HomeMy WebLinkAboutCounty of Orange - 2017-02-22r
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AGREEMENT TO TRANSFER FUNDS
FOR 2016 EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM
THIS AGREEMENT is entered into this v'— day of 201-f which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY," and
G"--t 0`�� �' Z `"`' �� ;� a municipal corporation, hereinafter referred to as
"SUBRECIPIENT."
WHEREAS, COUNTY, acting through its Sheriff -Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency for the Operational Area, has applied for, received and
accepted the Emergency Management Performance Grant (hereinafter referred to as "the grant") from
the California Office of Emergency Services ("CalOES").
WHEREAS, the purpose of the grant is to support comprehensive emergency management at
the state, tribal and local levels and to encourage the improvement of prevention, protection, mitigation,
response and recovery capabilities for all hazards, as set forth in Attachment A hereto (FY2016
Emergency Management Performance Grants f EMPG] Notice of Funding Opportunity [NOFO]), which
is attached hereto and incorporated herein by reference.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBRECIPIENT grant funds, in arrears, as necessary to
reimburse SUBRECIPIENT for reasonable and permissible expenditures for the grant purposes. In,
order to obtain grant funds, SUBRECIPIENT shall comply with the instructions and submit to SHERIFF
all required information and documentation, as set forth in Attachment B (EMPG City Financial
r Management Forms Workbook), which is attached hereto and incorporated herein by reference.
2. Throughout their useful life, grant property and equipment shall be used by
SUBRECIPIENT only for grant purposes in accordance with Attachment A hereto.
3. SUBRECIPIENT shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
CFDA: 97.042
Emergency Management Performance Grant
Department of Homeland Security Page I of 4
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property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
4. If grant property or equipment becomes obsolete, SUBRECIPIENT shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
5. SUBRECIPIENT shall submit to the COUNTY grant program reporting documents and
f l information in accordance with requirements set out in the Attachment C (Emergency Management
11 Performance Grant Program: California Supplement to the Federal Program Funding Opportunity
Announcement; or, The State Guidance), which is attached hereto and incorporated herein by reference.
6. By executing this Agreement, SUBRECIPIENT agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A. B, C, and D (Standard
Assurances for all CaIOES Federal Grant Programs) hereto. SUBRECIPIENT shall notify COUNTY
immediately upon discovery that it has not abided or no longer will abide by any applicable provision of
this Agreement or Attachments A, B, C, or D hereto. j
7. SUBRECIPIENT agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBRECIPIENT's performance of this Agreement,
including Attachments A, B, C, and D hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBRECIPIENT in the
performance of this Agreement, including Attachments A, B, C, and D hereto.
8. No alteration or variation of the terms of this Agreement shall be valid unless made in !
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or I
agreement not incorporated herein shall be binding on any of the parties hereto.
9. SUBRECIPIENT may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
CFDA: 97.042
Emergency Management Performance Grant
Department of Homeland Security
Page 2 ol'4
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10. SUBRECIPIENT shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
11. For a period of three years after the final Federal Financial Report hereunder or until all
claims related to this Agreement are finally settled, whichever is later, SUBRECIPIENT shall preserve
11 and maintain all documents, papers and records relevant to the work performed or property or equipment
acquired in accordance with this Agreement, including Attachments A, B, C, and D hereto. For the
same time period, SUBRECIPIENT shall make said documents, papers and records available to
ICOUNTY and the agency from which COUNTY received the grant funds or their duly authorized
I representative(s), for examination, copying, or mechanical reproduction on or off the premises of
I SUBRECIPIENT, upon request, during usual working hours.
12. SUBRECIPIENT and COUNTY shall be subject to examination and audit by the State
I Auditor General with respect to this Agreement for a period of three years after the final Federal
j Financial Report hereunder.
13. COUNTY may terminate this Agreement and be relieved of the payment of any
`consideration to SUBRECIPIENT if a) SUBRECIPIENT fails to perform any of the covenants
contained in this Agreement, including the applicable terms of Attachments A, B, C, and D hereto, at the
time and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
14. SUBRECIPIENT and its agents and employees shall act in an independent capacity in
the performance of this Agreement, including Attachments A, B, C, and D hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
15. By signing this Agreement, SUBRECEIPIENT understands and agrees that:
a. Failure to follow grant guidance, including those detailed below, will result in
ineligibility for any reimbursement under the FYI EMPG:
CFf7A: 97.042
Emergency Mtanagcment Performance Grant
Department of I Tome€and security Page 3 of 4
1 b. A SUBRECIPIENT representative must attend half of the Orange County Emergency
2 Managers Organization meetings held from July 1, 2016 through June 30, 2017;
3 c. SUBRECIPIENT must maintain National Incident Management System (NIMS)
4 compliance;
5 d. For any personnel whose salary is charged to the grant, that specific individual must
6 meet the training and exercise requirements set forth in the grant guidance; and
7 e. Only those expenditures specifically detailed in the Financial Management Forms
8 Workbook are approved for funding; any changes must be pre -approved by the
9 California Office of Emergency Services.
10 1N WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
I 1 State of California.
12 DATED: - f , 20 % % COUNTY OF ORANGE, a political subdivision
13 of the State of California
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APPROVED AS TO FORM
17 COUNTY COUNSEL
18 By
4e4ndyi-1eputy
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By
Sheriff -Coroner
"COUNTY"
SUBRECIPIENT
ATTEST:
DATED: City Clerk
v2- C2,-a-
CFDA: 97.042
Emergency Management Performance Grant
Department of Homeland Security
Page 4 of 4
A77 (} -'Ilnrt
The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
Fiscal Year 2016 Emergency Management Performance Grant Program (EMPG)
NOTE: Eligible recipients who plan to apply for this funding opportunity but who have
not obtained a Data Universal Numbering System (DUNS) number and/or are not
currently registered in the System for Award Management (SAM), should take immediate
action to obtain a DUNS Number, if applicable, and then to register immediately in SAM.
It may take 4 weeks or more after the submission of a SAM registration before the
registration becomes active in SAM, then an additional 24 hours for Grants.gov to
recognize the information. Information on obtaining a DUNS number and registering in
SAM is available from Grants.2ov at: http://www.grants.gov/web/grants/register.htm1.
Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO,
subsection, Content and Form of Application Submission.
A. Program Description
Issued By
U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency
(FEMA), Grant Programs Directorate (GPD)
Catalog of Federal Domestic Assistance (CFDA) Number
97.042
CFDA Title
Emergency Management Performance Grant (EMPG) Program
Notice of Funding Opportunity Title
Emergency Management Performance Grant Program
NOFO Number
Grant Program Title
NOFO Number
EMPG—Re
ion I
DHS-I6-GPD-042-01-01
EMPG —
Region
II
DHS-I6-GPD-042-02-01
EMPG —
Region
III
DHS-I6-GPD-042-03-01
EMPG —
Region
IV
DHS- 16-GPD-042-04-01
EMPG —
Region
V
DHS-I6-GPD-042-05-01
EMPG —
Region
VI
DHS-I6-GPD-042-06-01
EMPG —
Region
VII
DHS-I6-GPD-042-07-01
EMPG
—Region
VIII
DHS-I6-GPD-042-08-01
EMPG
— Region
IX
DHS-I6-GPD-042-09-01
EMPG
— Region
X
DHS-I6-GPD-042-10-01
Page 1 of 46
FY 2016 EMPG
Designing and conducting exercises that engage a whole community of
stakeholders and validate core capabilities; and
Conducting training.
Priorities
The National Preparedness System is the instrument the Nation employs to build, sustain,
and implement core capabilities to achieve the Goal of a secure and resilient Nation.
Complex and far-reaching threats and hazards require a collaborative and a whole
community approach to national preparedness that engages individuals, families,
communities, private and nonprofit sectors, faith -based organizations, and all levels of
government. The guidance, programs, processes, and systems that support each
component of the National Preparedness System allow for the integration of preparedness
efforts that build, sustain, and deliver core capabilities and achieve the desired outcomes
identified in the Goal.
The Department of Homeland Security expects EMPG recipients and subrecipients to
prioritize grant funding to address capability targets and gaps identified through the
annual THIRA and SPR process. Recipients and subrecipients should prioritize the use
of grant funds to maintain/sustain current capabilities, to validate capability levels, and to
increase capability for high -priority core capabilities with low capability levels.
Additional information, including guidelines for completing the THIRA and SPR, can be
found at: https://"ivw.fema.gov/media-library/assets/documents/26335 and
http://www.fema.gov/state-preparedness-report.
Minimum funding amounts are not prescribed by the Department for these priorities;
however, recipients are expected to support state, local, regional, tribal, territorial and
national efforts to achieve the desired outcomes for these priorities.
For additional details on priorities for the EMPG Program, please refer to Appendix A —
FY 2016 EMPG Program Priorities.
B. Federal Award Information
Award Amounts, Important Dates, and Extensions
Available Funding for the EMPG: $350,100,000
Period of Performance: Twenty four months (24 months)
Extensions to the period of performance are allowed. For additional information on
period of performance extensions, refer to Section H of this NOFO.
Projected Period of Performance Start Date(s): October 1, 2015
Projected Period of Performance End Date(s): September 30, 2017
Page 3 of 46
FY 2016 EMPG
Although state, local, tribal, and private sector partners —including nongovernmental
organizations —are not required to credential their personnel in accordance with these
guidelines, FEMA strongly encourages them to do so in order to leverage federal
investment in the Federal Information Processing Standards (FIPS) 201 infrastructure and
to facilitate interoperability for personnel deployed outside their home jurisdiction.
Additional information is available from the http://www.fema.gov/nims-doctrine-
supporting-guides-tools.
Cost Share or Match
A cost match is required under this program.
The federal share that is used towards the EMPG Program budget shall not exceed 50
percent of the total budget. The state must equally match (cash or in -kind) the federal
contribution pursuant to Sections 6110) and 613 of the Robert T. Stafford Disaster Relief
and Emergency Assistance Act (Pub. L. No. 93-288), as amended, (42 U.S.C. §§ 512let
seq.). Unless otherwise authorized by law, federal funds cannot be matched with other
federal funds.
FEMA administers cost matching requirements in accordance with 2 C.F.R. § 200.306.
To meet matching requirements, the recipient contributions must be verifiable,
reasonable, allowable, allocable, and necessary under the grant program and must comply
with all federal requirements and regulations. In accordance with 48 U.S.C. § 1469a,
match requirements are waived for the insular areas: the U.S. territories of American
Samoa, Guam, the U.S. Virgin Islands, the Federated States of Micronesia, the Northern
Mariana Islands, and the Republic of the Marshall Islands.
D. Application and Submission Information
Key Dates and Times
Date Posted to Grants.gov:
Application Submission Deadline:
Anticipated Award Date:
February 16, 2016
March 18, 2016, 11:59:59 PM EST
No later than September 30, 2016
All applications must be received by the established deadline. The Non -Disaster (ND)
Grants System has a date stamp that indicates when an application is submitted.
Applicants will receive an electronic message confirming receipt of the full application.
In general, FEMA will not review applications that are not received by the deadline or
consider them for funding. FEMA may, however, extend the application deadline on
request for any applicant who can demonstrate that good cause exists to justify extending
the deadline. Good cause for an extension may include technical problems outside of the
applicant's control that prevent submission of the application by the deadline, or other
exigent or emergency circumstances. Extensions based on exigent or emergency
Page 5 of 46
FY 2016 EMPG
1. Applying for, updating or verifying their Data Universal Numbering
System (DUNS) Number;
2. Applying for, updating or verifying their Employer Identification Number
(EIN) Number;
3. Updating or verifying their System for Award Management (SAM)
Registration;
4. Establishing an Authorized Organizational Representative (AOR) in
Grants.gov;
5. Submitting an initial application in Grants.fZov; and
6. Submitting the complete application in ND Grants system.
For additional information regarding the DUNS Number, EIN Number, SAM Number,
and AOR requirements, please see the section below entitled Dun and Bradstreet
Universal Numbering_ System (DUNS) Number, System for Award Management SAM).
and Authorized Organizational Representative (AOR).
Unique Entity Identifier and System for Award Management (SAM)
Before applying for a DHS grant at grants.,Qov, applicants must have a DUNS number, be
registered in SAM, and be approved as an AOR.
Applicants are encouraged to register early. The registration process can take
four weeks or more to be completed. Therefore, registration should be done in
sufficient time to ensure it does not impact the applicant's ability to meet required
submission deadlines.
Obtain a Dun and Bradstreet Data Universal Numbering System (DUNS) Number
The DUNS number must be included in the data entry field labeled "Organizational
DUNS" on the SF-424 form. Instructions for obtaining a DUNS number can be found at
the following website: http://ww,,v. rants.gov//web/ rag nts/applicants/organization-
registration/step-1 -obtain-duns-number.html.
The applicant must provide a DUNS number with their application. This number is a
required field for all subsequent steps in the application submission. Applicants should
verify they have a DUNS number, or take the steps necessary to obtain one. Applicants
can receive a DUNS number at no cost by calling the DUNS number request line at (866)
705-5711. DHS/FEMA cannot assist applicants with questions related to obtaining a
current DUNS number.
Obtain an Employer Identification Number (EIN)
DHS/FEMA requires both the EIN and a DUNS number prior to the issuance of a
financial assistance award and for grant award payment; both the EIN and a DUNS
number are required to register with SAM (see below). The EIN base for an organization
is the IRS Tax ID number; for individuals it is their social security number. The social
security and IRS Tax ID numbers are both nine -digit numbers. Organizations and
individuals submitting their applications must correctly identify the EIN from the DUNS
Page 7 of 46
FY 2016 EMPG
profile on Grants.gov visit: http://www.grants.gov/web/grants/applicants/organization-
registration/step-3-usemame-password.htm1.
AOR Authorization
After creating a profile on Grants.gov, the E-Biz Point of Contact (E-Biz POC) a
representative from the applicant organization who is the contact listed for SAM will
receive an email to grant the AOR permission to submit applications on behalf of the
organization. The E-Biz POC will then log in to Grants.gov and approve an applicant as
the AOR, thereby granting permission to submit applications. To learn more about AOR
Authorization visit: http://www. rg ants.gov/web/ rag nts/applicants/organization-
registration/step-4-aor-authorization.htm1. To track an AOR status visit:
http://www.grantsgov/web/ rag_nts/applicants/organization-registration/step-5-track-aor-
status.html.
Applicants are encouraged to register early. The registration process can take four weeks
or more to be completed. Therefore, registration should be done in sufficient time to
ensure it does not jeopardize required submission deadlines. Approval as an AOR is
necessary in order to submit applications online.
Electronic Signature
Applications submitted through Grants.gov constitute a submission as electronically
signed applications. When submitting the application through Grants.gov, the name of
the applicant's AOR will be inserted into the signature line of the application.
Applicants experiencing difficulties accessing information or who have any questions
should call the grants.gov customer support hotline at (800) 518-4726 or email
Grants.gov at support. 7r1, ants..gov.
The federal awarding agency may not make a federal award to an applicant until the
applicant has complied with all applicable DUNS and SAM requirements and, if an
applicant has not fully complied with the requirements by the time the federal awarding
agency is ready to make a federal award, the federal awarding agency may determine that
the applicant is not qualified to receive a federal award and use that determination as a
basis for making a federal award to another applicant.
Submitting an Initial Application in Grants.gov
All applicants must submit their initial application through Grants.gov. Applicants may
need to first create a Grants.gov user profile by visiting the Get Registered section of the
Grants.gov website. Successful completion of this step is necessary for DHS/FEMA to
determine eligibility of the applicant. Applicants should complete this initial step on-line
which requires completing:
• Standard Form 424 (SF-424), Application for Federal Assistance, and
• Grants.gov (GG) Form Certification Regarding Lobbying Form.
Page 9 of 46
FY 2016 EMPG
Order 12372 (see http://w,,vNv.fws.gov/policy/library/rfzeoI2372.pdf). Name and
addresses of the SPOCs are maintained at the Office of Management and Budget's home
page at http://www.whitehouse.gov/omb/ rg ants spoc to ensure currency.
Funding Restrictions
Federal funds made available through this award may only be used for the purpose set
forth in this award and must be consistent with the statutory authority for the award.
Award funds may not be used for matching funds for any other federal award, lobbying,
or intervention in federal regulatory or adjudicatory proceedings. In addition, federal
funds may not be used to sue the Federal Government or any other government entity.
EMPG Program recipients may only fund activities and projects that were included in the
FY 2016 EMPG Program Work Plan that was submitted to and approved by FEMA.
Activities and projects may include the sustainment of capabilities supported by previous
EMPG Program funds provided the sustainment activity is cited in the FY 2016 Work
Plan.
Additionally, pursuant to Executive Order 13688, DHS/FEMA has issued IB 407 which
has placed further restrictions on controlled equipment. For more information on the
Controlled Equipment List and Prohibited Equipment, see Appendix B- Funding
Guidelines.
Environmental Planning and Historic Preservation (EHP) Compliance
As a federal agency, FEMA is required to consider the effects of its actions on the
environment and/or historic properties to ensure that all activities and programs funded
by the agency, including grants -funded projects, comply with federal EHP regulations,
laws and Executive Orders as applicable. Recipients and subrecipients proposing
projects that have the potential to impact the environment, including but not limited to
construction of communication towers, modification or renovation of existing buildings,
structures and facilities, or new construction including replacement of facilities, must
participate in the FEMA EHP review process. The EHP review process involves the
submission of a detailed project description that explains the goals and objectives of the
proposed project along with supporting documentation so that FEMA may determine
whether the proposed project has the potential to impact environmental resources and/or
historic properties. In some cases, FEMA also is required to consult with other regulatory
agencies and the public in order to complete the review process. The EHP review
process must be completed and approved before funds are released to carry out the
proposed project. FEMA will not fund projects that are initiated without the required
EHP review.
Additionally, all recipients are required to comply with FEMA EHP Policy Guidance.
This EHP Policy Guidance can be found in FP 108-023-1, Environmental Planning and
Historic Preservation Policy Guidance, and FP 108.24.4, Environmental Planning and
Historical Preservation Policy.
Page 11 of 46
FY 2016 EMPG
Exercise related costs are allowed under this program only as described in this
NOFO.
Travel
Domestic travel costs are allowed under this program, as provided for in this
NOFO. International travel is not an allowable cost under this program unless
approved in advance by FEMA.
Construction and Renovation
Construction and renovation costs are allowed under this program only as
described in this NOFO.
Operational Overtime
Operational Overtime costs are allowed under this program only as described in
this NOFO.
Maintenance and Sustainment
Funding may be used for the Sustainment of programs that help achieve core
capabilities that, while they may not be physically deployable, support national
response capabilities such as Geographic/Geospatial Information Systems (GIS),
interoperable communications systems, capabilities as defined under the
Response Mission Area of the Goal, and fusion centers.
For additional details on the use of funds, please refer to Appendix B-FY2016
EMPG Funding Guidelines.
Management and Administration (M&A) Costs
Management and Administration (M&A) activities are those directly related to managing
and administering the award, such as financial management and monitoring. It should be
noted that salaries of state and local emergency managers are not typically categorized as
M&A, unless the state or local EMA chooses to assign personnel to specific M&A
activities.
M&A costs are allowable for both state and local -level EMAs. The state EMA may use
up to five percent (5%) of the EMPG award for M&A purposes. In addition, local EMAs
may retain and use up to five percent (5%) of the amount received from the state for local
M&A purposes. If the SAA is not the state -level EMA, the SAA is not eligible to retain
funds for M&A.
Indirect (Facilities & Administrative [F&A]) Costs
Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With
the exception of recipients who have never received a negotiated indirect cost rate as
described in 2 C.F:R. § 200.414(f), recipients must have an approved indirect cost rate
agreement with their cognizant federal agency to charge indirect costs to this award. A
copy of the approved rate (a fully executed, agreement negotiated with the applicant's
Page 13 of 46
FY 2016 EMPG
If the anticipated federal award amount will be greater than the simplified acquisition
threshold, currently $150,000:
• Prior to making a federal award with a total amount of federal share greater than the
simplified acquisition threshold, DHS/FEMA is required to review and consider any
information about the applicant that is in the designated integrity and performance
system accessible through SAM (currently FAPIIS).
• An applicant, at its option, may review information in the designated integrity and
performance systems accessible through SAM and comment on any information
about itself that a federal awarding agency previously entered and is currently in the
designated integrity and performance system accessible through SAM.
• DHS/FEMA will consider any comments by the applicant, in addition to the other
information in the designated integrity and performance system, in making a
judgment about the applicant's integrity, business ethics, and record of performance
under federal awards when completing the review of risk posed by applicants as
described in 2 CFR §200.205.
F. Federal Award Administration Information
Notice of Award
Notification of award approval is made through the ND Grants system through an automatic e-
mail to the recipient's authorized official listed in the initial application. The "award date" for
EMPG awards will be the date that FEMA approves the award. The recipient should follow the
directions in the notification to confirm acceptance of the award.
Recipients must accept their awards no later than 90 days from the award date. The recipient
shall notify FEMA of its intent to accept and proceed with work under the award, or provide a
written notice of intent to decline. Instructions on accepting or decline an award in the ND
Grants System, can be found in the ND Grants Grantee Training Manual.
Funds will remain on hold until the applicant accepts the award through ND Grants and all other
conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept
the grant award within the 90 day timeframe may result in a loss of funds.
Administrative and National Policy Requirements
All successful applicants for all DHS grant and cooperative agreements are required to comply
with DHS Standard Administrative Terms and Conditions, which are available online at: DHS
Standard Terms and Conditions.
The applicable DHS Standard Administrative Terms and Conditions will be those in effect at the
time in which the award was made.
Before accepting the award the AOR should carefully read the award package for instructions on
administering the grant award and the terms and conditions associated with responsibilities under
Federal Awards. The applicant must accept all conditions in this NOFO as well as any Special
Terms and Conditions in the Notice of Award to receive an award under this program.
Page 15 of 46
FY 2016 EMPG
For audits of fiscal years beginning prior to December 26, 2014, recipients that expend
$500,000 or more from all federal funding sources during their fiscal year are required to
submit an organization -wide financial and compliance audit report. The audit must be
performed in accordance with GAO's Government Auditing Standards, located at
http://www.�zao.yov/govaud/vbkOl.htm, and OMB Circular A-133, Audits of States,
Local Governments, and Non -Profit Organizations, located at
http://www.whitehouse.gov/omb/circulars/a133 compliance supplement 2012.
Program Performance Reporting Requirements
Performance Progress Reports (SF-PPR)
Recipients are responsible for providing updated performance reports to FEMA using the
SF-PPR on a quarterly basis. The Quarterly Performance Progress Reports must be based
on the approved EMPG Program Work Plan and are due no later than 30 days after the
end of the quarter (i.e., on January 30, April 30, July 30, and October 30). Recipients
must complete the cover page of the SF-PPR (OMB Control Number: 0970-0334) and
submit it as an attachment to the ND Grants system.
Recipients are required to report quarterly on progress towards completing activities and
projects approved in their EMPG Program Work Plans, how expenditures support
maintenance and sustainment of core capabilities, and progress made towards
implementing the National Preparedness System. This includes reporting on the
following information:
• List of completed training courses and exercises and the Training and Exercise
Data Table (templates are available in Appendix C — FY 2016 EMPG Program
Work Plan).
• Percent completion of the Training and Exercise Plan (TEP) outlined in the FY
2016 EMPG Program Work Plan (templates are available in Appendix C — FY
2016 EMPG Program Work Plan).
Programmatic Reporting Periods and Due Dates
The following reporting periods and due dates apply for the PPR:
Reporting Period
Report Due Date
October I —December 31
January 30
January 1 — March 31
Aril 30
April I — June 30
July 30
July 1 — September 30
October 30
Standardized Reporting through the EMPG Program Work Plan Template
The EMPG Program Work Plan Template has been modified to standardize data
collection for improved analysis and reporting. The EMPG Program Work Plan includes
five components: (1) Program and Budget Narrative, (2) Personnel Data Table, (3)
Training Data Table, (4) Exercise Data Table, and (5) Grant Activities Outline. Baseline
data on Personnel, Training, and Exercise as well as the Grant Activities Outline must be
Page 1.7 of 46
FY 2016 EMPG
States and territories should review and, if necessary, revise and update the THIRA by
December 31 on an annual basis. Further details on the THIRA as it relates to EMPG
Program requirements can be found in Appendix A — FY 2016 EMPG Program Priorities.
For additional guidance on THIRA, please refer to Comprehensive Preparedness Guide
(CPG) 201, Second Edition, available at https://www.fema.gov/threat-and-hazard-
identif cation -and -risk -assessment.
State Preparedness Report (SPR)
Section 652(c) of the Post -Katrina Emergency Management Reform Act of 2006 (Pub. L.
No. 109-295), 6 U.S.C. §752(c), requires any state that receives federal preparedness
assistance to submit an SPR (OMB Control Number: 1660-0131) to FEMA. States
submitted their most recent SPRs by December 31 annually, thus satisfying this
requirement to receive funding under the FY 2016 EMPG Program.
Emergency Operations Plan (EOP)
Recipients must update their EOP at least once every two years to comply with
Comprehensive Preparedness Guide (CPG) 101 v.2, Developing and Maintaining
Emergency Operations Plans. Recipients will use the SPR to communicate their
compliance with this reporting requirement.
Biannual Strategy Implementation Reports (BSIR)
In addition to the Quarterly Performance Progress Reports, recipients are responsible for
completing and submitting BSIR reports. The BSIR is due within 30 days of the end of
the reporting period (July 30 for the reporting period of January 1 through June 30 (the
summer BSIR); and January 30 for the reporting period of July 1 through December 31
(the winter BSIR). Updated obligations and expenditure information must be provided
within the BSIR to show progress made toward meeting strategic goals and objectives as
well as how expenditures support Planning, Organization, Equipment, Training and
Exercise (POETE) activities. Accordingly, expenditures should support gaps identified
in the recipient's THIRA and SPRs.
FY 2016 Unified Reporting Tool (URT)
The URT is FEMA's collection mechanism for THIRA/SPR and other related
preparedness information. The FY 2016 SPR includes questions related to NIMS
adoption and implementation, and CPG 101 v 2.0 compliance. Information on the URT,
to include when recipients will receive the tool and how to use the tool, will be sent to
recipients in summer 2016.
Closeout Reporting Requirements
FEMA will close out the grant award when it determines that all applicable
administrative actions and all required work of the EMPG Program award have been
completed by the recipient. This section summarizes the actions that the recipient must
take to complete the closeout process in accordance with 2 C.F.R. § 200.343 at the end of
the grant's period of performance or the expiration of an approved extension via Grant
Adjustment Notice (GAN) issued to close out the grant.
Page 19 of 46
FY 2016 EMPG
Contact and Resource Information
Centralized Services and Information Desk (CSID)
The Centralized Services Information Desk (CSID) is a non -emergency comprehensive
management and information resource developed by DHS/FEMA for grants stakeholders.
CSID provides general information on all FEMA grant programs and maintains a
comprehensive database containing key personnel contact information at the federal,
state, and local levels. When necessary, recipients will be directed to a federal point of
contact who can answer specific programmatic questions or concerns. CSID can be
reached by phone at (800) 368-6498 or by e-mail at ASKCsidgiUema.g_ov, Monday
through Friday, 9:00 a.m. — 5:00 p.m. EST.
GPD Grant Operations Division
GPD's Grant Operations Division Business Office provides support regarding financial
matters and budgetary technical assistance. Additional guidance and information can be
obtained by contacting the FEMA Call Center at (866) 927-5646 or via e-mail to ASK-
GMD cr dhs. og_v.
FEMA Regional Offices
FEMA Regional offices manage, administer, and conduct the application budget review,
create the award package, approve, amend, and close out awards, as well as conduct cash
analysis, financial and programmatic monitoring, and audit resolution for the EMPG
Program. The Regions also provide technical assistance to EMPG Program awardees.
FEMA Regional Office contact information is available here.
Systems Information
Grants.gov. For technical assistance with Grants.gov, please call the Grants.gov
customer support hotline at (800) 518-4726.
Non Disaster (ND) Grants. For technical assistance with the ND Grants system,
please contact ndgrantsgi ,fema.gov or (800) 865-4076.
GPD Environmental Planning and Historic Preservation (GPD EHP)
The FEMA GPD EHP Team provides guidance and information about the EHP review
process to recipients and subrecipients. All inquiries and communications about GPD
projects or the EHP review process, including the submittal of EHP review materials,
should be sent to gpdehpinfoAa fema.gov. EHP Technical Assistance, including the EHP
Screening Form, can be found at http://www.fema.gov/media-library-data/20130726-
1806-25045-2839/gpd ehp screening form omb 1660 0115June 2011.pdf.
H. Additional Information
National Preparedness
DHS coordinates with local, state, territorial, and tribal governments as well as with other federal
agencies and private and nonprofit organizations to facilitate a whole community, risk driven,
and capabilities -based approach to preparedness. This approach is grounded in the identification
Page 21 of 46
FY 2016 EMPG
Extensions
Extensions to this program are allowed. Extensions to the initial period of performance
identified in the award will only be considered through formal, written requests to the recipient's
respective Regional EMPG Program Analyst and must contain specific and compelling
justifications as to why an extension is required. EMPG recipients are advised to coordinate with
the Regional EMPG Program Analyst, as needed, when preparing an extension request. All
extension requests must address the following:
1) Grant Program, Fiscal Year, and award number;
2) Reason for delay — this must include details of the legal, policy, or operational challenges
being experienced that prevent the final outlay of awarded funds by the applicable
deadline;
3) Current status of the activity/activities;
4) Approved period of performance termination date and new project completion date;
5) Amount of funds drawn down to date;
6) Remaining available funds, both federal and non-federal;
7) Budget outlining how remaining federal and non-federal funds will be expended;
8) Plan for completion, including milestones and timeframes for achieving each milestone
and the position/person responsible for implementing the plan for completion; and
9) Certification that the activity/activities will be completed within the extended period of
performance without any modification to the original Statement of Work, as described in
the investment justification and approved by DHS/FEMA.
Extension requests will be granted only due to compelling legal, policy, or operational
challenges. Extension requests will only be considered for the following reasons:
• Contractual commitments by the grant recipient with vendors or sub -recipients prevent
completion of the project within the existing Period of Performance;
• The project must undergo a complex environmental review that cannot be completed
within existing Period of Performance;
• Projects are long-term by design and therefore acceleration would compromise core
programmatic goals; and
• Where other special circumstances exist.
Recipients must submit all proposed extension requests to DHS/FEMA for review and approval
no later than 120 days prior to the end of the period of performance. In accordance with GPD
policy, extensions are typically granted for no more than a six month time period.
Page 23 of 46
FY 2016 EMPG
Appendix A - FY 2016 EMPG Program Priorities
Alignment of the EMPG Program to the National Preparedness System
The Nation utilizes the National Preparedness System to build, sustain, and deliver core
capabilities in order to achieve the National Preparedness Goal (the Goal) of "a secure and
resilient Nation with the capabilities required across the whole community to prevent, protect
against, mitigate, respond to, and recover from the threats and hazards that pose the greatest
risk." The objective of the National Preparedness System is to facilitate an integrated, whole
community, risk informed, capabilities -based approach to preparedness. The guidance,
programs, processes, and systems that support each component of the National Preparedness
System enable a collaborative, whole community approach to national preparedness that engages
individuals, families, communities, private and nonprofit sectors, faith -based organizations, and
all levels of government (http://ww-w.fema.gov/whole-community).
The FY 2016 EMPG Program contributes to the implementation of the National Preparedness
System by supporting the building, sustainment, and delivery of core capabilities. Core
capabilities are essential for the execution of critical tasks for each of the five mission areas
outlined in the Goal. Delivering core capabilities requires the combined effort of the whole
community, rather than the exclusive effort of any single organization or level of government.
The EMPG Program's allowable costs support efforts to build and sustain core capabilities
across the Prevention, Protection, Mitigation, Response, and Recovery mission areas described
in the Goal.
Emphasis is placed on capabilities that address the greatest risks to the security and resilience of
the United States, and the greatest risks along the Nation's borders. When applicable, funding
should support deployable assets that can be utilized anywhere in the Nation through automatic
assistance and mutual aid agreements, including but not limited to the Emergency Management
Assistance Compact (EMAC).
The FY 2016 EMPG Program supports investments that improve the ability of jurisdictions
nationwide to:
• Prevent a threatened or an actual act of terrorism;
• Protect our citizens, residents, visitors, and assets against the greatest threats and hazards;
• Mitigate the loss of life and property by lessening the impact of future disasters;
• Respond quickly to save lives, protect property and the environment, and meet basic human
needs in the aftermath of a catastrophic incident; and/or
• Recover through a focus on the timely restoration, strengthening, and revitalization of
infrastructure, housing, and a sustainable economy, as well as the health, social, cultural,
historic, and environmental fabric of communities affected by a catastrophic incident.
The core capabilities contained in the Goal are highly interdependent and require the use of
existing preparedness networks and activities, to improved training and exercise programs,
innovation, and appropriate administrative, finance, and logistics systems.
Page 25 of 46
Appendix A - FY 2016 EMPG Program Priorities
funding, recipients must ensure that the capabilities are deployable outside of their community,
where applicable, to support regional and national efforts or otherwise shareable with regional
partners and aligned with a capability target identified in the THIRA or a capability gap
identified through the SPR.
Reporting:
• Recipients will be required to: (1) describe how expenditures support maintenance
and sustainment of current Goal core capabilities, and (2) describe how
expenditures support filling capability target gaps identified in the THIRA or the
SPR and report these within the quarterly performance progress reports.
NIMS Implementation
Recipients receiving EMPG funding are required to implement NIMS, and EMPG funds may be
used to meet the requirements described below. NIMS uses a systematic approach to integrate
the best existing processes and methods into a unified national framework for incident
management. Incident management refers to how incidents are managed across all homeland
security activities, including prevention, protection, and response, mitigation, and recovery. FY
2016 EMPG recipients must use standardized resource management concepts for resource
typing, credentialing, and an inventory to facilitate the effective identification, dispatch,
deployment, tracking, and recovery of resources.
Reporting
o Recipients report on NIMS implementation through the SPR.
Planning to Deliver Capabilities
All EMPG Program recipients shall maintain, or revise as necessary, jurisdiction -wide, all threats
and hazards EOPs consistent with the CPG 101 v2, which serves as the foundation for state,
local, tribal, and territory emergency planning. CPG 101 v2 can be found at
https://Nv,A-w.fema.izov/media-library/assets/documents/25975. Recipients must update their EOP
at least once every two years.
In building future EOPs, planners should anticipate the increasing complexity and decreasing
predictability of the future operating environment. These efforts should actively use strategic
foresight, including the multiple driving forces of change and the associated evolving strategic
needs shown in FEMA's Crisis Response and Disaster Resilience 2030 Report. The Report can
be found at http://www.fema.gov/strategic-planning anal sy is-spa-division/strategic-foresight-
initiative.
Reporting
® Recipients will report EOP compliance with CPG 101 v2 in the SPR.
Validating Capabilities
Recipients should develop long-term training and exercise priorities that examine, validate
and/or address capability targets identified through their annual THIRA and or capability gaps
identified through their annual SPR. Recipients should also review and consider areas for
improvement identified from real -world events and exercises, and national areas for
Page 27 of 46
Appendix A - FY 2016 EMPG Program Priorities
exercise within the progressive series is linked to a set of common program priorities and
designed to test associated capabilities.
Reporting:
• Recipients are required to develop a multi -year TEP that identifies a combination
of exercises and associated training requirements that address priorities identified
in the TEPW. The TEP shall be submitted to hseepa.fema.dhs.,gov 90 days after
the completion of the TEPW. States are encouraged to post their training and
exercise schedules to the National Exercise Scheduling System (NEXS) at
https://www.fema.gov/exercise.
• Recipients should provide a list of completed training courses and exercises and
the Training and Exercise Data Table to be included in the Quarterly Performance
Progress Report.
• Recipients must include the percent completion of the TEP outlined in the FY
2016 EMPG Program Work Plan to be included in the Quarterly Performance
Progress Report.
• In order to report on the required exercises, recipients can either submit one After
Action Report/Improvement Plan (AAR/IP) for the culminating full-scale exercise
from all 5 exercises conducted within a 12-month period; or individual AAR/IPs
for each of the 5 exercises to hseepLafema.dhs.gov, and the appropriate Regional
EMPG Program Manager no later than 90 days after completion of the exercise.
In accordance with HSEEP guidance recipients are reminded of the importance of
implementing corrective actions iteratively throughout the progressive exercise
cycle. Recipients are encouraged to use the HSEEP AAR/IP template located at
https://www.fema.gov/exercise and utilize the Corrective Action Program (CAP)
System at https://hseep.dhs.gov/caps/, as a means to track the implementation of
corrective actions listed in the AAR/IP.
If a state/territory/local jurisdiction has experienced a major disaster, and would like to request
exemptions for a scheduled exercise, the recipient should send this request to its assigned FEMA
Regional EMPG Program Manager through the Quarterly Performance Progress Report.
Exemptions will be reviewed on a case -by -case basis by the Regional EMPG Program Manager.
Reviewing and Updating
On a recurring basis, capability levels, resources, and plans should be reviewed to determine if
they remain relevant or need to be updated. This review should be based on a current risk
assessment and utilize information gathered during the capability validation process. These
reviews will provide a means to determine priorities, direct preparedness actions, and calibrate
goals and objectives.
Additional considerations
Strengthening Governance Integration
DHS/FEMA preparedness grant programs are intended to support the core capabilities across the
five mission areas of Prevention, Protection, Mitigation, Response, and Recovery that are
necessary to prepare for incidents that pose the greatest risk to the Nation's security. Each
Page 29 of 46
Appendix A - FY 2016 EMPG Program Priorities
Appendix B — FY 2016 EMPG Funding Guidelines
Allowable Costs
Management and Administration (M&A)
M&A activities are those defined as directly relating to the management and administration of
EMPG Program funds, such as financial management and monitoring. It should be noted that
salaries of state and local emergency managers are not typically categorized as M&A, unless the
state or local EMA chooses to assign personnel to specific M&A activities.
If the SAA is not the EMA, the SAA is not eligible to retain funds for M&A. M&A costs are
allowable for both state and local -level EMAs. The state EMA may use up to five percent (5%)
of the EMPG award for M&A purposes. In addition, local EMAs may retain and use up to five
percent (5%) of the amount received from the state for local M&A purposes.
Indirect Costs
Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With the
exception of recipients who have never received a negotiated indirect cost rate as described in 2
C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their
cognizant federal agency to charge indirect costs to this award. A copy of the approved rate (a
fully executed, agreement negotiated with the applicant's cognizant federal agency) is required at
the time of application, and must be provided to FEMA before indirect costs are charged to the
award.
Planning
Planning spans all five National Preparedness Goal (the Goal) mission areas and provides a
baseline for determining potential threats and hazards, required capabilities, required resources,
and establishes a framework for roles and responsibilities. Planning provides a methodical way
to engage the whole community in the development of a strategic, operational, and/or
community -based approach to preparedness.
EMPG Program funds may be used to develop or enhance emergency management planning
activities. Some examples include:
• Development of THIRA and SPR
• Development of an all -hazards mitigation plan based on identified risks and hazards
Emergency Management/Operation Plans
• Maintaining a current EOP that is aligned with guidelines set out in CPG 101v.2
https://www.fema.gov/media-library/assets/documents/25975
• Modifying existing incident management and emergency operations plans
• Developing/enhancing large-scale and catastrophic event incident plans
Communications Plans
Developing and updating Statewide Communication Interoperability Plans
Developing and updating Tactical Interoperability Communications Plans
Page 31 of 46
Appendix A — FY 2016 THSGP Priorities
each state to have FEMA's approval of a five-year viable inventory management plan
if planned grant expenditure is over $100,000; an effective distribution strategy;
sustainment costs for such an effort
Evacuation planning
• Developing/enhancing evacuation plans, including plans for: alerts/warning, crisis
communications, pre -positioning of equipment for areas potentially impacted by mass
evacuations, sheltering, and re-entry.
Recovery Planning
• Disaster housing planning, such as creating/supporting a state disaster housing task
force and developing/enhancing state disaster housing plans
• Pre -event response/recovery/mitigation plans in coordination with state, local, and
tribal governments
• Developing/enhancing other response and recovery plans
• Developing recovery plans and preparedness programs consistent with the principles
and guidance in the National Disaster Recovery Framework (NDRF) that will provide
the foundation for recovery programs and whole -community partnerships.
Preparedness and pre -disaster planning was given special attention within the NDRF
with specific guidance: Planning for a Successful Disaster Recovery (pages 63-70).
For more information on the NDRF see
http://www.fema.gov/pdf/recovervframework/ndrfpd and
http://Nvww.fema.gov/media-libraa-data/1423604728233-
-1 d76a43cabf1209678054c0828bbe8b8/EffectiveCoordinationofRecoveryResourcesG
uide02O5l 5vFNL.pdf
Federal (and Mutual Aid) Emergency Response Official (F/ERO) Credentialing and Validation
• Working group meetings and conferences relating to emergency responder
credentialing and validation
• Compiling data to enter into an emergency responder repository
• Coordinating with other state, local, territorial, and tribal partners to ensure
interoperability among existing and planned credentialing and validation systems and
equipment
• Planning to incorporate emergency responder identity and credential validation into
training and exercises.
Organization
Per the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, (42
U.S.C. §§ 5121-5207), EMPG Program funds may be used for all -hazards emergency
management operations, staffing, and other day-to-day activities in support of emergency
management, including hazard mitigation staffing of the State Hazard Mitigation Officer
(SHMO) position; staffing CERT and Citizen Corps positions at the state and local levels in
order to promote whole community engagement in all phases of emergency management;
performing close-out activities on FEMA Disaster Assistance grants; staffing permanent
technical advisors on children's needs at the state, local, tribal and territorial levels and
supporting fusion center analysts who are directly involved in all -hazards preparedness activities
Page 33 of 46
Appendix 13- FY 2016 EMPG Program Funding Guidelines
specific requirements in order to acquire this equipment. Refer to Information Bulletin 407 Use
of Grant Funds for Controlled Equipment for the complete Controlled Equipment List,
information regarding the Controlled Equipment Request Form, and a description of the specific
requirements for acquiring controlled equipment with DHS/FEMA grant funds. For additional
information on controlled equipment refer to Executive Order (EO) 13688 Federal Support for
Local Law Enforcement Equipment Acquisition, and the Recommendations Pursuant to
Executive Order 13688.
Requirements for Small Unmanned Aircraft System
All requests to purchase Small Unmanned Aircraft System (SUAS) with FEMA grant funding
must also include the policies and procedures in place to safeguard individuals' privacy, civil
rights, and civil liberties of the jurisdiction that will purchase, take title to, or otherwise use the
SUAS equipment, see Presidential Memorandum: Promoting Economic Competitiveness While
SafeguardinpPrivacy. Civil Rights, and Civil Liberties. in Domestic Use of Unmanned Aircraft
Systems, issued February 20, 2015.
Training
EMPG Program funds may be used for a range of emergency management -related training
activities to enhance the capabilities of state and local emergency management personnel through
the establishment, support, conduct, and attendance of training. Training activities should align
to a current, Multi -Year TEP developed through an annual TEPW. Further guidance concerning
the TEP and the TEPW can be found at http://www.fema.gov/exercise. Training should foster
the development of a community oriented approach to emergency management that emphasizes
engagement at the community level, strengthens best practices, and provides a path toward
building sustainable resilience.
EMPG Program funds used for training should support the nationwide implementation of NIMS.
The NIMS Training Program establishes a national curriculum for NIMS and provides
information on NIMS courses; recipients are encouraged to place emphasis on the core
competencies as defined in the NIMS Training Program. The NIMS Training Program can be
found at http://www.fema.gov/training-0.
The NIMS Guideline for Credentialing of Personnel provides guidance on the national
Credentialing standards. The NIMS Guidelines for Credentialing can be found at
http://ww`N,.fema. gov/nims-doctrine-supporting-guides-tools.
Professional Development Series courses include:
m IS- 120.a An Introduction to Exercises
e IS-230.d Fundamentals of Emergency Management
e IS-235.b Emergency Planning
o IS-240.b Leadership and Influence
o IS-241.b Decision Making and Problem Solving
® IS-242.b Effective Communication
e IS-244.b Developing and Managing Volunteers
Page 35 of 46
Appendix B- FY 2016 EMPG Program Funding Guidelines
Hiring of Full or Part -Time Staff or Contractors/Consultants. Full or part-time
staff or contractors/consultants may be hired to support direct training -related
activities. Payment of salaries and fringe benefits must be in accordance with the
policies of the state or unit(s) of local government and have the approval of the state
or FEMA, whichever is applicable.
Certifzcation/Recertifzcation of Instructors. Costs associated with the certification
and re -certification of instructors are allowed. States are encouraged to follow the
FEMA Instructor Quality Assurance Program to ensure a minimum level of
competency and corresponding levels of evaluation of student learning. This is
particularly important for those courses which involve training of trainers.
Exercises
Allowable exercise -related costs include:
Funds Used to Design, Develop, Conduct and Evaluate an Exercise. This includes
costs related to planning, meeting space and other meeting costs, facilitation costs,
materials and supplies, travel, and documentation. Recipients are encouraged to use
free public space/locations/facilities, whenever available, prior to the rental of
space/locations/facilities. Exercises should provide the opportunity to demonstrate
and validate skills learned, as well as to identify any gaps in these skills. Gaps
identified during an exercise including those for children and individuals with
disabilities or access and functional needs, should be identified in the AAR/IP and
addressed in the exercise cycle.
Hiring of Full or Part -Time Staff or Contractors/Consultants. Full or part—time
staff may be hired to support direct exercise activities. Payment of salaries and fringe
benefits must be in accordance with the policies of the state or unit(s) of local
government and have the approval of the state or FEMA, whichever is applicable.
The services of contractors/consultants may also be procured to support the design,
development, conduct and evaluation of exercises.
Overtime and Backfill. The entire amount of overtime costs, including payments
related to backfilling personnel, which are the direct result of time spent on the
design, development and conduct of exercises are allowable expenses. These costs
are allowed only to the extent the payment for such services is in accordance with the
policies of the state or unit(s) of local government and has the approval of the state or
FEMA, whichever is applicable. In no case is dual compensation allowable. That is,
an employee of a unit of government may not receive compensation from their unit or
agency of government AND from an award for a single period of time (e.g., 1:00 p.m.
to 5:OO p.m.), even though such work may benefit both activities.
Travel. Travel costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses
by employees who are on travel status for official business related to the planning and
conduct of the exercise activities.
Supplies. Supplies are items that are. expended or consumed during the course of the
planning and conduct of the exercise activities (e.g., gloves, non -sterile masks, and
disposable protective equipment).
Implementation of HSEEP. This refers to costs related to developing and
maintaining an exercise program consistent with HSEEP.
Page 37 of 46
Appendix B- FY 2016 EMPG Program Funding Guidelines
laborers and mechanics employed on projects of a character similar to the contract work in the
civil subdivision of the state in which the work is to be performed. Additional information
regarding compliance with the Davis -Bacon Act, including Department of Labor (DOL) wage
determinations, is available from the following website:
http://www.dol.�zov/compliance/laws/comp-dbra.htm.
Maintenance and Sustainment
The use of FEMA preparedness grant funds for maintenance contracts, warranties, repair or
replacement costs, upgrades, and user fees are allowable under all active grant awards, unless
otherwise noted.
EMPG Program grant funds are intended to support the Goal and fund activities and projects that
build and sustain the capabilities necessary to prevent, protect against, mitigate the effects of,
respond to, and recover from those threats that pose the greatest risk to the security of the Nation.
In order to provide recipients the ability to meet this objective, the policy set forth in GPD's IB
379 (Guidance to State Administrative Agencies to Expedite the Expenditure of Certain
DHS/FEMA Grant Funding) allows for the expansion of eligible maintenance and sustainment
costs, which must be in: (1) direct support of existing capabilities; (2) must be an otherwise
allowable expenditure under the applicable grant program; (3) be tied to one of the core
capabilities in the five mission areas contained within the Goal, and (4) shareable through the
EMAC. Additionally, eligible costs may also be in support of equipment, training, and critical
resources that have previously been purchased with either federal grant funding or any other
source of funding other than DHS/FEMA preparedness grant program dollars. Additional
guidance is provided in FEMA Policy FP 205-402-125-1, Maintenance Contracts and Warranty
Coverage Funded by Preparedness Grants, located at: http://www.fema.gov/media-
libraa/assets/documents/'12474.
Unallowable Costs
Prohibited Equipment: Grant funds may not be used for the purchase of Prohibited
Equipment. Refer to Information Bulletin 407 Use of Grant Funds for Controlled
Equipment for the complete Prohibited Equipment List. For additional information on
Prohibited Equipment see Executive Order (EO) 13688 Federal Support for Local Law
Enforcement Equipment Acquisition, and the Recommendations Pursuant to Executive
Order 13688.
Expenditures for weapons systems and ammunition
Costs to support the hiring of sworn public safety officers for the purposes of fulfilling
traditional public safety duties or to supplant traditional public safety positions and
responsibilities
Activities and projects unrelated to the completion and implementation of the EMPG
Program
In general, recipients should consult with their EMPG Regional Program Manager prior to
making any investment that does not clearly meet the allowable expense criteria established in
this Guidance.
Page 39 of 46
Appendix B- FY 2016 EMPG Program Funding Guidelines
Personnel Data Table Template
Personnel Data Table Definitions
Line 1 — All EMPG Program funds (Fed & match) allocated for state emergency management
personnel
Line 2 — All EMPG Program funds (Fed & match) allocated towards non -state emergency
management personnel (Local, Tribal, Territories)
Line 3 — Total Number of state emergency management full-time equivalent (FTE) personnel
(including those supported and not supported by the EMPG Program)
Line 4 —Number of state emergency management full-time equivalent (FTE) personnel
supported by the EMPG Program
Line 5 — Total Number of state and local emergency management personnel funded (fully or
partially) by the EMPG Program. This number provides the "Universe" number for the Training
& Exercise templates
Training Data Table
To facilitate consistent data reporting and performance measures collection, a Training Data
Table should be completed for training courses that meet the EMPG reporting requirements.
This template should reflect training activities outlined in the Multi -Year TEP and completion of
EMPG Program training requirements. EMPG Program funded personnel should complete the
listed training requirements and record proof of completion.
Page 41 of 46
Appendix C- FY 2016 EMPG Program Work Plan
• Challenges/Risks. Identify any challenges to implementing this project or any of its
activities.
o Quarterly Activity. Break each project down into quarterly activities. For each
quarter, briefly identify the activities that will accomplish the planned project. This
information will provide the foundation for the second component of the Quarterly
Performance Progress Report.
® Step. Provide the status of planned quarterly activities (Initiate, Plan, Execute,
Control, and Closeout).
o Comments. Briefly describe the reason for the project status and provide other
comments as needed. Include the number of training sessions funded and the
number of personnel trained in this section.
Grant Activities Outline - Template
Name of Planned Project:
Project Objective:
Core Capabilities
Addressed:
Performance Measure and
Basis of Evaluation:
Challenges/Risks:
15C Quarter Activity
Planned Activities:
Step:
Comments:
10/l/15-12/31/15
2nd Quarter Activity
Planned Activities:
Step:
Comments:
(1/l/16-3/31/16)
3`d Quarter Activity
Planned Activities:
Step:
Comments:
4/l/16-6/30/16
4th Quarter Activity
Planned Activities:
Step:
Comments:
7/l/16-9/30/16
5th Quarter Activity
Planned Activities:
Step:
Comments:
(10/1/16-12/31/16
6`h Quarter Activity
Planned Activities:
Step:
Comments:
(1/l/17-3/31/17)
7`h Quarter Activity
Planned Activities:
Step:
Comments:
(4/l/17-6/30/17
8`h Quarter Activity
Activities:
Step:
Comments:
(7/l/17-9/30/17)Planned
Project Management Lifecycle
Steps
Description
Process
The authorization to begin work or
Involves preparing for, assembling
Initiate
resume work on any particular activity
resources and getting work started. May
apply to any level, e.g. program, project,
phase, activity, task.
Page 45 of 46
Appendix C- FY 2016 EMPG Program Work Plan
(Cal OES Use Only)
gal OES # 059-00000 FIPS # VS# Subaward #
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Governor's Office of Emergency Services (Cal OES) hereby makes a Grant Subaward of funds to the following:
1. Subrecipient: Huntington Beach 1a. DUNS#: 07-814-3948
2. Implementing Agency: Huntington Beach 2a. DUNS#: 07-814-3948
3. Implementing Agency Address: 2000 Main Street Huntington Beach 92648-0000
Street City Zip+4
4. Location of Project: Huntington Beach Orange 92648-0000
City County Zip+4
5. Disaster/Program Title: EMPG 6. Performance Period: 07/01/16 to 06/30/16
7. Indirect Cost Rate: WA; ❑ 10% de Minimis; ❑ Federally Approved ICR;
Grant
Year
Fund Source
A. State
B. Federal
C. Total
D. Cash Match
E. In -Kind
Match
F. Total Match
G. Total
Project Cost
Select
8. EMPG
$30,310
$30,310
$30,310
$60,620
Select
9. Select
Select
10. Select
Select
11. Select
12. TOTALS
$30,310
1 $30,310
1 $30,3101
1 $30,310
12G. Total Project Cost:
$60,620
13. This Grant Subaward consists of this title page, the application for the grant, which is attached and made a part hereof, and the
Assurances/Certifications. I hereby certify I am vested with the authority to enter into this Grant Subaward, and have the approval of the City/County
Financial Officer, City Manager, County Administrator, Governing Board Chair, or other Approving Body. The Subrecipient certifies that all funds
received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Subaward. The Subrecipient accepts this Grant
Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws, audit
requirements, federal program guidelines, and Cal DES policy and program guidance. The Subrecipient further agrees that the allocation of funds may
be contingent on the enactment of the State Budget.
14.Official Authorized to Sign for Subrecipient:
Name: Brevyn Mettler
Telephone: (714) 374-1565 FAX:
(area code) (area code)
Payment Mailing Address: 2000 Main Street
15. Federal Employer ID Number: 95-600723
Title: Emergency Services Coordinator
Email: bmettler@surfcity-hb.org
City: Huntington Beach Zip+ 4: 92648-0000
Signature: Date: 10/25/16
(FOR Cal OES USE ONLY)
I hereby certify upon my personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above.
Cal OES Fiscal Officer
Date
Cal OES Director (or designee)
Date
Grant Award Face Sheet - Cal DES 2-101 (Revised 7/2015)
r
Fiscal Year 2016
EMERGENCY MANAGEMENT
PERFORMANCE GRANT (EMPG) PROGRAM
California Supplement to the Federal Program Notice of
Funding Opportunity; or, The State Guidance
Director's Message
California is the leader in emergency management and homeland security, a reputation earned
empirically through hard work, dedication, and synergistic partnerships. However; now more
than ever, state, local, and tribal governments are expected to do more to protect and prepare the
State of California from all -hazards, both natural and human -caused.
In the past several years, state, local, and tribal governments have increased their emergency
response and management workload to be responsive to the increased needs of the public and, in
part, to higher public safety awareness due to the recent disasters, such as the prolonged drought,
Napa earthquake, active shootings and terrorist events, and the third worst fire season in
California history. California must be ready to respond to multiple major events, as well as a
catastrophic earthquake or flooding event.
A safe and resilient California relies on strong, cohesive leadership and meaningful partnerships
between all stakeholders. Protecting lives, property, and the environment in the most populous,
diverse state in the nation is not an easy task; but, by enlisting, entrusting, empowering, and
encouraging our state, local, and tribal partners, we will achieve our goal of safe and resilient
communities.
Given the necessary work that we must all do to ensure California's optimum readiness to
withstand or rebound from any hazard, event, or emergency, it is essential that we leverage all
available funding streams, including emergency management grant funds, to assist us in our joint
mission. To that end, I am pleased to announce the release of the California Governor's Office of
Emergency Services (Cal OES) Fiscal Year 2016 Emergency Management Performance Grant
(EMPG) Program — California Supplement to the Federal Program Notice of Funding
Opportunity; or The State Guidance.
MARK S. GHILARDUCCI
Director
Table of Contents
FEDERALPROGRAM GUIDANCE...................................................................................................................... I
INFORMATIONBULLETINS..............................................................................................................................
I
GRANT MANAGEMENT MEMORANDUMS........................................................................................................
I
PURPOSE OF THIS SUBAWARD & GUIDANCE...................................................................................................
I
ELIGIBLE SUBAWARD SUBRECIPIENTS............................................................................................................
1
SUBRECIPIENTS / PASS -THROUGH ENTITIES...................................................................................................
I
PERFORMANCEPERIOD...................................................................................................................................2
MATCHREQUIREMENTS.................................................................................................................................2
ALLOCATIONSAND METHODOLOGY...............................................................................................................2
EXCESSFUNDS...............................................................................................................................................2
INDIRECTCOSTS.............................................................................................................................................2
CONFLICTOF INTEREST..................................................................................................................................2
SUBAWARD TIMELINES / KEY DATES.............................................................................................................3
WHAT'S NEW?...............................................................................................................................................4
EMPGPROGRAM EMPHASIS..........................................................................................................................4
APPLICANT RESPONSIBILITIES........................................................................................................................5
APPLICATION DOCUMENTS.............................................................................................................................5
OPTIONAL APPLICATION COMPONENTS..........................................................................................................6
GOVERNINGBODY RESOLUTION(GBR).........................................................................................................6
ADDENDUM TO GOVERNING BODY RESOLUTION...........................................................................................6
OFFICIAL WRITTEN CORRESPONDENCE..........................................................................................................6
SOLESOURCE PROCUREMENT........................................................................................................................6
GRANTASSURANCES......................................................................................................................................7
NIMSADOPTION............................................................................................................................................7
APPLICATIONDUE DATE................................................................................................................................7
APPLICATIONSUBMITTAL...............................................................................................................................8
EMPGPROGRAM SPECIALISTS.......................................................................................................................8
MAILINGADDRESS.........................................................................................................................................8
APPROVAL OF APPLICATION...........................................................................................................................8
ADDITIONALFUNDS.......................................................................................................................................8
APPLICABLE LAWS & REGULATIONS..............................................................................................................9
ENVIRONMENTAL PLANNING AND HISTORIC PRESERVATION (EHP) COMPLIANCE
........................................9
FEDERALLY MANDATED OBJECTIVE INFORMATION.....................................................................................10
EXTENSIONREQUESTS..................................................................................................................................10
VALIDATING CAPABILITIES OBJECTIVE: DEVELOP AND MAINTAIN MULTI -YEAR TEPS ..............................
11
VALIDATING CAPABILITIES OBJECTIVE: EXERCISE......................................................................................
I I
VALIDATING CAPABILITIES OBJECTIVE: TRAINING......................................................................................
12
TRAINING FEEDBACK NUMBER.....................................................................................................................
13
SUBCONTRACTS............................................................................................................................................
13
SYSTEM FOR AWARD MANAGEMENT (SAM)...............................................................................................
13
MAINTENANCE AND SUSTAINMENT..............................................................................................................
13
UNALLOWABLECOSTS.................................................................................................................................14
SUPPLANTING...............................................................................................................................................14
ACCESSIBILITYOF RECORDS........................................................................................................................
14
REIMBURSEMENTOF ELIGIBLE COSTS..........................................................................................................14
SUBAWARD MODIFICATIONS........................................................................................................................14
PERFORMANCEREPORTS..............................................................................................................................15
CLOSEOUT....................................................................................................................................................
15
RECORDSRETENTION...................................................................................................................................
15
FINALSUBAWARD REPORT...........................................................................................................................15
AUDITREQUIREMENTS.................................................................................................................................15
MONITORING SUBAWARD PERFORMANCE....................................................................................................15
SUBAWARD-RELATED DOCUMENTS:'
• FINANCIAL MANAGEMENT FORMS WORKBOOK (FMFW) — (REQUIRED)
• GOVERNING BODY RESOLUTION (GBR) & ADDENDUM TO GBR — (REQUIRED)
• GRANT ASSURANCES — (REQUIRED)
• FY 2016 EMPG PROGRAM APPLICATION CHECKLIST — (REQUIRED)
• INDIRECT COST RATE NEGOTIATION AGREEMENT — (REQUIRED IF APPLICABLE)
• EXCESS FUNDS STATEMENT FORM — (OPTIONAL)
• ADDITIONAL PROJECT USING EXCESS FUNDS FORM — (OPTIONAL)
• ADDITIONAL PROJECT USING EXCESS FUNDS DETAILED BUDGET FORM — (OPTIONAL)
• HOW TO SUBMIT AN EMPG MODIFICATION REQUEST — (INSTRUCTIONAL)
• HOW TO SUBMIT AN EMPG REIMBURSEMENT REQUEST — (INSTRUCTIONAL)
1 All documents are located on the Cal OES website at: http://www.caloes.ca.gov/GrantsNianagementSite/Paees/Emergency-Manaoement-
Performance-Grant.as
Federal Program The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)
Guidance Fiscal Year 2016 Emergency Management Performance Grant Program (EMPG) was
published on February 16, 2016.2
Information DHS issues Information Bulletins that provide updates, clarification, and requirements
Bulletins throughout the life of the grant.3
Grant Cal OES periodically issues Grant Management Memorandums (GMMs). GMMs that
Management provide additional information regarding EMPG funds are located on the Cal OES website.4
Memorandums
Purpose of this The purpose of the Emergency Management Performance Grant (EMPG) Program is to
Subaward & provide federal funds to states to assist state, local, and tribal governments in preparing for all
Guidance hazards. Funds provided under the EMPG must be used to support activities that contribute to
the Operational Area's capability to prevent, prepare for, mitigate against, respond to, and
recover from emergencies and disasters, whether natural or man-made. This California
Supplement to the Federal Program Notice of Funding Opportunity; or, The State Guidance
will provide the Operational Areas (OAs) with guidance and forms to apply for, perform, and
closeout the FYI EMPG subaward. This supplemental guide specifies the performance
period, objectives, eligible activities, and other Subaward-related information and
requirements. This document is to supplement The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO) Fiscal Year 2016 Emergency Management
Performance Grant Program (EMPG).
Eligible The eligible Subaward subrecipients are the 58 county Operational Areas (OAs). The Tribal
Subaward Guidance will be issued under separate cover.
Subecipients (Subrecipients may contract with any other public or private organizations to perform eligible
activities on approved projects.)
Note: Cal OES is the `recipient'; the county is the `subrecipient'; and the county's pass -
through entities are `subrecipients.' For a definition of the term subrecipient, refer to
2 Code of Federal Regulations (C.F.R.) § 200.93.
Subrecipient / Any time grant funds are given to a subrecipient, such as a political subdivision (city, town,
Pass -Through or special district) or federally -recognized tribe, the county/pass-through entity must ensure
Entities that the terms and conditions of this Subaward are included as part of the subaward agreement
with the subrecipient.
Z The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2016 Emergency Management
Performance Grant Program (EMPG) may be viewed and downloaded at: http:/hvww.fema.gov/media-library-data/1455571902574-
a84f5alb2f450795a70ccelf5ee7b967/FY 2016 EMPG NOFO_FINAL.pdf.
3 Information Bulletins may be obtained at: http://www.fema.Pov/rants/grant-programs-directorate-information-bulletins.
4 GMMs are located at http://www.caloes.ca.aov/GrantsManagementSite/Panes/I'met-Eency-Management-Performance-Grant.aspx.
Performance The performance period for FY16 EMPG is July 1, 2016, through June 30, 2017. All
Period subaward activities must be completed and all grant funds expended within this period.
Pending receipt of all valid application materials, Subrecipients may request retroactive
reimbursement of Financial Management Forms Workbook (FMFW) approved activities and
budgeted items to the start of the performance period listed above; with the exception of
equipment and critical emergency supplies. Procurement of equipment and critical emergency
supplies shall occur only after the OA is in award, and any applicable federal, as well as state,
restrictions associated with these items have been met.
Match The FY16 EMPG requires a dollar -for -dollar match. This can be cash or third party in -kind
Requirements contributions. Refer to 2 C.F.R. § 200.29 and § 200.306 for specific details.
Allocations and California will subaward a total of $15,481,623 to Operational Areas. The local allocations
Methodology Were determined using a $125,000 base award, with remaining funds distributed using per
capita figures in the Department of Finance's yearly report called:
E-I: City/County Population Estimates with Annual Percent Changes
Excess Funds While developing an application, if it is determined that all allocated funds cannot be
expended by the end of the performance period and the need to return funds to Cal OES exists,
then it will be necessary to complete the Excess Funds Statement Form.6 These funds may
then be reallocated to other OAs who have identified one-time projects they would like to
undertake; if funding is available and the project is selected for funding by Cal OES.
Indirect Costs Indirect costs are allowable under the FY16 EMPG subaward. Subrecipients wishing to
claim indirect costs may do so using either of the following two methods:
1. Subrecipients with an indirect cost rate approved by their cognizant federal
agency may claim indirect costs based on the established rate. Indirect costs
claimed must be calculated using the base approved in the indirect cost
Negotiation Agreement. A copy of the approved Negotiation Agreement is
required at the time of application.
2. Subrecipients who have never received a negotiated indirect cost rate and
receive less than $35 million in direct federal funding per year may claim the
10% de minimis indirect cost rate based on Modified Total Direct Costs
(MTDC) as described in 2 C.F.R. § 200.68 and Subpart E.
Indirect costs are in addition to the M&A allowance, and must be included in the
subaward application as a "Project" and reflected in the FMFW on the Indirect Cost
Category Ledger if being claimed under the subaward.
Conflict of Subrecipients must disclose to their Cal OES EMPG Program Specialist, in writing,
Interest any real or potential conflict of interest as defined by the federal, state, local, or tribal
statutes or regulations or their own existing policies, which may arise during the
administration of the EMPG.award within five days of learning of the conflict of
interest.
5 This report can be accessed at the following website: http://www.dof.ca.pov/research/demographic/reports/estimates/e-1/view.php.
6 This form is located at: http://www.caloes.ca.eov/GrantsManagementSite/Paees/Emerp-encv-Manaaement-Performance-Grant.aspx, under
EMPG Forms.
[2]
Subaward
Timelines / Key
Dates
February 16, 2016
DHS releases announcement of FY16 EMPG
March 18, 2016
Cal DES's Application due to DHS
May 27, 2016
California Supplement to the Federal Program
Notice of Funding Opportunity; or, The State
Guidance released
June 7, 14, 15, 17, 21, 22, 2016
EMPG Application Workshops
June 24, 2016
Electronic copy of completed FMFW and other
application documents due to your Cal OES
EMPG Program Specialist for review and vetting
July 1, 2016
Subreci ient Performance Period Begins
July 22, 2016*
The OA's completed/vetted applications must
be received by Cal OES Grants Management
*Submit as soon as possible, but
Unit Program Specialist by this date
no later than July 22, 2016
September 2, 2016
Anticipated date that OAs will be notified of
application approval and award
September 30. 2016
DHS awards grant funds to Cal OES
September 30, 2016
MY-TEPs due to be submitted
October 14, 2016
Submission of the FY16 EMPG Performance
Report for the Period of 7/1/2016 — 9/30/2016
January 13, 2017
Performance Report due to Program Specialist for
7/1/2016— 12/31 /2016
April 14, 2017
Performance Report due to Program Specialist for
7/1/2016 — 3/31/2017
June 30, 2017
Subrecipient performance period ends. All
subaward activities must be completed and all
rant funds expended
July 14, 2017
Final Performance Report due to Program
Specialist for 7/1/2016 — 6/30/2017
July 14, 2017
Final Reimbursement Request due to Program
Specialist
September 30, 2017
Cal DES's Federal Performance Period Ends
[3]
What's New? • Restrictions regarding certain AEL equipment, known as "Controlled Equipment" went
into effect on October 1, 2015, and are applicable to the FY16 EMPG Program. On
February 16, 2016, FEMA released an Information Bulletin (IB) on the topic entitled
"Information Bulletin 407: Use of Grant Funds for Controlled Equipment."7 IB 407
provides details on the process and requirements for requesting controlled equipment. FY16
EMPG subrecipients seeking acquisition of controlled equipment using FY 16 EMPG funds
must complete FEMA Form 087-0-0-1: Controlled Equipment Requests and submit it to
their Cal OES EMPG Program Specialist for review, consideration, and potential approval.
Note: Acquisition of the controlled equipment may NOT occur PRIOR to the subrecipient
receiving a FEMA Grants Program Directorate (GPD) approval from their Cal OES EMPG
Program Specialist, as well as satisfying all other controlled equipment associated requirements
and certifications. Failure to comply may result in disallowance of costs, increased monitoring,
and termination of subaward.
EMPG The FY16 EMPG Program will focus on the building, sustainment, and delivery of all -hazards
Program emergency management capabilities in the following areas:
Emphasis a Planning
• Organization
• Equipment Acquisitions
• Training
• Exercises
• EOC Construction and Renovation
• Maintenance and Sustainment
The FY16 EMPG Program plays an important role in the implementation of the National
Preparedness System (NPS)9 by supporting the development and sustainment of core
capabilities. Core capabilities are essential for the execution of each of the five mission areas
outlined in the National Preparedness Goal (NPG). The development and sustainment of these
core capabilities are not exclusive to any single level of government or organization, but rather
require the combined effort of the whole community. The FY16 EMPG Program supports all
core capabilities in the Prevention, Protection, Mitigation, Response, and Recovery mission
areas based on allowable costs.
' Information Bulletin No. 407 can be located at: littps://www.fema.E�ov/media-library/assets/documents/1 14557
B FEMA Form 087-0-0-1 can be located at: https://www.fema.,gov/media-librarv/`assets/documents/I 15708
9 The National Preparedness System can be located at: http://kvww.fema.2ov/national-preparedness-system
[4]
Applicant The applicants' responsibilities are to:
Responsibilities 1.
Submit a finalized FMFW application, both electronic copy and hard copy, to their Cal OES
EMPG Program Specialist as soon as possible, but no later than July 22, 2016; along with
all other required application components.
Note: An electronic copy of the proposed FMFW and other required application documents
shall be submitted for Program Specialist review and vetting prior to submission of signed
hard copy original. The electronic copy of the FMFW and other required application
documents should be submitted for Cal OES review by no later than June 24, 2016.
2.
Comply with all terms and conditions contained in the Grant Assurances submitted with the
FYI EMPG application. In addition, if the OA subawards funds to other entities, their
subaward agreements/contracts must also include these same terms and conditions; along
with any local requirements.
3.
Prepare and submit timely Performance Reports for the duration of the performance period.
4.
Maintain financial management systems that support subaward activities in accordance with
2 C.F.R. § 200.302.
5.
Submit revision requests to Cal OES and obtain approval prior to incurring any associated
expenditures; if changes are required after the initial subaward. Further details are included
in this guidance under "Subaward Modifications."
6.
Deobligate unexpended subaward funds to Cal OES after all work has been completed and
reimbursements have been disbursed.
7. Maintain property, programmatic, and financial records in accordance with the 2 C.F.R. Part
200 record retention requirements.
S. Comply with the audit requirements in 2 C.F.R. Part 200 Subpart F—Audit Requirements.
9. Complete all EMPG requirements associated with federal and state objectives; including but
not limited to, staff training and exercises.
10. Submit all subaward-related paperwork including: Performance Reports, Reimbursement
Requests, Modification Requests, and Amendments, by the identified due dates.
11. Comply with 2 C.F.R. Part 200 and FEMA Grant Programs Directorate (GPD) Policies.
12. Comply with DHS FY 2016 EMPG Program NOFO and the Cal OES FY 2016 EMPG
Program - California Supplement to the Federal Program NOFO, as applicable.
Application The application must include the following components:10
Documents 1. Financial Management Forms Workbook (FMFW)
2. Governing Body Resolution (GBR)
3. Addendum to Governing Body Resolution
4. Grant Assurances
5. FYI Emergency Management Performance Grant Application Checklist
6. Indirect Cost Rate Negotiation Agreement; if applicable*
*If claiming indirect costs at a federally -approved rate, then you must provide a copy of your
approved indirect cost rate Negotiation Agreement — see Indirect Costs on page 2 of this
Guidance.
10 Application documents are located on the Cal OES website on the Emergency Management Performance Grant page at:
http:/hvww.caIoes.ca.gov/GrantsManaLe mentS ite/Paees/Emereencv-Manaeement-Performance-Grant.aspx.
[51
Optional Excess Funds Statement Form - While developing an application, any excess funds should
Application be identified and returned to Cal OES so that the funds may be reallocated to other OAs.
Components In this case, it will be necessary to complete and submit the Excess Funds Statement Form
to your Program Specialist by the application due date.
Additional Project Using Excess Funds Form and Additional Project Using Excess Funds
Detailed Budget - these two forms are to be used for requesting additional funding; should it
become available.
Governing
The GBR appoints agents authorized to execute any actions necessary under this subaward.
Body
Universal GBRs can be used for up to three years as long as the majority of the original
Resolution
approving Board members (three out of five) are still currently on the Board. If past GBRs are
(GBR)
going to be utilized for present applications, then the OA will still need to submit a copy with
their application. Universal GBRs are strongly encouraged; this refers to a GBR that does not
identify a specific subaward amount, specific subaward years, and does not identify a specific
grant program by name.
Addendum to
Governing
Body
Resolution
For each person or position appointed by the governing body, submit the following information
to Cal OES, along with the Resolution, on the applicant's letterhead:
e Name
e Title
e Jurisdiction e E-Mail Address
e Street Address, City, & Zip Code e Phone and Fax Number(s)
Note: Changes identifying the Authorized Agent can be made if and when necessary. If the
Governing Body Resolution identifies the Authorized Agent by name, a new Resolution and
corresponding Addendum to the GBR are needed when any changes are made. If the Governing
Body Resolution identified the Authorized Agents by position and/or title, changes can be made
by only submitting a new Addendum to the GBR. Cal OES will not accept signatures of an
Authorized Agent's designee.
Official Written For the EMPG Program, all official written correspondence from Cal OES will be mailed to the
Correspondence payment mailing address, identified on the Grant Subaward Face Sheet, and addressed to the
Authorized Agent who signed the Grant Subaward Face Sheet.
Sole Source To be eligible for reimbursement, sole source (or noncompetitive) procurements exceeding the
Procurement simplified acquisition threshold (which is established by the Federal Acquisition Regulation at
48 C.F.R. Subpart 2.1 and is currently set at $150,000) require Cal OES prior written approval.
Note: This method of procurement must be approved by your local Purchasing Agent prior to
submitting a request for Cal OES approval. A copy of the Purchasing Agent's approval must be
included with the Cal OES submission; additional documentation supporting the procurement
effort may also be requested for review by Cal OES.
[61
Grant The Grant Assurances form lists the requirements to which the OA will be held accountable.
Assurances OAs are required to file a new Grant Assurances form with the FY16 EMPG application.
Failure to comply with any of the Grant Assurances may result in suspension, termination,
or reduction of grant funds.
The State may suspend or terminate subaward funding, in whole or in part, or other measures
may be imposed for any of the following reasons:
• Failing to expend funds in a timely manner consistent with the subaward milestones,
guidance, and assurances
• Failing to comply with the requirements or statutory objectives of federal or state law
• Failing to make satisfactory progress toward the goals or objectives set forth in the subaward
application
• Failing to follow subaward requirements or special conditions
• Proposing or implementing substantial plan changes to the extent that, if originally
submitted, the application would not have been selected for funding
• Failing to submit required reports on time
• Providing false certification in the application or other report or document
• Failing to adequately manage, monitor, or direct the subaward funding activities of their
subrecipients
• Failing to submit a Reimbursement Request
Before taking action, the State will provide the subrecipient reasonable notice of intent to
impose corrective measures and will make every effort to resolve the problem informally.
NIMS Adoption In accordance with the Homeland Security Presidential Directive (HSPD)-5, Management of
Domestic Incidents, the adoption and implementation of the National Incident Management
System (NIMS) is a requirement to receive federal preparedness assistance, through grants,
contracts, and other activities. This certifies that the OA will complete the NIMS
Implementation Tool, is working on their metrics, and has adopted and implemented NIMS.
For further details and/or assistance regarding NIMS-related matters contact Cindy Shipley at
cvnthia.shipleyg,,caloes.ca.gov, (916) 845-8753.
Application Due The application must be received by Cal OES no later than 5:OOpm on July 22, 2016*.
Date
*The completed application packet should be submitted as soon as possible after being vetted by
your Cal OES EMPG Program Specialist; however, by no later than July 22, 2016.
[7]
Application The completed original hard copy of the FMFW and all other application components must be
Submittal mailed with original signatures, with enough time to be received by Cal OES's Grants
Management Section by the application due date. Signatures should be in ink. OAs will also
submit an electronic copy of the completed FMFW to their Program Specialist. All application
materials should be submitted as soon as possible; however, they must be received by Cal OES
Grants Management Section by no later than July 22, 2016, at S:OOpm.
Note: To streamline the process, electronically submit the completed FMFW to your EMPG
Program Specialist prior to submitting a signed hard copy, in order to identify any corrections
or adjustments that may need to be addressed. The electronic copy of the FMFW should be
submitted for Cal OES review by no later than June 24, 2016. Work closely with your
Program Specialist" to ensure that all application documents are complete and accurate.
Further, EMPG Program Specialists (Grant Management Staff) are available to assist in any
EMPG-related matters. If the application is received with errors or is incomplete, this will
cause a delay in receiving your Notification of Application Approval letter during
September 2016. Subrecipients must receive the Notification of Application Approval letter
prior to drawing down any grant funds.
EMPG Grant Management Staff:
Program Inland Region — Patti Delaney: patti.delanevLa]caloes. ca. gov, (916) 845-8469
Specialists Coastal Region — Cheryl McCorkle: cheryl.mccorkle(i�caloes.ca.yov, (916) 845-8415
Southern Region — Christine So: christine.soAcaloes.ca.gov, (916) 845-8383
Tribal Nations — Cheryl McCorkle: cheryl.mccorkle a caloes.ca. _ og_v, (916) 845-8415
Mailing Cal OES
Address Emergency Management Grants Unit (EMGU)
3650 Schriever Avenue
Mather, CA 95655
Approval of Cal OES will notify the CA, in writing, of the approved application, subaward amount, and
Application performance period. Subrecipient reimbursements will not be made until all required application
components have been approved by the State.
Additional In order to reallocate any identified excess, declined, or deobligated funds, we are asking the
Funds OAs to submit one-time EMPG eligible projects that they can fully execute in a two -to -five
month period, as well as, within the subaward performance period. The Additional Project Using
Excess Funds Form and Additional Project Using Excess Funds Detailed Budget should be
submitted if an CA is interested in additional funds.12 If selected for funding, the applicant will
be required to submit an FMFW Modification Request and an Amendment Form that will
comprehensively integrate the approved excess funds project(s), both financially and
programmatically, into their existing, approved FMFW application. These documents need to be
submitted within 15 days of being notified; or funds may be re -directed to some other project(s).
Additional funding requests may be submitted at any time but preferably during the application
phase.
tt Emergency Management Grants Unit contact information: http://www.caloes.ca.izov/GrantsMana2ementSite/Paces/Emergencv-
Manai4ement-Performance-Grant.asox under the heading of Regional Assignments.
" These forms are located at: httr)://www.caloes.ca.P-ov/GrantsManaP-ementSite/Pa2es,/Emerpencv-Management-Performance-Grant,asDx.
under EMPG Forms
181
Applicable OAs must ensure that local and internal departments are aware of the following laws,
Laws & regulations, and guidance documents that apply to this subaward:
Regulations a Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended
Title 2 C.F.R. Part 200
• California Emergency Services Act, Chapter 7 of Division l of Title 2 of the Government
Code — which provides the legal basis for Emergency Management activities in California
• Government Code Section 8607 describes the Standardized Emergency Management System
• California Supplement to the Federal Program Notice of Funding Opportunity; or, The State
Guidance, provided by Cal OES
• The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal
Year 2016 Emergency Management Performance Grant Program (EMPG).
• FEMA Grant Programs Directorate (GPD) Policies
Environmental
FEMA is legally required to consider the potential impacts of all grant -funded projects on
Planning and
environmental resources and historic properties. For the EMPG Program and other preparedness
Historic
grant programs, this is accomplished through FEMA's Environmental Planning and Historic
Preservation
Preservation (EHP) review. Any project with the potential to impact natural or biological
resources, or historic properties, or involving installation, or that involves Emergency Operation
(EHP)
Center construction and renovation cannot be initiated until FEMA has completed the required
Compliance
EHP compliance review.
Subrecipients that implement projects prior to receiving EHP approval from FEMA risk de -
obligation of funds. Subrecipients who are proposing communication tower projects are
encouraged to complete their Federal Communications Commission (FCC) EHP process prior to
preparing their EHP review materials for the Grants Program Directorate (GPD), and to include
their FCC EHP materials with their submission to GPD. EMPG Program projects that involve
the installation of equipment; ground -disturbing activities; new construction, including
communication towers; or modification/renovation of existing buildings or structures must
undergo a FEMA EHP review.
Note: EHP review requests may require that a confidential California Historical Resources
Information System (CHRIS) report be provided to FEMA.13
Furthermore, for those proposed construction or renovation projects that are part of larger
projects funded from a non-FEMA source (such as an Emergency Operation Center that is part
of a larger proposed public safety complex), a FEMA EHP review must be completed before the
larger project is initiated.
For these types of projects, subrecipients must complete the FEMA EHP Screening Form (OMB
Number 1660-0115/FEMA Form 024-0-1)14 and submit it, with all supporting documentation, to
Cal OES.
Note: Subrecipients should submit the FEMA EHP Screening Form for each applicable project
as soon as possible. However, to ensure that ample time exists to allow for the FEMA EHP
review and approval process, as well as the subsequent execution of the subaward-funded
project, all subrecipient EHP-related documents must be received by Cal OES no later than
December 31, 2016. Exceptions to this due date will be at the discretion of Cal OES, based on
13 Information regarding CHRIS can be obtained at: http://ohp.parks.ca.gov/?page id=1068.
14 The FEMA EHP Screening Form can be located at: https://www.fema.yov/media-librarv/assets/documents/90195.
191
Environmental exceptional circumstances and/or compelling justification.
Planning and Refer to FEMA GPD EHP Policy Guidance FP-108-023-1 (located at:
Historic https://www.fema.gov/media-library/assets/documents/85376) and I13404 (located at:
Preservation http://www.fema. ov/ rants/ rant -programs -directorate -information -bulletins) for further details
(EHP) on EHP requirements. The EHP Screening Form can be downloaded at:
Compliance, https://www.fema.gov/media-library/assets/documents/90195.
Continued Forward completed EHP documents electronically, to the appropriate Cal OES EMPG Program
Specialist.
The following activities would not require the submission of the FEMA EHP Screening Form:
planning and development of policies or processes; management and administrative or personnel
actions; classroom -based training; tabletop and functional exercises; and acquisition of mobile
and portable equipment (not involving installation).
Projects initiated without proper EHP review will not be funded. Projects that were initiated or
completed before an EHP review was concluded, using EMPG Program funds, will be
deobligated. To avoid unnecessary delays in starting a project, subrecipients are encouraged to
pay close attention to the reporting requirements for an EHP review.
Federally
Validating Capabilities, Priority Objective, and Performance Measures`'
Mandated
To address the EMPG priorities, an objective has been identified and given a set of performance
Objective
measures and associated reporting requirements to determine how effective subrecipients are in
utilizing EMPG Program funding to prepare for all hazards, and advance a whole community
Information
approach. With these measures, subrecipients must evaluate their progress toward achieving the
stated objectives in the quarterly EMPG Performance Report and in compliance with all
reporting requirements.
Extension
Extensions to the initial period of performance identified in the subaward will only be
Requests
considered through formal, written requests to your EMPG Program Specialist. Upon receipt of
extension requests, Cal OES will: (1) verify compliance with performance reporting
requirements by confirming that the subrecipient has submitted all necessary performance
reports; (2) confirm that the subrecipient has provided sufficient justification for the request; and
(3) if applicable, confirm that the subrecipient has demonstrated sufficient progress in past
situations where an extension was authorized by Cal OES.
To be considered, extension requests must be received no later than 60 days prior to the end of
the subrecipient's period of performance, and must contain specific and compelling justifications
as to why an extension is required.
Additionally, period of performance extension requests should be limited to one month in
duration. Only under extenuating and extremely compelling circumstances will two -month
extensions be considered. Extension Requests beyond two months will not be considered.
'S The Federally Mandated Objectives can be located in The Department of Homeland Security (DHS) Notice of Funding Opportunity
(NOFO) Fiscal Year 2016 Emergency Management Performance Grant Program (EMPG), Appendix A-FY 2016 EMPG Program Priorities,
pages 25-30 at: http://www.fema.eov/media-library-data/1455571902574-
a84 f 5a 1 b21450795a70cce 1 f5ee7b967/FY_2016_EMPG_NOFO_FINAL.pdf:
[10]
Validating Subrecipient Requirements:
Capabilities
Objective• 1. All subrecipients are required to develop a Multi -Year (MY) Training and Exercise Plan
(TEP) that incorporates linkages to the NPG core capabilities and update it annually. The
Develop and MY-TEP shall encompass the period of January 1, 2017 — December 31, 2018.
Maintain Multi- 2. The MY-TEP must be submitted to the Cal OES Exercise Division POCs and EMPG
Year TEPs Program Specialist by September 30, 2016.
Note: MY-TEPs shall be e-mailed to Cal OES Exercise Division Points of Contact (POCs), with
a copy to their EMPG Program Specialist (Grant Management Staff) no later than September
30th each year. Exercise POCs listed below are available for assistance, if needed, in any
exercise -related matters.
Southern Region — Steve Nunez: steve.nunezawcaloes.ca.l ov
Inland Region — Kevin Leisher: kevin.leisher(acaloes.ca.goy
Coastal Region — Kevin Leisher: kevin.leisherLa caloes.ca.gov
Measurement Method:
• Submission to Cal OES of an updated MY-TEP.
Reporting:
• Subrecipients must report in the EMPG Performance Report their compliance with
submitting an updated MY-TEP to Cal OES.
Validating 1. All EMPG Program -funded personnel shall participate in no less than three exercises in a
Capabilities 12-month period. This 12-month period shall be the subaward performance period of
Obiectiye' July 1, 2016 — June 30, 2017, regardless of time extensions. EMPG Program -funded
Exercise personnel are any personnel paid at any percentage with EMPG funding, including M&A
staff. There is no specific requirement for level of "participation" in the exercises; so,
observation and attendance satisfies the objective. The exercises can be of any type (e.g.,
discussion -based or operations -based) within the performance period (see
https://www.fema.gov/media-library/assets/documents/32326).
2. An After Action Report/Improvement Plan (AAR/IP) must be completed by the host of each
EMPG-funded exercise and submitted to hseep(&fema.dhs.gov, and a copy sent to your
EMPG Program Specialist within 90 days after the completion of an exercise.
3. A summary of all collected corrective action items and the tracking of their implementation
shall be reported as part of the EMPG quarterly reporting.
Additional information and guidance related to AAR/IPs and the National Exercise Program
(NEP) Base Plan can be found on the Homeland Security Exercise and Evaluation Program
(HSEEP) website at https://www.fema.gov/media-library/assets/documents/32326.
Note: It is acceptable to submit an Exercise Summary Report for Seminars and Workshops in
lieu of a full AARAP. E-mail the copies of the AAR/IPs to your EMPG Program Specialist.
Validating A summary of all collected corrective action items and a tracking of their implementation shall
Capabilities be reported as part of the EMPG quarterly reporting. FEMA encourages the use of the HSEEP.
Objective: Exercise Division staff are available for assistance with any exercise -related questions or
Exercise, matters.
Continued
Measurement Method:
• Percent of exercises participated by the OA's EMPG-funded personnel.
• Submission of an AAR/IP completed by the host of the EMPG-funded exercises.
Reporting:
• Subrecipients must report quarterly in the EMPG performance report, the percent completed
of the exercise requirements for the EMPG-funded personnel.
• Subrecipients must submit AAR/IPs for each EMPG-funded exercise, if the exercise is
hosted by the subrecipients. AAR/IPs will be completed by the host of the exercise.
Participants do not have to individually complete an AAR/IP.
Validating
Training activities supported with EMPG Program funds should strategically align to the NPG
Capabilities
core capability identified in the MY-TEP. To ensure the development of a professional
Objective:
emergency management workforce, all EMPG Program -funded personnel shall complete 11
training requirements and record proof of completion. EMPG Program -funded personnel are any
Training
personnel paid at any percentage with EMPG funding; this includes M&A staff funded by
EMPG Program funds. All EMPG Program -funded personnel shall complete the following
training requirements by June 30, 2017:
National Incident Management Svstem (NIMS) Training:
IS 100.b Introduction to Incident Command System (ICS)
IS 200.b ICS for Single Resources and Initial Action Incident
IS 700.a National Incident Management System, An Introduction
IS 800.b National Response Framework, An Introduction
FEMA Professional Development Series (PDS):
IS 120.a Introduction to Exercises
IS 230.d Fundamentals of Emergency Management
IS 235.c Emergency Planning
IS 240.b Leadership and Influence
IS 241.b Decision Making and Problem Solving
IS 242.b Effective Communication
IS 244.b Developing and Managing Volunteers
The aforementioned listed courses are available on-line and at no cost from the FEMA
Emergency Management Institute (EMI) at the following links:
http://training.fema.gov/IS/NfMS.aspx & http://training.fema.gov/is/searchis.aspx?search=PDS
Note: The "G" course series and classroom -based equivalents can be used as an alternate to
satisfy these training requirements. Past completion of the above courses (or qualifying
equivalent) is considered acceptable in meeting this requirement. Recorded proof of completion,
such as certificates of completion, must exist and be kept on file by the subrecipient and be
made available for review upon request.
[12]
Validating Measurement Method:
Capabilities
• Percent of EMPG Program -funded personnel completing the previously identified 11
Objective: required training courses.
Training,
Continued Reporting:
Subrecipients are required to share with Cal OES a MY-TEP that includes an exercise plan
and schedule, and a plan for training personnel. Information related to MY-TEPs can be
obtained by consulting Cal OES's Exercise Division POC.
• Submission of a list of EMPG Program -funded personnel along with the training and
dates completed is to be included in the EMPG Program quarterly Performance Reports.
Training In order for EMPG Program funds to be utilized for training -related purposes, subrecipients
Feedback must first obtain a Training Feedback Number. Training Feedback Numbers must be obtained
Number no later than thirty (30) days prior to the training event. To be considered for a Training
Feedback Number, subrecipients must complete a Training Request Form and submit it
electronically to Cal OES.
Training Request Forms can be obtained at the following link:
https:Hw3.calema.ca.gov/WebPave/trainreq.nsf/TrainRequest?OpenForm
For Training Request Form or Training Feedback Number assistance contact Johnie Garrett at
iohn.garrettacaloes. ca. gov.
Subcontracts In accordance with 2 C.F.R. § 200.326 Contract Provisions, any time funds are given to a
contractor the subrecipient's contracts must contain the applicable provisions described in
Appendix II to 2 C.F.R. Part 200—Contract Provisions for Non -Federal Entity Contracts Under
Federal Awards. The OA must monitor and ensure that the contractors are adhering to all
applicable federal and state laws. The OA must not make or permit any award (subaward or
contract) at any tier to any party that is debarred, suspended, or otherwise excluded from, or
ineligible for participation in federal assistance programs, such as the EMPG. Subrecipients
must obtain documentation of eligibility prior to any subaward of EMPG funds and be prepared
to present supporting documentation to monitors.
System for The System for Award Management (SAM) includes information regarding entities debarred,
Award suspended, proposed for debarment, excluded or disqualified under the non -procurement
Management common rule, or otherwise declared ineligible from receiving federal contracts, certain
(SAM) subcontracts, and certain federal assistance and benefits. Contractor disbarment verification can
be obtained from the following website: https:HNNAvw.sam.a_ov.
Maintenance The use of EMPG funds for maintenance contracts, warranties, repair or replacement costs,
and upgrades, licenses, and user fees are allowable under all active and future grant awards, unless
Sustainment otherwise noted. With the exception of maintenance plans purchased incidental to (i.e., at the
same time and under the same subaward as) the original purchase of the system or equipment,
the period covered by a maintenance agreement or warranty plan must not exceed the period of
performance of the specific grant funds used to purchase the plan or warranty, and address the
requirements identified in FEMA Information Bulletin (IB) 379.
[13]
Unallowable • Expenditures for weapons systems and ammunition
Costs • Costs to support the hiring of sworn officers for the purposes of fulfilling traditional public
safety duties or to supplant traditional public safety positions and responsibilities
• Activities and projects unrelated to the completion and implementation of the EMPG
Program
Supplanting Grant funds must be used to supplement existing funds, not replace (supplant) funds that have
been appropriated or budgeted for the same purpose through non-federal sources. In the event
that supplanting is suspected, the subrecipient will be required to supply documentation
demonstrating or certifying that a reduction in non-federal resources occurred for reasons other
than the receipt, or expected receipt, of federal funds.
Accessibility of The federal Department of Homeland Security (DHS), the DHS Office of Inspector
Records General, the Comptroller General of the United States, Cal OES, and any of their
authorized representatives, shall have the right of access to any books, documents, papers,
or other records which are pertinent to the subaward, in order to make audits, monitoring
reviews, examinations, excerpts, and transcripts. The right of access is not limited to the
required retention period but shall last as long as the records are retained. Refer to
2 C.F.R. § 200.336 for more information about accessibility of records.
Reimbursement The EMPG is a reimbursement grant and therefore no cash advances are permitted under the
of Eligible EMPG. The EMPG funds will be disbursed on a reimbursement basis, using the FMFW.
Costs Follow the FMFW instructions for Reimbursement Requests16 and submit the signed
forms to your EMPG Program Specialist.
Payment will be made within 30 days after the Grants Management Section receives a valid
and complete Reimbursement Request. It is strongly recommended that copies of all
documents adding up to the total of each Reimbursement Request be retained to make
verification by monitors and/or auditors easier. Cal OES may require submittal of these
documents at any time.
Subaward Post award budget, scope, and other modifications must be requested using the Cal OES FMFW
Modifications and be signed by the subrecipient's Authorized Agent. A hard copy must be submitted to
Cal OES and approved by Cal OES's Grants Management Section, RLju to initiating any
revised scope of work or incurring the associated expenditures.
The OAs may submit modifications to Cal OES once per quarter during the performance
period. Exceptions to allow more modifications during a quarter will be made at Cal OES
discretion and will be based on exceptional circumstances and/or compelling justification.
Failure to submit modifications and receive approval prior to expenditure could result in a
reduction or disallowance of that part of the subaward.
Instructions on how to submit a Modification Request are available at the link identified in
the footnote.17
16 The Reimbursement Request instructions are located at: http://www.caloes.ca.gov/GrantsMana.ementSite/Pa-,es/Emergencv-Management-
Performance-Grant.aspx, under Tutorials.
17 The Modification Request instructions are located at: http://www.caloes.ca.gov/GrantsManagementSite/Pap-es/Emerp ement-
Performance-Grant.aspx, under Tutorials.
[14]
Performance Subrecipients must prepare and submit Performance Reports to the State for the duration of the
Reports subaward performance period, or until all grant activities are completed and the subaward is
formally closed by Cal OES. The reports must include the progress made on identified activities,
as well as other required information and data. Failure to submit a Performance Report could
result in subaward reduction, termination, or suspension.
Subrecipients must also complete a Biannual Strategy Implementation Report (BSIR) using the
DHS/FEMA Grants Reporting Tool (GRT). To obtain access to the online GRT, log on to their
website at www.reporting.odp.dhs.gov. To create a new account, follow the instructions that
read, "If you need to register for an account, please click here." For additional assistance with
the GRT, contact: Gina Avelar at gina.avelarAcaloes.ca.gov, (916) 845-8647.
Closeout The State will close a subrecipient subaward after:
• Receiving a subrecipient Performance Report indicating that all approved work has been
completed, and all funds have been disbursed
• Completing a review to confirm the accuracy of reported information
• Reconciling actual costs to awards, modifications, and payments
If the closeout review and reconciliation indicates that the subrecipient:
• Is owed additional funds, the State will send the final payment automatically to the
subrecipient
• Did not use all funds received, the State will issue a deobligation amendment, invoice, or
letter to recover unused funds
• Did not expend all obligated grant funds, the State will require that a Grant Award
Amendment be completed to deobligate the unspent funds and revert them back to the State
Records Specific requirements for record retention can be found in 2 C.F. R. § 200.333. In the Grant
Retention Closeout Letter, the State will notify the subrecipient of the start of the record retention period
for all programmatic and financial subaward-related records.
Final Subaward Cal OES will review the OA's final Performance Report for compliance with all subaward
Report conditions. The final Performance Report is due to Cal OES by July 14, 2017, (unless the
subaward performance period is extended) and will serve as the final subaward report.
Audit The OAs, and their subrecipients, must comply with the audit requirements contained in
Requirements 2 C.F.R. Part 200 Subpart F—Audit Requirements.
Monitoring The State may perform periodic reviews of the OA's subaward performance. The Monitoring
Subaward Division is actively conducting monitoring visits, both desk review and on -site, among
Performance subrecipients. These reviews may include, but are not limited to:
• Comparing actual subaward activities to those approved on the Financial Management
Forms Workbook
• Confirming compliance with:
— Grant Assurances
— Information provided on the Performance Reports
• Reviewing and monitoring financial and administrative records
To provide support and guidance, Grants Management Staff will be intermittently conducting
on -site programmatic and financial reviews of OA's EMPG Program -related activities.
[15]
Cal OES
OOYERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the
legal authority to apply for federal assistance and the institutional, managerial and financial capability
(including funds sufficient to pay any non-federal share of project cost) to ensure proper planning,
management and completion of the project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) California Supplement to the NOFO; and
(d) Federal and State Grant Program Guidelines,
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for federal
grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (CFR) and updates
are issued by the Office of Management and Budget (OMB) and can be found at
http://www.whitehouse.gov/omb/.
Significant state and federal grant award requirements (some of which appear in the documents
listed above) are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing board, or authorized
body in support of this project. This written authorization must specify that the Applicant and the city
council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be
appropriated as required.
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the
Applicant and the city council, governing board, or authorized body.
(c) Grant funds shall not be used to supplant expenditures controlled by the city council,
governing board, or authorized body.
(d) The official executing this agreement is, in fact, authorized to do so.
Emergency Management Performance Grant Program (EMPG) - 2016 Grant Assurances Page 1 of 11
Initials f..r-`
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the period of
performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the U.S. Code (U.S.C.), for persons entering into a
contract, grant, loan, or cooperative agreement from an agency or requests or receives from an
agency a commitment providing for the United States to insure or guarantee a loan, the Applicant
certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and §§
7324-7328) which limit the political activities of employees whose principal employment activities
are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the
enactment, repeal, modification or adoption of any law, regulation or policy without the express
written approval from the California Governor's Office of Emergency Services (Cal OES) or the
federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 CFR § 200.212 and codified in 2 CFR
Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud,
Emergency Management Performance Grant Program (EMPG) - 2016 Grant Assurances Page 2f 11
Initialsji
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with
the federal government. The Applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph (2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal statutes relating to non-discrimination. These include, but
are not limited to, the following:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et.
seq.) which prohibits discrimination on the basis of race, color, or national origin and
requires that recipients of federal financial assistance take reasonable steps to provide
meaningful access to persons with limited English proficiency (LEP) to their programs and
services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686),
which prohibits discrimination on the basis of sex in any federally funded educational
program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
disability and requires buildings and structures be accessible to those with disabilities and
access and functional needs; (42 U.S.C. §§ 12101-12213.)
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on
the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to confidentiality of
patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing;
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Initials
(h) Executive Order 11246, which prohibits federal contractors and federally assisted
construction contractors and subcontractors, who do over $10,000 in Government business
in one year from discriminating in employment decisions on the basis of race, color, religion,
sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of on the basis of race,
color, religion, sex, sexual orientation, gender identification, or national origin in hiring and
employment in both the United States federal workforce and on the part of government
contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on
domestic partnerships and those in same sex marriages;
(k) Any other nondiscrimination provisions in the specific statute(s) under which application for
federal assistance is being made; and
(1) The requirements of any other nondiscrimination statute(s) which may apply to the
application.
In addition to the items listed in (a) through (n), the Applicant will comply with California's Fair
Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in
employment because of ancestry, race, color, religious creed (including religious dress and
grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical
conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender
expression, sexual orientation, marital status, national origin, ancestry, mental and physical
disability, genetic information, medical condition, age, pregnancy, denial of medical and family care
leave, or pregnancy disability leave (California Government Code §§12940, 12945, 12945.2),
military and veteran status, and/or retaliation for protesting illegal discrimination related to one of
these categories, or for reporting patient abuse in tax supported institutions.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the Applicant
certifies that it will maintain a drug -free workplace and a drug -free awareness program as outlined
in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, which may be prescribed
pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-
21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-
15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic
structure for regulating discharges of pollutants into the waters of the United States and
regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from
stationary and mobile sources;
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(e) Institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190); Executive Order 12898 which focuses on the
environmental and human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all communities;
(f) Executive Order 11514 which sets forth national environmental standards.
(g) Executive Order 11738 instituted to assure that each federal agency empowered to enter
into contracts for the procurement of goods, materials, or services and each federal agency
empowered to extend federal assistance by way of grant, loan, or contract shall undertake
such procurement and assistance activities in a manner that will result in effective
enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive
Order EO 11990 which requires preservation of wetlands;
(h) The Safe Drinking Water Act of 1974, (P.L. 93-523);
(i) The Endangered Species Act of 1973, (P.L. 93-205);
{j) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air
Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to §
13301 of the California Water Code for violation of waste discharge requirements or discharge
prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will
cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F
Audit Requirements.
9. Access to Records
In accordance with 2 CFR § 200.336, the Applicant will give the awarding agency, the Comptroller
General of the United States and, if appropriate, the state, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the award.
The Applicant will require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision,
10. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain.
11. Financial Management
False Claims for Payment
The Applicant will comply with 31 U.S.0 § 3729 which sets forth that no subgrantee, recipient, or
subrecipient shall submit a false claim for payment, reimbursement or advance.
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12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability
and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating
$25,000 or more in federal funds and (b) executive compensation data for first -tier subawards. This
includes the provisions of FFATA, which includes requirements for executive compensation, and
also requirements implementing the Act for the non-federal entity at 2 CFR part 25 Financial
Assistance Use of Universal Identifier and Central Contractor Registration and 2 CFR part 170
Reporting Subaward and Executive Compensation Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10
U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims
Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a
subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in
effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3)
using forced labor in the performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) Comply with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as
applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards
for federally -assisted construction contracts or subcontracts.
(b) Comply with the Federal Fair Labor Standards Act (29 U.S.C. § 201 et al,) as they apply to
employees of institutes of higher learning (IHE), hospitals and other non-profit organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect
workers who may be injured on the job before commencing performance of the work of this
Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et
seq.
17. Property -Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and Ill of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of
Federal or federally -assisted programs. These requirements apply to all interests in real
property acquired for project purposes regardless of Federal participation in purchase.
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(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard
area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. § 470), EO 11593 (identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §469a-1 et seq.).
(d) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR
Part 35) which prohibits the use of lead -based paint in construction or rehabilitation of
residence structures.
18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other
interest in the site and facilities without permission and instructions from the awarding
agency. Will record the federal awarding agency directives and will include a covenant in the
title of real property acquired in whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project.
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and
approval of construction plans and specifications.
(c) Provide and maintain competent and adequate engineering supervision at the construction
site to ensure that the complete work conforms with the approved plans and specifications
and will furnish progressive reports and such other information as may be required by the
assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These
laws prohibit driving motor vehicle while using an electronic wireless communications device to
write, send, or read a text -based communication. Drivers are also prohibited from the use of a
wireless telephone without hands -free listening and talking, unless to make an emergency call to
911, law enforcement, or similar services.
20. Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying for funding
under this program, or provided in the course of an entity's grant management activities that are
under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the
California Public Rights Act, California Government Code section 6250 et seq. The Applicant should
consider these laws and consult its own State and local laws and regulations regarding the release
of information when reporting sensitive matters in the grant application, needs assessment, and
strategic planning process.
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-n-
EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM - PROGRAM SPECIFIC
ASSURANCES / CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on any basis the
recipient must provide a list of all such proceedings, pending or completed, including outcome and
copies of settlement agreements to the DHS financial assistance office and the DHS Office of Civil
Rights and Civil Liberties (CRCL) by e-mail at crcl@hq.dhs.gov or by mail at U.S. Department of
Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190
Washington, D.C. 20528.
In the event any court or administrative agency makes a finding of discrimination against the
recipient, or the recipient settles a case or matter alleging such discrimination, recipients must
forward a copy of the complaint and findings to the DHS financial assistance office and the CRCL
office by e-mail or mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
21. Acknowledgment of Federal Funding from DHS and Use of DHS Seal, Logo, and Flags
All recipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposals, bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds.
All recipients must obtain permission from their financial assistance office, prior to using the DHS
seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use
of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast
Guard officials.
22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate licenses,
permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the identity of
an individual to be directly or indirectly inferred, including any information that is linked or linkable to
that individual. All recipients who collect P1I are required to have a publically-available privacy policy
that describes standards on the usage and maintenance of PI1 they collect. Award recipients may
also find as a useful resource the DHS Privacy Impact Assessments; Privacy Guidance and Privacy
template respectively.
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24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an
acknowledgement of Government sponsorship (including award number) to any work first produced
under federal financial assistance awards.
25. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating
to energy efficiency that are defined in the state energy conservation plan issued in compliance with
this Act.
26. Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of
relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit
overpayments, See OMB Circular A-129.
27. Fly America Act of 1974
All Applicants must comply with Preference for U.S. Flag Air Carriers: (air carriers holding
certificates under 49 U.S.C. § 41102) for international air transportation of people and property to
the extent that such service is available, in accordance with the International Air Transportation Fair
Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by
the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller
General Decision B-138942.
28. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must
ensure that all conference, meeting, convention, or training space funded in whole or in part with
federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention
and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
29. Non -supplanting Requirement
All Applicants who receive awards made under programs that prohibit supplanting by law must
ensure that federal funds do not replace (supplant) funds that have been budgeted for the same
purpose through non-federal sources.
30. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517,
as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific
requirements governing the development, reporting, and disposition of rights to inventions and
patents resulting from financial assistance awards located at 37 C.F.R, Part 401 and the standard
patent rights clause located at 37 C.F.R. § 401.14.
31. SAFECOM
All Applicants who receive awards made under programs that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency
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Communication Grants, including provisions on technical standards that ensure and enhance
interoperable communications.
32. Terrorist Financing
All Applicants must comply with Executive Order 13224 and U.S, law that prohibit transactions with,
and the provisions of resources and support to, individuals and organizations associated with
terrorism. It is the legal responsibility of recipients to ensure compliance with the Order and laws.
33. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements, and
procurement contracts from all federal assistance office exceeds $10,000,000 for any period of time
during the period of performance of this federal award, the Applicant must comply with the
requirements set forth in the government -wide Award Term and Condition for Recipient Integrity
and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the terms and conditions of your award.
34. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing
Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which
amends 18 U.S.C. §§ 175-175c.
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all
federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees
that state financial assistance will be extended based on the representations made in this assurance.
This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to
comply with any of the above assurances may result in suspension, termination, or reduction of grant
funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and
available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the
following has occurred: (1) the recipient has made false certification, or (2) violates the certification by
failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all
subawards at all tiers, including contracts under grants and cooperative agreements and subcontracts.
All recipients are bound the Department of Homeland Security Standard Terms and Conditions 2016,
Version 6.0, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/sites/default/files/publications/Fiscal%20Year%202016%20DHS%2OGeneral°/`20T
erms%20a nd%20Conditions. pdf
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The undersigned represents that he/she isauthorized bythe above named Applicant to enter into this
agreement for and onbehalf cfthe said Applicant.
8ubnad iont
Signature of Authorized Agent:
Printed Name ofAuthorized Aoent
Title -
Emergency Management Performance Grant Program (Exxp6)'zO16Grant Assurances PoBe11 of11