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County of Orange - Sheriff-Coroner Department - 2012-11-19
Council/Agency Meeting Held: // —/9—d0/� Deferred/Continued to: l (Ap roved onditionally Appr ved ❑ Denied Ci Jerk' ignat Council Meeting Date: November 19, 2012 Department ID Number: PD-12-016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kenneth W. Small, Chief of Police SUBJECT: Approve and authorize the execution of an Agreement to transfer funds for FY2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Statement of Issue: In order to comply with the federal requirement for the Edward Byrne Memorial Justice Assistance Grant, an agreement to transfer funds is necessary between the County of Orange and the City of Huntington Beach. The City Council is asked to approve the attached agreement. Financial Impact: Grant funds not anticipated in the original FY2012-13 city budget, estimated to be $28,246 will be fully reimbursed by the grant from the Department of Justice. No other matching or in -kind city funds are required for this grant. A new fund will be established for this funding. Recommended Action: Motion to: A) Approve and accept the "Agreement to Transfer Funds for 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program" between the County of Orange and the City of Huntington Beach; and, B) Authorize the City Clerk and the Mayor to execute on the City's behalf the agreement to transfer funds for FY2012 Edward Byrne Memorial (JAG) program between the County of Orange and the City of Huntington Beach; and, C) Approve the appropriation and expenditure up to $28,246 to be fully reimbursed by the grant from the Department of Justice via the County of Orange. Alternative Action(s): Do not approve the grant; reject the grant funding from the Department of Justice, and direct staff accordingly. Item 25. - I xB -2162- REQUEST FOR COUNCIL ACTION MEETING DATE: 11/19/2012 DEPARTMENT ID NUMBER: PD-12-016 Analysis: This is a coordinated grant that was applied for on a countywide basis. The City of Huntington Beach falls within the Orange County urban area and will be funded via the County of Orange. The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The County of Orange has been certified disparate; therefore this joint application includes twenty units of local government for which the applicant and fiscal agent is the County of Orange. The twenty units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, and information systems for criminal justice within the following purpose areas: law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment, planning, evaluation and technology improvement. The total City of Huntington Beach grant allocation is $31,040. Of the total grant amount, $2,794 is for the County's administrative fee and $28,246 is for the following program activities: 1) $13,846 proposed to purchase 13 new computers and monitors in the new computer training lab; and 2) $6,027 proposed to purchase a new scanner for felony court packages; and 3) $8,373 proposed to purchase 14 new licenses dictation software for use by police officers. Environmental Status: Not applicable. Strategic Plan Goal: Maintain public safety Attachment(s): "Agreement to Transfer Funds for 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Proaram" xB -2163- Item 25. - 2 ATTACHMENT #1 Item 25. - 3 HB -2164- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT TO TRANSFER FUNDS FOR 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM THIS AGREEMENT is entered into this ®�70_day of P�APWWV012, which date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and 6ty 0/= �T7rJ�r�,�/ a municipal corporation, hereinafter referred to as "SUBGRANTEE." WHEREAS, COUNTY, acting through ,,its Sheriff -Coroner Department, hereinafter referred to as SHERIFF, in its capacity as the lead agency on behalf of fourteen units of local government, including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (hereinafter referred to as "the grant"). WHEREAS, the purpose of the grant is to supplement the resources available to the multi agency Orange County Pro -Active Methamphetamine Laboratory Investigative Team (PROACT), and to various programs designated to prevent and control crime within the County of Orange that are operated by individual agencies included in the above -referenced fourteen units of local government, as set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and incorporated herein by reference. WHEREAS, the terms of the grant require that certain grant funds be transferred to SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for law enforcement, as more particularly described in Attachment A hereto. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order CFDA 16.738 FY2012 JAG Program U.S. Department of Justice Page I of 5 I to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all 2 required information and documentation, as set forth. in Attachment B hereto ("How to Apply for JAG 3 Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event 4 will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed 5 SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is 6 attached hereto and incorporated herein by reference. 7 2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures 8 necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter 9 called "grant property and equipment"] or to perform such other grant functions, if any, for which 10 Attachment A specifies that SUBGRANTEE may utilize grant funds. 11 3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment 12 only for grant purposes in accordance with Attachment A hereto. 13 4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and 14 equipment from damage or destruction and shall provide regular maintenance and such repairs for grant 15 property and equipment as are necessary, in order to keep said grant property and equipment 16 continually in good working order. 17 5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it 18 only in accordance with the instructions of COUNTY or the agency from which COUNTY received the 19 grant funds. 20 6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and 21 information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice 22 Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by 23 reference. 24 7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are 25 attached hereto as Attachment E and incorporated herein by reference. 26 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully 27 bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto. 28 CFDA 16.738 FY2012 JAG Program U.S. Department of Justice Page 2 of 5 I SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer 2 will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto. 3 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State 4 Auditor General with respect to this Agreement for a period of three years after final payment 5 hereunder. 6 10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the 7 agency from which COUNTY received grant funds, and their elected and appointed officials, officers, 8 agents and employees from any and all claims and losses accruing or resulting to any and all contractors, 9 subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work, 10 services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement, 11 including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or 12 resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the 13 performance of this Agreement, including Attachments A, B, C, D and E hereto. 14 11. No alteration or variation of the terms of this Agreement shall be valid unless made in 15 writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or 16 agreement not incorporated herein shall be binding on any of the parties hereto. 17 12. SUBGRANTEE may not assign this Agreement in whole or in part without the express 18 written consent of COUNTY. 19 13. For a period of three years after final payment hereunder or until all claims related to 20 this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all 21 documents, papers and records relevant to the work performed or property or equipment acquired in 22 accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time 23 period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the 24 agency from which COUNTY received the grant funds or their duly authorized representative(s), for 25 examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon 26 request, during usual working hours. 27 28 CFDA 16.738 FY2012 JAG Program U.S. Department of Justice Page 3 of 5 1 14. SUBGRANTEE shall provide to COUNTY all records and information requested by 2 COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be 3 required to provide to the agency from which COUNTY received grant funds or other persons or 4 agencies. 5 15. COUNTY may terminate this Agreement and be relieved of the payment of any 6 consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained 7 in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time 8 and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of 9 termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY. 10 16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the 11 performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be 12 considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which 13 COUNTY received grant funds. 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CFDA 16.738 FY2012 JAG Program U.S. Department of Justice Page 4 of 5 1 2 3 4 5 6 7 8 9 10 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange, State of California. DATED: , 2012 COUNTY OF ORANGE, a political subdivision of the State of California By .� Sandra Hutchens, Sheriff -Coroner Sheriff -Coroner Department "COUNTY" APPROVED AS TO FORM: COUNTY COUNSEL A OVED AS TO FORA[ ROIR-NEYATHBy Nicole Sims, Deputy DATED: /// 7 , 2012 SUBGRANTEE By Name and Title Donald F. Hansen, J O.,ayor Huntington Beach.CA City ATTEST: DATED: "November 21 , 2012 By OA ity Clerk DATED: November 21 , 2012 CFDA 16.738 FY2012 JAG Program U.S. Department of Justice Page 5 of 5 ATTACHMENT A 2012-DJ-BX-0057 BJA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program PROGRAM NARRATIVE General Description of Program Activities: The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The County of Orange has been certified disparate; therefore, this joint application includes sixteen units of local government for which the applicant and fiscal agent is the County of Orange. The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The fourteen units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, and contractual support and information systems for criminal justice within the following purpose areas: law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment, and planning, evaluation and technology improvement. The expenditure details of the funds for each city are outlined in the following narrative. 