HomeMy WebLinkAboutDEPARTMENT OF TRANSPORTATION (CALTRANS) - 1987-06-15REQUETr FOR CITY COUNCIL ACTION
Date
SuLmitted to: Honorable Mayor and City Council
Sul: mitted by- Michael T. Uberuaga, City Administrator
ege-11.1-
Pre-pared by: �'Iouis F. Sandoval, Director of Public Works 1�v
March 16, 1992
APPROVED BY CITY COUNCIL
19 faz
C7 4z rat Z-.. d
Subiect: Amendment to Provide a Time Extension Is Needed to the Agreement Between
the State and the City for the Design of Improvements on Pacific Coast
Highway from Brookhurst Street to Beach Boulevard
Consistent with Council Policy? PC I Yes [ I New Policy or Exception
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments:
TAT
An amendment to the existing design agreement for Pacific Coast Highway is required to
provide for the extension of the termination date of the original agreement.
RECOMMENDATION:
Approve the amendment to extend the termination date of the agreement for the design of
improvements on Pacific Coast Highway from Brookhurst Street to Beach Boulevard.
ANALYSTS:
On June 15, 1997, an agreement between the State of California, Department of
Transportation (Caltrans) and the City of Huntington Beach was entered Into for the City
to design Improvements on Pacific Coast Highway between Brookhurst Street and Beach
Boulevard. Caltrans, in 1997-88 was restricted from contracting with consultants. The
City consequently, retained BSI Consultants, Inc. on August 1, 1998 to design the
Improvements on the state highway. The City, Caltrans and BSI are working together to
design these Improvements. On May 7, 1990, the City Council approved extending the
termination date for this agreement from April 30, 1990 to April 30, 1992. The project
will not be completed by this date and Caltrans requested the attached amendment to the
agreement extending the termination date from April 30, 1992 to April 30, 1995. It should
be noted that this project shall be constructed In compliance with the original Project
Study Report adopted by the California Coastal Commission several years ago.
EUNDTNG SOURCE:
No new funding required.
ALTERNATWE ACTION:
Not Applicable
ATTACHMENIS-
1. Amendment to Agreement
2. Location Map
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12-ORA-1 22.1/23.7
Improvement of Pacific Coast Highway
from Brookhurst Street to Beach Boulevard.
12208 - 107191
District Agreement No. 3728 A-2
P; Wd PGPI a V& 0MA"10
THIS AMENDMENT TO AGREEMENTr ENTEPXD INTO ON
19 is between the STATE OF CALirORNIA, acting by and through
its Department of Transportation, referred to herein as STATE, and
CITY OF MITTINGTON BEACH a
body politic and a runicipal
corporation of the State of
California, referred to herein as
CITY
District Agreement 110*.13728 A-2
1. The parties hereto entered into an AGREEMENT (Document No.
6110) on %Tune 15, 1987, said AGREEMENT defining the terms and
conditions of a cooperative project to prepare plans,
specifications, and estimates (PS&E) for a project to widen
Pacific Coast Highway (PCH) between Brookhurst Street and
Beach Boulevard in the City of Huntington Beach referred to
herein as the PROJECT.
2. STATE and CITY entered into AMENDMENT TO AGREEMENT (3728 A-1)
on May 7. 1990 extending . the termination date to April
30, 1992.
3. It has been determined that the PROJECT will not be
constructed prior to the termination date of said AMENDMENT.
oil MM& V 'Ito 20 049L*10 2N 1W 0WO-01A "JoyffAl"Wo 2101
1. That Section 111, Article 10 of the original AGREEMENT is
amended to read "that this AGREEMENT shall terminate upon
completion and acceptance of PROJECT by STATE or on April 30,
1995, which ever is earlier in tire; however, the ownership
F
District Agreement No-, 3728 A-2
and maintenance clauses shall remain in effect until
terminated, in writing, by mutual agreement".
2. The other terms and conditions of said AGREEMENT (Document No.
6110) shall remain in full force and effect.
3. This AMENDMENT TO AGREEMENT is hereby deemed to be a part of
Document No. 6110.
STATE OF CALIFORNIA City of HUNTINGTO� BEACH
Department of Transportation
By zZ /-A
.-17 Mayor
aAMES W. VAN LOBEN SELS
Director of Transportation
BY
Walt If. Ha4en,. ChietK
Deputy District Dii,/ector
ATTEST*.
city C16-r-k
Approved Form and Procedure Approved as to Form
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Attor4dy 61:rl 7-17City AttorneyGzft�r-
Califo'rhia Departalt of Transportation
3
8020ohdre
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Council Chamber. Civic Center
Huntington Beach. California
Monday, March 16, 1992
A videotape recording of this meeting Is
on file in the City Clerk's Office.
