HomeMy WebLinkAboutDEPT OF TRANSPORTATION (CALTRANS) - 2000-07-05STAr.: OF CALffORN1A -BUSINESS AND TRANSP(,,110N AGENCY
GRAY DAVIS. Govft a
DEPARTMENT OF TRANSPORTATION
DISTS ICT 12
3347 M-11ELSON DRIVE, SUM 100
ZRVINE, CA 92612
Mr, Robert Eichblatt
Cit) Engineer
City of Huntington Beach.
PO Box 190
Huntington Beach, CA 92648
Dear Mr. Eichblatt:
00
y l
• Pat.l�� Lt� •kt f.�c
August 25, 2000
12-Ora-1-KP 38.78
Ocean Grand Resort
Pedestrian Overcrossing
12221-01350K
Subject: Cooperative Agreement No.12-373 Design and Project Development
Enclosed is a fully executed copy of Cooperative Agreement No. 12-373 between STATE and City of
Huntington Beach for the above referenced project.
We thank you for your cooperation in processing this Cooperative Agreement. If you have any
questions, please call me at (949) 724-2134.
Sincerely,
__rww��
TANI NGUYEN, Chief
Design Branch B
Enclosure
014SSi
12-ORA-1 KP 38.78
Ocean Grand Resort Pedestrian
Overcrossing (POC) Bridge
12221-01350K
District Agreement No. 12-373
COOPERATIVE AGREEMENT
This AGREEMENT, entered into on . July 5, 2000 , between the STATE OF
CALIFORNIA, acting by and through its Department of Transportation, referred to herein as STATE,
and
CITY OF HUNTINGTON BEACH,
a body politic and municipal corporation of
the State of California, referred to herein as
CITY
District Agreement 12-373
2.
0
4.
5.
A
RECITALS
STATE and CITY, pursuant to Streets and Highways Code Section 130, are authorized to enter
into a Cooperative Agreement for improvements to State highways within CITY.
CITY desires State highway improvements consisting of construction of Ocean Grand Resort
Pedestrian Overcrossing (POC) bridge on Route I at 0.41 km north of Route 39, referred to
herein as "PROJECT", and is willing to fund one hundred percent (100%) of all capital outlay
and staffing costs, except for costs of STATE's oversight of environmental, design and right of
way activities.
The POC will be constructed with abutments outside of the State's Right of Way, and a clear
span over the State's Right of Way.
This Agreement supersedes any prior Memorandum of Understanding (MOU) relating to
PROJECT.
A separate Cooperative Agreement will be required to cover responsibilities and funding for the
PROJECT construction phase.
The parties hereto intend to define herein the terms and conditions under which PROJECT is to
be developed, designed, and financed.
SECTION I
CITY AGREES:
1. To fund one hundred percent (100%) of all preliminary and design engineering costs, including,
but not limited to, costs for preparation of contract documents and administration of the
PROJECT construction contract.
1
+ District Agreement.12-373
2. To have a Project Study Report/Project Report (PSR/PR), Environmental Document (ED). and
detailed Plans, Specifications and Estimate (PS&E) prepared at no cost to STATE and to
submit each to STATE for review and approval at appropriate stages of development. PSR/PR,
final plans and standard special provisions shall be signed by a Civil Engineer registered in the
State of California.
3. To permit STATE to monitor and participate in the selection of personnel who will prepare the
PS&E, provide the right of way engineering services, and perform right of way activities. CITY
agrees to any request by STATE to discontinue the services of any personnel considered by
STATE to be unqualified on the basis of credentials, professional expertise, failure to perform
in accordance with scope of work and/or other pertinent criteria.
4. Personnel who prepare the PS&E and right of way maps shall be available to STATE, at no cost
to STATE, through completion of construction of PROJECT to discuss problems which may
arise during construction and/or to make design revisions for contract change orders.
5. To not to use funds from any Federal -aid program for design or acquisition of right of way for
PROJECT.
6. To make written application to STATE for necessary encroachment permits authorizing entry
onto STATE's right of way to perform surveying and other investigative activities required for
preparation of the PSR/PR, ED and/or PS&E. If CITY uses consultants rather than its own staff
to perform required work, the consultants will also be required to obtain an encroachment
permit.
7. To identify and locate all utility facilities within the PROJECT area as part of its PROJECT
design responsibility. All utility facilities that have conflict with PROJECT and can not be
relocated or removed in advance of construction shall be identified on the PS&E for PROJECT.
8. To identify and locate all high and low risk underground facilities within the PROJECT area
and to protect or otherwise provide for such facilities, all in accordance with STATE's "Manual
on Nigh and Low Risk Underground Facilities Within Highway Right of Way". CITY hereby
2
District Agreement 12-373
9.
10.
11.
12.
B.
acknowledges receipt of STATE's "Manual on High and Low Risk Underground Facilities
Within highway Right of Wax".
If any existing public and/or private utility facilities conflict with PROJECT construction or
violate STATE's encroachment policy, CITY shall make all necessary arrangements with the
owners of such facilities for their protection, relocation or removal in accordance with STATE
policy and procedure for those facilities located within the limits of work providing for the
improvement to the State highway and in accordance with CITY policy for those facilities
located outside of the limits of work for the State highway. Total costs of such protection,
relocation or removal shall be in accordance with STATE policies and procedures.
To furnish evidence to STATE, in a form acceptable to STATE, that arrangements have been
made for the protection, relocation, or removal of all conflicting facilities within STATE's right
of way and that such work will be completed prior to the award of the contract to construct
PROJECT or as covered in the PS&E for said contract. This evidence shall include a reference
to all required State highway encroachment permits.
CITY shall require the utility owner and/or its contractors performing the relocation work
within STATE's right of way to obtain a STATE encroachment permit prior to the performance
of said relocation work.
To perform all right of way activities, including all eminent domain activities, if necessary, at
no cost to STATE, in accordance with procedures acceptable to STATE, and in compliance
with all applicable State and Federal laws and regulations, subject to STATE oversight to insure
that the completed work is acceptable for incorporation into the State highway right of way.
To utilize the services of 'a qualified public agency in all right of way acquisition related matters
in accordance with STATE procedures as contained in Right of Way Procedural Handbook,
Volume 9. Whenever personnel other than personnel of a qualified public agency are utilized,
administration of the personnel contract shall be performed by a qualified Right of Way person
employed or retained by CITY.
K
fDistrict Agreement 12-373
14. To certify legal and physical control of right of way ready for construction and that all right of
way were acquired in accordance with applicable State and Federal laws and regulations subject
to review and concurrence by STATE prior to the advertisement for bids for construction of
PROJECT.
15. To deliver to STATE legal title to the right of way, free and clear of all encumbrances
detrimental to STATE's present and future uses not later than the date of acceptance by STATE
of maintenance and operation of the highway facility. Acceptance of said title by STATE is
subject to a review of a Policy of Title Insurance in STATE's name to be provided and paid for
by CITY.
16. To be responsible, at CITY expense, for the investigation of potential hazardous waste material
sites and/or hazardous waste/underground tanks within or outside of the existing State highway
right of way that would impact PROJECT, as part of the responsibilities for the ED for
PROJECT.