2012-DJ-BX-2532 Page 1 of 30 ATTACHMENT A Multi -Agency Funding: 2012-DJ-BX-0057 In a collaborative effort to benefit the County of Orange, the sixteen units of local government involved in this grant application have agreed to utilize $26,869 (approximately 5.78%) of the total funding to supplement the multi jurisdictional Orange County Pro -Active Methamphetamine Laboratory Investigative Team, hereafter referred to as PROACT. Program Narrative: Outline the Proposed program activities — Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies within the boundaries of Orange County. Successful clandestine methamphetamine laboratory investigations require acquired expertise and are extremely time consuming and labor intensive. Local law enforcement agencies do not have the resources, specialized training, or safety equipment necessary to conduct the specialized investigations required to combat these types of operations. The labs themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical and mental health. PROACT will investigate all clan lab incidents within Orange County while maintaining a close liaison with local agencies. These agencies will forward intelligence to PROACT for review, evaluation, and subsequent enforcement action. PROACT will integrate city law enforcement agencies, the Sheriff's Department, the District Attorney's Office, the Bureau of Investigation, the Probation Department, as well as Child Protective Services to conduct criminal investigations of clandestine methamphetamine laboratory operators, suppliers, and traffickers. PROACT personnel will initiate investigations, conduct covert surveillances, conduct parole and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT has previously distinguished itself by focusing on disrupting and eliminating individuals and criminal cells responsible for providing both the precursor and essential chemicals that are required to manufacture methamphetamine. In essence, PROACT has functioned as the highly unique "proactive" effort against the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange County. Provide a brief Analysis of the need for the programs — Precursor chemical smurfing has emerged as the preeminent source of pseudoephedrine for methamphetamine production in the Southwest Region. Law enforcement investigations in California suggest that organized precursor chemical smurfing organizations are supplying large quantities of pseudoephedrine to methamphetamine laboratory operators. These operations are composed of numerous. individuals who make multiple purchases of products containing pseudoephedrine from pharmacies, drug stores, and retail outlets. These products are then sold to chemical precursor brokers who sell them directly to methamphetamine laboratory operators. The success of drug market disruption is due in large part to the tireless work of state and local law enforcement agencies and the task forces they comprise. Any real or perceived diminishment of law enforcement pressure will enable these criminal groups in California to resurge resulting in the production and distribution of higher purity ice methamphetamine. According to state and local law enforcement agencies, the threat associated with methamphetamine trafficking and abuse exceeds any other drug. 2012-DJ-BX-2532 Page 2 of 30 ATTACHMENT A 2012-OJ-BX-0057 Methamphetamine-related criminal activity has increased concurrently with the rise in the overall threat posed by the trafficking and abuse of the drug. The impact of the manufacturing, trafficking, and use of methamphetamine has been devastating to many cities and rural counties throughout the country. State and local law enforcement agencies identify methamphetamine as the drug that most contributes to violent crime. Methamphetamine critical incidents occurring in Orange County have and continue to represent the majority of all narcotic incidents occurring within the county. Goal: The goal of the PROACT Task Force is to pro -actively seek out and eradicate all clandestine methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for the residents, employees and visitors within the County. The objectives of the PROACT Task Force are to reduce the availability of methamphetamine in Orange County, improve public safety in Orange County by eradicating hazardous clandestine methamphetamine labs, and identify, disrupt and arrest suppliers of methamphetamine precursor and essential chemicals Strategies to be used for project: PROACT Task Force personnel will initiate investigations, conduct covert surveillances, conduct parole and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT will continue to focus on disrupting and eliminating individuals and criminal cells responsible for providing both the essential chemicals that are required to manufacture methamphetamine. PROACT will continue to utilize innovative investigative techniques in an attempt to identify and apprehend methamphetamine clandestine laboratory violators. Examples of techniques used include; reverse stings of lab apparatus and essential chemicals; use of GPS tracking devices; wiretap investigations, pursuing chemical sources, as well as continuing to assist and enter into partnerships with Orange County law enforcement agencies at all levels of pro -active investigations. PROACT will continue to maintain an on -going training profile in an attempt to stay current with all progressive case law and new investigative techniques, as well as new safety procedures. Lastly, the PROACT Task Force subscribes to the philosophy that the existence of methamphetamine laboratories is defined by a three -pronged cycle of Facilitation, Manufacturing and Distribution. Subscribing to this philosophy, PROACT will continue to focus on disrupting each of these prongs. Project identifiers: Meth labs Funding: TOTAL PROACT ALLOCATION (5.78%): $26,869 2012-DJ-BX-2532 Page 3 of 30 ATTACHMENT A County/OCSD: 2012-DJ-BX-0057 The County of Orange proposes to use the 2012 Justice Assistance Grant funding as follows: Unincorporated Communities: Las Flores, Coto de Caza, Ladera Ranch and Trabuco Canyon Purpose Areas: Law Enforcement, Crime Prevention and education Program Narrative: The unincorporated communities of Coto de Caza, Ladera Ranch, Las Flores, and Trabuco Canyon have a population of over 42,000. These communities continue to experience population growth and expansion in both residential and commercial development. In addition, accessibility to this eastern part of south Orange County has been somewhat limited due to the urban landscape and roadway infrastructure. To alleviate the limited accessibility to these communities, the County of Orange is in the planning phase of a major thoroughfare extension. This will lead to significant increase in traffic volume and visitors. The roadway will enhance mobility for the residents and will serve commuters traveling to the inland empire. With the increase of commercial and residential development and population, demands on law enforcement continue to increase. Calls for service have increased over 9% the past two (2) years and most importantly, part one property crime rates have increased 8%. To meet the demands for law enforcement, the Orange County Sheriffs Department has engaged in a community based multi -layered approach to reduce incidents of property crimes. This has been based on targeted enforcement, intelligence -based policing, education and crime prevention through environmental design. Targeted Enforcement The Unincorporated Special Enforcement Team (SET) and Directed Enforcement Team (DET) will be utilized for crime suppression. Over the past year, the unincorporated areas have experience a 50% increase in residential burglaries and continued increases in property crimes. This special enforcement team will provide the necessary law enforcement surge and patrol saturation to prevent, detect and apprehend individuals committing property crimes in these communities. The SET team will also continue to conduct both probation and parole compliance checks of those individuals residing in the unincorporated areas of southeast Orange County. Intelligence Based Policing The Special Enforcement Team (SET) will partner with our Statistical Tracking and Reporting unit (STAR) to identify crime trends and specific problem areas. Information received from the Statistical Tracking and Reporting unit (STAR) will be one of the driving mechanisms to pinpoint targeted enforcement surges in the communities. These deployment surges will be strategic and based on crime analysis. Crime Prevention Through Environmental Design The Special Enforcement Team (SET) will conduct community urban development assessments with a specific focus on crime prevention. They will partner with the community housing and business associations to seek ways to safeguard their communities from property based crimes. 2012-DJ-BX-2532 Page 4 of 30 ATTACHMENT A 2012-DJ-BX-0057 Goals of the project: • Reduction of property crimes • Use of Crime Analysis Unit • Targeted enforcement based on intelligence based predictive policing • Implementation of crime prevention through environmental design • Establish Problem —Oriented Policing approach Strategies to be used for project: • Target enforcement • Saturation patrols • Use of Crime Analysis Unit to assist with target enforcement Proiect identifiers: • Crime mapping • Career Criminals • Community Policing • Crime Prevention • Policing • Overtime Budget and Budget Narrative: These funds will be used for overtime expenses incurred by front line deputy sheriffs assigned to the Special Enforcement Team. The overtime will enhance the effectiveness of the program and allow both saturation/surge patrols during varying hours of the day. Realizing crime is not restricted by city limits, the overtime hours will allow these deputies the flexibility to assist other local and regional investigative details combating property crimes 4 of deputies x $68.46/43 hrs. each(total hrs. 172.12) = $11,784 Timeline and/or project plan: Identify when the goals and objectives will be completed. Complete within the next fiscal year — 2012/2013 — Deployment of saturation patrols to reduce property crime rates in the unincorporated areas of south Orange County. Funding: Total Allocation: $14,548 PROACT Contribution: (10%) $1,455 Administrative Fee (9%): $1,309 Funds Retained by City/County: $11,784 2012-DJ-BX-2532 Page 5 of 30 ATTACHMENT A 2012-DJ-BX-0057 City: Anaheim The City of Anaheim proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: Law Enforcement Program Narrative: The Anaheim Police Department (APD) would like to use JAG funds to support the overtime expenses of the Department's frontline sworn and non sworn personnel in the following divisions: Operations, Operation Support, Investigations, and Special Operations. Due to the City's economic conditions, over the last few years APD has had to reduce both their sworn and non sworn staff in order to meet the City's budgetary goals. As a result, all employees within the Department have taken on extra responsibilities and duties in order to meet APD's goal of maintaining a safe community. Overtime hours have become an intricate part in helping APD's personnel work efficiently and effectively. Overtime hours will be assigned to employees within the four divisions at the discretion of the Department. Goals of the project: The Department's project goal is to improve and enhance the community's safety, while using a reduced number of sworn and non sworn personnel. In order to accomplish this goal, overtime hours will be assigned to each employee at the discretion of the Department. Strategies to be used for project: Overtime hours will be assigned to each employee at the discretion of the Department. A separate account code will be assigned specifically for this project. All overtime documents for this project will be assigned a specific account code. A copy of all overtime documents will be approved by the Department prior to submittal. A backup of all overtime documents will be included in each reimbursement submitted to the Orange County Sherriff's Department. Project identifiers: Overtime for personnel within Anaheim Police Department's four divisions: Operations, Operation Support, Investigations and Special Operations. Budget and Budget Narrative: Overtime for the Department's personnel will range from $16.00- $90.00 per hour depending on the position and rank of each employee. Due to budget constraints, APD is currently unable to fully fund the Department's overtime expenses. Timeline and/or project plan: The project goals and objectives will be implemented immediately upon approval of the JAG program funds and Anaheim's City Council approval to utilize the JAG funds for this project. 