Mayor Silva called the regular meetings of the City Council and the
Redevelopment Agency of the.City of Huntington Beach to order at 7 p.m.
PRESENT: MacAllister, Winchell, Silva. Green. Kelly. Robitaille,
Moulton -Patterson
ABSENT: None
-(City Council) AMENDMENT -TO -PROVIDE A TIME EMENSION TO THE AGREEMENT BUNEEN
THE 5TATE AND THE CITY FQR_QTMGN OF 1MPR0VEMEKTS_0N EACIFIC COASI HIGHMY
FRQH ORMUSST STREET TO BEAM BO(JLEVARQ - APPROVE (600.20)
The City Clerk presented a communication from the City Administrator dated
March 16. 1992 pertaining to amendment to the. existing design agreement for
Pacific Coast Highway to provide for the extension of the termination date of
the original agreement.
The Public Works Director presented a staff report.
A motion was made by MacAllister. seconded by Kelly. to approve and authorize
execution of Amendment to Agreement between the City and State of California
to extend the termination date of the agreement for the design of improvements
on Pacific Coast Highway from Brookhurst Street to Beach Boulevard. The
motion carried by the following roll call vote:
AYES: Robitaille, Silva, Green, MacAllister. Kelly
NOES: None
ABSENT: Moulton -Patterson, Winchell
Page 2 - CouncAl/Agency Minutes - 3116t9Z
Mayor Silva adjourned the regular meeting of the City Council and the regular
meeting of the Redevelopment Agency of the City of Huntington Beach to 7 p.m.,
March 30, 1992, Council Chamber, Civic Center.
ATTEST:
Unnie Brockway
City Clerk
STATE OF CALIFORNIA
County of Orange
City of Huntington Beach)
—Connie Brgckw4y
City Clerk and ex-officio Clerk
of the City Council of the City
of Huntington Beach, California
Egter Green
Mayor
I. CONNIE BROCKKAY, the duly elected and qualified City Clerk of the
City of Huntington Beach, California, do hereby certify that the above and
foregoing is a true and correct Statement of Action of the City Council of
said City at their regular meeting held on the 16th day of March 1992.
WITNESS my hand and seal of the said City of Huntington Beach this
the 25th day of March 1992.
Cgonje Brockway —
City Clerk and ex-officio Clerk
of the City Council of the City
of Huntington Beach, California
rbee p �"Uty
STAT:: OF CALIFORNIA—BUS.-NESS AND TAXN�JTATION AGENCY PETE WILSON. Govena
DEPARTMENT OF TRANSPORTATION
DISTRICT 12
2501 PULLMAN ST.
SANTA ANA. CA 92705
April 30, 1992
Mr. Louis F. Sandoval
Director of Public Works
City of Huntington Beach
2000 Main Street
Huntington Beach, Ca 92648
Dear Mr. Sandoval:
12-ORA-1 22.1/23.7
Improvement of Pacific
Coast Highway from
Brookhurst Street to
Beach Boulevard
12208-107191
District Agreement No.
3728-A2
Subject: Executed Coonerative Agreement
Attached for City of Huntington Beach files is a fully
executed copy of the Amendment to Cooperative Agreement No.
3728-A2 (Document No.6110) between the State of California and
City of Huntington Beach, for the above referenced project.
We thank you for your cooperation in the processing of this
Agreement. If you have any questions, please call me at (714)
724-2131.
Enclosures
sincerely,
Alberto Angelin , Chief
Project Management
R E C E I V E D
DEPT- 0FpUSUCW0RK--9
MAY 07 1992
HUNTINGTON BEACK CA
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12-ORA-1 22.1/23.7
1220B 107191
Improvement of Pacific Coast Highway
From Brookhurst St. to Beach Blvd.
District Agmt. No. 3728 A-1
AMENDMENT -TO AGREEMENT
THIS AMENDMENT TO AGREEMENT, ENTERED INTO ON Ma4,t 7, 9
19-a, is between the STATE OF CALIFORNIA, acting ana through its
Department of Transportation, referred to herein as STATE, and
CITY OF HUNTINGTON BEACH a
a body politic and a municipal
corporation of the State of
California, referred to herein as
CITY
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RECITALS
1. The parties hereto entered into an AGREEMENT (Document No. 6110)
an JUNE 15, 1987, said AGREEMENT defining the terms and
conditions of a cooperative project to prepare plans,
specifications, and estimates (PS&E) for a project to widen
Pacific Coast Highway (PCH) within the limits as shown from
Brookhurst Street to Beach Bculevard in the City of Huntington
Beach referred to herein as the PROJECT.
