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Home My WebLink AboutAdopt Resolution No. 2016-73 amending the City's Code of Eth Dept. ID CK 16-009 Page 1 of 2 Meeting Date: 11/21/2016 CITY OF HUNTINGTON BEACH L i REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/21/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CIVIC, City Clerk PREPARED BY: Robin Estanislau, CIVIC, City Clerk SUBJECT: Adopt Resolution No. 2016-73 amending the City's Code of Ethics by clarifying the process for filing Acknowledgement of Receipt forms Statement of Issue: City Council policy requires an annual review of the City of Huntington Beach Code of Ethics (COE). The proposed modification in the acknowledgement process includes instruction on where to file the Acknowledgement of Receipt form. Financial Impact: Not Applicable Recommended Action: Adopt Resolution No. 2016-73, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Code of Ethics." Alternative Action(s): Do not adopt Resolution No. 2016-73 and provide alternative direction. Analysis: On October 4, 1993, the City Council adopted Resolution No. 6524, which established a Code of Ethics (COE) to serve as a standard of conduct for all elected officials, officers, employees, and members of advisory boards, commissions, and committees of the City of Huntington Beach. A process was also established that directed the City Council, City departments, all boards, commissions, and committees to formally review the COE with their members each year during the month of January. Part of this process involves new members acknowledging receipt of the COE by signing a form that is filed with either the City Clerk or the Department of Human Resources. Resolution No. 2016-73 amends the COE identified as Exhibit "A" by reflecting a change to the Acknowledgement of Receipt form to include the following statement: • Acknowledgment of Receipt forms for elected officials and members of boards, committees and commissions shall be maintained on file with the City Clerk. Said acknowledgments for officers and employees shall be maintained on file with the Department of Human Resources. Item 6. - 1 H B -42- Dept. ID CK 16-009 Page 2 of 2 Meeting Date: 11/21/2016 Environmental Status: Not Applicable Strategic Plan Goal: Non-Applicable —Administrative Item Attachment(s): 1. Resolution No. 2016-73, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Code of Ethics" I NB -43- Item 6. - 2 RESOLUTION NO. 2016-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CODE OF ETHICS WHEREAS, on October 4, 1993, the City Council adopted Resolution No. 6524, which established a Code of Ethics to serve as a standard of conduct for all elected officials, officers, employees and members of advisory boards, commissions, and committees of the City of Huntington Beach; and On August 4, 2003, the City Council adopted Resolution No. 2003-51 amending the Code of Ethics; and On January 20, 2004, the City Council adopted Resolution No. 2004-2 amending the Code of Ethics, and On February 16, 2010, the City Council approved a revised version of the Code of Ethics as recommended by the Intergovernmental Relations Committee, NOW THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: l. That the City of Huntington Beach revised Code of Ethics, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein, is hereby adopted and approved. 2. The City Council, City departments, and all boards, commissions, and committees are to formally review this Code of Ethics with their members annually during the month of January. The Mayor, City Manager and Chairpersons shall be responsible for accomplishing this review. New members of the City Council, boards, commission, and committees and new 1 6-5 499/1 462 7 2/PD I RESOLUTION NO: 2016-73 employees are to be provided a copy of the Code of Ethics for their review when they are elected or appointed. 3. All elected officials, officers, employees and members of advisory boards, commissions, and committees of the City of Huntington Beach shall sign Acknowledgment of Receipt forms (Exhibit A). Said acknowledgments of the elected officials and members of boards, commissions, and committees shall be maintained on file with the City Clerk. Said acknowledgments of officers and employees shall be maintained by the Human Resources Department. PASSED, APPROVED and ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 21st day of Noverrber , 2016 rqO(W)41041 Mayor REVIV D APPROVED: INITIATED AND APPROVED: City 'anag dr City Clerk APPROVED O FORM: Ci Attorney J 1 6-5 499/1 4 6272/PD 2 Exhibit "A" City of Huntington Beach Code of Ethics Preamble The citizens of the City of Huntington Beach are entitled to responsible, fair and honest city government that operates in an atmosphere of respect and civility. Accordingly, the Huntington Beach City Council adopts this code to: 1. Describe the standards of behavior to which its leaders and staff aspire. 2. Provide an ongoing source of guidance to elected leaders, city officials and staff in their day-to-day service to the city. 3. Promote and maintain a culture of ethics. Pledge On November 21, 2016, the City Council of the City of Huntington Beach adopted a Code of Ethics, which applies to all City elected or appointed officials, city employees, and members of its boards, commissions, committees, and task forces and requires the following pledge: Code of Ethics Responsibility • 1 understand that the community expects me to serve with dignity and respect, as well as be an agent of the democratic process. • I avoid actions that might cause the public to question my independent judgment. • I do not use my office or the resources of the city for personal or political gain. • 1 am a prudent steward of public resources and actively consider the impact of my decisions on the financial and social stability of the city and its citizens. Fairness • 1 promote consistency, equity and non-discrimination in public agency decision-making. • 1 make decisions based on the merits of an issue, including research and facts. • 1 encourage diverse public engagement in our decision-making processes and support the public's right to know. Respect • 1 treat my fellow city officials, staff, commission members and the public with patience, courtesy, civility, and respect, even when we disagree on what is best for the community and its citizens. Honesty • 1 am honest with all elected officials, staff, commission members, boards, the public and others. • 1 am prepared to make decisions when necessary for the public's best interest, whether those decisions are popular or not. 0 1 take responsibility for my actions, even when it is uncomfortable to do so. Exhibit "A" M �4FFB�f 1,I909,P�'• � ACKNOWLEDGEMENT PROCESS FOR THE CITY OF HUNTINGTON BEACH CODE OF ETHICS • All current elected and appointed city officials including current members of all city boards, commissions, committees, and task forces, and all current city employees will be given a copy of the newly adopted City Code of Ethics following its adoption on November 21, 2016 and asked to sign an acknowledgement form at that time. THEREAFTER: • All elected officials of the city will be given a copy of the City Code of Ethics and asked to sign an acknowledgement form at the time of their swearing in. • All new employees of the city will be given a copy of the City Code of Ethics and asked to sign an acknowledgement form as part of their new employee orientation. • Each new member of a city board, commission, committee, or task force will be given a copy of the City Code of Ethics and asked to sign an acknowledgement form at their first meeting. • Acknowledgment of Receipt forms for elected officials and members of boards, committees and commissions shall be maintained on file with the City Clerk. Said acknowledgments for officers and employees shall be maintained on file with the Department of Human Resources. Exhibit "A" FB.17,I909.P ♦ CITY OF HUNTINGTON BEACH CODE OF ETHICS ACKNOWLEDGMENT OF RECEIPT FORM Name: (Please type or print first and last name) Title: Board/ Department: Signature: Date: Res. No. 2016-73 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on November 21, 2016 by the following vote.- AYES: Posey, O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson NOES: None ABSENT: None RECUSE: None 7� City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California