2012-DJ-BX-2532 Page 6 of 30 ATTACHMENT A 2012-DJ-BX-0057 Funding: Total Allocation: $93,503 PROACT Contribution: (4%) $3,740 Administrative Fee (9%): $ 8,415 Funds Retained by City/County: $ 81,348 2012-DJ-BX-2532 Page 7 of 30 ATTACHMENT A 2012-DJ-BX-0057 City: Buena Park: The City of Buena Park proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: - Law Enforcement Program Narrative: The Buena Park Police Department proposes to use the Justice Assistance Grant Program funding to supplement our current Police Service Aide Program. As a result of current fiscal deficits, we have had several sworn police officer positions either frozen or eliminated. With the availability of our Police Service Aides, they will be able to assist by taking non-violent reports, assisting in traffic control, providing service at the front counter of the Police Department, and other duties as assigned. By using funding for this program, this will free up sworn officers to respond to critical calls, and maintain timely responses. Goals of the project: To maintain our current Police Service Aide Program. This will free up our sworn personnel from non- critical reports, and allow them to respond to emergency calls for service. The Police Service Aide Program will help us to maintain our current response times. Strategies to be used for project: - Police Service Aides will continue to assist in everyday tasks of taking reports for non-violent crimes and other miscellaneous duties, usually handled by sworn patrol officers - Reduce the amount of reports taken by patrol officers and allow them to be more available for emergency calls for service - Reduce response times for Patrol Officers responding to emergency calls for service Proiect identifiers: See JAG Identifiers (attached) - Community Policing Budget and Budget Narrative: Our Police Service Aide Program (which currently receives partial funding from JAG ARRA Grant funds), will utilize this additional funding to provide salaries for this program. Timeline and/or project plan: Identify when the goals and objectives will be completed We will continue to fund the PSA program, which will free up the time of our patrol officers and reduce response times to emergency calls. We should continue to maintain consistent response times to emergency calls less than 5 minutes within the first year of the grant period. 2012-DJ-BX-2532 Page 8 of 30 ATTACHMENT A Funding: Total Allocation: $19,176 PROACT Contribution: (0%) $0 Administrative Fee (9%): $1,726 Funds Retained by City/County: $17,450 2012-DJ-BX-0057 2012-DJ-BX-2532 Page 9 of 30 ATTACHMENT A 2012-DJ-BX-0057 City: Costa Mesa The City of Costa Mesa proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: 1) Planning, Evaluation, and Technology Improvement Program Narrative: The Costa Mesa Police Department's proposed program activity is to expand upon its security system to include other police facilities. In general, law enforcement is a target to both foreign and domestic threats. The department lacks funding to expand its current security system to include other police facilities. Goals of Proiect: The department's project goal is to expand upon its security system by installing new card access points at the police department's Communications Center and Westside Substation facilities. The installation of these new card access points will improve the department's security system and enhance its monitoring capabilities of police facilities. Strategies to be used for Project: To accomplish the department's 2012 JAG project goal, the agency will obtain quotes from vendors that can supply the identified service, technology, and/or equipment needed. Proiect Identifiers: 1) Electronic Monitoring, 2) System Improvements Budget & Budget Narrative: Preliminary quotes have been obtained for the department's proposed program. The estimated cost is: Electronic Card Access System - $20,000. Timeline and/or Project Plan: The project objectives and goals will be instituted immediately upon approval of the Costa Mesa City Council and the department's ability to utilize the JAG allocation for expenditures. Funding: Total Allocation: $22,858 PR®ACT Contribution: (0%) $ 0 Administrative Fee (9%): $2,057 Funds Retained by City/County: $20,801 2012-DJ-BX-2532 Page 10 of 30 ATTACHMENT A 2012-YDJ-BX-0057 City: Fullerton The City of Fullerton proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: Purpose Areas related to the proposed CCTV (Closed Circuit TV) Project include Law Enforcement, Prosecution and Court; Corrections and Community Corrections; and Planning, Evaluation and Technology Improvement. Program Narrative: Outline the Proposed program activities The Fullerton Police Department's proposed JAG 2012 CCTV (CIosed Circuit TV) Project will provide partial funding of $28,186 for a new security camera and video system at the Police Department and City, estimated at $I I9,500 by the Communications & Technology Division of the Orange County Sheriffs Department. The remainder of the costs, approximately $91,314, will be funded through the Department's existing asset seizure fund balance. This project would also integrate the Police Department and the Jail camera systems which now operate separately. 18 outdated security/surveillance cameras at the Police Department facility and 19 outdated cameras at the Jail facility will be replaced, and four new cameras monitoring both the Police Department and City Hall will be installed. Four large -screen monitors will be mounted in the Watch Commander's Office, and an additional monitor will be used to observe Fullerton's very active downtown area. Two digital video recorders with 30-day retention capabilities will be installed for Police facility cameras, and two DVR's with one-year retention would record from the Jail cameras. Provide a brief Analysis of the need_for the programs — The Fullerton Police Department and Jail camera systems are so antiquated that they have been characterized by audio/video technicians, including the Sheriffs Communications & Technology Division, as virtually irreparable, with parts no longer available. Because of their age, most of these cameras cannot be integrated into a new security system. However, the system breaks down frequently so makeshift but costly repairs must still be made. In addition, there are no cameras monitoring activities in front of the Police Department and City Hall, an employee parking lot, and some interior walkways and gates as well as a back lot, so four new cameras will be installed in these areas. And, because the Jail cameras and the Police facility cameras are currently on separate systems - making monitoring a cumbersome task - an integrated system is a logical necessity. Very importantly, too, the Police Department currently has no video recorders connected to their security cameras. Hence, the CCTV project, which includes the installation of four DVR's, is particularly vital to the protection of the public, jail inmates, and City and Police staff, and will provide critical information and evidence in the event of an incident. Recently, incidents involving up to 500 protestors in front of the Police Department and City Hall greatly hampered the safety of City employees and those seeking City or Police services, and also resulted in assaults and vandalism against vehicles and City property. However, these criminal activities went unrecorded, making identification and prosecution difficult. With the proposed cameras and DVR's, any acts of civil disorder can be monitored by a Police Department supervisor, who can then safely coordinate 2012-DJ-BX-2532 Page 11 of 30 ATTACHMENT A 2012-DJ-BX-0057 effective and appropriate responses, while video evidence of any criminal activities would also be recorded. Goals of the project: • Increase and improve security and monitoring capabilities within the Police Department, Jail and areas surrounding City Hall. Utilize the data gathered, if needed, to assist in the investigation, prosecution or exoneration of individuals involved in a recorded event. Strategies to be used for project: • Put CCTV Project out to bid and select most qualified bidder Purchase security system equipment and services from selected bidder • Utilize JAG 2012 grant funds for partial reimbursement of project expenses in the amount of $28,186 © Utilize asset seizure funds for remainder of project in the amount of $91,314 Project identifiers: See JAG Identifiers (attached) • Jails • Equipment — Video/Audio Recording Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies, Consultants/Contracts, & an Other category) EQUIPMENT: Est. Cost No. Subtotal Cameras Police Facility Replacement Cameras 1,000 18 18,000 Jail Replacement Cameras 1,000 19 19,000 New Additional Cameras incl. Installation 4,000 4 16,000 Digital Video Recorders Police Facility DVR w/ 30 day retention 6,000 2 12,000 Jail DVR w/ 1 yr. retention 22,000 2 44,000 Monitors w/ Installation 40" Screen for PD in WC Office 1700 4 6,800 40" Screen for Downtown Area 1700 1 1,700 One -Time User Fee for Camera Monitoring 500 4 2.000 TOTAL ESTIMATED COSTS Portion Funded by Asset Forfeiture Funds $ 91,314 Portion Proposed for JAG 2012 Funding $ 28,186 2012-DJ-BX-2532 Page 12 of 30 ATTACHMENT A 2012-DS-RX-0057 Timeline and/or project plan: Identify when the goals and objectives will be completed ® Bid and award process — Three months © Installation of camera and video recording system — Estimated three months after bid award Funding: Total Allocation: $34,798 PROACT Contribution: (10%) $3,480 Administrative Fee (9%): $3,132 Funds Retained by City/County: $28,186 2012-DJ-BX-2532 Page 13 of 30 ATTACHMENT A 2012-DJ-BX-0057 City: Garden Grove The City of Garden Grove proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: Law Enforcement; Corrections and Community Corrections Program Narrative: The Police Department will use 2012 JAG funds to pay a portion of its jail services contract. The jail contract saves thousands of department man-hours and is a key component for maximizing police officer time out on the streets. The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size in California, yet the Department must still struggle to keep staffing levels from decreasing. The recent elimination of redevelopment agencies in California drastically worsened the City of Garden Grove's current and projected financial condition. The loss of millions of agency dollars caused the City to immediately implement additional budget cuts, and further cuts will be implemented in Fh 2012-13. Contracting out jail services allows officers to spend the majority of their time in the field, which is especially critical during dire financial times when no new officers will be hired. Goals of the proiect: Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to seven additional Police Officers that could be used to augment patrol operations. Strategies to be used for project: Contracting out jail services