2. It has been determined that the PROJECT will not be constructed
prior to thz termination date of said AGREEMENT.
IT IS THEREFORE MUTUALLY AGREED
1. That Section 111, Article 10 of the original AGREEMENT is amended
to read "that this AGREEMENT shall terminate upon completion and
acceptance of PROJECT by STATE or on April 30, 1992, which ever
is earlier in time; however,the ownership and maintenance clauses
shall remain in effect until terminated, in writing, by mutual
agreement".
2. The other terms and conditions of said AGREEMENT (Document No.
6110) shall remain in full force and effect.
3. This AMENDMENT TO AGREEMENT is hereby deemed to be a part of
Document No. 6110.
STATE OF CALIFORNIA City of HUNTINGTON BEACH
Department of Transportation
B yell L--,
ROBERT K. BEST Mayor -r/7/90
Director of Transportation
ATTEST:
Walt-�i-. Hage"n,,01ef City CleK
Deputy District -"Director
Approved as to Form and Procedure APPROVED AS TO FORII:
& , /,,�l /,q 2v,�J a,:t<
IV Cit Worney
Attorn ?Y I/ Y 618040
California Departmf.n of TransportatioD
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T-4
RESOLUTION NO - 6138
A �L40LUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH AUTHORIZING THE MAYOR
AND THE CITY CLERK TO EXECUTE THE AMENDMENT TO
THE AGREEMENT TO IMPROVE'PACIFIC COAST HIGHWAY
WITH TAE STATE OF CALIFORNIA
WHEREAS, the City of Huntington Beach desires to widen Pacific
Coast Highway between Brookhurst Street and Beach Boulevard pursuant
to the terms and conditions contained in that certain agreement
between the State of California and the City of Huntington Beach to
cooperate in the improvement of such highway, a copy of which is
attached hereto as Exhibit "A" incorporated herein by this
reference; and
Such agreement is authorized by the California-Streats-and
Highway Code Section 114,
NOW, THEREFORE, the City of Huntington Beach City Council
authorizes the mayor and City Clerk to execute such amendment to the
agreement and deliver all necessary documents in connection
V-4
therewith for and on behalf of the City of Huntington Beach.
PASSED AND ADOPTED by the City Council of the City of Euntington
Beach at a regular meeting thereof held on the 7th day of May I
1990.
ATT.EST:
1��
City Clerk
F
��REVIEWED AND APPROVED:
City Administrator.
Mayor
APPROVED AS TO FORM:
V
,itity Atto ney,�,�A-Q-nb
-o ney 74"4"—
Y P*V
XNI ATED D .0 D:
Director o Pub ic Works
44 0�0
Rm�o. 6138
STATE OF CALIFORNIA
COUNTY OF ORANGE i ss.
CITY OF HUNTINGTON BEACH )
1. CONNIE BROCKWAY, the duly elected, qualified City
Clerk of the City of Huntington Beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and adopted by the affi mative
vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on the day
of MAY 1990 by the following vote:
AYES: Councilmembers:
MacAllister. Winchpli, Green, Mays. nanninte-. SilyAl Erskina
NOES: Councilmembers:
None
ABSENT: Councilmembers:
olf
rtt�7,7V.4�
My Clerk and ex::officM Clerk
of the City Council of the City
of'Huntington Beach, California
'J &00. 1P
REQUE6Y FOR CITY COUNCILACTION
Date May 7, 1990
D BY C1T_X7C0UTC'L
Sub.-nitled to: Honorable ?ktyor and City Council
Submitted by: Michael T. Uberuaga, City Administra
t 0 Nr
Prepared by: Louis F. Sandoval, Director of Public Works TY -LEK
Subject: Amendm6nt to Provide a Time Extension is needed to the Agreement between the
State and the City for the Design of Improvements on Pacific Coast Highway from
Brookhurst Street to Beach Boulevard
Consistent with Council Policy? Yes New Policy or Exception PWL")
Statement of Issue,'Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: 24'
TATEVENT OF
An amendment to the existing design agreement for Pacific Coast Highway Is required to
provide for the extension of the termination date of the original agreement.
RECQMMENDATIQN:
Approve the Amendment and Resolution to extend -the termination date of the agreement
for the design of improvements on Pacific Coast Highway from Brookhurst Street to Beach
Boulevard.
ANALYST :
On June 15, 1987, an agreement between the State of California, Department of
Transportation (Caltrans) and the City of Hunting
.,ton Beach was entered into for the City
to design improvements on Pacific Coast Highway between Brookhurst Street and Beach
Boulevard. The termination date included in this agreement is April 30, 1990. The
Improvement plans will not be completed by this date. Caltrans, therefore, In their
February 13, 1990 letter and attached Amendment, propose extending the termination
date to April 30, 1992. They also requested the Resolution be prepared and executed by
the City Council.
Caltrans, In 1987-88 was restricted from contracting with consultants. The City
consequently, retained BSI Consultants, Inc. on August 1, 1988 to design the Improvements
on the State highway. The City, Caltrans and BSI are working together to design these
Improvements.
NDING SOUR
No new funding required.
ALTERNATIVE ACTIQ
Not Applicable
ATTACHMENT
1. Caltrans, February 13, 1990 letter
2. Amendment to Agreement (4 copies)
3. Resolution
4. Location Map
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US, !'] C S C L 7
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NO 91185
AUENNsNTS
klk" on.
CITY OF
CIRCULATION PLAN OF ARTERIAL
STREETS AND HIGHWAYS
ADOPTED V C"'Y COUNa-
nSOLUMU4 NQ4W-DEC-12.1976
LEGEND:
FREEWAY STREET CAPACrTY
MAJOR —45.000
PRIMARY- -30.000
SECOSOARY -2QOOO
NOTE:
VXJD LIKS PiCkATE 9xiSr#4 ftGO(T or way
N07 NECESUALT WMATE PGHT Vf Way
VASKE LWES VAXATJ AREAS WKAE NO
AlcHrow . (WITS
HUNTINGTON 13EACH
V
ORANGE COUNTY CALIFORMA
PC H F zo m Rj,00, V-, V,4 u -To
RESOLUTION,NO- 6138
A RESOLUTION OF THE CITY COUNCIL OF THE
PiTY'OF HUNTINGTON BEACH AUTHORIZING THE MAYOR
AND THEI
CITY CLERK TO EXECUTETHEAMENDMENTITO
THE AGREEMENT TO IMPROVE PACIFIC!COAST HIGHWAY
WITH THE STATE OF CALIFORNIA
WHEREAS, the City of Huntington Beach desires to,widen Pacific
Coast Highway between Brookhurst Street and Beach Boulevard pursuant
to the terms and conditions contained in that certain agreement
between the State of California and the City of Huntington Beach to
I
cooperate in the improvement of such highway, a copy of which is
attached hereto as Exhibit,!'A" incorporated'herein by this
reference; and
Such agreement is authorized by the California Streets and -
Highway Code Section 114,
NOW, THEREFORE, the City of Huntington Beach Cifty Council
authorizes the Mayor and City Clerk to execute such amendment to the
agreement and deliver all necessary documents in connection
therewith for and on behalf of the City of Huntington Beach.
PASSED AND ADOPTED by the City Council of the City of Huntington
Beach at a regular meeting thereof held on the 7th day of May
1990.
Mayor
ATUST: APPROVED AS T FORM:
rftor�� -' I / 7'J'-
,City Clerk ity Atto ney4�4�4-(.-'Ib
':o ney7 4"*'6-
1:7—�_ REVIEWED AND APPROVED: INI A7TED D 0 4D:/)
_v timi i.
_r)r
City Administrator Director o Pub ic Works
I
E ,
Res. No. 6138
STATE OF CALIFORNIA
COUNTY OF ORANGE i ss:
CITY OF HUNTINGTON BEACH )
1, CONNIE BROCKWAY. the duly elected, qualified City
Clerk of the City of Huntington Beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and adopted by the affirmative
vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on the 7TH day
of MAY 1990 , by the following vote:
IAYES: Councilmembers:
NOES: Councilmembers:
None
ABSENT: Councilmembers:
City ClerF—an-a —ex-officto LierE
of the City Council of the City
of Huntington Beach, California
STATE dF CALIFORNIA—BUSINESS AND TRANSPOP-'-ION AGENCY
GEORGE DEUKMEJIAN, Crorvrw
DEPARTMENT OF TRANSPORT)MON
DISTRICT 12
2501 PULLMAN STREET
SANTA ANA. CA 92TOS
FebrUary I-1. 199CP
QP
Louis F. Sandoval Re- 12-ORA-1 PM A2-2.1/23.7
Director of Public Works 1-421ZOB JU71:?l
U t), Of HUntington Beach Froa, Brookhurst St. to
200 Main S-'ztreet Beact) elva.
Huntington 2each, CA 941646 District Agmt.No."1728 A-1
bear Mr. Sandoval:
Subject: Proposed Amendment to Agreement for Execution
Enclosed are four (4) copies of a proposed Amendment to Agreement
between the State of California (CALTRANS) and the City of
Huntington Beach to provide for the extension of the termination
date of the original Agreement for two (2) years from A:)ril 30.
1990 to April 3C), 1992 for the above referenced project.
The Amendment is in conformance with the State Standard
preapproved form for extending the termination date.
Please have three (3) copies of the enclosed Amendment signed by
the Appropriate City of Huntington Beach officials and retUrn
them to us together with three (ZS) certified copies of a
resolution adopted by the City Council of Huntington Beach
apprcvinc the Amendment and authorizing its execution.
After sionatUre by the Appropriate State officials, you will be
furnished a fully executed copy of the Amendment for your files.
Sincerely yours.
06trfrI17
ALBERTO ANGELI
Project Management.
AA/ry
Enclosures.
'7
HU.N"NO-Mm BrACH. C:ALIP-.
STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY GEORGE DEUKmFJ1AN. Govorrw
DEPARTMENT OF TRANSPORTATION
DISTRICT 12
2501 FULLMAN STREET
SANTA ANA, CA 92705
June 7, 1990
Louis F. Sandoval
City of Huntington
Director of Public
2000 Main Street
Huntington Beach,
Dear Mr. Sandoval:
Beach
Works
CA 92648
12-ORA-1 22.1/23.7
Improvement of Pacific Coast
Highway from Brookhurst
Street to Beach Boulevard
12208 - 107191
District Agreement No. 3728 A-1
Subject: Executed Amendment to Agreement
Transmitted herewith for the City's file is a copy of fully
executed Amendment to Agreement between the State and City of
Huntington Beach. The Amendment provides for the extension of
the termination date to April 30, 1992.
We thank you for your cooperation in the processing of this
Amendment to Agreement and if you have any questions concerning
this Agreement, please contact Tung Vo at (714) 724-2194.
S incerely,
&A*z 01� 4�L--
ALBERTO ANGELINf, Chief
Project Management
AA:vbh
Enclosures
RFCE IV ED
pL11E3L.IC VvoRKS
IMF-F,T. OF
in 12 1990
MLerv4MMN prike". CLAWIr
Wt
AGRELMENI BETWEEN THE STATE OF CALIF03NIA AND
THL CITY OF HUNTING10F BEACH TO COOPERATE
IV THE IMPROVEMENT OF PACIFIC COAST HIGHWAY
FROM BROONBURST STRYET It BEACH BOULEVARD
7-ORA-1 22.1/23.7
07210 - 107191
kgreenent No. 3728
c -,7
TnIS AGMMUOT, ENTERED :NTO ON _j � i's
between the STATE OF CALIFORNIA, myting by and through itf.
Peptrtment of Transportation, refkrred to herein as STATF, and
CITY OF EUNTINGTON BEACH
a municipal corporation of the
State of California, referred
to herein as CITY
RWITALS
1. STATE and -CITY, pursuant to Streets and Highways Code
Section 114, are -authorized to enter into a coope rative agreement for
improvement to State Highways within the CITY.
2. STATE is r6parad to-outhoriz-0 CITY to assist in the
design of i=provements to Statn�Highway Foute 1 in the City of
Huntington Beachr Orange County, referred�'to herein as "PROJECTO.
3. CITY desires to prepare Planar SpecifiCationSl and
Estimates (PSW for PROJECT in order to bring abcut the earliest
possible constructin of PROJECTO
4. STATZ and CITY do mutually desire to cooperate in the
design of PROJECT and desire to specify herein the terv-3 and
conditions under which PROJECT is to be designed.
SECTT014 I
1. To provide CITY with necessary regulations, policies,
procedures, manuals, standard plans and specifications, and other
standards required for the preparation of PUB for PROJECT.
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wmh� WWV�09100� VNEW
2. To provide examples of Requests for Qualifications and
Requests for Proposals including the scope of work for CITY use in
procuring consultant assistancel to advise CITY cn consultant
procurement procedures, and to partcipate in consultant selection, if
CITY elects to retain one or more consultants to carry out the terms
of this Agreement.
3. To work with CITY to assure that required state and
Federal procedures are followed.
4. To provide prompt reviews and approvals as appropriate
of submittals by CITY, and to cooperate in timely processing of PS&E.
5. To deposit with CITY within forty five (45) days of
execution of this Agreementp twenty-five percent (25%) of the
estimated costs for any work on PROJECT by CITY forces and to
reimburse CITY within forty five (45) days after receipt of billing,
for all nonsalary expenses, and actual and direct labor costs plus
fringe benefits and overhead.