17. To be responsible, at no cost to STATE, for remediation of hazardous waste found on proposed
State highway right of way to be acquired for PROJECT.
18. To obtain at CITY expense, all necessary permits and/or agreements from appropriate
regulatory agencies. All mitigation, monitoring and/or remedial actions required by said permit
agencies shall constitute parts of the cost of PROJECT.
SECTION iI
STATE AGREES:
1. To provide, at no cost to CITY, oversight of PROJECT and to provide prompt reviews and ap-
provals, as appropriate, of submittals by CITY, and to cooperate in timely processing of
PROJECT.
4
�f District Agreement 12-373
2. To provide, at no cost to CITY, oversight of all right of way activities undertaken by CITY, or
its designee, pursuant to this Agreement.
3. Upon application by CITY, to issue, at no cost to CITY, upon proper application by CITY, an
encroachment permit to CITY authorizing entry onto the State highway right of way to perform
survey and other investigative activities required for preparation of the PSR/PR, ED and/or
PS&E. If CITY uses consultants rather than its own staff to perform required work, the
consultants will also be required to obtain a separate encroachment permit. These permits will
be issued at no cost upon proper application by the consultants.
4. To be responsible, at STATE expense, for the investigation of potential hazardous waste sites
within the existing State highway right of way that would impact PROJECT.
SECTION III
IT IS MUTUALLY AGREED:
1. All obligations of STATE under the terms of this Agreement are subject to the appropriation of
resources by the Legislature to STATE for the purposes of fulfilling STATE's obligations
herein.
2. The parties hereto will carry out PROJECT in accordance with the Scope of Work, attached and
made a part of this Agreement, which outlines the specific responsibilities of the parties hereto.
The attached Scope of Work may in the future be modified in writing to reflect changes in the
responsibilities of the respective parties. Such modifications shall be concurred with by CITY's
Director of Public Works or other official designated by CITY and STATE's District Director
for District 12 and become a part of this Agreement after execution by the respective officials
of the parties.
3. The PSR/PR for PROJECT approved on April 21, 1999, by this reference, shall become part of
this Agreement.
5
District Agreement 12-373
4. The basic design features shall comply with those addressed in the approved PSR/PR, unless
modified as required for environmental clearance and approval of PROJECT.
5. The design, right of way acquisition, and preparation of environmental documents for
PROJECT shall be performed in accordance with STATE standards and practices current as of
the date of execution of this Agreement. Any exceptions to applicable design standards shall be
approved by STATE via the processes outlined in STATE's Highway Design Manual and
appropriate memorandums and design bulletins published by STATE. In the event that STATE
proposes and/or requires a change in design standards, implementation of new or revised design
standards shall be done in accordance with STATE's memorandum "Effective Date for
Implementing Revisions to Design Standards", dated February 8, 1991. STATE shall consult
with CITY in a timely manner regarding effect of proposed and/or required changes on
PROJECT.
6. CITY's share of all changes in development and construction costs associated with
modifications to the basic design features as described above shall be in the same proportion as
described in this Agreement, unless mutually agreed by STATE and CITY in a subsequent
amendment to this Agreement.
7. Any hazardous material found within the area of PROJECT requiring remedy or remedial
action, as defined in Division 20, Chapter 6.8 et seq. of the Health and Safety Code, or any
cultural, paleontological, anthropological, or other protected resource requiring protection shall
be the responsibility of CITY, at CITY's expense as part of the costs of PROJECT. Locations
subject to remedy or remedial action and/or protection shall include, but not limited to, the
identification, treatment, removal, packaging, transportation, storage, and disposal of such
material.
8. CITY shall be responsible, at CITY's expense, for the development of the necessary remedy
and/or remedial action plans and designs. Remedial actions proposed by CITY shall be
preapproved by STATE and shall be performed in accordance with STATE's standards and
practices and those standards mandated by the Federal and State regulatory agencies.
R
V
District Agreement 12-373
a
10.
11.
12.
A separate Cooperative Agreement will be required to cover responsibilities and funding for the
construction phase of PROJECT.
Nothing in the provisions of this Agreement is intended to create duties or obligations to or
rights iti third parties not parties to this Agreement or affect the legal liability of either party to
the Agreement by imposing any standard of care with respect to the maintenance of State
highways different from the standard of care imposed by law.
Neither STATE nor any officer or employee thereof is responsible for any damage or liability
occurring by reason of anything done or omitted to be done by CITY under or in connection
with any work, authority or jurisdiction delegated to CITY under this Agreement. It is
understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully
defend, indemnify and save harmless the State of California, all officers and employees from all
claims, suits or actions of every name, kind and description brought for or on account of injury
(as defined in Government Code Section 810.8) occurring by reason of anything done or
omitted to be done by CITY under or in connection with any work, authority or jurisdiction
delegated to CITY under this Agreement, including directly, or indirectly, the "through -girder"
design of the PROJECT which provides solid side walls extending to a height of approximately
4 feet 6 inches (4'-6") above the walking deck.
Except for liability resulting directly or indirectly from the "through -girder" design of the
PROJECT for which the CITY has indemnified STATE in Article l 1 of Section III of this
Agreement, neither CITY nor any officer or employee thereof is responsible for any damage or
liability occurring by reason of anything done or omitted to be done by STATE under or in
connection with any work, authority or jurisdiction delegated to STATE under this Agreement.
Except for liability resulting directly or indirectly from the "through -girder" design of the
PROJECT for which the CITY has indemnified STATE in Article 1 I of Section III of this
Agreement, it is understood and agreed that, pursuant to Government Code Section 895.4,
STATE shall fully defend, indemnify and save harmless CITY from all claims, suits or actions
of every name, kind and description brought for or on account of injury (as defined in
Government Code Section 810.8) occurring by reason of anything done or omitted to be done
7
District Agreement 12-373
by STATE under or in connection with any work, authority or jurisdiction delegated to STATE
under this Agreement.
13. This Agreement may be terminated or provisions contained herein may be altered, changed, or
amended by mutual written consent of the parties hereto.
14. Except as otherwise provided in Article (13) above, this Agreement shall terminate upon
completion and acceptance of the construction contract for PROJECT, or on December 31,
2003, whichever is earlier in time.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers.
STATE OF CALIFORNIA
Department of Transportation
JEFF MORALES
Director of Transportation
BY: i/Ic 1, d-aA Va.-I
4r KENNETH G. NELSON
District Division Chief
Design
Approved as to Form and Procedure:
Attorn
Department of Transportation
Certified as to Form and Procedure:
Accounting Administrator
Certified as to Funds:
District Budget Manager
CITY OF HU 'TIN 01 BEACH
BY: V" t!` t
Mayor- Pro T�--m
Attest:
City Clerk 'I- k2r 00
Approved as to Form:
74' City Attorney
District Agreement 12-373
SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility for various project development
activities for the proposed Ocean Grand Resort Pedestrian Overcrossing.