allows the Police Department to concentrate much more of its efforts on community safety rather than expending energy and resources on jail operations. Prior to the contract, officers would spend approximately two hours processing and transporting an arrestee. If the arrestee required medical clearance, that process could be extended by several hours. Now, sworn police officers complete preliminary paperwork on the arrestee and return to their field duties in as little as 15 minutes while the jailers complete the fingerprinting, photographing, transporting, etc. procedures. This increases the officer's availability to handle additional calls for services. In 2011, the jailers processed 6,101 arrestees, saving sworn officers approximately 12,202 hours that would have been spent processing arrestees. Proiect identifiers: See JAG Identifiers (attached) Community Policing; Detention (Non-residential). The Garden Grove Police Department implemented the Community Policing philosophy many years ago. Contracting out staffing of the detention facility facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly. 2012-DJ-BX-2532 Page 14 of 30 ATTACHMENT A 2012-DJ-BX-0057 Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies, Consultants/Contracts, & an Other category) The funds retained by the City will help to offset the annual cost of the jail services contract. For FY 2012-13 the monthly cost of the contract will remain $40,965. The cost covers staffing, operating expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel services provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE. Timeline and/or project plan: Identify when the goals and objectives will be completed The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the policing presence in the City. Funding: Total Allocation: $43,185 PROACT Contribution: (0%) $0 Administrative Fee (9%): $3,887 Funds Retained by City/County: $39,298 2012-DJ-BX-2532 Page 15 of 30 ATTACHMENT A 2012-DJ-BX-0057 City: Huntington Beach The City of Huntington Beach Police Department, Huntington Beach, California proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: Planning, evaluation, and technology improvement Program Narrative: Outline the Proposed program activities — 1) The police department will create a computer training lab for employees within the police department. 2) The department will purchase a scanner to allow reports for felony in custody arrests to be filed electronically with the courts. 3) The department will purchase dictation software for employees to create and edit law enforcement related reports and documents. Provide a brief Analysis of the need for the programs — 1) Computer technology and software improvements require ongoing training to keep employees competent in their use. 2) Orange County Superior Court is going to require felony court packages to be filed electronically. The detective bureau currently does not have a scanner to scan the paper reports. 3) Employees who can dictate and edit their reports with software will reduce their report writing time to allow them to spend more time in proactive law enforcement duties. Goals of the project: 1) To improve police department employees competency and skill level using computers and software for law enforcement purposes. 2) To comply with the new requirements of the courts requiring the court packages to be filed electronically. 3) To provide dictation software to police department employees for creating and editing police reports and law enforcement related documents. Strategies to be used for project: 1) Create a training lab with 13 work stations (12 students and one instructor) to provide a classroom styled learning environment. 2) Purchasing a scanner to allow detectives to create the electronic court packages as required by the court. 3) Purchase and use dictation software for law enforcement reports to allow them to complete thorough reports in a timely manner allowing them to go back into patrol service in less time. Project identifiers: See JAG Identifiers (attached) Computer software/hardware Court Delay Reduction Computer software/hardware 2012-DJ-BX-2532 Page 16 of 30 ATTACHMENT A 2012-DJ-BX-0057 Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies, Consultants/Contracts, & other category) 1) The 13 computers and monitors will cost $13,846 for the computer training lab which will be purchased with grant funds. The remaining costs for the computer training lab will be absorbed with the police department budget. 2) The scanner for felony court packages will cost $6,027 in grant funds. No other expenses are expected. 3) The dictation software is $593 per license. The remaining grant funds of $8,373 allocated to Huntington Beach will be used to purchase 14 licenses to be assigned for use by police officers. Timeline and/or project plan: Identify when the goals and objectives will be completed - The computer training lab will be operational by December 2012. - The scanning of reports for felony court packages will be implemented within 60 days after receiving the grant funds. - The implementation of the dictation software will occur within 60 days after receiving the grant funds. Funding: Total Allocation: $31,040 PROACT Contribution: (0%) $0 Administrative Fee (9%): $2,794 Funds Retained by City/County: $28,246 2012-DJ-BX-2532 Page 17 of 30 ATTACHMENT A 2012-DJ-DX-0057 City: Irvine The City of Irvine (Police Department) proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: The Purpose Area for the stated project will be to support frontline law enforcement in the area of education. Program Narrative: The City of Irvine is a master planned community spamiing over 65 square miles and geographically is that largest municipality in Orange County. The City's population is approaching 219,000 and has dramatically increased as a result of several new residential developments. Irvine's daytime population, including the business community, is estimated at over 350,000. Irvine is also home to 36 public schools and the University of California Irvine with a student population of 22,122. In response, the Irvine Police Department has grown considerably and currently consists of over 200 sworn officers and 90 non - sworn civilian employees. In order to broaden leadership skills among frontline law enforcement supervisors, a dynamic and impactful training course is planned to take place in the fall of 2012. The training course will include several topics covering leadership traits, risk management, effective communication, employee morale/wellness, strategic planning and training for success. The Irvine Police Department is proud of the men and women who make up its ranks and deserve the best leadership possible. Many of the Department's frontline supervisors have been in their current positions for less than three years and would benefit from receiving enhanced training in the aforementioned areas. Goals of the proiect: To ensure a forward -thinking, proactive supervisory unit who will carry the Irvine Police Department into the next decade. These supervisors will develop a better working understanding of: -Leadership principles -Risk management techniques -Effective communication skills -Employee morale and wellness measures -Efficient planning models -Training techniques for success Strategies to be used for project: This training will be presented in an intensive and compressed one -day course, facilitated by a professional trainer. The presenter will engage the supervisors to participate in a dynamic class discussion on leadership and the above topics. Success will be measured by the number of participants and comparing the supervisors' leadership skills before and after the training. Proiect identifiers: -Law Related Education -Policing 2012-DJ-BX-2532 Page 18 of 30 ATTACHMENT A 2012-DJ-BX-0057 Budget and Budget Narrative: The Department of Public Safety will interview and select the best qualified trainer within the budget parameters to provide the enhanced training. The Justice Assistance Grant will be solely used to cover costs associated with the "Consultant/Contract" fee for the trainer. Timeline andlor project plan:. The proposed project is anticipated to be initiated and completed within twelve -months of receiving the 2012 Justice Assistance Grant. Funding: Total Allocation: $10,278 PROACT Contribution: (10%) $1,028 Administrative Fee: (9%) $925 Funds Retained by City: $8,325 2012-DJ-BX-2532 Page 19 of 30 ATTACHMENT A 2012-DJ-DX-0057 City: La Habra The City of La Habra proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: Purpose area is Law Enforcement Technology Improvement Program Narrative: Outline the Proposed program activities The La Habra Police Department proposes to use the 2012 JAG funds to purchase a replacement booking mug shot software system. The current system (CABS) is at the end of its life and the manufacturer no longer supports this software. The City of La Habra has not budgeted fund to replace the aging photography software. It is imperative that the jail begin to utilize a new booking photo capture system to record and retain booking photos of arrestees. Provide a brief Analysis of the need for the programs — The current booking photo system is outdated, functioning poorly and is no longer supported by the vendor who created it. There is no way to repair the software once it fails. Digital mug photos are the standard in Orange County and like all other Orange County agencies, La Habra PD uses the "Hunter Camera System" in its jail. While this system operates the camera, it is dependant on mug photo capture and management software to function. Goals of the proiect: The goal of this project is to purchase booking photo software. Strategies to be used for project: Staff at La Habra PD has obtained a bid for a suitable jail photo management software system (JLBaRS) from an Orange County based police I.T. consulting firm. The entire JAG grant allocation for the City of La Habra ($11,308) will be spent on this software purchase at a cost of $16,114. The balance of the purchase price, roughly $4,800 will come from City funds. Proieet identifiers: See JAG Identifiers (attached) Computer hardware/software Criminal Intelligence Information Systems )Budget and )Budget Narrative: Outline how JAG funds will be used to support and implement the program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies, Consultants/Contracts, & an Other category) The jail booking photo management system cost $16,114. The full allocation of $11,308 will be spent on this purchase. The balance will come from non -budgeted City funds. 