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Home My WebLink About2013 Human Relations Task Force Appointments - Approved Prot f�1�141Ql�}�/�,�-rL�tJT -001-Page 1 of 2-W4*, )Oa7-D� � 1) Dept.ID CS 13 77 / Meeting Date: 1/2212 0 1 3 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 1/22/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Acting Director of Community Services SUBJECT: Approve appointments to the Human Relations Task Force and approve Protocol Rules Statement of Issue: Due to the unscheduled resignations of three members, there is a need to appoint three vacancies on the City's Human Relations Task Force. In addition, City Council approval is requested of the attached Human Relations Task Force Protocol Rules. Financial Impact: Not Applicable Recommended Action: A) Accept the resignations of William Nees and Chris Hoff and approve the appointments of Janice Tyler and Sunny Lee-Goodman for terms to expire 12/31/2013, as recommended by Council Liaisons Boardman and Shaw; and, B) Accept the resignation of Allan Pogrund and approve the appointment of Kesha Sowell for a term to expire 12/31/2015, as recommended by Council Liaisons Boardman and Shaw; and, C) Approve the attached Human Relations Task Force Protocol Rules. Alternative Action(s): Do not approve appointments and direct staff accordingly. Analysis: The Human Relations Task Force (Task Force) was formed as a Council-appointed committee in April 1997, with a mission to "promote and celebrate diversity in our community through education and understanding." Currently the Task Force has three vacancies due to unscheduled resignations. Two press releases were distributed to advertise the vacancies, as well as notices on the City's website, Channel 3, and the posting boards at City Hall and the Central library. As a result of this process, the following individuals are being recommended for appointment. Sunny Lee-Goodman — Ms. Goodman has a B.A. in History from UC San Diego and three years of Ph.D. course work at UCLA in US History. She is the former director of the Tools for Tolerance for Law Enforcement program at the Museum of Tolerance and is currently the Director of Public Sector Practice for Lapin International, a leadership consulting firm. Ms Lee is a recognized subject Item 3. - I xs -36- Dept. ID CS 13-001-Page 2 of 2 Meeting Date: 1/22/2013 matter expert in and has worked extensively in the areas of diversity, hate crimes, and racial profiling. Kesha Sowell — Ms. Sowell is a licensed Registered Nurse and a Clinical Nurse Supervisor who is interested in getting more involved in our community. She states that as an African American woman, she has encountered many situations of intolerance, and would like to use her professional skills and personal experiences in promoting tolerance and being an example for equality in making a difference in people's lives. Janice Tyler — Ms. Tyler has a Bachelor of Science in Nursing and a Master of Science in Community Mental Health. She was a program director of a women's shelter for fifteen years and also worked for two different child abuse agencies, as well as a residential drug and alcohol recovery program for women with children. She is now retired and is interested in community education and human rights issues. She states that her 43 year inter-racial marriage and raising four bi-racial children in Huntington Beach will provide additional insight into the work of the Task Force. In addition to the above recommended appointments, the Task Force has developed a set of rules in order to conduct its business more efficiently. Municipal Code 2.100.100 requires all bylaws and rules to be approved by the City Council. The attached rules have been approved by the Task Force and are being recommended for approval by the City Council. Environmental Status: Not Applicable Strategic Plan Goal: Maintain Public Safety Attachment(s): 1) Human Relations Task Force Roster 2) Human Relations Task Force Protocol Rules HB -37- Item 3. - 2 ATTACHMENT # 1 JL- Item 3. . 3 nH HUMAN RELATIONS TASK FORCE Updated Membership Roster Effective January 22, 2013 MEMBERS WITH TERMS EXPIRING 12-31-2013 NAME Partial Term Partial Term fist Term 2" Term Appointment Expiration Expiration Expiration 1 Joseph Dagley 12-31-13 2 Don Garrick 12-31-13 3 Janice Tyler* 1-22-13 12-31-13 4 Sunny Lee-Goodman 1-22-13 12-31-13 MEMBERS WITH TERMS EXPIRING 12-31-2015 NAME Partial Term Partial Term lst Term 2" Term Appointment Expiration Expiration Expiration 5 Ronald Knowles* 12-31-15 Minzah Malik 12-31-15 7 Linda McDonnell 12-31-15 8 Matthew Parr 12-31-15 9 Kesha Sowell 1-22-13 12-31-15 12-31-15 * Pending approval by City Council at 1/22/13 HB -39- Item 3. - 4 ATTAC H M E N T #2 Human Relations Task Force Protocol Rules Approved by City Council 1/22/13 A.Absences 1. Any member who expects to miss a future Human Relations Task Force (HRTF) meeting should notify the Chair prior to the expected date of absence by email (with a copy to the Staff Liaison), phone, or during a prior HRTF meeting.The Chair will in turn notify the Staff Liaison prior to the absence. Unreported absences will be noted as unexcused. B. Ceremonial Functions 1. The Chair is the ceremonial head of the HRTF. Therefore,the Chair represents the HRTF at community events and functions as needed (i.e.Volunteer Lunches, Mayor Receptions, etc.). 2. The Chair approves all commendations, recognitions, and/or certificates on behalf of the Task Force. 3. The Chair and/or his/her designee shall sign all commendations, recognitions, and/or certificates on behalf of the Task Force. 4. The Chair is the spokesperson of the HRTF. The membership acknowledges that individual members may publicly express opinions on human relations issues at community/public events/forums, but they must not represent that they are speaking on behalf of the HRTF. 5. The Chair may respond to any unforeseen ceremonial matters of protocol that may arise from time to time, but will report such action to the Staff Liaison immediately and the HRTF at the next regularly scheduled meeting. 6. In all of the above functions,the Vice Chair is the alternate. If both the Chair and Vice Chair are unavailable,the order of responsibility shall be determined by the Staff Liaison, as listed below: - Immediate Past Chair, - HRTF members according to subject matter. C. Committees 1. When the need arises to appoint future standing and/or ad hoc committees,the Chair will ask for volunteers. In the absence of volunteers,the Chair may make appointments as needed, subject to confirmation by a majority of the full HRTF membership. In his/her absence,the Vice Chair will assume this responsibility. 2. Committee Chairs must provide a written summary of meeting activities and report(either orally or in writing) all future plans and activities at regular HRTF meetings. Any requests for formal action by the HRTF by standing and/or ad hoc committees must be taken to the full HRTF membership for approval. 3. Should an unscheduled event/matter occur that would require a Committee Chair to act without the ability to report such action at a regular HRTF meeting,the Committee Chair must receive approval from the Chair(reference Item B.5). D. Mail/Electronic Mail 1. The Staff Liaison will forward items of interest/event flyers from local, regional, or State community groups that may be of interest to the full membership for informational purposes only. 2. The Staff Liaison will forward emails to the full membership from known individuals(i.e. current and/or past Task Force members)about possible events/activities for informational purposes only.The xB -41- Item 3. - 6 Staff Liaison will have the option to request guidance from the Chair regarding suitability of items to be forwarded. 3. The membership acknowledges that the materials are informational only and do not constitute HRTF approval or support of such events/activities. E. Regular Meeting and Special Meeting Agendas 1. Approval of items to be included on HRTF meeting agendas is the responsibility of the Chair. 2. Any member wanting to request to add a new business item to the agenda must receive approval from the Chair who should be contacted prior to the 15th of each month. 3. Posting and distribution of the agenda is the responsibility of the Staff Liaison. 4. Calling of Special Meetings is the responsibility of the Chair. F. Regular Meeting Minutes 1. Preparation of minutes is the responsibility of the Secretary. 2. Review of preliminary minutes is the responsibility of the Chair and the Staff Liaison. 3. Archiving of the minutes is the responsibility of the Staff Liaison. G. Formal Letters Written on Behalf of the HRTF: 1. The membership should approve any formal letters that are sent on behalf of the HRTF, including "form" letters that may be used for fundraising or other purposes. Such letters should also be reviewed by the Staff Liaison. 2. Upon approval by the HRTF, the Chair and/or his designee and the Staff Liaison are authorized to make nonsubstantive changes as required. 3. The Chair is the authorized signer. 4. The Staff Liaison should receive a copy of all such letters. H. Miscellaneous Letters: 1. As needed,the Chair and/or Committee Chairs may draft miscellaneous letters pertaining to meetings, programs, events, etc. 2. Copies of such letters should be reviewed by the Staff Liaison. 3. The Staff Liaison should receive a copy of all such letters. Item 3. - 7 HB -42-