HomeMy WebLinkAboutCONSOLIDATED FIRE EMERGENCY COMMUNICATIONS, DISPATCH, TRAINING AND RECORDS MANAGEMENT SYSTEMS - NET 6 - 1987-05-20AGREEMENT FOR CONSOLIDATED FIRE EMERGENCY
COMMUNICATIONS, TRAINING, REPORTING AND INFORMATION SYSTEMS
THIS AGREEMENT is made and entered into by and among the City
of Fountain Valley, City of Huntington Beach, City of Newport
Beach, City of Westminster, each a municipal corporation of the
State of California, hereinafter referred to jointly and severally
as "CITIES" and the County of Orange, a political subdivision of
the State of California, hereinafter referred to as "COUNTY." For
convenience, Consolidated Fire Emergency Communications, Training,
and Records Management Systems shall be hereinafter referred to as
"SYSTEM."
WHEREAS, CITIES and COUNTY are responsible for providing fire
protection, rescue, emergency medical, hazardous materials, fire
investigations, and records management systems within their
respective corporate limits of each of said cities and Midway City
and Sunset Beach, the unincorporated area of the County; and
Investigation has disclosed that SYSTEM would greatly reduce
the total cost of providing maximum emergency fire protection and
would permit maximum use of equipment and manpower in cooperative
ventures, thereby increasing emergency efficiency and defense
capabilities of CITIES and COUNTY; and
CITIES and COUNTY each have the power and authority to provide
emergency services, facilities, equipment, personnel, training,
fire investigations, records management systems, and dispatching
for their respective geographical areas and are capable of
providing such facilities and services at this time; and
Government Code Sections 6500 et seq. provide that two (2) or
more public agencies, by Agreement, may jointly exercise any power
common to the contracting parties;
NOW, THEREFORE, CITIES and COUNTY do hereby agree as follows:
1. STATEMENT OF WORK:
The City of Huntington Beach shall provide to CITIES and
COUNTY dispatch, training, and records management through a system
to be located in and operated by said City of Huntington Beach.
2. DIVISION OF MAINTENANCE COSTS:
The actual cost of maintenance and operation of SYSTEM
shall be distributed among CITIES and COUNTY based on the
following formulae for the period beginning January 1, 1988
through June 301 1988, and such CITIES and COUNTY shall pay their
share of such costs to the City of Huntington Beach as hereinafter
provided:
CITY
Fountain Valley
POPULATION
(thousands)
55.1
Huntington Beach 184.3
ASSESSED
VALUATION
(millions)
I,886.1
7,495.3
Newport Beach 67.1 7,169.5
Westminster 73.0 2,007.8
County of Orange 6.4 179.9
TOTAL PERCENTAGE
1,941.2 10.2
7,679.6 40.1
7,236.6 37.8
2,080.8 10.9
166.3 1.0
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The relative shares of cost for the fiscal period beginning
January 1, 1988 through June 30, 1988, and each fiscal year
thereafter, shall be computed by using the same method as used in
the above chart provided that population and assessed valuation
figures shall be adjusted as of January 1 of each year, commencing
January 1, 1988. The current population estimate issued by the
State Department of Finance or successor agency and the current
secured assessed valuation figures issued by the Orange County
Assessors Office shall be used for this purpose. Such costs shall
be prorated for any city or county which executes this Agreement
during rather than at the commencement of any fiscal year. If one
or more parties withdraw from this Agreement, as provided in
paragraph 4, such costs shall be shared among the remaining
parties as provided herein.
The City of Huntington Beach shall notify each party of the
estimated total cost of providing such services in each subsequent
fiscal year by February 1 immediately preceding each fiscal year.
Such estimated costs shall be reviewed at the end of each fiscal
year and adjusted as necessary to reimburse the CITIES and COUNTY
for any unexpended funds.
A total cost increase in excess of ten (10) percent in any
year shall require specific approval by each of the parties. The
City of Huntington Beach shall prepare and retain records of said
actual costs and allow inspection thereof by the other parties for
a period of five (5) years following the fiscal year in question.
3. COMMUNICATION COSTS
Determination of the total cost for communication,
510
training, personnel and equipment shall be limited to the
following items:
a. Telephone.
I Two (2) emergency telephone reporting trunk
lines from each city.
2. One (1) station telephone plus line charges to
each fire station.
3. Rental of "Emergency Telephone Equipment" and
other equipment directly related to its
function.
b. Vocal Alarm System.