1. CITY will be the Lead Agency and STATE will be a Responsible Agency for CEQA. CITY
will prepare the Environmental Document (ED) to meet the requirements of CEQA. CITY will
provide all data for and prepare drafts of the Project Study Repom(Project Report (PSR/PR).
CITY will be responsible for the public hearing process.
2. CITY and STATE concur that the proposal is a Category 5 as defined in STATE's Project
Development Procedures Manual.
3. CITY will submit drafts of environmental technical reports and individual sections of the draft
environmental documents to STATE, as they are developed, for review and comment. Traffic
counts and projections to be used in the various reports shall be supplied by STATE if
available, or by CITY. Existing traffic data shall be furnished by CITY.
4. STATE will review, monitor, and approve all project development reports, studies, and plans,
and provide all necessary implementation activities up to but not including advertising of
PROJECT.
5. All phases of PROJECT, from inception through construction, whether done by CITY or
STATE, will be developed in accordance with all policies, procedures, practices, and standards
that STATE would normally follow.
6. Detailed steps in the project development process are attached to this Scope of Work. These
Attachments are intended as a guide to STATE and CITY staff.
ATTACHMENT 1
PLANNING PHASE ACTIVITIES
PROJECT ACTIVITY
District Agreement 12-373
RESPONSIBILITY
STATE CITY
1. ENVIRONMENTAL ANALYSIS & DOCUMENT PREPARATION
Establish Project Development Team (PDT) X X
Approve PDT X
Project Category Determination X
Prepare Preliminary Environmental Assessment X
Identify Preliminary Alternatives and Costs X
Prepare and Submit Environmental Studies and Reports X
Review and Approve Environmental Studies and Reports X
Prepare and Submit Draft Environmental Document (DED) x
Review DED in District X
2. PROJECT GEOMETRICS DEVELOPMENT
Prepare Existing Traffic Analysis X
Prepare Future Traffic Volumes for Alternatives X
Prepare Project Geometries and Profiles X
Prepare Layouts and Estimates for Alternatives X
Prepare Operational Analysis for Alternatives X
Review and Approve Project Geometries and Operational Analysis X
3. PROJECT APPROVAL
Lead Agency for Environment Compliance Certifies
ED in Accordance with its Procedures X X
Prepare Project Study Report/Project Report (PSR/PR) X
Finalize and Submit PSR/PR with Certified ED for Approval X
Approve PSR/PR X .
10
ATTACHMENT 2
DESIGN PHASE ACTIVITIES
PROJECT ACTIVITY
1. PRELIMINARY COORDINATION
District Agreement 12-373
RESPONSIBILITY
STATE CITY
Request 1 - Phase EA
X
Field Review of Site
X
X
Provide Geometrics
X
Approve Geometrics
X
Obtain Surveys & Aerial Mapping
X
Obtain Copies of Assessor Maps and Other RAV Maps
X
Obtain Copies of As-Builts
X
Send Approved Geometrics to Local Agencies for Review
X
Revise Approved Geometrics if Required
X
Approve Final Geometrics
X
Determine Need for Permits from Other Agencies
X
X
Request Permits
X
Initial Hydraulics Discussion with District Staff
X
Initial Electrical Design Discussion with District Staff
X
Initial Traffic & Signing Discussion with District Staff
X
Initial Landscape Design Discussion with District Staff
X
Plan Sheet Format Discussion
X
X
2. ENGINEERING STUDIES AND REPORTS
Prepare & Submit Materials Report & Typical Section X
Review and Approve Materials Report & Typical Section X
Prepare & Submit Landscaping Recommendation X
Review & Approve Landscaping Recommendation X
Prepare & Submit Hydraulic Design Studies X
Review & Approve Hydraulic Design Studies X
Prepare & Submit Bridge General Plan & Structure Type Selection X
Review & Approve Bridge General Plan & Structure Type Selection X
3. RAV ACQUISITION & UTILITIES
Request Utility Verification:
X
Request Preliminary Utility Relocation Plans from Utilities
X
Prepare RAV Requirements
X
Prepare RAV and Utility Relocation Cost Estimates
X
Submit RAN' Requirements & Utility Relocation Plans for Review
X
Review and Comment on RAV Requirements X
Longitudinal Encroachment Review X
Longitudinal Encroachment Application to District
X
Approve Longitudinal Encroachment Application X
Request Final Utility Relocation Plans
X
Check Utility Relocation Plans
X
Submit Utility Relocation Plans for Approval
X
Approve Utility Relocation Plans
Submit Final R/W Requirements for Review &: Approval
Fence and Excess Land Review
R/1V Layout Review
Approve RAW Requirements
Obtain Title Reports
Complete Appraisals
Review and Approve Appraisals for Setting Just Compensation
Prepare Acquisition Documents
Acquire RAk'
Open escrows and Make Payments
Obtain Resolution of Necessity
Perform Eminent Domain Proceedings
Provide Displacee Relocation Services
Prepare Relocation Payment Valuations
Provide Displacee Relocation Payments
Perform Property Management Activities
Perform R/W Clearance Activities
Prepare and Submit Certification of RAW
Review and Approve Certification of RA V
Transfer RAV to STATE - Approve & Record Title Transfer Documents
Prepare RAW Record Maps
District Agreement 12-373
X
X
X
X
X
E1
4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTVJATES
Prepare and Submit Preliminary Stage Construction Plans
Review Preliminary Stage Construction Plans
X
Calculate and Plot Geometrics
Cross -Sections & Earthwork Quantities Calculation
Prepare and Submit BEES Estimate
Put Estimate in BEES
X
Local Review of Preliminary Drainage Plans
and Sanitary Sewer and Adjustment Details
Prepare & Submit Preliminary Drainage Plans
Review Preliminary Drainage Plans
X
Prepare Traffic Striping and Delineation Plans & Submit for Review
Review Traffic Striping and Roadside Delineation Plans
X
Prepare & Submit Landscaping and/or Erosion Control Plans
Review Landscaping and/or Erosion Control Plans
X
Prepare & Submit Preliminary Electrical Plans
Review Preliminary Electrical Plans
X
Prepare & Submit Preliminary Signing Plans
Review Preliminary Signing Plans
X
Quantity Calculations
Safety Review
X
Prepare Specifications
Prepare & Submit Checked Structure Plans
Review & Approve Checked Structure Plans
X
Prepare Final Contract Plans
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
12
Prepare Lane Closure Requirements
Review and Approve Lane Closure Requirements
Prepare & Submit Striping Plan
Review & Approve Striping Plan
Prepare Final Estimate
Prepare & Submit Draft PS&E
Review Draft PS&E
Finalize & Submit PS&E to District
District Agreement 12-373
X
X
X
X
X
X
X
X
13
r-
J, CITY OF HUNTINGTON BEACH
C9 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSNIITTAL OF ITEM APPROVED BY TITS CITY COUNCIL)
REDEVF.LOP,'%TE1N"r AGENCY OF THE CITY OF HU\'TINGT0N BEACH
DATE: July 12, 2000
TO: Department cf Transportation ATTEN MOM: Tam Nguyen, Chief
Name
3347 Michelson Drive, Suite 100 DEpARTI►IEN-r: District 12
Street
Irvine, CA 92612 REGARDD;G: Cooperative Agreement
city, stale, zip No. 12-373
See Attached Action Agenda Item E-10 Date of Approval 7-5-00
Enclosed For Your Records Is An Eicecuted Copy Of The Above Referenced Agenda Item.