6. To deposit with CITY within forty five (45) days of
execution of any consultant contractf twenty-five. percent (25%) of
the estimated cost of such contractv and to reimburse CITY within
forty five (45) days after receipt of billing# any CITY payments made
to con3ultant.
-3-
7. If, during the course of work under this Agreement, the
advance deposits provided for under Sections (5) and (6) above, are
found to bee less than the amount which is- required to cover the
estimated final cost of the worke STATE shall deposit additional
funds to overcome the deficiency. if the deposit Is substantially
greate.- than required, the excess shall be refunded by CITY as soon
as practicable. ,
8. To provide necessary encroachment permits, and all
rights of entry and permits to enter related to PROJECT including but
not limited to those required for design investigations and surveys.
9. To obtain, in cooperation with CITY, necessary permits
and approvals for construction of PROJECT, at no cost to CITY. In
the event thal.11- railroads are involved, STATE shall coordinate with
railroad and California Public Utilities Commission to obtain
required approvals.
10. To provide all right-of-way related information and
services reguried for PROJECT including but not limited to
coordination with and notice to utility companies to relocate.
SECTION II
CITY AGREES:
1. To prepare PS&B for said PROJECT with CITY and/or
consultant fo--cec. The PS&E are to be prepared in accordance with
-4-
STATEIC laws, rules, regulations, policip.s, procedures, manuals,
standard plans and specifications, and other standards lncluiinq
compliance with Federal Bigbway M.-rdnistration (FEV.-A) requirements,
as provided by STATE In accordance with Secticn I, Article I of thIE
Agreement. Said PS&E are to be subject to ongoing review and formal
draft and final review and approval by STATE and F.1410A. Tht�- CITY
and/or its consultants shall not incorporate in the design any
materials or equipment of single or sole nource origin witbout the
written approval of the STATE.
2. To cbtain the STATE'z approval of any Requasts for
Qualifications and RequestE for Freposels prior to distribution for
any work to be performed by consultant; to obtain STATF's apprcval as
to proposed selection processes fo-- any consultant of the actual
consultant selected If any, and of any contract with a ccnsultant for
this PPOJECT# before said contract is executed by CITY.
3. To furnish STATE prior to comm.ncinq work on the
PROJECT, a proposed time schedule to ccmplete the PS&E for this
PROJECT.
4. Tv furnish STATE with written ronthly progress reports
during the period when the PS&F are being prepared.
5. To prepare MY in a format that allours for use of Local
Agency Auto=atic Pay System, (LAAPS) ar, specified In Caltrans 1,ccal
Programs manual, voluse ii.
-5-
6. To bear the entire expense of any landscaping or
continuous lighting if desire! by CITY that is within CITY's
Juriediction, including preparing PSa, construction and
maintenance.
7. To have the final design documents and drawings of
architectural, structural, nechanical, electrical, civil, or other
engineering features of the PROJECT prepared by or under the
direction of architects or engineers registered and licensed with the
State of California in the applicable professional field. My
reports, the specifications, and each sheet of plans shall bear the
professional seal, certificate number, registration classification,
expiration date of certificate, and signature of the professional
engineer responsible for their preparation.
B. To have available its consultant to Interpret the PS&E,
and review and recommend approval cf change orders, required shop
plans, falsework designs, and other working drawings during
construction of the PROJECT.
9. To have available its consultant make all necessary
corrections and furnish the corrected product to STATE, within a
reasonable time, ifj during the course of construction, errors or
omissions are discovered in any of the plans? specifications, or
estimates which the CITY or its consultants have provided pursuant to
this Agreement.
-6-
10. To submit signed itemized invoices, in triplicate, with
specific details of all costs incurred during the period of the
Invoice. invoices shall conform with format and content requirements
specified by STATE. Each Invoice shall be submitted to the State
Project coordinator for approval and forwarding to the appropriate
Accounting Office for payment.
11. To retain all books, documents, papers, accounting
records, and other evidence pertaining to costs incurred, including
support date for cost proposalso atd make such materials available at
the respective offices of the CITY and its subcontractors at all
reasonable times during the contract period and for tbree years from
the date of final payment under the contract. The STATE, FHWA, or
any duly authorized representative of the Federal Government sball
have access to any books, records and docunients of the CITY and its
subcontractors that are pertinent to the contract for audits
examinations, excerpts, and transactions, and copiez thereof shall be
furnished if requested.
SECTION III
IT IS MUTUALLY AGREED THAT:
1. All obligations of STATE under the terms of this
Agreement are contingent upon the appropriation of resources by the
State Legislature.
-7-
2. The total cost reimbursements payable by STATE to CITY
under this agreement will not exceed $350,000, and will be subject to
audit verification as to all elements of costs and fees charged. The
maxinuin allowable above may be increased only by amendment to this
Agreement. Any STATE funds remaining on deposit with CITY for work
by CITY shall be returned to STATE within 30 days aftcr ccnipleticr.
and acceptance cf PROJECT. Any STATE funds remaining on deposit witt.
CITY for work by consultanit-s shall be retUrned te STATE within 30
days after termination of consultant contract.
3. ActUal cost reimbursed, direct an6 Indirect, shall be in
confornance with proCedurest Chapter 1, part 31 CFR48. V.e City also
agrees to comply with Federal Procedures in accordance with Office of
N'anagement and Budqet Circular A-104", Uniform Ad-ninistrative
Pequirements for Grant -in -Aid to State and lccal governments.
4. STATE shall designate a State Project coordinator and
the CITY shall designate a representative through whowa all commiunica-
tions between the two agencies shall be channeled. The State Project
Coordinator shall review the work of the CITY and its ccnsultants, if
any, during the perforn.ance of the PROJECT work.
5. STATE and CITY shall establish, prior to coTanencing u-crk
on PROJECT, a proposed tire schedule to deliver the PS&E in a timely
fashion to allow aiffvertising of a conttruction contract within the
programomed fiscal year.
-8-
6. Upon completion of all work under this Agreement,
owernship and title to all enginee.-ing reports* documents, Plansp
Specifications, and Estimates Including Resident Engineer and
estimate backups producea as part of this PROJECT will aut-omatically
Le vested in the STATE and no further agreement vill be necessary to
transfer ownership to the STATE. CITY will furnish STATE all
necessary copies of Planst Specifications, and Pstimates to cornplate
review and approval process, and upon conpletion of PS&E will
transfer all PROJECT documents to STATED
7. It Is understood and agreed that pursuant to Government
Code 895.4, STATE shall to the extent permitted by law defend,
indemnify and save harmlese the CITY, its officers, employees, from
all claims, suits or actions of every name. kind and description
brought for or on account of injuries to or deatb of any pernon or
damage to property resulting from CITY's performance of this
agreement, excluding any injuries, death, damage or liability
resulting from the negligence or willful misconduCt of the CITY or
Its employees.
S. No alteration or variation of the terms of thin
Agreenent shall be. valid unless nade in writing and signed by the
parties hereto and no oral understanding or agreement .-Sot
incorporated herein shall be binding on any of the parties hereto.
'V
9. STATE reserves the right to terninate this Agreement
upon written notice to CITY, At the tire of terrinationg CITY will
be paid for work accomplished and delivered in accordance with the
terns of this Agreement, and for costs related to termination of any
consultant contracts. All engineering documentsp including raw data
and draft planse specifications, and estimates, prepared up to the
time of termination shall become property of the STATE.
10. This Agreement shall tertrinate upon final acceptance of
the PROJECT construction contract by STATE, or on April 30, 1990,
whichever is earlier in tire, unless both parties agree to an
extension of time.
STATE OF CALIFORNIA
Department of Transportation
LEO J. TROMBATORE
Director of Transportation
By:
DONALD L, WATSON
District Director
APPROVED AS TO FORM XND PROCEDURE:
Att=ey Aportation
Depai*.ent of Tra
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N DS D
I ID A S' TO FU� 1;kO6
-ct M 0111-
Dis.tr-i Account cer
. . . ................ . .
C IT Y �OV-1
�'T.INGTON PEAC14
a Run cip
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APPROV=Y,:
�,(--City Attorney
-10-
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
June 17, 1987
Department of Transportation
District 7
P. 0. Box 2304
Los Angeles, CA 90051
Attn: S. L. Elicks, P.E.
Chief, Project Development Branch 8
The City Council of the City of Huntington Beach at its regular meeting
held June 15, 1987 approved the agreement between the State of California
and the City of Huntington Beach to cooperate in the improvement of
Pacific Coast Highway from Brookhurst Street to Beach Boulevard.
Enclosed is the original executed agreement and two copies toge6er with
three -certified copies of Resolution No. 5776.
"S 2 2 *87
Alicia M. Wentwor Kh
City Clerk
AMW:CB:js
Enclosure
cc: Don Noble, Public Works
i%ESOLUTION' NG. 5776
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HUNTINGTON BEACH AUTHORIZING APPROVAL OF AN
AGREEMENT -BETWEEN THE STATE OF CALIFORNIA AND
THE CITY OF HUNTINGTON BEACH TO COOPERATE IN
THE IMPROVEMENT OF PACIFIC COAST HIGHWAY FROM
BROOKHURST STREET TO BEACH BOULEVARD
WHEREAS, the City of Huntington Beach is desirous of the
improvement of Pacific Coast Highway from Brookhurst Street to
Beach -Boulevard; and
The State of Californiat pursuant to Streets and Highways Code
Section 114, is authorized to enter into a cooperative agreement
for improvement to state highways within the city; and
The state is prepared to authorize the city to assist in the
design improvements to State Highway Route 1; and
The city desires to prepare plans, specifications, and
estimates for this project,
NOW,, THEREFORE,, BE IT RESOLVED by the City Council of the City
of Huntington Beach that it. -is -in the best interests of the city
to enter into the agreement attached as Exhibit I to this resolu-
tion, that such agreement is approvedr and that the Mayor is
authorized to execute it on behalf of the city.
PASSED AND ADOPTED by the City Council of the City of
Huntington Beach at a regular meeting thereof held on the 15th
day of June, 1987.
ATTEST: APPROVEW As TO FO
City Clerk 1111_� ty Attornef-
REV
EW AND APPROVED: INZZT�IA.TED AND APPROVED:
Citv
ty AdmiTHi-tt!'ratoroK Director of Public Works
Res. 57/76
STATE OF CALIFORN1h
COUNTY OF ORANGE
cn*y OF RMINGTON BEACH
1, ALICIA M. WENTWORTR, the duly elected, qualified City
Clirk of the City of Huntington Beach, and ex-officio Clark of the
City Council of said City, do hereby certify that the whole number of
er9L of the City Council of the City of Huntington Beach Is seven;
that the foregoing resolution was passed and adopted by the affirmative
vote, of more than a majority of all the members of said City Council
at & regular meeting thereof held on the day
of June 19 87 2 by the following vote:
AYES: Councilmen:
Winchell, Kel1j, Erskine, Green
NOES: Councilmen:
None
ABSENT Councilmen:
Finley, Bannister, (Mays, out of room)
City. Clerk and ex-offieio Clerk
of the City Council of the City
of Huntington Beach, California
The foregoing instrument is a correct
copy of the original on file in this officp—
Attest (0 -1-7 -
ALICIA M. WENTWORTH
City CleA v,d Ex-officio Clerk of the City
Council of tLhe City of Huntington Beach,
California,
By Deputy
RESOLUTION NO. 5776
n
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HUNTINGTON BEACH AUTHORIZING APPROVAL OF AN
AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND
THE CITY OF HUNTINGTON BEACH TO COOPERATE IN
THE IMPROVEMENT OF PACIFIC COAST HIGHWAY FROM
BROOKHURST STREET TO BEACH BOULEVARD
WHEREAS, the City of Huntington Beach is desirous of the
improvement of Pacific coast Highway from Brookhurst Street to
Beach Boulevard; and
The State of California, pursuant to Streets and Highways Code
Section 114, is authorized to enter into a cooperative. agreement
for improvement to state highways within the city; and
The state is prepared to authorize the city to assist in the
design improvements to State Highway Route 1; and
The city desires to prepare plans, specificationsp and
estimates for this projecto
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Huntington Beach that it is in the best interests of the city
to enter into the agreement attached as Exhibit 1 to this resolu-
tion, that such agreement is approved, and that the Mayor is
authorized to execute it on behalf of the city.
PASSED AND ADOPTED by the City Council of the City of
Huntington Beach at a regular meeting thereof held on the 15th
day of June, 1987.
ATTEST: APPROVE S
,kl A TO FO
1 �60.;
OCZ. J�e 1 /7*—
City Clerk �L/ ity Attor n eT '7 7
REVIEW- AND APPROVED: IITIATED AND APPROVED:
A d m ini-t eir a t o r Director of Public Works
;.:4- city
2226L
To
Id')
prl 'No. 5776
STATE OF CALIFORNIA
COUNTY OF OF-114CE
CITY OF EMINGTON BEACH
1, ALICIA M. WENTWORTH, the duly elected, qualified City
Clirk of the City of Huntington beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and adopted by the affirmative
vote of more than a majority of all the members of said City C'Ouncil
at a regular , meeting thereof held on the 15th day
of June 19 97 . by the following vote:
AYES: Councilmen:
Winchell, KelIX, Erskine, Green
NOES: Councilmen:
I None
ABSENT: Councilmen:
Finley, Bannister, (Mays, out of room)
i �' j/. A01 - -�2� � �
City Clerk and ex-offieio Clerk
of the City Council of the City
of Huntington Beach, California