1. One (1) vocal alarm speaker plus line charges
to each fire station.
c. Personnel.
1. Two (2) qualified fire dispatchers continuously
on duty in the communications center.
d. One radio paging system.
e. Other personnel, components or equipment agreed to
by CITIES and COUNTY.
4. NOTICE OF WITHDRAWAL:
The term of this Agreement shall remain in full force and
effect from and after the date hereof subject to withdrawal of any
of CITIES or COUNTY as herein provided. If any CITY or COUNTY
chooses to withdraw from this Agreement, it shall give notice in
writing to each other contracting CITY and COUNTY on or before
January 1 of any year, and such withdrawal shall become effective
the following July 1. If such notice is given, any remaining
party may withdraw by giving similar notice on or before the
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following January 30. Any withdrawal notice by Huntington Beach
shall serve to terminate this Agreement as of the effective date.
5. REQUIRED COMMUNICATION EgUIPMENT
Each of the CITIES and COUNTY shall install the following
minimum communication equipment in each fire station:
a. A station direct telephone line With handset
originating at the communication center in Huntington Beach.
b. A station vocal or paging line and speaker
originating at the communication center in Huntington Beach.
c. A mobile data computer terminal in each operating
fire company unit.
b. EMERGENCY TELEPHONE EQUIPMENT:
CITIES shall install two (2) emergency telephone
reporting trunk lines terminating at the communication center in
Huntington Beach.
7. ADDITIONAL TELEPHONE EQUIPMENT
CITIES or COUNTY may have installed special or extra
telephone equipment or electronic equipment in addition to the
standard equipment required by this Agreement, provided that the
installing CITY or COUNTY shall pay for all such special or extra
equipment.
8. 1RECTION OF ORDERS:
All installation, maintenance and repair orders for any
system communication equipment shall be directed through the City
of Huntington Beach.
9. BILLING:
The City of Huntington Beach shall quarterly bill each of
the CITIES and COUNTY for their share of the costs as determined
-5-
%
V
and expended under this Agreement and each CITY and COUNTY shall
pay the billed amount within thirty (30) days after such billing.
10. RESPONSIBLE AUTHORITIES; FORMING PROCEDURES:
The responsible authorities for this Agreement shall be
the Fire Chiefs and City Managers, City Administrators or County
Administrator. Operational procedure shall be agreed upon by a
majority of CITIES and COUNTY Fire Chiefs and each CITY and COUNTY
shall be responsible for the proper disposition of its business
telephone Calls.
11. MAPPING AND OTHER INFORMATION:
CITIES and COUNTY shall provide and maintain accurate
mapping and related emergency dispatching information necessary
for efficient deployment and control of fire units and manpower.
This information and all subsequent information shall be the
responsibility of each individual CITIES and COUNTY and all
changes shall be sent to the communications center.
12. TITLE TO PROPERTY:
Title to all property collectively acquired hereunder
shall be property of the City of Huntington Beach and shall so
remain following termination of this Agreement. Title to property
individually acquired by any CITY or COUNTY shall remain the
property of the acquiring entity.
13. INDEMNITY:
The City of Huntington Beach, its officers and employees
(herein as "City") are expressly indemnified by each other party
against any claim of injury to person or property or any death
which may arise from provision of services to such party
hereunder. This duty to indemnify shall include a duty to defend
-6-
actions brought against City and shall extend to all claims even
when it is alleged that the claim or claims are founded upon the
active or passive, the joint, concurrent or sole negligence or act
of City. Without limitation of the foregoing, no party, nor any
of its officers, agents or employees shall assume any liability by
reason of anything done or omitted to be done by the remaining
parties or any of them or by their officers, agents and employees
under or in connection with any work performed pursuant to this
Agreement. Each party (indemnitor) agrees to defend and save and
hold harmless the other parties (indemnitee) to this agreement and
each of them and their officers and employees from any and all
liability, loss or cost, that indemnitee may incur by reason of
any death or any injury to person or to property which occurs as
result of any act or omission of indemnitor its, officers or
employees.
In the event that legal action is brought against any party
then such party shall immediately forward to each other party and
all of them a copy of the Summons and Complaint in such action.
In the event that two or more parties are charged with
concurrent negligence in a legal action or actions brought jointly
against two more such parties then each defendant shall bear its
own defense and costs. If final judgement is entered against any
such party or parties, any apportionment of damages between such
joint defendants shall be made in the verdict or decision of the
court.
-7-
14. CONTINUED EFFECT OF 1972 AGREEMENT CONCERNING FIRE
TRAINING SYSTEMS:
All facilities use entitlements granted previously to
the Cities of Fountain Valley, Seal Beach and Westminster by "An
Agreement for Constructing a Central Fire Training Facility and
Operating a Fire Training System" dated September 25, 1972,
shall remain in full force and effect.
IN WITNESS WHEREOF, we have caused this Agreement to be
executed the day, month and year appearing below.
EXECUTED at Fountain valley, California this 13th day
of July_ , 1988.
ATTEST:
City Ma ger
SIM
CITY OF FOUNTAIN VALLEY,
a Municipal corporation
. /1-L--/-Z) lftr
N, or
APPROVED AS TO FORM:
City Attorney
Attorney
Executed at Huntington Beach, California, this 30�� day
of , 8 nAotk, ,, 19M.
CITY OF HUNTINGTON BEACH,
a Municipal corporation
ATTEST:
APPROVED AS TO FORM:
City Clerk jity orney
4F' a Ch of
EXECUTED at Westminster,�falifornia, this o2/ day
of , 19 9:
CITY OF WESTMINSTER,
a Municipal corporation
W" Ao I I i . •�
Mayor
ATTEST:
City Clerk
CityMCdager--
EXECUTED at Newport Beach, Californ^ this of 198
CIT 0 PORT H
a n c ti n
BY:
ATTES 'Mayor
(:
i ty Clerk A ROVED AS �✓ OR
orney
a
- 9 -
EXECUTED at Santa Ana, California this / y_ C�C day
of Af4
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN
DELIVERED TO THE CHAIRMAN OF
THE BOARD
���8 C1erk o the
Board of Supervisors
COUNTY OF ORANGE
a political subdivision
B
chairman
Board of
Supervisors
APPROVED AS TO FORM:
County Counsel
-10-
MINUTES OF THE BOARD OF SUPERVISORS
OF ORANGE COUNTY, CALIFORNIA
MARCH 15, 1988
AGREEMENTS WITH CITIES OF FOUNTAIN VALLEY, HUNTINGTON BEACH, NEWPORT BEACH AND
WESTMINSTER FOR AUTOMATIC AIDE WITH NET 6 AND CONSOLIDATED FIRE EMERGENCY
C RUNIC NS: Fire Department requests approval of agreements wit the
cities o ountain Valley, Huntington Beath, Newport Beach, and Westminster
for Consolidated Fire Emergency Communications, Training, Reporting, and
Information Systems, and the Automatic Aid Agreement with the Net 6.
MOTION: On motion by Supervisor Roth, seconded by Supervisor Riley, the
o� ard'authorized execution of the agreements for Consolidated Fire Emergency
Communications, Training, Reporting, and Information Systems and the Automatic
Aid Agreement with the Net 6. MOTION UNANIMOUSLY CARRIED.
®F1013-2.3 (12176)
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REQUEST FOR CITY,,C4UNCIL�ACTI0N
Date May 7 1987
BY CITY COL'=tiCLL
Submitted to: Honorable Mayor and City Council
p
. ,�PILOVED 14
Submitted by: Charles W. Thompson, City Administr t r
Prepared by: Raymond C. Picard, Fire Chi crr� GLrr..'
Subject: AUTOMATIC AID AND CONSOLIDATED FIRE EMERGENCY COMMUNICATIONS,
TRAINING, REPORTING AND INFORMATION SYSTEMS AGREEMENTS FOR NET 6
Consistent with Council Policy? (X] Yes (] New Policy or Exception
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments:
STATEMENT OF IS5UE:
The existing Net 6 Automatic Aid and Facilities Use Agreements between the Cities of Fountain
Valley, Huntington Beach, Seal Beach, Westminster and the County of Orange need to be modified
due to cancellation by Seal Beach and an inclusion request by Newport Beach.
RECOMMENDATION:
Ratify the Agreements to allow for automatic mutual aid between the cities and the County of
Orange and to enter into a joint Net 6 operating agreement for a consolidated fire communication,
training, reporting and information system.
ANALYSIS:
Net 6, a cooperative functional organization, has by Agreement been jointly operating a
consolidated communication, training, reporting and information system since 1974. The partners
in this venture have been the City Fire Department's of Fountain Valley, Huntington Beach, Seal
Beach, Westminster and the County of Orange.
Since the City of Seal Beach has contracted their fire protection services to the County of Orange,
this City Is no longer directly involved with Net 6 and has chosen to let the County jointly operate
with Net 6 on their behalf. Also, the City of Newport Beach finds that it would be to everyone's
advantage to join Net 6. In addition, there have been several modifying contracts over the years
which need to be cleaned up and incorporated Into these two new Agreements.
The cost effectiveness and efficiency of this operating relationship has proven itself over the
years, and all parties have agreed to the revised terms. These Agreements are subject to the
ratification by all City Councils and the Board of Supervisors. The scope, terms, and procedures
incorporated within these Agreements are essentially the same as in the past.
FUNDING SOURCE:
Overall, there is a general fund projected cost savings for all of the entities involved except for the
City of Newport Beach which is entering into a new expanded activity.
ALTERNATIVE ACTIONS:
No option on the Seal Beach cancellation. The City could try to limit the Agreement to the
current users with resulting cost increases, or cancel all contracts and operate independently.
ATTACHMENTS:
Automatic Aid and Communications, Training, Reporting and Information Systems Agreements.
RCP/sr
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CITY bF- HUNTlNGT'bPJ BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
March 18, 1988
Wanda Raggio, City Clerk
Office of the City Clerk
3300 Newport Boulevard
Newport Beach, CA 92663
Dear Wanda,
CALIFORNIA 92648
Enclosed are (5) five original signature pages to the following
agreenents which were approved by our City Council on May 20, 1987
and were recently approved by your city.
Automatic Aid Agreement (Fountain Valley/Huntington Beach,Newport
Beach/Westminster)
Agreement For Consolidated Fire Emergency/Cotrmunications
(Fountain Valley/Huntington Beach/New-
port Beach/Westminster)
Please return all five original signature pages to our office
so that we may forward the entire original agreement to the
County Board of Supervisors who in turn will provide each of
our cities with an original agreement.
Thank you.
By: 4��
Connie Brockway
Deputy City Clerk, CMC
(Tetaphonc 714-536-52271
CITY OF NEWPORT BEACH
OFFICE OF THE CITY CLERK
P.O. BOX 1768. NEWPORT BEACH. CA 92658-8915
(714) 644-3005
April 11, 1988
Connie Brockway
Deputy City Clerk
Office of City Clerk
2000 Main Street
Huntington Beach, CA 92648
Subject: Automatic Aid Agreement (Fountain Valley/Huntington Beach/
Newport Beach/Westminster/County of Orange)
Agreement for Consolidated Fire Emergency/Communications/Training/
Reporting and Information Systems
Dear Connie:
Enclosed are (5) five original signature pages for above referenced -
agreements.per your request of March 18, 1988. It is our understanding
that the Board of Supervisors will provide us with a complete signed
copy of the subject agreements.
Sincerely,
11�4" eol
Wanda E. Raggio
City Clerk
WER:pm
3300 Newport Boulevard, Newport Beach
V
CITY OF NEWPORT BEACH
June 12, 1987
OFFICE OF THE CITY CLERK 4.04
P.O. BOX 1768, NEWPORT REACH. CA 92658-8915 ,
(714) 644-3005
?&Vy U
�JrK f
Mr. Raymond Picard
Fire Chief
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Dear Mr. Picard:
Enclosed are copies of the following resolutions adopted by the City
Council at their meeting of dune 8, 1987:
Resolution No. 87-74 - Authorizing the t1ayor's execution of
the automation aid agreement among the cities of Fountain
Valley, Huntington Beach, Newport Beach, Westminster and the
County of Orange.
Resolution No. 87-75 - Authorizing the flayor's execution of
the agreement for consolidated fire emergency communications,
training, reporting and information systems.
Also enclosed are signature pages for each of -the two agreements.
Following execution by cites of Orange County and the County of Orange,
please return one copy of each signature page to this office for our
files.
Sincerely,
4fet�-O-
Wanda E. Raggio
City Clerk
WER:pm
Enclosure(s)
3300 Newport Boulevard, Newport Beach
RESOLUTION NO. 87-75
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NL'1VPORT BEACH AUTHORIZING THE MAYOR'S EXECUTION
OF THE AGREMIENT FOR CONSOLIDATED FIRE
DIERGENCY COADIUNICATIONS, TRAINING, REPORTING
AND I NFOMMAT I ON SYSTEMS.
MAEREAS, the City of Newport Beach desires to enter into
a Joint Powers Agreement with the Cities of Huntington Beach,
Westminster, Fountain Valley and the County of Orange; and
WHEREAS, the Joint Powers Agreement will provide
consolidated fire -emergency communications, training and records
management for the Newport Beach Fire Department; and
MIEREAS, the funding of this program has been approved in
the 1987-88 budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City Newport Beach as follows:
The Mayor of the City of Newport Beach is hereby
authorized to execute the attached Agreement for Consolidated
Fire Emergency Communications, Training, Reporting and
Information Systems.
ADOPTED this 8th day of June 1987.
h]a y
r
ATTEST:
CITY CLERK
n
-I-
CERT ff D AWAT UEANr� CO 6CT COPY
CITY CLEU OF THE CITT OF INEWPORT OLD
DATE.-
-m
EXECUTED at Huntington Beach, California this- ��_ day
of , 1987.
CITY OF HUNTINGTON EACH
a uni o atiON
EX
of i
Ti_n`a,•er
D at Newport Beach,
»� , 1987.
ATTEST:
d�
City Man ger
i
City C1er
By
Mayor
PROVED AS TO
rl-P ^ City Attorney
fornia this IeQZVe--, day
CITY OF NEWPORT BEACH
a mun�r4Fa;/Cjorporation
Bye
Mayor
ROrAS FORM:
City Attorney
ti
Fire Chief
7
ATTEST:
City Clerk
E £CUTED at Newport Beach,
of 1987.
APPROVED AS TO FORM:
City Attorney
California this _Z2Z2L day
CITY OF NEWPORT BEACH
a mun_tc4aoq corporation
By
Mayor
ATTEST: APPRO ED AS TO FORM: `
City Man v
er City Attorney
City Clerk Fire Lief
EXECUTED at Westminster, California this day
of , -1987.
ATTEST: CITY OF WESTMINSTER
a municipal
corporation
City Manager
City Clerk
By
Mayor
APPROVED AS TO FORM:
City Attorney
:wz
r
-y Wrotmi'nstrr
Tttg of
CIVIC CENTER
8200 WESTMINSTER BOULEVARD
WESTMINSTER, CALIFORNIA 92683
714 CODE 898.3311
April 21, 1988
Alicia M. Wentworth, CMC
City Clerk
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Dear Alicia,
Enclosed are the -five original signature pages to the
Automatic Aid Agreement and Agreement for Consolidated Fire
Emergency/Communications which have been executed per your
request.
We shall look forward to receiving the complete original
agreements from the Orange County Board of Supervisors.
sincerely,
Y
��
Mary Lou Morey, CMC
�:
City Clerk
tng
Enclosures
IW
�W)
4o47()m���c �ici (�jrw�-f—
'F((-i-?,.
4$,.T (?t 4 (- �-, i
�1
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
March 18, 1988
May l,ou Morey, CMC
Office of the City Clerk
8200 Westminster Blvd.
Westminster, CA 92683
Dear May Lou,
CALIFORNIA 92648
Enclosed are (5) five original signature pages to the following
agreements which were approved by our City Council on May 20, 1987
and were recently approved by your city.
Automatic Aid Agreement (Fountain Valley/1untington Beach/Newport
r� Beach/Westminster)
Agreement For Consolidated Fire Emeraenc /Com:nunications
(Fountain Valley/Huntington Beach/New-
port Beach/Westminster)
Please return all five original signature pages to our office
so that we may forward the entire original agreement to the
County Board of Supervisors who in turn will provide each of
our cities with an original agreement.
Thank you.
ALICIA M. h'ENT6rORTH, CITY CLERK
By
, a�-� —
Connie Brockway, Deputy Ci6ey Clerk CMC
A.MW : CB: pm
Enclosure
(Telephone, 714-536-52271
V
CITY OF HUNTINCTCN BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
March 31, 1988
Leticia Diaz, Acting City Clerk
Office of the City Clerk
10200 Slater Avenue
Fountain Valley, CA 92708
CALIFORNIA 92648
Enclosed are (5) five original signature pages to the following
agreements which were approved by our City Council on May 20, 1987,
and were recently approved by your city.
Automatic Aid Agreement (Fountain Valley/Huntington Beach, Newport
Beach/Westminster)
A reement for Consolidated Fire Emergency/Communications
Fountain Valley/Huntington Beach/Newport
Beach/Westminster)
Please return all five original signature pages to our office
so that we may forward the entire original agreement to the
County Board of Supervisors who in turn will provide each of
our cities with an original agreement.
Thank you.
$y
Connie Brockway
Deputy City Clerk CMC
CB:bt
Enclosures
ITdephone- 714-536-5227)