4mi
Connie Brockway
City Clerk
Remarks:
Please return a fully executed oopy of the
Agreement to the City Clerk's Office, at the yy
above address. Thank you. WWb GfI "A �1 '
Attachments: Action Agenda Page
x Agreement
x
Bonds
Insurance
RCA
Deed
Other
CC: R. Beardsley
DPW
x
Name
Deparurtent
RCA
AVvement
Insurance Other
G. Dysart
DPW
x
Name
Deparattemt
RG
AVeement
Insurance Other
Name
Department
RG
AVvement
Insurance Other
Name
Dcpartrmt
RG
Ajreement
Insurance Other
Risk Management Dept.
Insurance
G:Followupll.et:ers'coverltr
(Telephone: 714-536-5227)
STATEMENT OF ACTION OF THE CITY COUNCIL
CITY OF HUNTINGTON BEACH
* * * * * * - Indicates Portions OfThe Afeeting Not Included In The Statement OjAction
Council Chamber, Civic Center
Huntington Beach, California
Monday, July 5, 2000
An audiotape of the 5:00 p.m. portion of this meeting
and a videotape of the 7:00 p.m. portion of this meeting
are on file in the Office of the City Clerk.
The regular meeting of the City Council and the Redevelopment Agency of the City of
Huntington Beach was called to order at 5:00 p.m.
CITY COUNCIt.1REDEVELOPMENT AGENCY ROLL CALL
PRESENT: Julien, Sullivan, Harman, Garofalo, Green, Dettloff, Bauer
ABSENT: None
**w:wwww�ew***wt*:**wwwww*ww+�*w**wrw*w*ew**w*ww**********wai**********w***ww*ww**wwww*wwwwwwwrtww***�►wwww**+*>s
(City Council) Approved an Agreement Between the _Cihrand State of California for
Design of Pedestrian Overcrossing of Pacific Coast Hi hwa (Mayer Co oration
Disposition and Development Agreement — Ocean Grand Resort Hotel) (600.20) -
Approved Cooperative Agreement No. 12-373, Design and Project Development, between State
of California and City of Huntington Beach for a pedestrian overcrossing of Pacific Coast
Highway at the site of the proposed Ocean Grand Resort Hotel project and authorized the
Mayor and City Clerk to execute the agreement on behalf of the City.
The motion carried by the following roll call vote:
AYES:
Julien, Sullivan, Harman, Green, Dettloff, Bauer
NOES:
None
ABSTAIN:
Garofalo
ABSENT:
None
*wwww#wwww*wwwwwwwwwwwww*wMwwwwMwwwwewwlww#a***w*+***!w!!****!ww*w#w*ww;ww*w*www*ww*wwwww*fw*w****wf3efltww
The meeting adjourned to Monday, July 10, 2000, at 4:00 p.m., in Room D, Huntington Beach
Central Library, 7111 Talbert Avenue, Huntington Beach, California.
ATTEST:
/s/ Connie Brockway
City Clerk/Clerk
STATE OF CALIFORNIA )
County of Orange ) ss:
City of Huntington Beach )
Isl Connie Brockway
City Clerk and ex-officio Clerk of
the City Council of the City of
Huntington Beach, California
Isl Dave Garofalo
Mayor
I, Connie Brockway, the duly elected City Clerk of the City of Huntington Beach, California, do
hereby certify that the above and foregoing Is a true and correct Statement of Action of the City
Council of said City at their regular meeting held on July 5, 2000.
Witness my hand and seal of the said City of Huntington Beach this 12th day of July, 2000.
Isl Connie Brockway
City Clerk and ex-officio Clerk of
the City Council of the City of
Hun ' gton B ch alifomia
B
Dep ty C k
�' CITY OF HUNTINGTON BEAVH
MEETING DATE: JULY 5, 2000 DEPARTMENT ID NUMBER:PW-00-059
Council/Agency Meeting Held:_ -)-!5 —(,),o
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied
Ity CI ' Signature
Council Meeting Date: JULY 5, 2000
Department ID Number: PW-00-059
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION C�
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
�$UIIMITTEDBY: RAY SILVER, CITY ADMINISTRATOR Ove
PREPARED BY: ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORK
4�
SUBJECT: APPROVE AN AGREEMENT WITH STATE OF CALIFORNIA FOR
DESIGN OF PEDESTRIAN OVERCROSSING OF PACIFIC COAST
HIGHWAY
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status. Attachments)
Statement of Issue: Should the City of Huntington Beach approve an agreement with
State of California for design of a pedestrian overcrossing in conjunction with the
development of the Ocean Grand Resort Hotel project?
Funding Source: Pursuant to a Disposition and Development Agreement (DDA) with
Mayer Financial, LTD. (developer), all costs are borne by developer.
Recommended Action: Motion to approve Cooperative Agreement No. 92-373, Design
and Project Development, between State of California and City of Huntington Beach for a
pedestrian overcrossing of Pacific Coast Highway at the site of the proposed Ocean Grand
Resort Hotel project and authorize the Mayor and City Cleric to execute the agreement on
behalf of the City.
Alternative Action(s):Deny the recommended action and provide direction to staff for
alternative action. 0
RCA waterfront overcross(ng.doe.dot -2- 0612610010:10 AM
REQUEST FOR ACTION-)
MEETING DATE: JULY 5, 2000 DEPARTMENT ID NUMBER: PW-00-059
Analysis: The City of Huntington Beach entered into an amended and restated
Development Agreement (DA) and with the Redevelopment Agency into a amended and
restated Disposition and Development Agreement (DDA) with Mayer Financial, LTD.
(developer) for development of the Ocean Grand Resort Hotel project including a
pedestrian overcrossing on Pacific Coast Highway. Subsequently, the Huntington Beach
Planning Commission approved CUP No. 98-53, Coastal Development Permit No. 98-18
and Variance No. 98-22 for the pedestrian overcrossing in January 1999. Since Pacific
Coast Highway is a state highway, the completed overcrossing must be owned by the
State of California, and requires a series of cooperative agreements between the State
and the City covering the design and project development and the construction phases,
and then a maintenance agreement. Pursuant to the DA, DDA, the project site
development approvals, and the pedestrian overcrossing approvals, the developer is
permitted to construct the overcrossing and shall be responsible for all costs to install,
maintain, repair, and replace all facilities necessary for the project.
Pursuant to Sections 3.1.3.7 and 4.3.3.1 of the DA, the City agreed to work with the
Developer to obtain the approvals necessary to construct the pedestrian overpass with the
costs thereof borne by developer. Accordingly, the City is functioning as the project sponsor
with Caltrans and will be the party to execute the various agreements between the State and
the City to effectuate the project. Cooperative Agreement No. 12-373, Design and Project
Development, is the first of a series of agreements presented by the State for City approval,
which basically defines that the City will be responsible for accomplishing preliminary and
design engineering and preparing the project plans and specifications at no cost to Caltrans,
and will comply with various procedures and requirements of Caltrans in the development of
the project design and any right of way and utility relocation activities. The State agrees to
provide, at no cost to City, oversight of the project and to provide reviews and approvals in
the processing of the project.
The developer has retained, at no cost to City or State, an engineer acceptable to Caltrans
and has had the preliminary and design engineering accomplished including a Project Study
Report/Project Report approved by Caltrans in April 1999. The project design plans are now
ready for review, however, this Cooperative Agreement for Design and Project Development
must be approved and executed by the City before Caltrans will begin the project review
process. Time is of the essence in starting Caltrans' review process because any delay in
gaining their approval of the plans could impact the schedule of completing the overcrossing
in time for opening of the hotel project.
One key provision in the agreement is that the City will indemnify the State from all claims,
suits or actions resulting on account of the "through girder design" of the bridge structure.
This provision occurred because of a special design feature incorporated in the project,
which is a deviation from Caltrans' standards and for which the special indemnification
provision was required in order to get State approval of the project design.
RCA waterfront overcrossing.doc.dot -3- 0612610011:56 AM
REQUEST FOR ACTION
MEETING DATE: JULY 5, 2000 DEPARTMENT ID NUMBER: PW-00-059
A License Agreement between the City and Grand Resort, LLC (GR) is being prepared by
the City Attorney that provides for landscaping and other public improvements in the public
right of way. That agreement will provide that GR shall assume all responsibility, at no cost
to City, for installing, maintaining, repairing, and replacing the pedestrian overcrossing
facility. GR will also indemnify and hold harmless the City from all obligations specified in
this Caltrans Cooperative Agreement for Design and Project Development and for the
subsequent cooperative agreements involving construction, maintenance, and funding of the
overcrossing. It is planned to present that License Agreement to the City Council for
approval at the July 17, 2000 City Council meeting. The Caltrans Cooperative Agreement for
construction of the overcrossing may also be presented to the City Council for approval at
that same time. Unless both the License Agreement and Caltrans Agreement for the
construction phase are executed, the project will not proceed beyond the design phase.
Environmental Status: The pedestrian overcrossing was included in the Supplemental
Environmental Impact Report No. 82-2, certified in 1988, and the Addendum to SEIR 82-2
approved in September 1998.
Attachment(s):
RCA Author: Dysart:cf
g:eng/dysart/rcawaterfront overcrossing
RCA waterfront overcrossing.doc.dot -4- 06/26100 3:10 PM
STATEMENT OF ACTION OF THE CITY COUNCIL
CITY OF HUNTINGTON BEACH
R !! R * R - Indicates Portions Of The Afeeting Not Included In The Statement Of Action
Council Chamber, Civic Center
Huntington Beach, California
Monday, July 5, 2000
An audiotape of the 5:00 p.m. portion of this meeting
and a videotape of the 7:00 p.m. portion of this meeting
are on file in the Office of the City Clerk.
The regular meeting of the City Council and the Redevelopment Agency of the City of
Huntington Beach was called to order at 5:00 p.m.
CITY COUNCIUREDEVELOPMENT AGENCY ROLL CALL
PRESENT: Julien, Sullivan, Harman, Garofalo, Green, Dettloff, Bauer
ABSENT: None
(City Council) Approvod an Agreement Between the City and State of California for
Design of Pedestrian Overcrossing of Pacific Coast Highway (Mayer Corporation
Disposition and Development Agreement -- Ocean Grand Resort Hotel) (600.20) -
Approved Cooperative Agreement No. 12-373, Design and Project Development, between State
of California and City of Huntington Beach for a pedestrian overcrossing of Pacific Coast
Highway at the site of the proposed Ocean Grand Resort Hotel project and authorized the
Mayor and City Clerk to execute the agreement on behalf of the City.
The motion carried by the following roll call vote:
AYES:
Julien, Sullivan, Harman, Green, Dettloff, Bauer
NOES:
None
ABSTAIN:
Garofalo
ABSENT.
None
•#!R##RRRRft►1##4########R##wRlIR�MRIf*##!####RR##!R#R##R#RRR#!w#R##!!!!!!##!!!##fRRwR#R##!#IMRR#fM##RRRfftf
The meeting adjourned to Monday, July 10, 2000, at 4:00 p.m., in Room D, Huntington Beach
Central Library, 7111 Talbert Avenue, Huntington Beach, California.
Is/ Connie Brockway
City Clerk/Clerk
STATE OF CALIFORNIA }
County of Orange ) ss:
City of Huntington Beach )
Is/ Connie Brockway
City Clerk and ex-officio Clerk of
the City Council of the City of
Huntington Beach, California
Is/ Dave Garofalo
Mayor
I, Connie Brockway, the duly elected City Clerk of the City of Huntington Beach, California, do
hereby certify that the above and foregoing is a true and correct Statement of Action of the City
Council of said City at their regular meeting held on July 5, 2000.
Witness my hand and seal of the said City of Huntington Beach this 12th day of July, 2000.
Is/ Connie Brockway _
City Clerk and ex-officio Clerk of
the City Council of the City of
Hun' gton B caiifoia
By:
Dery C k
m
ATTACHMENT #1
STAT OF CALIFORNIA - BUSINESS AND TRA ,RTATION AGtNcY j GRAY DAM Governor
DEPARTMENT OF TRANSPORTATION
DIST} ICi 12
33471 IICHr.LSON DRIVE, SUTM 100
IRV11� E. CA 92612 0
June 22, 2000
Mr. Robert Eichblatt
City Engineer
Cite of Huntington Beach
PO Box 190
Hurtington Beach, CA 92648
Dear Mr. Eichblatt:
Subject: Proposed Cooperative Agreement For Execution
No.12-373 Design and Project Development
12-Ora-1-KP 3 8.7 8
Ocean Grand Resort
Pedestrian Overcrossing
12221-01350K
Enclosed are five (5) originals of Cooperative Agreement No. 12-373 between STATE and City of
flur.tington Beach for the above referenced project.
Please have all five (5) originals of the enclosed Agreement signed by the appropriate City officials and
return them together with five (5) certified copies of the minutes excerpt adopted by the City approving the
Agreement and authorizing its execution.
After signatures by the appropriate STATE officials, you will be furnished a fully executed copy of the
Agreement for your files.
Sincerely,
-�G�I►v�1v ✓�
TAM NGUYEN, Chief
Design Branch B
Enclosures
12-ORA-1 KP 38.78
Ocean Grand Resort Pedestrian
Overcrossing (POC) Bridge
12221-01350K '
District Agreement No. 12-373
COOPERATIVE AGREEMENT
This AGREEMENT, entered into on July 5, 2000 , between the STATE OF
CALIFORNIA, acting by and through its Department of Transportation, referred to herein as STATE,
and
CITY OF HUNTINGTON BEACH,
a body politic and municipal corporation of
the State of California, referred to herein as
CITY
District Agreement 12-313
RECITALS
1. STATE and CITY, pursuant to Streets and Highways Code Section 130, are authorized to enter
into a Cooperative Agreement for improvements to State highways within CITY.
2. CITY desires State highway improvements consisting of construction of Ocean Grand Resort
Pedestrian Overcrossing (POC) bridge on Route I at 0.41 km north of Route 39, referred to
herein as "PROJECT", and is willing to fund one hundred percent (I00%) of all capital outlay
and staffing costs, except for costs of STATE's oversight of environmental, design and right of
way activities.
3. The POC will be constructed with abutments outside of the State's Right of Way, and a clear
span over the State's Right of Way.
4. This Agreement supersedes any prior Memorandum of Understanding (MOU) relating to
PROJECT.
5. A separate Cooperative Agreement will be required to cover responsibilities and funding for the
PROJECT construction phase.
5. The parties hereto intend to define herein the terms and conditions under which PROJECT is to
be developed, designed, and financed.
SECTION I
CITY AGREES:
1. To fund one hundred percent (100%) of all preliminary and design engineering costs, including,
but not limited to, costs for preparation of contract documents and administration of the
PROJECT construction contract.
District Agreement 12-373
2. To have a Project Study Report/Project Report (PSR/PR), Environmental Document (ED), and
detailed Plans, Specifications and Estimate (PS&E) prepared at no cost to STATE and to
submit each to STATE for review and approval at appropriate stages of development. PSR/PR,
final plans and standard special provisions shall be signed by a Civil Engineer registered in the
State of California.
3. To permit STATE to monitor and participate in the selection of personnel who will prepare the
PS&E, provide the right of way engineering services, and perform right of way activities. CITY
agrees to any request by STATE to discontinue the services of any personnel considered by
STATE to be unqualified on the basis of credentials, professional expertise, failure to perform
in accordance with scope of work and/or other pertinent criteria.
4. Personnel who prepare the PS&E and right of way maps shall be available to STATE, at no cost
to STATE, through completion of construction of PROJECT to discuss problems which may
arise during construction and/or to make design revisions for contract change orders.
5. To not to use funds from any Federal -aid program for design or acquisition of right of way for
PROJECT.
6. To make written application to STATE for necessary encroachment permits authorizing entry
onto STATE's right of way to perform surveying and other investigative activities required for
preparation of the PSR/PR, ED and/or PS&E. If CITY uses consultants rather than its own staff
to perform required work, the consultants will also be required to obtain an encroachment
permit.
7. To identify and locate all utility facilities within the PROJECT area as part of its PROJECT
design responsibility. All utility facilities that have conflict with PROJECT and can not be
relocated or removed in advance of construction shall be identified on the PS&E for PROJECT.
8. To identify and locate all high and low risk underground facilities within the PROJECT area
and to protect or otherwise provide for such facilities, all in accordance with STATE's "Manual
on High and Low Risk Underground -Facilities Within Highway Right of Wax". CITY hereby
2
District Agreement 12-373
acknowledges receipt of STATE's "Manual on High and_Low Risk Underground Facilities
Within Hi%!hway Right of Wa ".
9. if any existing public and/or private utility facilities conflict with PROJECT construction or
violate STATE's encroachment policy, CITY shall make all necessary arrangements with the
owners of such facilities for their protection, relocation or removal in accordance with STATE
policy and procedure for those facilities Iocated within the limits of work providing for the
improvement to the State highway and in accordance with CITY policy for those facilities
located outside of the limits of work for the State highway. Total costs of such protection,
relocation or removal shall be in accordance with STATE policies and procedures.
10. To furnish evidence to STATE, in a form acceptable to STATE, that arrangements have been
made for the protection, relocation, or removal of all conflicting facilities within STATE's right
of way and that such work will be completed prior to the award of the contract to construct
PROJECT or as covered in the PS&E for said contract. This evidence shall include a reference
to all required State highway encroachment permits.
11. CITY shall require the utility owner and/or its contractors performing the relocation work
within STATE's right of way to obtain a STATE encroachment permit prior to the performance
of said relocation work.
12. To perform all right of way activities, including all eminent domain activities, if necessary, at
no cost to STATE, in accordance with procedures acceptable to STATE, and in compliance
with all applicable State and Federal laws and regulations, subject to STATE oversight to insure
that the completed work is acceptable for incorporation into the State highway right of way.
13. To utilize the services of a qualified public agency in all right of way acquisition related matters
in accordance with STATE procedures as contained in Right of Way Procedural Handbook,
Volume 9. Whenever personnel other than personnel of a qualified public agency are utilized,
administration of the personnel contract shall be performed by a qualified Right of Way person
employed or retained by CITY.
3
District Agreement 12-373 t
14. To certify legal and physical control of right of way ready for construction and that all right of
way were acquired in accordance with applicable State and Federal laws and regulations subject
to review and concurrence by STATE prior to the advertisement for bids for construction of
PROJECT.
15. To deliver to STATE legal title to the right of way, free and clear of all encumbrances
detrimental to STATE's present and future uses not later than the date of acceptance by STATE
of maintenance and operation of the highway facility. Acceptance of said title by STATE is
subject to a review of a Policy of Title Insurance in STATE's name to be provided and paid for'
by CITY.
16. To be responsible, at CITY expense, for the investigation of potential hazardous waste material
sites and/or hazardous waste/underground tanks within or outside of the existing State highway
right of way that would impact PROJECT, as part of the responsibilities for the ED for
PROJECT.
17. To be responsible, at no cost to STATE, for remediation of hazardous waste found on proposed
State highway right of way to be acquired for PROJECT.
18. To obtain at CITY expense, all necessary permits and/or agreements from appropriate
regulatory agencies. All mitigation, monitoring and/or remedial actions required by said permit
agencies shall constitute parts of the cost of PROJECT.
SECTION II
STATE AGREES:
1. To provide, at no cost to CITY, oversight of PROJECT and to provide prompt reviews and ap-
provals, as appropriate, of submittals by CITY, and to cooperate in timely processing of
PROJECT.
4
District Agreement 12-373
2. To provide, at no cost to CITY, oversight of all right of way activities undertaken by CITY, or
its designee, pursuant to this Agreement.
3. Upon application by CITY, to issue, at no cost to CITY, upon proper application by CITY, an
encroachment permit to CITY authorizing entryonto the State highway right of way to perform
survey and other investigative activities required for preparation of the PSR/PR, ED and/or
PS&E. If CITY uses consultants rather than its own staff to perform required work, the
consultants will also be required to obtain a separate encroachment permit. These permits will
be issued at no cost upon proper application by the consultants.
4. To be responsible, at STATE expense, for the investigation of potential hazardous waste sites
within the existing State highway right of way that would impact PROJECT.
SECTION Ill
IT IS MUTUALLY AGREED:
1. All obligations of STATE under the terms of this Agreement are subject to the appropriation of
resources by the Legislature to STATE for the purposes of fulfilling STATE's obligations
herein.
2. The parties hereto will carry out PROJECT in accordance with the Scope of Work, attached and
made a part of this Agreement, which outlines the specific responsibilities of the parties hereto.
The attached Scope of Work may in the future be modified in writing to reflect changes in the
responsibilities of the respective parties. Such modifications shall be concurred with by CITY's
Director of Public Works or other official designated by CITY and STATE's District Director
for District 12 and become a part of this Agreement after execution by the respective officials
of the parties.
3. The PSR/PR for PROJECT approved on April 21,1999, by this reference, shall become part of
this Agreement.
5
District Agreement 12-373
4. The basic design features shall comply with those addressed in the approved PSR/PR, unless
modified as required for environmental clearance and approval of PROJECT.
5. The design, right of way acquisition, and preparation of environmental documents for
PROJECT shall be performed in accordance with STATE standards and practices current as of .
the date of execution of this Agreement. Any exceptions to applicable design standards shall be
approved by STATE via the processes outlined in STATE's Highway Design Manual and
appropriate memorandums and design bulletins published by STATE. In the event that STATE
proposes and/or requires a change in design standards, implementation of new or revised design
standards shall be done in accordance with STATE's memorandum "Effective Date for
Implementing Revisions to Design Standards", dated February 8, 1991. STATE shall consult
with CITY in a timely manner regarding effect of proposed and/or required changes on
PROJECT.
6. CITY's share of all changes in development and construction costs associated with
modifications to the basic design features as described above shall be in the same proportion as
described in this Agreement, unless mutually agreed by STATE and CITY in a subsequent
amendment to this Agreement.
7. Any hazardous material found within the area of PROJECT requiring remedy or remedial
action, as defined in Division 20, Chapter 6.8 et seq. of the Health and Safety Code, or any
cultural, paleontological, anthropological, or other protected resource requiring protection shall
be the responsibility of CITY, at CITY's expense as part of the costs of PROJECT. Locations
subject to remedy or remedial action and/or protection shall include, but not limited to, the
identification, treatment, removal, packaging, transportation, storage, and disposal of such
material.
8. CITY shall be responsible, at CITY's expense, for the development of the necessary remedy
and/or remedial action plans and designs. Remedial actions proposed by CITY shall be
preapproved by STATE and shall be performed in accordance with STATE's standards and
practices and those standards mandated by the Federal and State regulatory agencies.
n
District Agreement 12-373
9. A separate Cooperative Agreement will be required to cover responsibilities and funding for the
construction phase of PROJECT.
10. Nothing in the provisions of this Agreement is intended to create duties or obligations to or
rights in third parties not parties to this Agreement or affect the legal liability of either party to
the Agreement by imposing any standard of care with respect to the maintenance of State
highways different from the standard of care imposed by law.
11. Neither STATE nor any officer or employee- thereof is responsible for any damage or liability
occurring by reason of anything done or omitted to be done by CITY under or in connection
with any work, authority or jurisdiction delegated to CITY under this Agreement. It is
understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully
defend, indemnify and save harmless the State of California, all officers and employees from all
claims, suits or actions of every name, kind and description brought for or on account of injury
(as defined in Government Code Section 810.8) occurring by reason of anything done or
omitted to be done by CITY under or in connection with any work, authority or jurisdiction
delegated to CITY under this Agreement, including directly, or indirectly, the "through -girder"
design of the PROJECT which provides solid side walls extending to a height of approximately
4 feet 6 inches (4'-6") above the walking deck.
12. Except for liability resulting directly or indirectly from the "through -girder" design of the
PROJECT for which the CITY has indemnified STATE in Article 11 of Section III of this
Agreement, neither CITY nor any officer or employee thereof is responsible for any damage or
Iiability occurring by reason of anything done or omitted to be done by STATE under or in
connection with any work, authority or jurisdiction delegated to STATE under this Agreement.
Except for liability resulting directly or indirectly from the "through -girder" design of the
PROJECT for which the CITY has indemnified STATE in Article 11 of Section III of this
Agreement, it is understood and agreed that, pursuant to Government Code Section 895.4,
STATE shall fully defend, indemnify and save harmless CITY from all claims, suits or actions
of every name, kind and description brought for or on account of injury (as defined in
Government Code Section 910.8) occurring by reason of anything done or omitted to be done
7
IN
District Agreement 12-373
by STATE under or in connection with any work, authority or jurisdiction delegated to STATE
under this Agreement.
13. This Agreement may be terminated or provisions contained herein may be altered, changed, or
amended by mutual written consent of the parties hereto.
14. Except as otherwise provided in Article (13) above, this Agreement shall terminate upon
completion and acceptance of the construction contract for PROJECT, or on December 31,
2003, whichever is earlier in time.
IN WTI'NESS WHEREOF, the parties have executed this Agreement by their duly authorized officers.
STATE OF CALIFORNIA
Department of Transportation
JEFF MORALES
Director of Transportation
BY:
KENNETH G. NELSON
District Division Chief
Design
Approved as to Form and Procedure:
Attorney
Department of Transportation
Certified as to Form and Procedure:
Accounting Administrator
Certified as to Funds:
District Budget Manager
CITY OF INGT
BEACH
BY:X Il
Mayor Pro T
Attest: -Z�� 6&�V�
City Clerk 7-12- oa
Approved as to Form:
r t .
yi Z,mIO
1 .rCity Attorney
8
kk.J
District Agreement 12-373
SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility for various project development
activities for the proposed Ocean Grand Resort Pedestrian Overcrossing.
1. CITY will be the Lead Agency and.STATE will be a Responsible Agency for CEQA. CITY
will prepare the Environmental Document (ED) to meet the requirements of CEQA. CITY will
provide all data for and prepare drafts of the Project Study Report/Project Report (PSR/PR).
CITY will be responsible for the public hearing process.
2. CITY and STATE concur that the proposal is a Category 5 as defined in STATE's Project
Development Procedures Manual.
3. CITY will submit drafts of environmental technical reports and individual sections of the draft
environmental documents to STATE, as they are developed, for review and comment. Traffic
counts and projections to be used in the various reports shall be supplied by STATE if
available, or by CITY. Existing traffic data shall be furnished by CITY.
4. STATE will review, monitor, and approve all project development reports, studies, and plans,
and provide all necessary implementation activities up to but not including advertising of
PROJECT.
5. All phases of PROJECT, from inception through construction, whether done by CITY or
STATE, will be developed in accordance with all policies, procedures, practices, and standards
that STATE would normally follow.
6. Detailed steps in the project development process are attached to this Scope of Work. These
Attachments are intended as a guide to STATE and CITY staff.
E
District Agreement 12.373
ATTACHMENT I
PLANNING PHASE ACTIVITIES
PROJECT ACTIVITY
RESPONSIBILITY
STATE CITY
I . ENVIRONMENTAL ANALYSIS & DOCUMENT PREPARATION
Establish Project Development Team (PDT) X X
Approve PDT X
Project Category Determination X
Prepare Preliminary Environmental Assessment X
Identify Preliminary Alternatives and Costs X
Prepare and Submit Environmental Studies and Reports X
Review and Approve Environmental Studies and Reports X
Prepare and Submit Draft Environmental Document (DED) X
Review DED in District X
2. PROJECT GEOMETRICS DEVELOPMENT
Prepare Existing Traffic Analysis X
Prepare Future Traffic Volumes for Alternatives X
Prepare Project Geometrics and Profiles X
Prepare Layouts and Estimates for Alternatives X
Prepare Operational Analysis for Alternatives X
Review and Approve Project Geometrics and Operational Analysis X
3. PROJECT APPROVAL
Lead Agency for Environment Compliance Certifies
ED in Accordance with its Procedures X X
Prepare Project Study Report/Project Report (PSR/PR) X
Finalize and Submit PSR/PR with Certified ED for Approval X
Approve PSR/PR X
iW
District Agreement 12-373
ATTACHMENT 2
DESIGN PHASE ACTIVITIES
RESPONSIBILITY
STATE CITY
PROJECT ACTIVITY
1. PRELIMINARY COORDINATION
Request i - Phase EA
X
Field Review of Site
X
X
Provide Geometrics
X
Approve Geometrics
X
Obtain Surveys & Aerial Mapping
X
Obtain Copies of Assessor Maps and Other R/W Maps
X
Obtain Copies of As-Builts
X
Send Approved Geometrics to Local Agencies for Review
X
Revise Approved Geometrics if Required
X
Approve Final Geometrics
X
Determine Need for Permits from Other Agencies
X
X
Request Permits
X
Initial Hydraulics Discussion with District Staff
X
Initial Electrical Design Discussion with District Staff
X
Initial Traffic & Signing Discussion with District Staff
X
Initial Landscape Design Discussion with District Staff
X
Plan Sheet Format Discussion
X
X
2. ENGINEERING STUDIES AND REPORTS
Prepare & Submit Materials Report & Typical Section X
Review and Approve Materials Report & Typical Section X
Prepare & Submit Landscaping Recommendation X
Review & Approve Landscaping Recommendation X
Prepare & Submit Hydraulic Design Studies X
Review & Approve Hydraulic Design Studies X
Prepare & Submit Bridge General Plan & Structure Type Selection X
Review & Approve Bridge General Plan & Structure Type Selection X
3. R/W ACQUISITION & UTIIdTIES
Request Utility Verification
X
Request Preliminary Utility Relocation Plans from Utilities
X
Prepare R/W Requirements
X
Prepare R/W and Utility Relocation Cost Estimates
X
Submit R/W Requirements & Utility Relocation Plans for Review
X
Review and Comment on RIW Requirements X
Longitudinal Encroachment Review X
Longitudinal Encroachment Application to District
X
Approve Longitudinal Encroachment Application X
Request Final Utility Relocation Plans
X
Check Utility Relocation Plans
X
Submit Utility Relocation Plans for Approval
X
11
District Agreement 12-373
Approve Utility Relocation Plans
X
Submit Final RIW Requirements for Review & Approval
X
Fence and Excess Land Review
X
R/W layout Review
X
Approve R/W Requirements
X
Obtain Title Reports
X
Complete Appraisals
X
Review and Approve Appraisals for Setting Just Compensation
X
Prepare Acquisition Documents
X
Acquire R/W
X
Open escrows and Make Payments
X
Obtain Resolution of Necessity
X
Perform Eminent Domain Proceedings
X
Provide Displaces Relocation Services
X
Prepare Relocation Payment Valuations
X
Provide Displacee Relocation Payments
X
Perform Property Management Activities
X
Perform R/W Clearance Activities
X
Prepare and Submit Certification of R/W
X
Review and Approve Certification of R/W
X
Transfer R/W to STATE - Approve & Record Title Transfer Documents
X
Prepare R1W Record Maps
X
4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES
Prepare and Submit Preliminary Stage Construction Plans
X
Review Preliminary Stage Construction Plans
X
Calculate and Plot Geometries
X
Cross -Sections & Earthwork Quantities Calculation
X
Prepare and Submit BEES Estimate
X
Put Estimate in BEES
X
Local Review of Preliminary Drainage Plans
and Sanitary Sewer and Adjustment Details
X
Prepare & Submit Preliminary Drainage Plans
X
Review Preliminary Drainage Plans
X
Prepare Traffic Striping and Delineation Plans & Submit for Review
X
Review Traffic Striping and Roadside Delineation Plans
X
Prepare & Submit Landscaping and/or Erosion Control Plans
X
Review Landscaping and/or Erosion Control Plans
X
Prepare & Submit Preliminary Electrical PIans
X
Review Preliminary Electrical Plans
X
Prepare &. Submit Preliminary Signing Plans
X
Review Preliminary Signing Plans
X
Quantity Calculations
X
Safety Review
X
X
Prepare Specifications
X
Prepare & Submit Checked Structure Plans
X
Review & Approve Checked Structure Plans
X
Prepare Final Contract Plans
X
12
District Agreement 12-373
Prepare Lane Closure Requirements
X
Review and Approve Lane Closure Requirements
X
Prepare & Submit Striping Plan
X
Review & Approve Striping Plan
X
Prepare Final Estimate
X
Prepare & Submit Draft PS&E
X
Review Draft PS&E
X
Finalize & Submit PS&E to District
X
13
� RCA'ROUT'ING SHEET
INITIATING DEPARTMENT:
Public Works
SUBJECT:
Approve an Agreement with State of Califomia for Design of
Pedestrian Overcrossing of Pacific Coast Highway
COUNCIL MEETING DATE:
I July 5, 2000
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (vi/exhibits if applicable)
(Signed in full by the City Attomey)
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attomey)
Not Applicable
Certificates of Insurance (Approved by the City Attomey)
Not Applicable
Financial Impact Statement (Unbudget, over $5,000)
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (if applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff (c
( )
{
Assistant City Administrator (I tial)
( )
( )
City Administrator (initial)
( )
{ p> )
City Clerk
( }
EXPLANATION FOR RETURN
RCA Author:
}
Y
FCITY• OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUN1CATtON
W;%1%WQ1V4 MCC Connie Brockway, City Clerk
Office of the City Clerk
To-,
Date: jQ 6 Meeting Date:
Liz Ehring, Deputy City Clerk 11
Agenda Item. � �C.rC� ►�- f
P=isl..sesi_Cil' Cottngil Agenda Items: The City Clerk's Office/City Administrator's Office must return your
agenda item due to the following requirements that have not been met. When your Agenda Item is ready to
resu')mit, please return to: Elaine Kuhnke, Management Assistant, Administration
1.
5ignature(3) Needed
A
On RCA
B
On Agreement
C
Other
.
Attachments
A
Missing
R
1I
Not identified
C
Other
3.
Exhibits
A
Missing
11.
Not identified
C
Other
4.
Insurance Certirtcate (Proof Of Insurance)
A
Not attached
E;
Not approved by City Attorney's Office
Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. tSre form attached)
5.
Wording On Request For Council Action (RCA) Unclear !i
A
Recommended Action on RCA not complete � " /
P
Clarification needed on RCA
C
Other
( 1 ry4
b.
City Attorney Approval Required , r
R .
v
7.
Agreement Needs To Be Changed
;
A
rage No.
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