HomeMy WebLinkAboutFOUNTAIN VALLEY, CITY OF-Brookhurst St Interconnect/Signal Bushard/Edinger (Kimme) Assoc 1981-1983 - 1981-01-01 TRAFFIC SIGNAL INTERCONNECT AGREEMENT
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THIS AGREEMENT, made and entered into this 28th day of QGteber ,
81
1988, by and between the Cities of Fountain Valley and Huntington Beach,
municipal corporations of the State of California, hereinafter called FOUNTAIN
VALLEY and HUNTINGTON BEACH.
W I T N E S S E T H
WHEREAS, the proposed interconnected traffic signal system on Brookhurst
Street from Bushard Street to Edinger Avenue is within the corporate boundaries
of FOUNTAIN VALLEY and HUNTINGTON BEACH, and
WHEREAS, engineering studies indicate that installation of an intercon-
nected traffic signal system is warranted at the above-described location
for improved traffic safety and efficiency, and
WHEREAS, it is agreed between FOUNTAIN VALLEY and HUNTINGTON BEACH
that installation of the interconnected traffic signal system would be mutually
beneficial and improve traffic safety in these cities.
NOW, THEREFORE, in consideration of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. A traffic enginering consulting firm, mutually selected by the
aforementioned cities, shall prepare plans and specifications for the instal-
lation of an interconnected traffic signal system along the previously described
portions of Brookhurst Street.
2. FOUNTAIN VALLEY and HUNTINGTON BEACH shall have the right to
approve such plans and specifications.
3. After approval of said plans and specifications by FOUNTAIN VALLEY
and HUNTINGTON BEACH, FOUNTAIN VALLEY shall advertise for bids, pursuant to
California State law.
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4. The traffic engineering consulting .firm shall perform the inspection
of the construction subject to approval of the herein involved agencies.
5. Engineering, inspection, construction, and other miscellaneous
related costs for this interconnected traffic signal system shall be paid
for by the parties hereto on a prorata basis as established by the construction
costs within the boundary of each agency. The "Contract Bid Proposal" shall
be so written so as to clearly define those construction items directly
applicable to each municipality with those costs establishing the percentages
of all applicable costs relative to this installation. The prorata share
shall be based upon the following intersections by jurisdiction:
Fountain Valley - 45.36% Huntington Beach - 54.64%
Garfield Avenue (35%) Bushard Street
Ellis Avenue Banning
Talbert Avenue Hamilton
Slater Avenue Atlanta
Warner Avenue Indianapolis
Heil Avenue Adams Avenue
Edinger Avenue Yorktown
Garfield (65%)
Any additions or deletions to aforementioned locations shall require an
adjustment in the prorata shares for each agency.
6. Each city will pay its proportionate share within sixty (60)
days after notice of completion of the construction contract. Said notice
of completion shall be filed in the County Recorder's office of the County
of orange.
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7. FOUNTAIN VALLEY will require the engineering consulting firm and
the contractor who receives the bid to keep an exact accounting of the expenditures
on the project.
8. FOUNTAIN VALLEY shall not issue any contract change order without
first having obtained approval from HUNTINGTON BEACH. Said change orders
shall be applied to the affected municipality.
9a. Upon completion of the installation of the interconnected traffic
signal system, the maintenance of said system shall become the responsibility
of each agency individually for those items within their jurisdiction, including
maintenance of MODEM to its connector to the interconnect cable system.
9b. FOUNTAIN VALLEY and HUNTINGTON BEACH shall share in the building
maintenance costs, including personnel requirements, related to the operation
of the interconnect system on the same percentage basis as established in
Item 5 of this agreement.
10. Operational performance of the system and proposed changes to
the operational characteristics of the system shall be reviewed quarterly by
a Coordinating Committee. Said Coordinating Committee shall be comprised of
one representative from FOUNTAIN VALLEY and one representative from HUNTINGTON
BEACH. The Committee shall annually choose its own chairperson, and shall
annually prepare a summary report of the system activity for the previous
year and future needs. The report shall cover one calendar year and be
completed by March of the succeeding year.
11. Any controversy of claim arising out of or related to this Agreement
or to the interpretation, breach or enforcement thereof shall be submitted to
three (3) arbitrators, one being the Assistant Director, Development, E.M.A. ,
County of Orange, or an engineer mem1ber of his staff, and the remaining two (2)
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to be selected by FOUNTAIN VALLEY and HUNTINGTON BEACH. Any decision made by
the majority of said arbitrators shall be final, binding and not appealable
to courts of law.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the day and year first above written.
CITY OF FOUNTAIN VALLEY CITY OF HUNTINGTON BEACH
eel,
Al Hollinden, Mayor Ruth Bailey, or-
APPROVED AS TO FORM: APPROVED AS TO FORM:
Thomas L. ruff, City orney Afty*Atrney
ATTEST: ATTEST:
Ev�V . McClendon, City Clerk Alicia M. Wentwo , City Clerk
REVIEWED. AND APPROVED: INITIATED AND P;PROVED:
City Administrator Director of Public Works
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No. CON-80-23 _
07-5341-1981-1
AGREEMENT
FOR
PROFESSIONAL AND ENGINEERING SERVICES
THIS AGREEMENT, made and entered into this day of
qv-4 , 1981, by and between the CITY OF FOUNTAIN VALLEY
and the CITY OF AMINGTON BEACH, municipal corporations of the State of California,
hereinafter referred to as "CITIES, " and 1=MAN KIMMEL AND ASSOCIATES, INC. , a
California corporation, hereinafter referred to as "ENGINEER."
WITNESSETH:
WHEREAS, the principal men-bers of ENGINEER are professional engineers
duly registered under the laws of the State of California; and
WHEREAS, CITIES desire to engage ENGINEER to render certain technical
and professional engineering services as set forth in Exhibit "A, " Scope of
Services, in connection with the construction of a traffic signal interconnect
on Brookhurst Street between Bushard Street and Edinger Avenue, as described
in said Exhibit "A. "
NOW, THEREFORE, the parties hereto agree to as follows:
1. CITIES agree to engage ENGINEER to perform the technical and/or
professional services as herein set forth.
2. ENGINEER shall perform all work necessary to complete in a manner
satisfactory to CITIES the services set forth in Exhibit "A, " entitled Scope
of Services, attached hereto and by reference incorporated herein and made a
part hereof.
3. All information, data, reports, and records and maps as are existing
and available from CITIES, and necessary for carrying out the work outlined
in Exhibit "A" hereof shall be furnished to ENGINEER without charge by CITIES
and CITIES shall cooperate in every way reasonable in the carrying out of the
work without delay.
4. ENGINEER represents that it employs, or will employ, at its own
expense, all personnel required in performing the services required under this
Agreement.
5. All the services required hereunder will be performed by ENGINEER
or under his direct supervision, and all personnel engaged in the work shall
be fully qualified and shall be authorized or permitted under State and local
law to perform such services. The ENGINEER shall not sublet or transfer any
work except as otherwise provided herein.
6. The execution of the Agreemrent by the parties hereto constitutes an
authorization to proceed. The work required as set forth in Exhibit "A" shall
be ccrrpleted within 365 calendar days after execution of this Agreemrent.
7. a. If the work is delayed at any time by reason of a suspension
ordered by CITIES or because of any other act of CITIES, of if the work should
be delayed at any time by reason of strikes, acts of God, the public enemy,
acts of CITIES, fire, floods, epidemics, quarantine restrictions, freight
embargoes, abnormal force, violence of the elements, or for any other unfore-
seeable cause beyond the control and without the fault or negligence of ENGINEER,
or for any other reason which, in the opinion of CITES is proper justification
for such delay, then ENGINEER shall be entitled to an extension of time equiva-
lent to the time actually lost by such delay.
b. ENGINEER shall file a written request with CITIES for extension
of time within ten (10) days following the beginning of such delay and failure
to do so shall constitute a waiver thereof; provided, that in case of a continuing
cause of delay only one claim will be necessary. CITIES shall decide whether
and to what extent any extension of time shall be allowed.
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c. A request for an extension of time or the granting of an
I xtension of time shall not necessarily constitute a -basis for any claim
against CITIES for additional ccnipensation. ENGINEER shall be deemed to
have waived any claim for additional compensation and does hereby so waive
any such claim unless he shall, at the time of filing a request for an
extension of time, likewise file a claim for additional compensation on
account of such delay.
8. ENGINEER shall work closely and cooperate fully with Directors
of Public Works or their designated representatives, CalTrans, and FHWA.
The Directors of Public Works or their designated representatives shall be
the principal officers of CITIES for liaison and shall constantly review and
give their approvals of the details of the work as it progresses, subject to
overall review by CalTrans and FHWA.
9. CITIES may terminate this Agreement at any time for their own
convenience by giving written notice to ENGINEER of such termination and
specifying the effective date thereof, at least fifteen (15) days before the
effective date of such termination. In that event, all finished or unfinished
documents and other materials shall, at the option of CITIES, become their
property. If this Agreement is terminated by CITIES as provided herein,
ENGINEER will be paid a total amount equal to his costs as of the termination
date plus 15% of that amount for profit. Hourly rates, employee benefit rates,
and indirect cost rates shall be as set forth in Exhibit "B" but not to
exceed to maximum fee set by this Agreement.
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10. a. CITIES may, by written notice to ENGINEER, terminate the
whole or any part of this Agreement in any of the following circumstances:
(1) If ENGINEER fails to perform the services called for by
this Agreement within the time specified herein or any extension thereof; or
(2) If ENGINEER fails to perform the services called for by
this Agreement or so fails to make progress as to endanger performance of this
Agreement in accordance with its terms, and in either of these two circumstances
does not correct such failure within a period of ten (10) days (or such longer
period as CITIES may authorize in writing) after receipt of notice from CITIES
specifying such failure.
b. In the event CITIES terminates this Agreement in whole or in
part as provided in Paragraph "a" of this Clause 10, CITIES may procure, upon
such terms and such manner as he may determine appropriate, services similar
to those terminated.
C. If this Agreement is terminated as provided in Paragraph "a"
of this Clause 10, CITIES may require ENGINEER to provide all finished or
unfinished documents, data, studies, services, drawings, maps, photographs,
reports, etc. , prepared by ENGINEER. Upon terminataion as provided in
Paragraph "a" of this Clause 10, ENGINEER shall be paid a total amount equal to
the value of the work performed. In ascertaining the value of the work up
to the date of termination of this Agreement, consideration shall be given
to both completed work and work in progress, to complete and incomplete
drawings, and to other documents whether delivered to CITIES or in possession
of ENGINEER and to authorize reimbursable expenses.
d. If, after notice of termination of this Agreement under the
provision of this Clause 10, it is determined for any reason that ENGINEER
was not in default under the provisions of this Clase 10, or that the default
was excusable under the provisons of the Clause 10, then the rights and
obligations of the parties shall be the same as if the notice of termination
has been issued pursuant to Clause 9.
11. No change in the character, extent, or duration of the work to
be performed by ENGINEER shall be made except by a supplement agreement in
writing between CITIES and ENGINEER and approved by CalTrans. The supplemental
agreement shall set forth the changes of work, the extensions of time and
the adjustments of the fee to be paid by CITIES to ENGINEER, if any. In
special cases where it is essential that extra work or changes in work
be performed immediately, execution of the supplemental authority covering
such change shall be executed as soon as practicable.
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12. ENGINEER agrees to perform the work as specified in Exhibit "A"
and all obligations under this Agreement at his cost including reimbursable
expenses and subcontract work plus a fixed fee in the following amounts.
Category of Work Fixed Fee
Inspection and Contract 15%
Administration
Direct labor rates, overhead and employee benefit percentages shall be as
set forth in Exhibit "B. " ENGINEER's actual costs, direct and indirect,
eligible for Federal participation in cost-plus-a-fixed-fee contracts shall be
allowable under the provisions of Subpart I-15.2, Federal Procurement
Regulations, Principles, and Procedures for Use in Cost Reimbursement Type
Supply and Research Contracts with Commercial Organizations, or State
procurement regulations accepted by FHWA.
13. CITIES agree to pay ENGINEER for services rendered under this
Agreement in accordance with Paragraph 14 below.
14. a. ENGINEER shall submit to CITIES during each month of the
term of this Agreement, a certified invoice for allowable costs incurred
in the performance of this Agreement plus a fixed fee of 15% of the costs
incurred over that period.
b. Promptly after receipt of each invoice, but in no event
later than thirty (30) days after this receipt and approval, CITIES shall
make payment thereon to ENGINEER.
15. ENGINEER agrees to indemnify and save harmless the CITIES, their
officers, and employees for any and all cali.ms and losses resulting or
accruing to CITIES or their officers and employees in connection with ENGINEER's
negligent performance of this Agreement.
16. All data prepared or obtained by ENGINEER under this Agreement
shall be made available, upon request, to CITIES without restriction or
limitation on their use.
17. ENGINEER shall not subcontract any portion of the work required
by this Agreement, except as expressly stated herein without prior approval
of CITIES and CalTrans.
18. ENGINEER shall ccxnply with all Federal, State and local laws and
ordinaces applicable to the work.
19. ENGINEER shall maintain complete and accurate records with
respect to costs incurred under this Agreement to include the records supporting
cost proposals used to enter into a contract with CITIES. All such records
shall be maintained on a generally accepted accounting basis and shall be
clearly identifiable. ENGINEER shall make available to the representatives
of CITIES, CalTrans, and FINA, or their appointees, during normal business
hours, all such bonds and records, and the right to examine and audit the
same, and to make transcripts therefrom as necesary, and the ENGINEER shall
allow inspection of all work data, documents, proceedings, and activities
related to the Agreement for a period of four (4) years from the date of
final payment under this Agreement. ENGINEER shall maintain records to show
actual time and allowable costs with respect to each task set forth in the
Exhibit "A" as required by CalTrans and FHDA,.
ENGINEER shall permit the authorized representative of CITIES, the
U.S. Department of Transportatoin and Comptroller General of the United States
to inspect and audit all data and records of ENGINEER relating to his
performance under the contract.
20. Reviews at appropriate stages during the work may be made by
CITIES, CalTrans, and FHWA-
f
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21. Non-solicitation Warranted. ENGINEER warants that he has not
erployed or retained any company or person, other than a bona fide employee
working solely for the consultant, to solicit or secure this Agreement, and
that he has not paid or agreed to pay any company or person, other than a bona
fide employee working solely for the consultant, any fee, commission,
percentage, brokerage fee, gifts, or any other consideration, contingent upon
or resulting from the award or making of this Agreement. For breach or
violation of this warranty, CITIES shall have the right to annul this Agreement
without liability or in its discretion to deduct from the contract price or
consideration, or likewise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee.
22. Conflict of Interest. Prohibited interests are as follows:
No officer, member or employee of CITIES during his tenure or one
year thereafter shall have any interest, direct or indirect, in this Agreement
or the proceeds thereof.
The parties hereto covenant and agree that, to their knowledge,
no member of the City Councils, officers or employees of CITIES has any'
interest, whether contractual, non-contractual, financial or otherwise, in
this transaction, or in business of the contracting party other than CITIES,
and that if any such interest caries to the knowledge of either party at any
time, a full and complete disclosure of all such information will be made in
writing to the other party or parties, even if such interest would not be
considered a conflict of interest under applicable laws. ENGINEER hereby
covenants that he has, at the time of the execution of this Agreement, no
interest, and that he shall not acquire any interest in the future, direct or
indirect, which would conflict in any manner or degree with the performance
of services, required to be performed pursuant to this Agreement. ENGINEER
further covenants that in the performance of this work, no person having any
such interest shall be employed.
23. Congressional Conflict of Interest. Interest of members of or
delegates to Congress shall be restricted as follows:
No member of or delegate to the Congress of the United States
nor any Resident Commissioner shall be admitted to any share or part of this
Agreement or to any benefit arising therefrom.
24. a. Compliance with Civil Rights Act. In connection with the
execution of this contract, ENGINEER shall not discriminate against any employee
or applicant for employment because of race, religion, color, sex or national
origin. ENGINEER shall take affirmative actions to insure that applicants
are employed and that employees are treated during their employment without
regard to their race, religion, color, sex or national origin. Such actions
shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
The applicable provisions of Executive Order 11246 relating
to Equal Employment Opportunity by this reference are incorporated herein and
made a part hereof. Wherever the word "contractor" appears in said Executive
Order, it shall man ENGINEER.
b. Non-discrimination Civil Rights Act of 1964. ENGINEER, with
regard to the work performed by it after award and prior to completion of the
contract work, will comply with the regulations of the Department of
Transportation relative to non-discrimination in Federally-assisted programs
of the Department of Transportation (49CFR21) .
c. Solicitations for Subcontracts, including Procurements of
Materials and Equipment. In all solicitation, either by competitive bidding
or negotiation, made by ENGINEER for work to be performed under a subcontract,
including procurement of materials or leases of equipment, each potential
subcontractor, supplier, or lessor shall be notified by ENGINEER of ENGINEER's
obligations under this contract and the regulations relative to non-discrimination
on the grounds of race, religion, color, sex or national origin.
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d. Informa_tion and Reports. ENGINEER will provide all information
and reports required by the CalTrans or FHWA regulations, or orders and
instructions issued pursuant thereto and will permit access to its books,
records, accounts, and other sources of information, and its facilities as may
be determined by CITIES, CalTrans, or FHWA to be pertinent to ascertain
compliance with such regulations, orders, and instructions. Where any
information required of an ENGINEER is in the exclusive possession of another
who fails or refuses to furnish this information ENGINEER shall so certify to
CITIES, CalTrans or FHWA as appropriate and shall set forth what efforts it
has made to obtain the information.
e. Sanctions for Non-capliance. In the event of ENGINEER's
non-compliance with the non-discrimination provisions of this contract, CITIES
shall impose such contract sanctions as CITIES, CalTrans or FHWA may determine
to be appropriate, including, but not limited to:
(1) Withholding of payments to ENGINEER under this contract
until ENGINEER complies; and/or
(2) Cancellation, termination, or suspension of the contract,
in whole or in part.
25. In the event that legal action is cannenced to enforce or declare
the rights created under this Agreement, the prevailing party shall be entitled
to an award of costs and reasonable attorney's fees in an amount to be
determined by the court.
26. This Agreement shall be binding on the successors and assigns of
theparties, but it shall not be assigned by ENGINEER without the prior
written consent of CITIES.
27. ENGINEER shall be an independent contractor, not an employee of
CITIES.
IN WITNESS WHEREOF, said parties have executed this Agreement the
date first hereinabove written.
CITY OF FOUNTAIN VALLEY HERMAN KIMMEL AND ASSOCIATES, INC.
a municipal corporation a California corporation
By ��--- By
Al Hollinden, Mayor rman K' P. esident
ATTEST: Address and Phone
4242 Campus Drive
45,ely�r�iMc(�-T�e/n'don,
Suite E-6
City Clerk Newport Beach, California 92660
(714) 546-9814
Address and Phone
10200 Slater Avenue
Fountain Valley, California 92708
(714) 963-8321
CITY OF HUNTINGTON BEACH
a municipal corporation
By
Ruth Bailey, Mayor Acting City Attorney
i
ATTEST:
By
Alicia Wentworth, City Clerk
Address and Phone
2000 Main Street
Huntington Beach, California 92648
(714) 536-5431
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CERTIFICATION OF CITY OF FOUNTAIN VALLEY
I HEREBY CERTIFY that I am the Mayor of the City of Fountain
Valley and that the consulting firm of HERMAN KIMMEL AND ASSOCIATES, INC.
or its representative has not been required, directly or indirectly, as
an express or implied condition in connection with obtaining or carrying
out this agreement to:
(a) Employ or retain, or agree to employ or retain, any firm or
person, or
(b) Pay, or agree to pay, to any firm, person, or organization,
any fee, contribution, donation, or consideration of any kind; except as
here expressly stated (if any) :
None
I acknowledge that this certificate is to be furnished to the
State of California, the Federal Highway Administration and U.S. Depart-
ment of Transportation in connection with this agreement involving parti-
cipation of federal-aid highway funds, and is subject to applicable state ,
and federal laws, both criminal and civil.
Date: October 7 , 1980
Al Hollinden, Mayor
City of Fountain Valley
ATTEST:
G
City C1 k
CERTIFICATION OF ENGINEER
I HEREBY CERTIFY that I am the President and duly authorized
representative of the firm of HERMAN KIMMEL AND ASSOCIATES, INC. whose address
is 4242 Campus Drive, Suite E-6, Newport Beach, California 92660, and that
neither I nor the above firm I herein represent has:
a. Employed or retained for a commission, percentage, brokerage,
contingent fee, or other consideration, any firm or person (other than a bona
fide employee working solely for me or the above consultant) to solicit or
secure this Agreement:
b. Agreed, as an expressed or implied condition for obtaining this
contract, to employ or retain the service of any firm or person in connection
with carrying out the Agreement; or
c. Paid, or agreed to pay, to any firm, organization or person (other
than a bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in connection
with, procuring or carrying out the Agreement; except as herein expressly
stated (if any) :
None
I acknowledge that this Certificate is to be furnished to the State
Department of Transportation in connection with this Agreement involving
participation of Federal-aid highway funds and is subject to applicable State
and Federal laws, both criminal and civil.
Date: _
(signature
CERTIFICATION OF CITY OF HUNrINGI`ON BEACH
I HEREBY CERTIFY that I am the Mayor of the City of Huntington Beach
and that the consulting firm of HERMAN KIMMEL AND ASSOCIATES, INC. or its
representative has not been required, directly or indirectly, as an express
or inplied condition in connection with obtaining or carrying out this
agreement to:
(a) Employ or retain, or agree to enplcy or retain, any firm or
person, or
(b) Pay, or agree to pay, to any fine, person, or organization, and
fee, contribution, donation, or consideration of any kind; except as here
expressly stated (if any) :
None
I acknowledge that this certificate is to be furnished to the State
of California, the Federal Highway Administration and U.S. Department of
Transportation in connection with this agreement involving participation of
Federal-aid highway funds, and is subject to applicable State and Federal
laws, both criminal and civil.
Date:
a7a-,il 7 I q$ ( Ruth iley, Mayor
City of Huntington Bea
ATTEST:
Alicia M. Wen worth, City Clerk
�NT,�y
• (CITY OF FOUNTAIN VALLEY
CIVIC CSNT1R - 10100 SLATIa AV=NOS - P.O. BOX $030.
FOUNTAIN VALLIT. CA 02709 (714) 983-6321
October 28, 1983
City of Huntington Beach
Alicia M. Wentworth, City Clerk
2000 Main Street
Huntington Beach, CA 92648
SUBJECT: Project No. 2760 , F.A.U. Traffic Signal
System on Brookhurst Street
Dear Mrs . Wentworth :
The City Council, at its meeting of October 11, 1983,
approved the subject project.
We are attaching three copies of the Contract. Please
sign and return two copies to this office after it is
executed by the City.
Your immediate attention to this request will be geatly
appreciated.
Very truly yours,
CITY OF FOUNTAIN VALLEY
K thy Atwood
Deputy City Clerk
KA: ld
Attachments-3
CC: Public Works Department
Finance Department
Business License
A
REQUES FOR CITY COUNCIL ACTION
Date September 27 , 1983
Submitted to: Honorable Mayor and City Council ITY Go��GIL'
BY G
Submitted by: Charles Thompson, City Administrator 4 pVED J IL l9
Prepared by: Paul E. Cook, Director of Public Works
Subject: Approval of a Contractor for the Constru do Tr c
Signal Modifications and Interconnect on roo st Street
from P.C.H. to Edinger Avenue; CC-500
Statement of Issue, Recommendation,Analysis, Funding Source, Alternative Actions, Attachments:
Statement of Issue:
The City Council has previously approved the solicitation of contractors
for the construction of traffic signal modifications and interconnect on
Brookhurst Street from P.C.H. to Edinger Avenue.
Recommendation:
Accept the proposal submitted by Perry Electric and authorize the Mayor
and City Clerk to execute the standard contractor agreement on behalf
of the City.
Analysis:
In order to effectively complete engineering construction in a timely
manner, it is recommended that a contractor be retained. The following
proposals were received:
Perry Electric $545 ,691
Smith Electric $578 ,578
Baxter-Griffin $666 , 845
Paul Gardner $668 , 961
Steiny & Company $674 , 777
Grissom & Johnson $712 , 880
The winning bid was approximately $54 ,000. 00 under the engineer' s estimate.
This project will be a joint venture with the City of Fountain Valley.
Funding Source:
Federal Aid Urban Funds = 860 of cost
City of Fountain Valley and Huntington Beach = 14% of cost
Alternative Action:
Reject all bids and request the City of Fountain Valley to readvertise.
PEC:KH: lw
1
PIO 4/81
8
REQUESI*OR CITY COUNCIL NCTION'
Date January 27 , 1983
Submitted to: Honorable Mayor and City Council
1 APPROVED BY CITY COUNCIL
Submitted by: C. W. Thompson, City Administrator -2 7
Prepared by: Paul E. Cook, Director of Public Works --------------�------------19�...
C.
Subject: Brookhurst Street FAU Interconnect Proj ct;��--"50ro• T— ------- I
--- CITY CLERK- i
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: )�/
STATEMENT OF ISSUE:
Plans, specifications and engineer ' s estimate have been prepared by the
consulting engineering firm of Herman Kimmel & Associates and have been
accepted by the California Department of Transportation.
RECOMMENDATION:
1 . That the City Council approve the plans, specifications and estimates.
2 . That the City Council authorize the City of Fountain Valley to advertise
for bids.
3 . That the City Council authorize the City of Fountain Valley to purchase
the controllers and cabinets as a separate item.
ANALYSIS :
The Cities of Huntington Beach and Fountain Valley have previously entered
into a cooperative agreement for the installation of two interconnected
traffic signal systems. These systems are to be implemented on Warner Avenue
from the Pacific Coast Highway to the Santa Ana River and on Brookhurst
Street from the Pacific Coast Highway to Edinger Avenue. These systems
will create a smooth flow of traffic along these two highways throughout
both jurisdictions.
The Brookhurst Street Interconnect project will provide the City with all
of the physical hardware and software necessary to run the interconnect
system. A master computer will be required in the future and should be
purchased at that time. Presently, said master computer is not part of the
project.
Although the City of Fountain Valley is the lead agency for this project,
Huntington Beach will be providing the licensed project engineer and the
electrical inspection. This measure is to be approved by the Fountain Valley
City Council on February 1 , 1983 . In addition, as part of this project,
controllers and cabinets will be purchased separately as approved by the
California Department of Transportation.
FUNDING SOURCE:
Federal Aid Urban Funds = 86% of project cost.
Cities of Fountain Valley & Huntington Beach = 14% of project cost.
CWT:PEC:KH: jy /
PIO 4/81
AGENDA ROUTING SLIP
INITIATING DEPARTMENT .Public worxs
SUBJECT Agreement Traffic Signal-Brookhurst Interconnect
AGENDA DEADLINE DATE 4/27/81
To Administratio
MEETING DATE 4/6/81
[ ] LEGAL DEPARTMENT WITH EXHIBITS
[ ] INITIATING DEPARTMENT- REVIEW/APPROVAL By:
Yes No
[ ] [ ] Ordinance [ ] Exhibits
[ 1 [ ] Resolution [ ] Exhibits
[X] [ ] Contract or Agreement [ ] Exhibits
Financial Impact Report - Unbudgeted items over$500 $
s Pe,
r"�
CAR
[ ] [ ] INSURANCE REQUIRED
,n.
[ ] [ ] BONDS REQUIRED /3
AM
[ ] [ ] RCA 91101 12J,
a
[ I ADMINISTRATION
[ ] CITY CLERK FOR AGENDA
COMMENTS: Please review this Agreement. It had been reviewed
previously, but documents had been lost by City of Westminster
torney' s office. Thanks
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9W REQUA FOR CITY COUNCI41ACTION
Submitted by Paul E. Cook, Director Department Public Works
Date Prepared March 20 , )g 81 Backup Material Attached xO Yes F1No
Subject Agreements for Brookhurst Street Cooperative F.A.U. Project.
City Administrator's Comments
APPROVED BY CITY COUNCIL
Approve as Recommended `_ q-t41
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions:
Statement of Issue:
Two Agreements need to be executed by the City in order to proceed with the project.
The first document is a cooperative Agreement between the City of Huntington Beach and
Fountain Valley. The second document is a Consultant's Agreement between the two cities
and the Consulting Engineering firm.
Recotmendation:
Authorize the Mayor and City Clerk to execute the Agreements on behalf of the City.
Analysis:
The Brockhurst Street Interconnect Traffic Signal System will extend from Bushard Street
to Edinger Avenue within the corporate boundaries of Fountain Valley and Huntington Beach.
This project to improve traffic safety and efficiency has been approved for financing
through the Federal Aid Urban (FAU) Program. The first Agreement will set forth the cxxx9i-
tions for preparation of plans, specifications and engineer's estimate and for sharing the
cost of construction.
The second agreement is required by the Federal Highway Administration (FHAR1) whenever a
Consulting Engineering firm is used for the design of an FAU project. Both agreements
have been reviewed by the City Attorney's office and found acceptable.
Alternative:
Do not authorize execution of the Agreement.
Funding Source:
The FAU Program will assume 86% of the total cost of the project including engineering
costs. The remaining 14% will be divided between Fountain Valley and Huntington Beach
in accordance with the terms of the first agreement. The City's portion of the notching
funds will be derived from Cos Tax Frauds. only engineering costs are expected to be
expended this fiscal year.
PEC:RRL:ek
EXHIBIT "A"
CONSTRUCTION OF A TRAFFIC SIGNAL INTERCONNECT
ON BROOKHURST STREET
FROM BUSHARD STREET TO EDINGER AVENUE
SCOPE OF SERVICES
Primary phases of work to complete the project include data collection,
analysis, submission of a report, and the P.S.&E.
1. Data Collection and Analysis: Traffic and street characteristics will be
collected from City files, field reviews, and traffic flaw observations.
2. System analysis will evaluate peak hour traffic flaws at existing signalized
intersections to determine minimum cycle lengths and splits to adequately
serve both Brookhurst Street and its intersecting streets.
3. Time-space diagrams will be prepared for morning, evening, and off-peak
traffic flaws on Brookhurst Street between Bushard Street and Edinger Avenue.
4. Noted observations of congestion and delays will be discussed. Probable
causes and corrective measures will be evaluated.
5. Accident collision diagrams will be analyzed to determine possible measures
to minimize future accident potential, as related to system implementation.
6. Advantages and disadvantages of an arterial coordinated traffic signal
system will be discussed. A written report will be prepared summarizing
the analysis, conclusions, and reccmie-ndations.
7. Plans and specifications will be submitted to all agencies involved for
review, after which all corrections will be made and final contract
package will be delivered to the lead agency.
8. All bids received by the agency, for construction of the project, will be
reviewed and recom-nendations regarding award will be made to the agency.
9. Construction contract inspection will include engineering analysis of
operational conformance to contract plans, and signal turn-on.
10. -Develop and initiate programming for recommended master controller to
operate basic system. In conjunction with programming, each intersection
controller will be precisely timed. City personnel will be involved with
timing to the extent of receiving training.
11. All documentation collected, analysis data prepared, etc. , will be
submitted to the Cities for future reference. A final report will be
prepared to fulfill Federal requirements.
12. System operation will be continuously reviewed, City personnel trained,
and the system adjusted, as necessary, for one year after construction
completion and acceptance.
13. Prepare the final report as required to ccarply with Caltrans and FHWA
guidelines.
EXHIBIT "B"
CONSTRUCTION OF THE BROOKHURST STREET
INTERCONNECTED TRAFFIC SIGNAL SYSTEM
EDINGER AVENUE (CITY OF FOUNTAIN VALLEY)
TO BUSHARD STREET (CITY OF HUNTINGTON BEACH)
FAU PROJECT NO. M-6224
JUSTIFICATION OF FEE PROPOSAL
1. DIRECT SALARIES Hours Rate Amount
Task I - "Data Collection &
Analysis"
Principal Engineer 2 $21.00 $ 42
Project Engineer 4 17.70 71
Senior Engineer 20 14.50 290
Senior Technician 10 11.80 118
Junior Engineer 80 9.70 776
Clerical 8 8.00 64
Subtotal $1,361
Task II - "Plans, Specifications
& Estimate"
Principal Engineer 10 $21.00 $ 210
Project Engineer 36 17.70 638
Senior Engineer 80 14.50 1,160
Senior Technician 240 11.80 2,832
Junior Engineer 120 9.70 1,164
Clerical 14.5 8.00 116
Subtotal $6,120
Task III - "Construction Contract
Award"
Principal Engineer - $21.00 $ -
Project Engineer - 17.70 -
Senior Engineer - 14.50 -
Senior Technician - 11.80 -
Junior Engineer - 9.70 -
Clerical - 8.00 -
Subtotal $ N.0
- 2 -
Exhibit "B" - Continued
Direct Salaries - Continued Hours Rate Amount
Task IV - "Construction Engine-
ering"
Principal Engineer 2 $21.00 $ 42
Project Engineer 10 17.70 177
Senior Engineer 40 14.50 580
Senior Technician 44 11.80 519
Junior Engineer 40 9.70 388
Clerical 8 8.00 64
Subtotal $1,770
Task V - "Master Controller &
Intersection Program-
ming"
Principal Engineer 1 $21.00 $ 21
Project Engineer 2 17.70 35
Senior Engineer 20 14.50 290
Senior Technician 20 11.80 236
Junior Engineer 30 9.70 291
Clerical 1.5 8.00 12
Subtotal $ 885
Task VI - "Study Documenta-
tion"
Principal Engineer 1 $21.00 $ 21
Project Engineer 2 17.70 35
Senior Engineer 10 14.50 145
Senior Technician 9 11.80 106
Junior Engineer 20 9.70 194
Clerical 1 8.00 8
Subtotal $ 509
TOTAL $10,645
- 3 -
Exhibit "B" - Continued
2. DIRECT COSTS
(Included in Overhead Rate)
3. SUMMARY
Direct Salaries (Tasks I-VI) $ 10,645
Overhead @ 156% 16,606
Direct Costs ( Included in Overhead) -
Subtotal $ 27,251
Fixed Fee @ 15% 4,088
TOTAL $ 31,339
APPENDIX "B"
OVERHEAD ANALYSIS
HERMAN KIMMEL & ASSOCIATES, INC .
FISCAL YEAR ENDING MARCH 31, 1979
Direct Labor Percent
Overhead 100
Indirect Salaries 49
Payroll Burden 33
Professional & Consultant Fees 12
Communications 4
Occupancy 12
Supplies 5
Business Insurance 5
External Relations 6
Reproduction 1
Travel & Subsistence 1
Auto Expense 16
Data Processing 5
Depreciation 4
Taxes & Licenses 1
Miscellaneous 2
Overhead Total 156