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Geoscience Support Services Incorporated - 2014-05-19
CONTRACTS SUBMITTAL TO OFFICE To: JOAN FLYNN, City Clerk Name of Contractor: Geoscience 4` Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake — Huntingtorentral Park Provide preliminary design services for Water Well #1 Amount of Contract: $9,195 °® Copy of contract distributed to: The original insurance c rtificate/waiver distributed to Risk Management Initiating Dept. [� Jt' � D�Uat�1�v Ij Finance Dept. C ORIGINAL bonds sent to Treasurer ❑ Sandie Frakes, ext 5249 Name/Extension City Attorney's Office Date: 5/19/14 �L6U (_ 0c,1-ems G:AttyMisc/Contract Forms/City Clerk Transmittal 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND GEOSCIENCE SUPPORT SERVICES INCORPORATED FOR PRELIMINARY DESIGN REPORT FOR GROUND WATER EXTRACTION WELL Table of Contents Scopeof Services.....................................................................................................I City Staff Assistance................................................................................................2 Term; Time of Performance.....................................................................................2 Compensation..........................................................................................................2 ExtraWork...............................................................................................................2 Methodof Payment..................................................................................................3 Disposition of Plans, Estimates and Other Documents...........................................3 HoldHarmless........................................................................................................3 Professional Liability Insurance.............................................................................4 Certificate of Insurance............................................................................................5 Independent Contractor............................................................................................6 Termination of Agreement.......................................................................................6 Assignment and Delegation......................................................................................6 Copyrights/Patents...................................................................................................7 City Employees and Officials..................................................................................7 Notices.........................................................................................7 Consent....................................................................................................................8 Modification.............................................................................................................8 SectionHeadings.....................................................................................................8 Interpretation of this Agreement..............................................................................8 DuplicateOriginal....................................................................................................9 Immigration...............................................................................................................9 Legal Services Subcontracting Prohibited................................................................9 Attorney's Fees..........................................................................................................10 Survival.....................................................................................................................10 GoverningLaw.........................................................................................................10 Signatories.................................................................................................................10 Entirety......................................................................................................................10 Effective Date............................................................................... I I PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND GEOSCIENCE SUPPORT SERVICES INCORPORATED FOR PRELIMINARY DESIGN REPORT FOR GROUND WATER EXTRACTION WELL THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and GEOSCIENCE SUPPORT SERVICES INCORPORATED, a California corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to PROVIDE PRELIMINARY DESIGN REPORT FOR GROUND WATER EXTRACTION WELL; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Dennis Williams who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. agree/surfnet/professionalsvcsto $49 10/12 1 of 11 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on a , 201A- (the "Commencement Date"). This Agreement. shall automatically terminate three (3) years from the Commencement Date, unless extended or. sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 1 year from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed nine thousand one hundred and ninety-five Dollars ($9,195) 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such agree/surfnet/professional sves to $49 10/12 2of11 work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are agree/surfnet/professional svcs to $49 10/12 3 of 11 applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to agree/surfnet/professionalsvcsto $49 10/12 4 of 11 forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the 11 original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. agree/surfnet/professionalsvesto $49 10/12 5 of 11 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. agree/surfnet/professional svcs to $49 10/12 6of11 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove),or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified, below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: Jay Kleinheinz 2000 Main Street Huntington Beach, CA 92648 TO CONSULTANT: Geoscience Support Services Inc. PO Box 220 Claremont, CA 91711 agree/surfnet/professional svcs to $49 10/12 7 of 11 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive . phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as agree/surfnet/professional svcs to $49 10/12 8 of 11 to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services,, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understandsthat pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. agree/surfnet/professionalsvcsto $49 10/12 9 of 11 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this agree/surfnet/professional Svcs to $49 10/12 10 of 11 Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DA' This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, Geosciences Support Services, Inc. COMPANY NAME By: / // ,�dr�?t .s /� 6 C ! ceacs print name ITS: (circle one) Chairm wide ice President AND CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Piihl i r Works, PDirector/Chief (Pursuant To HBMC §3.03.100) APPROVED AS TO FORM: r ° d City Attorney Date 14 ' l� print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary — Treasurer agree/surfiiet/professional sves to $49 10/12 1 11 of 11 EXu��T GEOSCIENCE March 31, 2014 Mr. Jay Kleinheinz Utilities Supervisor City of Huntington Beach 19021 Huntington Street Huntington Beach, CA 92648 Subject: Proposal to Provide Professional Services Related to Preparation of a Preliminary Design Report for One New Well for the City of Huntington Beach Dear Jay: At your request, we are pleased to provide the City of Huntington Beach with this proposal to provide professional geohydrologic services to prepare a preliminary design report (PDR) for one new ground water extraetion well. Our detailed seepe of work 2S as fn_I'(_41A.1Sg 1.1 Preliminary Well Design Report In preparation of the PDR, GEOSCIENCE will issue a data request to the City in order to obtain relevant geohydrologic data and other available background information regarding,the well site and nearby City wells. GEOSCIENCE will augment this data with its in-house library of geohydrologic data and reports. This data will include, but is not necessarily limited to: - Location and construction details for all existing wells in the vicinity of the proposed production well; - Lithologlc and geophysical logs from existing wells and any other exploratory boreholes that have been drilled in the area of the well site; - All relevant pumping and aquifer test data, including well performance characteristics; Historical ground water elevation data; Ground water production history; - Ground water quality Information (depth -specific, if available); Locations of utilities such as water transmission lines and hydrants, gas transmission lines, sewer lines and manholes, and storm drains. GEOSCIENCE SUPPORT SERVICES iNC_ORPORATED Ground Waler Resources Development -P.O. Box 220, Claremont, CA 91711 T:909-451-6650 f:909-451-6638 Proposal to Provide Professional Services Related to Preparation of a Preliminary Design Report for One New Well for the City of Huntington Beach 31-Mar-14 GEOSCIENCE will visit the drilling location to identify and assess any logistical issues that may need to be addressed. Potential issues include site access, available space for drilling, overhead obstructions, above ground and underground utilities, location of water source, potential discharge options, noise constraints, nearby inactive wells, and potential permitting concerns. A planning -level cost estimate of contractor costs for the drilling, construction, development, and testing of the proposed production well will be prepared based on local conditions and recent Contractor cost estimates for similar projects. Design preferences of the City will be incorporated into the preliminary well design as required. The PDR will summarize the evaluation of the well site and will include expected ground water quality, ground water levels, production potential, well interference, construction logistics and conflicts, and appropriate CDPH separation distances from existing utilities infrastructure. The report will also include a preliminary design for the production well, a basis of design, a planning -level estimate of contractor costs, and preliminary design drawings. At a minimum, the PDR will include the following details: - Expected geohydrologic conditions and impact on drilling; - Recommended well drilling method; - Expected depth and diameter of the well; - Recommended casing materials & dimensions; - Depth of screened intervals; - Filter pack gradation; - Well appurtenances (i.e., sounding, gravel feed tube, camera tube design); - Site access considerations; - Construction site layouts; - Discharge considerations; - Sequence of drilling operation; - Noise abatement measures to be taken during drilling; - Destruction of existing well(s); and - Engineer's estimates. GEOSCIENCE will submit an electronic copy of the PDR to the City at the 100% DRAFT stage for review and comment. Upon incorporation of comments, GEOSCIENCE will submit an electronic copy of the 100% FINAL PDR in addition to three (3) bound hard copies. Our cost proposal for this scope of work is $9,195 as detailed in the attached table. Thank you for the opportunity to submit this proposal. Should you have any questions, please do not hesitate to call me at (909) 451-6650. Sincerely, Dennis E. Williams, Ph.D. President Encl. GEOSCIENCE Support Services, Inc. City of Huntington Beach City of Huntington aeach Table 1 - Cast Proposal to Provr de Professional Services Related to Preparation of a Preliminary Design Report for One New Well forthe City of Huntington Beach Principal Senior Project staff Technical Reimbursable Hydrologist Geohydrolo st GWeohydrologist Geohydrologist Illustrator clerical Labor Expenses' Total 1,0 PRELIMINARY DESIGN REPORT Prepare a Preliminary Well Design Report (?DR) Inclusive Of Field Reconnaissance of Site, PreliminaryWell Design, Engineer's Estimate, 11 Expected Geohydrologlc Conditions, Drilling Logistics, Discharge Considerations, Noise 1 Abatement, etc. {assumes electronic copy of 100%DRAFTverslon and three (31 bound chard INALverslon) TOTAL HOURS AND COST: 1 Notes: x Reimbursable expenses includes report reproduction, mailing charges, and mileage. 31-Mar•14 12 1 f 16 P 24 1 6 1 1 f I$ 8,945 1$ 254' $ 9,195 I I I I'll 1 24 1 6 1 1 11$ 8,945 II $ . z5D 11 $ 9,19s Page I Of 1 GEDSCIENCE Support Services, Inc. Preliminary Design Services — Huntington Beach Groundwater Extraction Well Scope of Work Consultant will prepare professional goehydrologic services to prepare a preliminary design report for one new ground water extraction well to be located on the current site of Huntington Beach Groundwater Well #1. The preliminary design report will provide the following: • Expected geohydrologic conditions and impact on drilling; • Recommended well drilling depth; • Expected depth and diameter of the well; • Depth of screened intervals; • Filter pack gradation; • Well appurtenances (i.e. sounding, gravel feed tube, camera tube design); • Site access considerations; • Construction site layouts; • Discharge considerations; • Sequence of drilling operations; • Noise abatement measures to be taken during drilling; • Destruction of existing well, and • Engineer's estimates EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: qty of Huntington Beech Table 1 Cost Proposal to provide Professional Servlces Related to Preparation of a Preliminary Desian Reoert for One New well far the Mt r,f uu..et,.et,... o—u Total can Printlpol senior ask Desgi ion Hydrologist Goohydrologla Proiact Staff - Technlcai GaohydrolpgiSt Gmhydrob8ist Illustrator gerical Caber' aetmbugable Ekpenaess N0Y Race: '•:>$280 ;�-.5795 ^.• ,5360;; 2,s 'y5125`:= .. �;;$330 ,.. ::. :$9S if PREUMINART DESIGN REPORT Propane a PWimirary Well Design Rapon (PDR) IncluSWe of fleid Reconnaissance of Site, Preliminary won DaIgn, Engineers Estimate, 1.1 Enpeaed Ge0hydrolog4c Conditions, Drilling Logistics, Discharge Consideratbns, noise Abatement, etc. (assumes electronic copy of 1 u 16 24 6 1 S 9,945 S 250 S 9,195 100%DRAFT -ISlon and three (31 bound hard TOTAL HOURS AND COST: 1 12 is 24 6 1 S 8,945 S 2S0 S 9,199 c R4lmbum"s aspinses Includes rapes repraduRlen, mailing chases. and mileage. B. Travel Charges for time during travel are not reimbursable. C. Billin 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has, comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 1 Exhibit B E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this . Agreement. 2 Exhibit B EXHIBIT "B" Payment Schedule (Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2.. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work -or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B ATE (MMIDDffn CERTIFICATE OF LIABILITY INSURANCE h05/13/2014 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. — -- IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER N Perla B. Castaneda Pena B. Castaneda Agency PHONE fi26-839.1047 ALA, No:626 $99-3477 18784 Amar Rd. EAODR�Ess: peda.castaneda.j5am@statefamn.com o Walnut, CA 9i789 PRooucER 75-1385 INSURERS AFFORDING COVERAGE NAIL k INSURED I INSURER A: State Farm Mutual Automobile insurance Company 1 26178 Geo Science Support Services, INC P 0 Box 220 Claremont, CA 91711-0220 F ncarr�ir.xrc ur ueta¢o. - � - — RFVIC1rmN [sttIMP1FR� THISISTO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VNTH RESPECT TO WHICH THIS CERTIFICATE MAY 13E ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDRIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IFISR LTR TYPE OF INSURANCE - DL SUER POUCY NUMBER MM1UCY 00 EFF MMIDO CY t� - LIMITS GENERAL LIABILITY COMMERCIAL GENERAL UABILITY CLAIMS414ADE OCCUR _ (�� A F iyL 1 iiO EACH OCCURRENCE $ PREMISES JESocamence $ MEn EXP (Rrry one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE S GEWL AGGREGATE UMITAPPUIES PER: POLICY I I PRO• LOC PRODUCTS-COMP10P AGO 5 $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED UTOS A NONALIT O AUTOS 390 4569 F22 75C 116 0863 E22 75V 301 1288 D29 76J 336 8368 C29 75E 356 4991 D03 75E 1212212013 06122/2014 04/2912014 03/2912014 04M312014 08/22112014 1112212014 10/2912014 09/29/2014 1010312014 COMBINED SINGLE UMiT (Es accident) S BODILY INJURY (Perperson) $ 2,000,000 BODILY INJURY (Peraccideot) $ 2,000,000 X X PROPERTY DAMAGE {Per accident} $ 2,000,000 � UMBRELLALIAB EXCESS UAB OCCUR CLAIMS•MADE EACH OCCURRENCE $ ❑ AGGREGATE S DEDUCTIBLE RETENTIONTOR� S $ $ WORKERS COMPENSATION AND EMPLOYERS LIABILITY ANY PROPRIE70R(PARTNER/EXECUT(VE rY--rN'I OFFICERNMEMBER EXCLUDED? E (!Mandatory In NH) Ir yes, describe under NIA - WC STATU. OTHER EL. EACH ACCIDENT S E.L. DISEASE -EA EMPLOYE $ E.LDISEASE- POUCYLIMIT $ a DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, H more apace is required; The certificate holder is included as additional Insured. City of Huntington Beach Attn: Jay Kleinheinz 2000 Main Street Huntington Beach, Ca 92648 ACORD 25 (2009109) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. - AUTHORIZED 01988- 2009 ACORD CORPORATION. Ail rights reserved. The ACORD name and logo are registered marks of ACORD 1001486 132849.4 02-11-201 Client#: 1148802 GEOSCSUP ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 5/13/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANDTHECERTIFICATE HOLDER. — _-- IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the, certificate holder in lieu of such endorsement(s). PRODUCER CONNAME: Deborah Baker USI Insurance Services, No. CA PHONE 530-802-0336 FAx A/C, No, Ext : A/C, No): PO Box 1106 E-MAIL ADDREs: debi.cabell@usi.biz Grass Valley, CA 95945 530-$OZ-0336 INSURER(S) AFFORDING COVERAGE NAIC # Peerless Insurance Com an INSURER A: p y 24198 INSURED INsuRER6: National Union Fire Ins Pittsbu 19445 GEOSCIENCE Support Services, Inc. INSURER C, Valley Forge Insurance Company 20508 P.O. Box 220 INSURER D Natl Union Fire Ins. Co of Pitt 19445 Claremont, CA 91711 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. t TRR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMIDDLSUBR DY� MMLIDIDY EXP .. LIMITS A GENERAL LIABILITY X CBP9557285 2J07/2014 02J07/2015 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $1,000,000 _ GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OPAGG $2,000,000 POLICY X PECOT- El LOC ,erg ., .• •,;{�'Vf`-ws $ AUTOMOBILE LIABILITY ' _ COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY Per ) ( Person $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS y- �'�-` "'1" ; . Ia,.:�.e.v +ram.;-},'r ' #} i J jN_ BODILY INJURY (Per accident) $ NON -OWNED HIRED AUTOS AUTOS PPerOaoadentDAMAGE $ B UMBRELLA LIAB X OCCUR BE015271435 2J07/2014 02J07/2015 EACH OCCURRENCE s8,000,000 AGGREGATE s8,000,000 X EXCESS LIAB CLAIMS -MADE DED I X RETENTION $10000 $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE - -- OFFICER/MEMBER EXCLUDED? NJ N I A X WC430651559 5/01/2014 05/011201 X WCSTATU- OTH- E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 D Errors & Omission PGIARK0368000 4/13/2014 0411312015 2,000,000 Each Claim & Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Certificate Holder is Additional Insured per attached endorsement City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 Of 1 #S12482534/M12440329 The ACORD name and logo are registered marks of ACORD DLCJQ This page has been left blank intentionally: POLICY NO: CBP9557255 THIS E DORSE DENT CHANGES THE POUG`t`. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENEPAL LIABILITY COVERAGE PART SECTION I — COVERAGES COVER. -AGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY 2. Exclusions Item 2.g. 2) is replaced with the following: 2_g. 2) A watercraft you do not own that is: a) less than 50 feet long,- and b) Not being used to carry persons or property for a charge. item 2.g. 6) is added: 6) An aircralft in which you have no ownership interest and that you have chart; rcd with crew. Thee last paragraph of 2. Exclusions is replaced with the following: Exclusions c. through n. do not apply to damage by fire, explosion, sprinkler leakage, or lightning to premises while rented to you, temporarily occupied by you with the permission of the owner, or managed by you tinder a written agreement with the owner. A separate limit of insurance applies to this coverage as described in'. Section III — Limits of lnsu€ance. SECTION I — COVEPAGES COVERAGE C. MEDICAL PAYMENTS If Medical Pa ,dents CoverpO�e is provided under this poli�a, the following is changes: 3. Limits The medical expense limit provided by this policy shall be the greater o: a u10,O 0; or b. The amount shown in the declarations. C overage C. Medical Payments is primary and not contributing with any tither insurance, even if that other insurance is also primary. The following is added: COVERAGE D. PRODUCT RECALL NOTIFICATION EXPENSES Insuring, Agreement We will pay 'product recall notification expenses" incurred by you for the withdrawal of your products, provided that: a. Such withdrawal is required because of a determination by you during the policy period, that the use or consumption of your products could result in "bodily injury" or `property damage`; and b. The `preduci recall notification expenses" are incurred and reported to us during the policy period. The most we vvill pay for "product recall notifiication expenses' during the policy period is $100,000. SUPPLEMENTARY PAYMENTS — COVERAGES A AND E Item b. and d. are replaced with: b. i he cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle tc which the Bodily Injury Liability Coverage applies. We do not have t0 fumish these bonds. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense. of the claim or `suit" including actual loss of earnings up to $500 a day because of time oft frorn work. Includes copyrighted material of Insurance Services Woes inc., with its permission. GECG 602 (01111) Page 1 of SECTION II — WHO IS AN INSURED Item 4, is replaced with: 4. Any subsidiaries, companies, corporations, r!rms, or organizations you acquire or form during the policy period over which you maintain a controlling interest of greater than 50% of the stock or assets, will qualify as a flamed Insured if: ar you haVa the responsibility of placina insurance for such entity; and b) coverage for the entity is not otherwise more specifically provided; and c) the entity is incorporated or organized under the laws of the United States of America, However; coverage under this provision does not apply to "bodily injury' or 'properly damage' that, occurred before you acquired or formed the entity, or "personal injury" or "advertising injury" arising our of an offanse committed before you acquired or formed the entity. Coverage under this.provision is afforded only until the end of the policy period, cr tie twelve (12) month anniversary of the policy inception date whichever is earlier. SECTION III — sUTA TS OF INSURANCE Paragraph 2 is amended io include: The General Aggregate Limit of Insurance applies separately to each "location owned by you, rented to you, or occupied by you with the permission of the owner. paragraph 6. is replaced with the foflowing: 6. Subject to 6. above, the ,Fire Damage Limit is the most we wjdl pay under Coverage A for damages because of "propeity damage' ,w pramises while rented to you, temporarily occupied by you with permission of the owner, or managed by you under a written agreement with the owner, arising out of any one fire, explosion or sprinkler leakage incident. The Firc-Damage Limit provided by this policy shall be the greater of: a.500,000; or b. The amount shown in the Declarations, SECTION IV — Ct3MMER.CGAIL GENEPAL UABLITY CONDITIONS Item 2. a, is reoiaced with: 2. Duties In The; Event of Occurrence, Offense, Claire or Solt a. You must promptly notify us, Your duty to promptly notify us Is etfeative when any of your executive officers, partners, members, or leaai representatives is aw rare of the "occurrence offense, claim, or "suit 4vrrcy,viedge of an "occurrence", offense, claim or "suit' by other employee(s) does not imply you also have such knowledge. To the extent possible, notice to us should include: 1) How, when and where the "occurrence" or offense took place; 2) The names and addresses of any injured persons and witnesses; and 3) The nature and location of any injury or damage arising out of the 'occurrence", offense, claim or s U it'. Item 4. b. ;) d; is replaced with: b. Excess Insurance 1) a1 Thai is Fire, Explosion or Sprinkler .Leakage insurance for premises while rented to you, temporarily occupied by you with permission of the owner, or managed by you under a written agreement with the owner; or Item 6. is amended to include: 6. RapreseMi tions d. if you unintentionally fail to disclose any hazards existing at the inception date of your policy, we will not deny coverage under this Coverage Far because of such failure. However, this provision does not affect' your right to collect additional premium or exercise our right of cancellation or non -renewal. Inchides copyrighted material of insurance., Services Offices Incwith its permission. GI=C>j 6tlt t31i�t 1} Page 2 of Item &. is replaced with: n. Transfer of Rights Of Recovery Agair:st Others To Us a. if the insured has rights to recover all or part of any payment we have made under this Coverage Par, thane rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring suit or transfer those rights to us and help us enforce them. b. if required by a written `insured contract', we waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of your ongoing operations or `your work" done under that written "insured contract' for that person or organization and included in the .products -completed operations hazard": ite , 10. and Fem 11. are added: 10. Canceliailon Concation If we cancel this policy for any reason other than nonpayment of premium we will mail or deliver wri-ter, notice of cancellation to the first `tamed Insured at leas 60 days prior to the effective date of cancellation. 11, Lbenalizefion If we adopt a change in our forms or rules Which would broaden your coverage 'without an extra charge, the broader coverage will apply to this policy. This extension is effamive upon the approval of such broader coverage in your state. SECTION it — DEFINITIONS The follmving de�initions are added or changed: S. 'Insured contract" a. is changed to: a. A. contract for a lease of premises. However, that portion of the contract for a lease of premises that ir�emnir;es any person or organization for damage by fire, explosion or sprinkler leakage to premises While rented to you, or temporarily occupied by you with permission of the owner, or managed by you under a written agreement with the owner is not an 'insured coot; act". 23 and 24 are added: 23. 'Location" means premises invohring the same or connecting lots, or premises whose connection is interrupted only by a street. roadway, wataiway or right-of-way of a railroad. r 2A "Product recall notmcation expenses" means the reasonable additional expenses (including, but not limited to, cost of corrasponidence, newspaper and magazine advertising, radio or television announcements and transportation cos), necessarily incurred in arranging for the return of products, but excluding costs of tine: replacernent products and the cash value of the damaged products. The following Provisions are also added to this Coverage Part: A. ADDMI ONAL INSURE �S — oY CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under SECTION 11 — WHO 1S AN INSURED is ,emended to include as an insured any parson or organization when you end such person or organization have agreed in writing in e. contract, agreement or permit that such person or organization be added as an additional insured on your policy to provide insurance such as is -afforded under this Coverage Part Such person or organization is not. entitled to any notices that we are required to send to the Named Insured and is an additional insured only with respect to liability arising out of: a. Your ongoing operations perormed for that person or organization; or b. Premises or facilities owned or Used by you, VVlth respect to provision 1.a, above, a person's or organization's'satus as an insured under this. endorsement ends when your operations for that person or organization are completed. W.1h respect to provision 1.b. above, a person's or organization's status as an insured under this. endorsement ends when their contract or agreement with you for such premises or facilities ends. includes coo nahted material of insurance semces offices Inc-, t:tth its permission: GECG 602 (01/11-) Page 3 of 4 2. iris endorsement provision A does not apply: a. Unless the written contract or agreement has been executed, or permit has been issued, prior to the "bodily injury", "property damage or "personal and advertising injury"; b. To "bodily injury" or 'property damage' occurring after. (1) ",il work, including materials, parts or equipment furnished in connection with such work, in the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insurad(s) at the site of the covered operations has been completed; or (2) That portion of 'your work" out of which the injury or damage arises has beer, put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project; c l o the rendering of or failure to render arry professional services including, but not limited to, any professional architectural, engineering or surveying services such as: (1 ) T he preparing, approving, or failing to prepare or appruve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; and (2) Supervisory. inspection, architectural or engineering activities; d. To `bodily injury', "property damage" or 'personal and advertising injury' arising out of any act, error or Omission that results from the additional insured's sole negligence or wrongdoing; e. To any person or organization 'included as an insured under provision S. of this endorsement f. To any person or organization specifically designated an additional insured for ongoing operations by a separate ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS endorsement' issued by us and made a part of -this policy. B. ADDITIONAL INSURED -- VENDC S Paragraph 2. under SECTION ti - WHO iS AN lNSURED is amended to include as an insured any person or organization (referred io below as "vendor") with whom you agreed, in a written contract or agreement to provide insurance such as is afforded under this policy, but oniy with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendors business, subject to the following additional exclusions: 1. The insurance afforded the vendor does not apply to: a. `Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to iiabilry for damages that the vendor would have in the absence of the contract or agreement; b. Any express warranty unauthorized by you; c. Any physical or cnemical change in the product made intentionally by the vendor; d. Repackaging, finless unpacked solely for tte purpose of inspection, demonstration, testing. or substiturion of parts under instructions from the manufacturer, and then repackaged in the original container; e. Any failure to maize such inspections, adjustments, tests or servicing as the vendor has agreed to make or norrnal4y undertakes %o make in the course of business, in conneciion with the distribution or sale of the products; f. Demonstration, installation; servicing or repair operations, except such operations performed at the endor's premises in connection with the sale of the product; g, Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, par or ingredient of any other thing or substance by or for the vendor, or h. To "bodily Injury' or "property damage" arising out of any act, error or omission that results from the additional insured's sole negligence or wrongdoing, 2. This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. Includes copyrighted material of insurance Services Offices Inc., tivRh its permission. GECG 602 (01l1 f Page 4 of 4, oF��tiiItJATp BCITY OF • � F9 Professional Service Approval For ., Date: 4/17/2014 Project Manager: Jay Kleinheinz Requested by Name if different from Project Manager: Department: Public Works RECEIVED APR 21 2014 Finance Department PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: Geoscience 2) Contract Number: PWK (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $9,195 Account number Contractual Dollar Amount Business unit. object # Year I (estimate) Year 2 (estimate) Year 3(estimate) 50685803.69365 $9,195 $ $ 4) Is this contract less than $50,000? ® Yes ❑ No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 6) Is this contract over $100,000? ❑ Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ❑ Yes ® No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. Fiscal Serves ag rchasing) Date BucTget Manager pproval Signature {-a2 irector of finance (or designee) Signature 4tla�lq Date �f12- Y // 'v, Date professional service approval form - part ii-well Ldocx REV: December /2013 CITY OF HUNTINGTON BEACH Professional Service Approval Form RECEIVED PART APR 0 3 2014 Date: 4/2/2014 Project Manager Name: Jay Kleinheinz Finance Department Requested by Name if different from Project Manager: Department: Public Works PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: To provide preliminary design services for Water Well #1 2) Estimated cost of the services being sought: $ 10,000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Check below how the services will be obtained: ❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized. ® MC 3.03.08 — Contract Limits of $30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Council? If the ans his questio is "No," the contract will require approval from the City Council.) �® Yes7 ❑ No Fiscal y-z_KK nature (Purchasing Approval) Dafte 6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object # Year 1(estimate) Year 2 (estimate) Year 3(estimate) 50685803.69365 $10, 000 $ $ $ $ $ ov Budget A 9 pE� s* nager's Signature APPROVED 1/I" DrENI City Manager's Signature Date41ZA6 '' 6' ate Date Date Date professional service approval form - well 1.docx REV: December /2013 ` Attachment # 3 CITY OF HUNTINGTON.BEACH,.., PROFESSIONAL SERVICES LISTING FISCAL .YEA R. 2013114 . Public W.arks Division/Fund:. Description Amount. ; Ertgineering/Development-100 Development processing, inspection, special services, parcel review, EIR review, infrastructure funding study 3155,700. General Services-100 Ins ectionlTesti Services `$20,000 Maintenance Operations- 100 Consulting arborist, tree surveys, litigation reports, streets surveys, special reports, safetylspecial training $15,000' Transportation Management-1 00 Traffic studies, minor design, plan check, special studies $10,000 Traffic Impact ROJ6 Traffic studies, minor design, an check, s ecial studies •$180,000 Gas Tax 207) Construction management, inspection, testing, project design $200,000 Water Service Fund {506 Project design, construction management, inspection, testin $899,200 Sewer Service Fund (511) Project design, construction management, inspection, testing $125,000 Grants & Restricted Funds Pro ect design. construction mane em�pection, testing $408,000 Total Professional Services g. r 2,012;9110 Avail Balance 1,593,306 Amount Requested Vendor..Requester Date 10,000,00 Moffatt & Nichol Ken Dills 12/11/2013 75,000.00 City of Irvine Todd Brouss€ 11119/2013 120,000.00 Associated Lab Derek Smith 7/24/2013 200,000.00 Pacific Advanoed Civil Enghm 12/11/2013 5,400.00 Go Live Technol, Ken Dills 3111 /2014 9,195.00 Geosclence Jay_Kteinheln 4/12/20141 City of Huntington Beach FY 13/14 Funds Available by Business Unit Report 4/23/2014 Object FY 13/14 FY 13/14 FY 13114 FY 13/14 Account Revised Actual Encumbrance Available 50685803 - Water Production 51000- PERSONAL SERVICES 1,272,344.53 665,233.25 607,111.28 61200 - Electricity 549,482.00 168,603.44 306,396.56 74,482.00 61300 - Natural Gas 832,277.26 244,541.22 217,500.04 370,236.00 61000 - Utilities 1,381,759.26 413,144.66 523,896.60 444,718.00 62100- Purchased Water MWDOC 8,452,167.00 4,884,600.79 6,615,399.21 -3,047,833.00 62200 - Purchased Water OCWD 5,815,320.00 455,001.60 0.00 5,360,318.40 62000 - Purchased Water 14,267,487.00 5,339,602.39 6,615,399.21 2,312,485.40 63075 - Furniture Non -Capital 1,500.00 1,500.00 63230 - Software 5,000.00 5,000.00 63225 - Computer Supplies 5,000.00 5,000.00 63545 - Other Fuel 6,000.00 6,000.00 63445 - Fuel 6,000.00 6,000.00 64015 - Hazmat 3,000.00 2,853.83 146.17 64000 - Safety Supplies 3,000.00 2,853.83 146.17 64165 - Clothing/Uniforms 10,450.00 3,396.01 1,760.39 5,293.60 64255 - Shop Equipment Operating 25,000.00 24,000.91 0.00 999.09 64305 - Chemicals 186,499.00 54,921.78 64405 - Books/ Subscriptions 0.00 64485 - Dues and Memberships 500.00 50.00 64500 - Certification 2,435.00 520.00 68500 - Conferences and Training 69315 - Prof Svcs - Information Svcs 69365 - Other Professional Services 69300 - Professional Services 70200 - Equipment Rental 70000 - Rental Expense 78200 - Auto Allowance 78000 - Expense Allowances 79025 - Permit Expense 79100 - Contingency 79000 - Other Expenses 60000 - OPERATING EXPENSES 82100 - Water Improvements 82000 - Improvements 83700 - Equip - General 83000 - Equipment 85100 - Truck 85000 - Vehicles 80000 - CAPITAL EXPENDITURES 50000 - EXPENDITURES 240,384.00 78,677.72 0.00 5,800.00 5,800.00 16,070.00 91,353.43 107,423.43 17,640,616.77 22,865.00 22, 865.00 382, 363.51 382,363.51 57,949.93 57,949.93 463,178.44 19,376,139.74 0.00 0.00 10,620.09 10,620.09 349.20 349.20 2,481.25 2,481.25 19,980.39 39,578.49 59,558.88 6,086,259.16 0.00 0.00 0.00 0.00 0.00 6,751,492.41 71,362.70 0.00 73,123.09 0.00 88,013.28 24,968.96 174,701.16 0.00 118,008.40 0.00 317,678.52 405,691.80 206,902.50 206,902.50 900.80 900.80 0.00 4,279.19 4,279.19 7,830,193.19 22,865.00 22,865.00 382, 363.51 382,363.51 57,949.93 57,949.93 463,178.44 8,293,371.63 60,214.52 0.00 450.00 1,915.00 81,518.38 8,540.80 2,683.51 -992.54 21,247.40 397,570.70 -6,646.16 381,710.30 -2.89 793,879.35 804,111.12 5,100.00 5,100.00 600.00 600.00 5,700.00 7 22,477.41 .41 -1,250.00 -1,250.00 3,318.75 3,318.75 -3,910.39 47,495.75 43,585.36 3,724,164.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,331,275.70 City of Huntington Beach FY 13/14 Fund Balance Report 4/23/14 Object FY 13/14 FY 13/14 FY 13/14 Account Adopted Revised Actual 00506 - Water ,l nnnn - eRRFTC n 1 9 070 C71 .1 na am nRA GVVVV - LIMDILI I.ICJ . u (100). - (J 80J, I`J4). 30000 - TOTAL FUND EQUITY 0 0 (105.759.336) 40000 -REVENUES (37,079,582). • . (37,079,582) ,(18d837,759): 51100 - Salaries - Permanent 5,278,667 5,278,667 2,317,873 52000 - Salaries - Temporary 497,500 497,500 96,463 53000 - Salaries - Overtime 238,348 238,348 160,477 54000 - Termination Pay Outs 80,490 55000 - Benefits 3,053,423 3,053,423 1,373,716 51000 -PERSONAL, SERVICES ., 9,067i938 ,. 9 67,938 0- - 4 029,OT8 29 61000 - Utilities 1,437,718 1,472,381 415,443 62000 - Purchased Water 14,267,487 14,267,487 5,339,602 63000 - Equipment and Supplies 999,404 1,122,951 411,704 64520 - Repairs and Maintenance 2,391,574 2,710,597 954,460 68500 - Conferences and Training 99,700 99,391 14,187 ✓ 69300 - Professional Services 899,200 1,520,330 261,409 69450 - Other Contract Services 599,036 642,229 174,385 70000 - Rental Expense 17,500 17,500 9,825 77000 - Interdepartmental Charges 5,670,707 5,670,707 5,670,707 78000 - Expense Allowances 17,400 17,400 6,310 79000 - Other Expenses 594,070 651,149 104,615 60000 -OPERATING EXPENSES 26,993 796 . ' 28,192,121 .. 13;362,646 82000 - Improvements 7,520,000 8,775,437 932,617 83000 - Equipment 3,451,720 3,834,133 1,028,369 85000 - Vehicles 464,000 637,161 257,575 80000,- CAPITAL EXPENDITURES 11,435,720 - 13,246,731111 2,218 561 88700 - Depreciation 0 88000 -`NON-OPERATING EXPENSES : " ` " 0 `,' 50000 - EXPENDITURES 47,497,454 . " 50,506,791 .19,610,225 ' 10,417,872 26,406,564 (0) City of Huntington Beach FY 13/14 Funds Available by Business Unit Report 4/8/2014 Object FY 13114 FY 13114 FY 13114 FY 13114 Account Revised Actual Encumbrance Available 50685803 - Water Production 51000 - PERSONAL SERVICES 1,272,344.53 665,233.25 607,111.28 61200 - Electricity 549,482.00 145,447.05 329,552.95 74,482.00 61300 - Natural Gas 832,277.26 233,669.74 228,371.52 370,236.00 61000 - Utilities 1,381,759.26 379,116.79 557,924.47 444,718.00 62100- Purchased Water MWDOC 8,452,167.00 4,147,645.70 7,352,354.30 -3,047,833.00 62200 - Purchased Water OCWD 5,815,320.00 455,001.60 0.00 5,360,318.40 62000 - Purchased Water 14,267,487.00 4,602,647.30 7,352,354.30 2,312,485.40 63075 - Furniture Non -Capital 1,500.00 1,500.00 63230 - Software 5,000.00 5,000.00 63225 - Computer Supplies 5,000.00 5,000.00 63545 - Other Fuel 6,000.00 6,000.00 63445-Fuel 6,000.00 6,000.00 64015 - Hazmat 3,000.00 2,814.68 185.32 64000 - Safety Supplies 3,000.00 2,814.68 185.32 64165 - Clothing/Uniforms 10,450.00 3,207.02 1,949.38 5,293.60 64255 - Shop Equipment Operating 25,000.00 22,916.78 0.00 2,083.22 64305 - Chemicals 186,499.00 52,976.94 73,307.54 60,214.52 64405 - Books/ Subscriptions 0.00 64485 - Dues and Memberships 82100 • Water Improvements 82000 - Improvements 83700 - Equip - General 83000 - Equipment 85100 - Truck 85000 - Vehicles 80000 - CAPITAL EXPENDITURES 50000 - EXPENDITURES 500.00 2,435.00 240,384.00 10,000.00 104,700.00 78,677.72 651, 085.36 10,100.00 530,000.00 0.00 1,269,863.08 1,384,563.08 5,100.00 0 600.00 240,000.00 .00 91,353.43 107,423.43 ,616.77 - 7,500.00 0.00 5,800.00 5,80D.OD 16,070.00 22,865.00 22,865.00 382,363.51 382,363.51 57,949.93 57,949.93 463,178.44 19,376,139.74 50.00 520.00 82,485.42 1,459.20 14,003.21 992.54 30,828.37 73,281.36 16,746.16 18, 088.79 2.89 138,947.57 155,402:52 0.00 0.00 0.00 10,620.09 10,620.09 327.60 39,578.49 58,686.36 5,291,767.33 327.60 2,481.25 2,481.25 19,107.87 0.00 D.00 0.00 0.00 0.00 5,957,000.58 0.00 75,256.92 0.00 87,171.52 24,968.96 166,033.56 0.00 35,847.14 0.00 226,849.66 314,021.18 6,902.50 6,902.50 922.40 922.40 872.52 4,279.19 5,151.71 8,312,533.48 22,865.00 22,865.00 382,363.51 382,363.51 57,949.93 57,949.93 463,178.44 8,775,711.92 0.00 450.00 1,915.00 82,641.66 8,540.80 3,525.27 -992.54 22,880.39 411,770.44 -6,646.16 476,064.07 -2.89 904,065.85 915,139.38 5,100.00 5,100.00 600.00 600.00 e 01 0 -1,250.00 3,318.75 3,318.75 -3,910.39 47,495.75 43,585.36 4,036,315.96 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,643,427.24 EngineeringiDevelopment-100 Maintenance Operations-100 Transportation Management-100 Traffic Impact L06) Gas Tax (207) Service Fund 5{ 11) & Restricted Funds IUMSC.. ;:. Development processing, inspection, special services, parcel review, EIR review, infrastructure funding study $155,700 Inds aectiorUTesting Services $20,00Q. Consulting arborist, tree surveys, litigation reports, streets surveys, special reports, safety/special training $15-1000. Traffic studies, minor design, plan check, special studies ' $10,000 Traffic studies, minor design, plan check, special studies '6�180,0aa: Construction management, inspection, testin , roject des" n $2oo'D d Project design, construction management, ins action, kesti� $89$,200 Project design, construction management, inspection, testing $125,U00 Pr*ct design, construction management, inspection, testing $408,OQ0 Avail Balance 7,592,5t10 Requested Vendor., Regr,ester . Date.`;: ". 10,000.00 Moffatt & Nichol Ken Dills 12/11/2013 75E5",,',,41'010.00 000.00 City of Irvine Todd Brousu 1111912013 00.00 Associated Lab Derek Smith 7/24/2013 0.QQ Pacific Advanced Ctvfi Enginee 12111/2013 Go Love Techn6 Ken Dills 3/11/2014 0.00 Water Weil 1 do. Jay Kteinhein 41312014 City of Huntington Beach FY 13114 Fund Balance Report 4/8/14 Object FY 13114 FY 13114 FY 13114 Account Adopted Revised Actual 00506 - Water 42960 - Interest Income 0 0 (394,639) 42955-'USE1OFWONEY,AND PROP - _. ` . 0 . ' '(394,639) 46400 - County Agencies 0 46600 - WOCWB Revenue 0 0 (4,335) 460-REVENUE�FROM,OTH 00ER,AGENCIES''- .. 0 a 0 (4335) 47100 - Public Works 0 0 (3,130) 47700 - Utility Charges (31,408,875) (31,408,875) (17,147,972) 47000 -CHARGES FOR CURRENT SERVICES (31;408,875)' (31,408 875) (1715,1;102)' 48110 - Sales (76,902) 48200 - General Sales (170) 48370 - Reimbursables (5,670,707) (5,670,707) (84,913) 48500 - Settlements 0 0 48510 - Other 0 0 81,390 48100-OTHER'REVENUE. (5,670,707) {5,670,707)r `;(80,594)' 49100 - Operating Transfers In 0 0 49000-"NON=OPERATING REVENUE ` ; F - 0 0 40000.-,REVENUES - �(37,079,582),(37079,582)' (17696,679) 51100 - Salaries - Permanent 5,278,667 5,278,667 2,317,873 52000 - Salaries - Temporary 497,500 497,500 96,463 53000 - Salaries - Overtime 238,348 238,348 160,477 54000 - Termination Pay Outs 80,490 55000 - Benefits 3,053,423 3,053,423 1,373,716 51.000-PERSONA "'� ",_'9;067,938 9,067;938 4�029,018' 61000 - Utilities 1,437,718 1,472,381 381,292 62000 - Purchased Water 14,267,487 14,267,487 4,602,647 63000 - Equipment and Supplies 999,404 1,122,951 288,351 64520 - Repairs and Maintenance 2,391,574 2,710,597 827,873 68500 - Conferences and Training 99,700 99,391 14,110 69300 - Professional Services 899,200 1,520,330 224,707 69450 - Other Contract Services 599,036 642,229 135,868 70000 - Rental Expense 17,500 17,500 7,853 77000 - Interdepartmental Charges 5,670,707 5,670,707 5,670,707 78000 - Expense Allowances 17,400 17,400 6,310 79000-Other Expenses 594,070 651,149 101,043 60000 - OPERATING EXPENSES _ 26,993;796 28,1921214j n . 12260;759 82000 - Improvements 7,520,000 8,775,437 724,026 83000 - Equipment 3,451,720 3,834,133 1,028,369 85000 - Vehicles 464,000 637,161 142,363 80000.- CAPITAL EXPENDITURES 11,4351720 „13,246 731,". 1 894,758i: 88700 - Depreciation 0 RAnnn _.Nr1N_OPFRATINr-FXPFNCFC 10,417,872 26,406,564 (0)