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HomeMy WebLinkAboutGrant Partners County of Orange - 2017-07-17Dept. ID PW 17-039 Page 1 of 2 Meeting Date: 7/17/2017 7o�w,,�d o czl 46 _-6 _/ (5JOS&y-11�6SerV7-) CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 7/17/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve Memorandum of Understanding (MOU) Between the City of Huntington Beach and Grant Partners County of Orange (OC Parks) for the Installation and Maintenance of Marina Trash Skimmer in Huntington Harbour and Approve Sole Source Justification. Statement of Issue In April of 2016, the City of Huntington Beach partnered with Westchester Bay HOA, Peter's Landing Marina, Huntington Harbour Marina, and OC Parks and applied for and was awarded a grant from the Orange County Transportation Authority (OCTA) Measure M2 Environmental Cleanup Program (ECP), Tier 1 to purchase and install Marina Trash Skimmer (MTS) units. These MTS units will be purchased and installed in different locations within the waters of Huntington Harbour to remove floating and partially submerged trash and debris as well as hydro -carbons from the surface. The units will be purchased by the City and installed by the vendor. The MOU between the City and the grant partners will formally authorize the installation and establish maintenance responsibilities of the MTS units at the various locations for the next ten years. Financial Impact: The total projected costs for the City portion of the purchase, delivery, installation, and permit fees for the three MTS units is $24,372. Funds are included in the FY 16-17 CIP budget in the following accounts: General Fund account 10040314.82800 ($12,186) and Park Development Impact account 22845001.82100 ($12,186). Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute "Memorandum Of Understanding Between the City of Huntington Beach and County of Orange for the Installation and Maintenance of Marina Trash Skimmer(s) in Huntington Harbour;" and, B) Approve and authorize Sole Source Justification. Alternative Action(s): Do not authorize the MOU and/or Sole Source Justification and direct staff with an alternate action. Analysis: The OCTA Measure M2 ECP, Tier 1 grant funding program is designed to mitigate the more visible forms of pollution, such as litter and debris that collects on the roadways and in the catch basins prior to being deposited in waterways and the ocean. The program enables eligible jurisdictions to Item 12. - 1 HB -1 IS- Dept. ID PW 17-039 Page 2 of 2 Meeting Date: 7/17/2017 purchase and install structural best management practices such as screens, filters, and other "street scale" low flow diversion devices to address these pollutants and mitigate the impact to local water bodies. In partnership with Westchester Bay HOA, Peter's Landing Marina, Huntington Harbour Marina, and OC Parks the City applied for and was awarded grant funding in the amount of $73,118. This grant has a 25% match which is split with the County of Orange with each contributing 12.5%. The City portion of the grant (12.5%) is $12,186 and is being paid from the Park Development Impact account. The County of Orange will reimburse the City $12,186 which is their portion of the match for the grant which is why $12,186 is being requested from the General Fund Account. Marina Accessories is currently the only manufacturer of these types of units (Marina Trash Skimmers) which are designed to remove floating and partially submerged trash from open waters while attached to a floating dock. There are currently no similar types of devices in the market that are small enough to attach to an existing floating dock and remove trash/debris along with hydrocarbons with the efficiency and low operating costs of the MTS units. Once purchased, delivered and installed at the pre -designated locations, the MTS units are designed to draw in floating and partially submerged debris, such as plastics, bottles, paper, oil sheens, and organic materials. The installation of MTS units in the Harbor will enable the City to reduce the amount of trash and debris reaching the open ocean. The MTS devices once installed will require weekly and quarterly maintenance. The weekly maintenance will be conducted by the staff or approved contractor working on behalf of the grant partners. Weekly maintenance includes removing the accumulated trash and verifying that the units are operating properly. Quarterly maintenance which is more extensive and includes replacing filters and routine maintenance on the intake pump system will be conducted by an authorized vendor as contracted by Community Services Department. The MOUs for Peter's Landing Marina and Huntington Harbour Marina were previously approved by City Council at the June 19, 2017 meeting. At that meeting, City Council also authorized to expend grant funds in the amount of $73,118. Due to the fact that the purchase and installation of the MTS units for this project exceeds $50,000, a Sole Source Justification (attachment 2) is required. The MOUs between the City and the grant partners establishes the responsibilities for the MTS units once purchased and installed for the next ten years. The MOU will require the partners to provide and pay for the electrical power to power the MTS units and conduct weekly routine maintenance. The City will conduct the quarterly maintenance and perform other maintenance such as replacing parts. Environmental Status: Not applicable. Strategic Plan Goal: Improve quality of life A_ ttachment(s): 1. MOU between the City and County of Orange. 2. Sole Source Justification for Purchase of Marina Trash Skimmers. 3. County of Orange Certificate of Insurance HB -1 19- Item 12. - 2 ATTACHMENT #1 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HUNTINGTON BEACH AND COUNTY OF ORANGE FOR THE INSTALLATION AND MAINTENANCE OF MARINA TRASH SKIMMER(S) IN HUNTINGTON HARBOUR r� THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made and entered into on 2017, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California (hereinafter referred to as "CITY"), and COUNTY OF ORANGE, a political subdivision of the State of California. WHEREAS, the CITY is committed to the protection of water quality of Huntington Harbour and enhancing the aesthetic and ecological quality and benefits of the waters, beaches, and marinas within Huntington Harbour which is a significant coastal resource providing the CITY's residents and visitors with economic and social benefits such as boating, swimming, and kayaking, and In addition to the social and economic benefits, the waters of Huntington Harbour are directly connected to the Bolsa Chica Wetlands which is one of the last undisturbed coastal wetlands in California providing important nesting and breeding grounds for migratory and native bird species, breeding and spawn habitat for fish, and a safe haven for many endangered and rare species, and The CITY has received a grant from the Orange County Transportation Authority 2016 Measure M2 Tier 1 funding to purchase and install Marina Trash Skimmers to remove floating and partially submerged trash and debris as well as hydrocarbons from the surface waters of Huntington Harbour, which requires 25% of the total project cost of not to exceed One Hundred Thousand Dollars ($100,000.00), and The COUNTY OF ORANGE agrees to split the 25% with the CITY, maintain the Marina Trash Skimmers weekly and provide the electricity to run the Marina Trash Skimmers, and The Marina Trash Skimmers will be installed in areas where trash and debris tend to accumulate to maximize the amount of trash and debris collected and removed from the waters within Huntington Harbour. The City has partnered with private and public partners, including the COUNTY OF ORANGE (hereinafter referred to as "PARTNER"), to identify appropriate locations to install the Marina Trash Skimmers, and All of PARTNER's obligations are to be carried out by OC Parks. 