2012-DJ-BX-2532 Page 20 of 30 ATTACHMENT A 2012-DJ-BX-0057 Timeline and/or project plan: Identify when the goals and objectives will be completed This project involves a relatively simple purchase and installation of computer software and it is anticipated to be completed within 120 days of grant approval. FundinLY• Total Allocation: $13,960 PROACT Contribution: (10%) $1,396 Administrative Fee (9%): $1,256 Funds Retained by City/County: $11,308 2012-DJ-BX-2532 Page 21 of 30 ATTACHMENT A 2012-DJ-BX-0057 City: Newport Beach The City of Newport Beach proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: Prevention and Education Program Narrative: Maintaining the high level of crime prevention that resulted from the establishment of a Crime Prevention Program under the LLEBG program (now JAG). The Newport Beach Police Department has seen a steady rise in burglary from motor vehicles crimes. The Department is utilizing several crime prevention campaigns to educate community members on how to avoid becoming a burglary from motor vehicle victim. This includes our TLC, Take your valuables, Lock your car, and Close your Windows community outreach program. . Goals of the Project: The goal of the program is to maintain a highly visible program dedicated to 1) Preventing Crime, 2) Disseminating correct and realistic information about criminal activity and crime prevention, and 3) Enhancing the perception of security within the community. Strategies to be used for Project: Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of community crime alert bulletins to keep the community informed of current crime trends in an effort to better prepare the community to take crime prevention measures. Utilization of evolving social media mediums to deliver the Department's crime prevention messages. Project identifiers: See JAG Identifiers (attached) Newport Beach Police Department identifies this project as Crime Prevention. Budget and Budget Narrative: The funds from this grant will off -set the annual salary and benefits of our full-time Crime Prevention Specialist ($109,712). Timeline and/or Project Plan: Identify when the goals and objectives will be completed This Crime Prevention Specialist position will be continually funded throughout the life of the grant. Funding: Total Allocation: $10,048 PROACT Contribution: $1,005 Administrative Fee (9%): $904 Funds Retained by City: $8,139 2012-DJ-BX-2532 Page 22 of 30 ATTACHMENT A City: ORANGE 2012-DJ-BX-0057 The City of Orange proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: The purpose area for use of funds is Law Enforcement. Program Narrative: Each year more than five thousand pieces of property and evidence are processed, cataloged and booked into the Orange Police Department's property and evidence room. With over 400 firearms and 3000 plus narcotics cases at any one time, attention to detail is a must. Organization and proper retention of these items is often a daunting and relentless task requiring specialized equipment to properly maintain and store these items for extended periods of time. In 2011, the Orange Police Department began a reorganization process to catalog and efficiently store items in its possession. This reorganization requires the procurement of additional shelving and storage units. Goals of the project: To procure several shelving units which include secure, open, and wire shelving to better organize and store property processed and booked by the Orange Police Department. This equipment will allow for the efficient storage and safekeeping of items, as well as affording the ability to organize and audit these items with greater efficiency. Strategies to be used for project: Not Applicable Proiect identifiers: The JAG Identifier is equipment -general. Budget and Budget Narrative: Jag funds will be used to purchase and install shelving unit within the Property and Evidence room as follows: Heavy Duty Shelving Rows One and Two- Secure Shelving. Each row is comprised of two sections and has the cumulative dimensions of: 7' 3/4"Lxl8' 1/16"Dx97W. Each section is configured with eight shelves and seven openings. Each row has one roll down security door. Doors are keyed alike. Rows Three and Four- Open Shelving. Each row is comprised of six sections and has eight cumulative dimensions of: 22'1/4" Lxl8' 1/16"Dx97"W. Each section is configured with eight shelves and seven openings. 2012-DJ-BX-2532 Page 23 of 30 ATTACHMENT A 2012-DJ-BX-0057 Wire Shelving Four sections. Each section id 36"Wx24"Dx63"H and is configured with five shelves and four openings with casters. The total cost of this equipment, including all applicable freight, installation and sales tax is $14,485.00 Timeline and/or project plan: Once the funds are received and made available through the City's normal approval process, it is anticipated that bidding and equipment ordering will be completed in six to eight weeks. Once the equipment is delivered and installed, it will be put to use immediately. The difference in the cost of the project and the JAG funds received leaves a balance of $3061. This balance will be offset by Prop 69 funds received earlier from the county. Funding: Total Allocation: $13,551 PROACT Contribution: (6.7%) $908 Administrative Fee (9%): $1,220 Funds Retained by City/County: $11,423 2012-DJ-BX-2532 Page 24 of 30 ATTACHMENT A 2012-DJ-BX-0057 Santa Ana City: The City of Santa Ana proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: — Law Enforcement; Program Narrative: Outline the Proposed program activities — Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and Career Criminal Unit with suppression units working overtime to target enforcement of gang members and Career Criminals involved in violent behavior. The department currently lacks the manpower and fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods being most affected by the current state of affairs and will be funded for the three year grant period. This funding will equate to approximately 1,370 hours of additional law enforcement presence on our streets. The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro -Act Program in support of their operational needs Provide a brief Analysis of the need.for the programs — The Santa Ana criminal street gang population of approximately 6,900 which accounts for the less than two percent of the City's population, this criminal element constitutes a significant impact on fear in the community and threatens the safety and stability of our neighborhoods. Goals of the project: The goal of this project is to reduce criminal activity and increase public safety through enhanced enforcement efforts Strategies to be used for project: The use of selective enforcement overtime coupled with crime analysis data allows resources to be specifically deployed in areas of increased criminal activity during time frames found to be most beneficial to project goals: 1. Contact gang members and Career Criminals to gain intelligence and investigative information for prosecutorial purposes 2. Increase the number of arrests and prosecution of gang members and Career Criminals 3. Reduce the fear gang members and Career Criminals evoke in the community through high visibility police presence and enforcement activities 2012-DJ-BX-2532 Page 25 of 30 ATTACHMENT A 2012-DJ-BX-0057 Project identifiers: Gangs; Career Criminals Budget and Budget Narrative: Funds will be utilized for personnel overtime. No funds are allocated for travel, supplies, consultants or contracts. Overtime: $102,765.00 1,370.2 hours @ $75 per hour Timeline and/or project plan: Identify when the goals and objectives will be completed Months 1-36: Gang Enforcement and Career Criminal enforcement continues throughout the life of the grant Funding: Total Allocation: $126,869 PROACT Contribution: (10%) $12,687 Administrative Fee (9%): $11,418 Funds Retained by City/County: $102,764 2012-DJ-BX-2532 Page 26 of 30 ATTACHMENT A 2012-DJ-BX-OO57 City: Stanton The City of Stanton proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Areas: Law enforcement The City of Stanton is a diverse community presenting unique challenges for law enforcement. A large Hispanic immigrant population and the resulting language barrier can cause a gap between residents, businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to their immigration status. Stanton is home to several active criminal street gangs which use fear and intimidation of residents as a method for ensuring many crimes are never reported to police. Through implementation of community policing practices we intend to increase awareness and positive interaction among residents, business owners and law enforcement in a community effort to reduce crime. Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active and flourishing business community supported by its residents. It is a commonly recognized fact that public support is necessary for business to flourish. This is also the case for police effectiveness in accomplishing their core mission of preventing crime. Building relationships with the public increases police legitimacy and affects how well they can control crime. Pro, -ram Narrative: Outline the Proposed program activities — To increase law enforcement presence in the community. Use of overtime to place personnel into problem areas of the City, either on foot, bicycle or patrol car. Their efforts will be directed to combat a growing graffiti, gang, and other crime problems. This will be done in an effort to reduce crime and blight in the City of Stanton. Provide a brief Analysis of the need for the programs Staff will determine target areas for which personnel will utilize crimes and calls for service data and work with the OCSD Crime analysis unit to patrol during times that have higher activity levels. The target areas will be chosen based upon level of calls for service, citizen complaints, Part I and II crimes. The type of area will also determine the type of patrol to be used, certain high density housing areas will use either foot or bicycle patrol. Larger sprawling gang areas may require a vehicle. Goals of the project: It is our intent to approach every community in Stanton in the next 12 months and direct personnel to combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public alcohol consumption or otherwise. We are also working with the City of Stanton to determine enforcement and presence needs during their upcoming community events. 2012-DJ-BX-2532 Page 27 of 30 ATTACHMENT A 2012-DJ-BX-0057 Strategies to be used for project: Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has allowed us to implement a gang education and prevention program in our local schools and to conducted limited neighborhood and business watch activities. Currently funds are limited for targeting specific areas that are experiencing increased vandalism/graffiti and increased complaints. Project identifiers: See JAG Identifiers (attached) Overtime (Deputies for directed enforcement efforts) Budget and Budget Narrative: Personnel OT- S8,946.10 Timeline and/or project plan: Identify when the goals and objectives will be completed Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has allowed us to implement a gang education and prevention program in our local schools and to conducted limited neighborhood and business watch activities. Currently funds are limited for targeting specific areas that are experiencing increased vandalism/graffiti and increased complaints. It is our intent to approach every community in Stanton in the next 12 months and direct personnel to combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public alcohol consumption or otherwise. We are also working with the City of Stanton to determine enforcement and presence needs during their upcoming community events. Funding: Total Allocation: $11,710 PROACT Contribution: (10%) $1,171 Administrative Fee: (9%) $1,054 Funds Retained by City/County: $9,485 2012-DJ-BX-2532 Page 28 of 30 ATTACHMENT A 2012-DJ-BX-0057 City: Westminster The City of Westminster proposes to use the 2012 Justice Assistance Grant funding as follows: Purpose Area: Law Enforcement Program Narrative: These grant funds are intended to provide the funding costs for 1 part-time Property Technician/Police Aide to be shared by the Westminster Police Department's Forensic Services and Property and Evidence Divisions. Due to the recent advancements in the ability of criminal laboratories to detect a person's DNA in minute amounts and on almost any type of surface, greater emphasis has been placed on collecting DNA evidence at crime scenes for possible suspect DNA. Historically, DNA typing was laborious and time consuming in the laboratory, so DNA sampling was only obtained in the most serious crimes. However, since the laboratory time and the size of the sample required for an identification has significantly decreased; the demand to collect samples has significantly increased. Westminster Police officers are now collecting DNA samples on all criminal cases. The large volume of suspect and victim elimination samples has caused a significant backlog in the Westminster Police Department's ability to collect and process DNA related evidence items. The grant funded Property Technician/Police Aide will primarily perform related tasks including, but not be limited to, the collecting, packaging, filing, and transferring of DNA related evidence between police officers, Forensic Services, Property and Evidence and outside criminal laboratories. Goals of the proiect: The goal of the project is to eliminate the back log of DNA samples that need to be properly processed in such a manner that it meets the evidentiary chain of custody required by law. If the backlog can be eliminated, the technician will be utilized for the efficient processing of evidence between Forensic Services and Property and Evidence until the 2012 JAG Grant funds are exhausted. Strategies to be used for the project: Existing full-time Forensic Services Technicians and the full-time Property and Evidence Specialist will determine the most efficient way for the Property Technician/Police Aide to reduce and/or eliminate the backlog of DNA samples. Project identifiers: Law Enforcement - Process DNA samples to help identify criminal suspects 2012-DJ-BX-2532 Page 29 of 30 ATTACHMENT A 2012-DJ-BX-0057 Budget Narrative: Part-time Technician: The cost of this position per hour, including part-time benefits, is approximately $19.94. The Part-time Technician will work approximately 20 hours per week for 44 weeks, or 889 hours or until the 2012 funds are exhausted, for a total of $17,730 Timeline and/or project plan: The 2012 JAG Grant funds will be utilized to hire a part-time Property Technician/Police Aide as soon as the funds became available. The position will be maintained until the funds are exhausted (Approximatelyl0 months). Funding: Total Allocation: $19,483 PROACT Contribution: (0%) $0 Administrative Fee (9%): $1,753 Funds Retained by City/County: $17,730 2012-DJ-BX-2532 Page 30 of 30 ATTACHMENT B 2012-DJ-BX-0057 HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS 1. A letter on your cities letterhead that includes or states the following: A. Your agency's request for reimbursement in the amount of $ ; B. Against Grant Award#2012-DJ-BX-0057; C. List of items purchased and types of costs being claimed for the quarter that match your city's initial write-up/request; D. Certification that you complied with all procurement procedures outlined in your agency's procurement manual and financial and administrative requirements set forth in the current OJP Financial guide; E. Letter is to be signed by the person authorized in the JAG Program MOU. Required attachments to the letter: A. FEDERAL FINANCIAL REPORT Your agency is required to submit quarterly Federal Financial Report using a Standard Form SF-425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated obligations incurred, and the unobligated balance of federal funds. The Federal Financial Report is due at the Sheriffs Department Financial Division by the due dates indicated below: Qtr. ending 03-31-YY due no later than 4/10 Qtr. ending 06-30-YY due no later than 7/10 Qtr. ending 09-30-YY due no later than 10/10 Qtr. ending 12-31-YY due no later than 01/10 A helpful hints guide for completing Federal Financial Report is available at the DOJ-OJP website at: http://www.oip.usdoj.gov/fundingIforms.htm B. INVOICE BILLING OCSD a. The package should include an invoice from the city billing the Orange County Sheriffs Department (OCSD). The invoice/bill should reference the grant name, grant number and quarter ending date. b. OCSD will reference your city's invoice number when reimbursement is made to your city. C. BACKUP DOCUMENTS a. All invoices/receipts and relevant purchase orders pertaining to federal monies spent. b.. Time Sheets and part of payroll register showing personnel name or other individual identifier and details of payroll costs claimed, if any. c. Copies of signed check(s) for purchase(s) and general ledger reports clearly indicating expenditures for the quarter. All of the above documents must be provided to our office: otherwise your claim will not be processed. Please send your claims to: Orange County Sheriffs Department-Financial/Admin. Division Attn: Karla Lazaridis 320 N. Flower Street, Suite 108, Santa Ana, CA 92703. If you have any questions please call Karla Lazaridis at (714) 834-6675. ATTACHMENT C 2012 JAG PROGRAM ALLOCATIONS Award #2012-DI-BX-0057 CITY 2012.Funds PROACT & Admin. Fee Total PROACT % ALLOC Amount To PROACT ADM. FEE 9% Funds Retained by Individual Agencies OCSD $14,548 $2,764 10% $ 1,455 $ 1,309 $ 11,784 Anaheim $93,503 . $12,155 4% $ 3,740 $ 8,415 $ 81,348 Buena Park $19,176 $1,726 0% $ - $ 1,726. $ 17,450 Costa Mesa $22,858 $2,057 0% $ - $ 2,057 $ 20,801 Fullerton $34,798 $6,612 100/0 $ 3,480 $ 3,132 $ 28,186 Garden Grove $43,185 $3,887 0% $ - $ 3,887 $ 39,298 Huntington Beach $31,040 $2,794 0% $ - $ 2,794 $ 28,246 Irvine $10,278 $1,953 10% $ 1,028 $ 925 $ 8,325 La Habra $13,960 $2,652 10% $ 1,396 $ 1,256 $ 11,308 Newport Beach $10,048 $1,909 10% $ 1,005 $ 904 $ 8,139 Orange $13,551 $2,128 10% $ 1,355 $ 1,220 $ 10,976 Santa Ana $126,869 $24,105 10% $ 12,687 $ 11,418 $ 102,764 Stanton $11,710 $2,225 10% $ 1,171 $ 1,054 $ 9,485 Westminster $ 19,483 $1,753 0% $ $ 1,753 $ .17,730 TOTAL $ 465,007 $ 68,720 6% $ 27,316 $ 4,1,851 $ 395,840 ATTACHMENT D _ 2012-DJ-BX-0057 FY2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS Programmatic Reporting Categorical Assistance Progress Reports Reporting on the progress of the grant program is required. Some grants may require an annual submission of progress report information. Most programs require semiannual and/or quarterly reporting. Reporting requirements are specified in the grant solicitation and in the special conditions specified in the award. Questions concerning progress reporting should be directed to the Program Manager for the award. Quarterly Programmatic (PMT) and Federal 1512 Reporting periods are: January 1— March 31 April 1 — June 30 July 1— September 30 October 1— December 31 Reporting requirements must be met during the life of the grant. A full explanation of these requirements can be found in the OJP Financial Guide, which may be accessed at htth://www.ojp.usdoj.gov/financlalgulde/index.htm. Also check special conditions on awards for additional reporting requirements. GPRS will not permit access to funds if financial reporting is delinquent. The following information concerns: • Single Audit Reports • Categorical Progress Reports • Federal Financial Reports Single Audit Reports A special condition may be included with your award that details reporting requirements for audit reports. Please review and comply with that special condition. There is no form for submission of audit reports; however, a transmittal letter is needed. Information about the letter and the rules for single audits may be found in the OJP Financial Guide, Post award Requirements, Audit Requirements and in OMB Circular No. A-133, Audits of States, Local Governments, and Non -Profit Organizations. ATTACHMENT D 2012-DJ-BX-0057 The submission of audit reports for all grantees shall be as follows: • State and Local Governments, Institutions of Higher Education, and Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007 should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East lOth Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008 and later should be submitted on the Federal Audit Clearinghouse's Web site at http://harvester.census.gov/sac. Do NOT submit your audit reports to OJP unless specifically requested. • Commercial Organizations and Individuals. One copy of all audit reports should be mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN: Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531. Direct any questions regarding the grant program to Susie Cabrera. scabrera(&,,ocsd. or<� 431. The City Drive South Orange, CA 92868 (714) 935-6869 �TTA C H ENT E Department of Justice y; d Office of Justice Programs Bureau of Justice Assistance Office of Justice Programs Washington, D.C. 20531 June 29, 2012 Mr. Bill Campbell County of Orange 10 Civic Center. Plaza Santa Ana, CA 92701 Dear Mr. Campbell: On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $465,007 for County of Orange. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimurn level of cash -on -hand. Should you not adhere to these requirements; you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Carrie Booth; Program Manager at (202) 305-7426; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Denise ODonnell Director Enclosures Department of Justice s Office of Justice Programs r Office. for Civil Rights Washington. D.C. 20531 June 29, 2012 Mr. Bill Campbell County of Orange MCivic Center Plaza Santa Ana, CA 92701 Dear Mr. Campbell: Congratulations on your recent award. In establishing Financial assistance programs, Congress linked the receipt of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR); Office of Justice Programs (OR), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable: Federal civil rights -statutes and regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice Department funding: Ensuring Access to Federally Assisted As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race; color; national.origin, religion, sex, or disability in funded programs or activities, not only inrespect.to employment practices but also in the delivery of services- or benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and.activities for persons with limited English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at http://www.lep.gov. Ensuring Equal Treatment for Faith -Based Organizations The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the regulation; Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and knownas the Equal Treatment Regulation 28 C.F.R. part38, requires State Administering Agencies to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith -based organizations from using financial assistance from the.Department of Justice to fund inherently religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must be held separately from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The.Equai Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's website at httpJ/www.ojp.usdoj.gov/ocr/elfbo htri State Administering. Agencies and faith -based organizations should also note that the Safe Streets Act; as amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions.against discrimiriation.on the basis of religion in employment. Despite these nondiscriminationprovisions, the Justice Department has concluded that the Religious Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based organizations applying for funding under the applicable program statutes both to.receive DOI funds and to continue considering religion when hiring staff; even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions by grantees. Questions about the regulation or the application of RFRA to the statutes that prohibit.discrimination in employment may be directed to this Office. Enforang Civil Rights Laws All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce; are subject to the,prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints fromboth individuals and groups: In addition, based on regulatory criteria, OCR selects a number of recipients each year for compliance reviews; audits that require recipients to submit data showing that they are providing services equitably to all segments of their service. population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements .In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968,42 U.S.C. § 3789d(c), or other Federal grant program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. §§ 42.205(5) or 31.202(5)). 1) Meeting the EEOP Requirement In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant program requirements, your organization must comply with the following EEOP reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full and part-time employees but excluding political appointees), then it to prepare an EEOP and submit itto OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj;gov/ocr/ceop htih. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead; your organization has to maintain.the ESOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoi.govlocr/eeop.htm. If your organization received an award for less than $15,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement However, your organization trust complete Section A of the Certification Form and return it to OCR. The Certification Form can be found at hitp:/Iwww.ojp.usdoj.govloer/eeop.him. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy of the finding to OCR for review. Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307- 0690 or visit our website at http://www.ojp.usdoj,govioer/. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst Department of Justice Office of Justice Programs Bureau of Justice Assistance Grant PACE I OF 7 I. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2012-DI-BX40057 County of Orange 10 Civic Center Plaza 5. PROJECT PER10D- FROM 10/0112011 TO 09PW015 Santa Ana, CA 92701 BUDGET PERIOD: FROM 10/0112011 TO 09130=15 6. AWARD DATE 06r29=12 7. ACTION I A. GRANTEE IRSNENDOR NO, Initial 8. SUPPLEMENT NUMBER 950009281 OD 9. PREVIOUS AWARD AMOUNT so 3. PROJECT TITLE l0. AMOUNT OF HIS AWARD $465,007 Local Law Enforcement Prograrns 11. TOTAL AWARD $465.007 12. SPECIAL CONDITIONS --_— THE ABOVE GRANT PROJECT IS APPROVED SUBJECTI'D SUCH CONDITIONS OR LMTATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY12(BJA - JAG) 42 USC3750, et seq. 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Denise O'Donnell Bill Campbell Director Board of Supervisors Chair 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21, LDJUGI0t41 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT x B DJ 80 00 00 465W7 OJP FORM 4000)2 (REV. 547) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000n (REV. 4-88) Department of Justice Office of Justice Programs �..,i Bureau of Justice Assistance I PROJECT NUMBER 2012•DJ-BX4)057 AWARD CONTINUATION SHEET Grant AWARD DATE 0629/2012 SPECIAL CONDITIONS. 1 PAGE 2 OF 7 1. The recipient agrees to comply with the financialandadministrative requirements setforth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment. Opportunity Plan (if recipient is required to submit one pursuant to 28. C:FJL Section 42,302), that is approved by the Office for Civil Rights; is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with _the organizational audit requirements of OMB Circular A-133„Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may°.be.imposed; if outstanding audit issues (if any) from.ON111 Circular•A-133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee; subcontractor; or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This.condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue; N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj,gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the D01 GIG website at www.usdoj:govloig. 6. Recipient understands and agrees that it.cannotuse any federal funds, either directly or indirectly; in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipientagrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70. OJP FORM 40002 (REV. 4-88) Department of Justice Office of Justice Programs j * Bureau of Justice Assistance i I I PROJECT NUMBER 2012-DJ-BX-0057 AWARD CONTINUATION SHEET Grant AWARD DATE SPECIAL CONDITIONS 06f29/2012 8. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and applicable restrictions on subawards to first -tier subrecipients that do not acquire and provide a.Data.Universai Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs web site at http:/lwww.ojp:gov/funding/ccr:htm (Award condition: Central Contractor Registration and Universal Identifier Requirements), and-are:incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging -While Driving," 74 Fed. Reg. 5I225 (October 1, 2009), the Department encourages recipients and sub recipients,to adopt and -enforce, policies banning employees from text messaging while driving any vehicle during the courseof performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach, to decrease, crashes caused by distracted drivers. 10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at www.ojp=gov/funding/confcosthtm 11, The recipient agrees to comply with applicable requirements to report first -tier subawards of $25;000 or more and, in certain circumstances, to report the namesand total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The.details of recipient obligations, which derive from'the Federal Funding. Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at http://www.ojp.gDv/funding/ffata.htm (Award condition: Reporting Subawazds and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own operate in his or her name). 12. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income earned must be accounted for and used for the purposes of funds provided under this award; including such use being consistent with the conditions of the award, the effective edition of the OJP Financial Guide and, as applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C:RR Part 70 and 2 C.F.R. Part 2I5 (OMB Circular A-110). Further, the use of program income must be reported on the quarterly Federal Financial Report, SF 425. 01P FORM 400012 (REV. 4-88) Department of Justice Office of Justice Programs ., Bureau of Justice Assistance �W,y,Mp PROJEt; r NUMBER 2012-DJ-BXAM7 AWARD CONTINUATION SHEET Grant AWARD DATE 00/29/2012 SPECIAL GOJVDIrms 13. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPiA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the, grantee or by subgrantee. Accordingly; the grantee agrees to first determine if any of the following activities will .be funded by the grant; prior to obligating funds for any of these purposes. If it is determined that.any of the following activities will be funded by the grant; the. grantee, agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee; or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area; including properties located within a lOD-yeartlood plain, awedand, or habitat for endangered species, or a property listed on or eligible for listing on the Nalionai_Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a):purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Lnplementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http-.Iiwww.ojp.usdoj.gov/BJA/moureetnepa.htnil, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee; upon specific request from BJA, agrees to cooperate with BJA in any preparation by BSA of a national or program environmental assessment of -that funded program or activity. 14. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivityi.unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective orwouid.impair the functionality of an existing or proposed IT system. 15. In order to promote information sharing and enable•interoperability among disparate systems across the justice and public safety community, OF requires the grantee"to comply with DOD's "Global Justice Information Sharing. Initiative (DOD's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at httpJ/www.it.ojp.gov/gsp,grantcondition. Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. ON FORM 400012 (REV. 4,88) Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2012-DJ-BX-M7 AWARD CONTINUATION SHEET Grant AWARD DAZE 06t29/2012 SPECIAL CONDITIONS 16_ The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient:also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the: period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal Financial Report (SF-425). 17. JAG funds maybe used to purchase bulletproof vests for an agency, but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 18. The recipient agrees.to submit:a signed certification that that all law enforcement agencies receiving vests purchased with JAG funds Have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed certifications on file for any subrecipients planning to utilize JAG funds for bulletproof vest purchases. This policy must be in place for at least all uniformed officers before any FY 2012 JAG funding can be used by the agency for bulletproof vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. 19. Bulletproof vests purchased with'JAG funds maybe purchased at any threat level, make or model, from any distributor or manufacturer, as long as the vests have beentested and found to comply with applicable National Institute of Justice ballistic or stab standards. In addition, bulletproof vests purchased with JAG funds must be American -made. The latest NIJ standard information can be found here: http://www.nij.gov/topics/technologytbody-armor/safety-iaifabye.htm. 20. The recipient agrees that any information technology system funded or supported by OR funds will comply with 28 C.F.R. Part 23, Criminal Intelligence. Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system; as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, .the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with.federal funds. 21. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. Fora list of State Information Technology: Points of Contact, go to hitp://www.it.ojp.govldefaulLaspx?area=policyAndPracfice&page= 1046. 22. The. grantee agrees to comply with the applicable requirements of 28. CY.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding marmot be used to fund any inherently religious activities; such as worship, religious instruction, or proselytization. Recipients of direct grants -may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also.makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award-, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp.govlaboutiocrlequal—fbo.htrrL 23. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance. OJP FORM 400012 (REV. 4-98) Department of Justice Office of Justice Programs �.,. Bureau of Justice Assistance - r PROJECT NUMBER 2012-DJ-BX-M7 AWARD CONTINUATION SHEET Grant AWARD DATE 06129/2012 SPECIAL CONDMONS PAGE 6 OF 7 24. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46°.and all Office of Justice Programs policies and procedures regarding4he protection of human research subjects; including obtainment of Institutional Review Board approval; if appropriate, and subject informed consent. 25. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.RR: Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 26, The recipient agrees thatfunds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would; in the absence of Federal funds; be made available forlaw enforcement activities. 27. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through GMS (https!//grants.c jp.usdc j.gov). Consistent with the Department's responsibilities under: the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA s Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG, requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 28. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subreciplent spending and.monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for.monitoring of subawards under this award, 29, Award recipients must verify, Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and a -marl address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 30. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander; agency executive, task force officer, or other task force member of equivalent rank, will complete required online (intemet-based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award; or once every four years if multiple awards include this requirement. This trainingaddresses:task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection; and task force oversight and accountability. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.cttli.org). OJP FORM 4000r2 (REV. 4-N) i - 3 a i PROJECT NUMBER Department of Justice Office of Justice Programs Bureau of Justice Assistance 2012-DJ-BX-0037 AWARD CONTINUATION SHEET PAGE 7 OF 7 Grant AWARD DATE 06/29/2012 SPECIAL CONDITIONS 31, With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110°% of the maximum.annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in -the program announcement under which this award is made. 32. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has received and approved the signed Memorandum of Understanding (MOU) between the disparate jurisdictions and:has issued a Grant Adjustment Notice (GAN) releasing this special condition. 33. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has received documentation demonstrating that the state or local goverrting body review and/or community notification requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special condition: OF FORM 400012 (REV.4-88) Department of Justice r Office of Justice:Programs Bureau of Justice: Assistance Mukington, D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of Orange The Edward Byme Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range.of activities to prevent and control crime and to improve the criminal justice system, some. of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee -must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office; household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations; including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see http://www.ojp.usdoj.govBJA/resource/nepa.html Please be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. .. Department of Justice GRANT MANAGER'S MEMORANDUM, PT. L• Office justice Programs of PROJECT SUMMARY t Bureau of Justice Assistance i i Grant PROJECT NUMBER — 2012-DJ-BX-0057 --`-- PAGE I OF I �I This project is snpponed,under FYl2(BJA . JAG) 42 USC 3750, et seq. j l 1. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number) Carrie Booth Susie Cabrera (202) 305-7426 Administrative Manager 431 The City Drive South Orange,.CA.92868-3303 (714)935.6969 3a. TITLE OF THE PROGRAM 3b. POMS CODijSEE INSTRUCTIONS ON REVERSE) BSA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program i 4 TTITLE OF PROJECT — -- Local Law Enforcement Programs 5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE County of Orange 10 Civic Center Plaza Santa Ana, CA 92701 i 7. PROGRAM PERIOD 8. BUDGET PERIOD - —i FROM 10/01/2011 TO: 09/30IM15 FROM: 10/01/2011 TO: 09/30/2015 1 9. AMOUNT OFAWARD i 10.DATEOFAWARD i S 465,007 06129/2012 I L SECOND YEAR'S BUDGET 12, SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT -15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Edward Byrne Memorial Justice. Assistance Grant Program (JAG) allows states and units of local government, including tribes, to suppon a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant fiords can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, i» etuding for any one or more of the following purpose areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs 6) planning, evaluation, and technology iminovemeot,progmms; and 7) crime victim and witness programs (other than compensation). The County of Orange will receive grant funds under the Bureau of Justice Assistance FY 2012 JAG Local Program, The funds will be utilized to support a broad range of activities to prevent and control crime within the community. The County has been certified as disparate and the joint application includes fourteen units of VJr rwKM 4uuim4 IKr-v. 4-ea) local government for which the applicant and fiscal agent is the County of Orange. The goals orthe project, are to mat local and state initiatives such as: fund technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research/evaluation activities that will improve or enhance law enforcement specific programs. NCAINCF i NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF ORANGE FOR THE DISTRIBUTION OF FUNDS PURSUANT TO THE 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon thereafter as possible on November 19, 2012 for the adoption of a Memorandum of Understanding (MOU) with the County of Orange for the distribution of funds pursuant of the 2012 Edward Byrne Memorial Justice Assistance Grant (JAG). If you challenge any of the above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior to the public hearing. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concerning this item. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dated: November 1, 2012 City of Huntington Beach JOAN FLYNN, City Clerk 2000 Main Street Huntington Beach, CA 92648 Telephone: (714) 536-5227 http://huntingtonbeachca.gov/HBPublicComments/ 12-3412/81788 NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF ORANGE FOR THE DISTRIBUTION OF FUNDS PURSUANT TO THE 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon thereafter as possible on , 2012 for the adoption of a Memorandum of Understanding (MOU) with the County of Orange for the distribution of funds pursuant of the 2012 Edward Byrne Memorial Justice Assistance Grant (JAG). If you challenge any of the above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior to the public hearing. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concerning this item. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dated: APPROVED AS TO FORM JENNIFER McoPkTIL City At mam �. Da.-- k p By Paul VA6umh* Assistant City AtWOW 12-3412/81788 City of Huntington Beach JOAN FLYNN, City Clerk 2000 Main Street Huntington Beach, CA 92648 Telephone: (714) 536-5227 citvclerka�,enda�;surfcity-hb. ory, Phone #� (714) 536-5227 ;Start date 11-01 12 Slze 1 x 80.410 fume ;City Of Huntington Beach (Parent) SRapdaIt - 11-01-12 isilieds a 8.00 TCN Inch SAddress ` PO Box 784 In" onsj 1 t Keyword, Huntington Beac, CA 92648 F}atgCocla# &Legal Huntington Beach C Ad type, Liner d i3ken by1 0602 Patricia Gamino ACCt#' CU00070479 ...-.,..... Ctass 13000 Legal Notices ,rasa pTkse _ . $ 64.00 'u TCN HBI FdetprtCe ` $ 64.00 R Ciierit clay Of Ffunci gto geaci -Clerk's O j _,t Placed by ` Patty Esparza P' Amt due $ 64 00 (714) 374-1557"NoW Art�ounl Dlii; aufs sit�ect.` e mi>xetk ... neovsfe es orrsmer Ad Copy: NOTICE OF PUBLIC HEARING CITY Of HUNTINGTON BEACH TO ADOPT A MEMO- RANDUM OF UNDER- STANDING WITH THE COUNTY OF ORANGE FOR THE DISTRIBUTION OF FUNDS PURSUANT TO THE 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon thereafter as possible on November 19, 2012 for the adop- tion of a Memorandum of Understanding (MOU) with the County of Orange for the distri- bution of funds pursuant of the 2012 Edward Byrne Memorial Justice Assistance Grant (JAG). If you challenge any of the above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written corre- spondence delivered to the City Clerk at, or prior to the public hearing. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concern- ing this item. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or --- ad proof pg. t --- employment in, city programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dated: November 1, 2012 City of Huntington Beach 1DAN FLYNN, City Clerk - 2000.Main Street Huntington Beach: CA 62648 Telephone: (714) 536- 5227 http.,// huntingtonbeachca.gov/ HBPublicComments/ Published: H,B.Indepen- dent11/1/12 _. .._..W__ _ _......,_... . .......... -- ad proof pg, 2 ___ PROOF OF PUBLICATION STATE OF CALIFORNIA) SS. COUNTY OF ORANGE ) I am a citizen of the United States and a resident of the County of Los Angeles; I am over the age of eighteen years, and not a party to or interested in the notice published. I am a principal clerk of the HUNTINGTON BEACH INDEPENDENT, :which., was adjudged a newspaper of general circulation on September 29, 1961, case A6214, and June 11, 1963, case A24831, for the City of Huntington Beach, County of Orange, and the State of California. Attached to this Affidavit is a true and complete copy as was printed and published on the following date(s): Thursday, November 1, 2012 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Executed on November 8, 2012 at Los Angeles, California Signature NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF ORANGE FOR THE DISTRIBUTION OF FUNDS PURSUANT TO 'THE 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT NOTICE IS HEREBY GIV- EN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the. Civic Center lo- cated at 2000 Main Street, Huntington Beach, California, at the hour of 6:00, p.m: or as. soon thereafter as pos- sible on November 19, 2012 for the adoption of a Memorandum of Un- derstanding (MOU) with the County of Orange fo the distribution -of fund: pursuant of the 201: Edward Byrne Memoria Justice Assistance Gran (JAG). If you challenge any-.o the above in court, yot may be limited to raisin] only those issues you of someone else raised a. the public hearing de scribed in this notice, of in written corre spondence delivered tc the City Clerk at, of prior to the public hear. ing., . " All citizens are invited tc attend the public hear. ing and provide the City Council with written anc oral comments or asp questions concerning this item. The City of Huntington Beach endeavors to ac- commodate persons of handicapped status in the admission or access to,, or treatment or em- ployment in, City pro- grams, or activities. The City of Huntington Beach is an,equal oppor- tunity. employer. - Dated: November 1, 2012 City.of Huntington Beach JOAN FLYNN, City Clerk 2000 Main Street Huntington Beach, CA .92648 Telephone: (714) 536- 5227 http:// huntingtonbeachca.gov/ HBPublicComments/ Published: H.B. Indepen- dent 11/1/12 City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Joan L. Flynn, City Clerk November 21, 2012 Orange County Sheriff's Department Attn: Susie Cabrera, Administrative Manager/Grants Research & Development Division 431 The City Drive South Orange, CA 92868 Dear Ms. Cabrera: Enclosed for your records are two originals of the "Agreement to Transfer Funds for 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program." Sincerely, Joan L. Flynn, CIVIC City Clerk JF:pe Enclosure G:followup:agrmtltr Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand