITY SERVICE PROGRAMS, INC. Notes to the Financial Statements (Continued) Net Assets Released from Restriction 2004 2003 Satisfaction of program restrictions: Gang Victim Program $ 3,270 3,055 Scholarships - 3,037 Sexual Assault Program 4,050 4.266 Total satisfaction of program restrictions 7,320 10,358 Expiration of time restrictions: United Way funding 47,344 34,057 Total expiration of time restriction 47,344 34,057 Total net assets released from restriction 54 664 44.415 - - (7) Net Assets 2004 2003 Unrestricted net assets: Net investment in property, plant and equipment $ 263,161 267,066 Court directed Victim Assistance programs 594,707 741,293 Undesignated - available for programs 444,272 369,896 Total unrestricted net assets 1,302,140 1,378,255 Temporarily restricted net assets: Transitional Living 165,372 163,687 Shelter Building Fund 19,238 19,238 Shelter Endowment 130,495 130,146 Domestic Violence Program 1,591 1,467 Sexual Assault Program 3,734 3,734 United Way funding 04105 45,121 - United Way funding 03104 - 47,344 Gang victim program 20,067 15,337 Total temporarily restricted net assets 385,618 380,953 Total net assets 1,687,758 1,759.208 17 COMMUNITY SERVICE PROGRAMS, INC_ Irvine, California Single Audit Report on Expenditures of Federal, Selected State and Other Awards Year ended June 30, 2004 COMMUNITY SERVICE PROGRAMS, INC. Single Audit Report on Expenditures of Federal, Selected State and Other Awards Year ended June 30. 2004 TABLE OF CONTENTS Page Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Report on Compliance with Requirements Applicable to each 2 Major Program, Internal Control over Compliance and on the Schedule of Expenditures of Federal, Selected State and Other Awards in Accordance with OMB Circular A-133 Schedule of Expenditures of Federal, Selected State and Other Awards 4 Notes to the Schedule of Expenditures of Federal, Selected State and Other Awards 8 Supplemental Schedules: Victim/Witness Assistance Program Funded by 9 the Office of Emergency Services - Statement of Costs Claimed and Accepted - Schedule 1 Gang Victim Services Program Funded by 10 the Office of Emergency Services - Statement of Costs Claimed and Accepted - Schedule 2 Gang Victim Services Program Funded by l l the Office of Emergency Services - Statement of Costs Claimed and Accepted - Schedule'-3 Sexual Assault Victim Services/Prevention Program Funded 12 by the Office of Emergency Services - Statement of Costs Claimed and Accepted - Schedule 4 Sexual Assault Victim ServicesJPrevention Program Funded by 13 the Office of Emergency Services - Statement of Costs Claimed and Accepted - Schedule 5 Schedule of Findings and Questioned Costs 14 Summary Schedule of Prior Audit Findings 15 CONRADAND � ASSOCIATES, L.L.P. Board of Directors Community Service Programs, Inc. Santa Ana, California 11 CERTIFIED PUBLIC ACCOUNTANTS 2301 DUPONT DRIVE, SUITE 200 IRVINE, CALIFORNIA 92612 (949) 474-2020 fax (949) 263-5520 REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS We have audited the financial statements of Community Service Programs, Inc. as of and for the year ended June 30, 2004, and have issued our report thereon dated November 9, 2004- We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Community Service Programs, Inc.'s financial statements are free of material misstatement, we performed tests of its compliance with -" certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered Community Service Programs, Inc.'s internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. However, we have communicated other recommendations to management in a separate letter dated November 9, 2004. This report is intended solely for the information and use of the Board of Directors, management, federal, selected state and other awarding agencies, and pass -through entities and is not intended to be and should not be used by anyone other than these specified parties. November 9, 2004 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE Of CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION r CONRADAND ASSOCIATES, ES, L.L.P. Board of Directors Community Service Programs, Inc. Santa Ana, California 0 CERTIFIED PUBLIC ACCOUNTANTS 2301 DUPONT DRIVE, SUITE 200 IRVINE, CALIFORNIA 92612 (949) 474-2020 Fax (949) 263-5520 REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM, INTERNAL CONTROL OVER COMPLIANCE AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL, SELECTED STATE AND OTHER AWARDS IN ACCORDANCE WITH OMB CIRCULAR A-133 Compliance We have audited the compliance of Community Service Programs, Inc. with the types of compliance requirements described in the US. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2004. Community Service Programs, Inc.'s major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts -- and grants applicable to each of its major federal programs is the responsibility of Community Service Programs, Inc.'s management. Our responsibility is to express an opinion on Community Service Programs, Inc.'s compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Community Service Programs, Inc.'s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Community Service Programs, Inc.'s compliance with those requirements. In our opinion, Community Service Programs, Inc. complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2004. Internal Control Over Compliance The management of Community Service Programs, Inc. is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Community Service Programs, Inc.'s internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. 2 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION 9 0 Board of Directors Community Service Programs, Inc. Page Two Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program. being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. Schedule of Expenditures of Federal, Selected State and Other Awards We have audited the financial statements of Community Service Programs, Inc. as of and for the year ended June 30, 2004, and have issued our report thereon dated November 9, 2004. Our audit was performed for the purpose of forming an opinion on the financial statements taken as a whole. The accompanying schedule of expenditures of federal, selected state and other awards and schedules I through 5 are presented for purposes of additional analysis as required by OMB -- Circular A-133 and the State of California, Office of Emergency Services and are not a required part of the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the financial statements taken as a whole. This report is intended solely for the information and use of the Board of Directors, management, federal, selected state and other awarding agencies, and pass -through entities and are not intended to be and should not be used by anyone other than these specified parties. Al JA',1 a/ A / /-,/- -"ez November 9, 2004 0 COMMUNITY SERVICE PROGRAMS, INC. Schedule of Expenditures of Federal, Selected State and Other Awards Year ended June 30, 2004 CFDA Agreement Awards Number Number Expenditures FEDERAL U.S. Department of Health and Human Services Direct Assistance: Runaway and Homeless Youth Program 93.623 09CY5052/03 $ 10,093 Runaway and Homeless Youth Program 93.623 09CY5096/01 107,156 Subtotal 117,249 Passed through the County of Orange, Preventive Health and Health Services Block Grant: Community Alcohol, Tobacco, and Other Drug Prevention Project Services 93.991 N/A 777,255 (1) Passed through the State of California, Office of Emergency Services, Preventive Health and Health Services Block Grant: Sexual Assault Victim Services/Prevention Program 93.991 RCO2221039 16,102 Sexual Assault Victim Services/Prevention Program 93.991 RCO2081039 5,298 Sexual Assault Victim Services/Prevention Program 93.991 RC03091039 107,110 Match (In -Kind) 93.991 RC03091039 18,811 Sexual Assault Victim Services/Prevention Program 93.991 RC03231039 163,464 Match (In -Kind) 93.991 RC03231039 27,721 Subtotal 338,506 (1) Passed through the State of California, the County of Orange Social Services, Orange County Community Development, Inc., Capistrano Unified School District and Child Abuse Prevention Council for Promoting Safe and Stable Families: Prevent Child Abuse 93.556 NIA 44,585 Promoting Safe and Stable Families 93.556 N/A 38,691 Subtotal 83,276 Passed through the County of Orange: Temporary Assistance Needy Families 93.558 N/A 56,282 Total U.S. Department of Health and Human Services 1,372,568 (1) Major program tested to level required by the Office of Emergency Services. (Continued) 9 0 0 COMMUNITY SERVICE PROGRAMS, INC. Schedule of Expenditures of Federal, Selected State and Other Awards (Continued) CFDA Agreement Awards Number Number Expenditures U.S. Department of Justice Passed through the State of California, Office of Emergency Services, Crime Victim Assistance: Victim/Witness Assistance Program 16.575 VW00190300 538,775 Sexual Assault Victim Services/Prevention Program 16.575 RC03231039 84,209 Match (In -Kind) 16.575 RC03231039 14,280. Gang Victim Services Program 16.575 SE99090300 109,437 Match (In -Kind) 16.575 SE99090300 27,281 Sexual Assault Victim Services/Prevention Program 16.575 RCO2081039 10,757 Gang Victim Services Program 16.575 SV0001 i039 34,917 Match (In -Kind) 16.575 SV00011039 8,728 Gang Victim Services Program 16.575 SV03041039 77,579- Match (In -Kind) 16.575 SV03041039 19,393 Sexual Assault Victim Services/Prevention Program 16.575 RCO2221039 8,296 Sexual Assault Victim Services/Prevention Program 16.575 RC03091039 55,175 Match (In -Kind) 16.575 RC03091039 9,691 Comprehensive Treatment Services to Child Victims of Abuse 16.575 N/A 87,733 Subtotal 1,086,251 (1) Passed through the City of Huntington Beach, and the Children's Bureau, Violence Against Women Formula Grants: Oakview Gang Prevention 16.588 N/A 34,011 Domestic Violence Victims Services 16.588 N/A 57,769 Subtotal 91,780 Passed through the City of Santa Ana, Public Safety Partnership and Community Policing: Community Policy to Combat Domestic Violence 16.710 N/A 53,167 Total U.S. Department of Justice 1,231,198 (1) Major program (Continued) 5 I�1 E COMMUNITY SERVICE PROGRAMS, INC. Schedule of Expenditures of Federal, Selected State and Other Awards (Continued) CFDA Number U.S. Department of Housing and Urban Development Passed through the City of Irvine: Community Development Block Grant 14.218 Passed through the County of Orange: Community Development, Block Grant 14.218 Passed through the City of Lake Forest. Community Development Block Grant 14.218 Passed through the City of San Clemente: Community Development Block Grant 14.218 Passed through the City of Mission Viejo: Community Development Block Grant 14.218 Passed through the Chidren's Bureau: Community Development Block Grant 14.218 Passed through the City of Laguna Niguel: Community Development Block Grant 14.218 Passed through the City of Fountain Valley. Community Development Block Grant 14.218 Passed through the City of Huntington Beach: Community Development Block Grant 14.218 Total U.S. Department of Housing and Urban Development Total Federal Awards SELECTED STATE Passed through the State of California, County of Orange Social Services Agency, Orange County Community Development, Inc., Capistrano Unified School District, and Child Abuse Prevention Council for Promoting Safe and Stable Families: Prevent Child Abuse. NIA 6 Agreement Number N/A N/A N/A N/A NIA N/A NIA N/A Awards Expenditures 9,000 22,500 4,489 8,000 8,514 8,921 8,000 8,500 N/A 27,899 105,823 2,709,589 N/A 14,860 (Continued) COMMUNITY SERVICE PROGRAMS, iNC_ Schedule of Expenditures of Federal, Selected State and Other Awards (Continued) CFDA Agreement Awards Number Number Expenditures Office of Emergency Services Passed through the County of Orange: Victim Witness Assistance Program N/A VW00190300 486,005 Sexual Assault Victim Services/Prevention Program N/A RCO2221039 55,449 Sexual Assault Victim Services/Prevention Program NIA RCO2081039 48,309 Subtotal 589,763 (1) Total Selected State Awards 604,623 OTHER County of Orange Dispute Resolution Program N/A N/A 171,607 Families First N/A N/A 397,122 Comprehensive Treatment Services to Child of Abuse N/A N/A 21,520 Total Other Awards 590,249 Total Federal, Selected State, and Other Awards $ 3,904,461 (1) Major program tested to level required by the Office of Emergency Services See accompanying notes to the Schedule of Expenditures of Federal, State and Other Awards. 7 0 0 COMMUNITY SERVICE PROGRAMS, INC. Notes to the Schedule of Expenditures of Federal, Selected State and Other Awards Year ended .Lune 30, 2004 {1) Summary of Significant Accounting Policies Applicable to the Schedule of Expenditures of Federal Awards (a) Scope of Presentation The accompanying schedule presents only the expenditures incurred (and the related match) by the Community Service Programs, Inc. (Agency) that are reimbursable under federal programs of federal, selected state and other financial -assistance. For purposes of this schedule, federal awards includes both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the Agency from non-federal organizations. Only the portion of program expenditures reimbursable with such federal funds are reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of program expenditures that were funded with state, local-_ or other non-federal funds are excluded from the accompanying schedule. (b) Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures reported include any property or equipment acquisitions incurred under the Federal program. (c) Subrecipients During the fiscal year ended June 30, 2004, the Agency disbursed $185,560 of its federal funds to subrecipients for HHS Temporary Assistance of Needy Families, CFDA #93.558 and DOJ — Victims of Abuse, CFDA #16.575 for purposes provided in the grant agreement. • COMMUNITY SERVICE PROGRAMS, INC. Victim/Witness Assistance Program Funded by the Office of Emergency Services Statement of Costs Claimed and Accepted Year ended June 30, 2004 V W00190300 July I.2003 through June 30 2004 Personal services Operating expenses Equipment Total (1) Per Request No. 1 9 SCHEDULEI Costs per Costs Costs Claim (1) Accepted Questioned $ 874,786 874,786 - 123,145 123,145 - 26,849 26,849 - $ 1,024,780 1,024,780 0 • COMMUNITY SERVICE PROGRAMS, INC. Gang Victim Services Program Funded by the Office of Emergency Services Statement of Costs Claimed and Accepted Year ended June 30, 2004 SCHEDULE 2 Less Costs Costs Costs Costs per Audited Audited Audited Costs Costs Claim (1) 6/30/03 6/30/02 6/30/01 Accepted Questioned SV00011039 October i 2000 through June 30 2003 Personal services $ 330,211 102,659 121,865 74,592 31,095 - Personal services (match in -kind) 77,433 .-24,283 25,365 20,012 7,773 -- - Operating expenses 31,586 16,345 5,962 5,457 3,822 - Operating expenses (match in -kind) 13,014 5,468 6,591 - 955 Equipment - - - - - _ Total $ 452,244 148,755 159,783 100,061 43,645 - (1) Per Request No. 37 Costs per Costs Costs Claim (2) Accepted Questioned SE99090300 July 1.2003 through June 30 2004 Personal services $ 92,970 92,970 - Personal services (match in -kind) 24,375 24,375 Operating expenses 11,076 11,076 - Operating expenses (match in -kind) 2,906 2,906 Equipment 5,391 5,391 - Total $ 136,718 136,718 - (2) Per Request No. 1 10 7j COMMUNITY SERVICE PROGRAMS, INC_ Gang Victim Services Program Funded by the Office of Emergency Services Statement of Costs Claimed and Accepted Year ended June 30, 2004 SV0341039 - October I.2003 through June 30. 2004 Personal services Personal services (match in -kind) Operating expenses Operating expenses (match m-kind) Equipment Total (1) Per Request No.9 11 SCHEDULE 3 Costs per Costs Costs Claim (1) Accepted Questioned $ 73,136 73,136 - 18,282 18,282 4,443 4,443 - 1,111 1,111 $ 96,972 96,972 - COMMUNITY SERVICE PROGRAMS, INC. Sexual Assault Victim Services/Prevention Program Funded by the Office of Emergency Services Statement of Costs Claimed and Accepted Year ended June 30, 2004 RCO2081039 October i . 2002 through June 30 2003 Personal services Personal services (match in -kind) Operating expenses Equipment Total (1) Per Request No. 13 RCO2221039 October 1.2002 through June 30 2003 Personal services Personal services (match in -kind) Operating expenses , Equipment Total (2) Per Request No. 13 12 SCHEDULE 4 Less Costs Costs per Audited Costs Costs Claim (1) 6/30/03 Accepted Questioned $ 183,708 136,625 47,083 - 39,391 29,295 10,096 - 29,400 22,215 7,185 - $ 252,499 188,135 64,364 - Less Costs Costs per Audited Costs Costs Claim (2) 6/30/03 Accepted Questioned $ 259,191 203,331 55,860 - 55,031 43,171 11,960 44,694 32,567 12,127 - $ 358,916 279,069 79,847 - COMMUNITY SERVICE PROGRAMS, INC. Sexual Assault Victim Services/Prevention Program Funded by the Office of Emergency Services Statement of Costs Claimed and Accepted Year ended June 30, 2004 RC03231039 October 1.2003 through June 30.2004 Personal services Personal services (match in -kind) Operating expenses Equipment Total (1) Per Request No. 9 Cl October I.2003 through June 30. 2004 Personal services Personal services (match in -kind) Operating expenses Equipment Total (2) Per Request No. 9 13 SCHEDULE 5 Costs per Costs Costs Claim (1) Accepted Questioned $ 215,807 215,807 - 36,597 36,597 -- 37,270 37,270 - $ 289,674 289,674 - Costs per Costs Costs Claim (2) Accepted Questioned $ 142,399 142,399 - 25,009 25,009 23,382 23,382 - $ 190,790 190,790 - COMMUNITY SERVICE PROGRAMS, INC. Schedule of Findings and Questioned Costs Year ended June 30, 2004 (A) Summary of Auditors' Results 1. An unqualified report was issued by the auditors' on the financial. statements of the auditee. 2. There were no material weaknesses in internal control nor were there any reportable conditions based upon our audit of the financial statements. 3. The audit disclosed no noncompliance which is material to the financial statements of the auditee. 4. There were no material weaknesses or other reportable conditions in internal control over major programs of the auditee. 5. An unqualified report was issued by'the auditors' on compliance for major programs: - 6. The audit disclosed no audit findings required by the auditors' to be reported under paragraph .510(a) of OMB Circular A-133. 7. The major programs of the auditee were CFDA #16.575 U.S. Department of Justice passed through the State of California, Office of Emergency Services for the Crime Victim Assistance Programs and CFDA #93.991 U.S. Department of Health and Human Services passed through the State of California, Office of Emergency Services for the Preventive Health and Health Services Block Grant. 8. The dollar threshold used to distinguish Type A and Type B programs was $300,000. 9. The-auditee was considered as a low risk auditee for the year ended June 30, 2004 for the purpose of major program determination. (BB) Findings Related to the Financial Statements which are Required to be Reported in Accordance with GAGAS There are no auditors' findings required to be reported in accordance with GAGAS for fiscal year ended June 30, 2004. and Questioned Costs for Federal Awards as Defined i There are no auditors' findings to be reported in accordance with paragraph .510(a) at OMB Circular A-133 and no costs questioned as of June 30, 2004. 14 • COMMUNITY SERVICE PROGRAMS, INC_ Summary Schedule of Prior Audit Findings Year ended June 30, 2004 There were no prior audit findings from the previous audit reports requiring follow-up during the year ended June 30, 2004. 15 0 9 APPENDIX a. Organizational Chart Agency Organizational Chart Huntington Beach Youth Shelter Organizational Chart b. Staff Qualifications Resume — Margot R. Carlson, MFT, Executive Director Executive Director Job Description Program Director Job Description Family Therapist Job Description Youth Supervisor Job Description Tutor/Youth Specialist Job Description Volunteer Coordinator/Administrative Assistant Job Description c. Agency Organizational Documents • Articles of Incorporation • By -Laws • Letter of Non -Profit Status from the IRS • Letter of Non -Profit Status from the State of California • Authorization/Board Resolution to Sign Contracts • Listing of CSP's Board of Directors d. Community Resources — Sample Listing e. Shelter Daily Program Schedule f. Program Evaluation and Outcomes Measurement Systems g. Youth and Parent Exit Surveys h. Follow -Up Survey — 30, 60,180 days M. r: -----------� p a 05 1 A 1 z N °oo"aa w 1 O Z OaWO z�. 1 a a wwA 1 0t7 U ya W x� I xa a o z z x �F°a a0� xw ZZOO dNw pW aA WO5 �r O Q � aC a � 0 a0 O y r r-i A Q U w� O C y jz: w u z a 10, U v v z �Aw --- � a z A Q Q a u O 5 (y a a 5 LTA u y z tx V u V O u C� Q o y • (7 o aA z s C V u w 0 A b U 0 i+ � u w w 'o � �• Q d � 0 MARGOT R. CARLSON, M.A., MFT Executive Director CSP, Community Service Programs Inc. 1821 East Dyer Road, Suite 200 -Santa Ana, CA 92705 • (949) 2SO-0488 EMPLOYMENT ♦ Executive Director, CSP, Inc. 1986 - Present ♦ Associate Director, CSP, Inc. 1977 - 1986 ♦ Regional Coordinator, Y.S.P. Youth Service Program: 1976 - 1977 Garden Grove, Anaheim, Stanton ♦ Diversion Counselor, Y.S.P. Youth Service Program: 1973 - 1976 Huntington Beach EDUCATION ♦ University of California, Irvine Master's Degree, Community Mental Health & Juvenile Justice System Baccalaureate Degree, Community Mental Health & Juvenile Justice System ♦ University of Illinois Associate of Arts, School of Liberal Arts - Social Science LICENSURE ♦ Marriage, Family, Therapy, license* M013806 ♦ Junior College Teaching Credential, 1977 AWARDS ♦ Community Women of Action: Leaders of Change, American Association of University Women Laguna Beach Branch, 2000 ♦ Resolution Honoring 25 years of Leadership in Service, O.C. Board of Supervisors, 1998 ♦ Outstanding Service and Support Award, Orange County's Coordinated Drug Courts, 1998 ♦ Sue Matheson Mentoring Award, C.C.Y.F.C., 1998 ♦ Woman of the Year, San Orco Business & Professional Women's Organization, 1988 ♦ Outstanding Service & Dedication, Orange County Department of Education, 1979 SELECTED CORPORATE AWARDS ♦ 1998 Proclamation Honoring the 251' Anniversary of CSP ♦ 1997 National Crime Victims' Service Award to CSP Gang Victim Services ♦ 1996 United Way of Orange County Quality Review to Agency, CSP Youth Shelter ♦ 1992 President George Bush, 683'" Point of Light Award, CSP Sexual Assault Victim Services ♦ 1991 Orange County Board of Supervisors Award, CSP Youth Services Diversion Program ♦ 1988 California Legislative Assembly, Outstanding Service Award, CSP Victim Witness Program CORPORATE EXPERIENCE CSP, Community Service Programs, Inc. ♦ Executive Director of the Six Major CSP Programs: Youth Service Programs Victim Assistance Programs Gang Prevention/ Intervention Program Youth Shelter Families First Program Dispute Resolution Services Program ♦ Recruitment, Development, Community and Public Relations AGENCY REPRESENTATIVE Orange County Juvenile Justice Coordinating Council, Drug Court Oversight Committee, Court Community Focused Planning Committee, Orange County Law Enforcement Agencies, Juvenile Justice & Court Systems 0 0 COMMUNITY SERVICE PROGRAMS, INC. - JOB DESCRIPTION JOB TITLE: SUPERVISOR: WORKING HOURS: CLASSIFICATION: QUALIFICATIONS: EXECUTIVE DIRECTOR Board of Directors Full Time Exempt Education: Requires an in-depth knowledge of the administrative functions of a Human Services Agency usually acquired through an advanced degree and extensive training in non-profit management. In addition to these requirements, a clinical degree is highly desirable. Experience: Normally requires over ten years experience as an Executive Director or at Program Director's level. Additional Requirements: Requires political astuteness and excellent organizational, communication, management and public relations skills. Must be able to write at a variety of levels: academic, business and promotional public relations pieces as utilized in newsletters, special events and fund solicitations. JOB SUMMARY: Assumes overall responsibility for providing leadership to the agency by formulating administrative and programmatic policies that reflect the agency's mission and goals. Assumes authority and responsibility for the operation and management of the agency. LEVEL OF SUPERVISION: Works under the general direction of the CSP Board of Directors. PRINCIPAL DUTIES AND RESPONSIBILITIES: *Advises the Board of Directors in a timely manner of all developments in the agency that have policy or legal implications. Works cooperatively with Board of Directors committees. *Implements policies set by the Board of Directors. *Formulates objectives for the agency and establishes and maintains procedures necessary to achieve those objectives. *Assumes overall responsibility for organization and structure of the agency as well as personnel recruitment, development, morale and employee retention. *Ensures that the Personnel Manual is maintained and updated on a regular basis and that agency management and employees follow the policies set forth in the Personnel Manual. *Approves all grant and contract applications in terms of form, budget details and contents in accordance with CSP policies and objectives. *Oversees and approves all agency fundraising activities. *Approves all expenditures of CSP within guidelines set by the CSP Board. *Maintains cordial relations with Federal, State, County and City political figures, police departments, funding agencies and community and business leaders. *Oversees the processes whereby effective citizen advisory boards are maintained for CSP's various programs. *Appears before legislative committees, as necessary, to advance contract opportunities and public visibility of CSP. *Represents agency to media. *Promotes best interest of the agency and its clients. COMMUNITY SERVICE PROGRAMS, INC.JOB DESCRIPTION JOB TITLE: DIRECTOR OF YOUTH SHELTER PROGRAM: Youth Shelter SUPERVISOR: Executive Director WORKING HOURS: Full-time CLASSIFICATION: Exempt QUALIFICATIONS: Education: Requires Master's degree in counseling, psychology, social work or related field, license required or accruing hours toward licensure. Also requires current Certified Administrator status through the D partment of Social Services, which includes a 40 hour training course and completion of written exam by Department of Social Services. Certification must be renewed every two years. Experience: Normally requires a minimum of 2-4 years related work experience in the area on non-profit administration, employee development, intern supervision. Strong background in family counseling and crisis intervention modalities required - Additional Requirements: Requires excellent verbal and written communicafion skills, interpersonal and organizational skills. Possession of a valid California driver's license, liability insurance meeting minimum state requirements, and a reliable automobile. JOB SUMMARY: Plans, develops, administers, evaluates CSP Youth Shelter Program. Administers and adheres to corporate policies and procedures. LEVEL OF SUPERVISION: Works under general direction of the Executive Director following established agency and program policies. PRINCIPAL DUTIES AND RESPONSIBILITIES: Shelter Program; *Develops, implements and monitors professional services for Shelter clients. *Supervises record maintenance and summarizes appropriate monthly, quarterly and annual reports. *Oversees maintenance of Shelter facility and grounds. *Develops and administers program budgets in conjunction with Director of Finance and Administrative Services. StaffDevelooment: *Recruits, sleds, trains, supervises and evaluates program staff or delegates this responsibility with oversight. *Available to counseling staff and youth supervisors 24 hours a day for emergency decisions and/or direction. This responsibility can be delegated to staff counselors as appropriate. *Assesses training needs and conducts program staff development. *Conducts weekly staff meetings. *Preps = and/or coordinates personnel and performance evaluations. *Terminates unsatisfactory staff with the formal approval of the Executive Director. CommMMIContrad Relations and Fund Development: *Gathers and analyzes statistical and narrative program data for planning and evaluation as well as for public relations, fund raising and public purposes. *Cooperates with Executive Director in conceptual development of grants and proposals. Contributes creative thinking continuing grogram development and refinement. *Attends Shelter Advisory Board meetings. *Presents Shelter Program before community groups, potential donors, Orange County Board of Supervisors, city councils and county agencies as necessary. *Cooperates with Fund Development Director in the development and implementation of Shelter fundraising events, i.e., gam%gala, annual tea, and Friends of the Shelter Campaign. Professional Development: *Maintains knowledge of current events and developments in the profession and participates in required training. Executive Director R@Wjkements: *Keeps Executive Director informed of activities and problems. Completes special assignments for CSP upon request of the Executive Director. *Maintains positive working relationships with co-workers, supervisors and all CSP staff. Promotes best interests of agency. 0 0 COMMUNITY SERVICE PROGRAMS, INC. JOB DESCRIPTION JOB TITLE: FAMBLY THERAPIST/COUNSELOR I PROGRAM: Youth Shelter SUPERVISOR: Director of Youth Shelter FORKING HOURS: 60'% Time: Monday - Saturday including some evenings(12-9 p.m.), as needed CLASSIFICATION: Exempt QUALIFICATIONS: Education: Requires a Master's degree in counseling, psychology, social work or related field. Experience: Normally requires 2 years related experience. Counseling experience with adolescents and families preferred. Requires knowledge of theory and techniques of individual, family, and group dynamics, as well as substance abuse issues. Additional RM&gments: Normally requires possession of valid California driver's license, liability insurance meeting minimum state requirements, and a reliable automobile. JOB SUMMARY: Using independent judgement and decision -making skills, provides individual, family and/or group counseling services to adolescents and their families in the Shelter program. Services include clinical assessments; short- term counseling; crisis intervention and referrals. Establishes a positive working relationship with police, probation, schools, and provides community education and outreach. LEVEL OF SUPERVISION: Works under general supervision from the Program Director and Licensed Marriage and Family Therapist following established agency and program policies and procedures. Individual clinical supervision will be provided as related to licensure. PRINCIPAL DUTIES AND RESPONSIBILITIES: *Provides individual, family and/or group counseling services to adolescents and their families. Services include clinical assessment, shorttern counseling, crisis intervention, and referrals to oar agencies or CSP components when appropriate. *Facilitates discussions between family members & youth in developing behavior contracts. *Coordinates referral process with referral sources and clients. *Coordinates and facilitates workshop presentations and discussions. *Facilitates the weekly Parenting Group on a rotating schedule with other clinical staff and as needed. *Facilitates the weekly Grad Group as needed. *Leads group counseling sessions as needed. *Assists in developing program materials. *Maintains clear, concise and complete client files to be reviewed on a periodic basis. *Establishes and maintains professional and cooperative relationships with local school and law enforcement officials, public and private agencies, staff members and supervisors. *Completes accurate monthly statistics, client related and program related paperwork on designated days. *Provides public presentations on the program and assists in public relations. *Evaluates and becomes familiar with community service agencies appropriate for referral sources. *Participates in staff meetings, supervision, training and other meetings as needed. *Assists in training and supervision of volunteers. *Maintains positive working relationships with co-workers, supervisors and all CSP staff. *Represents CSP in approved community agencies/committees. Promotes best interests of agency. Keeps supervisor informed of activities and problems. Assists other employees as needed and workload dictates. 0 0 COMMUNrrV SERVICE PROGRAMS, INC. JOB DESCRIPTION JOB TITLE: YOUTH SUPERVISOR PROGRAM: Youth Shelter SUPERVISOR Program Director WORIONG HOURS: Shift work, includes day, evening and graveyard hours, weekends and holidays. CLASSIFICATION: Non -Exempt QUALIFICATIONS: Education: Completion of Bachelors Degree in psychology, social work or other related field. Appropriate and related experience may be considered in the absence of Bachelors degree. ExQg fence: Normally requires 0-2 years related experience working with adolescents. Additional Requirements: Requires excellent verbal and written communication skills, interpersonal skills and organizational skills. Willingness to work evenings, graveyards and weekends required. Normally requires possession of a valid California driver's license. Possession of a reliable automobile with insurance meeting the minimum state liability requirements. JOB SUMMARY: Assumes responsibility for daily routine operations of Shelter program with major emphasis on supervision of residents. LEVEL OF SUPERVISION: Works under general supervision from the Program manager following established agency and program policies and procedures. PRINCIPAL DUTIES AND RESPONSIBILITIES: *Provides crisis intervention services which may require life and death decisions such as suicide intervention and provides appropriate referrals when needed. *Reports suspected cases of child abuse to proper authorities. *Maintains structure of Shelter program as established by set policies and procedures. *Provides orientation to youth on Shelter rules and procedures. *Conducts Behavioral Management of residents by applying appropriate consequences for acting out behavior as necessary. *Supervises activities of residents, coordinates counseling, house chores, and recreational outings. *Prepares meals for residents. *Maintains interior and exterior of the facility. *Ensures attendance of residents at schools, counseling sessions, and grouplfamily activities, and prepares bus schedules. *Develops recreational, educational and cultural activities for residents. *Documents daily contacts and activities in the log clearly and concisely. *Provides support counseling to youths on an individual and group basis. *Performs related clerical duties as assigned by the Program manager. *Attends bi-monthly staff meetings. *Maintains knowledge of current events and developments in the profession and participates in required training. *Maintains professional and responsible demeanor with clients, co-workers and employees of other agencies. *Maintains positive working relationships with co-workers, supervisors and all other CSP staff. *Keeps supervisor informed of activities and problems. Assists other employees as needed and workload dictates. Assists with special projects as needed. 0 i COMMUNITY SERVICE PROGRAMS, INC.JOB DESCRIPTION JOB TITLE: TUTOR/YOUTH SPECIALIST PROGRAM: Youth Shelter SUPERVISOR: Program Director WORKING HOURS: Shift work, including day, evening, weekend and graveyard hours. CLASSIFICATION. -Non -Exempt QUALIFICATIONS: Education: Completion of Bachelor's Degree in psychology, social services, education, or other related field. Ex e�rience: Normally requires 2 years related experience working with children/ adolescents. Fence in educational field either teaching, tutoring, or current enrollment in teaching credential program. Additional Requirements: Must be 21 years of age. Requires excellent communication, interpersonal and organizational skills. Requires possession of valid California driver's license, liability insurance meeting minimum state requirements, and a reliable automobile. Also requires willingness to work evenings, graveyards and weekends. JOB SUMMARY: Designs and implements appropriate curriculum and activities for Shelter residents. Supervises weekday study hall periods according to Shelter schedule. Assumes responsibility for daily operations of adolescent youth shelter program; organizes and implements group activities by working in conjunction with other youth supervisors, supervises adolescents and provides crisis intervention. Assumes responsibility for training youth supervisors, volunteers, and interns, assists in coordinating food services, facility maintenance and/or academic program for shelter residents, as well as other special program projects. Performs community outreach as needed. LEVEL OF SUPERVISION: Works under general supervision from the Director following established agency and program policies. PRINCIPAL DUTIES AND RESPONSIBILITIES: *Assesses individual resident students' academic needs upon entry into the Shelter program and plans accordingly. *Designs the appropriate curriculum and activities for each resident student. *Designs appropriate educational group projects, including field trips. *Provides materials for study hall activities, including paper, software, books, technical equipment, etc. *Supervises daily study hall periods and facilitates a positive learning environment. *Communicates with resident students' schools and requests home study materials. Plans with school personnel for residents' successful return to regular classroom. *Ensures that residents complete their academic assignments satisfactorily *Encourages and motivates resident students, including providing consistent positive feedback. *Maintains a written record of each resident student's academic progress to be included in the case notes. *Maintains Shelter academic resource library, including lesson plans, educational modules, textbooks, and educational software. *Provides crisis intervention services, which may require life and death decisions such as suicide intervention. *Organizes and facilitates large and small adolescent groups. *Reports suspected cases of child abuse to proper authorities. *Maintains a safe environment for clients through proper supervision of residents at all times. *Completes daily progress notes, group charting and all other required documentation. *Independently completes such responsibilities as maintaining and ordering supplies, professionally interfacing with caretakers and school personnel, communicating client behaviors to clinicians, and other duties as assigned.. *Trains youth supervisors, volunteers, interns, and other staff as needed. *Performs Shelter outreach to community organizations. *Assists in developing Shelter policies and procedures. *Supervises volunteers and interns. *Maintains knowledge of emergency procedures. *Reports dangerous/emergency situations immediately. *Participates in training and weekly staff meetings. *Maintains knowledge of current events and developments in the profession. *Maintains positive working relationships with co-workers, supervisors and all CSP staff, and professionals from other collaborating agencies. *Keeps supervisor informed of activities and problems. *Assists other employees as needed and workload dictates. *Promotes best interests of agency. *Performs other related duties as required. • • COMMUNITY SERVICE PROGRAMS, INC.JOB DESCRIPTION JOB TITLE: Volunteer Coordinator/Administrative Assistant PROGRAM: Youth Shelter SUPERVISOR: Program Director WORKING HOURS: Full -Time, 40 hoursfweek QUALIFICATIONS: Education: Requires a minimum oft years college education; BA preferred. Experience: Normally requires previous experience in volunteer recruitment, plus 1-3 years administrative experience in a professional office environment. Requires thorough knowledge of organizational procedures, as well as excellent computer and administrative skills. Additional Rexluiremeurts: Requires excellent verbal and written communication skills, interpersonal skills and organizational skills. Willingness to work evenings, weekends and holidays as required. Possession of a valid California driver's license. Possession of a reliable automobile with insurance meeting the minimum state level. JOB SUMMARY: Using independent judgment and decision -making skills, assumes responsibility for recruiting, training, staring, and supervising all volunteers. Develops new sources for Shelter Program funding including in -kind donations. Performs administrative and clerical duties as they relate to grant writing, special events; and public relations. Performs general clerical and office duties with an emphasis on computer projects, maintenance of client fees and billing records, preparation of general correspondence, reports, budgets, and program related material. Organizes and implements a training program, system of recognition, a system of screening and evaluating, and a system of providing adequate volunteer coverage for the program and fundraisers. Assists in overall operation of the Youth Shelter Program with major emphasis on outreach services and administrative office management. LEVEL OF SUPERVISION: Works in under supervision of the Program Director following established agency and program policies and procedures. PRINCIPAL DUTIES AND RESPONSIBILITIES: A. Volunteer Coordinator/Outreach Responsibilities' *Establishes and maintains professional and cooperative relationships with local schools, law enforcement officials, public and private agencies, civic organizations, and conducts all outreach as needed. *Works in collaboration with the Program Director to coordinate all fundraising activities_ Attends all agency fundraising meetings. Recruits, trains, and schedules volunteers for all fundraising events. *Speaks when requested at public events, meetings, seminars, and to groups. *Coordinates Shelter mentor program and works with counselors to facilitate appropriate mentor/mentee matches_ *Responsible for the process of recruiting, training, orienting, scheduling and supervising volunteers and interns. *Provides training to staff and volunteers in organizational aspects of the Youth Shelter Program. *Assists in training of staff and volunteers on policy, procedure, telephone techniques and maintenance of the Program- B. Administrative Clerical Responsibilities: *Performs administrative and clerical tasks, including statistical reports, revisions of manual, data entry, typing Woof reading, copying, filing record keeping, and correspondence. *Performs monthly client fee records, QuickBooks client billing system, petty cash account record, employee paid leave, JABR Client Management System, and Advisory Board Meeting mailing and preparation. *Completes and maintains employee timesheets. *Greets visitors and answers telephone, directing calls and taking messages. *Maintains organized computer filing system. *Orders, organizes, and maintains supplies. *Assists the Program. Director by helping administer and oversee the ongoing administrative and funding operations of the Youth Shelter Program. *Assists Director in the development and implementation of program policies, procedures and services. *Maintains structure of the Program as established by set policies and procedures. *Maintains clear, concise and complete client records. *In collaboration with the Program Specialist, maintains staffing shift schedules. *Maintains complete and accurate monthly statistics, client -relaxed and program -related paperwork *Maintains knowledge of current trends and developments in the profession and participates in required training. *Assists with weekly staff meetings and special staff training days. *Keeps Program Director informed of activities and problems. *Assists other employees as needed and workload dictates. *Promotes best interests of agency. *Performs other related duties as required_ �> r 1 Of • rt,�� x OFFICE OF THE SECRETARY OF STATE J, I, MARCH FONG EU, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this NOV 41977 il%t.ecA& qZn ' u. Secretary of State 8306 " ARTICLES OF IidCORPORATIOid E NIDORSED OF FILED In " a" of fhe s.«S" OF $tab Y.S_P., INC. of ow $tat* of cowarra t _ OCT 21 f;1ZI/ r �AHq! FM Epp, Di S idle A&*Y�A%dab. •I The name of this corporation is: Y.S.P., INC. - II The purposes for which the corporation is formed are: (a) The specific and primary purposes are to engage in the study of social problems, such as, but not limited to, crime, delinquency, mental illness, and educational shortcomings; to promote, facili- tate and conduct research in those areas; to evaluate current programs; and, through planning and service delivery, to contribute to the development and implementation of programs designed to com- bat and resolve social problems. In addition, consultant services will be offered to agencies and organizations dealing with those problems to help in knowledge dissemination. (b) The general purposes and powers are: (1) To buy, lease, rent, or otherwise acquire, hold, or use, own, enjoy, sell, exchange, lease as lessor, mortgage, deed in trust, pledge, encumber, transfer on trust, or otherwise dispose of anyand all kinds of property, whether real, personal, or mixed and to receive property by devise or bequest; (2) To borrow money and to contract debts, to issue bonds, notes and other evidences of'indebtedness, and to secure them by any or all of the property of this corporation, or to issue them unsecured; -1- • • _ (3) To enter into, make, perform, and carry out contracts of every kind for any lawful purpose and without limit on amount with any person, firm, or corporation; and (4) To have and to exercise all the powers conferred by the California General Nonprofit Corporation Law on nonprofit corporations, as that law is now in effect or may at any time hereafter be amended. Notwithstanding any of the above statements of purposes and powers, this corporation shall not engage in activities that in themselves are not in further- ance of the purposes set forth in paragraph (a) of this Article II, and nothing contained in the foregoing statement of purposes shall be construed to authorize this corporation to carry on any activity for the profit of its members, or to distribute any gains, profits, or dividends to any of its members as such. (c) No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legis- lation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of state- ments) on behalf of.any candidate for public office. III This corporation is organized under the General Nonprofit Corporation Law of the State of California. IV The county in this state where the principal office for the transaction of the business of this corporation is to be located is Orange County. -2- k The name and address of the persons who are appointed to act in the capacity of directors until the election of their successors are: Name Address Arnold Binder 19141 Croyden Terrace Irvine, CA 92715 Martha Newkirk 434 Via Lido Nord Newport Beach, CA 92663 Arthur McKenzie 2341 Ticonderoga Way Costa Mesa, CA 92626 Brian Singer 132 Melody Lane Costa Mesa, CA 92627 Margot Carlson 725 Temple Way Laguna Beach, CA 92651 Catherine Brody 17056 Bluewater Lane Huntington Beach, CA 92649 The number of directors may be changed from time to time by amendment of the Articles of Incorporation of this corporation and by amendment of the Bylaws of this corporation. VI The authorized number and qualifications of members of the corporation, the different classes of membership, if any, and the property, voting and other rights -3- ' aad privileges of members shall be as set forth in the Bylaws; provided, however, that the regular members of this corporation shall have no liability for dues or assessments. VII This corporation is not organized, nor shall it be operated, for pecuniary gain or profit, and it does not contemplate the distribution of gains, profits or dividends to its members and is organized solely for nonprofit purposes. The property, assets, profits, and net income of this corporation are irrevocably dedicated to educational purposes and no part of the profits or net income of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private shareholder or individual. On the dissolution or winding up of this corporation, its assets remaining after pay- ment of, or provision for payment of, all .debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation, or corporation that is organized and operated exclusively for educational purposes and that has established 'its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the Revenue and Taxation Code. Nothing in these articles shall be deemed to prevent the corporation from paying a director, officer or member for the reasonable value of goods or services furnished to the corporation; however, no director of the Board shall be compen- sated for services as a member of the Board of Directors. VIII The name of the unincorporated association that is being incorporated is YOUTH SERVICE PROGRAM. IX IN WITNESS WHEREOF, we, the undersigned, being the director and the supervisor, respectively, of YOUTH SERVICE PROGRAM, the unincorporated association that is -4- being incorporated by these Articles of Incorporation, have executed them IT this ,7 day of •. 1977. ARNOLD BI1\'DER, DIRECTOR MARTHA NEWKIRK, SUPERVISOR State of California, County of Orange: On this aA_e %% 1977, before me, the undersigned, a Notary . Public, personally appeared ARNOLD BINDER and MARTHA NEWKIRK, known to me to be the persons whose names are subscribed to these Articles of Incorporation, and acknowledged to me that they executed them. ♦ Yl OFFICIAL SEAL • LILLIAN H. WHITE • ` �ti NOTARY PUBLIC - CALIFORNIA PRINCIPAL OFFICE IN • • ORArI.'.E COUI4Tr • • My Commission Expires May • 13. 1979 AFFIDAVIT State of California, County of Orange: Notary Public for the State of California My commission expires 1 3- $ 191- ARNOLD BINDER and MARTHA NEWKIRK, being first sworn, each for himself, says: That ARNOLD BINDER is the Director and that MARTHA NEWKIRK is the Supervisor of YOUTH SERVICE PROGRAM, the unincorporated association mentioned in the foregoing Articles of Incorporation; that the association has authorized its incorporation and has authorized the undersigned, as the officers, to execute the Articles of Incorporation. Q' fly ARNOLD BIND�ER MARTHA NEWKIRK Subscribed and sworn to before me on 1977. • ♦•♦••••♦•♦• t. �c1. i OFFICIAL SEAL • • - f = • Notary Public for the State of California - LILLIAN H. WHITE • �;, y : NOTARY PUBLIC - NI CALIFORA • PRINCIPAL OFFICE iN My commission expires • CP.ANC--E COi'.*TY • hAy C•m-u'sslon Expires Mjy 13.1979 L ,19 7 %� -5- I, MARCH FONG E U, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the record on file in this office, of which it purports to be a copy, and that same is full, true and correct. /may O F J�i����1RE1r t;; -Al ;m `;. I F 0 R�N IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this WAA& qVVI �� Secretary of State EN�ORS�� CERTIFICATE OF AMENDMENT �, FILED OF d p,0 sue. of � °r sh". ARTICLES OF INCORPORATION SEP 2 31985 1lt t F NVG EU, Secretary o(State WILLIAM J. KEELER, JR., and JODY UPHAM BILLINGS certify: 8y Do HOIOEN putY I. That they are the president and secretary, respectively, of COMMUNITY SERVICE PROGRAMS, INC.! a California corporation. 2. That at a meeting of the board of directors of said corporation, duly held at Costa Mesa, California, on May 16, 1985, the following resolution was adopted. RESOLVED that so much of Article VII of the Articles of Incorporation of this corporation as presently reads: "The property, assets, profits, and net income of this corporation are irrevocably dedicated to educational purposes and no part of the profits or net income of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private shareholder or individual. On the dissolu- tion or winding up of this corporation, its assets remaining after payment of, or provision for payment of, all debts and liabilities of this corporation shall be distributed to a non-profit fund, foundation, or corporation that is organized and operated exclusively for educational purposes and that has established its tax-exempt status under Section 50-1(c)(3) of the Internal Revenue Code and Section 23701d of the Revenue and Taxation Code. IS HEREBY AMENDED TO READ: "The property of this corporation is irrevocably dedicated to charitable and educational purposes meeting the requirements for exemption provided by Section 214 of the Revenue and Taxation Code, and upon liquidation, dissolution or abandonment of the owner, after providing for the debts and obligations thereof, the remain- ing assets will not inure to the benefit of any private person but will be distributed to a non-profit fund, foundation, or corporation which is organized and operated exclusively for charitable or educational purposes meeting the requirements for exemption provided by Section 214 of the Revenue and Taxation Codeand which has its tax exempt status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the Revenue and Taxation Code. 3. That the number of directors who voted affirmatively for the adoption of said resolution is 7, and that the number of directors constituting a quorum is 7. There are o member of the corporation. William Keele President �ody pham fillings, Secreta= Each of the undersigned declares under penalty of perjury that the matters set forth in the foregoing certificate are ture and correct. Executed at Costa Mesa, California, on ; �;.f� ; /j /1�'X5_ W lliam J. eier-AP esident Jorcp Up am B sings, Secretary ti 0 _ State California `— Al OFFICE OF THE SECRETARY OF STATE �. I, MARCH FONG E U, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the record on file in this office, of which it purports to be a copy, and that same is full, true and correct. _l:`- OF T • ., ¢€��,•` EUREK'4 s � s � _A Wil- AChk \�1FOR IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this 01;1 1 y -� WOA& 7WI (�� Secretary a/ State ' ENDORSED FILED CERTIFICATE Or AMENDMENT is iM 6" of *w $we" a ba wft at tditlb or OCT 1 21084 ARTICLES Or INCORPORATION W i L MAIM« - VWAft WILLIAM 0. RZELER, OR. and JODY UPBAM BILLINGS certify that: 1. They are the president and the secretar res TSP, Inc., a private California non-profit pectively, of profit Corporation. T• Articlei of the articles of Incorporation of this corporation is amended to read as follows The name of this corporation lot COMMUNITY SERVICE PROGRAMS,. 111C. been 3• The foregoing amendment of articles of Incorpor duly approved by the board of directors. ation has 4• The corporation has no Members. _ w WILLIAM J. President ,� I11 . M- JODY UP BII,l- The JOR UP BI LINGS BYLAWS March 29, 2001 0 ARTICLE I Name and Offices The name of this private non-profit corporation is Community Service Programs, Incorporated (CSP). The principal office for the transaction of the business of the Corporation is fixed and located at Santa Ana, Orange County, California. The Board of Directors may at any time or from time to time change the location of the principal office from one location to another in this County. ARTICLE II se CSP is a non-profit agency committed to serving the people of all ages in Orange County who are involved or at risk of involvement with the justice system. The agency provides prevention, intervention and diversion services to youths, adults, and families and assists victims and witnesses of crime. CSP shall seek all available local, state, private and federal resources in order to achieve the goals established in the Articles of Incorporation. ARTICLE III Board of Directors Section 1 - Governing Body The general management of the affairs of this corporation shall be under the control, supervision, and direction of an elected Board of Directors (hereinafter referred to as Board . Section 2 - Number of Directors The Board shall have a minimum of fifteen (15) directors. The Board may change the authorized number of directors from time. to time by duly adopted amendment to these Bylaws; except, that at no time may the number of directors be fewer than fifteen (15) or more than twenty (20). Qualifications shall be determined from time to time by the Board. Section 3 - Restrictions There shall be no restriction denying membership on the Board to anyone on account of race, color, national origin, creed, religion, age, sex, or disability. 2 _* ----------- _Section 4 - Advisory Board The Advisory Boards of CSP shall consist of those persons, firms, associations or organizations affiliated with this corporation or any of this corporation's activities or programs as may be more specifically provided from time to time by the Board. No such Advisory Board member shall, however, at any time, be entitled to vote at any meeting of the Board of this corporation. Section 5 - Directors Term of Office The term of office for directors is three years. The election of Board members shall be scheduled on a periodic basis with the intent- of k staggering Board terms so memberg=9d wing the first year of their fib term on the Board will represent less than one-fourth of the Board Membership and as required to maintain a 15 member level on the Board. Section 6 - Conflict of Interest No person may be a member of this Board who is an officer or employee of an organization contracting to perform a component of the CSP work program. Neither employees of CSP nor employees of any funding agency providing funds to CSP may serve on the CSP Board. Section 7 -.-Vacancies The Board shall fill all vacancies as soon as is reasonably possible, and in no event greater than six months from the time such vacancy first becomes effective. Section 8 -Attendance All members are expected 'to attend all regularly scheduled Board meetings, all regularly scheduled meetings of committees of which they are members, and other meetings, activities, and events conducted by or under the auspices of the Board. Section 9 - Removal Members may be removed from the Board for failure to attend four (4) regularly scheduled Board meetings and/or four (4) regularly scheduled meetings of a standing committee of the Board on which he or she is a member or any combination thereof over any one (1) year period. Members may also be removed at the will of the Board. A two-thirds (2/3) vote of the Board members, in attendance at any meeting wherein a vote to remove a Board member is taken, shall be required to remove any Board member. 3 ARTICLE iv Powers of the Board of Directors Section l - General powers The Board of Directors shall be responsible for the management of the business of the Corporation, and subject to the restrictions imposed by law, by the Articles of incorporation or by these Bylaws, may exercise all the powers of the Corporation. Section 2 --Specific Powers Without prejudice to such general powers, it is hereby exprefy declared that the Board shall have the following powers, to wit: 1) To adopt and alter a common Seal of the Corporation; 2) To make and change regulations not inconsistent with these Bylaws, for the management of the Corporation's business and affairs; 3) To purchase and pay for any property purchased by the Corporation, either wholly or partly in money, bonds, debentures or other securities of the Corporation; 4) To borrow money and to make and issue notes, bonds and other negotiable and transferable instruments, mortgages, deeds of trust agreements and to do every act and thing necessary to effectuate the same; S) To approve a regular meeting time and place for the Board. The Board may change the regularly scheduled time and/or place for the regular Board meeting at least three (3) weeks in advance. 6) To appoint such committee or committees on any subject within the powers of the Corporation's Articles of Incorporation and to define the powers and duties of such committee or committees. 7) To select and designate such bank(s) or trust company(s) or such other financial institution(s) as they maydeem advisable, as official depository of the funds of the Corporation and to prescribe and order the manner in which such deposits shall be made and/or withdrawn; 0 L-1 8) To appoint or remove an Executive Director and, except as otherwise provided in these Bylaws, prescribe the duties and fix the compensation of the Executive Director and all employees and agents of the Corporation. The Executive Director shall serve at the pleasure of the Board as chief operating executive of the Corporation and shall, subject to the policies of the Board, employ, discharge, supervise, manage and control the employees of CSP. 9) To determine and approve, subject to all appropriate funding source regulations, the following: major personnel, fiscal, administrative and program policies; a =7 - 10) And such other powers as are deemed necessary and appropriate to effectively conduct the business of CSP. Section-3 -Compensation Directors shall not receive any salary for their service as Directors. ARTICLE V Officers and Advisors Section 1 - Positions The officers of the Board shall be the President, the Vice -President, the Secretary and the Treasurer. The immediate past President shall be an officer. of the Board for one year immediately following his/her elected term of office and shall provide whatever knowledge and technical assistance as gained in their previous role as President and as requested by the current President. If the current President serves consecutive terms, so shall the immediate past President. Section 2 - Term Officers shall be elected by ballot at the regular meeting in May. Their term of office shall begin after their installation at the annual meeting in June. They shall serve for one (1) two-year term. Section 3 - Tenure An officer may serve no more than one (1) term in the same office. Section 4 - Election Procedures Election procedures shall be as follows: 1) The Membership Committee shall present its slate of nominees at the April Board meeting. 5 2) Election of officers shall take place the following month at the May Board meeting. Prior to balloting, additional nominations from the floor shall be permitted. A ballot shall be taken for each office. However, if there is only one (1) nominee for any office, the election to that office may be made by voice vote; 3) Officers so elected shall be officially installed at the annual Board meeting in June and their assumption of Board office duties shall commence at that time. Section S - Duties The duties of the officers shall be as follows: 1) President The President shall be the presiding officer of the Board and shall perform all duties customary to that office in accordance with the purposes of CSP, as outlined in the Articles of Incoruoration and elsewhere in these Bylaws, and the policies, procedures, and directives of the Board. The President shall preside at all meetings of the Board and the Executive Committee and be an ex-officio member of all committees, except the Nomination Committee. The President shall designate committee members and chairs who are not directly elected by the Board or Executive Committee. 2) Vice President The Vice -President shall assist the President of the Board in the discharge of his/her duties whenever requested and assume the President's duties in the event of the President's absence, resignation, or inability to perform his/her duties. 3) Secretary The Secretary shall perform all duties customary to that office, be responsible for keeping an accurate written record of the proceedings of all Board meetings, a roster of all members of the Board and its committees, and attendance records for all Board and committee meetings. The Secretary shall report, in writing, all action taken by the -Executive Committee to the full Board and arrange for bonding of all persons handling the funds of CSP in amounts to be determined from time to time by the Board. NE 4) Treasurer The Treasurer shall perform all duties customary to that office, shall have the responsibility for all CSP funds and securities, and shall be responsible for keeping full and accurate accounts of receipts and disbursements, assets and liabilities in the books of CSP. He or she shall deposit or cause to be deposited, all monies or other valuable effects in the name of CSP, in such depositories as shall be selected by the Board. He or she shall serve as a member of the Finance Committee. Section fi - Advisory committee 1) Parliamentarian The President may appoint an unpaid Parliamentarian to serve as an advisor to the Board and the Executive Committee regarding the proper conduct of all meetings. In the absence of a volunteer, a paid Parliamentarian shall be made available as may be necessary from time to time. 2) Legal Advisor The President may appoint an unpaid Legal Advisor to serve as an advisor to the Board and the Executive Committee regarding legal matters concerning CSP. In the absence of a volunteer, a paid Legal Advisor shall be made available as may be necessary from time to time with approval of the Board. Section 7 -Vacancies When an office must be declared vacant for any reason, that office shall be filled for the duration of the unexpired term by the Board. Less than six (6) months shall not be counted as consecutive terms served. Section 8 -Checks Single checks in excess of S500 payable to an individual (staff and non -staff) from discretionary non -grant funds, for non -routine business Operations (which are not line item budget expenditures such as salaries, benefits, rent) will be signed by the Executive Director or his/her designee and one Board member. ARTICLE VI Board of Directors Meetin Is Section 1 - Regular Meetings 7 The Board shall hold nine (9) regularly scheduled Board meetings each calendar year. These meetings shall be scheduled each month unless otherwise ordered by the Board. During the months of ,juiy, August, and December, Board meetings will not be held unless otherwise ordered by the Board. In the event of an urgent item of business, the Executive Committee of the Board shall be convened in order to address that issue. Any action taken by the Executive Committee of the Board will be reported by that Body at the next regularly scheduled meeting and ratified by the full Board at that time. Section 2 - Special Meetings z .Npecial meetings of the Board maybe call twenty-four (24) hours notice by the President or by written request of five (5) Board _ members. Such a meeting shall, whenever possible, receive the same publicity as a regular meeting. Section 3 - Annual Meetin The regular meeting of ,June shall be known as the Annual Meeting and shall be for the purpose of installing officers, receiving annual reports of officers and committees, and for any other business that may arise. Section 4 - Notice and A enda The Board shall provide in writing to all its members notice of, and the agenda for, all Board meetings at least five (5) days in advance of the meetings except as provided in Section 2 above. Section S - Minutes The Board shall keep minutes for each meeting. Minutes of the previous meeting shall be given to all members before the next meeting. The minutes shall include the number of non -vacant seats at the start of each meeting. Section 6 -Quorum The quorum for any meeting of the Board or its committees shall be more than fifty percent (50%) of the non -vacant seats. ARTICLE VII Executive Committee Section-1 -Composition The Executive Committee shall be composed of the President and three members appointed by the President. However, at any meeting of the Board by a two -third (2/3) vote of members present, the Board may change the Committee's membership after notice has been given at the previous meeting. Section 2 - Powers and Duties The Executive Committee shall advise the President and Executive Director concerning the operations of CSP and make recommendations to the Board on matters of policy. The Board may delegate to the Executive Committee, subject to the control of the Board, any of the powers and uthority of the Board, except. --those powers made non -delegable by California law. Except when actin x P g pursuant to the first sentence of this Section 2, the Executive Committee shall act only in the intervals between meetings of the Board and shall be subject at all times to the control of the Board. Section 3 - Meetin , Special meetings of the Executive Committee may be called on twenty-four (24) hours' notice by the President or by written request of three (3) members of the Committee. ARTICLE VUI Standing Committees Section i - Definition The Standing Committee members shall be appointed by the President unless elected by the Board. All appointments of Committee members must be ratified by the Board. The minimum committee size shall be three (3). Each members of the Board shall serve on at least one (1) Standing Committee. The Standing Committees of the Board shall be as follows: A) Finance (refer to Section 4 below) B) Membership and Nominating (refer to Section S below) C) Public Relations and Fundraising (refer to Section 6 below) Section 2 - Term The term of office for committee members shall terminate with the annual meeting in June or until their successors are appointed or elected. Section 3 - Meetings Each Committee shall meet monthly unless otherwise ordered by the Chair of the Committee. Only one meeting per calendar month shall Z be defined as a regular meeting for purposes of counting absences. The Committee Chair shall submit a report to the Board Secretary regarding additional committee meetings including activities and attendance each month. Section 4 - Finance Committee The Finance Committee shall be responsible for overseeing the financial affairs of CSP. The Committee shall: A) Review CSP's annual budget and all modifications thereto; B) Recommend and monitor CSP's internal control system and operations;_ . C) Review CSP's finance and accounting policies for soundness and conformity with generally accepted accounting principals and recommend appropriate changes; D) Review all annual audits and recommend appropriate corrective measures and/or responses; E) Review all monthly financial statements for conformity with approved budgets and funding source policies and regulations; and F) Monitor and review, on an annual basis, all insurance coverages and bonds and all equipment, service and facility leases and contracts. Section S - Membershin and Nominating Committee The Membership and Nominating Committee shall act as the credentials committee of the Board. It shall make every reasonable effort to ensure that all seats are continually filled and it shall report the membership status to the Board on a quarterly basis. Section 6 - Public Relations and Fundraising Committee The Public Relations and Fundraising Committee shall be responsible for promoting the programs and projects, enhancing the public image, providing leadership in "special events" activities, and otherwise fostering the purposes of the entire Agency. Section 7 - Additional Committees Such other committees, standing or special, shall be appointed by the Board as the Board shall from time to time deem necessary to carry on the work of CSP. Each such committee shall have such .powers of the Board as may be expressly delegated to it by resolution of the Board, except those powers expressly made non -delegable by California law. WC ARTICLE IX Parliamentary Authority The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Articles of Incorporation ARTICLE X Review and Amendment of BYIa Section 1 -Review These Bylaws and the bylaws of all delegate agencies shall be reviewed and evaluated at least once a year by the Executive Committee and the Board. This annual review shall occur prior to the Annual Meeting. All delegate agency bylaws must be approved by the Board. Section 2 - Amendment These Bylaws may be amended by a two-thirds (2/3) vote at any regular meeting, provided that the said amendment or amendments have been submitted in writing to each Board member at least five (S) days prior to the meeting at which they are to be voted upon and notice was given at the previous meeting. ARTICLE XI Dedication and Dissolution Section 1 - General Format Should it prove necessary to dissolve this corporation, such dissolution will be effected in accordance with relevant state laws and federal directives, where applicable. Section 2 - Disposal of Assets A) The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this organization shall ever inure to the benefit of any director, officer, or member thereof, or to the benefit of any private persons. 11 9 B) On the dissolution or winding up of the corporation, its assets remaining after payment of, or provision for payment of, all debts and liabilities of this corporation shall be distributed to a non-profit fund, foundation, or corporation which is organized and operated exclusively for charitable purposes and which has established its tax-exempt status and Internal Revenue Code Section 501(c)(3). C) If this corporation holds any assets on trust, or the corporation is formed for charitable purposes, such assets shall be disposed of in such manner as may be directed by decree of the Superior Court of the county in which the corporation has its principal office, on petition therefore by the Attorney General or by any person concerned in the liquidation, in a proceeding to which the Attorney General is a party. 12 0 _COMMUNITY SERVICES PROGRAM INC 2803 ROYAL PALM DR COSTA MESA, CA 92626 Gentlemen: Internal Revenue.Service EP/EO Disclosure Desk P.O. Pox 2350 Los Angeles, CA 90053 Person to Contact: Felicia C. Miraflor Telephone Number: (213)894-4232 Refer Reply to: 90-11 Date: Feb 23, 1990 RE: 95-3167866 COMMUNITY SERVICES PROGRAM INC This is in response to your request for a determination letter of the above -named organization. A review of our records indicates that the above -named organization was recognized to be exempt from Federal income tax in -February 1978, as an organization described in Internal Revenue Code section 501 (c) (3) . It is further classified as an organization that is not a private - f ouddation as defined in section 509(a) of the. -codes because it is an organization described in section 170(b)(1)(A)(vi). This letter verifies your exempt status, and the fact that the original determination letter issued in February 1978 continues to be in effect. If you are in need of further assistance,, please feel free -to contact me at the above address. - We appreciate your cooperation in this regard. Sincerely, Disclosure Assistant STATE OF CAUFORNJA FRANCHISE TAX BOARD P. O. Box 651 SACRAMENTO. CA 95612-Mi December 8, 1989 In reply refer to 344=G =JE COMMUNITY SERVICE PROGRAMS, INC. CAROL TROMPSON, STE D 17200 JAMBOREE IRVINE CA 92714 Purpose - EDUCATIONAL Code Section 23701d Form of Organization Corporation Accounting Period Ending: December 31 Organization Number 0830641 CSSPI This letter confirms your previous exemption from state franchise and income tax under Section 23701d, Revenue and Taxation Code. In confirming your exempt status, me have made no examination of your current activities. If the organization has changed its operation, character, or purpose since exemption was originally granted, that change must be reported immediately to this office. You are still required to file Form 199 (Exempt Organization Annual Information Return) or Form 199E (Exempt Organization Annual Information Statement) on or before the 15th day of the Sth month (4 1/2 months) after the close of your accounting period. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you have income siLbject to the unrelated business income tax under Section 23731 of the Code. In this event, you are required to file Form 109 (Exempt Organization Business Income Tax Return) by the 15th day of the Sth month (4 1/2 months) after the close of your annual accounting period. Contributions made to you are deductible by donors as provided by Sections 17214 through 17216.2 and 24357 through 24359 of the Code, unless your purpose is testing for Public Safety. A SCOTT EXEMPT ORGANIZATION GEXERAL AUDIT -Telephone (916) 369-4171 EO = 0 i CO44u~!TY 58 tVice TWO CSP Board of Directors Resolution The CSP Board of Directors resolves that Margot R. Carlson, CSP Executive Director, is authorized by signature alone to sign program contracts and renewal packages. I hereby certify that the foregoing is a true copy of the- resolution adopted by the Board of Directors of Community Service Programs, Inc. at the January 28, 2004 meeting. Eight Board members (a quorum) stated their approval Signature: '�-�---� Date: 4 ff Cadieux President, Board of Directors Cetary, ervice Programs, Inc. Signa Date: oZ-�l� o Kriffin ard of Directors ervice Programs, Inc. bp - COMMUNITY SERVICE PROGRAMS 1821 East Dyer Road, Suite 200 • Santa Ana, California 92705 Phone (949) 250-0488 • Fax (949) 251-1659 E-mail: generalinfo@cspinc.org Honorary Directors Sheriff Michael Carona County of Orange J. Robert Fluor, H The Fluor Company William R. Halford The Irvine Co. Hon. Robert B. Hutson, Judge Lamoreaux Justice Center Thomas P. Kemp, Retired CEO Coca-Cola Bottling Co. Alan Simon Omaha Steaks Board Officers David Hackney (President) President Hackney Electric, Incorporated 23286 Arroyo Vista Rancho Santa Margarita, CA 92688 Phone: (949) 2644000 Steve Chrton (Vice President) The Irvine Company 11 Innovation Drive Irvine, CA 92617 Phone: (949) 720-4333 Cathleen Jordan Keene (Secretary) Director of Human Resources Vision Solutions 17911 Von Karman Ave. 5`h Floor Irvine, CA 92614 Phone: (949) 660-7413 Jeff Cadieux (Treasurer) JLC Associates, Inc. 17821 Sky Paris Cr., Suite L Irvine, CA 92614 Phone: (949) 224-1955 Board of Directors Claudia Alvarez Council Member City of Santa Ana Post Office Box 1988 Santa Ana, CA 92702 Phone: (714) 647-6900 Lawrence R Armstrong CEO Ware & Malcomb Architects, Inc. 18111 Von Karman Ave., Ste. 600 Irvine, CA 92612 Phone: (949) 660-9128 Mark Chandik Financial Diligence Partners 8841 Research Dr #100 Irvine CA 92618 Phone: (949) 453-I100 x12 Fax: (949) 453-1105 John D. Griffin Vice President Voit Commercial 18500 Von Karman, Suite 150 Irvine, CA 92612 Phone: (949) 851-5100 Chuck Hayes CEO OCB Reprographics 17721 Mitchell North Irvine, CA 92614 Phone: (949) 660-1150 Tim Hussman Presides CEO Newport Meat Company 16691 Hale Avenue Irvine, CA 92606 Phone: (949) 399-4214 Fax: (949) 833 7813 Kenny Johnson John Jury Corporation 1894 N. Main Street Orange, CA 92865 Phone: (714) 279-7901 x106 Dirk H. Manning V.P West Kimball Office 500 S. Grand Ave., 20 Floor Los Angeles, CA 90071 Phone: (213) 892-1450 Michael R. Paselk General Contractor Turelk, Inc. 3700 Santa Fe Ave., Ste. 200 Long Beach, CA 90810 Phone: (310) 835-3736 John Stevens President Fieldcrest Bancorp 23101 Lake Center Drive, Ste. 205 Lake Forest, CA 92630 Phone: (949) 421-0870 x214 Brian Taber President Taber Company, Inc. 1810 E. Borchard Santa Ana, CA 92705 Phone: (714) 543 7100 xl 1 Allan Uyesugi GemologistlJeweler AA Jewel Box 17300 E. 17' St., Ste. E Tustin, CA 92780 Phone: (714) 669-9966 CSP Executive Director Margot R Carlson Phone: (949) 250-0488 mcarisoncspinc.org a non-profit agency serving Orange County since 1972 youth shelter • family counseling • child abuse prevention • parent education • dispute resolution g%27`2005 gang prevention • victim/witness assistance • drug, alcohol, tobacco abuse prevention Website: www.cspinc.org COMMUNITY RESOURCES **PARTIAL LISTING" Alcohol and Drug Abuse Services 24-hour Referral Number (800) 897-2772 Fees: Other: Drug/Alcohol Rehab Addiction Recover Center Santa Ana, CA (714) 289-9142 Fees: Other: Alcohol and Drug Helplline (800) 821-4357 Fees: Other: Drug/Alcohol Rehab Alcoholics Anonymous (714) 773-4357 Fees: Other: Young persons open meeting on Sunday nights at 7:00pm Behavioral Health Services Long Beach, CA (562) 599-8444 Fees: Other: Chapman House/Chapman Academy (949) 472-0533 Fees: Insurance and full fee (occasional sliding scale) Other: Adolescent program: school, family groups, individual, outpatient, drug testing Complete Drug Testing Laguna Hills, CA (949) 582-2738 Fees: Other: Drug Testing Cornerstone of Southern California Tustin, CA (714) 730-5399 Fees: Other: Crittenton Services Children and Family 801 E. Chapman, Ste. 230 Fullerton, CA 92831 (714) 680-8200 Fees: Other: 24-Hours. Residential treatment facilities for adolescents, including pregnant and parenting teens, chemical dependency and mental health services. Drug Reporting/Anaheim 425 S. Harbor Blvd. Anaheim, CA 92805 (714)765-1490 Fees: Other: 24-hour number to report drug usage and/or drug dealing in Anaheim. Genesis Program Long Beach, CA (949) 499-7150 Fees: Other: K.C. Services 8345 Garden Grove Blvd., Ste. 104 Garden Grove, CA (714) 539-4544 Fees: Payment plan and fee waiver available. Other: Bilingual: Vietnamese, Japanese, Spanish Living Success Center 445 E. 17th St., Ste. E Costa Mesa, CA 92627 (949) 6454723 Fees: Other: Drug/Alcohol Rehab Merit Academy Laguna Hills, CA (949)582-2738 Fees: Fees vary (some scholarships) Other: Structured adolescent school/12-step based program. Several programs. Serves all Orange County. 0 National Council on Alcholism/Drug Dependency Long Beach; CA (562) 426-8262 Fees: Other: Drug Testing New Directions 12287 La Mirada Blvd., Ste. B La Mirada, CA (562) 944-3735 Fees: Sliding scale, free evaluations Other: Drug Testing O.C. Alcohol and Drug Abuse Services 211 W. Commonwealth Ave., Ste. 204 Fullerton, CA 92832 (714) 447-7099 Fees: Other: County operated outpatient adult and adolescent treatment. Staff speaks Spanish. O.C. Alcohol and Drug Abuse Services Aliso Viejo, CA (949) 643-6960 Fees: Sliding fee scale Other: Adults, adolescents, groups/individual. Phoenix House 1207 E. Fruit St. (714) 953-9373 Fees: Other: 24-hour residential treatment program for adults and adolescents. Spanish services available Positive Action Center Chapman Medical Center Orange, CA (714) 633-0011 Fees: Insurance Other: Inpatient and day treatment S.O.S./S.A.M.S. Contact: Denise Hensley Laguna Niguel, CA (949) 363-0916 Fees: Full Fee (no sliding scale) Other: Outpatient, teen groups, family involvement. Drug testing. S.O.S./S.A.M.S. Laguna Niguel, CA (949) 363-0916 Fees: Other: Drug Testing St. Joseph Hospital Orange, CA (714) 771-8080 Fees: Other: Stanton Detox Stanton, CA (714) 229-9105 Fees: Other: T&G Communications Laguna Hills, CA Fees: Full Fee (no sliding scale) Other: Adult and adolescent invidivual counseling. Most therapists are licensed T&G Communications 2130 E. Fourth St., Ste. 107 Santa Ana, CA 92705 (714) 558-1076 Fees: Other: Drug Testing The Hope Institute 2900 Bristol St., C-206 Costa Mesa, CA (714)432-0020 Fees: Scholarships available Other: Drug Testing The Hope Institute 2900 Bristol St., C-206 Costa Mesa, CA (714) 432-0020 Fees: Scholarships available 2 0 n Other: Drug/Alcohol Rehab The Witts Inn P.O. Box 394 Dana Point, CA (949) 443-0700 Fees: Based on ability to pay Other: Drug Testing Wilts Inn Dana Point, CA (949) 443-0700 Fees: Insurance and full fee (no sliding scale) Other: Adult, adolescent, residential, detox, and outpatient Witts Inn San Clemente, CA (949) 443-0700 Fees: Other: Drug Testing Anger Management Anger Management Program (949) 496-9823 Fees: Other: F.A.C.E.S. 1966 E. Chapman Ave., Ste. G Fullerton, CA (714) 879-9616 Fees: Sliding scale $20 and up Other: OC Health Care 390 Monte Vista Costa Mesa, CA (949)631-7540 Fees: medi-cal, medicare, insurance, sliding scale Other: Serves NB, IRV, CM Seaview Counseling 8071 Slater Ave., Ste. 150 Huntington Beach, CA (714) 960-2624 Fees: Straight talk 5712 Camp Street Cypress, CA 90630 (714) 828-2000 Fees: Sliding scale from $16 to $85 Other: 10 week course on Saturday The Hope Institute 2900 Bristol St., C-206 Costa Mesa, CA (714)432-0020 Fees: Scholarships available Other: Turning Point center 2101 E. 4th St., Ste. 150-B Santa Ana, CA (714) 547-8111 Fees: Sliding scale Other: 8 week course, Bilingual Spanish services BilinguaUSPanish Resources Latino Psych & Social Services 1515 N. Broadway Santa Ana, CA (714)834-0757 Fees: Sliding scale Other: OC Health Care 14140 Beach Blvd., #155 Westminster, CA 92683 (714) 896-7556 Fees: Medi-cal, insurance, sliding scale Spanish Catholic Charities 1506 Brookhollow Dr., Ste. 100 Santa Ana, CA (714)662-7500 Fees: Sliding scale from $25 Other: Successful Living Counseling 9355 Chapman Garden Grove, CA (714)638-2656 3 0 Fees: Other: Counselinp-Mental Health Anaheim Union High School District Contact: Kim Bauerle (714) 999-2179 Fees: Free Other: Parenting Groups. Six -week groups offered throughout AUSHD. Catholic Charities 1506 Brookhollow Dr., Ste. 100 Santa Ana, CA (714) 662-7500 Fees: Sliding scale from $25 Other: Famiily Counseling Center for Family Counseling 2 Executive Circle, #280 Irvine, CA 92614 (949) 442-1000 Fees: Other: Famiily Counseling Center for Hope and Healing 17802 Sky Park Cr, Ste. 204 Irvine, CA 92614 (949) 752-2738 Fees: Sliding Scale from $40 Other: Famiily Counseling Center of Hope Counseling 14600 Goldenwest St., #A112 Westminster, CA 92683 (714) 898-8155 Fees: Nonprofit, based on ability to pay Other: Famiily Counseling Child Guidance Center 2050 Youth Way Fullerton, CA 92835 (714) 871-9264 Fees: Sliding scale Other: Counseling for children and thand their families including ADHD evals and treatment, social skills groups for children. Connections Counseling Center (877) 5604357 Fees: Other: Divorce Education/Family Counseling 2030 E. 4th St., Ste. 128 Santa Ana, CA (714) 547-7399 Fees: Sliding scale from $30 to $80 Other: Famiily Counseling F.A.C.E.S. Laguna Niguel, CA (949)582-7500 Fees: Sliding fee scale Other: Family counseling and education, parenting. F.A.C.E.S. 1966 E. Chapman Ave., Ste. G Fullerton, CA (714) 879-9616 Fees: $20/hour and up Other: Counseling for children and their parents experiencing divorce, family eval for custody and mediation, family violence, substance and alcohol abuse, child sexual abuse. Groups for parents, couples, children and adolescents. Anger management group, home visits, conflict resolution and parenting clases. Family Enrichment Center 760 Euclid Avenue, Suite 108 Anaheim, CA 92801 (714) 758-1884 Fees: Sliding scale Other: Psychotherapy, marital counseling, biofeedback, hypnotherapy, psychological testing, treatment for survivors of childhood sexual abuse. Glenoaks Counseling Center 1730 La Palma Ave., Ste. H Cl 0 Anaheim, CA 92801 (714)635-8480 Fees: $30 and up Other: Marriage, family, child and individual counseling, domestic violence, drug and alcohol addicitions, approved by the O.C. Probation for domestic violence, parent's classes. La Colonia Anaheim Independencia (West Anaheim, Garden Grove, and Stanton) 10841 Garza Avenue Anaheim, CA 92804 (714) 826-9070 Fees: None Other: Offering information and referrals, counseling, parent educaiton classes, support groups, youth development, WIC, employment services, case management, and community educaiton classes. Latino Psych & Social Services 1515 N. Broadway Santa Ana, CA 92706 (714) 834-0757 Fees: Sliding scale, accepts Medi-Cal Other: Adult and child bilingual mental health and medicaiton services (Healthy Family), family therapy, child therapy, depression, suicide crisis, schizophrenia, bipolar, etc. Manzanita Park 1260 Riviera St. Anaheim, CA 92801 (714) 765-3776 Fees: Other: Mariposa Women's Center 812 Town & Country Rd. Orange, CA 92868 (714) 547-6494 Fees: Sliding scale, some groups are free Other: Outpatient counseling service including a program for women with alcohol and drug related problems and a general family program including individual, couple, child, adolescent and family therapy. Support groups, ongoing parenting classes, and daily 12 step meetings. O.C. Health Care/Children and Youth 377 East Chapman Ave., Ste. 110 Placentia, CA 92870 (714)577-5400 Fees: Covered by Medi-Cal, Medicare, private pay on sliding scale Other: County sponsored outpatient behavioral care health services for children, short and long term therapy and crisis intervention. Serves: Anaheim, Brea, Buena Park, Fullerton, La Habra, La Palma, Placentia, and Yorba Linda. O.C. Health Care/Children and Youth Services San Juan Capistrano, CA (949) 496-2931 Fees: Sliding fee scale, Medi-Cal Other. Children and adolescents, 5150 eval. O.C. Mental Health/Adults 2035 E. Ball Road, Ste. 200 Anaheim, CA 92806 (714) 517-6300 Fees: Covered by Medi-Cal, Medicare, private pay on sliding scale Other: Outpatient mental health service for adult 18 years and older, short-term therapy, adult case management, crisis intervention, including 5150 eval. Serves: Anaheim, Garden Grove. OC Health Care -Westminster 14140 Beach Blvd., #155 Westminster, CA 92683 (714)896-7556 Fees: Medi-cal, insurance, sliding scale Other: Family counseling Pepperdine Univ_ Counseling Center 2151 Michelson Dr., Ste. 265 Irvine, CA (949) 223-2570 5 0 E Fees: Sliding scale Other: Family counseling Perspectives Counseling Center San Juan Capistrano, CA (949) 851-9613 Fees: Other: Pilgramage Family Therapy Center Laguna Niguel, (949) 460-5320 Fees: Sliding fee scale Other: Adults, teens, parenting, eating disorders. Bilingual services: Spanish and Farci. Weekend appointments Ponderosa Park (South Anaheim) 2100 Haster St. Anaheim, CA 92802 (714) 750-2826 Fees: None Other: Offering information and referrals, counseling, after school activities, child development activities, academic support, emergency assistance,outreach services, parent -education classes, support groups, youth development, family literacy, health education and services, employment services, adult ED, WIC Salk Community (West Anaheim & Stanton) 1411 Gilbert St. Anaheim, CA 92804 (714) 826-5746 Fees: None Other: Offering information and referrals, counseling, after school activities, academic support, parent education classes, youth development, support groups, anger management and family literacy. Seaview Counseling 8071 Slater Ave., Ste. 150 Huntington Beach, CA (714) 960-2624 Fees: Other: Family counseling TERRAP Treatment Center (714) 963-5857 Fees: Other. Anxiety Disorders The Gary Center 341 Hillcrest Street La Habra, CA 90631 (562)691-3263 Fees: Low to none Other: Community counseling for individual, group, family, child and marriage. Classes in ESL, literacy, parent ed. Child abuse and domestic violence, prey, alcohol and drug programs, accepts referrals by OC Probation, food distribution, dental clinic. Staff speaks Spanish. The Rebuilding Therapy Center 5475 E. La Palma Ave., #204 Anaheim, CA_ (714) 970-8429 Fees: Other: UCI Medical Center (714) 456-5902 Fees: Other: Child Psych. Services Westcounty Counseling 8041 Newman Ave., 2nd Fl. Huntington Beach, CA 92647 (714) 847-3356 Fees: Other: Western Youth Services 1535 E. Orangewood St., Ste. 101 Anaheim, CA 92805 (714) 712-7780 Fees: Medi-cal Other: Provides mental health assessment services. 0 • Domestic Violence Homepeace San Juan Capistrano, CA (949)661-1790 Fees: Other: Men Human Options 1500 Adams Ave., #206 Costa Mesa, CA (949) 435-9992 Fees: Other: Human Options Laguna Beach, CA (949)497-0604 Fees: Other: Luara's House San Clemente, CA (949) 498-1511 Fees: Other: Women and children Mariposa Women's Center 812 Town & Country Rd. Orange, CA 92868 (714) 547-6494 Fees: Sliding scale Other: Parenting classes also available. Bilingual: Spanish Women's Transistional Living P.O. Box 6130 Orange, CA 92863 (714) 992-1931 Fees: Other: 24-hour hotline. Provides emergency shelter and crisis intervention for up to 45 days for battered women and their children. Counseling, job development, children's programs. Eating Disorders St. Jude Medical Center 101 E. Valencia Center Fullerton, CA 92835 (714) 992-3059 Fees: $10.00 per group Other: Contact John Sawyer (714) 871-9732 Emergency Services ESA North Orange County - Community Service Center 310 West Broadway Anaheim, CA 92805 (714) 776-7510 Fees: Other: Food bags, rent, mortgage, utility assistance, transportation, emergency housing. Need two forms of I.D. and specific need. Employment GED Hotline - Contact Center P.O. Box 81826 Lincoln, NE 68501 (800)626-9433 Fees: Other: Referral for GED preparation and testing sites. Staff speaks Spanish. One Stop Career Center 50 S. Anaheim Blvd., 3rd Fl., Ste. 300 Anaheim, CA 92805 (714)765-4350 Fees: Other: ROP/North Orange County 2360 W. La Palma Ave. Anaheim, CA 92801 (714)502-5858 Fees: $40 per semester (some fee waivers) must be 16 or older. Other: Offers classes in culinary arts, nursing, electronics, computers, office skills, auto, masonry, construction and printing. Career assessment free to high school students, $60.00 for adults 7 0 0 Youth Employment Services Downtown Community Center 250 E. Center Street Anaheim, CA 92805 (714) 956-1182 Fees: Services are free Other: Places youth 14-24 in jobs year round. Grief & Loss Bereaved Parents 112 W. Wilken Way Anaheim, CA 92802 (714) 750-9237 Fees: Self supporting, nonprofit Other: 24-hour. For parents who have had a chidl die or siblings whose brother/sister has died. Center of Hope Counseling 14600 Goldenwest St., #A 112 Westminster, CA 92683 (714) 898-8155 Fees: Nonprofit, based on ability to pay Other: Hoag Memorial Hospital Newport Beach, CA (949) 760-2358 Fees: Other: Grief support groups Kids Connected Irvine, CA (949) 380-4334 Fees: Other: Kids Connected Laguna Hills, CA (800) 899-2866 Fees: Free Other: Support for children who have a parent with cancer Necessary Steps Santa Ana, CA (949)852-0277 Fees: Other: Parents of Murdered Children P.O. Box 28864 Santa Ana, CA 92799 (714)647-7508 Fees: Other: The Gathering Place 1343 W. Valencia Dr., #H Fullerton, CA (714) 810-5302 Fees: Other: Bereavement group support for children and adolescents ages 8-14 from 4- 5:30 on Tuesdays and adult grief support group 1 Oam on Saturday. Health Care CalifomiaKids (800) 3474543 Fees: Other: Affordable health care for kids that do not qualify for Medi-Cal or Healthy Families. Child Health & Disibility Prevention (800) 993-2437 Fees: Other: Provides free health check-ups and requires no proof of citizenship or immigration status. Medical visits, vision, hearing and dental. Children's Health Access Program (888) 747-1222 Fees: Medi-Cal Other: Provides free to low cost medical care for children and pregnant women. Healthy Families (800) 880-5305 Fees: Other: Provides low cost health insurance for children who do not qualify for free Medi- Cal. Citizen's citizen children of E: 0 0 undocumented parents, "qualified immigrants" are eligible. Hospitals -Inpatient College Hospital Costa Mesa, CA (949) 642-2734 Fees: Other: Psych Eval., D/A detox UCI Medical Center (714) 456-5902 Fees: Other: Psych Eval. Parenting Classes F.A.C.E.S. Laguna Niguel, CA (949) 582-7500 Fees: Sliding scale Other: Serves all south county residents Kinship Care Program Contact: Marguerite Ramirez Mission Viejo, CA (949) 364-0500 Fees: No Charge Other: Resources for grandparents or other relatives raising children. Serves Orange County Parent Project San CIemente, Fees: Total fee: $35.00 Other: Contacts: Janet Dunford (949) 361- 8386, Linda Slauson (949) 361-8214 Pilgramage Family Therapy Center Laguna Hils, CA (949) 460-5320 Fees: Sliding scale Other: South county residents Pregnancy Mary's Shelter P.O. Box 10433 Santa Ana, CA 92711 (714)730-0930 Fees: Other. Voluntary shelter for pregnant minors. Provides counseling services, childbirth education, adoption and parent education. Private Practice Psychiatrist Dr. Fred Kurth Huntington Beach, CA (714) 841-9203 Fees: Other: Dr. K. Khuran Santa Ana, CA (714) 547-0969 Fees: Other: Dr. Mark Charles Fullerton, CA (714) 871-5411 Fees: Other: Dr. Michal Popvic Santa Ana, CA (714)541-5549 Fees: Other: Dr. Ryan Seay Mission Viejo, CA (949) 580-5365 Fees: Other: Private Practice Psychologist Mary Pat Kelly Laguna Beach, (949) 494-0093 Fees: Other: Private Practice Therapist Tere Wilshin 25283 Cabot Rd., Ste. 107 Laguna Hills, CA (949) 458-8145 Ifl 0 Fees: Other: Private Practice Therapist Larry Hamilton Laguna Hills, CA (949) 707-1613 Fees: Other: Recreational Activities Anaheim Community Services 200 S. Anaheim Blvd., Ste. 433 Anaheim, CA 92805 (714) 765-5191 Fees: Other: Recreational activities, classes, programs for children. Spanish spoken. Boys and Girls Club 311 E. Broadway Anaheim, CA 92805 (714) 491-3617 Fees: $15 per year Other: Open to all youth ages 6-18. After school pick up programs. Computers, tutors, athletics, arts, dance, field trips, teen programs. Project SAY Contact: Gabriel Camarena (714) 765-5275 Fees: Other: Youth development program offered at various schools throughout Anaheim. Programs for ages 5-12 and 13-17. Salvation Army 1515 North Street Anaheim, CA 92801 (714) 491-1450 Fees: Other: Provides recreational program and activities. YMCA/Anaheim Family 240 S. Euclid Avenue Anaheim, CA 92802 (714)635-9622 Fees: Varied Other. Recreational and site activities for youth and adults. Staff speaks Spanish. Residential Programs Boys Town of Southern California 350 W. Wardlow Rd. Long Beach, CA (800) 448-3000 Fees: Sliding scale Other: I year placement Long Beach Youth Home (562)494-7491 Fees: Other: Ages 11-17 Sun Hawk Academy Out of State (800) 214-3878 Fees: Other: Ages 13-17. Intense clinical component Sexual Assault CSP Sexual Assault (949) 752-1971 Fees: Other. Sexual Assault Program for Teen Girls (714) 730-0838 Fees: Full Fees Other: Teen groups, individual and family therapy. Serves all Orange County. Teen Group for Girls Contact: Victoria Dominguez-Ashimine (714) 730-0838 Fees: Other: Smoking Cessation County TUPP Program (714) 541-1444 Fees: IN 0 i Other: Suicide Prevention Suicide Hotline (714) 894-4242 Fees: Other: Suicide Prevention Suicide Prevention Center (310) 391-1253 Fees: Other: Support Groups Toughlove (800) 599-8820 Fees: Other: 11 SHELTER DAILY PROGRAM SCHEDULE Monday Tuesday Wednesdayl Thursday Friday Saturday Sunday 7:00 Wake Up......................................................................................... Sleep In....................................... 7:30 Grooming -shower, dress / Chores -make bed, pick up bedrooms and bathrooms... Sleep In ....................................... 8:00 BREAKFAST Sleep In ....................................... 8:30 Goals / Power Walk......................................................................... Wake Up..................................... 9:00 Study Hall......................................................................... Study Hall / Hike Grooming..................................... 9:30 Study Hall..................................................................... Study Hall / Hike B R E A K F A S T 1 0:00 Study Hall......................................................................... Study Hall/ Hike Goals.......................................... 10:30 Snack & Break................................................................................ Power Walk/Exercise..................... 11:00 Study Hall........................................................................................ Chores/Laundry Deep Clean 11:30 Study Hall........................................................................................ Educational Film Deep Clean 12:00 L U N C H Educational Film Deep Clean 12:30 Physical Activity.................................................................................. Educational Film Deep Clean 1:00 Anger Mgmt group Special Project/ Reading Art Artist / Group Group Group L U N C H 1:30 Anger Mgmt group Special Project/ Reading Art Artist / Group Group Group Outing/ Leisure ............................. 2:00 Leisure Time Staff Meeting/Activity Artist / Group Leisure Time Leisure Time Outing/ Leisure ............................. 2:30 Snack Staff Meeting/Activity Snack Yoga Snack Outing/ Leisure ............................. 3:00 Independent Living/ Social Skills (Job Prep) Staff Meeting/Activity Independent Living/ Social Skills (Budgeting) _ Yoga Living/ Social Skills (Health) Group/ Independent Living/ Social Skills Indepent Living Skills (Nutrition) 3:30 Independent Living/ Social Skills (Job Prep) Staff Meeting/Activity Independent Living/ Social Skills (Budgeting) Snack Living/ Social Skills (Health) Group/ Independent Living/ Social Skills Indepent Living Skills (Nutrition) 4:00 Outing/leisure....................................................................................... Exercise/Games........................... 4:30 Outing/leisure........................................................................................... Exercise/Games........................... 5:00 House Chores....................................................................................................................................... 5:30 House Chores...................................................................................... Special Project/Reading/Art............. 6:00 D 1 N N E R 6:30 P H O N E T 1 M E 7:00 Group/ House Meeting Grad Group --- ---- - - Group/ House Meeting..._......................................................................... 7:30 Group/ House Meeting Grad Group Group/ House Meeting............................................................................... 8:00 Group/ Special Project Grad Group Group/ Appreciation 12 Step Mtg MOVIES ......................... Game Time 8:30 Special Project Grad Group u Appreciation 12 Step Mtg MOVIES ......................... Game Time 9:00 Snack.............................................................................. M O V I E S ......................... Snack 9:15 Go to Room....................................................................... ......................... Go to Room 9:30 —MOVIES Journaling......................................................................... M O V I E S ......................... Journaling 10:00 Lights Out............................................................... Snack................................. Lights Out 10:15 S I e e p...................................................................... Go to Room ......................... Sleep................ 10:30 S I e e p...................................................................... Journaling............................ Sleep................ 11:00 S lee p ...................................................................... Lights Out........................... Sleep ................ s OM��NITy SERVICE YROGgP YOUTH SHELTER PROGRAM EVALUATION & OUTCOMES MEASUREMENT SYSTEM 1. Telephone Contact Interview -Assessment Form 2. Advisory Board Statistics Individual Client Information Form 3. Youth Exit Program Evaluation Survey 4. Parent Exit Program Evaluation Survey 5. Follow-ups: 30, 60,180 days 6. Aftercare Services Participation: Weekly Grad Group, Weekly Parent Meeting, Mentor Program, AA Panel/12 Step Program Attendance 7. Outcomes Measurement Tools: Project Logic Model, Outcomes Measurement Framework, Statistics, Records, JABR Client Management System (in process) 07/07/2005 Adoptive Intact Family Single female Single male Step -family Other (list) munity Agency Agency Program County Sheriff Department , parent, friend ial Services Race: White Black/African American Asian kCSP Youth Shelter SSESSMENT FORM Case/File Number. Name: M F Y N Divorced? (circle one) Y N Never Married? (circle one) Y N Remarried? Y N # of Step -family members Client Case Status: Assessment Only New client Re -Admit American Indian or Alaska Native Native Hawaiian or Other Pacific Islander American Indian or Alaska Native AND White Asian AND White Black/African American AND White American Indian/Alaska Native AND Black/African American Other Race Ethnici Cuban Mexican/Chicano Not Hispanic or Latino Other Puerto Rican Page 1 of 5 Entry/Assessment Date Exit Date: Total Days Here: CSP Youth Shelter SESSMENT FORM Phone: Overall grades, attendance, area of difficulty, social skills, deficits, special classes: Special skills or talents of child, hobbies, recreational interests: Family history (include Parents, Siblings, Historical Data, Social Services Involvement, etc): Developmental and Health History:, Were there any pregnancy and/or delivery complications (please circle)? Yes No If yes, please explain: Was there any prenatal exposure to drugs, alcohol, toxins, etc.? Yes No If yes, please explain and give specifics: Has this client had any major accidents, injuries or surgeries? Yes No If yes, please explain and give specifics: Has this client ever had any learning or speech difficulties (please circle)? Yes No If yes, please explain and give specifics: Medical Status: Date of last medical exam by a MD? Client's Doctor Phone: Yes No Has the client EVER taken any psychiatric medication? Yes No If yes, please explain: Has the client ever been in therapy before? Explain: Does the client have any allergies? If yes, please list and explain: What does the client hope to accomplish at the shelter (goals):. Additional Assessment Notes/Affect during assessment: Page 2 of 5 r CSP Youth Shelter 0 ASSESSMENT FORM Emotional Abuse/Neglect Physical Abuse Sexual Abuse Family Hx of Divorce Significant Losses Family Hx. Of Depression Family Hx of Violence Fire -setting Behavior Aggression with Family Aggression with Peers Sexually Active Family Drug and Alcohol Use Page 3 of 5 • ��'4 t,ev ss si �v •a.o •wV �w kCSP Youth Shelter i ESSMENT FORM Tried EM Tried BE Tried Tried Tried Used Regularly Used Regularly Used Regularly Used Regularly Used Regularly Used Regularly Used Regularly Used Regularly Used Regularly Used Regularly Used Regularly Age: Situation: Age: Situation- Age: Situation: Age: Situation: Age: Situation: Age: —Situation: Age: Situation: Age: Situation- Age: Situation: Age: Situation: Age —Situation: Any attempts to stop using: Problems resulting from drug use: Page 4 of 5 _ CSP Youth Shelter SSESSMENT FORM Total Family Income: $Monthly/Annually Unearned Income: $ Number of Family Members: Family Income Level: (Please indicate one) 30% of median (Very, Very Low) Very Low Low/Moderate Exit Status: Exit Dispositions: Satisfactory: Emergency Admit Completed Program Goals Returned Home Relative's Home Friend's Home Group Home Hospital Other appropriate setting Assessment Only Unsatisfactory: Ran away from shelter (Client termination) Behavioral/Rule Violation (Shelter Termination) **client is deemed as SATISFACTORY if ANY satisfactory dispositions apply Page 5 of 5 Youth's Name: Parent Name: �-r Community Service Programs, Inc. Youth Shelter Youth Evaluation Counselor: Date: 1. What changes have you noticed for you or your family since beginning the Shelter program? 2. What goals do you have as you leave today? 3. What is your opinion of the shelter staff in regards to helping you during the family crisis? 4. In what ways can our shelter program be improved? 5. Which after -care services will you be using? Grad group, therapy session, mentor program, Thursday AA panel? 0 6. Any specific coping skills you will take with you? 7. Which groups did you find most helpful? Least helpful? Goals House meetings Self -Esteem Anger Management Relationships Grad Group AA Panel Additional comments appreciated: Valuesidecision making Communication Expressing Feelings Self-awareness Films Problem Solving 0 • Community Service Programs, Inc. Youth Shelter Parent Evaluation Youth's Name: Counselor: Parent Name: Date: 1. What changes have occurred with your family since you have been involved with the Shelter program? 2. How will you maintain these changes? 3. Using the scale below, how would you rate the changes that have occurred? (circle one) 1 2 3 4 5 6 7 Very Negative No Very Positive Change Change Change 4. List any goals you might have as you leave Shelter program. 5. Overall assessment of the services you received in this program. (Circle) 1 2 3 4 5 6 7 Unsuccessful Partially Highly Successful Successful 6. Would you recommend Shelter to another family? (Circle) Un kely Unlikely ery Even Chance Likely Very Likely 7. In addition to aftercare services we provide, (grad group, parent group, therapist sessions and mentor program), do you need referrals? Additional comments appreciated: Follow-up Telephone Evaluation - CSP YoAkSheIter Spanish ❑ Assmt Only ❑ E.A. ❑ FILE #: THERAPIST: PHONE M CLIENT NAME: PARENT NAME: 30 Day Follow-up: Date/Initials: Your child was referred to the Shelter for ] .Child's current living situation: 2. Has this behavior continued to be a significant problem in your family? Yes No 3. Is your child currently attending school? Yes No DATES AT SHELTER: to RELEASE LOCATION: 4. Is your child, to the best of your knowledge, currently using drugs, alcohol, or tobacco? Yes No 5. Since the time your child received services at the Shelter has he/she had contact with the police? Yes No If yes, why? 6. Do you feel the services you received at the Shelter were beneficial? (Are things better or worse?) Yes No Additional Comments: 60 Day Follow-up: Date/Initials: ].Child's current living situation: 2. Has this behavior continued to be a significant problem in your family? Yes No 3. Is your child currently attending school? Yes No 4. Is your child, to the best of your knowledge, currently using drugs, alcohol, or tobacco? Yes No 5. Since the time your child received services at the Shelter has he/she had contact with the police? Yes No If yes, why? 6. Do you feel the services you received at the Shelter were beneficial? (Are things better or worse?) Yes No Additional Comments: 180 Day Follow-up: Date/Initials: ].Child's current living situation: 2. Has this behavior continued to be a significant problem in your family? Yes No 3. Is your child currently attending school? Yes No 4. Is your child, to the best of your knowledge, currently using drugs, alcohol, or tobacco? Yes No 5. Since the time your child received services at the Shelter has he/she had contact with the police? Yes No If yes, why? 6. Do you feel the services you received at the Shelter were beneficial? (Are things better or worse?) Yes No Additional Comments: C:\Documents and Settings\hbrigham\Local Settings\Temporary Internet Files\OLK677\Follow-up Telephone EvaluationCSP Youth Shelterl .doc s EXHIBIT C EXHIBIT C 0 CSP agrees to: a. Continuously occupy and use the Premises solely for the operation of the Youth Shelter. b. Provide for the Youth Shelter to be open and supervised 24 hours a day, seven days a week for emergency and temporary shelter for local homeless, runaway, and other youth -in -crises from the age of 11 through 18 years. C. Provide full room and board for no less than 6 and no more than 20 homeless, runaway, and other youth -in -crisis. If the facility is full, additional youth will be placed on a waiting list for services and referred to an alternative shelter located in Orange County. If no shelter space is available in Orange County, youth will be given referrals to other sources of food and assistance until shelter space can be located. d. Provide services for eligible youth who meet the following definitions (i) a male or female individual from the age of 11 through 18; (ii) an individual who lacks a fixed, regular, and adequate nighttime residence; and (iii) an individual who has a primary nighttime residence that is not designed for, nor ordinarily used as, a regular sleeping accommodation for human beings; or (iv) an individual who has been identified as a youth -in -crisis due to abusive or unhealthy family situations and is referred to the facility by the police department, a school counselor, or a concerned family member. e. Provide outreach efforts that target primarily Huntington Beach high -risk youth populations. g. Maintain a clean, safe, secure and supportive environment including separate sleeping and bathroom facilities for girls and boys. h. Provide clean and appropriate clothing and hygiene products. i. Include case management services for residents consisting of assessment of needs, the development of an individualized service plan, and provision of assistance in the form of referrals and advocacy to community agencies for other needed services. j. Ensure the availability of complimentary supportive services appropriate to each client's needs that measurably improves the individual's quality of life. k. Develop and maintain linkages or partnerships with community resources for services not provided by CSP. 05agree/youth shelter LEASE I Exhibit C EXHIBIT C 1. Provide access to social activities, including before school activities, after school activities, teenage programs, esteem groups, etc. in Provide post -shelter permanent housing planning, strategizing, counseling and advocacy. n. Refer residents to drug rehabilitation programs, mental health programs, and special education programs when such services are needed. o. CSP must obtain the prior written approval of City prior to permitting shelter services to any one person in excess of twenty-one (21) calendar days which approval shall not be unreasonably withheld. If necessary for residents unable to return home or to a relative's home, CSP shall find foster, group or other permanent housing. In such cases as may be appropriate, long-term housing assistance may be provided for independent living in suitable housing units within the community, either directly by CSP or in collaboration with an approved subcontracted housing agency. P. Staff a sufficient number of appropriately licensed trained and skilled personnel to maintain the shelter facility, offer individualized case management services, and administer support programs. q. Provide services by employing case management staff directly or by entering a City -approved subcontractual relationship with an appropriate entity. Case managers shall be responsible for the following: (i) Development of a comprehensive orientation and assessment process which entails the collection of demographic data, formulation of a psycho - social history, contact / coordination with collateral agencies serving the client, and identification of any barriers to obtaining permanent housing. (ii) Development of an individualized service plan addressing the needs of the client, which must be jointly developed, specify measurable goals, and be reviewed and updated regularly. (iii) Linkages to community resources including referrals for other needed supportive services, including those services that address mental health, medical health, substance abuse, and behavioral health needs. (iv) Development of a permanent housing plan, which includes referrals, counseling, and advocacy for the Youth Shelter resident. S. Develop case records for each resident that include demographic data and a determination of the category of need and priority level for service. 05agree/youth shelter LEASE 2 Exhibit C EXHIBIT C t. Maintain complete and accurate records pertaining to clients served and the operation of the facility. U. Provide the City with quarterly and annual reports in a form acceptable to the City, tracking performance measures on an ongoing basis. V. Allow City monitoring personnel access to inspect and/or audit the facility and/or (non -confidential) records of the shelter provider. W. Contracted agencies and service providers shall additionally be obliged to make (non -confidential) case record information available for City monitoring. X. Provide three meals (breakfast, lunch and dinner) and snacks to each resident on a daily basis. Meals must be well balanced, nutritious, and adequate in quality and quantity to meet basic dietary needs of residents according to the federal Recommended Daily Allowances (RDA). 05agree/youth shelter LEASE 3 Exhibit C EXHIBIT D 0 City of Huntington Beach Youth Shelter Evaluation Report Landscape Areas Area Max Pts Earned Pts Lawns 10 Trees 10 Shrubs 10 Ground Cover 10 Irrigation 10 Walkways 10 Lighting 10 Parking 10 Total 80 Total Points Earned Score N Received By Building Areas Area Max Pts Earned Pts Office 10 Kitchen 10 Dining Room 10 Living Room 10 Boys Bedrooms 10 Boys Bathroom 10 Girls Bedrooms 10 Girls Bathroom 10 Total 80 (160 maximum) (Total Points Earned / 160) c�� ACORD CQMMU-6 11 18/0!05 CERTIFICATE OF LIABILITY INSURANCE s DATE(MIOU Y) MMII PROIwCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Chapman & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE License #0522024 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P . O. Box 5455 ALTER TIME COVERAGE AFFORDED BY THE POLICIES BELOW, Pasadena CA 91117-0455 Phone:626-405-8031 Fax:626-405-0585 INSURERS AFFORDING COVERAGE NAIC# Community Service Programs,lnc 1821 E. Dyer Road Ste. 200 Santa Ana CA 92705 INSURER R£verport.Insur! Company INSURER B: Everest National INSURER C: INSURER U. INSURER E: GUVtKA(iEa THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE DATE MIEXPIRATION LIMITS A GENERAL LMILiTY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE a OCCUR X Sexual Abuse RIC0006428 RIC0006428 CONTRACTUAL LIABIL 10/01/05 10/01/05 Y10/01/05 10/01/06 10/01/06 10/01/06 EACH OCCURRENCE $ 1000000 PREMISESEaocar�) $100000 MED EXP (Any one person) $ 5000 PERSONALBADVINJURY $ 1000000 GENERAL AGGREGATE $ 3000000 X PROFESSIONAL GENT AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT Loc PRODUCTS - COMPIOP AGG $ 10 0 0 0 0 0 Em Ben. 1000000 A AUTOMOBILE LIABILITY ANYAUTO RIC0006428 10/01/05 10/01/06 COMBINED SINGLE LIMIT (Ea accident) S 10 0 0 0 0 0 X ALL OWNED AUTOS BODILY INJURY (Per person) $ SCHEDULED AUTOS X HIRED AUTOS BODILY INJURY (Per accident) $ X NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC AUTO ONLY: AGG S ANY AUTO $ A EXCESSIUMBRELLA LIABILITY X OCCUR CLAIMSMADE REL0006429 10/01/05 10/01/06 EACH OCCURRENCE $ 1000000 AGGREGATE $ 1000000 S DEDUCTIBLE $ RETENTION S B WORKERS COMPENSATION AND EMPLOYERS'LIABILITY ANY PROPRIETORMARTNERIEXECUTIVE OFFICERIMEMBER EXCLUDED? 6600000007051 07/01/05 07101/06 X TORY LIMITS I.. ER E.L.EACHACCIDENT $1000000 E.L. DISEASE - EA EMPLOYW S 10 0 0 0 0 0 EL. DISEASE - POLICY LOAT $ 1000 0 00 9yes, describe under SPECIAL PROVISIONS below OTHER A A Employee Dishonest Property RIC0006428 RIC0006428 10/01/05 10/01/05 10/01/06 1 10/01/06 Limit 450,000 Contents 249,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS City of Huntington Beach, it's Agents, officers & Employees are named as additional insured with respect to the operations of the named insured except for workers' compensation coverage. REFS Gang Prevention Program CERTIFICATE HULL)EK `„""'" `' • •"^ EUNTIN3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER W1LL-ENBEAV6R•%-MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, B - HAkL City of Huntington Beach�N�Bq rxmlCrtsPONTPIeiNstiRER"GSOR Police Department 2000 Main Street Huntington Beach CA 92648 REPRE A 25 (2001108) 1, City Attorney O ACORD 1988 1 Riverport Insurance Company POLICY NUMBER: RIC0006428 CL-261 (11-85) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 26 1185 ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSON OR ORGANIZATION: City of Huntington Beach, it's agents, officers and employees 2000 Main Street Huntington Beach, CA 92648 WHO IS AN INSURED (Section Il) is amended to include as an insured the person or organization shown in the Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or rented to you. "Such Insurance as is afforded by the Endorsement for the Additional Insured's shall apply as primary insurance_ Any other insurance maintained by the district or its officers and employees shall be excess only and not contributing with the coinsurance afforded by this endorsement"_ Community Service Programs 1821 E. Dyer Road, #200 Santa Ana, CA 92705 Authorized Representative Date: 10/17/05 OjF�ER D TO FORK McGRA , 'E4�t 41 a? ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(turAI601YY COT!7MWIiT- 6 U 11 18 05 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Chapman & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE License #0522024 HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR P . O. Box 5455 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Pasadena CA 91117-0455 Phone:626-405-8031 Fax:626-405-0585 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERA: Riverport Zasuraace CompaaY INSURERB: Everest National Community Service Programs,Inc INSURERC: 1821 E. Dyer Road Ste. 200 INSURERD: Santa Ana CA 92705 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WH tCH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. !TR SR TYPE OF INSURANCE POLICY NUMBER KETW DATE DATE zy RO O LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1000000 PREmisES(Ea occurece $ 100000 A X COMMERCIAL GENERALLIAimuTY RXCO006428 10/01/05 10/01/06 MED EXP (Any one person) $ 5 000 CLAIMS MADE FX] OCCUR PERSONAL & ADV INJURY $1000000 X Sexual Abuse RIC0006428 10/01/05 10/01/06 X PROFESSIONAL GENERAL AGGREGATE $ 3000000 CONTRACTUAL LIABIL Y10/01/05 10/O1106 GFSTLAGGREGATE LIMIT APPLIES PER: PRODUCTS -COMPIOPAGG S 1000000 Ben. 1000000 POLICY PRO LOC JECT A AUTOMOBILE X LIABILITY ANYAUTO RIC0006428 10/01/05 10/01/06 COMBINED SINGLE LIMIT (Ea accident) $1000000 BODILY INJURY (Per person) S ALL OWNED AUTOS SCHEDULED AUTOS X BODILY INJURY (Per accident) $ HIREDAUTOS NON -OWNED AUTOS X PROPERTY DAMAGE (Per accident) S GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG S ANY AUTO S EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $1000000 AGGREGATE S IOD0000 A X OCCUR CLAIMSMADE REL0006429 10/01/05 10/01/06 $ S DEDUCTIBLE s RETENTION SIH- WORKERS COMPENSATION AND X TORY LIMITS ER E.L. EACH ACCIDENT $1000000 B EMPLOYERS! LIABILITY ANY PROPRIETORiPARTNERIEXECUTNE OFFICERJMEMBEREXCLUDED? 6600000007051 07/01/05 07/01/06 E.L. DISEASE - EA EMPLOYE $ 1000000 E.L. DISEASE- POLICY LIMIT $ 10 0 0 0 0 0 If yes, describe under SPECIAL PROVISIONS below OTHER A Employee Dishonest RIC0006428 10/01/05 10/01/06 Limit 450,000 A Property RIC0006428 10/01/05 10/01/06 Contents 249,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS City of Huntington Beach, it's Agents, Employees and Officers are named as Additional Insured with respect to the operations of the named insured except for Workers' Compensation. REF: Juvenile Diversion t,ti'Cl lt-IIrAIC nvurerc �r,•••,���•••••.••• HONTINI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF. THE ISSUING INSURER WILL ENIMMVOR14�-MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO WE LEFT, City of Huntington Beach I Bow R- Police Department 2000 Main Street UTgQP Huntington Beach CA 92648 - AEPREPR AT ACORD 25 (2001108) APPROVED.AS T FORM: 4��lR M> GRAI H, C, l �tto%neye- WP1a.unua,vrcrvrW%Iivn rave Riverport Insurance Company POLICY NUMBER: RIC0006428 CL-261 (11-85) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE REAR IT CAREFULLY. CG 20 26 1185 ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSON OR ORGANIZATION: City of Huntington Beach, it's agents, officers and employees 2000 Main Street Huntington Beach, CA 92648 WHO IS AN INSURED (Section I1) is amended to include as an insured the person or organization shown in the Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or rented to you. "Such Insurance as is afforded by the Endorsement for the Additional Insured's shall apply as primary insurance. Any other insurance maintained by the district or its officers and employees shall be excess only and not contributing with the coinsurance afforded by this endorsement". Community Service Programs 1821 E. Dyer Road, #200 Santa Ana, CA 92705 Authorized Representative Date: 10/17/05 ROVED AS O FORM: NIFER WGRATH, City Atto ev rrl��� OP ID S ACM CERTIFICATE OF LIABILITY INSURANCE C -6 DATE (MWODIr Y) 11 18 05 PRODUCER Chapman & Associates License #0522024 P . O. Box 5455 Pasadena CA 91117-0455 Phone:626-405-8031 Fax:626-405-0585 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC# INSURED Community Service Programs,inc 1821 S. Dyer Road Ste. 200 Santa Ana CA 92705 INSURER A: Riwrport Insurance Company INSURERS: Everest National INSURERG: -' WSURERO: INSURER £: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SPAWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE MO IVE OLICY EXPIRATION DATE MWD LIMITS GENERALLIABILITY EACH OCCURRENCE $1000000 PREMISES(Eaoccaenca) S 100000 A X COMMERCIAL GENERAL LIABILITY RIC0006428 10/01/05 10/01/06 MED DIP (Any one person) $5 0 0 0 CLAIMS MADE a OCCUR PERSONAL & ADV INJURY s 1000000 X Sexual Abuse RIC0006428 10/01/05 10/01/06 X PROFESSIONAL GENERAL AGGREGATE $3000000 CONTRACTUAL LIABIL 10/01/05 10/01/06 GENLAGGREGATE LIMIT APPLIES PER: PRODUCTS -COMPIOPAGG $1000000 POLICY JJEEcT Loc Ben. 1000000 A AUTOMOBILE LIABILITY X ANY AUTO RIC0006428 10j01/05 10/01J06 COMBINED SINGLE LIMIT (Ea accident) s 1fl0o0oo BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULEDAUTOS BODILY INJURY (Per accident) $ X HIRED AUTOS X NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT b OTHER THAN EA ACC AUTO ONLY- AGG S ANY AUTO S EXCESSAJMBRELLALIABILITY EACH OCCURRENCE $ 1000000 A X I OCCUR CLAIMSMADE REL0006429 10/01/05 10/01/06 AGGREGATE s 1000000 3 S DEDUCTIBLE $ RETENTION S WORKERS COMPENSATION AND X I TORY LIMITS ER $ EMPLOYERS' LIABILITY ANY PROPRIETORJPARTNEWEXECUTIVE OFFICERIMEMSC-R EXCLUDED? 6600000007051 07/01/05 07/01/06 E.L. EACH ACCIDENT _ $1000000 E.L. DISEASE - EA EOY $1000000 If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $ 1000000 OTHER A Employee Dishonest RIC0006428 10/01/05 10/01/06 Limit 450,000 A Property RIC0006428 10/01/05 10/01/06 Contents 249,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS City of Huntington Beach, it's Agents, officers & Employees are named as additional insured with respect to the operations of the named insured except for workers' compensation. REF: Victim Assistance Program HOLDER City of Huntington Police Department 2000 Main Street Huntington Beach CA Beach 92648 HUNT IN2 ' SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOI DATE THEREOF, THE ISSUING INSURER WILL 18111 AVCRTISMALL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAND TO THE LEFT, HAtx: IMPT8E1TO'08tKM=NC ACORD 25 (2001108) "-- �' ©ACORD CORPORATION 1988 024/03 Riverport insurance Company POLICY NUMBER: RIC0006428 CL-261 (11-85) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 26 1185 ADDITIONAL INSURED DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSON OR ORGANIZATION: City of Huntington Beach, it's agents, officers and employees 2000 Main Street Huntington Beach, CA 92648 WHO IS AN INSURED (Section H) is amended to include as an insured the person or organization shown in the Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or rented to you. "Such Insurance as is afforded by the Endorsement for the Additional Insured's shall apply as primary insurance. Any other insurance maintained by the district or its officers and employees shall be excess only and not contributing with the coinsurance afforded by this endorsement". Community Service Programs 1821 E. Dyer Road, 4200 Santa Ana, CA 92705 Authorized Representative Date: 10/17/05 RCA ROUTING SHEET INITIATING DEPARTMENT: Economic Development SUBJECT: Approval of Youth Shelter Lease and Management Agreement with Community Service Programs, Inc. COUNCIL MEETING DATE: December 19, 2005 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached Not Applicable ❑ Attached Contract/Agreement (w/exhibits if applicable) Not Applicable ❑ (Signed in full by the City Attome ) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attorney) Certificates of Insurance (Approved b the City Attorne ( pp y y y) Attached Not Applicable ❑ Fiscal Impact Statement (Unbudget, over $5,000) Attached Not Applicable ❑' Bonds (If applicable) Attached Not Applicable ❑ Staff Report (If applicable) Attached Not Applicable ❑ Commission, Board or Committee Re ort If applicable p ( pp ) Attached Not Applicable El s/Conditions for Approval and/or Denial g pp Attached Not Applicable ElFindin EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ) Assistant City Administrator Initial t City Administrator Initial City Clerk ( ) RCA Author: HOLTZ (5901) MIA