17-5705/160295/RLS 3/24/17/D0 NOW, THEREFORE, for and in consideration of the promises and covenants hereinafter contained and intended to be legally bound, the parties agree as follows: SECTION 1. TERM This MOU will become effective on the date it is approved by CITY COUNCIL and shall terminate ten (10) years thereafter, except with respect to any obligations hereunder which are to be performed thereafter. Upon mutual written consent of the parties, this Agreement may be extended for an additional five (5) year term. SECTION 2. OBLIGATIONS OF CITY The obligations of the CITY pursuant to this Agreement shall be as follows: l . CITY shall purchase and install the Marina Trash Skimmer(s) at the pre - designated location(s) as agreed by the CITY and PARTNER in accordance with the manufacturer's specification. 2. CITY shall contract with the manufacturer for the delivery and installation of the Marina Trash Skimmer(s) and appurtenances. 3. CITY shall acquire the required permits and/or approvals for the activities including but not limited to installation, maintenance, repair of the Marina Trash Skimmer(s) and appurtenances. 4. CITY and/or the CITY's agent shall maintain the Marina Trash Skimmer(s) in a manner consistent with the manufacturer's Operation and Maintenance Manual Sections 6 and 7. CITY shall conduct all maintenance other than maintenance performed by PARTNER. 5. CITY and/or the CITY's agent shall repair or replace any parts of other auxiliary components required for the proper function of the Marina Trash Skimmer(s) throughout the duration of the MOU. SECTION 3. OBLIGATIONS OF PARTNER The obligations of the PARTNER pursuant to this Agreement shall be as follow: l . PARTNER shall perform the removal of accumulated trash/debris captured by the Marina Trash Skimmer. This is to be conducted on a weekly basis in a manner 17-5705/160295/RLS 3/24/17/DO 2 consistent with the manufacturer's Operation and Maintenance Manual Sections 6 and 7. 2. PARTNER shall provide access to CITY personnel or agent to the CITY for maintenance purposes through its regular property permitting process. 3. PARTNER shall notify the CITY prior to disconnecting electrical power to the Marina Trash Skimmer(s) or conducting any actions that would restrict or impair the functionality or efficiency of the Marina Trash Skimmer(s). 4. PARTNER shall request prior approval from the CITY prior to relocating the Marina Trash Skimmers. 5. PARTNER shall provide electrical power to the Marina Trash Skimmer(s) and incur the financial obligations required to provide electrical power. 6. PARTNER shall provide access in a timely manner to CITY staff or contracted staff to perform inspections and maintenance of the Marina Trash Skimmer(s) as necessary. 7. PARTNER shall notify the CITY to report damages or loss of function of the Marina Trash Skimmer(s) within forty-eight (48) hours. 8. PARTNER shall provide $12,186.25 to the CITY as its matching contribution for the grant funding this project. SECTION 4. HOLD HARMLESS CITY agrees to indemnify, defend with counsel approved in writing by PARTNER, which approval shall not be unreasonably withheld, and hold PARTNER, its elected and appointed officials, officers, employees, agents and those special districts and agencies for which PARTNER's Board of Supervisors acts as the governing Board (PARTNER INDEMNITEES) harmless from any claims, demands, including defense costs, or liability of any kind or nature, including, but not limited to, personal injury or property damage, arising from or related to the services, products or other performance provided by CITY pursuant to this Agreement, but only in proportion to and to the extent such claims, demands, including defense costs, or liability caused by or resulting from the negligent or intentional acts or omissions of CITY, its officers, employees, or agents. If judgment is entered against CITY and PARTNER by a court of competent jurisdiction because of the concurrent active negligence of PARTNER or PARTNER 17-5705/160295/RLS 3/24/17/DO 3 INDEMNITEES, CITY and PARTNER agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment. PARTNER agrees to indemnify, defend and hold CITY, its officers, employees, agents, directors, members, shareholders and/or affiliates harmless from any claims, demands, including defense costs, or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by PARTNER pursuant to this Agreement, but only in proportion to and to the extent such claims, demands, including defense costs, or liability caused by or resulting from the negligent or intentional acts or omissions of CITY, its officers, employees, or agents. If judgment is entered against PARTNER and CITY by a court of competent jurisdiction because of the concurrent active negligence of CITY, PARTNER and CITY agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment. Each party agrees to provide the indemnifying party with written notification of any claim related to services provided by either party pursuant to this Agreement within thirty (30) calendar days of notice thereof, and in the event the indemnifying party is subsequently named party to the litigation, each party shall cooperate with the indemnifying party. SECTION 5. WORKER'S COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, PARTNER acknowledges awareness of Section 3700 et seq. of said Code, which requires every employer to be insured against liability for worker's compensation; PARTNER covenants that it will comply with such provisions prior to commencing performance of the work hereunder. PARTNER shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. PARTNER shall require all subcontractors to provide such workers' compensation insurance for all of the subcontractors' employees. PARTNER shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance and PARTNER shall similarly require all subcontractors to waive subrogation. 17-5705/160295/RLS 3/24/17/DO 4 SECTION 6. GENERAL LIABILITY INSURANCE In addition to the workers' compensation insurance and PARTNER's covenant to indemnify CITY and its agent, PARTNER shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage. Said policy shall indemnify CITY, its officers, agents and employees, while acting within the scope of their duties, against any and all claims arising out of or in connection with this Agreement, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000. Said policy shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable shall be deemed excess coverage and that PARTNER's insurance shall be primary. Under no circumstances shall the above -mentioned insurance contain a self -insured retention, or a "deductible", or any other similar form of limitation on the required coverage. SECTION 7. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencement of this Agreement, PARTNER shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; these certificates shall: (1) Provide the name and policy number of each carrier and policy; (2) State that the policy is currently in force; and (3) Promise to provide that such policies shall not be canceled or modified without thirty (30) days' prior written notice of CITY; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. PARTNER shall maintain the foregoing insurance coverage in force during the entire term of the Agreement or any renewals or extensions thereof or during any holdover period. The requirement for carrying the foregoing insurance coverage shall not derogate from PARTNER's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representatives shall at all times have the right to demand the original or 17-5705/160295/RLS 3/24/17/DO 5 a copy of any or all of the policies of insurance. PARTNER shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. SECTION 8. ASSIGNING AS BREACH PARTNER shall not encumber, assign, or otherwise transfer this MOU, or any right or interest in this MOU, without the express written consent of the CITY. Any encumbrance, assignment or transfer, without the prior written consent of the CITY, whether it is voluntary or involuntary, by operation of law or otherwise, is void and shall, at the option of the CITY, terminate this MOU. SECTION 9. TERMS BINDING ON SUCCESSORS All the terms, covenants and conditions of this MOU shall inure to the benefit of and be binding upon the parties and their successors and assigns. The provisions of this Section shall not be deemed as a waiver of any of the conditions against assignment hereinbefore set forth. SECTION 10. CONFLICT OF INTEREST PARTNER shall employ no CITY official or any regular CITY employee in the work performed pursuant to this MOU. No officer or employee of CITY shall have any financial interest in this MOU in violation of the applicable provisions of the California Government Code. 17-5705/160295/RLS 3/24/17/DO 6 SECTION 11. CUMULATIVE REMEDIES The remedies given to the parties in this MOU shall not be exclusive but shall be cumulative and in addition to all remedies now or hereafter allowed by law or elsewhere provided in this MOU. SECTION 12. WAIVER OF BREACH The waiver by CITY of any breach by PARTNER of any of the provisions of this MOU, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such breach or a waiver of any subsequent breach by PARTNER, either of the same or another provision of this MOU. SECTION 13. FORCE MAJEURE — UNAVOIDABLE DELAYS Should the performance of any act required by this MOU to be performed by either CITY or PARTNER be prevented or delayed by reason of an act of God, inability to secure materials, restrictive governmental laws or regulations, or any other cause (except financial inability) not the fault of the party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused. SECTION 14. NOTICE Any written notice, given under the terms of this MOU, shall be either delivered personally or mailed, certified mail, postage prepaid, addressed to the party concerned, as follows: CITY City of Huntington Beach Attn: Jim Merid, Environmental Specialist Public Works Department 2000 Main Street, P. O. Box 190 Huntington Beach, CA 92648 Phone: (714) 536-5431 Email: JMerid dsurfcity-hb.org PARTNER Orange County Parks Attn: Stacy Blackwood, Director of O.C. Parks Street Address: 13042 Old Myford Road Irvine, CA 92602 Phone (714) 973-6868 Email: Stacy. BlackwoodLa?ocparks.com 17-5705/160295/RLS 3/24/17/DO 7 SECTION 15. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this MOU or to secure the performance hereof, each parry shall bear its own attorney's fees. The prevailing party shall not be entitled to recover its attorney's fees from the non -prevailing party. SECTION 16. CONTROLLING LAW AND VENUE The rights and liabilities of the parties, and the interpretation and construction of this MOU, shall be determined in accordance with the laws of the State of California. Any controversy arising out of or under this MOU, if litigated, shall be adjudicated in a court of competent jurisdiction in Orange County, California. SECTION 17. SECTION TITLES The section titles in this MOU are inserted only as a matter of convenience and for reference, and in no way define, limit or describe the scope of intent of this MOU or in any way affect this MOU. SECTION 18. TIME OF ESSENCE Time is of the essence with respect to all provisions of this MOU in which a definite time for performance is specified including, but not limited to, the expiration of this MOU. SECTION 19. SURVIVAL OF INDEMNITIES Termination of this MOU shall not affect the right of CITY to enforce any and all indemnities given or made by PARTNER under this MOU, nor shall it affect any provision of this MOU that expressly states that the provision shall survive termination thereof. SECTION 20. NONLIABILITY OF CITY OFFICIAL, EMPLOYEES OR AGENTS No elective or appointed CITY or CITY affiliated board, commission or member thereof, or officer, employee or agent of CITY shall be personally liable to PARTNER, its successors and assigns, of any default or breach by CITY under this MOU or for any amount which may 17-5705/160295/RLS 3/24/17/DO 8 become due to PARTNER, its successors and assigns, under this MOU or for any obligation of CITY under this MOU. SECTION 21. TERMINATION This MOU may be terminated by either party with or without cause upon sixty (60) days notice in writing. Removal of the Marina Trash Skimmer(s) to occur within one hundred twenty (120) days of notice of termination. CITY shall be solely responsible for the removal of the Marina Trash Skimmer(s). SECTION 22. MODIFICATIONS IN WRITING This MOU contains and embraces the entire agreement between the parties hereto and neither it nor any part of it may be changed, altered, modified, limited or extended orally or by any other agreement between the parties unless such agreement be expressed in writing, signed and acknowledged by CITY and PARTNER, or their successors in interest. SECTION 23. PARTIAL INVALIDITY Should any provision of this MOU be held by a court of competent jurisdiction to be either invalid, void, or unenforceable, the remaining provisions of this MOU shall remain in full force and their effect unimpaired by the holding, so long as the reasonable expectations of the parties hereto are not materially impaired. SECTION 24. NO TITLE INTEREST No title interest of any kind is hereby given and PARTNER shall never assert any claim or title to the Marina Trash Skimmer(s) or any other public property. SECTION 25. ENTIRETY The foregoing sets for the entire agreement between the parties. 17-5705/160295/RLS 3/24/17/DO 9 IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed by and through their authorized officers the day, month and year first above written. CITY OF HUNTINGTON BEACH, 4' unicipal corporation of the State of California Mayor ATTEST- ' �Ci y erk INITIATED AND APPROVED: Director of Public Works REVIV APPROVED: City Manager APPROVED AS TO City Attorneys 1\"7 17-5705/160295/RLS 3/24/17/DO 10 COUNTY OF ORANGE, a political subdivision of the State of California Date: �� l�'�l By Chair of the Board of) f Supervisors County of Oran e, California Signed and certified that a copy of this document has been delivered to the Chair of the Board per G.C. Sec 25103, Reso 79-1535 Attest: OF J X Date:�sum, ...;. obin Stieler Clerk of the Board of Supervisors County of Orange, California Date: APPROVED AS TO FORM Office of the County Counsel Orange County, California By: Deputy 17-5705/160295/RLS 3/24/17iDO 11 ATTACHMENT #2 RECEIVED M , MIZ 07717-M-1 CITY OF N BEACA, Sole -Source Justification ins HUNTINGTO (For use on all goods and services acquisitions.) JUN 0 12017 Finance Department This justification document consists of two (2) pages. All information must be provided and all questions must be answered. The "Required Approvals" section must include a date for each signature, as appropriate for the transaction. Requesting Department Information Date: May 15, 2017 Requestor Name: Jim Merid Division Manager: Tom Herbel (Type names. Do not sign.) Department: Public Works Department Head: Travis K. Hopkins (Type names. Do not sign. Must be same as signature below) -Department Contact Information Contact Name: Jim Merid Street Address: 2000 Main Street, Huntington Beach, CA 92648 Telephone: 714-374-1548 Fax: Shipping Address: 2000 Main Street, Huntington Beach, CA 92648 Cellular phone: 714-337-1981 Required Contact Information Contractor/Supplier Name: Marina Accessories Contractor/Supplier Address: P.O. Box 8 Contractor/Supplier City/State/Zip: Bellingham, WA 98227 Original Contract Amount:* Amendment Amount:* (if applicable) New Contract Amount:* $84,536.54 $ $ (*Includes original contract and previously (Includes original contract and all amendments, approved amendments) (*Current amendment only) including current amendment) Provide a brief description of the accluisition, including all goods and/or services the contractor will provide: Marina Trash Skimmers designed to remove floating/partially submerged trash in Huntington Harbour. Contract Type and Term Contract Type: Contract Term: What account number will be used to purchase? Select One: ❑ Goods Begin-. 6/20/2017 Business Unit: 87390009 ❑ Service Goods & Services End: 6/19/2027 1 Object Code: 82800 J Require Approvals - Department Head cv PLApproved El D nied Fiscal Se i e M nager 0= s V, E rdy Denied �_`App Chief _:fRnancial Officer proved F� Denied nit City S Manager F-1 Denied z L---/ Signature VITO, �iqfi aru re 1/7 ".k, Signature / /I 'I. S :!ature z C7 17 Date Date Ddte Date (Transactions exceeding $50,000 must be approved by City Council) HB -I')]- Item 12. - 14 CITY OF HUNTINGTON BEACH Sole Source Justification (For use on all goods and services acquisitions.) Complete responses must be provided for all of the following items. A. THE GOOD/SERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED BELOW: Why imthe acquisition restricted tothisgoods/services/supplier? (Explain why the acquisition cannot uecompetitively uid,) Marina Accessories is currently the only manufacturer of these types of units (Marina Trash Skimmers) which are designed to remove floating and partially submerged trash from open waters while attached to afloating dock. There are currently no similar types of products in the market that are small enough to attach to an existing floating dock and remove trash/debris along with hydrocarbons with the efficiency and low operating costs ofthe K0TSunits. Provide the background ofevents leading tothis acquisition. The acquistion of these units Is based on a grant throught the Orange County Transportation Authority (O{:TA) Measure K82 Environmental Clean-up Program Tier 1 grant program. The City and 5 private and public grant partners were awarded the grant inSeptember of 201Gtopurchase seven K8TSunits tobe delivered and installed at7different locations within Huntington Harbour, These units will belocated in areas that tend to accumulate floating and partially submerged trash/debris and will enchance the aesthetic and ecological benefits of the waters in Huntington Harbour by removing the accumulated trash/debris and recirculating the stagnant water. 3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?), The City was approached by the management of Peter's Landing Marina in 2015 in regards to applying for and receiving grant funding from OCTA to install two units at their marina to address the continual accumulation oftrash/debris |nhard toaccess areas ofthe marina. The City ofNewport Beach and the County of Orange had purchased and deployed MTS units in Newport Harbor and in Dana Point Harbor and had found the MTS units to be a highly efficient and low cost means of removing trash/debris along with hydrocarbons from the water. 4. What are the consequences of not purchasing the goods/services or contracting with the proposed supplier? The City would have to decline grant funds awarded in the amount of $73,118. What market research was conducted to substantiate no competition, including evaluation ofother items considered? (Provide anarrative ofyour efforts midentify other similar u,appropriate uudu/semime.including asummary ufhow the department concluded that such alternatives are either inappropriate orunavailable. The names and addresses msuppliers contacted and the reasons for not considering them must ueincluded OR an explanation of why the survey or effort to identify other goods/services was not performed.) Research online was conducted by department staff and no other similar product was found. T+�n,l7 |� "`�^^ ^+ - ^� UB 132- � s. PRICE ANALYSIS 1. How was the price offered determined to be fair and reasonable? (Explain what the basis was for comparison and include cast analyses as applicable,) The price was determined to be reasonable and fair based on the material costs associated with the assembly and delivery of MTS units. 2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier. N/A Remit completed form to: City of Huntington Beach — Purchasing Division 2000 Main Street, Huntington Beach, CA 92648-2702 H B - i ;; - Item 12. - 16 J October 21, 2016 BOARD OF DIRECTORS Lori Donchak Mr. Travis Hopkins Chair Director of Public Works Michael Hennessey City of Huntington Beach UceChair 2000 Main Street Lisa A Bartlett Huntington Beach, CA 92648 Director Andrew Do Subject: Agreement No. C-1-2765, City of Huntington Beach, "M2 CTFP Master Director Funding Agreement" — Letter Agreement No. 9 Steve Jones Director Dear Mr. Hopkins: Jim Kalapodis Director This Letter Agreement serves as the Orange County Transportation Authority's (OCTA) approval to amend Agreement No. C-1-2765, Attachment A-8 "Projects List". OCTA is deleting Attachment Director Je92yrctorlowey A-8, in its entirety, as identified in Article 4 "Responsibilities of Agency", paragraph A, and in lieu D thereof is inserting the revised "Project List", attached hereto as Attachment A-9, which is Gary A.Millet incorporated and made a part of the Agreement. All provisions set forth in Master Funding Directoror Agreement No. C-1-2765 apply. At Murray Director If you have any questions, please feel free to contact Alison Army at (714) 560-5537. Shawn Nelson Director Please execute this Letter Agreement and return the signed original to the attention of: Miguel Pulido Director Debra Nash, Intern Tim Shaw Contracts Administration and Materials Management Department Director 600 South Main Street, 4th Floor Todd Spitzer Orange, CA 92863-1584 Director Phone: (714) 560-5687, Email: dnash@octa.net. Michelle Steel Director Upon full execution of the Letter Agreement, the effective date will be September 12, 2016. Tom Tait Director Franc; Ury Accepted and Ag ed Director Gregory T. l interboitorn �r Director K` is Mortazavi Travis Hopkins RyanChamberlainExecutive Director, Planning Director of Public Works Er."Olfrcio Member Orange County TmnSDOrtafion Authority City of Huntington Beach CHIEF EXECUTIVE OFFICE Darrell Johnson Chief ExecutiveOlk..er �Virginia Aba ssa Director, Contracts Administration and Materials Management Orange County Transportation Authority la (6 Date �v Item 12 _ 1 y Transportation Authority 1 550 South Main Street/ P. Q, H - I ) 4- range I California 92863-1564 / (714) 560-OCTA , 6282) 'AGREEMENT NO. C-1 -2765 ATTACHMENT A-9 LETTER AGREEMENT NO. 9 M2 CTFP MASTER FUNDING AGREEMENT City of Huntington Beach - Project List Programmed Letter Project Description CTFP Amount Fiscal Year Board Date Agreement No. 7� ,._ r ct O "Regional CapacityTogram Beach Boulevard (State Route 39) and Warner Avenue Widening (Engineering) $ 105,225 2011-12 6/27/2011 Brookhurst Street/Adams Avenue Widening .(Engineerinci) $ 274,508 2012-13 6/27/2011 Beach Boulevard (State Route 39) 4th Northbound Thru Lane (Engineering) $ 130,575 2012-13 4/23/2012 2 Beach Boulevard (State Route 39) 4th Northbound Thru Lane (Construction) $ 136,331 2013-14 4/23/2012 2 Atlanta Avenue Wideninq $ 1,200,000 2015-16 4/13/2015 8 Project "Envirohnie'rital.-Clean Up�" McFadden/Edwards and Heil/Algonquin Catch Basin Project $ 33,000 2011-12 8/8/2011 1 !First Street Supervisory Control and Data lAcquisition Project $ 63,000 2012-13 8/13/2012 3 1 !Northwest Catch Basin Retrofit Project - Phase 1 $ 199,588 2013-14 9/23/2013 5 1 Adams Ave. and Bushard St,Bioswale Project $ 635,955 2014-15 4/14/2014 6 lHuntington Beach Catch Basin Retrofit Project $ 193,82 7 1 2014-15 9!22.ln-- 0 14 Huntington Harbour Marina Trash Skimmers (MTS), Trash Removal Project $ 73,118 2016-17 9/12/20,16 9 Cumulative Program Total $ 1,198,488 Project P "Regional TrafficSigna:- Synchronization Prografii,71,�..._ Cumulative Program Total � Total (AIL Projects) 3,045,127 P;4niz 1 of I I 1B - 135- Item 12. - 18 LAW of- HUntingron 2-1000 Main S te een i. PO Box 190 r Travis K. Hopkins-,, ts, `' D,i,-ector April 15, 2016 Dan Phu Orange County Transportation Authority 600 South Main Street Orange, CA 92863-1584 Dear Mr. Phu: Subject: Application for M2 Environmental Cleanup Program, Tier 1 Grant Program for the Huntington Harbour Marina Trash Skimmers Trash Removal Project Please find enclosed the application from the City of Huntington Beach for funding consideration for the City of Huntington Beach — Huntington Harbour Marina Trash Skimmers Trash Removal Project through the M2 Environmental Cleanup Program, Tier I Grant Program. Included with this cover letter are the following: 1) Original and two copies of the completed application including: a. City of Huntington Beach's Organization Charts for the Department of Public Works b. Resumes c. Location Maps d. 303(d) Maps e. Equipment Design and Specifications 2) CD for the completed application The City appreciates OCTA's consideration of our grant application submittal and look forward to hearing from you. If you have any questions, please contact Jim Merid at 714-536-5431 or JI}{ierid @surfcit, hb.c?rg. Sincerely, Tom Herbel, PE City Engineer Item 12. - 19 1IB-136_ SECTION ONE: GENERAL PROJECT INFORMATION Project Title Huntington Harbour Marina Trash Skimmers (MTS) Trash Removal Project Lead Agency Information Local Agency City of Huntington Beach Project Manager Jim Merid Address 2000 Main Street, Huntington Beach, CA 92 Phone (714) 374-1548 Email jmerid@surfcity-hb.org Joint Applicant Information Local Agency Project Manager Address Phone Email Local Agency Project Manager Address Funding Request Summary Total ECP Funds Requested $ 73,117.50 Total Local Match $ 24,372.50 Total Eligible Project Cost $ NaN E] Project is part of a larger construction effort Local Agency Project Manager Address Phone Email Local Agency Project Manager Address Phone Phone Email Email Schedule Information City Council Appoval Design and Permitting (if applicable) Award of Contract Construction/Installation Application Checklist Start Date April 4, 2016 Not Applicable January 23,2017 February 27, 2017 Environmental Documentation (as applicable) Detailed Project Estimate Location Maps Project Site Photos Detailed Project Schedule Completion Date April 4, 2016 January 23, 2017 April 28, 2017 Design/Concept Drawings Joint Applicant Support Documentation City Council Resolution City Staff Organization Chart Page 1 of 7 Kf� - 1 3 7- Item 12. - 20 M2 ENVIRONMENTAL CLEANUP PROGRAM - TIER I FUNDING APPLICATION OC'M SECTION ONE: GENERAL PROJECT INFORMATION (CONTINUED) Project Description Describe the project location and the Tier 1 type improvements proposed. If the project is included in an existing Integratea vvaier Management 1-'Ian, please orovicie details on wnv It was Inclucleci. The Huntington Harbour Marina Trash Skimmers Trash Removal project is located in Huntington Harbour in the City of Huntington Beach. Huntington Harbour is a community of approximately 3,500 people located in the north side of Huntington Beach in Orange County, California. Huntington Harbour is a residential development of 680 acres consisting of five manmade islands with waterways varying from 15 to 20 feet (4.6 to 6.1 meters) in depth used for boating and other recreational uses. The five manmade islands in Huntington Harbour include: Admiralty, Davenport, Gilbert, Humboldt, and Trinidad. Huntington Harbour is the terminal point for storm water and urban runoff from various jurisdiction and sub -watersheds and is prone to the discharge of pollutants that are conveyed by the storm water and urban runoff discharging into its waters. The pollutants include oil/grease, trash, styrofoam, vegetation, and other floating or partially submerged pollutants. The Marina Trash Skimmers (MTS) units which are about 6 feet wide by 4 feet deep and similar in dimensions to typical 3 yard refuse bins, are designed to attach to docks and float in the water. An electric motor is used to power the unit which can intake about 300 gallons per minute. The water is passed through a filter which removes sediment, trash, oil and grease, and dead marine vegetation. The MTS units are capable of removing these pollutants whether floating and/or partially submerged which is unique to the MTS. Other similar water skimmers only address floating pollutants. The City of Huntington Beach has identified several locations within Huntington Harbour where these pollutants tend to aggregate and which would be the ideal location for the placement of MTS units. These locations are usually located in slow moving pockets that are often in private marinas or adjacent to private docks. The City has partnered with some of these private marinas and Home Owners Associations to install MTS units on private docks to address and remove the aforementioned pollutants and include the following private marinas and Home Owners Associations (HOAs): 1. Peter's Landing Marina 2. Huntington Harbour Marina 3. Seagate Colony HOA 4. Tennis Estates HOA 5. Orange County's Sheriffs Station The City has developed a partnership with these private entities to install the MTS units in locations where there is very little tidal currents and where pollutants tend to accumulate. The City has received written agreements from these project partners whereby the City would purchase and install these units and the private marinas and HOAs will be responsible for the routine daily/weekly maintenance and electrical costs associated with operating the MTS units. In addition to purchasing and installing the MTS units, the City would be responsible forthe monthly/quarterly maintenance of the units and any other non -routine maintenance operations as needed. " Use additional pages as needed. Page 2 of 7 Item 12. - 21 HB -138- M2 ENVIRONMENTAL CLEANUP PROGRAM - TIER I FUNDING APPLICATION OCTA SECTION TWO: DETAILED PROJECT INFORMATION AND SCORING 1. Describe the need for the selected BMP(s), including nexus to transportation pollutants, and detail the benefits to water quality the BMP(s) will achieve. (up to 15 Points) The City's municipal separate storm sewer system (MS4) includes storm drains, open channels, v-ditches and over 1,800 catch basins. With a population of over 200,000 and an estimated 11 million visitors annually, controlling dry -weather and storm water pollution is a significant issue for the City of Huntington Beach in order to keep our local waterbodies free of pollutants. Of particular concern, is the discharge of pollutants to Huntington Harbour from the City's MS4 and other storm water conveyance systems upstream of Huntington Harbour which lie outside of the City's jurisdictional boundaries. Huntington Harbour is an environmentally sensitive waterbody due to the connectivity to the Bolsa Chica Wetlands and pollutants including trash and debris are transported from as far upstream as Anaheim to waters of Huntington Harbour and into the Bolsa Chica Wetlands. The Huntington Beach Marina Trash Skimmer Project proposes installing MTS units at various locations within Huntington Harbour to remove floating hydrocarbons and trash/debris from the water before the pollutants are transported into Bolsa Chica Wetands. Sources of pollution for this area include Pacific Coast Highway, surface streets, residential, industrial, and commercial areas within the City of Huntington Beach and from upstream MS4s including the cities of Anaheim, Buena Park, Cypress, Fountain Valley, Garden Grove, Los Alamitos, Orange, Santa Ana, Seal Beach, Stanton,Westminster, and Orange County. This project will remove oil, grease, sediment and trash and debris (styrofoam, fast food containers, plastic, cigarette butts, etc.) discharged into Huntington Harbour which is listed as an impaired waterbody on the Clean Water Act 303d list. The marina trash skimmers are similar in size to a three yard refuse bin (6 foot wide and 4 foot high) it will separate and trap the above listed pollutants including the capture and removal of 100% of floating pollutants. The marina trash skimmers would be located in areas that tend to have a high rate of accumulation of both floating and submersed trash and debris. These prospective locations are typically not accessible via conventional methods (i.e., small boat, outboard dingy) and therefore very difficult to clean on a routine basis. These areas also have minimal circulation of water which can lead to odors and build-up of unsightly algae. The marina trash skimmers would remove both floating and submersed trash and debris in these "pockets" as well as circulate the water to prevent the odors related to the decomposition of organic matter and limit the algae blooms. The MTS units will be located in private marinas and private docks owned and maintained by private Home Owners Associations (HOA), private marinas, and Orange County Parks. The City has agreement letters from the owners of the private marinas and the Boards of the HOAs to install the units on their property (please see attached site map indicating locations) and to provide routine weekly maintenance of the units which consists of removing the accumulated trash/debris. In addition to the routine weekly maintenance, the private marinas and HOAs will pay for the electricity required to power the motor in the MTS units. The equipment design and specifications are included in Attachment E. Page 3 of 7 HB -139- Item 12. - 22 M N/12 ENVIRONMENTAL CLEANUP PROGRAM - TIER 1 FUNDING APPLICATION SECTION TWO: DETAILED PROJECT INFORMATION AND SCORING (CONTINUED) List each receiving waterway associated with this project. If the receiving waterway is on the 303(d) list of impaired waters, identify the pollutant(s) for which it is listed. (2 points per waterway; 3 points if waterway is 303(d) listed, up to U The project is located in Huntington Harbour which is listed as a 303(d) (2012 List) impaired waterbody for lead, nickel, PCBs, pathogens, copper, sediment toxicity, chlordane, and is the terminal point for several storm water and urban runoff conveyance structures located within and outside the jurisdictional boundary of the City of Huntington Beach. Huntington Harbour is within the Anaheim Bay -Huntington Harbour Watershed which has a drainage area of 80 square miles in the southwest corner of Orange County and of which 16.2 square miles are in Huntington Beach and is the discharge point for the East Garden Grove Wintersburg Channel, Bolsa Chica Channel, Anaheim -Barber City Channel, Westminster Channel, and Sunset Channel. Storm water and urban runoff discharged into Huntington Harbour from these storm drain conveyance structures have the potential to flow into the adjacent Bolsa Chica Wetlands. Although the specific point sources of the pollutants that Huntington Harbour is listed as impaired for are yet to be determined, the MTS units are designed to remove the sediment, oil and grease, and trash/debris in the Bolsa Chica Wetlands which could be a contributing factor to the degradation of the waters within the Harbour. These wetlands which are an environmentally significant resource for Orange County and provide a rest stop for migratory birds, including rare and endangered species and spawning habitat for marine invertebrates and wildlife. Thus the removal of trash/debris, oil and grease, and other pollutants that would affect the viability and ecosystem of the Bolsa Chica Wetlands is a high priority for the City of Huntington Beach. 3. List the pollutant(s) that would be addressed by the proposed project and the source(s) generating those pollutants. (2 points per pollutant and source; 3 points if the pollutant is on the 303(d) list for any receiving waterways identitied in Question Z up to 96 points) The pollutants targeted by the Marina Trash Skimmers are designed to remove oil, grease, sediment, floating and/or partially submerged trash/debris, and dead marine vegetation. With the exception of the marine vegetation, the source of the targeted pollutants the MTS units would address originate from individuals littering from their vehicles, negligent pedestrians, businesses failing to maintain trash and debris around their facility, improper yard waste disposal, and vehicle deposition from as far upstream as the city of Anaheim. The litter consists of cigarette buffs, plastics, Styrofoam products, paper products, and green wastes all of which are carried by wind or urban runoff from City streets into catch basins and into the storm water channels that discharge into Huntington Harbour. In addition to the upstream sources of pollutants, some of the pollutants including oil and grease are discharged into the Harbour by boaters and other recreational users of the various beaches and private/public marinas and boat docks within the Harbour. Page 4 of 7 Item 12. - 23 HB -140- ra M2 ENVIRONMENTAL CLEANUP PROGRAM - TIER 1 FUNDING APPLICATION acTa SECTION TWO: DETAILED PROJECT INFORMATION AND SCORING (CONTINUED) 4. How effectively will the proposed project deal with the more visible forms of pollutants, such as a litter and debris? (up to 10 points) Due to the general construction of marinas and prevailing winds there is usually an area within each marina where floating trash and debris naturally collects. These areas also tend to experience low flushing rates and, in addition to trash, often accumulate other floating organic material (e.g. scum) that may further degrade water quality. Marina employees often spend many hours a week with the laborious task of scooping trash out of the water with a swimming pool net or similar device. The installation of marine trash skimming devices such as the MTS is one way in which to intercept and remove trash and debris once it has made its way into Huntington Harbour, The MTS units are specifically designed to alleviate pollutant loading of trash and debris in marine environments by filtering the water through a filter at a rate of 300 gallons per minute. Most noticeably will be the removal of floating eyesores such as trash, plastics, and organic material. Additionally, smaller plastics which are harder to see and remove are also trapped within the unit. Oil sheen commonly seen in pockets with poor circulation will be removed by oil absorbent pads located within the MTS units. In addition to the removal of floating trash, dredging costs will be reduced as partially submerged debris that usually comes to a rest on the ocean floor is instead removed. Marina maintenance costs may be reduced as, instead of marina staff chasing around floating trash in boats, the MTS works 24 hours a day,7 days a week to collect debris in one place for quick, easy removal. Additional benefits include water that is re -oxygenated as it is cycled through the MTS and back into the surrounding waters, increase sea life in the area and reducing "dead zones" common in marinas. 5. What other BMP types were considered for this project? Why was the proposed BMP chosen? (5 points) Other similar devices on the market were considered but deemed not as effective as the MTS. The other devices currently on the market only address floating trash and debris and do not have the ability to remove partially submerged trash/debris nor the capability to remove oil and grease. The MTS also has the largest storage capacity to collect trash/debris (over 100 gallons) before requiring maintenance. Another factor that was taken into consideration in deciding to pursue the MTS was the long expected lifespan of the product which at 10-12 years is up to 3 times the expected lifespan of other similar products currently on the market. Ease of maintenance and the ability to acquire replacement parts off the shelf was another factor that made the MTS a better choice when compared to other devices on the market which had a limited source of replacement parts. Page 5 of 9 HB -14 1 - Item 12. - 24 M2 ENVIRONMENTAL CLEANUP PROGRAM - TIER 1 FUNDING APPLICATION OCTA SECTION TWO: DETAILED PROJECT INFORMATION AND SCORING (CONTINUED) 6. Provide information on proposed BMP perfomance efficiency and/or effectiveness, including pollutant capture, storage capacity, flow capacity, etc. (up to 6 points) The MTS will cycle upwards of 300 gallons per minute of water in optimal conditions (holding tank empty, motor working correctly,etc). The top 1/4" layer of water is pulled into the main tank and can trap up 100+ gallons of floating trash and debris. With the addition of an oil absorbent pad, oil sheen can also be captured for proper disposal. A current estimate on the expected amount of trash and debris to be removed is hard to quantify; however, cleaning records will be kept and City staff will be able to quantify (over time) the reduction of trash and debris collected from the MTS units within Huntington Harbour. 7. Project Readiness: The project schedule will be reviewed by the evaluation committee to determine when the proposed BMP will be operational following OCTA Board of Director's approval. Points will be assigned as follows: <4 Months (6 points) 4 - 8 months (4 points) 8 - 12 months (2 points) >12 months (I point) Page 6 of 9 Item 12. - 25 HB -142- MM2 ENVIRONMENTAL CLEANUP PROGRAM - TIER I FUNDING APPLICATION OGTA SECTION TWO: DETAILED PROJECT INFORMATION AND SCORING (CONTINUED) 8. Will the project provide any secondary benefits beyond water quality improvement (i.e., water -use efficiency, public awareness, flood control, recreation, habitat, sustain ability)? (up to 5 points) The MTS works quietly 24 hours a day to contain unsightly floating debris, plastic and organic matter, but also aids in improving water quality throughout the harbour by providing a continuous mixing of the normally low flowing water. An absorbent bilge pad will also be installed to absorb oil sheen waste further improving marina water quality. The removal of the targeted pollutants will prevent these pollutants from affecting the inter -connected Bolsa Chica Wetlands which is an environmentally significant resource for Orange County and provide a rest stop for migratory birds, including rare and endangered species and spawning habitat for marine invertebrates and wildlife. 9. What is the methodology for measuring pollutant reduction before and after the BMP is implemented? How frequently will monitoring and performance assessment occur? (up to 10points) To assess the effectiveness of the MTS units in the removal of targeted pollutants (oil and grease, floating/partially submerged trash/debris) staff will document the condition of the locations where the MTS units will be installed prior to installation. These areas tend to experience low flushing rates and, in addition to trash, often accumulate other floating organic material and oily sheens that degrade water quality of the Harbour. This requires marina employees to spend many hours a week with the laborious task of scooping trash out of the water with a swimming pool net or similar device. Once the project is approved and the MTS units installed, staff shall document the condition of these areas and the surround areas to assess the effectiveness in the remove of the targeted pollutants. In addition to the photo documentation of the pollutants pre -installation and post -installation of the MTS units, staff will compare the trash/debris collected by the City's contractor in the main channels. The evaluation will compare the amount of trash/debris collected by the contract service provider prior to the installation of the MTS units and the amount of trash and debris collected after the installation of the MTS units during a calendar year (to account for seasonal variations). Total volume of debris removed will be tracked and included in the City's annual MS4 Permit Performance Effectiveness Assessment report which is submitted to the Santa Regional Water Quality Control Board in November of each year. Page 7 of 9 lie -143- Item 12. - 26 MM2 ENVIRONMENTAL CLEANUP PROGRAM - TIER 1 FUNDING APPLICATION OCTA SECTION TWO: DETAILED PROJECT INFORMATION AND SCORING (CONTINUED) 10. Provide an operations and maintenance plan for the lifespan of the proposed project. Include schedule of inspections, cleaning, removal and disposal of pollutants, repairs, etc. (up to 15points) The MTS is a stationary unit which attaches to a dock or fixed location and uses a motor to cycle surface water into its main storage tank, trapping any collected debris inside while circulating the skimmed water back into the harbour. The roto-molded tank and parts have a 10 year warranty. The Water Circulation Unit (Kasco Motor) has a 2 year warranty. The control panel (Keco Products) has a 3 year warranty. The City has received written agreements from the private marinas and HOAs that require their staff to routinely inspect and maintain the unit (s). At a minimum, the unit(s) will be inspected (and cleaned, if needed) on a weekly basis. As part of the written agreements, the City will provide quarterly cleaning and servicing of the units which includes cleaning/servicing the filters, adjusting the internal motor, inspection of the control panel, and replacing/servicing of other parts as needed. The pollutants will be collected and disposed of during the weekly maintenance services as conducted by the private marinas and HOAs in refuse bins. It is not anticipated that the pollutants collected from the MTS units during the weekly routine maintenance will require any special handling or disposal as the majority of the collected waste will be common items such as plastic shopping bags, cigarette butts, wood debris, dead vegetation, and other miscellaneous items. During the monthly and quarterly service provided by the City's contract service provider, the oil absorbent pad will be replaced and disposed of properly. 11. BONUS: How many different Tier 1 type BMPs are currently installed within the local agency's jurisdiction, excluding BMP's funded by previous ECP grants. (1 point per BMP type, up to 5 points) The City currently has the following BMPs installed in the City: Automatic Retractable Catch Basin Screens, CDS units (hydrodynamic separators), Stormceptors, Contech units, BioClean Round Curb Inlet Filters, and a modular wetland system. 12. BONUS: Are local matching funds in excess of the 25% minumum being proposed? If yes, at what percentage? (.5 point for each 5% cash overmatch, up to 5 points) Note: overmatch bonus points can only be granted to projects whose match is entirely cash, no in -kind services. The City of Huntington Beach anticipates providing a total of $24,372.50 in matching funds. This includes a commitment of up to $12,186,25 from the Orange County Parks Department. This commitment is approximately 12.5% of the anticipated cost of the proposed project of $97,490. Page 8 of 9 Item 12. - 27 HB -144- MM2 ENVIRONMENTAL CLEANUP PROGRAM - TIER I FUNDING APPLICATION SECTION THREE: FUNDING Project Budget Summary Total capital costs Total services costs Project administration Total eligible project costs* $ 84,536.54 $ 7,000.00 $ 5,950.00 $ NaN *A detailed estimate must be included with the application Match Sources Funding Request/Match Summary Total ECP Funds Requested Local Match (CASH) Local Match (In -kind) Total Local Match Local Match % Total project $ 73,117,50 $24,372.50 $24,372,50 % 25 $ NaN In -Kind Services: If in -kind services are being pledged as match, please provide details on how in -kind services are calculated. Include the anticipated amount of in -kind services per year. I Not Applicable, Other Grants: Non-M2 competitive grants may be used as match. Any grants used as match must be dedicated to the project for match credit to be received. Please list the name and amount of the grants being proposed as match, Not Applicable, Page 9 of 9 Item 12. - 28 iTi ,I ,:A �Ll A Ra� CERTIFICATE OF LIABILITY INSURANCE DATE(MM/2016 Y) 07/27/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)- PRODUCER Aon Risk insurance Services West, Inc. LOS Angeles CA Office CONTACT NPHONE AME: FAX aC No. Ext): (866) 283-7122 AID. No.: (800) 363-0105 E-MAIL ADDRESS. 707 Wi l shire Boulevard Suite 2600 INSURER(S) AFFORDING COVERAGE NAIC # Los Angeles CA 90017-0460 USA INSURED INSURER A: Safety National Casualty Corp 15105 County of Orange CEO/Office of Risk Management 600 W. Santa Ana sled, Suite 104 INSURER B: INSURER C: INSURER D: Santa Ana CA 92701 USA INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570063184751 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/1Y/YY POLICY EXP MM/DDr(YYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE CLAIMS -MADE ❑ OCCUR DAMAGE TONTED PREMISES (Ea occurrence MED EXP (Any one person) PERSONAL B ADV INJURY GEN'LAGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE POLICY E]PRO ❑ LOC ECT PRODUCTS - COMP/OP AGG OTHER. AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident BODILY INJURY ( Per person) ANY AUTO BODILY INJURY (Per accident) OWNED SCHEDULED AUTOS ONLY AUTOS HIRED AUTOS NON -OWNED ONLY AUTOS ONLY PROPERTY DAMAGE Per accident UMBRELLA LIAB EACH OCCURRENCE AGGREGATE EXCESS LIAB HOCCUR CLAIMS -MADE DED RETENTION A WORKERS COMPENSATION AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOR / PARTNER / EXECUTIVE SP4 $ SIR applies per policy terns 08 01 2 16 & condT O8 O1 2018 ions X PER STATUTE ERH- E.L. EACH ACCIDENT $1 , 000 , 000 OFF ICER/MEMBER EXCLUDED] a (Mandatory in NH) NIA E.L. DISEASE -EA EMPLOYEE $ 1, 000, 000 If yes, describe uncar DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1, 000, 000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Excess workers Comp. SIR = $20,000,000 APPROVED AS Subject to policy terms, conditions, limitations and exclusions. B _ CHAEL E. GATES CITY ATTORNEY OF H m CERTIFICATE HOLDER CANCELLATION k ' SHOULD ANY OF THE AB E DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE - POLICY PROVISIONS, County Of Orange AUTHORIZED REPRESENTATIVE 600 w. Santa Ana Blvd., Suite #104 Santa Ana, CA 92702 USA LA-) AzitL S. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD City of Huntington Beach 2000 Main Street o Huntington Beach, CA 92648 July 21, 2017 Orange County Parks ATTN: Stacy Blackwood, 13042 Old Myford Rd. Irvine, CA 92602 Dear Ms. Blackwood: (714) 536-5227 ® www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk Director of OC Parks Enclosed is the original of the "Memorandum of Understanding Between the City of Huntington Beach and County of Orange for the Installation and Maintenance of Marina Trash Skimmer(s) in Huntington Harbour." Upon complete execution, please return a copy to us. Please mail the document to. - Robin Estanislau City Clerk 2000 Main Street, 2�d Floor Huntington Beach CA 92648 Your attention to this matter is greatly appreciated. Sincerely, Robin Estanislau, CIVIC City Clerk RE:pe Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand