HomeMy WebLinkAboutCotton/Beland/Associates, Inc. Planning Services Re: Preparation of Housing Element Update for General Plan 3/18/96 - 1996-03-18�� CITY OF HUNTINGTON .BEACH
INTER -DEPARTMENT COMMUNICATION
HUNTINGTON BEACH
TO: Honorable Mayor and City Council
FROM: Melanie S. Fallon
Director of Community De elopment
VIA: Michael T. Ulaerua
City Administrator
DATE: May 8, 1996
SUBJECT: MAY 13, 1996 STUDY SESSION ON THE HOUSING ELEMENT UPDATE
As you are aware, the City is in the process of updating its Housing Element. The City's
consultant, Cotton/Beland/Associates, (CBA) and staff will be conducting a Housing Element
Update study session on May 13, 1996 on the status of the update. CBA has prepared a draft of
the City's housing needs assessment, which has been presented to the Housing Element Update
Ad Hoc Committee, arid will be presented to the City Council at the City Council study session.
CBA will be giving a short presentation on the following topics:
• Housing Element Background (Relation to General Plan Update, Role of HCD, and Approach
to Housing Element Update Process)
• Summary of Housing Needs
• Summary of Potential Housing Programs
After the presentation, staff and CBA will be available to answer any questions. If you have any
questions prior to the study session, please contact Julie Osugi, at x5274.
cc: David Biggs, Director of Economic Development
Howard Zelefsky, Planning Director
Linda Niles, Senior Planner
Stephen Kohler, Redevelopment Project Manager
Carol Runzel, Assistant Project Manager
Julie Osugi, Associate Planner
RECEIVED FROM •
AND MADE A PART OF THE RECORD AT E
COUNCIL MEETING OF I3 a�
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY. CITY CLERK
Huntington Beach Housing Element Update
Housing Element Background
Relation of Housing Element to General Plan Update
One of Seven Mandatory Elements
Consistency with other Elements of the Plan
• Role of State Department of Housing and Community
Development
Evolution of Role
HCD Review of Draft and Final Housing Element
HCD Finding of Substantial Compliance Highly Desirable
• Approach and Process for Housing Element Update
Housing Needs Analysis/Programs/Contact with HCD
Workshops with Ad Hoc Committee, Planning Commission and
City Council
HCD Review of Draft
Adoption of Final Element and HCD Review
Huntington Beach Housing Element Update
Summary of Housing Need
• Assuring Availability of Adequate Housing
• Groups in Need of Housing Assistance
Overcrowded Households
Households Overpaying for Housing
Special Needs Households (Elderly, Disabled, Large Families,
Female -Headed, Farmworkers)
Homeless
• Other Components of Housing Need
Age and Condition of Housing Stock
Housing Sales Prices and Rents
Assisted Housing at Risk of Conversion
Regional Housing Needs Assessment
0
Huntington Beach Housing Element Update
Potential Housing Programs
Conservation and Improvement of Existing
Affordable Housing
Low Interest Rehabilitation Loans for Multi -Family Housing
Assist Non -Profits in Aquisition and Rehabilitation of Multi -Family
Housing
Provision of Adequate Housing Sites
Maintaining Inventory of Vacant Residential Land
Assist in Development of Affordable Housing
Provide Incentives for Development of Senior Citizen and
Low/Moderate Income Housing
Tax Exempt Mortgage Financing
• Removal of Governmental Constraints
Handicapped Accessible Housing
* Equal Housing Opportunity
Orange County Fair Housing Council Services
• Energy Conservation
Energy Conservation Programs Offered by Utilitiesi
Council/Agency Meeting Held:
Deferred/Continued to:
pproved ❑ Conditionally Approved ❑ Denied City Clerk's SignatpE
Council Meeting Date: March 18, 1996 Department 1D Number: CD96-06
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator
PREPARED BY: MELANIE S. FALLON, Director of Community Develop nt .
DAVID BIGGS, Director of Economic Development �%
SUBJECT: Selection of the Firm of Cotton/Beland/Associates, Inc. to Prepare the
City of Huntington Beach Housing Element Update
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachments)
Statement of Issue:
Transmitted for your consideration is a request to enter into a consultant agreement with the
firm of Cotton/Beland/Associates, Inc. in an amount not to exceed $24,740.00 to prepare an
update of the City's Housing Element. The firm is requesting a waiver of the City's
professional liability insurance requirements.
Fundinci Source:
Community Development Block Grant (CDBG), E-HP-ED-232-3-90-00.
Recommended Action:
Motion to:
"Approve the consultant agreement, with a waiver of professional liability insurance
requirements, in an amount not to exceed $24,740.00 with the firm of
CottonlBelandlAssociates, Inc. for preparation of the update of the City's Housing Element."
Alternative Actions :
1. Deny the request and direct staff to reconsider the proposal submitted by the two (2)
other firms. 1
/, I
REQUEST FOR COUNCIL ACTION
MEETING DATE: March 18, 1996 DEPARTMENT ID NUMBER: CD96-06
Analysis:
Background
The State of California requires that each city adopt a Housing Element, which establishes
comprehensive goals and policies for housing within its jurisdiction. The City of Huntington
Beach last updated its Housing Element in June of 1989.
Under state law, the Housing Element is required to be updated every five (5) years.
However, in the last few years, the State has adopted legislation granting Cities an
extension of time on their Housing Element updates. Cities such as Huntington Beach, that
are within the boundaries of the Southern California Association of Governments (SCAG)
had their Housing Element deadlines extended from June 30, 1994 to June 30, 1996.
During 1995, legislation was proposed which would grant cities an additional one year
extension; unfortunately, the legislation did not pass and no additional extensions were
granted. Therefore, the City's Housing Element is required to be updated by June 30 of this
year.
The Housing Element Update will be funded through Community Development Block Grant
(CDBG). The Housing Element Update is an allowable expense in the CDBG program
under the funding category of eligible planning, urban environmental design and policy -
planning -management -capacity building activities (24 CFR 570.205(1)(2)).
Consultant Selection Process
Staff distributed a Request for Proposal to six (6) qualified planning consulting firms. The
following three (3) firms responded to the request by submitting packages detailing their
experience, expertise, fee structure and scope of work for the update.
Firm Cost
1. Castaneda & Associates $18,769
2. Cotton/Beland/Associates, Inc. $24,740
3. The Lightfoot Planning Group $28,156
To evaluate the proposals, the Community Development and Economic Development
Departments reviewed the submittals. After review of the proposals, the staff believes that
the firm of CottonlBelandlAssociates, Inc. offers the best combination of experience,
expertise, project approach, accessibility, and price.
CottonlBelandlAssociates, Inc. prepared the City's existing Housing Element, the City's
Preservation of Assisted Housing Analysis and Programs (1992 Amendment to the Housing
Element to comply with new legislation), and the Comprehensive Housing Affordability
Strategy (CHAS). The firm is familiar with the City and its housing issues and proposed a
scope of work that best addressed the City's needs. Cotton/ Beland/As sociates, Inc. also
CD96-06.DOC -2- 03/04/96 2:19 PM
REQUEST FOR COUNCIL ACTION
MEETING DATE: March 18, 1996 DEPARTMENT ID NUMBER: CD96-06
has extensive experience in housing element preparation and has a strong record of
successful processing through the State Department of Housing and Community
Development (HCD).
Cotton/Beland/Associates, Inc. is requesting a waiver of the City's professional liability
insurance requirements. The firm does not possess the professional liability insurance
generally required by the City. Professional liability insurance is typically carried by large
civil engineering firms, not planning consulting firms. Cotton/Beland/Associates, Inc. does
carry the other insurance required by the City which will cover the firm's potential liability
issues. Staff recommends that the City Council accept the consultants insurance and waive
the professional liability insurance requirements pursuant to Resolution No. 6277.
Environmental Status: The selection of a consultant to prepare planning documents does
not constitute a project under the California Environmental Quality Act (CEQA) and therefore
is not subject to the provisions of CEQA. However, the Housing Element Update will be
subject to CEQA and all necessary CEQA review conducted in conjunction with preparation
of the update.
Attachment(s):
1 Contract Between the City of Huntington Beach and
Cotton/Beland/Associates, Inc. for Preparation of the Housing
Element Update.
2 Insurance Certificates
3 Resolution No. 6277 (pertaining to Professional Liability Insurance)
4 Scope of Work and Budget Sections from Proposal by Ralph
Castaneda and Associates dated February 7, 1996.
5 Scope of Work and Budget Sections from Proposal by the Lightfoot
Planning Group dated February 7, 1996
CD96-06.DOC -3- 03/04/96 2:19 PM
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
COTTONBELAND/ASSOCIATES, INC.
FOR PLANNING SERVICES REGARDING THE
PREPARATION OF THE HOUSING ELEMENT UPDATE
FOR THE GENERAL PLAN OF THE
CITY OF HUNTINGTON BEACH
Table of Contents
Section
Page
1
WORK STATEMENT
I
2
CITY STAFF ASSISTANCE.
2
3
TIME OF PERFORMANCE ,
2
4
COMPENSATION
2
5
EXTRA WORK
2
6
METHOD OF PAYMENT
3
7
DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS .
4
8
INDEMNIFICATION, DEFENSE, HOLD HARMLESS
5
9
WORKERS' COMPENSATION
5
10
INSURANCE .
6
11
CERTIFICATES OF INSURANCE
6
12
INDEPENDENT CONTRACTOR
7
13
TERMINATION OF AGREEMENT.
7
14
ASSIGNMENT AND SUBCONTRACTING
8
15
COPYRIGHTS/PATENTS
8
16
CITY EMPLOYEES AND OFFICIALS
8
17
NOTICES
8
18
IMMIGRATION
9
19
LEGAL SERVICES SUBCONTRACTING PROHIBITED.
9
20
ENTIRETY
.10
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
COTTONBELAND/ASSOCIATES, INC.
FOR PLANNING SERVICES REGARDING THE
PREPARATION OF THE HOUSING ELEMENT UPDATE
FOR THE GENERAL PLAN OF THE
CITY OF HUNTINGTON BEACH
v L�
THIS AGREEMENT is made and entered into this j r day of
0414 J1 , 1996, by and between the CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of California, hereinafter referred to as "CITY," and
COTTONBELAND/ASSOCIATES, INC., a California corporation, hereinafter referred to as
"CONTRACTOR."
WHEREAS, CITY desires to engage the services of a contractor to provide planning
services for the Housing Element Update for the General Plan of the City of Huntington Beach;
and
Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC
Chapter 3.03 relating to procurement of professional service contracts has been complied with;
and
CONTRACTOR has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows:
WORK STATEMENT
CONTRACTOR shall provide all services as described in Tasks One (1) through
Ten (10), inclusive, of the Scope of Work dated February 7, 1996 (hereinafter referred to as
Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference.
Said services shall sometimes hereinafter be referred to as "PROJECT."
4 s PCD; Agree:Cotton! Beland
RLS 96-115
CONTRACTOR hereby designates Karen A. Warner, Senior Associate, who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONTRACTOR in the
performance of this Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of the CONTRACTOR are
to commence as soon as practicable after the execution of this Agreement and all tasks specified
in Exhibit "A" shall be completed no later than June 30, 1996. This deadline may be extended
with the written permission of the CITY. The time for performance of the tasks identified in
Exhibit "A" are generally to be as shown in the Scope of Services on the Work Program/Project
Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the
CITY and CONTRACTOR.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONTRACTOR a fee not to exceed Twenty-four Thousand Seven Hundred Forty and
no/100 Dollars ($24,740.00), based upon the hourly rates as identified in the document attached
hereto as Exhibit "B", and incorporated by this reference as though fully set forth herein..
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A", or
changes in the scope of services described in Exhibit "A", CONTRACTOR will undertake such
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4's.]'CD:Agrce:Cotton Bc1and
RLS 96-115
work after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
G. METHOD OF PAYMENT
A. CONTRACTOR shall -be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in
Exhibit "A."
B. Delivery of work project: A copy of every technical memo and report
prepared by CONTRACTOR shall be submitted to the CITY to demonstrate progress toward
completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall
identify specific requirements for satisfactory completion. Any such project which has not been
formally accepted or rejected by CITY shall be deemed accepted.
C. The CONTRACTOR shall submit to the CITY an invoice for each
progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of the
CONTRACTOR'S firm that the work has been performed in accordance with the provisions of
this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
3
41s\PC D:Agree:CottotvBc1and
R1S 96-115
Upon submission of any such invoice, if CITY is satisfied that
CONTRACTOR is making satisfactory progress toward completion of tasks in accordance with
this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. SUCH approval shall not be
unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify
CONTRACTOR in writing of the reasons for non -approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended
until the parties agree that past performance by CONTRACTOR is in, or has been brought into
compliance, or until this Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by the CITY
shall be invoiced separately to the CITY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such
time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS.
CONTRACTOR agrees that all materials prepared hereunder, including all original
drawings, designs, reports, both field and office notes, calculations, maps and other documents,
shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion,
whichever shall occur first. In the event this Agreement is terminated, said materials may be used
4
4'sTCD: agree:CottonBeland
RLS 96-115
by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall
pass to the CITY upon payment of fees determined to be earned by CONTRACTOR to the point
of termination or completion of the PROJECT, whichever is applicable. CONTRACTOR shall be
entitled -to retain copies of all data prepared hereunder.
8. INDEMNIFICATION, DEFENSE, HOLD HARMLESS
CONTRACTOR shall indemnify and save and hold harmless CITY, its officers and
employees, from any and all liability, including any claim of liability and any and all losses or costs
arising out of the negligent performance of this Agreement by CONTRACTOR, its officers or
employees.
9. WORKERS' COMPENSATION
CONTRACTOR shall comply with all of the provisions of the Workers'
Compensation Insurance and Safety Acts of the State of California, the applicable provisions of
the California Labor Code and all amendments thereto; and all similar state or federal acts or laws
applicable; and shall indemnify, defend and hold harmless CITY from and against all claims,
demands, payments, suits, actions, proceedings and judgments of every nature and description,
including attorneys' fees and costs presented, brought or recovered against CITY, for or on
account of any liability under any of said acts which may be incurred by reason of any work to be
performed by CONTRACTOR under this Agreement.
CONTRACTOR shall obtain and furnish evidence to CITY of maintenance of
statutory workers' compensation insurance and employers' liability in an amount of not less than
$100,000 bodily injury by disease, each employee, and $250,000 bodily injury by disease, policy
limit.
4s PCD:Agree:Cotton-Heland
RLS 96-1 15
10. INSURANCE
In addition to the workers' compensation insurance and CONTRACTOR'S
covenant to indemnify CITY, CONTRACTOR shall obtain and furnish to CITY the following
insurance policies covering the PROTECT:
A. General Liability Insurance. A policy of general public liability insurance,
including motor vehicle coverage. Said policy shall indemnify CITY, its officers, agents and
employees, while acting within the scope of their duties, against any and all claims arising out of
or in connection with the PROJECT, and shall provide coverage in not less than the following
amount: combined single limit bodily injury and property damage, including products, completed
operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is
provided under a form which includes a designated general aggregate limit, the aggregate limit
must be no less than $1,000,000. Said policy shall name CITY, its officers and employees as
Additional Insureds, and shall specifically provide that any other insurance coverage which may be
applicable to the PROJECT shall be deemed excess coverage and that CONTRACTOR'S
insurance shall be primary.
B. Professional Liability Insurance. No professional liability insurance
policy covering the work performed by CONTRACTOR hereunder is required. As to this
Agreement only, the City Council hereby waives the requirements of Huntington Beach City
Council Resolution No. 6277 pertaining to Professional Liability Insurance.
11. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONTRACTOR shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
6
*sTC n:Agree:Cotton'Seland
RLS 96-11 S
foregoing insurance coverages as required by this Agreement; said certificates shall provide the
name and policy number of each carrier and policy, and shall state that the policy is currently in
force and shall promise to provide that such policies will not be canceled or modified without
thirty (30) days prior written notice to CITY. CONTRACTOR shall maintain the foregoing
insurance coverages in force until the work under this Agreement is fully completed and accepted
by CITY.
The requirement for carrying the foregoing insurance coverages shall not
derogate from the provisions for indemnification of CITY by CONTRACTOR under this .
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of all said policies of insurance. CONTRACTOR shall pay, in a prompt and timely manner,
the premiums on all insurance hereinabove required.
12. INDEPENDENT CONTRACTOR
CONTRACTOR is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor. CONTRACTOR shall secure at its expense, and be
responsible for any and all payments of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONTRACTOR
and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
13, TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONTRACTOR'S services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
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4 s:PCD:Agree: Cnuon-Meland
RLs 9G-115
CITY shall be made in writing through the Director of Community Development, notice of which
shall be delivered to CONTRACTOR as provided herein.
14. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONTRACTOR to any other person -or entity without the consent of
CITY.
15. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
16. CITY EMPLOYEES AND OFFICIALS
CONTRACTOR shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
17. NOTICES
Any notices or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONTRACTOR'S agent (as designated in
Section I herein above) or to CITY'S Director of Community Development as the situation shall
warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same
in the United States Postal Services, addressed as follows:
8
4W%PCD:Agrcc:CottorVBc1and
RLS 96-115
TO CITY:
Ms. Melanie Fallon
Director of Community Development
City of Huntington Beach
200 Main Street
Huntington Beach, CA 92648
18. UMMIGRATION
TO CONTRACTOR:
Karen A. Warner, Senior Associate
Cotton/BeIand/Associates, Inc.
747 East Green Street, Suite 400
Pasadena, CA 91101-2119
CONTRACTOR shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
19. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONTRACTOR and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONTRACTOR understands that pursuant to
Huntington Beach City Charter § 309, the City Attorney is the exclusive legal counsel for CITY;
and CITY shall not be liable for payment of any legal services expenses incurred by
CONTRACTOR.
Rest of page intentionally left blank
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44TCD.i1qgea CottoniLA6and
RLS 96-1 15
20. ENURETV
The foregoing, and Exhibits "A" and "B" attached hereto, set forth the entire
Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers the day, month and year first above written.
CONTRACTOR
COTTON/BELAND/ASSOCIATES, INC
By: !�
(print name)
Its: (circle one) Chairmandresiden vice President
FA X, VOAAF
(print name)
Its: (circle one) Secretary fuel Financial Office
Asst. Secretary -Treasurer
REVIEWED AND APPROVED:
Cit Administrator
10
4 s':PCll:Agrec:Cotton 13cland
RLS 9G-115
CITY OF HUNTINGTON BEACH,
a municipal corporation of the
State of California
Mayor
City Clerk
APPROVED AS TO FORM:
I
rah - City Attorney
fNITIATED AND APPROVED:
Director of Co munity Development
EXHIBIT A
4. SCOPE OF SERVICES
We have reviewed the City's desired format for the Housing Element, included as
Attachment C to the RFP, and we are prepared to use this format for the document,
to provide consistency with the rest of the General Plan. However, we would like to
discuss this format with City staff, to insure that all the requirements of Housing
Element law are addressed in the document (e.g., inclusion of the RHNA, discussion
of redevelopment set -aside and HOME, etc.). Our scope of services, described
below, contains all of the elements of the City's format, and all issues required to be
addressed by HCD. Based on discussions with staff, we will not prepare a separate
Technical Report for the Housing Element, rather this background information will
be incorporated into the element itself, as preferred by HCD. However, we will
prepare technical appendices to the element as appropriate, including a description of
how the RHNA numbers were derived, and an explanation of the site inventory.
A major focus of the 1996-2000 Housing Element for Huntington Beach will be to
comprehensively update the Element's needs assessment using a variety_ of data
sources including the 1990 Census, the City's 1995 Consolidated Plan, AB 1290
Redevelopment and Housing Implementation Plans, current market data, and the
City's updated General Plan. The results from this needs assessment will then be
used as the basis for re-evaluating the City's housing programs and developing
recommendations for appropriate program refinements.
Another key component of this update will be development of the City's share of
regional housing needs by income category. We are currently working with the
cities of Santa Monica, San Fernando, and Lam:ridale and have worked v-pith several
new cities - Lake Forest, Mission Viejo, Dana Point, Chino Hills - to develop
regional needs figures for the Housing Element using a methodology which the State
has found acceptable. We will work with City staff to determine the most
appropriate baseline figures to project household growth for the 1996-2000 period.
Other key areas to be updated as part of the 1996-2000 Element will include: re-
evaluation of sites available for housing, based upon land use capacity information
from the updated Land Use Element; review of housing accomplishments during the
1989-1996 period, building on the City's 1993 and 1994 Housing Goals Status
Report; integration of information from the Agency's Redevelopment and Housing
Plan regarding expenditure of set -aside funds and compliance with inclusionary
requirements; and updating of County and State housing programs available to
Huntington Beach residents.
The following outlines our proposed scope of services by task for preparation of the
1996-2000 Housing Element for Huntington Beach.
City of Huntington Beach 1:
Proposal for
Housing Element Update
TASK 1. Update of Population, Housing, and Housing Market Information
CBA will review the City's existing 1989 Housing Element and other available
data and identify any additional information that may be required. We will then
discuss with staff members the best means of remedying any data deficiencies.
The following information will be presented in the needs assessment:
a) Current information on population, households, employment, and income ;
for the City. This will be supplemented with information from SCAG, and _
the Bureau of Labor Statistics. The following demographic and household
information will be provided: rf
• Current population and population grovnh trends;
Characteristics of the population including age distribution,
race/ethnicity, and Bender:
Y Current housing units and housing growth trends;
Household characteristics including number of households, household
size, overcrowding, family and female -headed households, housing
tenure. vacancv rate. and level of payment compared to ability to pay;
• Household income for the City in comparison to the region, income
differences by census tract, persons living in poverty by subgroup, i.e.,
female -headed households, elderly, children.
b) Information on the location and extent of housing deterioration in the City.
This information will be developed based on information contained in the
City's Consolidated Plan, review of substandard propem reports, and
discussions with code enforcement and 'housing rehabilitation staff.
c) Information on the location and potential development capacity of vacant
and underutilized land in the City suitable for new residential development
during the 1996-2000 planning period. In addition to identification of the
limited remaining vacant land in Huntington Beach for housing, we will
updated the site inventory contained in the City's 1989 Housing Element to
quantify the following: sites with potential for recycling to higher intensity
uses; areas for potential mixed use; surplus public property; and
neighborhoods with potential for second units. The City has undergone
significant land use changes as part of its General Plan Update, and these
changes will be incorporated into this analysis.
d) Current for -sale housing prices for the City. Housing costs will be
compared with adjacent jurisdictions to assess relative affordability.
e) Current rents for the City and adjacent jurisdictions.
Proposal for
Ciry of Huntington Beach 16 Housing Element Update
f) Information on the housing needs, conditions, affordability, constraints, etc.
in the City's Coastal Zone.
TASK 2. Evaluation of Assisted Housing Stock at Risk of Conversion to
Market Rate
The Housing Element will need to document the number of deed -restricted low
income rental housing projects that are at risk of converting to non -low income
uses during the planning period of July 1, 1996 and June 30, 2006. The
Preservation of Assisted Housing Analysis, prepared by CBA in 1992, will be
updated. Where projects are identified "at risk," CBA will prepare the
following analysis:
a) costs of preserving and/or replacing units;
b) available financial and organizational resources for preserving/ replacing
units;
c) quantified objectives for units at risk to be preserved; and
d) programs for preserving units at risk.
TASK 3. Data Analysis
CBA will analyze the population and housing information collected in Task 41
to determine:
a) The characteristics of the City's existing households and any projected
changes.
b) The existing and projected number of households with special housing
needs, and the characteristics of these households. This analysis shall
include the following special needs groups: elderly, female -headed
households, large family households, disabled persons, and persons and
families in need of emergency and transitional housing.
c) The match between the housing needs of the City's population and the
housing available to them.
.d}.. -Tire relatkwhip of "_fisa.uf.housing in the City to the income of its
residents. An analysis will be conducted` comparing existing household
incomes with the availability of rental and for -sale housing affordable to
these households.
Proposal for
Ciry of Huntington Beach 17 Housing Element Update
e) The City's regional housing needs by income category for the 1996-2000
period. As described in the introduction to this section, we suggest using
SCAG's Regional Comprehensive Plan Growth Forecast information and
local housing data on vacancies and demolitions for development of the
City's regional housing needs figures. We will work with City staff to
determine the most appropriate baseline figures to project household
growth for the 1996-2000 period, using a methodology that the State has
found acceptable.
f) Governmental and non -governmental constraints upon maintenance,
improvement, or development of housing for all income levels, including
market constraints, governmental constraints, infrastructure constraints.
environmental constraints, etc.
g) Governmental and non -governmental incentives for maintenance,
improvement, or development of housing for all income levels.
TASK 4. Program Strategy
CBA will work with City staff to develop a housing program strategy which
both addresses identified housing needs in the community and is politically
acceptable. The initial step in housing program development will be to
determine the achievements under adopted housing programs in the current
Housing EIement, building. upon the Cit;?'s 1993 and 1994 Housing Goals
Status Reports. Upon completing this analysis, we will work with staff to re-
evaluate the goals, policies, programs and priorities in the City's existing
Housing Element and propose modifications as appropriate to better address
existing housing needs. Specifically, a comprehensive housing program xill be
developed for Huntington Beach which:
a) Identifies the availability sites for the development of a variety of housing
types for all income levels, including rental housing, factory -built housing,
mobilehomes, emergency shelters and transitional housing to meet the
City's identified housing needs;
b) Contains programs to assist in the development of adequate housing to
meet the needs of low and moderate income households;
c) Addresses, and where appropriate, mitigates the constraints which
government imposes on the maintenance, improvement, and development
of housing;
d) Contains programs to preserve and improve the condition of the City's
existing affordable housing stock;
Proposal for
City of Huntington Beach 18 Housing Element Update
e) Ensures that housing opportunities are available for all persons regardless
of age, religion, sex, marital status, ancestry, national origin, or color; and
f) Achieves internal consistency with other general plan elements and
community goals.
TASK 5. Draft Housing Element
Based on the evaluation conducted in the prior phases, the City's existing 1989
Housing Element will be comprehensively updated to develop the Draft 1996-
2000 Housing Element. The City adopted its AB1290 Redevelopment and
Housing Implementation Plan in 1994, and HUD Consolidated Plan in 1993; the
Element will need to specifically address planned expenditures of
redevelopment and Federal housing funds consistent with these documents.
Housing goals will be identified for the City related to the affordability,
availability, and adequacy of the housing stock, with corresponding housing
policies to provide a specific guiding action and clear commitment to the goal.
Each policy will be related to one or more implementing programs which will
specify five-year housing goals, funding sources, implementation time frames,
and agencies responsible for program implementation.
Based on the evaluation of the Regional Housing Needs Assessment, (to be
prepared by CBA as part of this scope), the Housing Element «-ill evaluate
whether the City will be able to meet its future housing grow-th needs. To the
extent there is a shortfall in the City's ability to meet its RH -A based on
available resources, CBA will define more realistic quantified objectives for the
City as permitted under State law.
In order to make the Housing Element more understandable to the lay public,
we will make extensive use of charts and graphics to convey technical
information. We will also develop a housing program summary matrix which
can be easily used by staff in annual reporting to HCD.
CBA will maintain responsibility for transmitting the draft Housing Element to
HCD along with an official transmittal letter from the City.
Product
• 10 copies Screencheck Draft Housing Element
• 25 three -hole punched copies Draft Housing Element and Technical
Appendices
Proposal for
City of Huntington Beach 19 Housing Element Update
TASK 6. Environmental Documentation
Based on the extent of modifications made to the Housing Element, CBA will
advise the City on the most appropriate form of environmental clearance. Our
initial recommendation would be for the City to make a finding of conformity
with the General Plan EIR, if development proposed under the Housing Element
occurs within the level of permitted development analyzed in the EIR.
However, in the unlikely event that the Housing Element proposes significant
land use changes from those described in the Land Use Element and analyzed
in the EIR, a determination would need to be made at that time whether a
Negative Declaration or an EIR would have to be prepared. The budget
included with this proposal was prepared assuming that a finding of conformity
with the General Plan EIR will be prepared.
Product
• 10 copies of the environmental documentation
TASK 7. Public Participation
The public participation process is an integral part of developing the City's
1996-2000 Housing Element. Based on discussions with City staff, and concern
with meeting the June 30. 1996 deadline for adoption of the Housing Element,
we are recommendhig a modified meeting structure from that identified in the
City's RFP. We will work closely with staff, as well as the Citizen Advisory
Board, and Planning Commission/City Council to refine goals and objectives
and to formulate policies and programs. We have shown the cost per meeting
separately on the budget, so that City staff can determine the cost of additional
meetings, if such meetings will be necessary. Additional meetings will be
billed on a time and materials basis, in accordance with the fee schedule
included in the budget for this proposal.
We recommend two joint workshops with the Planning Commission and City
Council, prior to submitting the Draft to HCD. The first workshop will consist
of a review of identified housing needs in Huntington Beach, and potential
programs to address those needs, and the second workshop will consist of a
review of the Draft Housing Element. The need for a third workshop will
depend upon the extent of the comments on the Draft Element received from
HCD, and has not been included in the project budget. CBA staff will be
responsible for organizing and conducting these workshops, and preparing all
presentation materials.
We recommend two meetings with tl
As with the Planning Commission al
of a review of the identified housing
e City's Citizen Advisory Board (CAB).
3 City Council, these meetings will consist
needs and potential nroarams. and a
Proposal for
City of Huntington Beach 20 Housing Element Update
review of the Draft Housing Element. As with the workshops, CBA staff will
organize and conduct these meetings, and will prepare all presentation materials.
Meetings
• Staff meetings (4)
• Planning Commission/City Council Joint Workshops (2)
• Citizen Advisory Board meetings (2)
TASK 8. Response to HCD Comments
Upon receipt of comments from HCD on the Draft Housing Element, along
with any additional staff or public comments, CBA will prepare a memorandum
identifying recommended changes to the Element. We will work informally
with HCD to ensure these revisions address their concerns. and to ensure the
Element ultimately adopted by the City Council receives State approval.
Product
• Memorandum identifying recommended changes to Draft Element in
response to HCD comments
TASK 9. Public Hearings
CBA will assist City staff in conducting up to two hearings with the Planning
Commission and two hearings with the City Council on the Housing Element.
The Planning Commission review of the Housing Element may occur prior to
receipt of comments from the State HCD. Attendance at additional hearings
will be billed on a time and materials basis, in accordance with the fee schedule
following the budget page of this proposal.
Meetings
• Planning Commission hearing (2)
• Public hearing before Ciry Council (2)
TASK 10. Final Housing Element
Upon approval of the Draft Housing Element by the City Council, CBA will make
any necessary final revisions and prepare 35 copies of the Final Element. CBA will
maintain responsibility for submitting the Final Housing Element to HCD along with
the appropriate transmittal letter from the City.
Proposal for
City of Huntington Beach 21 Housing Elernent Update
Products
Final Housing Element and Technical Appendices (35 copies and one
reproducible original, including one copy for transmittal to HCD)
Document on disk (formatted for 'Microsoft Word for Windows 6.0 format,
including all tables/charts/graphics)
Proposal for
City of Huntington Beach 22 Housing Element Update
EXHIBIT
B
CITY OF HUNTINGTON
BEACH
1996-2000 HOUSING
ELEMENT
Staff Person:
JB
KW
PK
VT
MW
WP
Task
Hourly Rate:
$100
$90
$80
S60
$45
S35
Total
1
Update Background Data
2
8
8
16
4
6
$2,910
2
Units At Risk
1
2
16
2
$1,310
Analysis/RHNA
3
Data
4
8
8
24
4
$3,340
4
Program Strategy
4
16
16
2
4
$3,350
5
Draft Housing Element
4
20
16
2
4
S3,710
6
Environmental Documentation
2
$200
7
Public Participation
PC/CC .Joint Workshops (2)
8
8
4
2
.$1,770
Citizen Advisory Board Meetings (2)
8
8
4
2
$1,770
8
Response to HCD Comments
2
6
2
S810
9
Public Hearings
PC/CC Public Hearings (4)
12
$1,200
10
Final Housing Element
2
4—
4
4
2
$1,280
Subtotal
49
80
52
60
18
T2
28
S21,650
Meetings
Staff Meetings (4)
12
12
$2,040
Reproduction
Screencheck Draft Housing Element (10 copies at S15 each)
S 150
Draft Housing Element (25 copies at $ 15 each)
S375
Final Housing Element (35 copies at S 15 each)
$525
Subtotal --
0
12
12
0
0
0
$3,090
TOTAL
49
92
64
60
i8
28
S24,740
STANDARD FEE SCHEDULE
Cotton/Beland/Associates, Inc.
For services provided where reimbursement is to be on an hourly basis, the
following rates are used:
Senior Principal
Principal
Senior Associate, Principal Planner,
Environmentalist
Planner, Environmentalist
Assistant Planner, Environmentalist,
Computer Technician
Support Planner, Environmentalist
Graphics Technician
Word Processing Technician
Non -Technical Support Person
$100.00 - $115.00
per hour
$90.00 - $110.00
per hour
$75.00 - $90.00
per hour
$55.00 - $75.00
per Dour
$40.00 - $55.00
per hour
$30.00 - $40.00
per hour
$25.00 - $40.00
per hour
$35.00 per hour
$25.00 per hour
Printing and copy work, per diem, long distance telephone and similar costs
are invoiced at 1.15 times our cost. Subcontract costs are invoiced at 1.20
times the actual subcontract cost. Mileage charges are $.30 per mile.
This schedule is effective through December 31, 1996, and is subject to
revision annually thereafter.
F&V
CERTIFICATE OF INSURANCE
ON FILE IN THE
OFFICE OF THE CITY CLERK
FOR PUBLIC REVIEW
RESOLUTION NO, 6277
MAY 209 1991.
ON FILE IN THE
OFFICE OF THE CITY CLERK
FOR PUBLIC REVIEW
PROPOSAL
HOUSING ELEMENT UPDATE
CASTANEDA & ASSOCIATES
FEBRUARY 1996
ON FILE IN THE
OFFICE OF THE CITY CLERK
FOR PUBLIC REVIEW
HOUSING ELEMENT UPDATE
SCOPE OF WORK & BUDGET
THE LIGHTFOOT PLANNING GROUP
ON FILE IN THE
OFFICE OFTHE CITY CLERK
FOR PUBLIC REVIEW
....... .. .
.... ..............
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITH.STANENNO ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
........................................... .... .... . ..... ....... ... ........... ... ............. ....................... . .. .......................... : ............................... . .. ............ . .. .. ............. ......... ......... . .. .... — .
Do: POLICY EFFECTIVE :POLICY EXPIRATM: Lwns
TYPE OF 591019tANCE POLICY mumom
DATE (MMMONY) DATE (MMIDDlYY)
k WHEIRAL LIMLITY FALH72686 9/01/95 9/01/96 GENERAL AGGREGATE ::l2.,.000.,.0OO
. . .. . ......................................... --- .... .. .... ..
X: COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGO.
r.9 0 0 0
................. ... ...........................
CLAIMS MADE: X :OCCUR.: PERSONAL ADV. INJURY
.... .. ...... .......... ....... . .1-009.1-000
... ... ... ...........
......... 'O"W'NEFra IL CONTRACTOR'S PROT. EACH OCCURRENCE :41 10001.000
. ............... . . .............. ........ . ....... ........... ...... .....
RE DAMAGE (" wo..fl.re).. .9100,.000
......... ..... ...... .... . . .. . .. ... . ................ :" ... . .... ...... . ..
LIM. EXPENSE (AN om pown) 55 1000
"TOMONLA UABLM FALH72686 9/01L95 9/ �CO 1/ 9 6 COMBINED SINGLE
ANY AUTO umrr .Pqo,.qoo
1 .. .. .. .... ... ........ . ........ .......... ... .
........ S TO FORMALL OWNIED AUTOS
-y BODILY INJURY
c.L 0 rAby.
SCHEDULED AUTOS
.. . . . .. .............................. ..... ... .... ..
: .......... Attorney
X HIRED AUTOS
BODILY INJURY
NON -OWNED AUTOS (PMaocklent)
x
. ...... ... . . . ... ... .... ... .. ........ .......... .. .... . ...... .
GARAGE LIAINLITY
......... PROPERTY DAMAGE s
--W KT'l,-ACHED
DESCRM"ION OF OPERA710M8AACA CIALITEMS.
RE: CITY OF HUNTINGTON BEACH HOUSING ELEMENT UPDATE/SEE ATTACHED ENDORSEMENT
f.
Producer: ACORDIA
Producer Code: 04-67396
This endorsement, effective 02/23/96 forms a part of Policy Number
FALH72686 issued to COTTON/BELAND/ASSOCIATES by Employers" Fire
Insurance Company.
ADDITIONAL INSURED ENDORSEMENT
SECTION II - LIABILITY INSURANCE
NAME OF ADDITIONAL DESCRIPTION OF
_ INSURED _ _ PREMISES
CITY OF HUNTINGTON BEACH, ITS All work performed
AGENTS, OFFICERS AND EMPLOYEES for additional
2000 MAIN STREET insured in
HUNTINGTON BEACH, CALIFORNIA 92648 California
*'SEE ATTACHED FORM CG20091185**
Additional premium charged: NONE
,bn.0 - I t�- � u Afl=
SHERRY YOUNG FOOR ACO IA
(Authorized Representative)
AA&C:Y Issued: 2/23/96
RESOLUTION NO. 6277
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HUNTINGTON BEACH REVISING
RESOLUTION NO. 6023 AND ESTABLISHING INSURANCE
AND INDEMNITY REQUIREMENTS FOR CONTRACTORS, PERMIT
APPLICANTS, AND PROFESSIONAL SERVICES CONTRACTORS
WHEREAS, there are persons and organizations performing
services in and for the city ("CONTRACTORS"), permit holders
("PERMIT HOLDERS"), and design, engineering, and other professional
consultants ("PROFESSIONAL SERVICES CONTRACTORS") who are engaged in
various activities in the city, thereby subjecting the city to
substantial risk of liability for damage to property and injury to
persons; and,
The city desires such persons and organizations to maintain
insurance naming the city, its officers, and employees as additional
insureds, and indemnifying the city from loss; and,
The city desires to establish liability, workers'
compensation and employers' liability insurance requirements for
such persons and organizations, and, in appropriate cases, a
procedure for the waiver thereof; and,
The city desires to establish internal staff responsibility
for the administration of the insurance required by this Resolution
and delineate the authority to make adjustments to requirements
based upon unique and unusual circumstances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Huntington Beach that the insurance coverage and indemnity
required of all CONTRACTORS, PERMIT HOLDERS and PROFESSIONAL
SERVICES CONTRACTORS, Shall be as follows:
-1--
SECTION I. INSURANCE AND INDEMNIFICATION REQUIREMENTS FOR
CONTRACTORS, PROFESSIONAL SERVICES CONTRACTORS AND
PERMIT HOLDERS
A. DEFINITIONS:
1. CONTRACTORS and PROFESSIONAL SERVICES CONTRACTORS
are any persons or entities who contract with the
city and/or provide goods or services to the city.
2. PERMIT HOLDERS are those persons or entities who
make application to the city for any:
a. building permit for work involving the
public right of way (see Section II in all
other cases),
b. use of or encroachment upon any public
street, waterway, pier, or city property.
B. COVERAGE REQUIRED
1. -General Liabilitv
a. Combined single limit bodily injury, and
property damage, including completed
opera ins liability and blanket
contractual liability and, where products
are furnished products liability: Minimum
limits of $1,000,000 per occurrence.
b. If coverage is provided under a form which
includes a designated general aggregate
limit, the aggregate limit must be no less
than $1,000,000 and the policy holder shall
6277
-2-
give the city notice of any known depletion
of limits.
C. Claims made policies are not acceptable,
except that claims made insurance for
pollution liability shall be acceptable.
d. Any self -insured retentions shall not
exceed $15,000 unless approved by the
Claims Settlement Committee.
2. Workers' Compensation and Employers' Liability
In accordance with the applicable state statutes
with limits in the case of employers' liability
in amounts not less than:
a. $100,000 bodily injury by accident, each
occurrence, AND
b. $100,000 bodily injury by disease, each
employee, AND
C. $250,000 bodily injury by disease, policy
limit.
3. Professional Liability Insurance
a. Coverage. PROFESSIONAL SERVICES
CONTRACTORS providing professional services
to the.city shall provide evidence of
professional liability insurance in amounts
covered:
i. as required by individual contract; or
ii. a minimum of $500,000 per occurrence
and in the aggregate.
b. Claims made policies are acceptable.
-3- 6277
C. CERTIFICATE OF INSURANCE
1. Form
Evidence of insurance coverage and limits
required by the city shall be furnished to the
city on the "Accord" or similar form approved by
the City Attorney.
2. Approval of Certificate
Prior to commencement of any work or the issuance
of any permit, certificates shall be approved by
the City Attorney.
3.1 Additional Insured Endorsements
Except as provided in Section F.3, a separate
copy of an additional insured endorsement to each
contractor's liability policy, naming the city,
its officers and employees as additional
insureds, shall be provided to the City Attorney
for approval prior to any payment to a CONTRACTOR.
4. Cancellation
All endorsements and certificates shall provide
for a 34-day written notice of cancellation to
the city.
D. INDEMNITY
1. CONTRACTORS and PERMIT HOLDERS, as defined in
Section I.A.2 (a) and (b) above, shall be
required to indemnify city, its officers and
employees from liability, pursuant to the city's
indemnity agreement attached hereto and
incorporated herein by this reference as Exhibit
A
-4-
6277
2. PROFESSIONAL SERVICES CONTRACTORS shall use
Exhibit "B" also attached hereto and incorporated
by this reference.
3. Bids
Each invitation to bid shall include the approved
indemnity form as a part of the bid package.
E. WAIVERS
1. Waiver by Council.
The city may, by contract approved by the City
Council, modify or waive any and all of the above
requirements in appropriate cases upon the
recommendation of the City's Risk Manager and
Administrator.
2. Priva Fun d on ract
The Claims Settlement Committee, upon
recommendation of the City Administrator, may
modify or waive requirements for workers
compensation and employers' liability and
professional liability insurance coverage in
privately funded professional services contracts
exempted by HBMC §3.03.110.
3. Waivers of Professional Liability Insurance. ,
PROFESSIONAL SERVICES CONTRACTORS desiring a
waiver of professional liability insurance,
including the limits of coverage and deductible
amount, shall submit an application for waiver to
the City Attorney. The Committee may reduce the
limits of coverage for design defects of public
_5_ 6277
works contracts only on the recommendation of the
City Attorney and Director of Public Works. The
application shall be reviewed and granted or
denied by the Claims Settlement Committee.
Applications shall contain the following
information:
i. a description of the work to be
performed;
ii. the cost of professional liability
insurance with proof attached
thereto;
iii. the availability of insurance to the
PROFESSIONAL SERVICES CONTRACTOR; and
iv. the claims history of such
PROFESSIONAL SERVICES CONTRACTOR.
F. EXCEPTIONS:
1. Products liability coverage shall not be required
of any PROFESSIONAL SERVICES CONTRACTORS.
2. Persons or organizations selling goods only to
the city shall be required to meet all insurance
requirements, except where the city receives
delivery at the place of sale or by common
carrier in which case only products liability
insurance shall be required.
3. Additional Insured Endorsements:
a. Shall not be required for professional
liability; and
-6- 6277
b.. In the case of all other contractors,
endorsements may be deferred for a period
not to exceed 60 days based upon immediate
need as recommended by the department
director and approved by the Risk Manager
in which case the certificate of insurance
shall be accepted without a separate
endorsement during such 60 day period.
4. Persons providing judicial or quasi-judicial
services as independent contractors, such as
judges, arbitrators, hearing officers, expert
witnesses, and court reporters shall be exempt
from all insurance coverage requirements.
SECTION II. BUILD_INGPERMIT APPLICANTS, WHERE NO WORK IN THE PUBLIC
RI HT OF WAY IS INVOLVED
Applicants for private building permits, where no work
in the public right of way is involved, shall be
required to provide Workers' Compensation coverage only
as specified in Section I.B.2 above.
-7- 6277
RESOLUTION 6023 and all other RESOLUTIONS in conflict
herewith are hereby repealed.
PASSED AND ADOPTED by the City Council of the City of
Huntington Beach at a regular meeting thp- of, held on the 20TH day
of Ma 1991 �+
ATTEST:
City Clerk
APPROVED AS TO CONTENT:
DEPARTMENT:
rector off 4dministratiY4 Se
Revised Mlay 28, 1991
Mayor
APPROVED AS TO FORM:
C t-y1f-AQ
s
-8- 6277
EXHIBIT "A"
TO RESOLUTION NO. 6277 -
INDEMNIFICATION, DEFENSE, HOLD HARMLESS
CONTRACTOR hereby agrees to protect, defend, indemnify and
hold and save harmless CITY, its officers, and employees against any
and all liability, claims, judgments, costs and demands, however
caused, including those resulting from death or injury to
CONTRACTOR'S employees and damage to CONTRACTOR'S property, arising
directly or indirectly out of the obligations or operations herein
undertaken by CONTRACTOR, including those arising from the passive
concurrent negligence of CITY, but -save and except those which arise
out of the active concurrent negligence, sole negligence, or the
sole willful misconduct of CITY. CONTRACTOR will conduct all
defense at its sole cost and expense. CITY shall be reimbursed by
CONTRACTOR for all costs or attorney's fees incurred by CITY in
enforcing this obligation.
-9- 6277
EXHIBIT "B"
TO RESOLUTION NO. 6277
PROFESSIONAL SERVICES CONTRACTORS shall indemnify and save
and hold harmless CITY, its officers and employees, from any and all
liability, including any claim of liability and any and all losses
or costs arising out of the negligent performance of this agreement
by PROFESSIONAL SERVICES CONTRACTORS, its officers or employees.
-10- 6277
Res. No. 6277
STATE OF CALIFORNIA
COUNTY OF ORANGE i ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City
Clerk of the City of Huntington Beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and adopted by the affirmative
vote of at least a majority of all the members of said City Council
at a regular
meeting thereof held on the 20th day
of_ May , 19 91 , by the following vote:
AYES: Councilmembers:
MacAllister, Winchell, Silva, Green, Kelly, Robitaille, Moulton -Patterson
NOES: Councilmembers:
None
ABSENT: Councilmembers:
None
City ClerF an ex-o icio er
of the City Council of the City
of Huntington Beach, California
1
1
n
1
ATTACHMENT NO. 4
PROPOSAL
HO USING ELEMENT UPDATE
submitted to:
1
Department of Community Development
1 City of Huntington Beach
submitted by:
Castaneda & Associates
� SCOPE OF WORK AND BUDGET
� SECTIONS ONLY (ro RE VIEW COMPLETE
PROPOSAL PLEASE CONTACT COMMUNITY
DEVELOPMENT DEPARTMENT)
FEBRUARY 1996
1 WORK PROGRAM
'
The following 16 Work Tasks will be completed:
'
1.
2.
Project Start -Up
Public Participation Program
3.
Progress Report
4.
Housing Needs Assessment
5.
Projection of Future Housing Needs
'
6.
Inventory of Market Constraints
7.
Inventory of Governmental Factors
'
8.
Affordability Gap Analysis (optional)
9.
Inventory. of Adequate Housing Sites
'
10.
Inventory of Housing Financial Resources
11.
Goals, Policies and Objectives
12.
Five -Year Housing Program
13.
Housing Element Graphics (optional)
14.
Draft Amended Housing Element
'
15.
Housing Element Revision Per HCD Review
16.
CEQA Process
WORK TASK 1:
'
PROJECT
START -LIP
'
This Work Task will involve the finalization of the
Workscope, Project Schedule and a specific format for the
Housing Element. Three to four sample outlines and will be
'
submitted for staff consideration. They will be based upon
the organization of the General Plan Update, adopted
Housing Element and Castaneda & Associates' recent
'
experience in the preparation of housing elements.
1
2-1
i
■ r l lI _ - i � � � ■ - i � � ■
1 WORK TASK 2:
CITIZEN
PARTICIPATION
PROGRAM
Section 65583(c) of the Government Code requires that the
' Housing Element:
"Describe hour the City has made a diligent
effort to include lower income households and
housing advocates in the community in the
development of its housing element."
t HCD has not produced guidelines or standards for the
scope of activities that constitute a "diligent effort".
However, the citizen participation mandate is an
' important "procedural" requirement that must be followed
in preparing Huntington Beach's Housing Element. If a
"diligent" effort to involve lower income households is not
demonstrated in the Housing Element, HCD would
' probably make a finding of non-compliance. The CP
methods we recommend are summarized below:
' • Two Public Workshops during the
preparation of the Housing Element.
A survey questionnaire should be
handed out at the Public Workshops
to gather information on resident
views and opinions.
• Summary of responses to the survey
questionnaire and the housing
related comments made by the
residents attending the Public
'
Workshops and Public Hearings.
• Three meetings with the Citizen
'
Advisory Committee to discuss the
Progress Report; existing and
projected needs; and housing
priorities and goals.
• Display ad Notice of Availability of
Draft Housing Element. The draft
'
document then would be available
for a 30-day comment period. The
final element would include
'
responses to residents comments.
• Transmittal of the Proposed Draft
Housing Element to nonprofit
housing corporations and social
service organizations for their review
and comment.
2-2
I
ff 4-44, � 1_49A 1 -9 M-MMU44101-1
' • Public hearings before the Planning
Commission and City Council.
WORK TASK 3:
PROGRESS
REPORT
' 3.1 Review and Revision/Progress Report
State law requires an amended housing element to include
' a review and revision of a community's current Housing
Element. A discussion of three topics must be included in
the Progress Report:
' + Effectiveness: the actual results
achieved during the .five-year
program period which can be stated
' in quantitative and qualitative
terms.
fl
1
1
1
1
Progress: level of achievement in
relation to stated plans and
objectives in order to identify any
significant differences between what
was projected or planned and what
was actually achieved.
Appropriateness: evaluation of how
current housing goals, objectives,
policies and programs have been
updated in light of the review and
revision process.
3.2 Data Sources
The Progress Report will focus on actual results regarding
the production and rehabilitation of housing, changes to
local public policies and the City's compliance with State
housing laws. The current goals, policies and
implementation programs will be summarized in a matrix
chart. The chart will provide the research findings
pertaining to Program Description, Level of Achievement
and Appropriateness.
We will interview City staff to determine the achievements
that have been attained during the program period.
Information useful to completion of this Work Task
includes:
Building Permits issued for new con-
struction and home improvements
Certificates of Occupancy for new units
Regional Share Progress Reports
2-3
+ State Department of Finance Series E-5
Population and Housing Estimates
• Grantee Performance Reports
• Annual Performance Report
• AB 1290 Redevelopment and Housing
Implementation Report
The "review and revision" analysis will be included as a
technical appendix of the Draft Amended Housing
Element. A summary will be contained in the main part of
the Housing Element.
WORK TASK 4:
' ASSESSMENT OF
EXISTING HOUSING
' NEEDS
4.1 Housing Needs Assessment
' A housing element must contain: "An assessment of housing
needs...: Chart 2-1 shows that the needs assessment
encompasses: existing housing needs; projected housing
needs; and the needs of. special populations." (The
requirement for an analysis of opportunities for energy
conservation with respect to residential development has
been suspended.) Chart 12 explains the housing need
categories, demographic indicators and data sources that
will be used for the housing needs assessment. Chart 2-3
explains in detail the statistical tables that will be
' constructed as part of the Housing Element Update. The
Charts are intended to convey a state of readiness to work
on the update program.
4.2 CommunitySetting -- Existing Needs
g g
The State Series E-5 population and housing estimates as
of January 1, 1995 (96) will be consulted to produce
information on the composition of the housing stock;
number of occupied housing units; vacancy rates; and
average household size.
The 1990 STF -3 Census Data, 1992 CHAS Data Book
and 1995 HUD CD-ROM will be used to develop
estimates of several important household characteristics.
The characteristics and methodologies are described below
and on following pages.
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I
EXISTING
HOUSING
NEEDS
• Overpaying
• Characteristics
• Overcrowding
• Housing Quality
• Fair Housing
• "At -Risk" Housing
HOUSING ELEMENT
NEEDS ASSESSMENT
PROJECTED
HOUSING
NEEDS
• Market Demand
• Population
• Employment
• Inventory Loss
• Frictional Vacancy
• Reduce Impaction
CITY OF HUNTINGTON BEACH
COMMUNITY DEV. DEPT.
2-5
SPECIAL
NEEDS
POPULATIONS
• Handicapped
• Elderly
• Farmworkers
• Female HHs
• Large Families
• Homeless
HOUSING ELEMENT
FEBRUARY 1996
CHART 2-1
1
CHART 2-2
CITY OF HUNTINGTON BEACH
1996-2000 HOUSING ELEMENT UPDATE
OVERVIEW OF HOUSING INDICATORS
Need_Category Data Source
Condition of Housing DOF January 1995/96 estimates of the
' housing stock.
• Completion of sample windshield surveys.
• Compilation of neighborhood profiles.
T
Housing Assistance Deeds • DOF Series E-5 January 1995 household
estimates.
' • 1990-1995 Series E-5 housing composition
change.
• Income group/tenure distributions per
1992 CHAS Data Book.
• Overpaying rates per 1992 CHAS Data
Book.
1
Special Housing Needs 0 Interviews with City staff.
'0 Handicapped population based on service
provider information, State Department of
Rehabilitation, current prevalence rates, and
1990 Census (mobility and self -care
limitation).
' • Prevalence rates for the elderly, frail
elderly and handicapped population.
• Area Agency on Aging Reports.
' 1990 Census on the senior income profiles
and elderly age/sex ratios.
1
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■ I RA - W - g
- I _ ■ l _ - i I ■
' CHART 2 -2 CONTINLIED
( )
CITY OF HUNTINGTON BEACH
' 1996-2000 HOUSING ELEMENT UPDATE
OVERVIEW OF HOUSING INDICATORS
' Need Category 12a„k,i,Soijrce
' Special Housing Needs Overcrowded households per 1990 Census.
(continued)
• Large -family households based on 1992
CHAS Data Book and 1990 Census.
• Female head of households based on age -
sex population distribution, marital status,
presence of children, poverty status and
subfamily characteristics based on 1990
Census data.
1
Population and
' Employment Trends
1
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1 Vacancy Status
• Homeless population based on staff inter-
views and interviews with social service
providers.
Population data from the 1980 and 1990
Census and 1995 State Department of
Finance estimates; specifics on group
quarters population from the State Census
Data Center.
Employment data from the 1990 Census,
State Economic Development Department,
County Business Patterns, and Donnelly
Reports.
Employee estimates from American
Business Lists ONLINE.
Federal Home Loan Bank Board Annual
Surveys.
1990 Census and 1995 Series E-5 estimates.
Apartment/Rental Housing Surveys to be
conducted by Castaneda & Associates.
1
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11
' CHART 2-2 (CONTINUED)
CITY OF HUNTINGTON BEACH
1996-2000 HOUSING ELEMENT UPDATE
' OVERVIEW OF HOUSING INDICATORS
' Need Cat?.gQry Data Source
Projected Housing
' Needs and the
Share of Regional
Housing Needs • Construction and development trends from
1985-1990 and 1990-1995.
' Approved and planned residential projects.
' + Housing sales trends in the new home and
resale markets.
• Basic Construction Needs Projections for
' southern California (1-1-92 to 7-1-99).
[This is the approved region's share of the
Statewide housing need.] _
• SCAG's 1989-1994 "Regional Housing
Needs Assessment", consultation with State
1 Department of Housing and Community
Development and review/analysis of "local
factors of significance", if relevant.
Rental Housing Costs • Rental surveys completed by the Apartment
Association of Orange County.
' Local Realtors on single family rents.
• Newspaper ads on apartment and single
family rents.
• Sample apartment rental surveys to be
' completed by Castaneda & Associates.
' Resale Home Prices • On -site surveys to be conducted by the
Castaneda & Associates.
' Multiple Listing Service (PRC Realty) for
housing units sold and on the active housing
market.
• District -Board of Realtors
• Newspaper Listings
1
2-8
CHART 2-3
CITY OF HUNTINGTON BEACH
1996-2000 HOUSING ELEMENT UPDATE
LIST OF TABLES
LEXISTING HOUSING NEEDS
'
1.
Composition of the Housing Stock -- January 1995
2.
Condition of Housing -- 1995
'
3.
Age of the Housing Stock by Type -- 1995
4.
Age of the Housing Stock by Tenure -- 1995
'
5.
Owner and Renter Households by Income Group --1995
'
6.
Owner and Renter Households by Income Group and Household Type --1990
7.
Lower Income Households Overpaying by Income Group,Tenure and Household
Type --1990
8.
Lower Income Households Severely Overpaying by Income Group, Tenure and
Household Type --1990
'
9.
Overcrowded and Severely Overcrowded Households by Tenure -- 1990
10.
Lower Income Overcrowded Households by Tenure and Household Size --1990
SPECIAL HOUSING NEEDS
11.
Characteristics of the HandicaPp P ed Population -- 1990
12.
Total Population by Age and Gender -- 1990
13.
Elderly Persons by Household Type -- 1990
'
14.
Elderly Household Income Distribution by Age of Householder -- 1990
15.
Disability Status of Elderly Persons -- 1990
16.
Frail Elderly Population -- 1990
'
17.
large Families by Tenure -- 1990
18.
lower Income Large Family Households Overpaying by Tenure --1990
19.
Housing Supply be Number of Bedrooms, Tenure and Vacancy Status --1990
2-9
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20. Household and Family Type Distribution -- 1990
21. Age of Householder by Tenure -- 1990
ASSISTED HOUSING AT RISK OF CONVERSION
TO MARKET RATE HOUSING
22. Inventory of Assisted Housing -- 1995
NEIGHBORHOOD PROFILES
23. Neighborhood Profiles --1990 Census Data by Block Group or Census Tract
PROJECTED HOUSING NEEDS
24, Projected Need for New Housing Units -- 1996-2000
25. Share of Regional Housing Needs -- 1996-2000
MARKET CONSTRAINTS
26. Cost of Single Family Housing in the Resale Market --1995
27. Cost of Attached Housing in the Resale Market --1995
28. Apartment Rental Housing Costs -- 1996
29. Renter Affordable Housing Stock --1990
30. Owner Affordable Housing Stock -- 1990
31. Home Mortgage Disclosure Act Data #1-- 1992
32. Home Mortgage Disclosure Act Data #2-- 1992
33, Estimated Values of Residential Land -- January 1996
34. Affordability Cap Analysis Proforma -- January 1996
GOVERNMENTAL FACTORS
35. Housing Unit Potential on Vacant Sites Suitable for Housing Development --
1995
2-10
M w M i M M M M M M M M M M M M M M M
$150,000 4-
500
5 ,%.F%JW 1 , RVV
CHART 2-4
2,000 2,500 3,000 3,500 4,000
Size of Home
The condition of the housing stock will be based on a
summary of the existing General Plan and other local
research. This data will be supplemented by code
enforcement data and 1990 Census housing condition
indicators.
' The 1990 Census figures combined with data from the
most recent Series E-5 estimates and the City's Annual
Progress Reports will be used to establish updated 1995196
estimates of the number of households in each of the six income
' groups by owner1renter status. Data from 1992 CHAS Data
Book will be tabulated on the number and percentage of
households by owner/renter status in the following income
' groups: extremely low income; very low income; low
income; middle income; moderate income; and above
moderate income.
' The number of households in each of the above groups that
are elderly; small families; large families; and other household
types would be estimated based on ratios from the City
' per the 1992 CHAS Data Bbok.
Overpaying rates by household types will be established by
' using the 1990 Census data for the City of Huntington
Beach and data from the 1992 CHAS Data Book on the
household income/tenure specific overpaying rates.
Estimates of overcrowding and severe overcrowding will be
made by using the 1990 STF-3 Census data indicators.
The number and percentage of overcrowded households by
' census tract will be determined to ascertain if there are
geographic concentrations of overcrowding in Huntington
Beach.
' 4.3 Special Needs
Our work on federally -mandated Comprehensive Housing
Affordability Strategies and Consolidated Plans has
helped us to develop methods for estimating and
describing the housing needs of special population groups.
' The methodologies will be used to describe the nature and
extent of housing needs among the handicapped population
(physically, developmentally and severely mentally ill) and
' the elderly and frail elderly population. It is important to
note that these special population groups may need
affordable supportive housing environments.
A description of the nature of the housing needs of female
heads of households will be determined by a survey of
groups and agencies serving these households. The
' quantified needs will include census data on number and
type; income distribution; poverty income for householders
2-12
with and without children; age (elderly living alone); and
sub -families made up of mother -child family units.
A description of the nature of the needs of large families
will be developed base upon secondary research.
Estimates will be prepared of the number of owner and
renter large families and the percentage that are
overpaying.
The homeless needs assessment will based on the
comprehensive information available in County task force
studies. The existing services and facilities will be
identified within the framework of the Continuum of Care
model for addressing the needs of the homeless
population.
Fair housing is a need that should be addressed in the
Housing Element because the program section requires the
City to promote equal housing opportunity. This section
will present a summary of the needs assessment and
action plan developed as part of the City's Fair Housing
Assessment Update.
4.4 Neighborhood Profiles
Housing elements almost always present information and
policies from a citywide perspective. Because of this
citywide viewpoint, many residents and business persons
find it difficult to understand the relevance of the
document to their interests and concerns. It would be
helpful to present parts of the updated Housing Element
for neighborhoods in Huntington Beach.
Working with City staff, "neighborhood boundaries" will be
identified based on census tract and block group
boundaries; specific plan areas; elementary school
attendance boundaries; known neighborhoods in the City;
and other considerations. At a minimum, the work task
would produce neighborhood profiles for the City's census
tracts.
Neighborhood profiles will be prepared using 1990 Census
Tract, Block Group and Block Data. Chart 2-5' lists the
Census Tract/Block Group population, housing and
household indicators that will be prepared for each area or
neighborhood. Chart 2-6 shows the data in spreadsheet
format.
Once neighborhood profiles have been compiled, it may be
helpful to update key data elements such as the number of
housing units in each area. The Neighborhood Profiles and
updates will enable the City to track neighborhood change
between the 1990 and 2000 Census'.
2-1 3
CHART 2-5
CITY OF HUNTINGTON BEACH
1996-2000 HOUSING ELEMENT UPDATE
' CENSUS TRACTINEIGHBORHOOD PROFILES:
HOUSING INDICATORS AND DEFINITIONS
All of the data and percentages reported in the neighborhood profiles will be derived from
' the 1990 Census, Summary Tape File 3, two -page standardized profile reports. Two
indicators will need to be calculated from the numbers included in the standardized profiles.
These are, percentage of single-family detached units and percentage of overcrowded
households.
' Indicator Definition
Total Population The population (household + group quarters) for the
Census Tract. The sum of tract populations equal
the citywide total population.
' Percent < 18 Years The sum of all residents less than 18 years old at
the time of the 1990 Census expressed as a
percentage of the tract's total population.
' Percent 65+ The sum of all residents more than 65+ years old at
the time of the 1990 Census expressed as a
percentage of the tract's total population.
' Total Housing Units The total number of dwellings/housing units located
within the Census Tract. A housing unit is defined
as a house, an apartment, a mobile home or trailer, a
' group of rooms or a single room occupied as
separate living quarters or, if vacant, intended for
occupancy as separate living quarters. Separate
living quarters are those in which the occupants live
and eat separately from any other persons in the
building and which have direct access from outside
the building or through a common hail.
' Percent Vacant The number of vacant housing units expressed as a
percentage of the tract's total housing units.
Percent Single Family Detached The number of single family detached units
expressed as a percentage of the tract's total
housing units. (Note: this is a calculated
percentage based on the counts included in the
' 1990 Census two -page tract profiles.)
Median Value The median value for owner occupied housing units
1 within the Census Tract. (Note: the values used to
determine the median value are reported to the U.S.
Census Bureau by the owners themselves.)
2-14
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Median Contract Rent This is the median contract rent paid by renters
within the Census Tract. (Note: contract rent is
defined as the monthly rent agreed to regardless of
any furnishings, utilities, fees, meals, or services
that may be included. For vacant units, it is the
monthly rent asked for the rental unit at the time of
enumeration.)
Total Households The total number of occupied housing units, both
owners and renters, within the Census Tract.
Percent Owners The number of owner occupied housing units
expressed as a percentage of all occupied housing
units.
Percent Renters The number of renter occupied housing units,
expressed as a percentage of all occupied housing
units.
Persons Per Household The average number of persons residing within a
household/occupied housing unit.
Persons Per Owner Occupied The average number of persons residing within
owner occupied units.
Persons Per Renter Occupied The average number of persons residing within
renter occupied units.
Percent of Overcrowded
Households The number of households with more than 1.0
persons per room, expressed as a percentage of all
occupied housing units (households). (Note: this
percentage is calculated from the numbers reported
in the 1990 Census.)
2-15
== m m m m = = m= m r m m m= m = �
CHART 2-6
NEIGHBORHOOD INDICATORS
total-Poulaiio_
rcyears
5eeni < 18
'ercent 65 +
roial Housing Units
yercenfVacant
'ercent SFDeiached
Nedian ValueMe-dian Contract
totafHouseholds
Perceni"Owners
�ercent-
�ons Pe- Household
Persons` Per Owner (c -
Pe-rson' s Per Renter-CFc-c-.-
Percent Dvercrowded HW
Indicator - --
Total-Poulaiion--
Pe--rcenf � f$-years ---- --
Percent 65 f
Totam6usfr pi� ,ts
Percent�acant _
Percent SF De_tachea
Median Value -----
N-ledian Contract -Rent
otal Households
- -- - -
Percent ow--ners
Percent Renters
Persons Pet•House�61d
Pe-rsons Pe— Owner Occ.-
Persans Pei F2enter'Occ '--
- -
�
-
- _ -
3_Ci�2
--
3
_.------
-
--- .- --
-- ---- -
C1'-9$2.4
-- - --- --
- - -
�.-_
- �---�� �-
—
-
----- -
j---- -
-- - -
-
- -
_
---~
- -
- -- -----
.
-- -
- ---
CT 992 4
—
—
-CT 992-451
-----
CT93BCT-992.39
-
-- - ---
- ---- ---
CT-992.4
992
--
-
- ------ - -
--- --
- -
--� ---
--
__... -
----
-
-- -... -
0 . �. 1, _. Y A W. V;J;J; "
IWORK TASK 5
PROJECTION OF
' FUTURE HOUSING
NEEDS
5.1 Alternative Models of Huntington Beach's
' Projected Housing Needs
Huntington Beach's updated Housing Element must
' include an: "Analysis of population ... and a quantification of
the locality's existing and projected housing needs for all incorne
levels.
Employment Growth Model
' Huntington Beach, as the rest of California, has been
plagued by the recession. Employment projections specific
to the City of Huntington Beach could be speculative due
' to economic circumstances beyond local influence.
However, it is assumed that the demand for new housing
is in part correlated to job growth within the City between
1996-2000.
' Consequently, we will review employment trends and job
forecasts for the Huntington. Beach area and those resulting
' from development projects expected to be completed
during the program period. Ve also will review the City's
economic development strategy for insights on how
employment growth many induce a need for new housing.
' Housing Market Demand Model
' This model will be based on long -run trends of actual
development activity in the City. The trends analysis will
show the effective demand for housing. The estimate then
' will be augmented by the planned development of
affordable projects anticipated to be completed during the
program period.
' Affordable Housing Demand Model
This model focuses on the demand or absorption of
' affordable housing assuming it were constructed. The
model is based upon the kind of market research done by
developers as they attempt to quantify the market for
affordable housing developments. The model is
' particularly sensitive to the difference between current
market rents and the proposed rents in the affordable
development and vacancy rates.
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Same Share Model
The "same share" methodology is based on the application
of the same criteria used by SCAG for the previous
Regional Housing Needs Assessment. This method
assumes a future need that is identical to the City's
percentage of all households in Orange County.
5.2 Regional Housing Needs Assessment
The recent HCD letter indicates that the "share of regional
housing needs" is a topic that has has been suspended
from the current round of housing element updates. It will
be important for the City to develop a data base in the
event it becomes necessary to justify credible figures to
HCD.
SCAG has been allocated a share of the Statewide housing
need. Chart 2-7 shows the 12 step process for developing
a Regional Housing Needs Plan. SCAG has not vet
prepared the "allocation plan" and it is unknown if and
when that plan will be completed.
The allocation made to Huntington Beach is a complex and
important issue because it establishes the quantified basis for the
identification of enough sites to accommodate affordable housing
needs and for stating quantified objectives. The information
drawn from the four models described in Work Task 5.1 plus the
"avoidance of impaction" criteria could be used to establish a
basis to protest, if necessary, the draft RHNA numbers allocated
to the City. We will work with the City staff to prepare any
correspondence that should be transmitted to SCAGIHCD.
Chart 2-8 shows the basic State Housing Law criteria for
the allocation of a share of the regional housing need to
cities. The criteria encompass housing, transportation and
impaction criteria. The share calculated for the City of
Huntington Beach should Acknowledge and be based in
part on these criteria.
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REGIONAL HOUSING NEEDS PLAN
PROCEDURES FLOW CHART
STEPS
HCD accepts or revises
COG revision
STEP 1
HCD determines COG share
of statewide housing need
STEP 2
COG board decides whether
to revise HCD allocatiory
sends revision to HCD
STEP 4
COG staff prepares draft
RNH plan, including local
allocations, with advice of HCD
STEP5
Local review
and comment on
draft RHN plan
STEP 6
COG staff action
on recommended
revisions to draft RHN plan
STEP 7
Public hearing and COG
board adoption of RHN plan
STEPS
90 day period in
which localities may
adopt local revisions
CITY OF HUNTINGTON BEACH
COMM. DEV. DEPT.
STEP5
HCD advice on
draft RHN plan
STEPS
HCD review of
adopted RHN plan
STEP 10
COG board action on local
revisions and HCD
comments or revisions
STEP 1 i
HCD review and comment on
COG action on local revisions
and any changes in RHN plan
STEP 12
Further COG and HCD actions
depending on whether there
are any unresolved issues
CHART 2-7
FEBRUARY 1996
i■r rr rr r r r r■ r ■� r r r r r r r r r r
HOUSING CRITERIA
• Market Demand
• Employment
• Site Availability
• Type of Hsg. Need
• Tenure
• Loss of Housing
• Farmworker Need
REGIONAL SHARE
ALLOCATION CRITERIA
TRANSPORTATION
CRITERIA
• Commuting Patterns
• Public Transportation
• Jobs/Housing
Linkages
• Housing/Public
Transportaion
Linkages
IMPACTION CRITERIA
• Reduce Low Income
Concentration
CHART 2-8
CITY OF HUNTINGTON BEACH CASTANEDA & ASSOCIATES
COMM. DEV. DEPARTMENT FEBRUARY 1996
WORK TASK 6:
INVENTORY OF
'
GOVERNMENTAL
FACTORS
' Housing constraints and resources are important factors of
a housing element that must be carefully analyzed. As
' part of the update process, governmental and market
factors will be examined as well as resources to address
local needs. Chart 2-9 shows the conditions to be
analyzed as a part of the constraints/resources analysis.
1 6.1 Governmental Factors Description
' State housing element law requires an analysis of the
following factors: land use controls, building codes and their
enforcement, on- and off -site improvements, fees and other
' exactions and processing and permit procedures. An
assessment must be made of whether any of these factors
impose constraints on the development and maintenance
of housing.
' This analysis will not be very time consuming since a
general update of the information contained in the
adoptedd Housing Element and CPD will be done. An
extensive interview with the Planning Division staff will
contribute to the efficient completion of the analysis.
' With regard to governmental constraints, the housing types
permitted by the land use element and zoning code will be
described. The purpose of. this task is to show that the
' City's complies with that part of the State housing law
which requires communities "... to facilitate and encourage
development of a variety of types of housing for all income
' levels, including rental housing, factory -built housing,
mobilehomes, emergency shelters and transitional housing......
Another function of the analysis is to summarize the
impacts of existing and proposed property development
standards concerning density, minimum floor areas and lot
sizes and provision for factory -built housing.
Through interviews with the City staff, we will summarize
the current development fee structure, local processing,
and permit procedures and compare these to other cities in
Orange County. These data=will contribute to the effective
preparation of the affordability gap analysis.
2-21
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GOVERNMENTAL
HOUSING
FACTORS
• Land Use Element
• Zoning Ordinance
• Building Code
Enforcement
• Site Improvement
• Fees & Exactions
• Processing System
HOUSING RESOURCES
AND CONSTRAINTS
NON -GOVERN.
HOUSING
FACTORS
• Financing Availability
Equity
Debt
Gap
• Land Costs
Single Family
Multi -Family
- Construction Costs
Single Family
Multi -Family i
CITY OF HUNTINGTON BEACH
COMMUNITY DEV. DEPT.
2-22
GOV. & NON-GOV.
HOUSING
RESOURCES
• Suitable Sites
• Nonprofit Housing
Corporations
• Public/Private
Financing Funds
• Public/Private
Partnership Models
HOUSING ELEMENT
FEBRUARY 1996
CHART 2-9
I
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WORK TASK 7.
INVENTORY OF
MARKET
CONSTRAINTS
6.2 Barrier Removal Opportunities
This assessment will draw from the conclusions reached as
part of the above process. The focus will be -on those
factors that contribute to the cost of new housing as well
as the variety of housing options provided by the City's
land use controls. Opportunities to remove or reduce the
impact of existing constraints may include:
• Senior housing development standards
• Density bonus incentives
• Condominium conversion ordinance
• Parking standards specific to different
housing types
• Others based on the analysis and City
staff input
State law mandates an analysis of the market constraints
imposed by the availability of financing, price of land, and
cost of construction. The analysis included in the current
Housing Element will be substantially updated and
revised.
' 7.1 Availability of Financing
The "availability of financing" analysis encompasses not
only the cost of financing but also the access to lending.
Both of these considerations -- availability and access --
will be covered in the analysis.
Countywide studies on the credit needs of the population
will be summarized. The current market trends on interest
rates and terms will be discussed. In addition, Home
Mortgage Disclosure Act data (i.e., lending activity by
lender and census tract) will be obtained and summarized
in this section of the Housing Element.
This part also will include a discussion of financial
assistance available from the City and/or County of
Orange.
2-23
■� 1 _II_► i�"� ■ "if1 r
7.2 Price of Land
' Land costs contribute significantly to making new housing
unaffordable to low income families. We will access and
tabulate MLS sales transactions to determine the price of
residential land and commercial land suitable for
' residential development. The data then will be reported
by neighborhood location, residential zone, site size and
price per square foot. The land costs will be determined
' for recently completed land sales as well as asking prices
for sites currently on the market.
u
1.1
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WORK TASK 8:
AFFORDABILITY
GAP ANALYSIS
(OPTIONAL)
7.3 Cost of Construction
For analytical purposes, the most helpful indicator of
construction costs are per square foot costs. These average
costs will be determined for different single family and
multi -family housing types and developments permitted
by different residential zones. The data will be collected
by telephone interviews with developers of recently
completed projects and general contractors familiar with
the residential construction possible on vacant and
underutilized sites located in the City.
The governmental constraints analysis often is merely
' descriptive and not quantitative. Therefore, we will
prepare proformas to quantify the costs of new
construction and thereby identify the combined effect that
' governmental and non -governmental constraints have on
housing costs.
' The proformas will help to quantify the effect of land
values, construction costs, fees, densities and square
footage minimums on total development costs. In
addition, the proformas will be used to identify the gap
financing requirements of new affordable housing
developments.
2-24
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WORK TASK 9:
INVENTORY OF
ADEQUATE
HOUSING SITES
1.1
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The updated Housing Element must demonstrate that
there are enough sites to accommodate the projected needs
of all income groups. The law specifically notes that the
inventory must include vacant sites and sites having the
potential for redevelopment.
9.1 Vacant Sites Analysis
This task will identify the location, size and zoning of each
vacant site in Huntington Beach based on the recent vacant
land survey. Research documents available to complete
the site analysis include the City's June 1993 Vacant
Land Survey, Land Use Element Update and Draft
Environmental Impact Report. The major vacant sites
will fall into the following categories:
Infill vacant sites within the
developed parts of the City.
Vacant commercial sites suitable for
residential use because of their
location and site characteristics.
In addition, three estimates will be made of the potential
yield on each site. These estimates will be based on 1)
maximum allowed per the zoning; 2) recent development
trends in each zoning category; and 3) most probable with
a density bonus. Meetings with Planning Division staff will
be held as these yield estimates are being computed. The vacant
land inventory and yield projections may be particularly helpful
to the fair -share analysis.
The discussion of vacant sites will be augmented by
information on surplus land or sites owned by the school
districts, City of Huntington Beach or County of Orange.
9.2 UnderutiIized Sites Analysis
This analysis will include sites located in areas that are
now underutilized or planned for a higher intensity land
use. The housing unit potential of the redevelopment
project area sites will be estimated. In the underutilized
areas, historical development trends will be quantified.
These trends then will establish a basis for projecting the
number of housing units that could be constructed on
underutilized sites.
2-25
1
1
1
WORK TASK 10:
INVENTORY OF
HOUSING FINANCIAL
RESOURCES
A Housing Financing Strategy (encompassing a capital
formation strategy) will be integrated in the update. The
idea of capital formation strategies is to enhance the use of
public and private funds to targeted housing needs to
create an Affordable Housing Fund. We would examine
the positive contributions of a myriad of financing that,
when combined, could make a significant difference in
rendering feasible projects. These would include:
• Targeted use of AHP funds
(Affordable Housing Funds of the
Federal Home Loan Bank Board)
• Property tax abatement for housing
owned by nonprofit housing
corporations which is a form of
ongoing financing.
• AlIocation of CDBG funds to
housing ownership projects.
• Use of CDBG funds to support a
Section 108 loan in combination with
Low Income Housing Tax Credits.
• City tax exempt revenue bond issue
• Help a nonprofit with a 501(c)(3)
revenue bond issue.
• Use of one or more of the above in
combination with 203K financing to
contribute to retaining single family
homeownership.
A description will be prepared of the financial resources
that may be used at the project development level. The
summary of these resources will be contained as a
Technical Appendix of the updated Housing Element.
Those resources that are particularly pertinent to the
Huntington Beach's housing needs will be explained in the
narrative of the document. '
2-26
dff_4W__4h -A r "W_11� 1_,VAW_-
' WORK TASK 11:
GOALS, POLICIES
' AINTD OBJECTIVES
This statement on goals, policies and quantified objectives
will be prepared for. the six major need categories spelled
out in the housing law:
Conservation and improvement of the
existing housing stock.
' v Preservation of housing at risk of
conversion to non low-income uses.
' v Identification of adequate housing sites.
Assist in the development of housing to
' meet low and moderate income housing
needs.
Removal of governmental constraints.
�t Promotion of equal housing
opportunities.
A draft statement will be prepared based on the 1989-
94 Housing Element, 1995 Consolidated Plan, General
' Plan Update, 1994 Redevelopment and Housing
Implementation Plan, Citizens Advisory Committee
input, public workshop input, and City staff input.
'
WORK TASK 12:
PREPARE
HOUSING
'
STRATEGY
AND PROGRAM
Action programs must be set forth in the six specific need
'
areas mentioned in Work Task 11. Specific tasks to be
accomplished include:
Develop an inventory of programs
'
that are included in the current
Housing Element.
'
Classify the programs into one or
more of the six State -mandated
categories.
'
• Prepare narrative descriptions of the
programs. For each program,
performance evaluation indicators
'
will be suggested and defined to
2-27
1
'
help monitor progress for the next
housing element update.
'
Prepare a matrix indicating the
status of each program.
• Interview Citv staff to determine
'
department/agency responsible for
implementation, funding amount
'
and source, time frame for
achievement, consistency with other
general plan elements and
community goals, program -specific
'
quantified objectives and target
areas.
' WORK TASK 13:
PREPARE HOUSING
ELEMENT GRAPHICS
' (OPTIONAL)
This Task will involve the preparation of graphics for the
' 1996-2000 Housing Element. The graphics will include
those below:
1
Huntington Beach's location within
the southern California region
• City's location within the Orange
County area (RSAs,CAAs)
'
City's boundaries in relation to the
SCAG designated sub -regional areas
• Census tracts
• Zoning map
'
• Vacant and underutilized sites
• Neighborhood boundaries
' WORK TASK 14:
DRAFT
HOUSING
' ELEMENT
A Preliminary Draft will be prepared that encompasses all
of the items required by State law. At this time, we
' suggest that the Housing Element will be presented in three
basic sections. Appendix A will contain all of the detailed
data, statistics and analyses pertaining to the City's
' housing needs, resources, and constraints. Appendix B will
include all of the information required to comply with an
update of "at -risk" housing (if necessary).
1
2-28
1
A housing strategy will be reported in the body of the
Housing Element and be organized according to the six
specific housing need categories that must be included in a
tcity's housing program.
For each need category, the following will be presented:
Housing needs.
N1 Goals, policies and objectives.
' V Description of action programs.
Each action program will described in the following terms:
action, agency responsible for implementation; program
quantified objectives; time schedule for implementation; and
source of funding for the program.
'
City staff will review and comment on the Screen -Check
Draft. We will meet with the staff to discuss the
comments and identify ways to revise the Screen -Check
'
Draft. Based on this input and discussion, the HCD
Transmittal Draft Housing Element will be completed.
WORK TASK 15:
'
HOUSING ELEMENT
REVISION PER
HCD REVIEW
COMMENTS
We will develop a cross-reference checklist to guide the
HCD review process. Our completion of the checklist will
'
ensure a timely review of the City's Housing Element. We
also will prepare other components of a complete
transmittal package, including a description of all public
'
participation efforts for the housing element process. We
will contact the HCD reviewer in order to facilitate the
review process.
'
Comments on the Draft Housing Element will be
forwarded to the City within a 45-day review period. We
will review the HCD comments with City staff, including
the City Attorney. Thereafter, the Public Hearing Draft
Housing Element will be completed.
'
WORK TASK 16:
CEQA PROCESS
This Work Task will produce the Initial Study for the
Housing Element Update/Amendment to the General
'
Plan. It is anticipated that an EIR will not be required
because the Housing Element will be internally consistent
'
with the General Plan Update and the sites identified for
residential use by the Land Use Element.
1
2-29
1
Will m m m m m m m m m
City of Huntington Beach
fousinY L:lemenl
_Update
Work Scope and Budget
For Services Performed by Castaneda &_Associates
_
---Senior
-.--
Graphics
Associate
Project_
Planner
Wor�---
Processing
'Total
1}oars
_---� Cost
Work Taskw
Principal
Per Task
1. Project Stan -up
— 2
_
_ _
— — 2
— $1 5U
yy—
2. Citizen Participation Pro !* !m
16
4
2
4
2
3. Progress Report_
8
2
4
14
$790
— 2U
$2,140
4. Assessment of Existing Housing Needs
12
4
-- 4
4 40
'-12
$2,019
5. Projection of Future Mousing Needs
16
2
6
�36
— lb
$83()
6. Inventory of Market Constraints
4
2
K
~~� 2
7. lnvent g of Governmental Factors
6
1
4
2
13
_ $740
8. AffordablityGap Analysis (optional) _
4
_ 2
— 8
2
16
— $830
9. Inventory of Adequate I fousing Sites
4
'— 1
8
13
$720
— �
10. Invent2g of Housing Financial Resourses
6
2
2
2
12
$710
$605
61
1
.1
2
11. Goals, Policies and Objectives
lU
12. Prepare Housing Program
161
4
--
---5
-- 25
$1,565
m
Cit of Huntington Beach—
Housing Element Update lied get Con inued
l3._Prepare llousing Element Grp hits (opt ion a
---- 20
—20
_$8(H?
14. Prepare Draft Housing Element
20
4
2
6
32
$1,980
15. Revise Housing Element Per HCD Review
12
2
2
4
—
20
— 20
—$1,210
$1,1 10
— 2
16. CF-QA Documentation
10
4
4
24
317
$17,900
Total (fours Per Work Task
142
29
75
47
l louri ry Rate
$75
$60
$45
$25
$40
T
Total
$10,650
$1,740
~$3,375
$1,175
$960
$17,900
.Rep duction*
_
%969
TOTAL BUDGET
$18,769
* Assumes 70, 160 page documents at $.05 per page, seven cardstock dividers at $A 1 per a Te and one riaI bind er (45) bound
documents
for a total of $869 including tax. A 15% contingency/handlingamount has been included.
I
_— _
ATTACHMENT NO. 5
A Proposal To
U
Housing Element Update
SCOPE OF WORKAND BUDGET
SECTIONS ONL Y (TO REVIEW COMPLETE
PROPOSAL PLEASE CONTACT COMMUNITY
DEVELOPMENT DEPARTMENT)
uC'HIIIof
PIAN41NL
GIR?
C 11 A P T E R 2
SCOPE OF WORK
Preliminary Scope of Work
We understand that the final Scope of Work will be negotiated between the City
of Huntington Beach and The Lightfoot Planning Group. Tasks may be deleted
or additional tasks may be included based on the City's requirements. The
schedule and costs for the project will be adjusted as necessary to reflect changes
to the final Scope of Work. The Lightfoot Planning Group will deliver any
work samples or meet with City Staff to discuss the project at Huntington
Beach's convenience.
Each proposed task is summarized in this section. Project Work Products, a
' Preliminary Schedule, and a Proposed Budget are presented following the
Preliminary Scope of Work.
' The Lightfoot Planning Group will approach the project with a proven
methodology. As discussed in the following Scope of Work, we will progress
through the work program utilizing tested and successful tasks to accomplish the
' Housing Element Update. The following tasks are proposed for Huntington
Beach:
' Task T : Project Management and &aff Coordination
The Lightfoot Planning Group's staff experience and company resources ensures
the City of Huntington Beach that the management and coordination of the
' project will be completed in the utmost professional manner. The project will
commence with The Lightfoot Planning Group Principal -in -Charge and Project
' Manager meeting with the City's project team to transfer documents, studies,
and other information and to:
■ Refine the work program;
■ Formalize the schedule;
■ Establish mutually acceptable review dates;
' ■ Agree on document format; and
■ Formalize dates of progress reports and Staff, Citizen Advisory, City
Council/Planning Commission Study Session, and public hearing
' meetings.
The Lightfoot Planning Group will meet with Huntington Beach Staff on a
regular basis during the work effort in order to maintain open communication,
discuss upcoming tasks, and review work products. We anticipate meeting with
Staff four times during the work program.
1
' The Lightfoot Planning Group Housing Element Update
Proposal to the City of Huntington Beach Page 2-1
As project manager, The Lightfoot Planning Group will be responsible for
monitoring the project budget and coordination with applicable agencies and
affected organizations. Our contacts and coordination will include, but are not
' limited to, State HCD, SCAG, surrounding jurisdictions, the Coastal
Commission, and the Redevelopment Agency.
Task 2: Data Collection and Analysis
The City of Huntington Beach has an adopted Housing Element that was
completed in 1989. The Element is relatively current and includes most of the
' State required analysis. We, therefore, propose to utilize as much of the
Element and existing studies as possible, while also ensuring that the Element
meets all State requirements, is consistent with the General Plan (as updated),
' and formatted to meet the City's needs. Included in the data collection and
analysis task are:
1
1
■ Identify and assess the City's housing needs resulting from increases
in population growth and the deterioration or demolition of existing
housing units;
■ Identify and evaluate the City's affordable housing stock;
■ Identify and assess the City's "special needs groups;"
■ Evaluate the housing needs, conditions, affordability, and constraints
in the Coastal Zone;
■ Identify and evaluate the governmental, market, infrastructure, and
environmental constraints to housing;
■ Identity and evaluate the City's opportunities to provide additional
housing through the General Plan and Zoning Code; and
■ Evaluate the City's accomplishments towards the 1989 Housing
Element goals.
The Lightfoot Planning Group will conduct all necessary research during this
early stage of the project. We will familiarize ourselves with the project area
and supplement existing data through an inventory of the uses and physical
characteristics of the residential areas of the City. Our survey approach will
utilize air photos, City base maps, a windshield survey, and other appropriate
means to achieve dependable data.
The Lightfoot Planning Group
Proposal to the City of Huntington Beach
Housing Element Update
Page 2-2
' The Lightfoot Planning Group will review City planning and engineering files
for accurate base maps and other pertinent information. Additionally, we will
review City development regulations and design requirements and speak with
' key Staff members in order to identify constraints to the development of
affordable housing. This review will include, but is not limited to, the City
Zoning Ordinance, General Plan, and other Staff identified pertinent regulatory
' documents, as discussed in the City's RFP. We will also contact the Southern
California Association of Governments, State HCD, and other affected agencies
to receive input, as identified in Task 1.
An assessment of the previous Housing Element will be conducted in this task
to determine the appropriateness of the City's current goals, policies, and
programs. Based on the analysis, an issues identification report (see Task 4) will
be completed that summarizes the areas of the existing Element needing
revisions to meet State requirements.
Task 3: Public Input
The State of California requires comprehensive public input throughout the
Housing Element update process. The Lightfoot Planning Group has extensive
experience conducting citizen advisory, community -wide, and public hearing
meetings. We are proposing to conduct five (5) Citizen Advisory Committee
meetings, three (3) community -wide meetings, and a joint Planning Commission
and City Council Study session. All meetings will be open to the public. The
meetings will be distributed throughout the schedule to best achieve the degree
and quality of input necessary for each stage of the project. The proposed
schedule (Figure 2) illustrates when each meeting type will occur.
Task 4: TechWcal Report
The Lightfoot Planning Group will compile the analysis and issues evaluation
into a Technical Report document. The document will present the technical
information as well as a discussion of the housing issues and recommended
direction for the completion of the updated Housing Element. The Report will
ultimately be included as the technical appendixes to the Housing Element. The
issues analysis will generally be organized by Accessibility, Adequate Provision,
Adequate Sites, Preservation of Housing and Neighborhoods, Preserving
Affordability, and Energy Conservation.
The report will be completed in a format determined by the City and presented
' at a joint Planning Commission and City Council workshop. The workshop will
be intended to solicit input from the City's decision -makers. We anticipate
1 receiving sufficient direction during this task to prepare a Screencheck Draft
Housing Element.
I
The Lightfoot Planning Group Housing Element Update
Proposal to the City of Huntington Beach Page 2-3
' Tusk 5: Drafi Horsing IIement
Subtask 5.1: Screencheck Draft Housing Element
Based on comments received from the Planning Commission, City Council, and
' Staff, The Lightfoot Planning Group will prepare a Screencheck Draft Housing
Element for review and distribution to City Staff. Comments will be
incorporated into a Draft Housing Element for public review and distribution.
1
1
1
1
Subtask 5.2 Draft Housing Element
The Draft Housing Element will include all State mandated Housing Element
sections and represent the housing direction desired by the City's decision -
makers. The format will be consistent with the General Plan Update, as
described the City's RFP. The Element will identify the previously stated
issues, followed by goals, policies, and programs. The programs will be
incorporated into an implementation matrix that identifies the responsible
agency, funding mechanism, and timing for implementation.
The Redevelopment Compliance Plan can be incorporated into the Housing
Element or prepared as a separate document. We recommend that the
Compliance Plan be separate, to allow for updates and revisions outside of the
General Plan forum. The Housing Element would include policies and programs
to require an updated Compliance Plan, but would not include the actual plan.
This prevents the Plan from becoming a General Plan issue if there is ever
controversy or needed revisions.
The Draft Housing Element will include information regarding the following:
■ Regional Housing Allocation Requirements;
■ Demographics and growth trends;
■ At -risk housing;
■ City resources available to meet need;
■ Alternative programs;
■ Deterioration and/or demolition of housing units;
■ Cost, availability, and size of units (housing opportunities);
■ Special needs assessment;
■ Housing constraints (governmental, economic, infrastructure, and
environmental);
■ Analysis of lands suitable for residential development;
■ Coastal Zone compliance;
■ Redevelopment Compliance Plan requirements (if City elects to
include within the Element); and
■ Goals, policies, and programs.
I
The Lightfoot Planning Group Housing Element Update
Proposal to the City of Huntington Beach Page 2-4
' The Lightfoot Planning Group will be responsible for forwarding the Draft
Housing Element to State HCD, SCAG, and other interested agencies, as
identified by the City, for their initial review and comments.
1
Task 6: Environnrrrtal Docrorrntation
' RECON will prepare all environmental documents for the project. Our
experience is that a supplemental EIR may not be necessary. Instead, a
mitigated Negative Declaration, or an Addendum may suffice. Regardless of the
' approach, the environmental documentation will be consistent with CEQA
requirements. The project budget and schedule identify the costs and timing of
both approaches.
' Task 7: Draft Finn! Hoising Element
' The Draft Final Housing Element will be prepared once HCD comments have
been addressed. The comments received from HCD will be forwarded to the
Citizen Advisory Committee (CAC) for their review, along with our
t recommended responses in the form of a Staff Report. All responses and
revisions to the Draft Element will be approved by the CAC prior to completing
the Draft Final Housing Element. HCD typically issues a preliminary
' certification letter once their comments have been adequately addressed. This
process typically requires two Draft Element submittals.
' Task 8: Planning Conrdssion and City Comwil Hearings
The Lightfoot Planning Group Principal -in -Charge and Project Manager will
attend and present the Draft Final Housing Element and appropriate
' environmental documentation at two (2) Planning Commission and two (2) City
Council public hearings. We will assist City Staff in the preparation of the Staff
Reports, and we will prepare necessary graphic exhibits for the hearings.
' All Planning Commission recommended revisions will be identified in a Staff
Report to the City Council. The revisions will be completed in a
' strikeout/underline format to more clearly illustrate the Planning Commission
recommendation.
1
Task 9: Final Horsing 17ertrrd
The Draft Final Housing Element will be revised based upon City Council
approval. Once revised, the Final Huntington Beach Housing Element will be
forwarded to HCD for official certification.
The Lightfoot Planning Group
Proposal to the City of Huntington Beach
Housing Element Update
Page 2-5
Work Products
The following Work Products are based upon the Scope of Work identified
' above, and identified in the City of Huntington Beach Request for Proposal.
■ Four (4) Project Management meetings with Huntington Beach Staff;
' ■ Five (5) Citizen Advisory Committee Meetings;
■ Three (3) Public Workshops;
■ Monthly Project Progress Reports;
' ■ Attendance at Two (2) Planning Commission Hearings;
■ Attendance at Two (2) City Council Hearings;
■ Hearing Graphics as necessary;
' ■ Ten (10) comb -bound copies of the Technical Report;
■ Ten (10) comb -bound copies of the Screencheck Draft Housing
' Element;
■ Twenty-five (25) three -hole punched copies of the Draft Housing
Element and Technical Appendices;
' ■ Thirty-five (35) comb -bound copies of the Final Housing Element and
Technical Appendices;
■ One (1) Camera-ready original; and
' ■ One (1) IBM format computer diskette of the Final Housing Element
text, tables, charts, and graphics will be formatted according to City
requirements.
1 Preliminary Schedule
' The proposed Project Schedule is identified in Figure 2. As proposed, the
project will be completed in five (5) months. Time frames will be agreed upon
by the City of Huntington Beach and The Lightfoot Planning Group during Task
' 1. Changes to the Preliminary Scope of Work, identified above, may affect the
schedule.
Preliminaryet
Budget
' The proposed Project Budget is identified in Figure 3. As proposed, the project
will be completed for $38,318, assuming a Mitigated Negative Declaration is
acceptable. A total cost proposal of $53,676 results if we are required to
prepare a Supplemental EIR. The cost is a fixed -fee, all inclusive amount.
Changes to the Preliminary Scope of Work, identified above, may affect the
' budget. Billings will be on a monthly fixed -fee schedule, which will be
approved by the City of Huntington Beach and The Lightfoot Planning Group.
1
' The Lightfoot Planning Group Housing Element Update
Proposal to the City of Huntington Beach Page 2-6
Housing Element Preliminary Schedule
TASK
February
March
April
May
June
Project Management & Staff Coordination_
Data Collection and Analysis
I I r
.....ry....
Public Input -- ---
I I c I th I c i -
I-c I thi c th S - c] —
Technical Report
Draft Housing Element
:.....: .:...
x
Environmental Documentation
Draft Hsg Element HCD Review (2 cycles)
Planning Commission/City_Co_unc_il Hrgs.
ss I I
Pe Pc cc cc
Final Housing Element
I
I
Planning Commission and City Council Hearings may require Special Meetings to meet schedule.
' = Staff Meetings
c = Citizen Advisory Committee Meetings
th = Town -hall Community Meetings
Additional HCD Review cycles may affect the schedule.
HUUSTNG ELEMENT UPDATE Figure 2
M
PROPOSED BUDGET
TASK
STAFFMOURLY RATE
-
TOTAL
Lou Lightfoot
Principal -in -Charge
$110
Ed McCoy
Project Manager
$90
Ann Gunter
Senior Planner
$90
Mark Warmbrand
Graphic Supervisor
$60
Admin. Support
Typing, Misc.
$36
Project Management & Staff Coordination
Data Collection and Analysis
Public Input
Technical Report
Draft Housing Element
Environmental Documentation
Draft Final Housing Element
Planning Commission/City Council Hrgs.
Final Housing Element
Total:
4
2
16
2
16
4
16
2
12
6
8
8
1
2
6
4
6
$2,396
30
$5,152
32
16
16
2
12
8
$5,936
$3,364
$2,896
$180
12
6
0
4
4
2
56
2
0
0
4
8
2
50
0
2
20
2
50
4
6
2
31
$2,044
20
$5,056
6
$1,132
150
$2$ 1 56
Copying and other Misc. Reimbursables
Mitigated Negative Declaration*
Supplemental EIR*
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
$1,000
$9,162
$24,520
* See RECON's detailed budget for environmental costs.
Additional meetings will be billed on a time and materials basis.
I101JSTNG ELEMENT UPDATE Figure 3
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Community Development
SUBJECT:
Selection of the Firm of
Cotton/Beland/Associates, Inc. to Prepare the
Housing Element Update
COUNCIL MEETING DATE:
March 18, 1996
.. . .......
RCA ATTACHMENTS -
:STATUS °.
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Ma and/or other Exhibits
Not Applicable
Contract/Agreement (wlexhibits if applicable)
(Signed in full bX the City Attome
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome
Not Applicable
Certificates of Insurance (Approved by the qLtZ Attome
Attached
Financial Impact Statement (Unbudget, over $5,000)
Not Attached (Explain,
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION: FOR MISSING ATTACHMENTS
The consultant for the Housing Element Update was budgeted for in the 1995-1996
budget. Sufficient funds are available in account number E-HP-ED-232-3-90-00.
:RETURNED::: ..: F.ORWARDED:>
Administrative Staff
Assistant City Administrator Initial oa
City Administrator Initial
Lqity Clerk
::EXPLANATION FOR;RETURN.OF ITEM.,, ,,,. ., ...,.... ...: